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TDC Agenda 09/28/2015 r .4001.4 MEETING AGENDA & NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, FL 34112 September 28, 2015 8:30 am * Requires TDC Action 1. Call to Order 2.Pledge of Allegiance 3.Roll Call 4. *Changes and Approval of Agenda 5. *Approval of TDC Minutes a. *Regular Meeting 7/29/15 6.Presentations/Public Comment- (3 minutes each) 7.New Business a. * Clam Pass Park Proposal b. * Marco South Renourishment Permitting and Design c. * CH2M Hill Project Management Services d. * FY 16 Strategic Plan Review e. * Sports Event Assistance Grant Applications f. * RFP#15-6419 Sports Facility Needs Study Vendor Selection 8. Old Business a. Meeting Dates b. Agenda Program 9.Marketing Partner Reports a. Research Data Services—Walter Klages b. Paradise Advertising-Nicole Delaney c. Lou Hammond &Associates—PR Services-JoNell Modys d. Tax Collections-Jack Wert e. Miles Media-Website Activity f. Sales&Marketing Technologies- Search Engine Optimization g. Phase V - Fulfillment Services 10. Tourism Staff Reports a. Director—Jack Wert b. Sales&Marketing—Debi DeBenedetto c. Public Relations&Communications—JoNell Modys d. Film Office—Maggie McCarty e. Sports Marketing—Parker Medley f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11.Detailed Staff Reports 12. Council Member Discussion 13.Next Scheduled Meeting Date/Location—October 26,2015 Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail,Naples,Florida 34112 14.Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any in writing,to the board prior to the meeting if applicable. For more information, please contact Jack Wert at(239)252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding,you are entitled, at no cost to you,to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples,FL 34112-5356, (239)252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall,before engaging in any lobbying activities(including, but not limited to, addressing the Board of County Commissioners)before the Board of County Commissioners and its advisory boards,register with the Clerk to the Board. July 29, 2015 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, July 29, 2015 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 1:30 PM in a REGULAR SESSION in Building "F" of the Government Complex, Naples, Florida with the Following members present: Chairman: Commissioner Penny Taylor Vice Chairman: Rick Medwedeff(Excused) Clark Hill Murray H. Hendel (Excused) Susan Becker Robert Miller Ed (Ski) Olesky John Sorey, III (via telephone) Larry Sacher (Excused) ALSO PRESENT: Jack Wert, Tourism Director Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Barry Williams, Director, Parks and Recreation Department Hank Jones, Project Manager, Parks and Recreation Department 1 July 29, 2015 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Commissioner Taylor called the meeting to order at 1:30 P.M. Mr. Olesky moved to allow Mr. Sorey to participate in the meeting via telephone due to extraordinary circumstances. Second by Ms. Becker. Carried unanimously 5—0. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. 4. Changes and Approval of Agenda Mr. Hill moved to approve the Agenda subject to the addition of Item 8.a—Alternate Meeting Schedule. Second by Mr. Olesky. Carried unanimously 6—0. Mr. Olesky moved to approve the Agenda subject to the addition of Item 7.b-Quarterly Financial Review. Second by Mr. HilL Carried unanimously 6—0. 5. Approval of TDC Minutes a. Regular Meeting 6/22/15 Mr. Olesky moved to approve the Minutes of the June 22, 2015 meeting as presented. Second by Mr. HilL Carried unanimously 6— 0. 6. Presentations/Public Comment- (3 minutes each) None 7. New Business a. Clam Pass Renovations- Fund 183 Out of Cycle Grant Request Mr. Williams and Mr.Jones presented the Executive Summary "Request to recommend a scope of work and an out of cycle Collier County Tourist Development Council Category "A" Grant Application for Beach Park Facilities for Fiscal Year 2015/2016 in the total amount of$1,160,000 and to make the finding that the projects promote tourism"dated July 29, 2015 for consideration. He noted: • The proposal is brought forth after a previous Request for Proposal was rejected by the Tourist Development Council and the Board of County Commissioners which included the items now proposed and the construction of a boardwalk in the Park. • At that time, staff was directed to investigate alternatives to the proposal. • A revised scope of work was developed by staff with input from stakeholders and includes: 0 Resurface and reline the parking lot and include water quality and drainage improvements. 0 Reconstruct the wall between Seagate and Clam Pass Park that is in disrepair. 0 Provide"mobi mat"to ensure ADA accessibility at the Clam Pass kayak launch area, 2 July 29, 2015 0 Upgrade the entrance toll booth with the addition of space for the sea turtle monitoring staff's equipment. 0 Improve the area of the deteriorated boardwalk and markers located on the existing paths and remove any derelict materials from the old pathway. 0 Screen underneath of concession area with materials to hide unsightly storage areas. Under Council discussion the following was noted: • Heavy equipment will not be used on the beach for any of the activities proposed. • Given design and permitting of the project is required, the physical work is anticipated to commence next year. • The project design will include a review of the existing parking lot and related storm drainage infrastructure to ensure the requirements are met for the treatment of stormwater runoff. • The amount requested is based on preliminary construction estimates and the item will be returned to the Council for review when the final designs and cost estimates have been obtained. Mr. Miller moved to recommend the Board of County Commissioners approve a scope of work for an out of cycle Collier County Tourist Development Council Category "A"Grant Application for Beach Park Facilities for Fiscal Year 2015/2016 as proposed by staff in the total amount of $1,160,000 and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 6—0. b. Quarterly Financial Review Mr. Wert presented the Executive Summary"Tourist Development Tax Quarterly Financial Review"dated July 29, 2015 for information purposes. He provided an overview of the financial status of the accounts, all of which are in good standing at this point in time. 8. Old Business a. Alternate Meeting Schedule Mr. Wert reported consideration is being given to holding regular Tourist Development Council meetings on the fourth Wednesday of the month at 1:30 p.m. He polled the members if they would be available to attend meetings should the change be implemented: Mr. Sorey, Mr. Hill - yes. Ms. Becker, Mr. Olesky—need to check calendars; Mr. Miller—no. Commissioner Taylor requested staff to contact the remaining members to determine if they would be available and report back to the Council at a later date. Mr. Wert reported at this point, no changes will be made in the meeting schedule with the next meeting to be held on Monday, September 28, 2015 at 8:30 a.m. 9. Marketing Partner Reports Mr. Wert presented the slideshow "Marketing Partner Reports—July 29, 2015"including the following reports presented by staff and consultants: a. Research Data Services—Jack Wert "Collier County Tourism Research, July, 2015—Research Data Services, Inc. " 3 July 29, 2015 b. Paradise Advertising—Cedar Hames/Nicole Delaney "Advertising Report Paradise Advertising and Marketing, Inc—Summer Campaign Update, July 29, 2015. " Mr. Hames introduced John Morgan as the new Director of Research and Analytics for Paradise Advertising. c. Lou Hammond & Associates—PR Services—Jonell Modys "Lou Hammond and Associates & CVB PR Team Public Relations Report" d. Tax Collections—Jack Wert "Collier County Tax Collector Tourist Tax Collections" e. Miles Partners, Inc.—Website Activity—Buzzy Ford "Web Site Analytics" f. Sales & Marketing Technologies, Inc. - Search Engine Optimization—Jack Wert "Search Engine Services" g. Phase V- Fulfillment Services—Jack Wert "Phase V Fulfillment Services" 10. Tourism Staff Reports The following reports were submitted by staff: a. Director—Jack Wert b. Sales & Marketing—Debi Benedetti c. Public Relations & Communications—Jonell Modys d. Film Office—Jack Wert e. Sports Council—Rob Wells f. International Representatives—Jack Wert g. Visitor Centers —Lori Lou Waddell 11. Detailed Staff Reports Submitted 12. Council Member Discussion Ms. Becker noted she attended a marketing summit on July 1St and a representative from Visit Florida reported their marketing efforts will be expanded to a larger demographic set of the population with continued focus on year round marketing. Mr. Wert reported staff continues to investigate the measures necessary to convert the meeting packet to an electronic format. 13. Next Scheduled Meeting Date/Location—September 28, 2015—8:30 a.m. Collier County Government Center, Administration Bldg. F,3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 4 July 29, 2015 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 3:18 P.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman, Commissioner Penny Taylor These minutes approved by the Board/Committee on as presented or as amended 5 September 28, 2015 New Business 7-a 1 of 11 EXECUTIVE SUMMARY Recommendation to accept a proposal from CB&I Environmental & Infrastructure, Inc. dated August 3, 2015 for the design, permitting and Engineer of Record services for the renourishment of Clam Pass Beach Park; perform critically eroded Area Analysis for Florida Department of Environmental Protection Cost Share funding; approval of a Work Order under Contract 15-6382 for a not to exceed amount of $68,504.40; authorize the County Manager or his designee to execute this work order; authorize necessary budget amendment; and make a finding that this expenditure promotes tourism (Project No. 90069). OBJECTIVE: To provide design, permitting and Engineer of Record services as required to renourish Clam Pass Beach Park, submit a request to FDEP for designation of Clam Pass Park as a Critically Eroded Area, and submit a permit modification request to FDEP and United States Army Corp of Engineers (USACE) to include Clam Pass Park in the new 15-year beach renourishment permits. CONSIDERATIONS: The objective of this project is to incorporate Clam Pass Beach Park (R- 42+100 to R-44) into the County's beach nourishment program using the existing standards to the maximum extent feasible. To accomplish this, the 2015 survey data will be used as the pre- construction condition for design and permit sketches by using upland sand source gradation data. A request for modification to the 15-year Collier County Beach Renourishment state and federal permits will not be submitted until the original permit is issued. The modifications will be to extend the Park Shore reach northern limit from R-43+500 to R-42+100 to allow for nourishment of Clam Pass Park FISCAL IMPACT: The Board of County Commissioners approved the incorporation of Clam Pass Beach Park into the beach renourishment program on June 23, 2015. Funding for this item will be available in the Proposed Budget for TDC Beach Renourishment Fund 195 in Fiscal Year 2016. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the September 10, 2015 CAC meeting this item was unanimously approved by a 6 to 0 vote. The TDC will review this item on September 28, 2015. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG September 28, 2015 New Business 7-a 2 of 11 RECOMMENDATION: That the Board of County Commissioners accept a proposal from CB&I Environmental & Infrastructure, Inc. dated August 3, 2015 for the design, permitting and Engineer of Record services for the renourish of Clam Pass Beach Park; perform critically eroded Area Analysis for Florida Department of Environmental Protection Cost Share funding; approval of a Work Order under Contract 15-6382 for a not to exceed amount of$68,504.40; authorize the County Manager or his designee to execute this work order; authorize necessary budget amendment and make a finding that this expenditure promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division Attachments: A)Proposal; B)Work Order September 28, 2015 New Business 7-a 3 of 11 CB&I Environmental & Infrastructure, Inc. CE 2481 NW Boca Raton Blvd. Boca Raton, FL 33431 l Tel: +1 561 391 8102 Fax: +1 561 391 9116 www.CBl.com August 3, 2015 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: Clam Pass Park: Engineering and Design, Critically Eroded Area Analysis and Permit Modification Request (Contract No. 15-6382-CZ "Grant Funded Professional Services for Coastal Zone") Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Environmental & Infrastructure, Inc. (CB&I) to assist the County with incorporating Clam Pass Park into the County's beach nourishment program. CB&I will design the fill placement template for Clam Pass Park for integration into the Collier County nourishment project. We will also conduct an analysis in support of a request that FDEP designate Clam Pass Park as a Critically Eroded Area. Based on these efforts, CB&I will request modifications to FDEP and USACE 15 year beach nourishment permits to include Clam Pass Park. A detailed scope of work is attached in Exhibit A. A fee proposal is included as Exhibit B, and the rate schedule is provided as Exhibit C. The cost with time and materials is not to exceed $68,504.40. All work will be completed within 18 months (548 days) of receiving the Notice to Proceed. Very truly yours, K51— Thomas P. Pierro, P.E., D.CE. Vice President CB&I Environmental & Infrastructure, Inc. cc: Tara Brenner, P.G., CB&I Lauren Floyd, CB&I Stephen Keehn, P.E., CB&I September 28, 2015 New Business 7-a 4 of 11 CE Exhibit A Scope of Work September 28, 2015 New Business 7-a 5 of 11 Clam Pass Park: Engineering and Design, Critically Eroded Area Analysis and Permit Modification Request Collier County,Florida Scope of Work Contract Number 15-6382 Introduction This scope of work is for the services required for incorporation of Clam Pass Park in the Collier County beach nourishment program. CB&I Environmental & Infrastructure, Inc. (CB&I) will provide the engineering and scientific services described below needed to update to the County's beach renourishment design, submit a request to FDEP for designation of Clam Pass Park as a Critically Eroded Area, and submit a permit modification request to FDEP and USACE to include Clam Pass Park in the new 15-year beach renourishment permits. 1. Engineering and Design a. Clam Pass Park The nourishment of Clam Pass Park is proposed to address a down drift hot spot south of Clam Pass and extend the Collier County beach nourishment program to incorporate the park. The 2015 survey data will be used as the pre-construction condition for design and permit sketches using material from upland sand sources. Clam Pass Park has a fill template developed for previous inlet maintenance permits. CB&I engineers will review the 2015 conditions against the previously permitted fill template to identify areas requiring nourishment. We will calculate the design life for using the existing beach fill template with and without sand bypassing from Clam Pass maintenance dredging and will examine a larger fill section using coarser upland sand. The shape of the fill area will be finalized through consultation with the Coastal Zone Management Department to meet County objectives. The existing template for the Collier County beach nourishment program already extends north to R-43+500, and the previously permitted Clam Pass disposal area overlaps this region to the south and extends north to R-42 +100. The objective of this project is to incorporate Clam Pass Park (R-42+100 to R-44) into the County's beach nourishment program using the existing standards (beach width, nourishment interval and biological monitoring plan) to the maximum extent feasible. We will complete an analysis of the equilibrium profile location versus hardbottom to assess, with reasonable assurance, the objective of adding the Clam Pass Park fill area without resulting in hardbottom impacts. Grain size information collected for the recent Clam Pass permit application will be used for this analysis. These standards may be modified in consultation with the County and in response to pre-application meetings with FDEP and USACE. In support of design, permitting and critical erosion areas analysis, long term shoreline and volume changes will be calculated or summarized from previous reports. Volume calculations will be completed to determine the quantity of sand needed for nourishment based on historic sand bypassing rates at Clam Pass and future plans by the management authority for the pass. September 28, 2015 New Business 7-a 6 of 11 b. Collier County Beach Renourishment Project Integration Although the primary focus of this analysis described above in Task la. is Clam Pass Park, it will also include calculation of a long term erosion rate for use in designing the fill distribution for annual truck haul nourishment for the Collier County beach nourishment program. The long term rate will be based on the period from 1996 to 2015, adjusted for fill placed. This information will be incorporated into the design matrix(spreadsheet)along with shoreline position for use in identifying the alongshore fill distribution for future nourishment projects for the Collier County Nourishment Program. This will lead to a more economic use of sand and the information will be used to support the permit modification request. 2. Critically Eroded Area Analysis The Critically Eroded Area (CEA) was extended north to R-45 in Park Shore based on a January 2014 request by the County to FDEP. Using the information developed for the last CEA request, CB&I will develop a new request to FDEP to extend the CEA to approximately R-42+100, which includes most of Clam Pass Park. Historic monitoring reports extending back to 1988 and the Clam Pass Analysis Report conducted by CPE in 2006 will be used. In addition, research will be conducted to see if any new information is available that meets the eligibility criteria. The following definition has been adopted by the FDEP to identify CEA eligibility: Critically eroded area is a segment of the shoreline where natural processes or human activity have caused or contributed to erosion and recession of the beach or dune system to such a degree that upland development, recreational interests, wildlife habitat, or important cultural resources are threatened or lost. Critically eroded areas may also include peripheral segments or gaps between identified critically eroded areas which, although they may be stable or slightly erosional now, their inclusion is necessary for continuity of management of the coastal system or for the design integrity of adjacent beach management projects. We will conduct a simple profile recession analysis using SBEACH to see if the barrier beach is vulnerable to over wash and breaching under 25 year or 100 year average storm conditions. Based on the County's previous experience with FDEP in this region, there is no guarantee that FDEP will readily approve an extension of the CEA to include Clam Pass Park. However, based on the 2014 approval,there is sufficient basis to pursue this designation. This analysis will be conducted based on existing information and does not include any field investigations, complex calculations or advanced numerical modeling. The engineer may conduct a site visit if deemed appropriate in support of the request. Based on this analysis, CB&I will submit a request on the County's behalf that FDEP designate Clam Pass Park as a Critically Eroded Area. This task includes responses to one request for additional information. CB&I staff will also discuss the CEA request during the permit modification pre-application meeting(described in Task 3). 3. Permit Modification Request CB&I will utilize the information developed in Tasks 1 and 2 to assemble a request for modifications to the 15 year Collier County Beach Renourishment state and federal permits once they are issued. CB&I will begin working on the permit modification request upon receipt of the Notice to Proceed from the County so that the modification request will be ready to submit once the 15 year state and federal permits are both issued. The modifications will be to extend the Park Shore reach northern limit from R-43+500 to R-42+100(the existing northern limit of the Clam Pass disposal area)to allow for nourishment of Clam Pass Park. September 28, 2015 New Business 7-a 7 of 11 To the extent practical, we will utilize the existing fill template from the beach nourishment and inlet maintenance dredging permits merged into one comprehensive fill section with the same equilibrium toe of fill from these permits. If the analyses in Task 1 above show a need for a changed permit cross section, they will be added in consultation with the County. This may be feasible using coarser sand. This task will require pre-application meetings with FDEP and USACE in order to receive agency guidance on information required in support of the permit modification request. CB&I personnel will travel to Tallahassee for a combined pre-application and CEA consultation meeting with FDEP staff. It is expected that the modification request will require an updated biological monitoring plan, updated physical monitoring plan and permit sketches. It is also anticipated that a permit modification for inclusion of Clam Pass Park in the project area will result in the USACE reinitiating consultation with U.S. Fish and Wildlife Service (USFWS) and National Marine Fisheries Service (NMFS). CB&I will provide assistance during this coordination and will monitor the agencies' progress. This task also includes providing one round of responses to agency Requests for Additional Information(RAI). Summary This work will be performed on a time and materials(T&M)basis with a cost not to exceed $68,504.40 as outlined in the attached fee spreadsheet. The work will be completed within 18 months (548 days) of receipt of the Notice to Proceed barring any unforeseen circumstances beyond the control of CB&I. Tasks related to plans and specifications, biological and physical monitoring surveys, and erosion control line (ECL) extension are not included in this proposal. These tasks should be identified and conducted once the scope and timing of the modified permit are known. In addition,the ECL and monitoring may be scheduled as part of the County's annual surveys. Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed, except for evaluation purposes,provided that if a contract is awarded to CB&I Environmental&Infrastructure, Inc. as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose any technical data obtained from another source without restriction. September 28, 2015 New Business 7-a 8 of 11 C131 Exhibit B Fee Proposal (N= § ! § }\ U ` _ ~ ) 2.:} - -. kg .f.. ` ~ _ §/ { 0 ! ! ® }} 0 k ~ ° }k / co ',1' q }S / / f�! } }k 82& I ` - - ° ` } \ a !�! : | } _ ' ; § {f} ) 77 I - - I! 0 } V_`- ) -:2� , , , § / ! $!! k - _ 7 | f to I,,i ! _ ■ ; $ o „ }i ƒ , ! ! , ! }\ 1` ? , , . . ! G7 \ � } \ \ ) j } 4, I § • ƒ \ 1 - k t \ 1k •0 o 0 ) } ) k } September 28, 2015 New Business 7-a 10 of 11 C13 Exhibit C Rate Schedule September 28, 2015 New Business 7-a 11 of 11 SCHEDULE B RATE SCHEDULE Title Rate Principal $207.00 Senior Project Manager $173.00 Project Manager $148.00 Senior Engineer $158.00 Engineer $124.00 Senior Inspector $97.00 Inspector $77.00 Senior Planner $140.00 Planner $111.00 Senior Designer $115.00 Designer $95.00 Environmental Specialist $110.00 Senior Environmental Specialist $135.00 Scientist/Geologist $94.00 Senior Scientist/Geologist $119.00 Marine Biologist/Hydrogeologist $111.00 Senior Marine Biologist/Hydrogeologist $139.00 Senior GIS Specialist $146.00 GIS Specialist $103.00 Clerical/Administrative $63.00 Senior Technician $86.00 Technician $73.00 Surveyor and Mapper $121.00 CAD Technician $82.00 Survey Crew-2 man $136.00 Survey Crew-3 man $172.00 Survey Crew-4 man $205.00 Senior Architect $155.00 Architect $122.00 This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. B-1 .^ ' September 28, 2015 New Business 7-b 1 of 10 EXECUTIVE SUMMARY Recommendation to accept a proposal from CB&I Environmental & Infrastructure, Inc. dated July 13, 2015 for the Tropical Storm Debby beach renourishment design, permitting and Engineer of Record certification; approve a Work Order under Contract 15-6382 for a not to exceed amount of$57,649, authorize the County Manager or his designee to execute this work order and make a finding that this item promotes tourism (Project No. 90061). OBJECTIVE: To provide design, permitting and Engineer of Record services as required to execute a beach renourishment to repair damages caused by Tropical Storm (TS) Debby and authorized by Federal Emergency Management Agency(FEMA) PW 1079. CONSIDERATIONS: The Federal Emergency Management Agency (FEMA) has authorized the repair of South Marco Island with 13,228 CY's of sand as a result of damages incurred from Tropical Storm Debby. CB&I Environmental & Infrastructure, Inc. (CB&I will provide the engineering and permitting services to support the County during preparations and construction of a truck haul beach renourishment on Marco Island to replace Tropical Storm Debby losses. This project will be grant reimbursed by FEMA, Florida Department of Emergency Management (FDEM) and the Florida Department of Environmental Protection (FDEP). FISCAL IMPACT: Funding for this project is available in TDC Beach Renourishment Fund (195), Project No. 90061. This project will be grant reimbursed by FEMA at 75% and FDEM at 12.5%. The remaining 12.5%will be reimbursed by FDEP at approximately 20%. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. ADVISORY COMMITTEE RECOMMENDATIONS: At the September 10, 2015 CAC meeting this item was unanimously recommended for approval by a 6 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners accepts a proposal from CB&I Environmental & Infrastructure, Inc. dated July 13, 2015 for the Tropical Storm Debby beach renourishment design, permitting and Engineer of Record certification; approve a Work Order under Contract 15-6382 for a not to exceed amount of $57,649, authorizes the County Manager or his designee to execute this work order and make a finding that this item promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Capital Project Planning, Impact Fees and Program Management Division Attachments: A)Proposal September 28, 2015 New Business 7-b 2 of 10 CB&I Environmental&Infrastructure, Inc. CET 2481 NW Boca a RFt L Blvd. . Boca Raton, 3lvd Tel:+1 561 391 8102 ' Fax:+1 561 391 9116 www.CBl.com July 13, 2015 Gary McAlpin, Director Collier County Coastal Zone Management 2800 N. Horseshoe Drive Naples, FL 34104 Re: Collier County Marco Island: Design, Permitting, Construction Plans & Specifications, Bidding Assistance and Engineer of Record (Contract No. 15-6382-CZ "Grant Funded Professional Services for Coastal Zone") Dear Gary: This letter is in response to Collier County's request for a proposal for CB&I Environmental & Infrastructure, Inc. (CB&I) to perform staff engineering tasks under the above referenced contract, to support the County during preparations and construction of a truck haul construction on Marco Island. CB&I will design the fill placement templates, pursue minor permit modifications to allow for the use of upland sand sources, produce construction plans and technical specifications, provide bidding assistance to the County, and serve as the engineer of record for construction. A detailed scope of work is attached in Exhibit A. A fee proposal is included as Exhibit B, and the rate schedule is provided as Exhibit C. The cost with time and materials is not to exceed $57,649.00. All work will be completed within 365 days of receiving the Notice to Proceed. Very truly yours, 5))/11 Thomas P. Pierro, P.E., D.CE. Vice President CB&I Environmental& Infrastructure, Inc. cc: Tara Brenner, P.G., CB&I Stephen Keehn, P.E., CB&I September 28, 2015 New Business 7-b 3 of 10 CI31 Exhibit A Scope of Work ..r .N September 28, 2015 New Business 7-b 4 of 10 South Marco Island: Design, Permitting,Construction Plans & Specifications Collier County,Florida Scope of Work Contract Number 15-6382 Introduction Federal Emergency Management Agency (FEMA) has authorized the repair of South Marco Island with 13,228 cy of sand as a result of damages incurred from Tropical Storm Debby (PA- 04-FL-4068-PW-01079). CB&I Environmental & Infrastructure, Inc. (CB&I) will provide the engineering services described below as required to support the County during preparations and construction of a truck haul beach renourishment on Marco Island to replace Tropical Strom Debby losses. 1. Design Assuming the County will provide data from an existing 2015 monitoring survey for use as the pre-construction design condition, CB&I will review the survey data and design fill placement templates in accordance with the existing permits. The objective of the design will be to place sand in accordance with FEMA's PW. The design fill template will include berm elevations and range from the R-monument, design slopes and taper sections. Volume calculations will be completed to determine the quantity of sand needed to fill the template at each profile. The distribution of sand will be in accordance with the FEMA PW and the established permit limits. A complete set of design documents will be provided to the County for review. Upon approval from the County, CB&I will incorporate this final design into the construction documents. 2. Permitting On behalf of the County, CB&I will pursue minor permit modifications to existing South Marco Island Nourishment permits (FDEP: Permit No. 0235209-003-JC and USACE: Permit No. SAJ- 2005-2726 (IP-MN)). The modifications will be to allow for the use of upland sand sources for nourishment of South Marco Island. CB&I will provide the additional sand source data to FDEP in order to add the three previously permitted upland sand mines (Stewart's Immokalee, Vulcan Witherspoon & CEMEX Lake Wales). Geologists familiar with these upland sand sources and the County's needs will conduct compatibility analyses and provide an upland sand source sediment QA/QC plan. Beach samples from the most recent nourishment project will be used to represent existing beach conditions for FDEP requirements. It is expected that a minor permit mod for use of upland sands will result in the USACE reinitiating consultation with U.S. Fish and Wildlife Service (USFWS) in order to amend the Biological Opinion (BO) to include an upland sand source for this project. Part of this coordination will likely include consultation on possible impacts to the Florida panther due to the transport from upland mines to the project area. Recently listed loggerhead turtle critical habitat September 28, 2015 New Business 7-b 5 of 10 is not located within the project area; however, the USACE may choose to consult with USFWS and National Marine Fisheries Service (NMFS) for potential impacts to critical habitat located immediately south of the project area. CB&I biologists and engineers will coordinate with the FDEP, Florida Fish and Wildlife Conservation Commission (FWC), USACE, USFWS and NMFS and reply to their requests for additional information to support the modifications to the FDEP and USACE permits to allow use of upland sand sources. This proposal assumes that the minor permit modifications will not require preparation of a Biological Assessment (BA) or Essential Fish Habitat(EFH)Assessment. 3. Pre-Construction To prepare for construction of the truckhaul project, CB&I will prepare construction plans and technical specifications,provide bidding assistance, and obtain a notice to proceed. CB&I will prepare construction documents including construction plans and specifications necessary for bidding the project. CB&I will prepare technical specifications and supplemental general provisions to support the County's bid process. Detailed drawings incorporated into the plans will be prepared to scale and will serve as the basis for the contract drawings in the final package sent to prospective bidders. Drawings will include the topographic & bathymetric survey data, in plan and profile views and include construction access points and easements. Submittals will be provided to the County for review and comment. We will revise any changes promptly and furnish the final construction drawings for approval prior to reproduction of signed and sealed copies of the plans suitable for distribution to FDEP and the County. CB&I will also provide the constructions plans and specifications in pdf format, suitable for electronic bidding. CB&I will assist the County in their lead of the bidding process. CB&I will attend the Pre-Bid Meeting, and will prepare a basic addendum if needed. Once the bids have been opened, CB&I will assist the County in reviewing the bids and provide a recommendation to the County based on a review of the submitted bids. In support of acquiring a Notice to Proceed from FDEP, CB&I will submit the following information: 1. Sediment analysis results of a recent sample collected from the upland sand mine, representative of the fill that will be used for construction of this project. 2. Turbidity monitoring qualifications. The names and qualifications of individuals performing water quality functions along with 24-hour contact information shall be submitted for approval. 4. Engineer of Record As the engineer of record, CB&I will conduct during- and post-construction tasks necessary for certification of the project. A CB&I engineer will attend the pre-construction conference. During construction, CB&I will support the County's inspection efforts and perform occasional site visits to inspect the work. Based largely on surveys, daily reports and observations made by the contractor and County inspectors, CB&I will prepare an as-built report and certification to meet permit requirements. September 28, 2015 New Business 7-b 6 of 10 Summary This work will be performed on a time and materials (T&M) basis with a cost not to exceed $57,649.00 as outlined in the attached fee spreadsheet. The work will be completed within 365 days of receipt of the Notice to Proceed. Confidentiality Statement The information contained in this proposal is confidential commercial information and shall not be disclosed, except for evaluation purposes,provided that if a contract is awarded to CB&I Environmental&Infrastructure, Inc. as a result of or in connection with the submission of this proposal, the requester shall have the right to use or disclose the data to the extent provided in the contract. This restriction does not limit the requestor's right to use or disclose any technical data obtained from another source without restriction. . . ........... ..... September 28, 2015 New Business 7-b 7 of 10 CE! Exhibit B Fee Proposal 6_: - `kk \\� ! ! §\\ /0 | - ® - |\ p ,7,, || g n F. ``E yr lit I� I'! ~[ § |. 25| i` .. 1i4 |A |■ v �£\ �� k ` ; gi a = 0 . ) !, 2 F' : :| |.. .` ,FK 13 ~ . )i| . |1 E ! � 1 ' f ■ | _ . | g# 4 3! . ®!! , || III - ! J — `" I | «§ f 22 �,e , ; , - | �/ 2 I$ 7q7 * !/( /+ i- - © - |� ® 1 f�� 0 _ . ; @m q ; m k � c, 0 '' }$• ( k2 ( |� | ! , § ! ! Lu ! f |F ! | | •r!• ,I• )!, ,|4§i| | zit.., September 28, 2015 New Business 7-b 9 of 10 C131 Exhibit C Rate Schedule September 28, 2015 New Business 7-b 10 of 10 SCHEDULE B RATE SCHEDULE Title Rate - ' — ---- $207.00 Senior-- Manager $173.00 ----- �P'°actK8anoge[ $148.00 Senior Engineer $158.00 En•ineer $124.0O --- ---- Senior |nu°ector $97.00 Inspector $77.DO Senior Planner $140.00 __ Planner $111.00 Senior Designer $115.00 Designer __. $95]}0 Environmanta| SoeciaU n $110.00 Seni or Environmental Speci |i t $13500 Scientist/Geologist $84.00 Senior Scientist/Geologist $119.00 Marine Biologist/Hydrogeologist $111.00 Senior Marine Biologist/Hydrogeologist $139.00 Senior GiGSpecialist $146.00 GIS Specialist $103.00 Clerical/Administrative $63.00 SeniorTechnioion $88.DO Technician $ u /uu ----- ------- - -- Surveyor and Mapper $121.00 CAOTechnicion $O2.00 Survey 3 man $136.00 Survey Crew - 3 man $172.00 Survey Crew-4 man $205.00 Senior $155.00 ---' -- ` Architect $122.00 This list is not intended to be all inclusive. Hourly rates for other categories of pnoAeooiona|, support and other services shall be mutually negotiated by Collier County and firm on a project by project basis as needed. September 28, 2015 New Business 7-c 1 of 9 EXECUTIVE SUMMARY Recommendation to approve expenditures related to Collier County Tourist Development Council Category "A" Grant Beach Park Facilities' projects for Fiscal Year 2016 for $52,500 to contract with CH2M Hill to provide project management services and to make the finding that this expenditure promotes tourism. OBJECTIVE: To obtain approval for use of Collier County Tourist Development Council grant funding to hire CH2M Hill for project management services. CONSIDERATIONS: The Parks and Recreation Division has"in-sourced"project management services to the Facilities Management Division to oversee and manage capital projects for the Division. Currently, the Parks and Recreation Division has approximately 80 capital projects underway to support both new construction and renovation of facilities. The Facilities Management team works with all County Divisions to also provide this support. While the Facilities Management team employs 4 FTE's project managers with oversight provided by a principal project manager, as capital projects have increased it is necessary to increase the work capacity of this section within Facilities Management. In order to reduce the need for additional FTE's to work for the Division, the Parks and Recreation Division is seeking to employ CH2M Hill to provide project management for select beach park facility projects. This will allow both Divisions to maintain current FTE levels, provide added support for the surge in capital projects through outsourcing for (1) project manager and ensure beach park facility projects are completed timely. The Division has identified the capital projects below that are currently funded and a portion of the funds would be used to pay for the CH2M Hill Contract. Other funding sources have been identified for non- TDC funded projects and the project manager from CH2M Hill will also be paid from those sources. PROJECT AMOUNT REQUESTED TO PAY FOR CH2M HILL CONTRACTED PROJECT MANAGER Tigertail Beach Restroom $4,000 Seagate Bathroom Study $1,000 Barefoot Beach Access Boardwalk and $10,000 Pavilions Barefoot Beach ADA Replacement of Toll $2,500 Booth Barefoot Beach Park Drainage $5,000 Delnor-Wiggins State Park Entrance $15,000 Clam Pass Restroom Expansion $15,000 TOTAL $52,500 September 28, 2015 New Business 7-c 2 of 9 FISCAL IMPACT: Funds in the amount of$52,500 are available for this expenditure in the respective Category "A" Tourist Taxes Fund 183 projects. These projects (and expenditures) have already received approval by the Parks and Recreation Advisory Board, Tourist Development Council, and the Board of County Commissioners for the FY 15 and FY 16 budget cycles. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Collier County Tourist Development Council approves the above- referenced Category "A" grant expenditures in the amount of$52,500 associated with the beach park facility projects to pay for the contracted project manager associated with CH2M Hill and make a finding that the expenditures promote tourism. Prepared by: Barry Williams, Director,Collier County Parks and Recreation September 28, 2015 New Business 7-c 3 of 9 WORK ORDER/PURCHASE ORDER Contract 13-6164 "Professional Services for Engineers and Architects-CE" Contract Expiration Date:March 8,2019 This Work Order is for professional Project Management services for work known as: Project Name:Project Management Services in Support of Various Parks&Recreation Projects Project No: Various as required. The work is specified in the proposal dated June 4,2015 which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this Work Order/Purchase Order is assigned to:CH2M Hill Engineers Inc. Scope of Work: As detailed in the attached proposal and the following: Task A Project Management Services on various Parks & Recreation Projects; not to exceed $98,000.00 in aggregate. Provide general Project Management Services* on an "as needed,part time basis,"approximately 24 to 32 hours per week to include but not be limited to: • *Project Manager(Engineer-in-Training)to be billed at an hourly rate of$85.00 o Additional support staff will be provided on an "as needed/requested" basis and will be billed at the applicable rates shown in Contract 13-6164. • Assisting with preparing and organizing an overall Project Management Plan; • Making Site Visits via County provided transportation or by reimbursed CH2MHil1 Transportation; • Developing Project Budgets; • Developing Project Schedules; • Assisting in obtaining design services for projects; • Assisting in obtaining bids and or proposals for construction; • Providing construction oversight(Not CET);and • Maintaining a weekly log of payable hours charged to each assigned project. Schedule of Work: Complete work within 300 clays from the date of the Notice to Proceed which is accompanying this Work Order. The work is expected to entail between 16 to 32 hours of work per week. The Consultant agrees that any Work Order that extends beyond the expiration date of Agreement#t 13-6164 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement referenced above,the County will compensate the Firm in accordance with following method(s): ['Negotiated Lump Sum (NLS) ['Lump Sum Plus Reimbursable Costs(LS+RC)®Time &Material (T&M)(established hourly rate—Schedule A) ❑ Cost Plus Fixed Fee(CPFF),as provided in the attached proposal. Page 1 of 2 September 28, 2015 New B_ usiness 7-c 4 of 9 PREPARED BY: 7 j /C. Margare A. Bishop,P.E.,Sr.Pr ,feet Manager Date Facilities Management Division REVIEWED BY 7 1 Ha ne ,P. n cipal Project Manager ate Faciliti anagement Division APPROVED BY: � p/7/0///5 • Barry Villiams,Director D�te Parks&Recreation Division APPROVED BY: 4 T"' / Steve amell,Department Head Date Public Services Administration By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby discloses, that,to the best of their knowledge and belief,all relevant facts concerning past,present,or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully disclosed. Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: CH2M Hill Engineers,Inc. 6,004k/ June l 1 2 1 . O S illiam D.Beddow—VP and Area Manager Date Page 2 of 2 September 28, 2015 New Business 7-c 3�Ty CH2M HILL 6801 Pecan Bay Boulevard Suite 505 Naples,FL 34108 Tetepbone: 239-598-1715 2/11140 w Fax:239.595-257e ATTACHMENT A SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES AGREEMENT FOR "PROJECT MANAGEMENT SERVICES IN SUPPORT OF VARIOUS PARKS&RECREATION PROJECTS" PROFESSIONAL SERVICES: ENGINEERING AND ARCHITECT(CE) CON'T'RACT NO. 13-6164(CE) June 4,2015 DESCRIPTION The general objective for this task is to contract outside Consultant Engineering Services (referred to hereafter as CONSULTANT) for the Collier County Facilities Management Department(referred to as COUNTY). To provide general Project Management services on an"as needed,part time basis," approximately 24 to 32 hours per week on various Parks and Recreation projects. Projects will be assigned by County staff as required. PART 1.