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Backup Documents 10/20/1998 RBOARD OF COUNTY COMMISSIONERS MEETING OF 10/20/98 Naples Daily Hews Naples, FL 33940 Affidavit of Publication Maples Daily News BOARD OF COUNTY COMMISSIONERS ATTN: NANCY SALOGUB PO BOX 41:)016 NAPLES FL 34101-3016 REFERENCE: 001230 8CX)440 57764140 NOTICE OF PUBLIC HEE State of FLorida County of Collier Before the undersigned authority, personally al:q~ered B. Lamb, who on oath says that she serves as the Assistant Corporate Secretary of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida: that the attached copy of ~dvertisir~g was published in said newspaper on dates listed. Affiant further s&y$ that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in ~mid Collier County, Florida, each d~y and has been entered as second class mail Imtter at the post office in Naples, in said Collier County, Florida, for m period of 1 year next preceding the first publication of the attached copy of advertisement; and affiant further ~y$ that she has neither paid nor promised any person, firm or coporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 10/18 AD SPACE: FILED ON: 53.000 INCH 10/19/98 Signature of Affiant 0120 No'nC~ Oe'~ . PUBLIC M~TIN~ BO~D ~ ~Y co~l~s, C~L~R ~Y, ~L~A od~t~ th~ ~ ~1~ C~ I~1~ Bull~ ~uIl~ Government Complex, N~le&, F~I~ ~ c~- C~les mode avoll~le. County Administrator, ~me ~,.~ ~rl- ~ ~ time. Any ~ ~ ~1~ es to~ a~of s~e ~a v~ BOARD ~0~. COUNTY CO~O~S.;, · C 0 L L I EK,."~ COUNTY, FL~DA /',: "': ','"- ~ BARBARA' B~BERRY, ~AIR~ ,~ :~, ',' DWIGHT' E,~'~ BROCK, CLERK ' ' ',~ . Od. la ~ 1~26~ Joyce E. Biazler MY COMMISSION # CC702S21 EXI;I~E~ ,kpri110, 2002 October 20, 1998 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERf; AGI'~qDA Tuesday, October 20, 1998 9:00 a.m. NOTICE: ALL PERSONS WISHING TO SPEAK ON ANY AGP2qDA ITEM MI3ST REGISTER PRIOR TO SPEAKING. SPaS MUST REGISTER WI~q{ RqLE COUNTY ~STRATOR PRIOR TO T~UE PRESENTATION OF qqFE AGF/qDA ITEM TO BE ADDRESSED. REQUESTS TO ADDRESS TIlE BOARD ON SUBJECTS WIIICtt ARE NOT ON THIS AGENDA MUST BE SUBMITTED IN WRITING W-ITH EXPLANATION TO THE COUNTY A~DM]lqIS~TOR AT LEAST 13 DAYS PRIOR TO 9~{E DATE OF THE M~ETING AN/) WILL BE HEARD UNDER "PUBLIC PETITIONS". ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEF/) A RECORD OF THE PROCEEDINCS PERTAINING THERETO, AND THEREFORE MAY NE. ED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES %qTE TESTIMON~f A/TD EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. ALL REGISTERED PUBLIC SPEAKERS WILL BE LIMITED TO FIVE (5) MINUTES UN-LESS PS/RMISSION FOR ADDITIONAJJ TII"[E IS GRA/~TED BY qqIE CHAI~. ASSISTED LIST~iNING DEVICES FOR 75HE } .tEARING IMI~AIRED ~ AVAILABLE IN THE COUNTY COMMISSIONERS' OFFICE. LUNCH RECESS SCt{EDULED FOR 12:00 NOON TO 1:00 P.M. INVOCATION - Reverend Dr. Les Wicker, Naples United Church of Christ 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDAS Approved and/or Adopted with changes - 4/0 (Commissioner Constantine absent as reflected by 4/0 vote) A. APPROVAL OF CONSENT AGF2qDA. B. APPROVAL OF SUMMARY AGENDA. C. APPROVAL OF REGULAR AGENDA. o APPROVT~L OF MIBKTFES Approved as presented - 4/0 A. Sepnember 28, 1998 - Value Adjusument Board. Page 1 5. PROCLAMATIONS AND SERVICE AWARDS 2) 3) PROCI2%~IATIONS October 20, 1998 Proclamation proclaiming the week of October 23 through October 31, 1998 as Red Ribbon Week. To be accepted by Bob Troesch, Catholic Charities of Collier County. Adopted 4/0 Proclamation proclaiming the week of October 25-31, 1998 as t50th Anniversary of the Women's Rights Movement Week. To be accepted by Chris Straten, President of A.A.U.W. Adopted - 4/0 Proclamation proclaiming October 20, 1998 as RSVP of Collier County Recognition Day. 1'o be accepted by Betty Stuver, RSVP Project Director. Adopted - 4/0 SERVICE AWAP~D S Randy Ducharme, Stormwater - 5 Years PRESENTATIONS 6. APPROVAL OF CL~qK'S REPORT A. AN3%LYSIS OF CHANGES TO RESERVES FOR CONTINGENCIES. PUBLIC PETITIONS COU1N~PY A/]~INIS~R ' S REPORT A. COMMI3NITY DKAZEI~DPM/KNT & ENVIRO~AL SERVICES 1) Petition No. C-98-6, Our Lady of Guadalupe Catholic Church, requesting a permit to conduct a carnival from November 25 through Nov~Nber 29, 1998 on their church grounds located at 219 South 9 S[reet in Im3r~okalee. Carnival Permit 98-6 - Approved 4/0 Continued to 11/3/98 2) Determination of Emergency Medical Services impact fees to be paid by the Cleveland Clinic. B. PUBLIC WORKS Moved from Item #16B3 1) Petition for the Hunters Road Paving Assessment District Municipal Service Benefit Unit (MSBU) in Section 6, Township 49 South, Range 26 East, Collier County, Florida. Page 2 October 20, 1998 Staff to move forward feasibility study but not to record easments until MSBU or MSTU is formed 4/0 C. PUBLIC SERVICES D. SUPPORT SERVICES E. COUNTY ADMINISTRATOR F. AIRPORT AUTHORITY 9. COUNTY ATTORNEY'S REPORT A. Further proceedings in the case of Stirns v. Collier County, Case No. 98-2285-CA, wherein Stirns challenges the County's denial of a social club conditional use in a rural agricultural zoned district, as ordered by Judge Ted Brousseau in the above-styled cause pursuant to Rule 9.600(b), Florida Rules of Appellate Procedure. Proceeding held and County Attorney to respond 10. BOARD OF COUNTY COMMISSIONERS A. Appointment of member to the Hispanic Affairs Advisory Board. Resolution 98-427 Appointing David Correa - Adopted 4/0 Added B. Approval of County Attorney Contract. (Co,Tunissioner Berry) Approved with changes 4/0 Added C. Discussion regarding TDC funds (Commissioner Berry) Staff analysis to be presented at later date 11. (YlSIRR ITEMS A. OTHER CONSTITUTIONAL OFFICERS B. PUBLIC COMMENT ON GENERAL TOPICS PUBLIC HEARINGS WILL BE HEARD IMMEDIATELY FOLLOWING STAFF ITEMS 12. ADVERTISED PUBLIC HEARINGS - BCC A. COMPREHENS/VE PLAN B. ZONING AM~NI)M]~S C. OTHER 13. BOARD OF ZONING APPEALS Page 3 October 20, 1998 A. ADVERTISED PUBLIC HEARINGS 14. STAFF'S COMMUNICATIONS Update on negotiations with the Golden Gate Fire and Rescue Control District regarding the Collier County Fire District Service Contract. (Support Services) Staff to bring contract back at future date 15. BOARD OF COUNTY COMMISSIONERS' COMMUNICATIONS 16. CONSENT AGENDA - All matters listed under this item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Board, that item(s) will be removed from the Consent Agenda and considered separately. Approved and/or Adopted with Changes - 4/0 A. COMMUNITY DEVELOPMENT & ENVIRONMENTAL SERVICES 1) Petition VAC 98-024 to disclaim, renounce and vacate the public's interest in a 20' wide parcel of land conveyed to Collier County as an access and maintenance easement, recorded in Official Record Book 1889, Pages 2393 and 2394 and being located in Section 1, Township 50 South, Range 25 East, Collier County, Florida w/Quit Claim Deed 2) Petition VAC 98-020 to disclaim, renounce and vacate the County's and the public's interest in a portion of a 10' wide parcel of land conveyed to Collier County as a utility easement, recorded in Official Record Book 1297, Pages 1161 through 1164, Public Records of Collier County, Florida, and being located in the Courthouse Shadows Shopping Center in Section 12, Township 50 South, Range 25 East, Collier County, Florida. w/Quit Claim Deed Request to accept a fair share contribution for road construction as required by a dedication and approval of a satisfaction of the dedication condition. Fair Share Contribution in the amount of $12,176.43 Request to approve for recording the final plat of Guilford Acres. 5 Request to grant final acceptance of the roadway, drainage, Page 4 October 20, 1998 water and sewer improvements for the final plat of "Silver Lakes Phase Two-C". Res. 98-424 6) Request to approve for recording, the final plat of Pelican Strand Replat 5, and approval of the performance escrow security agreement. w/Construction, Maintenance and Escrow Agreement 7) Request to accept a construction, maintenance and escrow agreement in exchange for a letter of credit for Pelican Strand. w/Construction, Maintenance and Escrow Agreement B. PUBLIC WORKS Approve a Subordination Agreement between Collier County and the State of Florida Department of Transportation. 2 Approve construction engineering and inspection services by Hole, Montes and Associates, Inc. for the Airport-Pulling Road bridge project at junction Immokalee Road. In the maximum amount of $143,826.00 Moved to Item 18B1 3 Petition for the }{unters Road Paving Assessment District Municipal Service Benefit Unit (MSBU) in Section 6, Township 49 South, Range 26 East, Collier County, Florida. Petition TM 96-18 for neighborhood traffic management to traffic calm that portion of St. Andrews Boulevard from the vicinity of Forest Hills Boulevard northerly to the vicinity of Rattlesnake Hammock Road. 5 Recognize, approve and appropriate a portion of carry forward from Fund 136 for the completion of landscape construction on CR 951 (Project 69116). 6 Approve Supplemental Agreement No. 5 with Hole, Montes and Associates, Inc. for the Immokalee Road Six Lane Improvement Project No. 69101; CIE No. 08. In the amount of $66,766.00 A Budget Amendment recognizing revenue to }De received from WCI in Fiscal Year 1999 and appropriating reserves in the Fiscal Year 1999 Clam Bay Restoration Fund. C. PUBLIC SERVICES D. SUPPORT SERVTCES Page 5 October 20, 1998 1) Agreement approval and adoption of Resolution authorizing the execution and acceptance of said Agreement between the Department of Community Affairs and Collier County regarding monies available in the Emergency Management Preparedness and Assistance Trust Fund. Res. 98-425 2) Approval of a Resolution authorizing expenditure of funds for the United Way Campaign Activities. Res. 98-426 E. COUNTY ADMINISTRATOR F. BOARD OF COUNTY COMMISSIONERS G. MISCELLJ~NEOUS COR/AESPONDENCE 1) MISCELLANEOUS ITEMS TO FILE FOR RECORD WIT}{ ACTION AS DIRECTED. H. Oq"HF_~q CONSTITUTIONAL OFFICERS I. C OU1TI~Y AR~PORNEY J. AIRPORT AUHq{ORITY 17. ~Y AGENDA - ALL ITEMS APPEARING UNDER THIS SECTION MUST MEET THE FOLLOWING CRITERIA: i) A RECO['~ENDATION FOR APPROVAL FROM STAFF; 2) UNANIMOUS RECO~E,[ENDATiON FOR APPROVAL BY THE COLLIER COUNTY PLANNING CO[.[MISSION OR OTHER AUTHORIZING AGENCIES OF ALL MEMBERS PRESENT AND VOTING; 3) NO WRITTEN OR ORAL OBJECTIONS TO THE iTEM RECEIVED BY STAFF, THE COLLIER COUNTY PLANNING COMMISSION, OTHER AUTHORIZING AGENCIES OR THE BOARD, PRIOR TO THE COMMENCEMENT OF THE BC MEETING ON WHICH THE ITEMS ARE SCHEDULED TO BE HEARD; AND 4) NO INDIVIDUALS ARE REGISTERED TO SPEAK IN OPPOSITION TO THE ITEM. i 8. ADJOURN INQUIRIES CONCERNING C}DtNGES TO THE BOAP~D'S AGENDA SHOUIJ3 BE MADE THE COUI%FI~Y ADMINISTRATOR'S OFFICE AT 774-8383. Page 6 AGENDA ClfA NGE,¥ BOA RD OF COUNTY COMML¥,¥IONER.5" MEETING OCTOBER 20, 1998 ADD: ITEM lO(B) - API'ROVAL OF COU/VI'Y ATTORNEY CONTRACT. (COMMISSIONER BERR }9. CONTINUE TO 1 I/3 MEETING - ITEM 8(A)(2) - DETERMINATION OF EMERGENCY MEDICAL SERVICES IMPACT FEES TO BE PAID BY TttE CLEVELAND CT~INIC (S TA FF 'S RE Q UE,¥ 7). MOVE: ITEM 16(10(3) TO 8(B)(1) - PETI170N FOR ITIE tlUNTEtL¥ ROAD PA VING ASSESSMENT DL$TRICT MSBU. (STAFF'S REQUE.¥7). STAFF COM3IU;VI(_L.t TIONS.. 1. UPDATE ON NEGOTIATIO:&:S' ~'7T/t TIlE GOLDE,.V GATE I'TRE AND RE¥CUE CONTROL DLS'TRICT REGARDING TIlE COLLIER COUNTY FIRE DISTRICT,~ER VICE CONTRACT. 6~UPPORT SER WHEREAS, WHEREAS, WHEREAS, WHEREAS. WHEREAS, WHEREAS. WHEREAS, a/coho/, tobacco, and other drug abuse has declined over the last two decades thanks to steadfast prevention and intervention efforts, it sH// remains prevalent in every F/on'da community regard/ess of size and location; and with the reduc Lion o f pre ven t/on resource programs and community based efforts are asked to do more with/ess,' and substance abuse is the most common risk factor impacting the behavioral and physica/ health particularly for our young people; and families face unprecedented pressures and stress imposed upon them by the overwhelming nature of today's society; and use of o/coho/, tobacco and other drug abuse remains prevalent throughout Florida in spite of prevention and intervention effort,' and research that o is pre vent/on works and and positive lifestyles 't to support WHEREAS, citizens o f other drug NOW of through and encourage e very to wear a red ribbon to symbolize our commitment to estab/ishin_q healthy and safe communities for our citizens especially our children, and to participate in events throughout the week that support positive h'festyles. ORDERED THIS 20th Day of October, 1998. BOARD OF COUNTY COtA~£5$£ONER5 COLLIER COUNTY, FLORIDA E. BROCK, CLERK PROCLA/~A TION WHER EX $, 1998 w/l/mark the 15d~ Anniversary of the Women'~ Rights Adovement in the United 5fates, o bold and courageous civil rights movement that began in I848 in Seneca Fo#s, New York, ot the first Women's R/gh ts Convention,' and the Declaration of Sentiments issued by that ConvenNon represents a work os fundamental to our norton's commitment to h'bert7 and personal freedom as does our Declaration of £ndependence; and WHEREA6, the declaration launched a movement that has changed this naNon and the hopes of lis women irrevocably,' and WHEREAZ, WHEREAS, WHEREAS, WHEREAS, th e result/n9 Women'~ Righ ts Ad o yemen t has had a pro found and undem'ab/e impact on afl aspects of Amen'can h'fe~ and has opened new opportunities for women ~h all A~lds of endeavor; and the ~m/s and boy$ of to~J ~ thor ~ave h'ves far richer and~ar tamer ~ a direct r~u/t of .~h~ Wo~n~.Ri~h ts ~ovement; and ~ti~l life and . ,~' ;~. , , , . ~ ,' th~ ~rOml~e of full eq~liW: ~nd.fre,dbm for NOW THEREFOi~'I~,¥t procloimed by the Board of Colk~F~ntx, Florida. that the o 150TM ANNIVERS~RF DONE AND ORDERED THIS 20TM 1998. ' need for both for OUr fun and equal this nation i'~ of -3L 1998be AdOVE/dENT WEEK A TTE$ F' 3Dz r s ocr.r- £OARD OF COUNTY COAdAdISSIONERS COLLIER COUNTY, FLORIDA WHEREAS, WHEREAS, WHEI~EAS, WHEREAS, WHEREAS, 5 A .~ PROCLAAdA TION the ReNted and 5enior Volunteer Program of Collier County received a grant from the Corporation for National Service with local sponsorshtp provided by the Board of County Commissioners of Co/l/er County to administer a program that provide~ the sen/or citt~er~ of Co/h~r County the opportunity to put their skins and h'fe experience to work for our communitt~s,' and RSVP of Collier County has 950 volunteers that donate over 100,000 hours of service each year to various agencies th Co/h'er County; and the De tired and Senior Va/un Leer Pro~ram received the 1998 J. ~. Penney Go/den Rule Award for except/ann/volunteer service to our community,, and the Re tired and Senior Volunteer Program was honored as one of the 1998 Out the Coil/er County Education County was for Sponsors WHEREAS, thi~ NOW of DAY DONE AND ORDERED TI-TIS 20th Day of October, 1998. BOARD OF COUN 7-Y COA4d4ISSIONER5 COLLIER COUNTY, ?L O[~IDA FOP. CARNIVAL EXHiBiTiON STATE OF FLORIDA : COUNT':' O? rF'~hl,:Kp: ;';i{Ei:EL:..2, ;,.;: L:~:Jy ,.,: :k]adalu[~e Catholic Chu[ch, has made applicat[or, ts the Bcard ,~f Cotmt'/ Commissioners of Collier County, Florida, for a permit to conduct a carnival or exhibition; and WHEREAS, Our [,ady ,)f (;uadalupe t:,~thoiic Church, has presented t:o the Board sufficient evidence that all criteria for the issuance of a permit to <e:.:]u.:t .~ ca:ni','a] ,:: o:.:hibition as set forth in Chapter 10, Article il, .;..;r:us~men_s and R:~'~ rta{nments, of the Collier County Code ,,a~~ '~.. ~een sa~isf~-:. ... and that such carnival' or exhibition will be conduc%ed acccrd~n7 %o !awful requirements and conditions; and WHENKAS, said Our Lady oi Guadalupe Catholic Church, has requested a waiver 9~ lhe Surety }~cnd; HOW, iHKRKF:3F, E, 'i}{iS ~iRFiiT iS HEREBY Gl{ANTED TO Our Lady of Guadaiupe lazhciic Church to cc:nd::cz a carnival or exhibition from t{ovember 2[. -~-~r-.. ~ :;c','embe 2}, ' ' -,,-~?., r 1998, i:: accoroanco with the terms and nondizicn~_ set forth in the p..tt~on_r~ "-; ~ 's application and all related documents, attached hereto and incorporated herein for the following described property: S~. ~, NE ~,' ~' ~he SW ~ ~ Section 4, To',.'nship 47 South, Range 29 East, Collier County Fioriia. WITNESS my ~nd as Cha:rmar .... said Beard anc] Sea[ el said County, attested hi.- the llerk ~[ lc, ut:is fh .l:~d f(::r sai:: l'our~ty this ~-~d-~ ~_~- / dap' of_~___, i998. ATTEST: DWIGHT E. RROCK, Clerk Approved Legal Sufficiency: Marj~ie N. Student Assistant County Attorney BOARD OF' COUNTY COMMISSIONERS: COi. LI EP r'OU'":"/ FhORI DA: hARL:h{[,PA P,. EEPPY,, ChaXrm~ NOTE ['lease read l',dvers¢ side Zoning Direc,~/r 8 t~ 1 ' ' Petitioner 12) ('ountv M;mager ('..\RNIX ..\1. ()I't(IL.~.'I'I()N t'1.71 I'I'I()N PIiTITI()N x,( P[:.'I'ITI()NI!t~, S ,\I)I)RI.5>; L?!? .:5!,p!hy"' S[!?c!. I~mtLt!.lSql_V.Lk_t'!?.rt~ta ~-11-_1£ ............ l'l'.l.l(l't t()Nti L'J½_I) {,57-2000 ot PROPF. R'I"f ()\VXI-.R X x..\Xlt...'(.i!.~.!)_i!A.(_)_[_st_~lip~c_~_ .................................................. I~E(;AI. I)I'S{'F, tI'I I()N ()t. %l Ifil ( I I'lL( /l'l. l( Ih h;}~, ~1. ,,,I ~hc x\\:,_A~!'_..~j_k,~.:l~l'sj_~\!L.$_hip4~ . GENF. R..\I.I()('.\II()% CURRF. NT TILL: I. OI.I.()V, I N RE V[-] R 5;I-. Ix, t'~R\I\II()N IXlX,( l(I)l'l)lX,'llllXl'l'.llll()x, I.(}ILI(XI'I..,\N.\I'I()N SI{l( d ~;l¢i',\II'F,I ~f' I'l"llIl()",l!l¢, I),,\Tt~ Rf'i\'II(\\ I'.t; b', l~,,~rd Conditions ol'.\pix~,~:~i .......... ~I(,N-\II t~1 ()1'('()1",,1'~ Xl,,\N.,\(;l:.l~. St)( '. Si';(;I; I(IT'¥ ESiI'i,()'~'EE NAM E P.-\ RIg11 I()N I':R SO(;. SECI; RITY [)ahlia (ia~cia Parishioner 2~2-83-0179 Salvador (hu cia I~;u-ishionc~ 2fl7-9 I .Xnis (iL. dorm ('hutch cmpi,,,,vc ('al~lina l.cchu~a l 'hutch c~ni,i~,.., ~'c [.ittll a [ IMitllt~ I~arlsll~tmc~ 263-(~8- 1 ..Xndrcs N larqt~c/ l'arishi(mur 534-8-1-40g~ l~'nlam~n Xlarquc/ I~a~ishiond 503-05-1)~61 Isabel Xlarqucz I~ar.~shi<mur 26fl-9~-76 I t{/~Slt NlitrllllC/ [~ill'ishlollUr 2fl5- 13-45 [)itlis}l h t~rlk' ,~UI,~tIC IIIC St~t~l~ K~tcl~v~ ;~nd 4n~lhcr tr~ thc ('hurc}l We have eight lm~ctiomn~ It~llcl> ~n cl~llbrcnl church tx~lchn:, and ~c ~ll rent eight (8) portable toilets l'hcrc arc lbur 141 sired lights in fron~ oI'lhc churct~, eight 18) in the back and one (I) in lhe t?onl ~q'lhc S~x~p Kitchen I'm~cr ~kill bc st~ppiicd by a ~enc'rator Ii'om pcrmancntl~ in~t Iici ~c I'~rc~cc n~ ~c~d'auc l>~fl)lcm~ ill Ibis illgil The l)orlables will be serviced ck c'r~ da~ l'hc limd ct)nccsx~tm b~thx ~ill t)pc'ralc ~ul ot'lhe "Soup Kitchen" ~nd ~ili enable u5 lt~ usc thc Ii~cilit~cs (,ilrbag(' itlld riehl'IS will [)e lakcn by truck to file . t,tllllpxlclx ;tlld _ ~ ~() uallons xarl)auc Calls The cans will bc placc, d around thc l)ilmmnd Security has l)cun CtllllilClgd.lussc, t' X ~ ',,a~= X'icu-t'residcnt signed contract ~kith Father %'ilmar ()rsolin. c s This ('t~lllriltq 51ilIcS l}lill thure will be live (5) armed. Thc carill~al shall hc held l'i~,n~ k~ cdn<.sdu~. X,~cnfl~cr 25. lu~;X through ~urldav, November 29. 1998 Thu I Itmr's ol'lhc ear,Ii,al shall be 17o~11 0 UO p.m. to I l'00 p111 ..Xs a legal adnli~lislralor ol'()ur l.adv ol'(}uadalupe Catholic ('}lurc}l. [ hereby give wrinen consent Ibr the carlll~al lO bc hdd on thc (]hurc}/grounds l?om November 25 through November 29. CERTIFICATE OF IN~UHL~NI;I- '., '.:~', ':~', ~"/ ...... ~ ONLY AND CONFERS NO R'OHTS UPON THE CERT'F'CATE HOLDER. TH~S CERTiFiCATE DOES NOTA~END, EXTENDOR A~hur J. ~llagher & Co ALTER THE COVE~GE AFFORDED BY THE POLICIES BELOW. P.O. Box 02-5288 Miami, FL 33102-5288 COMPANIES AFFORDING COVERAGE Phone: (305) 592-6080 United National A ............................................................ INSURED Re~ianco National Indemnity Comoany OUR LADY OF GUAOALUPE CATHOLIC CHURCH B Diocese of Venice .__~ P.O. Box 2006 Venice. FL 3~284-2006 D iCOVE~GES THI5 15 T~ ~E~T~'~ THAT THE P~L~C~E5 OF JNSURAhCE 215TED B~L~W HAVE ~E~N ~55UED TO THE ~NS~R~D N~MED A~OVE FOR THE POLICY PERIOD ~NDIC~TED NC~IITHSTANDING ANY RE~UI~EME~iT THIS CE~TtFIC~TE MA( BE ISSUED O~ MAy ~RTAI~ THE INSU~A~ICE AFFORDED 9Y THE POLIC1E5 CESC~IBED HEREIN IS SUBJECT TO ~LL THE TE~MS. ..... EXCLUSIONS. ~'.O CC~DIT10'~S OF SUCH POUCIES LIMITS SHOWN MAY HAVE BEE~ ~EDIJCED BY PAID CLA~ CO i-- Qualified Sell Insurer 4/I/g8 A ~. , ........... Comp andCcll ~ x ~.~,~os Deductible S1,000 COMBINED ~CH OCCURRENCE EXCESS LIABILI 'r'¢ ' A PA~TNER~'ExECUTI',E , ,X~ , 0 ~ CTHE~ 4/i/98 4/I/99 ~OO,L¥ ,N~'u.¥ GCC BODILYINJURYAGG PROPERTY DAMAGE GCC PqOPER~YDAMAGEAGG BI& PD COMBINEO ~ ,, ~ ~ X STATUTORY LIMITS 41:98 4/!.,98 1.000,000 inclusive of SIR s 1,000,000 S S :,030.000 s ~.s06.00o DESCRIPTION OF OPERATiOh~S,LOCATIONS,'VEHICLES, RESTRiCTiQN$,'$PEC;AL ITEMS RE: ANNUAL CAR,Nr/,~L TO 9~ HELD O",l ",'OVEMBER OUR LADY 0~ GUADAL,JPE CAT~OL:C CHURCH 207 S. 9TH STREET IMMOK,ALEE. FLOR'.DA 34142 rCERTIFICATE HOLDER ADDITIONAL INSURED: COLLIER CCUNTY GC','ER;.;MENT CSt,ff,IUHITV DEVELOPMENT & ENVIRONMENTAL SERVICES DIVISION 2800N. HG~SESHOE NAPLES. FLORIDA 33942 CANCELLATION I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE! EXPIRATION DATE THEREOF, THE ISSUING COMPANY W1LL ENDEAVOR TO MAiL 30 DAYSl WRIT-TEN NOTICE TO THE CERTIFICATE HOLDER NA~dED TO THE LEFT. BUT FAILURE TOi MAIL SUCH NOTICE SHALL IMPOSE NO OBUGAT]ON OR LIASILIT'Y OF ANY KIND UPONi THE COMPANY. ITS AGENTS OR REPRESENTATIVES. J AUTHOR~TED REPRESENTAT;VE I ACORD CORPORATION 1 ACOR_D. "CERTIFICATEO F LI ' 'BILITY I ;,~oou~:~j~, (~2:],0), 829,,7634 FAX (:210) 829-7636 THIS CERTIFICATE IS ISSUED AS A MATTER OF INF~TI~NII~ 4endel S. Kaliff Insurance 1250 NE Loop 410 #308 San Antonio, TX 78217 Attn: Peggy Schulz Ext: IHSUR~ Third Generation, Inc./Tolve Presentations Steve Tolve 269 Orient Way Lyndhurst, N] 07071 ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. A C D COMPANIES AFFORDING COVEJ::~,GE St, Pau] Surplus L~nes [ns'. Co THiS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO0 INDICATED, NOTWITHSTA~JDING ANY REOUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WrTH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTaiN. THE INSURANCE AFFORDED BY THE POUCIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. L~MITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO TYPE CF :.~SURA~CE ;=Ct.~CY NUM~.CR POLICY EFFECTP/E :POLICY EXPIRATION LTR DATE (M~VDD/Yy} DATE (MM/OD/fY) L;M=T:, 01/24/1999 ALL C','I'~ED AUT,~,S SC, HE~,'JLE~ ~LT~S CCM@IHED S4NGLE LIMIT $ BODILY INJURY BOOlLY It IJURY LIABILITY AU'TO AUTO DULY · EA ACC:DENT EACH ACC=OENT AGGREGATE EXCESS LIABILITY UM~ELLA FORM OTHER T~AN UME. RELLA FORM EACH OCCURREHCE $ AGGREGATE ' $ :$ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY T~E PROPRIETC PJ ~t"ICL PAR~ JER~EC~VE ~F~ERS ~RE ~CL EL EACH ACCIDENT ~ ' EL DISEASE - PC4JCY IJ~MIT EL DISEASE · EA EMPLOYEE OTHER DESCRIPTION OF OPERATIONSILOCA TICh~IVEHtCLESISPECIAL ITEMS DATES: 11/25/98 - Z1/29/98 CERTIFICATE HOLDER : ..... : .......... ...... .... ~ .... ............................... ................ CAtCCELLAT ON .... · .. ~.-,,~....-~ .,,,)>' ........ .? ~,,.,,- -, ¢¢.-~; ............... ~ ..... SHOULD ANY OF THE ABOVE DESCRIBED ~LICIES BE C~CELLED BEFORE THE ~PIRATION DATE THEREOF. THE t~UING COMPLY ~LL ~D~VOR TO MAIL OUR LADY 0F CUADALU PE 3~ DAYS WRI~Etl NOTICE TO ~E CERTI~CATE HCLDER N~ED TO THE' LEFT. REV. VILL~R ORSOLIN BUT FAILURE TO M~L SUCH NOTICE ~ IMPOSE NO oeuoAnON OR 207 SO~H 9TH STREET OF ~ m~o U~O. T.e CO.P*~. ~TS ~a~s ~ IMMO~LEE, FL 33934 A~HOR~DREPRES~NT*T~E // , ~% .Flfrida Departmeht or S~te SandmE. Mortham Secret~ry of State L.C2Ebi~ (Rev. ~,~:~'.~ CERTIFICATION OF INSU.a. ANCE DNision of L[can.sirrg Post Office Box 6687 faJ~aMssee, Fiodda 32314-6687 Pursuant .'.? Section 4_.,.6. ,0, FJcrida S,.-,,utes, a pri,,,ace in,/estigsfive agency, a privale security agency or re¢cve¢/s§enc¥ must mmr~tain ccr, tiauous insura2ce coveraze as a prerequisite for dcing business in the State of Florida. As a ~rscn Ia~v'f, uJiy ~ulhorized tc sell insurance in lhe S:a[e cf Florins for an insurance comport7 which is 12v~uily engaged [~ ;.,,=._ . . prov,,., jnsura.,,%a coverafe in Ftorida, i hereby ce:tih/that the beicw named aaenc-; licen.~ed u.,".~er Chapter 4~, Ficrida Sta,.,.e~, ,s pr_..,:n.;:/gr",..,_, e.., Ir', ~n ~mount of nat ]ess th~n .$300,000 which includes comprehensh,,e genera: !iabi;;t-/c2vera9e for de,th, bcdily injuP/, properly d~mage, and ;ersor, al inju~' coverage ~ fa]se 2..j"TeSt, detention o; imprisonment., malicious pro.~,ecution, char.~c¢:, and v.o,a~on cf t?.r;§,q~ or pr:racy, t further state that this pchc~Jnsu~s for the ~iabilit'/ for ali agency emp~cyees ,require.., tc be! i~censed by the Sta:e of Fifdda v/hiie eng£d~.d ~-¢cfivities pursuant to their e'maloymec: i · Diamond Investiqatibns [nc. DBA: Diamond Investigations '\ Name o,'~ ......~' it ...... =-, ss sF..oea(s on liner, se Licenses i.?surec - check ail Jhat apply and pro,,id~ c:;rresFcr, ding , t'Xt Ciasa "A" - PSva!e fm,'e$:ostive Agone'/ Liner, se x...-~,-. [ ] C~ass "? - SesurJP//-c.~n,c,/ License ,N:m2er' [. } C;2ss "F<:' - Recc,.'er/.A~e::cy _icerse Nu.m'z.e ; 13;I~ Car~e Coral Parkway, Su'Jte 203, Cape Coral, FL F]cdd~ Address of Jn~ured's:[cca.'.ien Covered by th~ · G20002163700 Pclic/' ~ · · Num,.er ~ ~.zpfa t;¢n ©ate FRONTIER INSURANCE COMPAN'¢ 1-300-236--2;00 Name of Insurance Ccmpan,/~ Te!e~hcne Number cf Insurance Company Fi'crida:Address of Insu:-anca IRVING MECHANIC CcmF-ar,'~ : ' F~cdda tic:-nse ,";umber cf' nformaticn csn,'.a!r, ed herein is true and ccrrezt. PRESIDENT Nc!aw Fu~[ic ~' or S~~ · ,,,[ TTPe ~~,L~.%, · 'i. :-.'. ' COLLIER COUNTY OCCUPATIONAL LICEN'SE-T,JLX: · ," ' . ., COLLIER COUNTYTAX COLLECTOR · . ,, ................. , , , 8 ,19 9 'LOC~.O.+.N,: ,2, 0 7, ';? T," ='.!~ T R E" T' ~',$ O~U T" -' '-:' '; ":~ ;;',"';'? i'·.~ ~S.P,L~_ Y AT PLACE OF SUSiNESS FOR PUBLIC IN~EC'llON J ~] :,:.,:.:.:..:.: ,: .. SI:ate of Florida Collier County Health Department Sanitation Cartifcate/Official Permit Food Program Issued to: Guadalupe Center 211 S 9th St lmmokalee FL 34142 Permit Number 11-48-00180 Capacity: 88 Mailed to' Our Lady Of Guadalupe Cath. Chu P O Box 1053 Immckalee FL 34142 Fee Paid: 160.00 Expiration Date: 9/30/99 SPONSOR NOTIFICATION FORM FOR TEMI'ORAI{Y EVENTS: Name of event Our Lady ofGt, adalupe Catholic Church Annual Carnival Address of event Date(s) of event Sponsor of event Address of Sponsor 219 South 9'~' Street, Immokalee, Florida 34142 November 25-29, JgOS I lours of operation Our I.ady of Guadalupe Catholic ('hurch 207 South O'" Street, Immokalee. Florida 34142 6:00 p.m to I I:00 p.m. Person in charge of food service Vilmar Orsolin, cs Phone Number of food and beverage bt,(~ths 13 Estimated number of attenders expected at thc event at one time'? (941) 657-2666 or 65%6303 Number of toilets to be t)rcwictect' Portable: Xlale( 4 ) Female( -1 Pen'nanent: ?.lalc ( ,"; ) Female ( Method of toilet waste disposal lmmokalcc\Vatcr& Sewer. Inc ami Naples Pon-o-Lets, lnc. Describe method of liquid kitchen waste disposal Immokalcc Water & Sewer, Inc. Describe containers and method of solid waste disposal (garbage): 3 lame ch~mpsters from Immokalee Disposal plus fifteen (15) 30-gallon trash cans Number ofsolid waste disposal containers provided' 3 dumpstcrs Describe facilities and method of hand washing Sinks at Ouadalupe Soup Kitchen and cooler with xxatcr spc)tlts, soap and paper towels Describe facilities and method ofutcr~sil washir~g, rinsing and sanitizing: Sink at Guadalupe Soup Kitchen Source ofpotable water: Immokalcc \Vater & Scx,,'cr, Inc and assorted uallon containers with water spouts For information and assistance contact' Environmental I lealth & l:.ngineering Department (81.'I) 64.'I-8499. ITEM NO : FILE NO : SUBMITTED TO: DATE RECEIVED: DO NOT WRITE BELOW THIS LINE REQUEST FOR LEGAL SERVICES TO : :-ROM: Department Planning & Technical Services Section THIS DOCUMENT HAS BEEN REVIEWED FOR TYPING AND SPEY,LIN~ ERRORS BY: W (Pla~ner, s Initials) BACKGROUND OF REQUEST/PROBLEM: Are there documents or other information needed to review this matter? If yes, attach and reference this informuation. This item has been previously submitted. (If previously su]omitted Drovide County Attorney's Office '~ile number). ACTION REQUESTED: OTHER COMMENTS: PLEASE RESPOND IN WRITTEN FORM. MARTIN. SEND RESPONSE TO CECILIA RESOLUTION NO. 98-427 RESOLUTION REAPPOINTING DAVID CORREA TO TIlE ItlSPANIC AFFAIRS ADVISORY BOARD. WHEREAS, Collier County Ordinance No. 91-37. creating the Hispanic Affairs Advisory Board, provided that the Advisor5., Board shall consist of seven (7) members; and WHEREAS, Collier County Ordinance No. 91-78 amended Ordinance No. 91-37 by providing that the Advisory Board shall consist of nine (9) members; and WHEREAS, there is currently a vacancy on this Board; and WHEREAS, the Board of County Commissioners previously provided public notice soliciting applications from interested parties. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that David Correa is hereby reappointed to the Hispanic Affairs Advisory Board for a four year term, said term to expire on June 25, 2002. This Resolution adopted after motion, second and majority vote. DATED: October 20, 1998 ATTEST: DWIGHT E. BROCK, Clerk /--5. Approved as to form and legal sufficiency: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BAR-~'ARA B. BERRY,, Chai~ii~-~ David C. Weigel County Attorney ADVBD&n lOB COUNTY ATTORNEY EMPLOYMENT AGREEMENT THIS AGREEMENT, made and entered into thisc~.t.;C day of October, 1998, by and between COLLIER COUNTY, a political subdivision of the State of Florida, by and through its Board of County Commissioners (hereinafter referred to as "COUNTY") and DAVID C. WEIGEL (hereinafter referred to as "EMPLOYEE") both of whom understand as follows: WITNESSETII: WHEREAS, from 1988 to 1995 David C. Weigel served Collier County as its Chief Assistant County Attorney and since October 1995 as the County Attorney, and has demonstrated the professional, legal and administrative competence desired by the COUNTY as its County Attorney; and WHEREAS, the COUNTY desires to continue to employ the services of EMPLOYEE as County Attorney of Collier County; and WHEREAS, EMPLOYEE desires to continue his employment as County Attorney of Collier County; and WHEREAS, it is the desire of the COUNTY (I) to secure and retain the services of EMPLOYEE and to provide inducement for him to remain in such employment; (2) to make possible full work productivity by assuring EMPLOYEE's morale and peace of mind with respect to employment security; and (3) to provide a specific term for the employment with a just means for terminating EMPLOYEE's services. NOW THEREFORE, in consideration of the mutual covenants hereinafter set forth and for other such good and valuable consideration, the receipt of which the parties hereto expressly acknowledge, the parties covenant and agree to the following terms and conditions: ~ection 1. Duties: EMPLOYEE is hereby employed as, and shall have the authority, duties and responsibilities of, County Attorney for Collier County. EMPLOYEE shall act as chief legal counsel to the Board of County Commissioners (Board) and shall provide legal representation and advice to the Board and, as appropriate, the County Administrator and County staff. EMPLOYEE shall report directly to the Board and shall have sole responsibility for the employment and management of the legal staff and operation of the County Attorney's Office. Section 2. Term of Employment: A. EMPLOYEE agrees to remain in the exclusive employ of COUNTY for a period of four (4) years from the effective date of this Agreement, and to neither accept other employment nor to become employed by any other employer until termination of employment pursuant to this Agreement. Page 1 of 6 B. Nearing the conclusion of such four (4) year employment period, the Employment Agreement may be re-negotiated by the COUNTY. The EMPLOYEE shall be given one-hundred eighty (180) days notice of Board's intent to re-negotiate the Agreement or to allow the Agreement to expire without re-negotiation. In the event the Board's notice is not to re-negotiate but for the Agreement to expire, no salary and deferred compensation severance payment nor insurance benefits shall be provided EMPLOYEE or his dependents upon the expiration of the Agreement. Elements of this Agreement may be changed at any time when mutually agreed upon by the COUNTY and the EMPLOYEE. lOB C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the COUNTY to terminate the services of EMPLOYEE at any time, subject only to the provisions set forth in Section 4 ofthis Agreement. D. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the EMPLOYEE to resign at any time from his position with COUNTY, subject only to the provisions set forth in Section 5 of this Agreement. Section 3. Salad': A. COUNTY agrees to pay EMPLOYEE for his services rendered pursuant hereto an annual base salary of $97,085.21 payable in biweekly installments. B. COUNTY agrees to increase said base salary and/or benefits of EMPLOYEE in such amounts and to such extent as the COUNTY may determine that it is desirable to do so on the basis of an annual salary review of said EMPLOYEE made prior to the anniversary date of this Agreement. An annual salary increase under this provision shall be no more than four percent (4%). C. On the date that general wage adjustments are granted generally to Collier County employees, EMPLOYEE's base salary shall be modified to reflect the general wage adjustment granted to other County employees. Section 4. Termination and Severance Pay: A. COUNTY may terminate the employment of EMPLOYEE during the pendency of this Agreement as £ollows: 1) In the event that EMPLOYEE is convicted of any felony or of any crime involving moral turpitude, COUNTY may terminate EMPLOYEE without notice and without any obligation to pay the severance pay designated in this Section. 2) Except as set forth in Subsection 4(A)(1) above, in the event the COUNTY desires to terminate EMPLOYEE during such time that EMPLOYEE is willing and able to perform the duties of County Attorney, COUNTY may do so only in the following manner: Page 2 of 6 a) A resolution of intent to terminate EMPLOYEE shall be adopted by an affirmative vote of three fifths of the entire membership of the Board only after said resolution has been placed on the agenda of a regularly scheduled Board meeting and where said agenda item has been included as a part of the published agenda of the Board meeting. b) Upon adoption of a resolution of intent to terminate EMPLOYEE, the Board may consider the adoption of a resolution terminating EMPLOYEE at a regularly scheduled meeting of the Board not less than fourteen (14) days thereafter. The resolution terminating EMPLOYEE shall require an affirmative vote of three fifths of the entire membership of the Board for adoption. In the event of termination, such termination shall be effective at such time and upon such conditions as may be set by the Board in the resolution terminating EMPLOYEE. B. In the event of termination in accordance with the procedures set forth in Subsection 4(A)(2), COUNTY agrees to pay EMPLOYEE, in addition to any amounts then due EMPLOYEE, a lump sum cash payment equal to six (6) months aggregate salary and deferred compensation within five (5) working days after the effective date of termination. EMPLOYEE shall also be compensated for all vacation, holidays, and other accrued benefits to date. EMPLOYEE's individual health and term life insurance and dependent health insurance benefits shall be provided for a period ofsix (6) months after termination. Section 5. Resignation In the event EM'PLOYEE voluntarily resigns his position with COUNTY, before expiration of the aforesaid term of his employment, the EMPLOYEE shall give COUNTY sixty (60) days notice in advance. If EMPLOYEE voluntarily resigns, providing COUNTY with less than sixty (60) days notice, EMPLOYEE shall not be entitled to or receive any severance pay or post-termination insurance benefits for himself and his dependents. Section 6. Disability If EMPLOYEE is permanently disabled or is othc~vise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of four (4) successive weeks beyond any accrued sick leave, COUNTY shall have the option to terminate this Agreement, subject to the severance pay requirements of Section 4. COUNTY shall not pay salary to EMPLOYEE if EMPLOYEE is unable to perform his duties after the four (4) successive week period provided in this Section. Section 7. lnsurance~ Vacation~ and Sick Leave A. COUNTY agrees to maintain in force for EMPLOYEE all health, life insurance or other insurance policies provided by COUNTY to its other employees. 10B Page 3 of 6 B. EMPLOYEE shall be entitled to receive the same vacation and sick leave benefits as are accorded to department heads, including (except as provided below) the provisions governing accrual and payment thereof on termination of employment. C. COUNTY agrees to put into force and to make required premium payments for EMPLOYEE for insurance policies for life, accident, disability income benefits, major medical, and dependent's coverage group insurance covering EMPLOYEE and his dependents. Term life insurance for EMPLOYEE shall be provided at a level of three times (3x) EMPLOYEE's annual base salary. Disability insurance income benefits shall be at fifty percent (50%) of EMPLOYEE's annual base salary. EMPLOYEE shall continue to have the option of participating in the County Leave Bank. D. The COUNTY agrees that on the EMPLOYEE's anniversary date, the EMPLOYEE will be paid for all hours of accrued vacation that exceed the cap (360 hours). E. All provisions of law and regulations and rules of the COUNTY relating to vacation and sick leave, holidays and other fringe benefits and working conditions as they now exist, or hereafter may be amended, shall also apply to EMPLOYEE in the manner that they apply to other employees of the COUNTY, in addition to benefits specifically enumerated in this Agreement. Section 8. Retirement COUNTY agrees to pay an amount equal to four percent (4%) of EMPLOYEE's annual base salary into a deferred compensation program, either NACO Public Employees Benefit Services Corporation or ICMA Retirement Corporation (as determined by EMPLOYEE) on EMPLOYEE's behalf, on the etTective date of this Agreement and on the anniversary of said date thereafter, and to transfer ownership to succeeding employers upon EMPLOYEE's resignation or termination. EMPLOYEE shall be entitled to the same retirement benefit system contributions as are provided to the County Administrator. Section 9. Dues and Subscriptions COUNTY agrees that the public is served by EMPLOYEE's participation in professional organizations that enhance his professional development and in community organizations through which EMPLOYEE can enhance the level of' service provided to the COUNTY and its citizens. COUNTY will budget for and pay for professional dues and subscriptions of EMPLOYEE necessary for his continuation and full participation in national, regional, state, and local associations and organizations necessary and desirable for his continued professional participation, growth, and advancement, and for the good of the COUNTY, including but not limited to: The Florida Bar Association; the Collier County Bar Association; the Florida Association of Counties; and, the Florida Association of County Attorneys. 10B Page 4 of 6 Section 10. Professional Development A. COUNTY agrees to budget for and to pay for travel and subsistence expenses of EMPLOYEE for professional and official travel, meetings, and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official functions for COUNTY, including but not limited to: lawsuits and meetings involving COUNTY; COUNTY project financial meetings including bond closings, etc. B. COUNTY agrees to budget for and to pay for travel and subsistence expenses of EMPLOYEE for short courses, institutes, and seminars that are necessary for his professional development and for the good of the COUNTY. C. EMPLOYEE may use a COUNTY pool or rental car for out-of-county professional and business travel within Florida. All out-of-state travel not specifically provided for herein shall be pre-approved by the Board of County Commissioners. Reimbursement for out-of-county travel shall be as provided by Florida Statutes. Section 11. INDEMNIFICATION In addition to that required under state and local law, COUNTY shall defend, save harmless, and indemnify EMPLOYEE against any tort, professional liability claim or demand or other legal action, including costs and attorney fees relating thereto, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of EMPLOYEE's duties as County Attorney. Section 12 Bondine COUNTY shall bear the full cost of any fidelity or other bonds required of the EMPLOYEE under any law or ordinance. Section 13~ Other Terms and Conditions of Employment COUNTY, in consultation with the EMPLOYEE, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of EMPLOYEE, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement or any other law. Section 14. General Provisions A. The text herein shall constitute the entire agreement between the parties. B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of EMPLOYEE. C. This Agreement is a personal services contract and neither this Agreement nor EMPLOYEE's obligations under this Agreement are assignable. 10B Page 5 of 6 D. This Agreement shall become effective commencing October !, 1998 providing for an employment termination date of September 30, 2002, unless this Agreement is emended or re-negotiated as provided herein. E. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. /OB IN WITNESS WHEREOF, the Board of County Commissioners of Collier County, Florida has caused this Agreement to be signed and executed in its behalf by its Chairman, and duly attested by its Clerk to the Board, and the EMPLOYEE has signed and executed this Agreement, the day and year first above written. BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA BARI R, B. /o/,. o/,0x- EMPLOYEE D a;A'd-C, i, Oeigel Approved as to form and legal sufficiency: ..-~o ,.~.~_..,.-.., '//. ," "~" T, amiro Mafiali6h ' Chief Assistant County Attorney I I :public./d~bblea/agr ecrnent~.q 99 g/ck-~., conttacl Page 6 of 6 QUITCLAIM DEED 2385806 OR: 2472 PG: 1943 R~CORD~D Jn OFFICIAl, R~CORDS of COLLIER COU]I?T, FA CLgRK ?0 ?RS BOARD ?240 RIC ~I! 10,50 DOC-.70 ,70 COHS$ 2.00 · .. THIS QUITCLAIM DEED made th~s ,¢)- day of~_¢~..~, 1998, by the Board of County Commissioners of Collier County, Florida, GRANTOR, and St. James Enterprises, Inc., a Florida Corporation, their successors and assigns, GRANTEE. 1152 GOODLETTE RD N, NAPLES FL 34102 WITNESSETH: That the GRANTOR, for and in consideration of Petition VAC 98-024 and the sum of Ten Dollars and other valuable consideration to it in hand paid by the GRANTEE, receipt of which is hereby acknowledged, hereby remises, releases and quitclaims unto GRANTEE forever, all dght, title, interest, claim and demand which the said GRANTOR has in that certain portion of a 20 foot wide Access and Maintenance Easement interest in, of, and about the following described lands being located in Collier County, Florida, to-wit: (See Exhibit "A' attached hereto and incorporated herein by reference) IN WITNESS WHEREOF, the GRANTOR has caused these presents to be executed in its name by the BOARD OF COUNTY COMMISSIONERS acting by the Chairman and Vice Chairman of said Board, the day and year aforesaid. ATTEST: DWIGHT E. BROCK, Clerk A~t ~.? to Ch~ir~ln's BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BA'I~BARA $. BER'~Y, Ch%i "\ ,J.l t.-J 021¥~¥A ]~ 01 IN]M]S¥) ~}3NYN]JNIYM ONY SS]DDY ]OlM lOOJO~. Z Gl " ,<28'~:~9 ] ,.ZZ:,tO.O0 N (:~! ~ tN3~13SV] ]OYNfY~O 301~ lOOJ og ~ , -0 I I I ........................ IIIIII II II IIII .......... I 2385807 OR: 2472 PG: 1945 RICOliDID In OFFICIAL RICOItDS of COLLIE[ COUIITT, FL !0/21/98 at 09:28AE DWI6t~ ~, BilOCK, Cf, IRK R)C ))! 15,00 DO~-.70 .70 ¢07I~$ 3.00 .qUITCLAIM DEED THIS QUITCLAIM DEED made this ,.,1 ~;z. day of ~ 1998, by the Board of County Commissioners of Collier County, Florida, GRANTOR, and Collier Development Corporation, their successors and assigns, GRANTEE. 3003 TAMIAI4I 'fRAIL N, NAPLES FL 34103 WITNESSETH' That the GRANTOR, for and in consideration of Petition VAC 98-020 and the sum of Ten Dollars and other valuable consideration to it in hand paid by the GRANTEE, receipt of which is hereby acknowledged, hereby remises, releases and quitclaims unto GRANTEE forever, all right, title, interest, claim and demand which the said GRANTOR has in that certain portion of a 10' wide Utility Easement interest in, of, and about the following described lands being located in Collier County, Florida, to-wit: (See Exhibit "A" attached hereto and incorporated herein by reference) IN WITNESS WHEREOF, the GRANTOR has caused these presents to be executed in its name by the BOARD OF COUNTY COMMISSIONERS acting by the Chairman and Vice Chairman of said Board, the day and year aforesaid. ATTEST: DWIGHT E. BROCK, Clerk BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA COASTAL ENGINEERING CONSULTANTS INC OR: 2472 PG: 1946 1 6A2 Coastol Eng~eerln~ C~'fl Engineenng Survey Envlronmentol I~eo~ Estate Apl:~'oisol OFFICE MAX PORTION OF A 10 FOOT WIDE UTILITY EASEMENT FOR SANITARY SEWER TO BE VACATED DESCRIPTION Exhibit ~ lof2 VAC 9g-020 That part of the 10 foot wide utility easement for sanitary sewer as recorded in O.k Book 1297, Pages 1161 through 1164 of the Public Records of Collier County, Florida and being situated in Tract "B" of Courthouse Shadows as recorded in Plat Book 29, Pages 40 and 41 of said Public Records lying 5.00 feet on each side of the following described centerline: Commencing at a concrete monument marking the southwest comer of said Section 12 run S89°59'12"£ along the south line of said Section 12 for 331.40 Feet to an intersection with the westerly line of said Tract "B"; thence along said line N00°I5'36"W 11.05 feet; thence N50°56'29"E 151.64 feet to an intersection with the centerline of said 10 foot wide utility easement for sanitary sewer; thence along said centerline S38°59'01"E 72.27 feet to the POINT OF BEGINNING: thence continue S38°59'01'E 56.57 feet to the POINT OF TEP~MINATION. The above area describes approximately 566 square feet of land. Subject to easements, restrictions and reservations of record. COASTAL ENGINEERING CONSULTANTS;.INC'.'. ..... . FLOI~e~. BUS~,~[Ei%,A_UTHORIZATION'~I~' .LD,~4' ii" .. .... · ".:.'. '..;;.' '".d'-j ', , - .'-.':']:' A ;~ "..';' Richard J. Ewing,,V(.~.~ ~ ' ',.' ':: ":: < : Professional Surveyor and Mapper :-'. i.::~ "~ ~-'~ :" ' ' Florida Certificate No. 5295 ' "' '-" '-'" ": (": ' ; .,~] ~ '- .c-,'.' ( NOT VALID WITHOUT THE SIGNA'~- ]"i-~q~ t; ~..,...... THE ORIGINAL RAISED SEAL OF A FLO"I/J~X' ] 1'.'.';.; i'-' ' .-' ' LICENSED SURVEYOR AND MAPPER '" . ." .:.'i.~'.] '-" CEC File No. 98.064 Date: ~'/7- ?~ 3106 S. HORSESHOE DRIVE * NAPLES, FLORIDA 34104 · (941) 643-2324 · FAX (941) 643-1143 *** OR: 2472 PG: ~ 2of2 VAC 9g-020 16A) Date: To: From: Re: October 21, 1998 Tom Kuck, Eng. Review Manager Planning Services/Eng. Review Ellie Hoffman, Deputy Clerk Minutes & Records Department Satisfaction of Dedication Condition Enclosed please find the original document as referenced above, Agenda Item Q16A3, as approved by the Board of County Commissioners on October 20, 1998. This document should be recorded by Pelican Lake and the original forwarded back to Minutes and Records for our file. If you should have any questions, please contact me at: (8406). Thank you. Enclosure SATISFACTION OF DEDICATION (7ONDITION 16A3 Know Ail Men By These Presents: That the Board of County Commissioners of Collier County, Florida as the governing body of Collier County, Florida, and Ex-Officio the Governing Board of the Collier County Water-Sewer District (hereinafter "Dedicatee"), the Dedicatee in a certain Dedication executed by Wilbur M. Christiansen, Jr., and Gary L. Danca, as Trustees of the WMBS&P Profit Sharing Plan and Trust (hereinafter "Dedicator") bearing the date of October 1, 1990 recorded in Official Records Book 1572, Pages 2253 through 2260, of the Public Records of Collier County, Florida, pertaining to the property situate in said State and County described as follows, to-wit: SEE EXttlBIT A hereby acknowledges That Dedicator ( through its successor) has satisfied Paragraph 4(b) of the Dedication by making a fair share contribution as required by said Paragraph 4 (b). WITNESS my hand and seal, this 2~O day or--A.D., 1998. Board of County Commissioncrs of Collicr County, Florida Attest/as to Chairman's Chaflx~an · s ignix/cure 'only' STATE OF FLORIDA COUNTY OF COLLIER ] Thc fo_rcgoing instrument was acknowledged before me this ~3~)/,.,4 day of ~7~Yt~.*-, 1998, by dttbllrr4 ~2 ~;(~/, and ~ ., the Chairman and Clerk of the Board of County Cc;mmis~ioncrs of Obllier County, Florida, on behalfofthe Commission. They are personally known to me and did not take an oath. Notary signature Print Notary's Name Notary Public My commission expires: CCI. t.~,~, CObH ( T /KC~&rKS bdtv~en MX~fl~. M. ~]~X~8~, JX., a~ G~Y ~. O~CA, am of Collier CouncT, Florida, am tho Governing Body of Collier Ca~nty end es ~3~-O~£cio the Governing Board o~ the Collier County Worst-Sewer District, (hereina£ter reEerred to am "Dedicates"). Tbs tez'ma Dedicator a~ ~dl~Cee a~e used Esr =/h~ia~ or plural, i~ ~e contex~ re~i~es. ~r~er, the ta~ DedlcaCee n~a~i a~so ~ael, ~wer or light utilities, telephone or cablivllion u~llltiel, or o~er l~e p~lto utility providers, or I special dls~l~ or o~er ~lltlal s~lvislon of ~e State of Florida; provtd~d~ ho~vsr~ ~sC s~ld us~ is s~rdin~t ~o~ d~s nec ln~srf~rs vl~ or Is nec lnconsls~n~ ~1~ ~e p~ssn~ or fu~urs ~ or ~s by Collier County or ~ Collier Co~y W~sr-S~wsr Till That said Dedicator, for and in consideration of the emm of Ten Dollars ($10.00) and ot~er good and valuable consideration to t. he Dedicator ~nd paid by said Dedicates, t_he receipt whereof is here~y acknowledged, hereby ~rants and dedicates to the said Dedicates and Dedioatee's successors and amsl~m forever, s perpe~aal eaae~en~ for roadway and other such publio purposes for OR BOOK raC~ herein ~ re~qra~e, laid la~a herelnef~r · re~erred ~o aa the O~A~ed ~ O~~or Ii ~e Iole ~ord t~Cle ~er of aa~d la~l and ~C ~4 ldentA~i~ ~lte.i h~ein have ~e full p~ar au~orl~y ~o ~ke ~le D~ica~lon on be~l~ of ~he Dedicator. ~i~ Dedl~Cion lJ ~e I~jec~ ~ ~e follo~i~ benefita, ~e Pedi~Cor' a I. ~ ~o~1 accepCaKe of ~lJ D~lca~ion, ~e County a~l~gel ~c ~e ~icat~ ~ea .~11 ~ incl~ed An any rela~ve to ~ r~l~ adJac~t landl r~~ ~Ja~C 1~ al iZ ~e ri~C-ot-vay du~l~ a~ 3. D~i~tor reae~ei ~e righC Co a~ ~all ~ affo~ed 6/¥3 OR 800 P GE ~[~ v~ a~X~cabl~ Col~er County r~qht-o~-vay 4~ d4veXo~n~ r~Xa~onm. ~minlng ad~mcenC lmndm vi~ouC may tubber l~rove=mnc~ or onto 5.R. 951 ~rom ~ rmlnl~ md~mcint la~m vhl~ obvlmCei f~mc tmprovmnC o= / (b) Dedicator ~ntri~Cmm a fal~ ~ o~ ~e ~s~ o~ ~e co~cClon ot an add/Clo~ tvo lafle4 mo ~t vbl~ ~a to be ~t ove~ ~e Dedlct~ ~en, ~n ~ o~-. S. ~y r~ay or o~er ~fram~ure ~rove~ ~ ~e~ ~ ~e r~r~tlon of la~ ~11 nei~ar place ~y ~ ~ obll~=ion u~n CollAer County ~o ~prove or ~ln=ain ~e BO0 P OE shall ~ I~Jec[ to appiJcab[e I~a[e and Iocai gover~en~ right- 7. ~e failure of this Dedication to addrees any pe~tt, ~ition, te~, re~lation or reetriction shall not relieve el~ ~e O~lcator o~ icl lucceesorm, of tho necessity of ~ly~ wi~ any law, o~e, ~le or r~iation 9ove=nl~ ~ld ~ttl~, r~lrl~n~, co~ltions, te~s, re~iat/ona or rem~l~lo~. ~ ~S ~F, ~lc~tor baa caused ~e~e ~reaents to ba $ A~D TRUST , Jr. RESOLUTION NO. 98- 424 RI'~SOI. UI'ION .,\UTi IORIZING FINAL ACCEI'TANCE OF THOSE ROAD\VAY, DRAINAGE, WATER AND SEWER t.\IPROVEMENTS IN SILVEP, LAKES PttASE TWO-C, RELEASE OF THE YlAINTENANCE SECURITY, AND AC('EPTING Ti IE MAINTENANCE RESPONSIBILITY FOR TI-tE ROADWAY, DRAINAGE, WATER AND SEWER IMPROVEMENTS TItA'I' ARE NOT REQUIRED TO BE MAINTAINF. D BY TI IE I1OM [:.O\VNF. RS ASSOCIATION. WHEREAS, the Board of County Commissioners of Collier County, Florida, on December 17, 1996, approved the plat of Silver Lakes Phase Two-C For recording; and \VHEREAS. tim developer has constructed and maintained tim road~vay, drainage, water and sewer improvements in accordance with the approved plans :md specifications and as required by the Land Development Code (Collier County Ordinance No. 91-102, as amended); and the Utilities Standards and Procedures Ordinance (Collier County Ordinance No. 97-17), and WHEREAS. the developer has now requested final acceptance o£the roadway, drainage, water and scv,'er improverncnts and release of his nmintcmmce security; and WHEREAS. thc Compliance Scrviccs Section of the Development Services Department has inspected lhe roadway, drainage, wamr and sewer improvements and is recommcnding acceptance of said facilities. NOW. THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that final acceptance be granted for those roadway, drainage, water and sewer improvements in Sib,'cr Lakes Phase Two-C, and authorizc thc Clerk Io release thc maintenance security. BE IT FURTItER RESOLVED AND ORDERED that the County accept the f'uture maintenance and other attendant costs for the roadway, drainage, walcr and sewer improvements that are not required to be maintained by the homeowners association. This Resolution adopted after motion, scconcl and majority ','otc favoring same. ATTEST: DWIGHT E, BROCK, CLERK ~{te:t a~ ..o Ch~$r~n's signature Approved as ~o Form and legal sufficiency: Hcidi F. Ashlon Assistant Collicr County Atlorncy BOARD OF COUNTY COMMISSIONERS COI.LI Iii?, COUNTY. Fi. ORIDA BAIiBAR.,\' B. BERR'f; '" 16B.1. 36-SUB.03-10/94 Date: July 14, 1998 This instrument prepared under the direction of: Bruce P. Cury, General Counsel Post Office Box 1249 City: Bartow, Florida 33830 Department of Transportation PARCEL 800.2 FP 1953891 SECTION 03010-2542 STATE ROAD 90 COUNTY Collier SUBORDINATION AGREEMENT ~S AGREEMENT, Made this ~ day of ~ 199 , by and between Colli~r COUNTY, a political ' subdivision of the State of Florida, hereinafter called the "party of the first part", and the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, whose post office address is: Post office Box 1249, Bartow, Florida 33831-1249, hereinafter called the "Department". WITNESSETH: WHEREAS, the party of the first part is the holder of a drainage easement and, WHEREAS, a portion of the land encumbered by said ~ ~ is required by the Department for public transportation purposes; NOW THEREFORE, for and in consideration of the sum of One Dollar ($1.00) and other good and valuable considerations, paid, the receipt and sufficiency of which is hereby acknowledged, the party of the first part hereby agrees, covenants, and consents with the Department that the aforesaid drainage easement is and shall continue to be subject and subordinate to the property rights of the Department insofar as said drainage easement affects the following described property, viz: SEE EXHIBIT "A" This subordination agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors and assigns of the parties hereto. Page 1 1RBI" ' IN WITNESS WHEREOF, the Grantor has caused these presents to be executed the date and year first above written. ATTEST: DWIGHT E. ~OCK, clerk .AttesL:as t~)iC,haJrman's BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Page 2 SECTION 03010-2542 PARCEL 800 That portion of the south ½ of Section 19, Township 50 South, Range 26 East, Collier County, Florida. Being described as follows: Commence at the southwest corner of said Section 19; thence along the south boundary of said Section 19, North 88"19'24" East, 1315.118 meters (4,314.68 feet) to the survey base line of State Road 90 (U.S. 41); thence along said survey base line, North 39"01'59" West, 19.173 meters (62.90 feet); thence South 88e19'24" West, 57.518 meters (188.71 feet) to the westerly existing right of way line of said State Road 90 [(U.S. 41) (per Section 03010-2116)]; thence continue South 88"19'24" West, 89.000 meters (291.99 feet) for a POINT OF BEGINNING; thence South 01"40'36" East, 15.240 meters (50.00 feet) to said south boundary of Section 19; thence along said south boundary, South 88"19'24" West, 10.000 meters (32.81 feet); thence North 01"40'36" West, 15.240 meters (50.00 feet); thence North 88°19'24'' East, 10.000 meters (32.81 feet) to the POINT OF BEGINNING. Containing 152.4 square meters (1,640 square feet). Legal,/~~~e$cripti~n ~.p~d by: William E~a_YDate: /~P_~S. ~737 NOT VALID UNLESS EMBOSSED EXHIBIT "A" Page 3 MEMORANDUM Date: To: From: Re: October 21, 1998 Ed Kant, Senior Engineer Transportation Administration Ellie Hoffman, Deputy Clerk Minutes & Records Department Supplemental Agreement to Consulting Engineering Services Agreement Between the Board of County Commissioners and Hole, Montes and Associates, Inc. Enclosed please find two original documents as referenced above, Agenda Item #16B6, as approved by the Board of County Commissioners on October 20, 1998. I have forwarded one original agreement to Finance and one original is being retained for the record. If you should have any questions, please contact me at: (8406). Thank you. Enclosures Project No. 691 O1 S/A NO. 5 1 6S6 S(JPPI.EMENT/~I. AGP, F.I'~MENT TO C()NSIJIdI'IN(} ENGINEERING SERVICES AGI~,EEMENT TIllS StlPPI.I!MI:.NTAI. ACiP, I!t!MliNT, made ami cmercd imo ~llis.~ ~ .day of ~~ , t99g, by and between ~l~c [3card of Coumy Commissioners, Collier County, Florida, a political subdivision of the S~ate of Florida, hereinafter called the COUNTY, and I tole, Montes and Associates, Inc. of 715 Tenth Street, South, Naples, Florida 34102, duly authorized to conduct business in thc Statc of Florida, hereinafter called thc CONSULTANT. WITNESSETll WHEREAS, thc COUNTY and CONFIUI.TANT heretofore on 21 May 1991 entered into an Agreement whereby thc COUNTY retained Ibc CONSULTANT to fl~misbcd certain consnlting services in connection witt~ proposed constmclion of C.R. ,':146 fo|ir laning improvemcnls, Phase l&ll, (Jcl. [-75 Io Jcl. C.R. 951), County Project No. 69101; and, WHEREAS, Iht County desires to modify the terms of said Agrccmenl, and toward that end it is necessary to: TO REVISE AND/OR EXPAND UPON THE SCOPE OF ORIGINAl, SERVICES OF TI IE PROJECT SPECIFICALLY RELATING TO ADDITIONAI, BRIDGE AND SIGNALIZATION PLANS PREPAIL-'XTION AND TO COMPENSATE THE CONSULTANT FOR ADDITIONAL COSTS TO BE INCURRED FOR SAID ADDITIONAl, SERVICES. CONSULTANT'S FEE PROPOSAL FOR ADDITIONAL SERVICES DATED 17 SEPTEMBER 1998 IS ATTACItED AS EXHIBIT "A" AND IS HEREBY INCORPORATED AND MADE A FORMAl, PART OF Tills SUPPLEMENTAL NO. 5. NOW THEREFORE, the Consulting Engineering Services Agreement is hereby amended and supplemented as foIlows: I. CONSULTANT shall perform services for lhe bridge anti signalization construction plans in accordance wilh Exhibit "A" attached hereto. 2. Contract fee adjustment and status (this Supplemental Agreement No. 5): 3.1 Original maximum cataract fcc = $150,000.00 3.2 S/A No. 1 = $299,756.53 3.3 S/A No. 2 = S 25,921.62 3.4 S/A No. 3 = $ 35,900.00 3.5 S//\ No. 4 =S181,945.00 3.6 'this S/,,\ No. 5 = S 66,766.00 Currenl conlract fcc = $760,289.15 4. Conlrac! time ad.juslment: Increase -(~- calendar 5. Contract complclion: Nlarcl~ 1, 1999. 6. The revised and current lun:p sum contract amount as stated above includes costs for overhead, fringe benefits, out-of-pocket expenses, profit margin, and all other direct and indirect costs and expenses. 7. Except as hcrchv modified, amended, or changed, all ofthc Icrrns and condilions of said original Consuhh]g Engineering Scr,.'/ccs .,\grcelnenl shall rem:dh in fltll Force and effect. 1N \VITNI'~SS \VI IILI{I!('H", Iht p;n-lics hereto h;ivc c;mscd lllcsc prcscnls lo be executed Ibc day and year first above wriltcn. AS TO THE BO,~RD OF COUNTY COMMISSIONERS: tqnature ~ly. 'S~O THE CONSULTANT: SIGNED, SEALED, A~D DELIVERED ~ THE PRESENCE OF: Wal~cr F. G' chef. ~. SECOND WITNESS (NAME. WI~,ITTEN) 16B6 ' Project No. 69101 S/A NO. 5 I~,OARD OF COUNTY COMMISSIONERS COI.LIER COUNTN', FLORIDA tOLE, MONTES ,',ND ^SSOC ATES, INC. I~,~b '~'Nhi?r~y, Nr. Vic~'siclcnt Ncd E. Dewhirst, Vice President STATE OF FLORIDA COUNTY OF LEE (CORPORATE SEAL) Before me, Ibc undersigned authority, this day personally appeared Robert L. Murray and Ned E. Dewhirst, to me well known and known to me Io be Sr. Vice President and Vice President respectively, of the Corporation named in the foregoing Agreement, and they severally acknowledged to and before me that they executed said Agreement on behalf of and in the name of said Corporation as such officers; that the seal affixed to said Agreement is the corporate seal of said Corporatibn and lhat it was affixed thereto by due and regular Corporate authority; that they are duly authorized by salt! Corporation to execute said Agreement and that said Agreement is the free act and deed of said Corporation. ' ~ ,~/ da ~ IN WITNESS \VIIEREOF, I have hereto set my hand anti affixed my official seal ti is .~,..~2..J.~____ 'Y of~ , ~\.D. 1998. N6ta~ Public in and for the County and State aforesaid. My Commission Expires: ,'~ "'~1~,~'~' No~ry ~ic, St*,,. or lqo~ Page 2 of 2 Preserving and enhancing Florida's quality et/ilo since 1966 HOLE, MONTES & ASSOCIATES, INC. ENGINEERS PLANNERS SURVEYORS Mr. Micah K. Massaquoi, P.E. Collier County Government Center. Bldg. Office of Capital Projects Management 3301 East Tamiami Trail Naples, FL 33962 PR q 03 September 17, 1998 RE: IMMOKALEE ROAD, PttASE II - COLLIER COUNTY PROJECT NO. 69101 PROPOSED SCOPE OF SERVICES AND FEE FOR BRIDGE DESIGN ACROSS COCOHATCHEE CANAL AND SIGNALIZATION AT FOUR INTERSECTIONS HM&A FILE NO. 89.99 Dear Mr. Massaquoi: Hole, Montes & Associates, Inc. (JIM&A) is pleased to submit this revised proposal to Collier County (County) for providing professional engineering sen'ices to prepare tile design of a two lane bridge across the Cocohatchee Canal at Immokalee Road and C.R. 951 and to modify existing signalization at four intersections. HM&A bas reviewed costs and sen'ices associated with the bridge design. To clarify our reduction in fees for bridge design within this proposal we base the figures on the following: I. Tim t?'pe of bridge will be simiiar to that at Com~ucrcial Dri',e :,nd supported by piles. Thc bridge will be designed to meet the hydraulic conditions required by the Big Cypress Basin. The existing culverts and berm attire present access to Broken Back Road will be removed. 'File canal will be excavated to the desired typical section 75 feet upstream and downstream from tile new bridge faces. 