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MINUTES OF MEETING ---_
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday,August 17, 2015 at 6:00 p.m. at the Heritage Greens
Community Center,2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
George Coombs Chairman
Jim Marshall Vice Chairman
Marsha Coghlan Assistant Secretary
Henry Michaelson Assistant Secretary
John Jordan Assistant Secretary
Also present were:
Calvin Teague District Manager
Residents
The following is a summary of the minutes and actions taken at the August 17, 2015
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr.Coombs called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
There being no comments,
On MOTION by Mr.Michaelson seconded by Ms. Coghlan
with all in favor the agenda was approved.
THIRD ORDER OF BUSINESS Approval of the Minutes of the July 20,
2015 Meeting
There being no comments,
On MOTION by Ms. Coghlan seconded by Mr. Marshall
with all in favor the minutes of the July 20, 2015 meeting
were approved. I
FOURTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
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August 17,2015 Heritage Greens C.D.D.
FIFTH ORDER OF BUSINESS Public Hearing to Adopt the Fiscal Year
2016 Budget
The public hearing to adopt the Fiscal Year 2016 budget opened at 6:03 p.m.
There being no public comments,the public hearing closed at 6:05 p.m.
A. Resolution 2015-08 Adopting the Fiscal Year 2016 Budget
o Mr. Michaelson wanted to know why the District pays $145 for telephone service at the
gatehouse. A discussion followed on the telephone service.
o Staff will follow up and get clarification on the telephone bill.
o Mr. Jordan questioned the line item for Landscaping & Irrigation. In last year's budget,
there was$1,500 and this year it is projected at$3,900.
o After some discussion, the Board decided to reduce Landscaping & Irrigation by $2,400
and Roadway Reserve increased by$2,400.
o The Board discussed at length the issue of ownership of the gates, the lift gates and the
swing gates.
On MOTION by Mr. Coombs seconded by Mr. Marshall
with all in favor Resolution 2015-08, a resolution of the
Heritage Greens Community Development District relating
to the annual appropriations of the District and adopting the
budget for the Fiscal Year beginning October 1, 2015; and
ending September 30, 2016, and referencing the
maintenance and benefit special assessments to be levied by
the District for said fiscal year, was adopted as amended to
reflect the reduction in Landscaping& Irrigation by$2,400
and the increase of$2,400 to Roadway Reserves.
B. Resolution 2015-09 Levying Non-Ad Valorem Assessments
On MOTION by Mr. Coombs seconded by Ms.Coghlan with
all in favor Resolution 2015-09, a resolution levying and
imposing a non-ad valorem maintenance special assessment
for the Heritage Greens Community Development District for
Fiscal Year 2016,was adopted.
SIXTH ORDER OF BUSINESS Audit Committee Selection Process
A. Appointment of Committee Members
B. Establishment of RFP Evaluation Criteria
C. Authorization to Proceed with RFP
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August 17,2015 Heritage Greens C.D.D.
o Mr. Teague explained the process for the Request for Proposal for auditing services
including the evaluation and ranking form.
Mr. Michaelson MOVED to have the Board of
Supervisors for the Audit Selection Committee, to
adopt the criteria as presented and to authorize staff to
proceed with solicitation of RFP's for the selection of
Lthe auditor and Mr. Coombs seconded the motion.
o Mr.Michaelson questioned the necessity for performing an audit.
On VOICE vote with all in favor the prior motion was '
approved.
SEVENTH ORDER OF BUSINESS Old Business
A. Resident Data Base Update
o The resident data base is almost 90%completed.
B. Landscape Maintenance Easement behind School
o Mr. Marshall updated the Board on the landscape maintenance easement behind the
school.
o A long discussion followed on the purpose of the wall.
o No one is sure who owns the wall, but the Supervisors noted they are only going to
address the pepper trees.
o Mr. Jim Carr, the Engineer for the development, was not sure if the wall was part of the
bond or not. There are two easements, the lake maintenance easement and the
landscaping easement;both do not obligate the District to do anything other than maintain
the District's assets.
o The landscape clearing will be from the 14th tee box to the length of the school properties.
o The Board will consider a landscape screening project in the future if required by the
Development Order.