—SCOPE OF WORK TASK A: Project Management and Construction Oversight Services CONSULTANT will be made available for project management services. Regular meetings are anticipated to keep COUNTY apprised of project progress and to discuss any concerns by either party. CONSULTANT shall provide professional support services during construction to assist the COUNTY in obtaining a complete project. Basic project management and construction oversite services shall consist the following: i) CONSULTANT will be made available for general project correspondence and to handle/manage the project files. September 28, 2015 New Business 7-c 6 of 9 ii) CONSUL7AN7'will maintain a weekly log of their payable hours charged to each assigned project. iii) CONSULTANT will assist in developing project budgets and schedules. iv) CONSULTANT will assist in obtaining design services,bids and or proposals for projects and construction. v) Review CONTRACTOR s monthly applications for payment and supporting data, review the amount owing to the CONTRACTOR and make recommendations for approval/denial of payments to the CONTRACTOR in accordance with the contract documents. vi) Evaluate contractor changes and substitutions and make recommendations to the COUNTY representative to either approve or disapprove CONTRACTOR'S proposal or substitution. vii) Assist COUNTY with issuing requests for quotations(RFQ)when cost changes and/or time extension are warranted. viii) Review and track all project requests for information(RFI),change order requests and change orders. ix) Review the CONTRACTOR'S initial and monthly progress schedules and help evaluate whether the submitted schedules are acceptable. Review the progress schedules and evaluate against the work actually performed to determine if the project schedule is being maintained and identify problems and conflicts as they arise. x) Analyze CONTRACTOR requests for time extensions and make recommendations concerning their validity, xi) Help assist with the coordination and implementation of a solution between the CONTRACTOR, COUNTY and ARCHITECT/ENGINEER OF RECORD to issues that arise to avoid potential claims. xii) Help assist with timely consultation and advice to help interpret the plans and specifications and answer questions that may arise during construction of the project. xiii) Assist in correspondence/coordination between the COUNTY and affected utility companies,permitting agencies and other local government agencies whose activities could impact construction operation. xiv) Prior to completion and termination of the construction contract and before final payment,participate in pre-final and final inspections and prepare a constniction deficiency(punch)list. Make recommendations to the COUNTY regarding acceptance. • September 28, 2015 New Business 7-c 7ot9 xv) CONSULTANT will assist with monitoring the CONTRACTOR'S efforts in obtaining all final inspection,certificate of occupancy,and all required start-up permits. xvi) CONSULTANT will assist with coordination with the CONTRACTOR for the submission of required warranties,guarantees,lien releases,and other similar documents required by the construction contract. NOTE: Field Site Visits The presence or duties of CONSULTANT's personnel at a construction site,whether as onsite representatives or otherwise,do not make CONSULTANT or CONSULTANT's personnel in any way responsible for those duties that belong to COUNTY's and/or the construction contractors or other entities,and do not relieve the construction contractors or any other entity of their obligations,duties,and responsibilities, including,but not limited to,all construction methods,means, techniques,sequences,and procedures necessary for coordinating and completing all portions of the construction work in accordance with the construction Contract Documents and any health or safety precautions required by such construction work. CONSULTANT and CONSULTANT's personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions and have no duty for inspecting,noting,observing, correcting,or reporting on health or safety deficiencies of the construction contractor(s)or other entity or any other persons at the site except CONSULTANT's own personnel. The presence of CONSULTANTS personnel at a construction site is for the purpose of providing to COUNTY a greater degree of confidence that the completed construction work will conform generally to the construction documents and that the integrity of the design concept as reflected in the construction documents has been implemented and preserved by the construction contractor(s). CONSULTANT neither guarantees the performance of the construction contractor(s)nor assumes responsibility for construction contractor's failure to perform work in accordance with the construction documents. ENGINEER's Cost Opinions: In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions;time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, ENGINEER makes no warranty that COUNTY's actual PROJECT costs, financial September 28, 2015 New Business 7-c 8 of 9 aspects, economic feasibility, or schedules will not vary from ENGINEER's opinions,analyses, projections,or estimates, PART 2.—PROJECT SCHEDULE: The project duration,from the CONSLILTANT's Notice-to-Proceed to project completion,is anticipated to be three hundred(300)calendar days. PART 3,—EXCLUSIONS: The following tasks are not included in the Scope of Work for this Agreement: 1. Services other than those specifically listed above or requiring more effort than that listed in the Fee Schedule. 2. Construction inspection Services The above tasks may be added to this Work Order by Amendment if desired by the COUNTY. PART 4.—CONSULTANT COMPENSATION: The COUNTY will compensate the CONSULTANT for the above Task A on a Time and Material basis per the Fee Schedule agreed upon under Contract No. 13-6164 Professional Services for Engineering and Architect(CE). An estimated budget to be utilized for the above tasks has been established and is shown as Attachment A—Manhour and Cost Summary. A man-hour estimate for the above Scope of Services has been prepared for the sole purpose of establishing the maximum upset limit for this Task Work Order not to exceed$98,000.00. • September 28, 2015 New Business 7-c 9 of 9 WilliamsBarry From: EricksonRebecca Sent: Wednesday, July 01, 2015 2:33 PM To: WilliamsBarry Subject: Screen shot of req. for Project management 98,000.00 total. zr • aspkyPWdles+Rep.10223538 nr.'a¢Grr.•e c'" U♦1)41 U SPv9 Atrau•.MOOm'Fta • if sse:,. 9(1.44 • 10:1.1• Document ►- Ise, hems"maw Overview •- ta•t..0).p I. laresratt,e Cr, 6M• PAcro:'c ►cbwa I;... • •■ Re+nr SC's'gi ,t 1.Y.6e,I.XAf :5 Xt-1"T SP I.act MVay. p f twat•A4.701.40 to, 41 P.Y..•10..sserte. t.y's S0e f� •Q 1))))114 rt.re X,:+T. 1 IM•1 •I.)1,4r1:4 •0 n)))lu •01c/LU) •01)x)3.14 • las».1. •0ro))r4 ` i )L9 .td,::Iq.j: A„d� �fat7 �u 4�1 1i ENt 1 r,•q; t •011))1).) 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A It.pc.,ass:-•'1 r't.a,l•.a 111/111...'t n •e t •..rt 1/ •0, esxw,1111 •1.1 Wrl ro teC • rl.ct:+ttr7O • Fi It • I I I t^.",..-I.•••• • Becky Erickson Accounting Technician,Capital Projects Division of Facilities Management Collier County Government 239.252.8380 Under Florida t ali•e-mail addresses are public records If you do not want your e mail address released in response to a public records request do not send electronic mail to this entity Instead.contact This office by telephone or in smiting 1 September 28, 2015 New Business 7-d 1 of 49 TDC EXECUTIVE SUMMARY Review and make recommendation to the Board of County Commissioners to approve the Fiscal Year 2016 Strategic Marketing Plan for the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) and make a finding that this item promotes tourism. OBJECTIVE: Review the strategic plan for the destination for FY 16 commencing October 1, 2015. CONSIDERATIONS: During 2015, the CVB conducted meetings with its marketing partners at quarterly Advisory Roundtables where numerous elements of our destination marketing efforts were discussed. Additional input was gained at our day-long strategic retreat on July 1, 2015; face to face meetings with hotel sales and marketing managers and PR representatives throughout the year. The CVB also created and rolled out in 2014-15 a co-op marketing program featuring special cost saving opportunities to our tourism partners in shared advertising and trade show attendance, and feedback is requested from partners on those offerings. The information collected from all of these sources is analyzed and compiled into a one year marketing plan to promote the destination and a three year longer range plan to meet our destination marketing objectives in the future. All of the above efforts have laid the groundwork for the FY 16 Strategic Marketing plan for TDC review and recommendation. This plan will be presented to the Collier County Lodging and Tourism Alliance meeting on September 29 for their input. That group has participated in the July 1 marketing summit and in our quarterly roundtable meetings and unanimous support of the plan is expected. The PowerPoint presentation included with this Executive Summary is an overview of the complete plan as presented in the printed books provided to each TDC member. The plan includes all aspects of the CVB's initiatives to market Collier County worldwide as a tourism destination of choice for group and leisure vacations in 2015-2016. With TDC recommendation, the plan will be presented to Board of County Commissioners on October 13 for final approval. The entire plan will then be posted on our website for use by our Collier tourism industry partners. The plan includes Goals, Objectives, Situation Analysis, Strategies, Implementation details, and detailed planned expenditures for each marketing discipline in the Tourism Department Budget for FY 16. Those planned expenditures include Administrative Costs, Marketing and Advertising, Public Relations and Communications, Group and Leisure Sales, Sports Marketing, Film and Entertainment, International representation in the UK, Europe and Brazil, Marketing Grants and Museum Grants. FISCAL IMPACT: The projected destination marketing budget to support this strategic marketing plan is $5.0 million in paid advertising and promotion plus Contracted Services, Promotions, Administrative costs totaling an additional 4.3 million. These expenditures are funded by the FY 16 projected tourist tax revenue, collected monthly September 28, 2015 New Business 7-d 2 of 49 by the Collier County Tax Collector. This budget reflects the new allocations in the tourist tax ordinance for marketing approved by the BCC in June 2013. These funds are a part of the Fund 184 and 194 approved Tourism Department budget for FY 16. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. RECOMMENDATION: Review and make recommendation to the Board of County Commissioners to approve the Fiscal Year 2016 Strategic Marketing Plan for the Naples Marco Island, Everglades Convention & Visitors Bureau (CVB) and make a finding that this item promotes tourism. SUBMITTED BY: Jack Wert, Tourism Director :,. ,, tticileci t_. _• ,,...,,,,, ' •,-)1,11..\' '' r„ ..14 .,.....,, -.: ... 0.. .. ,.... -, i■ ',1-.. ,i . ,, .... 4 ,,• C (11 CA, °'•'4 .11. 0 ',-.. #1 1 MINI 6.11111.1 ' 4r -;''''',,,'-',',' --: ,,,,,,,,,:,,,,,,,,,,..:,,,:•,,,,,ti,,,-:::::_:',..'''','‘•:..-;',''',.',.'''' 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O N 2 * r I E9 , r z , W a l 0 i N 8tf. azN CD I N Lin .0 _ i= a j O O • + V m in N i S 0 >. W O }+ •■ U " 4.+ a.+ E asi 7:5'3 ca _ = C 4... c O. oa 120 0 a) Eco 0.. 0 O ca a I cu E 0 Es -c c ' E 1. 4-1 O " > Nor ca O a� N O ca N t c 2 ,,, a- E .11.) •- _ ••-13 1 . 73 E w c — c _ o +a a) va a) , u E o. a) > o_ 1 q oC n w W v a a t • z i i . 0 N N a) N„II = C CO CO CL N = ago C oo O In .— gla Sm elmi O CU in GM CU elmi Up to .v� CO l--i tio= > o N VI oa C O In .2 .0 Ca N N a-+ C Vf C .- V N Vii 0 0 O Ua- , ' t7 l ¢' e` ! d 0? e September 28, 2015 New Business 7-e 1 of 28 EXECUTIVE SUMMARY Recommend approval of Tourist Tax Category "B" funding to support eight upcoming FY 2016 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. OBJECTIVE: Review and recommend funding to support expenses for events that will bring visitors and media coverage to Collier County. CONSIDERATIONS: The promoters of following events have submitted the attached applications for funding assistance through the March 10, 2015 (agenda item 16F4) BCC approved Collier County Tourism Sports Event Assistance Program. All of the below sports grants are reimbursable grants as long as the event promoter meets the requirements as stated in the application. These grant applications were reviewed by the Sports Marketing Division and the recommend grant amounts support the projected number of hotel room nights generated for each event and the projected future growth of each event. Event Host Date Location Room Grant Recommended Organization Nights Request Grant Columbus Mega Sport 10/11- North 500 $4,350.00 $4,350.00 Day Cup Events 12, 2015 Collier (Youth Regional Soccer) Park USSSA Competitive 10/24- North 500 $5,000.00 $4,500.00 Fall Baseball 26, 2015 Collier Nationals Regional (Youth Park& Baseball) Veterans Park The Mega Sport 12/12- North 300 $3,350.00 $3,350.00 Gulfcoast Events 13, 2015 Collier Cup (Youth Regional Soccer) Park Kelme Cup Mega Sport 1/16-17, North 1,500 $6,350.00 $6,350.00 15t weekend Events 2016 Collier (Youth Regional Soccer) Park Kelme Cup Mega Sport 1/23-24, North 500 $4,350.00 $4,350.00 2nd Events 2016 Collier weekend Regional (Youth Park Soccer) September 28, 2015 New Business 7-e 2 of 28 Event Host Date Location Room Grant Recommended Organization Nights Request Grant Kelme Cup Mega Sport 1/30-31, North 500 $4,350.00 $4,350.00 3rd Events 2016 Collier weekend Regional (Youth Park Soccer) Adidas Mega Sport 4/30- North 300 $3,350.00 $3,350.00 Spring Events 5/1, Collier Classic 2016 Regional (Youth Park Soccer) Sweetbay Mega Sport 5/28-30, North 750 $4,350.00 $4,350.00 Memorial Events 2016 Collier Day Cup Regional (Youth Park Soccer) Total $35,450.00 $34,950.00 Groups that are approved for funding from the Sports Event Assistance Program are required to comply with the Program Guidelines as approved by the BCC. Each event sponsor is registered to do business in the state of Florida. The Tourism Department Sports Marketing team will advise each group of the approved grant amount award with a letter outlining the authorized use of the funds for event marketing expenses and site and event operating costs. FISCAL IMPACT: Funding in the amount of $34,950.00 for support of these events and this program is included in the FY 16 BCC proposed Tourism Department budget and marketing plan using Fund 184. All expense reimbursements will be determined after the event promoters supply the Post Event Report with the required proof of those expenditures. GROWTH MANAGEMENT IMPACT:, There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommend approval of Category "B" Tourist Tax funding in the amount of$34,950.00 to support eight upcoming FY 16 events under the Sports Event Assistance Program and make a finding that these expenditures promote tourism. PREPARED BY: Parker Medley, Sports Marketing Manager September 28, 2015 New Business 7-e 3 of 28 SPORTS ASSISTANCE PROGRAM GUIDELINES: 1. Applicants must make the project or event accessible to the public and comply with State and Federal regulations. 2. Advertising and promotional campaigns supporting events must target markets outside of Collier County media such as broadcast, web and regional print and distribution. 3. To be considered for reimbursement collateral materials and print and broadcast advertisements must identify the Collier County tourist development tax as a source of funding. All promotional materials should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax"and/or display the CVB logo and website (www.paradisecoast.com ) and the sports specific website (www.athletesinparadise.com) where possible including all printed materials, television ads or digital and website promotion. 4. Use of Funds - Florida State Statutes 125.0104 section 5(A) 2 states that Tourism funds must be used to promote and advertise tourism in the State of Florida and nationally and internationally; however, if tax revenues are expended for an activity, service, venue, or event, the activity, service, venue, or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service, venue, or event to tourists. 5. Failure to track room nights and visitor information will affect both the current and future funding requests. 6. The event must achieve at least 80% of the applicant's projected hotel room nights to receive the full amount of the grant award. If the actual hotel room nights are less than the estimate, but still generate some room hotel room nights, the final award payment will be pro-rated based on the percentage of actual hotel room nights achieved. 7. In order for funds to be considered for reimbursement, the grantee must complete and submit the post event report including documentation of the number of hotel nights generated by the event. The grantee must provide proof of the eligible expenditures with payment records such as credit card, bank processed check records, or bank statements. illimmummommormismommimmiollo September 28, 2015 New Business 7-e 4 of 28 8. Allowable Promotional Expenses: a. Promotions, marketing and programming expenses to include paid advertising, print advertising, on- line advertising and promotions, social media platforms, production expenses and must target markets outside of Southwest Florida. b. Field rental fees, rental fees, permit fees, site fees (rentals, contracted help, insurance) sanctioning fees, rights fees directly related to the funded event. 9. Non-allowable Expenses 1. Administrative or general expenses. 2. Building projects or permanent equipment expenses. 3. Hospitality and or social events, fundraising costs /functions. 4. Expenses and debts not related to event. I I Estimated Room Nights Funding Range September 28, 2015 New Business 7-e 5 of 28 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request /e5/4-✓ 4. / °�e'4 f 9 9 2. Non-Profit Tax ID No or Federal Tax ID No. '- _ Part g----644' 3. Contact Person/Responsible Party 4. Address /,?6,33 ' ":--4 V X14 5. City:i5 (A--i6—4&. StateY L Zip ,...?342-r- 6. Cell 7 Alternate phone# 7. Email: .S6CZC'- S1//Z o /MI Je 4l'`-t/c©At 8. Name of Event: Q�v/4 iO6'l V' 9. Webs eLaJ/A) 7 ' 10.Venue: �r^��'h td//e44_, 11.Sanctioning Organization: 12.Event Date(s) 6c-17 S 13.Description of Event (Format, participants, sanctioning body, etc) 16c)reLA-)/41,1t. el7V- 6(1U 450,/ o/4 - GUt &eir �- ifs 9,,t- i-y"f4- 4 September 28, 2015 New Business 7-e 6 of 28 14.History of Event(Past cities event has been held in, past participants, past number of participants and visitors, etc 71-Ve`i-r'&, . 71' 5-1Z c----7/ /,n/ CO' Ili .4 It/ Summarl a our rke Ing plan for the vent ificludin9 all me a. Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County Projected Hotel Room Nights for event: 5-6z) - 6 Additional information to support visitor and participant projections EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed. Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary.ge,/,-,/ s 5,,-, . ,L),,a $ • 4,,,,-17,/e-t .* - $ /t) Total Tourist Tax Funds Requested: $ c74, 5 September 28, 2015 New Business 7-e 7 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: 1 Please Print or Type Organization: /22<,'� e%, /ef2' Please Print or Type VP. .1,4&78/ralliw (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwells@colliemov.net 6 3 September 28, 2015 New Business 7-e 8 of 28 Estimated Room Nights Funding Range 500 and over $4,500-$6,500± 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0-$1,200 Collier County Tourism Sports Event Assistance Application i f 1. Organization Making Request Co•r e -1�1 J - 1)a 5 .bct t 2. Non-Profit Tax ID No. or Federal Tax ID No. J\a d 271 `7 6: 3. Contact Person/Responsible Party 3 n ca I 4. Address /00 0 A) - i-s.) • i 1 Li 6 v'e_ 5. City:Cc.,, t S (1 c“) State - Zip 3"3? 7/ 6. Cell#: 7: 4, -i i` ) J`? Alternate phone# J �f-7 ' 7. Email: / c{ Al kt,p 1 k r(J c4 Oc_ , ' 8. Name of Event: v SS 14- Fc II 1 'Jti`1°L t$ 9. Website: �v in fl,e 7"e .,JG- flit si:��i l,.,JC'1 1 0 10.Venue: Co/I e{ 24-✓vC `< ( T rGErVa 11I41-e - 11.Sanctioning Organization: s 12.Event Date(s) 1 0/47 4/ --/O 44,4 r 13.Description of Event(Format, participants,sanctioning body, etc) 4 September 28, 2015 New Business 7-e 9 of 28 14.History of Event(Past cities event has been held in, past participants,past number of participants and visitors, etc) 7 e �. C�jt( 5 cv, -- iVJJ , u / `} Le,.i\.f,�t~iJR A., tUCit-JCa. �. tci,;rJ �" �} _J tt el ..- co-:Gt rcti 0 c a1 i.f`�„�r? CIL)v/(J~ /�rAl''YYtV Si GiE ��`/ 6 L Summarize your marketing plan for the event including all media. 1/- Zuecri c'e 'Tel Y0-31:-. UtJc C,Je b51 irr:.., 0.v C( t%f>55 }w• Ile . 1- ij ere C.(x`i EVYCfi.S f S.:.c•A.) Pt) co( r4e 'T ecipvi S c i"v 0Ot- hcrcl.� j-14 • Economic impact/participant projections Total Number of Expected Visitors from outside of Collier County Projected Hotel Room Nights for event: 0 d'E vt;` 'v) A ;3A Ts Additional information to support visitor and participant projections J,;3 f1�9.c?j -t'..J 1 TO --^�', {-i.1.w. ,v i s�^e't,s f 01 e,T'c.t t✓{Gt,:.N1 j,r,a S; r'�li_5 G.+ ! Lito-d° .1`erv∎ (-LA: 1 17 t.: UV-C.14SA) 1y -7'e-z... 7P.0.-S 0:T ,,,c',6... EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3.Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. / y y p, C /?K 5'c.t?c,c It (-j. (,) Ct arc-, T,:ti ' C e .5 $ /I cl co < i.Wit!.3, v-:,-1 ,ve(,) . $ / (,e o C.7`CJ Li vv,t Total Touirist Tax Funds Requested: $ ,i'"j e)c 0 0 C 1 U c;Y Je.:evt eAlr t`i c.c.--1 u ,uf 0 E, 0 el c: 5 September 28, 2015 New Business 7-e 10 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: l'i V C1 t e_n Please Print or Type Organization: l vvi cT 4p2 O Please Print or Type Lt I l/r 14///,'S (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwellst'a7colliergov.net 6 September 28, 2015 New Business 7-e 11 of 28 Estimated Room Nights Funding Range 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request/4,89/9 d.I-71//4- 2. Non-Profit Tax ID No. or Federal Tax ID No. L- AS— b'1 7"/— 3. Contact Person/Responsible Party Tre ,47Le-,,„1,-7/7 4. Address 4413 74y d16- 5. City YA--" State Zip J3 6. Cell #� � l 61 r1 Alternate phone# A 7/ 7. Email: 5-0CL i4S 477A7W0/171/43--1 7(0,-4 8. Name of Event: A.? (,�C� f/ �',j 9. Website: /A)411J SClCC44_5k//,:r GA /4hi � D2 10.Ven ue: f V !