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Backup Documents 05/27/2014 Item #16D 9
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI D TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the Count Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. Jennifer Belpedio County Attorney Office 120\A4 4. BCC Office Board of County 1' 410 Commissioners V S / 5\= 5. Minutes and Records Clerk of Court's Office 770 12-r1(it( << (Row PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Natali Betancur Phone Number 239-252-4059 Contact/ Department Agenda Date Item was 05/27/14 Agenda Item Number 464314 Approved by the BCC Type of Document MOU Number of Original 2 Attached Documents Attached PO number or account number if document is a� to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) V 1. Does the document require the chairman's original signature? NB 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be NB signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's -14144- N J Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the NB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB V signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NB ✓ should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 05/27/14 and all changes made during NBi/ the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the NB BCC,all changes directed by the BCC have been made,and the document is ready for e Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip W WS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD INC Page 1 of 2 1609 Login �, to QUICK NAVIGATION SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD INC DO NAIR NOW EN-65-0778245 S hIOR DESCRIPTION: SHARE A:l -LOI. MISSION: THE PURPOSE OF THE ORGANIZATION IS TO PROVIDE ADMINISTRATION AND OVERSIGHT TO ORGANIZATIONS AND INDIVIDUALS WHO SERVE THOSE SEEKI NG EMPLOYMENT OPPORTUNITIES THROUGH JOB TRAINING, JOB PLACEMENT,COUNSELING AND OTHER ASSISTANCE Deposits: $0.00 TOTAL ASSESTS: 3238924 IRS INFORMATION: Tax Identification Number 65-0778245 IRS CLASSIFICATION 501(c)(3)Public Charity DEDUCTABLI TY.Contributions are deductible,as provided by law CONTACT INFORMATION: PHONE 239-225-2500 ADDRESS: 9530 Marketplace Rd Ste 104 Fort Myers,FL 33912 Terms of Service FAQ About GlveBack Privacy Policy Contact GlveBack Workplace Giving - Site Map Contact Us About Workplace Giving 02013 GlveBack.org All rights reserved. https://www.giveback.org/cause/7198/SOUTHWEST-FLORIDA-WORKFORCE-DEVEL... 5/28/2014 161) 9 MEMORANDUM Date: May 28, 2014 To: Joe Paterno, Executive Director Southwest Florida Workforce Development Board, Inc. 9530 Marketplace Rd. Suite 104 Ft. Myers, FL 33912 From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Memorandum of Understanding between Southwest Florida Workforce Development Board, Inc. And Collier County Enclosed please find one (1) original, as referenced above (Agenda Item #16D9) approved by the Board of County Commissioners on Tuesday, May 27, 2014. An original MOU has being retained by the Minutes and Records Department as a part of the Board's Official Record. If you should have any questions, please contact the Minutes and Records Department at 252-7240. Thank you. Enclosure 160 9 \t FDB'ParksRecreationSumnier 2014 MEMORANDUM OF UNDERSTANDING between THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD,INC. and COLLIER COUNTY,A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA FOR THE DELIVERY OF 2014 GPS SUMMER CAMP IMMOKALEE OUT-OF-SCHOOL TIME INITIATIVE IN COLLIER COUNTY This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development Board, Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political subdivision of the State of Florida through its Collier County Parks and Recreation Department(hereinafter referred to as the "Parks and Recreation"). I. Purpose The purpose of this Memorandum of Understanding is to support the implementation of the Naples Children and Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS (Guidance Programs for Success), in Collier County, Florida. The 2014 Summer Project will provide Immokalee students with summer camp and tutoring experiences. The GPS project is funded by the Naples Children and Education Foundation (NCEF). II. Services to be Provided by Parks and Recreation The Parks and Recreation agrees to: A. Provide up to 130 students (80 at the Community Park; 50 at South Park) with a 9 week, 5 days a week summer program which will include appropriate snacks/meals and field trips; B. Report in writing on agreed upon deliverables (see Attachment A) including: (1) attendance verification for all students attending the Community Park and South Park Summer camps; and, (2) pre-and post-assessment results in at least one(1) academic area; C. Collaborate with GPS to include GPS provided academic tutoring in student schedules; D. Collaborate with GPS to provide transportation for students in need on nine (9) Fridays throughout the summer at a cost of$120.00/each Friday; E. Maintain usual and customary records to be available upon request; F. Participate in GPS meetings to provide reports and updates and to offer programmatic suggestions; G. Submit in writing any and all proposed changes in program to Workforce Board for written approval prior to implementation; H. Submit to the Workforce Board invoices for its services rendered to include materials/supplies, personnel. Such invoices may be computer-generated and may be in electronic, facsimile, or paper format; and, Page 1 of 4 1609 \\I DB Parl:sRecreationSunnner2014 I. Submit final invoice no later than September 15, 2014. Failure to submit final invoice and report by September 15, 2014, will constitute breach of contract and may result in the forfeiture of all or partial funding. III. Services to be Provided by the Workforce Board The Workforce Board agrees to: A. Provide funding not to exceed the total amount of$79,080;this amount shall be distributed in amounts not to exceed $48,540 to the Immokalee Community Park and $30,540 to the Immokalee South Park during Summer 2014; effective June 1, 2014 through August 31, 2014; B. Provide weekly tutoring services and resources to all students enrolled in both Community and South Park facilities; C. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the 2014 Summer IOSTP; D. Provide fund reimbursement within thirty (30) days of receipt of invoice; funding is not to exceed the total amount of$79,080. The total amount is allocated as follows: $78,000 for tuition and $1,080 for transportation during Summer 2014; and, E. Provide one Project Coordinator to assist Parks and Recreation in the full implementation of the IOSTP 2014 Summer Project. IV. General Conditions A. Collier County and its representative signing this document attest that: 1. Parks and Recreation as an organization in part or as a whole is not pr scntly debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; and, 2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from receiving Federal funds. B. Parks and Recreation and the Workforce Board agree that: 1. Each party is solely responsible for the negligent acts or willful omissions of its own designated agents and agrees to hold the other parties harmless against any claim or suit, including all costs and attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or employees, including, but not limited to, claims or suits based on allegations of discrimination on the basis of race, creed, color, national origin, gender, age, sexual orientation, or disability; 2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida agree to be responsible for the negligent acts or willful omissions of their own designated agents only to the extent allowed by § 768.28, Florida Statutes; 3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida and Federal law, and that such records shall be used only for purposes allowed under § 1002.22, Florida Statutes, and shall be shared only with written parental permission; and Page 2 of 4 1613 . , 4. Each party commits to support the other in its implementation and to work collaboratively with the other if any changes, adjustments, or improvements to this arrangement become necessary or desirable. V. Duration of Memorandum of Understanding This Memorandum of Agreement shall begin when signed by all parties and shall end on September 15, 2014, except as provided in Article VI ("Termination") of this Memorandum of Understanding. It is understood that this agreement may be amended during the program year at the direction of the Workforce Board, Naples Children and Education Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both parties. VI. Termination Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination by either party, payment will be made by the Workforce Development Board to Parks and Recreation for services rendered through the effective date of termination. In agreement with the provisions of this Memorandum of Understanding, the partners affix their signatures in the spaces provided. Tom enning, hairp sod Date Collier County Board of my Commissioners Joe Pate o, Executive Director Date South est Florida Workforce Development Board, Inc. Cr, Api o,c:ci t,.; form and legality ATTEST' -" °��, !�' Clerk D cl : Assistant County A y o Page 3 of 4 Attest toChairmartri signaftfre oply, sED 1609 kRt.t xi'1011SW 01/ICI - Attachment A: Deliverables - NCEF Required with each Invoice Invoice Date Deliverables included with EACH Invoice #1-June 30,2014 El Attendance data documentation and the Average Daily Attendance (ADA) for the time period covered in the invoice for all students in the program (not #2-July 31, 2014 those solely funded by GPS)* #3-August 31, 2014 © Assessment data collected during the time period being invoiced WI Written Program Report: > Description of how funds were spent during time period invoiced • Summation of goals (WIGs) that have been met or what progress has been made toward each Listing of any personnel (staff/board) changes that have occurred Description of how the project's impact on the students or the broader community(include specific indicators of change and timeline) is being measured El Receipts for any and all materials and payroll records to equal the total amount of the funds requested in the invoice *Attendance Threshold Rule: Programs not averaging at least 80% of the proposed daily student attendance goals are at risk of not adequately meeting proposed levels of operation. • Programs falling below the 80% threshold will work with the GPS Coordinator to either(1) identify strategies to improve attendance during the next quarter; or (2) modify the attendance goals of the program • If the latter option (#2) is agreed upon, the GPS funding will be adjusted proportionately(e.g., 10% fewer students will result in 10% less funding) for the following quarters If option 1 is implemented and a program continues to fail to meet its ADA goal, the GPS funding will be adjusted proportionately for the subsequent quarters of operation (e.g., ADA is 10% lower than the 80%, then the GPS funding is reduced by 10%) Within the MOU program year and budget, if a program documents increases to its original ADA goals, it may invoice according to the signed Memorandum of Understanding Page 4 of 4