3. The bridge t.vpical section will have two 12' lanes, a four foot left shoulder and a six foot right sidewalk with railings. 4. The brid,,e ali,.znmcnt ,.,.'ill be set accordint~ to ,.'our letter of September '~ t998. HM&A proposes to provide the following professional engineering sec'ices for the Collier County Office of Capital Projects Management: 1. SCOPE OF SERVICES (See Attachment - Pages I to 10). Task 8.00 Utility Coordination ',','ill have no additional fees. SUBCONSULTANTS HM&A proposes to utilize the firm of Jenkins & Cbarland, Inc. to provide professional bridge design services as outlined in Task 6.00 of thc Scope of Services. HM&A also proposes to utilize the finn of Kevin L. Erwin Consulting Ecologist, Inc. as our environmental consultant to perform tile se~'ices outlined in Task 4.00 of the Scope of Services. HM&A also proposes to utilize the firm of Ardaman & Associates, Inc. for geotechnical services outlined in Task 3.00 of the Scope of Services. 6202-~ PRESIO~i'I?IAL ~OURT FORT MYERS ~LOr~D,*- 32919 94 1-.'~81-7~74 FAX 941.4~I-It315 Mr. Micah K. Massaquoi, P.E. September 17, 1998; Page 2 HM&A also proposes to utilize the firm of J. A. tlirst for structural scrvices outlined in Task 10.00 of tile Scope of Services. HM&A also proposes to utilize tile firm of Southwest Transportation Engineering for signalization services outlined in '['ask 11.00 of the Scope of Services. 3. ADDITIONAL SERVICES Services not specifically included herein will be performed on a time and material basis in accordance with the rate schedule attached to this proposal. Additional services will be performed only as requested and authorized by tile County. \Vben such additional services can be identified in advance, HMA will provide an estimated fee and obtain written authorization from the County. .. SCHEDULE HMA proposes to complete the tasks described in the Scope of Sen'ices within 90 calendar days of receipt ora written notice to proceed with a completion schedule, generally as indicated below. Per Cent Complete Days FollowingNTP 30% 30 60°/3 60 90% 75 I00% 90 The purpose of this contract is to include complete bridge design and traffic signalization modification design p!ans b,v December 2,-l, 1995. In ord-:r tc aci,ie,'c that schedule o,fly one week of review time can be allowed at both the 30% and 90% review submittals. The 60% review submittal will be to show bridge design progress and provide n budget cost estimate only. 5. FEES AND COMPENSATION HMA proposes to complete the tasks described in Scope of Ser~'iccs for a total proposed fcc of 566,766. A projected man-bout and cost summary (3 pages) is attached which provides a breakdown of each proposed task fee. All tasks are proposed to be lump sum tasks. Invoices will be submitted at each month end in an amount proportional to the percentage of actual work completed during tile respective billing period for lump sum tasks and on a time and material basis for not to exceed tasks. Thank you for tile oppor-tunity to submit this proposal and we look for~vard to xvorking with you oll this project. Very. truly yours, tlOLE, MONTES & ASSOCIATES, INC. Walter W. Keene, P.E. Project Manager WWK/cn Attachments cc: R. Murray W. Gilcher \\1 Iron_I'm) \x~ p\ 19 g9\89099\Wwk~ridgeProposal~tkM 80917.doc 1686 Date: September 17, 1998 SCOPE OF SERVICES for hMMOKALEE ROAD, PHASE II, I.-75 TO C.R. 951 SUPPLEMENTAL SERVICES - BRIDGE OVER COCOHATCHEE CANAL AT C.R. 951 Section I. GENERAL SCOPE STATEMENT The CONSULTANT shall provide and perform the following professional services v,'hich shall constitute the GENERAL SCOPE of the SUPPLEMENTAL SERVICES. The CONSULTANT shall conduct surveys, prepare final plans and specifications, cost estimates, bid documents, and coordinate all utility system adjustments, for the construction of bridge improvements and appurtenances. The bridge will consist of two lanes crossing the Cocohatchee Canal at Immokalce Road and C.R.95 I. Section 2. TASKS Pursuant to the GENERAL SCOPE of SUPPI,EMENTAL SERVICES stated above, the CONSULTANT shall perform all services and/or work ncccssa~' to complete the following task(s) and/or provide the following item(s). TASK 1.00 2.00 3.00 4.00 5.00 6.00 7.00 8.00 9.00 10.00 11.00 12.00 13.00 14.00 15.00 16.00 INDEX Public Involvement Program (NOT LISED) Additional Engineering and Land Surveys Geotechnica[ Services Environmental Inventor' Off-Site Storm Water Improvements (NOT USED) Bridge Plans Roadway Plans (Basic Sen'ices) (NO ADDITIONAL SERVICES) Utility Coordination (NO ADDITIONAL SERVICES) P, ight-of-Way Plans (NOT USED) Additional Structural Plans-Box Culvert Extension Additional Signing and Pavement Marking Plans; Signalization Railroad Crossing Design and Coordination (NOT USED) Additional Permits Additional Final Bidding and Contract Documents Additional Advisory Sen, ices During Bidding Post*Design Services (NOT USED) TASK 1.00 - PUI3[,IC INVOLVIiMIiN'[* PP, OGRAM ~"~( I Page I of 10 TASK 2.00 - AI)DITIONAL ENGINI:iERING AND I,AND SURVEYS ]'tie CONSUI,TANT shall pcrform engineering and land surveys, necessary for the sub. jc',:t project as outlined; reference all ccntcrline survey control points, establish the bcnch line on National Geodetic Vertical I)atum (1929) throughout tile project and tie property lines to comply with Florida Dcpartnlcnt of Natural Resources Rule, Florida Administrative Code Chapter 16 Q-3 (Florida Statute 177 - Part Two). Survey work shall be performed under the responsible charge of a Professional Land Surveyor registered in tile State of Florida and shall be accomplished in accordance with tile Florida Department of Transportation l'olicy 760.000-760.012, and Florida Department of Transportation Location Manual. Work must comply with the minimum technical standards for Land Surveyors Rule 21HH-6, Florida Statute 472.027; measurements of regular roadway cross-sections may be recorded on electronic data collection equipment. All surveys shall use FDOT's safety standards. Task 2.01 Roadway Nurx'cv (B.,\SIC SERVICES) Task 2.02 Undereround Utilities (Not Used) Task 2.03 t3ridee Survey Provide engineering and land surveys necessary to establish tile bridge alignment with intersecting streets within the project limits defined as the North I~.igl~t-of-\Vay line of Immokalec I~.oad to 100' norlh of the north line of the Cocohatchee Canal Right-el:way and 150' east and west of the extension of the north bound right lane center line of C.R. 951 and obtain topography, cross sections, underground utility surface feature locations, right-of-way, land ties, and required drainage information for existing nnd proposed roadways and in accordance with the County and Big Cypress I3asin design criteria. TASK 3.00 - GEOTECHNICAL SERVICES The Consultant shall furnisil soils investigation and analy'sis ncccssa0' for the dcsigu anti preparation of bridge construction plans for this project. A report shall be prepared with recommendations, and pertinent soils data, including tile xvater table level encountered during tile advancement of borings, and shall be submitted to the County for its record. Task 3.0t Soil [?,orint~s and Laboratory Testinq a) Two Standard Penetration ]'cst borings to a depth of 80 feet xvill be obtained xvithin the alignment of tile bridge. a) Laboratory testing, sufficient to enable a Geotectmical Engineer registered in the State of Florida, to analyze subsurface soil conditions and make design rccommcndations, shall be per£ormed. Such tests may include, but shall not be limited to, grain size analysis, Atterberg limits, organic content, etc. Page 2 of I0 Task .3.02 13_cp o__r t_.js Prepare a report summ,'wizing the findings and provide recommendations for the bridge foundation design and corrosion environment. TASK 4.00 - ENVIRONMENTAL INVENTORY The Consultant shall furnish a report summarizing thc impact of the project on Hydrology, Vegetation, Wildlife, Soils, and Wetlands. The report shall contain the following: Task 4.01 H'vdroloKy. a) A diagram depicting the hydrology of the area. b) A description of the potential impact to ground and surface water resulting from thc project. Task 4.02 Vc___gctation a) A listing ofvegetation found xvithin the project limits. b) An aerial map of thc vegetation associations. Task 4.03 Wildlife a) An inventory ofv,41dlife found within the project limits. Task 4.04 Soils a) An aerial map or drawing of the soils within and adjacent to the project limits identified by Soil Series and Field Mapping Unit Name established by the United States Department of Agriculture's Soil Conservation Services. Task 4.05 Wctlands a) An aerial map or drawing of wetland areas xvithin and adjacent to thc project limits. Jurisdictional limits of permitting agencies such as, but not necessarily limited to, the Florida Department of Environmental Protection, the South Florida Water Management District and United States Army Corp. of Engineers shall be shown. b) A description of the impact on wetlands by the project and mitigation rcquircmcnt.~; to offset adverse impacts. TASK 5.00 - OFF-SITE STORM WATER IMI~I>,.OVF_,MI'-;NTS [NOT l'al'.¢ 3 o1' 16ga TASK 6.00- BRIDGE PLANS The Consultant shall furnish design services necessary to perform project design ~md prepare bridge constructior~ plans and specifications in accordance xvith tile highway design and plans preparation standards in effect on the date of this Agreement. The basic standards, criteria and guidelines are set forth in the Florida Department of Transportation P, oadway Plans Preparation Manual, Drainage Manual, Collier County and Big Cypress Basin. Plans shall be accurate, legible and complete in design. The Consultant shall submit design notes and computations to document tile design conclusions reached during tile development oft.he final construction plans. Thc design notes and computations shall be recorded in 8-1/2" x 11' computation sheets, fully titled, numbered, dated, sealed, and signed by the Professional Engineer in responsible charge. Computer output forms and other oversized sheets shall be folded or otherwise reduced to 8-1/2" x 11" size. Tile data shall be bound for submittal to the CounU,. One copy of tile appropriate design notes tuld computations shall bc submitted to thc County at each plan rcvicv: stage. When the plans arc submitted for final review, the design notes and computations, corrected for any County comments, shall be resubmitted. At lhe project completion, a final set of the design notes and computations shall be submit'ted with the record set of plans and tracings. Tile design notes and calculations shall include, but are not limited to, the following data: 5. 6. 7. Design criteria used for this project. Calculations of quantities for all items set forth in the Bid Form. Geometric design calculations for korizontal alignment that is not included in tile quantity computation booklet. Vertical geometry calculations. Drainage computations. Earthwork calculations not included in the quantity computation booklet. Documentation for decisions reached resulting from meetings, telephone conversations or site visits. Each drawing of each submittal shall be signed by tile appropriate Professional Engineer for thc type of work depicted on tile drawings. Each set of plans and each page of tile design computations and quantity computation booklet shall be signed and checked by an appropriate design professional in accordance with tile Florida Department of Transportation's Roadway Plan Preparation Manual, Chapter 30. Each submittal called for herein shall be delivered with a transmittal letter signed by the Consultant's Project Management stating that the submittal package is complete, hi the interests of maintaining a design schedule which ,.','ill result in a bid advertisement for construction of the project being issued on or before April 1, 1999, the Consultant may proceed with efforts for lhe next submitlnl during the County's review period. Tile Consultant shall conduct project plan rcviexvs with tile County, as a minimutn, at the Grades and Geometrics (30%), and Detail Plan (90%) stages. Each rcvicwshall be a verbal presentation supplemented with appropriate plans, displays or other visual aids. l'lans ,,viii be provided at tile 60% completion stage for progress information. Page 4 of I0 Task 6.01 Task 6.02 Task 6.03 Bridge Development Report. Not included. Grades and Geometries (30%) The Consultant shall submit to the County four (4) sets of bluclinc prints for bridge review purposes. The plans shall depict existing topographical features, existing right-of-way and existing or proposed easement lines and shall contain the following: a) Plan and Profile Sheets (1" = 20'). b) Existing project cross-section sheets. c) Drainage maps depicting existing drainage areas, existing drainage structures, and existing flow patters (1" = 400'). d) Proposed typical section or sections. c) Proposed preliminary road, bridge and intersection geometry'. f) Proposed preliminao' vertical alignment. g) Proposed preliminary median openings and any potential drivexvay/access problems. h) Plan showing ts'pe, size, typical section, elevation and location of proposed bridge/culvert structure. The Consultant shall submit an ORDER OF MAGNITUDE opinion of probable cost of constructing the project. Basic Plans (60%) (PROGRESS SUBMITTAL) The Consultant shall submit four (4) sets of blueline prints to the County for bridge review. The plans shall depict progress in complete construction plans. Reports and calculations required to document design decisions reached during the development of plans shall be submitted along xvith the plans. Thc submittal shall include all drainage calculations, storm water attenuation/detention requirements, storm sewer tabulation sheets, and a BUDGET ESTIMATE of the cost of constructing the project. Potential or documented utility conflicts shall be identified and the Consultant shall notify affected utilities in accordance with Task 8.00, Utility Coordination. Page 5 of 10 1686 The submittal shall reflect development of: a) b) c) d) c) g) h) i) J) k) ~) Storm Drainage System. Drainage Slructures and Drainage Outfalls. Bridge Plan and Profile. Bridge Typical Sections. Utility Relocation Plans (power, telephone, A'I'V). County Utility P, elocation Plans (water, sewer, reuse). Signing and Pavement Marking Plans. Bridge Foundation Plans. Bridge Substructure. Bridge Superstructure. Bridge Approach Slabs. Contract Documents. Repons and calculations required to document design decisions reached during development of plans. Task 6.04 Detail Plans (90%) Tile Consultant shall submit four (4) sets of blue line prints to the County for bridge reviev,,. The plans shall be complete construction plans. Reports and calculations required to document design decisions reached during the development of plans shall be submitted along with the plans. The submittal shall include all drainage calculations, storm ',vater attenuation/detention requirements and storm sewer tabulation sheets, till potential or documented utility conflicts shall be identified and the Consultant shall noti~' affected utilities in accordance with Task 8.00, Utility Coordination. The bid documents shall be reviewed by the County for compliance with thc County's procurement po!icies and practices, insurance requirements and other regulations or requirements. Tile submittal shall reflect development of: a) b) c) d) Storm Drainage System. Drainage Structures and l)rainagc Out falls. Bridge Plan and Profile. Bridge Typical Sections. Page 6 of 10 1686 e) h) i) J) k) m) Utility Relocation Plans (powcr, telephone, CATV). County Utility Relocation Plans (watcr, sewer, reuse). Signing and Pavement Marking Plans. Bridge Foundation Plans. Bridge Substructure. Bridge Superstructure. Bridge Approach Slabs. Contract Documents. Repons and calculations required to document design decisions reached during development of plans. TASK 7.00 - ROAD\VAY PLANS (NO ADDITIONAL SERVICES) TASK 8.00 - UTILITY COORDINA'FION .(NO ADDITIONAL SERVICES) Tile requirements of tile various utility sen, ices shall be recognized and properly coordinated by the CONSULTANT during the project design. The CONSULTANT shall provide to the COUNTY such representation and technical assistance as may be necessary, for coordination with utility owners or other public agencies affected by the project. Utility adjustments shall be shown on the roadway plans to show the proposed utility locations when adjustment is required. The required utility adjustments will be designed by each utility and provided by the affected utilities (water, sanitary sexver, effluent, raw water, power, gas, electrical, telephone, cablevision, etc,) on prints of road~vay plans provided to the utility by the CONSULTANT after the basic plan review. The contract schedule is based upon receipt of the location design from the utilities within 30 calendar days from submission of the roadway Basic Plans to the utilities for their use in showing their proposed adjustments. Copies of all correspondence to or from all utilities shall be supplied by the CONSULTANT to the COUNTY. Work under this task shall include the following: Task 8.01 Utilities Notification Upon completion of the Grades and Geomctrics (30%) review, a certified, return receipt requested letter will be scat by the CONSULTANT to each utility which may have .facilities installed within the project corridor, transmitting a set of 30% plans and requesting the Utility to submit plans of existing and proposed facilities and submitting their comments relative to the proposed project. Task 8.02 Utility Coordination Thc CONSULTANT shall, by certified, return receipt requested mail, send Basic l~.oad~vay Plans (60%) to each utility for their review requesting them to return plans showing additions or corrections to existing facilities and their proposed relocations where adjustments are necessary. Page 7 of 10 1686 Task 8.03 Final Utility Relocation Plans Upon receipt of plans reviewed and signed off' by the Utilities 'within 30 calendar days after written request is made, an.,,' additions and/or corrections will be made to thc roadway plans. Utility adjustments provided by the Utilities will be shown in the CONSULTANT'S Detail Plans submittal. If no response is received by the CONSULI'ANT by 60 days after submission to thc Utilities, CONSULTANT shall so notify thc COUNTY. Thc COUNTY shall fi'mn, by certified, return receipt requested mail notify said Utilities that the future costs of relocation, delays or redesign necessitated by their failure to respond shall be borne sorely by them. Copies of such letters shall bc given to the CONSUI.TANT. TASK 9.00 - RIGHT-OF-\VAY MAPS (NOT USED) TASK 10.00 - ADDITIONAL STRUCTUP, AL F'LANS - BOX C[JLVERT EXTENSION Extend box culvert at the intersection of Immokalee Road and C.R. 951 to accommodate tile alignment of Immokalee Road pavement through the intersection. TASK I1.00 - ADDITIONAl. SIGNING AND P.-XVENIENT MARKING PI.ANS: SIGNALIZATION TASK 11.01 - DETAIL PLANS (90%) The CONSULTANT shall furnish design services and prepare construction plans for tragic signs and pavement marking to include the bridge in the entire project. A preliminary, submittal shall be made with the Detail Plan submittal per Task 6.04. Final plans shall be submitted with tile final roadway plans in accordance vdth the Florida Department of Transportation Roadway and Traffic Design Standard for review. Assume no overhead sign structures. TASK 11.02 - BASIC SIGN,,\L PLANS (60%) The CONSUI.TANT shall prepare signalization modifications plans at the intersections of Oaks Boulevard. Laurel Oak Elementao' School, Gulf Coast High School and C.R. 951. The signalization design shall incorporate the use of the existing traffic controllers (if found to be applicable), and any other signal equipment deemed appropriate for continued use. The design will include the replacement, relocation and/or new installation of signal cable, signal heads, pull boxes, loops, loop detectors, controllers, concrete strain poles, pedestrian actuated traffic control devices, etc., which are found necessary for the proposed improvements to Immokalee Road. The CONSULTANT shall submit four (4) sets of blue linc prints to the County for review of signalization. The submittal shall include a budget estimate of cost of constructing the signalization. CONSULTANT shall send plans to each utility for review. Page 8 of l0 ,' 16B6 TASK 11.03 - DETAIL SIGNAL PLANS (90%'1 The CONSULTANT shall submit four (4) sets of blue line prints Io the County for review of signalization. Tile plans will include: 1. Signal Modification Plan Sheets for each intersection (includes signal timings and phasing). 2. General Notes Sheet. 3. Miscellaneous Design Details Sheet. 4. Quantities $heet. 5. Technical Specifications. TASK 12.00 - RAILROAD CROSSING DESIGN AND COORDINATION ('NOT USED) TASK 13.00 - ADDITIONAL PERMITS The CONSULTANT shall prepare the technical support documentation necessary to address tile issues (Items I to 5) identified in a letter from the South Florida Water Management District (SFWMD) to Mr. Richard W. Hartwell, dated April I0, 1998. This includes the submittal of four complete sets of signed and sealed construction plans (1/2 size) to the SFWMD at the 90% design completion stage. In addition, the CONSULTANT shall update and revise the stormwater management calculations to incorporate the addition ora bridge over the Cocohatchee Canal. Drainage design shall include stormwater treatment and attenuation required to comply xvith the rules of the Florida Department of Environmental Protection and the South Florida Water Management District (SFWMD). The CONSULTANT shall attend meetings necessau' for the submittal and approval of the stormwater management permit. ALL ENVIRONMENTAL PERMITTING REQUIREMENTS WILL BE PERFORMED BY THE COUNTY. ALL OUTSTANDING ENVIRONMENTAL PERMITTING ISSUES WILL BE ADDRESSED BY THE COUNTY. Coordination with the Big Cypress Basin Attend various meetings and provide coordination with the Big Cypress Basin regarding the design of a bridge across the Cocohatchee Canal at C.R, 951 and provide the County with the supporting documents and drawings necessao' for submittal ora canal right-of-way permit. ALI. PERMITTING APPLICATIONS AND SUBMI'ITALS WILL BE PERFOPdMED BY TIlE COUNTY. Page 9 of 10 1686 TASK 14.00- ADDITIONAL FINAl, BIDDING AND CONTRACT DOCUMENTS Once the final bridge plans, and signing and pavement marking plans or other plans have been approved by the COUNTY and the COUNTY has received the needed permits, a final set of bidding and contract documents will be prepared for thc construction of thc improvement. This task will include the following: Task 14.01 Final bridge plans, a quantity computation booklet and summary of quantities, and Engineer's Opinion of Probable Construction Cost. Task 14.02 Final signing and marking, signalization at four intersections, or other plans, summars.' of quantities, and Engineer's Opinion of Probable Construction Cost. Task 14.0.3 Special provisions and other appropriate contract documents For incorporating the requirements of the Florida Department of' Transportation, U.S. Army Corps of Engineers. Department of Environmental Protection. and South Florida \Vater Management District and any other agency having jurisdictional authority over tile project in tile bid documents. Task 14.04 Complete plans and contract documents ready for bid including all forms, general conditions, all approved permits, and other material as may be required. Task 14.05 Provide the COUNTY with one (I) set of signed and sealed contract documents for the COUNTY records. All final plans to be full size. The COUNTY will produce plan sets and contract document booklets for distribution during bidding. TASK 15.00- ADDITIONAl, ADVISORY SERVICF~S DURING BIDDING After approval of construction plans and bidding documents by the COUNTY, the CONSULTANT shall perform the following services: Task 15.01 Attend and participate with the COUNTY in scheduling and presenting a Pre-Bid Con fcrence. Task 15.02 Respond to Bidders' inquiries and prepare addenda for issuance by the COUNTY. TASK 16.00 - POST-DESIGN SERVICES (NOT USED) A SCOPE AND FEE MAY BE NEGOTIATED BY THE COUNTY AND THE CONSULTANT AT TItE COMPLETION OF TIlE DESIGN PHASE PRIOR TO COMMENCEMENT OF CONSTRUCTION. CONSULTANT SHALL PREPARE THE SCOPE OF SER. VICES FOP, T}tIS TASK, IF IT IS TIlE COUNTY'S INTENT TO I tAVE TIlE CONSULTANT Iq';IU:ORM CONSTRUCTION PIIASE ENGINEER. lNG SERVICES. \kltma_fm?,v,p'~. 989\8999LSCOPEOFSVCS doc Page 10 of 10 16B6 9/17/98 HOLE, MONTES & ASSOCIATES, INC. Consultant's Employee Hourly Rate Schedule Engineer V (Principal) Engineer V Engineer IV Engineer Ill Engineer II Engineer I Engineer Tech V Engineer Tech IV Engineer Tech III Engineer Tech II Engineer Tech I Contractor Administrator (P.E.) Contractor Administrator Construction Field Representative IV Construction Field Representative III Construction Field Representative II Construction Field Representative I Planner IV Planner III Planner II Planner I Surveyor V Surveyor IV Surveyor III Survey Tech IV Survey Tech III Survey Tech II Survey Tech I 2 Man Survey Crew 3 Man Survey Crew Technician IV (Clerical) Technician III (Clerical) Technician II (Clerical) Technician I (Clerical) Subconsultants/Subcontractors Reimbursable Expenses Mileage Concrete Monuments Permanent Reference Monuments $130.00 Per Hour $110,00 Per Hour $ 95.00 Per Hour $ 75.00 Per Hour $ 65.00 Per Hour $ 55.00 Per Hour $ 65,00 Per Hour $ 60.00 Per Hour $ 55,00 Per Hour $ 50.00 Per Hour $ 40.00 Per Hour $ 80.00 Per Hour $ 60.00 Per Hour $ 60.00 Per Hour $ 55.00 Per Hour $ 45.00 Per Hour $ 35.00 Per Hour $ 95.00 Per Hour $ 70.00 Per Hour $ 60,00 Per Hour $ 45,00 Per Hour $ 90.00 Per Hour $ 70,00 Per Hour $ 55.00 Per Hour $ 55.00 Per Hour $ 50.00 Per Hour $ 45.00 Per Hour $ 40.00 Per Hour $ 85.00 Per Hour $ 98.00 Per Hour $ 45.00 Per Hour $ 40.00 Per Hour $ 35.00 Per Hour $ 30.00 Per Hour Cost + 15% Cost + 15% $ ,30 Per Mile $ 10.00 Each $ 10.00 Each W:\1989~89099\Wwk',Bridge ProposaI~HM&AFEESCHED.doc Z o , I ......................... o ........... o .................... ',5 '" t o o o o ....................... ~ .......... ~- ........... --~ ......... T ........ ~ ~ o 16Bb 1686 RESOIAJTION NO. 98- 425 RESOLUTION AUTIIORIZING 'rilE EXECUTION AND ACCEPTANCE OF AN AGREEMENT BETWEEN TIlE FI.ORIDA DEPARTMENT OF COMMUN)TY AFFAIRS AND COLLIER COUNTY REGARDING EMERGENCY MANAGEMENT PROGRAM ENIIANCEMENT WItEREAS, the State of Florida Department of Community Affairs has funds available for Collier County to spend for emergency management program enhancements and, subject to execution of a Grant Agreement between the State and the County, is authorized to disburse Grant funds to Collier County: and WttEREAS, the State, by means of proposed Grant Agreement #99CP-05-09-21- 01-011 is agreeing to provide, by means of reimbursement for costs incurred by the County in the satisfactory performance of that Agreement, up to $105,274.00 for items of performance agreed to in said Agreement; and WtIEREAS, the Board of County Commissioners of Collier County agree that performance of the subject Agreement is in the best interest of Collier County; NOW, THEREFORE BE IT RESOLVED BY TIIE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORII)A that the board approve the Agreement #99CP-05-09-21-01-011 between the State of Florida Department of Community Affairs and Collier County as presented to the Board for review, and hereby authorizes the Board's Chairman to execute the Agreement on behalf of Collier County. This Resolution adopted afl. er motion, second and majority vote in favor of adoption this ~'~> day of ~,._~-~,_'~d.e,~..~ , 1998. BOA[kD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA By: ! 4.~_x_~_~X~ k\ ~' (~xN~.~ irb3a . i erry, h, irn " ATTEST: DWIGHT E. BROCK, CLERK Depu(y Clerk/ Approved as to Form and Legal Sufficiency: Thomas ~. Palmer, ' Contract Number: 99CP-05-09-21.01-011 G R,,\NT AG REEM ENT TIllS ..\GREEMENT is entered into bv and between thc State of Florida, Department of Community Affairs. x,,ith headquarters in Tallahassec. Florida (hereinafter referred to as the "Department"}. and Collier County. (hereinafter referred Io :ts the "County"). TIllS ..\GREF.,XlENT IS ENTERED INTO BASEl) ON TFtE FOLLOWING FACTS: W}tERE.AS. the Department is authorized, pursuant to Section .~>_..~73. Florida Statutes. and Rule Chapter 9G-19. Florida Administrative Code. to disburse funds for emergency management grants to counties: and \\'HEREAS. the Count,,' is eligible to receive said funds and agrees to comply with all the requirements of this Agreement and Rule Chapter 9G-19. Florida Administrative Code. NO\V. THEREFORE. the Department and the County do mutually agree as lbllows: I. SCOPE OF WORK AND FUNDING The Count>' shall fully perform the obligations in accordance with tile Scope of Work, .Attachments A and A-l of this Agreement. Funding for performance of the Scope of Work shall be provided in accordance with Attachment fv. II. INCORPOR,,XTION OF I.AWS. RULES, REGUI.ATIONS AND POI. ICIES I11. IV. Both tile Coumv and the Department shall be governed by applicable State and Federal laws. rules and regulations, including, but not limited to. those identified in Attachment B. PERIOD OF .AGREEMENT This .Agreement shall begin October I. 1998 and shall end September 30, 1999. unless terminated earlier in accordance with the provisions of Paragraphs VII. or IX. of this ,Agreement. All requests for reimbursement must be submitted within 30 days after thc termination date of thc Agreement. No reimbursement requests received after November I. 1999 will be reimbursed from this Agreement. R. eimbursement requests shall not be submitted by facsimile transmission. MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement. Changes which are mutually agreed upon shall be effective only when reduced to writing, duly signed by each of the parties hereto, and attached to the original of this Agreement. No change to the terms and conditions of this Agreement, including the Scope of Work, shall be effective 601 until liled and approved in accordance with thc provisions in Attachment A. However, changes to the amount of funding to be provided may be accomplished by notice from the Department to the Count)', in the form electrified mail, return receipt requested. The Department may make an award of additional Funds by subsequent Award Letter certified mail. return receipt requested, to the County's contact identified in paragraph VIII, below. Should thc County determine it docs not wish to accept tile award of additional funds. then tile Count>' shall provide notice to the Department contact within thirty (30) clays of receipt of the ..Xward l.cttcr. Otherwise, thc County shall provide to the Department its written notice of acceptance within t't~rl)'-fi\'c (4.5) dll,,'s of receipt et'the z\ward Letter. The terms of this Agrccmcr~t shall be considered to have been modified to include the additional funds upon receipt of the written notice of acceptance. MONITOI~,IN(5 The County shall constantly monitor its performance under this Agreement to ensure that time schedules are being met. thc Scope of Work is being accomplished and other performance goals are being achieved. Such review shall be made for each function or activity set forth in Attachment ,', to this Agreement. and reported in accordance whh Attachment D. Records ofsuch activities shall be created and retained in accordance with Attachment C. I,IABILIT¥ The Count>' shall be solely responsible to parties with whom it shall deal in care'lng ot, t thc terms of this Agreement. For purposes of this Agreement. thc (Tounly agrees that it is not an employee or agent of the Department. ¥'II. NONCOMPLIANCE. REMEDIES. AND TERtv(INATION Ifa County fails to comply with any term or condition applicable to an award under Rule Chapter 9G-19 or any term or condition including, but not limited to. federal and state laws. agreements, rules and regulations, applicable to any other funding for the County administered by the Division. then the Department shall take one or more of the following actions, as indicated by the attendant circumstances: temporarily v,'ithhold cash payments, pending correction of the dcI>ciency, or more severe cnforcemcnl action: disallow all or part ofthe cost of the activity or action not in compliance: 3. suspend or terrninate thc award; disallow future participation in the program or funding provided under this rule chapter: 1601 5. recover all funds provided under the current :~warct. Costs of the County resuhing from obligations incurred by the County during suspension or after termination of an award are not allowable unless tile Department expressly authorizes them in the notice of suspension or termination, or subsequently at, thorizes them in writing. Other County costs during suspension or after termination which are necessary and not reasonably avoidable may, in tile sole discretion of the Department. be allowable it': the costs result from obligations which were properly incurred by the County before the eflUctive date of the suspension or termination, are not in anticipation of the suspension or termination, and. in the case of termination. are not cancclable, and the costs would be allowable if the award were not suspended or expired normally at the end of the period in which the termination occurs. Counties with terminated grants shall remain obligated to provide all required closeout information. D. In the event that an.,,' audit determines that costs reimbursed or otherwise funded under this Agreement should be disallowed, then the County shall return those disallowed funds to the Department. In the ahernative, tile Department may, in its sole discretion, offset the disallowed amount against any current or future awards to the County from an.',' other grant agreement or contract with the County administered bv the Department. Actions taken for noncompliance constitute final Department action under Chapter t20. Florida .Statutes. as amended. Notification of such actions shall include notice of administrative hearing rights and time frames. The County shall return funds to the Department it' found in non-compliance with laws. rules, or regulations governing the use of the funds or this Agreement. G. This Agreement ma)' be terminated by the written mutual consent of the parties. NOTICE AND CONTACT The Department designates Suzanne F. Adams. Planning Manager, Division of Emergency Management. as tile Department's Contract Manager. All communications, written or oral, relating to tiffs Agreement shall be directed to her at the following address: ' ' 16D1 Department of Community A ['fairs Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassfe. Florida 32399-2100 E-Nlail - suzann¢.adams~dca.state, fi.tls The signer of this Agreement or his/her designee shall be thc County's Contract Manager. All communications, svritten or oral, relating to this Agreement shall be directed to him/her at the following address: Kenneth F. Pineau, CEM Emergency Management Director 3301 East Tamiami Trail Naples, FL 34112 Telephone #: (94]) 774-8444 AllpaymentsrelatingtothisAgreementshallbe mailedtothe ~llowingaddress: Collier ¢~Un~Y Emergency M~n~gement Dept. 3301 East Tamiami Trail Naples, FL 34112 IX. In the event that different representatives are designated by either party after execution of this Agreement. notice of the name, title, address and telephone number of the new representative ,,vill be rendered as provided in Paragraph VIII. ,,\ and B above. OTHER PROVISIONS The validity of this Agreement is subject to the troth and accuracy of all the information, representations, and materials submitted or provided by the County, in this Agreement, in any subsequent submission or response to Department request, or in any submission or response to fulfill the requirements of this Agreement, and such information, representations, and materials are incorporated by reference. The lack of accuracy thereof or an.',' material changes shall, at the option of the Department and ~vith thirty (30) days written notice to the County, cause thc termination of this Agreement and the release of the Department from all its obligations to the Count>', This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall lie in Leon County. Ifany provision hereof is in conflict with any applicable statute or rule, or is otherwise unenforceable, then such provision shall be deemed null and void to the extent of' such conflict, and shall be deemed severable, but shall not invalidate any other provision of this Agreement. No waiver by the Department of any right or remedy granted hereunder or failure to insist on strict performance by the County shall affect or extend or act as a waiver of any other right or remedy of the Department hereunder, or affect the subsequent 4 '. 1601 exercise of thc same right or remedy by the Dcpartment for any further or subsequent default by the County. Any power ofappro`"al or disapproval granted to the Department under the terms of this Agreement shall sur`"ive the terms and life of this Agreement as a whole. D. Thc Agreement may be executed in an,,' ntlnlhcr (.)f countcrpams, any one of which may be taken as an original. A[ '[)IT P,I:.QUIREMF. NTS Thc County agrees to maintain financial procedures and support documents, in accordance with generally accepted accounting principles, to account tbr tile receipt and expenditure of funds under this Agreement. [3. These records shall be available at all reasonable times for inspection, review, or audit by state personnel and other personnel duly authorized by the Department. "P, casonable" shall be construed according to circumstances, but ordinarily shall mcan normal business hours of 8:00 a.m. to 5:00 p.m.. local time. Monday through Fridav. C. County shall also provide thc Department with the records, reports or financial statements upon request for the purposes ofauditing and monitoring the funds axvarded under this Agreement. D. '['hc County shall submit an Audit of' Agreement Compliance to the Department as provided herein. If thc County receives or expends $300,000 or more in Federal axvards in its fiscal )'car, then the County shall conduct an audit performed by an indcpcndcnt Certified Public Accountant or other entity independent of the county in accordance with the standards of the Comptroller General as specified in the General Accounting Office Standards for Audit of Governmental Organizations, Programs. Activities and Functions, and generally accepted auditing standards established bv the American Institute of Certified Public Accountants. The Agreement number of this grant must be identified with the audit submitted. Such audit shall also comply with the requirements ofScctions I 1.45. 216.349, and 216.349I, Florida Statutes and Chapter 10.550. Rules of the Auditor General, and. to tile extent applicable, the Single Audit Act of 1984, as amended, 31 USC 7501 through 7507. OMB Circular A-87 and OMB Circular A-133. as revised June 24. 1997. or thereafter. If the County receives or expends less than $300,000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A- 133 is not required, but an audit may otherwise be required under Section 216.3491. Florida Statutes, and rules adopted pursuant thereto. The audit report shall include all management letters and the County's response to all findings, including corrective actions to be taken. The audit report shall include a schedule of financial assistance specifically identifying all Agreement and grant revenue by sponsoring Department and Agreement number. 16D1 ×I. The complete financial audit report, including all items specified herein, shall be sent directly to: Department of Community ,Affairs Office of Inspector General 2555 Shumard Oak Boulevard 'Fallahassce. Florida 32399-2100 In thc event thc audit she\rs that tim entire funds, or any portion thereof, were not spent in accordance with the conditions of this :\grecment. tile County shall be held liable For reimbursement to tile Department of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty (30) days after tile Department has notified tile County of such non-compliance. The County shall retain all financial records, supporting documents, statistical records, and any' other documents pertinent to this Agreement for a period of three years after the date ofsubmission of the fSnal expenditures report. I{owever, if litieation or an audit }las been initiated prior to the expiration of the three-year period, tile records shall be retained until the litigation or audit findings have been resolved. '['he County shall have all audits completed by ;.U'] lndcpcndent Certified Public ,,\ccountant (ICPA) who shall either be a certified public accountant or a public accountant licensed under Chapter 473, Florida Statutes. The ICPA shall state that tile audit complied with the applicable provisions noted above. The audit will be submitted no later than ,April 30. 2000. The l)epartment may require tile County to undertake such further or additional audits as determined necessary or appropriate including, but not limited to, past and current organization-wide audits. Such audits may be necessary to determine the adequacy', accuracy,, and reliability of the Countv's intern?l controls, fiscal data, and management systems established to safeguard tile County's assets and to ensure compliance with this Agreement. .i. If' this Agreement is closed out without an audit, the Department reserves tile right to recover any disallowed costs identified in an audit after such close-out. SUBCONTR,,\CTS AND PROCUREMENT .A. If the Count)' subcontracts an.',' or all of'the work required under this Agreement, the County agrees to include in the subcontract that the subcontractor is bound by the terms and conditions of this Agreement with the Department. B. The County' agrees to include in the subcontract a provision that tile subcontractor 6 16gl shall hold the Department and Count3' harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. Sec Attachment E for any additional terms and conditions pertaining to subcontracts. XII. TER,XIS ,.',ND CONDITIONS The Agreement contains all tile terms and conditions agreed upon by tile parties. XIII. ,-\TTACI-fMENTS XIV. A. Ail attachments to this Agreement are incorporated as il'set out full)' herein. In tile event of any inconsistencies or conflict between the language of this Agreement and the attachments hereto, the language of such attachments shall be controlling, but only to the extent of such conflict or inconsistency. STANDARD CONDITIONS The Count)' agrees to be bound by the f'ollowing standard conditions: The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. and subject to an',, modification in accordance with Chapter 216. Florida Statutes. If otherwise allowed under this Agreement, extension of an Agreement for contractual sen, ices shall be in writing for a period not to exceed six (6) months and shall be subject to the same terms and conditions set forth in the initial Agreement. There shall be only one extension of the Agreement unless the failure to meet the criteria set forth in the Agreement for completion of the Agreement is duc to events beyond the con~rol of the Count)' Ali bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. If other, vise allowed under this Agreement, all bills for an)' travel expenses shall be submitted in accordance with s. I12.061. Florida Statutes. The Department resen'es the right to unilaterally cancel this Agreement for refusal by the County to allow public access to all documents, papers, letters or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County in conjunction with the Agreement. 7 16bl X xvt. XVI. XVII. F. 'File State of Florida will not intentionally award publicly-£unded contracts to any contractor ,,','ho knov.'ingly employs unauthorized alien workers, constituting a violation of tile employment provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Department shall consider the employment by any contractor of' unauthorized aliens a violation of Section 274A(e) of tile INA. Such violation by the Recipient of the employment provisions contained in Section 274,,\(e) of thc IN.,\ shall be grounds for unilateral cancellation of this Agreement by the Department. A person or affiliate \,,ho has been placed on tile convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or serw'ices to a public entity, may not submit a bid on a contract with a public entity for the construction or repair ora public building or public v,'ork, may not submit bids on leases of rea! property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and ma,,' not transact business with any public entity in excess of Categoo, Two for a period of 36 months from tile date oFbeing placed on tile convicted vendor list· STATE LOBBYING PROHIBITION No funds or other resources received from the Department in connection with this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state Department. I.EGAL AUTHORIZATION The County certifies with respect to this Agreement that it possesses the legal authority to receive the funds to be provided under this Agreement and that, if applicable, its governing body has authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants and assurances contained herein. Tile County also certifies that the undersigned possesses the authority to legally execute and bind County to the terms of this A~reement. EQ/ilPMENT AND PROPERTY XIANACiEMENT The Count>' acknowledges tile completed installation of a Hughes Network Systems, Inc., Personal Earth Station.~ and related equipment (hereinafter "the Equipment"). The Count>' acknowledges and agrees to comply with applicable terms and conditions of: ( l ) the State of Florida Lease/Purchase Agreement, dated October 1994, executed between Hughes Network Systems. Inc. ("HNS"), and the Department, (a copy of which is available from tile Department) regarding the procurement and use of the Equipment; and (2) the Sec'ices Agreement Between Hughes Network Systems, Inc., and the State of Florida, dated January 1995. (a copy of which is available from the Department) (hereinafter, collectively, 16D1 "the I tNS :\grecments") regarding thc operation of an interactive satellite communications service for the Department, the Count>' and other sites. In particular, the County agrees: That an}, reports of problems witln the Equipment or system, trouble repons, and any requests for repairs, service, maintennnce or tile like. shall be communicated directly and exclusively to the Department's .State \Varning Point (.SXVP) (904) 413-9910. 'l'hat the County xxill assist and comply xxith the instructions of the S\VP and any technical service representative responding to the report or service request. County personnel shall cooperate with and assist service representatives, as required, for installation. ~roubleshoofin~ and t~ul~ isolation, wi~h adequate s1~ff. That the County shall not change, modify, dcinstall, relocate, remove or alter the Equipment, accessories, attachmcnt.q and related items without the express written approval of the Department. D. That the County shall provide access, subject to reasonable security restrictions, to thc Equipment and related areas and locations of tile County's facilities and premises, and will arrange permitted access to areas of third-party facilities and premises for the purpose of inspecting the Equipment and performing work related to the Equipment. Scr¥ice representatives and others performing said work shall comply with the County's reasonable rules and regulations for access, provided the Department is promptly furnished with a cop>' after execution of this Agreement. The County shall provide safe access to the Equipment and will maintain tile environment where the Equipment is located in a safe and secure condition. 'File Count>' shall provide service representatives xx ith access to electrical power, water and other utilities, as well as telephone access to the County facility as required for c{ticicnt service. That tile County shall take reasonable steps to secure the Equipment and to protect the Equipment from damage, theft, loss and othcr hazards. This shall not obligate ttne Count>>>, to procure insurance. The Department agrees to procure and maintain all risks insurance coverage on the Equipment. '['he Count>' agrees to refrain from using or dealing with the Equipment in an>,' manner which is inconsistent with the HNS Agreements. any policy of insurance referred to in the I-tNS Agreements, any applicable la`'vs, codes ordinances or regulations. The County shall not allow the Equipment to be misused, abused, wasted, or allowed to deteriorate, except normal ,.,.,'ear and tear resulting from its intended use. The County shall immediately report any damage, loss, trouble, service interruption, accident or other problem related to the Equipment to the SWP, and shall comply with reasonable instructions issued thereafter. That an,,,' software supplied in connection with the use or installation of the equipment is subject to proprietary rights of Hughes Network Systems, Inc., and/or HNS's vendor(s) and/or the Department's vendor(s). The use of one copy of said ". software is subject to a license granted fronl HNS to the Department, and a sublicense from the Department to the County. to use the software solely in the operation of the Equipment. to commence on delivery of the software to lhe County and to last for the term ofthe HNS Agreements. The County shall not: (i) copy or duplicate, or permit anyone else to copy or duplicate, any part of the so£tware, or (ii) create or attempt to create, or permit others to create or attempt to create, by reverse engineering or otherwise, tile source programs or any part thereof from the object programs or from other information provided in connection with the Equipment. The County shall not, directly or indirectly, sell. transfer, offer, disclose, lease, or license thc sof'tware to any third pan>'. G. To comply with these provisions until tile termination of the I-INS Agreements. n. Tile amounts retained for the satellite service cover thc initial order for services provided to the Department pursuant to the sen'ices agreement between Hughes Network Systems and the State of Florida. The charge does not cover maintenance. repair, additional equipment and other services not part of the initial order for services. The service charge covers only the remote corrective maintenance specified in paragraph 4.3 of the Sen'ice ,Agreement with }{NS and does not cover other maintenance repair, additional equipment and other services not part of the initial order for services. In particular, the service charge does not cover: Maintenance, repair, or replacement of pans damaged or lost through catastrophe, accident, lightning, theft, misuse, fault or negligence of the County or causes external to the Equipment, such as, but not limited to, failure of, or faulty, electrical power or air conditioning, operator error, failure or malfunction of data communication Equipment not provided to the CounD' by the Department under this Agreement. or from any cause other than intended and ordinary, use. Changes. modifications, or alterations in or to the Equipment other than approved upgrades and configuration changes. Deinstallation, relocation, or removal of the Equipment or any accessories, attachments or other devices. The Count>' shall be independently responsible for any and all charges not part of the initial service order. XVIII. COMMUNICATIONS COSTS By its execution of this Agreement, tile County authorizes the Department to deduct the appropriate costs of the recurring charges for the satellite communications Service and Equipment from the allocation provided to County under Rule 9G-19.005(3), Florida Administrative Code. The deduction is $500 per month for twelve months ($6,000/year). 10 XIX. In the event the County desires to continue use ofthe National Warning System (NAWAS) line, then the County shalE assume all operational and fiscal responsibility for the NAWAS line and equipment in tile County. VEt-IICI.ES \Vritten approval from the Director of the Division of' Emergency Management must be obtained prior to the purchase of any motor vehicle with funds provided under this Agreement. In the absence of such approval, the Department will have no obligation to honor such reimbursement request. XX. CERTIFICATIONS By its execution of this Agreement, the County certifies that it is currently in full compliance with the Rule Chapters 9G-6.9G-7, 9G-11, and 9G-19. F.A.C., Chapter 252. Florida Statutes and appropriate administrative rules and regulations that guide the emergency management program and associated activities. The County further certifies that no public official, agency, or body other than the county governing body and the Division of Emergency Management of the Department of Community Affairs shall have direction and control over the director of thc County's emergency management agency. The Count>' certifies that funds received from the Emergency Management, Preparedness and Assistance Trust Fund (EMPA funds) will not be used to supplant existing funds, nor will funds from one program under the Trust Fund be used to match funds received from another program under the Trust Fund. The County further certifies that EMPA funds shall not be expended for 911 services, emergency medical services, law enforcement, criminal justice, fire service, public works or other services outside the emergency management responsibilities assigned to the County Emergency lVlanagement Agency, unless such expenditure enhances emergency management capabilities as expressly assigned in the local comprehensive emergency management plan. 11 1 6D1 · · By its signature below, the County reaffirms its certification to employ and maintain a full- time Director consistent with Section 9G..19.002(6), Florida Administrativ~ IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their undersigned officials as duly authorized. COUNTY: COLLIER COUNTY Collier County_Board of Commissioners Date: STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS BY: Name & Title: Jose~ector Federal Ern'ployer I.D. 59-6000558 ATTEST: DWIGHT E. BROCK, CLERK By~ (,4, ' //Attest a~ t.o ChMr~an's ', ...signature 9sty. Approved as to Form and Legal Sufficiency Thomas C. Palmer, Assistant County Attorney 12 ,,\ttachment ,,\ SC()PE (.)F WORK L?,ase Grant funding from tile Emergency Management. Preparedness and Assistance Trust Fund is intended to enhance county emergency management plans and programs tha~ are consislcnl with the State Comprehensive Emergency Management Plan and Program (reference Rule Chapters 9G-6 and 7. F.A.C. and Chapter .... ~. Th~s Scope of Work ~eco~nizes ;l~at eact~ county is at a varying level of preparedness, and it is understood that eaci~ county has a unique geography, thccs unique threats and hazards and serves a unique population. In order to receive base grant funding, each county must ccrtifv that it ~ill usc thc award to enhance it_';, F. mcrgency .",lanagcment Program. ..\s a condition of receiving funding pursuant to this Agreement. tile County shall complete tile work items that ~a]l bet~veen October 1. 1998 and September 30. 1099, lisled in the most recently revised Five-year Strategic Plan. as approved by lhe Department. The revised Five-year Strategic Plan is attached hereto as Attachment A-I. Subsequent revisions during the lerm of this Agreement shall be those submitted in writing by the County. approved bv tile Department. and on file in thc Division. The document evidencing the approved scope ofwork shall be the most recent Strategic Plan/bt the Cotmtv on file in the Division of Emergency Management. [3ureau of'Compliance Planning and Suppmx. evidencing approval by Division staff housed in Tallahassee. .,\s a £unher condition of receiving funding under this Agreement, the County shall, fbllowing full or partial County Emergency Operation Center activation at a level equivalent to a State Emergency Operation Center level three (3) or above during tile period of this Agreement, then the County shall, within forty-five (45) days fbllowing tile conclusion of tile activation, evaluate the performance of all elements of the local emergency management program during that activation, and provide a written after action report to the Department. The tbrmat for this after action report shall be as prescribed by the Department. Funds may not be used for items such as door prizes and gifts. Fib'ers and promotional items to promote the Emergency Management Program are allowable. Food and beverages may be purchased tbr Emergency Management personnel and other personnel only if the Count,,,.' Emergency Operation Center or field command office is in an activated status and personnel receiving food/beverage are on duty at either of these locations. Purcl~ases may be made only under I)An Executive Order issued by the Govenmr or 2) a State o£Emergency appropriately declared hv local officials in response to an emergency event or threat. Within 60 days of execution of this Agreement, the County shall provide copies of any and all ordinances currently in effect which expressly address emergency management, disaster preparedness, civil defense, disasters, emergencies or otherwise govern the activation of tile local emergency management program provided in s.252.38,. F.S. 16Ul Attachment B PROGRAM STATUTES AND REGULATIONS Chapter 252, Florida Statutes Rule Chapters 9G-6, 9G-7, 9G-11. 9G-10 and 9G-20 Florida Administrative Code Chapter 297. Florida Statutes Chapter I I 9. Florida Statutes Chapter 112. Florida Statutes OMB Circular A-g7 14 1 61.J1 ,,\ttachmcnt C RECORD KEEPING All original records pertinent to this Agreement shall bc retained by thc County for three ,,'ears follo~ving the date of termination of this ,,\grcerncnt or of submission of the final close-out report, whichever is later, with thc folio/ring exceptions: If any litigation, claim or audit is started before the expiration of the three ,,'ear period and extends beyond the three }'ear peri(id, the records will be maintained until all litigation, claims or audit findings involving the records have been resolved. Records for the disposition of non-expendable personal property valued at $1.000 or more at the time of'acquisition shall be retained for three >,ears after final disposition. Records relating to real property acquisition shall be retained /bt three }'ears atier closing oftitle. All records, including supporting documer~tation of all program costs, shall be sufficient to determine compliance with the requirements and objectives of the Scope of Work. Attachments A and A-1. and all other applicable laws and regulations. ]'he County. its employees or agents, including all subconlractors or consultants to be paid from funds provided under this Agreement. shall allow access to its records at reasonable times to the Department. its employees, and agents. "Reasonable" shall be construed according to the circumstances but ordinarily shall mean during normal business hours of 8:00 a.m. to 5:00 p.m.. local tirne, on Monday through Friday. "Agents" shall include, but not be limited to. auditors retained by the Department. 15 A. I3. Go H. Attachment D REPORTS_ Thc County shall provide the Department with quarlerly financial reports, semi-annual summary progress reports prepared in conjunction with tile Department's Area Coordinator. and a tinal close-out report, all in a format to be provided by the Department. Quarterly reports shall begin with the first quarter of tile county tiscal year: arc due to [)cpartment no later than thirty (30) days after the end of each qua~cr of tl~e program year: and shall continue to be submitted each qumlcr until submission of thc final close-out report. The ending dines for each quarter oflhis program year are December 31. March 3 .lune 30 and September 30. l'he final close-out report is due forty-five (45) days alicr terminalion of this Agreement. tn addition to tile above, in order to ensure compliance with Rule OG-19.011. F.A.C.. historical budgetary information relatin~ to the County Emergency Management Program is also required. This information shaIl be developed based on guidelines provided by the I)epartrnent and shall be submitted to the Department not later than December 3 I. 1998. ,,\ proposed staffing summary and budget summary describing planned expenditure of funds provided under this Agreement toward the completion of items detailed in Attachments A and A-1 shall be submitted to the Department in a format provided by the Department not later than December 31, 1998. If all required reports, budget summary and budgetao' intbrmation prescribed above are not provided to thc Department or are not completed in a manner acceptable to the Department, the Department rnay withhold further payments until they are completed or may take such other action as set forth in Paragraphs VII. and IX., and Rule 9G-19.014,. F.A.C. "Acceptable to the Department" means that the work product was completed in accordance with generally accepted principles, guidelines and applicable laxv. and is consistent xvith the Scope of Work. Upon reasonable notice, the County shall provide such additional program updates or information as may be required by the Departmcnt. All report formats provided by tile Department shall be made available to the County on the Division's internet site. 16 16U1 C. D. Attachment E I'ROCUREMENT. SUBCONTRACTS AND SUBGRANTS All subcontracts entered into bv a County in connection with any portion of the Scope of \Vork shall contain ail terms of the County's Agreement with the Department. Thc County shall send a copy of any subcontracts entered into in connection with implementing the Scope of \Vork to the Department within 30 days after their effective dates. The County shall not award subgrants using funds awarded pursuant to this Agreement. The County shall comply with all applicable procurement rules and regulations in securing goods and services to implement the Scope of \Vork. \Vherever required by law or othervdse permitted, the Count,,.' shall utilize competitive procurement practices. Allowable costs shall be determined in accordance ~ith Office of Management and Budget Circular A-87. 17 16Ol ,.