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Backup Documents 05/27/2014 Item #16D14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLI4 131 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 4 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the Coun Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. Colleen Greene County Attorney Office C{V„n 1,6 4. BCC Office Board of County 1v Commissioners Nii•/v) Skz414 5. Minutes and Records Clerk of Court's Office 17(Y\ sfan(fq (V-Maa-N PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Natali Betancur Phone Number 239-252-4059 Contact/ Department _ Agenda Date Item wa 05/27/14 Agenda Item Number -�6Bf$— i I Approved by the BCC ( lk — ( `f Type of Document Agreement Number of Original Attached Documents Attached PO number or account number if document is be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? NB 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be NB signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's -NB------ �A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the NB document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's NB signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip NB should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 05/27/14 and all changes made during NB the meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the N BCC,all changes directed by the BCC have been made,and the document is ready fo the Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 16014 MEMORANDUM Date: May 28, 2014 To: David B. Ogilvie, Director Collier County Public School Transportation Department 5700 Cougar Lane Naples, FL 34109 From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: 2014/2015 Student School Year Transportation Agreement Between the District School Board (School Board) of Collier and the Board of County Commissioners of Collier County (County) Attached is the original agreement referenced above, (Item #16D14) adopted by the Board of County Commissioners on Tuesday, May 27, 2014. When fully executed please return the original document (envelope provided) for the Board's Official record to be kept in the Boards Minutes and Records Department. Once returned the BMR Dept. will certify a copy and mail it to you for your records. If you have any questions feel free to call 252-7240. Thank you. Attachment 16p14 Martha S. Vergara From: Aimaro, Dana <aimard @collierschools.com> Sent: Wednesday, May 28, 2014 8:27 AM To: Martha S. Vergara Subject: RE: Board of County Commissioner's MOU for 2014 GPS Summer Camp Please send to Transportation Department Attn: Dana Aimaro 5700 Cougar Lane Naples, FL 34109 Tank/Yaw 'Da.na,A i vvu2 ro- Secretary to Director/CCPS Transportation Department 239-377-0607 aimard @collierschools.com From: Martha S. Vergara [mailto:Martha.Vergara@collierclerk.com] Sent: Tuesday, May 27, 2014 4:48 PM To: Aimaro, Dana Subject: Board of County Commissioner's MOU for 2014 GPS Summer Camp Hello Dana, I have the MOU and was just making sure to send it to the correct address. 5775 Osceola Trail, Naples, FL 34109 Or is there a better address to get these signed? Please let me know so that I can get them in the mail to you/David Ogilvie ASAP. If you have any questions regarding these documents, please call me at the number below. Thanks, Martha Vergara, BMR Senior Clerk Minutes and Records Dept. Clerk of the Circuit Court & Value Adjustment Board Office: (239) 252-7240 Fax: (239) 252-8408 E-mail: martha.vergara cr,collierclerk.com Please visit us on the web at www.collierclerk.com This electronic communication is confidential and may contain privileged information intended solely for the named addressee(s). It may not be 1 1601x4 used or disclosed except for the purpose for which it has been sent. If you are not the intended recipient,you must not copy, distribute or take any action induced by or in reliance on information contained in this message. Unless expressly stated,opinions in this message are those of the individual sender and not of the Office of the Clerk of the Circuit Court of Collier County. If you have received this communication in error, please notify the Clerk's Office by emailing helpdesk©collierclerk.com quoting the sender and delete the message and any attached documents.The Collier County Clerk's Office accepts no liability or responsibility for any onward transmission or use of emails and attachments having left the CollierClerk.com domain. Under Florida Law,e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity. Instead,contact this office by telephone or in writing. Pursuant to School Board policy and administrative procedures,this e-mail system is the property of the School District of Collier County and to be used for official business only.In addition,all users are cautioned that messages sent through this system are subject to the Public Records Law of the State of Florida and also to review by the school system.There should be no expectation of privacy. 2 1 61] 1 4 Martha S. Vergara From: Martha S. Vergara Sent: Tuesday, May 27, 2014 4:34 PM To: Martha S. Vergara Subject: Sent from Snipping Tool Want to speak to someone in Transportation? Please call the appropriate dispatch number for your zone listed below. Fax (239) 377-0601 Director .....y<Dav-d B. Ogilvie 377-0613 Secretary Dana Almaro 377-0607 Operations Manager Don DeTeso 377-0618 Safety Manager John McCloskey 177-0614 Routing Manager Ann Henderson 377-0609 Supervisors: - South Naples,'Marco Fernando Moncada 377-0615 - Golden Gate City Ana Echevarna 377-0667 - North Naples James Whittaker 377-0602 - Estates Beth Parker 377-0606 - North Central Sandy Martinez 377-9994 - East Naples Lynn Vie n del 377-0616 - Immoka:ee Barbara Bender 377-0662 Dispatch: - Zone 1: South Naples/Marco 377-1021 - Zone 2: Golden Gate Cll.), 377-1022 - Zone 3: North Naples 377-1023 - Zone 4: Estates 377-1024 - Zone 5: North Central 377-1025 - Zone 6: East Naples 377-1026 - Zone 7: Immoka ee 377-1027 - For Transportation related emergencies after how s, please cal: 377-0603 and leave a message with your name and number. Your message will be forwarded to the Late Duty Supervisor who vill return your cal promptly. sm 0341018 Trail rlaPlaa;FI-1409- ketitution ethw few ation&einploymmt Tel(239)3774XKHA Fax(239)377-0181 1 16014 .