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PARAB Minutes 05/25/1994 R Parks & Recreation Advisory Board ( PARAB ) Minutes May 25 , 1994 PARKS AND RECREATION ADVISORY BOARD MINUTES - May 25, 1994 Immokalee Community Park 321 North First Street Immokalee, Florida 33934 PRESENT: Mr. Joseph Zaks, Chairman Ms. Darlene Koontz, Vice Chairperson Mr. Max A. Hasse, Jr. Mr. Gil Mueller Mr. Bruce Pray ABSENT: Mr. Timothy Blackford Mr. Steven Klee ALSO PRESENT: Don Shands, OCPM Brooks Swanson, Barany Schmitt Weaver & Partners, Inc. Jack O'Brien, Marco Eagle News Mr. Steve Brinkman, Parks & Recreation Director Mr. Murdo Smith, Operations Manager Mr. Gary Franco, Parks Superintendent Mr. Steve Peffers, Recreation Supervisor Ms. Jacquie Minnis, Secretary I. CALL TO ORDER - 2:15 pm II. PLEDGE OF ALLEGIANCE TO THE FLAG III. APPROVAL OF MINUTES, April 27, 1994 meeting Motioned by Max Hasse, seconded by Darlene Koontz. Approved. IV. REQUESTS FOR DISCUSSION - SPECIFIC UPDATE ITEMS Mr. Gil Mueller requested that vendor concessionaire fees be added under new business. In answer to a question raised regarding the request of Champion Sports, the BCC approved this request even though PARAB was not in favor. Ms. Koontz wished to go on record "If there is a policy in place, it becomes cumbersome to administer if constant exceptions are granted by BCC, especially over the objection of PARAB. Again makes me question why I bother to attend these meetings. " The joint meeting between the City of Naples and PARAB was deemed a regular scheduled meeting. The monthly report was reviewed and questions answered by staff. V. NEW BUSINESS/PRESENTATIONS A. Golden Gate Estates Park - The turnout of the public meeting was not great in numbers, but valuable input was received regarding the -1- desired facilities at this location. The School District is also providing input and hopefully by next meeting some finalized plans will be available. B. Summer Program Food Grant - This State grant, administered by the Department for the past twelve years, provides lunches for participants under the age of 18 during the Summer Camp program. Eligibility is determined by income levels in the census tracts compiled by the State of Florida, and is similar to the lunch program provided during the school year. The lunches are prepared in designated school cafeterias and distributed to the various participating sites. Jim Thomas, Athletics Supervisor, has been in charge of administering this Grant for the Department since its inception in Collier County. Included in the various sites is River Park, a City of Naples location. PARAB members will be invited to the combined site cookout held at Golden Gate Community Park at the end of the program. The barbecue grilling at the event is usually done by "top" Parks and Recreation staff, including the Director, Operations Manager and Parks Superintendent. Mr. Zaks made the recommendation that the possibility of extending the availability of this food to hurricane shelters be explored. Mr. Mueller motioned: Approve the Executive Summary as is to approve the Food Grant. Seconded by Ms. Koontz. Approved. C. Leisure Line Bid - Steve Peffers, the Recreation Supervisor, was introduced. The Executive Summary and tabulation sheet were reviewed for awarding the Bid for this brochure. Mr. Hasse made the motion to approve awarding the Bid to Ad-Designs of Naples with advice to staff to have the contract include a clause that the County owns the prints. Seconded by Bruce Pray. Approved. VI. REPORTS/UPDATES A. Immokalee Recreation Center/Pool - After discussion regarding the bid and add alternates presented by the low bidder, D. E. Murphy Constructors, Inc. the motion was made by Bruce Pray: Recommend accepting the base bid with the add alternates of sonar, activity pool and slide. Seconded by Max Hasse. The base bid includes renovating the gym, remodeling the locker rooms, and constructing a 10,000 square foot addition, additional parking, service road, equipment building and landscape buffers. 1 B. Vineyards Community Park - The lake has been completed and construction begun on the restroom building. This building should be completed for the beginning of the soccer season, the first of October. The building under construction in front of the park does not belong to the County; it is a retirement complex being built by the Vineyards. The park should be completed the latter part of this year. C. Pelican Bay Community Park - The 15 acre site has been cleared, the building is constructed, racquet ball courts are up, the tennis courts and electrical system are going in. The parking lot has been cleared, as well as the infield for the baseball field, and the sodding of the football/soccer field will take place at the