The URL can be used to link to this page

06/19/2015 AgendaPort of the Islands Community Improvement District Board of Supervisors J. Anthony Davis, Chairman Calvin Teague, District Manager Norine Dillon, Vice Chairperson Daniel Cox, District Counsel Dale Lambert, Assistant Secretary Ronald Benson, District Engineer Theodore Bissell, Assistant Secretary Richard 7iko, Assistant Secretary _ Regular Meeting Agenda Friday, June 19, 2015 — 10:00 a.m. 1. Call to Order and Roll Call ay 2. Approval of the Minutes of the May 22, 2015 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance i. Palm Tree Trimming Update ii. Entrance Lighting Project Update B. Manatee Mitigation Project 5. New Business 6. District Manager's Report A. Approval of the May 31, 2015 Financial Statements and Check Register B. Questions and Comments on the Proposed Fiscal Year 2016 Budget C. Discussion of Follow -Up Items 7. Field Manager's Report A. Discussion of June 2015 Field Manager's Report B. Mosquito Spray Status C. Water Emergency Community Notification Procedures 8. Attorney's Report A. Update on Hotel Bankruptcy Lawsuit 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday, July 17, 2015 at 10:00 a.m. District Office: Severn Trent Services, Inc. 5911 Country Lakes Drive Fort Myers, Florida 33905 239 - 245 -7118 http: / /poicid.com/ Meeting Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 239- 430 -0806 )rt of the Islands Community Improvement Dish Severn Trent Services, Management Services Division 210 North University Drive, Suite 702 - Coral Springs, Florida 3307 Telephone: (954) 753 -5841 - Fax: (954) 345 -1292 September 10, 2015 Mr. A. William Moss City Manager City of Naples City Hall 735 Eighth Street South Naples, Florida 34102 Mr. Leo E. Ochs, Jr. Collier County Manager 3299 Tamiami Trail East Naples, Florida 34112 -5746 Dear Messrs. Moss, Ochs and Brock: et f- r � r rri lw X C c.n T, C ? SJ W / t- Dwight E. Brock Clerk of the Circuit Court Collier County Courthouse Annex 3315 Tamiami Trail East Suite 102 Naples, Florida 34112 -5324 In accordance with Chapter 189 of the Florida Statutes we are required to provide to you at the beginning of each Fiscal Year a notice of our public meeting schedule. Notice is being given that the Board of Supervisors of the Port of the Islands Community Improvement District will hold their meetings for Fiscal Year 2016 at the Orchid Cove Clubhouse; 25005 Peacock Lane, Naples, Florida at 10:00 a.m. on the third Friday of each month as follows: October 16, 2015 November 20, 2015 December 18, 2015 January 15, 2016 February 19, 2016 March 18, 2016 April 15, 2016 May 20, 2016 June 17, 2016 July 15, 2016 August 19, 2016 September 16, 2016 If you have any questions or concerns, please contact me at 239 - 245 -7118. Sincerely, &/rr,f re" Calvin Teague District Manager LICENSE AGREEMENT This license agreement is entered into by and between Cloverfield Investments, Inc. hereinafter referred to as "Licensor" and Douglas N. Higgins, Inc., hereinafter referred to as "Licensee ", for the sole purpose of obtaining temporary occupation, ingress and egress on the following described land in Collier County, Florida. Legal Description: Port of the Islands (The Cays) Phase II Tract "B " OR 1997 PG 663 The license provided under this agreement shall be in effect for a 12 month period, commencing the 1" day of June, 2015 and ending the 31 u day of May, 2016. The licensee shall pay the licensor a license fee of Dollars 0) upon execution of this agreement. The license may be extended on a monthly basis for ' per month upon mutual agreement of the Licensor and the Licensee. Written notice of intent to extend the license must be made 15 days prior to the expiration of the license. It is understood by the Licensor and the Licensee that the license is subject to the following conditions: 1. Prior to this agreement taking effect, the Licensee shall submit for approval to the Licensor a plan describing any temporary construction and maintenance on the above - described property. It is understood that the primary usage of the property is for temporary construction trailers, material storage, and barge loading and unloading to facilitate the construction of the Picayune Strand Restoration Manatee Mitigation Project administered by South Florida Water Management District. 2. The Licensor agrees that the property shall be available for the stated purpose and duration without encumbrance. 3. The Licensee agrees that no permanent construction of any kind shall be placed on the property and that all temporary facilities shall be completely removed prior to the end of the agreement. Restoration to include minor grading and grassing shall be done prior to the end of the license. Licensor retains the right to inspect and release Licensee from continuing obligations at the end of the agreement. 4. This license is non- transferable by the Licensee. 5. The temporary improvements to the property to be constructed by the Licensee will at a minimum include a temporary driveway entrance from Cays Drive, open space sufficient for material storage and transfer, establishment of temporary parking areas, and temporary barge moorings along the Faka Union Canal. 6. Minor removal and or trimming of trees shall be necessary and areas to be cleared will be identified in the proposed staging plan. All clearing debris will be properly disposed of off -site. 7. Good housekeeping shall be observed at all times, property shall be maintained free of debris and refuse. Licensee agrees to maintain appropriate containers for the collection of debris and refuse to be disposed of at approved facilities on a regular basis. S. The Licensee shall maintain the area under this license in a safe and environmentally sound condition at all times, any introduction of hazardous materials to the subject property is at the risk of the Licensee, clean-up, mitigation and remediation as a result of the Licensee's actions during the use of the property shall be the responsibility of the Licensee. 9. The Licensor continues full ownership of the land; however, it shall not be liable for maintenance or upkeep of the property for the duration of the license. 10. Commercial General Liability Insurance with minimum limits of $500,000.00 shall be maintained by the Licensee for the duration of the license, Licensor to be named additional insured. Licensee shall provide a copy of a certificate evidencing such coverage before entering the property. 11. The Licensee shall at all times comply with all applicable federal, state and local statutes, laws and ordinances. The Licensee agrees to protect, indemnify and save harmless the Licensor, its agents and employees, from and against all claims, demands, suits, liability and expense, by reason of loss or damage to any property or improvement thereon, whatever and by Licensor or third- party, or bodily injury to any person whatsoever, that may arise from the demolition, construction and placement of objects on the described lands and from the maintenance or use of the described land, or from any violation of the terms of this license and the Licensee shall defend the Licensor in any such action or claim upon request of the Licensor. Licensee (Douglas N. Higgins, Inc.) ot, -� Date . �we. I— Licensor (Cloverfield Investments, Inc.) 41111'r Date Agenda Page 15 Port of the Islands Community Improvement District Financial Report May 31, 2015 Prepared by PORT OF THE ISLANDS Community Improvement District Table of Contents Agenda Page 16 FINANCIAL STATEMENTS Balance Sheet -All Funds ............... ............................... Page 1 General Fund Page 9 Statement of Revenues, Expenditures and Changes in Fund Balance.. .... ...... ... Page 2 Trend Report ........................... ............................... Page 3 Enterprise Fund Page 15 - 16 Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 4 - 5 Trend Report .............. .................... I ....... .. Page 6 SUPPORTING SCHEDULES Check Register ........................... ............................... Page 7 - 8 Special Assessments - Collection Schedule ........................... ............................... Page 9 Construction Schedule ........................... ............................... Page 10 - 12 CIP Status Report .......... ............................... . ................ Page 13 - 14 Cash Flow Projections ........................... ............................... Page 15 - 16 Cash Flow Projections - 5 year ........................... ............................... Page 17 Monthly Activity Report ........................... ............................... Page 18 - 23 Accounts Receivable Ageing Report (go+ days outstanding) ........... ............................... Page 24 - 25 Repair and Maintenance Detail Reports ........................... ............................... Not yet available Agenda Page 17 Port of the Islands Community Improvement District Financial Statements (Unaudited) May 31, 2015 PORT OF THE ISLANDS Community Improvement District Balance Sheet May 31, 2015 Agenda Page 18 Governmental and Enterprise Funds Long -Term Liabilities Revenue Bonds Payable -LT 2,406,616 2,406,616 Total Long -Term Liabilities 2,406,616 2,406,616 TOTAL LIABILITIES 12,791 3,562,875 3,676,666 FUND BALANCES / NET ASSETS GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets 103,881 - 103,881 Cash - Checking Account $ 206,148 $ 225,392 $ 431,540 Accounts Receivable 834 - 834 Assessments Receivable 231,351 635,492 866,843 Allow- Doubtful Collections (231,351) (635,492) (866,843) Due From Other Funds 538,599 - 538,599 Investments: 923,463 $ 7,994,992 $ 6,918,455 Money Market Account 190,673 6,770 197,443 Construction Fund 25,164 25,164 Total Current Assets 936,254 257,326 1,193,580 Noncurrent Assets Fixed Assets Land - 293,061 293,061 Infrastructure - 15,321,761 15,321,761 Accum Depr- Infrastructure - (4,543,538) (4,543,538) Equipment and Furniture - 327,167 327,167 Accum Depr- Equip /Furniture - (101,000) (101,000) Construction Work In Process 3,090 3,090 Total Noncurrent Assets 11,300.541 11,300,541 TOTAL ASSETS $ 936,254 $ 11,667,867 $ 12,494,121 LIABILITIES Current Liabilities Accounts Payable $ 50 $ 101 $ 151 Accrued Expenses 12,741 30,212 42,953 Deposits - 34,350 34,350 Other Current Liabilities - 1,465 1,468 Revenue Bonds Payable- Current 551,529 551,529 Due To Other Funds 538,599 538,599 Total Current Liabilities 12,791 1,156,259 1,169050 Long -Term Liabilities Revenue Bonds Payable -LT 2,406,616 2,406,616 Total Long -Term Liabilities 2,406,616 2,406,616 TOTAL LIABILITIES 12,791 3,562,875 3,676,666 FUND BALANCES / NET ASSETS Fund Ba lances Assigned to: Operating Reserves 103,881 - 103,881 Unassigned: 819,582 - 819,582 Net Assets Invested in capital assets, net of related debt - 8,342,396 8,342,396 Unrestricted/Unreserved - (347,404) (347,404) TOTAL FUND BALANCES / NET ASSETS $ 923,463 $ 7,994,992 $ 6,918,455 TOTAL LIABILITIES 8 FUND BALANCES / NET ASSETS $ 936,254 $ 11,567,687 $ 12,494,121 Report Date: 6/8/2015 1 PORT OF THE ISLANDS Agenda Page 19 Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending May 31, 2015 EXPENDITURES ANNUAL YTD ACTUAL Administration ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF MAY -15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES 536 357 291 66 54.29% 38 Interest - Investments $ 2,153 $ 1,435 $ 1,138 $ (297) 52.86% $ - Interest - Tax Collector - - 40 40 0.00% 18 SpecialAssmnts - Tax Collector 430,597 430,597 317,667 (112,930) 73.77% 1,753 Special Assmnts- Discounts (17,224) (17,224) (9,812) 7,412 56.97% - Other Miscellaneous Revenues - - 1,870 1,870 0.00% - TOTAL REVENUES 415,526 414,808 310,903 (103,905) 74.82% 1,771 EXPENDITURES Administration 100,000 66,667 66,667 66.67% 8,333 P/R -Board of Supervisors 7,000 4,500 3,800 700 54.29% 500 FICA Taxes 536 357 291 66 54.29% 38 ProfServ- Engineering 26,000 17,333 5,628 11,705 21.65% 50o ProfServ-Legal Services 14,000 9,333 8,012 1,321 57.23% 776 ProfSery -Mgmt Consulting Sery 30,092 20,061 20,061 - 66.67% 2,508 ProfServ- Property Appraiser 6,459 6,459 6,480 (1) 100.02% - ProfServ- Special Assessment 9,806 9,806 9,806 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% - Postage and Freight 1,200 800 195 605 16.25% 5 Rental - Meeting Room 350 225 200 25 57.14% 25 Insurance - General Liability 8,786 6,590 6,411 179 72.97% - Printing and Binding 1,300 867 162 705 12.46% (21,953) Legal Advertising 1,000 667 328 339 32.80% Miscellaneous Services 1,380 920 430 490 31.16% 11 Misc- Assessmnt Collection Cost 8,612 8,612 6,122 2,490 71.09% - Misc -Web Hosting 1,000 667 496 171 49.60% - Office Supplies 500 333 14 319 2.80% - Annual District Filing Fee 175 175 175 100.00% TotalAdrrenistration 121,696 91,205 72,091 19,114 5924% 4,363 Field Contracts-MgmtServices 100,000 66,667 66,667 66.67% 8,333 Contracts - Landscape 62,630 55,220 55,220 - 66.67% 6,902 Electricity - Streetlighting 19,00D 12,667 9,751 2,916 51.32% 1,073 Utility - Irrigation 17,000 11,336 10,600 738 62.35% 1,674 R &M- Renewal and Replacement 70,000 46,667 1,644 45,023 2,35% 804 R &M -Roads & Alleyways 4,000 2,667 19,575 (16,908) 489.38% 575 R &M- Signage 1,000 667 84 583 8.40% Total Field 293,830 195,891 163,541 32,350 55.66% 19,361 TOTAL EXPENDITURES 415,526 287,096 235,632 51,464 56.71% 23,724 Excess (deficiency) of revenues Over(under)expenditures - 127,712 75,271 (52,441) 0.00°% (21,953) Net change in fund balance $ - $ 127,712 $ 75,271 $ (52,441) 0.00% $ (21,953) FUND BALANCE, BEGINNING (OCT 1, 2014) 848,192 848,192 848,192 FUND BALANCE, ENDING $ 848,192 $ 975,904 $ 923,463 Report Date: 6/8/2015 2 PORT OF THE ISLANDS Community Improvement District Agenda Page 20 Trend Report- General Fund Statement of Revenues, Expenditures and Changes in Fund Balances Contracts -Mgmt Services For the Period Ending May 31, 2015 8,333 8,333 8,333 8,333 8,333 8,333 8,333 66,667 100,000 Contracts- Landscape 6,902 6,902 6,902 6,902 TOTAL -� 6,902 Oct Nov Dec Jan Feb Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 55112015 Budget 1,395 1,282 1,674 10,600 17,000 R8A4-Renewal and Replacement 350 - (360) 850 - Revenues - 804 1,644 70,000 R&M -Roads & Alleyways - - - 19,000 Interest - Investments $ 163 $ 134 $ 136 $ 165 $ 208 $ 248 $ 84 $ - $ 1,138 $ 2,153 Special Assmnts- Tax Collector 3,831 116,349 110,898 19,827 8,593 47,557 8,858 1,753 317,667 430,597 Special Assmnts- Discounts (201) (4,647) (4,314) (52B) (128) (19) 24 32,767 (9,812) (17,224) Total Revenues 3,793 111,636 108,590 19,464 8,695 47,766 8,966 1,771 310,903 415,526 Expenditures Over(under)expenditures $ (24,673) $ 84,809 $ 75,823 $ (9,259) $ (34,238) $ 24,638 $ (19,878) $ (21,953) Administrative - FUND BALANCE, BEGINNING (OCT 1, 2014) P/R -Board of Supervisors 400 600 500 500 400 500 400 500 3,800 7,000 FICA Taxes 31 46 38 3B 31 38 31 38 291 536 ProfServ- Engineering - 1,500 419 1,536 356 817 500 500 5,628 26,000 ProfServ- Legal Services 2,213 48 2,690 709 341 1,237 776 8,012 14,000 ProfServ-Mgmt Consulting Sery 2,508 2,508 2,508 2,508 2,508 2,508 2,508 2,508 20,061 30,092 ProfServ- Property Appraiser 4,758 - - 1,702 - 6,460 6,459 ProfServ- Special Assessment - 9,806 - 9,806 9,806 Auditing Services - - - - - 3,500 3,500 3,500 Postage and freight 12 83 31 7 13 12 32 5 195 1,200 Rental - Meeting Room 25 25 25 25 25 25 25 25 200. 350 Insurance - General Liability 2,036 - 2,036 - - 2,339 - 6,411 8,786 Printing and Binding 31 52 25 17 18 18 162 1,300 Legal Advertising 162 - - - - 166 - 328 1,000 Miscellaneous Services 122 83 72 1 16 45 81 11 430 1,380 Misc-Assessmnt Collection Cost 73 2,234 2,132 386 169 951 178 - 6,122 8,612 Misc -Web Hosting 71 71 71 71 71 71 71 496 1,000 Office Supplies - - - - 14 - 14 500 Annual District Filing Fee 175 - - - - - - 175 175 Total Administrative 10,404 9,363 15,702 9,823 6,017 5,340 11,086 4,363 72,091 121,696 Field Contracts -Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,333 8,333 66,667 100,000 Contracts- Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 6,902 55,220 82,830 Electricity - Streetlighting 1,272 1,273 1,273 1,263 1,262 1,094 1241 1,073 9,751 19,000 Utility - Irrigation 1,205 1,156 917 1,552 1,419 1,395 1,282 1,674 10,600 17,000 R8A4-Renewal and Replacement 350 - (360) 850 - - - 804 1,644 70,000 R&M -Roads & Alleyways - - - 19,000 575 19,575 4,000 R&M- Signage - - - - - 84 - - 84 1,000 Total Field 18,062 17,664 17,065 18,900 36,916 17,808 17,758 19,361 163,541 293,830 Total Expenditures 28,466 27,027 32,767 28,723 42,933 23,148 28,644 23,724 235,632 415,526 Excess (deficiency) of revenues Over(under)expenditures $ (24,673) $ 84,809 $ 75,823 $ (9,259) $ (34,238) $ 24,638 $ (19,878) $ (21,953) 75,271 - FUND BALANCE, BEGINNING (OCT 1, 2014) 848,192 848,192 FUND BALANCE, ENDING $ 923,463 $ 848,192 Report Date: 6/8/2015 3 PORT OF THE ISLANDS Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31, 2415 Agenda Page 21 Water And Sewer Fund OPERATING EXPENSES ANNUAL YTD ACTUAL Personnel and Administration ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (EI AS A % OF MAY-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES 535 357 291 66 54.29% 38 Interest - Investments $ 285 $ 190 $ 101 $ (89) 35.44% $ - Water Revenue 53,700 35,800 36,156 356 67.33% 3,945 Sewer Revenue 81,200 54,133 52,919 (1,214) 65.17% 5,908 Irrigation Fees 110,900 73,933 76,465 2,552 68.97% 11,188 SpecialAssmnts - Tax Collector 1,139,500 1,139,500 799,444 (340,056) 70.16% 4,412 SpecialAssmnts- Discounts (45,580) (45,580) (24,693) 20,887 54.18% - OtherMiscellaneousRevenues - - 2,946 2,946 0.00% 500 TOTAL OPERATING REVENUES 1,340,005 1,257,976 943,358 (314,618) 70.40% 25,953 OPERATING EXPENSES Personnel and Administration 309,533 206,355 206,355 - 66.67% 25,794 P/R -Board of Supervisors 7,000 4,500 3,800 700 54.29% 500 FICA Taxes 535 357 291 66 54.29% 38 ProfServ- Engineering 26,000 17,333 5,628 11,705 21.65% 500 ProfServ-Legal Services 14,000 9,333 8,012 1,321 57.23% 776 ProfServ-Mgmt Consulting Sery 30,216 20,144 20,144 - 66.67% 2,518 ProfServ- Property Appraiser 17,093 17,093 17,096 (3) 100.02% - ProfServ- Special Assessment 8,386 6,366 6,366 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% - Postage and Freight 1,200 800 554 246 46.17% 5 Rental - Meeting Room 350 225 200 25 57.14% 25 Insurance- General Liability 8,786 6,590 6,411 179 72.97°% - Printing and Binding 1,300 867 162 705 12.46% Total Water -Sewer Comb Services Legal Advertising 1,000 667 328 339 32.80% - Miscellaneous Services 2,800 1,733 1,363 370 52.42% 187 Misc-Assessmnt Collection Cost 22,790 22,790 15,407 7,383 67.60°% - Ofrice Supplies 500 333 14 319 2.80°% Total Personnel and Administration 145,237 114,631 91,276 23,355 62.85% 4,549 Water -Sewer Comb Services Contracts-Mgmt Services 309,533 206,355 206,355 - 66.67% 25,794 Contracts-Generator Maint 1,750 1,750 2,301 (551) 131.491/. - Communication - Teleph - Field 4,512 3,008 2,845 163 6305% 274 Utility - General 87,000 58,000 58,136 1,864 64.52% 6,549 R &M- Irrigation 35,000 23,333 10,055 13,278 28.73°% 5,575 R &M -Lift Station - - 114 (114) 0.00°% - R &M- Potable Water Lines - 4,331 (4,331) 0.00% R&M-Water Plant 20,000 13,333 13,076 257 65.38% - R &M- WasteWater Plant 15,000 10,000 3,314 6,686 22.09% 2,148 R &M -Sewer Lines - 3,600 (3,600) 0.00% 286 R &M- Backflow Inspection - - 240 (240) 0.00% - Misc- Licenses & Permits 7,375 6,375 25 6,350 0.34% 25 Cap Outlay -Waste Water Plant 50,796 33,864 102,040 (68,176) 200.88% Total Water -Sewer Comb Services 530,966 356,018 404,432 (48,414) 76.17% 40,651 Report Date: 6/8/2015 4 PORT OF THE ISLANDS Agenda Page 22 Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31, 2015 TOTAL NET ASSETS, BEGINNING (OCT 1, 2014) 7,618,820 7,618,820 7,618,820 TOTAL NET ASSETS, ENDING $ 7,627,262 $ 7,750,787 $ 7,994,992 Report Date: 6/8/2015 5 ANNUAL YTO ACTUAL ACCOUNT DESCRIPTION ADOPTED BUDGET YEAR TO DATE BUDGET YEAR TO DATE ACTUAL VARIANCE (_) FAV(UNFAV) AS A % OF ADOPTED BUD MAY -16 ACTUAL Debt Service Principal Debt Retirement 532,827 532,827 - 532,827 0.00% Interest Expense 122,533 122,533 71,478 51,055 58.331/. 