/�'�'t Arr4/ W�/U 11.Sanctioning Organization: 12.Event Date(s) 12PC /02 ` 73-- 420 `J 13.Description of Event (Format, participants, sanctioning body, etc) 5O6L' 7,--,i,„„)44-„71- /45J - 7 A/S/1 /36ys &/s 4 September 28, 2015 New Business 7-e 12 of 28 14,History of Event (Past cities event has been held in, past participants, past number o participants and vi ors, et E) l • '`-. mac- � - Summari your mark plan for the e inc udin media. ‘fri 44 _ � �� 9 / zA)e.� / s csocc-eN. ) Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County Projected Hotel Room Nights for event: 7 Additional information to support visitor and participant projections EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. ii, /yeti N-- $ -41 ell(Airizowdis. 5-, _.. $ Af---d- . c-9-6 $ Total Tourist Tax Funds Requested: $ 3 $ 5 September 28, 2015 New Business 7-e i 13 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for.7--T44. /i, '2 ' Name: Please Print or Type Organization: ,o'z efd2 Orgarnz � �'�'"� Please Print or Type Air Al Iv -Ir. � �� '_ (Signature) (Date ) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwellS( colliercIov.net 6 September 28, 2015 New Business 7-e 14 of 28 Estimated Room Nights Funding Range 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499 100-199 $1,20142,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request.M6b/4 S/b z7 ne 7 2. Non-Profit Tax ID No. or Federal Tax ID No. AFAIIISO 3, Contact Person/Responsible Party J(Ie" / f/t1 `c'/4'(1( 4. Address /;24S2 L ? t 4 I P 5. City:& 09"/ i4) State1 Zip 3 4-112-1 6. Cell #: �S I ~ l- Alternate phone# 7. Email: 3666(447, . ;. �' / 419 r mei 8. Name of Event: %! /4-)e 660p 9. Website: p0/4141, .Sd eiefu- i r Oil/4W t)'f 10.Venue: MAO (j //I ei 11.Sanctioning Organization: ,2I 4 670 12.Event Date(s) V ;'I"4) cl(o — I -7 Co I 13.Description of Event (Format, participants, sanctioning body, etc) 506e 7-750A4"- PT-4°J' We"' flY /9 _IL ,...51,9-A.)t- ID —reei J" 4 September 28, 2015 New Business 7-e 15 of 28 14.History of Event (Past cities event has been held in, past participants, past number of participants and visitors, etc) II-14 yec,I., 74,-1 1-kJ , ''t---et,- 71-- 4-1( /Ai ( 74 a% Summarize your mark/Pire plan for the event i�n?�Judi, g allmedip/ / r xv Am/ 6/ Mf�c,7T. -).1., (9-- 0,.)-Actc 67 3 il,:._f Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County Projected Hotel Room Nights for event: /ca. — Additional Information to support visitor and participant projecfons iye 4. )cJ"et_ 0 /4i't'i te-or..3 ci,-1- g-1 lofe--i/ /PA.le-e—f /-1-xcti-,t, i /D to -' EVENT BUDGET bf /e c6 EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(MT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. `� (;,,,d4., d� ,9.-/ $ ,12c3`' Total Tourist Tax Funds Requested: $ ��, v rL.. 0• A(S 4- SA-e-c (c),7- /-1—° 6 2 ,5"--- 5 September 28, 2015 New Business 7-e 16 of 28 Certification and Compliance hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: J1'' Please Print or Type nej,49 Organization: !'lease Print or Type / l +J (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwellsCa colliergov.net 6 September 28, 2015 New Business 7-e 17 of 28 Estimated Room Nights Funding Range 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request 5 `-6 4, 4 14- 2. Non-Profit Tax ID No. or Federal Tax ID No. 4Winleinte le Party fit A/44,1-LO 3. Contact Person/Responsib y 4. Address /` J 7-67A-56y 5. City:&I/9-- 761-1Leipv State /I( Zip 33 /2'P 6. Cell #:7517 )1- - terc Alternate phone# 7. Email: 6 Jr, /�5 n /. . leis' /17 8. Name of Event: t 9. Website: /A)I / ns et e.�5 /�i 3 01 44. 0 10.Venue: /t /// .Sanctioning Organization: (./J 12.Event Date(s) 3 - y 2 0. / 13.Description of Event (Format, participants, sanctioning body, etc) 50a-eft (� � (--1/4 — Alf-‘19 to/ti-1 Te34 4 September 28, 2015 New Business 7-e 18 of 28 14.History of Event (Past cities event has been held in, past participants, past number of participants and visitors, etc) /7 r4 Ve 4,- /4,1 e4) f1,-..) ( 7 / e4 (0 0 / Summarize your marketing plan for he gvent 'nclud' g all m dla. 1 '�- e',t • a� � sshs / 1Y'Pt? -f -- 4cc;4-/ ic7'Ai 4 ` Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County Proiected Hotel Room Nicthts for event: ,5-0-6 6 C.G°'o Additional Information to support visitor and participant projections • EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. /.. /./ n{1 / $ 32c--7 ' $ ` ,. „;../ -- $ $ /GSA'-� Total Tourist Tax Funds Requested: ,L1 $ r / .7 5 September 28, 2015 New Business 7-e 19 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: Please Print or Type Organization: /27e5-9,9- s� Please Print or Type Aor ".1$,,,■11r " ( 5 07 (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwellsCa.coll ieroov.net 6 September 28, 2015 New Business 7-e 20 of 28 Estimated Room Nights Funding Range 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499^ 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application, 1. Organization Making Request 014-ey/9- Jp6),/- 4C-6/e/1 - 2. Non-Profit Tax ID No. or Federal Tax ID No. _S _i.-e d 3. Contact Person/Responsible Party J P, 4. Address //�tl�'-�--3 5. City:6)DC74-AiG4-1- State f Zip 'IZ 6. Cell #:9--"Z Alternate flJ 1 Alternate phone# f.�C.0 e.�s((// 01/iA < ' m,4/` (6 4-1/ 7. Email: � "',� Event /1 C��! / e ( ,� Seri Wei��n 8. NameofE / K �'1 � 9. Website: W e.fr) 44) eitz6 10.Venue: Ale/ 4 11.Sanctioning Organization: 7234?-f6.21 C- C) �3 12.Event Date(s) 01 'rt) 2 - 13.Description of Event (Format, participants, sanctioning body, etc) es 61/S" --/ Th 4-ts" 4 amommonsr iromh. A. September 28, 2015 New Business 7-e 21 of 28 14.History of Event (Past cities event has been held in, past participants, past number of //participants and vi2c,rs, etc) // 1: y yc T 4, •-i /hi (../p . / A) Go /7' e11- G60ii/% Summari a our ark 'Ong plan for the event including all media. 4 t'il , 1 6r f__s. /�, .Ar,. �. v,,,.9.... / et �_1 4 c#7 ," ',yve kve 1-5-We- r 5 Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County Projected Hotel Room Nights for event: , — 6 C Additional information to support visitor and participantprojections EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3.Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. 42,„ ,,./ $ -z ,n-cj $ 4- ve"tii- �`',,d $ / Total Tourist Tax Funds Requested: $ s Z /fig 7 J7 J AI---0 5 September 28, 2015 New Business 7-e 22 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: L. '24/— At.*; / Please Print or Type Organization: /22'971- , �) s Please Print or Type (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwells(cDcollieroov.net 6 F September 28, 2015 New Business 7-e 23 of 28 Estimated Room Nights Funding Range 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request ,/'l e /9' )/L GU ' t 2. Non-Profit Tax ID No. or Federal Tax ID No. 1--71J- 5f0.Z. (p S 7---- - 3. Contact Person/Responsible Party 1-66X g dr/I. --(--(7 4. Address /r J 7 � y J'/1... , 5. City:O6(" - '2 State 4L Zip 3, 7' ?J- 6. Cell #: '2-31-0 y Alternate phone# 7. Email: SaP/t,_Si /-104 4'74/!f' 3 // 60 8. Name of Event: yj / S`ti i/�01 Livt n- 9. Website: �LtJL�p S�CCr� � , -• 10.Venue: /110,-77'/ / e /7/ems 11.Sanctioning Organization: 4(J)9._ 62 12.Event Date(s) / VAIL 0 /4/9_y _ / / 13.Description of Event (Format, participants, sanctioning body, etc) :06L'ems yU vim, e` s 4-- / e 6-4,c (t: Crei fith 7e-q,113- P4-I/Ci• /r0 4 September 28, 2015 New Business 7-e 24 of 28 14.History of Event (Past cities event has been held in, past participants, past - / number of participants and visitors etc) -r4 ye 6i % 720,-N 14 (f t/4 Lf-P (i( eGn (0 (,) 47 Summa ize our mar eting plan for event includin all media. _fn,A,J �,Y/3f-- p, e� v,.�, -� .- ' / '(4-1 MJ e6s v (5--ext fit_ J Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County n Prolected Hotel Room Nights for event: 3 t Additional information to support visitor and participant projections EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. ,/kf a 4 e-7/4--/ $ ?zes....& ....., $ Total Tourist Tax Funds Requested: $ 3-2_err.) 'y 5 45t1 (- 72/ )/;---D 53 5'-z)- 5 September 28, 2015 New Business 7-e 25 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: Please Print or Type Oranization: /✓f ��2 °' �/..r" Please Print or Type Ave." 410011._ e6- (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwells(collieraov.net 6 September 28, 2015 New Business 7-e 26 of 28 Estimated Room Nights Funding Rance 500 and over $4,500-$6,500+ 200-499 $2,400-$4,499r 100-199 $1,201-$2,399 Less Than 100 $0- $1,200 Collier County Tourism Sports Event Assistance Application 1. Organization Making Request M('y 9- 2. Non-Profit Tax ID No. 9 Federal Tax ID No. 9�- / b ible Party C✓-e 4 /�i 4. 'e/L/4--(�6/ 3. Contact Person/Respons -� " 4. Address /?-iJJ i r9-1 O�-- L(5. City: (r ie} State iC L Zip_ ?..3) `t 2-c 6. Cell #: � -=S � 347,1 Alternate phone#. 7. Email: up77. ti �2 8. Name of Event: ( 4)624614-/ /ALX C 9. Website: eft) 3-2) e2_fl r/l/S 6) 1 //Win 10.Venue: ELI f7 ( //, 11.Sanctioning Organization: -14- 61-1C/A'�', 12.Event Date(s) r ' / /Y ?- 3 0 13.Description of Event (Format, participants, sanctioning body, etc) �3 c1 >¢ 6),(f-- doxf mir /el-4-z j 4 September 28, 2015 New Business 7-e 27 of 28 14.History of Event (Past cities event has been held in, past participants, past number of participants and visitors, etc) 677 ye CI q 04- 77 Cc/-6 / I7 /1/ (0 Mt A. (,,C) o,-,---ki Summarize your lnar eti plan for the a ent inclpding all media. tig s X75 L5 _.t. -e0,_ ) Economic Impact/participant projections Total Number of Expected Visitors from outside of Collier County Projected Hotel Room Nights for event: 413 C 87C Additional information to support visitor and participant projections EVENT BUDGET EVENT EXPENSES: Intended Uses of Tourist Tax Grant Funds: Please refer to authorized and unauthorized uses on pages 2 and 3. Provide an itemized summary indicating the intended use of Tourist Development Tax(TDT)funds. Please be as explicit as possible,including planned cities where advertising or promotional materials will be placed.Indicate the total amount you plan to spend for each category or promotion. Use additional sheets if necessary. 4. /d/itAytil $ ? ._,< $ / t $ Total Tourist Tax Funds Requested: $ 4-712 • AI/i-5-4NC4.3 4 I e.,' 1 i "-73 1--/43 c-6 ' 5 September 28, 2015 New Business 7-e 28 of 28 Certification and Compliance I hereby certify that the information contained in this application is true and correct to the best of my knowledge and that I have read the Policies and Procedures of the Collier County Special Event Assistance Program and will abide by all legal, financial, and reporting requirements as a condition of receiving grant funds from the Collier County Tourist Development Council. Signatures must be original. Please attach written authorization from organizing entity showing authority to apply for. Name: Please Print or Type Organization: P' ' ` j 4)4 ECJ6-'j'j l Please Print or Type .diee c / 01" (Signature) (Date) Please send application and the Certification & Compliance Page to: Rob Wells 2660 N. Horseshoe Drive, Suite 105 Naples, FL 34104 239-252-6293 robwells@colliemov.net 6 September 28, 2015 New Business 7-f 1 of 90 EXECUTIVE SUMMARY Recommendation to award RFP #15-6419 Sports Facilities Assessment to Hunden Strategic Partners, Inc., and make a finding that this expenditure promotes tourism. OBJECTIVE: Recommendation to award RFP #15-6419 Sports Facilities Assessment, and approve an Agreement with Hunden Strategic Partners, Inc., for services related to a Sports Facilities Assessment. CONSIDERATIONS: The Sports Marketing section of the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Government, solicited proposals from consultants to perform a sports and event facilities assessment for Collier County Florida. The proposed study will include sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. The goal of the study is to evaluate the existing parks, recreation and school facilities and make recommendations for the County's current and future needs. RFP # 15-6419 Sports Facilities Assessment was publicly advertised on May 13, 2015. Email notices were sent to 728 firms with 51 firms requesting full solicitation packages. Three (3) responses were received by the due date of June 10, 2015. A selection committee with representation from the County Manager's Office, Public Services Division, Parks and Recreation, Library, and the Tourism Department met on June 30, 2015 to review the proposals. By consensus of the committee members, Hunden Strategic Partners, Inc., is recommending the award of this RFP and approval of the attached Agreement. FISCAL IMPACT: Funding in the amount of $70,000 is included in Tourism Promotion Fund 184 of the FY 16 proposed Tourism budget. This item has been reviewed by the Tourist Development Council (TDC) at their September 28 meeting. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT RECOMMENDATION: That the Board of County Commissioners awards RFP #15- 6419 Sports Facilities Assessment to Hunden Strategic Partners, Inc., in the amount of $70,000, and authorize the Chairman to execute the County Attorney approved Agreement and make a finding that this expenditure promotes tourism. PREPARED BY: Jack Wert, Tourism Director ATTACHMENTS: Agreement, RFP #15-6419, Final Ranking, Proposal : In 2 � R ai ) \ N •(7) - - - � CO= E a) c a) m ce q o 0 f r W ri , ¥ q c - Cr)cl) & 0 6. ■ §0 k $ E q _ e — n E2 E u).c ® 2 q 0• 2 .,- q n . C E 4 � us a)• as § ,-1 cn ir. " -e a, r N e. ( a.tto e = ■ $ 2 N M r 0 Ce c el 2 c U \ � ■ 0 C CO E § 2 2 q 2 § c / t o 2 : @ u) @ ?% ® � % � 2 & V RC 2 ■ E / /� ° k / / / 5 0) %! E £ L '� kƒ © • 2 k / k / f� i o w 2 k U 0_ September 28, 2015 New Business 7-f 3 of 90 REQUEST FOR PROPOSAL Ter County Administrative Services Division Procurement Services COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS RFP 15-6419 Sports Facilities Assessment Brenda Brilhart, Procurement Strategist (239) 252-8446(Telephone) (239) 252-6697(Fax) brendabrilhart@colliergov.net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 4 Raeuanen Sauces Oopa]nvi•3327 Tamiami Trail East•Nooks,Florida 34112.490 r•wu!w corliemacv.ncUpurchasing September 28, 2015 New Business 7-f 4 of 90 Table of Contents LEGAL NOTICE 3 EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II: GENERAL RFP INSTRUCTIONS 9 EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 12 EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 15 ATTACHMENT 1: VENDOR'S NON-RESPONSE STATEMENT 23 ATTACHMENT 2: VENDOR CHECK LIST 24 ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 25 ATTACHMENT 4: VENDOR DECLARATION STATEMENT 26 ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 28 ATTACHMENT 6: IMMIGRATION AFFIDAVIT CERTIFICATION 29 ATTACHMENT 7: VENDOR SUBSTITUTE W—9 30 ATTACHMENT 8: INSURANCE AND BONDING REQUIREMENTS 31 ATTACHMENT 9: REFERENCE QUESTIONNAIRE 33 I I :. September 28, 2015 New Business 7-f 5 of 90 co Ter County Administrative Services Division Procurement Services Legal Notice Sealed Proposals to provide a report to include, but not limited to, a report on sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. Proposals will be received until 3:00 PM Naples local time, on June 10, 2015 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. RFP 15-6419 Sports Facilities Assessment Services to be provided may include, but not be limited to the following: The Sports Marketing section of the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Government, is seeking a firm or individual to perform a sports and event facility needs analysis study for Collier County Florida. The proposed study would include sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. . A pre-proposal conference will be not be held for this solicitation. All statements shall be made upon the official proposal form which may be obtained on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Joanne Markiewicz Director, Procurement Services This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net/purchasing and in the Lobby of Purchasing Building "G", Collier County Government Center on May 13, 2015. Rauaner1 Saaccs I]ep t•3327 Tanana Tsai East•Naples,Florida 34112-49C I•way es9ier4ca.ncVpurenasicg September 28, 2015 New Business 7-f . 6 of 90 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Tourism Division (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Scope of Work Overview: The Sports Marketing section of the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB), a division of Collier County Government, is seeking a firm or individual to perform a sports and event facility needs analysis study for Collier County Florida. The proposed study would include sports participation trends, a detailed analysis of current sports facilities, an analysis of facilities needed in the near and distant future, a sports marketing plan, detailed revenue and expense analysis and projected constructions costs for needed or expanded facilities. The goal of the study is to evaluate the existing parks, recreation and school facilities and make recommendations for the County's current and future needs. Deliverables: 1) Identify and document present condition of sports, training, special event and performance facilities and infrastructure 2) Conduct public meetings, surveys and staff and stakeholder interviews 3) Provide report of participation and usage rates, comparison to other counties of similar size, national standards, resident needs 4) Identify opportunities to optimize current space 5) Review and project demographic trends 6) Projection of future space/facility needs 7) Provide analysis of the cost/benefits of providing new sports, training and special event and performance facilities 8) Provide analysis of the cost/benefits of building a competition venue/stadium. 9) Recommend best direction to optimize and package our current and/or proposed facilities 10)Prioritize future facility development and provide cost estimates (construction and operation) 11)Provide timeline for the entire assessment process including deliverables 12) Evaluate regional facility offerings and make recommendations for future development Term of Contract The contract term, if an award(s) is/are made is intended to be for a one year period. Prices shall remain firm for the entire term of this contract. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Aimmirrommogionw September 28, 2015 New Business 7-f 7 of 90 Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 5/13/15 Last Date for Receipt of Written Questions 5:00 PM 6/3/15 Pre-solicitation meeting N/A Addendum Issued By 6/4/15 Solicitation Deadline Date and Time 3:00 PM 6/10/15 Anticipated Evaluation of Submittals Week of 6/15/15 Anticipated Completion of Contract Negotiations Week of 6/29/15 Anticipated Board of County Commissioner's Contract Approval By 7/31/15 Response Format The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non- responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Vendor's approach and ability to meet the County's needs, as stated in this RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. Tab I, Cover Letter/ Management Summary(Maximum two pages) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. List all proposed subcontractors who will participate on the team. September 28, 2015 New Business 7-f 8 of 90 Tab II, Project Approach & Understanding (15 points/ Maximum five pages) In this tab, include: • Detailed plan of approach (including major tasks and sub-tasks). • Detailed time line for completion of the project. • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. (Attachment not considered part of the page limitation for this section.) Tab III, Demonstrated Knowledge &Similar Projects (25 points / Maximum seven pages) In this tab, include: • Provide information that documents your firm's and subcontractors' qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. • Describe the various team members' successful experience in working with one another on previous projects. • Description of the proposed contract team and the role to be played by each member of the team. • Attach brief resumes/bios of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. • Attach brief resumes/bios of any sub-consultants and attach letters of intent from stated sub-consultants must be included with proposal submission. • List Current Projects in the format identified below: Original Final Project Number of Project Description Start Date End Date Budget Cost Change Orders Tab IV: Cost to the County (20 points / Maximum ten pages) In this tab, include • Provide proposed fee schedule of principals and staff(including sub-consultants). • Provide the projected total cost and estimated calendar day duration (including projected hours) for which your firm will provide the work as described in this RFP. Tab V, Experience and Qualifications (20 points/ Maximum seven pages) In this tab, include: Complete the following information as requested to ensure consistent scoring of proposal. The proposers who do not provide the information as requested in the format below shall receive zero (0) points for this criterion. Index Experience&Qualifications Response 1. Indicate the number of years the proposing firm has been in business. (number of years) 2. Indicate the number of similar contracts that are currently being operated by this firm. (number) September 28, 2015 New Business 7-f 9 of 90 3. Provide the number of fulltime equivalent positions currently working for the firm. (number) • Provide a brief overview of the firm's key leadership personnel. 4. Provide the number of fulltime equivalent positions that will be assigned to this contract. (number) TOTAL Add items 1 —4 to determine the Firm's Experience and Qualification score. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to the Proposer's score in this area: • The greatest number of points (20) will be awarded to the Proposer who has the highest total score. • Points awarded will be extended to the whole number(per Microsoft Excel). For illustrative purposes only: Firm Experience and Points Awarded Qualifications ABC 52 20 DEF 35 13 GHI 35 13 JKL 22 8 MNO 14 5 The Points Awarded to the Proposer will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the firm's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per Proposer. Tab VI, References (10 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits five (5) completed, reference forms from clients whose projects are of a similar nature to this solicitation as a part of their proposal. The County will only use the methodology calculations for the first five (5) references (only) submitted by the vendor in their proposal. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each vendor's information provided in this area: • The County shall total each of the vendor's five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A (or similar notation will be given the score of zero (0)). Vendors who do not turn in reference forms will be counted as zero (0). • The greatest number of points allowed in this criterion will be awarded to the vendor who has the highest score. • The next highest vendor's number of points will be divided by the highest vendor's points which will then be multiplied by criteria points to determine the vendor's points awarded. Each subsequent vendor's point score will be calculated in the same manner. September 28, 2015 New Business 7-f 10 of 90 • Points awarded will be extended to the whole number per Microsoft Excel. For illustrative purposes only, see chart for an example of how these points would be distributed among the five proposers. Vendor Name Vendor Total Reference Points Awarded Score Vendor ABC 445 10 Vendor DEF 425 9.6 Vendor GHI 388 8.7 Vendor JKL 365 8.2 Vendor MNO 325 7.3 Note:Sample chart reflects a 10 point reference criterion. The points awarded by vendor will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the vendor's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per vendor. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. Tab VII, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shall be at the sole discretion of the County and Selection Committee. Tab VIII, Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Attachment 9: Reference Questionnaire • Other: licenses, certifications. September 28, 2015 New Business 7-f 11 of 90 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding System website: www.collieroov.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be delivered before 3:00 PM, Naples local time, on or before Date to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist September 28, 2015 New Business 7-f 12 of 90 The County does not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and/or time indicated, or to an incorrect address by Consultant's personnel or by the Consultant's outside carrier. However, the Procurement Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Vendors must submit one (1) paper copy clearly labeled "Master," and and (1) disk (CD's/DVD's) with one copy of the proposal in a Word, Excel or PDF format. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier County Purchasing Policy. The County may, as it deems necessary, conduct discussions with qualified Vendors determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 9. Evaluation of Proposals The County's procedure for selecting is as follows: 1) The County Manager or designee shall appoint a Selection Committee to review all proposals submitted. 2) Request for Proposals issued. 3) Subsequent to the closing of proposals, the Procurement Strategist will review the proposals received and verify whether each proposal appears to be minimally responsive to the requirements of the published RFP. 4) Meetings will be open to the public and the Procurement Strategist shall publidy post prior notice of such meeting in the lobby of the Purchasing Building. 5) The committee members will review each Proposal individually and score each proposal based on the evaluation criteria stated herein. 6) Prior to the first meeting of the selection committee, the Procurement Strategist will post a notice announcing the date, time and place of the first committee meeting. Said notice shall be posted in the lobby of the Purchasing Building not less than three (3) working days prior to the meeting. The Procurement Strategist will also post prior notice of all subsequent committee meetings and shall endeavor to post such notices at least one (1) day in advance of all subsequent meetings. 7) The committee will compile individual rankings, based on the evaluation criteria as stated herein, for each proposal to determine committee recommendations. The committee may at their discretion, schedule presentations or demonstrations from the top-ranked firm(s), September 28, 2015 New Business 7-f 13 of 90 make site visits, and obtain guidance from third party subject matter experts. The final recommendation will be decided based on review of scores and consensus of committee. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 10. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 11. Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Project Approach & Understanding 15 Tab III, Demonstrated Knowledge & Similar Projects 25 Tab IV, Cost to the County 20 Tab V, Management Team & Subcontractors 20 Tab VI. References 10 Local Vendor Preference 10 TOTAL Number of Points 100 Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the lowest paid dollars by Collier County to the vendor (as obtained from the County's financial system) within the last five (5) years will receive the higher individual ranking. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 12. Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Vendor or to re-advertise using the same or revised documentation, at its sole discretion. September 28, 2015 New Business 7-f 14 of 90 Exhibit Ill: Collier County Purchase Order Terms and Conditions 1. Offer b) No charges will be paid by the COUNTY for This offer is subject to cancellation by the packing, crating or cartage unless otherwise COUNTY without notice if not accepted by specifically stated in this Purchase Order. VENDOR within fourteen (14) days of issuance. Unless otherwise provided in Purchase Order, no invoices shall be issued nor 2. Acceptance and Confirmation payments made prior to delivery. Unless This Purchase Order (including all documents freight and other charges are itemized, any attached to or referenced therein) constitutes discount will be taken on the full amount of the entire agreement between the parties, unless invoice. otherwise specifically noted by the COUNTY on c) All shipments of goods scheduled on the the face of this Purchase Order. Each delivery of same day via the same route must be goods and/or services received by the COUNTY consolidated. Each shipping container must from VENDOR shall be deemed to be upon the be consecutively numbered and marked to terms and conditions contained in this Purchase show this Purchase Order number. The Order. container and Purchase Order numbers must be indicated on bill of lading. Packing slips No additional terms may be added and Purchase must show Purchase Order number and must Order may not be changed except by written be included on each package of less than instrument executed by the COUNTY. VENDOR container load (LCL) shipments and/or with is deemed to be on notice that the COUNTY each car load of equipment. The COUNTY objects to any additional or different terms and reserves the right to refuse or return any conditions contained in any acknowledgment, shipment or equipment at VENDOR'S invoice or other communication from VENDOR, expense that is not marked with Purchase notwithstanding the COUNTY'S acceptance or Order numbers. VENDOR agrees to declare payment for any delivery of goods and/or to the carrier the value of any shipment made services, or any similar act by VENDOR. under this Purchase Order and the full invoice value of such shipment. 3. Inspection d) All invoices must contain the Purchase Order All goods and/or services delivered hereunder number and any other specific information as shall be received subject to the COUNTY'S identified on the Purchase Order. Discounts inspection and approval and payment therefore of prompt payment will be computed from the shall not constitute acceptance. All payments are date of receipt of goods or from date of subject to adjustment for shortage or rejection. receipt of invoices, whichever is later. All defective or nonconforming goods will be Payment will be made upon receipt of a returned pursuant to VENDOR'S instruction at proper invoice and in compliance with VENDOR'S expense. Chapter 218, Fla. Stats., otherwise known as the"Local Government Prompt Payment Act," To the extent that a purchase order requires a and, pursuant to the Board of County series of performances by VENDOR, the Commissioners Purchasing Policy. COUNTY prospectively reserves the right to cancel the entire remainder of the Purchase 5. Time Is Of the Essence Order if goods and/or services provided early in Time for delivery of goods or performance of the term of the Purchase Order are services under this Purchase Order is of the non-conforming or otherwise rejected by the essence. Failure of VENDOR to meet delivery COUNTY. schedules or deliver within a reasonable time, as 4. Shipping and Invoices interpreted by the COUNTY in its sole judgment, a) All goods are FOB destination and must be shall entitle the COUNTY to seek all remedies suitably packed and prepared to secure the available to it at law or in equity. VENDOR lowest transportation rates and to comply agrees to reimburse the COUNTY for any with all carrier regulations. Risk of loss of expenses incurred in enforcing its rights. any goods sold hereunder shall transfer to VENDOR further agrees that undiscovered the COUNTY at the time and place of delivery of nonconforming goods and/or services delivery; provided that risk of loss prior to is not a waiver of the COUNTY'S right to insist actual receipt of the goods by the COUNTY upon further compliance with all specifications. nonetheless remain with VENDOR. September 28, 2015 New Business 7-f 15 of 90 6. Changes including but not limited to attorneys' fees, arising The COUNTY may at any time and by written from, caused by or related to the injury or death notice make changes to drawings and of any person (including but not limited to specifications, shipping instructions, quantities employees and agents of VENDOR in the and delivery schedules within the general scope performance of their duties or otherwise), or of this Purchase Order. Should any such change damage to property (including property of the increase or decrease the cost of, or the time COUNTY or other persons), which arise out of or required for performance of the Purchase Order, are incident to the goods and/or services to be an equitable adjustment in the price and/or provided hereunder. delivery schedule will be negotiated by the COUNTY and VENDOR. Notwithstanding the 11. Warranty of Non-Infringement foregoing, VENDOR has an affirmative obligation VENDOR represents and warrants that all goods to give notice if the changes will decrease costs. sold or services performed under this Purchase Any claims for adjustment by VENDOR must be Order are: a) in compliance with applicable laws; made within thirty (30) days from the date the b) do not infringe any patent, trademark, change is ordered or within such additional period copyright or trade secret; and c) do not constitute of time as may be agreed upon by the parties. unfair competition. 7. Warranties VENDOR shall indemnify and hold harmless the VENDOR expressly warrants that the goods COUNTY from and against any and all claims, and/or services covered by this Purchase Order including claims of negligence, costs and will conform to the specifications, drawings, expense, including but not limited to attorneys' samples or other descriptions furnished or fees, which arise from any claim, suit or specified by the COUNTY, and will be of proceeding alleging that the COUNTY'S use of satisfactory material and quality production, free the goods and/or services provided under this from defects and sufficient for the purpose Purchase Order are inconsistent with VENDOR'S intended. Goods shall be delivered free from any representations and warranties in section 11 (a). security interest or other lien, encumbrance or claim of any third party. These warranties shall If any claim which arises from VENDOR'S breach survive inspection, acceptance, passage of title of section 11 (a) has occurred, or is likely to and payment by the COUNTY. occur, VENDOR may, at the COUNTY'S option, procure for the COUNTY the right to continue 8. Statutory Conformity using the goods or services, or replace or modify Goods and services provided pursuant to this the goods or services so that they become Purchase Order, and their production and non-infringing, (without any material degradation transportation shall conform to all applicable in performance, quality, functionality or additional laws, including but not limited to the Occupational cost to the COUNTY). Health and Safety Act, the Federal Transportation Act and the Fair Labor Standards Act, as well as 12. Insurance Requirements any law or regulation noted on the face of the The VENDOR, at its sole expense, shall provide Purchase Order. commercial insurance of such type and with such terms and limits as may be reasonably 9. Advertising associated with the Purchase Order. Providing No VENDOR providing goods and services to the and maintaining adequate insurance coverage is COUNTY shall advertise the fact that it has a material obligation of the VENDOR. All contracted with the COUNTY for goods and/or insurance policies shall be executed through services, or appropriate or make use of the insurers authorized or eligible to write policies in COUNTY'S name or other identifying marks or the State of Florida. property without the prior written consent of the COUNTY'S Purchasing Department. 13. Compliance with Laws In fulfilling the terms of this Purchase Order, VENDOR agrees that it will comply with all 10. Indemnification federal, state, and local laws, rules, codes, and VENDOR shall indemnify and hold harmless the ordinances that are applicable to the conduct of COUNTY from any and all claims, including its business. By way of non-exhaustive example, claims of negligence, costs and expenses, this shall include the American with Disabilities September 28, 2015 New Business 7-f 16 of 90 Act and all prohibitions against discrimination on This Purchase Order may be terminated at any the basis of race, religion, sex creed, national time by the COUNTY upon 30 days prior written origin, handicap, marital status, or veterans' notice to the VENDOR. This Purchase Order may status. Further, VENDOR acknowledges and be terminated immediately by the COUNTY for without exception or stipulation shall be fully breach by VENDOR of the terms and conditions responsible for complying with the provisions of of this Purchase Order, provided that COUNTY the Immigration Reform and Control Act of 1986 has provided VENDOR with notice of such as located at 8 U.S.C. 1324, et seq. and breach and VENDOR has failed to cure within 10 regulations relating thereto, as either may be days of receipt of such notice. amended. Failure by the awarded firm(s) to comply with the laws referenced herein shall 19. General constitute a breach of the award agreement and a) This Purchase Order shall be governed by the County shall have the discretion to unilaterally the laws of the State of Florida. The venue terminate said agreement immediately. Any for any action brought to specifically enforce breach of this provision may be regarded by the any of the terms and conditions of this COUNTY as a material and substantial breach of Purchase Order shall be the Twentieth the contract arising from this Purchase Order. Judicial Circuit in and for Collier County, Florida 14. Force Majeure b) Failure of the COUNTY to act immediately in Neither the COUNTY nor VENDOR shall be response to a breach of this Purchase Order responsible for any delay or failure in by VENDOR shall not constitute a waiver of performance resulting from any cause beyond breach. Waiver of the COUNTY by any their control, including, but without limitation to default by VENDOR hereunder shall not be war, strikes, civil disturbances and acts of nature. deemed a waiver of any subsequent default When VENDOR has knowledge of any actual or by VENDOR. potential force majeure or other conditions which c) All notices under this Purchase Order shall will delay or threatens to delay timely be sent to the respective addresses on the performance of this Purchase Order, VENDOR face page by certified mail, return receipt shall immediately give notice thereof, including all requested, by overnight courier service, or by relevant information with respects to what steps personal delivery and will be deemed VENDOR is taking to complete delivery of the effective upon receipt. Postage, delivery and goods and/or services to the COUNTY. other charges shall be paid by the sender. A party may change its address for notice by 15. Assignment written notice complying with the VENDOR may not assign this Purchase Order, requirements of this section. nor any money due or to become due without the d) The Vendor agrees to reimbursement of any prior written consent of the COUNTY. Any travel expenses that may be associated with assignment made without such consent shall be this Purchase Order in accordance with deemed void. Florida Statute Chapter 112.061, Per Diem and Travel Expenses for Public Officers, 16. Taxes employees and authorized persons. Goods and services procured subject to this e) In the event of any conflict between or among Purchase Order are exempt from Florida sales the terms of any Contract Documents related and use tax on real property, transient rental to this Purchase Order, the terms of the property rented, tangible personal purchased or Contract Documents shall take precedence rented, or services purchased (Florida Statutes, over the terms of the Purchase Order. To the Chapter 212), and from federal excise tax. extent any terms and /or conditions of this Purchase Order duplicate or overlap the 17. Annual Appropriations Terms and Conditions of the Contract The COUNTY'S performance and obligation to Documents, the provisions of the Terms pay under this Purchase Order shall be and/or Conditions that are most favorable to contingent upon an annual appropriation of funds. the County and/or provide the greatest protection to the County shall govern. 18. Termination September 28, 2015 New Business 7-f 17 of 90 Exhibit IV: Additional Terms and Conditions for RFP 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining, its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. September 28, 2015 New Business 7-f 18 of 90 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Policy. 4. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 30% or more of the solicitation amount for said work. 5. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 6. Vendor Performance Evaluation The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 7. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. September 28, 2015 New Business 7-f 19 of 90 The County's Project Manager, shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. • 8. Payment Method Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerk(a,collierclerk.com. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional— payment by check, wire transfer or other cash equivalent. • Standard— payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the September 28, 2015 New Business 7-f 20 of 90 amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 9. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. 10. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477. 11. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 12. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be September 28, 2015 New Business 7-f 21 of 90 considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 13. Termination Should the Vendor be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. 14. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied, either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 15. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 16. Certificate of Authority to Conduct Business in the State of Florida(Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 17. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub- ,, consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 18. Survivability The Consultant agrees that any Purchase Order that extends beyond the expiration date of the original Solicitation 15-6419 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Purchase Order. September 28, 2015 New Business 7-f 22 of 90 19. Protest Procedures Any prospective proposer who desires to protest any aspect(s) or provision(s) of the solicitation (including the form of the solicitation documents or procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with the County's then current purchasing ordinance and policies. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Procurement Director. 20. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 21.Security and Background Checks If required, Vendor/ Contractor/ Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 22. Conflict of Interest Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 23. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by September 28, 2015 New Business 7-f 23 of 90 the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 24. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 25. Collier County Local Preference Policy Collier County provides an incentive to local business to enhance the opportunities of local businesses in the award of County contracts. In the evaluation of proposals, the County rewards Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion points. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent September 28, 2015 New Business 7-f 24 of 90 structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation proposers desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any proposer who fails to submit sufficient documentation with their proposal offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. For all purchases of commodities and services procured through a competitive proposal process and not otherwise exempt from this local preference section, the solicitation shall include a weighted criterion for local preference that equals 10 percent of the total points in the evaluation criteria published in the solicitation. Purchases of professional services as defined and identified under subsection 11B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which are subject to Section 11.45, F.S.) shall not be subject to this local preference section. The vendor must complete and submit with their proposal response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a vendor to submit this Affidavit with their proposal response will preclude said Vendor from being considered for local preference under this solicitation. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. September 28, 2015 New Business 7-f 25 of 90 CiO ier County Administrative Services Division Procurement Services Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation RFP 15-6419— Sports Facilities Assessment for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date drer.nrr.i September 28, 2015 New Business 7-f 26 of 90 CiO 7B7'County Administrative Services Division Procurement Services Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and included. ❑ The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist ❑ The mailing envelope must be sealed and marked with Solicitation RFP 15-6419 —Sports Facilities Assessment. ❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ❑ If submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Date September 28, 2015 New Business 7-f 27 of 90 CiO 76'1'C 01411 ity Administrative Services Division Procurement Services Attachment 3: Conflict of Interest Affidavit By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: Signature and Date: Print Name Title of Signatory State of County of SUBSCRIBED AND SWORN to before me this day of , 20_ by , who is personally known to me to be the for the Firm, OR who produced the following identification Notary Public My Commission Expires September 28, 2015 New Business 7-f 28 of 90 cod> Comity Administrative Services Division Procurement Servsces Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: RFP 15-6419—Sports Facilities Assessment Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal documents listed by Solicitation: RFP 15-6419 — Sports Facilities Assessment. (Proposal Continued on Next Page) September 28, 2015 New Business 7-f 29 of 90 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR#or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email September 28, 2015 New Business 7-f 30 of 90 co , cry Administrative Services Division Procurement Services Attachment 5: Affidavit for Claiming Status as a Local Business Solicitation: RFP 15-6419—Sports Facilities Assessment(Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Vendor must complete the following information: Year Business Established in ❑Collier County or❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) I September 28, 2015 New Business 7-f 31 of 90 r-.,Q� 7E1'County Administrative Services Division Procurement Services Attachment 6: Immigration Affidavit Certification Solicitation: RFP 15-6419— Sports Facilities Assessment This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. Sep 28, New tember Business 7-2015 f 32 of 90 Colter County Administrative Seances Division Procurement Services Attachment 7: Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip _ FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor _Corporation _Partnership _Tax Exempt(Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C= Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number September 28, 2015 New Business 7-f 33 of 90 co ier County Administrative Services Division Procurement Services Attachment 8: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $500,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/ Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $ 500,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired; Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ® Professional Liability $1,000,000 per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate . September 28, 2015 New Business 7-f 34 of 90 ❑Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. Ljb 2/23/2015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number September 28, 2015 New Business 7-f 35 of 90 ter County Administrative Services Division Procurement Services Attachment 9: Reference Questionnaire Solicitation: RFP 15-6419— Sports Facilities Assessment Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0." Project Description: Completion Date: Project Budget: Project Number of Days: Change Orders -Dollars Added : Change Orders- Days Added: Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future(customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By September 28, 2015 New Business 7-f 36 of 90 • wit 4 -'7173 mss, stteçic partners architects Clancy's Sports Properties RFP-15-6419 Sports Facilities Assessment Submitted to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples, FL 34112 Attn: Brenda Brilhart, Procurement Strategist June 8, 2015 September 28, 2015 New Business 7-f 37 of 90 _ 11 . strategic partners Table of Contents TAB I. Cover Letter/ Management Summary TAB II. Project Approach & Understanding TAB III. Demonstrated Knowledge & Similar Projects TAB IV. Cost to the County TAB V. Experience & Qualifications TAB VI. References TAB VII. Acceptance of Conditions TAB VIII. Required Forms September 28, 2015 New Business 7-f 38 of 90 Tab I: Cover Letter/ Management Summary September 28, 2015 New Business 7-f 39 of 90 ii r r%:,. strategic partners June 8,2015 Collier County Government Purchasing Department 3327 Tamiami Trail E Naples,FL 34112 Attn: Brenda Bnlhart,Procurement Strategist Sports Facilities Assessment Dear Ms. Brilhart, The Hunden Strategic Partners Team (Team or HSP), including sports management professionals at Clancy's Sports Properties and design experts at BEA Architects, is pleased to respond to Collier County's request for a comprehensive sports facilities market and needs assessment. HSP believes it provides the right fit for your needs as our professionals have performed these same tasks for numerous similar projects in other communities,including in Florida. Hunden Strategic Partners(HSP)is a leading destination development consulting firm,with its primary offices in Chicago. The firm offers the full-range of market and financial feasibility services as well as economic impact analyses for specialty destination assets such as youth sports and recreation facilities, arenas and stadiums, convention centers, exposition centers and supportive hotels and mixed-use developments. HSP has the advantage of being able to focus our national experience on your local needs. HSP does not use "boiler plate" reports like many of the national consulting firms. We will devote our resources to this project in a hands-on manner most other firms or teams cannot. HSP also complies with the Municipal Securities Rulemaking Board,a federal agency that ensures municipal advisors minimize public risk. HSP will advise the County on every tasks in the proposed Scope of Work. Clancy's Sports Properties(CSP)is full-service management consulting and planning firm,based in Orlando, FL,focusing on sports related services to governmental agencies,not-for-profit agencies and youth sports businesses. CSP was established to support Sport Commissions, CVBs and government agencies alike in optimizing their sports offerings, developing and packaging them effectively t specific target market needs and ensure maximum participation. CSP will be responsible for advising on the sports marketing plan,specifically,as well as other tasks identified in our proposed Scope of Work. BEA Architects (BEA) is a Miami-based architectural firm providing design services, including strategic facility planning, programming, master planning, design, documentation and construction services. BEA's local sports and recreation design portfolio includes the Florida International University Golden Panther Stadium and the Field House in Miami, the Ransom Everglades Upper School Aquatic Center and Ransom Everglades Middle School Gymnasium in Coconut Grove, and the Pinecrest Library and Community Center. BEA will primarily be responsible for estimated development costs and designs for any recommended expansions, remodels,renovations and/or new developments. Why choose the HSP Team? • Experience In the market analysis, feasibility and financing of athletic developments. HSP has experience consulting on numerous athletic facilities throughout the United States in all market sizes from coast to coast, especially youth and amateur facilities. HSP understands the impact they can have in bringing visitors as well as 4 accommodating local needs, HSP's experience includes o Orange County, FL—Multipurpose outdoor youth sports complex study with multiple scenarios, o Monroe, MI—Market and needs assessment study regarding the future use of the Monroe Multi-Sports Complex. 1 September 28, 2015 New Business 7-f 40 of 90 strategic partners o Tampa,FL—High-end health and fitness facility. o Chicago,IL—Ice and gymnastics facility for the Chicago Park District. o Westfield, IN—Grand Park Sportsplex feasibility analysis(completed in 2011). One of nation's largest, a 300-acre multi-use full-service tournament sports complex with a large indoor facility under development. o Castle Rock,CO—Self-sustaining recreation facility(indoor and outdoor)market analysis and feasibility study. o Irvine,CA—Great Park Sports Complex, a$125 million multi-sport complex in the nation's second largest market. HSP completed the feasibility and impact studies that led to the project, now in development. o Elkhart, IN—An indoor/outdoor youth and community sports complex adjacent to numerous hotels and the Indiana Toll Road as part of a reuse strategy for a failed mall area. o Jefferson Parish, LA — Multipurpose outdoor amateur sports complex for the Louisiana Stadium and Exposition District,located in suburban New Orleans. o Rockford, IL—Multipurpose indoor tournament complex in a converted downtown industrial building. o Saginaw,MI—Youth sports complex market and feasibility study for a site near downtown. o Richmond,VA—Multiple youth sports tournament complex options studied on the site of City Stadium. • Experience in Florida. HSP is currently working with a developer on a health and fitness market analysis in Tampa and has recently conducted a youth sports complex study for Orange County, Florida. HSP professionals have also completed studies in Osceola County, Boca Raton, Clearwater and Palm Beach County, Florida. • No conflict of interest or interest in managing the facility. Unlike some firms whose ultimate goal is to generate fees by managing a facility that you fund, HSP has no ongoing interest in whether or not a facility is developed. We pride ourselves on delivering the truth and solid market and financial projections in order to inform and protect our clients,and the taxpayers who would be on the hook for any upfront and ongoing funding. The Hunden Strategic Partners Team will provide all of these assets in a time and pricing structure that is flexible to the needs of the County. The County will deal directly with Rob Hunden as the primary contact and signatory of any contracts. HSP's proposed scope of work is included in the proposal. HSP will comply with all the provisions in the RFP. HSP appreciates the opportunity to work with you. Should you have any questions,please contact me directly at 312,933.3637 or rhunden @hundenpartners.com. The contact information for Hunden Strategic Partners is: 920 North Franklin Street,Suite 303 Chicago, IL 60610 312.643.2500 phone;312.643.2501 fax www.hundenpartners.com The Hunden Strategic Partners Team appreciates the opportunity to work with you. Sincerely,yj Robin Scott Hunden President 2 September 28, 2015 New Business 7-f 41 of 90 Tab II: Project Approach & Understanding September 28, 2015 New Business 7-f 42 of 90 PROJECT APPORACH AND UNDERSTANDING Collier County Board of County Commissioners Purchasing Department, Collier County Tourism Division and the Sports Marketing section of the Naples, Marco Island, Everglades Convention & Visitors Bureau (the County or the Client) is seeking a qualified consultant to perform a market and needs assessment study regarding community sports, training, special event and performance facilities and infrastructure throughout the County. The Hunden Strategic Partners Team (Team or HSP), including local sports marketing professionals at Clancy's Sports Properties and design experts BEA Architects, proposes to review each County facility's physical condition, activity levels, opportunity to renovation/expansion of programming, overall operations, financial performance (as available), potential future revenue opportunities,and other opportunities for renovation,expansion or new facilities.HSP will also study and consider the benefits and development costs associated with a new competition venue or stadium. HSP understands Collier County's desire to offer its citizens facilities that can be utilized in a number of ways so that it best serves the community, generates tournaments and economic activity from outside the area, and can retain and attract new residents by providing an improved quality of life. By the conclusion of HSP's comprehensive analysis,the County will know its position within the competitive sports environment, the local, state, regional and national need for sports facilities in the County and understand the physical and budgetary challenges it faces in embarking upon new construction, renovations and/or expansions and marketing of these facilities. HSP's work is proposed to be organized as follows: • Task 1 —Kickoff,Project Orientation, Interviews,Public Meetings • Task 2—Economic,Demographic&Tourism Analysis • Task 3—Facilities Condition Assessment; Historical Demand Profiles • Task 4—Local Supply&Demand Analysis • Task 5—Regional Facilities Analysis • Task 6—Sports Tournaments&Opportunity Analysis • Task 7—Preliminary Recommendations:PowerPoint Presentation • Task 8—Conceptual Drawings&Budget • Task 9—Sports Marketing Plan • Task 10—Demand and Financial Projections • Task 11 —Economic,Fiscal&Employment Impact Analysis • Task 12—Draft Report • Task 13—Final Report&Presentations Task 1: Kickoff, Project Orientation, Interviews, Public Meetings,Survey Determination As part of the project orientation, HSP professionals will meet with the Client to confirm goals of the study and other contextual issues related to the project. In addition,HSP will work with County staff to set up public meetings to gather the public's input on facility needs, review available data related to the project, determine how surveys should be conducted and identify those contacts and resources necessary to ensure complete review and assessment of critical issues.HSP will also: • Obtain information and data from the County, the Board,the Tourism Division, various city and county departments and their respective support staffs, as well any other organizations that the Client deems appropriate. • Tour the County facilities,interview stakeholders from a variety of local private and public organizations and perform fieldwork. • Review sports marketing budget size,sufficiency,and campaigns for the area and facilities. • Conduct public outreach meetings to gather input from the community. • Review various projects on which the Team professionals have worked and discuss attributes, implementation and approach. Explore the applicability of prior projects to the Project and strive to gain insight into the Client's goals for sports facilities. 1 September 28, 2015 New Business 7-f 43 of 90 • Gather and analyze background information related to the project, previously completed reports, site plans or designs related to the proposed facility. • Gather and review available economic,demographic and financial data. Task 2: Economic, Demographic and Tourism Analysis HSP will evaluate the community's position as an economic center of activity as well as a destination for visitors. HSP will also summarize key demand generator trends and comment on the overall growth prospects for the market. This analysis will provide a realistic assessment of the area's strengths,weaknesses,opportunities and threats(SWOT).Among the data gathered and analyzed: • Geographic attributes, accessibility and transportation • Cores of economic activity: Major retail, sports, event links destinations districts • Trends in population growth and income • Public assembly,other meeting facilities • Corporate presence, major employers and any • Arts,culture and entertainment assets and activity significant recent or likely future changes • History and expected future trends for tourism • Analysis of business and commercial development • General real estate trends, with special emphasis on that may complement an athletic facility sports,tourism and major demand generators • Higher education activity The analysis will provide implications for the future(re)development of the sports,event and recreation facilities Task 3: Facilities Condition Assessment; Historical Demand Profiles During the kick-off,the HSP Team will tour the existing facilities throughout the county to make notes of what is working and what could work better with adjustments or additions. HSP will also identify opportunities to maximize current space. To the extent available, historical demand/activity data will be gathered and profiled. The Team will interview management during our tours to get an understanding of how the group/user experience occurs from start to finish and what parts of the process work well and what may be enhanced, if any. The HSP Team will conduct a facility condition assessment to determine where the facilities lack, meet, or exceed market and design/functionality expectations and determine what upgrades, renovations and/or other changes are recommended to make the facilities competitive and able to host a variety of modern events.The HSP Team will assess,for each facility: • Sports&Recreation Physical Program • Foodservice operations: Logistics of moving catering • Architectural issues (the condition of interior and through the facility,as well as load-in/load-out, exterior components), • Site entrance and egress, • Major systems (mechanical, electrical, plumbing, • Parking conditions, etc.), • Accessibility for ADA compliance, • Structural components (structure, roof, and load • Patron facilities,including restrooms, bearing walls), Performance Profile. HSP will complete an analysis of the performance of the facilities, including the trends in demand (by type of event), attendance as well as financial performance, if data is available. What items are driving revenues and expenses higher or lower?What other facilities locally or regionally are impacting performance at the facilities? How are existing conditions in the building helping or hampering profitability?These and other issues will be tackled. Task 4: Local Facility Supply and Demand Analysis In this task,HSP will determine both the supply and demand of local sports facilities,including arenas,to determine if more are needed to support local use and how the existing or proposed facilities handle potential tournaments. The study will provide participation and usage rates, as well as comparisons to other counties of similar size and national standards. HSP will also identify opportunities to optimize current space and facilities.As a fast growing community in a market with many existing sports complexes,this understanding of the local area market is critical. HSP will review and survey the existing public, non-profit and private inventory of sports facilities in the area. In this analysis, HSP will analyze and document the following conditions: 1) Number of facilities; 2) Facility type (indoor or outdoor); 3) Layout; 4) Capacity; 5) 2 September 28, 2015 New Business 7-f 44 of 90 User & Spectator counts (as available); 6) Event types and frequency; 7) Size; 8) Type of sports usage; 9) Quality; 10) Location; 11) Special needs and adaptive sports usage/sports facilities; 12)Unique characteristics. HSP will then inventory and survey the current sports tournament activity within the area. This inventory will be broken down into the following participation types: 1) Youth leagues (elite and community); 2) Youth community recreation; 3) Adult recreation leagues; 4) Professional and semi-professional leagues. HSP will present each type in terms of participation, attendance and facility needs. This will illustrate a geographic understanding of core demand centers in relation to the existing supply. This task will be conducted through interviews with relevant sports clubs and organizations to identify existing demand, current facility supply and the gaps between the two. Sports with excess demand will be identified and presented in terms of their facility needs. This will also identify if there is a need for a new arena or other facilities. The analysis will include both indoor and outdoor sports.This