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Backup Documents 05/27/2014 Item #16F5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO , THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW*.*ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office JAK 5/27/14 4. BCC Office Board of County ` b Commissioners �� s1Zk\14 5. Minutes and Records Clerk of Court's Office -il`n 5(2Ci 14 q A ffyl PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Michael Dowling,Real Property Phone Number 252-8743 Contact/ Department Agenda Date Item was 5/27/14/ Agenda Item Number 16-F-5 Approved by the BCC Type of Document Lease with SFWMD Number of Original Two Attached Documents Attached PO number or account n/a number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? JAK 2. Does the document need to be sent to another agency for additional signatures? If yes, JAK provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAK Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK document or the fmal negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip JAK should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 5/27/14 and all changes made during the JAK meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. .■1111111 ■ 9. Initials of attorney verifying that the attached document is the version approved by the JAK `11 BCC,all changes directed by the BCC have been made,and the document is ready for he Av.mac_er d& Chairman's signature. �1 C I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.(A Revised 2.24.05;Revised 11/30/12 16F 5 MEMORANDUM Date: May 29, 2014 To: Michael Dowling, Property Acquisition Specialist Facilities Management Department From: Martha Vergara, Deputy Clerk Boards Minutes & Records Department Re: Lease Agreement w/SFWMD Attached is one (1) original document referenced above (Item #16F9), approved by the Board of County Commissioners on Tuesday, May 27, 2014. The original is being kept by the Minutes & Records Department for the Board's Official Record. If you have any questions, please contact me at 252-7240. Thank you. Attachment 16F 5 t SOUTH FLORIDA WATER MANAGEMENT DISTRICT Resolution No. 2014 -0504 A Resolution of the Governing Board of the South Florida Water Management District to authorize Contract 4600003056 (Attachment "A") with Collier County for 5-years with three (3) optional one-year renewals in a revenue amount of $337,088.35; providing an effective date. (Contract No. 4600003056) WHEREAS, the Governing Board of the South Florida Water Management District deems it necessary, appropriate and in the public interest to authorize a five- year lease with three (3) optional one-year renewals in a revenue contract with Collier County to occupy a portion of the Big Cypress Basin Service Center located in Collier County, in an amount of$337,088.35, providing an effective date. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BOARD OF THE SOUTH FLORIDA WATER MANAGEMENT DISTRICT: Section 1. The Governing Board of the South Florida Water Management District hereby approves the execution of Contract No. 4600003056 with Collier County as provided in Attachment "A" to lease office space at the Big Cypress Basin Service Center. Section 2. This resolution shall take effect immediately upon adoption. PASSED and ADOPTED this 15th day of May, 2014. SOUTH FLORIDA WATER MANAGEMENT DISTRICT, BY - .a v - 1 1 - :•ARD By: ailiP Chairman Attest: Legal +rove• ` / C w District Clerk/Secretary dip opffi e of Counsel W "% "m11111►a Print name: of -la �7 ( rilr }-F.6416iekr ,G178 Iwo, :� ' err- ORIGINAL 16F5 Office Lease This Lease ("Lease") is made and entered into by and between the South Florida Water Management District (District), a government entity existing under Chapter 373, Florida Statutes, and Collier County(County). The Effective Date of this Lease and address of the parties are provided below. Key Terms Lessee: Collier County Lease Term & Five(5)Years; Expiration: May 31,2019 Three option one year renewals Effective Date: June 1,2014 Lease Purpose: Office Space District Property 2660 Horseshoe Drive North Area Leased: See Exhibit A Name& County: Suite 105 Naples,FL 34104 Collier County Contract Number: 4600003056 Encumbrance ID: Not Applicable Monthly Payment 1St of each month,in advance, Rent and Annual Total$337,088.35 Due Date: commencing on the date of Adjustments: See ara a h 6 execution of this Lease p gr p Send Notices to Michael Dowling Send Notices to the SFWMD County Project 3335 Tamiami Trail East District Project Attention: Michael Hiscock, Manager: Naples,FL 34112-5746 Manager• General Services Section • Administrator MichaelDowlingAcolliergov.net 3301 Gun Club Rd West Palm Beach FL 33406 or E-mail: mhiscoc @sfwmd.gov Send Payments to South Florida Water the District: Management District P.O. Box 16606 West Palm Beach,FL 33416-6606 Federal Tax ID #59-6015290 1. Premises. The District hereby leases to County approximately 4,840 square feet of office space as described in Exhibit A together with the right to use in common with others, the hallways necessary for access to the leased premises, and restrooms nearest to the leased space, (the"Premises"). 