\ttachment F FIJNDING/MATCI tING This is a cost-reimbursement Agreement. The County shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed S99,274 subject to the availability of funds from the Department. The amount of funds available pursuant to this rule chapter may be adjusted proportionally when necessary to meet any matching requirements imposed as a condition of receiving federal disaster relief assistance or planning funds. Funds received from tile Emergency Management, Preparedness and .,\ssistance Trust Fund ma)' not be used to supplant existing funds. nor shall funds from one program under the Trust Fund be used to match funds received from another program under the Trust Fund. D ,,\nv advance pa,vment under this ,-\greenaent is subject to s. 216.181 (14). Florida Statutes. Lip to txventv-five (25) percent of an award rnav be advanced. Il'an advance payment is requested, thc budget data on which the request is based and a justification letter shall bc submitted. The letter will spccit? the amount of advance payment needed and provide an explanation of'thc necessity lbr and proposed use of these Indicate hciow ,Milch method of payment is preferred: No advance payment is requested: payment will be made solely on a reimbursement basis. ,,Nh advance payment of'S is requested: balance of payments will be made on a reimbursement basis. (.lustification letter must be provided: advanced funds mav not exceed 25% of total eligible award) ,.\ ftcr the initial advance, if an.',', any thrther payments shall be made on a quarterly reimbursement basis. Additional reimbursement requests in excess of those made quarterly may be approved by the Department for exceNional circumstances. An explanation ofthe exceptional circumstances must accompany the request for reimbursement. The Count',, agrees to expend funds in accordance with the Scope of Work, Attachments A and A-I of tlnis Agreement. D. All funds received hereunder shall be placed in an interest-bearing account vdth a separate account code identifier for tracking all deposits, expenditures and interest earned. Funds disbursed to the County by tile Department that are not expended in implementing this program shall be returned to tile Department, along with any interest earned on all funds received under this Agreement, within ninety (90) days of the expiration of the award Agreement. Tile County shall comply with all applicable procurement rules and regulations in securing goods and services to implement the Scope of \Vork. Allowable costs shall be determined in accordance with applicable Office of Management and Bud,,et Circulars, or, in the event no circular applies, bv 48 CFR [Dart .31 CONTRACT COS¥ PRINCII~L[-~S :\ND I~ROCIX.~DUI{ES. ,,\t a minimum, the Count,',' shall continue to provide other funding for thc Countr [~mer~cncy Management ,Agency at an amount ct]ual to either: (1) the average of thc previous ~hrce x ears level of county general revenue funding of the Counly Emergency Nianagcmcnt Agency: or (2) thc lex'el off funding for thc County Emergency Xlanagcmcnt .,Xgcncy tbr thc last fiscal year. whichever ti~urc is lower. Count>' general revenue funding l~r 9 l I services, emergency medical services, law enforcement, criminal justice, public ~¥orks or other services outside thc local emergency management agency as defined by Section 252.38. [:lorida ~tatutes. sh:tll not be included in determining the of county ~hnding of the County Emergency Management Agency." The County shall certil'v compliance with this rule chapter and this rule by its execution of this Agreement, and as a condition precedent to receipt of funding. Should the County wish to carry tbrward, into thc fiscal ','ear beginning October 1. 1999. any unspent funds awarded under this Agreement. the County must request such carry forward of funds in writing to thc Department by .lulv 31.'I009. This request must include a detailed explanation and justification P~r the request and mzlv m~t exceed an amount equal to 25% ofthe initial amount awarded (S105.274) under this ,q~recment. Failure totimclv submit information, or failure to submit complete information, may result in the denial ora request to carry funds forward. Any carry forward amounts approved will be added to thc County's following >'ear's base Agreement. Funds may not bc carried forward for thc purpose of paying salaries and benefits of regular or Other Personal Services personnel. Such salaries and benefit funds ma',' be carried forward to coyer contractual or other temporary personnel costs for non-recurring projects ¢mlx. 19 >IE>!ORANDU.H ,'4 Oct 98 TO: >i~chaelzyvoloski,I,ardin '~!.'~ 2~ " FP, O:.I: Rick Area 6 Coordinatou ~' SUgJECT: Collier County End-of-Year Program Review Results This memo is to attest to the fact that I conducted the end-of-year program review on Collier county's EMPA contract fulfillment. I found that Collier county did complete all state special interest items. For those local initiatives ~,'hich they could not complete, they moved the work into the FY 99 scope of work of their revised Five Year Strategic Plan. Therefore, I request you accept Collier county's FY 98 work requirements as being met and the ne:,' Five Year Strategic Plan (attached) as the scope of work for FY99. 16D1 COLLIER COUNTY FIVE-YEAR STR.ATEGIC PL,-\N (1999-2003) Vulnerabilities and Capabilities Collier County continues to be one of the fastest growing communities in the United States. Its permanent resident population has increased twelve-fold since the passage of' Hurricane Donna in 1960. There are currently three municipalities within the County: The City of Naples, (21,416), The City of Marco Island (12,165) and Everglades City (550). Statistics provided by the Collier County Comprehensive Planning Section estimate that the county--wide population is 213,439 in 1999 and should grow to 255,760 by 2003. Peak population (January-April) is 299,634 in 1999 and 352,155 in the year 2003. Fortunately, peak season does not coincide with our hurricane season. Collier County, at 2020 square miles, is one of the largest counties, in size, within the State of Florida. The topography is relatively fiat ranging from sea-level along the coast to 38-40 feet in Immokalee. Approximately 8S% of the population live,,vithin the Tropical Storm-Categor5, 3 vulnerability zones. Hurricanes rernain the most serious threat. Since 1886, Collier County has had 52 named storms that came within 60 miles of its borders Thc 5-~qucncies art: broken down as Follows' 30 Tropical Storms 6 Category 1 Hurricanes 5 Category 2 " 9 Category. 3 " 2 Category 4 0 Category 5 " Storm surge and hurricane l'orce winds, not withstanding, localized flooding from excessive rainfall over super-saturated soil and Iow level tornadoes are relatively common during the late spring and summer months. Most residences have been constructed since the County developed flood plain ordinances in the mid 70's thus residential flooding is not a significant problem although roads become flooded quite easily. Floodin~ resulting from Tropical Storm Jerry and Hurricane Opal caused damages to more than 5'50 homes and businesses in 1995. Thunderstorms and their associated lightning are common from May-September with 97 thunderstorm days along the coast and 105 in the Northeast sections of the County. Forest fires, particularly in the Golden Gate Estates area can become serious especially after freezes and periods of drought. Thirty-thousand acres were lost in 1985 and 24,550 in 1988. Since 1988, local fire districts and the National Park Service have 16D1 initiated a "controlled burn" prograrn which mitigates tile threat but more people are moving eastv.'ard to the urbarv".vildtire interface areas. Tornadoes during the late winter and spring months can do considerable damage to mobile homes and screened pool enclosures Hazardous materials are present in significant numbers throughout the County with the lmmokalee area having a ,,'er), large quantity of agricultural chemicals. Collier County has between 80-90 facilities that store extremely hazardous substances on site. Other potential man-made threats could come from a mass casualty event invoMng an airplane or bus, terrorist activities, or civil disturbance. Collier County is considered an ingestion pathway county because of the close proximity of the Turkey Point Nuclear Power Plant in Sou~h Dade County. .Medical f'ncilities x,,'ithir~ Ihe county are: General Hospitals Substance Abuse Centers Urgent Care Centers Ambulatory Care Centers Nursing Homes Assisted Living Facilities 2 6 21 In addition, there are approximately 650 individuals that are registered wit}: this department as special needs clients. There are, however, approximately 7000 individuals with special needs that are not registered with this agency. :\lanv of them will require assistance during a disaster. The Emergency Management Department is staffed with 4 full-time employees: Director, 2 Coordinators and Senior Secretary. We also have a clerical assistant to help manage the special needs program from May to October. In addition to dealing with public awareness, alert and warning, special needs, sheltering, recovery and mitigation issues, communications exercise development and plan review for health-care agencies, we are increasingly being asked to sit on or chair task force committees for developments of' regional impact, planned urban developments, disaster recovery task forces, grant management, local mitigation strategy and procurement, etc. GOAl. I Improve the Cauntv's ability, to respond to post-disaster response operations. STRATEGY I I MaintainacomprehensiveinventoO' afpost-disaster critical facilities within Collier County. Task l.l.1 By April 1999, review and add or delete facilities to the master critical facility listing. Task 1.1.2 By June 1999, complete the critical facility inventory and send program diskettes to the DMsion of Emergency Management. Task I. 1.3 By June 1999, and every ),ear thereafter, review and add or delete facilities to the master critical facility inventory and send updated diskettes to the Division of Emergency Management. Task I. 1.4 By January 1999, determine the type and size generator for all critical facilities that have been designated as absolutely essential. STRATFGY 12 Maintain mental health counselors within the county that could provide counseling to the gene;'al public after a disaster. Task 1.2.1 By March 1999, and every March thereafter, meet with the Medical Director of the Critical Incident Stress Debriefing team to determine the level of commitment, review capabilities and, if necessary,, recruit new members. Task 1.2.2 Maintain a current listing of mental heahh counseling within the community thnt could provide counseling to the general public after a disaster. Task 1.2.3 By May 1999, and every May thereafter, determine the availability of American Red Cross accredited courses for the CISD team members. STRATEGY Acquire a commitment from public and private resources for the use of facilities that could be used to further the recovery process. Task 1.3.1 By April 1999, and yearly thereafter, contact designated Disaster Recovery Center facility ov,'ners to determine their willingness to provide the use of their facilities. Task 1.3.2 Task 1.3.3 STRATEGY 1.4 Task 1.4.1 Task 1.4.2 Task ].4.3 Task 1.4.4 S FKATEGY 1.5 Task 1.5.1 Task 1.5.2 Task 1.5.3 By May 1999, and )'early thereafter, review the Disaster ,Assistance site worksheet and add or delete facilities to the inventory,. By May of 1999, inventory Disaster Assistance kits and develop new, additional kits for center expansion. Maintain a high capability for the County and its municipalities to provide an assessment of damages to accommodate a rapid delivery of outside assistance. By/,,'lay 1999 and annually thereafter, determine the need for damage assessment training and arrange for training if conditions warrant. By ..May 1999, and annually thereafter, review the RIAT Standard Operating Procedure for currency and update if required. By March 1999, develop a form to capture all non-decl.qred disaster response costs on an annual basis. By April 1999, and annually thereafter, check adequacy, currency and supply of Damage Assessment work sheets and amend and/or re-supply. Develop procedures to assume sheltering responsibilitles if the American Red Cross continues its moratorium on shelter management. By April 1999, and every year thereafter, determine shelter manager availability, and recruit and train additional managers from county resources. By March 1999, develop a Shelter M'anagement Plan for County administered shelters. By April 1999, develop a minimum of 3 shelter manager kits for deployment to shelters when necessary. STRATEGY 16 Task 1.6.1 Task 1.6.2 Task 1.6.3 Task 1.64 STRATEGY 1.7 Task 1.7.1 Provide for the effective use of volunteer workers in disaster response and recovery operations. By March 1999, and annually, thereafter, determine the availability ofthe Florida Sports Park as a Volunteer and Donations Coordination Center. By April 1999, develop signage that would assist and direct volunteers to the designated Volunteer and Donations Coordination Center. Exercise the Volunteer and Donations Coordination Center as part of'the 1999 State-v.'ide Hurricane Exercise. By April 1999, inventory Volunteer/Donations Administration Kits and replenish ifnecessar% Enhance the County EOC's ability to remain operational after a disaster. Submit a grant during the 1999 99 Competitive Grant bid cycle for an ex:ernal generator outlet at the County' Admin- istrative Building. GOAL2 Improve the Emergency Management Department's ability to receive and disseminate critical weather a:~d other disaster related in£ormation. STRATEGY 2. I Expand the Collier County Emergency Management web-site Task 2 1.1 By ,',,'larch 1999, research and update disaster preparedness information on the web. Task 2.1.2 By April 2000, update the Pet Motel directory on the web-site to include hotels/motels in Florida, Alabama, Mississippi and Georgia. STRATEGY 2.2 Continue the use of AT&T Enhanced Fax or a suitable substitute to quickly disseminate emergency action state- ments to critical Facilities with the county. Task 2.2.1 By October 1999, and at least quarlerly thereafter, review existing call lists For additions and deletions. Task 2,2.2 By Febma~. 1999, as part o£National Severe Weather Week, transmit a list message to all addressees to inform them of the event and to re-validate phone numbers. GOAL3 Maintain a program that identifies facilities for residents guests and household pets v,'ithin the community. STRATEGY 3.1 Continue to work with the Collier County Public Schools, American Red Cross, the Southwest Florida Regional Planning Council and animal interest groups to obtain suitable shelters for the resident and pet population. Task 3.11 By ,",larch 2000, and biennially thereafter, review and update the Pet Motel Directoo,. Task 3.1.2 Exercise the animal shelter portion of the CEMP as part oFthe 1999 State v,/ide Hurricane Exercise. Task 3.1.3 By July 1999, provide window protection for the cafeterias at Oak Ridge and lmmokalee Middle Schools. Task .3.1.4 By October 1999, develop one pet shelter with the assistance of the Domestic Anirnal Services Depar-tment. GOAL4 Identify and commit resources to preserve the health and welfare of' the County's Special Needs population during a disaster. STRATEGY 4.1 Determine the need for additional special needs facilities within the community. Task 4.1.1 By November 1999, submit a competitive grant for the repair and/or replacement oFa generator switching mechanism For the h'nmokalee Health Clinic - a potentially valuable special needs facility. STRATEGY 4.2 Identify sufficient sources ofstaffing For the special needs shelters. Task 4.2.1 By May 1999, continue to solicit the assistance of the nursing community to insure adequate staffing in the special needs shelters. Task 4.2.2 By May 1999, assess the Feasibility of an additional special needs facility in the East Naples/Golden Gate areas. 16Dl Task 42.3 By May 1999, and annually thereafter, coordinate with local kidney dialysis centers for shelter staffing and adequate water supplies for their clients STRATEGY 4.3 Maintain a conlprehensive file on special needs clients within the community. Task 4.3.1 By April 1999 and annually thereafter, obtain a temporary, part-time employee to assist senior secretary in special needs program management. Task 4.3.2 By March 1999, update, ifnecessars.' the Special Needs Information Sheet and Registration Form. Task ..~ 3 4 '~. Task 4.3.4 By M'ay 1999, and annually thereafter, maintain an outreach program through the media and home heahh agencies that publicizes the People with Special Needs (PSN) program. By May 1999, review and update the Special Needs Plan as developed by the PSN task force. .c;o:x L, S Maintain a Comprehensive Training and Edt,cation Program for the Community. STR.ATEGY 5.1 Encourage the participation in emergency management related courses at the Federal, state and local levels for county and municipal personnel. Task 5. l.] By August 1999, submit the FY 00 Emergency Management Institute Course Catalogue to all supporting public safety agencies. Task 5.1.2 By April 1999, survey the needs of public safety agencies and request training locally, to satisfy these needs. Task 5.1.3 Disseminate disaster related courses to all public safety agencies by blast fa:,: upon receipt. STRATEGY 5.2 Task 5.2.1 Provide Community Emergency Response Team training to a broad spectrum ofgroups within lhe community. By September 1999, develop and provide a minimum of 4 additional CERT courses to associations within Collier County. 1 6D1 · ! STRATEGY 5 3 Task 5.3.1 STRATEGY 5.4 Task 5.4.1 Task 5.4.2 Task 5,4.3 Task 5.4.4 Task 5.4.5 STRATEGY 5.5 Task 5.5. Task 5.5.2 Task 5.5.3 Provide av,'areness training to senior appointed and elected officials within Collier County and its 3 municipalities. By February 1999, schedule a Public O~cials Conference and invite senior appointed and elected o~cials from Collier County, City of Naples, Everglades City and Marco Island. Develop a Comprehensix'e Public Av,'areness Program. By March 1999, update the Collier County Ail Hazards Handbook for printing. By March 1999, coordinate with \VZVN-TV, Collier County Public Schools and private schools for the preparation and distribution oFthe Hurricane/Tornado Coloring book for 1't and 2"'~ grnde students. By May 1999, trans!ate into Spanish and, if possible, Creole the f'ollowing pamphlets and handbooks: "All Hazards Handbc..::!:" By September 1999, present a minimum of 80 disaster seminars to Collier County residents. By April 1999, develoa guidance to assist County employees in deveioping tamily emergency preparedness plans. Continue to provide flood plain management support for Community Rating System projects. By February I999, review and update the Flood Warning Program and integrate it into the Comprehensive Emergency Management Plan. By April 1999, attend the Digital Flood Insurance Rate Map course at the Emergency Management Institute and consider digitizing the County rate map. By May 1999 provide a flood insurance display at a minimum of two branch libraries to publicize the National Flood Insurance Program. l0 GOAL 6 Increase and validate county capabilities by testing and exercising. STRATEGY 6. I Develop and participate in State and local exercises. Task 6.1.1 By September 1999, participate in all local or state mandated Ingestion Pathway exercises invoMng the Turkey Point Nuclear Power Plant. Task 6.1.2 By March 1999, review and update the "Agriculture and Nuclear Power" pamphlet. Task 6.1.3 By February 1999, begin plarming meetings that would involve all 18 Emergency Support Functions for the State-wide hurricane exercise scenario. Task 6.1 4 By June 1999, pailicipate in the State-wide hurricane exercise. Task 6.1.5 By May 1999, recruit, train and exercise "rumor control' personnel. Ensure that at least one Bi-lingual person (Spanish-English) is on each tea:ri. GOAL7 Enhance Collier County's ability' to manp. ge the Hazardous Material Response Program. STRATEGY 7.1 Update vulnerability analyses for facilities registered with the State Department of Community Affairs. Task 7. l.1 By October 1999 and biennially thereafter, notify all state registered facilities of our intent to perform a site visit. Task 7.1.2 By August 2000 and biennially thereafter, perform and complete hazardous analyses visits to all facilities storing extremely hazardous substances: input data into the Cameo data base and transmit results to the State Emergency Response Commission. Task 7.1.3 By September 1999, attend all meetings ofthe District IX Local Emergency Planning Committee. Task 7.1.4 Participate in all training and exercises involving the Metro- Collier Hazmat team. 11 1601 GOAl. 8 Enhance the County's Public Information h~nction. STRATEGY 8. I Train additional PlOs. Task 8.I.I By April 1999, solicit volunteers from county resources to attend the Basic Public ln£ormation Course that is held in conjunction v.'ith the Governor's Hurricane Conference or at other State sponsored locations. Task 8.1.2 By August 1999, submit names of personnel who attended the basic P.O. course for attendance at the advanced P.O. course at the Emergency Management Institute. Task 8.1.3 By June 1999, updateP.I.O, procedures and distribute them to local P.l.O.s. Task 8.1.4 El), April 1999, review and update procedures for activating the Emergency ,Alerting System (EAS). Task S. 1.5 By Xlarch 1999, create "Blast Fax" media listings to coincide v,'ith areas oFDEM coordinators. GOAL9 Maintain Emergency Plans and Procedures to implement disaster response and recovery programs. STRATEGY 9.1 Update and submit required documents to the Florida Division of En:ergency Xlanagement (FDEM') that as,;ess and organize work priorities. Task 9 1.1 By August 1999, and annually thereafter, review and update the self assessment and submit next fiscal year's (or updated 5 year strategic plan) to the FDEM Area 6 coordinator for review and concurrence. Task 9.1.2 By June 2000, and biennially thereafter, submit the Collier County selfassessment to the Florida Division of Emergency Mauagement. Task 9.1.3 By May 1999, and annually thereafter, update the Collier County CEMP. Task 9.1.4 By April 1999, and annually thereafter, update the Standard Operating Procedures for Emergency Management including those of the Emergency Support functions. 12 Task By .March 1999, and annually thereafter, rcvicw and update County Administrator Instruction 5900: "Cessation of Normal Government Act vities and Personal Roles and Responsibilities During Emergencies". STRATEGY 9.2 Include shortfalls For the FY 00 selFassessment into the Strategic Plan. Task 9.2.1 By June 2000, list all shortf`alls from sel£assessment and include in the next update of'the 5 )'ear Strategic Plan. _GOAL I0 Maintain the capability oFproviding disaster preparedness support to the private sector. STRATEGY 10 I Continue to assist the Chambers of' Commerce/Econon-dc Development Council in their disaster preparedness planning efforts For small businesses, Task 10. I.l .Attend monthly meetings of the Chamber of'Commerce/ EDC Disaster Recovery 'Fask Force coalition and complete tasks as assigned. Task 10. I.2 By May 1999, review and provide input to the "Surviving the Storm" handbook for small businesses. Task 10. I 3 By June 1999, participate in the Chamber of Commerce/ EDC Disaster Preparedness Symposium for Small Businesses. Task 10. I.4 By June 1999, participate in the University of FIorida's Disaster Preparedness Program For condo managers and hotel / motel starts. STRATEGY 10.2 Provide quality disaster preparedness suppor-t to the heahh care industry. Task 10.2. l \Vithin 30 days oFreceipt, review and either approve or deny approval with guidance of`nil disaster plans submitted by nursing homes, assisted IMng Facilities day surgeries and hospita s within Collier County. Task 10.2.2 Assist all home health agencies and hospice centers in the Formulation of agency disaster plans that meet state legislated criteria. (tentative) 13 160v GOAl, Il Reduce cbc county's disaster potential through miligation activities STR..\TEGY 11.1 Develop an analysis structure for evaluating pre-disaster mitigation options. Task I I.l.1 By September 1999, complete the Local ,','litigation Strate~, guidelines for Florida Cities and Counties. Task 11.1.2 By November 1999, request that Emergency Management be included as a member of the County's Intergovernmental Coordination Element oCthe Grox,.'th Management Plan. STRATEGY II.2 Develop plans with the private sector to reduce additional post-disaster damages by providing temporary repairs to repairable facilities. Task 11," 1 By October 1999 and quarterly thereafter, contact SMART, Inc. to obtain names of Contractors that are licensed to provide temporary repairs -,"ask 11.2.2 By February 1999, and biennially thereafter, develop and review Memoranda of Agreements with the private sector for available resources. STRATEGY I I 3 Develop a strategy to track monies spent by State and Local Jurisdictions Task 11.3.1 By' ,March 1999, develop a Corm to track monies spent by State and Local agencies ff~r mitigation projects on an annual basis. STRATEGY I1 4 By January 2000, develop a Comprehensi:,e Flood Plain Management Plan for Collier County. Task I 1.4.1 By April 1999, identify the nature and extent ofthe County's flooding problems. 'task II.4.2 By July 1999, inventory the flood hazard area, including building data, development trends and constraints, critical facilities and natural area identification. Task 11.4.3 By August 1999, review alternate activities to consider in flood plain management. 14 Task 114.4 Bv..\ugus[ 1999, coordinaJeplandevclot-)mcnt:,,ilho[hcr appropriate agencies. Task 11.4.5 Develop draft action plan by October 1999. Task 11.4.6 Obtain public input on draft plan and revise plan for adoption by December 1999. STRATEGY I 1.5 Implement the following management/regulation activities under the National Flood Insurance Program's Community Rating System: * Open Space Regulations * Law Density Zoning * Stream Dumping Regulations * Protection of Critical Facilities * Foundation Protection * Enclosure limit regulations in Velocity Zone * for flood depths greater than 8 Feet. * Freeboard for new residentinl construction in * 500 year Flood Plain. Task 11.5.1 By March 2000, examine the feasibility of implementing protection oFcritical Facilities and Foundation protection regulations. Task 11,5.2 By April 2000, examine feasibility of:mplementing enclosure limit regulations in Velocity Zone and freeboard requirements for residential buildings in tile 100 year flood plain. Task I1.5..3 If determined feasible, complete the Following steps for activities listed in tasks I 1.5.1 and 11.5.2 by September 2000. GOALI2 Maintain a program that continues to review new communication technologies. STRATEGY 12. l Task 12.1 Monitor advances in ne,,,,, digital, voice and satellite technologies. By June 1999, monitor the progress of Sprint and Nextel's network facilities and determine the Feasibility of changing I$ 1601 Task 12.1.2 STP~TEGY 12.1 Task 12.2.1 Task 12.2.2 Task 12.2.3 Task 12 2.4 Task 12.2.5 STRATEGY 12.3 Task 12.3.1 Task 12.3.2 Task 12.3.3 to this system as a substitute for our current cellular phone and paging systems. By March 2000, monitor the progress of the Iridium system based on low earth orbiting satellites as a replacement or redundancy to our current satellite phone system. Monitor the adequacy of Public Safety communications. By May 2001, monitor the site availability of the NOAA Weather transmitter and, if necessao', secure an alternate site. By April 2000, determine the possibility ora redundant 800 MHZ radio system in order to enable Public Safety agencies to communicate with neighboring counties on non- compatible Emerson -GE system. By October 1999, determine the costs of including all critical communication and data processing equipment on t~;e primary ups ( uninterrupted power supply) on l'~ floor of building By March 1999, insure that all primary shelters within Collier County have adequate UHF and/or VHF antennae available on site. By Nlay 1999, determine the adequacy of the current cable vision and, if necessary, purchase an additional satellite delivered Ku. Based system as an ahernative. The new system should have a teleconferencing capability. Continue to expand the EOC's data processing and Internet capabilities. By February 1999, study the need and feasibility of installing an Internet connection in the EOC that is not dependent on the existing Naples Free-net system. By November 1998, obtain software licensing for 4 drops on the EM2000 management system. By November 1999, determine the need for additional EM2000 drops and purchase licensing for at least 4 per year. 16 Task 12.3.4 Task 12.3.5 By December 1998, purchase additional memory boards (at least 32 NIB) For all computers on the EM2000 system. By ,".larch 1999, purchase a WINDOWS compatible computer with at least 32 MB of RAM for the Mobile Command vehicle. 17 RESOLUTION NO. 98- 426 A RESOLUTION RATIFYING AND APPROVING THE EXPENDITURE OF FUNDS FOR ACTIVITIES AND INCENTIVE PRIZES ASSOCIATED WITH COUNTY STAFF PARTICIPATION IN THE UNITED WAY CAMPAIGN PURSUANT TO THE PROVISIONS OF COLLIER COUNTY ORDINANCE NO. 87-5, AS SERVING A VALID PUBLIC PURPOSE. WHEREAS, Collier County Ordinance No. 87-5 states that the Board of County Commissioners shall adopt a Resolution authorizing the expenditure of County funds for valid and proper purposes; and WHEREAS, the Board of County Commissioners recognizes the worthwhile goals of the United Way of Cotlier County and the positive effects participation in the United Way of Collier County Campaign has on County employees. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA that the expenditure of funds not to exceed $1,500.00 for activities associated with the United Way Campaign are hereby found by the Board to serve a valid public purpose and are ratified and approved. The specific expenditures ratified and approved are incentive prizes including but not limited to: T-shirts, mugs, pins, plastic water bottles, plaques, trophies, food, beverages, and incidental supplies for serving a light snack for employees participating in the United Way Campaign. This Resolution adopted after motion, second, and majority vote. Dated: BOARD OF COUNTY COMMISSIONERS: COLLIER COUNTY, FLORIDA By~-~--~,-.4~-,~~ ~A ~RBARA'B. BEVY, ~~AN Approve~ as to form and legal sufficiency: David C~eigel County Attorney BOAP, D OF COUNTY COMMISSIONERS MISCELLANEOUS CORR. ESI'ONDENCE OCTOBER 20, 1998 FOR BOARD ACTION. 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITtt ACTION AS DIRECTED: Clerk of Courts: Submitted lbr public record, pt, rsuant to Florida Statutes, Chapter 136.06(1). the disbursements for the Board of Count>, Commissioners for the period · A. September 28 - October 2. 1998 .Districts: A. Collier Mosquito Control District Revised letter sent with previous item. Date has been corrected on letter. Budget for Fiscal 1998-99 that has been signed Collier Soil and Water Conservation District i) No outstanding bonds ii) No Changes to the Public Facilities Report iii) Armual Audit for year ended September. 1997 iv) Financial Statement for >'ear ended September. 1997 v) Management Letter vi) Response to management letter Collier Soil and Water Conservation District i) Proposed budget for fiscal year 1999 East Naples Fire Control and Rescue District i) ii) iii) Annual Audit tbr 3'car ended September, 1997 Financial Statement tbr >,'ear ended September. 1997 Management Letter (;. .I. l'~,csponse to Mi~nngcment Letter Golden Gate Fire Control & I~,escu¢ District i) l~udget f'or 1998-99 ii) Copy of Designation ol'P, cgistcred/\gent iii) District Map iv) Schedule of Meetings for 1998-99 v) No Outstanding Bonds as et'September 30. 1998 l lcritaLzc Greens Community L)cvclopmcnt District i) lrinancial Stntcments for September 30. 1907 ii) /\udit for September 30. 1997 iii) Management l,etter ix') l~csponsc to Management Letter v) No ()utstanding l.~onds as of September 3(). 1998 lmmokalcc Fire Contr(~l District i) [M~dgct for 1998-99 Irnmokalee Water and Sewer District i) P, evised Budget for Viscal Year 1998 ii) I~,udgct fbr Fiscal 1998-99 iii) District Map Kc,,' Marco Community Development District Notice that meetings are not scheduled on a regular basis for Fiscal Year 1998-99; A notice is published at least seven days prior to each ,'nceting. ii) District Map l.clx' Con~mtmitv I)cx'clopmcnt District i) Financial .Statement September 30, 1997 II, Minutes: ii) iii) ix,) v) [.ocal Government Annual Financial Report Management Letter Schcdule of Mcctings for 1998-99 District Map [)clican Marsh Community Dcvclopmcnt District i) Financial Statement September 30, 1997 ii) I.ocal Government Annual Financial Report iii) Managemcnt l.etter Port of the Island Community hnprovcment District i) Schcdulc ot'mcctings fiscal Ycar 19980-99 District Map MtsO - Technical Advisoo, Committee and Citizens Advisory Committee - minutes April 22, 1998 [:.nvironmcntal Advisor>' Board - minutes June 3, 1998 anti agcnda lbr July 1, 1998, memorandm Date: 10.5/1998 To: Sue Filson Administrative AssistanvBCC From: F',obert \V. L~yrnc, CMA ~ General Operations Manager/Clerk's Finance l')cparm~cnl RE: Board o f Cotmty Commissioners Disbursements Please lind enclosed the disbursements for the Board of County Commissioners for the period September 28 through October 2, 1998. In accordance with Florida Statutes, Chapter 136.06(1), v,'c would rcqt, cst that these reports be included as miscellaneous correspondence to the Board of Count.v Commissioners anti made part of thc record. If you have a,Lv qt, estions regarding this matter, please telephone me at 774-8481. Thank you .','our cooperation. R \V B .,\tlachments Misc. Corres: Item# ~ .4~ Copies 10: BCC VENDOR MANUAL WARRANT LOG 9/29/98 Marco Office Supply 9/29/98 Naples Daily News 9/29/98 BFI of SW Florida 9/29/98 Photo Lab 9/29/98 Naples Graphics 9/29/98 Taylor Rental 9/29/98 Vomel, Inc 9/29/98 Ever-Green Landscape 9/29/98 Tuff Publications 9/29/98 Cushiondeck International 9/29/98 Scott Paint 9/29/98 NCH Business Health 9/29/98 McConnells Hardware 9/29/98 Florida Bar 9/29/98 City of Marco Island 10/1/98 Mary Morgan 10/2/98 Radisson Barcelo Hotel 222.96 340.05 175.00 10.28 1,392.00 203.00 500.00 764.00 198.75 20,245.80 118.53 2,210.00 35.96 215.00 19,131.64 331,725.OO 156.00 468137 468138 468139 468140 468141 468142 468143 468144 468145 468146 468147 468148 468149 468150 468151 468152 468817 Supplies Display Recycling Processing Posters Tent Painting Landscaping Ads Pool Painting Respirator Supplies Dues o Judge Wilson Racquet Center Passes October budget Tim Clemons BCC PAYROLL MANUAL WARRANT LOG 9/30/98 Susan Alden 9/30/98 Donna Piccolo 9/30/98 Catherine Dabbieri 9/30/98 Rodney Wade 9/30/98 Dorothy Bilan 9/30/98 Aida Calderon 9/30/98 Erin Collins 9/30/98 Patrick Estes 9/30/98 Sanjuana Hernandez 9/30/98 George Koopman 9/30/98 Marcy Krumbine 9/30/98 Cheryl Lewandowski 9/30/98 Christopher Marron 9/30/98 Reyes Martinez 9/30/98 Vanessa May 9/30/98 Jeseph McHarris 9/30/98 Alexandra Sulecki 9/30/98 Carol Wells 9/30/98 Donald Watson 9/30/98 Ellen Murphy 9/30/98 Lois Shaw 9/30/98 Chelsea Brack 9/30/98 Holly Kennedy 9/30/98 Jessica Polk 9/30/98 Jerrery Gersonde 9/30/98 Andrew Rennig 9/30/98 Pedro Santiago 9/30/98 Richard Holden 9/30/98 Barbara Wiley 9/30/98 David Fisher 9/30/98 Mary Nelson 9/30/98 Bernard Babb 9/30/98 Crucito Padilta 9/30/98 Jeffery Sawicki 9/30/98 Maria Benavides 9/30/98 Rosemary Ochoa 9/30/98 Albert Compton 9/30/98 Mark Keohand 9/30/98 Gall Gibson 9/30/98 Patricia Schilling 9/30/98 Margo Antinarella 9/30/98 Troy Beck 9/30/98 Nicole Bennett 9/30/98 Bradley Fox 9/30/98 Douglas Leffin 409.94 348.08 1,047.25 470.37 338.57 3O4.98 296.49 646.06 104.17 253.67 587.22 64.64 411.95 365.21 471.09 1,243.87 752.38 494.85 121.43 169.13 74.58 235.41 205.88 226.02 48.09 32.17 213.63 177.64 101.51 130.37 256.79 413.37 4,171.80 159.61 43O.56 0.39 2,109.86 1,536.35 4,348.01 368.13 845.09 532.94 363.57 490.91 122.97 194031 194032 194033 194O34 194035 194036 194037 194038 194039 194040 194041 194042 194043 194044 194045 194046 194047 194048 194049 194050 194051 194052 194053 194054 194055 194056 194057 194058 194059 194060 194061 194062 194063 194064 194065 194066 194067 194068 194070 194074 194076 194077 194078 194079 194O80 Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term: Under 80 hfs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term,, Under 80 hrs & Term~ Under 80 hfs & Term: Under 80 hrs & Term: Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hfs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term', Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term: Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term,' Under 80 hrs & Term: Under 80 hrs & Term,' Under 80 hrs & Term: Under 80 hrs & Term,' Under 80 hrs & Term,' Under 80 hrs & Term', Under 80 hrs & Term~ Under 80 hrs & Term', Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term,' Under 80 hrs & Term~ Under 80 hrs & Term: Under 80 hrs & Term: Under 80 hrs & Term: Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term.' Under 80 hrs & Term: Under 80 hrs & Term,' 1 6Gl BCC PAYROLL MANUAL WARRANT LOG DATE NAN~ AMOUNZ 9/30/98 Stephanie Loving 785.30 9/30/98 Kevin McDonald 280.65 9/30/98 Diunayquis Pantoja 273.56 9/30/98 Heather Petersen 348.17 9/30/98 Sandra Renne 89.01 9/30/98 Joseph Saldana 750.55 9/30198 Carla Fogle 4.19 9/30/98 Edward Colon 1,196.70 9/30/98 Rachel Fortier 274.41. 9/30/98 Joan Bryant 1,309.13 9/30/98 Lee Mitchell 145.46 9/30/98 Richard Sims 942.46 10/2/98 Sheila Abraham 428.29 10/2/98 Glen Alderfer 598.68 10/2/98 Bobby Allen 580.20 10/2/98 Michael Banyasz 571.82 10/2/98 Paul Baumgardner 400.78 10/2/98 David Becker 383.02 10/2/98 James Bialkoski 861.16 10/2/98 Roy Billington 574.13 10/2/98 Kevin Bolinger 101.25 10/2/98 Daniel Bowman 705.00 10/2/98 Barbara Brown 117.13 10/2/98 Juvert Calero 609.51 10/2/98 Crista Cavenago 699.02 10/2/98 Ramon Chao 755.21 10/2/98 William Chips 202.50 10/2/98 Denise Clarke 299.83 10/2/98 Jerrery Coar 524.89 10/2/98 Dean Colson 462.83 10/2/98 Todd Coulter 463.99 10/2/98 Richard D'Orazio 851.05 10/2/98 Todd DiPetrillo 553.74 10/2/98 Steven Donovan 657.71 10/2/98 Donald Eckert 471.47 10/2/98 Henrietta Eimers 114.24 10/2/98 Mary Esch 560.03 10/2/98 Beverly Fields 718.92 10/2/98 Christine Fort 831.55 10/2/98 Noemi Fraguela 825.91 10/2/98 Molly Gabriele 359.83 10/2/98 Ricardo Garcia 255.71 10/2/98 Bruce Gastineau 479.98 10/2/98 Madha Ginter 1,274.23 10/2/98 Michael Goguen 518.50 194081 194082 194O83 194084 194085 194O86 194087 194088 194089 194090 194091 194092 194093 194094 194095 194O96 194097 194O98 194099 194100 194101 194102 194103 194104 194105 194106 194107 194108 194109 194110 194111 194112 194113 194114 194115 194116 194117 194118 194119 194120 194121 194122 194123 194124 194125 Under 80 hrs & Term: Under 80 hrs & Term~ Under 80 hrs & Term,' Under 80 hrs & Term: Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term: Under 80 hrs & Term: Under 80 hrs & Term~ Under 80 hrs & Term~ Under 80 hrs & Term~ Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Overtime Hours Overtime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours BCC PAYROLL MANUAL WARRANT LOG DATE NAME AMOUNT 10/2/98 Enrique Gonzalez 988.40 10/2/98 Dennis Goodland 556.43 10/2/98 Richard Green 340.15 10/2/98 Shed Greeen 548.94 10/2/98 Jonathan Harraden 732.07 10/2/98 Jeffrey Haynes 580.47 10/2/98 Nora Haynes 580.47 10/2/98 Felix Hernamdez 687.65 10/2/98 Ann Hunter 299.92 10/2/98 Bernice Jones 430.28 10/2/98 Paul Joseph 717.27 10/2/98 John Katzenberqer 392,51 10/2/98 Joshua Kirk 738.16 10/2/98 David Kitchen 1,044.08 10/2/93 Laurie Ktingerman 319.48 10/2/98 Walter Kopka 996.65 10/2/98 Susan Lemay 766.89 10/2/98 Deborah Lichliter 293.36 10/2/98 Jacqueline Loy 993.87 10/2/98 Nell MaClady 164.55 10/2/98 Michael Marcus 219.35 10/2/98 Dwight Martinez 183.68 10/2/98 Maureene Mathews 400.29 10/2/98 Marc Mathews 191.68 10/2/98 Timothy McGeary 744.71 10/2/98 Patricia McLaughlin 697.98 10/2/98 Troy Mesick 153,07 10/2/98 Richard Meyer 550.29 10/2/98 Francis Millot 257,02 10/2/98 Carrie Morningstar 223.42 10/2/98 James Nix 735.58 10/2/98 Dean Oliver 578.93 10/2/98 Helen Ortega 2,060.29 10/2/98 Juan Ortega 774.52 10/2/98 Thomas Ouillette 697.61 10/2/98 Paul Passaretti 505.54 10/2/98 William Peplinski 925.27 10/2/98 Erin Percival 795.54 10/2/98 Kenyon Pike 415.47 10/2/98 Marlo Pikul 740.78 10/2/98 Alan Pitts 743.29 10/2/98 Sandra Pitts 508.02 10/2/98 John Plummer 260.73 10/2/98 John Poczynski 417.71 10/2/98 Leonard Pohl 484.92 194126 194127 194128 194129 19413O 194131 194132 194133 194134 194135 194136 194137 194138 194139 194140 194141 194142 194143 194144 194145 194146 194147 194148 194149 194150 194151 194152 194153 194154 194155 194156 194157 194158 194159 194160 194161 194162 194163 194164 194165 194166 194167 194168 194169 194170 Ovedime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Ovedime Hours Overtime Hours Ovedime Hours Ovedime Hours Ovedime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Overtime Hours Qvertime Hours Overtime Hours Overtime Hours Overtime Hours BCC PAYROLL MANUAL WARRANT LOG 10/2/98 Samuel Poole 10/2/98 Kevin Potter 10/2/98 Douglas Roberts 10/2/98 Felicia Rodriguez 10/2/98 Anita Russell 10/2/98 David Schulze 10/2/98 Diana Schwinn 10/2/98 Richard Seyez 10/2/98 Guy Spieth 10/2/98 Pamela Stiak 10/2/98 Michael Sullivan 10/2/98 Geoffrey Swets 10/2/98 Julie Taylor 10/2/98 Valorie Thorsen 10/2/98 Rhonda Trusty Hennells 10/2/98 Georgeann Turano 10/2/98 Matthew Vila 1012/98 Kathryne Warren 10/2/98 Eric Watson 10/2/98 Wayne Watson 1012/98 Eva Wee ks 10/2/98 Scott Wernert 10/2/98 Thomas White 10/2/98 Michele Williamson 10/2/98 Mark Willis 10/2/98 Cheryl Wilson Watson 10/2/98 Joan Young 10/2/98 Margo Antinarella 10/2/98 Troy Beck 10/2/98 Jorge Gonzales 10/2/98 Kenneth Haberkorn 10/2/98 Eric Havens 10/2/98 Lellie Kocienda 10/2/98 Michael Koshlap 10/2/98 Stephanie Loving 10/2/98 Kevin Martin 10/2/98 Arturo Rodriguez 10/2/98 Joseph Saldana 10/2/98 Tabatha Starling 10/2/98 Courtney Swales 10/2/98 Chiquita Pugh 10/2/98 William Heckalhorn 10/2/98 Thomas Morales AMOUNT 514.33 750.96 278.45 285.60 384.09 573.95 354.51 523.93 387.60 520.59 473.67 590.95 186.77 235,03 750.60 169.13 1,060,52 212.00 953.23 754.49 369.21 687,48 948.80 1,042.07 981.52 723.61 90,79 381.18 39.60 353.21 622.70 487,96 535.64 606.18 332.66 669.38 687.16 272.35 600.97 925.90 295.02 740.35 155.41 194171 194172 194173 194174 194175 194176 194177 194178 194179 194180 194181 194182 194183 194184 194185 194186 194187 194188 194189 194190 194192 194193 194194 194195 194196 194197 194198 194199 194200 194201 194202 194203 194204 194205 194206 194207 194208 194209 194210 194211 194212 194213 194214 Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Overtime Hours Overtime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Ovedime Hours Ovedime Hours Ovedime Hours Overtime Hours Ovedime Hours Overtime Hours Overtime Hours Overtime Hours Regular Time Ovedime Replacement MEMORANDUM Misc. Correspondence Agenda Date /~,..?~.' '~?~ Agenda Item TO: FROM: DATE: RE: Sue Filson, Administrative ASsistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department October 2, 1998 Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Collier Mosquito Control District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Collier Mosquito Control District has submitted the following: (a) (b) Revised Letter sent with previous item. Date has been corrected on letter. Budget for Fiscal 1998-99 that has been signed. Thank you :~specia Aspecial September 17, 199× Mr. Derek M. Johnssen General Accounting Manager Clerk of the Circuit Court P. O. Box 413016 Naples, Florida 341(11-3016 RECEIVE[) Dear Mr. Johnssen' I am enclosing a copy'of'a letter mailed to you in answer Io your letter of September 11, 1998. Thc original letter was dated September 17, 1997. The copy I am enclosing is properly dated September 17, 1998. Also, the copy of the Annual Certified Budget mailed to you was not signed by the Department of Agriculture and Consumer Services (DACS). as it had not been returned to me at the time I mailed your letter. I received my signed copy from DACS today and thought you should have it for your files. Sincerely. Joan D. Owens, D~rector, Administration jdo/s enclosures ~ NORTH ROAD NAPLES, FLOR/DA 3410d-34~ Telel:h~ne: (1~41,143~10~ Fax. (g41) September 17. Mr. Derek M. Johnssen General Accounting Manager Clerk of the Circuit Court P. O. Box 4130t6 Naples. Flor/da 341(~1-3111 (~ Dear Mr. Johnssen: in answer to your letter of September I I. 199~, you will find enclosed · (I) (2) (3) (4) (5) The Proposed Annual Certified Budget for the Collier Mosquito Control District for fiscal year 199S-99: s. I ,~9.41S(3)(a). For final approval - Public Hearing September 22. 199S. Current District Map: s. I ,'g9.41 ×(3)(C): (~1o change). Registered ()ffice and Agent (s. 1 ×9.41 ,fl}: (no change). Schedule of Regular Meetings - t 99,'g-99: [ St).4 } 7{ I). We have no outstanding bonds Sincerely, Joan D. Owens. Director. Administration jdo/s enclosures Stale of Florida Deparlrnent el Agriculture and Consumer Services BOB CRAWFORD, COMMISSIONER ANNUAL CERTIFIED BUDGET FOR ARTHROPOD CONTROL RECEIPTS ACC1 NO DESCRIPTION __ TOTAL LOCAL STATE 334610 Slate AHocnhon ~ BS00 00 ?;~.¢'? ;~: ~! 8,500 00 311 000 ;a~e~ ~ 3,806,31Z00 3,806,317.00 '~,.. , ,;, ~. . .~ . 311 000 Ta~ ~ederT~phon 10000 O0 10,00000 ~' · ' , - ',,',, 261 000 Iml~r~%f fin n ~,¢~ 151200 00 ~ 150,000 00 ....... 1,200 00 337 609 f]r¢lnl5 and Donation-, 369000 Mmcellaneou~ 389000 Loan~ ' ,, ;~ .: . ,..:, :~ 369.000 Insurance {proceeds from loss) ~,~¢¢~,~J,: ~t&;:',~.., TO~AL RECEIPT~ 3,991,017.00 3,966,317.00 24,700.00 ~;'>~ *'~,- *j BEGINNING FUND BAI ANCF , 1,106,748.00 I, 10 ~ [ 48 0 ) R /00 00 ' '.?' * .- ' ?~!:~'-e' TOTAL RtJDGf'TARY R'.C[IPTS ANf) ' BA~NC[S 5,097.765.00 5,067,365.0g EXPENDITURES ACC r. NO. UNIFORM ACCOUNTING SYS'FEM TOTAL LOCAL STATE TRANSACTION CODE 10 Personal Services 11-15 1.309 9, 1.00 1,309,941.00 20 Personal Services []eneflls 21 25 605,65f) 00 605,659,00 30 Operal,n,~ Expenses 31-34 1883 ~2 00 1fl8.352 O0 A0 fravel!lJh!,lRepalr/Sec'¢~ces ,I0.49 101 ,/;' O,") 696,3/2 Of) 6,?'00 09 50 Oth¢'¢ 5upphes,/Malertals 51.f,,: ! 9,; ,169 O0 f4 46900 ~-,:~,* ~ Oasohne/OdlLube 52 I 85,677 00 85,672.00 ¥¥*tr 4,";*' ,4 Chemicals 52,2 987.100 00 962,900 00 24,20f) O0 60 Capdal Oufla~ 61-6,1 97,00000 97,000,00 89 Comhn~onc~ ' 300.000 00 300,000.00 99 Payments of Pnor Year Accounts 2,000 O0 2,00000 '~5 AND CONtINGENCy 4,371,765.00 4,341,36500 30,400.00 97 2 Reserve for Sell Insurance 100. )0¢ O ) 100 000.00 97.3 . , Rese~e for End~n~Cash Balance 376,00000 376.000.00 97.4 R~se~e for Sick & Annual [eave ,7:'t?r ~:", "'~., ........ ~ rOr*t R[SFRV~ gl 1~ 72e,000.00 726,000.00 MEMORANDUM Misc. Correspondence Agenda Date Agenda Item # TO: FROM: DATE: RE: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department October 2, 1998 Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Collier Soil and Water Conservation District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Collier Soil and Water Conservation District has submitted the following: (a) (b) (c) (d) (e) (0 No Outstanding Bonds No Changes to the Public Facilities Report Annual Audit for Year Ended September, 1997 Financial Statement for Year Ended September, 1997 Management Letter Response to Management Letter Thank you :~spe~ia~pe~ial PERRINO & ASSOCIATES Collier Soil and Water Conservation District Audited Financial Statements For the Years Ended September 30, 1997 and 1996 Collier Soil and Water Conservation District Agriculture Center, 14700 Immokalee Road - Naples, FL 33964-1468 Phone (941) 455-4100 - FAX (941) 455-2693 September 28, 1998 Mr. Derek M. Johnssen General Accounting Manager Clerk of Circuit Court Finance Department 2671 Airport Road S, CourL Plaza Naples, FL 34112 Dear Derek: This is to advise that the Collier Soil and Water Conservation District has no outstanding bonds (s189.418) . Also no changes were made to ~he Public Facilities Report. Hopefully, you now have everything you need. [f not just let me know. Sincerely, Nancy Hugh~s Administrative ASSiSLanL FINANCE 1 Collier Soil and Water Conservation District Agriculture Center. 14700 Immokatee Road. Naples. FL 33964-1468 Phone f941) 455-4100. FAX (941) 45.5.2693 September 29, 1998 Mr. Derek M. Johnssen General AccountinG Manager Clerk of Circuit Court Finance Department 2671 Airport Road S, Court Plaza Naples, FL 34112 Dear Derek: Enclosed is the copy of our annual audi~ report [:or the District. This report was received by ~i~e Dis~:rict on September 22, 1998 from ti~eir auditor-s Perrino & Associn~es. Thank you for your pau:ence in wa; .... ~ ~.o receive this repot 7_. Sincerely, Nancy Hughes Administrative Assis~_an~. CONSERVATION. OEVELOPMENT - SEt [-GOVC.~qNMENT Z Z Z u-o<C C)._J> Z FUND GROUI' REV I{.N UES A:NI) I,~XPI~,XI)ITU R I:~5/I,.}XI' I:~5,'S I'~S I-tEPORT!NG Fb'>i:.> OitOU?' ~;,~;:,::-.,1 x.:m RE I/E:YUE,S' ,,1 ,,X'D 0 77-1E1~, CR ifl)!']',5' (311.000 .THROUGH 390. DO()2 Whole 1)ollar.s Ol~Iv Acc(~tlI~l .N 343 700 369 000 364 000 361 000 ST CRANTS-PIIYS ENVIRONMENT-WATt,:i: 5Li'PI,Y OTItER MISCEI.I.ANEOUS REVENUES DISPOSITION OF FIXED ASSETS INTEREST EARNI.NGS '} !U.Et LU_[ 09 7 534 1,257 TOT..\L I~,EVItNUItS ..\Xl) Q't'IIEI( (/i41::t)I'I'5 Dupiicatc :ii;:; p;,.?,c ,:'.:Lc:;:,u:.u, .::'.c:. :.: .: :'.,.,.:~.,.-: FORM,~,,,r"~ ;:. (Kc' i0/9/95) F'UND Gl(OUt' I~ I,] ¥" E N U 1Z S. A,NI) I:] X p 1~2 ,N I)I T U 1'~ lu 5,, I:, X ....... I' li]NS l:~.S" i996-1997 REPORTING ENTITY: Co~:2~ Soil a ~:,~t~r REPORTING FUND GROUP' c~,~:~:-,.,i ID NUMBER- ~gs E,¥I>E,,VD 17'UI? IfS ,.'1 ;,VD 0 7'Ii i:,'1~ D l;fE 17 LS' (5]1 THI?OUGI/ 592) 537 lf) .5_!7 537 t)ttYSICAL ENVIRONblI:TNT- CONSERVATION/RESOURCE x,N'llulc I)ollat's Only ,A, llll)llll I 22~927 9~899 2.5.z097 82,896 TOTAL EXI'ENDITURI~S ,-\,ND OTItEI~ I)I£BITS Duplicate this [)age if additional FORM (Rev. 10/9/96) ! ~Glm~m Collier Soil ~d Water Co~serv~ttiot~ [District Atidited Fin~cial Statcn~cnts For the Years E~ded Septemt)er 30, 1997 :~nd 1996 '_Fable Of (~7ontcnts Independent Auditors' Report Combined Balance Sheet - Governmental Fund Type and Account Group Statement of Revenues, Expenditures, and Changes in Fund Balance - General Fund Notes to Financial Statements Independent Auditors' Report on l.egal Compliance Based on an Audit of the General Purpose Financial Statements Performed i n Accordance with Go vernmema1,4 uditin,k, Stcmdr/rds Independent Auditors' Report on Internal Control Structure Based on an Audit of General Purpose Financial Statements Performed in Accordance with Gr~ Independent Auditors' Recommendation Report Pagg 1 4-7 8-9 10-11 1 '2- 13 Suile 133 4100 Corporate Square Naples, Florida 33942 Telephone (941) 434-8299 Fax (941) 434-7240 PERRINO & ASSOCIATES Certified Public Accountants and Consultants A Professional Corporation Suite 300 214 South Sixth Street Springfield, Illinois 62701 'Felt'phone (2t/") 5234123 Fax (21/"') 523-5929 To the Board of Supervisors Collier Soil and Witter Conservation Districts Naples, Florida Independent Auditm.'s' Repro1 We have audited the accompanying general purpose financial statements as indicated in tho mi)lc of contents of the Collier Soil and Water Conservation District as of Sel)tcmber 30, 1997 and 1996, and for the years then ended. These financial statements are tile resp,.msibilitv District's management. Our responsibililv is to express an opinir)n on those gcncml purpt~sc financial statements based on our au¢lits. We conducted our audit in accordance with generally aCCel)tool auditing standards and AltdilJnX' .~J(lnd~lrd~ issued by thc (7omptrollcr general of thc Unitc(I States. Those standards require that we plan and perform Ire atldit tO Oblaill FC3M)Ila[)Ic 8Sgtlrancc itbou[ whether thc general pu~ose financial statements arc free of material misstatement. An audit examining, on a test basis, evidence sups)ming the amounts an(l disclosures in thc general purpose financial statements. An audit also includes assessing the accounting principles used significant estimates macle by management, as well as evaluating thc overall general financial statement presentation. We helievc that our auciit [)rovides it reasonable basis for opinion. In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the Collier Soil and Water Conservation l)istrict at September 30, 1997. and the results of its operations for the ,,'ear then ended in conformity x,,'~th generally accepted accounting principles. In accordance with Gt)vernmen! .,luditJn,g Standard.~', wc have also issued a report clatc(I Augusl 31. 1998 on our consideration of thc Collier Soil and Water (:onscrvation [)istrict'~ internal control structure and a report dated August 31. 1998 (m its compli;mcc with laws and rcguhtti(ms. Perrino & Asscx:iates Certified Public Accountants Naples, Florida August 31. 1998  MEMBER AMERICAN INS~ OF CPA's. DW1SION FOR CPA FIRMS. [LUNOIS CPA SOCi'ETY , FLORIDA INS i i 1 UTE OF CPA's -1- I:INANCIA I. S'I'ATI-2X1I:;N'I'S Collier Soil and Water Conservation Districts Combined Balance Sheet - Governmental Fund Type and Account (}roup September 30, 1997 ASSETS Cash Due From Other Government Agencies Properly and Equipment Total Assets LIABILITIES Accounts Payable Accrued Payroll Taxes EPA Pass Through Grant Sales Tax Payable Accrued Wages Compensated Absences Total Liabilities FUND EQUITY Investment in General Fixed Assets Fund Balance Unreserved-Undesignated Total Fund Equity l,iabilities and Fund Equity /\ccotlnt Governmental Groul2 Fund Tylx2 General General Fixed Assets $ 57,697 $ -0- 2t),c}95 -0- ~0- 70,566 $ 61 $ -()- 58 7.62O 36 -0- 279 440 -0- $ -0- S 70,566 70, 198 -0- 70,198 $ 70,566_ ~_78,69~ $ 70,566 Total Memorandum Only 1997 1996. 57,697 $ 50,064 20,995 25.457 70,566 63,092 ,1_[ 49,25~ ~__L3_~8 ..613 61 $ 499 58 4)- 7,620 4,832 36 8 279 440 -0- 8A_49A S 70,566 $ 63,092 70,198 70,182 140,764 $ 133,274 149,25_8_8 See accompanying notes and independent auditors' report. (:oilier Soil and Water (~onscrvai~on l)islricls Statement of Revenues. [:.xpenditurcs. and Changes in Fund Bala~lCC General I:und REVENUES I nterg0vem mental: USDA/NRCS (Mobile Irrigation l.ab) Florida Department of Environmental Protection Agency Grant ~;ales Plat and Soil Surveys Property and F~uipmenl Other Revenues Total Revenues EXPENDITU RF2"4 Personal Services: Salaries and Wages Payroll Taxes and Benefits O~rating Expenditures: Plat Purchases Grant Expenditures Vehicle Expenses (MII.) Operating Supplies Genera! and Administrative Expenditures: Advertising & Printing Books, Publications, Subscriptions & Memberships Office Supplies, Postage, Bank Fees & Miscellaneous Professional Fees Insurance Travel Telephone Capital Exp,enditurcs~ Prormrty and Equipment Total Expenditures Excess (Deficiency) of Revenues ()vcr F. xl~mlilure>, Fund Balance, Beginning of Year Fund Balance, End of Year September 30 1997 1996 53,500 $ 53.500 25,097 48,315 2,534 3.605 1,257 -()- 524 372 5, 21,045 55 8,651 1,882 549 1,155 2,247 25,097 48..t 15 188 4)- 163 .()- 784 218 1,264 -0- 1,2(17 366 2,965 3,565 1.349 1,806 753 -()- ,71 55 16 70,1,82 ~. 70,198 ........... $__ 65, 4(I,075 30, 107 70,182 See accompanying notes and independent auditors' reIx~rt. 3 Ne)TI! (;oilier Soil and Water Conservation I)istricl Notes Io f:'ir'~ancial Slalcrilenls September 30, 19C)7 I - S[JMMAR'f ()t: ,NI(iNII'I(',,\NT AC('()IINTIN(; f'()1 I(TII:,S Organization Collier Soil and ",V~tter ('onse~'atiot~ District ~s ~n ~nCJelmr'~clcnl s[K'ci:tl dtstricl crc~ttc(I t)v the Conservation Districts I~w of 1937, l:lorida (:hapter 582. ~ts a government std)ctivision of the state for thc purpose of promoling anti conducting soil and walcr co~servation activities in Collier County, Florida. The following is a stlmmarv of the more signil3cant ;~cc{~tlrltir~ policies of Ihe (7~llier Soil and Water (7onservati(m l)ixtricl (the "District" I: _Reporting lintit~ '['hose t*in;tncial xt/ttClllCrlts co~lt)risc ifil the l't~rl(ls ;tHd ;tccot~r~t grot~j)N t~f thc: J)islr~cl. There arc no COmlx~nent units which shot~ld be conair;ned with thc rcp<~rting entity. Fund Accounting The accounts of the District are organized on thc basis of a fund and an accot~nt grouts, each of which is considered a separate accounting entity. Thc operations of thc IM~darc liabilities, l't~rld equity, re,etcHes anti expenditures. ;~x ;~l)[)r(~i)r~;~lt, Thc Govemt~lental fE[lild Gencr;tl }:trod - The (ieneral t:[itld ix Iht t.~'tt" ,er;ti Ol)cr;tting. I't~l/(l of the l)islricl It itc,._'ottnt'., for all financial resources. ,*cco[ll~t (i r~)t~12 General }:;xed Assets - 'I'hix soil'-balancing ;.~ccottill ~l'[)t~l) ix t.]~;e,~l lr~ ;tt;cou[lt for ;ill I]xL:(l more than one year. Measttrement [:oct~x (.}overnillCi/tal [:Lind '['y]')c- Thc (Jct~cr;~l l:tlrltl is ;ICt.'JltllllL'tl l't~r Oil a "sj)ct~(li~g" {)i' "l~nancilt] flow" I11CiiSLIFCIZ1CIl[ ]'OCLI.%. This I11L';lI15 lhli[ (~11J5 L'tlrrCll[ itSSt'[5 ;/lld q'tlrrL'lll liabilities are generally iHclt~de(l ~)r~ thc bal;~nce sheet Accmdir~gly, thc vcl,ortc(I See acco~lp;tnying independent at~ditors' report. NOTF. Collier 5;oil and Waler Conscrvalion l)islr~c'l I - SUMMARY 0[: SIGNII:ICANT ACCOtJNTING PO[,ICI[:,,',; - (Jf)NTINIJI¢I) Account Group - The General Fixed Assets Account Group is concerr~ed only with measurement of financial position. It is not involved with the m¢:tsuremei~t of rcsulls of operations. Basis of Accounting Basis of accounting refers to when revenues and expenditures arc recognized ~n thc accounts and re,fred in thc general pu~osclhnancialstalemcnts. Basis of accountin~ is related 1o the timing of thc measuremenl made, regardless (,f thc measurement focus appl/cd. Thc (io:'crnmcl~l;~] f:und l'}'I')C ~s accot~;tcd f(~r ttsit~2~, thc m{~(lificd accrual basis ~f' aCCOtJtlli~lg. W}ICFC[)V FCVCI1tIC% ~i['C rc'cO~tli/C(l W)IC~I /llClISH[~Ib~U ~H~tl ,Iv / id)lc ',t%/1ul CHFFC~ll assets. Gross receipts arc considered "/llCasL~ra[)Jc" whorl itl thc hands of intc~mcdJ;~rv collectin,,~ governments and arc recognized as revenues at thai t~mc. tLxl)cndilurcs arc generally recognized [l[ldcr Ibc re(gl;fled accrual basis of accounting when thc related l'un(l liability is incurred. Budgets and Budgetary Accounting The District's annual budget is a management tool that financial activity for ils fiscal year ending Scplcmher The District's primary funding 5;t)tlrt.:es are fu(ler;l], st;Itc, ami local grater>; ~r' t;{)lllt';tci,, which have periods thai mav t~r lnav not coincide with thc l)islricr's fiscal ,,,car. These grants or contracts ilorlllally are for a twelve month ix:tied, however, they can hc awarded for periods shorter or longer than twelve months. Because of thc District's dependency on federal, state, alld local budgetary dccisitm. The District's Board of Supcrvls,,~rs should fi~rmally appr~wc ;m amqual budgcl. I towcvcr grater emphasis has boon placed on complying wilh grant and contract terms, ctmdilions. and budgets. These terms and conditions normally spccify the period during which ct*sis may be incurred and the types {)f costs allowed and outline budget restrictions. The District did formally il(lopl a btM,,2, et for thc fSscal )'car ended September ).(}, 1997. See accompanying independent auditors' report. N(YI'I~ N()TF, (:oilier Soil and Walcr ('onscrval,m I)islr~c~ ~Cl)tCmbcr 30, 19~)7 I - S[IMM/\RY ()}:SI(;NII:I(;AN'I',\(;(;()IIN'I'IN(~ I'()1 I('1I:,,',, ('f)N'l'lNlllil Fixed Assets Fixed assets used in the governmental fund type opcratmn:,. (gcncrM fixed assets) arc accounted for in the General Fixed Assets Account (;roup. rather than in the governmcmal fund. No depreciation hashecn provided on general fi×cd assets. All fixed assets arc valued at historical cost, ar estimated historical cost if actual historical cost ~s not available, l)onatcd fixed assets arc valued at their c:-,timatcd fair merkur value tm thc (hdc donated. Compcnsalcd Absences The District's employees acculllulatc annual Ica,.'c I',ascd continuous service. Annual lc'ave of 240 hours carl hc carried fl~rward. At I997 there was a liability for comI~nsated absences of 5440 Total (]olumns on comhincd Slalcmcnts Total columns on the combined statements arc Caplloncd "Memorandum Only" to indicalc that they arc prcscnmd only to facilitate financial analvsis. Data in thcsc columns dr~c:~ not present financial position or results of operations in conl'or~nily with generally acccplcd accounting principles. Neither is such data comparable m a c~msolidalion, lnlcrfund eliminations have not been made in thc aggregation of Ibis data. (}ral/t or (iOtltrac[ Revenues (}rant or corltracl reveflues include>; all res~mrccs tlla[ have /~ccn CXl)Cndcd when rccctvcd Deferred revenues include resources received in xv}lich a[)propriatc expenditures under thc grant or contract program have not hccn made. 2 - CASH AND INVE,STMENI'S I)cposiu., - Al Ncl)tcmbcr 30, 1997. thc cost and carrying am{mnt uf thc l)islrict's dClX~Stls was 557.597 and thc bank balance ~as 557,97g hold in an interest hearing money market aCCOtltll. 'l'hcsc dClmSits were cntircl5 cm'crc(l h\ lcdcr;tl dcposilory insurance t)r co]lalcr;~l purse;mi to Iht l'uhlic [)C])Oxlh)ry Necker'ltv Act t~l tl~c Slate ~I' [:lori(hl. Investments - Florida Statult_,~, aulht)ri/c inv,..'slmcnts in ccrl~l]catcs of dcl)os~ls, sitvings accounts, repurchase agreements, Iht Local Government Nurplus Funds Trust l:tmd administered by thc Florida State Board of Administrations. and obligations of thc II.N. Government and (Mvcrnmcnt Agencies. Certificates of deposit, savings accounts and bank balances wh{~sc value exceeds thc amount of fcdcritl dcposm~ry insurance is collalcralizcd pursuant m thc Public I)cpositnry Security Act of lbo h~atc nt' Floricla (Florida Statute (]haptcr 28(1). Thc I)islrlct has a(lolXCd ;m ~nvcstmcnl pollc~ ~n ;tccordancc with Florida legislation Sec accompanying indcpcndcr~t audiuors' report. Collier Soil and Water Conservation l)istric~ Notes to Financial Statements September 30, 1997 NOTE 3 - GENERAl_ FIXED ASSF. TS A summary of changes in general fixed assets for thc year ended :',;eptemhcr 30, 1997 follows: Fx!uipmcr~t October 1, 1996 $ 63,092 Additions 24,973 Deletions 17,490 September 30, 199'7 NOTE 4 . SELF-INSURANCEI'ROGRAM The District is a member of the Florida League of Cities self-insurers program lbr liability insurance which is a retrospectively rated policy. Thc program purchases excess and other specific coverage from third party carriers. Members of the program are hilled annually for their Ix)trion of the program based on the prior .,,'ear's experience modification, and are no'. assessable for unanticipated losses incurred by thc program. Maximum liability coverage is $100,000 per occurrence and $200,0(X)in thc aggregate ~.m an armual basis. Premiums charged during thc year amountc(l lo 51.65t~. NO'FE 5 - RETIREMENT ['LAN The District maintains a simplified employee pension phln (a defined contribution plan) for employees of the District tinder section 408(K) of the Internal Revenue Code. Employee eligibility commences upon date of employmer~t, providing that tile employee is at least eighteen years of ;igc. [:.mployee paymentsto thc Plan arc discreti{mary and limited to tile smaller of 15% of total compensation or $30.