will provide HSP with an understanding of the current market and enable it to project future uses of the recommended facilities. This will also enable HSP to compile a supply and demand matrix that will take into consideration the location of facilities near population nodes, transportation links and demographic pockets.This matrix will implement the findings from the needs analysis to illustrate areas with adequate sports facility supply and those struggling to meet demand. Task 5: Regional Facilities Analysis; Competitive Supply Many of the likely events that could occur at a sports facility will be from around the region. In order to understand the competitive situation in which Collier County finds itself, the regional competitive sports facilities will be profiled and analyzed. The regional sports facilities analysis will provide a sense of strengths and weaknesses, as well as opportunities and threats. With so many communities embarking on sports facilities, it is important to understand how the elite teams and leagues operate and how they determine where to host events.This analysis will answer both the competitive supply question and the regional demand question. For example,during the Westfield analysis, it was apparent that local sports and elite organizations create a consistent base of local demand (essentially anchor tenants), while state and regional tournaments offer the most opportunity for impact. National tournaments and events can be just as large or larger than regional tournaments (but not always), however provide national recognition and impact that can start a virtuous cycle of tournament hosting success. Task 6:Sports Tournament and Opportunity Analysis Of critical importance to this project is the potential for economic and fiscal impact from the inducement of events from national and regional tournaments. Just like local and small region tournaments, super regional and national tournaments can generate significant visitation, spending, room nights and other positive impacts to a community and can even support the development of other real estate uses if enough consistent local and non-local demand occurs onsite. Participants and their families come from farther distances and therefore must spend the night, unlike those from the 100-mile region that may be"daytrippers." HSP will conduct interviews of tournament organizers to determine "what it takes' to host tournaments. Questions will focus on what drives site selection for tournaments, cost factors (rent,travel and tournament fees) as well as likelihood to travel to a new/renovated facility. Beyond sports facilities, hotels and restaurants are also becoming a critical component, as well as opportunities for non- tournament family fun.A matrix of the critical factors will be created and then this site will be scored against that matrix.Where facilities are a factor, HSP will imply the recommended changes to the facilities based on conversations with tournament organizers. If the site or current facilities cannot accommodate the size of facilities needed for various sports,that will be noted and alternatives suggested. Task 7: Recommendations: PowerPoint Presentation In this task, HSP will make recommendations to the existing facilities, amenities, quality and other key elements for the Collier County facilities. The recommendations will consider the results of all the prior tasks assigning logical conclusions regarding every aspect of the facilities. The recommendations may support or modify the size, scope and use of the facilities depending upon many factors, including input from the client. Recommendations may also include new sports facilities, ways to optimize current space and other modifications.The recommendations for the sports facilities, including the potential for a competition venue/stadium,will include: • All indoor physical programmed areas by use • Restroom and locker room facilities • Outdoor programmed areas • Point of Sale kiosks or permanent stands • Parking • Retail 3 September 28, 2015 New Business 7-f 45 of 90 The budget for the project will be estimated based on similar projects developed in the last several years. HSP will review the recommendations discussed with the client and determine the pro's and con's, making a ranking of the needs for the various potential/recommended projects. The Team will then complete conceptual drawings, estimate capital repair costs and redevelopment/expansion costs. Once the physical programs for the facilities have been completed, HSP can then develop order-of- magnitude development budgets for step. HSP will present its recommendations via a PowerPoint presentation in coordination with the County.This will also include electronic versions of the document in PDF form. Task 8:Conceptual Drawings and Budget During the kickoff BEA Architects will assess the condition of Collier County's sports and recreation market as well as the facilities' overall physical condition. Based on the analysis,the HSP Team will make recommendations for the existing sports facilities,fields and park.The HSP team will determine what, if any, renovations should be made and at what cost. HSP and BEA Architects will complete conceptual drawings, propose capital repairs and redevelopment/expansion costs. Once the physical programs for the facilities have been completed, HSP can then develop order-of-magnitude development budgets for each step in the new or renovated development. The physical requirements of the facilities and fields will suggest minimum site sizes. Other factors to consider will include: 1)Access; 2) Visibility; 3) Site conditions; 4) Infrastructure; 5) Site cost and availability; 6) Opportunity for expansion; 7) Impact on tournaments and other economic drivers;8)Others as identified with the Client. If more than one renovation,expansion or new facility is recommended, HSP will discuss with the County the best"first"step direction in the development process. Once the County agrees upon the order-of-magnitude for any new and/or existing facilities,the HSP Team will provide conceptual drawings and budgets for the facilities. Task 9: Sports Marketing Plan Based on research from the previous tasks' analyses, CSP and HSP will make recommendations regarding the best direction to optimize and package the current and/or proposed facilities. Recommendations will include a sports marketing strategy, funding and resource deployment, priority asset investments and other items that will secure Collier County's position in the industry.The Team will deliver sales, servicing, advertising and marketing recommendations and identify appropriate organizational structures, personnel/staff and operation budget for sports marketing efforts. Through data collected from the previous tasks,the Team will also identify potential targets,goals and strategies,which may not be currently used for marketing sports in Collier County but are used in other cities/CVBs, such as marketing Collier County to sports planners and identify industry trade mediums for prints and digital advertising. Task 10: Projection of Demand and Financials HSP will make projections for the demand of the sports and events in Collier County. These will be projected for a period of ten years. HSP will make projections for each new or redeveloped facility, which will include demand by type of event, average attendance for each event type and total attendance by event type.Based on the projection of demand and a number of assumptions regarding rental rates, fees, concession per-capita revenues and others, HSP will prepare a financial projection for the new facilities. This financial analysis will include the following: 1) Revenues: rental rates, tournament fees, food and beverage, telecommunications, parking and other income; 2) Direct operating expenses: wages and salaries, contract services, utilities, maintenance and repair, supplies and other expenses; 3) Unallocated expenses: administrative salaries, employee benefits, advertising and promotion, general and administrative, professional services, insurance, maintenance reserves and other expenses The financials will be presented in a line-item by line-item basis,which will lead to estimates of net operating income or loss. Based on the operating loss or profit, there will be either funds remaining for debt service or there will be a requirement for ongoing operating support by the public. HSP will make sure to review all possible options to limit losses and create operating profits, including advertising,sponsorships,naming rights,etc. If more than one facility is recommended or additional work is needed,HSP will work with the County on a follow-up phase of work. Task 11: Economic, Fiscal&Employment Impact Analysis (Cost/Benefit Analysis) HSP will conduct an economic,fiscal and employment impact analysis to determine the direct, indirect and induced impacts, including the tax revenues that are generated by projected visitors to the new and/or renovated facilities. Based on the above analysis, a 4 September 28, 2015 New Business 7-f 46 of 90 projection of net new direct spending will be tabulated. New spending is that spending that is new to the community as visitors come to Collier County and the surrounding area due to an event, spend the night or otherwise spend time or money in the area. HSP will analyze the spending by local residents(transfer spending)and discuss the amount that is recaptured. From the direct spending figures,further impact analyses will be completed. • Indirect Impacts are the supply of goods and services resulting from the initial direct spending. • Induced Impacts embody the change in local spending due to the personal expenditures by employees whose incomes are affected by direct and indirect spending. • Fiscal Impacts represent the incremental tax revenue collected by the City, County and State due to the net new economic activity related to an event. Fiscal impacts provide an offset to the potential public expenditures required to host events. HSP will identify the taxes affected and conduct an analysis of the impact on these accounts and governmental units. • Employment Impacts include the incremental employment provided not only onsite, but due to the spending associated with an event. HSP will show the number of ongoing jobs supported by the project and provide the resulting income and income taxes generated. Hunden Strategic Partners uses one of the industry's most relied upon multiplier models, IMPLAN. This input-output model estimates the indirect and induced impacts, as well as employment impacts, based on the local economy. An input-output model generally describes the commodities and income that normally flow through the various sectors of the economy. The indirect and induced expenditure, payroll and employment result from the estimated changes in the flow of income and goods caused by the projected direct impacts.The model data are available by various jurisdictional levels,including counties. Tasks 12 and 13: Draft&Final Report Having completed all these tasks, HSP will compile the results into a fully documented draft report of its findings and recommendations, which will be presented to the County for review and comment.Approximately two weeks after receiving comments on the draft report, HSP will issue its final report incorporating the County's comments. Timeline All deliverables, presented in bound copies unless otherwise notified, will be responsive to the Client's preference. HSP is flexible in its approach. Proposed Project Schedule Week# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Task 1-Kickoff.Project Orientation Interviews X X Task 2-Economic,Demographic&Tourism Analysis X X X X X Task 3-Facilities Condition Assessment;Historical Demand&Financial Profile X X X X X X X X X Task 4-Local Supply&Demand Analysis X X X X X X X X X Task 5-Regional Facilities Analysis X X X X X X X Task 6-Sports Tournaments&Opportunity Analysis X X X X X X X X X X Task 8•Conceptual Drawings&Budget x x x x ' Task 9-Sports Marketing Plan X X X X X X riff Task 10-Demand and Financial Projections X X X X Task 11-Impact Analysis(Cost/Benefit) X X X �` Client Edits der ndent on Client review timeline X NZ:' v. )C?' 5 September 28, 2015 New Business 7-f 47 of 90 Tab Ill: Demonstrated Knowledge & Similar Projects 4 r September 28, 2015 New Business 7-f 48 of 90 strategic partners TAB III — DEMONSTRATED KNOWLEDGE & SIMILAR PROJECTS As firm President, Mr. Hunden will be the primary contact and signatory of any contracts. He will also lead all tasks of the scope and direct staff and subcontractors throughout the assignment. The table below illustrates HSP's organizational structure. The County will have a full team of five consultants from Hunden Strategic Partners, professionals from Clancy's Sports Properties and BEA Architects working on your project. Hunden Strategic Partners Clancy's Sports Properties BEA Architects Robin S.Hunden Mike Millay Bruno Ramos President Dirctor Principal 920 N Franklin St,Suite 303 7325 Forestwood Court 3075 NW South River Dnve Chicago,IL 60610 Orlando,FL 32835 Miami,FL 33142 (0)312-643-2500(C):312-933-3637 mike.millay @clancyssports.com ber @beai.com rhunden @h u ndenpartners Ethan Olson Mike Montgomery Dillon Gilman Eric Hunden Manager Analyst Analyst Inofgraphics Director eoson@lhundenpartners.aom mmontogmery@hundenpartners.com vgiMman hundenparfnel.com eh;u dan{u hunden rarrner torn HSP and Clancy's Sports Properties have recently completed a sports project for the Louisiana Stadium & Exposition District. This project and reference is further outlined in Tab V and Tab VI. All three of our firms have sport, recreation, event, and training facility experience in Florida and specifically southern Florida. Hunden Strategic Partners Hunden Strategic Partners(HSP)is a full service real estate development advisory practice specializing in destination assets. HSP provides a variety of services for all stages of destination development in the following primary areas: • Real Estate Market & Financial Feasibility & Development Consulting — Sports & Recreation; Arts, Cultural & Entertainment;Boutique and Convention Hotels;Convention&Conference Centers; Entertainment/Retail Districts, Mixed-use Developments;Fairgrounds&Expo Centers;Specialty Real Estate,including Business Incubators • Public Incentive Analysis • Economic, Fiscal,&Employment Impact Analysis(Cost/Benefit) • Economic and Tourism Policy/Legislation Consulting • Organizational Development • Research&Statistical Analysis • Developer Solicitation&Selection;Private Management Company Solicitation &Selection HSP has provided services for hundreds of projects worldwide for the public, non-profit and private sectors. In addition, HSP professionals have prior professional career experience in municipal and state government, economic and real estate development, real estate law, hotel operations and non-profit management.Over 80 percent of HSP's clients are public purpose entities, such as municipalities, counties, states, convention bureaus, authorities and other quasi-government entities empowered to conduct real estate,economic development and tourism activities. Robin Scott Hunden, President, Principal in Charge(21 years of experience) Mr. Hunden and his firm offer extensive experience in the economics of all manner of unique real estate projects, including sports complexes, restaurants, retail, hotels, meeting/conference/convention facilities and entertainment districts. Mr. Hunden www.hundenpartners.com 1 September 28, 2015 New Business 7-f 49 of 90 strategic partners has provided his economic development,finance and planning expertise and conducted feasibility and economic impact studies for over 250 projects,including some of the most notable projects in the U.S. Hunden has extensive market,financial impact and planning studies for sports complexes including: • Analysis of NBA facilities:Bankers Life Fieldhouse and the new Sacramento Kings Arena. • Multiple major and minor sports and arena facilities, including the Sprint Center in Kansas City,the Ford Center in Evansville, the Enid, OK Events Center, among others. HSP has also worked on analyses of major motorsports venues such as Laguna Seca Raceway and the Kentucky Speedway. • Major youth sports complexes across the US, including Grand Park in Westfield, Indiana and Great Park in Irvine, California, two of the largest such facilities in the country. Other indoor youth sports facilities include projects near Orlando,New Orleans,Saginaw, Elkhart,Rockford,Omaha,Lexington and others. In Chicago,he has worked on retail,restaurant, hotel,conference and many others, including the French Market, Union Station, the Riverwalk, Navy Pier, Presidential Towers,and US Cellular Field. Hunden has worked on over 100 hotel studies and processes for: • More than two-dozen convention hotels, including approved or built hotels ranging from 200 to 1,000 rooms in Indianapolis,Erie,Fort Worth, Evansville,Louisville and elsewhere. • Many boutique hotels, including on Navy Pier in Chicago,four 21c Museum Hotels,among others. He has completed more than three-dozen convention center-related studies in markets from 20,000 to 20 million people, including convention centers in: • Larger Markets: Indianapolis, Kansas City, Memphis,Fort Worth, Louisville, New York, Portland • Small Markets: Fuquay-Varina, NC;Rockford, IL;Sidney,NE;Thornton, CO; Missoula, MT Mr. Hunden has provided impact analysis to the Commonwealth of Kentucky on 24 projects that have applied for incentives under the Kentucky Tourism Development Act, which include and Ark Encounter Theme Park, multiple hotel and convention centers,the Newport Aquarium, Hofbrauhaus and others. He has created dozens of other individual and comprehensive impact models for projects around the U.S.and Canada. Hunden has also worked on numerous entertainment districts in the Americas, including: Navy Pier, Chicago; Kansas City Power& Light District; 4th Street Live! Louisville, KY; Lansdowne Live in Ottawa, ON; San Juan District, PR; Woodbine Live! in Toronto,ON. Prior to starting HSP in 2006, Hunden served as Vice President of Johnson Consulting in Chicago. There, he led specialized work on hotels, conference centers, urban entertainment-retail districts sports and convention centers. His work there included such projects as Fort Worth's Omni Hotel, Erie's Bayfront Convention Center and Sheraton, multiple arenas, among others. Previously, he conducted real estate finance transactions at Landauer Associates and Grubb & Ellis through their capital markets division. Mr. Hunden's public-sector experience includes managing more than a dozen projects for the Indianapolis Bond Bank and the Indianapolis Mayor's Office, including the 1999 Indiana Convention Center expansion, the RCA Dome expansion, 615-room Marriott and Conseco Fieldhouse. He has written articles on downtown development and taught college-level Destination Development courses.He also sits on the advisory board for DePaul University's School of Hospitality.Mr. Hunden is a member of the International Society of Hospitality Consultants (ISHC), ULI, IEDC, IDA, ICMA and 'AVM, He has conducted IEDC panel discussions and taught numerous professional development courses for IEDC over the past ten years. He has also spoken at the Greek Conference on Tourism and the Bond Buyer's"Tourism as Economic Development"conference. Mr. Hunden received a B.S.in Finance from Indiana University in Bloomington, Indiana. Ethan Olson, Manager Mr.Olson joined Hunden Strategic Partners from a background in sports facility,event,hospitality and operational management. In his role, Mr. Olson conducts economic, market and financial feasibility research for a variety of projects as well as comparable development analyses. In all,he has undertaken over 60 projects,including: www.hundenpartners.com 2 September 28, 2015 New Business 7-f 50 of 90 strategic partners • Sports and Recreation Facilities in Irvine, CA, Orange County, FL, Jefferson Parish, LA, Monroe, MI; Elkhart,IN;Richmond,VA and Lexington,KY. • Mixed-used and Downtown Entertainment projects such as the Chicago Riverwalk and Navy Pier expansions; San Juan,Puerto Rico;and real estate analysis for Wild Horse Pass racetrack in Arizona. • Convention and Expo Center developments in Austin, TX; Portland, Oregon; Rockford, IL; St. Joseph, MO and Muskogee,OK. • Boutique, Full-Service and Convention Hotels in Hampton,VA;Sioux City, IA;Tupelo, MS and Amarillo,TX. • Other work includes the review of all projects applying for incentives from the Kentucky Tourism Development Act. Prior to joining Hunden Partners, Mr. Olson worked at World Sport Group, assisting the Stadium & Arenas Division in their commercial rights and premium seating strategic plan for the$1.5 billion Singapore SportsHub Project. His role there included management of the naming rights valuation and market research projects. While in Arizona, Ethan worked for the Phoenix Regional Sports Commission partnering with local business and organizations to develop grassroots sporting events in the community and worked on bid efforts to bring national and international sporting events to the Phoenix region. He has also served as Operations Manager for Sports Experience, directing customer service initiatives and managing vendor product marketing for the Nike and Under Armour brands. A graduate of Ohio University's Masters of Business Administration and Sports Administration dual degree program, Mr.Olson also holds a Bachelor of Science degree in Kinesiology from Arizona State University. Michael J.Montgomery,Analyst Mr. Montgomery role's at HSP involves conducting market and real estate development research for Hunden Strategic Partners' projects, producing financial models and conducting sensitivity analyses. Most recently,he contributed to the market demand and impact analysis for a proposed indoor/outdoor youth sports complex in Orange County, Florida, as well as a major youth sports complex