2. Key Terms. The Key Terms set forth above are part of this Lease("Key Terms"). 3. Exhibits. Exhibit A (Description and Site Plan of the Leased Premises) is attached to and made a part of this Lease. 4. Lease Term. This Lease is valid for five (5) years and shall terminate on the date indicated in the Key Terms set forth above, unless earlier terminated pursuant to other provisions of this Page 1 of 9 16F5 Lease ("Lease Term"). At the option of the District,this Lease may be renewed for three additional one- year periods. 5. Use of the Premises. The County shall use the Premises for general office use only and shall comply with all City zoning requirements. Other uses are not allowed without specific prior written authorization from the District. 6. Rent. County shall pay rent to the District as stated below(the"Rent"). (a) Year One (June 1, 2014—May 31,2015): $64,130.00 or$5,344.17 per month Year Two (June 1, 2015—May 31, 2016): $65,733.25 or$5,477.77 per month Year Three (June 1, 2016—May 31, 2017): $67,376.58 or$5,614.72 per month Year Four (June 1, 2017—May 13, 2018): $69,061.00 or$5,755.08 per month Year Five (June 1,2018—May 31, 2019): $70,787.52 or$5,898.96 per month Total Five(5)Year Lease: $337,088.35 (b) The Rent amount shown is based on 4,840 per square foot("SF"). The starting lease rate is $13.25/SF. Each subsequent year shall be escalated by 2.5%. (c) The Rent is payable in monthly installments, in advance, on the first day of each month. If the parties elect to begin the lease sooner than June 1, 2014 or if the lease ends on a day other than the first or last day of a calendar month,the installment of Rent payable on the first day of the Lease Term, or the first day of the last calendar month of the Lease Term shall be prorated for such first or last partial year on the basis of a 365-day year. County will pay all Rent without set-off, deduction, counterclaim or demand to the District at its address set forth in the Key Terms. County shall address rent payments and maintenance questions to the District as set forth in the Notice section of the Key Terms on page 1 of this Lease. (d) Prior to the expiration of the Lease term and prior to the expiration of any Lease extensions, the County may request an extension of the term of this Lease by providing written notice to the District not less than six (6) months prior to the expiration of the Lease or any Lease extensions. Upon the receipt of such written notice, District shall have the right, in its sole and absolute discretion, to approve or reject County's request for an extension of the Lease. In the event the District approves County's request for an extension, District will provide written notice to County of such approval, including the rental amount for the extension. County shall than have ten (10) days from the date of District's approval notice to provide written notice to District of its acceptance or rejection of the terms of the extension. In the event County accepts the extension and the corresponding rent, the parties shall execute an extension of this Lease on or before the expiration of the current term. All other terms and conditions of this Lease shall remain in full force and effect throughout any and all extensions of this Lease unless modified through the executed Lease extension. (e) Late Charge. If rent or any other sum payable hereunder remains outstanding for a period of ten(10)days,the County shall pay to the District a late charge equal to one and one-half percent (1.5%)of the amount due for each month or portion thereof during which the arrearage continues. 7. Services and other items provided under the Lease. In consideration of Rent paid by the County the District will provide the following items. (a) The District will maintain the exterior of the Premises in the same manner it provides for the other buildings on site owned by the District. Page 2 of 9 16F 5 (b) The District will pay for water and sewer services for the Premises. (c) Common Area Maintenance (CAM) fees including garbage collection shall be paid by the District. (d) Parking is provided for both personal and county-owned vehicles at the County's own risk. The County may not store any other vehicles, equipment or boats in the parking lot. The District assumes no responsibility for the safety or security of any vehicles or for County staff or visitors. 8. Items not provided under the Lease. The District will not provide the following items and they are the County's responsibility. (a) The County is responsible for gas,heat, light, power,telephone and any other utilities and services it requires. (b) The County is responsible for obtaining any janitorial services, other cleaning services, and pest control services it may need. (c) The County is responsible for all interior maintenance, repairs or improvements it requires. (d) The County is responsible for safety, security and insurance of its property, employees, visitors and invitees. The District assumes no responsibility for the safety or security of any vehicles or County staff,visitors, or invitees. 