C. Pressure Washing/Painting Wall behind Elementary School
o The Board agreed this item should not be done. They feel this is not their responsibility
and the CDD should not be spending funds on maintenance activities for the wall.
o The CDD will pursue pepper tree removal.
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August 17,2015 Heritage Greens C.D.D.
o Staff will follow up with golf course to see if we can use a chipper in the pepper tree
removal.
Mr. Michaelson MOVED to approve cutting the
pepper trees only, and nothing else, starting at the 14th
tee box along the school property and letting the golf
course know that the CDD is not doing the wall,either
repairing or repainting it, and the CDD would like the
chipper across their property in order to handle the
Brazilian pepper trees and Mr. Coombs seconded the
motion.
On VOICE vote with all in favor the prior motion was
approved.
EIGHTH ORDER OF BUSINESS New Business
A. Sidewalk Repair Proposals
o The Board discussed additional work proposed by Curb Systems in the amount of$7,110.
On MOTION by Mr. Coombs seconded by Ms.
Coghlan with Mr. Coombs, Ms. Coghlan, Mr.
Marshall and Mr. Jordan voting aye and Mr.
Michelson voting nay, the Board approved the
additional work by Curb Systems for $7,110 for
additional sidewalk repair work.
B. Security Guard Proposals
o Four vendors were contacted for security guard proposals;two declined to bid. Securitas
and Kent Security submitted bids. Kent Security is less expensive.
o The Board reviewed their proposals and discussed the reasons for requesting proposals in
the first place.
o Mr. Coombs asked if Severn Trent Management had any other District who towed cars
from community pools. Mr. Teague responded Heritage Greens CDD is the only district
who does that.
o A discussion followed on the current contract with Kent Security. The contract calls for a
maintenance supervisor for 40 hours per week,but were not certain they are receiving this
level of security.
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August 17,2015 Heritage Greens C.D.D.
o Kent Security recommended remote monitoring, a combination of remote monitoring and
guard or increasing the hourly bill rate.
o The Board asked about the call box.
o Staff to follow up.
NINTH ORDER OF BUSINESS Manager's Report
A. Follow-Up Items—Vehicle Violations Report
o There was no report because Kent Security is not performing regular patrols.
o The HOA is supposed to be writing the tickets.
B. Proposed Meeting Schedule for Fiscal Year 2016
o The Board decided not to hold the December 2015 meeting.
On MOTION by Mr. Coombs seconded by Ms. Coghlan
with all in favor the meeting schedule for Fiscal Year 2016
was approved as amended with the December 2015 meeting
being cancelled.
C. Financial Statements
There being no questions or comments,
On MOTION by Mr. Michaelson seconded by Ms. Coghlan
with all in favor the financial statements for the period
ending July 31,2015 were accepted.
TENTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
ELEVENTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
TWELFTH ORDER OF BUSINESS Supervisors'Requests and/or Comments
o As per a previous Board request, Mr. Teague spoke about two proposals received for a
flashing cross-walk sign. The Board felt they were very expensive. Nothing further will
be done about this at this time.
o Ms. Coghlan commented irrigation repair was done by PJM at the pedestrian stop at the
entrance.
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August 17,2015 Heritage Greens C.D.D.
o Mr. Marshall replaced the still camera, but still having issues with it. He noted he needs
four or five pavement hydrant markers. Staff to follow up.
o Mr. Marshall suggested a pedestrian stop at the entrance to the community.
o Mr. Coombs commented on the congested traffic and felt very concerned about this. He
felt the District has to re-establish dialogue with the Country Traffic Engineer. The traffic
is bad now and will only get worse in the coming winter season.
o Staff to follow up.
THIRTEENTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Ms. Coghlan seconded by Mr.
Marshall with all in favor the meeting adjourned at
7:55 p.m.
• i /
Calvin Teague Geo - • : ..! c% r, n t c ; tU,
Secretary Chairman
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