(.X~) for each emphL,,,ec. The District contributed $250 to the Plan during thc fiscal year ended SCl)tembcr 30, 1997. The Plan is administrated by First Union National }lank of Florida. Thc value of Plan assets at September 30, 1907 was $254. In review of stlhscquent c,.'CnlS, the l)istricl has discontinued its ,',;implified l'hnploycc Pension ['Jan l'lan assets were distributed to each participilnl after September YO, See accompanying independent auditors' report. Suite 133 4100 Cor!m~te Square Napl~, Florida 33942 Telephone (941) 434-8299 Fax (941) 434-/"240 PERRINO & ASSOCIATES Ceedfied F~blic A~oun~ants and Co~ul~n~. A Professional Corporation 16Glo: Suite 300 214 .%uth S~th Strut Springfield, illinois ,52701 Telephone (21D 5234123 Fax (21/") 523-5929 To the Board of Supervisors Collier Soil and Water Conservation District Naples, Florida Independent Auctitors' Reporl o~ lx~gal Co~npli:~ce l~ast, d on nfl Aurlit of the General Purl)ese t:innncial Statements t%rl'or'n~e(i in ,%ccortla~ce with Governtnet~t gudilittg .S'ta~tdat'dx We have auciited the general purpose Iinancial statements of thc Collier Soil ;~nd Water Conservation District for the year ended September 3(). lilt)7 and have issued our rcl)or~ thcrcor~ dated August 31. 1998. At;dititt,g ~5tc~t;dard.v, issued by thc (:omptrollcr General of thc [Ir~tiocl States. 'I'hosc standards require that we plan and perform the audit lo O[M;till rcason:d~lc ;isstmrancc ;ii,out whether thc Gnancial statements arc free oi' material misstatement. Compliance with laws. regulations, contracts and grants apl, licaNle to tine (~ollier Soil and Water Conse~'ation District is the responsibility of the [District's mil~lltgemc~ll. /ks part el' et, raining reasonable assurance about ~'hcthcr thc l~nancial statements arc free of material misstatwH~cnt, x~c ~rformed tests of tile Collier Soil and Water (:onscrvnlion l)islrict's compliance with ccrllun provisions of laws. regulations, contracts, ;tad grants. Ho~'cvcr. our objective was not t[~ {)rovitlc an opinion on overall comDliancc witt~ such provisions. /Xccordillg[}'. we (Io I~o[ cxpFcs~ stroll :~ opinion. The results of our test indicate that, with respect to the items tested, Collier Soil and Water Conse~ation District complied, in all material respects, with tile provisions refcrrc(l It)in thc preceding paragraph. With respect to items not tested, nOlJli~g, came to our iHlcnlio~l that ci~uscd tis to [,click,._' thai the District had not complied, in all material respects. ~v~th those Drovisions.  MEMBER AMERICAN INS 1 il UTE OF CPA's * Di'VISION FOR CPA FIRMS · ILLINOIS CpA SOCIETY · FLORIDA INS i'i i UTE OF CpK s Collier Soil and Water Conservation District Page Two We noted no immaterial instances of noncompliance. This report is intended solely for the usc of tim (~ollicr Soil and Water (X)nscrvation I')islrict fM~a[-d of Su~isors and the Auditor (iencral of thc State of l:lorida. However, this restriction is not intended to limit the distribution of this report which is a matter oF public record. Perrino & Associates Certified Public Accountants Naples, Florida August 31, 1998 -9- Suite 133 4100 Corporate Square Naples, Florida 33942 Telephone (941) 434-8299 Fax (941) 434-7240 RRINO & ASSOCIATES Certified Public Accountanl~ and Consultants A Professional Corporation Suite 300 214 South Sixth Street Springfield, Illinois 62701 Telephone (217) 523-4123 Fax (217) 523-5929 To the Board of Supervisors Collier Soil and Water Conservation District Naples, Florida Independent Auditors' Report on Internal Control Structure Based on an Audit of General Purpose Financial Slalemenls Performed in Acco rcla nee wit h Go verntnent A uditt'nA, Standards We have audited the general purpose financial statements of thc Collier Soil and Walcr Conservation District for the year ended September 30. 1997 and have issued our report thereon dated August 31, 1998. We conducted our audit in accordance with generally accepted audi ti ng standards, and (;t~vcrnmun/ Auditing StandaM. v, issued by thc Comptroller General of thc [lntied States. Those standards require that we plan ired perform thc auclit to obtain rcascmablc assura~lcc abOtll whclhcr thc general pu~ose lqnanciaJ statements arc free of material misstatcmc[qt. The management of Collier Soil and Water Conscrvalion Distr;cl is responsible for establishing and maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of internal control structure policies and procedures. The objectives of an internal control structure arc lo provide management with reasonable, but not unauthorized use of disposition, and that transactions are executed in accordance with managcmcnl's authorization and recorded properly to permit the preparation of financial statements in accor(laz~cc with generally accepted accotmting principles. Because of inherent limitations in any internal control structt~re, errors or irregularities may nevertheless occur and not be detected. Also. projection of any evaluation of thc structurc to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness o~' the design a~l(1 operation of policies and procedures may deteriorate. In planning and performing our audit of the general ptlrposc financial statements of thc Collier Soil and Water Conservation District for the year ended September 30, 1997, we obtained an understanding of thc internal structure. With respect to thc internal control structure, we obtained an understanding of tile clesign of relevant policies ancl procedures and whether they Wave been placed in operation and we assessecl control risk in order to determine our auditing procedures for the purpose of expressing an opinion on tile general purpose financial statements and tier to provide an opinion on the internal control structure. Accordingly. we do not express such an opinion.  MEMBER AMERJCAN [NST1TLrT'E OFCPA's · DIVISION FOR CPA FIRMS · ILLINOIS CPA SOCI'ETY · FLORIDA INSTrFUTE OF CPA's Collier Soil and Water Conservation District Page Two Our consideration of the internal control structure would not necessarily disclose all ma(lets in thc internal control structure that might be material weaknesses under standards established by the American Institute of Certifi~ Public Accountants. A material weakness is a reportable condition in which the design or o~ration of one or more of the s~cific internal control structure dcnmnts d~s not reduce to a relatively Iow level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not bc detected within a timely period by employees in the normal course of pcrl'orming their assigned l'tnlClions. We noted the following matters involving thc i~llCr~lal c(mlro} si(uti(rfc ai/d ~ts t~pcrations Ihitl wc consider to be material weaknesses as (tcllncd above. I. Th(re is a lack of segregation of (lutics. Tile District maintained a general ledger during tile fiscal .,,'ear ended September 30, 1997: however, in review of subsequent events, it was noted (hal thc lodger has no(been kept current. The District nccds to updatc this general lcdgor svstcmon a timely basis. 3. The Dislrict needs to prepare internal control policies. The District needs to be sure its grant files are complete with respccl to grant compliance. There should be documentation that grant expenditures were within the constraints of costs allowed. The District needs to maintain files on its property and equipment that includes document;(lion suppt~rting thc acquisilion, and if applicable, thc (ItslX)S~t~{m of lhc asse[. This repor! is intended solely l'or thc usc o1' Iht Colticr Soil and \V;tlcr (:onscrvation l)islr~cl the Auditor General of the State of Florida. T}lis restriction is not illtcn(lcd IO limit thc distribution of this report which is a matter of public rccr~rd. Perrino & Associates Certified Public Accountants Naples. Florida August 31. 1998 Suite 133 4100 Corporate Square Naples, Florida 33942 Telephone (941) 4344299 Fax (941) 434-7240 PERR~O & ASSOCIATES Certified Public Accountants and Consulhants A Professional Corporation 1 bG1 Suite 300 214 South Sixth Street Springfield, Illinois 62701 Telephone (217) 523-4123 [:ax (217) 523-5929 To the Board of St~pervisors Collier ;Soil and Water Conser~'ation District Naples. Florida Corn mi ssioners: This letter is in regard to thc auditors' report on internal ctmtr~t ired is prepared with tile [.oc'rt/(;~>~'('t't~/~tr'ttl Elllt'lV .,Ittdil.~. (revised SCl)tCmbcr 3{), l tlc)4) and of thc Florida Statutes Chapter 10.550 Jiulcs of thc ,,Xudilor (;cncral. The following C('}[llIllt2[llS a~ld rccO~llnlc~ldation.s aFC o[1 ttlOSC itrcat,. ,d,,'hich. ill [)tlr ( 1)lillt~ll tlt.'cd improvement, but arc not material in relation to thc fftnancial ?,l:tlclllcnl5; of Ibc l)tslri~:l. Thc District is not considered to t~c ira it start' of 15i~;inciit] emergency a,, ;t consequence of ccmclilions described in ,',;cction 2 l S.503(l). l:lorida ,Statulcs. The Ilnancial report tiled with thc I:loricht l)claartrnCrll o1' blanking & l:ir~;tnc'c purst~ant to Section 218.32(1)(a), l:t{)rida Statutes. ts in agreement with thc linancial audit report for thc fiscal vc~r ended September 30. 1997. 3. The District should con.sider compt~tcrizing its ac'counting system. The following COil~ments relale to prior .,,'car n'~itnagc~cnl poinls: The I)istrict has made its deposils lin:el,,. The I)istrict has prepared monthly bank rcctmcilii~t~{ms. Thc l)istrict's Boar(t has ma(lc efforts to moot on a monthly basis. MEMBER AMERICAN INSTITI. fFE OF CPA',, · DI%qSION FOR CPA FIRMS. ILLINOIS CPA 5("K-'IETY · FLOR[DA INS'ITFLrT'E OF CPA's Collier Soil and Waler Conservation District Page Two We have included in this letter all comments which came to our attention during thc course of our audit regarding Items of the Rides q[ the Alidilor Ge~wrt~/- Lo('ct/ Gt~t'ert~w~ta/ Et~litv Rule 10.554. Wc note that within the sco~ ofthc lSnancial audit no violations of laws, 'rulcs and regulations were discovered. We note that within thc scope of thc lqnancial audit, transactions discovered. There are no component units which should bc com[~J~cd with publications cited in Rule 10.553. Perrino & Associates Certified Public Accountants Naples, Florida August 31, 1998 -13- Collier Soil and Water Conservation District AgrcutoreCenter 147001mmokalee Road. Naples, FL 33964-1468 Phone (941) 455-4100. FAX r941) 455-2693 September 23, 1998 Auditor General Attention: Local Government 1!i W. Madison Street P.O. Box 1735 Taliahassee, Ft., 32303-1'73{% RE: Auditee's responses ~o deficzencles noted in the financial audit for the fiscal year ended 9/30/97. This Audit Report was recieved by September 22, 1998 frcm our auditor's Perrino & Associates. Dear Auditor Genera': blS2ec: oe ow arE- :'espo:lses 2c the ief. iciencies noting in the financial au,i~ !or the year e::ded September 30, 1997. The District responds to the deficiencies noted on the internal control structure as follows: The District is aware of its lack of segregation of duties. The District budget is limited in the amount of funds allocated to personnel, this limitation thus requires that a few personnel handle several tasks. The staff position normally responsible for keeping the general ledger updated was vacated and it took several months to fill the position. This deficiency is now being corrected. Internal control policies are described in the District's Supe:visor's .Handbook, as well as detailed descriptions of employee duties and requirements. As other situations come forth a policy will be implemented to cover the situation. CONSERVATION - E)EVELOPMENf - SELF.GOVERNME,~4T September 21, 1998 Auditor =e .... zal Page 2 of 2 Grants are not paid unless they are ~n .';ompliance. ~e con,racEs for grants are written so khat payment is made according to ~asks comp!eked, thus everything is documented as te exeenditu~es. The district does mainLain files ©:: z~s property and equipment. If you have any guesllczs ~.~ {f i ~'~',' :-e -.~ f'~r~;:e.~- assistance, :5~ease 1.3 :iq' ;-.-; :i'18'i.- · - -~7.' ~ .... .-. MEMORANDUM Misc. Correspondence Agenda Date /:' Agenda Item #. ',,' TO: FROM: DATE: RE: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department October 2, 1998 Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Collier Soil and Water Conservation District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Collier Soil and Water Conservation District has submitted the following: (a) Proposed Budget for Fiscal Year 1999 Thank you :~pe~ia ftspecial Collier Soil and Water Conservation District Agriculture Center, 14700 Immokalee Road. Naples, FL 33964-1468 Phone (941) 455-4100 - FAX (941) 4.55-2693 August 31, 1998 Clerk of the Circuit Court Finance Department c/o Dwight E. Brock P.O. Box 413016 Naples, FL 34112-2016 Dear Sir or Madam: Enclosed is the proposed budget for Fiscal Year 1999 as required to be filed by September 1. This proposed budget was approved at the August meeting of the Collier Soil and Water Conservation District. Sincerely, Nancy Hughes J Adminis~rat ive Assistant CONSERVATKZ~ - DEVELOPS,lENT. SELF-GOVEf~'4MENT Collier Soil and Water Conservation District Agriculture Center, 14700 Immokak:m Road - Naples, FL 33964.146,8 Phone (941) 455-4100. FAX, (941) 455-2693 Budget FY 1999 (Projected) Revenues Florida Assn. of Conservation !)JsLrJcLs Collier Plat Directory Sales Interim Soil Survey Sales NRCS - SGGE Survey EPA 319 Total $53,500 00 1,200 00 1,000 00 8,210 00 ___~7 620 0% $71,530 00 Ex.oenditures Personnel-Office Insurance Mobile irrigation Office Supplies, Equipment Florida Plats Dues Travel & Meetings University of Florida Miscellaneous Total & Mobile irrigation Lab Supplies Service [,a b $45 000 o0 3 000 00 5 000 00 3 000 00 720 00 1 200 00 5,330 00 6,0O0 00 2280 oo $71,530 O0 CONSERVATN~YN - DEVELOPMENT · SELF-GOVERNMEi',I f MEMORANDUM Misc. Correspondence Agenda Date /~' ?" r Agenda Item # ~;' /? TO: FROM: DATE: RE: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager_,,~ Clerk of the Circuit CourtJFinance Department October 2, 1998 Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number East Naples Fire Control and Rescue District 1. Pursuant to Florida Statutes Chapters 189 and 190, the East Naples Fire Control and Rescue District has submitted the following: (a) (b) (c) (d) Annual Audit for Year Ended September, 1997 Financial Statement for Year Ended Septernber, 1997 Management Letter Response to Management Letter Thank you :'~pe~ia~.~pecial EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT 4798 Davis Blvd. Telephone (941) 774-7111 Naples, FL 34104 Fax (941) 774-1782 September 28, 1998 Auditor General P. O. Box 1735 Tallahassee, FL 32302-1735 Dear Sir: The following are measures and steps we have developed and implemented with regard to the recommendations made by the accountin9 firm of Wentzel, Berry, & Alvarez, P. A. on pages 21 and 22 ot the Financial Statements for the fiscal year ended September 30, 1997. These financial statements were received on September 23, 1998. I. Current Year Recommendalions Bank Reconciliations Every attempt was made to reconcile cash in a timely manner. Problems began with the September, 1997 bank reconciliation. The current accounting program posted checks that were written in the lollowing fiscal (October) to the previous fiscal year (September). There was virtually no conceivable way to know that the program had done this. Therefore, research was done, every reconcilable avenue was exhausted, and eventually every report that the program calculates was printed. Finally, after many hours of pouring over all the reports and many discussions with the support personnel at Data Team (software), the reconcilement of the September cash was accomplished. Letter To: Date: Page: Auditor General September 28, 1998 2of3 Establish monthly, reconciliation and review procedures for all general We do realize that all general ledger accounts should be adjusted by year end regardless of the frequency of use. However, any effort to correct or adjust these accounts was hampered by the fact that the majority of time and effort available was consumed by the problems associated with the reconciliation of cash. Hence, the October 1997 bank reconciliation proved to be just as time consuming as September's. if not more. As of the date of this v,,riting, a ne,,'., accounting software and corresponding hardware have been ordered to facilitate a more efficient accounting system which will eliminate most, if not all, the problems we have experienced in the last few years. Enter_Ep_.dse Fund Fixed Assets We have had an Enterprise Fund for a number of years now. We have purchased numerous assets for this fund throughout the years. This is the first year that v,,e have been informed that all Enterprise Fund assets be recorded separately. We have historically recorded them in the General Fund. With the new software, as mentioned above, we will be establishing a new chad of accounts. We will make certain that the Enterprise Fund's Fixed Assets are recorded separately and are incorporated as part of the chad of accounts for this particular fund. Fin ncial R odin The new software that we will be utilizing has tlqe capability to accommodate the District's actual budget. We have every intention ol entering this information in order to make frequent, il not. monthly comparisons from the budget amounts to actual. Letter To: Date: Page: Auditor General September 28, 1998 3of3 If you have any questions or concerns regarding the procedures and implementations outlined in this letter, please feel free to contact Since,rely,., Lisa Herndon, Financial Officer Approved: ~ Robed Schank Fire Chief :Ih i- Z ill Z u.o< 0 ..j >- Z Ill Z o FtJNi) GROUI) I'~, EVI';NUI:;S ANI) I"~X I'I:;NDITUI{ES/I~X 1' ISNS ES 1996-97 REPORTING FUND GROUP: REI']izx, ~ ES AND OTIIER CREDIIiV (311.000 THROUGIt 390. 000) Accounl No. ._%,9 oeo ~i oeo \Vllole Dollars Only 'I'OTA I, ti:t..'VIdN UES AND O'FIt I(R CI.[EI)I'IS Duplicate this page iFadditional lincg arc needed FORM I)BF-AA-403 (Rev 10!09/97) Description ,.\mount l:[iNl) G P, OUI' I~,I:;VI';NI. iI:;S .,\NI) I}XPI~NI)ITUI'(I';S/I~XI'I.~NSI.~S 1996-97 REPORTING ENFI'II: t,.o, ,,-ix-eot'ed IDNUMBER' ~./3<: ------ REPORTING FUND GROUP: dd£r~L r-u,~r) /9 7 £.Vt'E,,vI)I TUI? t:'.Y .,1 ,,VI) 0 7'111:'1~. 1)t:'1~I I~Y ($II TtIRO[/GII 769) \\'h{>le I)011:lrs ()nlv :_~Ou n t .Na. 'I'()T..\I, EXPENI)I'I'I;t~,I':S :\NI) OTItI:,t~ l)El~,lT.'q FOR.\I (Rev ] (t '09,:97 FUNI) GI~.()UI' I~I::,'~'I:;N \il;iS AND I']XPI(NI)I'I'IJI~,I:~S/I:;XI'IiNSI.:$ 1996-97 ,~ .-. '-,-5~::.-%~,-'c-'--- REPORTING FUND GROUP: R E I:/Ezx,'UE,5'/1 :VD O TIIER (_iR ED 1 '115' (311.000 TttROUGtt 390. OOO) \Vhol¢ l)r~llars ..\ c COl].,q t NO. ])escriptit~n ,.\ 111(',11 II t __ooo _Oeo TO T..\ I. R [.: \'E :',,' ! ri-: S ,.\ N I) ()TI t E t.~ C R E l) ITS FORM DB F-..\A-403 (Rev. 10/09/97) ] I:UNI) GI{OUi' I>~I';\;I';NUF~S ANI) EXPENI)I]'[ii~,ES/EXI'I;NSI¢S 1996-97 REPORTING ENTITY: ~aS~ REPORTING FUND GROUP: EXPENDITURES ,,t zX:D 0 77IER DE131 'llS' (511 TtlROUGIt 769) 'Whr~le l'),ll:lrs ()nlv ,-\ccou n t NO. TOTAl. EXPENI)ITURI.~S AND O'l'ttEl,t I)EIII'FS Duplicate this page if additional lines are ncc'dod FORM DBF-AA-4O3 (Re',.'. 10/09/9'7) FUND GR()UI~ ANI) F,X I~ END I T U 1~. I:7, S/I!;X I' 1:; N S I.;S 1996-97 REPORTING EN'I~T Y: REPORTING FUND GROUP: 1D NUMBER' /97 E2 PE~X, DITUR E,S' ..'t .,\7) 0 TILER l)I: B 17,5 (511 THROUGt[ 769) \Vhole Dr)liars Only ,qt.._. ;\ r'~l r,, u n! .. /oo, / / / 73, (,:,'v q _ TOTAl. EXPENI)ITtIRES AND O'I'IIEt~, I)EBITS ~, ..td~t~onx, lines arc needed Duplicate this page':=-" -' FORk( DBF-AA-403 (Re','. 10/09/97) 2 FUND GROUP P,E\'EN[JES AND EXPENDITURES/EXPI';NSF. S 1996-97 REPORTING FUND GROUP:_ REFEWUES A .~VD 077[ER CRf.;DITS (311.000 TIIROL/Gtl 390. 000) \\;l~ole Dollars Only TOTAl. R E \'I.~.',,' I;l'~$ A NI) OTtl El/ CI,',EI)ITS Duplicate this page if adctitional lines arc nceded. FORAI DBF-AA-403 (Rex'. 10/09/97) 1 EAST NAPLES FIRE CONTROl AND RESCUE DISTRICT GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 30,_ 1997 EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT SEPTEMBER 30, 1997 TABLE OF CONTENTS INDEPENDENT AUDITORS REPORT PARTI. GENERAL PURPOSE FINANCIAL STATEMENTS C?r',,:b~ned Balance Sheet . ;~'; F~.lr~ Types and /~,ccour',t (]roups Combined Stalemem of Revenues Expendlt:Jres ar'd(~hanqes~n Funs Balances - All Governn~enta! Fund Types Combined Statement of Revenues. Expenditures and Changes ~n Fund Balances - Budget and Actual - All Governmental Fund Types Statement of Revenues. Expenses and Cisanges ~n Reta~r;ed Earn~ngs-Propnetary Fund Type Statement of Cash Flows - Propnelary Fa.nc~ Type Notes to General Purpose Financial Statements SUPPLEMENTAL INFORMATION Schedule of Personal Services and Operating Expeno~tures Governmental Fund Types - Budget and Actual PART II. PAGE PART III. Repoq on Comphance and Internal Oontrol Over F~nancla] Reporting Based on an Audit of F~nanc~a', Statements Performed ~n ~ ..... ,~ance ,,,;~th Government A~zd4~nr.j St;.mrtarrts Schedu!e of Findings and Plan .of Correc 17' I .g 21 INDEPENDENTAUDIT()RS REPORT August21 1998 Board of Commissioners EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT Naples, Florida We have audited the accompanying general purpose financial statements of EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT as of and for the year ended September 30, 1997, as listed m the table of contents These general purpose financial sta~ements are the responsibility of EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT's management Our responsibility ~s to express an opinion on these general purpose financial statements based on our audit. We conducted our audit m accordance with generally accepted auditing standards and Gover,'~ment Aud/hngStandards. ~ssued by the Comptroller Genera!or,he Umted States Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general purpose finanoal statements are free ofmater~al m~sstatement ~r' audit includes examlning, on atest basis ewdence supportong the amounts and ."J~sclosures m th,:.v r,~.~¢¢ .... rat purpose financial statements An audit also includes assessing the accoun'jng principles used and significant estimates made by management, as well as evaluating the overall general puroose financial statement presentation We believe that our audit provides a reasonable basis for our cp~nron In our opimon, the general purpose finanoal statements referred to above present fairly, in all r'nater~al respects, the financial posibon of EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT. as of September 301997 and the results of ~ts operations and cash flows of its propnetary fund type for the year then ended in conformity wOh generally accepted accounting pr~noples Our audit was made for the ourpose of forming an opinion on ~he general purpose financial statements taken as awhole The Schedule of' Personal Services and Operating Expenditures listed in the table of contents ~s presented for purposes of additional analys~s and ~s not a required part of the general purpose financial statements of EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT Such information has been subjected to the auditing procedures applied m the audit of the general purpose financial statements and. in our opinion. ~s fairly stated m ai~ mater~al respects in relation to the general purpose financial statements taken as a whole In accordance with Government Aud~t,,ng Standards we have also~ssued a report dated August 21. 1998 on our consideration of EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT's internal control structure and a reno~. dated ALlgust 21 l~g~ on ,ts :om~ha~ce '¢wth laws and regulahons I / ,' Ce~ffied Public Accountants PARTI. GENERAL PURPOSE FINANCIAL STATEMENTS EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT COMBINED BALANCE SHEET-ALL FUND TYPES AND ACCOUNT GROUPS SEPTEMBER 30~. 1997 GOVERNMENTAL FUND TYPES PROPRIETARY FUND TYPE SPECIAL INTERNAL GENERAL REVENUE SERVICE FUND FUND FUND ASSETS AND OTHER DEBITS S 434,522 S 965,394 S 9,661 57,470 37,985 9,290 10,661 0 0 0 0 0 0 0 0 0 0 0 ,3 0 0 0 0 0 0 0 0 0 0 Cash and cash equivalents Taxes, fees and other receivables Prepaid insurance Investment with trustee Land Buildings and improvements Equipment Vehicles and trucks Office furniture and fixtures Amount to be provided for rehrement of general long-term debt Total Assets and Other Debits LIABILITIES, FUND EQUITY AND OTHER CREDITS S 23618 136279 0 0 0 159897 Liabilities: Accounts payable Accrued liabilities Due to individuals Note payable Obligations under lease Total Liabilities S 26.733 S 1.381 0 4905 0 0 0 0 0 0 26,733 .... 6~28~ 0 342 756 342756 0 0 0 0 0 12.665 976646 0 Fund Equity and Other Credits: Investment in general fixed assets Retained earnings - unreserved Fund Balance Reserved Unreserved Total Fund Equity and Other Credits Total Liabilities. Fund Equity and Other Credits 976,646 12,665 FIDUCIARY FUND TYPE AGENCY FUND ACCOUNT GROUPS GENERAL GENERAL TOTAL FIXED LONG-TERM (MEMORANDUM ASSETS OEBT ONLY)___ S 0 0 0 982,205 0 0 0 0 0 0 S 0 S 0 S1409577 0 0 104.745 0 0 !0.661 0 0 982.205 562.127 0 562.127 1,289,080 0 1289080 596.050 0 596.050 1.i21,859 0 ! 12~ 859 12.152 0 12152 7i5.131 715 131 _$__71,.5.L3_t S 0 S 0 982.205 0 0 9822..,._~05 0 $ 5~ 732 0 14~ 271,835 1 254.040 87,200 87,200 356,096 356.096 715,131 1890.252 0 3581.268 0 3581.268 0 0 0 12.665 0 0 0 976,646 0 0 0 342756 0 3.581 268 0 4.913335 The accompanying notes are an ~ntegral pa~ of these generai purpose finanoal statements -2- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT ]. COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND TYPES FOR THE YEAR ENDED SEPTEMBER 30, 1997 GOVERNMENTAL FUND TYPES SPECIAL TOTAL GENERAL REVENUE (MEMORANDUM FUND FUND ONLYL_ Revenues: Ad valorem taxes S3.929.450 $ 18.550 $3,948,000 Impact fees 0 369.039 369.039 Interest 60.891 35,653 96,544 Other 165 353 1 9 786 185, 1. 39 Total Revenues 4, 155,~694_ 443028 _4_~598,72__22 Expenditures: Current Public safety Personnel services 3.579.974 0 3.579974 Operating expenditures 468.145 34.133 502,278 Capital outlay 8 112 568.749 576,861 Debt service: Principal retirement 19 418 137.355 156. 773 Interest and fiscal charges 6.023 _ 6,301 12,32__4 Total Expenditures 4,081672 746.538 ~828,210 Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses)' Proceeds from Debt Excess (Deficiency) of Revenues and Other Financing Sources (Uses) Over (Under) Expenditures Fund Balance. September 30 1996 Fund Balance, September 30 1997 74 022 (303 510) (229.488) 0 348963 _ 348~_963 74022 45.453 119.475 268 734 931193 1 199 927 The accompanying notes are an integral part of these general purpose financial statements -3- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - ALL GOVERNMENTAL FUND TYPES FOR THE YEAR ENDED SEPTEMBER 30, 1997 GENERAL FUND VARIANCE FAVORABLE BUDGET ACTUAL (_U_ N FAVORA B L E_) Revenues Ad valorem taxes S3.838,017 $3.929.450 $ 91.433 Impact fees 0 0 0 Interest 66.223 60,891 (5.332) Other 55 120 165 353 ___11_0._?_3_3_ Total Revenues Expenditures Current Public safety: Personal services Operating expenditures Capital outlay Debt service: Principal retirement Interest and fiscal charge Total Expenditures Excess (Deficiency) of Revenues Over (Under) Expenditures Other Financing Sources (Uses) Proceeds from Debt Excess (Deficiency) of Revenues and Other Financing Sources IUses) Over (Under) Expenditures 3.9s9 3~0 3.533,662 3,579.974 471.103 468.145 13,675 8,112 (46,312) 2.958 5.563 122.200 19418 102.782 ..... 66_~76__8_ Fund Balance. September 30, 1996 (189.080) 74 022 263.102 74 O22 268,734 Fund Balance, September 30. 1997 SPECIAL REVENUE FUND BUDGET ACTUAL VARIANCE FAVORABLE (UNFAVORABLE.) S 6,000 S 18,550 S 12,550 220.000 369.039 149,039 5.200 35,653 30.453 0 19.786 L97__~__~__6_86 231,200 4430~__0~28 __ 2___!].828 0 0 0 26,000 34.133 (8 133) 361,406 568,749 (207,343) 0 137,355 (137,355) 0 6301 __6.(_%._~) 387406 746538 ___[359.132) (156.206) (303.510) (147.304) 0 348.963 34__~_8963 93~ The accompanying notes are an integral parl, of these general purpose financial statements. -4- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS-PROPRIETARY FUND TYPE FOR THE YEAR ENDED SEPTEMBER 30, 1_997 Operating Revenues Charges and fees Interest income Total Operating Revenues Operating Expenses Personnel services Materials and supplies Depreciation Total Operating Expenses Income (Loss) Before Operating Transfers Operating Transfers In (Out) Net Income (Loss) Retained Earnings-Unreserved September 30, 1996 Retained Earnings-Unreserved September30. 1997 S 167.471 358 100.111 73.679 173 790 (5.961) (5.961) 18.626 The accompanying ,'~otes are an m,egral pad of ,hes,~ general purpose financial statements EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT STATEMENT OF CASH FLOWS-PROPRIETARY FUND TYPE FOR THE YEAR ENDED SEPTEMBER 30, 1997 Cash Flows from Operating Activities Cash received from customers Cash payments for employees services Cash payments for materials Cash received -interest income Net Cash Provided by Operating Activities Cash Flows from lnveshng Activities Cash Flows from F~nanon9 Activities Net Change in Cash and Cash Equivalents Cash and Cash Equivalents. Beginning of Year Cash and Cash Equivalents. End of Year 171,888 (100,111) (69,642) 358 0 2.493 7_,168 Reconciliation of operating ~ncome to net cash provided by Operating Activities Net Loss Adjustments to reconcile net loss to net cash provided by Operating Activities: Decrease in accounts receivables Increase ~n accounts payable Net cash provided by Operating Activities $ (5,961) 4,417 ....... _4 ,_~0 3_Z The accompanying notes are an integral part of these general purpose financial statements. - 6 - EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 30~ 1997 NOTE 1 -REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES _R e~i n_~_E_ ri_t_ EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT (the Dislnct) ,s a local governmental unit created by the Florida State Legislature to provide fire and rescue serv,ces to a certam prescribed area m Collier County. Florida. and is an independent special district authorized and existing under the laws of the State of Florida enabling statute chapter61-2034 The D~stricl~soperated by athree-person Board of Commissioners The General Spec,al Revenue Internal Service. and Fiduciary Funds and Account Groups ,':ctL,'de all of the operations and act~w!~es relevant to lhe District In evaluatmg the Dmlr,ct as a reporting enhty, polent~al component un,ts (traditionally separate reportmg ent~t~es) whrch may or may not fall withm the Dmtrict's general purpose financ~alstatements have been addressed The basic crlteaon for mcluding a component un~I withm the D~str~cl's reportmg entity~stheexerc~seofovers~ght respons~bihty by the District's Board of Commissioners Factors other than oversight which may significantly mfluence the enlity relationships are Scope of Public Service and Special Financmg Relationship There were no entihes that required inclusion as a :opponent unit within the District's ger~eral purpose financial statements as defined in Governmental Accounting Standards Board Statement t4 Additionally. there ',,',,ere no ent~t~es for which thele ',',,ere positive responses to specific cr~ter',a 'dSed for estabhsr'~ng over$~gh~ resPons~b~hty that were excit~ded f-om the D~str~ct s general purpose financial s~atements The spec~f,c cntena used by the D~stnct "or estabhs;- n~} c),,,'e~rs~ght respor's~brht!,, are as foil?wu Mamfestat~ons of Oversight Respons~brhty Selection of Governmg Authority. Designation of Management: and Ability to S~gnificantly Influence Operations Accountab~l,t,.,, for F~scal Matters Budgetary Author'!y Surplus/Deficit. Respons~b~hty of Deb~ F~scal Management and Revenue Characteristics Fund Accounting The accounts of the D~str~cI are orgamzed or', the basra of funds and account groups, each of which ;s considered a separate acco~Jnting en:~ty The operations of each fund are accounted forwdn a separate set ofse!f-baiancmg acco,_m~sthat compnse~ts assets hab~[~t~es fund balance, revenues, and expenditures Government resources are al!ocatec! to ant: accounled for ~n ~nd~vidual funds based upon the purpose for wh;ch the7 are to be spent a'ad the means by which spending activities are controlled Thevar~ous funds are grouped rn;he accompanying general purpose financial slatements. into three fund types and two account groups as fot;ows -7- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 30, _1_9_97 NOTE 1 -REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (.Continued) Governmental F u n d T__T_y~es General Fund The General Fund~stheoperat~ng fund of the D~strict Ilis used to account for allflnanc~a! resources except those required to be accounted for ~n another fund ~_p. Ag_ial Revenue Fund The Special Revenue Fund is used to account for ~mpact fees required to be used for future capital outlays in response to the growth of the community within the Districl. In addition, this fund is used to account for hydrant fees required to be used to fund hydrant repairs and/or maintenance Fund Internal Service Fund The Internal Service Fund ~s used to account for the revenues and expenses associated w~th the repair and maintenance of governmental service vehicles such as fire trucks, ambulances and general vehicles. The Distnctprovides repairs and maintenance service to the other Fire Distncts in the area but does not offer mamtenance and/or reoair serv~ces to the general public. Service charges are based upon cost reimbursemenl Fiduciary_ Fund T_y_p_e, The Agency Fund is custodial m nature (assets equal habd~t~es) and does not revolve measurement of results of operations. The Agency Fund ~s a clearing account for assets held by the D~strictas an agent for individuals. The amounts reflected ~n the agency fund relate to the deferred compensation plan (Note 7) Account Group_~ General Fixed Assets Account Gr_ou_.p_ The General Fixed Assets Account Grout accounls for fixed assets used fi'/ the E)~strict's operahons All fixed assets are valued at h~stoncalcost orestmated h~stoncalcost ffactual h~storical cost ~s not available Donated fi:,:,ed assets are valued at their estimated fair value on the date donated The Distnctdoes not have any,nfrastructures Nodeprec~at~on has been provided on general fixed assets General Long-Term Debt Account Grou_p_ The General Long-Term Debt Account Group accounts for long-term i',abiht~es expected to be financed by the Distnct -8- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS _S_E_ P__T_E__M_ _B_E_ R NOTE 1. REPORTING .E.~TIT_Y_AN_D_S_U_MM_ARY_OF SIG.N_IF!_C_AN_T_.__ACC_O?._~Tj_N.G ~O_L!CIES {Continu ~d.) Basis of Accounting The General and Speoal Revenue Funds use Ine mod~f~e,:l accrual basis of accounting Revenues are recognized when they become measurable and available as net current assets "Measurable" means the amount of the transachon can be determined and "available' means collectible withm the current period or soon enough thereafter to be used to payliabihhes of the current period Revenues are recorded as recewed except for revenue susceptible to accrual and revenues of a matenal amount that have not been recewed at the normalhme of receipt Revenues that are suscept~bie lo accrual are ad valorem taxes Drstricl I funds m~pact fees and interest Expenditures are recorded when the liabihty ,s ~ncurred. rf nleasurabie except [hat a) b) Disbursements for supplies inventory are considered expenddures at the hme of purchase Interest on long-term debt ~s not accrued, but recorded as an expenditure 'when paid The Proprietary Fund Type (Internal Service Fund~ is accounted for on an economic resources measurement focus usmg the accrual basis of accounting Revenues are recogF, zed when earned and expenses are recognized when the related !iab,tities are incL;rred The Dislnct applies all GASB pronouncements as ,,veil as the F~nanc~al Accounhng Sta~'dards Bcard Pronouncements ~ssued on or before NovemDer 30 i~,8gunlessthosepronouncementscocfhct,¢.,,~t,horc, ontrad~ctGASB pronouncements Encumbrances Encumbrance accountrng under which purchase orders and other commitments for expenddures of monies are recorded rs not emplo'/ed b,/ the District anJ thus no amount has been included ~n these general purpose financial s,a,emen,s for encur'nbrar, ces Budgetary Control Each fund's appropqated budget is prepared on a detaded hne ;tern bas~s Revenues are budgeted by source Expenditures are budgeted by depa~ment and classified as follows personal serwces operating expenditures, cap~taloutlay debt sep.qoe and transfers The D~stnct's budgetary legal level of control,s at the fund level Ail budget rews~ons at th~s level are subject to final review by the Board of Comm~ss~oners Within these control levels management ma,/ transfer appropnationswithoul Commissioner's approval Combined Statement of Revenues_~_Expen_d~itq£_e_s..,_.a._n~._C_~)_a_n_ges in Fund Balances - Budget and Actual - All Governmental Fund Types ........ The annual budget se,'-ves as me legal author;zat,on for ext.,end;tures Expenditures for Ihe General Fund and Special Revenue Fu:"d cannot legally - ux,..u ..... u ED!al amount 3udgeted Allappropnahons lapse at year-end -9- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 3 0,._!_9_9_ 7 NOTE 1 - REPORTING ENTITY AND SUMMARY OF S GNIF CANT ACCOUNTING POLICIES {Continued.) Combined Statement of Revenues.,__E__x_p_enditures, and Changes in Fund Baa ices - Budget and Actual - All Governmental Fund l_~y_p_~Continued) The District prepares budgets to account for act~vmes of the General Fund and Special Revenue Fund The budget column ~s prepared from the D~stnct's adopted annual budgets as amended clurmg the year. ,,vh:ch reflects budgeted revenues and expenditures ~n total for all aovernmental fund types on a bas~s of accounhng cor*s~stent ,,,,u:h generally accested ac. counhng pr,nc'~c!es Tax Calendar The properly tax calendar ~s composed of the foliowm9 dates i L~en date 3rd week ,n May 2 Levy date July 1 3 Due date March 3i 4 Collection dates November ~hrcugh t,,~ar':~ Investments Investments are state:J at cost ',,,,high appro:,:;mates mad-e: value. "',,,~ .,d [~tatu~es ail()',..'.,' the [.)lstrlc! to invest surplus funds rn a) the State operated Local Government Surplus Funds Trust Funo b) securities guaranteed by theU S Government or agenoes of the U S Government or c) interest bearing hme deposits or sav:ngs acco:m!s ~n banks and savincs and loans organized under State laws or,tic,nc busr,-ess ~;~ and squate::"~ t"'e St'ate prowded collateral requirements are met Compensated Absences Sick hme does accumulate for employees of :ne D~strict ,.:.,gcruec s~ck trane ~n excess of 10 days or 5 shifts can be Dasd to !he employees ~n cash on October 1 ,',~ , ,~, each fiscal year~ftheydes~re Payment of 100¥o for accumulated earned s~ck leave is required to be made to Ihe employee upon terr'nmat~on employment or to the estate o'the deceased ,,n the e',/pnt_ of an e,nploy~" '¢~'s death The elected amount of su,:K'rme tO be Gaud on October I 1997',.o,ah.,,' "~ 557 773 has been mcluaed ~r~ accrued habiht~es,~'-,: t,~ qeneral_ Cma The remaining a, tn~ genera', ona-~.rm. - de,o,t a::zount group ~,_,~,' - ,u~'~',a ,.za~a, on," t accum,Jla~es for all employees lo a maximum oftv,'oyears.,,.,ort, P,,o~vacahont;me Each emc:o'/ee earns vacation t~me at a different rate based on years of ser',wce ,~,~, ue,~ vacahon ~s reflected ,n :,ne ge,hera] icrc-term debt account grOL p Since the habdq,y ~s not expected Io be expended vwth~n the next year -10- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT N_ O~T E_.S_ _.T__O_.__ _G_E. N__ _E_ _R_ A_ ~ _ _P_U_BE_O___S_E_ __~F !. _N~__N_ ~ I .A_ .L_S T _A_T_ _E _M_M S__E ~_T E___M__B_E_R_ ~ ~ ~__11 9~9 ? NOTE 1 -REPORTING ENTITY AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES {Continued) Total Column on the Combined Balance Sheet and the_C__o.~ ~_i .n__ed___.S_t_a_t_e__m_e._n_t_~[__R._eFen~.~_es_' E_zpenditures and C ha nq_e__s_i_n_F_LLEd__B_a~l_a_ _n_ce___s~ The total column on each Combined General Purpose Financial SIaternent ~s caphoned "MEMORANDUM ONLY" to indicate that~t~s presented only to facd~tatefinancialanalysm Data inthm column does not present financial pos~hon and the results .of operations in conformity with generally accepted accounting principles, and such data ~s not comparab!e to a consolidation Taxes and Fees Receivable No allowance for losses on uncolieclible accounts has been recorded s~nce the Dmtnct cnns~ders all amounts to be fully collechble Ri___s k M a n_._~_g em e n t It is the policy of the District to purchase commercral msur:3nce for the ns~:s of losses ~o v,.h;ch ~t ~s exposed The D'strict's risk managernen~ achvmes are reporled ~n the general fund No ac,.;rt,ral has been provJded for claims and incidents not reposed to the 'nStJrC,' CPlarms made have not e×ceeded the insurance coveraqe_ for ' ~ ..... C.U i'r~r3~' ',,/e a ,' Statement of Cash Flows For purposes of the statements of cash flows the D:st:',ct f:ons'.ae;s ali h~q~ly_ hqu~d mveslments (including restricted assels) w~th a maturity c' three months or less ,','hen ,ourchased Io be cash equivalents NOTE 2-CASH AND CASH EQUIVALENTS Cash on hand Checking and mone/ market Cediflcates of deposit 700 8O8 877 14 c~ 77 All depc.,s~ts are entlrel,;, .'nsL~red b,' Pedera De3os~tory Insurance anrJ a r":ult~ple financ~ai ~nst~tutlon collection Doc required C/ Sector's 23,0.'-):' a'~d 280 08 F!3r:da -11- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 30, 1997 NOTE 3 o CHANGES IN GENERAL FIXED ASSETS ACCOUNT GROUP A summary of changes in General Fixed Assets Account Group for the year ended September 30, 1997 is as follows: Balances Balances September 30, September 30, _.__19~9_6 .... ~ ~i.t i__o_n__s. Deletions 1997 Land Buildin§s and improvemen!s Equipment Vehicles and trucks Office furniture and fixtures S 562,127 S 0 S 0 $ 562,127 1,284,080 5.000 0 1,289,080 431,383 190.072 (25.405) 596,050 870.070 381789 (130,000) 1,121,859 ___12 152 0 .............. _0 .... _1_2__j 5__2_ Included in vehicles and trucks are capital leases recorded at a valued of $482,203 as of September 30, 1997 (See Note 5) NOTE 4 - ACCRUED LIABILITIES Accrued Liabilities at September 30, 1997 consisted of !he foliowmg Accrued retirement payable Accrued sick hme payable Accrued wages Accrued payroll taxes payable $ 13.861 57,773 55,558 ..... -12- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 30, 1997 NOTE 5 - GENERAL LONG-TERM DEBT ACCOUNT GROUP A summary of changes in General Long-Term Debt Account Group for the year ended September 30. 1997 is as follows Balances Balances September 30, September 30, 1996 Additions P_a_yments 1997 Compensaled absences S 289,403 S 1850 S (19,418) $ 271,835 Promissory note payable to a bank, interest payable monthly at 70% of the prime lending rate (575% at September 30, 1997). due on November 14. 1996 This note is unsecured 122,200 3 (35000) 87200 Camtahzed lease @ 5 75%. pnnopal and interest due annually, secured by rescue pumper truck. maturing October 1999. 109,488 0 (25,119) 84,369 Capitalized lease @ 5.34%. principal and interest due annually, secured by Emergency One Fire truck, maturing November, 2000 ............ cz 3 4 8 9 6 3 ___ (_7__7 2_3_6_ ) ..__2Z_~7_2Z Following is a schedule of the present value of net future minimum payment on the District's capital lease as of September 30. 1997. Year Ended September 30, 1998 $ t08656 1999 108 656 2000 108.656 2001 77,237 Total mimmum lease payments 403,205 Less:Amountrepresentmginterest _ (4~:109) Present value of net minimum lease payments $ 356,09~ -13- EAST NAPLES FIRE CONTROL AND RESCUg_D_LS_Z~RI__C_T NOTES TO GENERAL PURPOSE FINANCIAL STATEMENTS SEPTEMBER 30, 1997 NOTE 6- PENSION PLAN OBLIGATIONS Florida Reti reme nt_L~yS _stems Allfull-t~me District employees hired pnorto January 1 1995 are part~c~panls~nthe Florida Rebrement System (System) a defined benefit noncontnbutory, multiple-employerret~rementsystem wh~ch~s controlled by the State Legislature and admmmtered by the State of Florida, Department of Administration Diwsion of Retirement The plan covers over 790,000 past and current employees of various governmental un,Is w~thm the State of FIo-~da The System prowdes for vesbng of benefits after 10 years ofcred~lable service Normalret~rement benefits are available Io employees who retire at or after age 62 with 10 or more years of serwce Early retirement is available after 10 years of serwce w~th a 5% reduction of benefils for each year prior lo the normal ret~rement age Rel~remenl benefits are based upon age. average compensat~on and years-of-service credit. ,,'.'here average compensation ~s computed as the average of an mdiwdual's five highest years of earnings Participating employer contributions are based upon state-wide rates estabhshed 1::)7 the State of Florida. These rates are applied to employee salaries as follows reguiaremployees- 1766%and special risk employees-27 50% On July i !997 rates changed to 17 43% (regular) and 27 10% (special risk) The funding pohcy prowdes for monthly employer contnbLmons at actuar~ally determined rates that are determmedusmgtheentryaae~ actuarial funding me,ho..' ~' The District's contribution to the plan for the year ended Sep!ember 30. 1997 was S598,988 and was paid by the due date for the contribution Th~s represents 25 33~,/: of the District's covered payrollof S2.364.317wh~ch~sthe same as the',o,at, payro!l The pension benefit obligation for the system as a wno!e delermmed through an acluanal valuation was $51 3 bdlion at June 30. i'~96, the date of the most recent actuana!report The repo'-talso ~nd~cates that the System had lotal net assets of approx~mate!y S4~. 4 b~!i,on at that date resulting m an unfunded pension obhgat~onofS6 9billion The total unfunded pens~or',, habd~ty~s being amort~zedover v, ary~ng penods not to exceed 30 years The pens,on benefit obligation ;s a standard~zed d~sclosure measure of the present value of plan benefits, adiusted for the effects of projected salary ~ncreases and step-rate benefits estimated to be payable ~n the future as a result of'employee service to date A vanety of slonlficant actuarial assumptions are used to ,-,~'=, ,",~ thie .... ~rm,,~ standard~zed measure of the pension benefit obiigaI~on and these assumptions are sumrr'anzed ,~e!ov,, a ,a,~ of return on the investment of ~resen~ and future assets of 8% per year compounded annua y b) prolectedsatarymcreases of 5 5% per ',,'earcom~ounded annually attributable tomflat~on, c) addmonal projected salary increases of 2% per year attributable to senonty/mer t, and d) a post-retirement benefit increase of 3% per year -14- EAST NAPLES FIRE CONTRQ.L_A_N__D _R__E_._S__C_U__E.DI_S_TR___C_T NOTES TO GENERAL PURPOSE_.__F_I_NA__N_C_tAL__S_T__A..T_EM_E_N__T_S_ SEPTEMBER__30_= 1997 NOTE 6 - PENSION PLAN OBLIGATIONS J. Continued) The measure ~s ~ntended to help users assess the Syslem's fund;rig status on a going concern basis. assess progress made ~n accumulahng sufficient asse!s to pay benefits when due. and make comparisons among retiremenlsyslems and among employers 'The System does not make separate measure of assets and pension benefit obligahons for,nd~wdualemptoyers S,gn~flcan~assumphons used to compute pension contnbuhon requirements are the same as those used to determine the standardized measure of the pension obhgat~on Ten-year histoncal trend information showing the System's progress ~n accumulating suffioent assets to pay benefits when due and other perlinent factors are presented ~n lhe System's June 30 1996 Comprehensive Annual Finanoal Report Pension Plan Trust All full-time Distrrct employees h~red after January 1. I.%6 are ._-revered .'),, ;t defined benefi~ plan established by the O'.sF~ct b'/ authon~y of Chapter 95_333 of tile Laws of Flonda As or September 30. 1997. there were two employees in the plan The Distnct makes contnbut:ons to the plan followmgthe same procedures and rates as those ~n the Flonda Rehrement System Plan The District's contribution to the plan for the year ending September 30 1997 shot:Id have been $1 086winch represenls 2_5% of the Distnct's payroll covered under thru plan of $4.346 No separate fund '.'.,as estabhshed at September 30 1997 as the amount ,,','as~mmaterialtotne finanoalstatements a~that dale The tiab~lily of $1 086~s accounted for~r;theto~a accruedret:,emen: Pa'/a~es NOTE 7 - DEFERRED COMPENSATI.O._.~ _P.._L_ A_ _N- The District offers ~ts employees a deferred compensahon plan :rented ~n accoroance with internal Revenue Code Sect,on 457 The plan ava~lable to alI D~slrict employees permits them lo defer a port~on of the~r salary u,,3hl future years T~edeferredcompensat~on~s not avadable to employees or the~restateunliltermmatron retirement death or unforeseeable emergency All amounts of comcensahon deferred under the plan all property and ngh!s purchased w:th those amounts, and al!income attr~butable to those amounts property or rights are (untilpa~d or made available to the em~3yee or other benefioary) solely the properly and rights of the Distnct (w~thout being restricted :3 t"'e prows~ons of benefits under '.he plar'i subject only to the claims of the D~stncrs generalcred~tors Parhopant's rights under the pian are equal to those of generalcreddors ortl~e Distnctmanam, ount equal to the fair market value of the deferred account for each part~c~par'~t Assets of the deferred .:o.":p. ensat~on 3tan are recorded a~ fair market va'Ye an,': are accounted forI rn an agency fund It is the epitaph, of' the ID~strlct that there is ~,o i:abd~t./ '~-:.,, iocs,:.s .... ~.;ndor ~'-,,~,.. plan b~t they must exercise due care as would ~e e×pecled of an oral,nar'/ prudent rr'ves~or The Dmtnct beheves that ~t ;s unhkely ' ~ "' ~' '~ the that ~t ',.',';11 use .~ assets to sahsfy the c!arms of general ~r~dr,~,s m future -15- PART II. SUPPLEMENTAL INFORMATION EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT SCHEDULE OF PERSONAL SERVICES AND OPERATING EXPENDITURES GOVERNMENTAL FUND TYPES-BUDGET AND ACTUAL- FOR THE YEAR ENDED SEPTEMBER 30,. 1997 BUDGET ACTUAL Personal Services: Salaries 32.324.090 S2,344,899 Retirement 598,229 598,988 Payroll taxes 174,875 183,098 Insurance 436,468 45_~2 989 Operating Expenditures: Legal and professional expenditures Dues and subscriptions Communication expenditures Contract services Current charges Utilities Operating supplies Insurance, generaI Rent and leasing Repairs and maintenance Office supplies Other expenditures Uniforms VARIANCE FAVORABLE [UNFAVORABLE) 20,809 759 8.223 ..... L6~E~j S 25,800 S 33,276 46,310 10,352 10.700 14,558 !30,578 123,886 7,000 9.265 22000 21.915 51,135 40,188 46,000 40141 1.740 4.630 105.590 ~45 827 5.000 5,439 4.900 2,151 14.350 16_6.6.6.6.6.6.6.6.~ ~51 __7 (7.476) 35,958 (3,858) 6.692 (2265) 85 10.947 5,859 (2,890) (40,237) (439) 2.749 q 4~ -16- PARTIII. OTHER REPORTS INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS August 21. 1998 Board of Commissioners EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT Naples, Florida We have audited the financial statements of EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT (the "District") as of and for the year ended September 30. 1997 and have issued our report thereon dated August 21, 1998. We conducted our aud~t ~n accordance w~th generally accepted auditing standards and the standards applicable to finanoal audits contained in Government Auditing Standards, issued by the Comptroller General of the United SIates. Compliance As pad of obtaining reasonable assurance about whether !he District's financial statements are free of material misstatements, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, prowding an opinion on compliance with those prowsions was not an objective of our audit and accordingly we do not express such an opinion. The results of our tests disclosed no instances of noncomphance that are required to be reported under Government A uddmg Standards Internal Control Over Financial Reporting In planning and performing our audit, we considered the D~strict's ~nternal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting However we noted certain matters involving the mternal control over financial reporting and its operation that wecoc, s~dertobe reportable conditions Reportable conditionsmvolve matters coming to our attenhon r¢-~a. ~, "','~ to s~gn~ficant deficiencies m the ces~gn or cperatisn of the internal controt over -17- Board of Commissioners East Naples Fire Control And Rescue District August 21. 1998 Page 2 Internal Control Over Financial R~(Continued_) financial reporting that, in our judgment, could adversely affect the District's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements Reportable conditions are described in the accompanying schedule of findings and plan of corrective action at page 19 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively iow level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of pedorming their assigned functions Our consideration of the ~nternal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions described above is a material weakness. In addition to the above reportable condition, we noted other matters involving the internal control over financial reporting that we have reported to management of the District in a separate letter dated August 21, 1998 This report is intended for the information of management and the Board of Commissioners of the District, and should not be used for any other purpose This restriction ~s not intended to limit the distribution of this report which, upon acceptance by the Board of Commissioners of the District, and the Auditor General of the State of Florida. is a matter of public record. ENTZEL. BERRY'& ALVAREZ, P.A Certified Public Accountants -18- EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT SCHEDULE OF FINDINGS AND PLAN OF CORRECTIVE ACTION FOR THE YEAR ENDED SEPTEMBER 30j 1997 I. Summary_ of Auditors' FindingA Financial Statements Type of auditor's report issued unqualified Internal control over financial reporting · Material Weakness(es) identified? · Reportable condition(s)identified that are not considered to be material weaknesses'~ Noncompliance mater~al to ge.qeral purpose financial statements noted~ No Yes Federal A wards N/A II. Financial Statements Findinqs Reportable Conditions 97-1 During the course of the audit, we noted that cash reconciliation ',','ere not performed in a timely manner, resulting m estimated cash balances for financ~als for the Board of Commissioners We recommend a more t~mely reconciliation of al! cash accounts of the Distr~ct Management's Response: 97-1 Ever'/' attempt was made to reconcile cash in a tm~ely manner ProU!ems began with the September. 1997 bankreconcfi~ation The current accounting proerams posted checks that were written in the following fiscal (October) to the previous fiscal year (September). There was wrtually no conceivable way to know that the program had done this Therefore. research was done, every reconcilable avenue was exhausted, and eventually every report that the program calculates was printed Finally. after many hours of pouring over ali the reports and may discussion with the support personnel at Data Team (software} the reconcilement of the September cash was accomplished EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT SCHEDULE OF FINDINGS AND PLAN OF CORRECTIVE ACTION FOR THE YEAR ENDED SEPTEMBER 30~_1...._9_._9_7 II. Financial Statements Findings (Continued.) Repodable Condmons 97-2 Throughout the audit, we noted that certain genera! ledger accounts were unad}usted since the prior year At~melyreconciliatlon and review of all generaliedger accounts w~ll help ensure the accuracy of the general ledger and financial data rehed upon for management decisions Management's Response 97-2 The only general accounts that were not adjusted were accounts that are only effected once a year by virtue of a e g . lease payment ('Long Term Debt) We do realized that all general ledger accounts should be adjusted by year end regardless of the frequency of use However. any effort to correct or adjust these accounts was hampered by the fact thai the majority of time and effort ava,fable was consumed b?, the problems associated with the reconciliabon of cash l"'fer'~ce the October 1997 bankreconciliat~on ~roved to be just as time consummc~ as September's ~f not more As of the date of this writing, a new accounting software and corresponding hardware have been ordered to facihtate a more ef-fic~ent accounting system which wdl ehm~nate most ~f not all. the problems we have experience m the last years ~ 20- August 21. 1998 MANAGEMENT LETTER Board of Commissioners EAST NAPLES FIRE CONTROL AND RESCUE DISTRICT Naples, Florida Commissioners This letter ~s ~n regards to 'he independent auditors' , . r_~o,, on ~nternal control and ~s prepared ~n accordance,,,.~,dh.,he Rules cf the Auditor General Chapter 10.550 The financ~alreport filed,,,vdhthe Department of Banking and Finance pursuant to Sec,,on 218 32. Florida Statutes. has nol been filed as of the date of this letter The District will prepare the financial report and ~t will be ~n agreement withlhe annual financial audit report for the 'tear ended September 30. 1997 I. CURRENT YEARRECOMMENDATiONS Bank Reconciliations In 1997. we noted certain matters involving ~nternal control over financial reporting lhat need to be reinforced During our rewew of cash reconoiiabons ',','e noted they were not performed ~n a Umely manner, resulting ,n estimated cash balances for the ", ,nan:~a,s for the Board of Commissioners We recommend more timely reconci!ial~on of all cash accounts of the Dmmct Establish monthly_reconciliation and review procedures fo,' all ggneral ledcje__rr accounts During our audit, we noted that certain general ledger accounts were unadjusted since the pnor year A timely reconciliation and rewew of all general ledqer accounts will help ensure the accuracy of the general ledger and financial ~ , ~ ~,a,a rehed upon for management decisions Enter_prise Fund F~xed ,Assets Dunng our rewew of fixed assets v,'e noted some sma ~..al purchases :nat should have been recorded ~n the Enterpnse F:md and depreciation take,~ .on the asse!s W'e recommend the Dislnct ~dentffy all Enterpnse assets and maintain a separate: st,ng of lhese assets and track all new additions for the shop~nthm st,ng~n[hefuture -21 - I ................ IIIIII IIII .............. _Ii East Naples Fire Control and Rescue District August 21, 1998 Page 2 I. CURRENT YEAR RECOMMENDATIONS (Continued,) Financial Reportin.q We realized the District's financial reports generated from the system are cumbersome and difficult to use and that the District is preparing summarized monthly financial statements for review by the Board of Commissioners. It is our understanding that the E)~strict reviews budget and actual comparisons on a quarterly basis, we recommend the Distr~ct incorpora~,'~ in their financial statements the budget amounts for companson to actual on a monthly basis ~n order to monitor the results in a timely manner and to strengthen accountability Il. STATUS OF PRIOR YEAR RECOMMENDATIONS Management represents that they have taken necessary action to implement all the recommendations contained in the prior year's management letter During OL~r current year's audit, nothing came to our attention indicating otherwise I1,1. DISTRICT'S ABILITY TOCONTINUF During our audit of the general purpose financial statements of NORTH NAPLES FIRE CONTROL AND RF__SCUE DISTRICT. as of and for the year ended September 30. 1997 nothing came to our attention that lead us to believe that the District is in a state of financial emergency as det'ined in the Rules of the Auditor General Chapter 10.550. This report is intended for the information of management and the Board of Commissioners of the Distr~ct. and should not be used for any other purpose Th~s restr~ction ~s not intended to limit the distribution of this report which, upon acceptance by the Board of Commissioners of the District, and the Auditor General of the State of Florida. is a matter .of public record We wish to express our appreciation for the cooperation and courtesy extended to us by Chief Schank. Lisa Herndon and other District employees during our engagement We are always available to discuss this letter or other matters with you at any t~rne Certified Public Accountants -22 - RECEIVED MEMORANDUM Misc. Correspondence Agenda Date Agenda Item # TO: Sue Filson, Administrative Assistant Board of County Commissioners FROM: Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department DATE: October 2, 1998 RE: Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Golden Gate Fire Control & Rescue District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Golden Gate Fire Control & Rescue District has submitted the following: (a) (b) (c) (d) (e) Budget for 1998-99 Copy of Designation of Registered Agent District Map Schedule of Meetings for 1998-99 No Outstanding Bonds as of September 30, 1998 Thank you :g~pecialL~ pec ia I GOLDEN GATE FIRE CONTROL & RESCUE DISTRICT 4741 GOLDEIN GATE PARKWAY · NAPLES, FLORIDA 34116-6901 (941) 455-2121 · FAX (941) 455-7917 Septembe~ 23, 1998 Clerk of the Circuit Court Finance Depactment 2671 Airport Road, Court Plaza Naples, Flouida 34112 III Dear E :. r/?ladan:: This is to advise that I, Donald R. Peterson, am still the Registered Agent for the Golden Gate Fire District and have been since 7/31/90. A copy of the "Designation of Registered Agent" form fi]ed with the Department of Community Affairs is attached. Sincerely, Donald R. Peterson Fire Chief DRP/pm Attachment Golden Gate Fire Control arid Rescue District ........................ ~"-7Z-Z-,¥ ,---Z-. m-.i,i-_-.~, 'i Golden Gate Fire Control ar~,'i Rescue District ._ i z'_rlJ' pursuanu t~ ~'-:--~-:.~ -. :3 ~' .', Fior:'i:.?. Statutes, hereby designates Donald R. Peterson as its recistered agent upon whom any process, notic,?, or demand required or permitted by law may be served and desicnates 4741 Golden Gate Parkwa2f_~~ Naples, FL ~Street Address) 33999 as the regi£:ered cffiue of the sa~d District. ~' - ~ .... i' or Co ~- w'-~"- ,-'~r, Dis~ict is located Court in ~n= '~.~,~, unties ...... _.. and the Cta'~ ~ ..... ~ ~ Ve~ ~ _ ~_~= ........ t c , ~er~n and cc~un/ty Affairs. Golden Gate Fire Control & Rescue Distri, (District Name) Atte£t: ,/ Uu, Chai tn, an '" ;CCEPTA:;CE / The u.lcer-ii-;nc! h.l-:'.pkv acc.2:Tts the above designation and agrees ~o se'.-'.'<, '.n s~.z:, s-~'_~r~uv as of the 31st day of Jul~ 1990 Donald R. Peterson Typed er printed name !' ~:-.atu:-c: REGISTERED AGENT/DISTRICT FORM Rule gB-50004. Florida Adm,nistralive Code requires all special dislricls lo update Jhis form annually Please complete it and fat il to (850) g22-5623 or mad to the Depadmen! of Community Affairs. Special Otslr,ct Information Program,. 255.5 Shumard Oak Bird . Tallahassee. Florida 32399-2'J00 FOr asststance, please ca~i (850) 922-5431 or SUNCOM 292-5431 TttE INSTRUCTIONS AND DEFINITIONS ARE ON THE BACK OF tHIS FORM Part 1. REGISTRATION DATA CATEGORIES District Name Golden Gale F~re Control & Rescue Dis(ncr Regislered Agent's Name Donald R Peterson Registered Off~ce Address 4741 Gofden Gate Par~'way Naples. FI 34115 Telephone Number (94t)455.2121 Fax Number Creation Date 01/08/1 StaJus; Independen: Authorizing Documenls ChaP, 82-284 L O F Slatulory Aulhority S 633 15 F S CHANGETO: Loc. al Governing Aulhority Board Select~on Elected Authority to Issue Bonds Yes Revenue Source Ad Valorem Part 2. FINANCE&ACCOUNTING (Per'son Who Processes the annual Statutory Special Districs Fee Invoice) Name: Patricia Meulenberg Address: 4741 Golden Gate Parkway Address City. Stale. Zip Naples FI 34~,5 Telephone Number (g41)4§5-2~2' ~:a~ Numbe, /g4~' 45~-,'g17 Golden Gale Fire Control & Rescue D~strict CIO Donald R. Peterson 4741 Golden Gale Parkway Naples. FI 34116 ............... -Pa . CTN - he undersigned, certify Ihal the normal on re'poded herein ~s accurate and complete Name DCA-SDIP-001 5/I/97 9/23/98 Golden Gate Fire Control & Rescue DJ. stctct FIRE DISTRICT MAP No changes have been made to the D]stcict's boundacies since fi] ing map {_n September 1997 {MOKALEE R 2 7 31 32 DAVIS ast ~ I "5 ~- -+ ESNAK el I 24 ~ 20 2 ' 25 2 ': 36 3: )2 '<;',. 'i .; 5 25 f 0 29 36 2 .: SABLE 3: 32 PALM RD Creek .; 'j 13 16 ! 15 )IL I 22 i 27 I 34 3 3 ~ ?2 23 27 26 I 21 22 ] 28 ? 7 33 34 I oMea~ e ~ 15 '2 20 I 2: O. 22 23 2,: ~9 3O :5 22 1,¢ GOLDEN GATE FIRE CONTROL & RESCUE DISTRICT 4741 GOLDEN GATE PARKWAY · NAPLES, FLORIDA 34116-6901 1941) 455-2121 · FAX (941) 455-7917 September 23, 1998 Clerk of the Circuit Court Finance Department 2671 Airport Road, Court Plaza Naples, Florida 34112 III Dear Sir/Madam: The Golden Gate Fire Control & Rescue District Commissioners, during the Septembe: 9, 1998 meeting, have established the second Wednesday ol ever}' month for their regular meetings. The following ]s a list of the regular fire commission meeting dates for fiscal year 1998/99: October 14, 1998 April 14 November 11, 1998 May 12 December 09, 1998 3une 09 January 13, 1999 July 14 February 10, 1999 August 11 March 10, 1999 September 08 1999 1999 1999 1999 1999 1999 All meetings will be held at the :ice station located at 4741 Golden Gate Parkway and will co:nmence at 6:30 P.H. Sincerely, Donald R. Peterson Fire Chief DRP/pm GOLDEN GATE FIRE CONTROL & RESCUE DISTRICT 4741 GOLDEN GATE PARKWAY · NAPLES, FLORIDA 34116-6901 (941) 455-2121 · FAX (941) 455-7917 September 30, !998 Clerk of the Circuit Court Finance Department 2671 Airport Rd., Court Plaza III Naples, Florida 34112 Dear Sir/Madam: As of September 30, 1998, the Golden Gate Fire Control & Rescue District does not have any outstanding bonds. Sincerely, Donald R. Peterson Fire Chief DRP/pm 1998/99 BUDGET REVENUE XLS (10/]/9~) A -REVENUE ESTIMATE FYPE REVENUE AD VALOREM TAX INTEREST: INVESyME~TS TAX ~C~ EL-E'c-T o R B I c 2 APPROVED ADJ. REVENUE 1997/98 BUDGET S1,185,958.00 S20,000.00 , S87s'.do ~ 1997/98 BUDGET S1,183,675.00 S20,000,00 $875.00 oG1 D E 1998/99 BIJDGET $1,353,870.00 $25'1000,0o $g00.00 MISCELLANEOUS DONATIONS :DN FEES BURN PERMIT FEES COLLIER cOUNTY CONTRACT F/F COMPENSATION CARRY FORWARD $575.00 S575.00 sloo.oo sloo oo S S , O0 0 m 00 4 S 5 , 0 0 0 0 0 S2,000.00 $2.000.00 S77,800'.00 ' Sf7.800 O0 Si,320.00I $1,320.00 S47S,500.00' S518,000.00 --GENERAL FUND TOTAL : __ (OPERATIN~ "BUDGE~) si ,769.i 2800 IMPACT FEE'S CAPITAL IMPROVEMENT) IMPACT FEE REVENUE CARRY FORWARD .(_I_M pAC-T FEEs) $600.00 $1Oo.oo $10,000.00 $1,500.00 $74,000.00 $1,320.00 $391,000.00 --IMPACT FEE TOTAL __ C-,~PITAL IMPROVEMENT) S1.809,34500 $1,858,290.00 $200.000 O0 $200.000.00 $275,000.00 S876,000 O0 S1.076.000 00 REVENUE S2.845,12800 S876,000 00 $1,076,000.00 S2,885,345 O0 $880,000.00 S1,155,000.00 $3,013,290.00 Approved 9/22/98 COLOEN GAlE FIRE CONTROL & RESCUE DISTRICT 474i Golden Gate Parkway Na¢les, FL 34116-690I Page 1 1998/99 [~UDGE'I' BUD2GET.XLS 35 36 37 38 39 A CODE 1101 1201 1401 21Ol 2102 2201 2202 2301 2401 2501 3101 3102 3103 3201 3402 3406 3407 3~08 4ool 4101 4102 4103 4301 4302 4303 4501 4601 4602 4603 4604 4605 4606 4701 4801 4901 4905 DESCRIPTION COMM. SALARY REGULAR SALARIES BONUS OVERTIME REGULAR FICA OVERTIME FICA REG. RETIREMENT ovERTIME RET. HEALTH INSURANCE woRKMEN'S COMP. UNEMPLOYMENT LEGAL FEES PHYSICIANS FEES PHYSICAL FITNESS ANNUAL AUDIT OUTSIDE SERVICE 'PROPERTy AppRAISER 'TAX COLLECTOR FEES 'suPEr'vISOR ELECTIONS TRAVEL BASE TELEPHONE TOLL CALLS POSTAGE & FRGHT. ELECTRICITY TRASH PICKUP WA'TLR & SEWER INSURANCE BUIEblNG R & M GRouNDs R& M vEHicI-'E R & M TooLS & MACH. R&M COMMUNICATION R&M OFFICE EQUIP. R&M PRINTING FIRE PREVENT. MATERIAL LEGAL ADS MINOR EQUIPMENT c ] g I GEN FUND ADJGENFUND 1997~98 1997~98 51 80O 00 S689 449 00 S6 758 00 $45 00000 552 743 00 S3 44300 S183 60800 S12,19500 S122.998 00 S44,00000 S755 00 520,00000 34,500 0C S82500 $7,30000 57,500.00 Sll,890D0 S23,71900 $o,o0 S4,00000 $2.75000 51.500 00 51.000 OO 58,00000 5670 00 $2,30000 $33,14600 S3,000.00 S1,500.00 S50,000.00 S4 500.00 S2.500 O0 51.700 O0 51.500 OO S12.000 O0 S1,855.00 52,5O0OO S0 O0 S684,206 00 S6758 00 S45,000 00 S53,48400 $3,490.00 S184,77500 S12,36000 Sl12.78300 $43,80000 S205 O0 S20.000 O0 34.500 O0 S82500 S7,30000 S14,400.00 511,150.00 $23,459O0 52,00000 S4.000 00 52.75000 51.500 O0 51.000 O0 S8.000 O0 S521 O0 52.100.00 $31,14600 S3,000.00 S1.500.00 550.00000 S4.50000 S2.500 0O S1700 O0 S1.500 00 S12,000.00 51.85500 52.50000 GEN. FUND 1998/99 $1,800.00 $788,095.00 $6,758.00 $50,000.00 $60,807.00 $3,825.00 $196,736.00 $12,660.00 $143,932.00 $39,37O.00 $205.00 $15,000.00 $5,500.00 $0.00 $7,600.00 $12,000.00 $12,587.00 $27,077.00 $2,000.00 $3,000.00 $2,900.00 $1,800.00 $1,000.00 $8,000.00 $670.00 $2,000.00 $33,500.00 $1,000.00 $500.00 $60,000.00 $4 500.00 $6 500.00 $1 700.00 $1 200.00 $7 000.00 $1 200.00 $2 500.00 IMPACT FEE 1998/99 GOLDEN GATE FIRE CONTROL. & RESCUE DISTRICT ,~74! Golden GatP Park,wa,, Naples, FL. 2z' '~.690' Page 1 1998/99 BUDGET 8UD2GET.XLS CODE DESCRIPTION 5101 OFFICE SUPPLIES 5201 CLOTHING & UNIFORMS 520~2 'FOODS 5203 FUELS & LUBEs 5;;0~ ....C L~:,~Ni~2-§'~ i5 p LiES 5206 MEDIcAL SuPPLIEs '~01 BOOKs,SUB.PUB. ~02 DUES &-M~RSHiPS ~03 EDUCATIONAL EXPENSE ~04 TRAINING 6401 COMMUNICATION EQUIp. 6402 OFFICE EQUIPMENT 6404 OTHER EQUIPMENT 6406 VEHICLE PURCHASE 6410- ··;iMPACT FE~'~Q'ujPMENT 7103 'NEW BUILDINGSTA. 70 7~0~' 'iMp~c'f F~'N'~W BLDG. ......................... 9901 CONTINGENCY 9902 RESERVE LEAVE CREDITS 9903 'R~E'~VE ~P'~ O0f~Y 9905 5% RESERVE 9910 'RESERVE IMPACT FEES GENERAL FUND TOTAL (OPERATING BUDGET) GEN. FUND 1997/98 S2,000.00 S13,000.00 $2,000.00 $23,000.00 $3,300.00 $7,5OO.OO $2,940.00 $3,000.00 S2,000]00 S9,000.00 $10.000100 S0.O0 S000 $0.0C S00O S4.199.00 $30,006.0o $72,000.00 $123,8'28.00 $88.457 O0 $1.769.12800 ADJGEN.FUND 1997/98 S2,300.00 S13,000.00 $2,000.00 S23,000.00 $3,30000 $7150000 $2.940.00 $3,000.00 S2,000.00 $7,000.00 S10,0OO.00 $O,O0 $7.90000 $14,068.00 S0 O0 $0.00 ,54,199.00 S3o,ooo.oo $721000.00 S154,114.00 $88,45700 S1,809,345 O0 IMPACT FEE TOTAL (IMPACT FEE BUDGET) TOTAL BUDGET 1998/99 E F GEN. FUND 1998/99 $2,500.00 $17,000.00 $2,000.00 $23,000.00 $3;000:00 ' $6,5oO.0o' $1,200.00 $3,30'0.00 $2,200.00 $5,4oO.oo $~,000.60 $O.oo $6,ooo. Oo $17,622.00 $0.00 $olOo $4,199.00 ~0.0o $20,000.00 $78,000.00 592,9i5.00 $1,858,290.00 IMPACT FEE 1998/99 $5,695.00 $12,596.00 $1,155,000.00 $1,173,291.00 $3,031,581.00 GOLDEN GATE FIRE CONTROL & RESCUE DISTRICT 4741 Golden Gate Parkway Napfes, FL 34116-6901 Page 2 MEMORANDUM Misc. Correspondence Agenda Date. ~ , Agenda Item # -' ' TO: Sue Filson, Administrative Assistant Board of County Commissioners FROM: Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Deparlment DATE: October 2, 1998 RE: Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number Heritaqe Greens Community Development District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Heritage Greens Community Development District has submitted the following: (a) (b) (c) (d) (e) Financial Statements for September 30 1997 Audit for September 30, 1997 Management Letter Response to Management Letter No Outstanding Bonds as of September 30, 1998 Thank you :'~pecial~pe(:ial I I I I I I I I I I I I I i I I I I I ItERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT GENERAL-PURPOSE FINANCIAL STATEMENTS .AS OF AND FOR TIlE '~'EAR ENDED SEPTEMBER 30, 1997 I I I I I I I I I I I I I I I I I I TABLE OF CONTENTS INDEPENDENT AUDITORS' REPORT GENERAL-PURPOSE FINANCIAL STATEMENTS Combined Balance Sheet -All Governmental Fund Types And Account Group Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Combined Statement of Revenues. Expenditures and Changes in Fund Balances Budget and Actual - General Fund Notes to General-Purpose Financial Statements GOVERNMENT AUDITING STANDARDS Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of General-Purpose Financial Statements Performed in Accordance with Gm'ernmenl Auditing Slandard~ MANAGEMENT LETTER RESPONSE TO MANAGEMENT LETTER 2 4 5-10 t1-12 13- 14 15 I I I I I ! I I I I I I I I ! I INDEPENDENT AUI)ITORS' REPORT SCHULTZ CHAIPEL The Board of Supervisors Heritage Greens Community Development District Collier County. Florida We have audited the accompanying general-purpose financial statements of Heritage Greens Community' Development District (the "District"), as of and for thc )'ear ended September 30, 1997, as listed in the Table of Contents. These general-purpose financial statements are the responsibility, of the District's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Gt;vernment Auditing Standards' issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general-purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general-purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general-purpose financial statement presentation. We believe that our audit provides a reasonable basis lbr our opinion. In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of the District. as of September 30. 1997, and the results of its operations for the year then ended in conformity with generally accepted accounting principles. In accordance with Governmen/ Aud/ting ,5'tand~/'dx. we have also issued a report dated November 21, 1997, on our consideration of thc District's internal control over financial reporting and our tests of its compliance ~vith certain provisions of laws, regulations and contracts. I I Schultz, Chaipel & Co.. L.I..P. November 21. 1997 I DIVISI{)N FOR ~ I?, MiqM,, \I~ ;'-'~ }>,\l,ll[: I I I I I I I I I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVEI,OPMENI' DISTRICT COMBINED BALANCE SHEET -ALL GOVERNMENTAI~ I:UND TYPES AND ACCOUNT GROUP September 30. 1997 Assets and other debits Cash Due from Developer Special Assessments receivable Restricted assets Investments Other assets Amount available in Debt Service Amount to be provide for retirement of general long-term debt Total assets and other debits Liabilities and fund equit? Governmental Fund Types Accoun[ Group Debt General Set'. ice General Totals Capital Long-term (Memorandum Projects [)cbt Only ) S 4.925 $ S 0.300 .0o5.000 1.471.349 5.653 6.659 I. 110.653 4.889,347 4,925 9,309 6,000,000 2,566,349 22,312 t, t 10,653 4.889,3,17 $ 14.23.1 $ 7.2 ! 'L,,q; $ 1.478,008 14.602,895 Liabilities Accounts payable Deferred revenue Special Assessment Bonds payable Total liabilities 13.864 6.000,000 $ t 3.864 0 JyO0.OO0 12.013,864 Fund Equity Fund Balance Reserved for construction Reserved for debt service Unreserved, undesignated Total fund equity 370 370 1.478.008 1,478,008 l.110.653 370 2,589.03 I Total liabilities and fund equity $ 14.234 $ 7.110653 $ 1.478.008 5, 6,000000 $ 14,602,895 The accompanying notes are an intregal part of these financial statements I I I I I I I I I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - ALL GOVERNMENTAL FUND 'FYPES For the Year Ended September 30, 1997 Govcmmental Fund Types Debt General Sen'icc Revenues --~ Contributions from developer $ 1(15.307 $ Miscellaneous Interest 54,533 Other 1.355 Total revenues 106.662 54.533 Expenditures Current General Government Personal sen, ices Operating expenditures Capital projects Debt sen'icc Interest Total expenditures Excess revenues over (under) expenditures Other financing sources (uses) Proceeds from debt Transfers in Transfers out Total other financing sources Excess of revenues and other financing sources over expenditures and other financing uses Fund balances, October 1, 1996 Fund balances, September 30, 1997 Capital Projects Totals (Memorandum Only) 98,552 98 552 105,3O7 153,085 1,355 259,747 7.600 (7041 165.O0O 3.290,024 7,600 67.04 l 3.290,024 65.00O 7-I.641 165.000 3.290.024 3.529,665 .,~.()~ 1 (110.467 (3.191.472) (3.269.918) 1.247.625 f26.505 1i}9.400 1.221.120 4,752,375 6.000,000 26.505 135.905 (109,400) (135,905) 4,669,480 6,000,000 141:121 (141.o51~ $ 370 S 1.110,653 1,478,008 2.730,082 (141,051) 1,110.653 ,$ 1,478,008 $ 2.589,031 The accompanying notes are an intregal part of these financial statements I I I I I I I I I I I I I I I I I I I I-[ERITAGE GREENS COMMUNITY DEVELOPMF. NT DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL - GENERAL FUND For the year ended September 30, 1997 Budget .Actual Revenues Contributions from developer $ 107,350 Miscellaneous Total revenues 107,350 Expenditures Current General Government Personal services Operating expenditures Total expenditures Excess revenues over expenditures Other financing sources Transfers in Excess of revenues and other financing sources over expenditures Fund balances, October 1, 1996 Fund balances, September 30, 1997 Variance Favorable (Unfavorable) 105,307 1,355 106,662 $ (2,043) 1,355 (688) 12,000 95,350 107,350 7,600 67,041 74,641 4,400 28,309 32.709 32,021 I09,400 109,400 141,421 141,421 - (141,051) 370 (141,051) $ 370 The accompanying notes are an intregal part of these financial statements 4 I I I I I I I I I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATt~MENTS September 30, 1997 NOTE 1- ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization The Heritage Greens Community Development District (formerly known as Dove Pointc Community Development District), was established on July 20, 1993, by the Collier County' Board of County Commissioners pursuant to Ordinance 93-39 as amended, and the provisions of Chapter 190, Florida Statutes. The District was established to provide for thc ownership, operation and maintenance of certain community-wide infrastructure. The accounting policies of Heritage Greens Community Development District conform with generally accepted accounting principles (GAAP) as applicable to governments. Heritage Greens Development Limited Pannership, is the present major landowner in the District and is represented by three of the five members on the Board of Supervisors. Governmental Accounting Standards Board Number 14, "Financial Reporting Entity" (GASB 14) requires the financial statements of the District (the primary' government) to include its component units, if any. A component unit is a legally separate organization for which the elected officials of the primary government are financially accountable. Based on the criteria established in GASB 14, there are no potential component units required to be included in the District's general-purpose financial statements. SummaO' of Significant Accounting Policies The following is a summary of the more significant accounting policies used in thc preparation of' these genera -purpose financial statements. Fund Accounting The accounts of the District are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses, as appropriate. Government resources are allocated to. and accounted for, in individual funds, based upon the purposes for which they are to be spent and the means by' which spending activities are controlled. I I I I I I I ! I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS September 30. 1997 NOTE 1 - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Summary of Significant Accounting Policies (Continued) -lqne tbllowing fund types and account groups are used by the District: Governmental Fund Types General Fund The General Fund is established to account for all financial transactions not properly accounted for in another fund. Debt Sen'ice Fund Thc [)cbt Service Fund is used to account lbr thc accumulation of resources tbr. and payment of general long-term debt principal and interest and related costs. Capital Projects Fund The Capital Projects Fund is used to account Ibr financial resources to be used for the acquisition, design and construction of major facilities and related land improvements. .Account Group General Long-Term Debt This self-balancing account group is used to account for outstanding principal amounts of all long-term debt. Measurement Focus Government Fund Types The General. Debt Service and Capital Projects Fund are accounted for on a "spending" or "financial flow" measurement ibcus. This means that only current assets and current liabilities are generally included on the balance sheet. Accordingly, the reported undesignated fund balances (net current assets) are considered a measure of available, spendable or appropriable resources. Governmental Fund Type operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net current assets. 6 I I I I I I I I I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS September 30, 1997 NOTE 1 - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Summar:,.' of Significant Accounting Policies (Continued) Basis of Accounting Governmental Funds are accounted for using the modified accrual basis of accounting. Revenues are recognized when they become measurable and available for usc. Expenditures are generally recognized when the liability is incurred. Budgets Pursuant to Florida Statute 190.008, on or before July 15th of each year, the District's manager is to provide the Board of Supervisors with a proposed budget. The Board is to consider this proposed budget, approve it as presented or modify it if deemed necessary. The board is to indicate its approval of the budget by resolution and provide for public hearing. At the conclusion of the public hearing, the Board. by resolution, will adopt thc finally approved budget. The budget must be adopted prior to October Ist Of each )'car. For the )'ear ended September 30. 1997. thc Board adopted a budget in accordance with Florida Statute 190.008. Restricted Assets Proceeds from the Special Assessment Bonds arc restricted for the payment of improvements constructed by' the Developer and for debt se~'ice reserves required by the Bond Resolutions. An:>,' unused construction funds are to be used to repay outstanding bond principaI and interest. Fund Balances Resets'ed Fund Balance Reserved fund balance indicates that portion of fund equity legally set aside for the retirement of debt or construction of District improvements. Unreser~'ed Fund Balance Unreserved fund balance indicates that p~,r-tion of fund equity, which is available for budgeting in future periods. I I I I I I I i I I I i I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAI.-PURPOSE FINANCIAL STATEMENTS September 30, 1997 NOTE 1 - ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) SummaD' of significant Accounting Policies (Continued) Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is not employed by the District because it is at present considered not necessary to assure effective budgetary control or to facilitate effective cash planning and control. Totals (Memorandum Only) Column Thc totals columns on the combined statements are captioned "Memorandum Ollly'l tO indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or changes in financial position in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. NOTE 2 - CASH AND INVEST,,MENTS Florida Statutes provide that each Special District may deposit its public funds in the Florida State Board of Administration I.ocal Government Investment P¢ol or in banks and savings associations that participate in the Florida Multiple Financial Institution Collateral Pool. All such deposits are classified as fully insured. Florida Statutes also provide that Special Districts may invest in securities limited to obligations of the U.S. Government, Mortgage Backed Securities guaranteed by the U.S. Government and in mutual funds which invest in only the aforementioned securities. The bond resolution provides similar limitations on authorized investment securities. All deposits and investments during and at the end of the year were in compliance with statutes and the bond resolution. Amounts are reported at cost, which is not less than market value. I I I I I I I I I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS September 30, 1997 NOTE 2 - CASH AND INVESTMENTS (Continued) '['he following is a schedule of thc District's investments at September 30, 1997: Insured - FDIC Fidelity Treasury Portfolio backed by U.S. Treasury securities held by and registered to bond trustee United States Treasury Bill Totals (Memorandum Only) Investments Cash Cost Market $ 4,925 $ $ 2,072,480 2,072,480 493 8.3_,..~69 507 6_~_~9~ 925 $2 566 349 $2 580 178 NOTE 3 - SPECIAL ASSESSMENTS .,\t September 30. 1997, special assessments receivable consisted of the £ollowing: (' urrent Noncurrent Total 1997 Special Assessment Bonds 5 $_6.,000.00Q $.{5.:000,000 NOTE4- BONDS PAYABLE 1997 Special Assessment Bonds Payable $6,000,000 Series 1997 Term Bohds maturing through 1999 interest at 8.250/0, collateral/zed by thc pledged revenues of'special assessments levied against thc benefited property owners, payable May I and November 1. A summaO, of changes in Bonds payable during the year follows: Bonds payable at October 1. 1996 Bonds issued Principal retired Bonds payable at September 30, 1997 $5,000,000 $ 6,000,000 $~ooo,ooo 9 I I I I I I I I I I I I I I I I I I I HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAl. STATEMENTS September 30. 199? NOTE4- BONDS PAYABLE (Continued) Bond Provisions The District is to levy special assessments pursuant to Section 190.022 of the Florida Statutes to the assessment rolls approved by resolutions of the District. The collections of such assessments are to be accounted for and applied to the debt service of the bond series for which they were levied. The District covenants to lev).' special assessments in annual amounts adequate to provide for payment of principal and interest on the bonds. However. payment of principal and interest on the bonds is dependent on thc money available in the Debt Service Accounts and the District's ability to collect special assessments levied. The bonds are subject to mandatory redemption at par on a schedule of annual redemptions. The District may redeem the bonds at par prior to scheduled maturity from the proceeds of any assessments prepaid in full or monies received as a result of condemnation or destruction of the project. The Indenture provides for a Bond Revenue Fund which shall be held by the Trustee separate and apart from all other funds for thc purpose of depositing special assessment collections. Year ending September 30 Total 1998 $ 1999 120,000 2000 135,000 2001 145,000 2002 155,000 Thereafter 5,445,000 $6,000,000 NOTE 5 AGREEMENTS WITH DEVELOPER - RELATED PARTY TRANSACTIONS Ira January 1997. Heritage Greens Development Limited Partnership (the "Developer") acquired the lands within the district from the former developer and completed the plan of development. The Developer is funding the budgelcd expenditures of the General Fund. for the 5'ear ended September 30. 1997. 10 I I I I I I SCHULTZ CHAIPEL CO,.,.,~ INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROl. OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTA UDITING STAND/IRDS I I The Board of Supervisors Heritage Greens Community Development District Collier Count.',', Florida I I I We have audited the general-purpose fin,'mcial statements of Heritage Greens Community Development District ("the District") as of and for the ?'ear ended September 30. 1997, and have issued our reporl thereon dated November 21. 1997. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in ('/owrnment Auditing Stan&zrd.,', issued by the Comptroller General of' the United States. Compliance I I I As part of obtaining reasonable assurance about v, hethcr the District's general-purpose financial statements are free of material misstatement, we perlbrmed tests o£ its compliance with certain provisions of laws, regulations, and contracts, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and. accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Sland~trd. s'. I I I l)I",'I5It)N ;'-()P. (';tX .~ ;:;.',i, ~,' ," 11 Fax , O.1~ , 9.~'; 44,,'52 I I I I I I I I I I I I I I I I I I I Internal Control Over Financia] Reporting In planning and performing our audit, we considered the District's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general-purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporling would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of thc internal control components does not reduce to a relatively low level the risk that misstatements in mounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the nomml course of performing their assigned functions. We noted no matters involving the internal control over financial reporling and its operation that we consider to be material weaknesses. This report is intended for the infonnation of thc management of the I)istrict and the Auditor General of the State of Florida. tto,.vcver, this report is a matter of public record and its distribution is not limited. Schultz, Chaipel & Co., L.I,.I'. November 21. 1997 12 I I I I I M ANAG EMENT I.. ETTER SCHULTZ CHA P L I I Honorable Board of Supervisors Heritage Greens Community Development District Collier County, Florida I I I We have audited thc general-purpose financial statements of the Heritage Greens Community Development District (the "District"), whose hendquancrs is located in Coral Springs, Florida, as o'f and for the fiscal ,,,'ear ended September 30, 1997. and have issued our report thereon dated November 21, 1997. We have issued our Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting dated November 21, 1997. Disclosures in this report, if any, should be considered in conjunction with this management letter. I I I I I We conducted our audit in accordance with generallv accepted auditing standards, and the standards applicable to financial audits contained in Governme'nt ,.tuditin,g ,S?andard.¥ issued by thc Comptroller General of the United States. Additionally, our audit was conducted in accordance with provisions of Chapter 10.550, Rules of the Auditor General, which govern the conduct of local governmental entity audits performed in the State of Florida and require that certain items be addressed in this letter. The Rules of the Auditor General (Section I0.554(1)(e)1.) require that we comment as to whether or not irregularities reported in the preceding annual financial audit report have been corrected. There were no irregularities disclosed in the preceding annual report. The Rules of the Auditor General ('Section I0.554(1)(e)2.) require that we comment as to whether or not recommendations made in the preceding annual financial audit report have been followed. All recommendations in the preceding audit report were corrected. I I I I I I I I I I I I I I I I I I I I As required bv the Rules of the Auditor General (Section 10.554(1)(c)3.), thc scope o['our audit included a review of the provisions of Section 218.503(1). Florida Statutes. "l)ctcrmination of Financial Emergency." In connection with ottr audit, nothing came to our attention that caused us to believe that thc District is in a state of financial cmcr~2cnc.', as a consequence of thc conditions described in Section 218.503( t ). Florida gtatutes. As required by thc Rules of thc Auditor General (Section 10.554(1 )(}4.). wc determined that thc annual financial report of the Heritage Greens Community Development District for the fiscal )'ear ended September30, 1997, was flied with thc Department of Banking Finance pursum~t to ,Section 218.32(1)(a), Florida Statutes, and is in agreement vdth thc annual financial audit report for thc fiscal year ended September 30. 1997. The Rules of Auditor General (Sections 10.554(1/(c)6.,7..8.,9.) require disclosure in thc management letter of thc following matters if not already addressed in thc auditor's repons on the internal control structure or complim~cc: recommendations to improve financial management, accounting procedures, and internal controls; violations of laws, rules, and regulations which ma)' or may not materially affect the financial statements; illegal or improper expenditures which ma.',' or may not materially affect the financial statements: improper or inadequate accounting procedures (c.g.. the omission of required disclosures from the financial statements): failures to properly record financial transactions: and other inaccuracies, irregularities, shortages, and defalcations discovered by thc auditor. Our audit disclosed the following matters required to be disclosed by Rules of Auditor General (Sections 10.554(I )(c)6..7..8..9.) PRIOR YEAR COMMENTS TitAT C()N'I'IN["I': 'F() Al'PI,Y: None CURRENT YEAR COMMENTS: None ]'his management letter is intended solclx for thc informati~m of thc nlal~ak~cmcnt o1' thc District. and thc State of Florida Office of thc .Auditor (;c'ncral. tlowcvcr, thi~, report is a matter of public record and its distribution is not limited. Schultz, Chaipel & Co.. November 21, 1997 14 I I I I I I I I I I I I I I I I I I $chu~z. C~7~p~ & CO., L.L.P. 1~ Worlcl PIm L~n~ Fort t,~,~, I:~ur~uant to the ~..des of the Auditor- C:i~neraf Sec-tm 10.557(1 ), this letter serves as our written st~te~nent of explanat, ion. I am pleased that you have repo~t~l no ftr~inga in your report dated Nove~nb~ 21. 1997 on Compliance anti on Internal Control arx:l thai you reported no management lett~- comments in the curt'ant or prio~ year ~( letters. I look forward to woddng with your firm in the future. HERITAGE GREENS COMMUNrTY DEVELOI:~IENT DISTRICT Assista~l Di~lzict Manager 15 10300 ~ 111~ M'~-~..Gor~l ~:~i~. Fl(:rt(~ ~3071 ..TeleOhone (954,) 753..5841.. Fax ~54) ~4~.12~2 MEMORANDUM Misc. Correspondenc,e Agenda Date Agenda Item TO: Sue Filson, Administrative Assistant Board of County Commissioners FROM: DATE: Derek Johnssen, General Accounting Manage~,,, ' Clerk of the C~rcu~t Court/Finance Departmen~ f~ / October 2, 1998 RE: Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Immokalee Fire Control District 1. Pursuant to Florida Statutes Chapters 189 and 190. the Immokalee Fire Control District has submitted the following: (a) Budget for 1998-99 Thank you REVENUES 1998-99 1997-98 AD VALOREM TAXES LESS 5% 95% OF AD VALOREM SEMINOLE CONTRACT PILT FARM WORKERS VILLAGE INSPECTION FEES SALE OF EQUIPMENT INTEREST INCOME CASH BROUGHT FORWARD OFFICE RENT DONATIONS $739,774.66 ($30,988.73) $702,785.93 $15,00000 55,710.00 $500.00 $0.00 $6,000.00 ~0.00 $6,000.00 $1,000.00 1998-99 S743.12288 ($37,156 14) $795.96~ 74 314.o00 00 $5OO.OO $0.00 $6,000.0O $80.ooo oo $4.$00 00 $1,000.00 TOTAL REVENUE $736,995.93 $817,676.74 i BUDGET FOr THE FISCAL YEAR OCTOBER 1, 1998- SEPTEMBER 30, 1999 PERSONNEL 1997-98 1998-99 12.00 21.00 22. O0 23.00 24.00 25.00 SALARIES SOCIAL SECURITY RETIREMENT GROUP INSURANCE WORKERS COMP UNEMPLOYMENT $310,000.00 332S OOO O0 S25,000.00 S28 000 0~,) $50,000.00 385 000 00 ,,,~40,000.00 546000 00 $20,000.00 $20,000.00 $2,000.00 $2,000.00 $447,000,00 $506,000.00 CONTRACTED SER~CES 31.00 31.10 31.20 31.30 31.40 31.70 32.00 BANK SERVICE CHARGE LEGAL FEES PROPERTY APPRAISER TAX COLLECTOR ELECTION MEDICAL DIRECTOR AUDIT OPERA TING $300.00 $300.00 $5,000.00 $5,000.00 $8,500.00 $8,500.00 $16,397.96 $18,397.96 $0.00 $.500.00 $0. O0 $0. O0 $10,000.00 $6.00000 $40,197.96 $36,697.96 40.00 41.00 41.01 43. O0 45.00 EDUCATION/TRAVEL COMMUNICATION (TELEPHONE) POSTAGE UTILITIES LIABILITY INSURANCE MAINTENANCE $4,00000 $4,00000 $4,000.00 55.800 00 $350.00 5375 O0 $13,000.00 $13,000.00 $25,000.00 526,000.00 $46,350.00 $49,175.00 46.00 46.02 46.03 46.04 46.05 46.06 46.07 46.08 VEHICLE MAINTENANCE EQUIPMENT FF & RESCUE OFFICE EQUIPMENT COMMUNICATION (RADIOS) HYDRANT MAINTENANCE BUILDING MAINTENANCE BUNKER GEAR MAINTENANCE CASCADE SYSTEM $23,00000 230.000 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $2,000.00 $2,000.00 $0.00 $5O 00 $4.500.00 $4,500.00 $400.00 :$400.00 $800.00 $900 O0 $35,200.00 $42,350.00 49.00 LEGAL ADVERTISING $80000 S800 SUPPLIES 51,00 52.01 52.02 52,03 52.04 52.06 52.10 52.11 52.12 52.14 OFFICE Sl .500.00 $1,500.00 F.F. RESCUE $3,000.00 $3,000.00 STATION (JANITORIAL) $2,000.00 $2,000.00 TRAINING S500.00 $¢~00 OC FUEL & OIL S6,000.00 UNIFORMS $2.500.00 $3 INTER-DEPARTMENTAL $1,00000 $1,00000 COMPUTER SOFTWARE & TRAINING S2.000.00 32 50':5 00 MISCELLANEOUS EXPENSE $50000 $500.00 FIRE PREVENTION $15000 $150.00 BOOKS & DUES $2,000.00 $2,000.00 CAPITAL OUTLAY $21,1 50.00 $23,250.00 64.01 64.02 64.03 64.05 64.06 64.07 64.08 64.09 FF. RESCUE EQUIPMENT FIRE PREVENTION EQUIPMENT BUNKER GEAR COMMUNICATION EQUIPMENT FURNITURE/OFFICE STATION EQUIPMENT COMPUTER EQUIPMENT PUBLIC EDUCATION PRINCIPAL PA YMENTS $4,00000 $5.000 00 $150.00 3200 $2,500.00 $3.000 00 $4,000.00 $4,000.00 $2,000.00 S3,000 O0 $0.00 S500 oo $1,500.00 $3.000 00 $200.00 S300 03 $14,350.00 $19,000.00 71.01 71,02 71.03 71.04 71.03/ 99. O0 STATION 30 ENGINE 412 - ENGINE 31 ENGINE 413 - LADDER 30 RESCUE 422 - SQUAD 30 NEW ENGINE PURCHASE CONTINGENCY $21,275.01 S65 275 01 $12.74940 $000 $54,616.00 $QO0 $33,855.25 337 867 00 $0.00 S30.000.00 .... $122,495.66 $133,142.01 $9,652.31 $7,261.77 T°tal=_$__7.36.,..995..93' ..... $817,676.74 MEMORANDUM Misc. Correspondence Agenda Date Agenda Item # . .____~' TO: Sue Filson, Administrative Assistant Board of County Commissioners FROM: DATE: Derek Johnssenl General Accounting Manager Clerk of the Circuit Court/Finance Department October 2, 1998 RE: Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number, Immokalee Water and Sewer District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Immokalee Water and Sewer District has submitted the following: (a) (b) (c) Revised Budget for Fiscal Year 1998 Budget for Fiscal 1998-99 District Map Thank you IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD September 2~. 19q~ I)car ,\Ir. Johnsscl~' I{ncloscd arc copies ol'~mr 199~ t~jLld~cl. ~tlr 1(,'98-I~)~i i"i~,cut Ilud~cl and ;1 map nullining Iht [)islrict boundaries, ax ~nu rcqucslcd in ~m~r Icltcr dalcd Fcplcmbcr Il. I~;~)~ .j I I I I I I I I I I I I I I RESOLUTION # 98-6 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE IMMOKALEE WATER AND SEWER DISTRICT ADOPTING A BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1998. WHEREAS, the Board of Commissioners of the IMMOKALEE WATER AND SEWER DISTRICT (hereinafter referred to as the "Board") is authorized and empowered to construct, operate and maintain a Water and Sewer System (the "System") within the boundaries of the lands described in Florida Statute Chapter 78-494; and WHEREAS, the Board is authorized and empowered to make rules and regulations for its own government and proceedings; and WHEREAS, the Board wishes to adopt an annual Budget, for the Fiscal year beginning October t, 1998; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE IMMOKALEE WATER AND SEWER DISTRICT, in public meeting assembled that the following Budget be adopted: I I I I I I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET I I ALL BUDGETED FUNDS Operation Special RSCAL YEAR 1999 and Mainl Revenue ~ Funds Funds SOURCES OF FUNDS Revenues 2,855, 778 Capital Contribulions and Other 3000 66,598 Debt Proceeds Transfers In ?, ?g2 0 TOTAL SOURCES OF FUNDS $2,866,570 $74,390 Debt Capilal Serwce Proiecls Funds Funds 1.962.631 66.598 1,052,884 . . ~,~92. ,t3,015,515 $74,390 (148.945) O 0 0 0 450,000 802.000 872, i95 $872,195 519,598 802,000 $1,432,689 $5,245,844 USES OF FUNOS 0 & M Expenditures Capital F. xper~ tures Wholesale Pur~es Debt Ser',nce 801,383 Debl issuance Cost Translers Out TOTAL USES OF FUNDS $801,383 EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS 70.812 0 Residual Equity Transfers 0 0 CASH BALANCES. BEGINNING OF YEAR 364,672 9,389 507,276 CASH BALANCES, ' " t ..... END OF YEAR $215,727i $9,389 Page 6 Page 14 ]432.689 0 $1,432,689 1,962,631 1,432.689 0 867,981 0 1,06Q,676 $5,323,977 (78,133', 0 0 981.337 FOR MORE DETAIL GO TO ......... > Page 16 $0: $903,204 Page 26 1999 BUDGET PAGE 1 OF 34) I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET ;TRANSFERS !Operatmml I Special TO====> FISC~&L YEAR 19~9 ALL BUDGETED FUNDS OPERATING TRANSFERS Operations & Maintenance Special Revenue Funds 7,792 872,195 180,689. 0 Debt Se~eFunds Cap~tal Proiect Funds Torah, 0 $7,F92 $0 $872.t95 I I $180,689 1~99 BUDGET PAGE 2 OF 36 Tob31$ 16Gla~ 1,052,884 7.792 0 $1,060,676 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET Debl Capital ALL BUDGETED FUNDS and MamI Revenue Service Projects FISCAL ~ 1998 Funds Funds Fun~s Funds Tolals SOURCES OF FUNDS Revenues 2813,461 22,000 Capital Contnbulions and Other 4,/'70 125,000 Oebl Proceeds Transfers In 22,0~0; 0 TOTAL SOURCES OF FUNDS $2,840,231 i $147,0OO 0 0 2,835,461 0 0 129,770 39,336 39,336 8/'5,239~. 113,4~8, 1,010,707 ~75,239 ' $152,804: $.4,015,274 USES OF FUNDS O & M Expenditures 1.847,979 1.847.979 Capi~]l Expendilures ~ 52.804 152,804 Wholesale Purchases 0 Debt Service 125000 80a ,:2F 929,42/' Debt Issuance Cosl 0 Translers Dui 988,/'07 22 000 0 0 1,010,70/' TOTAL USES OF FUNDS i $2,836,687 ! $147,000 ,~K)4,427 i, $152,8.04 ', $3.940,918 EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS 3,544 0 70.812 O /'4,356 Residual Equity Translers 0 0 0 O 0 CASH BAL)u~CES, BEGINNING OF YEAR 3~,,, 28 9,389 536 464 0 906,981 CASH BALANCES, FOR MORE DEl'AIL GO TO ~ Page 6 Page 14I Paqem !6 i Piaqem 261 ii ................. , lggg P'JC~GET PAGE 3 OF 36 16Gl. I I I I I I I I I I I I I I I I I I I OPERATING TRANSFERS TRANSFERS FROM Operat)ons & Maintenance Special Revenue Funds Debt ServK::e Funds Capital Project Funds Total~ 1999 BUDGET 22.000 0 $22.000 875239 $875,239 i PAGE 4 OF 36 113468 $113,468 988,707 22,0OO 0 0 $1.010,707 I I I I I I I I I I I I I I I I I I I 1999 8UOC~ET OPERATIONS AND MAINTENANCE FUND PAGE 5 OF 36 I I I I I I I I I I I I I I I I I I I 1 IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET SOURCES AND USES OF FUNDS SOURCES OF FUNDS (See page 7) Charges for Services Other Revenue Transfers In Other Sources of Funds TOTAL SOURCE OF FUNDS ;USES OF FUNDS (See Pages 9 - 12) Operations and Maintenance Water Treatment and Distribution Wastewater Treatment Wastewater ColleCtiOn Customer Service and Administration Total O & M Expenditures Transfers Out Wholesale Purchases Other Uses of Funds Total Uses of Funds EXCESS (DEFICIENCY OF SOURCES OVER USES OF FUNDS I, CASH. BEGINNING OF YEAR ~LLOCATED TO ASSESSMENTS FUND RESTRICTIONS FOR NON-BUDGET ITEMS UNRESTRICTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END OF YEAR ACTUAL[ ACTUAL PROJECTED CSL! 2303.310 2,f>4I 522 2 717 0,41 2.774.111 88.419 105 926 96420 81.667 24 7~4 19 054 22.000 7,792 11.855. . 7 8~4 4 770 3000 $2,428,319 $2,674 3.47 $2,8.40231 $2,86,6,570 418820 474 827 498.483 555.058 558,905 558 905 636.332 663.16,4 29.4.355 239 373 195 156 224.235 489:632 .... 497 104. 5!8 ~_008, 51:615 $1,761,712 ! $1.770,209 $1,8.47,979 $1.95.4.072 53 .75.4 724867 988 707 :052 854 $2.293.466 $2,4~)5.076 : 1754 853 179 27: $2,836,687 3544 156 756 999 ISLi PROPOSED 2 774 111 81 567 7 792 3 000 $0 $2,866570 1999 BUC<~E T PAGE 6 OF 36 744 ? 562.504 1.113 664.276 0 224,235 0 511515 $8559 $1.962631 15000 t052884 $3000.956 $23,559 $3,015,515 (140 386) 0 (ht8.945 '60 300 :60 300 160300 $160300 $19.914 0 150.300 $0 $11.355 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET 16Gl SOURCES AND USES OF FUNDS Charge,a, for ~rvicee Water Sal~s Waste'water Charges Meter Servic~ Charge ReconnecUon and Transfer Fees Miscellaneous Charges and Fees 736,220 803.6411 862.445 880.538 1,378,855 1,524,741 i 1.643,219 1.678,375 139.651 153,036 i 166.144 169,965 42,715 49.165; 40.640 40,640 5,869 10.939 ' 4,593 4,593 Total Charges for Services ,Non-OperaUng Revenue Interest incon~ Cellular One Lease Other Non-Operating Revenue (Inckxte~ Capit~ Cmdit~ & A~e~e~t Fe~) Total Non.Operating Revenue B~ransfers In - (Special Ass. essment Interest & LarK:l Sales 1997) r Sources - Contributed Capital TOTAL SOURCES OF FUND8 $2.303.3101 $2,541.52211$,2,717,641 i $2.774,111 48, 241 60,173 46,040 46,040 I 7,729 8,082 8,235 8,327 32,450 37.~.671 42,145 27,300 ................. ~ ;Z;;~~ ............. iZ;;'I ...... _?t~8~419 ~_ S $81,667 2,4,734 ~ 19,0.8~.. ..... 2_~ 000 ,. 7,79~2 11~55 7,814 4,770 3,00( $2,428.319 ~ $2,674.347 i S2,840,231. S2,866,570 , i For revenue purposes, no growth ~s estimated this year Increase in prolec/ed revenue/$ due/o fOX rate increase thai went into effect on January 1, I998 199'9 BUOGET PAGE 7 OF 36 I I I I I I I I I I I I I I I I I I I 1999 BURET OPERATIONS AND MAINTENANCE FUND PROGRAM BUDGETS PAGE 8 OF 36 1661 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET PItQ,~lt,&J~, lO00--Wol~ I~nts/~ 21.925 12.539 q 1.656 31.899 30,729 318 31.047 2110 FICA t0.971 11.942 12.853 12,926 15.803 193 15,996 2540 Unemployment Taxes ~ 617 1,548 1.848 535 392 0 392 2200 Em0loyer Pension ContnbutJon 7 289 8.,~11 9.219 5.867 10,551 99 10650 2310 Health/Lrfe Insurance 28080 31.590 34.656 26.820 28,456 0 28.456 2430 Workers Compensation 11 779 13.145 12.344 4,967 11,158 137 11.295 4010 Travel and Training 4.518 4.140 1.040 1,688 1,720 1,720 4110 Telephone and Fax 1.320 1.244 1.294 1,390 1,418 1,418 4350 Electric--all Other 80000 102.129 121.848 127.856 129,433 129,433 4510 General Liabilit'/Insurance 4.~40 6,267 5,036 4,978; 5,078 5.078 4530 Comprehensive Auto Insurance 5.068 2,546 2.591 2,868 2,925 '2.925 4590 Other Insurance 7.414 8.638 6,484 9,867 10,0G4 10.064 4640 Repairs & Maintenance 23.404 24.795 25,780 23,000 23.460 4500 27.960 4630 Other Contract Serv,ces 6097 5362 5.576 8.219 8,983 8,983 5220 Vehicle Fuel 4968 5311 5.986 4,400 4.188 4.188 4850 VehicJe Maintenance 3805 11.903 12694 11,000 10.000 10.000 3310 Licenses and Permits 100 4 ! 4 458 50 100 I DO 5240 Chem~..als 18 000 27.480 46.685 46.685 47,619 47.619 5280 Laboratory Expenses 2.000 2,437 4.883 4,883 4,981 4.981 5280 Laboratory Fees 2.000 3.685 4.016 5,280 5,386 5.386 5340 Other Materials 36271 38.800 36.400 23.484 23.954 23.954 5270 Uniforms/Clothing Allowance 2.418 2,708 2.553 2,254 2,299 0 2.299 --.5~I. 10Me~be~hip. s/??~n<x:l'.m-.C.!,~s_ 104 ._ 4.14 .... 1~0. .... .5.0_3 51~,3. 513 COLUMN TOTALS 405,575 471,292 523,403. 498,483! 555,058 7,447 562,504 AUOITEO-TO;D'ALs '-4i81~20' '474,'~2~ 1996 1997 Calculations for expenses use estimated increases in costs in the amount o¢ 2%, W~th the following exceptions Payroll t~pe expenses are calculated at actual, including allowances for Schedule A raises A 1 7% increase is also calculated for a cost of living increase on 0.4/01/99 ISL incJudes Distribution Coordinator A $600 increase m Other Contract Services to reflect increase in lawn maintenance contract Includes a reduction in VehicJe Fuel and Vehicle Maintenance due to new vehicle policy ISL includes a PreventaDve Maintenance Pro<jram Electnc Expenses include a reduction of 1.000 for alternaIe bilhng siructure 1999 BUOGET PAGE 9 OF 36 I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET PRC)GR~ 2(XlG---Wos~ewc~e~ PIont BUDGETED AMOUNTS AT BEGINNING OF RSCAL YEARS CODE DESCRIPTION 1996 1997 1998 -;I-l-l'0~-~-a]~e$ a-nd'~/a~e~ ........... 111.572 - i~;i.~ .... 1751148 1410 Overtime 16.687 13.439 11.990 28.844; 2110 FICA 9.812 11.057 14.316 14.939; 2540 Unemployment Taxes 1.388 1.386 1.617 55~ 2200 Employer Pension Contribution 6694 7.866 10.509 9.987 2310 Heaith/Lrfe Insurance 19560 19.560 26.652 28.943 2430 Wod~ers Compensation 9206 10.508 12.344 8.513 4010 Travel and Training 895 1.040 2.070 1.601 4110 Telephone and Fax 1.841 1.785 2.091 4.353 4350 Electric 105.000 133,848 126.725 106.551 4370 Sec~on 8 Electr,:: 36.000 35.360 33.279 27.592 ~ 4510 General Liability Insurance 3.458 4.408 3.525 3.4841 4530 Co~nprehensive Auto Insurance 1.082 548 553 981 ~ 4590 Other Insurance 5.671 5.053 4.197 4.718 ' 4920 Sec~n 8 Field Maintenance 7.245 21.840 19.804 11.989 4640 Repairs & Maintenance 12.689 33.280 31.040 49.984: 4660 Section 8 Repairs 9.315 9.031 26.000 15.000 4630 Other Contract Services 6.809 7,737 6.240 1,376 5220 VehicJe Fuel 1 755 3623 3 750 4,349 4650 VehicJe Maintenance 1 000 634 3.868 14.745 3310 L~;enses and Permits i 000 25 444 1.634 5240 Chemicals 1! 385 19.494 23149 42.642 5280 Laboratory Expenses 6.000 3.228 4.994 8.932 5280 Laboratory Fees 6.000 17.333 15.358 21.540 5340 OU~er Materials 18.105 20.944 26.569 13.487 4910 Residuals Management 90.000 75.000 57.000 40.230 5270 Uniforms'Clothing AJlowance 2,167 2,544 2,699 2,420 -54.! O-- -I~'~em-. be rS.h iP s/Pg. dod-ma_ ~ls,:q)ook~ 328 32 745 498 COLUMN TOTALS 502.662 591.707 646,675 1996 1997 1998 PflOJ. J1999 CSL 27.318 17.136 504 11.801 25.920 8.535 1.633 4.440 101.282 28.144 3,554 1,001 4.812 12.229 50.984 12,300 1.404 4,436 15040 1.667 43.495 9.111 21.971 13.757 41.035 2.468 5O8 ISL PROP. 115 69 56 47 0 34 0 0 1.113 Calculations for expenses use estimated increases in costs in the amount of 2%, with the following exceptions: Payroll type expenses are calculated at actual, including allowances for Schedule A raises A 1 7% inczease is also calculated for a cost of living increase on 04/01/99 ISL includes a Lead Operator Electric Expenses include a reduction of 7,400 for alternate billing structure 1999 BUDGET PAGE 10 OF 36 TOTALS 197.472- 27,433 17,205 560 11,848 25,92O 8.569 1.633 4.440 101,282 28.144 3.554 1.001 4.812 12.229 50.984 12.300 1.404 4.436 15.040 1 667 43.495 9.111 21.971 13.757 41.035 2,468 508 664.276 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET CODE DESCRIPTION ~110- 'S~ianes a~ Wages 141o Overtime 2110 FICA 25~0 Unemployment Taxes 2200 Empk:~sr PenSiOn Con~bufion 2310 Hea~ Insu~n~ 24~ Wo~e~ C~n~bon 4010 Tra~la~ Traim~ 4110 Te~pho~ and F~ 43~ E~ 4510 ~ral Uabil~ Insuran~ 4~ ~pm~ns~ Auto Insu~n~ 45~ ~r In~ran~ ~ R~im & ~in~nan~ 5220 Veh~ ~ Veh~ Maintenan~ ~10 L~n~ & Pe~ 5240 C~ls 52~ ~to~ E~n~s 5~ ~r Ma~ 5270 Un~o~Cb~ing Ai~an~ COLUMN TOTALS AUDITED TOTALS BUDGETED AMOUNTS AT BEGINNING OF FISCAL YEARS lg96 1997 :1998 PROJ. !1999 CSL 86,904 96,627 87.281 79,880 16.619 8.231 7781 10,253 7.920 8,022 7 272 6,895 1.155 1.155 924 349 5.214 5.595 5.237 5,142 18.720 21.270 15;92 17,214 7,353 7,816 6937 3,977 78 572 782 828 7.769 3,308 416 272 34,326 39,330 31,200 25,022 988 1,253 1.007 99E,, 6.419 3,226 3.282 2,921 1,268 1,012 955 18,258 60,000 60,000 17,162 250 1,738 1808 175 5,287 4,806 6,864 4,172 2,830 2.452 8,320 3,836 1 O0 0 0 50 6000 21 22 21 414 0 O 0 10.337 11,438 4680 12,541 2,436 2,328 1.944 1,432 100 67 36 240,745 280,267 251 ,~40 294,355 239,373 1996 1997 19~8 ISL PROP. 86;41f 11,115 7,461 224 5,185 17,844 3.726 8,45 277 25,522 1.016 2.979 1,311 37,505 179 3,955 3,913 51 21 0 12,792 1,461 195,156 1 224,235 I I Calculations for expenses use estimated increases in costs in the amount of 2% with the following exceptions: Payroll type expenses are calculated at actual, ,ncluding allowances for Schedule A rinses A 1 7% increase is also calculated for a cost of living morease on 04/01/99 Includes a reduction in Vehicle Fuel due to change in vehicle policy Repairs & Maintenance includes contingency l'or $20,000 0 0 0 0 0 0 0 0 1999 BUDGET PAGE 11 OF 36 TOTALS 86,412 11,115 7,461 224 5,185 17~44 3,726 845 277 25.522 1.016 2.979 1.311 37,505 179 3,955 3,913 51 21 0 12,792 1,461 442 224,235 I I I I I I I I I I I I I I I I I I I I I CODE DESCRIPTION 1110 Salanes and Wages 150.804 1410 Overtime 12.000 9.423 7 971 6,772 2110 FICA 12,455 12,825 13233 13,132 2540 Unemployment Taxes 1.617 1.617 1.617 442 2200 Employer Pension Contribution 9,048 9,494 9.901 9,894 2310 Health/Life Insurance 30,120 31.080 28288 31,551 2430 Workers Compensation 1,137 1.191 1,242 948 3120 Legal servx::es 45,000 28,000 28,000 26,274 3130 Legal Services - Sewer Assessmen 98,800 68,000 60,000 29,695 3160 Other Professional Servmes 10.530 10,597 7,280 7,280 3210 Ac. cou nbngJAuditing 37,260 27,175 34502 34,771 3140 Engineenng Ser'v~C;es 72.900 65.578 63,440 72,451 4010 Travel and Training 2.549 4.966 4 160 5,882 4110 Telephone and Fax 6,177 4.555 3952 3.710 4210 Postage & Fre~Jht 19686 20.468 21 287 20409 4350 E lectzic 2.729 2,169 0 0 4510 General Liabdity Insurance 1301 627 504 498 4530 ComprehensrVe Auto Insurance 946 475 484 462 4590 Other Insurance 12.117 9,825 9 200 35.632 4630 Other Contract Servm--es 3003 3.881 5,026 5.000 4640 R&M / ForecJosed Properties 10,000 5.200 5.000 4640 Repairs & Maintenance 2000 7.280 7,502 5220 Vehicle Fuel 849 276 353 520 4650 Vehicle Maintenance 400 112 1 123 400 5130 Office Supplies 8260 12,035 20.178 15,000 4930 Misc. Office Expense 23.000 11.908 11326 7800 4930 Advertising 3.100 2,500 5.768 3310 Ucenses and Perm~ 1.306 0 728 400 COLUMN TOTALS 568,548 IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET PROGRAII~ 4000---Co~tom~ BUDG~ED AMOUNTS AT BEGINNING OF FISCAL YEARS / 1996 1991 1998 ;1998 PROJ. 11999 CSL 158.230 165010 1'~>'~])~94 i 168,672 1996 8.055 13,520 392 10,120 28,464 948 25,500 29,000 7,426 26.600 73.900 3.784 20.817 0 5O8 471 36,345 5,100 5,100 7,652 53O 408 15,300 7956 2 600 408 ISL PROP 5,6~_93 ...... 5,921 '; 5, .9.21i ..... 6,039 ~ 5,s,300 5i9.~5i 5i8,00a] 511,615 0 1997 TOTALS 168.6~2' 8,055 13,520 392; 10.120: 28,464 948 25,500 29,000 7.426 26,600 73,900 6.000 3,7B4 20,817 0 5O8 471 36345 5100 5.100 7.652 530 408 15.300 7.956 2,600 408 6,039 511,615 Calculations for expenses use estimated increases in costs in the amount of 2%, wffh the following exceptions: Payroll type expenses are calculated at actual, including allowances/or Schedule A raises. A 17% increase ~s also calculated for a cosl of living in.ease on 04/01/99 Legal fees are based on the contract dated 04/23/96. w~th allowances for up to $7500 m additmnal services Accounting/Auditing ~s based on actual contract, plus county fees, plus $2000 contingency An Increae of $19,000 due to ~nsurance valuations on new buildings 1999 BUDGET PAGE 12 OF 36 I I I I I I I I I I I I I I I I I I I 1~9<J BUCX~ET SPECIAL ASSESSMENTS FUND PAGE 13OF 36 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET SOURCES/~0 USES OF FUNDS iSOURCES OF FUNDS Inter, st Income Other Revenue - past due interest Transfers In Contributed Capital Other Sources of Funds TOTAL SOURCE OF FUNDS USES OF FUNDS Expenditures TOTAL EXPENDITURES Transfer~ Out Other Uses - Retirement of O~bt TOTAL USES OF FUNDS E.XCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS UNRESTRICTED CASH, BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS JNRESTRK;TED CASH, END OF YEAR .... ~AC.TUA~ AC~_.AL; _. P.R~_JEC~D.,. 24.734 19,084 22,000 50230 163,335 125.000 74.964 $182.419; $147.000 $0. 24,7:34 $.o, $9~. 19,08~. 22,000. 150 230 2,500 $182,f~19j .. $.!47,~ I~_ _ 7792 66598 1999 BUDGET PAGE 14 OF 3~ $74,390 $0 7.792 66,598 $74,390 $2.500 2.5~ 2,500 2,500 0 0 0 2.500 2,500 2,500 I I I I I I I I ! I I I I I I I I I I 1999 BUDGET DEBT SERVICE FUNDS PAGE 15OF 36 I I I I I I I I I I I I I I I I I I I SOURCES AND USES OF FUNDS SOURCES OF FUNDS Interest Income Other Revenue Transfers In Other Sources of Funds TOTALSOURCE OFFUNDS iUSES OF FUNDS Debt Secvm-.es Expenditures Pmncipal Payments Interes! Payments Capital Lease Payments Purchase of Airpod Land Rights TOTAL DEBT SERVqCE EXPENDITURES Operating Expendltumn Transfem Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS(DEFICIENC~ OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) INRESTRICTED CASH, BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE DEBT SERVICE BUDGET 1996 ,. A.CTUAL ACTUA_L~ P_BOJECTE_ D. PROPOSEC 0 0 0 0 0 0 0 0 531,754 724.867 875.239 872.195 0 0 0 0 $531,754 $724,867 $875,239 $872.195 99,000 386.050 19.121 0 $504,171 0 0 $504,171 27,583 0 0 105.000 149.200 156000 592.218 629.989 606.145 3.834 25.238 39.238 0 0 0 $701,052 $804,4271 $1,801,383 · ~; 0 0~ 0 1 oG1 ,I~ 0 0 0 0 0 0 $701.052: $804,427 $801.3~3 23,815 70,812 70,812 0 0 0 0 0 0 0 0 0 0 : , $305.1181 $328,933 I PAGE[ ~6 OF 36 0 0 0 0 $39'9,745 $470,557 J I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET ~OURCES OF FUNDS Intecest income Other Revenue - past due interest Transfer~ In Other Sources of Fur,ds TOTALSOURCE OFFUND$ USES OF FUNDS Debt Se~mes Expenditures Principal Payments Interest Payments TOTAL DEBT SERVICE EXPENDITURES Operating Expendlturee Transfecs Out Other Uses of Funds TOTAL USES OF FUNDS I~XCESS (DEFICIENC'~ OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) JNRESTRICTED CA~H, BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS JNRESTRICTED CASH, END OF YEAR. RESERVED FOR FUTURE DEBT SERVlCE 168929 159,418 149251 141 O01 $168,929 $159,4181 $149,251 $141.001 40.000 40,000 40.000 40000 128,929 119,418 109.251 1011 ~ 1 $168,929 $159,418 $149,251, $141,00t $168,929 $159,4181 $149.251 * $141,001 0 0 0 0 151,008 151.008 151,008 $151,008/ $151,008 $151,008 1999 BUDGET PAGE 17 OF 36 I I I I I I I I I I I I I I I I I I I Transfers In Other Sources of Funds TOTAL SOURCE OF FUNDS USES OF FUNDS Debt ~ Expenditures Pdnopal Payments nteresI Payments TOTAL DEBT SERVICE EXPENDITURES OperatJng Expendit~Jre$ Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) JNRESTRICTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE DEBT SERVICE 1999 BUDGET ~5.2~ $,46.450 10.000 13.000 16.000 18,000 30.400 29900 29,250 28.450 $42,900 ~ $45.250 ' $.46450 $,40,400 $42,900 $45,250 ~ 0 0 0 ~6.4~ 0 20,592 20.592 20,592 20,592 $20,592 $20,592 $20.592 $20,592 PAGE 18 OF 3(; I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET TOTAL SOURCE OF FUNDS USES OF FUNDS Debt Services Experx:litures Pnnc. Jpal Payrr~nts Interest Payments TOTAL DEBT SERVICE EXPENDITURES Operating E~penditur~a, Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY') OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) JNRESTRICTED CASH, BEGINNING OF YEAR ~ESIDUAL EQUITY TRANSFERS JNRESTRICTED CASH, END OF YEAR. RESERVED FOR FUTURE DEBT SERVICE $36,798 8,000 9,000 9,000: 10,000 28,098 27.698 27,248 26,798 $36,798 1999 BUDGET $~36,098 $36,698 i $36,248 $36,798 3,768 0 0 0 33,912 37,680 37.b80 37,680 0 0 0 PAGE 19 OF' 36 I I I I I I I I I I I I I I .I I I I I SOURCES OF FUNDS Interest Income Other Revenue - past due interest Transfers In Other Sources of Funds TOTALSOURCE OFFUNDS USES OF FUNDS Debt Services Experx:litures PnnOpal Payments - Interest Payments TOTAL DEBT SERVICE EXPENDITURES Operating ExpendRures Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) ,INRESTRICTED CASH, BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE DEBT SERVICE 1999 BUDGET 244.18O $244,180 183,900 $221 ,~210 $221,900 22,280 67,096 $89,3761 II i PAGE 20 OF :)~ 244,280 244,280 $244,280 1 $244,280; 40,000 42.000 182,000 180000 S222,000 1 $222,000! $222.000 S222,000 ! 22,280 22.280 244,180 $244,180 177,900 $221,900 $221 22,280 89376 111,656 133,936 $111,656 $133,936 , ~ i $15~.216 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET SOURCES OF FUNDS Inler~st income Other Revenue - past due ~nterest Transfers in Other Sources of Funds TOTALSOURCE OFFUNDS USES OF FUNDS Debt Services Expenditures Pnncipel Payments Interest Payments TOTAL DEBT SERVICE EXPENDITURES Operating F_zpenditurea Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY~ OF SOURCES OVER USES OF FUNDS CASH. BEGINNING OF YE.AR RESTRICTIONS FOR NON-BUDGET ITEMS) JNRESTRICTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS IUNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE DEBT SERVICE 16 835 16,585 16,535 16,385 $16.835 $16,685 i $16,535 $16.385 3,000 3,000 3.000 3,000 12,300 12,150 12,000 11.850 $15,300 $15,150i $15,000: .... ~ ............ .'. .......... ~.. $14,850 S15,300 1,535 $14,850 1.535 1,535 1.535 4,927 6.482 7,997 9,532 1999 BUDGET PAGE 21 OF 36 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET SERIES 1996 REVENUE BONDS FUND SOURCES AND USES OF FUNDS SOURCES OF FUNDS interest Income Other Revenue - past due interest Transfer~ In Other Sources of Funds TOTAL SOURCE OF FUNDS USES OF FUNDS Debt Secv~ces Expendrtures PrinOpal Payments Inleres! Payments TOTAL DEBT SERVICE EXPENDITURES Operating Expendituras Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS SASH. BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) UNRESTRICTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE DEBT SERVICE 19~ PROPOSI 2.422 221 052 358.437 307,040 $2,422 $221,052 $358,437; :$307 .(:~40 0 0 39.200 41,000 2.422 221.052 272.240 219043 $221,052 $311.440, $2,422 $260,043 0 0 46.997 S260,043, 46.997 0 0 0 46.997 $46,997 $93,994 1999 BUDGET PAGE 22 OF 36 I I I I I I I I I I I I I I I I I I SOURCES OF FUNDS Inter~st Income Other Revenue - past due interest Transfers In Other Sources of Funds TOTALSOURCE OFFUNDS JSE$ OF FUNDS Debt Servr-,es Expenditures PnnOpal Payments 0 0 Interest Payments' 0 0 TOTAL DEBT SERV1CE EXPENDITURES Operating Expenditures Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS CASH, BEGINNING OF YE.AR 0 0 0 RESTRICTIONS FOR NON-BUDGET ITEMS) ]NRESTRICTED CASH. BEGINNING OF YEAR :~ESIDUAL EQUITY TRANSFERS o o o UNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE DEBT SERVlCE 1999 41.103 $41.103 0 41,103 $41.103 $41.103 1999 BUDGET PAGE 23 OF 36 I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUEX3~ i ! SOURCES AN0 USES OF RJNDS ~ OF FUNDS ~ Income Revenue - p~ due .~t~est T r'~'~ers In PROPOSED C)~er Sources c~ Funds TOTAL SOURCE OF FUNDS OF FUND~ ,Seev~¢~___ Expe~litures C~ ~ P~ * TOTAl. DEBT SERVICE F--.XPENDIT1JRE~ Operating Exl~ndtt~Jm.~ 19.121 3.834 25.238 39238 $19,12~ $3.834 Transfe~ Out Ob'~e~ Uses of Funds TOTAL ~ OF FUND~ EXCESS (DEFICIENCY) OF SOURCES OVER USES OF' FUNDS 'CASH, BEGINNING OF YEAR 0 19.12 ~ 3.8.34 25,238 ..... O, . . 0 ......... q, $~9.~2~ $3,834 i, $25,238 i ~ Slg, 121, S3,,8341 ~O..5,238 i ! ~(RESTRICTIONS FOR NON-8UEX3ET ITEMS) LJNRESTRICTED CASH. BEGINNING OF YEAR $39.23.8 RESIDUAL EQUITY TRANSFERS 39.238 0 $39.238 $39.238 0 0 0 0 0 0 0 0 · Includes lease payrnenl or S', 70 OO/month for l[Jlomgled Atl'endanl. '#dh Vmce Mad System ~ls~ ~nclude. s ~ea~s lot ~rc,h,lSe OI two vehicles ,'99-105 g'g-301 ) and Kbbot;~ T',tclor I I I I I I I I I I I I I I I I I I CAPITAL PROJECTS FUNDS ~ BUOGE T PaGE I I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET COIdBINED ~N. PROJECTS RJNOS SOURCES AND USES 0t: R. JNDS ~)URCE$ OF FUNDS Intem~t Income ~ Re,,~ue - Land Sales Tran~f~ In O~ So~rc~ o~ Funds. TOTAL ~)URCE OF FUND~3 from I~e De~gn~ ~o Nex~ Ye~' TOTAL CAPt'TAL EXPEND~URE~ i Tr,gn~fe~l O~ ~ U~ of Funds TOTAL USES OF FUNDS EXCESS (DI~FICIENCY OF SOURCES OVER USES OF FUNDS CASH, ~GINNIN~ OF YEAR RESTRICTIONS FOR NON-~ET ITEMS JNRESTRICTED CASH, BEGINNIN~ OF YEAR RESIDUAL EOUITY TRANSFERS UNI~~ CASH, END OF YF.A~ - 19981 .PR~ECTE~ 0 0 113,468 39,336 0 $152.8041 0 152,804 0 S152,8041 o ~9~ BL,K)GE T PAG[ 2~ or ~ 1999 PROPOSI 0 0 1~,~9 ~2.000 4~,000 $1,432,689 0 1,432,689 $1.432,68g $1,432,689 IMMOKALEE WATER & SE R DISTRICT I,, FISCAL YEAR 1999 BUDGET I ~:~.IRCES OF FUNDS Inl~r~ll Incoo~ 0 I ~ Revenue. Land SaH. s 0 0 I TOT~ ~j~ OF ~UNm $~.~.~0~I $~,~aZO~ I ! U~E~ OF FUNO~ - [ ........ I~ ~ ~ ~ Y~w 0 New Fun~ 0 TOTAL CAPfTAL EXPENDITURES $15~041 $1.432,68g I I I I I I I T rart~tml Oul ~ U~e~ ~ Funds TOTAL IJ~E~ OF EXCESS (~F~IE~ OF ~RCES ~R USES OF FUN~ ~H. ~GINNING ~ Y~ REST~ F~ ~~ ~N~ED ~H. ~NNI~ ~ ~ RE~ E~ ~FERS $152,804 $1,432,689 0 0 0 0 l~ PAGE 2~ OF 3~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET WATER SYSTI~ CAP,AL PflOJECTS FUNDS SOURCES AND USES OF FUNOS TOTAL SOURCE OF FUNDS TOTAL CAPfTAL EXPENDfTURES Opertting ExpendRure~ PROJECTED 39,7 86 0 0 39,786 Trar~fers ~ Uses of Funds TOTAL USES OF FUND~ ~CE~ (~F~IE~ OF ~RCES ~R USES OF FUN~ ~H. ~GINNI~ ~ Y~ RESTR~T~S F~ ~-BU~ET ITEMS JNRESTR~TED ~H. ~NNI~ ~ Y~ ~~ E~ ~E~ RE~ER'VED FOR FUTURE DEBT SERVlCE PAGE 27 OF 34) 1OGla,, 1999 PROPOSED 77.576 0 0 $77,576 77,576 $77,576 $77,576 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER D~CI' FISCAL YEAR 1999 BUDGET WATE~ SYSTEM C~T~ PROJECTS FUNOS SOURCES ANt) USES OF FUNOS 1/'2 TON P1CKUP O~ ~ & ~ FU~S KUBOTA CON~ACT 8AC~OE ' (5 -Yt4 LF_.,~E} PURCHASE ~ICE ~m,22.877 KUSOTA MUD PUMP C~S~ GENE~TOR LYUiOSTA,q METAL DETECTOR I~TATION 3/4 TON PI~ ' (~YR LEASE) PURCI'EASE PRICE $16.480 CAPIT~ PROPOSAL __E.~TIMATE .D_ NEW FUNDS 13,786 21.000 30.000 5,000 44,027 0 899 3~ 200 0 mil 1999 BUEX~ET AMOUNT FOR PROJECTED REVENUE TOTALS $39,786 $77,576 'OTHER CAPITAL & EMERGENCY FUNDS' CONSISTS OF 5% OF PAGE 28 OF ~ I I I IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKAI F-T, FL 34142 TF! EPHONE (941) 658-3630 I I I I I I I I I I CAPITAL ITEM JUSTIFICATION FORM ITEM DESCRIPTION: Kubota B21 IL,.'TLB compact backhoe with the ability to use a bush hog and mower 21 HP. weight 3.700 pounds, JUSTIFICATION: Abili _ty to maneuver in small are~, Allow the leak to be repaired much quicker ' Allow for more precise digging, with a lot less ?otential for hitting buried cables. Smaller size would cause much less damage when excavating and would leave a nearer work site after completion. Reduce time to install new services where cap rock. limerock or wet earth are encountered, Will be standby backhoe when the Case 580 K is in the shol~, ITEM BIDS: (LISTED BY PREFERENCE) BM #1 Company: State Contract Comments: I Bid Amount: Bid #2 Company: $22.877.00 Comment~: Bid Amount: I I I CAPITA[. JUSTIFICATION 90-100 I I Company: Comments: I Bid Amount: I I , CONCURRING BOARD MEMBERS SIGNATURES . 