9. Alterations and Improvements. (a) The County shall not make any alterations, additions or improvements to the premises without written consent of the District. Such alterations, additions or improvements shall be made at the sole expense of the County and must be executed in accordance with applicable building codes and local regulations. (b) At the conclusion of the Lease, all improvements will become the property of the District except those fixtures which are removable without damage whatsoever to the building that the County may take with them. The District will not pay the County for any improvements. (c) If the District terminates this lease for convenience during the initial 5 year lease term, the District will pay the County up to $15,000 for the pro-rata cost of the improvements for the remaining term of the lease. The District will only pay for those improvements for which the County provides proof of the cost. For example, if the District terminates the lease after Year 1, and the County provides proof that it spent $10,000 on improvements, the District will pay the County $8,000. The District will not pay the County for improvements if the District terminates the lease for cause or if the County terminates the lease for any reason. 10. Maintenance. The County acknowledges that the Premises are in good condition at the beginning of this lease and shall maintain the Premises in good order and condition at its sole cost and expense. All maintenance and repairs of the Premises shall be done in a good and workmanlike manner and to the satisfaction of the District. The County shall maintain and repair, at its sole cost and expense, plumbing, electrical, HVAC and other systems within the demised Premises as required to keep the Premises in good working order and condition. The County shall keep the leased property clean and free Page 3 of 9 16F5 of debris and shall provide adequate security to reasonably prevent vandalism, unauthorized entry and damage to the property. 11. Signage. No signs shall be placed on the property without specific prior written authorization from the District. The County must obtain any and all permits and approvals for signs as required by the City of Naples and other applicable regulatory agencies. The cost of fabricating, constructing and/or erecting signage shall be the sole responsibility of the County. 12. District's Access. The District or its agent may enter the leased premises at any reasonable time for the purpose of examining the Premises or for making any other repairs the District determines is necessary for the safety and preservation of the Premises. 13. Notice. All formal notices between the parties under this Lease must be in writing and will be deemed received if sent by U.S. mail, electronic mail, or overnight delivery, or for cure and default notices by certified mail, to the respective addresses stated in the Key Terms on page 1 of this Lease. All notices under this Lease shall be considered delivered upon receipt. If either party changes its address, it must send written notice of its new address to the other party. County must reference the District's Contract Number specified in the Key Terms on page 1 of this Lease on all notices to the District. The parties shall direct all matters arising in connection with the performance of this Lease, other than payments to the attention of the respective Project Managers specified in the Key Terms on page 1 of this Lease. The Project Managers will coordinate and oversee all matters relating to the performance of this Lease. County shall submit all payments to the address stated on page 1 of this Lease. 14. Compliance with Laws. County, its employees, subcontractors, and assigns shall comply with all applicable federal, state, and local laws and regulations relating to the performance of this Lease. County shall not allow on the leased premises or elsewhere on the District's property any hazardous toxic, inflammable, combustible or explosive fluid, material, chemical or substance. County must comply with requirements imposed by the Americans with Disabilities Act relative to the layout of the leased premises and any work performed by the County therein. County must obtain and pay all fees for any and all licenses or permits required to operate their business on the premises. 