51,267 Total Debt Service 655,360 655,360 71,478 583,882 10.91% 61,267 TOTAL OPERATING EXPENSES 1,331 563 1,126,009 567,186 558,823 4260% 106,467 Operating income (loss) 8,442 131,967 376,172 244,205 4455.96% (80,514) Change in net assets $ 8,442 $ 131,967 $ 376,172 $ 244,205 4455.96% $ (80,514) TOTAL NET ASSETS, BEGINNING (OCT 1, 2014) 7,618,820 7,618,820 7,618,820 TOTAL NET ASSETS, ENDING $ 7,627,262 $ 7,750,787 $ 7,994,992 Report Date: 6/8/2015 5 PORT OF THE ISLANDS Agenda Page 23 Community Improvement District Trend Report - Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending May 31, 2015 TOTAL Report Date: 6/8/2015 6 Oct Nov Dec Jan Fab Mar Apr May Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual Actual 5r3112015 Budget Operatina Revenues Interest - Investments $ 16 $ 15 $ 16 $ 16 $ 13 $ 14 $ 10 $ $ 101 $ 285 Water Revenue 2,875 3,640 3,914 5,375 5,409 5,279 5,719 3,945 36,156 53,700 Sewer Revenue 4,255 5,145 5,471 7,727 7,920 7,912 8,581 5,908 52,919 81,200 Irrigation Fees 6,581 7,944 8,768 10,414 10,527 10,198 10,866 11,188 76,485 110,900 SpecialAssmnts - Tax Collector 9,642 292,806 279,088 49,897 21,626 119,682 22,292 4,412 799,444 1,139,500 Special Assmnts- Discounts (506) (11,694) (10,856) (1,329) (322) (47) 61 - (24,693) (45,580) Total Operating Revenues 23,088 298,181 286,662 72,625 45,633 143,363 47,854 25,953 943,358 1,340,005 Operating Expenses Personnel and Administration P/R -Board of Supervisors 400 600 500 500 400 500 400 5W 3,800 7,000 FICA Taxes 31 46 38 38 31 38 31 38 291 536 ProfServ- Engineering - 1,500 419 1,536 356 817 500 500 5,628 26,000 ProtServ-Legal Services 2,213 48 2,690 709 341 1,237 776 8,012 14,000 ProfServ-Mgmt Consulting Sery 2,518 2,518 2,518 2,518 2,518 2,518 2,518 2,518 20,144 30,216 ProfServ- Property Appraiser 12,866 - - 4,231 17,096 17,093 ProfServ- Special Assessment - 8,366 - 8,366 8,366 Auditing Services - - 3,500 3,500 3,500 Postage and Freight 12 83 61 1 W 13 150 41 5 554 1,200 Rental - Meeting Room 25 25 25 25 25 25 25 25 200 350 Insurance - General Liability 2,036 - - 2,036 2,339 - 6,411 8,786 Printing and Binding 31 52 25 17 18 18 162 1,300 Legal Advertising 162 - - - 166 - 328 1,000 Miscellaneous Services 227 122 109 156 127 157 279 187 1,363 2,600 Misc- Assessmnt Collection Cost 183 5,622 5,365 971 426 2,393 447 - 15,407 22,790 Office Supplies - - - - - 14 - 14 500 Total Personnel and Administration 18,491 12,729 17,501 10,685 8,853 6,971 11,501 4,549 91,276 145,237 Water -Sewer Comb Services Contracts -Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 25,794 206,355 309,533 Contracts- Generator Maint - 551 - - 1,750 - 2,301 1,750 Communication - Teleph - Field 913 267 283 274 270 233 332 274 2,845 4,512 utility - General 6,201 6,493 6,959 7,322 7,488 7,437 7,687 6,549 56,136 87,000 R&M- Irrigation 245 - 72 846 - 1,221 2,096 5,575 10,055 35,000 R&M-Water Plant - 8,450 3,327 (2,556) (86) 3,456 485 - 13,076 20,000 R &M -Waste Water Plant - (4,698) 498 - 783 4,584 2,148 3,314 15,000 Misc - Licenses & Permits - 25 25 7,375 Cap Oulay -Waste Water Plant - 8,700 10,063 83,276 102,040 50,796 Total Water -Sewer Comb Services 37,484 41,004 32,288 32,178 43,114 49,659 128,052 40,651 404,432 530,966 Debt Service Interest Expense - 10,211 - - - 61,267 71,478 122,533 Total Debt Service - 10,211 - - - - 61,267 71,478 655,360 Total Operating Expenses 55,975 63,944 49,789 42,863 51,967 56,630 139,553 196,467 567,186 1,331,563 Operating income (loss) S (32,887) $ 234,237 S 236;873 $ 29,762 $ (6,334) $ 86,733 $ (91,699) $ (80,514) 376,172 8,442 TOTAL NET ASSETS, BEGINNING (OCT 1, 2014) 7,618,820 7,618,820 TOTAL NET ASSETS, ENDING $ 7,994,992 $ 7,627,262 Report Date: 6/8/2015 6 Agenda Page 24 Port of the Islands Community Improvement District Supporting Schedules May 31, 2015 pSp m cNt�V o a° m i°n S N Of O y� y n Or m 0So m A ( Or N N �p� t Op O O� N$ r N N W CO f0 00 M O� w^ (R N t7 N N O N FA m m N m w rn m d O (0 "C 03 # In Q G 2J ci 6 A d v n v pp mp o N N yyy� C 9C� V t m A m Z ffi z r z E t u i 5 iii C c �+ O W O m TZ p F- V, Z W ~ Z Vl O❑ O O W W LL w LL o LL LL E u ❑> g c c... W❑ > O s ¢ UO 0 N Q Z K O Y Ili Y Z Ho LL Zi :3 79 'gp} p I(-� O T T Z UzUf W ❑ O Z a I oO a W W uj o ; W S W mOz r W U S U a W U �n 8 LL 8 uS J tar c� a a a a a `r r cq, m U g o$ z e �1 J J J J t r g 4 in �n O O O O O r r�i u� Q m_ �_n �j c� �n �n in m d, m > j o � m m _ m u N o o a a n a a ° uQi 52 C09 o ° U U z FO_- y NS<9� y U H Z U �- ❑ 2 0 0 Z a U U V U ? V U >¢ O y a u� w o❑ LL U= z V X N Z W X❑ W m N m N J X O= X F W❑ Z i- p o> p o < c4 a c4 U, p W� i g d ❑ Z uj Z W X o po uur o _ p E ro o°n9i8o�� _° o o5ca °gomo m m rn a, m m 33 m m ai c3 <3 of of � � ` N OL ❑ Q _ N N N N N N N N N N U = in in io in m m u� in .`n �n in u� �n �n in in u� o 00 m 0 d ' o 0 0 `�' 0 0 0 0 0 0 0 0 0 0 0 M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 •✓ — m o J 0 3 U Z u`i m E W W O o ` i W °o °o °o °o °o o° o° S 8 8 a °< < oa oa o0 00 ov oo °v °a °o a° do oa °a °a °v CL U O 3 Ir O to O Y 8 CL ƒ La } X22 ){ 177 /(e ) U j $E § / �& I/ 05 E a.\ 2 0 ) § §! R $fie §k) § ƒ! /ƒ ) /$ d 77 /k / uj LU k )\ !! 2k \§ ;& \\ ( !! \d �� k\ k) 2k 7 k ) PORT OF THE ISLANDS Agenda Page 27 Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2015 % Collected 95.08% 95.08% 95.08% TOTAL OUTSTANDING $ 57,820 $ 16,442 $ 41,378 "Discounts and collection costs taken in the 5/29 distribution were not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements. Year Parcel 10 Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy ALLOCATION BY FUND 1058920500 POI Hotel 119,627 bankruptcy FY 2012 DISCOUNTI 119,638 bankruptcy GROSS 1058920500 POI Hotel 119,638 bankruptcy DATE NET AMOUNT 119,637 (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2015'" $ 1,174,931 $ 334,109 $ 840,822 Allocation% 100% 28% 72% 10/30/14 $ 12,510 $ 707 $ 255 S 13,473 $ 3,831 $ 9,642 11/14/14 $ 70,133 $ 2,955 $ 1,431 $ 74,519 $ 21,190 $ 53,328 11/25114 $ 314,825 $ 13,386 $ 6,425 $ 334,636 $ 95,159 $ 239,477 12/12/14 $ 336,730 $ 14,178 $ 6,872 $ 357,780 $ 101,740 $ 256,040 12/31/14 $ 30,590 $ 992 $ 624 $ 32,206 $ 9,158 $ 23,048 01/29115 $ 66,510 $ 1,857 $ 1,357 $ 69,724 $ 19,827 $ 49,897 02/27115 S 29,174 $ 449 $ 595 $ 30,219 $ 8,593 $ 21,626 03/31/15 $ 163,830 $ 65 $ 3,343 $ 167,239 $ 47,557 $ 119,682 04/30/15 $ 30,610 $ (85) $ 625 $ 31,150 $ 8,858 $ 22,292 05129115 $ 6,165 $ - $ - $ 6,165 $ 1,753 $ 4,412 =TOTAL 1,061,077 $ 34,505 $ 21,529 $ 1,117,111 $ 317,687 1 $ 799,444 % Collected 95.08% 95.08% 95.08% TOTAL OUTSTANDING $ 57,820 $ 16,442 $ 41,378 "Discounts and collection costs taken in the 5/29 distribution were not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements. Year Parcel 10 Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 FY 2014 1058920005 POI Realty LLC 268,677 Total Delinquent Parcels 866,844 Note": Three parcels were billed off roll subsequent to budget adoption. Report Date: 6/8/201S 9 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through May 31, 2015 Bond Issued (Construction Account) Source of Funds: Interest Earned Use of Funds: COI COI (costs transferred to checking account) Disbursements: Water Treatment Plant Disbursements: Lift Station Rehab Adjusted Balance in Construction Account May 31, 2015 2. Funds Available For Construction at May 31, 2015 Book Balance of Construction Account at May 31, 2015 Construction Funds available at May 31, 2015 3. Investments - BB &T at May 31, 2015 $ (42,700) $ (5,000) $ (5,333,694) R 11 ndrn $ 25,164 $ 25,164 Agenda Page 28 $ 5,500,000 $ 8,597 $ (5,483,433) $ 25,164 Estimated Type Yield Principal Construction Fund: 0.12% $ 25,164 ADJ: Outstanding Amounts Due $ Balance at May 31, 2015 $ 25,164 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2015 budgeted bond payment as % of gross assessments (water /sewer fund): 57% NOTE: The May statement was not available as of this report date Report Date: 6/8/2015 10 PORT OF THE ISLANDS Community Improvement District Construction Schedule Agenda Page 29 32 11114111 Cardinal Contractors $ AMOUNT OF