‘ STUDENT SCHOOL YEAR TRANSPORTATION AGREEMENT THIS AGREEMENT made for the 2014/2015 School Year, by and between the District School Board of Collier County, Florida ("the School Board") and Board of County Commissioners, Collier County, Florida ("the County"). WHEREAS, Chapter 1006 of the Florida Statutes authorizes local School Boards to enter into Agreements with nonprofit corporations and nonprofit civic associations and groups for the transportation of school age children for activities sponsored by these Organizations, and WHEREAS, the County is a nonprofit corporation, nonprofit civic association, or governing body of a municipality, county, or state agency duly authorized to enter into this Agreement and bind the County thereto, and WHEREAS,the School Board has the right to restrict dates,times and locations,and WHEREAS, the School Board desires to assist the County in providing transportation to school age children for activities sponsored by the County on the terms and conditions set forth herein,and WHEREAS, this Agreement contemplates two (2) use options with concomitant reimbursement from the County to the School Board. IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional Student Education ("ESE") attendants to the County in accordance with the terms of this Agreement. For the purposes of this Agreement, an "operated mile" is defined as every mile driven for each bus operated in support of the County's program, whether with passengers or not, and to include necessary trips to and from a School Board Transportation Department facility. Mileage will be recorded and billed by the School Board and will be paid as billed by the County. The parties further agree as follows: 1. Option A—Bus and Driver a. County shall reimburse the School Board for each vehicle with driver at the rate of$39.82 per hour and $2.73 per operated mile for each bus. b. County will be billed a minimum of two hours plus mileage for each vehicle and driver. 2. Option B—Bus, Driver and ESE Attendant a. County shall reimburse the School Board at the rate above plus an additional $32.40 per hour for an attendant. 3. The rates described in paragraph 1 a above are based on conditions current as of June 5, 2014. In the event that these conditions change, for example, increased fuel or labor costs,the School Board shall have the right to pass those increased costs on to the County in the form of an increase in the rates shown in paragraph la above. 4. The County agrees that in the event of a cancellation, the School Board will be given at least 24 hours advance notice. In the event that notice of cancellation issued to the School Board is less than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board. 1 16014 5. Payment for services rendered or due shall be billed by the School Board by the 10th of each month and paid by the County by the 30th of each month. Payment shall be made in compliance with Ch. 218, Fla.Stat.the Local Government Prompt Payment Act. 6. By entering into this Agreement, you agree to indemnify and hold harmless the School Board from liability resulting from any injury or accident during the process of transportation and its officers, board members, agents and employees from and against any and all fines, suits, claims, demands, penalties, liabilities, costs or expenses, losses, settlements, judgments and awards and actions of whatever kind or nature, attorney's fees and costs are excluded (and costs and fees on appeal), and damages (including, but not limited to, actual and consequential damages) arising from any negligent, willful or wrongful misconduct, knowing misrepresentation or breach of the Agreement by such party, its officers, board members, agents or employees. The foregoing aside, this paragraph shall not be construed in any way to alter the State's waiver of sovereign immunity or extend the parties liability beyond the limits established in Section 768.28 Florida Statutes. 7. The County agrees that at all times material to this Agreement, it shall provide liability insurance coverage in the minimum amounts of$1,000,000 on any claim or judgments and $2,000,000 on all claims and judgments arising from the same incident occurrence. The County shall present proof of insurance coverage before approval of this Agreement by the Board. 8. The County agrees that there shall be no fee charged to passengers on the bus. 9. The use of vehicles by the County shall at all times be subject to the laws of the State of Florida, the provisions of the Florida Administrative Code, and rules adopted by the School Board. 10. The Agreement shall commence on the day and year signed by the agencies, not before June 5, 2014 and remains in effect through June 30, 2015. 11. County shall provide proof of its non-profit status prior to execution of this Agreement. 12. This Agreement represents the entire Agreement between the parties and may not be amended except by written instrument signed by all parties hereto. 13. All the terms and provision of this Agreement shall be binding upon, inure to the benefit of, and be enforceable by the parties and their legal representatives, successors and assigns. 2 16014 IN WITNESS WHEREOF,the parties have executed this Agreement on the day and year signed by the agencies. The District School Board of Collier County,Florida Date. /Vi"iy David Ogilvie, Director of Transportation Date 4'1' S' Tom Conrecode,Executive Director of Support Services Date Jo ishbane, District General Counsel Signed in the Presence of: Board of County Commissioners, Collier County, Florida Attested To By ( ) B : Tit1eleo,V 1 °L(1 ► 40 Date 5121,14 By: Title: Date Approve as it )! and legality ono , NI, • NITER • ist,;`''n, Attorney M 4.! t } Attest as 0 Chairman's -- signature 3