15. Risk and Insurance. All personal property of any kind that may be on the Premises during the Lease Term is at the sole risk of the County. The District is not liable to County for any loss or damage to it. County is solely responsible for security and insurance for all personal property located in the Premises as well as any damage or loss County causes to the District's real or personal property. County assumes all risk of personal injury, bodily injury, wrongful death, and property damage or loss to itself, its officers, employees, contractors, agents, and visitors unless the damage, injury, death, or loss was caused by the District. Each party represents that it has adequate insurance coverage or is self-funded for any losses or claims for bodily injury, personal injury, wrongful death, property damage or loss, and workers compensation. The County shall require all its contractors: 1) to obtain comprehensive general liability insurance and auto liability insurance with minimum limits of coverage in the amount of $2,000,000 per occurrence, bodily and property damage combined, 2) list the District as additional insured, and 3) indemnify and hold the District harmless from all damages arising in connection with this Lease. 16. Damage to Premises. The County must, in the case of fire or water damage of any kind, give immediate notice to the District. In the event the premises herein should be so damaged that the District must make extensive repairs or rebuild the premises, all occupancy shall cease. Page 4 of 9 16F 5 17. Termination for Convenience. Either party may terminate this Lease at any time for convenience by providing at least six(6)months prior written notice to the other party. Neither party will have liability for any loss resulting from the termination including, but not limited to, lost profits and consequential damages. In the event of termination for reasons other than the County's default, the District will return to County a pro-rata share of any rent paid for any unused term of the initial five (5) year Lease. Surrender. The County shall at the expiration or other termination of this lease remove all County's goods and effects from the Premises, including all signs and lettering affixed or painted by the County, either inside or outside the Premises. County shall deliver to the District the Premises and all keys and other fixtures in good condition. In the event County fails to remove any of its property from the Premises,the District is hereby authorized, without liability to County for loss or damage thereto, and at the sole risk of County,to remove, retain, destroy, or sell it without notice. 18. Condition of the Premises. The Premises are leased in its "As Is, Where Is, and With All Faults" condition. County has examined the Premises to its complete and total satisfaction and accepts it in its present condition and is satisfied that it can use it for County's purposes. The District makes no representations or warranties to County about the condition or potential use of the Property. 19. Radon Gas. Florida Statute Section 404.056(5)requires the following notice in all rental agreements for any building. Radon is a naturally occurring radioactive gas that,when it has accumulated in a building in sufficient quantities, may present health risks to persons who are exposed to it over time. Levels of radon that exceed federal and state guidelines have been found in buildings in Florida. Additional information regarding radon and radon testing may be obtained from your county health department. 20. Force Majeure. In the event that the District is prevented or delayed from performing any other covenant hereunder by reason of any cause reasonably beyond the control of the District, the District shall not be liable to the County therefor, nor, except as expressly otherwise provided in case of casualty or taking, shall the County be entitled to any abatement or reduction of rent by reason thereof, nor shall the same give rise to a claim by the County that such failure constitutes actual or constructive eviction from the leased premises or any part thereof. 21. No Discrimination. County and its agents will not discriminate against any person on the grounds of race, color, creed, national origin,handicap, age, or sex in any activity under this Lease. 22. Applicable Laws. The laws of the State of Florida shall govern all aspects of this Lease. In the event it is necessary for either party to initiate legal action regarding this Lease, venue shall be in the Fifteenth Judicial Circuit for claims under state law and in the Southern District of Florida for any claims which are justiciable in federal court. 