5/ Ophelia Allen ~_ I Anne Goodnight ~ I I I I .I I I I I CAPITAL JUSTIFICATION 99-100 IMMOKALEE WATER & SEWER DISTRICT 1020 SANrrATION ROAD IMMOKAI FF. FL 34142 TELEPHONE (941) 658-3630 I I I CAPITAL ITEM JUSTIFICATION FORM ITEM DESCRIPTION: Kubota self-priming centrifugal mud pump 476 GPM I I .I I I JUSTIFICATION: Bid #1 Company: Comments: Used for line breaks and other emergencies where a ~rtable pump is needed. Will repair lines breakes before any road or properly damage is done. Hi~ volume pump will pump water out of worksite to assure safety, ITEM BIDS: (LISTED BY PREFERENCE) State Cont~:t I Bid Amount: $1.100.00 i Bid #2 Company: I Comments: Bid Amount: I I Bid #3 Company: I Comments: IBid Amount: I CAPITAL JUSTIFICATION 99-101 CONCURRING BOARD MEMBERS SIGNATURES Ophelia Allen Anne Goodnight Joseph Mattht-w, ~ Paul Midney Lawrence Perez / ' Leo F. Rodgers I I I I I I I -.I I I I I CAPITAL JUSTIFICATION 99- i 01 IMMOKALEE WATER & SEWER DISTRICT 1 I 1020 SANITATION ROAD tMMOKAI FF, FL 34142 1-Fl FPHONE (941) 658-3630 I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM Craftsman 7,9 HP Portable gasoline powered generator I I I JUSTIFICATION: Will be used to tap cast iron water mains Will be used to power various tools to work on damaged fu'e hydrants, broken watermains, wells etc. Will be used to keep a well or lift station going during an emergency, I I I Bid ti~ Company: Sears Crafl. smarl ITEM BIDS: (LISTED BY PREFERENCE) I Comments: I Bid Amount: $899,00 i Bid #2 : Company: U. S. Rentals Comment~: Bid Amount: $950.00 I I CAPITAL JUSTIFICATION 99-102 I I Company: Neff Rcn~ls I Bid Amount: S 1.775.00 I I I I I I .I I I I I CAPITAL JUSTIFICATION ~- 102 IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKAI FF, FL 34142 TF! FPHONE (941) 658-3630 I I I CAPITAL ITEM JUSTIFICATION FORM ITEM DESCRIPTION: Landstar 3-tone discriminatin~ metal detector, I I JUSTIFICATION: Will locate valves tl~t have been paved over or buried in Will locate ca.st iron water n'mins, buried meters and flash outs. Will tune out aluminum and tin. when looking for a cast iron water main valve box I I B/d #1 Company: Comments: Landstar ITEM BIDS: (LISTED BY PREFERENCE) Bid Amount: $349.99 ! :1 BM #2 Company: Comments: Florida West Coast Golgl I I Bid Amount: BM #3 Company: Comments: $764.95 Metalic [nc. I I Bid Amount: $650,09 CAPITAL JUSTIFICATION 99-103 I I I I I I I I I I I I I I I I I I CONCURRING BOARD MEMBERS SIGNATURES - ~, ~. ~linda San~h~ ~ '~-~~~ ~ CAPITAL JUSTIFICATION 99-103 IMMOKALEE WATER & SEWER DISTRICT I 1020 SAN1TA'RON ROAD IMMOKALEE, FL 34142 'ITl FPHONE (941) 658-3630 I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM WORK STATION I I I I I I I JUSTIFICATION: THIS WILL REPLACE AN 6 YR OLD 386 COMPUTER WITH A WINDOWS 95 WORKSTATION WITH A MODEM. THIS WILL ENABLE THE WATER DEPARTMENT TO TAd< ADVANTAGE OF NETWORK PR/NTING AND WILL ALLOW JERRY TO BEGIN ELECTRONIC FILIN( OF DEP REPORTS. Bid #1 Company: Comments: ITEM BIDS: (LISTED BY PREFERENCE) MID WEST MICRO PRICES AND MODELS CHANGE FREQUENTLY. WILL BE OBTAINED CLOSER TO PURCHASE DATE. A MORE ACCURATE BID I Bid Amount: NOT TO EXCEED $1200.00 I I Bid #2 Company: Comments: Bid Amount: I CAPITAL JUSTIFICATION 99-104 I I I Company: Commeats: I I I I I I I I I I I I I I I Bid Amount: CONCURRING BOARD MEMBERS SIGNATURES IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FL 34142 TEl FPHONE (941) 658-3630 I I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM 3/4 TON PICKUp I I I I I JUSTIFICATION: THIS WILL REPLACE A 1986 F-150 WHICH HAS 141.000 MII.ES. AND WHICH HAS REOUIRED A LOT OF REPAIRS Bid ti/ Company: Comments: ITEM BIDS: (LISTED BY PREFERENCE) STATE CONTRACT I I I Bid Amount: BM #2 Company: ..... $16.4~0 :l Comments: Bid Amount: I I I CAPITAL JUSTIFICATION 99-105 I Company: Comments: Bid Amount: I I I I I I I I I I I I I I I CONCURRING BOARD MEMBERS SIGNATURES Lawrence Per~ ~~ ~ ~~ CAPITAl. J'IISTIFICATION c~. 105 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRI~ FISCAL YEAR 1999 BUDGET WASTEWATFJ:I SYSTEM ~N. PROJECTS FUNOS SOURCES AND USES OF FUNI:~ ~K:)URCE$ OF FUNDS Intl~.l,t Inc. x)me ~ Rev~mje. Tm In Deb{ Procledl (:Xhm Sources ~ Fu~s TOT~ ~RCE ~ FUN~ ~~ fr~ ~ P~ Y~r ~ Fu~ TOTAL CAPITAL EXPENDITURES T rar~tl~l Ou~ ~ Uses of Funds TOTAL USES OF FUNDS (DEFICIENCY OF SOURCES OVER USES OF FUNDS ,~&SH, BEGINNING Of= YF.A~ ~,ESTRJCTK)N~ FOR NON-BU~ ITEM~ UNRESTR~ED ~H, ~NNI~ OF Y~ RESI~ EQU~ T~SFERS UN~~ C~, ~D ~ ~ . RE~D F~ F~URE ~ SE~E PROJECTED 35.453 39.336 0 $74.789' 74.789 $74,789 1 $74,789; PAGE 19~9 PROPOSI 45,704 802.000 450.0o0 $1.297.7o4 1.297.704 $1.297.704 $1.297.70,4 m I IMMOKALEE WATER & SEWER D~CI' FISCAL YEAR 1999 BUDGET I I I m m m WASTEWATER SYSTEM CAPffAL PROJECTS FUNOS SOURCES ANO USES OF FUNOS ~FRIGERAllED CBO0 INCUBATOR FISHER ISO TEMP DRYING OVEN METT1.ER BALANCE # AGI(M FENCING- (S~ COMMITTEE) OTHER CAPITAL & EMERGENCY FUNOS NUMBER. j_ ._E_.ST]._MA~T~_.D J NEW FUNOS 98-2O0 ~8-201 98-202 2,497 1,533 2.655 15,784) 13.000 4~ 959 99-200 3 745 ! m m m m m ! m m m m WASTEWATER PLANT IMPROVEMEtFrs · RD SPRAYFIELD IMPROVEMENTS ' RD 13.920 25,416 RURAL DEVEL~ GAANT - PHAS6 I RURAL DEVEL~ LOAN- PHASE I TOTALS mi 1999 BUDGET AMOUNT FOR OTHER CAPITAL & EMERGENCY FUNDS' CONSISTS OF 2 54 OF PROJECTED REVENUE $74,789 450,0OO 802,000 $1,297,7G4 PAGE ~ OF ~ I I I IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKA! FI::. FL 34142 TELEPHONE (941) 658-3630 I I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM CERAMIC TILE I I I JUSTIFICATION: THIS iS TO REPLACE THE ORIGINAL CARPET FLOORING FROM 1982. THiS CARPET IS IN VERY BAD CONDITION AND. IS UNSANITARY. THIS WILL MAKE THE BUILDING LOOK BETTER. COSMETICALLY. AND WILL BE EASIER TO MAINTAIN. I I I I Bid #1 Company: Comments: ITEM BIDS: (LISTED BY PREFERENCE) STAR FLOORING WE WILL PROCURE THREE BIDS. AND TAKE LOWEST BID. I :! I Bid Amount: Bid #2 Company: Commtnts: NOT TO EXCEED $3745,00 I I Bid Amount: CAPITAL JUSTIFICATION 99-200 BM #$ Comp~uy: Comments: Bid Amount: CONCUR~RING BOARD MEMBERS SIGNATURES Oph~lie Allen . I I I I I I I I I CAPITAL JUSTIFICATION 99-200 I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET WA/'/COLLECTION CAPITAL PROJECTS FUNOS SOURCES ~ USES OF FUNOS SES O~ FUNDS Designated from I~e pno~ Year New Furx~ I.~$s: ~~ ~ ~ Year TOT~ C~AL ~N~RES Operating Expefldlt~m .......... -/~- -O J-E-C_ _Tr---~L ............ P. BOPOSED o 29.015 45,459 0 0 0 0 :$29,015 $45.459 29.015 45.459 $45,459 Transte~ ~ Uses o~ Funds TOTAL USES OF FUN~ EXCESS (DEFICIENCY OF SOURCES OVeR USES OF FUNOS C-_.,~H. BEGINNING OF YF_A~ i 0 $45,459 0 RESTRICTIONS FOR NON-BUDGET ITEMS LJNRESTRICTED ~. ORBEC,~NNIN~ O~' YEAR UITY TRANSFERS CASH, END OF YEAR. FUTURE DEBT SERVICE PACE 3~ OF ~ FISCAL YEAR 1~ BUDG~ I I I m I I I I I I I I I I I I W/W COLLECTIOfl CAPfl'A PROJECTS FUNDS SOURCES N~) USES OF FUHOS COMPACT 1/4 TON P1CKUP COMPACT 1/4 TON PICK]JP OTHER CAP~rN. & EMERGENCY FUNDS SPARE PUMP FOR UFT StATiON X2 COMPACT 1/4 TON PI(;KLIP - (5-~ LEASE) PURCHASE PRICE $12.500 CAPITAL PROPOSAL NUMBER ...~STIt4ATEp. 12.936 12.079 1999 NEW FUNDS 41,959 3.500 0 TOTALS 29,015 45,459 19~J'9 BUDGET AMOUNT FOR 'OTHER CAPmTAL & EMEnGE)ICF FUNDS' CONSISTS OF 2 5'[ OF PROJECTED REVENUE I I I IMMOKALEE WATER & SEWER DISTRICT I020 SANITATION ROAD IMMOKAI~F. FL 34142 TFI FPHONE (941) 658-3630 I I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM SPARE PUMP FOR LIFT STATION X2 I I I I JUSTIFICATION:. BM #1 Company: ITEM BIDS: (LISTED BY PREFERENCE) Comments: Bid Amount: $3500.09 I I I B/d #2 Company: Comments: Bid Amount: I I I CAPITAl. JUSTIFICATION 99-300 I Commenta: I Bid Amount: I I .~ (~O!$CURRING B,(hs, RD MEMBE~ SIGNATU~S Anne Go~ni~t I Paul Midrib' ~wrence Per~~~ I I I I I I I I CAPITAL JUSTIFICATION 99-300 I I ! IMMOKALEE WATER & SEWER DISTPdCT 1020 SANITA~ON ROAD IMMOKAI FF, FL 34142 TELEPHONE (941) 658-3630 I I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM COMPACT l/4 TON PICKUP I I I JUSTIFICATION: THIS ~ILL REPLACE TRUCK ~ 3. WHICH '0"ILL BE TRANSFERRED TO THE WASTEWATER PLANT I I BM #I Company: Comments: ITEM BIDS: (LISTED BY PREFERENCE) STATE BID I I I Bid Amount: Bid #2 Company: Comments: $12.500 Bid Amount: I I CAPITAL JUSTIFICATION 99-301 I I B/d #3 Company: Comments: I I I I I I I I I I I I I I Bid Amount: Ophelia Allen ~CURRING BOARD MEMBERS SIGNATURES CAPITAL .JUSTIFICATION 9%301 IMMOKALEE WATER & SEWER DISTRICT I FISCAL YEAR 1999 BUDGET I '" ~,e,~n~no N r.,.,crr~ mo. Ecrs a.~os I I I I I I I I I I USES OF FUNDS De~gnat~ from Ihe Prior Year New Funds Less Des~nated to Next Yeer TOT.~4. CAPrrAL EXPENDrrlJP. E$ O~rat~g Exr~mi~re~ 9.214 11 ,g49 $g,214i $11,949 Transfers Out Ot~r U~es of Fun~ TOTAL USES OF FUNDS EXCESS (DEFICIENCY OF SOURCES OVER USES OF FUNDS CASH. BEGINNING OF YE.a~ RESTRICTIONS FOR NON-BUDGET ITEMS 0 0 $9,214 Sll.g4g 0 0 0 0 UNRESTRJCTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS 0 0 UNRESTRICTED CASH. ENO OF YEAR - RESERVED FOR FUTURE DEBT SERVICE lg,~ I~JO,~E T PAGE 33 OF ~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1999 BUDGET .IZ)Mt~ISTRATION C,N~AL PROJECTS FUNOS SOURCES AN0 USES OF FUNDS 5 WORXSTATI0flS (COMPUTER EOUIF~ENT) MOTOR FOR ORNE TH~ W~00W (DIEBOLD) OTHER CAJ~ITAL & EMERGENCY FUNDS CERAMIC TILE IN LOBBY TOTN. S CAPITAJ. PROPOSAL NUMBER __Es'n~TEO 6,289 1.925 1999 N__ .E~_ ..FUNDS 1.000 t0.760 1.189 s $9.214 $11,949 1999 8UOGET AMOUNT FOR 'OTHER CAPITAL& EMERGENCY FUNDS' CONSISTS OF 5% OF PROJECTED REVENUE i~ PAGE 3,4 Or 3~ IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKAI FF. Fl_ 34142 TELEPHONE (941) 658-3630 I I I ITEM DESCRIPTION: CAPITAL ITEM JUSTIFICATION FORM CERAMIC TILE IN LOBBY I I I JUSTIFICATION: THIS WILL KEPLA_CE THE LLNOLEUM IN THE LOBBY. WHICH IS NOT SUITABLE FOR HIGH TRAFFIC AREAS. IT WILL BE DONE IN CONJUNCTION WITH THE TILING AT THE WASTEWATER PLANT, I I I Bid #1 Company: Comments: ITEM BIDS: (LISTED BY PREFERENCE) STAR FLOORINCj WE WILL PROCURE THREE BIDS. AND TAKE LOWEST BID, I I Amount: NOTTO EXCEED $1189.09 B/d #2 Comp.ny: Comments: Bid Amount: I I CAPITAl. JUSTIFICATION 99-400 B/d #$ Company: Comments: Bid Amount: Ophelia Allen Joseph Matthews Belinda Sanch~ BOARD MEMBERS SIGNATURES I I I I I I I I CAPITAL JUSTIFICATION 99-400 I I I I I I I I I I I I I I I I I I I ii IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 199~ BUDGET COMI~NED RUP~ OEVEI. OPME~ GRA~ FUNO$ SOURCES ANO USES Of FUNOS $OURCE~ OF FUHD~ Int~t Income T~ In ~ Pr~ ~ ~ ~ Fo~ TOT~ ~RCE OF FUNDS ~ES ~ FUNDS ~ F~ 0 0 0 0 0 0 0 0 0 450,000 0 0 0 450.000 0 0 TOTAL CAPITAL EXPENOiTIJRE$ Operating Expenditur~ Transfml Oul Og~r U~ of Funds TOTAL USrr~ OF FUND~ ~XCESS (DEFICIENCY OF SOURCES OVER USES OF FUNDS CASH. BEGINNING OF YEAR 0' 0 0' 0 0 0 0 0 RESTRICTIONS FOR NON-BUDGET ITEMS UNRESTRICTED CASH. BEGINNING OF YEAR ~ESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END OF YEAR - RESERVED FOR FUTURE CAPTTAL IMPROVEMENTS 0 0 FISCAL YEAR 1999 BUDGET, Souses of Funds 0 450.000 ~ F~ 0 4~.~ I I I I I I I TOTAL CAPfTAL EXPENDfTURE.fl Operatk~g Expe~dkt~m~ ~ Use~ of Funds TOTAL. USE~ OF FUND~, EXCESS (DEFICIENCY O~ SOURCES OVER USES OF FUND~ C. ASH, BEGINNING OF YEAR RESTRICTIONS FOR NON-BUCkET ITEM~ UNRESTRJCTED CASH, BEO/NNIN~ OF YF. AJR RE~CXJAL EQUffY TRANSFERS RESERVED FOR FUTURE CAPfTAL 6~ROVi~EhrTS 0 0 I ~199~ B~OC.~T PAGE 3~ ~' 3~ If any phase or portion of this Resolution is held invalid or unconstitutiOnal by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. This resolution shall become effective on October 1. 1998. PASSED AND DULY ADOPTED by the Board of Commissioners of the IMMOKALEE WATER AND SEWER DISTRICT. this _2.32~day of August 1998. BOARD OF COMMISSIONERS IMMOKALEE WATER AND SEWER DISTRICT Patricia A. G~odnigl~t Chairperson BY' Le(~ F'/Rodgers Secretary I I I i I I I I I I I I i I I I I I RESOLUTION # 98-2 RESOLUTION OF THE BOARD OF COMMISSIONERS OF TIlE IMMOKALEE WATER AND SEWER DISTRICT REVISING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 1997. WHEREAS, the Board of Commissioners of the IMMOKALEE WATER AND SEWER DISTRICT (hereinafter referred to as the "Board") is authorized and empowered to construct, operate and maintain a Water and Sewer System (the "System") within the boundaries of the lands described in Florida Statute Chapter 78-494; and WHEREAS, the Board is authorized and empowered to make rules and regulations for its own government and proceedings; and WHEREAS, the Board wishes to revise the annual Budget, fbr the Fiscal year beginning October 1, 1997; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE IMMOKALEE WATER AND SEWER DISTRICT, in public meeting assembled that the following Budget be adopted' I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED , O~eratx~s Special Deb( Capaal : ALL BUDGETED FUNDS i a~ Metal. ~ ~ Pr~ Tom~ , F~ ~ 1~ Fu~ F~ Fu~s Fu~s 2.~7.118 14,721 0 15.~ 2,916,~9 Transfers In TOTAL SOURCES OF FUNDS USES OF FUNDS O & Id ExpenSes C)et)( Isl4JInc4, C,o~t Tta~ ~ TOT~ ~ ~ FUNDS ~C~S (~F~IE~ OF ~ ~ USES OF FUNOS ~ E~ Tra~fm ~H ~ES. ~GI~I~ OF Y~ C~H ~~, 8.585 81.782 0 253,680 344.047 0 0 29.721 0 877.352 240.466 1,147.539 $2,925.424 S9~,503 S877,352 $~09.146 S.4.,408.425 1.941.683 1,941.883 494,146 494,146 0 81.782 806,540 888,322 0 1 117,818 14,721 0 15,000 1.147,539 S3.059,701 $g4,503 S806,540 S509.1,M S,4,471.890 (t34 277) 0 70 812 0 (63.405 0 0 0 0 0 332234 11.942 531,070 (0) 875,245 ; END OF YEAR $197,957 $11,942 S601,682 (SO) Hll,781 FOR MORE OETAJL ~ TO ="='=~--> P~ 6 P~ge 14 Page 16 Page 24 ~J(XX)~TA WI~ PAGE 1C~c ~ lbGld( I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICF FISCAL YEAR 1998 BUDGET - REVISED FISCAl. YEAR 1998 T~FERS ' O~a~ S{3ec~l Debt Cac~tal ~T~ T~E~ ~ F~s Fu~s Fu~s Fu~s 877.352 2404t:~ 1.117,818 14.721 0 14,721 0 tS.000 15,000 $29,721 $0 $877,352 S240.468 $1,147,53g I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1997 BUDGET TOTAL ~:X,IRCF.~ OF FUNDS USES O & M TOTAL USES OF FUNDS FOR MORE D~TAJL GO TO ....... = · ,. 2654.658 22,283 0 16.000 2,592.941 8,500 161.000 0 1.146,320 1,315,820 73.4.856 734,856 3,8.283 0 771.8~,4 191,498 1,001,645 S2.701,,4.41 S183.283 S771.864 S2,088,674 S5.745,,~1 .857,036 1,857.036 2.072,574 2,072.674 0 161,000 701.052 862,052 0 963.362 22,283 0 16,000 1,001,645 $2,820,398 $183,2~3 $701,052 $2,0~8,674 $5,793,406 (118.957) 0 70.812 (0) (48,145~ 0 0 0 0 0 451.191 11,942 460.258 0 923.391 $332,234 $11,942 $5,11,070 ($0) $~75,245 Page 6 Page 14 Pa~e 16 Pa~e 24 1 6Gl 4~ IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1997 BUDGET I I I I I I I I I I I I I ~FROM Spec~ Revenue Funds TmMI 771.8E.4 191.49~ 963,3~2 22.283 22,283 0 16.000 16.000 ~,2~, $0 $771.8~ $191,408, $1.001.~5 PA43~ 40~ 3~, I I I I I I I I I I I I I I I I' I I OPERATIONS AND MAINTENANCE FUND 16Gl m4 I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED SOURCES AND USES O~ FUNDS 1995 1996 1997 1998 1998 1998 ACTUAL ACTUAL PROJECTED CSL ISL PROPOSED SOURCES OF FUNDS (See page 7) C~arges fo~ Sevx:es 2,167.167 2,303,310 2.545.556 2,775.866 2,775,866 ~ R~,venue 113.475 88,419 109,102 111252 111.252 Transfers In 68.272 24,734 22,283 29.721 29.721 Offie~ Sources of Funds 13.633 11,855 8,500 8.585 8,585 TOTAL SOURCE OF FUNDS $2.362.548 $2.428.319 $2.685.441 $2.925.424 $2.925.424 USES OF FUNDS (See Pages g - 12) Operabons a~ Maintenance Wate~ Trea~t a~ ~ Was~a~t Trea~nl Was~r ~ C~t~r ~ a~ 369,273 418.820 505.826 523.886 (484) 523.403 469.288 558.905 615.349 644.609 2.06~ 646.675 279.195 294.355 261.398 251,940 0 251.940 540.524 489.632 474.463 519.8~5 0 519.865 To~al 0 & M Expenclttur~s Transfers Ou~ $1 658.280 $1,761,712 $1,857,03~ $1.940,301 $1,582 $1,941.883 556.076 527.986 cJ,63, 3E,2 1,117,818 15,000 1,117,818 $2 214.35~ $2.289,898 $2.820 398 $3,058.118 $18,582 $3,059,701 148.192 138.621 (13.4,957) 1132,694) 0 (134,277 302,3~7 450,559 589 160 454222 464,222 ~)2,367 450.559 589.180 454.222 0 454,222 Wt~e Purchases Uses of Funds To~al ~ of Fur~:~ EXCESS (DEFICIENCY O~' SOURCES OVER USES OF FUNDS ,C.,,kSH, BEGINNING OF YEA,q ,ALLOCATED TO ASSESSMENTS FUND ,~ESTRICTIONS FOR NON-BURET ITEMS ~RESTRICTED CASH, 'RESIDUAL EQUITY TRANSFERS ~L~NRESTRICTED CASH, ENO OF YEAR S450.559 $589.180 $454.222 $321,528 S0 $319.946 ! ! ! ! ! ! IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED SOURCES ANO USES C~' FUNOS t I 1995 1996 1997 1998 I ~TLtAL ACTUAL PROJECTED PROPOSED' Wetly' ~ 681.786 736,220 819.550 895,328 : ~ Cl'~lt~ and Feet To~al Charge~ f~ ~ & ~ S~ 1~7) TOT~ ~RC~ ~ FUN~ 1.318.173 1.378,~k55 1.517,637 1,657,351 129.654 139,651 151,869 166.122 31,990 42,715 45.000 45,450 7.564 5.8~9 11,500 11,615 $2.167.187 $2.303.310 $2,545,556 $2.775.866 57.573 46241 54,000 46.040 2,067 7.72'9 8,078 8,188 53,836 32,450 47,024 57.024 $113,475 $88.419 $109,102 $111,252 68.272 24.734 22.283 29.721 13,633 11.855 8,500 8.585 t $2,362,548 $2,428.319 $2,685,441 $2.925.424 1998 ~r )mar PAGE ? OF 3~ I I I I I I I I I I I I I I I I I I OPERATIONS AND MAINTENANCE FUND PROGRAM BUDGETS PAGE ~ OF ~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED 1 tgi PIIOGIAJ~ 1000---Wofet Ptonll/DistHbuflon BUDGE TED' AM(3UNT5 AT BEGINNING ~ FISCAL 'YF_ARS 'COOE DESCRIPTION 1995 1996 1997 .1997 pROJ ~c~8 CSL ISL PROP TOTALS 1100 Salares and We,-~es 108185 121.487 143.564 1410 Ovefl3me 16,105 21.925 12,539 2110 FICA 9,508 10.971 11.942 2540 U~nt Tax~ 1,617 1.617 I,~8 ~ E~ P~ ~~ 6,491 7.289 8.411 2310 ~a~ I~ra~ ~,~ 28,~ 31.5~ 24~ W~ ~~ 10.291 11.~9 13.145 4010 t~ a~ Tra~ 925 4.518 4,140 4110 Te~a~Fax I I~ 1,320 1.2~ 43~ E~ ~r 75 ~ ~.~ 102,129 4510 ~ral ~ Insuran~ 4.~ 4.~0 6.267 45~ ~e~ ~o Insuran~ 55~ 5.~ 2.~ 45~ ~ I~u~a~ 6.~3 7,414 8,638 ~ ~ & ~mm~ 16.~ 23,4~ 24,795 ~ ~ ~u~ ~ 2.~ 6.~7 5.~2 5~ V~ F~ 6,~ 4,~ 5,311 ~ V~ ~~ 3.~ 3.~ 11.~3 ~10 ~ a~ P~ ~ 1~ 414 52~ ~ ~,~ 18.~ 27,4~ 52~ ~ ~n~s 13.~ 2,~ 2.437 52~ ~a~ F~ 0 2,~ 3.~5 5~0 ~f Ma~ 28,~ ~.27, ~,~ 5270 Und~~ ~n~ 3~ 2.418 2.7~ ~10 ~~~s 1~ 1~ 414 135,0OO 35,595, 13,051 ~ 8,100 27,898 12.127 I 117,162 5,084 2.513 6575 5.362 12. a,a,216 ~ 4.695 3,~2 35,00O 2.455: 135; 145 535 10.826 t 5~....'~ 1 23,814 (12,158) 11,658 12,955 (102) 12,853 1,617 231 1,8.48 8,732 487 9 219 34,$58 0 ~ 6.56 12,112 232 12 344 1,040 1 O40 1.29,1 1 29~ 121,8.48 121 8.48 5,038 5036 2,591 2.591 6,4~ 6 4~ 26.7~ 26,7~ 5.578 5,576 5.9~ 5.9~ 12,5~ 12 4~ 4~ ~.~5 46685 4.~3 4 883 4,016 4 016 ~.4~ 36 4~ 2.553 0 2553 140 140 COLUMN TOTALS 383.161 405,575 471292 505,826 523,88~ (484) 523 403 · AUO('rE[) TOTALS 389.273 418.820 1995 19<:J~ Calcu[lbon~ fo~ expen~e~ use e$~mated .~c~ease$ ~ ~ in ~ amounl of 4 %. ~h ~ fol~ng ex~p~ns P~ ~ e~ are ~ at a~af, tnd~ al~an~s for S~u~ A ra,~s A 3 3% ~ea~ · a~ ~la~ for a ~tl of I~1~ ~ea~ on ~1~8 PAGE 9 OF IMMOKALEE WATER & SEWER DISTRICT 16GlI~ I 1020 SANITATION ROAD 1MMOKAI FF, FL 34142 l'Fl FPHONE (941) 65&3630 IMPROVED SERVICE LEVEl. I I I I I I JUSTIFICATION FORM ITEM DESCRIPTION: PART-TIME LICENSED OPERATOR FOR WATER DEPT. 3 DAYS PER WEEK UNTIL JOHN E JAMES BECOMES LICENSED. THEREAFTER_ 2 DAYS PER WEEK, JUSTIFICATION: NECESSARY TO CUT OUT COST OF OVERTIME ON WEEKDAYS AND WEEKENDS. ALSO. PROVDES NECESSARY BACK-UP FOR MR. WARDENS LICENSE. ONLY 40lA RETIREMENT BENEFITS WILL BE PROVIDED. WILL PROVIDE ANOTHER OPERATORS INPUT INTO OPERATIONS, COST: I I I I I I I I Ophelia Allen Pamela Brown Patrtcla Anne Goodnight Joseph Matthews Paul Mldney Lawrence Perez Leo F. Rodgers CO_O/~L URRING BO~ ~MBERS~ "~ SIGNATURES Absent- I I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED PROGIL~JO. 2000---Wodewotm Plant BUC)C,E TED 'a~lvlO U N TS AT BEGINNING OF FISCAL YE.ARS . CCX~ DE. SCRIPTION 1995 lCj~ 1997:19.97 PROJ i1~98 CSL ISL PROP TOTALS 1110 Salaries and Wa<~es 98868 111.572 131.103 132.963 170.440 4.708 175.148 1410 Overlxne 13.764 16.687 13.439 26,139 16.116 (4.126) 11.990 2110 FICA 8616 9812 11.057 12.171 14.272 44 14,316 2540 ~Taxe~ 1 155 1.386 1.3~,6 550, 1.3~6 231 1617 2200 Employ~ pennon Co~tr~ubon 5.932 6.694 7.866 7.978 10.226 282 10.509 2310 Health/t~e Insuranoe 18.265 19.560 19.560 20.457 25.920 732 26652 2430 Workers Compensabon 8 107 92C~ 10.508 9 775 12.215 129 12.344 4010 Tra~wt and Training 925 895 1.040 1.o290 2.070 2.070 4110 TeteCd'x)ne and F ax 210~ 1841 1785 2011 2091 2.091 4350 Electric 116000 105000 133.848 121.851 126.725 126.725 4370 Sec,)on 8 Elec~c 40.000 36.000 35360 31.999 33.279 33279 4510 C.,eneeal Liabd~y Ins ur a rice 3.150 3.458 4.40~ 3.558 3.525 3.525 4530 ~ Auto Insurance 1.200 1 082 5.48 537 553 553 45~0 O~'~lnl4~ance 4.~KX~ 5.671 5.053 4.260 4,197 4 197 4~20 Secbon 8 Fm~J Mamtenar~e 11000 7.245 21.840 21.735 ~ 19.804 19.804 4640 Rel~ir$ & Mamlenance 10.000 12.689 33.280 46000 31.040 31.040 4~0 S~{;:~1~1 8 R~#I 11 r0(X~ 9.315 9031 25000 26.000 26.000 ~ ~ Co~tr$,c~ ~r~es 1 700 6~3<j 7737 8.000 5.240 6240 5220 VeCm:le Fue{ 2 000 1.755 3.623 3.506 3.750 3 750 4650 Veh~e Maintenance 1 ~ I r ~ 6 ~ 3719 3.868 3 868 3310 ~ and Perm~ 3C0 1.CXX) 25 427 444 444 5240 Chem~cal~ 11 000 11.385 19494 22.259 23.149 23 149 5280 Lalxxatocy Expenses 19 528 60C~ 3.228 4.802 4.994 4.99a 5280 Laboratory Fees 0 §.000 17.333 14.767 ~ 15.358 ~ 5.358 5340 OY~ Matenal$ 10000 18.105 20 944 25.547, 26.569 26569 4910 ResaJuals Ma nages'ne n t 115000 90.0(X) 75000 62.000 57.000 57000 5270 Un~fomwJCk:~,'~ AJ~:~wa~ 3 000 2. 167 2.544 2.532 2,633 ~ 2699 5410 Member~ hips/P enochca Is.'l~3~ $ 600 328 32 716. 745 745 COLUMN TOTALS 519510 502.662 591 707 615 349 644609 2.06~ 646.675 AUOfTEO TOTALS 469.288 558905 1995 1996 PAGE 10 OF IMMOKALEE WATER & SEWER DISTRICT I 1020 SANITATION ROAD IMMOKALEE. FL 34 142 TFI FPHONE (941) 658-3630 IMPROVED SERVICE LEVEL I I I I I JUSTIFICATION FORM ITEM DESCRIPTION: ASST SUPERVISOR FOR WASTEWATER PLANT-WILL NOT BE NECESSARY IF WE BUILD 3 LARGE PERCOLATION PONDS, JUSTIFICATION: WILL CUT MUCH OVER'lIME FOR SUPERVISOR. ASST SUPERVISOR WILL BE RESPONSIBLE FOR SPRAYFIELD OPERATION. COORDINATIN(~. MAINTENANCE. SCHEDULING WORKERS. WORKING WITH GROVES. AND REPORTING TO SUPERVISOR. i COST: I Ophelia Alien I ,I I I I Pamela Brown Patricla Anne Goodntght Joseph Matthews Paul Midney Lawrence Perez Leo F. Rodger~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET- REVISED PI~OGII~O0, 3(X)O---Wo~tewc~er Co#ectton Dept. BUDGETED Ar BEGINNING O¢ KISC. AL YEARS COOE O£SCRIPTION lC.~5 19c~ 1997 1~7 pD©j l~'~,e CSL ISL PROP TOTALS 1110 Salanes and Wages 82.161 86.904 96627 94.3E~ 87.281 0 87281 1410 ~ 9,05~ 16.619 8.231 18.749 7.781 7 781 2110 F~ 6.978 7.920 8022 8.653 7.272 0 7 272 2~ U~t Taxes 1.~ 1.155 1.155 426 924 0 924 ~ E~r Pe~ ~~ 4,9~ 5.214 5.595 5.~2 5.237 0 5 237 2310 ~a~l~a~ 18.~ 18720 21.270 17~ 15.192 0 15192 24~ W~em ~~ 6.617 7353 7.816 6r~ 6.937 0 6.937 ~10 Tr~ a~ Tra~ 1.~ 78 572 752 782 782 4110 Te~ a~ Fax 6.974 7.769 3.~ 4~ 416 416 43~ E~ 51.~2 ~326 39,3~ 30.~ 31.2~ 31.2~ 4510 ~rmlL~lnsuran~ 895 ~ 1.253 1 016 1.~7 I.~7 4~ ~e~ ~to Insuran~ 7.~2 54~9 3.226 3.~ 3.282 3 282 45~ ~r I~ra~ 1.4~ 1.2~ 1,012 975 955 955 ~ V~ ~m 2.~ 2.8~ 2,452 8.~ 8.320 8.320 52~ C~ 7 ~ 6.~ 21 21 22 22 52~ ~a~ E~n~s 4~ 414 0 0 0 0 --- COLUMN TOTALS 251,078 240.745 280.267 261 398: 251 940 0 251,940 AuOTTEO TOTALS 279.195 294.355 1995 1996 BUOC~,OPTA WI(j PAGE ! 1 OF 3~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET- REVISED 1651 PIIC)C, IIAJ~ 4(X30---C~omer ServlCe/Aclmlnbltoflon Salaries and Wages ~ 10.000 12.000 9,423 FICA 10.990 12.455 12.825 Unemp~Fnent Taxes 2.400 1.617 1.617 E~ Pension Cont/~)ubon 8.020 g,048 9,494 Health&de Insurance 27,000 30.120 31.080 Workers Comt~nsa bon 1007 1,137 1191 Legal Ser,~:es 30.000 45.000 28.000 Le~al S,er~ce~ - Sewer A,sse~smen 13~ 000 96.800 68.0OO ~ Pro~es$.:)nal Serwces 10000 10,530 10,597 Accounti~g,/Aud~,~g 3~,000 37,260 27,175 Eng.'~.ermg Sen~ces 48,000 72,900 65,578 Travel and Train.'~g 2.800 2,549 4.g,~ Telel:)hone and Fax 4 400 6, 177 4 555 Poslage & Fre~ghl 18 00O 19.686 20,488 Electric 2 700 2 729 2.169 Ge~'al L~iI~ Insurance 450 1,301 627 ~hetJve Auto Insurance 1.020 94~ 475 ~ Insurance 8200 12,117 9,825 Of~e~ Contr~c~ Semces 1.600 3.003 3.881 R&M / Fo~ec~:~d Pro~)e¢l~es t 0.00~ ~ & Ma~nt~nanoe 2.000 Vehk~e Fu~ 1.000 849 276 Vehk~e Maint~nanc~ 800 400 112 O~oe Su~:~ies 8 400 8260 12035 M~<: Off~ce Expen~. 23 000 23.000 11 908 Adverting 3.100 L~,en~,~ and Pen'nas 1.000 1.306 0 1110 1410 2110 2540 2200 2310 3120 31~ 3160 3210 3140 4010 4110 4210 4350 4510 4530 459O 5~0 5130 3310 12.5771 577 9.270: 28288 1.208 28.000 ~ 32.391 7000 33.175 61 20ar~ ' 0 9.893 ~ 4.833. 339 1.080 19 402 ~0 890 700 7.971 7 971 13.233 13 233 t.617 1.617 9.901 9901 28.288 28 288 1.242 1.242 28,000 28 000 60.000 60 000 7.280 7 280 34.502 34.502 63.440 63.440 4,160 4,160 3.952 3.952 21.287 21 287 0 0 5O4 504 484 464 9,260 9.260 5,026 5026 5,200 5.200 7,280 7.280 353 353 1.123 1123 20 178 20 178 11,326 11 326 2.600 2 600 728 728 5410 Membe~h~:~,~encx~celt,/Boc~s 4.140 4 554 5.693 5.693 ~ 5.921 5921 -- COLUMN TOTALS 530.389 5~8.548 515,500, 474.463 519.865 0 519 8~5 AUOfTEO TOTALS 540.524 48g.632 19t)5 BUDOC~TA V~C1 PAGE i2OF 36 I I I I I I I I I I I I I I I I I I I SPECIAL ASSESSMENTS FUND lbGlm~ IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET- REVISED 1 6Gl"'" SP?,CtAL ASSESSMENTS FUND SOURCES A,NO USES OF FUNDS i 1995 lOJ9~ lC~97 1998 : ACTUAL ACTUAL PROJECTED PROPOSED ~ ~ - pas1 due interest ~ ,Sources of Funds TOTAL SOURCE OF FUNDS IJSF..~ Of: FUNDS E~:~endaute~ TOTAL EXPENDfTURES Transfers O~ 68.272 24.734 22.283 14.721 198.381 150 230 181,000 81.782 $,266.653 S; 74,9,6.4 $; 83.283 $,96.503 68.272 24,734 22.283 14.721 198,381 150.230 161,000 81,782 $266,653 S 174.g~4 $ 183,283 $96. 503 0 0 0 0 2,500 2.5(X) 2,500 ~ U~4.s - Re~emen! of Debt TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF I S(:XJRCES OVER USES 04: FUNDS ,CASH. 8EC~NNING OF YE~ RESTRICTIONS FOR NON-BUO~ET ITEMS URESTRICTED CA~H, R~$~XJAL EQUITY TRANSFERS 2,500 2.5~ 2,5~ 2,500 $2,54X) $2,500 $2.5OO: $2,500 IUO~3OI~I'A WN.3 PAGE 140F 36 DEBT SERVICE FUNDS I I I m IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED , COMBINED DEBT SERVICE FUNO,,~ SOURCES AND US~$ O~ FUNDS 1995 1996 1997 1998 ACTUAL ACTUAL PROJECTED PROPOSED ~::NJRCE~O~F'UNDS = = = =:== = = = ======= :: ..... : .... = :=:=: ........ P.e-~nue Transfe~ In S<~Jr~es of Fu~s TOT~ ~RCE OF FUNDS FUNDS ~ P~n~ I~ P~ ~ ~ P~n~ TOT~ ~BT ~ER~CE EXPENDITURES ~ U~ ~ ~u~ TOT~ U~ ~ FUND~ (~F~IE~ OF ~CES ~R USES OF FUNDS ~GINNI~ ~ Y~ RESTRICT~S FOR NON-BUrET mTE~S) '~ST~TED ~H, ~Ol~l~ ~ Y~ E~I~ ~S~ERS ~~O C~H. END OF Y~ - ~~ F~ F~RE O~BT 0 0 0 0 0 0 0 0 556.076 52798~ 771.864 877.352 0 0 0 0 $556.076 $527.98~ $771,86,4 $877.352 ~4.000 99.000 105,000 149.2~3 404,714 386,050 592.218 030,106 29,779 19,121 3,834 27,23,4 0 0 0 0 $528.493 $50,4,171 $701.052 $8C~.540 0 0 0 0 0 0 0 0 0 0 0 0 $528,493 $504.171 $701,052 27,583 23.815 70.812 70.812 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $305,118 $328,933 $399,745 $470,557I ~UOGOe~A PAGE i~ OF 3~ I I I I I I i I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED lbG1 SERIES A REVENUE BONOS FUND ~ SOURCES A,NO USES OF FUNDS i 19d35 1~ 19~7 1~:~8 ~ ACTUAL ACTUAL PROJECTED PROPOSED S(X,'RCES OF FUNDS ~ ~ - pa~ due interest Transl,1. In ~ Sources d Fur)ds TOTAL SOURCE OF FUNDS USES OF FUNDS 180.8.48 168.929 159.418 149,368 $'180,8,48 $16~,929 $'159.418 $149.3,68 40,000 40.000 40.000 40.000 140,8.48 128.929 119.418 10~.3.68 TOTAL DEBT SERVICE EXPENDrTURE$ C)~a~ Exr~ndaur~ I Tran~fer~ O~ C)~her ~ of Funds I TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF' EK:XJRCES OVER USES OF FUNDS C..A~H. BEGINNIN~ OF YEAJ~ t~RESTRICTIONS FOR NON-BUDgE T ITEMS) LIRESTRK~TED CASH, BEGINNING OF YEAR ~ESIDUAi. EQUrTY TRANSFERS JNRESTRICTED CASH. END OF YEAR - ~ FO~ FUTURE DEBT ~.RVICE i $180,8~8 S168.92g $159,4'18 $149,368 $18.0 848 $168,929 $159,4'18 $149,368 0 o 0 o 1 'i 151 008 't $15~.008 151.008 151.008 151 $151,0(~3 S151.008 $151.00~ BUCX)OPTA WK.3 PAGE 17 OF 3~, I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED SERIES B REVENUE BONDS FUND SOURCES ANO USES OF FUNDS 'SOURCES OF FUNDS (~ t:~. past due mleres! Ttar~fefl, In ~ Source1, of Fur~ls TOTAL SOURCE OF FUNDS USES OF FUNDS D~:~ S~rv~.,~s E~pen<:~ures Pr~ Payment~ TOTAL DE[BT SERVICE EXPENDITURES C)~eral]ng Expend~ures Transfers Other Us,es of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) Of' SOURCES OVER USES OF FUNDS C,,.A.S4H. BEGINNING OF YEAR RESTRICTIONS FOR NON-BUDGET ITEMS) URESTRICTED BEGINNING C~ fESIOUAL EQUITY TRANSFE RS !995 19<:J~ 1997 1998 ACTUAL ACTUAL PROJECTED PROPOSED 37,75~ 40400 42,900 45,250 S37,750 $40,400 $42,900 $45,250 7,000 10.000 13,000 16000 30,750 30,400 29,900 29,250 S37,750 $40 4CX3 $42,900 $45,250 $37,750 $40,400 $42,900 $45,250 0 0 0 20,502 20,592 20,592 20,592 S20,5~2 $20,592 $20,592; S20,592 ~uocaD,~r A tnt<.3 PAGE 18 OF 3~ IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET- REVISED IbG1 SERIES 198,5 REVENUE BONDS FUND SOURCES AND USES Of: FUNDS 1995 199~ 1997 1998 ACTUAL ACTUAL PROJECTED PROPOSED S(X/RC, ES OF FUNDS TOTAL SOURCEOFFUNDS USES OF FUNDS TOTAL DEBT SER%qCE~PEN~RES Transfers Out 40.266 3~5 098 3~. 698 36. 248 $40,26~ $56098 $36.698 $36.248 8.000 8.000 9.00O 9.000 28.498 28,098 27.698 27.248 $3~,498 S~6,098 S38,698 S38,248 $36,498 $3.6098 $::~,698 $36,248 ~ ~ of Funds TOTAL. USESOFFUNDS EXCESS (DEFICIENCY) OF SOtJRCES OVER USES OF FUNDS i~. BEGINNIN~ OF YE. AR (~STR~T~S F~ ~-8U~ET ITEMS) ~ST~ED ~. ~~ E~ T~SFERS S~TED ~. E~ ~ ~ - ~D F~ ~ ~BT ~E 3.768 0 0 0 .[ 33.912 37.680 37.680 0 0 0 $37.6~0 $37.680 $37.680' $37,680 BUOGO~TA WK3 PAGE 19 OF 3~ I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET- REVISED SERIES 198~ REVENUE BONOS FUND SOURCES AHO USES O~ FUNOS ~4XJRCES OF FUNDS Tran~J~3 In O~ Sources of Funds TOTAL SOURCE OF FUNDS ,USE~ OF FUNDS Inlemst Pa?ment~ TOTAL DEBT SERV1CE EXPENDITURES Operating Expendaures Tran~fecs Out Ot~r Uses o4' Funds TOTAL USES OF FUNDS SOURCES OVER USES OF FUNOS ~SH. BEGINNING OF YF_AJR ~RESTRICTIONS FOR NON-BUDGET ITEMS) ~JR. fiSTR~TED BEGINNING OF YEAR RESIDUAL EOUrTY TRANSFERS LINRESTRICTED CASH, END OF YE,NR - RESERVED FOR FUTURE DEBT SERVICE I 1995 19cJ~ 1997 1998 ACTUAL ACTUAL PROJECTED PROPOSED 245.030 244,180 244,280 244.280 $245,0343 $24-4 180 $244.280 $244.280 37.000 38.000 40.000 42.000 185,750 183,900 182,000 180,000 $222,750 S221.~X) $222,000 S222.000 $222.750 $221,900 $222.000 $222.000 22.280 22.280 22.280 22.280 · '~] 67.0g~ 89.376 111,85~I 133.936 $8~,376 $111.658: $133.9381 $156.216 · JOGOP'TA WK3 PAGE20OF3~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED SERIES 1990 REVENUE BONOS FUND SOURCES AND USES OF FUNDS 1995 1996 1997 1998 ' ACTUAl. ACTUAL PROJECTED PROPOSED '~3OURCES OF FUNDS ~ Re,v~ue. past due ~teres! Transf~,s In C~ Sour~e~ of Fur~cl$ TOTAL SOURCE OF FUNDS USES OF FUNDS Pnr~.~oal Pay~nents Irl~efes! Pa~p'nent~ TOTAL DEBT SERVICE EXPENO~'rURES OD~abr~ E:rpendaures Transfers Out Olt~r Uses of Funds TOTAL USES OF FUNDS ,EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNOS CASH. BEGINNING OF YEAR RESTRICTIONS FOR NON-SUDC.~T ITEMS) URESTRICTED BEGINNING OF YE.A,q IRESIOUAL EQUITY TR,N~SFERS 15,935 16.835 16,685 16,535 $15,935 $16.835 $16,685 S16,535 2.000 3,000 3,000 3.000 12,400 12.300 12,150 12.000 $14.400 $15,300 $15,15,0 $15,000 $14.400 $15,300 $15.150 $15,000 1,535 1.535 1,535 1,535 4.927 6.462 7,997 9,532 $~l,,462 $7,997 $9,532: $11.067 UNRESTRICTED CASH. ENO OF YEAR - RESERVED FOR FUTURE DEBT SERViCE PAGE 21 O~r ~ I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED SERIES 1996 REVENUE BONOS FUND SOURCES A/frO USES OF FUNDS ~ ~ - past due inCr.,s1 T tan~f~1 In C~¢ Sources of Funds TOTAL SOURCE OF FUNDS 1995 1996 1997 1998 ACTUAL ACTUAL PROJECTED PROPOSED 0 2.422 268.049 358,437 $2.422 $268.049 $358.437 0 0 0 3g.200 0 2.422 Z21.052 272.240 TOTAL DEBT SERVICE EXPENDfTURES Operabn~ Expenditures Transfers Oul G1/~er Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS 'CA.SH. BEGINNIN~ OF YE_AJR RESTRICTIONS FOR NON-BUDGET ITEMS) URESTRICTED CASH. BEGINNING OF YE.NR RESIOUAL EQUITY TRANSFERS ~NRESTRICTED C, AS~. END OF ~ - RESERVED FOR FUTURE DEBT SERVICE ! , $0 $2.422 $221.052 $311,440 SO $2.422 $221.052 $311.440 0 0 46.997 46,997 0 0 0 46.997 $48,997 $93,99,4 In<:a.x:les ~51 .l&~ in additional interest fo( Debt Service f(~' FY 1998. bas~,,~d on $1 3 milPOn s4:)ent in FY 1998. This will ino'ease by S135.187 fo( FY 19"~9, ~ ~i~ o~bon. ~uK)C~TA ~ PAG~ 22 OF ~ I I I I I mI I I I I mmI I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET- REVISED CAPITAL LEASES FUNDS SOURCES AND USES OF FUNDS 1995 lg9~ 1997 1998 ACTUAL ACTUAL PROJECTEO PROPOSED OF FUNO~ I T~ In , TOTALS CXJRCEOFFUNDS Cap~ ~ P~yme~, · ~ of A#pod L~nd R~ght~ TOTAL DEBT SERVICE EXPENDITURES Opera~'~ Ex~endaures Tran~er~ 3,6.246 19 121 3,83.4 27,23-4 $36,246 $19.121 $3.83,4 $27.234 ' 5,467 29,779 19.121 3,834 27,234 0 0 0 0 S36.246 $19 121 $3.834 $27.2~4 Olher Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY) OF SOURCES OVER USES OF FUNDS ~kSH, BEGINNING OF YE.AR RESTRICTIONS FOR NON-BUDGET ITEMS) RESI[XJAL EQUITY TRANSFERS ~TRICTED CASH. ENO OF YEAR - RESERVED FOR FUTURE DEBT SERVICE $36,246 $19 121 $3,83.4 $27.234 I 0 0 0 0 0 0 0 0 0 ,, ~ ~ ~ $0 PACE 23 o¢ :~ I IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE, FL 34142 ~,OVED SERVI( iE LE~ 'STIFICATI D5 FOR~ ITEM DESCRIPTION: LEAl RACK HOE -/v ODEL (WILL NOT BE NEEDED IF DISq IILDS 3 120-~_C ~LE PO JUSTIFICATION: WILl HE DISTRICT (,VER 1 HOE ON REGULAR BASIS. US[ ['CH AND H'(A .'INTH WASHOUTS. CAN BE USED Bt h'ITH PROPI!R [-RAIiN REPAIRS. COST: $1950.00 A MONTH 20~ BOARD MEMI ,ERS~ Pamei~ Brown P,,trteis Anne Goodnlght Joseph MaUhew: Lawrence Perez l.eo F. Rodgers I_.,,,'~;~.___~,,_,..~ TF1 EPHONE (941) 658-3630 IMPROVED SERVICE LEVEL JUSTIFICATION FORM LEASE FOR TRACK HOE - MODEL fWILL NOT BE NEEDED IF DISTRICT BUILDS 3 120-ACRE PONDS.) WILl. SAVE THE DISTRICT OVER RENTAL AS WE WILL NEED TRACK HOE ON REGULAR BASIS. USE FOR DITCH AND HYACINTH MAINTENANCE. REPAIRING WASHOUTS. CAN BE USED BY STAFF WITH PROPER TRAINING TO REPAIR UP TO 14' SEWER CO/~~NG BOARD MEMBERS SIGNATURES I I I I I I I I I I I CAPITAL PROJECTS FUNDS PAGE 24 OF 3~ I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED C,,OMS~NEO CAP1T~ PROJECTS FUNDS SOtJRCES AND USES O~ FUNDS 1997 1998 PROJECTED PROPOSED ~RC~ ~ FUNOS , ~ ~ - ~ Sa~s 16.~ ~ 5.~ I T~m In 191.4~ 240,~ ~ ~ ~ Fu~s - 1.1~.320 253.~ TOTAL SOURCEO~FUND$ D~ from ~ Prior Year New Funds Less' Oe~gnated Io Nert Year TOTAL CAPITALEXPEN~TURES Out Uses m' Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY OF SOURCES OVER USES OF FUNOS C.,.A.SH. BEGINNING OF YEAR ESTRICTIONS FOR ~-~ET ITEMS ~S~D ~H, ~ ~1~ ~ Y~ ~ESI~ E~I~ T~SFERS ~STR~TED ~H. ENO ~ Y~ - ~SE~D F~ F~URE ~IT~ IMPR~MEN~ S2.08~.674 $,509.14~ 0 0 2.072.674 494,146 0 $2.072.674 $494 146 16.000 15.000 $2.088,674 $509 146 (0~ 0 0 (0~ 0 (0 (~; PAGE 25 OF 36 I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED WATER SYSTEM C)4:qTAL PROJECTS FUNDS SOURCES AND USES OF FUNDS · ~)URCES OF FUNDS IntMl~l Incom~ ~ Reve~ - p,a~t ~ ~t T~ In TOT~ ~RCE ~ FUNDS US~ ~ FUNDS ~~ ~ ~ P~ Year ~ Fu~ L~: ~~ ~ ~ Year TOTAL CAPrrAL EXPENDITURES OperaDng Expenclitur~ Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY OF SOURCES OVER USES OF FUNDS CASH. BEGINNING OF YEAR RESTRICTIONS FOf~ NON-B, UDC-~T ITEMS URESTRICTED CASH. RESIDUAL EQUITY T~FERS UNRESTRICTED CASH. END OF YEAR - RESERVED FOR FUTURE DEBT SERV1CE 1997 1998 PROJECTED PROPOSED 52.000 106.76~ 379.1~6. 0 8~0,412 214.344 $1,291.598 $321,110 321.110 0 0 Sl .291.598 $321.110 0 0 0 0 · OO(30~rA WK3 PAGE I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED WATER SYSTEM C_,,APITAL PROJECTS FUNDS CAPITAL SOURCES AND USES OF FUNDS ,PROPOSAL' 1~7 1~98 i NUMBER i ESTIMATED NEW FUNDS ............................................. ~= ........ ==, ......................... METER REPLACEMENT PROGRAM OTHER CAPITAL & EMERGENCY FUNDS 1/2 TON PICKUP 98-100 32,000 48.000 20.0(X3 4-4,768 WATER TREATMENT Pt. ANT IMPROVEMENTS° RECD WATER DISTRIBUTION IMPROVEMENTS' RECD 974,728 71,873 26,4,870 142,472 TOTALS $1,291,598 $321.110 'OTHER C,,AJ:~'AL & EMF. RGENCY FUNDS" CONSISTS O~ 5% OF PROJECTED REVENUE COS TS FOR METER REPLACEMENTS ARE ItVCREA SED-I'0 REFI. EC T INCREASED RA rE 0~ REPLA CEMENT DUE TO EXTRA EMPf. O YE E ~UOGOe~A W~ PAGE 27 OF 38 1661 I I I IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD IMMOKALEE. FL 34 142 TFI EPHONE (941) 658-3630 I I I I I I I I I I I I IMPROVED SERVICE LEVEL JUSTIFICATION FORM ITEM DESCRIPTION:_. COMPACT 1/2 TON P/U - DEPT 10 WATER DEPT JUSTIFICATION: _ TI'H VEHICLE FOR 7 EMPLOYEES. EMPLOYEES COULD SPLIT UP AND COMPLETE SEVERAL TASKS. COST: STATE BID - ESTIMATED COST- $14900. Ophelia Allen Pamela Brown Patrlcla Anne Goodnight Joseph Matthews Paul Mklney Lawrence Perez Leo F. Rodgers CO~-A~,~NG BOARD MEMBERS SIGNATURES .. -il ,,,......._z.~ ~ IMMOKALEE WATER & SE~rER DISTRICT I FISCAL YEAR 1998 BUDGET - REVISED :1 I I I I I WASTE'WATER SYSTEM CAPITAL PROJECTS FUNC SOURC_.~S AND USES O~ FUNDS K)URCE~ (:iN=FUNOS Imm~t Income O{hM RiYsnue. TramJe~ In DMN Prlx::Nds Oth~ Sources o~ Funds TOTAL SOURCEC~FUNDS D~ from I~e pno~ Yea*' New Funds Less: Oesigna~d Io Next Yea*' TOTAL CAJ~FAL EXPENDITURES Ope~al~g Exl>end~ures Transf~'l Out ~ Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY Of: SOURCES OVER USES Oi:' FUNDS ,CASH, BEGINNIhK3 Of: YEAR J:~STRICTIONS FOR NON-8UOC~ET ITEMS URESTRICTED C_..ASH, BEO~NNINO CX: YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH, END 06 YEAR - RESERVED FOR FUTURE DEBT SERV1CE S 1997 1998 PROJECTED PROPOSED 32,390 27.217 270,920 0 285,908 39,336 $589.218 $66.553 589,218 66,553 $589.218 $66 553 0 0 $58947.18 $66,553 0 0 0 0 PAGE 28 OF :~ I ! ! ! ! ! ! ! ! ! ! ! ! IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED WASTEWATER SYSTEM CAPITAL PROJECTS FUNDS t CAPITAL SOURCES AND USES OF FUNDS iPROPOSAL 1997 1998 . NUMBER ESTIMATED NEW FUNDS OTHER CAPITAL & EMERGENCY FUNDS 'PUMP MOTOR FOR SPRAYFIELD ~'ALL TERRAJN V~HICLE FENCE FOR PONDS IN SPRAYFIELD iREFRiC~RATED C8OO INCUBATOR FISHER lSD TEMP DRYING OVEN METTLER BALANCE # AG104 97-201 97-202 97-203 96-200 98-201 98-202 18.970 20.717 2.780 5.790 4.85O ,WASTEWATER PLANT IMPROVEMENTS' RECD SPlq, AYFIELD IMPROVEMENTS' RECD 451,482 13.920 105,3.4.~ 25.416 TOTALS $589,218 $66,553 'OTHER CAPITAL & EMERGENCY FUNDS' CONSISTS OF 5% OF PROJECTED REVENUE ! ! ! IMMOKALEE WATER & SEWER DISTRICT 1090 SANITATION ROAD IMMOKAI FF, FL 34142 ~LFPHONE (941) 658-3630 IMPROVED SERVICE LEVEL JUSTIFICATION FORM ITEM DESCRIPTION: REFRIGERATED CBOD INCUBATOR JUSTIFICATION: USED TO MAINTAIN A PRECISE ENVIRONMENT TO BE ABLE TO ANALIZE SAMPLES TO JUDGE WW PLANT PERFORMANCE. OLD EQUIMENT WILL 'NOT MAINTAIN TEMPERATURE WHICH iS ESSENTIAL FOR THE DISTRICT TO MAINTAIN THE LAB CERTIFICATION. I I I I I COST: $2300.00 Ophelia Allen Pamela Brown Patricia Anne Goodnlght I Joseph Matthews iPaul Midney Lawrence Perez ILeo F. Rodgers CONCURRING BOARD MEMBERS SIGNATURES Absent ' ~.-,// ~/ /_,./ / Y'~ I I I IMMOKALEE WATER & SEWER DISTRICT 1020 SANITATION ROAD [MMOKALEE. FL 34142 l'F1FPHONE (941) 658-3630 I I I I I I I I I I '1 I I I IMPROVED SERVICE LEVEL JUSTIFICATION FORM ITEM DESCRIPTION: FISHER 150 TEMP DRYING OVEN JUSTIFICATION: USED TO DRY WASTEWATER SAMPLES. SAVES THE DISTRICT FROM SENDING SAMPLES TO A LAB. WILL REPLACE OLD OVEN WHICH IS .ad>PROX 15 YRS OLD AND WILL NOT MALNT~ PROPER TEMPERATURES AND IS VERY DIFFICULT TO OPEtL,\TE. COST: $1500.09 Ophelia Allen Pamela Brown Patricla Anne Goodnight Joseph Matthews Paul Midney Lawrence Perez Leo F. Rodgers CON~CURRING BOARD MEMBERS SIGNATURES I IMMOKALEE l ~ G 1 WATER & SEWER DISTRICT ~ IMPROVED SERVICE LEVEL ,YUSTIFICATION FORM ITEM DESCRIPTION: METTLER BALANCE #AG104 JUSTIFICATION: SCALE IS USED TOO WEIGH CH~.MIC / ;AM] 'LI KG. ORIGINAL MECHANICAL SCALE IS APPROX 15 YEAR~ OLD AND BREAKS DoWN __ REGULARLY. NEW SCALE IS DIGITAL AND MODERN. IT CAN (OST 9VE SAMPLES OUT TO LAB. COST: 52700.0(} CO~'TDRRING BOARD MEMBERS SIGNATURES Pamela Brown Absent' _ ~ EPHONE (941) 658-3630 SCALE IS USED TOO WEIGH CHEMICALS AND WW SAMPLES TO I000' REGULARLY. NEW SCALE IS DIGITAL AND MODERN, IT CAN COST OVER $200,00 TO SEND I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED SOURCES AND USES OF FUNDS I 997 19cJ~ ;PROJECTED PROPOSED SOURCES OF FUNDS lrrlet~st income 0 Oth~ Revenue- Tr~n~r~ In 0'~ So~rces c~ Funds TOTAL SOURCE OFFUNDS USES OF FUNDS Cap,al Expenditures Designated from U'*,e Prior Year New Funds Less Oes~nated to Next Year 56.911 87.151 0 0 0 0 $5~.911 $~7.151 56,911 87.151 TOTAL CAPITAL EXPENDITURES O~erabng Expendaures Transfers Out Ot~er Uses of Funds TOTAL USES OF FUNDS EXCESS (D~FICIENCY OF , SOURCES OVER USES OF FUNDS iC,A,SH. BEGINNiN~ OF YEA.q 'R. ESTRIGTIC~S FOR NON-BUEK~ET ITEMS L,flRESTRJ,CTED ~, BEGINNING OF YE.AR RESIDU/M. EQUITY TRANSFERS ~STR~TED C...a,,SH, ENO OF YEAR - RESERVED FOR FUTURE DEBT SER'V1CE $56.911 $~7.151 0 0 $56.91 1 $~7.151 0 0 ~000, $0001 PAGE 3~ OF 3~ I I I I I I I !1 I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED Wf¢/COlLECTiON C,,AM-rAL PROJECTS FUNDS C.,APrrAL SOURCES ANO USES OF FUNDS PROPOSAL NUMBER 'OTHER CAPITAL & EMERGENCY FUNOS ~)MPACT II4 TON PICKUP COMPACT 114 TON PICKUP 98-301 1997 1998 ESTIMATED NEW FUNDS =============== 56,911 62.151 12,500 12.500 TOTAL.~ 'OTHER CAPITAL & EMERGENCY FUNDS' CONSISTS OF 5% OF PROJECTED REVENUE PAGE 31 OF 3~ 1 6(~1 ~tq IMMOKALEE W^TE & SEWE DIS~~ ,o~o ~,~o~ ~o~ ~o~, ~. ~ ~,~~ ~ ~ ~S~CATION FO~ ~~CA~ON: ~L BE USED ~ COLLE~ON DE~ BY ~ O~, J ~L BE USED BY SP~YFIELD PEYOTL ~D ~SFE~D TO DE~ 20 ~P COST: STA~ B~ - ES~~D COST - ~12~, Pameh Brown A~nt TFI FPHONE (941) 658-3630 JUAN'S 4'4 IMMOKALEE WATER & SEWER DISTRICT ~ o2o____~^~o~ ITEM DESCRIPTION: IMMOKALEE. FL 34142 TELEPHONE (941) 658-3630 IMPROVED SERVICE LEVEL JUSTIFICATION FORM COMPACT 1/4 TON P/U - DEFT 30 WW COLLECTION, JUSTIFICATION: 4TH VEHiCLE NEEDED FOR 4 EMPLOYEES. CREW COULD SPLIT UP AND COMPLETE SEVERAL TASK$, COST: STATE BID - ESTIMATED - $12500, I I I I I I CONQURRING BOARD MEMBERS SIGNATURES Pamela Brown Absent I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED ADMINISTF:~TION CAPITAL PROJECTS FUNDS SOURCES AND USES OF FUNDS 1 ~'~7 1~c:~8 PROJECTED PROPOSED E~)URCES OF FUNDS ~ ~ - La~ ~ Tr~ In ~ ~ ~ Fu~s TOTAl_ SOURCE OF FUNDS USES OF FUNDS Cao~tal Expendaures De.s~naled fro~ the PnOr Year New Funds Less Designated to Nexl Year TOTAL CAPITAL EXPENDITURES Ol::~al~g Expen~ures Transfer1 Out Ol/mr U~e$ of Fu~s TOTAL USES OF FUNDS ~CESS (DEFICIENCY OF ~RCES ~R USES OF FUNDS '~H. BEGINNING OF Y~ ,~STR~TI~ F~ ~-BU~ET ITEMS ; RESTR~TED ~H, ~GI~I~ ~ Y~ ~ESI~ E~I~ T~SFERS ~STR~TED ~H. ENO OF Y~ -  ~D F~ F~URE ~BT SE~CE 0 16.000 15.000 50.196 19,332 84.750 0 0 0 50.946 S34,332 19,332 $134.946 $19.332 16.000 15,000 Sl 50,g46 S34,332 0 0 0 0 0 0 I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED ADMINISTRATION CAPITAL PROJECTS FUNDS SOURCES AND USES OF FUNDS 5 WORKSTATIONS (COMPUTER EQUIPMENT) MOTOR FOR DRIV~ THRU WINDOW (DIEBOLD) OTHER CAPITAL & EMERGENCY FUNDS ~SECURITY C,,AMEI:~ FOR FRONT WINDOW ,WORK CENTERS 'I.ANO FOR SWAP - BARRON COLLIER CAPITAL PROPOSAL 1997 lgg8 NUMBER ESTIMATED NEW FUNDS 98-400 6.248 98-401 1.925 10.418 11,159 97-401 97-402 5.120 33.058 ADMINISTF~TION BUILDING ADDITION' RECD TOTALS ~4.750 0 S13.4,946 'OTHER CAPITAL & EMERGENCY Ir U~OS' CONSISTS O¢ 5% OF PROJECT[[') ~H VE~U£ $19,332 BIJ~A ~ PAGE 33 OF 38 I I I IMMOKALEE WATER & SEWER DISTR~CT 1020 SANITATION ROAD IMMOKA~ FF. FL 34142 T~! FPHONE (941) 658-3630 I I I I ITEM DESCRIPTION: JUSTIFICATION: EXIS~G SYSTEM. FUNCTIONS. IMPROVED SERVICE LEVEL JUSTIFICATION FORM 5 WORK STATIONS (COMPUTER EOUIPMENT~ IT IS NECESSARY TO UPGKADE THESE IN ORDER TO SPEED UP THE WE ARE CURRENTLY UNABLE TO UTILIZE SOME OF THE NEWER BID #1 COMPANY: BID AMOUNT: BID #2 COMPANY: BID AMOUNT: COMMENTS: LOWELL ITEM BIDS: MIDWEST MICRO $6247.50 COMPUTER RESCUE SOUAD $729O.00 WE WILL USE LOWER BID OR STATE BID PRICE. WHICHEVER IS Patricia Anne Goodnight / ~-~--~"'~ Jo~ph Matthew, I Paul Midney_ ~' --7 ~ / --.~' I I I I IMMOKALEE WATER & SEWER DISTRICT IbG1 1020 SANITATION ROAD IMMOKAIFF, FL 34142 'I'F! FPHONE (941) 658-3630 I I I I I I I I I I I I I I I IMPROVED SERVICE LEVEL J'USTIFICATION FORM ITEM DESCRIPTION: MOTOR FOR DRiVE-THRU WINDOW DRAWER. JUSTIFICATION: LENA SILVA HAS UP TO 100 CUSTOMERS A DAY AT THE DRIVE-THRU WINDOW. THIS IS NEEDED TO REDUCE THE CHANCE OF A REPETITIVE STRESS INJURY. COST: $1925.00-INSTALLED CO/~,. RR~/G BOARD/MEMBERS SIGNATURES I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED Com~ned FmHA GRANT FUNDS ' SOURCES AND USES OF FUNOS lg97 1998 PROJECTED PROPOSED 'S, OURCES OF FUNDS interest Im Other Revenue. past due m~t~t 0 0 Tta~ In 0 0 ~ Pr~s 0 0 ~r ~rm ot Fu~s 1,1~.320 253,~ TOTAL ~a::)URCE OF FUNDS $1,146.320 $253.660 ,USES OF FUNDS Capital Expendaures De~nated frown ~ P~r Year ~ Fu~ L~s' ~~ to ~ Year 0 0 1,146.320 253.c::4~ 0 0 TOTAL CAPITAL EXPENDITURES O1:mrat~r~ Erperx3ttures Transfers Other Uses of Funds TOTAL USES OF FUNDS F_XCESS (DEFICIENCY OF SOURCES OVER USES OF FUNDS 'C. ASH. BEGINNING OF YE.A.R ~ESTRICTIONS FO~ NON-BUD~3ET ITEMS +~JRESTRICTED C.,A.S H, t~GINNING OF YF_A~ 'RESIDUAL EQUITY TRANSFERS NRESTRICTED CASH, ENO OF YEAR - RESERVED FOR FUTURE CAPITAL IMPROVEMENT $1.146.320 $253,680 0 0 0 0 0 0 $1,146.320 $253,680 0 0 0 0 PAGE ~ OF ~ I I I I I I I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED 1991 FmI-{A G~R.A,NT FUNDS SOURCES AhlD USES OF FUNDS ~ 1997 1998 PROJECTED PROPOSED · K)URCES OF FUNDS Intm'e~t I r, com~ ~ ~ue - past ~Jue mteres[ Transfer1 In Debt P r oc.e~ds ~ Source~ of Funds 0 0 TOTAL SOURCE OF FUNDS USES OF FUNDS Cap, al Expenditures Designated frown bhe Pr,or Year New Funds Less: Des~jnated to Next Year TOTAL CAPITAL EXPENDITURES Operat~'~g Expenditures Transfers Out Us. es of Funds TOTAL USES OF FUNDS ~_XCESS(O~FICIENCYOF SOURCES OVER USES OF FUNDS CASH. BEGINNING OF YEJU~ RESTRICTIONS FOR NON-BUDGET ITEMS URESTRICTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TR,N'~SFERS UNRESTRICTED CASH. END OF YF_~R - RESERVED FOR FUTURE C~ITAL IMPROVEMENT 0 0 $0 $0 PAGE 35 OF 3~ I I I I I :1 I I I I I I I I I I I I I IMMOKALEE WATER & SEWER DISTRICT FISCAL YEAR 1998 BUDGET - REVISED 1996 FmHA C,P, AHT FUNDS SOURCES ~ US~$ 0¢ FUNDS ,== , ~O~CTED ~RC~ OF FUNDS ~r ~n~ - ~sl d~ m~rest Tra~f~ In ~I Pr~s ~r ~r~ ~ Fu~s TOTAL SOURCE OF FUNDS USES OF FUNDS Designated from ~ Pno~ Year New Funds Less~ Oes~nated to Next Year 1,146,320 253.C>8Z3 $ 1.1~6.320 $253.6~ 1.146,320 253,680 0 TOTAL CAPfTAL EXPENDITURES O~rat~ Ex~ndr~ures Transfers Out Other Uses of Funds TOTAL USES OF FUNDS EXCESS (DEFICIENCY OF : SOURCES OVER USES OF FUNDS '~C..ASH, BEGINNING OF YEAJ~ ~RESTRIGTIONS FOR NON-BUDGET ITEMS ~RESTRICTED CASH. BEGINNING OF YEAR RESIDUAL EQUITY TRANSFERS UNRESTRICTED CASH. END OF YEAR- RESERVED FOR FUTURE CAPITAL IMPROVEMENT $1,14~,320 $253,5,80 $1,14~,320 S253,680 0 0 0 8UOQO~rA WX3 PAGE 3~ OF 3~ I I I I I I I If any phase or portion of this Resolution is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of thc remaining portion. This resolution shall become effective on October 1. 1997 PASSED AND DULY ADOPTED by the Board of Commissioners of the IMMOKALEE WATER AND SEWER DISTRICT, this 16th day of December 1997. BOARD OF COMMISSIONERS IMMOKALEE WATER AND SEWER DISTRICT BY: Patricia A. Goodnight Chairperson Leo Y~odgers Secretary MEMORANDUM Misc. Correspondence Agenda Item # ;~¢ ~/ TO: FROM: DATE: RE: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department ,-/ ·/ October 2, 1998 Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Key Marco Community Development District 1. Pursuant to Flodda Statutes Chapters 189 and 190, the Key Marco Community Development Distdct has submitted the following: (a) (b) Notice that Meetings are not scheduled on a regular basis for Fiscal Year 1998-99 A notice is published at least seven days prior to each meeting. District Map Thank you ;.Ga L. Moger, Rtl. Land Decelopmen~ ~ Manal4ement Consul~an~ 10300 Northwest Elecenth Manor Coral SprinMs, Florida 33071 ((754) 7530 380 September 29, 1998 Robert Fernandez County Manager Collier County Governmental Center 3301 East Tamiami Trail Administrative Bldg, Second Floor Naples, FL 34112 Clerk of the Circuit Court Finance Department c/o Timothy d Gillett 2671 Airport Road, Court Plaza III P.O. Box 41301B Naples, Flor/da 34112-30 lB Dear Mr. Dorrill and Mr. Gillett: In accordance with Chapter 189 Flor/da Statutes we are required to provide to you at the beginning of each fiscal year a notice of our public meeting schedule and a District map. Enclosed is a copy of the District map and notice is being given that the Board of Supervisors of the Key Marco Community Development District does not meet on a regular basis but will separately publish notice of meetings at least seven days prior to each Board meeting to include the date, time and location of said meetings. Sincerely, Gary I.<%l oyer Manager OLM/jmr Enclosure 03IX3~ F- r..~ 0 MEMORANDUM Misc. Corresppnde. Dce Agenda Date Agenda Item TO: FROM: DATE: RE: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department October 2, 1998 Miscellaneous Correspondence o BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Lely Community Development District 1. Pursuant to Florida Statutes Chapters 189 and 190, the Lely Community Development District has submitted the following: (a) (b) (c) (d) (e) Financial Statement September 30, 1997 Local Government Annual Financial Report Management Letter Schedule of Meetings for 1998-99 Distdct Map Thank you Lely ,mber 29, 1998 Pmbert Fernandez Collier County Manager Governmental Center 3301 Tamiami Trail East Administrative Bldg, Second Floor Naples, Florida 34112 Clerk of the Circuit Court Finance Department do Timothy J. Gillett 2671 Airport Road, Court Plaza III P.O. Box 413016 Naples, Florida :34112-3016 Dear Mr. Fernandez and Mr. (;illett: In accordance with Chapter 189 Florida Statutes we are required to provide to you at the beginning of each fiscal year a ,Jotice of our public meeting schedule and a District map. Enclosed is a copy of the District map and the Board of Supervisors of the Lely Community Development District will hold their meetings for Fiscal Year 1999 at the East Naples Community Park, Room A, Thomason Drive, Naples, Florida at 1:30 P.M. on the third Wednesday of each month as follows. October 21, 1998 November 18, 1998 December 16, 1998 January 20, 1999 February 17, 1999 March 17, 1999 April 21, 1999 May 19, 1999 ,June 16, 1999 ,July 21, 1999 August 18, 1999 September 1,5, 1999 If you have any questions, please contact Sincerely, , Manager OLM/jmr (S R. RA1-FL-r"SNAKE HA;',4,~.~OCK ROAD i×/ LELY. -'. RLSO,-.~rT / / .% ,f September 28, 1998 General Accounting Manager 2671 Airport Road, Court Plaza III P.O. Box 413016 Naples. Florida 34112-3016 Attention: Mr. Derek Johnssen General Accounting Manager Subject: Lely Community Development District Fiscal Year 1997 Annual Financial Report of Units of Local Government Dear Mr. Johnssen: Pursuant to Florida Statues, Section 218.32(1)(b), enclosed please find the following: 1. General Purpose Financial Statements September 30, 1997. 2. Local Government Annuat Financial Reporl - REVISED PER FINANCIAL STATEMENTS If you have any questions or require any additional information, please con[act me. Yours sincerely, LELY COMMUNITY DEVELOPMENT DISTRICT Randolph G. VVhite Director of Accounting RGW/Ids Enclosures FUND GROUP REVENUES AND EXPENDITURES/EXPENSES REPORTING ENTITY: REPORTING FUND GROUP: 1996-97 LELY COMMUNITY DEVELOPMENT DISTRICT GENERAL FUND ID NUMBER: a96 REVENUES AND OTHER CREDITS (311.000 THROUGH 390.000) Account No. Description 361.000 363.100 369.000 Interest Earnings Special Assessments Other Miscellaneous Revenues Whole Dollars Only Amount $22.878 947,797 38.015 $1,008.690 TOTAL REVENUES AND OTHER CREDITS Duplicate this page if additional lines are needed. (continued) FORM DBF-AA-403 FUND GROUP REVENUES AND EXPENDITURES/EXPENSES 1996-97 LELY COMMUNITY REPORTING ENTITY: DEVELOPMENT DISTRICT ID NUMBER: REPORTING FUND GROUP: GENERAL FUND 896 EXPENDITURES AND 0 THER DEBITS (511 THROUGH 769) Account No. 511 o~ect 10 10 512 513 30 514 30 517 60 517 71 517 72 519 3O 539 10 539 30 541 30 Description Supervisor Fees Management Fees REVISED Whole Dollam Only Amount $8,000 32,000 Financial and Administrath/e 16,050 Legal Fees 1,537 ,Capital Outla~ 5,487 49,498 8,550 Debt Service Payment-Principal Debt Sen~ce Payme~tdnterest Road and Street Facilities 47,445 414r018 305r388 44,175 TOTAL EXPENDITURES AND OTHER DEBITS Duplicate this page if additional lines are needed. FORM DBF-AA-403 Rev. 10/9/97) $930,148 FUND GROUP REVENUES AND EXPENDITURES/EXPENSES 1996-97 LELY COMMUNITY REPORTING ENTITY: DEVELOPMENT DISTRICT ID NUMBER: 896 REPORTING FUND GROUP: DEBT SERVICE FUNDS REVENUES AND OTHER CREDITS (31f.000 THROUGH 390.000) REVISED Account No. 361.000 363.100 Descdption Interest Eaminc~s Whole Dollars Only Amount $367,875 4,573,533 $4,941,408 TOTAL REVENUES AND OTHER CREDITS Duplicate this page if additional lines are needed. (continued) FORM DBF-AA-,403 (Rev. 10/9/97) FUND GROUP REVENUES AND EXPENDITURES/EXPENSES 1996-97 LELY COMMUNITY REPORTING ENTITY: DEVELOPMENT DISTRICT ID NUMBER: REPORTING FUND GROUP: DEBT SERVICE FUNDS 896 E~PENDITURES AND OTHER DEBITS (511 THROUGH 769) Account No. Object 517 71 517 72 DescdgtJon Principal Debt Retirement Int~re~ ~ Whole Dollam Only Amount $1,415,000 3,365.925 TOTAL EXPENDITURES AND OTHER DEBITS Duplicate this page if additional lines are needed. FORM DBF-AA-.403 Rev. 10/9/97) 2 $4.780.925 REVENUES AND EXPENDITURES/EXPENSES ! 6 G 1 ~ 1996-97 LELY COMMUNITY REPORTING ENTITY: DEVELOPMENT DISTR~CT ID NUMBER: 896 REPORTING FUND GROUP: CAP~ALPROJECTS FUNDS REVENUES AND OTHER CREDITS (311.000 THROUGH 390.000) ~nt No. Description 361.000 Interest Eamincjs Whole Dollars Only Am9un~ $6.718 $6,718 TOTAL REVENUES AND OTHER CREDITS Duplicate I~is page if additional lines are needed. (conalued) FORM DBF-AA-403 FUND GROUP REVENUES AND EXPENDITURES/EXPENSES 1996-97 LELY COMMUNITY REPORTING ENTITY: DEVELOPMENT DISTRICT ID NUMBER: REPORTING FUND GROUP: CAPITAL PROJECTS FUNDS 16G1,, 896 E)(PENDITURES AND OTHER DEBITS (511 THROUGH 769) Account No. 517 Object Description ~o ,cap~af ou~ Whole Dollars Only Amount $12.465 TOTAL EXPENDITURES AND OTHER DEBITS Oup~::ate this page if additional lines are needed. FORM DBF-M-403 Rev. 10/9/97) $12.465 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT GENERAL-PURPOSE FINANCIAL STATEMENTS, TOGETHER WITH REPORTS OF INDEPENDENT ACCOUNTANTS AS OF AND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 1997 I I I I I I I I I I I I I I I I I I Table of Contents Report of Independent Accountants General-Purpose Financial Statemenls: Combined Balance Sheel - All Fund Types and Account Groups Combined Statement of Revenues, Expenditures and Changes in Fund Balances - All Governmental Fund Types Statement of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual (non-GAAP). General and Debt Service Funds Statemen! of Revenues, Expenses and Changes in Fund Balance - Pension Trust Fund Notes to General. Purpose Financial Statements Supplementary Information: 1991 and 1993A Special Assessment Revenue Bonds 1991 and 1993A Special Assessment Revenue Bonds. Debt Requirements 1993B Special Assessment Revenue Bonds 1993B Special Assessment Revenue Bonds-Debt Requirements Report on Compliance and on Internal Control over Financial Reporting Based on an Audit of Financial Slatements Performed in Accordance with Government Auditing Standards Report on Compliance wilh Certain Bond Terms, Covenants, Provisions and Conditions Management Letter Pages 1 2-3 5-6 7 8-18 19 20 21 22 23 - 24 25 26 - 27 I I I I I I I I I I I I I I I I I I I pRICEWATERHOUS CDPER5 REPORT OF INDEPENDENT ACCOUNTANTS Board of Supervisors Lely Community Development District Naples, Florida lbL31e We have audited the general-purpose financial statements of the Lely Community Development District (the "District"), as ofand for the year ended September 30, 1997, as listed in the Table of Conte~ts. These general-purpose financial statements are the responsibility of the District's management. Our responsibility is to express an opinion on these general-purpose financial sta!__,rrnents based on our audit. We conducted our audit in accordance with gcncrally acccpted auditing standards and thc standards applicable to financial audits contained in Goverttmettt Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the general-purpose financial statements referred to above present fairly, in all material respects, the financial position of Lely Community Development District, as of' September 30, 1997, and the results of its operations for the >'ear then ended in conformity with generally accepted accounting principles. In accordance with Government Aud/tit;I4 Standarc& we have also issued our report dated No- vember 24, 1997 on our consideration of the Lely Community Development District's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Our audit was made for the purpose of forming an opinion on the general-purpose financial staten,ems taken as a whole. The accompanying supplementary information listed in the Table of Contents is presented for purposes of additional analysis and is not a required part of the general-purpose financial statements of' the District. Such information has been subjected to the auditing procedures applied in the audit of the general-purpose financial statements and, in our opinion, is fairly presented in all material respects in relation to th: general-purpose financial s'~aL_ements taken as a whole. Fort Lauderdale, Florida November 24, 1997, except as to the information presented in Note 8, for which the date is July 15, 1998 16G1mq 2 I I I I I I I I I I I I I I I I I I I 1 LELY COMMUNITY DEVELOPMENT DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -ALL GOVERNMENTAL FUND TYPES for the year ended September 30, 1997 Governmental Fund Types To{al (~!tlefil Deb{ Capital (Memorandum Fund S~e F~s ~s F~s ~y) 1,014,675 S 4,573,~ S 0 ~,878 ~7,875 6,718 ~,0~ 5 0 0 To(a~ revenue~ 1,075,5~8 4,941,408 6,718 Operating e~d,ttxes 105.032 0 0 Per~ortal a4~,e~ 414018 0 0 ~ expen~t u~es 349.563 0 0 ~ ~ 5~ o ~2.~5 P~ r~ 49.498 1,415,~ 0 ~ ~ r~ ~r~ 65~ 3,~.9~ 0 T~ ~~ 9~. ~ ~ 4,7~.~ ~ 2.~ Ex~ (def~..,~,nc~f) o~ re~ Fund I~t~,~, begmrMng ~ year $ 5,588,208 397,471 38,015 6,023,694 105,032 414,018 349.563 17,952 1,464,498 3,372,475 5,723,538 145.42C 180,483 (5.747) 300.156 432.025 7,850,599 141,598 8,424,222 $ 577.445 $ 8,011,082 $ 135,851 S 8,724,378 4 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (non-GAAP) - GENERAL AND DEBT SERVICE FUNDS for the year ended September 30, 1997 Deb~ Service Funds Total (Memorandum Only) Variance. Variance. Favorable Favorable ~ Actual (Unfa¥Oelble) Budget Actual (Unfavorable) 4.517.438 S 4,573,533 S 56.095 S 5,467.361 S 5.588,208 S 120,847 275.412 367.875 g2.46~ 295,412 390.753 95,341 0 0 0 30,0CX3 38,015 8,015 4.792,850 4941.408 148.55~ 5.792,773 6,016,976 224,203 1,415,000 1.415.000 3,377,85O 3.365,925 4.792.850 4,7~0,~ $ 0 160.483 7.850,599 $ 8,011,0~2 0 0 122.700 105.032 17.668 0 0 418.900 414,016 4,882 0 0 445.323 405,611 39,712 0 0 13.000 5,487 7,513 0 1.415000 1,415,000 0 11.925 3,377,850 3,385.925 11.925 11,925 5,792,773 5,711,073 81,700 $ 160,483 $ 0 305,903 $ 305,903 8.282.624 $ 8,588,527 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -ALL GOVERNMENTAL FUND TYPES for the year ended September 30, 1997 Governmefl~al Fund Typ~s Tolal Genial Oe~ Ca.al Fu~ Se~e Fu~s Pr~s Fu~s ~ly) S~ ~~ r~ S 1.014.675 S 4.573,~3 S 0 S 5,~,~ I~ r~ ~.878 ~7.875 6,718 397,471 ~ ~ ~.015 0 0 ~,015 6.718 To~ I'~ 1.075,.5~8 d,~41.4(~ 6,023.694 Current C, er~ govemrr~ ~ expend~turei 1 ~ 032 0 0 1 ~,032 p~ ~ 414.018 0 0 414,018 ~ ~~ ~g,~3 0 0 ~g,~3 ~ ~ 5.~7 0 12,~5 17.~2 P~ r~ 49,4~ 1,415.~ 0 1 .~.4~ ~ ~ f~ ~ ~,5~ 3.~.~ 0 3,372,475 To(al e~u~es 930. ! 48 4.780,g25 12,465 5.723,538 t~*. (de6c~,ncy) o¢ revenue* 145.420 160,483 (5.747) 300,156 432.025 7,850,599 141,5~ 8,424.222 $ 577.445 $ 8.011.082 $ 135.851 $ 8.724.378 The acco~npanyfng notes are an ~ntegral pelf of these f~nenoai ~taternents 4 LELY COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (non-GAAP) - GENERAL AND DEBT SERVICE FUNDS for the year ended September 30, 1997 General Fund Vilrlatl¢l - Favorable Budget Actual (Unfavorable) ess~e~ re-vet~ue $ 949.923 $ 1.014.675 $ 64.752 revenue 20.000 22.878 2.878 M~ re'~,nue 30.000 38.015 8.015 Total ggg.g'23 1.075,5~38 75,645 The ecc~mpanymg ~o~es are an integral part o/these ~nancial Statements 122.700 105.032 1 7.668 418.900 414.018 4.882 445.323 405.611 39.712 13.000 5.487 7.513 0 0 0 0 0 0 999.923 g30.1 48 69.775 $ 0 145.420 $ 145.420 432.025 $ 577.445 m m LELY COMMUNITY DEVELOPMENT DISTRICT m m STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (non-GAAP) - GENERAL AND DEBT SERVICE FUNDS fo~ the year ended September 30, 1997 I I I I Tolal (Merrmrandum Only) Vari~-,.;~. Variance - Faya'lbll Favorable ~ ~ (Urlfal~3rab~) ~ ~1 (Unfavora~e) 4.517.~ S 4.5~.~ S ~,~ S 5.~.~1 S 5.~,~ S 1 ~.~7 ~5,412 ~.~5 ~.~ ~,412 3~.7~ ~,~1 0 0 0 ~,~ ~,015 8.015 4,7~.~ 4.~ I .~ 1 ~,~ 5,7~.773 6,016,976 224,~3 ! I I I 0 0 0 122.700 105,032 17.668 0 0 0 418,900 414,018 4,882 0 0 0 ~5.323 405,611 39.712 0 0 0 13.000 5,487 7,513 1.415.000 i .415,000 0 1.415,000 1.415.000 0 3.377.850 3.385.925 $1.g25 3.377.850 3.365,925 11,925 4.792.