CAPITAL 266,314 34 12/15/11 WATER TREATMENT LIFT STATION REQ. # DATE CONTRACTOR REQUISITION OUTLAY 7,121 COI 7,121 PLANT REHAB COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ $ COI 10/20/10 BBBT 2,700 12/30/11 2,700 43,673 COf 10/20/10 Severn Trent Management Svc 15,000 Hole Mantes 15,000 25,610 COI 11/02/10 Dan Cox 15,000 174,823 15,000 174,823 1 11/09/10 Port of the Islands CID (reimb) 321,537 321,537 73,011 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 43 26,504 3 11/24/10 Naples Daily News 151 151 04/05/12 151 4 01/04/11 Century Link 26,311 26,311 Cardinal Contractors 26,311 5 12/16110 South Florida Excavation 18,009 18.009 30,578 18,009 6 02/01/11 Hole Mantes 2,561 2,561 62,629 2,561 7 02/01/11 Hole Nantes 16,200 16,200 12,169 16,200 8 02/01/11 Hole Mantes 13,207 13,207 50 13,207 9 02/10/11 Benchmark EnviroAnalytical, It 1,019 1,019 1,019 10 02/17/11 Hole Mantes 1,983 1,983 1,983 11 03/07/11 Hole Mantes 6,250 6,250 6,250 12 03116/11 South Florida Excavation 12,762 12,762 12,762 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Mantes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 16,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Mantes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/06/11 Hole Mantes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Mantes 22,325 22,325 22,325 23 08!19111 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Mantes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 6,971 6,971 6,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,802 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Mantes 833 833 833 31 11/03/11 Hole Mantes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ 32 11114111 Cardinal Contractors $ 266,314 $ 266,314 $ $ 266,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BCI Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12116/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Mantes 43,673 43,673 43,873 39 01/24/12 Hole Mantes 25,610 25,610 25,810 40 01124/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Mantes 46,232 46,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17112 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Mantes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S• 9,027 9,027 9,027 Report Date: 6/8/2015 11 PORT OF THE ISLANDS Agenda Page 30 Community Improvement District Construction Schedule LREQ.# 5,990 $ 5,990 $ $ AMOUNT OF CAPITAL 151,859 WATER TREATMENT LEFT STATION 64 11/01/12 Hole Montes DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB 51 06/12112 BCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06129/12 Soto's Lawn Service, Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,833 13,633 13,633 55 07125/12 W.E. Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Montes 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S, 3,045 3,045 3,045 58 09/04112 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09119/12 BCI Technologies 33,279 33,279 33,279 81 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY2012 $ 3,282,946 $ 3,282,946 $ $ 3,282,946 $ 62 10/16112 RMA Geological Consultants $ 5,990 $ 5,990 $ $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Montes 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,587 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17113 Hole Monte& 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 16,746 16,746 69 01117/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 25,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23113 RMA Geological Consultants 1,600 1,600 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25114 Xylem 25,200 25,200 25,200 Total FY 2013 $ 376,187 $ 376,187 $ $ 376,187 $ Total FY 2014 $ - $ $ $ $ 77 78 79 80 81 62 83 84 85 86 87 88 89 90 91 02/11/15 Fortiline 03/04/15 Fortiline 03/04/15 Ferguson 03/26/15 Severn Trent 04/08/15 KW Controls 04/08/15 Gulf States Electric 04108/15 Gulf States Electric 04/08/15 Xylem 0408115 Xylem 04/17/15 KW Controls 04/17/15 KW Controls 04/17/15 KW Controls 04/17/15 Severn Trent 04/29/15 KW Controls 04/29/15 KW Controls $ 8,700 148 319 9,595 5,346 5,240 6,770 1,964 697 5,346 5,346 2,180 12,965 5,346 32,076 $ 8,700 148 319 9,596 5,346 5,240 6,770 1,964 697 5,346 5,346 Y180 12,965 5,346 32,076 Total FY 2015 $ 102,040 $ - $ - $ $ 102,040 Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,694 $ 102,040 Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 FY 2015 Interest 85 $ 8,597 Report Date: 5 /8/2015 12 PORT OF THE ISLANDS Community Improvement District Capital Improvement Program - Status Report Updated thru 5/31 /15 WATFR PRnr.RAM Agenda Page 31 All Funds PROJECT SCADA and control panel for lift stations $ 30,796 $ - PAID $ 30,796 $ 30,796 $ - $ - ST combined wNJW -26 NO. PROJECT NAME OR DESCRIPTION FY 2015 ESTIMATE(" PAID IN FY 207510 INCEPTION TO FY 2078 FY 2017 FY 2018 FY 2019 PROJECT WW -25 Misc. Equipment Replacement $ - $ _ DATE10 $ - $ _ $ _ $ _ STATUS W -19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ $ $ - ST project Total Wastewater Program $ 132,836 § 102,040 $ 179.177 $ 50,796 § 30,796 - § W -22 Fire hydrant repair and replacement $ $ - $ 3,090 $ - $ - $ $ - ST project Total Water/Sewerl'undl $ 132,836 1 $ 102,040 1 $ 182.2561 $ 60,796 1 $ 30,798 $ - $ Total Water Program $ - $ - $ 3,090 $ 10,000 $ - $ - $ WASTEWATER PROGRAM WW -23 SCADA and control panel for lift stations $ 30,796 $ - $ 77,137 $ 30,796 $ 30,796 $ - $ - ST combined wNJW -26 WW -24 MBR Membranes $ - $ - $ - $ 20,000 $ - $ - $ - ST WW -25 Misc. Equipment Replacement $ - $ _ $ _ $ - $ _ $ _ $ _ WW-213 Replace lift station control parel $ 102,040 $ 102,040 $ 102,040 $ - $ - $ - $ Total Wastewater Program $ 132,836 § 102,040 $ 179.177 $ 50,796 § 30,796 - § Total Water/Sewerl'undl $ 132,836 1 $ 102,040 1 $ 182.2561 $ 60,796 1 $ 30,798 $ - $ NOTE('): The amounts shown in the 'FY 2015 ESTIMATE' columns reflect the most recent approximation of what the District expects to spend on each project between October 1, 2014 and September 30, 2015. NOTE X21: The amounts shown in lhe'PAID IN FY 2015' culumn reflects project expenses incurred between October 1, 2014 and September 30, 2015. The total of these columns will tie to the amounts reported as 'Year to Date Actual - Capital Outlay' in the corresponding monthly financial statements. NOTE "1: The ?AID INCEPTION TO DATE' columns reflect any payments made between FY 2006 and present. Report Date: 6/8/2015 13 PORT OF THE ISLANDS Community Improvement District Capital Improvement Program - Status Report Completed Projects Agenda Page 32 All Funds Project No. Project Name or Description Project Total Completion Date Comments G -1 Collier County Zonin IFi re Station Prop" $ 22,324 10 11200A Com feted in_FY 2010 G -2 Sign Variance Petition - Union Road $ 42,603 <T.1Y1'/2Q09 Completed in FY 2011 R1 &2 Road resurfacing and repair 1 $ 473,138 .. 9,3072007 Com leled in FY 2007 1 -1 Irrigation &Fire Control Panel Upgrade $ 54,621 .9/30/2008 Completed in FY 2008 I -2 Irrigation Supply Well Project $ 34,765 - 1Q/U2I7 li Com fated in FY 2009 1 -3 Welifield Mechanical Upgrades $ 218,732 7`i, Completed in rY 2009 14 3rd well to provide irrigation water supply $ 287 793 ; =s,' Cam feted in FY 2010 1 -5 Welifield SCADA $ 27,587 z', : . Y2d7 Com leled in FY 2010 I -6 Electrical Upgrades for Welifield and W WTP Generator $ 247,386 #;y -- ' - Completed in FY 2010 I -7 Ganal PS Modifications $ 4,269 :"1 i._. QQ4 Completed in FY 2010 1 - elthead Retrofitting $ 11,615 9730/2Q12 Completed in FY 2012 1 -11 Well Monitoring $ 16,746 9/30/2013 Completed in FY 2013 1 -12 JPump Retrofitting $ 10,770 �N3012013 Com feted in FY 2013 W -2 Water Treatment Plant - replace transfer pumps $ 9.887 ,"6666d 68 Completed In FY 2008 W -4 Water Treatment Plant - repairs to building roof, doors, windows. painting) $ 14,050 - 008 Completed in FY 2008 W -5 Water Treatment Plant - replace metal launders and walkways on softening emit & other repairs $ 56,877 z' -. 008 Completed in FY 2009 W -6 Water Treatment Plant - replace gaseous them storage/feed s s chlorine w/ li uid them bleach $ 36,088 'fi`z; r' Completed in FY 2009 W -7 Water Treatment Plant - air condition mom that houses compliance monitoring equipment $ 3,901; " ", , 1168 Completed in FY 2008 W -13 Water Treatment Plant - design new WTP S 488,844 t;; Completed in FY 2011 W -14A Water Treatment Plant - New Construction $ 4.409,326 Cs " ` 4. Completed in FY 2014 W -146 lWater Treatment Plant - Ins ec6on of new construction S 440,894 i ". j 2, Completed in FY 2013 W -15 Water Treatment Plant - New meter replacement program with backflow prevention) $ 257,574 -iu';° _" Cam leted in FY 2013 W -17 SCADA $ 223,093 s1� -.