23. The County shall maintain records and the District shall have inspection and audit rights below. The County shall similarly require each subcontractor to maintain and allow access to such records for audit purposes: (a) Maintenance of Records: The County shall maintain all financial and non-financial records and reports directly or indirectly related to the negotiation or performance of this Lease including supporting documentation for any service rates, expenses, research or reports. Such records shall be maintained and made available for inspection for a period of five(5)years from the expiration date of this Lease. (b) Examination of Records: The District or designated agent shall have the right to examine in accordance with generally accepted governmental auditing standards all records directly or indirectly Page 5 of 9 16F 5 related to this Lease. Such examination may be made only within five (5)years from the expiration date of this Lease. (c) Extended Availability of Records for Legal Disputes: In the event that the District should become involved in a legal dispute with a third party arising from performance under this Lease, the County shall extend the period of maintenance for all records relating to the Lease until the final disposition of the legal dispute. All such records shall be made readily available to the District. 24. Designated Nationals and Blocked Persons. The County, by its execution of this Lease, acknowledges and attests that neither it, nor any of its suppliers, subcontractors, or consultants who shall perform work which is intended to benefit the District is included on the list of Specially Designated Nationals and Blocked Persons (SDN List) which is administered by the U.S. Department of Treasury, Office of Foreign Assets Control. The County further understands and accepts that this Lease shall be either void by the District or subject to immediate termination by the District, in the event there is any misrepresentation. The District, in the event of such termination, shall not incur any liability to the County for any work or materials furnished. 25. E-Verify. County must verify employee authorization to work in the U.S. and certify that a good faith effort has been made to properly identify employees by timely reviewing and completing appropriate documentation, including but not limited to the Department of Homeland Security, U.S. Citizenship, and Immigration Services Form I-9. Answers to questions regarding E-Verify as well as instructions on enrollment may be found at the E-Verify website: www.uscis.gov/e-verify. 26. No Third Party Beneficiaries. This Lease is solely for the benefit of the County and the District. No person or entity other than the County or the District shall have any rights or privileges under this Lease in any capacity whatsoever, either as third-party beneficiary or otherwise. 27. Assignment. County must not assign, sublease, or otherwise transfer any portion of its rights and obligations under this Lease without an amendment to this Lease. The District in its sole discretion may either allow or refuse an assignment, transfer, or sublease. Notwithstanding such consent, County shall remain liable to District for the payment of all Rent and for the full performance of the covenants and conditions of this lease. 28. Waiver. No waiver of any term of this Agreement constitutes a waiver of any other provision, whether similar or dissimilar. No waiver of any term constitutes a continuing waiver. No waiver is binding unless signed in writing by the waiving party. 29. Severability. If any term of this Agreement is for any reason invalid or unenforceable, the rest of the Agreement remains fully valid and enforceable. 30. Entire Agreement. This Lease constitutes the entire agreement between the parties and supersedes all prior and contemporaneous agreement, representations, and undertaking. No supplement, modification, or amendment of this agreement will be binding unless it is in writing and signed by both parties. 31. Condominium Association. This Lease is subject and subordinate to all of the provisions, covenants, and requirements of the Declaration of Restriction for Collier Park of Commerce recorded in Official Records Book 1490, Page 1915, et seq. in the public records of Collier County as subsequently modified and amended. Page 6 of 9 16F5 IN WITNESS HEREOF, the said parties hereunto set their hands and seals as of this2l4day of tAow , 2014. South Florida Water Management District c By Its Governin. Board Attest : / 4(ád'* PRINT NAME: CL%4,fi / ,C v YI' AS ITS ) S id Chair `��..�''i1.ORiD,q .9r,,,, SFWM� 1FFIyOFCOHN' AP'�VE4a, yp` - OF Pze �9'/,• PRINT'AME: r! 1 tryw 1116 = G DATE: 5 7!t a' S E AL L SFWMD PR. UREMENT APPROVED: i.ac BY: Q.tyl■1 r� "" '- �t7y DATE: s—•('/`l %�`� 4M/ished 1� �� fIlil1,,,,,,,,,,,,���� WITN SS LESSEE: As to e7.(4 Board of County Co issioners, Collier ,' A County,Fly ida 1u:` �I (Witn6;- •'.gna:ure) By: s ■ Alit_ IPZ.C. i':,.. _. ot3 Name: Tom Henning (Witness inte• Name) / Title: Chairman i'� .4---A� 4 7/...A.r._Th4f Date: 5).;--11(4-1 (Wi ess Signature) (Witness Printed Name) ,cn /' AT1 ST:. .' ! _=� DVW$MT-E ` :10' ;CLEW, Appro d lb and legality %LA h -' ' - *- -- Doputy Clekt 4'°- Jeffrey A. atz ow,County Attorney Attest.a$to Chai , I - signature a1.`' Page 7 of 9 - 16F 5 1 --„zi- A!iii, 1 I . 1 iii. c 2. 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T' SYSTEMSFURNISHINGAREA.. i' E h IA OFFICE_ i .. ;l "tI Y Q : I €).' - I \J, .WEST BUILDING l �D-�. J t r fit.• # — * —r 1$ Page 9 of 9