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Minutes 01/27/1993 R Parks 8z Recreation Advisory Board ( PARAB ) Minutes January 27, i993 MINUTES COLLIER COUNTY PARKS AND RECREATION ADVISORY BOARD Golden Gate Community Park Naples, Florida 33999 January 27, 1993 PRESENT: Ms. Cherryle Thomas, Chairman Mr. Gil Mueller, Vice Chairman Ms. Geneva Till Mr. Timothy Blackford ABSENT: Mr. William Clendenon ALSO PRESENT: Ms. Darlene Koontz, PARAB Candidate - District 1 Mr. Tom Donegan, Office of Capital Projects Mr. Steve Brinkman, Parks & Recreation Director Mr. Murdo Smith, Parks & Recreation Operations Manager Mr. Gary Franco, Parks Superintendent Ms . Barbara Johnson, Sr. Secretary I. Call to Order - 2:05 p.m. II. Pledge of Allegiance to the Flag III. Approval of Minutes: The length of the minutes were discussed. The current abbreviated form was approved. If any member wishes a specific item to be more detailed, he/she will make the request. Minutes of the meeting from Wednesday, December 23, 1992, were approved. IV. Request for Discussion: Moved directly to Item V. V. New Business/Presentations A. PARAB - Diane Koontz was introduced as a candidate, representing District I, for the Parks and Recreation Advisory Board. She currently lives in the Lakewood area, having moved to Naples in 1989 from Ohio where she was active on various committees. Ms. Koontz is a member of the East Naples Civic Association, and has no problem attending meetings. B. Vanderbilt Beach Bathhouse presentation by Tom Donegan, Office of Capital Management. The newly landscaped cul de sac at the end of Vanderbilt Beach Road was dedicated on January 15. The need for a bathhouse had been presented and Barney Smith Weaver prepared a design with the bathhouse located quite close to the cul de sac. Approval has been obtained from DNR, and the previous owner of the property; however, there have been objections to the location. The plan now is to keep the design the same but move the location south 160 feet. This will require a walk way to the beach itself. This change in location will raise the cost of the project as the building will be farther from utilities. The timing of the project will be tight because of the sea turtle nesting, which necessitates being off the beach by May 1. The building will be set on piles, have a ramp for the handicapped, but no concession, drinking fountain or telephone. Although the structure will be visible from the beach, it will not be seen from the property on either side . The new location will need to be surveyed, FDNR has to approve the site, and hopefully this will done by April 15. Some sea oats may be damaged, but they can be replaced. The dune cross over would have to be done by May 1 or after the end of the turtle season, but work could continue on the building as it is 10-20 feet behind the vacation line. OCPM will be talking to the people who gave the deed to the County as well as the people at the Ritz Carlton and members of the Second District. The parking area is heavily used and there is a need for the facility. The original cost for the facility was $150,000; with the change in location it is now $190,000. Per request of PARAB, a survey of telephones in the area will be conducted and the possibility of having a phone at the bathhouse be considered. Conklin Point - progress report given by Tom Donegan: Work at this location has been underway for two months. The pile driving is complete, foundation wood is installed and the building is going up. A lot of roadway and underground work has been done - water, sewer, telephone, and electrical cables are all now completed. Lime rock for roads is down and the actual ramp construction should begin within the next two weeks . The project is on schedule. There is a lot of earth left over with approximately 4,000 yards to be hauled out. There is a thirty foot strip of land south of Wiggins Pass Marina owned by Schofield & Pulling. The County is trying to get it donated but have had no luck as yet. The completion date is set for July 1993. Playground equipment will need to be ordered soon due to the long delivery time involved. This area will be a large, fenced in circle, but not as large as the community park playgrounds. There will be some type of shelter and 3 picnic areas . Mr. Mueller inquired about the status of the Bluebill property. When it was put up for sale Bids came in 1.6 million dollars and BCC directed to keep the property in inventory at the present time. Wiggins Pass is starting to fill in again; it needs to be cleaned out approximately every two years. The larger boats are going into the south marina. C. Bid 93-1993 - Resurfacing courts - Bids were opened 1/20/93 - number sent was 27, 3 responded. MacCourt Construction bid came in at $46,800, Pro Sports Court $55,500, and SW Recreational