� Com feted in FY 2009 W -23 IStormwater Rention Ponds $ 110,776 'z Completed in FY 201112012 W 23 Disinfection Conversion - free chlorine to chloramines $ 11,427 $ Completed in FY 2009 WW -5 Wastewater Treatment Plant - two new mixers $ 18,810 Completed in FY 2008 WW-8 Wastewater Treatment Plant - add second reuse pump S 111,973 Completed in FY 2008 W W -10 Wastewater Treatment Plant - replace gaseous them storagelfeed systems (chlorine and sulfur dioxide ) wl liquid ahem bleach and sodium thiosulfate $ 36,086 Completed in FY 2000 WW -13A Reuse Storage Tank $ 585,299 'fi`z; r' Completed in FY 201D WW -138 Automation of reuse waters stem and supplemental water $ 55,356 sr ` : Com feted in FY 2010 WW -18 D nal-ift MBR Membrane System $ 1,112,360 ;; �" Completed in FY 2011 WW -19 Electrcai service upgrades at WWTP $ 231,100 ;9y30)2r- Completed in FY 2009 WW -20 New W WTP Generator $ 110,776 t- ts913Q/Otig. Completed in FY 2009 WW -23 ISCADA and control panel forlitt stations $ 77,137 ,z:f1 -01'A Completed in FY 2014 Report Date: 6/8/201S 14 PORT OF THE ISLANDS Community Improvement District Cash Flow Projections Cash Receipts JUN JUL AUG SEP Contracts - Mgmt Services 2015 2015 2015 2015 Cash Beginning Balance $ 396,821 $ 901,860 $ 862,082 $ 824,871 Cash Inflow 16,621 179 179 179 Cash Outflow (37,390) (39,956) (37,390) (37,390) CD Investment - - - - Add Prepaid Items - - - - Add: Due from WS Fund 538,599 - - - Less : Current Liabilities (as of 5131;15) (12,791) - - - Total Estimated Cash Balance 500 $ 500 FICA Taxes 37,390 WITHOUT past due assessments or 45 45 45 ProfServ- Falgineenng FY 2016 off roll billing $ 901,860 $ 862,082 $ 824,871 $ 787,659 Total Estimated Cash Balance 2,552 2,552 - NTH past due assessments and ProfServ-Mgmt Consulting Sery 2,508 2,508 FY 2015 off roll billing $ 1,225,841 $ 1,186,063 $ 1,148,852 S Y,111,640 , Cash Receipts Contracts - Mgmt Services Special Assessments $ 16,442 $ - $ - $ - SpecialAssessments - Discount 6,902 - - - - Interest 1,240 179 179 179 179 Total Cash Inflow $ 16,621 $ 179 $ 179 $ 179 Operating Expenditures - - - - R &M - Signage Administrative 183 183 183 Total Maintenance $ 29,189 $ P/R -Board of Supervisors $ 500 $ 1,000 $ 500 $ 500 FICA Taxes 37,390 45 45 45 45 ProfServ- Falgineenng 2,167 2,167 2.167 2,167 ProfServ-Legal Services 2,552 2,552 2,552 2,552 ProfServ-Mgmt Consulting Sery 2,508 2,508 2,508 2,508 ProfServ- Property Appraiser - - - - ProfServ- Special Assessment - - - - Annual Audit - - - - Postage and Freight 27 27 27 27 Rental - Meeting Room 25 50 25 25 Insurance - General Liability - 2,041 - - Printing & Binding 23 23 23 23 Legal Advertising 134 134 134 134 Miscellaneous Services 60 60 60 60 Misc.- Assessmnt Collection Cost - - - - Misc: Web Hosting 101 101 101 101 Office Supplies 60 60 80 60 Annual District Filing Fee Total Administrative $ 8,201 $ 10,767 $ 8,201 $ 8,201 Maintenance Contracts - Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts - Landscape 6,902 6,902 6,902 6,902 Electricity - Streellighting 1,240 1,240 1,240 1,240 Utility - Irrigation 1,275 1,275 1,275 1,275 R &M - Renewal &Replacement 11,256 11,256 11,256 11,256 R &M - Roads and Alleyways - - - - R &M - Signage 183 183 183 183 Total Maintenance $ 29,189 $ 29,189 $ 29,189 S 29,189 Total Cash Outflow $ 37,390 $ 39,966 S 37,390 $ 37,390 Agenda Page 33 General Fund Report Date: 6/8/2015 15 PORT OF THE ISLANDS Community Improvement District Cash Flow Projections Cash Beginning Balance Cash Inflow Cash Outflow - Expenses Add: Prepaid Items Less: Due to General Fund Less: Current Liabilities (as of 5131/15) Total Estimated Cash Balance WITHOUT st due assessments or JUN JUL AUG SEP 20111 2016 2015 2018 8 232,162 8 (325,678) $ (358,082) 3 (386,920) 62,037 20,659 20,659 2o,e59 (49,497) (53,053) (49,497) (49,497) (538,599) (31,781) - - - pa FY 2015 off roll billing S (326,678) $ 1358,082) S (366,9201 S (41$,768) Total Estimated Cash Balance - WITH past due assessments and Pr �- " 2016 off roll billing $ 656,642 S 664,138 $ 635,300 $ 506,462 Cash Receipts Special Assessments $ 41,378 $ - $ - $ - Special Assessments - Discount - - - - WaterSawenlmgadon Revenue 20,646 20,646 20,646 20,646 Irterest/Miscellaneous 13 13 13 13 Total Cash Inflow $ 62,037 $ 20,659 $ 20,669 S 20,666 Ooeratlna Expenditures AdnNnistrativs PIR -Board of Supervisors $ 500 $ 1,000 $ 500 $ Soo FICA Taxes 45 45 45 45 ProfServ- Engineering 2,167 2,167 2,167 2,157 ProfServ-Legal Services 2.552 2,552 2552 2,552 ProfServ-Mgmt Consulting Sery 2,518 2,518 2,518 2,518 ProtServ- Property Appraiser _ _ _ - ProfServ- Special Assessments - - - Annual Auda - - - - Postage and Freight 27 27 27 27 Rental - Meeting Room 25 50 25 25 Insurance - General Liability - 2,041 - - Printing & Binding 23 23 23 23 Legal Advertising 134 134 134 134 Miscellaneous Services 168 168 168 168 Misc.- Assessmnt Collection Cost - - - - Oftice Supplies 60 60 60 60 Total Administrative S 8,219 $ 10,785 S 8,219 $ 8,219 Maintenance Contracts - Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts - Generator Maint - - - - Communication - Teleph - Field 203 283 283 283 Utility - General 7,084 7,084 7,084 7,064 R &M - Irrigation 2,917 2,917 2,917 2,917 R &M - Lift Station 600 800 800 800 R &M - Potable Water Une6 - - - - R &M - Water Plant - - - - R &M - Waste Water Plant 3,000 3,000 3,000 3,000 R &M - Sewer Linea 600 800 600 600 R &M- Backfim Inspection 800 800 800 800 Misc.- Licenses & Permits - 1,000 - - CIP' Total Maintenance $ 41,278 $ 42,278 $ 41,278 $ 41,278 Debt Service Principal and Interest $ - $ - $ - $ Total Debt Sarvice $ - $ $ - $ - Total Cash Outflow $ 49,497 S 53,063 $ 49,497 S 49,497 •NOTES: Estimated CIP costs for anticipated projects are shown quarterly. The attorney has confirmed the use of construction funds are eligible to cover lift station rehabilitation projects. Both construction funds available and eligible anticipated project costs are reflected above. Report Date: 6 /6/2015 Agenda Page 34 Water and Sewer Fund PORT OF THE ISLANDS Community Improvement District Cash Flow Projections - 5 Year GENERAL FUND _Operating Revenues Assessments (Net) Interest/Miscellaneous Total Operating Revenues Agenda Page 35 AA Funds ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 $413,373 $413,375 $413,375 $413,375 $413,375 $2,153 $1,673 $2,153 $2,153 $2,153 $415,526 $415,048 $415,528 $415,528 $415,528 Operating Expenditures Administrative $121,696 $117,449 $120,972 $124,801 $128,339 Maintenance $293,830 $297,600 $306,528 $315,723 $325,195 Total Operating Expenditures $415,526 $415,048 $427,499 $440,324 $453,534 Capital Expenditures CIP Projects $0 $0 $0 $0 $0 Total Capital Expenditures $0 $0 $0 $0 $0 Estimated Ending Cash Balance NITHOUT past due assessments or FY 2015 off oil belling $ 787,659 $787,659 $775,688 $750,891 $712,885 _ stimated Ending Cash Balance NITH past due assessments and FY 2015 off '011 billing $ 1,111,640 $1,111,640 $1,099,669 $1,074,872 $1,036,866 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments (Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1,093,920 Water /Sewer /irrigation Revenue $245,800 $217,500 $217,500 $217,500 $217,500 Interest/Miscellaneous $285 $199 $503 $530 $588 Total Operating Revenues $1,340,005 $1,311,619 $1,311,923 $1,311,950 $1,312,009 Operating Expenditures Administrative $145,237 $133,973 $133,973 $133,973 $133,973 Maintenance $480,170 $464,928 $464,928 $464,928 $464,928 Total Operating Expenditures $626,407 $698,901 $598,901 $598,901 $598,901 Capital Expenditures CIP Projects $50,796 $60,796 $30,796 $0 $0 Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0 Debt Service Principal and Interest $655,350 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,360 $655,360 $655,360 $655,360 $666,360 Estimated Ending Cash Balance NITHOUT past due assessments or FY 2015 off dl billing $ (415,758) ($419,196) ($392,330) ($334,841) ($276,893) - stimated Ending Cash Balance NITH past due assessments and FY 2015 off dl billing $ 506,462 $503,024 $529,890 $587,579 $645,327 NOTE: Assumes 100% of assessments (including off roll) will be received in FY 2016 -2019. Report Date: 6/8 /2015 17 O I 01 U .-t I a I El b 1 H I 44 1 U I 1 W 1 la1 1 � I I I I I a a I 1 1 I x I E I I O 1 1 U I O 1 H I � I lYI I 1 O I lal I 1 I I I I I a Iwl 1al I H 1 O O O I 1 1 I i I I I I I 000 I I O O O O N N 0 C 1•1M H .-+ 00 CID 011 in Ooa)mm IF- In.n -4OO N H 10 m •-1 04 I I I 01 d1 M 01 O m 1D N rn0000wrl o NMOMC> I" C H O N O O m 01 O yr .H �r .H In .-I a} r.- U). vI• yr ar ar yr O O O O O 1 I m N to .-1 I I I 1D ti r O O O O O ..... a I %D l0 0 0 0 0 0 0 0 ....... O 1 . I V} (/F VT VT t? O 1 W E I 00000 I 1 � I 1 0 0 0 0 0 O I 0 0 0 0 0 0 0 O I C. . . . . . l!} t11• t1F Vf U} I I a I I O I 01 U .-t I a I El b 1 H I 44 1 U I 1 W 1 la1 1 � I I I I I a a I 1 1 I x I E I I O 1 1 U I O 1 H I � I lYI I 1 O I lal I 1 I I I I I a Iwl 1al I H 1 O O O I 1 1 I i I I I I I 000 I I O O O O N N 0 C 1•1M H .-+ 00 CID 011 in Ooa)mm IF- In.n -4OO N H 10 m •-1 04 I I I 01 d1 M 01 O m 1D N rn0000wrl o NMOMC> I" C H O N O O m 01 O yr .H �r .H In .-I a} r.- U). vI• yr ar ar yr O O O O O O I 0 0 0 0 0 0 0 O i O O O O O ..... O I . I 0 0 0 0 0 0 0 ....... O 1 . I V} (/F VT VT t? 4} I 1 1 I I 1 qT 4F 'h 4} 4T 4t N1- V} I I 1 1 I I I 00000 1 1 I I I I 0 I 0000000 I I I I I 0 1 0 0 0 0 0 O I 0 0 0 0 0 0 0 O I C. . . . . . l!} t11• t1F Vf U} . 1 Uf 1 . . . . . . . f? t!)• (!t UT (? (? (? I (? I M O I I M I r H N 01 01 I 0 0 O I i I I 00 1 O 1D 1 N O N I I o 1-+ 1 I d M I I . t61 f1• . I us ( O r1 I I N N I I O O O I O O O O O i 0 0 O I i I I 00 I I I I I I I I I 1 I I 00 I I I 1 I I I 1 1 I 1 1 o I 0000 n I 00 O I 1 O O { 1 I I I I I I 000 1 00000 1 1 I 1 1 1 0 1 0000000 1 I I 1 I I 0 1 00 I I 1 I I I I 0 1 0000 0 I 0 0 0 0 0 O I 0 0 0 0 0 0 0 O I O O O I C. ..... 1 !/Y d}fM1 lAV} . I us ( ....... V?1lt V?Vf V}VI•Vf . 1 CO. I .. Vf ll} I f? 1 I I I I I H I E I 1 I I I a I I I 1 I 1 O 1 1 I I 1 I W q I I 1 I 1 I L1' 1 1 I 1 1 I I I I I I 7+ M 1 I I I I I I F M n I 1 I 1 1 I HHz 1 i+ 1 NON I 0000 to I 0000000 O 1 InO i.n I N000 N I r> 1 0 1 I 000. 