&50 4.780.925 i 1 ,~25 5,7~r2,773 5.711.073 8 I, 700 S 0 1 G0.483 S 150.483 S 0 305,903 S 305,903 m m 8,282.624 $ 8.011,082 $ 8,588,527 m m m 6 m I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE - PENSION TRUST FUND for the year ended September 30, 11~7 Operating revenues: Interesl revenue Contributions Total operating revenues Refunds of contributions Net income Fund balance, beginning of year Fund balance, end of year notes a,'~ an ~ntfgr¥ pa~l of these f~enc~al statements 16G1 ' $ 4.132 17,469 21,601 491 21.110 33,783 $ 54.893 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS Summary of Significant Accounting Policies: The following is a summary of the more significant accounting policies of the District Defining the Governmental Reporting Entity The Lely Community DeveloFmcnt District (the "District") is located in Collier County and was created pursuant to Chapter 190 of the Florida Statutes to provide public improvements and to deliver community development sc~ices in thc area of the District thereby providing a solution to the County's planning, management and financing needs for delivery of capital infrastructure within that portion of Collier County. The District was organized on January 16, 1991 The business and affairs of the District arc governed by a five-member Board of Supervisors Members of the Board of Supervisors must be residents of the State and citizens of the United States The members o£ the Board of Supcrv~s~rs are elected by landowners and qualified electors of the D~strict A qualified elector is a registered voter ~vho is a resident or'the District and the State and a citizen o£the United States Elections x~.ill be held in a manner such that the members will sc~'e four-year terms with staggered expiration dates If, during the term o£ office, a vacancy occurs, the remaining members of the Board fin thc vacancy by an appointment for the remainder of the unexpired term. Lely Development Corporation ("Lely") owns a ma.lority of the land v, ithin the District l)ue to its status as major landowner, Lely also is assessed the majority of the special assessment revenue of the District Failure by Lely to pa.,,' ~ts assessments could adversely impact the operations of the District Statement of Governmental Accounting Standards Board Number 14, "Financial Reporting Entity" ("GASB 14"), requires the financial statements of the District (the primary government) to include its component units, if any. A component unit is a legally separate organization for which the elected officials of the primary government are financially accountable. Based on thc criteria established in GASB 14, there are no component units included in the District's financial statements. Fund Accounting The accounts of the District are organized on the basis of funds and account groups, each of which is considered a separate accounting entity The operations of each fund are accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures, as appropriate Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued Summary of Significant Accounting Policies, continued Fund Accounting, Continued The various funds are grouped, in the financial statements in this report, into fund types and account groups as follows Governmental Fund Types General Fund - The General Fund is the general operating fund of the District It accounts for all financial resources, except those required to be accounted for in another fund Debt Sen'ice Funds - The Debt Service Funds arc used to account for thc accumulation of resources for the payment of general long-term debt principal, interest and related COSTS Capital Projects Funds - The Capital Projects Funds arc used to account f'or financial resources to be used for the acquisition or construction of major capital facilities Fiduciary Fund Type Pension Trust Fund - The Pension Trust Fund accounts for assets held in a trustee capacity. Account Groups General Fixed Assets - This self-balancing account group is used to account for all fixed assets of the District General Long-Term Debt - This self-balancing account group is used to account for all long-term debt of the District Measurement Focus Governmental Fund Types - The General, Debt Service and Capital Projects Funds arc accounted for on a "spending" or "financial flow" measurement focus. This means that only current assets and current liabilities are generally included on the balance sheets. Accordingly, the reported undesignated fund balance (net current assets) is considered a measure of available, spendable or appropriable resources. Governmental Fund Type operating statements present increases (revenue) and decreases (expenditures) in net current assets. I I I Fiduciary Fund Type The Pension Trust Fund is accounted for on a "capital maintenance" measurement focus. Accordingly, all assets and liabilities are included on its balance sheet, and the reported fund equities (total reported assets less total reported liabilities) provide an indication of the economic net worth of the fund. The operating statement for the Pension Trust Fund repons increases (revenues) and decreases (expenses) in total economic net worth. 9 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued Summary of Significant Accounting Policies, continued Measurement Focus, continued Account Groups - The General Fixed Assets Account Group and the General l.ong-Term Debt Account Group are concerned only with the measurement of financial position They are not involved with the measurement of results of operations Basis of Accounting Basis of accounting refers to when revenue and expenditures are recognized in the accounts and reported in the general-purpose financial statements Basis of accounting relates to thc timing of the measurement made, regardless of the measurement focus applied The modified accrual basis of accounting is followed bv all Governmental Funds of the District. whereby revenue is recognized '.,.'hen ~l becomes measurable and available as net current assets Taxpayer assessed income and gross receipts are considered "measurable" when in the hands of intermediary, collecting governments and are recognized as revenue at that time Anticipated refunds of such taxes are recorded as liabilities and reductions of revenue when they become measurable and their validity seems certain Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred Exceptions to this general rule include (1) principal and interest on general long-term debt. if any, which is recognized `.,,'hen due. and (2) expenditures are not divided between )'ears by the recording of prepaid expenses The Pension Trust Fund is accounted for by using the accrual basis of accounting Under this method, revenues are recognized when the`.' are earned, and expenses are recognized when they are incurred. Fixed Assets Fixed assets used in Governmental Fund Type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group. rather than in the Governmental Fund Type. No depreciation has been provided on general fixed assets All fixed assets are valued at historical cost, or estimated historical cost if actual historical cost is not available Public domain (infrastructure) general fixed assets consisting of certain improvements other than buildings, including water management facilities, roadways, water. sewer, irrigation, landscaping, drainage, lighting and sidewalks are capitalized. Investments Investments arc stated at cost or amortized cost l0 I I I I I I I I I I I I I I I 1 6GI I LELY COM[V]UN~TY DEVELOP[V]ENT D~STR~CT NOTES TO GENERAL-PURPOSE F~NANC~AL STATE[V]ENTS, Continued Summary of Significant Accounting Policies, continued Budgets and Budgetary Accounting The District has adopted formal annual budgets for the General and Debt Service Funds The District follows these procedures in establishing budgetaD' data for the General and Debt Servic: Funds: During the summer, the District's management submits to the Board of Supervisors a proposed operating budget for the fiscal year commencing on October 1. The operating budget includes proposed expenditures and the means of financing them. A public hearing is conducted to obtain taxpayer comments · The budgets are adopted by approval of thc Board of Supervisors · Estimated beginning fund balances are considered in the budgetary process but are not included in the financial statements as budgeted revenue · The budgets are adopted on a basis consistent with generally accepted accounting principles, except as discussed in Note 7 · Expenditures may not legally exceed appropriations at the fund level · Budget amounts, as shown in these financx:~i statements, are as originally adopted or as amended by the Board of Supervisors · Appropriations lapse at year-end. Encumbrances Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation, is not employed by the District because it is at present not necessary to assure effective budgetary control or to facilitate effective cash planning and control. Total Columns on Combined Statements Total columns on the combined statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position or results of operations in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data. I I 11 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued Summary of Significant Accounting Policies, continued Special Assessments The provisions of Florida Statutes Chapters 170 and 190 allow the District to Ic,,3' special assessments Special assessments are generally levied each year after formal adoption of thc District's budget. The Collier County, Florida. Tax Collector's office bills and collects special assessments on the property tax bills that property owners receive each )'ear The special assessments are levied on November I of each year and are due and payable upon receipt of the notice of levy The special assessment revenues are recognized currently in the fiscal )'ear the assessments are levied On April I of each >'ear. unpaid assessment become delinquent Delinquent assessments are collected through the sale of tax certificates which are sold at public auction prior to June !. The proceeds collected are remitted to the District At September 30, 1997, delinquent assessments are not material to the general-purpose financial statements of the District and. therefore, have not been accrued as assessments receivable as of the balance sheet da~e Special assessments arc recognized as revenue when levied to the extent that thc.,,' result in current receivables 2. Cash and Investments: Cash At September 30. 1997, thc carrying amounts of the District's cash deposits were $2.519 and the bank balance was $5.653 These deposits v.'cre entirely covered by federal depositor,,' insurance or by collateral pursuant to thc Florida Sccurits' fi~r Public Deposits Act (Florid~a Statutes Chapter 280) All District depositories are banks or savings znstitutions designated by the State Treasurer as qualified public depositories Chapter 280 of the Florida Statutes (Florida Security for Public Deposits Act) provides procedures for public deposits to insure deposits in bank.~ and savings and loans are collateralized as public funds Financial institutions qualifying as public depositories shall &posit with the Treasurer eligible collateral having a market value equal to or in excess of the average daily balance times the depository collateral pledging level required pursuant to Chapter 280 as computed and reported monthly or 25 percent of the average monthly balance, whichever is greater. The Public Deposit Security Trust Fund has a procedure to allocate and recover losses in the event of a default or insolvency. When public deposits are made in accordance with Chapter 280, no public depositor shall be liable for any loss thereof. Chapter 280 defines deposits as time deposit accounts, demand deposit accounts, and certificates of deposit. Certificates of deposit, savings accounts and bank balances whose values exceed the amount of federal depository insurance are collateralized pursuant to the Florida Security for Public Deposits Act. 12 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued Cash and Investments, continued Investments Florida Statutes authorize investments in obligations of the US Government or obligations which are unconditionally guaranteed by the U S Government, certificates of deposit and savings accounts, repurchase agreements, and the Local Government Surplus Funds Trust Fund administered by the Florida State Board of Administration The District's investments are categorized below to give an indication of the level of risk assumed at year-end Category 2 is defined as deposits and investments held bv pledging financial institution's trust department or agent in the District's name U.S. Governmenl secufilies Local Government Surplus Funds Trust Fund Money market accounts Mutual funds Approximate Category Carrying Market 2 Amount Value S 4,428,388 S 4,428,388 $ 4,563,525 190,839 190,839 4,158,902 4,158,902 47,619 52,353 S 8,825,748 $ 8,965,619 Local Government Surplus Funds Trust Fund. money market accounts and mutual funds are nol categorized because lhey are not evidenced by securities that exist in physical or book entry form. 5 Changes in General Fixed Assets: The summary ofchanges in general fixed assets for the )'car ended September 30, 1997 is as follows Balance Balance October 1, September 1, 1996 Additions Deletions 1997 Machinery and equipment $ 180,612 Land improvements 29,254,469 $ 5.063 $ 0$ 185,675 0 0 29,254,469 ~ s s.o6;) I, o ~ Machine~' and equipment includes approximately $149,000 capitalized under capital leases. 13 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued General Long-Term Debt: The following changes in general long-term debt occurred during the year ended September 30, 19971 Long-term debt payable, October 31, 1996 Principal retiremenl Long-term debl payable, September 30. 1997 S 38.423.136 ,, (1,464,498) $ 36,958,638 General long-term debt is comprised of the following: Special Assessment Revenue Bonds: Special Assessment Revenue Bonds, Series 1991 and 1993A, interest at 9% and 8.8%, respectively, matudng through October 2011. Special Assessment Revenue Bonds, Sedes 1993B. interest at 8.8*/0. matudng through October 2015. Capital Lease Obligations: Capilal lease obligation collateralized by equipment and trailer, interest at 9..56%. matudng through 1998, monlhly payments of $42.092 including interest. Capilal lease obligation collateralized by vehicle, interest at 6%, maturing through 1999, monthly payments of $694 including interesl. Capital lease obligation collateralized by vehicle, interest at 6%, maturing through 1999, monthly paymenls of $400 including interest. Capital lease obligation collateralized by dump truck, inlerest at 7.4%, maludng through 1998, monthly payments of .$483 including interest. Total general long-term debt $ 26.905.000 9,995,000 27,674 13,243 7.943 9,778 $ 36,958,638 14 I I I I I I I I I I I I I I I I I I I l bG1 m~, LELY COMMUNffY DEVELOPMENT DISTR~CT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued 4. General Long-Term Debt, continued' The following is a summary of the activity of the bonds outstanding at September 30, 1997: Bonds payable, October 1, 1996 Bond principal payments Bonds payable, September 30, 1997 Original dale of obligalion Final maturi(y date Special Assessment Special Revenue Bonds Assessment Series 1991 Revenue Bonds and 1993A Series 1993B $ 27.750,000 S 10.565,000 845,000 570,000 $ 26,905.000 9,995,000 May 1. 1991 June 22. 1993 (1991) June 28,1993 (1993A) October 1,2011 October 1, 2015 The following are the annual requirements to i~ay bonded indebtedness outstanding at September 30, i 997 Series 1991 and 1993A Bonds: Year Ending September 30~ PHncipal Interest Total 1998 $ 855,000 S 1,253,361 $ 2,108,361 1999 935.000 2,298,945 3,233,945 2000 1,020,000 2,210,970 3,230,970 2001 1,110,000 2,115,120 3,225.120 2002 1,210,000 2,010.720 3.220,720 2003- 2011 21.775~000 11,814,375 33,589~375 $ 26,905, ,000 $ 21,703,491 $ 48,608~491 15 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued General Long-Term Debt, continued: Series ]993B Bonds: Year Ending September 30~ Principal Interest Total 1998 $ 220.000 $ 432.543 $ 652.543 1999 240,000 849,640 1.089.640 2000 265.000 827.420 1.092.420 2001 285.000 803.220 1,088,220 2002 310,000 777,040 1,087,040 2003 - 2015 8,675,000 6,363,060 15,038.060 Payment of the principal and assessments. S 9~995~000 S 10.052,923 S 20,047,923 interest on bonds outstanding is collateralized by special The proceeds of the bonds are being used to finance capital improvements, including drainage systems, roadways (including sidewalks, landscape and lighting), and water, sewer and irrigation facilities. The proceeds are not permitted to be used for operation and maintenance of these facilities The Series 1993A Bonds are subject to redemption at the option of'thc District on or after October 1, 2001, in whole at any time or in part or any interest payment (late. in denominations of $5,000 or any integral multiple thereof at the redemption price stated below, plus accrued interest to the redemption date Redemption Periods October 1. 2001 Ihrough September 30, 2002 October 1. 2002 through September 30, 2003 October 1. 2003 through Seplember 30, 2004 October 1,2004 and thereafter Redemption Premium 103% 102% 101% None 16 LELY COMMUNITY DEVELOPMENT DISTRICT NOTES TO GENERAL-PURPOSE FINANCIAL STATEMENTS, Continued 4. General Long-Term Debt, continued: The Series 1993B Bonds are subject to redemption at the option of the District on or after October !, 2003, in whole at any time or in part or any interest payment date, in denominations of S5,000 or an)' integral multiple thereof at thc redemption price (stated as a percentage of the principal amount to be redeemed) stated below, plus accrued interest to the redemption date: Redemption Periods October 1. 2003 through September 30. 2004 October 1. 2004 through September 30. 2005 October 1. 2005 through September 30. 2006 October 1, 2005 and thereafter Redemption Premium 103% 102% 101% None Bond Resolution The bond resolutions of the bond issues established certain accounts and determined thc order in which certain revenues are to be deposited into these accounts. In addition, there are various restrictive covenants included in thc resolutions The District complied in all material respects with these covenants Future minimum lease payments under capital !cases as of September 30, 1997 ;~rc as follows: Year Ending September 30, 1998 $ 44,050 1999 18,191 Less amount representing inlerest 62,241 (3~603) S 58,638 5. Related Party Transactions: Lely Development Corporation is a major land developer within the District. The landowners of the District have elected Joe Ryan, Ted Biggs and Mike Hughes, all of whom are employed by Lely Development Corporation or its affiliates, to the Board of Supervisors. 17 1DGI LELY COMMUNITY DEVELOPMENT DI$TR CT NOTES TO GENERAL-PURPOSE F NAN¢ AL STATEMENTS, Continued 6. Employee Benefit Plan: Under the authority of Florida Statute 190-011(3), the District has a single-employer defined contribution pension plan (the "Plan"), which is available to all District employees upon completion of one year of service. At September 30, 1997, there were eight Plan members. The Plan provides that the District will contribute 6% of an employee's annual salary, and the employee has the ability to contribute an additional 4%. Vesting occurs 20% per year after one year of service. Forfeitures are used to reduce the District's contribution. The total payroll for employees covered by the Plan for the year ended September 30, 1997 was S214,883; the District's total payroll was S312,083 for the same period. The District contributed S ! 5,719 for the fiscal year ended September 30, 1997. Budget to Actual Differences: Budgets are adopted on a bas~s consistent with generally accepted accounting principles (GAAP) except as follows. General Fund: Excess of revenues over expenditures (GAAP basis) S 145,420 Basis differences: Capital lease paymenls not budgeted as debt service (56,048) Capital lease payments budgeled as operating expendilures 56,048 Excess of revenues over expenditures (non-GAAP budgetary basis) ~; 145,4:~0 8. Subsequent Event: On July 15, 1998, the Board of Supervisors adopted a resolution to amend thc budget of' the Debt Se~4ce Funds. Such amendment increased special assessment revenue and debt service expenditures-principal retirement for the year ended September 30, 1997 by $380,000. The statement of revenues, expenditures and changes in fund balances - budget and actual (non-GAAP) for the year September 30, 1997 reflects such amendment. 18 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT SUPPLEMENTARY INFORMATION - 1991 AND 1993A SPECIAL ASSESSMENT REVENUE BONDS September 30, 1997 Original authorization Balance outstanding. October 31. 1996 Current year retirements · Balance outstanding. September 30. 1997 Date of issue Maturity range Principal payment dale Interest paymenl dales Denomination Interest rates Paying agent S 33,580,000 $ 27.750.000 (845,000) $ 26,905,000 May 1, 1991 (1991) June 2.8. 1993 (1993A) 1996 - 2011 October 1 October 1 and April 1 $ 5,000 9.O% (1991) 8.8% C1993A) First Union National Bank of Florida Jacksonville, Florida I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT SUPPLEMENTARY INFORMATION - 1991 AND 1993A SPECIAL ASSESSMENT REVENUE BONDS - DEBT REQUIREMENTS September 30, 1997 Maturity Recluirements Maturity Date Principal Interest Total 09-30-97 10-01.97 $ 855,000 $ 159,411 5 1,014,411 1.093,950 1.093.950 1 0-01-98 935.000 1.247,070 2,182,070 1,051.875 1J351,875 10-01-99 1.020.000 1,204.995 2,224.995 1,005,975 1,005,975 1 0-01-00 1.110.000 1,159.095 2.269,095 956,025 956.025 10-01-01 1.210.000 1,109.145 2,319,145 901.575 901,575 10-01-02 1.320.000 1,054,695 2,374.695 842.175 842,175 10-01-03 1.435,000 995.295 2.430,295 777,600 777,600 10-01-04 1.565,000 930.720 2.495.720 707.175 707,175 10-01-05 1,710,000 860.295 2,570.295 630,225 630.225 10-01-06 1.860,000 783,345 2.643,345 548,525 546,525 10-01-07 2.030,000 699.645 2,729,645 455,175 455,175 10-01-08 2.210,000 608,295 2.818.295 355.725 355.725 10-01-09 2,410.000 508,845 2,918,845 247.275 247.275 1 O-O1-10 2.630.000 400.395 3.030,395 128,925 128,925 10-01-11 4,605r000 282.045 4,887,045 $ 26,905.000 $ 21,703,491 S 48,608,491 Balance Outstanding $ 26,905,000 26.050,000 26,050,000 25,115,000 25,115,000 24,095,000 24,095,000 22,985.000 22,985,000 21,775.000 21,775,000 20,455,000 20.455,000 19,020,000 19,020,000 17,455,000 17,455,000 15,745,000 15,745,000 13,885,000 13,885,000 11.855,000 11,855,000 9,645,000 9,645,000 7,235,000 7.235.000 4.605,000 4.605,000 0 20 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT SUPPLEMENTARY INFORMATION - 1993B SPECIAL ASSESSMENT REVENUE BONDS September 30, 1997 Original authorization Balance outstanding. October 1, 1996 Current year retiremenls Balance outstanding, September 30. 1997 Dale of issue Maturity range Principal paymenl date Inlerest payment dates Denomination Interesl rates Paying agent $12,8601000 S 10,565,000 (570,000) $ 9,995,000 June 22, 1993 1996 - 2O 15 Oclober 1 October 1 and April 1 S 5,000 8,8% ~rst Union Nalional Bank of Florida Jacksonville, Florida 21 I I I I I I I I I I I I I I I I I I I LELY COMMUNITY DEVELOPMENT DISTRICT SUPPLEMENTARY INFORMATION - 1993B SPECIAL ASSESSMENT REVENUE BONDS - DEBT REQUIREMENTS September 30, 19t~7 Maturity Requirements Maturity Date Principal Interest 10-01-97 S 10-01-97 220,000 2,443 430,100 1 0-01-98 240,000 430.100 419.540 IO-01-99 265,000 419,540 407,880 1 O-01-00 285.000 407,880 395,340 10-01-01 310,000 395,340 381.700 10-01-02 340,000 381,700 366,740 1 O-01-03 370.000 366,740 350,460 10-01-04 400.000 350.460 332.860 10-O1-05 435,000 332,880 313,720 1 0-01-06 475,000 313.720 292.820 10-01-07 515,000 292,820 270,160 10-01-08 560,000 270,160 245.520 10-01-09 610,000 245.520 218.680 10-01-10 665,000 218,680 189,420 10-01-11 725,000 189,420 157,520 10-01 - 12 785,000 157,520 122,980 10-O1-13 855,000 122,980 85,360 10--01-14 93O,00O 85,360 44,440 113-01-15 1,010,000 44,440 $ 9,995.000 S 10,052,923 Total 5 222,443 430,100 670,100 419.540 684,540 407,880 692,880 395,340 705,340 381,700 721,700 366,740 736,740 350,460 750,460 332,880 767,86O 313,720 788,720 292,820 807,820 270.160 830,160 245,520 855,520 218,680 883,680 189,420 914,420 157,520 942,520 122,980 977,980 85,360 1,015,360 44,440 1 ~054~440 S 20,047.92~3 Balance Outstanding $ 9,995,000 9,775,000 9,775,000 9,535,000 9,535,000 9,270,000 9,270,000 8,985,000 8,985,000 8,675,000 8,675,000 8,335,000 8,335,000 7,g65,000 7,965,000 7,565,000 7,565,000 7,13O,OOO 7,130,000 6,655,000 6,655,000 6,140,000 6,140,000 5,580,000 5,580,000 4,970,000 4,970,000 4,305,0OO 4,305,000 3,580,000 3,580,000 2,795,000 2,795,000 1,940,000 1,940,000 1,010.000 1,010,000 0 22 I I I I I I I I I I I I I I I I I I pRICEWATERHOUsECmPERS REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Board of Supervisors Lely Community Development District Naples, Florida We have audited the general-purpose financial statements of Lely Community Developmenl District (the "District") as of and for thc ),'ear ended September 30. 1997, and have issued our report thereon dated November 24. 1997 We conducted our audit in accordance with generally accepted standards and the standards applicable to financial audits contained in (;overtmletttctl Auditing Standard.~', issued by the Comptroller General of the United States. Compliang¢ As part of obtaining reasonable assurance about whether the District's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions o£ laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statements amounts tto`.vcver, providing an opinion on compliance with those provisions ,.,,'as not an objective of audit and, accordingly, we do not express such an opinion The results ofour tests disclosed no instances of noncompliance that are required to be reported under C;ovcrtlmenlal AudttlnI4 Sta/ldard.~. lmemal Control Over Financial Reporting In planning and performing our audit, we considered the District's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively Iow level the risk that mis~ta.tements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. 23 I I I I I I I I I I I I I I I I I I Ill Page Two This report is intended for the information of the Board of Supervisors, management, and appli- cable state and city agencies. However, this report is a matter of public record and its distribution is not limited. Fort Lauderdale. Florida November 24, 1997 24 pRiCEWATERHOUsECOOPERS ! :1.. Prlcewa · lerhouseCoopers LLP 200 South Bi~"ayn~, Boulevard Suite 1900 Miami FL ~,~,1]1 Telephone 11OSi 375 Facsimile 17, O-5) 17-~ 622! REPORT ON COMPLIANCE WITH CERTAIN BOND TERMS, COVENANTS, PROVISIONS AND CONDITIONS Board of Supervisors Lely Community Development District Naples, Florida We have audited, in accordance wilh generally accepted auditing standards and /ludili~g ,9la~dards, issued by the Comptroller General of the United States, the general-purpose financial statements of' Lely Community Development District, as of and for the )'ear ended September 30, 1997, and have issued our report thereon dated November 24, In connection with our audit, nothing came to our attention that caused us to believe that there was an event of Default as defined by Section 8 01 of the authorizing resolution for the Special Assessment Revenue Bonds, Series ]991, 1993A and 1993B insofar as they relate to accounting matters noted in Sections 6 and '7 ttowever, our audit was not directed primarily toward obtaining knowledge of such noncompliance. This report is intended solely for the use of' the [.el,,' Community Development District, the Auditor General of the State or Florida and olher £eder;~l and state audit agencies and should not be used for any other purpose, ttowever, this report is a matter of public record and its distribution is not limited. I I Fort Lauderdale, Florida November 24, 1997 25 pRIC OUS PE MANAGEMENT LETTER Pric ewa terh ouseCooper~ LLP 200 Soulh Bi,cavno Boul,,vard Tel~n~ ~OS) ;73 74(g) Board of Supervisors Lely Community Development District Naples, Florida We have audited the general-purpose financial statements of the Lely Community Development District (the "District") for the year ended September 30, 1997, and have issued our report thereon dated November 24, 1997 In connection with our audit, we are submitting the following comments and recommendations in accordance with Chapter 10.550 "Rules of the Auditor General Local Governmental Entity Audits" (revised September 30, 1997) and Section I1.45(3)(a)4, of the Florida Statutes PRIOR YEAR COMMENT WillCli CONTINUES TO APPLY Trustee Should Establish Accounts in Accordance with the Bond Resolution or Obtain Waiver Section 6.01 &the 1991, 1993A and 1993B Special Assessment Revenue Bonds require the establishment of a General Subaccount within the Redemption Accounts. Any excess in the Reserve Accoun(s and excess collections of annual installments of special assessments are required to be transferred to the General Subaccounts for future use in accordance with the resolution. The General Subaccount is also used to fund shortfalls, if any, in the Current Debt Service Accounts. The General Subaccount has not been established Per discussion with the Trustee, the General Subaccount was to be used as an intermediate account to transfer excess collections between the Reserve Accounts and thc Current Debt Service Accounts. Funds were to be transferred into the General Subaccount and immediately transferred into the Current Debt Service Accounts To avoid the expense involved in establishing and maintaining the General Subaccount, the Trustee currently transfers the excess amounts directly to the Current Debt Service Accounts We recommend the General Subaccount be established or concurrence obtained from the bondholders or legal counsel to continue to omit the General Subaccount. CURRENT YEAR COMMENTS None. 26 I I I I I I I I I I I I We have included in this letter all comments which came to our attention during the course,of, c~ur audit regarding Items I through I0, as applicable, of, the "Rules of the Auditor General - i.ocal Governmental Entity Audits," Rule 10.554, Section (1)(e) In regard Io Item 3, nothing came to our attention to cause us to believe that at any time during the )'ear the District met an), of, the criteria for being in a state of financial emergency as defined in Florida Statute 218 503(I) Additionally, in regard to Item 4, we represent that ihe financial repor~ filed with the Department of Banking and Finance, pursuant to Florida Statute 218 32(I)(a). is in agreement with the annual financial audit reporl for the same period This report is intended solely for the use of Lely Community Development District and the Auditor General ofthe State of Florida and should not be used t:or an)' other purpose However. lhis report is a matter of'public record and its dislribution is not limited Fort Lauderdale. Florida November 24, 1997 27 iii · MEMORANDUM Misc. Correspondence Agenda Date/,,- Agenda Item # TO: FROM: DATE: RE: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department October 2, 1998 Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Pelican Marsh Community Development District 1. Pursuant to Fiodda Statutes Chapters 189 and 190, the Pelican Marsh Community Development District has submitted the following: (a) (b) (c) Financial Statement September 30, 1997 Local Government Annual Financial Report Management Letter Thank you Pelican Marsh Community Development District 10200 N W. I1 th Manor·Coral ~[,r,np.. Florida '~,071 · I'h,,n(, (9-~4) 753-0380.~Fax: (954) 345-1292 September 28. 1998 General Accounting Manager 2671 Airport Road, Court PI~_ III P.O. Box 413016 Naples, Florida 34112-3016 Attention: Subject: Dear Mr. Johnssen: Mr. Derek Johnssen General Accounting Manager Pelican Marsh Community Development District Fiscal Year 1997 Annual Financial Report of Units of Local Government Pursuant to Florida Statues, Section 218.32(1 )(b), enclosed please find the following: 1. General Purpose Financial Statements September 30, 1997. 2. Local Government Annual Financial Report - REVISED PER FINANCIAL STATEMENTS If you have any questions or require any additional infon'nation, please contact me. Yours sincerely, PELICAN MARSH COMMUNITY DEVELOPMENT DISTRICT ! Randolph G. White Director of Accounting RGW/Ids Enclosures FUND GROUP REVENUES AND EXPENDITURES/EXPENSES REPORTING ENTITY: REPORTING FUND GROUP: 1996-97 PELICAN MARSH COMMUNITY DEVELOPMENT DISTRICT ID NUMBER: lO3O GENERAL FUND REVENUES AND OTHER CREDITS (311.000 THROUGH 390.000) Account No Oescn~3t~on 361.000 363.100 366000 369.000 383 000 Interest Earnings ,,Special Assessments ContnbuDons and Donations from Pm/ate Sources Other Miscellaneous Revenues Proceeds from Capital Lease Whole Dollars Only Amount $10.431 1.282.427 200,019 6,914 80,538 $1.580,329 TOTAL REVENUES AND OTHER CREDITS Duplicate this page if additJonal lines are needed. (continued) FORM DBF-AA-.403 (Rev. 10/9/97) REVENUES AND EXPENDITURES/EXPENSES 1996-97 PELICAN MARSH REPORTING ENTITY: COMMUNITY DEVELOPMENT DISTRICT ID NUMBER: 1030 REPORTING FUND GROUP: GENERAL FUND EXPENDITURES AND OTHER DEBITS (511 THROUGH 769) Account No. 511 512 Object 10 10 513 30 514 30 Descrlotlon Supervisors Fees Manac~ement Fees Financial and Administrative Legal Fees 517 60 517 71 517 72 519 30 529 30 539 10 539 30 541 30 .,,Capital Out~y Debt Service Payments-Pnnc~pal Debt Service Payments-Interest Other General Governmental Services Other Public Safeb/-OperatJncj Expenses Other Physical Environment-Personnel Services Other Physical Environment-OperaUn9 Expenses Road and Street Facil~peralJn9 Expenses Whole Dollars Only Amount $8.200 36.000 12.450 12,921 93,845 14.753 2,797 35.230 227,609 338.902 284,896 133,777 $1,201.380 TOTAL EXPENDITURES AND OTHER DEBITS Duplicate this page if additional lines are needed. FORM DBF-AA-403 Rev. 10/9/97) REVENUES AND EXPENDITURES/EXPENSES PELICAN MARSH REPORTING ENTITY: COMMUNITY DEVELOPMENT DISTRICT ID NUMBER: 1030 REPORTING FUND GROUP: DEBT SERVICE FUNDS REVENUES AND OTHER CREDITS (311.000 THROUGH 390.000) REVISED Account No. ,,Description 361.000 363.100 384.(XXl Interest Earnings Special Assessments Debt Proceed~ Whole Dollars Only Amount $212,374 1,250,132 18,663,850 $20,126,356 TOTAL REVENUES AND OTHER CREDITS Duplicate this page if additional lines are needed. (continued) FORM DBF-AA-403 (Rev. 10/9/97) REVENUES AND EXPENDITURES/EXPENSES 1996-97 PELICAN MARSH REPORTING ENTITY: COMMUNITY DEVELOPMENT DISTRICT ID NUMBER: REPORTING FUND GROUP: DEBT SERVICE FUNDS 1030 EXPENDITURES AND OTHER DEBITS (511 THROUGH 769) REVISED Account No .,, Object 517 71 517 72 581 70 Descnpbon Debt ~ Pa)m~ent - Pnncipal Debt Service Payment - Interest Interfund Transfer Whole Dollars Only Amount $15,285,190 1,259,974 13.387 TOTAL EXPENDITURES AND OTHER DEBITS Duplicate this page if additional hnes are needed FORM DBF-AA-403 Rev~ 10/9/97) $16.558.551 FUND iROUP REVENUES AND EXPENDITURES/EXPENSES REPORTING ENTITY: REPORTING FUND GROUP: 1996-97 PELICAN MARSH COMMUNITY DEVELOPMENT DISTRICT CAPITAL PROJECTS FUNDS ID NUMBER: '~o3o REVENUES AND OTHER CREDITS (311.000 THROUGH 390.000) Account No. _Description 361.000 Interest Earnings 381.000 Interfund Transfer 384.000 Oe~ Proceeds Whole Dollars Only ,Amount $47,722 13,387 16,306,150 $16,367,259 TOTAL REVENUES AND OTHER CREDITS Duplicate this page if additional lines are needed. (con~ued) FORM DBF-AA-403 FUND GROUP REVENUES AND EXPENDITURES/EXPENSES ! 6 G 1 '1996-97 PEUCAN MARSH REPORTING ENTITY: COMMUNITY DEVELOPMENT DISTRICT ID NUMBER: 1030 REPORTING FUND GROUP: CAPFrAL PROJECTS FUNDS EXPENDITURES AND OTHER DEBITS (511 THROUGH 769) Whole Dollars Only Account No. _ Object Description Amount 538 60 Cost of Development $6,939,654 TOTAL EXPENDITURES AND OTHER DEBITS Duplk:ate this page if add~Jonal Fines are needed. FORM DBF-AA-403 Rev. 10/9/97) 2 $6,939,654 I I I I I I I PELICAN MARSH COMMUNITY DEVELOPMENT DISTRICT GENERAL-PURPOSE FINANCIAL STATEMENTS, TOGETHER WITH REPORTS OF INDEPENDENT ACCOUNTANTS AS OF AND FOR THE YEAR ENDED SEPTEMBER 30, 1997 16Gl,, I I Table of Contents I I I I I I I I I I Report of Independent Accountants General-Purpose Financial Statements: Combined Balance Sheet - All Fund Types and Account Groups Combined Statement of Revenues, Expenditures and Changes in Fund Balance - AJI Governmental Fund Types Statement of Revenues. Expenditures and Changes in Fund Balance - Budget and Actual (non-GAAP) - General and Debt Serwce Funds Statement of Revenues, Expenses and Changes in Fund Balance - Pension Trust Fund Notes to General-Purpose Financial Statements Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Performed in Accordance with Government Aud~ing Standards Management Letter 1661," Pages 1 2-3 5-6 7 8-17 18-19 20 I I I I I I I I I I I I I I I I I I pRICEWATERHOUSECO3PERS I~ Report of Independent Accountants Board of Supervisors Pelican Marsh Community Development District Naples. Florida We have audited the general-purpose financial statements of the Pelican Marsh Community Development District as of and fi~r thc year ended September 30. 1997. as listed in thc Tabl~ of Contents. These general-purpose fin.";ncial statements arc the responsibility of thc District's management. Our responsibility is to express an opinion on these general-purpose financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards and Government Auditing Standard& issued bv thc Comptroller General of the United States. Those standards require that we plan and ~perform the audit to obtain reasonable assurance about whether thc general-purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting thc amounts and disclosures in the general-purpose financial statements. An audit also includes assessing thc accounting principles used and significant estimates made by managemcnL as well as evaluating the overall general-purpose financial statement presentatit)n. \Ve believe that our audit provides a reasonable basis for our opinion. In our opinion, the general-purpose financial statements refi.'rred to above present fairly, in all material respects, thc financial position of thc Pelican Marsh Community Development District at September 30. 1997, and the results of' its operations for the year then ended in conformity v,'ith generally accepted accounting principles. In accordance with Government Auditing .S't~mdard.~. we have also issued our report dated November 24. 1997 on our consideration of the Pelican Marsh Community Development District's internal control structure over financial reporting and our tests of'its compliance with certain provisions of laws, regulations, contracts and grants. Fort Lauderdale, Florida November 24, 1997, except as to the information presented in Note 9, for which the date is August 19, 1998 o o ~ 000000I ,0 o ~o I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Combined Statement of Revenues, Expenditures and Changes in Fund Balance - All Governmental Fund Types year ended September 30, 1997 Debt Capital General Service Projects Fund Funds Funds Revenues: Special assessments $ 1,282,427 $ 1,250,132 $ 0 Interest revenue 10,431 212.374 47,722 Miscellaneous revenue 6,914 0 0 Developer contributh3ns 200,019 0 Total revenues 1,499,791 1,462.506 47,722 Expenditures: Current General government Operating expenditures 109,840 0 0 Public safely Operating expenditures 222,570 0 0 Physical environmenl Per~onal services 338,902 0 0 Operating expenditures 403,712 0 0 Transportation Operating expenditures 14,961 0 0 Capital outlay 93.845 0 6.939,654 Debt service Prinopal retiremen! 14,753 425,000 0 Interest 2,797 1.259.974 0 Total expenditures 1.201,380 Excess of revenues over (under) expenditures 298,411 Other financing ~ources (uses): Bond proceeds Paymenl to refund bonds Proceeds from capital lease Operating transfers (out) in Total other financing sources (uses) Total (Memorandum Only) $ 2.532,559 270,527 6.914 200,019 ~ccess of revenues and ol~er truanting ~ource~ (uses) over expenditures Fund balar~.,e, beginning of year 3,010,019 Fund balance, end of year 109,840 222.570 338,902 403.712 14.~61 7.033.499 439,753 1.262,771 1,684.974 6,939,654 9,826,008 (222,468) (6,891,932) (6,815,989) 0 18,663,850 16,306,150 0 (14.860,190) 0 80,538 0 0 0 (13,3871 13,387 34.970,000 (14,860,190) 80.538 0 80,538 3,790,273 16,319,537 20,190,348 378,949 3,567,805 9,427,605 13,374,359 0 2.242.642 44,610 2,287.252 378,949 $ 5,810,447 $ 9,472,215 $ The eccocnpanying notes are an integral part of these financial statements. 15,661,611 Pelican Marsh Community Development District Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (non-GAAP) - General and Debt Service Funds year ended September 30, 1997 Revenues: Budget Spatial assessments $ 1.265,462 Interest revenue 2.400 Misceflaneous revenue 60,993 Developer contributions 0 Unappeopdaled fund balance 0 Total revenues 1.328,855 GeneralFund Actual Variance - Favorable (Unfavorable) 1.282.427 $ 16,965 10,431 8,031 6.914 (54.079) 200.019 200.019 0 0 1,499.791 170.936 Expend'~ures: Current General government Operating expendftures 155.402 109.840 45,562 Public sa feb/ Operating expend~lures 237.725 222.570 ! 5,155 Physical envifonmenl Personal services 429,8 t 0 338.902 90.908 Operating expenditures 472.045 421,262 50,783 Transportation Operating expenditures 15.873 14.961 912 Capital outlay 18,000 13.307 4,693 Principal retirement 0 0 0 Interesl 0 0 0 Total expenditures I. 328.855 1.120,842 208.013 Excess of revenues over (under) expenditures 0 378,949 378,949 ~ financing sources: Bonds proceeds Payment ~o ~e~und bonds Operating transfers out Total other finanong sources (uses) Excess of revenues and other f~nanc~ng sources (uses) over expenditures 0 $ 0 Fund balance, beginning of year Fund balance, end of year The accompanying notes are an integral part o! these financial statements 378.949 0 $ 378,949 0 378,949 I I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Statement of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual (non-GAAP) - General and Debt Service Funds, Continued year ended September 30, 1997 Debt Service Funds Variance. Favorable Bud~let Actual (Unfavorable) B u d 9et Actua I Totals (Memorandum Only) 1.250,132 $ 1.250.132 $ 0 S 2 515,594 $ 2,532,559 212.374 212.374 0 214.774 222,805 0 0 0 50,993 6,914 0 0 0 0 200,019 0 0 0 0 0 1.462.506 1.462.506 0 0 0 0 0 0 0 0 0 0 0 0 425,000 425,000 1.259.974 1,259,974 1,684,974 1,684.974 (222,468) (222,468) 18.683.850 18.683.850 (14.860,190) (14.860.190) (13.387) (13.387) 3.790.273 3,790,273 $ 3,687,805 3.567.805 2.242,642 Variance - Favorable IUnfavorable) $ 16,965 8,031 (54,079) 200,019 0 0 2.791,361 2.962.297 170.936 0 '55.402 :09,840 45.562 0 237.725 222,570 15,155 0 429,810 338,902 90,908 0 472,045 421,262 50,783 0 15.873 14,961 912 0 18,000 13,307 4,693 0 425,000 425,000 0 0 I 259,974 1,259,974 0 0 3 013,829 2.805,816 208,013 0 (222,468) 158.481 378.949 0 18.663.850 18,683,850 0 (14.860,190) (14,860,190) 0 (13,387) (13,387) 3790,273 3.790.273 0 3,946.754 2,242.642 $ 5.810.447 $ 0 ~ 6,189,396 378.949 6 I I Pelican Marsh Community Development District Statement of Revenu.es, Expenses and Changes in I Fund Balance - Pension Trust Fund year ended September 30, 1997 I I I I I I I I I I I I I I Operating revenues: Interest revenue Contributions Total operating revenues Operating expenses Net income Fund balance, beginning of year Fund balance, end of year The accompanying notes are an/ntegral part of these financial statements $ 350 5,874 6.224 0 6.224 13,866 $ 20,090 II I I i I I I I I I I I I I I I I' I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements Summary of Significant Accounting Policies: The following is a summary' of thc marc significant ~ccounting policies of thc District: Defining the (;overnmenlal Reporting Entity The Pelican Marsh Community Development District (thc "District") is located in Collier County and was created under Chapter 190 t,l' thc Florida Statutes to provide public improvements and to deliver community develop~nent services in the area of thc District thereby providing a solution to the County's planning, management and financing needs for deliver), of capital infrastructure within tilal portmn of Collier County. The District was organized on November 23. i 993. Thc business and affairs of thc District arc governed hv a /irc-member Board (~f .q, upcrvis()rs. Members of thc Board of Supervisors must be rcsidcnt~ {,t'thc %ir, lc and citizens {,f thc [.Initcd States. The members of the Board of Supervis(~r,~ arc elected bv la~dm~ncrs ~md cluaJificd electors of the District. A qualified elector is a registered voter xvh[~ is a resident of thc District and the State and a citizen of the United States. [{lccti(ms will bc held in a manner such that thc members '~vill scrx'e four-year terms with staggered expiration dales. Il'. during Ibc term (,f office, a vacancy occurs, thc remaining members of thc lh~ard fill Ibc v;~cancv hv ;in appointment for the remainder of Ibc unexpired term Statement of Governmental Accounting Standards 1½nard Number 14. "Financial Reporting Entity" ("GASIt 14"). requires thc financial ~.tatcmcnts of the District (thc primary government) include its component units, if any. A cmnponent unit is a legally separate organization for which thc elected officials of ~he primao' government arc financially accountable. Based on Iht criteria established in (i:\SB 14. there arc no component units included in the District's financial statements. Fund Aeeounling Thc accounts of the District are organized on thc basis of funds and account groups, each of which is considered a separate accounting entity. Thc operations of each fund arc accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fired equil)', revenue and expenditures, as appropriate. (}overnment resources are allocated to and accounted for in individual funds based upon the purposes fi~r which they are to be spent and thc means by which spending activities are controlled. Thc various funds are grouped, in thc financial statements in this report, into fund types and account groups as follows: [ [ i[ I n[l[[[llnll I Ill II I Il I I I1[[[[1[I [ [ [[[[[[ ii[In[ [[[[[ i1[ [ [ I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued 16G1 I I I I I I I I Summary of Significant Accounting Policies, continued Governmental Fund Types General Fund - Thc General Fund is thc general ,,perating fired of the District. It accounts for all financial resources, except those required to be ~tccountcd f'or in another fund. Debt Service Funds - These funds are used t~ a,zcm~nt fl)r the accumulation of resources tot. and thc payment of. general hms-term debt princip:~l, interest and related c~)sts as they mature and become duc. Capital Projects Funds - Thc Capital Projects Funds arc used to account resources to be used for the acquisition or construction of major capital facilities. Fiducia~' Fund Type- t'~r linancial Pension Trust Fund - The Pension Trust Fund accounts for assets held in a ~rustcc capacity. Account Groups - General Fixed Assets - This self-balancing ~c~.,mnt gr,mp ~, used t,, accmmt ti,r all Iixcd assets of thc District. General Long-Term Debt . This .~ll:balancin~ account group is used to account for all long-term debt of the District. Measuremen! Focus I I I I I I I I Governmental Fund Types - Thc (;enernl. I)ebl %erxicc and ('apital Projects Ftmds arc accounted for on a "spending" or "financial fl~)~" measurement fi~cus. This means that ()nix' current assets and current liabilities are gcncrall.~ included on thc balance sheet..'\cc~rdingly. the reported undesignated fund balance {net current assets) is considered a measure ~1' available, spendable or appropriablc resources. (Jm'crnmcntal Fund/.,,'pc operating statements present increases (revenue) and decreases (expenditures) in net current assets. Fiduciary Fund Type - The Pension lrust Fund is accounted for on a "capital maintenance" measurement focus. Accordingly. all assets and liabilities are included on its balance sheet. and the reported fund equities (total reported assets less total reported liabilities) provide an indication of thc economic net worth of thc fund l'hc ~pcrating statement for thc I'cnsion Trust Fund repons increases (revenues} and dccrcasc~, (expenses) in total economic net worth. Account Groups - Thc General Fixed Assets Account Group and the General Long-Tcrm Debt Account Group are concerned only with the measurement of financial position. Thc.,,' are not involved with the measurement of results of operations. Basis of Accounting Basis of accounting refers to ,.','hen revenue and expenditures are recognized in thc accotmls and reported in the general-purpose financial statements Basis of accounting relates t~ thc timing of the measurement made. regardless of thc measurement focus applied. I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued Summary of Significant Accounting Policies. continued Basis of Accounting, continued I I I I I The modified accrual basis of accounting is followed by all (;ovcrnmcntal Ft, nds of thc District. whereby revenue is recognized when it becomes measurable and available as net current assets. Non ad-valorem assessed income and gross receipts arc cm~sidcrcd "measurable" when collected and are recognized as revenue at that time. Anticipated refunds of such assessments are recorded as liabilities and reductions of revenue when they become measurable and their validity seems certain. Expenditures arc generally recognized under thc modified accrual basis of accounting when thc related fund liability is incurred, l'Xccptions to this general rule include: (1)principal and interest on general long-term debt. v. hich arc recognized tvhcn duc: and f2)expenditurcs t~hich arc rmt divided between years by thc recording of prepaid expenses. The Pension '[rust Fund is accounted for by using thc accrual basis of accounting, l'mlcr this method, revenues ;.ire rect~gnized u,'hc'n they arc earned, and cxpcn,,cs i~rc rcc(,gni;,cd x~ hca Ihcv arc incurred. I I I I Fixcd A~sets Fixed assets used in (iovcrnmcnlal Fund Type ~pcr;~ti~m,, Igcncrnl fixed assets)nrc ,~cc~mntcd for in the (;cneral Fixed ,,\sscts /\ccount (iroup. r.~thcr thar~ in thc (;ovcrnmcntnl I'tmd 'I'.~ pc, No depreciation has been provided em general fixed ,~sscts. All fixed assets are valued at histnrical cost. or estimated historical cost il' actual historical cost is not available. Public domain (infrastructure} general fixed assets consisting of' certain improvements other than buildings, including ,,rater management facilities, roadtvays. ~tater. sewer, irrigation, landscaping, drainage, lighting and sidctvalks arc capitalized. Investments I I I I I I Investments arc stated at cost or amortized cost which approximates market. Budgets and Budgetary Accounting The District has adopted formal annual budgets for thc (icncral and [)cbt Service Funds. T}lc Capital Projects Funds' budget is adopted by project fi~r multiple years. Thc following procedures arc used by thc District ~n establishing ~hc budgetary data reflected in thc general-purpose financial statements: · During thc summer, thc District's management submits to thc Board of' Supervisors proposed operating budgets for the fiscal ,','car commencing on October I. The operating budgets include proposed expenditures and thc means of financing them. · A public hearing is conducted to obtain public comments. · The budgets are adopted by approval of the 1½oard t~f' Supervisors. lO Ill I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued I I I I I I I I I I I I I I I Summary of Significant Accounting Policies, continued Budgets and Budgetary Accounting, continued · Estimated beginning fund balances are considered in the bt,dgetary process but are not included in the financial statements as budgeted revenue. · The budgets for the General and Debt SeN'ice Funds arc adopted on a basis consistent with generally accepted accounting principles, except as discussed in Note 8. · Budget transfers can be made throughout the .year between expenditure accounts. Thc level of budget control is exercised at the fund level. · Budget amounts, as shown in these general-purpose linancial statements, arc as originally adopted, or as amended by the Board of Supen'isors. · Appropriations lapse at year-end. Encumbrances 'Encumbrance accounting, under which purchase orders, contracts and other commitments the expenditure of monies are recorded in ordc: to reserve that portion of the applicable appropriation, is not employed by the District because it is. at present, not ncccssa~' to assure effective budgetary control or to facilitate effective cash planning and control, Total Columns on Combined Statements Total columns on thc combined statements arc captmncd "Memorandum Only" Io indicate that they arc presented only to facilitate financial analvsis. Data in these columns do not present financial position or results of operations in ccm/i,rmity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Intcrfund eliminations have not been made in thc aggregation of this data. Special Asses.~ments Thc provisions of Florida Statutes Chapters 170 and 190 allow the District to levy special assessments. Special assessments arc gcncrall,,, lc,. lcd cacti )'car after formal adoption of the District's budget. The Collier County, Florida, Tax Collector's office bills and collects special assessments on the properly tax bills that property owners receive each year. The special assessments are levied on November 1 of each >'ear and are due and payable upon receipt of the notice of levy. The special assessment revenues are recognized currently in the fiscal year the assessments are levied. On April 1 of each )'car, unpaid assessments become delinquent. Delinquent taxes are collected through the sale of tax certificates which are sold at public auction prior to June 1. The proceeds collected arc remitted to thc District. At September 30, 1997, delinquent assessments arc not material to thc general-purpose financial statements of the District and, therefore, have not been accrued as assessments receivable as of the balance sheet date. Special assessments are recognized as rex'enuc when levied 'to the extent that they result in current receivables. I1 I I I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued 2. Cash and Investments: Deposits At September 30. 1997. the carr2,.ing amounts ~I' thc District's deposits were $7.026 and the bank balance ',,,'as $7.325. These deposits were entirely covered by Federal depository insurance or by collateral pursuant to thc Florida Security For Public Deposits Act (Florida .'qtatutcs Chapter 280). All District depositories are banks or savings institutions designated bv thc State Treasurer as qualified public depositories. Chapter 280 of thc Florida Statutes (Florida Security for l'ublic Deposits Act) provides procedures for public deposits to insure deposits in banks ~nd savings and loans arc collateralizcd as public funds. Financial institutions qualifying as public deposit~rics shall deposit with thc Treasurer eligible collateral having a market value equal to or in excess of the average daily balance times thc dcpositr~ry collateral - pledging level required pursuant t(, Chapter 28(i as ctm~putcd and reported monthly t~r 25 percent of the average m(,nthlv balance, whichever is greater. Public Deposit Security Trust Fund has a procedure to alh)c;~tc m~d rec~-,'cr h~sscs in thc ex'cat ora default or insolvency. When public deposits arc made in accordance with Chapter public depositor shall be liable for an.,.' loss there~ff. Chapter 280 defines deposits as time deposit accounts, demand deposit accounts, and certi ficatcs of deposit. Certificates of deposit, savings accounts and bank balances xvhosc values exceed thc am~unt federal depositor).' insurance arc c~llateralized ptlrsuant [~ t}~c Florida Security t'.r l't~blic Deposits Act. Investments Florida Statutes authorize investments in c~bligati,,m~ m' thc t l.S. (iovcrnmcnt or obligations which are unconditionally guaranteed by thc IJ..'q Government. certificates of deposit and savings accounts, repurchase agreements and thc l.,,cal ('J(~vernment Surplus Funds Trust Fund administered by the Florida Board of Administration~ At September 30. 1997. the District's investments included $15,848.777 in money market accounts which arc not subject to credit risk cl,,ssification as they arc not evidenced by securities. At September 30. 1997. the investment in money market accounts of $15.848,7777 approximates market value. The Deferred Compensation Mutual Funds are not categorized as they are not evidenced by securities that exist in physical or book entry form. At September 30. 1997, thc investment with fiscal agent (in mutual funds) totaled $13,343 v. hich approximates its market value. 12 I I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued 3. General Fixed Assets: The summav,.' of changes in general fixed as~ts fi~r thc period ended September 30. 1997 is as follows: Balance Balance October 1, September 30, 1996 Additions Deletions 1997 Land improvements Machinery and equfpment $ 10,987,740 $ 6.939,655 $ 0 $ 17,927,395 76,059 87.219 0 163,278 $ 11 063 799 S 7,026,874 $ 0$ 18,090,673 Machiner3.' and equipment includes approximatel',. $ I ()0..~00" capitalized under capit;,I leases. 4. Operating Leases' The District leases equipment under opt'rating leases expiring in various re(ruths ~n IO07. Rental expense under such leases was approximatcl.,. S46.000 for thc ,.'car ended .September 30. ! 997. General Long-Term Debt: Thc following changes in general long-term debt ~,ccurrcd durin[z Iht year ended September 30. 1997: Long-term debl payable. Oclober 1. 1996 Bonds ~ssued Increase in accrued compensated absences Increase m caprtal lease payable Pdnc. q~l rebrement Decrease m due to developer Long-term debt payable. September 30. 1997 $ 14.935.625 34,970,000 4,782 80,538 (14.734,753) (194,000) $ 35.062.192 I I I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued General Long-Term Debt, continued Gcncral long-icftu dcht is com. priscd of thc Special Assessment Revenue Bonds Special Assessment Revenue Refunding Bonds, Ser~es 1997A interest at 5.00% to 5.50%. maturing through May 1, 2016 Special Assessment Revenue Refunding Bonds. Ser~es 1997B, interest at 525%, matudng May 1, 2009. Special Assessment Revenue Bonds. Senes 1997C ,nterest at 7 00% maturmng May 1, 2019. Special Assessment Revenue Bonds. Series 1997D r~terest at 6 95%. maturing May 1. 2019 Capital Lease Obligations Capital lease obligation collateralized by equmpment, interest at 9 524%. maturing through January 1999, monthly payments of $63.5 including interest Capital lease obligation collaterahzed by equipment, interest at 6 40%, maturing through March 2000. monthly payments of S576 including interest Capital lease obligation collateralized by equipment m~erest at 6 35%. maturing through April 2002, monthly payments of $378 ~ncludmg interest Capital lease obligation collaterahzed by equipment, ~nterest at 6.45%. maturing through May 2001, monthly payments of $330 including interest Capital lease obligation collalerahzed by equipment, interest at 6 25% maturing lhrough July 2002, monthly payments of $660 including interest Compensated Absences Noncurrent portion of compensated absences Employees of the D~str~ct are entitled to paid annual personal leave, based on length of serwce Total general long-term debt 14 $ 12~020,000 1,305,000 13,460.000 8,185.000 8.948 15 435 17,722 12,647 26.412 11.028 $ 35.062.192 I I I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued General Long-Term Debt, continued The Special Assessment Revenue Refunding Bonds. Series 1997/',, and B (colleclivelv referred to as thc "Series 1997-1 Bonds") and thc Special Assessment Revenue B-nds. Scric.:s 1997 (' and l) (collcctivch' referred to as the . cries 1007-2 [:~()nds") xxcrc issued on August 29. 1997. The proceeds of the Series 1997-1 Bonds wcrc used to (il refund the Special Assessment Revenue Bonds. Series 1994A and B (thc "Series 1004 I~;onds"): Iii) finance the remainder of thc project begun with thc Series 1994 Bonds: {iii) pa,,' certain costs of issuance and establish a reserve account for the Series 1997-I Bonds; and Iix') pay a portion of the future interest on the Series 1997-1 Bonds. The proceeds of the Series 1997-2 Bonds are being used for thc purpose of ti) financing capital improvements, including drainage systems, roadways, and water, sewer and irrigation facilities: (ii) pay certain costs of issuance and establish reserve accounts for thc Series 1997-2 Bonds; and (iii) pay a portion of future intcrcs~ on Ibc Series 1997-2 Il(rods. Thc refunding of thc Series 1994 Bonds was acccmplishcd b.', cx~inFuishing a p~r(i~m of thc Series 1994 Bonds outstanding on August 29. 1997 and pJacinv a portion .f thc pr()cccds ()f thc Series 1997-1 Bonds into an irrevocable trust to he used s,)lelv f-r satisfying thc scheduled payments of thc principal and interest on thc defcascd N)nc~s. ]'he District reduced its aggregate debt service payments by approximately $9 400 000 re'er the next "0 years and attained an economic gain (difference between thc present values of the ()Id and thc next' debt service payments) of approximately $2.700.000. The outstanding balance ,f tl~c debt del'cased by the Series 1997- l Bonds was $9.410.000 as of .';,cptcmbcr 30. 1007. The Series 1997-1 and Series I(.,)97-2 l~or,.l'~, rr~aturc in varying am()unls during succeeding fiscal .veers through 2019. Fhc foil.wing arc thc anr~ual rcquircr~cm.s lo p:t.', hc)r..lcd indebtedness ()utstanding at September 30. 1997: Year Ending September 30. Principal Interest Total 1998 $ 425,000 $ 1 480,516 $ 11905.516 1999 450.000 2.181.070 2.631.070 2000 990.000 2, 158,458 3,148.458 2001 1,050,000 2.098.644 3,148,644 2002 1,115.000 2,035,122 3,150,122 Thereafter 30,940,000 19,555,230 50,495,230 $ 34,970.000 $ 29,509,040 $ 64,479,040 Total 15 ! I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued General Long-Term Debt, continued Payment of principal and interest on thc m~tstanding assessments. bonds is collatcrali×cd by special The Series 1997-I Bonds and Series 1997-2 Bonds arc subject to redemption at thc option of the District on or after May !, 2007 and Ma)' 1. 2004. respectively, in ,.,,'hole or in part any time or in pan on any interest payment date at the redemption price stated in the schedule below. plus accrued interest to the redemption rate. The District ma.,,' also instruct the Trustee to pur- chase Series 1997-1 Bonds and Series 1997-2 P,(mds at an,,' time at thc most advantageous price. ~,vhich price ma)' not exceed par. Redemption Periods May I. 2007 through April 30. 2008 Mav 1. 2008 through April 30. 2009 Mav I. 2009 and thereafter Bond Resolution Redemption Premium 102% 101% 100% Thc Series 1997.1 Bonds and the Series 1997-2 llond resolutions established certain accounts and determined thc order in which certain revenues arc to be deposited into these accounts. addition, there are various restrictive covenants included in thc resolutions. Thc District complied in all material respects with these covenants for thc .','car ended September 30. 1997. Future minimum lease payments under capital leases, including interest payments as September 30. 