Industries $62,521. The low bidder did not supply all requested information and staff is recommending going with Pro Sports Court. This work is ongoing maintenance and is done every 3 to 5 years. The Parks were built in 1987 and this is about a 5 year span. Courts being done are 20 tennis courts, 7 basketball, 1 volleyball and 2 shuffleboard. The locations include GGCP, Veterans Park, Seagate -2- Elementary School, Aaron Lutz Park, Immokalee Community Park, Immokalee High School and the Everglades tennis courts. Next year other courts will be resurfaced. Mr. Mueller reported that there were bad cracks at the Racquet Club and questioned when courts 1 and 2 would be done. Work is inspected on every court as per specifications and the product is basically guaranteed for five years. The type of surface at the Racquet Center is different. The courts have a cushioned surface with 11 layers of rubberized material under the top coating. If cracks are appearing, the manufacturer should be contacted to see what can be done. MOTION: Geneva Till - Recommendation that Sports Court be awarded Bid 93-1993 for $55,000. Mr. Mueller seconded. Approved Unamiously. D. RFP Concession at Barefoot Beach: The January 15, 1993, RFP opening was held with 3 vendors responding - Creative Food Management, Cool Concessions , and Friends of Barefoot Beach. Creative responded with a 10-35% sliding scale of gross profit, Cool Concessions with 18% of gross profit and Friends of Barefoot Beach would return 90% of net profit. Staff is recommending Friends of Barefoot. Mr. Mueller raised the concern that the Friends were non professionals in the concessionaire business with no prior record, some volunteers may lose interest and the operation may suffer from lack of good management. Covered in the Bid was the consideration that 3 people on the management team all have business experience. The contract is for ® 5 years with an annual review being conducted. The County will stipulate goods sold, hours, etc. and if the concessionaire cannot meet the requirements , the agreement will be canceled and it will go out for bid again. Financial reports will be provided, a Performance Bond is required as well as liability insurance. These costs would come out of the receipts as the County receives 90% of net profits. It will probably take 6 months to recoup the expenses because of the late start in the season. There will be no labor cost but there will be food costs. MOTION: Tim Blackford - Award bid to Friends of Barefoot Beach. Seconded by Geneva Till. Approved Unamiously. E. Donation Immokalee Little League Field - the original request received was to renovate the fields and do maintenance. Currently the organization wishes to donate the parcel of land (6.8 acres) , with a value of approximately $40,000 to the County. It will cost approximately $10,000 to upgrade the facility. The Department is going to get the Little League field in playable shape and will take on the ongoing maintenance amounting to $7,000 yearly. Money from the General Fund will be transferred to the Immokalee budget. The electrical costs will be absorbed by the League, as it is done at Lely Little League complex. The costs of renovation could be reduced if some donations were received - sod, clay, and especially labor. The area has two fields, a Senior Little League and a Little League field, with the Little -3- League field needing extensive irrigation work. If the County runs programs there a registration fee will be charged, but if a child cannot pay they are not refused participation. Recommendation: Other programs may be run there leaving up to Parks and Recreation for maintenance. Mr. Mueller: Presently with this and consider possibility of developing whatever additional fees may be available to offset some these costs. Ms. Till - Yes. Approved Unamiuosly. Break 3:25 - 3: 35 F. Redistricting of PARAB. PARAB was not created by Resolution or Ordinance, one will need be prepared. The suggestion made to expand the number of members to insure all areas of the County are covered. Other possibilities suggested were: using the original impact fee areas - 7 areas in County with a member from each, consider the number of park facilities in each district, use the maintenance districts, calling these sections something other than districts, etc. The P & R Department suggested any new appointments be postponed until the Resolution is completed then look at the current Board and re-advertise where the vacancies are. It would be necessary to keep the existing Board until everything is completed. Qualifications, terms, items, etc. can all be addressed in the Resolution. The Resolution will be ready for the next meeting for review and will then be presented to the BCC. G. Growth Management Plan - Schedule showed proposed changes for change