00 O 1 0000000 0 1 rno of I r1 H W a I H l I 1 1 I . . . . . . . . . . . . . . . . E x 1n I I I tlT yr V vl- Ui aD I VT vs f/} Vi yr V? Vf 41- I on 4} 01 U H H 1 I I m m 1 I M O I l0 16 1 I W W r _ n 1 I I I I _ 1 I t 7+ O O I H I I m m I 1 m m I 1.1 I F I CO). Uf tR I 1 f/f x I H H I p ap 1 I 1 1 I z8Oi£ p a a 1 1 I 1 1 1 I 1 1 1 I I N I 1 1 I I N I a I U O O O 1 O O O O O O I 0 0 0 0 0 0 0 O 1 O O O 1 0 0 0 0 O I I a' I > 1 00000 O I 0000000 O I 00 O 1 1 I H I (n I I 1 I I . . . . . . . . . . . . . . . . . I U 1 I f/} t? V} V!• VY 4t I 4T 4} p} 4T (? Ui 43- th I lfi t? V} I I ?+ l a l a I I I I I IW13 i 0 1 (n OU I U I I 1 W i I 1 i 1 I F 1 I I I t I I$ I I I I I I I I I I I i I 1 I l a l 0 NNm I OOInON r I 0101 M 0100114 N I co O O I In. -INOI % I O � r-I to 1 00061 rl O I 01000 00.-I O I O O O t N t0 I 1 tD 1 I 1 10 I . . . . . . . . . . . . . . . . . I H I M 1 OOOOIm r I NM In MO-W m m I NO N I 1 I z I In 1 0 0 m mM N I -k C> N O Od' 01 O I N O N I I I W I W I N N N o 0 1D I «} .-i a• rl Ifl .•i v1• r I tD 01 In I I I O 1 a 1 t!} O._ I r1r yr `n 1f>• vt 1fi t I H l q i tD 16 C 1D I I I W I I I 1 1 I 1 I i t I I V I I 1 1 1 1 I I W W I z N I I I O I I C I !/} •• I a C7 I z 1 1 I o I I E I •• W Cn I Kfi I � ��sr]7 •• I I I I I IS 1 M9H I HM I H £ M I I I I I A I W H Z I H ,."') I to F F I t!) W 1 1 In 1 I I 'y H «'7 I In W W I P Y. In W W W z I E E 1 I 14 u•> 1 I M I HUO I 0z0CD 1 1"hU n U' 00 w I z z U] I I I Hfic U 1 I P..OFCQ'. 1 .Y,Oy'1 -3a/y4 z I W W H I A I a I z 1 U z U I 1 W H M W A 1 •• I U Ri' fA D Q) N H I �" 2. I W I a •• I O N 1 1 0 1 f.0 H< I H I H g H 'J J W I N I W � b P M I 'Y+ W I E 1 H 1l] I 1 0 1 1 0 1 I A,' I H F[,' a I H I x H W U ,�,�jj I Q'. Q.' Z I z I f-0 a i lD I I U I a a a I A I O a C7 a s a 1 z 1 U H C7 H a s 17 I •• I D. 131 }I I r-I I a a 1 O.. I I U I y'µ'a,' I I O r.3 C.3 W H I W I a "14W w D I M N. I a�r.WZ H 1 A 1 1 FC I E+E+E -H I C7 I C4Ha3H D] I S' I q W r.CME$E 4 1[ I a[ -1 w I W I rv. .7 W I •• O I 1 000 I z I W R', a W H I FC, a x W FZ W d. 1 7r H 1 l a 7-. P4 C++ I wH I I I I H HH I H I q3H- Ifn',S a 1 M 11:11UUgaU] 3 a I W M a 1 M I OH W a 1 H Ce I I i l I 1 1 a I FL' I p l -- " 1£ I p p 4 1 a 1 z w a a 6 l a l W a o a F I h 1 U Ry' W g U E O E 1 N 1 (90, H l a l -_ � R H I oa 1 lobo 1HIOOHm o Ig10.1UUgatn� o Ir�lww o IHI waa O 1 1 I W I W W w I W I `� `� `� `� N I Ia' I E I W l a H I W I F I go I I 1. 1, O 01 t0 w O N .--I .--1 0 .-4 t` r O O e-1 H O lA O O O O N N O I- O o O O -4 r-1 0 .-I -w -w O O .-1 .-1 O kO fi .-1 O N I m I N N C M M l0 00 O H O O Q• O 1` r- ri In In H H 1P1 N N 1-1 1-1 .-� cM V� N N .--I O O c I Ey 1 . .-1 cD . . Of O I H I n� O l0 O� W .--1 .-i W 1 0 1 r N N N W t F I (fr - y). ObC 1 1 HIQ 1 1 C4P I 1 a t 1 a I I O 1 mL) IG+I o0000oo0 00000000 00000000 00000000 00000000 0000000 o 0 0 0 0 H t ry I rh yr vi• v} Ur D I H I I W I I a 1 1 m I I 1 O 1 1 a 1 i a 1 I 1 1I 00000000 00000000 00000000 00000000 00000000 0000000 x l o O o o O I E t I D I t4 1 I I U I O I H I O 1 ra I I D I I I I I I I I 1 I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 l a l 19 1 O O O O O I W I E I z cn- Qr ar 1 H I O I F I H I C7 I a m i 1 x wq 1 IDI I I F m 0 I I W Cl I H H N I >- 1 r4 I OOO NO kD 00 0000000 o 000 00 000 .-i .-i O ID 00 O o H --101-1 a• w00 H.-10',0 .�. --10 '✓ 1 a 1 F4 1 r-1 H M OD co N O O H U l0 l� C, w .4 In to H W 1 1-1 1 H 1 d• Ill LO N N H O O H p.,-' Cr) I I 00 I r� vt yr H .. U E H 1 1 1 N N .-I IA 1-1 .--I G. Cu 1 �I 1 ffW�� I vt x+0 0 I H I FL I M I-7 1 F 1 x A 1 (!) E a ly I� 1 0 1 z 0 0 1$ 1 0 1 0awi iw I I I N I I I N W 1 r7 1 (.� I 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O Cl 0 0 0 0 0 0 0 0 0 0 O O O O O 1 H 1 m I I U 1 0 1 v} yr vT yr «>- N Ia1 1 Iw1-.1 I I m 1 oi O 1Ulaa l I I I I 1 O I 1 I 1 I KI W I 1-1, 0I -000n H Hc>-1 r S-, 00 .- 1Ho. -io 000 .-- 1.--/O riOmoOO 00000000 0Oo0o OO I I I H r-1 .-1 �A N IA dp H O 0 0 V� O I H 1 F I H H .--1 �O It .� r-1 - @ V' I F I fC I I "%.. 1 I N N O lD Ol I W I m N N I g 1 z I H I O 1 m 1 H 1 u} at r4 u I Iwl 1 Izl N I 1 z 1 OU �� -q pth £�£� ^ggvl• ££E£ -,o W 0 1 1 0000a- 0000 a- vs 0000a- 0000a- - .� 0000a- 0000 o I I E-E I 14 w waa FD W W W W rlrlh W W W W 4 47 f W W W W 014 h wwwwa�lh wwwwaa�] 1 I H I 1 1 1 1 F(.'H L1q 11 I I A,H qq 1 1 1 1 A,'Hgq I I 1 1 <"Oo 1 1 1 1 JHMa I I I 1 Icc 0 1 1 z I �",�EUI ...m w m >F.1 !S "M 09 W .1 m, �m 04W m >E W--M<W M>E W�-'Lq R'iW M >FW�Pq F� n 1 I p 1 C4 EF «a aHUE 14 aHU E- 4 aHUH .a aHUH 4 r4FiV E HU1 I I 1 FHFf. HW fi Wf 4 HE-4"W W W1-a EH<HW W W i-] E. F<"W W W 17 EE<HW W W.7 FHrt',H W W W I r-1 1 I W I WUZzwmw" WUZzmmw" WUZZmmmH WUZZmmmH wUzzmmmH WUzzmmm - .r -�H.D; .D rDm i'-.Q H."')."�- .'�- .'_1- W Z�H«'�- "J M7 :)M Z4"•D '.7.'7. .D W `Z Kt'.".D a5.7M r- 4"1'7'.7.`- D I O I I W I E+F F HF H F F F F H FF F FE H H H F F F F E E E E H E F F F F FF F F H H E E� C °� C E E4 E io 1 IFI 33333333 33333333 33333333 33333333 33333333 3333333 o •• I I I q I I I LO O O o O •• O I 1 1 h O m O o O W H I l a l F PI N O iow or a a x 1 1 3 1 H H H 1-I H H • • I I ill MMO U)W W 00 0O)H0 Ch alH0 0000 MM0 CO ri•-10 HMMOW NCI HN•-1 ri0 W Mr-1Ni")00 I al CO M MM V U)U) HI M r.•-i Cr)N N N NN (N U)U) 10 W U) U)V'H in co co 4 • HI HI CO•-i H • W t0 W V)U) • • • l0 W l0 U)U) CO -1 . . co . . -1 U) C-- N . 0 C'1 H U) C N CO •i H 0 CO yr it/). HI•--I & 0 M r-I CO .-a 0 a E ,-1 r-H m `n V. H V) Pi• ••$ . • a04G 0 Cr U c, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 C) O i H (/).4 E. v) • H yr u• ur yr O H W 0 • • W • d • • oa '• w 0 00000000 00000000 00000000 00000000 00000000 000000 •• 0 0 0 O 0 0 E 0 u) u) cn U) UT u) FC 0 0 H 0 W CO 0 o 00000000 00000000 00000000 .0 0000000 00000000 000000 a 0 0 0 0 0 0 W • Cl CO- CO- V} • V1- OF H g E E IX 0 acn W 0 • >+acn • • Hu)0 H H N >i U) co co O U),--I r-1 O U) 00000000 00000000 00000000 00000 00 O 000000 > Cl M ,H HI N H H 0 0 0 0 0 H W H • N al 01 • H X CO H CO V) V} V) V) 0EH 4 U) Mm er w M W tw I. I >■0 0 H .-i c • Cl• H of V) . Y.EE 4 E a a 0 ZOO Z 0 04 04 • N (N Cl 0 0 0 0 0 0 0 0 0 00000000 0 0 0 0 0 0 0 0 00000000 0 0 0 0 0 0 0 0 000000 0 0 O O 0 0 H • O Ul• N ur ur I/) U) >i Ci , ca £ £ 0 O U 0 I Cl 0 O 0 C O if)U)O U) 001,-I O M C,1 HI 0 O O O O M MO CD HI r-10 r-I(")M O W N•-I H C\I•-I.-1010 U)HI N CO 00 H• O NN Na V' 0 MHHI MN N N NN NU)U) W t0 U) U)(0 IDWm H • H H H N N • W W W U)U) W W W U)U) H V) O r-I U) I� N ,'�,• CO M V' HI HI al M i? VI- ,-i•-I W U) CO H ❑ (/) H W M Cn u} V) W a Lo •• v £££ ❑ ££££--❑❑4) ££££-.0❑V) ££££.-.❑❑u F£££--❑❑4 £££ ❑o 000 4W❑ 00004- - cn 0000.4- cn 0000.1- V) 0000.1- - .n 000 aW o wWW FC)a- in WEWWr747 wWWWyaati WwwUClati Wwwwyaah WwE FCa ❑ I I E-1.-1 I7 u) 11 I I rC H 0 0 III I H❑❑ I I 1 1 H❑❑ I I I I H❑❑ I 1 H.4 (4 C n 1 W OH❑V) Cn>HCn�'004w u),7 HU) - ol 4'W u)>E-'V)�PO4w cn>E.cn—cCi 4 U) cn 1 W OH U) Cl C4 > EWFC 04 HUE .4 O4 1-1UE. Cl a HUE a CGHUH a c4 > H al H4(fl a EWH ❑ E.HFCHWWW.-] H E.0 HW ELI Wa EEFC HWWWa HHr•CHWWWa HWH I •-I H WDECnWWWW WUZZcn V)UF�H WUZZCOC)cnH WUZZC/)Cn CnHI WUZZCn U)CnH W>HCnWW OU) W ZH0E0004 ZI H00000) f-.4 I-i0000ID Z,z 1-1 - 00LQ Z<I-1 CQ 4H0HFCFYi too 3 a41-44 2 0000) 33333333 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3E. Ocn o •• ❑ In 0 o O • p 0E c- o Ii) o EO E c4 H O ci 4-1 N E 4 w co co 0°' U) a a a a u) 1 1 1 ,A CA ..0d'N CO lO CO.-IN CM U) H CO 1 HCl M M N 1-7 1-N V NN • co H 1 HWW N N ) 0 O N W A H • 0 CL v, u) Vr H a • yr • a? 0 al Cu 070 00000000 M o O .-1 .1 E f.0 rR yr 0 H G. U w a In O a a 00 00000000 • o 0 0 <A CI} U O H • 0 17 , • • 0 a 00 00000000 a4 0 0 w .] v> V} H g E E W O a 0 z Eco0 O H H N >+ O O M M 0l!)H H OU) H E. H W H 0 H H N 6l Ol • 0 Ex co Z Vr . . co co U H H M M O Ga V u) l+a E. I a. >I O O H v' w .1 E Vr E Faa p z 0aa0. x H N r� /.4 N #. 00 00000000 O O H V) () Vr VT H >1 x ]C W H a 0 0 w 0 I I 0 a HN CV M tff W.--1 .a 4 H e•H N N rH U H N lN [N W W • >: H t` N W Z M d.d• 1` w O U) W 0 H e• O RY C!) VT H [� V! a P4 w H LO w ‘r z £X£ 0 • 0 000 r1w0 w 0 - W I W H� I H ) ')C N 4 a 1 ' H m 4 U I 0 ww W>EWwUG)k) H I 0.-1 'ZHUH00C71-a W 0t0 RCa H 4) #-1,4) .-]K C 0 I O CO FA Uzzv)W WH MD 0(0 Fy r4 H 000.~7 CO •• O .. E w 0 0 H • O I-I H 0 EA C4 z 0a I I C'C'O C'MOHN 0(000100 V• H.-10.-10100N.--1.--IN�IOOM r(OH C') O r( -1 r0 u) CO H U H H W If) NCI CAM W CO W m M N H M U) m M N H M C' .1 1-0•.0 Wnr • •.0•.C1 WV) • WW WM 4 4 to OD H 01 m ai H. gi cr m O H CO N Vr ur H O H ♦a 0 a E U W ut 1 a as r4 O m0 W 00000000 0000C)000 0000000C) 0 0 0 0 0 0 0 0 00000000 00000 M O O 0 0 0 H .1 • F H m m m Ur m o H W U W a 01 U O a 00000000 00000000 00000000 00000000 00000000 00000 • o 0 0 0 0 E • 0 Ur m 0- u} VT 4 U O H o .4 -- m 0 a 00000000 00000000 00000000 00000000 00000000 00000 M x 0 0 0 O O W H a z or VI. VI- (0- • H O F F 0 M Z O H a a4 D4Q A >14m Q EU)Q W 1-11-1z >, 0 0 0 0 0 0 0 0 0 O O o O O O o 0 0 0 0 0 o O o 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 a a O 0 O U 0 H W.1 H H ° IC (n � VA- (n F O H H Cv U] W W 1 a - H x E H 0 0 ZOO S 00104 Z ta N W N 0 0 0 0 0 0 0 0 0 O U O C)O D U U 00000000 00000001) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1)0 0 0 H U] o '0" VT VT Vr 1)1 VT >1 04 W 01 Z C) 0 a o o 01 U £ t 0 i I 1 a W -in-I-10 C•O C•MOHN 0000 MOO C• HHO HM 00 H N H HNHOOM r W H r00.-10 r NH r O F(; V7 N N N m W CO • M cV H M U) m 'SD N H M c H E W W WC W W k0 LL") • WW WM F KC In CO H M M Z H N O H VI- H V• H 14 VI❑ Z m VI- 0 H 0 U) W V) H VT VI- u3 H C4 U Z n 0 Z o U 0£00--❑❑«r 0000-i- - nm X000^❑our 0000.