end of the project. Playground equipment has been delivered but not yet installed. -2- D. Golden Gate Community Center Expansion - Brooks Swanson of Barany Schmitt Weaver presented drawings of the proposed expansion which were reviewed. The type of flooring in the multipurpose room was discussed, wood versus synthetic, and the reasons for choosing wood. The wood flooring, if properly maintained, should present no problems and would meet all needs of this room. The bleachers are on special wheels so they can be moved to accommodate the various type functions without marring the floor. A meeting is scheduled with the Frontier Days committee to discuss plans and availability of space for this event which has been previously held on land which will be utilized for this expansion project. E. Bath House - Vanderbilt Beach - This facility has been completed and should be open this weekend. F. Beach Parking Fees - This topic will be reviewed during the budget process. PARAB members will be kept informed regarding dates scheduled for public hearings of the budget when this item would be discussed. A report containing two options for collecting fees was submitted with the budget - one option utilizing people for fee collection and the other using meters. G. Cocohatchee/Caxambas Boat Launch Operations - The Department is negotiating with Cool Concessions for concession operation at these locations. The County currently has an interim agreement with them and are now working on a long term contract. H. South Naples Community Park - In addition to the site shown previously to PARAB, the Department is looking for 1-3 acres in the Naples Manor area for a small neighborhood park. These two projects could be presented as one package to the BCC. Ms. Koontz mentioned that the Naples Civic Association is interested in a neighborhood park in this area and if endeavors were combined more could be accomplished. I. Budget - Nothing further to report at this time - review with BCC will be held sometime in June. K. Fee Policy - BCC wanted PARAB to look at the policy to see if for profit groups can use our facilities. Mr. Murdo Smith is to draft something for the Board to review. L. Summer Camp - registration was held 5/21/94 at each community park. On that date GGCP and Veterans sites were filled, ENCP almost, Vineyards - 75, East Naples Middle School site was a little slow. Holding registration at each park site proved more convenient and easier to manage than having one consolidated registration. People still waited 8-12 hours in line but were not there all night. Indoor areas were offered for waiting, but with the nice weather not everyone took advantage of it. The field trips all been confirmed, counselors hired, and everything is in place. Immokalee and Everglades have the lowest fee, $38.00 vs. $125, for a four week period. There are scholarships available by sending a letter to Murdo requesting a reduced rate due to financial problems. -3- M. Strategic Planning - the number of reports will be reduced so more time can be devoted to the strategic planning information distributed last time, growth management issues , and the impact fee review which will be started some time this summer. The scheduling of meetings for the summer months should also be discussed. If the joint meeting with the City last week is classified as an official regular scheduled meeting, two members are in violation of missing two meetings. Mr. Mueller: Motion that the Chairman, or staff, draft a letter that x number of meetings have been missed and suggest that future meetings should not be missed. This idea was discussed, but the motion was not acted upon. A Proposal was distributed that Mr. Joseph Zaks had drafted, with back-up material from Boca Raton, regarding a beach taxing district. This will be discussed at the next meeting, with Mr. Langford possibly attending to provide additional information. Mr. Mueller wished to add to new business, vendor concessionaire fees. An annual Beach Vendor Permit is $250 and this fee should be reviewed. The beach vendor permit fee and the percentage County contracted concessionaires pay the County are not related. Ordinance 82-11, Beach and Water Safety, was discussed in relation to these vendors. The Beach Renourishment Committee pay for a Ranger to patrol the beach on Marco and monitor these vendors. The County Attorney is to review the existing Ordinance and tighten up the regulations. The revision will then be brought before PARAB for review and recommendation. Boat storage at the Preserve will be discussed at the next meeting which will be at 2:00 pm, June 22, 1994, at Golden Gate Community Park. Meeting adjourned at 5:00 p.m. , with the County van making a quick stop at the Middle School site. J -4-