1997 arc as follows: Year Ending ...September 30, 1998 1999 $ 30.949 2000 25,234 2001 19,298 2002 12.787 2,269 Less amount representing ~nterest 90,537 (9,373) $ 81.16,4 16 I I I I I I I I I I I I I I I I I I I Pelican Marsh Community Development District Notes to General-Purpose Financial Statements, Continued 16al Related Party Transactions: WCI Communities, L.P. ('Dc`,'elopcr"), a major land owner within thc District, contributed to the District $200,019 during the )'ear ended September 30. 1997 to fund operations. The Developer currently ov,,ns approximately !,500 acres of' the 2,075 acres in the District and is, therefore, responsible for the payment of the majority of the annual assessments. 7. Employee Benefit Plan: The District established a defined contribution pension plan (the "Plan") in fiscal ,,'car 1996. The Plan, `,vhich is a`,'ailable to all District employees upon completion of one ,,'car 'of service. provides that the District ',,,'ill contribute 6% of an employee's annual salad', an~ thc employee has the ability to contribute an additional 4%. \resting occurs 20% per )'ear after one `,'car of sen'ice. Forfeitures are used to reduce the District's contribution. At September 30. 1993. there were 6 participants in the Plan. The total payroll for employees covered by the Plan for thc year ended September 30. 1997 was $92.653; thc District's total payroll was $277.028 for the same period. The District contributed cash of S5.802 for thc fiscal .,,'car ended September 30. 1997. 8. Budget to Actual Differences: Budgets are adopted on a basis consistent with kzcncrally accepted accotmting principles (GAAP) except as follows: General Fund; Excess of revenues and other financing sources over expenditures (GAAP basis) $ 378,949 Basis differences: Capital lease payments not budgeted as debt service expenditures Capital lease payments budgeted as operating expenditures Proceeds from capital lear. es not budgeted as other financing sources Capital outlay for capital leases not budgeted as capital outlay expenditures Excess of revenues over expenditures (non-GAAP budgetary basis) (17,550) 17,550 80,538 (80,538) S 378,949 9. Subsequent Event: On August 19, 1998, the Board of Supervisors adopted a resolution to amend the budget of thc Debt Service Fund. Such amendment increased total budgeted revenues by $148,218, increased total budget expenditures by $370,686 and increased total budgeted other financing sources by $3,790,273. The statement of revenues, expenditures and changes in fund balances - budget and actual (non-GAAP) for the .,,'ear ended September 30. 1997 reflects such amendment. 17 I I I I I I I I I I I I I I I I I I pRICEWATERHOUsECOOPERS Pric~terhou~eCooper~ t 1. P 200 _~'~u~h Fh~r ,t~ Sum, 1 REPORT ON OO~PLIANOE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN AOOORDANOE WITH GOVERNMENT AUDITING STANDARD~ Board of Supervisors Pelican ,Marsh Community Development District Naples. Florida We have audited the general-purpose financial statements of Pelican Marsh Community Development District (thc "District") as of and for thc 3'ear ended September 30. 1997. anti haw issued our report thereon dated November 24. 1997. ¥,'e conducted our audit in accordance with generally accepted standards and thc standards applicable to financial audits ccmtaincd in Gorernmenta1.4uditin,~ Stamt, rd.v. issued by the C'omptr~,llcr General of thc I Jailed States. Comr)liance As part of obtaining reasonable assurance about whether Ibc District's financial statements arc/?cc material misstatement, we performed tests of' its compliance ,.vith certain provisions of laws. regulations, contracts and grants, noncompliance with x,, hich could have a direct and material effect on the determination of financial statements amounts, t lowcvcr, providing an opinion compliance with those provisions was not an objective oF audit and. accordingly, we do not express such an opinion. The resulls of our tests disclosed no in'uances of nonc,mpliance that are required to be reported under Governnwnl~# ,.It~dilin3,, !.nternal Control Over Financial Reporting In planning and performing our audit, we considered ~hc District's internal control over financial reporting in order to determine our auditing procedures ft~r thc purpose of expressing our opinion on the financial statements and not to provide assurance on thc internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively Iow level the risk that misstatements in amounts that would be material in relation to the financial statements being audited ma),' occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. I I I I I I I I I I t I I I I I' I I I Page Two This report is intended for the information of the Board of Supervisors, management, and applicable state and city agencies. However, this report is a matter of public record and its distribution is not limited. Fort Lauderdale. Florida November 24. 1997 19 I I I I I I I I I I I I I I I I I I I pRICEWATERHOUsECCDPERS I~ Management Letter 1661 Board of Supervisors Pelican Marsh Community Development District Naples. Florida We haxe audited die general-purpose financial statements of the Pelican Marsh (_'ommunitv Developmenl District for the .'.'ear ended September 30. I()g7. and have issued our report thereon daled N,wember 24. I gg7. In connection with our audit, x,.-e are submitting thc following comments and recommendations in accordance with Chapter 10.550 "Rules of th,: /',uditor General - l.ocal Governmental Entity Audits" (revised September 30. 19%) and Sc,:fion I 1.4~('~)(a)4.. of ~hc Florida Statutes. - ' CURRENT YEAR CO,'S, IMENT.~ None. PRIOR YEAR COMMENT No longer applicable. We have included in this letter all comments ,,vhich came lo our attention during Iht course of our audit regarding Items I through It'). as applic~,ble, of the "Rules of the ;\uditor General o Local Governmental Entity Audits." Rule 10..';54. Section ¢1 )(c). In regard lo Item 3. nothing came to our attention to cause us to believe that at an.,,' time during the ,,'ear ended September 30. 10,97. the District met an)' of the criteria for being in a state of financial emergency as defined in Florida Statute 218.503(I). Additionally. in regard to Item 4. v,'c represent that the financial report filed with the Department of Banking and Finance. pursuant to FI-rida Statute 218.32(1)(a). is in agreement with tl:e annual tinancial audit report for the same period. This rep. on is intended solely for the use of the Pelican Xlarsh Community Development District. and the Auditor General of the State of Florida and should not be used for an,,' other purpose, t Iow- ever. this report is a matter of public record and its distribution is not limited. Fort Lauderdale, Florida November 24, 1997 20 MEMORANDUM Misc. Correspondence Agenda Date /?- Agenda Item #.,.~ TO: FROM: Sue Filson, Administrative Assistant Board of County Commissioners Derek Johnssen, General Accounting Manager Clerk of the Circuit Court/Finance Department DATE: October 2, 1998 RE: Miscellaneous Correspondence - BCC Agenda Please place the following items on the next available BCC agenda and call me at extension 8350 with the date and Miscellaneous Correspondence agenda item number. Port of the Islands Communi Im rovement District 1. Pursuant to Flodda Statutes Chapters 189 and 190, the Port o1' the Islands Community Improvement District has submitted the following: (a) (b) Schedule of Meetings Fiscal Year 1998-99 District Map Thank y~u Port of the Islands ~pbm~r 29, 1~8 Clerk of the Circuit Court Finance Department cYo Dwight E. Brock 2671 Airport Road, Court Plaza III PO Box 413016 Naples, Florida 34112-3016 Robert Fernandez Collier County Manager Governmental Center 3301 East Tamiami Trail Naples, Florida 34112 Dear Sir. Brock and Mr. Fernandez: In accordance with Chapter 189 Florida Statutes we are required to pruvide to you at the beginning of each fiscal year a notice of our public meeting schedule and a District map. Enclosed is a copy of the District map and the Board of Supervisors of the Port of the Island Community Improvement District will hold their meetings for Fiscal Year 1999 in the offices of the District at the RV Recreation Hail, 12425 Union Road, Naples, Florida at 4:00 P.M on the third Thursday of each month as follows. ' October 15, 1998 November 3, 1998 (Landowner's Meeting) November 19, 1998 December 17, 1998 January 21, 1999 February 18, 1999 March 18, 1999 April 15, 1999 May 20, 1999 June 17, 1999 · July 15, 1999 August 19, 1999 September 16, 1999 lfyou have any questions, please contact me. Sincerely, Gary L. Moyer .. "~'*- Manager 10300 N.W. 11th t,4;lnc,, · Cora] .C¢pr~r r.;. pl~)t~,.~n 33071 · ',--.1, 7q't.G3tqc,, · Fay fqq4) 7qq-g?~l · '<<:5 16 LOCATION MAP 10 15 Gulf of t, l e x /c o VICINITY P~AP l, .c. Corre3: ~orr 1 $ Hancock Mac 'K t· B~rr.~ Techn~Cai Advisory Committee and Citizens Advisory Committee of the The Naples (Collier County) Metropolitan Planning Organization Wednesday, June 24, 1998 2:00 P.M. Supervisor of Elections Building Collier County Government Center Planning Collier County's Transportation Future... AGENDA Citizens Advisory Committee and Technical Advisory Committee to the Naples - Collier County Metropolitan Planning Organization Wednesday, April 22. 1998 2:00 p.m. Collier County Government Center Super~'isor of Elections Building 3301 East Tamiami Trail Naples, Florida Nofice: This meeting of the C'ititens Advisory C'ommittee (C'AC} and the Fechnical AdvL, ory Committee (TAC) to the Naples-Collier C'ounO. ,$letropolitan Planning Organization 651f'0) i.T open to the public and citigen input is encouraged An)' per.Ton n{.,hing to speak on any .Tcheduled item ma)' do so upon recognition by the Chairman. An)' person desiring to have an item placed on the agenda shah make a request in ~,~iting, with a description and summary of the item, to the MPO Coordinator 14 days prior to the date of the next scheduled meeting of the CAC/TAC. Any person who decides to appeal a decision of these committees will need tt record of the proceedings pertaining thereto, and therefore may need to ensure that a verbatim record of the proceedings is made, which record includex the textimony and evidence upon ~ich the appeal is to be based I.Addenda to the Agenda 2. Approval of Minutes for the April 22. 1998 Meeting 3. Old Business NONE 4. New Business 998 Unfunded Prtort(v 3;erring 5. Miscellaneous Correspondence Advance Nottficatton to D(:.! re' Interchange at 1.75 ,n,l th,hies tJate I'arl~*av · .~ [POA C memo and Federal Flash .cummarte.t of TE.I - 2 / · .I/PO.,IC memo re: /998 Legtxlatton Related to Tran.wt~rtatttm Plannmr · Letter fram David Plummet anti ,.txxoctate.v 6. Adjourn AGENDA ITEM Approval of the Minutes of the April 22, 1998 TAC/CAC Meeting 2 2 2 2 2 2 2 2 2 MINUTES OF THE TECHNICAL ADVISORY COMMITTEE/ CITIZENS ADVISORY COMMi'FFEE OF TIlE NAPLES (COLLIER COUNTY) METROPOLITAN PLANNING ORGANIZATION DATE: April 22. 1998 TIME: 2:00 P.M. PLACE: Collier County Government Center Supervisor of Elections Classroom Building B Naples. Ftonda TAC MEMBERS STAFF MEMBERS Robert Mulhere X Missy McKim ( I ) Vince Cautero ABS Edward Kant X Richard Gatti ABS Ted Solidav ABS Glen Ahlert ABS John Limbaugh X Fran Theberge X Ken Heatherington X Gavin Jones X Jeremv BattJs X TA(~ ALTERNATES Ann Walker TAC NON-VOTING MEMBERS Bill Lorenz ABS :\rthur Dobberstein ABS I.arrv Anderson ABS Roger Krahl ABS Robert C. Daniel ABS Sherrill Culliver ABS CAC MEMBERS A. Gail Boorman Pettev Christine Straton Sally Barker John Asher Jack Pointer Walter Johnson Mario Delgado George Bother ABS X X ABS X ABS X X CAC ,MEMBERS cont'd Randy Smith ABS OTItERS Chuck Mohlke GALLED TO ORDER 2.00 P.M. ADJOURNED: 3.50 P.M. PRESIDING: Robert Mulhere. TAC Chairperson ,MINUTES BY: Gavin Jones ITEM I. ADDENDA A discussion of the state work program's unfunded priorities '.,,'as added as agenda item 4C. Participation on the Technical and Citizens Advisory Team ITCAT) for the corridor planning studs' for the realignment of SR 84 (Dav~.s Blvd. I '.'.'as added as agenda item 4D. A discussion of the need for lighting on the widening project on U S. 41 N from Old U.S. 41 to the Lee County line ,,vas added as agenda item 4E ITEM 2. APPROVAL OF TAC/CAC MINUTES of March 25, 1998. Mr. Pointer moved approval of the TAC/CAC minutes for the meeting of March 25, 1998. Ms. Straton seconded the motion. The motion passed unanimously. ~ I I I I I I III I III I II IIIIIII II IIIII I IIII I II ITEM 3. OLD BUSINESS 3A. Consideration of the 1998-99 Unified Planning Work Program. Mr. Heatherin~on outlined the changes made since the endorsement of the draft version, chiefly to address comments made by the Federal Highway Administration (FHWA) and the Florida Department of Transportation (FDOTI Mr. Mohlke asked if the XlPO staffwould be in,.'~lved in the prepanng or'address data tbr the upcoming census effort Mr. Mulhere said that the Economic Development Council will be doing that. Ms. Straton asked that a discussion of census preparations be put on a future agenda. For the CAC only (TAC lost its quorum) Ms. Straton moved to endorse to the MPO the final version of the UP'~VP as it was presented. 5Ir. Pointer seconded the motion. The motion passed unanimously. 3B. Consideration of the 1998 MPO Reapportionment Plan to include the City of Marco island. For the CAC only, Ms. Borman moved to endorse to the MPO the 1998 Reapportionment Plan to include the City of Marco Island. Ms. Straton seconded the motion. The motion passed unanimously. ITEM 4. NEW BUSINESS 4A. Consideration of a Proposal for Construction, Maintenance, and Operation of Traffic Signals and tlighway LightinR on the State ttighway System. The proposal would give communities the option of funding the maintenance and operation of traffic signals and lighting with STP dollars This ',,,'as an information item. No action was taken. 4B. Appointment ora New Member to the Pathway Advisory Committee. This was an information item only. No action was taken III III II II III IIIII II I tll ii1! I 16Gl q 4C. Discussion on Unfunded Priorities for the State's Work Program. The unfunded priorities list as it was adopted last ,,'ear was distributed, and the committees ',,,'ere ira/ired to bring ideas for the list to the next meeting This ,,,,'as an information item only No action was taken 4D. Participation on the Technical and Citizens Advisory Team (TCAT) for the corridor planning study for the realignment of S.R. 84 (Davis Blvd.) From the TAC..Ms. Walker volunteered to attend future meetings of the TCAT for the corridor stud,,' ofthe realignment of SR 84 fDavis 131vd ) For thc CAC, Mr. Bother volunteered 4E. Discussion on li_~htint on the widenin~ project on (:.S. 41 N. from Old I,!.S. 41 to the Lee Count,,' line. For the CAC, Mr. Botner moved to endorse to Ihe MPO a request to provide lis~htin~ for the widenin~ project on ILS. 41 N. from Old I'.S. 41 to the I,ee (':ounty line. Ms. Borman seconded the motion. The motion passed unanimously. ITEM 5. Miscellaneous Correspondence and Discussions The CAC requested that an item about sidewalks (~rl the L' S 41 N projects be added to the next meeting agenda ITEM 6. See above. Discussion of Addenda ITEM 7. Adjourn 3:45 p.m. AGENDA ITEM 1998 Unfunded Priority Setting 4A 4a 4a 4a 4a 4a 4a 4a 4a EXECUTIVE SUMMARY 1998 Unfunded Priority Settinz. Objective: To discuss thc MPO's unfunded priorities. Considerations: Each yeaL following recommendations bx' thc CAC and TAC, the MPO ~ubmits to VDOT a prioritiz~ed list of unfunded tramportation pro. leers. The FDOT ur~ this list to decide which ncw projeet~ to inc..lut~ when it updates thc lrn~ Y~u' Work Program. The tabk: attached tiffed "Tentative 1998 Unfunded Prioriti~' is chiefly thc list ~ by. the MPO last August. Strm~ through are pha$~ that were ~ to the Work Program last year (#s 3 and 9). or the entire projec'L ifoonstruchon was added to Ihe Work Program ¢#s 4.5 and 30). Projects needed to complete thc 2{)10 Financ:ally Feasible network arc ,dcntified w~th "2010" in the Comn~nts column. The amendment to the Long Range Plan in February. 1998 included 1-75 from Pine Ridge Road to the Loc Counp,, line as a six lane facility, so tho~ two projects are added, un-numbered, at the botiom of the list. Thr~ projects that are pan ofthe 2020 network, but not thc 2010 network are identified wilh "2020." On June 17, 1998. the F'DOT and the MPO hosted a Transportation Fair. which sought the public's input on themes or individual projects that should be included in thc unfunded priorities list. Staff will bring the results of the Fair to Ihe meeting. One concurrency concern on the Slate ~y~lem ts Interstate 75 between [mmokalee Road and the Lee County line. See the attached memo. Staff keats on re-ordering the list. Reviewed by: ~ ~, .,~ Staff sceks ideas for new projects to ,ncludc. or Date: 06/I 7/98 Date: o6/17/98 Meeting Notes Motion: Made by: $ecoud by: Vote: TAC/CAC Ap~Mh{ J~me 24,1~ I Itel= 4Al E)O'IB~T X.4 I~T'ERIJ YF.A~R 2010 Date: June 17. 1998 To: TAC/'C,.\C Members From'.~avin Jones. DE. Transportation Planner / RE: 1-75 between immokalee Rd, and the Lee ('ountv Line The two-way annual average daily traffic {AADT) volume corresponding to Interstate 75's Level of Service (LOS) (' minimum standard is 47.700. After several years of modest groat'th in volumes, the 1097 counted volume was 49.500 AADT, putting the seument at LOS D. a deficient condition The AADT above provided by FDOT is the product of a one day count, done some time during the year. multiplied by a weekly factor that quantifies the relationship between daily counts done in an.,,' given week. and the AADT The weekly factors are produced at a permanent count station Consistent with this method, staffhas obtained two such daily counts tbr 1998. to confirm whether the 1997 count 'o.'as an anomaly A two da.,.' average on May 19 and 20, 1998 of 53, 105, multiplied by a weekly factor of I 07 yields one 1998 AADT estimate of 56.800 This is 19% above the segment's minimum standard threshold volume ,,\ one day count on June 1. 1998 of 48,006, multiplied by a weekly factor of 1.09 yields a second estimate of 52,300 This is 10% above the segment's minimum standard threshold volume The two estimates differ by Six laning of 1-75 in Collier County as far south as Pine Ridge Road was deemed needed by the year 2020 in the 1-75 Multi-Modal Master Plan. but not financially feasible. That determination of financial feasibility was based solely on the availability of "NH" or highway funds The February, 1998 amendment to the MPO's Long Range Plan showed six laning 1-75 south from the county line to Pine Ridge Rd. as affordable by the year 2020. That Naples ~Collier County) Mctropolitan Planning Organization ,~qflm. Fierida 34104 determination of financial feasibility assumed the use of STP funds (which fund most of the state's work program for road improvementsL gas taxes and impact fees, It also suggested those two six lane segments would be needed by the year 2010, The divergence of the 1997 count from a fairl`,' stable trend (see attached chart) is due in part to the construction on U S. 41 N in Lee Counts' Construction in that corridor will continue to push traffic onto 1-75 Completion ot'the corridor as a six lane facility ,,viii bring reliefto i-75. The construction dollars for six laning of the northernmost section of U.S. 41 N in Collier County are not currently in the state work program: the ROW acquisition is in FY 02/03. Construcnon on the next segment south, lmmokalee Rd to Old 41 is scheduled for FY' 98/'99 The construcuon of Livingston Rd as a two lane facility from Immokalee Rd. to Bonita Beach Rd (to be built by developers through a~reements with Collier and Lee County) will provide some relief to Strict interpretation ofF A.C Rule 9J-5 and the county's Adequate Public Facilities Ordinance (LDC Section 3 15) suggest that the deficiency, without an improvement to alleviate it programmed to commence within three years, would trigger a moratorium on development around the road segment. The Area or' Significant Influence (ASi) in which this would happen would be one mile on each side or' the segment, and three miles from any access point (interchange at Immokalee Rd./ Because 1-75 is part of the Florida Intrastate Highway Svstem (FIHS), the County cannot change the minimum standard from C to D. nor can they declare it policy constrained. Determination of the minimum standard LOS to be preserved on interstate facilities, and the programming of the NFl funds that are available only for interstate improvements, are done by the State. TEA-21 will result in more funds available for the State work program. The amount and actual date of availability have yet to be announced Work program projects that are production ready ,,,,'ill be likelv candidates for advancement in the work program. Naples ~Collier Count).') Metropolitan Planmng Orgamzation N,s~h~s. Fl~4d~ 3.1104 16G1m' AGENDA ITEM Miscellaneous Correspondence 5 5 5 5 5 5 5 5 5 FLORIDA DEPARTMENT OF TRANSPORTATION May ~ ~ 1998 Sir. Glen Church Florida State Clearinghouse Department of Communitv Affairs 2555 Shumard Oak Boulevard TaUahassee. Florida 32399-2100 Subject' Advance Notification Proposed Interchange at Interstate 75 and Golden Gate Parkway State Proje~ Number: 03175-1431 Financial Management Number: 200742 I (Work Program Number' [ 142213 ) Federal Aid Project Number' NH-?5-4r 121)IOa Collier County. Florida Dear Mr Church The attached Advance Notification Package is forwarded to your office for processing through appropriate State agencies in accordance with Executive Order 95-359 Distribution to local and federal agencies is being made as noted. .Mthough more specific comments will be solicited dunng the perrmt coordination process, we request that permimng and permit reviewing agencies review the attached information and furnish us with whatever general comments they consider pertinent at this time This is a federal-aid action and the Florida Department of Transportation. in consultation with the Federal t-[ighway Administration, will determine what degree of environmental documentation will be necessary. The determination will be based upon in-house environmental evaluations and comments received through coordination with other agencies. Please provide a consistency review for this project in accordance with the State's Coastal Zone Management Program. Dtst-~'~ (,)~c. [nmi .t. l atlai, tmenl ~:01 Not~ B(o.~',d~y ^vct~K' PM Off~cc Bmc 1249' ~. FL 33X.11-1249 {941) 519-2300'* {941) 534--7039 (Fax)" MS May 22. 199~ Page Two In addition, please review this improvement's consistency, to the maximum extent feasible, with the approved Comprehensive Plan of the local government )unsdiction(s) pursuant to Chapter 163 Florida Statutes. ' We are looking forward to receiving .,,'our comments on the project within 45 davs. Should additional o review time be required, a written request for an extension of time must be submitted to our office within the initial 45 day comment period. Your comments should be addressed to \Ir Bryan Williams [)~stnc~ Environmental Manager Florida Department of Transportation Post Office Box 1249 Bartow. Florida 33830- 1249 Your expeditious handling of this notice will be appreciated. Sincerely. Bryan Williams District Environmental Manager I-IBW/rb Attachments: Advance Notification Fact Sheet (Form 650-040-08) Advance Notification Mailing List Application for Federal Assistance Project Location Map Form 650-040-08 State of Florida Department o£ Transportation .Advance Notification Fact Sheet Page l Need For Project The need for a new interchange at 1-75 and Golden Gate Parkway. in Collier County. has been established by the 1-75 Master Plan and is consistent with the Naples (Collier County) Metropolitan Planning Organization's (NfPO) Lomz Range Transportation Plan and Transportation Improvement Program (TIP). and the C~llier County Comprehensive Plan The new interchange is recommended based in part on its ability to alleviate existing and projected travel congestion associated with the [-75/Pine Ridge Road interchange located approximately three miles to the north of Golden Gate Parkway Increasing land use development m southern Lee County. and Collier County in gener,~l, will contribute [o :he forecasted ~zrowth m tra,.el demand m this remon The ex~sting Golden Gate Parkway provides a direct route into the City of Naples and serves local trips between Airport- Pulling Road. US 41 and 1-75 This roadway facilitates east-west travel demand from the Naples Central Business District. the Coastland Mall. the Naples Municipal Airport and residenua[/commercial land uses within the ',~cinitv Access to and from 1-75 at Golden Gate Parkway has been identified locally as a high' prxority needed project for improving access, alleviating congestion and enhancing system continuity and safety Description of the Project The proposed action consists of providing new interstate access ramps to and from Interstate 75 at the exxsting Golden Gate Parkway overpass in Collier County, Florida (see Figure 1. Project Location Map) Access from Interstate 75 in the vicinity of Golden Gate Parkway is currently provided by the CR 951 interchange approximately ~ miles south of Golden Gate Parkway and the Pine Ridge Road interchange, located approximately 3 miles north of Golden Gate Parkway. The study area for the proposed action includes an approximate area defined by a 0.5 mile radius centered around the existing Golden Gate Parkway overpass at 1-75 A Project Development and Environment (PD&E) Study will be co'nducted to identify, evaluate and document potential social, economic and environmental impacts of the proposed action. The project being evaluated consists of a diamond-type interchange at 1-75 and Golden Gate Parkway, as indicated in the 1-75 Master Plan. recently completed by FDOT Mailin List Federal Highway Administration. Division Admimstrator Federal Emergency, Management Agency - National Hazarcts Branch. Chief Federal Railroad Administration - OflSce of Economic .-\nalvsis. Director U S. Department of Interior - Bureau of' Land Management'. Eastern States Office U,S. Department of Housing and Urban D~'elopment. Remonal Environmental Officer U.S. Department of Interior. U S Geological Sur','ev C'hi~,f U % £~a'~ 'N~cC'ncm ,x. gency. 'Region iX. kegtonal .,\dm~ntstrator U.S. Department of Interior - Fish and Wildlife Sen'ice. Field Supen,'isor -Vero Beach U.S, Army Corps of Engineers - Regulatory Branch - District Enmneer US Department of Interior - National Park Servtce- Southeast ~,eu~onal Office I,' S Department of Commerce. National Oceamc ami Atmosphen~ .-\dministrat~on Director U S Department of Commerce - National Marine Fisher~es Branch Ot'fice U.S Coast Guard 7th District. Miam~ Federal Aviation Administration - Air'pons District Ot'tSce U.S, Department o£ Health and Human Sen'ices - ('enter :bt Environmental Health and Injury Control U.S. Department of Environmental Protection - Marine Fisheries Commission - Miami Florida Department of Environmental Protection - Administrator of Environmental Resources South Florida Water Management District Southwest Florida Regional Planning Council Florida Game and Fresh Water Fish Commission Honorable Connie Mack. U.S. Senator Honorable Robert Graham. U.S. Senator Honorable Peter Goss. U S, Congressman State Senate State Representative ChainTm'k Collier County Board of County Commissioners Federal Aid Program Coordinator (MS. 35) Manager. Environmental Management OflRce ('M S 3'7) P;ne R~dqe ~d 0 0 NTS GOlden Golden Gate Rodlo Rood Oovi$ Blvd I / I / / I / PROJECT LOCATION IVIAP APPLICATION FOR FED SI~.,LL ASSiST^I~'CE 5-2o-,~ ;. ~,z.:;. m(C£rvf, O i' ::42213 Bryan ~illiams 941 519-2675 Dis:rio: ~nvi~onmen:aI Hanager nh.E: HLghvay Planning and ConstrucCLan ~'$ OeparCmenC O~ Transpor~aCion St&:, Pro~ecC Number: 01175-143! work Program Item No.: 114221~ Proposed Interchange aC Interstate 75 end Golden Gate Parkway, Collier County Florida 14 7, S00,000 YES. ~'~La~C~nOH/~C~T~C~ w&s UAO~ ~VAA.AI~,( TO THE e. OI/I if 2. !00.000 .. $ .~ 10,000,000 mrvan Nilltans Ie. ~,, District The Florida Metropolitan Planning Organization Advisory Council Scott Paine Chairman May 19, 1998 To: From: Copies: Subject: MPOAC Governing Board & Staff l)irectors Howard Glassman. Executive Director ~,~~ Ysela Llort, Larry Anderson 1998 l.cdslation I~,clatcd to Transp,,riation l'lannin~ Attached iq a sumn~ar'v o!' transportation planning related legislation ~hat was passed bv the 1998 Florida Legislature. At the July'. 1998 MPOAC meeting we xdli have the opportunity to discuss this legislation and identify our role in it's implementation. For example, in CS/SB 2474 the Legislature created two state~4de committees that deserve the attention and representation of the MPOAC. They consist of a committee to review and make recommendations to the legislature regarding appropriate revisions to the state comprc}lcnsivc plan, and also a ~ransportation and land usc study committee. The Jul,,,' meeting will also give tis a chance t~, discuss which legislative issues the MPOAC should address in the 1999 session, recognizing the desire of the Governing Board to adopt it's 1999 legislative polic)' positions at the October, 1998 MPOAC meeting. In order to assist that effort, the following is a list of transportation planning related bills that died last session, but mav be sponsored again in 1999: Bills that did not l'ass in 1998 lntermodal Planning: CS/CS/SB 1456 (Hargrett) and HB 4751 (Valdes) created the Strategic Intermodal Transportation and Economic Development Planning Council within FDOT. The bill would allow non-elected individuals from state g.vernment and the private sector to make major project selection decisions, thereby circumventing local decision-making and disrupting existing MPO-Port working relationships. The bill, however, exempted MPOs from Chapter 120 F.S., rule-making requirements for long-range plans, transportation improvement programs, and unified planning work programs. Howard Glassman, Executive Director 605 Suwannee Street, MS 28B · Tallahassee, Florida 32399-0450 1-800-399-5524 or 90a. a.$7-4436 · Fax 904-413-9107 II1~ ................................................................. .iL ................................................... I Transportation Disadvantaged Program: CS/SB 1492 (Hargrett) and 1242 (Forman) anti (TS/IdB 4699 (Fuller) revised the transportation disadvantaged program particularly in the following areas: composition and role of the commission, composition and role c~l' the local coordinating boards, and created cost effectiveness analysis process for the local transportation disadvantaged programs. Eminent Domain/Business Damages: CS/CS/SB 92 (Grant) and CS/HB 3583 (Pruitt & others) expanded eminent domain/ business damages compensation as it pertains to wtmle or partial takings, diminution of access, and other related issues. However. thc bill was substantially revised in the latter part of session to fl~cus on property acquisition neg,n iat ictus, a statewide working group, and other related issues. Urban Policy. for Florida: SB 1740 (,Meadows) implemented the Urban Policy initiative of thc Legislative Committee on Intergovernmental Relations, including designation by local governments of urban infill and redevelopment areas based on specific criteria, a grant assistance program, and directed State agencies to report on nccessarv statutory and rule changes to give urban infill and rcdevclopm,-'nt areas priority in infrastructure funding, loan and grant programs. MPO Membership: SB 1578 (Forman) amended MPO membership composition to allow a county commission one less member on an MPO than what is currently required by Florida Local Option Gas Taxes: SB 2250 (Forman) authorizes an), charter county having a population of more than 1,000,000 persons as of January. 1, 1998 to use one cent per gallon of the local option fuel tax authorized under s. 336.025(1)(b), F.S., t. fund homeless assistance programs that comply ~4th the local government comprehensive plan. Please call me at (850) 487-9514 should ,,'ou have an,,,' questions. Attachment Transportation Planning Related Legislation Passed by the 1998 Florida Legislature Comorehensive Plannint~ CS/SB 2474 by Senator Lee, relates primarily to growth management, land use planning, and school concurrency at the local government level. Thc bill in Section 14 allows local government comprehensive plan amendments, which implement an evaluation and appraisal report, an additional time extension to adopt such amendments if the request will result in sweater coordination between transportation and land use, and improve the transportation ri'stem; as determined by DO\ in c()ordination with the MPO pro.gram. It revises responsibilities of the Executive Office t)f tile Governor relating to strategic regional policy plans, and rexises pro~-isions relating to the state comprehensive plan. Section 18 of the bill creates a committee findudint~ state, re~onal and local government representatives) to be appointed by the Governor to review the state comprehensive p.J. a11. It deletes reference to the state land development plan, and adds an element to federal consistcnc~' review. Section 30 of thc bill rcouircs that the state land planning agenQ' and the FDOT evaluate the statutory provisions relating to land usc and transoortation coordination and plannirlg issl. les aBd consider changes to thc statutes. as well as to all pertinent rules associated with ttl¢ .~tatutcs. Thc ex'aluation is to include an evaluation of the roles of local government, regional planning councils, state agencies, regional transportation authorities, and metropolitan planning organizatior~s in addressing the specified subject areas, with special emphasis given to concurrency on the highway system, lex'els of sen'ice methodologies, and land use impact assessments used to project transportation needs. The ex'aluation is ~o be conducted in consultation with a technical committee, to be called thc 'Fransportat i~m and Land Use Study Committee, of at least i 5 members, appointed jointly bv thc ~ccretar¥ of tile state land planning agency and the FDOT Secretary'. The committee ~,; required to submit an evaluation report to the Governor, the Senate President, and the }-louse Speaker by January 15, 1999, and provide recommendations for appropriate changes to the transportation planning requirements in Chapter 163, F.S., and ~ther statutes as appropriate. Vehicle Emissions Safety Inspections CS/IdB 1377 by Representative Fuller, directs the l)epartment of High~vay Safety and Motor Vehicles (DHSMV) to hire an independent consultant to develop appropriate request-for-proposal specifications and a range of inspection fees for the motor vehicle emissions inspection programs based on specific criteria. The bill prohibits DHSMV from entering into a contract for a motor vehicle inspection program absent legislative enactment of specified legislation. It provides for issuance of a Request for Proposal and entrance into one or more contracts for specified inspection in the absence of the legislation, sets a fee for inspections, and appropriates $125,000 from the DHSMV Trust Fund to fund the study. Wages Program Transportation CS/SB 1114 by the Senator McKay, makes a number of modifications to the Work and Gain Economic Self-Sufficiency (WAGES)Act. Section 1 amends Section 414.026, F.S., to require the WAGES Program State Board of Directors to approve the state WAGES plan and administrative rules relating to thc WAGES program and requires state agencies to collaborate with the board concerning actions related to the program. Section 2 amends Section 414.028, F.S., to revise requirement for a member of a local WAGES coalition that has a conflict of interest and requires local WAGES coalitions to deliver the full continuum of sen'ices provided under the WAGES program by October I, 1998. Section 3 creates Section 414.030, F.S., to create a process to identify WAGES Program Employment Proiects: authorizes thc WAGES Program State Board of Directors to identify those projects that need extraordinary state assistance, requires state agencies to review such proiects to determine whether they have any available resources that can foster thc development or completion of such projects, authorizes the Governor to issue an executive order directing agencies to usc tile resources identified and requires local WAGES coalitions to enter into a contract with the appropriate state and local entities to implement such projects; authorizes thc school board to contract with local WAGES coalitions to provide transportation for WAGES participants; and, authorizes the head of the FDOT to select -- by July !, 1998 -- from within the l)epartmcnt a person to he designated as the WAGES Program Employment Project Coordinator. In addition, section I I of tile hill amends Section '341.042, F.S.. to require the FDOT to assist local government entities to plan and develop WAGES participant transportation services. Section 12 amends Section 341.052, F.S., to require eligible transit providers receiving transit block grant funds administered by the FDOT to meet various requirements concerning the provision of services to WAGES participants. Section 13 amends Section 414.026, F.S., to add the Secretary of Transportation or his/her designee to the WAGES Program State Board of Directors. Section 14 amends Section 414.20, F.S., to clarify and delineate what additional transportation options are available to local wages coalitions to assist WAGES participants. Further, Section 17 amends Section 427.013, F.S., to require the Commission for the - - III I - IIII II IIIIII III III IIIII I Transportation Disadvantaged (CTD) to cooperate with local WAGES coalitions to develop innovative transportation sen'ices for WAGES participants. Section 18 amends Section 427.0153. F.S.. to require community transportation coordinators to work cooperatively with local wages coalitions establiq~ed in Chapter 414, Florida Statutes, and to provide assistance in thc development of ilm,wativc transportation services for WAGES participants. Revisions/Florida Grccnwavs and Trails Act CS,q-lB 3771 by Representative Sembler, rex4ses thc definition of "volunteer" contained in Section 110.501 ,F.S., to include any person who conveys an interest in or other,.,,4se consents to thc usc of real property pursuan~ lo 'q(,ction 260.011-260.018, F.S., the Florida Grccnwav,, an(t Trail', Act. Thc bill s(:t~ t'(~r~h a process for designation of lands ;is part of the ~ta~e ~,,'stem ~f grcemv;i.vs and ~ra~l~: provides rights and benefits of landowners whose lands are designated and limit, the liability of such landowners; authorizes I)EP to adopt roles for negotiation and execution of agreements with private landowners, for establishing charging fees for usc and providing for public access and maintenance; and fl~r establishing prohibited activities or restrictions to protect the heahh, safctv, and welfare of thc public, etc. Environmental Mitig, ation/FDOT l'roiects CS/FIB 4071 by Representative Betancourt, nmdifics thc program that allows FDOT and DEP to mitigate the impacts to wethmds and other sensitive habitats from FDOT projects. ~e bill authorizes FDOT to include additional work pro.am projects in the invento~ of habitats beyond the first three years .f ~he work pro.am; authorizes water management districts (WMD's) t(~ usc a poni(m (fi,he mitigation funding received from FDOT to fund developn~cnt ,,f mitigation plar~, includin,~ design, engineering, production and staff support' allows entities }~dttin,~ mitigation bank permits the opportunity to participate in the development ~l mitigation plans prepared by thc WMD's for FDOT projects and requires the WMI)'s to explain in the mitigation plan why a mitigation bank was not chosen as a mitigation option; pro,des that the $12 million transfe~cd in 1996 from FDOT to FDEP for surface water and wetland management pu~oses ~411 remain available for mitigation credit through fiscal year 2004-05; deletes references to using FDOT wet lamt mitigation funds for surface water improvement managen~ent projects or aqu:ttic an~t exotic plant control; and allmvs for amendment of mitigation plans throt,ghout thc vcar to anticipate schedule changes or additional projects that may arise. Section 2 of the bill mandates that the requirements of Section 338.223(1)(c), F.S., relating to environmental feasibility ~f turnpikc pr~4ects, be met before FDOT may acquire rights-,f-way under the advanced acqui~iti,m pro,ram, and prox4des that thc requirements of Section 338.223(1)(c), F.S.. shall n,,t apply to hardship and protective purchases (as defined) of advance right-of-way by FI)OT. Section ,t of the bill creates Section 373.4139. F.S.. relatin~ to the Miami-Dado (]ountv Lake Belt Mitigation Plan for mining activities x~tisin thc Miami-Dade (;,~t~x' Lake Belt. The South Florida Water Management District is authorized to acquire fee title or easement by eminent domain for ~hc limited purp,~e of implcmcntin~ ~}~c M~s,mn~ce River. Florida Pro~cct and thc C-Ill Project. and t, disburse state ,,r district funds to any agcnQ' or department of thc federal ~ovcrnmcnt in any agreement ~o take property or any interest therein by eminent domain, under specified conditi,ns. Section 9 of the bill authorizes suits to be brought against FDOT for breach of an expressed provision or an implied covenant of a x~ttcn agreement, or a xxwittcn directive issued by FDOT pursuant to thc x~itten a~cement, and prox4des that liability may n,~t be based on an oral modification of a x~ittcn contract. Thc bill expressly does not prohibit limiting FDOT liability or damages through pr,xqsi~m~ in i~s coat racts, anti pr~qdes ~ha~ n, employee or agent of FDOT may be held lwr~-nally liable to an extent ~rea~er than that provided under Section 768.2S. F.S. Disabled Pcrs,ms/Disabilitv Accessible Parking CS/SB 1498 bv Senator Forman. relates to parking for persons who have disabilities. Section I amends Section 31fi. 1955. F.S,, to increase the number of disabled parking spaces for parking lots that have 1,()00 ~r m,)re spaces to txx'~ percent of the total number of spaces: t, clarify that disabled parkin~ access aisles are rese~ect for the exclusive usc of persons who have disabled parkin~ lwrmits and who require extra space to deploy a mobility devise, lift. ~r ramp, and that lwrson~ wh. have disabled parking pc~its may be penalized for parking in clearly defined bus loading zones, fire zones, or access aisles or other no parking zones: and. ~. l,r.vidc that obstructing a disabled paring space, curb cut, or access aisle carries the same penalties as imposcct fl)r illegally parMng in a disabled parking space. Section 2 amends Section 316.1958. F.S., to prox4dc that if an individual is required by law ~o have a Florida vehicle registration, a disabled parMng permit or license plate from another state or jurisdiction is not valid for paring in spaces resort'cd for persons xxSth disabilities. Section 3 amends Section 316.1964. F.S., to clarify that persons displaying a valid disabled parMng permit may park in on-street metered parking spaces xxSthtmt charge for four hours, but may be charged for parking in a facility or lot that provi(tc~ timed parking spaces. Section 4 amends section 318.18. F.S.. to prox4dc that thc S I()0 fine may be waived if the person pro,des to the law enforcement .fficcr who issued ~he citation proof of ownership of a valid disabled parking permit. 4 Section 15 of the bill amends section 320.0842. F.S.. to authorize the issuance of a free international ~vheelchair user symbol license plate ~,~ veterans who othenvise qualify for a disabled paring permit and to eliminate the need for such an indi~4dual to purchase aSl5 disabled parkingpermi~, lna~klition, sccti~>~ r~.,~mcndsSection320.0~43, F.S. to prox4de that any m~er or lessee of a motor vehich,, including motor vehicles weighing up to 8.000 pounds, who qualifies for a permanent disabled parking permit, upon payment of the applicable license tax. may be i~s~ed an international wheelchair user sx~nbol license plate which entitles them to all the pri~4leges afforded to disabled paring permit holders. This pro~4sion x~4ll bring the FD(3'I' in compliance x%fith the Uniform System of lqandicapped Pnrking k~fidelines. Secti,n 7 nmends Section 3 20.08,t~, F.S., to provide that to bc considcrcd fc~r ccrtificati,~t~ ~,~r a disabled parking permit, thc applicant must be legally blind or have a conditi~a which renders them unable to walk 200 feet without stopping: to authorize out-of-sta~c physicians to certify patients as disabled on the disabled parking permit applicn~i~,ns -- such an application must be accompanied by documentation of the physician's liccnsure in the other state and a fom~ signed by the out-of-~tate physician veri~,ing hiiqwr knowledge of Florida's eligibility ~fidelines; to pro%~de a S I.0() fee for the replacement of a lost or stolen disabled paring permit; and provides that beginning April i, 1999. permit numbers of all confiscated disabled parking permits must be submitted to thc 13cpart merit ~f Highway Safety and Motor Vehicles to be noted ,n permit holders roomfuls. Currently, the State Transportation Trust Fund ,'¥I'I'F) receives S13.50 from each disabled parking permit while the remaining S l.t)¢~ is distributed to the county t~ collector. This bill x~411 reduce revenues to the S'I-I'F by approximately $2.5 million annually beginning in Fiscal Year 1998-99. However. this provision will bring the Department of Highway Safety and Motor Vehiclc~ i I)I-tSMV) into compliance with the Unifl)rm System ~f I iandicapped l~arkin.~ guidelin,.~ ~f the Americans with Disabilities Act (Al)A). ,Agricultural Emergent' Eradication Trust Fund CS/SB 1088 bv Senator Bronson. provides for the transfer of .65% of net proceeds of both highway fuel sales tax and SCETS tax from thc State Transportation Trust Fund (STTF) to the Agricultural Emergenc]:' Eradication Trust Fund (AEETF); discontinues the transfer of money if the unobligated balance ,,f the AEETF exceeds $20 million; reinstates the transfer of money when the unobliga~cd balance of the AEETF falls below SlO million; requires changes in the transfer of functs to take effect on the first clay of the month after 30 days' notification to the Depar~ merit of Agriculture and Consumer Services -- requires any refund claims for off-road gasoline usage's in excess of the refunds claimed during tt:e fiscal vear preceding ~he effective date of this act to be 5 16GlmPi deducted from the amount transferred during the year the claims are made to the AEETF; and, requires the Commissioner of Agriculture to notify the Legislature when he certifies that an agricultural emergency exists anti that funds (rom the AEETF will be used. In addition. S l million will be transferred to thc AEETF from General Revenue in Fiscal Year 1998-99, and each ,,'car thereafter, an amount equal to the previous year's transfer from the STTF. Thc estimated r~'cnue loss to thc STTF from this bill is expected to be approximately $6.0 million in Fiscal Year 1998-99. increasing to $7.0 million by Fiscal Year 02-03. Rules Adoption CS/SB 1440 bv Senator l,atvala, primarily restates mlcmaking authority for numerous state officers, departments, divisions, boards, councils, and other entities. YVith respect to the MPOAC, Section 70 of the bill amends Scc~i,~n 339. 175(IO), F.S., to read that the MPOAC shall have thc power and duty to establish bylaws and "adopt rules pursuant to ss. 120.54 and 120.536{ 1 ) to implcmc~t the provisions of law conferring duties upon it." 6 Z ~Z ~--o <~ 13..Z 0~ Counc I 1 Fax:l-850-al$-9107 ~un 9 TEA-21 THE TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY Summary 16:39 P. 02/05 MAY 29.1998 THE TRANSPORTATION EQUITY ACT FOR THE 21ST CENTURY: TEA-21 bO nP.e~'~6'd ..... " . . n svlffila ~ ::- · Rebuilding America · Re.rd, guamnte~ $198 ~[l~n in su~ ~ns~flon [nv~tment ~lle protemtng our ~mm~ent ~ a balan~ ~dget ~ ~ Pr~ident C~n's o~er v~l p~dfles. . Ba~n~ Investment In h~h~ys, ~ansit, ]nte~al proje~s, and technol~ies such as Intelligent T~ns~fion ~stems; strong s~te and ~1 flexlbifi~ in the use of ~nds. · Improving Safe~ · In~n~e g~n~ to in~a~ ~at ~]t use and ~ figh[ drunk d~t~ by en~uraging s~s to adopt 0.08 bt~ algol ~n~n~a~n s~ndards. · Na~nal 'One ~lr n~n p~mm for pt~line sa~, · S~ng ~~ to ~ue ~g ~s a~ ml~h~gh~y g~e ~ossings safer. · Impr~ ~ck ~ p~m to get ~d d~e~ a~ vehicles off ~e ~ad. · Protecting the Environment · Expanded Gongesti~ M~a~on and ~r Quali~ Improvement and Trans~tJOn Enhance~n~ p~ tO help communRJes impr~e ~e enwronment · ~a~ Vehl~ Pr~mm to deve~p c~an, ~el~fficient ~uc~. · ~ued pr~ra~ f~ Net~nai S~n~ B~s, bi. cie and ~estfian paths, r~maflonal ~alls, and road~e ~er platings. · ]~eas~ ~x-~e ~tt bene~ [o en~rage ~nsit ~emhlp. - Creating Oppo~uni~ ! of 4 6/5/98 12:43 InnovaUve jobs access program to help those mown~ from welfare to work. Continued, effective Disadvantaged Business Enterpnse program Strong labor protections for transportation workers. IMPROVING SAFETY · Protecting Drlvers and Passengem: $583 million in incentives to promote seat belt and child safety seat use. An ambitious t;rnetable I~ develop and implement advanced air bag technologies that protect children and smaller adults while preserving the lifesaving benefits for everyone else. · Fighting Drunk Driving: $500 mJIlion incentjve program to encourage states to adopt tough 0.08 blood a!cohoI concentration standarOs for drank driving. $219 million in grants lo encourage graduated Iicensin9 and other altematrve strategies. · Improving Road and Rail-Highway Grade Crossing Safety: $3 billion for safety construction, including road hazarcl recluctSOn and improved safety at rail-hlghway grade crossings. · Motor Carrier Safety: Restructures tJle National Motor CatTier Safety Program to give states the ability to tailor solubons to their own needs. Conbnues the Motor Carder Safety Assistance Program to improve trucking and hazardous materials safety. · One Call: Establtst',es ~ncentives for stales to establish or improve "One Call" notification systems to prevent excavation damage to p~oeltnes and other underground f~cilities, PROTECTING OUR ENVIRONMENT lien a~ng ou[en~n~nL:".: ~ ": .: : ~- ::: . . .'?',::' ' . ~. :" : '-' ~j ~'~' - ' ' :=': :~' ' - .... " --:,'-:: .-' ......... " , ._~4~ - · ..... ;J Cong~on ~illgition and Air Quili~ Improvement Program: Continu~ this as an i~ependenl pr~ram. ~ ~ndlng increased by a~ut 35parent to $8 1 billion, FielDS communibes meet national standards for healey mr T~nJpo~tion Enhancement: $3 btll~n for transporter,on projects lo improve communities' cultural, aes~ebc, and environmen~l qualities Transit BeneS: I~reases t~-free employer-pa~ ~ans~t ~nefi~ from $65 lo $1~ ~r month, promoting ~nsit ~emhip. Advanc~ Vehicle Prog~m: $250 million, ~t~ed by p~ate ~ndlng, to develop clean, fuel~fficient tracks a~ ~er h~ veh~. Clean Fuels: $500 ~llJ~ to buy or lea~ buses using ~w-pollu~ fuels. 8us~inable Communillee: Es~blishes a pilot pr~m 1o help s~te and Io~1 governments plan en~nmen~-~ndN dev~op~nt National Scenic B~aye: $148 million for impr~e~nts to roads of scen~ or bisync value. BI.cie a~ P~an Pa~: ~ands p~ons ~ make bl~clt~ and ~l~ng safer and ~m viable ~s ~ ~. R~cmagonal Trails: ~270 ~n to cma~ and ~ln~in r~a~onal lmils. 2 of 4 6/5~S 12.:43 P~ ....... ~ Iqdvl$orv Council Fax:l-8~jO.-41$-9107 Jutl 9 '98 16:41 P, 04/05 ·Envlronmen~l 8~emmllning: Redu~s red tape and pa~ork in proJ~t revt~s without ~mpromislng EXPANDING OPPORTUNITY A~l ~ Jo~: Crea~ a S7~ milan Job ~ and Reveme C~mute pr~mm to help Iower.tnco~ ~ a~ ~ m~ng ~e transport ~m we~m rolls ~ payrolls get ~ jo~s. DMadvantag~ Bueiness Entente Priam: E~ures that mlno~- and ~men-owned businesses P~e~ng AmeH~n Wo~em: ~nfinues ~1 lair prot~ns for ~ns~fion workem, such as D~B~ and 13 (c). Training ~e Wor~orce of the Future: ~s s~tes to resale highway Veining positions specifically for ~ffa~ r~ptents Un~emi~ Trans~Ration Centare: S228 million to suppo~ univem~-Ievel ~ucafion and research pr~ra~, a 93 ~ent in.ease. Accesaibtl~: Prov~ InMn~e grants to ~ke intecci~ Dus~ accesaibM, and enables Tmns~n Pr~ram ~nds to ~ used ~ ~ke sid~a?~ a~ssibM. Continues the 90 ~rcent federal share ~ proje~ to ~t ~n~ ~ D~bi~es ~t r~ulre~n~. REBUILDING AMERICA R~o~ In~ent: ~a~n~es $198 billion of Investment from ~ 199~2003 while pro~cflng our ~~ ~ a ~~ budget and ~ PresMent CHnton's o~er vital pflodties, such as eduction, child care. and S~I ~r~. Expanded Highway Programm: ~pa~s ~m h~hway pr~rams, in~udlng the National Highway System ($28.6 ~); In~m~te H~y Malnmna~ ($23 8 billion); SuCre Trans~fion Pr~m ($33.3 bll~); ~ ($20.4 bi, Ion); ~nges~n Mi~at~n and Air Quatdy Improvement (S8.1 billion); and Federal L~ ~~s (~. 1 bllr~). Ba~n~ Inv~ent: Inves~ not ~ly in h~hways and br~ges but also in Vansit systems and Inte~al ~ ~2 ~l~n a~odz~ for Mom ~e~ble Use el Fund~: G~es s~tes and ~litJes greater ~xibil~ in the use of f~al ~nds. Pu~~ ~s te~a~ e~ Intell~ent Transition ~s~ms are a~ng the possible uses. IWlI~ Tmnl~flon Systems: im~ ~, ~, and ~eight Shipping. ~a~ abili~ to use o~er ~jor prog~m ~nds for ITS. ~eimh and Technol~: S592 ~[l~n f~ lmns~flon research, $250 million (or te~nol~y ~~L Sl bil~n to d~e~p ~gne~ ~on ~tns. ~l~ Planning: S~mel ~e ~l~n and s~te~e ~ans~n planning presses and i~ ~ ~t~m I~ ~8A nderl ~ s~ers S~eng~ens the r~ of ~1 ~ and J~ ~ ~Ne~nt in ~e p~nnlng pr~s, ) Of 4 61519g 12:43 P ~ Adv~sorg Counct~ Fax:l-~O-dlS-9107 ~un PROMOTING ECONOMIC GROWTH AND TRADE - Bo~ir C~llngs and T~de Co~ldom: $7~ ~llion to sup~ tr~e and improve secu~ at ~rders and · Inle~odal~m: Prates ba~ed, in~r~, and efficient ~rans~bon to advan~ America's economic ~m~eness. ~am~es include funding for proj~ts to c~nnect highw~s with inte~odel t~nspoHation fadlitJes. · Innovative Financing: Creates a S530 million credit a~stance program to leverage 510.0 billion I'or constructJon pro. cts. Gives states and others greater flexibility in meeting the matching requirements for federal grants. · Freight Involvement: Ensures that freight shippers can 0articil~ate in the metropolitan and statewide transportation planning processes, so that their interesLs will be propedy considered. · Bureau of Tranlportatlon Statisfice: $186 million to support such actwities as commodity flow studies an0 analyses of transportatian's rote tn Supporting trade. 4 of 4 6/5/98 12:4] PJ COLL!ER CO MPO 7141 18:46 [D:TD OD'DII~IOH r'~C,( fqO: ("~34) cJ22-~ 1998 61:ZZ:SZ Vi. Fax -} TD CI]I"IHI~SIOII Hs. Jo Orr. Huichi.~o Pagc 881 Of' ~ REAUTHORIZATION: A CLO ER LOOK AT 'TEA-21' Pres. Climo~ has not T~t si~zed t~e '~-2t' t[~t~ r~r~ ~U ~o ~w, ~t ~ ~ so ~ ~~~~e~~~-2t ~~t~~). ~e~,~e~eaf~ The nsn~- Of ~ bkLl iA ~ ~r~~ ~ ~t fog ~ 21 st ~y. ' It ~m~ md ~ ~it ~, ~ (c) ~ for tr~ p~f ~ ~. ~-21 ~ ~e ~mmf ~ ~c T~tt Ac~, t~ ~ ~ ff~ ~1 ~ for Section ~09 l~jor _CnpRA! C,4.msts: SI. I bOtion. ~,htch ~ be ztioc'ase(I amon8 8rose ixog~: Bu~ ~d ~ ~, ~1.4 ~ (~ ~ Od~oOl S~ ~11~ for C~ ~ ~ gr~. ~d S3 ~n for ~ ~ ~ ~ ~)  ~, ~ ~ ~A ~~~: S~5 o ~. ~a~ ~ fol~: T~ ~s~ ~ $3.3 ~l~ S~ p~ ~ r~, $14.8 ~ ~ ~ ~ ~~. ~0.7 ~ i~ ~ for Tc~ C~r~ R~ ~o[r~. Wa~, DC 20005 (202) 73'7-0197 · c-marl: zci KnE~r~-'~av~ org TO: COLLIER CO MPO ,~-'gG ~ 10:46 ID:TD COI~I~I~ FAX ~a'3: (9~) 922-72";8 ~2'7 -) TD COl'ill.lOll !t3. Jo ~ lt. tchirmo Pegc 862 O~ ~ CT~u4 Federel Fleshes Ju~ 2, ~ 998 will airf~t some of ~e ~ ~ ~ co--ay ~ m ~ m ~ f~~ ~et t~ ~ for · LaOt,-~t~n S,e~tto~ 5?07 r~. ipi,mu ~ to ~e ~ ~cmt of ~ ~ for "~h ~~.' ~e ~ ~~,~~~~r~~ADA~c~Ma~~~t~. t~'~r~ by C*A~r T.~dhA, c~. Ccs~mun~ Tranrporration A$~ciattc~ of America (202) ~I'0217 * la.X: (2¢2) 7J ?'¢1 ~7 * ¢. maiL' DAVID PLUMMER & ASSOCIATES May 14, i 098 Commissioner Timothy Constantine Chairman Naples (Collier Count.,,') Metropolitan Planning Organ~:,ation Collier Count)' Board of Commissioners 3301 Tamiami Trail. East Naples. FL 34112 RE: MPO General Transportation Planning Con.~ultant Services Dear Commissioner Constantine. On behalf of David Plummcr & Associates. Inc.. I u,'ould like to thank you and the other MPO members for allowing us the opportunity to sen'e as .,,'our General Transportation Planning Conzultam since 1994. We have found the past three and a half years of .service to be interesting, challenging and rewarding. Over thc past three and a half years, we have prepared several ve~ interesting and meaningful studies for thc MPO. They have included the following. · · · · · · Collier County 1990 Model Validation. Collier County 2020 Long-Range Transportation Plan Update. Collier County Post-Disaster Transportation Infrastructure Analysis. Naples (Collier County) Congestion Management System. Vanderbilt Beach Road Level of Services Analysis. Collier County Roadway Service Volume Update. Several of these studies, such as the Post-Disaster Transportation Infrastructure Analysis and the Congestion Management System. have been at the forct¥ont of transportation planning in the State of Florida. These studies were successfully completed with the valuable assistance and direction of your staff, in particular MFO Coordinator Ken Heatherington and Transportation Planner Gavin Jones. We look fop, yard to serving you in the future. /'.. . ,y) ,. 'M Senior Vice President MJG:sw Commissioner Barbara Berry Commissioner Timothy Hancock Councilman Joseph Herms Commissioner Pamela Mac'Kie Commissioner John Noms Councilman Peter Van Arsdalc Secretary David Twiddy. Jr. Ms. Debbie Hunt Mr. Ken Heatherington Mr. Gavin Jones COLLIER COUNTY ENVIRONMENTAL ADVISORY BOARD AGENDA July I. 1998; 9:00 a.m. COMblI$$ION BOARDROObl, THIRD FLOOR--ADMII~N'!$TRATION BUILDING I. ROLL CAI.L II. APPROVAl. OF MINUTES - June 3. 1998 II1. ADDEND/\ IV. CONSENT/ADMINISTRATIVE APPROVAL AGENDA Ail matters listed under this item are considered to be routine and action will be taken by one motion without separate discussion of each item. If discussion is desired by a member of the Board, that item(s) will be removed from the Consent Agenda and considered separately. V. REGULAR AGENDA Ao Planned Unit Development Petition No. PUD-98-5 Walgreens PUD Bo Planned Unit Development Petition No. PUD-87.33(2) Windsong PUD VI. OLD BUSINESS Misc. Cortes: gate:, ,/( " VII. NEW BUSINESS Copies To: VIII. ADJOURNMENT IX. WORKSHOP EAB Al~enda ...................................................................................................... May 6. 1998 Pa~e 2 NOTES: Ao [Board Membersl: Noti~' the PLANNING SERVICES DEPARTMENT (403- 2400) no later than 5 P.M. on June 26. 1998, if you cannot attend this meeting or if you have conflict and thus ',,,'ill abstain from voting on a particular petition. Bo [General Publicl: Any person who decides to appeal a decision of this board will need a record of the proceedings pertaining thereto; and therefore may need to insure that a verbatIm record ofthe proceedings is made, which record i~,cludes the testimony and evidence upon which the appeal is to be based. ~,!INUTES OF TJIE ENVIRONMENTAL ADVISORY BOARD DATE: June J. 1998 TIME: 9:00 a.m. PI.ACE: Floor Boardroom. Administration Building. Collier Cofi~l~:'Uovemment Cenler. Naples. Florida C,-,?,: i To: SI'AFF PRESENT Dejong X Ashton Espinar Burgeson X Foley X Chrzanowski X Herman.son Absent K tick tlill X l.cnbcrger X ltinchcliff Excused Absence l.,~renz X S aadeh X M t, lherc X Scal MINUTES BY: Stephen l.cnbcrger. Environmcnlal Specialisl !I CALLED TO ORDER AT: 9:05 a.m. AI)JOURNF..,,D A'F: 10:30 a.m. PRESIDING; Blair Foley. V~cc Chaim~an ADDENDA TO T}I~ AGENDA: Discussion on Environmental Policy Technical Advisory. Board (EPTAB) placed on agenda under New Business. APPROVAL OF MINUTES: Motion made by ~. seconded by Mr. Hill and camed 5/0. to approve minutes of May 6. 1998. ITEM: Regular Agenda - l~em V.A. PETITION NO: Special Treatment Permit No. ST-98-4 "Raccoon Point 3-D Seismic Evaluation Project in Cypress National Preserve" Environmental Advisory Board Minutes ........................................ June 3. 1998 Page 2 REQUESTING: RI~PRESENTED BY: PUBLIC SPEAKERS: MOTIOn: Made by Calumet Florida. Inc. to cot,duct a 3-[) seismic evaluation of its Raccoon Point Field. Brian MacKenzie..MacKenzie Technical Sc~'iccs. Inc. Patrick Kenney. Big (,.,,'press National Preserve Mr. Saadch. seconded by Mr. Espinar and carried 5/0, to approve Special Treatment Permit No. ST-98-4 with thc Staffs stipulations: Environmental/Water Manaeement: 1. The proposed project shall be in accordance with thc approved plan and Collier Count.',' Land Development Code. 2. Thc ST permit is subject to a lofty-five 145~ day appeal period by thc Florida Department of Community Affairs. ITFM: pF..TITION NO: REOUESTI~G: REPRESENTED BY: PUBLIC SPEAKERS: MOTION: Made by Regular Agenda - Item V.B. Special Treatment Permit No. ST-98-3 "Cow Bone Island 2-D Seismic Program in Big Cypress National Prcscrvc" Calumet Florida. Inc. to conduct a 2-I) seismic evaluation of the Sunniland Trend in the vicinity of its Cow Bone Island Exploration prospect. Brian MacKenzie. MacKenzie Technical Services. Inc. Patrick Kcnncy, Big Cypress National Preserve Mr, Saddeh, seconded by Mr. Espinar and carried 5/0, to approve Special Treatment Permit No. ST-98-3 with thc Staff's stipulations: Envlronmcntal/Watcr ,Management: l. The proposed project shall be in accordance with the approved plan and Collier County Land Development Code. 2. The ST permit is subject to a forty-five (45) day appeal period by the Florida Department of Community Affairs. Environmentzl Advisory Bonrd Minutes ........................................ June 3, 1998 Page 3 Oi..D BUSINESS: Discussion on revised LDC Amcndmcnt. Nlotion made by Mr. Hill, sccondcd by Mr. Espinar and carried 4/! to reaffirm motion made at last EAB meeting in regards to thc administrative ability to grant waivers to preservation requirements. Thc EAB did however, support the language in thc first pan of the amendment, which clarified thc bona fide agricultural uses definition. 2. Discussion on permit process for spoil bank removal along canal easements. latS$l 'ESS: Discussion on EPTAB. Board members agreed to support the motion made last year regarding tile merger of EAB and EPTAB. That motion supported the merger and requested EAB be able to review and give input into any future EAB ordinance amendment. COMMENTS: For a complete record of the proceedings reader is directed to the tape recording of this meeting, located in the Office ortho Clerk to the Board. 5'" Floor. Building "F". Collier County. Government Complex. There being no further business, thc meeting was adjourned by order of the Chair. Environmental Advisory Board Paul Hinchcliff. Chairman Min, h:'EAB Forms