-0❑m 000 ❑ 000 o °000.1- - Ur °000.4- m 0000.4- - m 0000.4- - m 000 T4W❑ 000 .4 o H W w W W_0 a h W W W W'-1 a h W W W W a a h W w W W 0 a h w w w <0.- m- 15)15)15] 0 H 11 1 I H❑Q 11 I I H❑❑ II I I f.4H❑❑ IIIIKCHOO I I F.-II-1M I I F 2I�� M>E M". 614 W U]>FM--M .�W U]^rHU]-040(W U]>FU]r-I(CW 1)1 1 W OHQvr m 1 W 0 U) 0 WHOH '-1 a.HUE 0 C1:HOH 0 Iz'HUE 0 ai > Er<. C4 9 E Hn FE KC 1-4 W 61 W.1 FF(1-+W W W.4 E,E.,RCHW W W.] HE<HW W W.-1 H W H ❑ FW H 1 -1 W WOZZU)U)U11-1 W OZZU)U)U)H WUZZU)U)U)H WUZZU)U)U)H U) HCW W W W W,7F)W H I £1.1.00000 Z.•16..7."))0 W Z41-in0'J.7. PO Z<HUaaa A ZHUH000 0 ZHUFU ON a• H K g F1 Q.'Q•4 H 4C Hg4 W° H U)U)U)U)co U)U)U) U)U)U)U)U]U]U]U) U)U)M U)U)U)U)0 V)U)U)U)U)U)on m a.g4 H 0 0 0 0 0 <<1-100 O •• W H Q Z In O 0 O 0 •• a 0 r 0 u) o O ❑ E a• W O .-, H N F Oa Cl) 0 a a a p) ill U I O r1 O kiD m Ch a • o (- a) c") j H cg m 0 O O• a H <h a nc Hm CD OA a O rn U W 0 0 0 M O r1 a • H g4 O H G. U ro a En O a a • °oO 7. O H • D of 4 U O H o a a 0 a 0 0 0 a 0 w a co H g E+ H C4 0 am w 0 C4 -• Nam z o E cg)O 0 H H H 00 ', a 0 H-•U 1-1 DI H • Uzw OHiH Z rn tHHm 4C.W a O CI N r4 E E 041 1 o4 Haa 0 3aE Oaa aHa z 33ua N w m N a 000 01 r4 y' O w m U (/). H W:L; N N N CO O .--1 >• a x Cr)H w .-4 O O O M E. a ZHO r r C) .N-1 o . 0 0 O H 1- N N v m H U G. .- .-4 O Z O0WVI U fit a r 0 0 G.o I CD a a 0 r10 4C]0 I • XOW E, rn w D z ' aw ° ax e a 0 H 1 a'W I I m 01- m -- -- w mwa �a i a aaw w Q H a a wU E ± u) Sa S E A wz + a 0 0 A wO v aO .1 {a z U Z (U Gal in u) m<� Fl aw0 o Z Z H em-1 .f H1n C] wmH C) a Z Z C) I r, www aDa 2 E. w w H 1 ()Ua H Ell a a• 0 2 2 1n o u) 4 4 a U.a H o a m >. >• 0 0 m G. z a o O0 a Z o •• www 0 m w 0 a ••0 000 (0 D Z pC 1H•1 0 EC1H'. zzz Z Gz7 m D o H o a i0 Cs3 0 w w 0 (li a 4 a C] 1, rA C4 W Nr.NNOa' ON ul0. r N rv'U)[-U U N Let MN Lc)O)MN W d) C INN Ct• d W Od Cr) 7+ O 4 O 0 F 0 D C7 >+ c4• C] O U) N KC m z w 0 5 m U H a NrC)NNO 4: N LC)I.-O[-l• w w U) • irrnm F H M D)MN ✓ U v r N N 0 4 H x 0 r a w 0 U a Ir�� ray La W P.F 0 a .-z a (9 a H XI 4 H 4: zH .0 x T F W PC4 C4 M 01 CJ GO F FA D KC w E. g4 C9 0 0 • Z K £U F.v)W W ri r-1 r-1 r-1 •i 0 I 1 1 1 1 l0 O l0 O lD H N N N N N • 01 I I Ol OQI 0 O 0000 N W W Cu Cu Cu Cu + a r4 U 0 0 0 0 0 0 0 U l0 a OD) 1ri 0l0 W 1 1 1 1 1 1 • N NN ,• : 1 1 1 1 1 1 Z 0 OONV'If1O) 'J '2 .-4(N d'C+ d' c: N 0 0 0 0 0 H O to VD VD VD lD ru z 1 1 1 1 1 1 O o V'd'd'd' O 0 0 0 0 0 0 W U 1 1 1 1 1 1 F U N N N N N N Q 4: N N N N N N N W r- > O1 M r N W N U. trig a � m o o 0 q N E 0 D X A a [h E W U cn U i-+ a r- r- 41 m r- r E H [- r- 0 G. O CG H W W cn ••UIW O V1 WU V] W U O C-)) < 0 120 “")-� W-1 H ONW0 o o FC w w 10 0• cG N q C.] H E E.E. N H H H z N 3 3 3 a Z o n H ° axa O 0 000 E U Z. co C/i n) q 0 U U U U Agenda Page PORT OF THE ISLANDS Community Improvement District Annual Operating Budget Fiscal Year 2016 Version 2-Approved Tentative Budget (Approved on 5/22/2015,printed 6/9/15) Prepared by: SEVERN TRENT SERVICES PORT OF THE ISLANDS Agenda Page 46 Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 1-2 Budget Narrative ....... 3-5 Exhibit A-Allocation of Fund Balances ............................................................................ 8 Water and Sewer Fund Summary of Revenues,Expenditures and Changes in Fund Balances ......... 7-8 BudgetNarrative ......................................................................................................... 9-12 Amortization Schedule .................................................................................................. 13 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 Agenda Page 47 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2016 PORT OF THE ISLANDS Agenda Page 48 Community Improvement District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 3,324 $ 2,262 $ 2,153 $ 1,052 $ 895 $ 1,947 $ 1,673 Net Incr(Decr)In FMV-Invest 1,580 (858) - - - - - Interest-Tax Collector 32 - - 22 - 22 - SpecialAssmnls-TaxCollector 402,232 327,741 430,597 315,760 18,349 334,109 334,109 Special Assmnts-Off Roll - - - - 96,490 96,490 96,490 Special Assmnts-Discounts (8,552) (8,739) (17,224) (9,836) - (9,836) (17,224) Other Miscellaneous Revenues 1,575 1,162 - 1,870 - 1,870 - TOTAL REVENUES 400,191 321,568 415,526 308,868 115,733 424,601 415,048 EXPENDITURES Administrative P/R-Board of Supervisors 6,800 8,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 538 ProfServ-Engineering 18,450 16,010 26,000 5,128 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,705 14,000 7,237 12,763 20,000 20,000 ProfServ-Mgmt Consulting Sery 28,365 29,216 30,092 17,554 12,538 30,092 30,995 ProfServ-Property Appraiser 6,531 6,531 6,459 6,460 - 6,460 5,012 ProfServ-Special Assessment 9,243 9,520 9,806 9,806 - 9,806 10,100 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 1,030 724 1,200 190 136 326 600 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 8,103 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 1,006 807 1,300 162 116 278 600 Legal Advertising 223 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 543 425 1,380 419 299 718 1,380 Misc-Assessmnt Collection Cost 4,860 4,016 8,612 5,944 738 6,682 6,682 Misc-Web Hosting 969 969 1,000 496 504 1,000 1,000 Office Supplies 186 132 500 14 300 314 350 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 119,063 108,736 121,696 67,661 44,344 111,896 117,999 Field Contracts-Mgmt Services 97,123 100,000 100,000 58,333 41,667 100,000 100,000 Contracts-Landscape 85,727 82,830 82,830 48,317 34,512 82,829 82,830 Electricity-Streetlighting 18,154 15,176 19,000 8,678 6,199 14,877 18,000 Utility-Irrigation 13,060 15,956 17,000 8,925 6,375 15,300 17,000 R&M-Renewal and Replacement 12,714 33,564 70,000 840 69,160 70,000 70,000 R&M-Roads&Alleyways - 6,295 4,000 19,000 - 19,000 8,220 R&M-Signage - 1,525 1,000 84 916 1,000 1,000 Total Field 226,778 257,346 293,830 144,177 158,829 303,006 297,050 TOTAL EXPENDITURES 345,841 366,081 415,526 211,728 203,173 414,901 415,048 Annual Operating Budget Fiscal Year 2016 1 PORT OF THE ISLANDS Agenda Page 49 Community Improvement District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 Excess(deficiency)of revenues Over(under)expenditures 54,350 (44,513) - 97,140 (87,440) 9,700 (0) OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) - - - - - Contribution to(Use of)Fund Balance - - - - - - (0) TOTAL OTHER SOURCES(USES) - (368,000) - - - - (0) Net change in fund balance 54,350 (412,513) - 97,140 (87,440) 9,700 (0) FUND BALANCE,BEGINNING 1,206,355 1,260,705 848,192 848,192 - 848,192 857892 FUND BALANCE,ENDING $ 1,260,705 $848,192 $848,192 $945,332 $ (87,440) $ 857,892 $857,892 Annual Operating Budget Fiscal Year 2016 2 Agenda Page 50 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 REVENUES 1 Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Off Roll The District will invoice and collect Non-Ad Valorem assessments,on certain properties within the District, off roll in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment,postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2016 3 Agenda Page 51 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2016 budget includes an estimated 15% increase of the actual FY 2015 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted,whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual Operating Budget Fiscal Year 2016 4 Agenda Page 52 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830lyear). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments,lighting and lake management. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Annual Operating Budget Fiscal Year 2016 5 PORT OF THE ISLANDS Agenda Page 53 Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 857,892 Net Change in Fund Balance-Fiscal Year 2016 (0) Reserves-Fiscal Year 2016 Additions - Total Funds Available(Estimated)-9/30/2016 857,892 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Ba lance Operating Reserve-First Quarter Operating Capital 103,762 (1) Subtotal 103,762 Total Allocation of Available Funds 103,762 Total Unassigned(undesignated)Cash $ 754,130 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2016 6 PORT OF THE ISLANDS Agenda Page 54 Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2016 SEP-2016 FY 2016 FY 2016 OPERATING REVENUES Interest-Investments $ 337 $ 337 $ 285 $ 92 $ 66 $ 158 $ 287 Water Revenue 41,561 45,207 53,700 32,211 23,008 55,219 59,070 Sewer Revenue 64,573 68,913 81,200 47,011 33,579 80,590 89,320 Irrigation Fees 91,707 95,066 110,900 65,297 46,641 111,938 121,990 Meter Fees - 2,500 - - - - - Net Incr(Decr)In FMV-Invest 2,942 (1,598) - - - - SpecialAssmnts-TaxCollector 1,048,562 854,375 1,139,500 794,646 46,178 840,824 933,964 Special Assmnts-Off Roll - - - - 298,676 298,676 331,761 Special Assmnts-Discounts (22294) (22,782) (45,580) (24,754) - (24,754) (50,629) Other Miscellaneous Revenues 6,895 11,259 2,446 - 2,446 - TOTAL OPERATING REVENUES 1,234,283 1,053,277 1,340,005 916,949 448,148 1,365,097 1,485,763 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 536 ProfServ-Engineering 18,450 16,010 26,000 5,128 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,704 14,000 7,237 12,763 20,000 20,000 ProfServ-Mgmt Consulting Sery 28,482 29,336 30,216 17,626 12,590 30,216 31,122 ProfServ-Property Appraiser 17,025 17,025 17,093 17,096 - 17,096 14,009 ProfServ-Special Assessment 7,885 8,122 8,366 8,366 - 8,366 