in standards for the Growth Management Plan. This proposal will bring Collier County closer to the National and City of Naples Standards. These standards are used for building facilities under the Five Year Plan. Motion by Mr. Mueller to accept this draft update. Seconded by Mr. Blackford. Approved Unamiuosly. H. Estates Park Site - A 13 acre tract of land is be considered for purchase. It is bordered on the North by Golden Gate Boulevard, and west is 2nd Street. This was presented to BCC previously by Real Property and the direction given was to determine the type of facilities that could be built on the property. It meets the needs of people and will have a Little League field, softball field, basketball courts, volleyball courts, tennis courts, parking, and tot lot. There will be no lights on the softball and Little League field. The wet land area will be made into a passive area with a boardwalk going through it. The total cost of the land is $79,000, and funds budgeted to do project total 1/2 million dollars. This item has to go before the BCC and a recommendation is needed. MOTION by Ms. Till to APPROVE PURCHASE OF LAND FOR BUILDING A PARK. ACCEPT PROPOSAL OF 13 ACRES FOR ESTATES NEIGHBORHOOD PARK. Neighbors to be very involved. Mr. Mueller seconded. Approved Unamiously. I. Vineyards RFP - In December the County received proposals from design teams to provide professional services for the Vineyards Community Park plan. Design Studios West located in Sarasota was the firm chosen. OCPM is negating a contract, then it will go to BCC for approval. Agnoli, Barber & Brunbridge is the civil engineering firm -4- associated with D.S.W. Hopefully a report will be received by the end of this week regarding costs and some construction take place this year. Three million dollars has been allotted to build the remainder of park, $1.5 this fiscal year and $1.5 next fiscal year. VI. REPORTS/UPDATES A - Immokalee Football/soccer field - Contractor missed the center of field by 17 feet and had to redo the whole side of the field. Substantial completion occurred Wednesday; there are several items on the punch list. RFPs were sent out for the Rec Center (gym) for engineering and architect of the facility. Proposals will be back 2/22, with the selection committee meeting at that time. B - Conklin Point - previously discussed C - Collier County Racquet Club - BCC directed staff to keep the current operation with a fee increase. The name of the facility is to be changed and we are looking at ways to generate revenue. Mr. Mueller stated that there would be oposition to a fee increase due to the fact they are paying $150 yearly, and pay for league play, although there are additional amenities - supervises reserves courts, etc. People are paying for the use of this facility courts and other locations are free of charge. It is unfair in a way but then this facility has a building with shower, lockers, small pro shop, full time staff, and 2 clay courts. The showers and lockers are rarely used. Staff salaries amount to $50,000 - that amount is being paid by the people using the facility. If people want to have someone schedule leagues, etc. they should be willing to pay. People should take into consideration that it is $50 a month for the "Y" and clay courts, when the Racquet Club permit is $150 yearly, and a league is $6. The deficit at other locations is much greater than the one at the Racquet Center. D. Ballfields - Substantial completion on both facilities at Golden Gate and Veterans Park. The fields can be used now but there is a punch list to be completed - should be done in 1 month. Little League starts in the middle of February and should be able to use the fields. E. Swimming Pool - Golden Gate Aquatic Facility. The sewer lines are in, building started, floor poured on the pool. Completion has been scheduled for August. Maybe it will be possible to go on a quick tour next meeting. F. Regional Sports Complex - Master Plan should be completed. Location is next to Barron Collier High School. G - Land Management Plan reviewed by BCC yesterday. The Access Agreement was modified, still allowing Lely guard house folks to screen people. The State wanted a stricter access agreement with unrestricted access to the area. The corrections will be made and copy send to the State. The BCC made a good attempt to try to appease both parties . -5- Hopefully the State will do some bending in their recommendations; otherwise the Plan will be back; then it will settled between the State and Lely. The gate is open during Park hours only with no charge for entering the facility. Since October, the Rangers have received only 4 complaints regarding the guard at the entrance. Motion to close meeting by Mr. Mueller. Seconded by Mr. Blackford. Voted unamiously. Meeting ended at 5 p.m. 8701 -6-