8,617 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 786 883 1,200 549 269 818 700 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 7,577 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 754 807 1,300 162 116 278 800 Legal Advertising 162 1,719 1,000 328 872 1,000 1,000 Miscellaneous Services 2,467 1,463 2,600 1,176 840 2,016 2,600 Misc-Assessmnt Collection Cost 12,670 10,470 22,790 14,960 1,656 16,816 18,679 Office Supplies 214 132 500 14 300 314 350 Depreciation Expense 491,203 494,510 - - - - - Total Personnel and Administration 627,054 618,967 145,237 86,280 45,684 131,964 137,783 Water-Sewer Comb Services Contracts-Mgmt Services 302,932 309,533 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 - - - - - Contracts-Generator Maint - - 1,750 2,301 1,750 4,051 1,750 Communication-Teleph-Field 4,595 4,336 4,512 2,572 1,415 3,987 4,270 Utility -General 80,034 82,514 87,000 49,587 35,419 85,006 86,000 R&M-Irrigation 9,845 33,162 35,000 4,480 14,583 19,063 22,570 Annual Operating Budget Fiscal Year 2016 7 PORT OF THE ISLANDS Agenda Page 55 Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2016 FY 2015 FY 2016 R&M-Lift Station - - - 114 4,000 4,114 6,000 R&M-Potable Water Lines - - - 4,331 - 4,331 6,000 R&M-Water Plant 47,699 56,446 20,000 13,078 - 13,078 10,000 R&M-Waste Water Plant 26,338 32,050 15,000 1,166 15,000 16,166 16,000 R&M-Sewer Lines - - - 3,315 3,000 6,315 6,000 R&M-Backflow Inspection - - - 240 4,000 4,240 4,000 Misc-Bad Debt 1,267 99 - - - - - Misc-Licenses&Permits 4,375 7,375 7,375 - 7,375 7,375 7,375 Cap Outlay-Waste Water Plant - 50,796 102,040 30,796 132,836 60,796 Total Water-Sewer Comb Services 478,835 527,265 530,966 363,783 246,311 610,094 540,294 Debt Service Principal Debt Retirement - - 532,827 - 532,827 532,827 551,529 Interest Expense 150,783 133,073 122,533 10,211 112,322 122,533 103,831 Total Debt Service 150,783 133,073 655,360 10,211 645,149 655,360 655,360 I TOTAL OPERATING EXPENSES 1,256,672 1,279,305 1,331,563 460,274 937,143 1,397,417 1,333,437 Operating income(loss) (22,389) (226,028) 8,442 456,675 (488,996) (32,321) 152,327 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - 368,000 - - - - - Comp/Loss-Gen'l Capt'l Assets - (17,688) - - - - - Contribution to(Use of)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) - 350,312 - - - - - Change in net assets (22,389) 124,284 8,442 456,675 (488,996) (32,321) 152,327 TOTAL NET ASSETS,BEGINNING 7,548,546 7,494,536 7,618,820 7,618,820 - 7,618,820 7,586,499 TOTAL NET ASSETS,ENDING $7,494,536 $7,618,820 $7,627,262 $8,075,495 $(488,996) $7,586,499 $7,738,82% Annual Operating Budget Fiscal Year 2016 8 Agenda Page 56 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Budget is based on prior year's water consumption and anticipated use. Sewer Revenue Budget is based on prior year's water consumption and anticipated use. Irrigation Fees Budget is based on prior year's water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Off Roll The District will invoice and collect Non-Ad Valorem assessments,on certain properties within the District,off roll in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. Annual Operating Budget Fiscal Year 2016 9 Agenda Page 57 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2016 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund evenly. Water and sewer billing costs (i.e. international mailing)will be recorded in the water and sewer fund only. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2016 budget includes an estimated 15%increase of the actual FY 2015 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2016 10 Agenda Page 58 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Water-Sewer Comb Services Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $2,700 Century Link Plant Fax Line (239-642-9392) 600 Simplex Grinnell Alarm Monitoring 850 Sprint Automated svc to notify Bob of power failures 120 Total $4,270 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M-Lift Station Repair and maintenance costs associated with the lift stations. R&M—Potable Water Lines Repair and maintenance costs associated with the water lines throughout the district. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Annual Operating Budget Fiscal Year 2016 11 Agenda Page 59 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Field(continued) R&M—Sewer Lines Repair and maintenance costs associated with the sewer lines throughout the district. R&M-Backflow Inspection Costs for periodic backflow inspections and repairs. Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the water and waste water plants. • W-19$10,000 VIDEO SURVEILLANCE AND MONITORING • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2016 12 PORT OF THE ISLANDS Agenda Page 60 Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.82 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 511,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490,971.66 $441,186.02 $3,932,157.68 $3,932,157.68 Annual Operating Budget Fiscal Year 2015 13 Agenda Page 61 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2016 PORT OF THE ISLANDS Agenda Page 62 Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2015-2016 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395.451 Allocation $1,253.44 Product $442 $811 Hotel Room 1.00 $395 0.60 $265 $487 $1,148 Condo Unit 1.00 $395 0.80 $354 $649 $1,398 Single Family 1.00 $395 1.00 $442 $811 $1,649 Comparison FY 2015 to FY 2016 Product Total Total Increase Type FY 2016 FY 2015 (Decrease) Change Hotel Room $1,148 $1,073 $75 7% Condo Unit $1,398 $1,298 $100 8% Single Family $1,649 $1,524 $125 8% Annual Operating Budget Fiscal Year 2016 14 PORT OF THE ISLANDS Agenda Page 63 Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 5/31/15 WATER PROGRAM PROJECT PAID NO. PROJECT NAME OR DESCRIPTION FY 2013 PAID IN FY INCEPTION TO FY 2016 FY 2017 FY 2018 FY 2019 PROJECT ESTIMATE In 2015 n{ DATE(3, STATUS W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project Total Water Program $ - $ - $ 3,090 $ 10,000 $ - $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30.796 $ - $ 77,137 $ 30,796 $ 30,796 $ - $ - wIWW-26 WW-24 MBR Membranes $ - $ - $ - $ 20,000 $ - $ - S - ST WW-25 Misc.Equipment Replacement $ - $ - $ - $ - $ - $ - $ - WW-26 Replace lift station control panel $ 102,040 $ 102,040 $ 102,040 $ - $ - $ - $ Total Wastewater Program $ 132,836 $ 102,040 $ 179,177 $ 50,796 $ 30,796 $ - $ - Total WaterlSewer Fund $ 132,836 $ 102,040 $ 182,266 $ 60,796 $ 30,796 $ - $ - ,"-a *4 "c NOTE The The amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30,2015. NOTE''): The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015, The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE I'1: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date 6/8/2015 15 ptck-ge._ April 2015 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.723 MG for the month of April,which is an average of .056 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.492 MG for the month of April, which is an average of.048 MGD Reuse System Operations and Maintenance The reuse system delivered 8.19 MG for the month of April,which is an average of.260 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met At Our Treatment Facility • Began processing solids in holding tanks to be removed and hauled to disposal facilities • Performed overhaul and general maintenance on mosquito sprayer. Sprayer was tested and certified to be working properly. t 12600 Union Road Naples,Florida 34114•Tel 239-642.9219•Fax 239-642-9469•www.severntrentservices.com or4-4gC ke:Ltte i ■,3 April 2015 Field Managers Report In The Community: • Repaired persistent pothole at the end of Stella Maris N. with industrial grade asphalt filler. Joined filler to original surface with heat to ensure better adhesion and increase life span. • Began mosquito spraying schedule. • Began marking meters and meter boxes for overhaul. Will be replacing missing lids, distorted boxes and repairing damaged glass to provide more accurate readings and improved aesthetic appearance in the community. CMMS Work Order Report—April 2015 Summary Total#of WO's 250 Total#of Preventative 250 Total#of Corrective 0 Total#of WO's Completed 250 Total Hours 136.5 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.corn 2 �` IJ V 1I April 2015 Field Managers Report - Potable Water Report 5 - 4.5 -- 4 - 3.5 c 3 - 2.675 2.711 0 2.5 - 2 461 2597 2044 2.097 2 - 1-7-2 1.777 1.585 1.587 f:627- 1143 [.[a8 1.5 - 1.98 2.072 1.648 1 - 1.403 1.434 1-533 1.08 1.052 0.969 1 142 — 0.5 - 6% 6% 8% 8% 9% 6% 7% 8% 8% 8% 8% 7% 0 r May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 —•—Series2 —+—Series3 . Series4 (Approximately.17 MG required for flushing or treatment plant usage;approximately,19 MG water unaccounted for making up the 7%water loss.) Irrlgatlon Water Report 9 0 8.709 8.693 RA302 8.890 8.0 7.298 r3n 7.144 69 5.981 7 062 60 8.95"9 �», 7.D47 r 6.325 o 5.0 5.784 6- — �a,.. 5.229 0 4 0 4 615'°`,°m�„s,,,•,,:..,° °"`.' 4.701 g 3 0 3.921 2.0 1.0 9% 4% 6% 8% 7% 7% 8% 8% 8% 7% 8% 7% . 0.0 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 -10 -- _ —+—Series1 -- Series2 •"'es..Series3 (Approximately 1.2 million gallons reuse for P01 CID Properties;approximately.64 MG unaccounted for making up the 7%loss of water) 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservlces.com 3