near New Orleans. He has worked on dozens of other market and financial analyses, including an incremental tax revenue analysis for two proposed conference hotels in Kentucky and a theme park study for the Kentucky Tourism, Arts and Heritage Cabinet. He has also worked on transformative projects in Hampton, Virginia; Fort Wayne, Indiana;and a convention hotel in Sioux City, Iowa. His analysis was also critical in HSP's work assessing Milwaukee's downtown as a destination for nightlife and leisure. He has also worked extensively on a mixed-use masterplan for a major development near Phoenix as well as a market and financial study for a mixed-use tower in Chicago. Michael received his B.S. in Management-Finance from Purdue University Krannert School of Management. While there, Michael was involved in the Doster Leadership Conference as well as the Sigma Chi Fraternity, where he served as the recruitment chair and editor for chapter publications. His finance experience includes work for Raymond James Financial and Midwest Financial in Indianapolis, Indiana. Dillon Gilman,Analyst Mr. Gilman has competed analysis for a number of projects, including studies for sports, fitness, recreation and wellness facilities and arenas; convention, event and entertainment centers; downtown districts; convention, conference and boutique hotels; and multi-use real estate developments. Dillon's research includes profiling of comparable and competitive facilities to assess competitiveness and potential performance. It also includes economic and demographic analysis as well as research and writing related to feasibility and economic impact analyses. Most recently, Mr. Gilman contributed to the market demand and impact analysis for Kentucky Kingdom and Hurricane Bay in Louisville, KY. He has worked on several other market surveys and financial impact modeling, including incremental hotel tax revenue projections in Bentonville, Arkansas. Dillon's work includes interviews,data search, site analysis and local supply and demand analysis. He has worked on projects such as: The Monroe Multi-Sport Center in Monroe, Michigan; an entertainment district in San Juan, Puerto Rico; a proposed executive fitness center in Tampa, Florida; real estate development needs study for a 560-acre parcel near Phoenix, Arizona; a mixed-use high-rise hotel feasibility study in Chicago, IL; and parking structures www.hundenpartners.com 3 September 28, 2015 New Business 7-f 51 of 90 strategic partners at Midway Airport in Chicago, IL and LaGuardia Airport, New York. He has also conducted research on real estate markets in Texas, Louisiana,Wisconsin,and West Virginia for various assignments. Mr. Gilman attended the Kelley School of Business at Indiana University, with a degree in Finance, with a real estate concentration. He previously worked for multifamily management company Renaissance Rentals, LLC. Eric J. Hunden,Analyst&Infographics Director Mr. Eric Hunden provides significant experience in demographic research, case studies and complex mapping. As founder of Big City Maps (BCM) in Minneapolis and as a map artist for mapformation.com, North America's largest custom mapping company, he developed research and mapping analyses for over one hundred locations, concentrating on traditional urban cores and neighborhoods, retail and entertainment districts(Walt Disney World smart phone application map is a highlight),and college campuses. For the past nine years at HSP, Eric has brought important contextual understanding and research in relation to real estate, regional and cultural analysis, in addition to critical research for economic,demographic, media and market studies. In working with HSP, he has worked on more than 150 assignments,providing market analysis, mapping and case studies. His specialty is clearly communicating concepts and important information through varying types of maps and graphics, including three- dimensional downtown maps. Prior to HSP and BCM, he worked for the Indiana Department of Transportation. He received his B.S.in Geography(with academic emphasis in Architecture and Urban Planning)from Kansas State University. Current Project List The chart below is a list of Hunden Strategic Partners current projects.Although most of our completed projects have projected development cost estimates, it is impossible to predict what our current Clients will end up spending on recommended developments.However,Tab V shows the estimated budgets for proposed projects from completed studies. Current Projects List Final Start Date End Date Original Project Project Description MJY M(Y Budget Cost City of Austin,TX Expo Center,Arena,Park Renovation/Expansion Study May-15 Oct-15 Bluegrass Sports Commission Lexington,KY youth sports analysis Jun-15 Oct-15 Kentucky Tourism Cabinet Maker's Mark Distillery Jun-15 Aug-15 Tampa Developer High-end Health&Fitness Facility May-15 Sep-15 City of La Vista,NE Sports Facility Analysis Jun-15 Aug-15 City of Elkhart,IN Sports Complex Site Analysis&Impact Study May-15 Aug-15 City of Monroe,MI Multipurpose Sports Facility Repurposing&Market Study May-15 Aug-15 Sun Valley Marina Development Corp,AZ Real Estate Master Plan Mar-15 Jui-15 Hotel Blennerhasset,Parkersburg,WV Hotel Expansion Analysis Mar-15 Jul-15 Premier Restaurant Group Chicago Loop Restaurant Analsis Jun-15 Jun-15 Government of Puerto Rico Entertainment District Market,Finance and Impact Study Mar-15 Jun-15 City of Bentonville,AR&Bentonville CVB Convention Center&Hotel Feasibility Study May-16 Jun-15 Springfield,MO Ramada Hotel Ramada Plaza Hotel Renovation/Branding Study Feb-15 Jun-15 InterPark,IL Airport Parking Study Apr-15 Jun-15 The Parking Spot,NY Airport Parking Study Apr-15 Jun-15 Navy Pier,Inc. Navy Pier Hotel Developer Selection Process:3 Phases Aug-13 Nov-15 City of Fort Wayne,IN Downtown Arena Feasibility Study:2 Phases Feb-14 Nov-15 City of Sioux City,IA Convention Hotel Study&Developer Selection:3 Phases Sep-14 Nov-15 City of Fort Worth,TX Hotel,CC,Arena Financing Analysis,Developer Selection:3 Oct-13 Ongoing HSP Team Prior Project Experience Hunden Strategic Partners has included profiles of completed projects that represent our experience, as it relates to hotel and convention center analyses. Most of the projects listed were provided for government agencies.The tables below represents the Hunden Strategic Partners professionals proposed to work on this study, along with completed sports related projects. www.hundenpartners.com 4 September 28, 2015 New Business 7-f 52 of 90 strategic partners Hunden Strategic Partners z Hunden Strategic Partners do g ; z ° 0E41 is g E 2 Sports Studies for Proposed Staff c F _ c Sports Studies for Proposed Staff = c c = Q c 0 Z c C.J" S T E. = 2 W a V o w 0 Ww ,cpw Clientocation Name m Client/Location Name 2 /L Albuquerque-Arena x Kane County-Cross County Course/Reuse x x x x Caste Rock-Recreation Center&Amp. x x Kansas City-Sprint Center Arena x x Chicago-Ice&Gymnastics Facility x x x La Vista-Aquatic Facility&Outdoor Sports x x x x x Chicago-Gay Softball World Series x x Lexington,KY-Sports Complex x x x x x DeSota-Civic Center Ice Complex a x Nassau County-Nassau Coliseum District x x Dover-Arena&Football Stadium x Missoula-Event Center&Financing x x Elkhart Athletic Complex x x x Monroe,Mi-Multipurpose Sports Reuse Study x x x x x Fishers-Arena&Sports Complex x x Nashville-Music City Motorplex x x Flat Top-Wnterplace Ski Resort x x Orange County-Indoor/Outdoor Sports x x x x Fort Wayne-Downtown Arena x x x x x Fort Worth-Texas Motor Speedway x Pocatello Multipurpose Event Center x x x x Grand Island-Heartland Events Center x Richmond-City Stadium Re-Use,Sportsplex x x x Hamilton County-Fairgrounds&Sportsplex x x Rockford-Ingersoll Downtown Sports Complex x x x Indianapolis-Bankers Life Field house x x Sacramento-Kings Arena Term Sheet x Indianapolis-RCA Dome&Indiana Con.Center x Saginaw-Youth Sportsplex Feasibility x x x x Indianapolis-Community Recreation Facilities x x Salinas-Laguna Seca Raceway x x Irvine-Great Park;Great Park Gym x x x Sparta-Kentucky Motor Speedway x Jasper County-Iowa Speedway x Saint Joseph-Sports&Recreation Complex x x x Jefferson Parish-Youth Sportplex x x x x x Valparaiso-Arena x x Joliet-Huskies Youth Hockey Facility x x Westfield-Grand Park Sportsplex x x Joplin-Arena Financing Study x x Wyandotte County-Arena a Clancy's Sports Properties, LLC Clancy's Sports Properties, LLC (CSP) is full-service management consulting and planning firm focusing on sports related services to governmental agencies, not-for-profit agencies and youth sports businesses. CSP was established to support Sport Commissions, CVBs and government agencies alike in optimizing their sports offerings, developing and packaging them effectively t specific target market needs and ensure maximum participation. CSP's network of extensive industry knowledge, ranging from feasibility studies to facility design and operation includes experience with some of the most recognizable event properties and sport facilities. Mike Millay, President(25 years of experience) Mr. Millay is President of CSP and responsible for all business strategy and business development. He also shares responsibility for the creation of the National Association of Sports Commissions, an international trade association whose purpose is to further expand the growing sports tourism industry. Mike began CSP in 2014 after five years as the Sports Business Development Director at ESPN Wide World of Sports. During his-most recent years with the Walt Disney Company, Mr. Millay was responsible for a team charged with developing new events, facility projects and corporate partnerships to position the complex for future growth both domestically and internationally. He was responsible for the internal company synergy efforts including key partnerships with ESPN platforms, Disney Channel and digital media partners and part of the leadership team responsible for the re-branding and re-launch of Disney's Wide World of Sports to ESPN Wide World of Sports inclusive of a$20M immersive technology overlay. Between November 1994 and January 2008,while with the Walt Disney Company, Mr.Millay was the Sports Events Director for Disney's Wide World of Sports. While there he developed conceptual construction design and functional operating procedures for the world's busiest sports complex, with over 350,000 athletes competing annually. He drove incremental strategic value to the Resort through the sports events channel and was responsible for all sales channels and processes driving room nights, theme park admissions and other revenues through sporting events. Mike also steered a Golf sales team www.hundenpartners.com 1 September 28, 2015 New Business 7-f 53 of 90 strategic partners responsible for 1,500 group golf outings at the busiest golf resort in the world (220K annual rounds) overseeing five championship golf courses. Mike also led the team responsible for all Brand Management, Marketing, Sales, and Event Management for 170 annual sporting events hosted at the 252-acre, eight-venue Disney's Wide World of Sports complex. He managed over 2,000 events during the initial ten years of operation and was responsible for eight consecutive record breaking years in terms of financial metrics:total athletes,cash flow and operating income. Mr. Millay facilitated the complex's expansion plan of six multi-sports fields and 80K square foot multi-sports facility, including proforma, capital authorization, program design, value engineering and event programming. He was also a key team member of a steering committee responsible for all key lines of business including food & beverage, merchandise, entertainment, facility management and labor planning for DWWS, the two busiest Water Parks in the world (Blizzard Beach&Typhoon Lagoon),five championship golf courses and all recreational activities at the Walt Disney World Resort. The Greater New Orleans Sports Foundation is a not-for-profit sports commission, whose mission is to attract sports events to the metro-New Orleans area for the purposes of economic development. From 1988 and 1994, Mr. Millay was Executive Director and a founding member of the GNOSF. He worked with all aspects of city and state government to build coalitions for projects and operational funding. He helped establish all operating standards and practices,while attracting such events as NFL Super Bowls, NCAA Final Fours,and youth sports events such as the 1992 U.S.Track&Field Trials.Mike was also the head of the 1994 New Orleans Bid Committee for World Cup '94 and the 1998 Goodwill Games Bid Committee and directed the redevelopment of a world-class track&field competition stadium and the development of a 40-acre recreation center. BEA Architects Headquartered in Miami since its inception in 2000,BEA architects, Inc. is a corporation of 29 employees. BEA has established a reputation as an innovative provider of leading-edge design solutions to corporations and institutions worldwide, The reputation of the firm rests on its most important asset: its people, whose energy, creativity, and commitment point to even greater accomplishments in the decades to come. BEA is a full service architectural firm providing architecture, interior design, master-planning, renderings,construction management,value engineering analysis and architectural visualization. We have many years of successful experience in architectural and engineering contracts for public agencies and institutions in South Florida including: City of Miami Beach, Miami-Dade County Parks and Recreations Department, City of Miami Gardens, Miami Seaport Authority, City of Palm Beach and City of North Miami. We understand this project requires a versatile architect that has the skills to design a variety of projects such as Community Centers, Wellness Centers, Libraries, Park and Recreational Facilities, ADA retrofits and Code Upgrades. At BEA we have built an excellent reputation for timely and quality delivery. This experience is invaluable in providing efficient project services to our Public Sector clients. Under public agency contracts we have completed the following projects(selected list): • City of Miami Beach. Historical City Hall Renovation # � • City of North Miami Soccer Fields City of Miami Beach.Bandshell Park • City of Miami Gardens Master Plan for 8 Parks i • City of Palm Beach.Jupiter Branch Library • City of Pinecrest.Library and Community Center. I • Miami-Dade Parks and Recreation Department.More than 10 Parks renovations Bruno-Elias Ramos,AlA, GC, LEED AP—Principal in Charge/Lead Designer(20 years of experience) i Mr. Ramos founded BEA and has taken it to the top ten in volume of work for the region, Mr, Bruno-Elias Ramos,AIA, LEED AP is the Principal-in-Charge and a leading architect in the design and construction of South Florida civic buildings and port facilities. He founded BEA and has taken it to the top ten in volume of work for the region (S. Florida Business Journal). Mr. 1 www,hundenpartners.com 2 I ,t art September 28, 2015 New Business 7-f 54 of 90 strategic partners Ramos' 20 years of experience gives him the diversified background and leadership expertise that ensures uncompromising professional service. His creations emphasize service to employees, management and visitors, input often gathered through community outreach. His work has extended to community centers, city halls, passenger terminals, park accommodations, fitness centers,schools and resort master plans.The following is an example of some of these projects. Pinecrest Library & Community Center, Pinecrest, FL, Designs for a state-of-the-art community center and branch library of the Miami-Dade County library system, creating a new community campus within the gardens of the former Parrot Jungle. The design entails a sequence of open spaces mediating between an existing parking in front and an athletic complex in the rear, conferring a campus environment conducive to a garden setting.The community center includes a computer lab, arts and crafts room, dance studio, wellness spaces, fitness center, and multipurpose classrooms. The library program encompasses three separate reading rooms. HOPE VI Grant Proposal, Master Plan & Community Center,Miami-Dade County, FL. BEA's application (prepared for the Miami-Dade Housing Agency) won a $35 million grant from U.S. HUD for transforming public housing stock, providing home ownership opportunities for low-income families, and creating 15,000 new jobs in Miami-Dade County. The 767-unit Scott Homes and Carver Homes, major public housing facilities adjacent to each other, were restored. Through a series of physical modifications that define common areas, foster dwelling identity and promote self-reliance, the neighborhood offers a comprehensive network of services. The 15,000 SF community center is the focal point of the HOPE VI Master Plan. It was designed as a catalyst for the community's social services. The design includes spaces for banking services, job placement, childcare, continuing education, and houses a large multi-use meeting room. Once completed, the design was a synthesis of ideas from owners, management/operations personnel, residents,local activists and designers. Coleman Park Community Center, West Palm Beach, FL. Feasibility study as well as design and construction of a community center in Coleman Park, a spring training site of the former Negro Baseball League. The 4,000-SF recreation building serves as the focal point for the 4-acre park and includes arts and crafts, dance and multipurpose rooms. Since legendary baseball players such as Satchel Paige trained here in the 1930s, '40s and'50s, a memorial is being included in this park-wide redevelopment effort. One Park Place, Lake Park, FL. BEA designed an entire city block, intended to revitalize the historic town of Lake Park, Florida. It is an all-precast concrete design, modular and hence economical, though with a great deal of aesthetic variety, interest and detail. The project also incorporates 68 mid-prices residences built around a garden courtyard and sitting atop 30,000 SF of second floor offices, 30,000 SF of ground floor retail and restaurants, and 192 spaces of structured parking. The parking is completely screened on three sides of the building. Lincoln East, Miami Beach, FL. In collaboration with TEN architects, BEA designed a new mixed-use development called Lincoln East in the core of Miami Beach's historical district. The 400,000 SF project, located between Lincoln Road and 16th Street at Drexel and Washington Avenues, will be the first large-scale residential complex in decades built adjacent to Lincoln Road's popular pedestrian promenade. The nine-story building houses approximately 150 residential units, parking for 500 vehicles, and 7,500 SF of retail. It includes amenities such as an exterior rooftop pool and sunbathing deck as well as townhouses, lofts, and one-and two-bedroom apartments ranging from 800 to 1,200 SF. Ransom Everglades School Aquatic Center, Coconut Grove, FL. BEA provided complete AlE services for this aquatic center in a sensitive and historical environment. The building provides an above ground competition size pool, a training pool, gymnasium,offices, ancillary facilities and parking areas.The surrounding landscape design includes a seating plaza dedicated to the students and two new tennis courts. BEA conducted a program and budget verification, zoning and code analysis and design concept for the new facility. Our responsibilities included providing full construction documents, bid package, and construction administration. Homestead Community Center Conversion, Homestead, FL. Involving 11,500 SF of additions and 6,200 SF of renovations, a senior center was converted into a community center. The resulting facility offers a centralized entrance, two assembly rooms (serving approximately 400 guests), two health offices for seniors, a computer classroom, two kitchens, life trails for a 114-mile long vita course,three recreational shuffle boards, a 2,300-SF putting green,a gazebo for outdoor events,studios for dance and ceramics,and an arts-and-crafts room. www.hundenpartners.com 3 .■nrn► , 1 1 s September 28, 2015 I New Business 7-f 55 of 90 1 i 3 I 1 i i a 1 1 Tab IV: Cost to the County 1 t i 1 3 1 1 i September 28, 2015 New Business 7-f 56 of 90 strategic partners COST TO THE COUNTY The Hunden Strategic Partners Team proposes to complete the study and all tasks outlined in the scope of work for the Collier County Sports Facilities Assessment for a total professional fee of$70,000, to include all cost for travel, clerical, report preparation, and other support services.The Team is flexible in its approach and can modify any parts of the scope,timing or fees as needed, The table below shows the proposed fees broken down by Task and estimated hours, Estimated Costs by Task Proposed* Professional Estimated Hours s ° e. o E. t 5 O o c = a m = c O, c = u 0 W Y �� N � y�-a z w f of w U ii ma Total Task 1-Kickoff,Project Orientation,Interviews 13 13 13 0 0 13 13 $11,895 Task 2-Economic,Demographic&Tourism Analysis 3 0 0 3 10 1 0 $2,680 Task 3-Facilities Condition Assessment;Historical Demand&Financial Profile 3 4 6 0 2 0 12 $4,480 Task 4--Local Supply&Demand Analysis 4 4 9 9 3 3 0 $5,015 Task 5-Regional Facilities Analysis 3 6 8 10 7 3 0 $5,710 Task 6-Sports Tournaments&Opportunity Analysis 4 4 8 10 0 2 0 $4,340 Task 7-Recommendations;PowerPoint Preliminary Presentation 6 6 4 3 1 6 8 $6,070 Task 8-Conceptual Drawings&Budget 5 4 0 0 0 2 12 $4,220 Task 9-Sports Marketing Plan 7 6 0 0 0 10 0 $4,740 Task 1D-Demand and Financial Projections 7 7 4 2 0 8 0 $5,270 Task 11-Impact Analysis(Cost/Benefit) 6 6 6 6 0 2 4 $5,000 Task 12-Draft Report 4 4 0 0 0 4 4 $3,100 Task 13-Final Report&Presentations 5 5 2 2 4 6 6 $5,380 Sub Total 70 69 60 45 27 60 59 $67,900 Direct&Travel Expenses $2,100 Total 70 69 60 45 27 60 59 $70,000 Lump Sum Propoaed $70,000 Hourly Rate and Average Rate with Discounted Lump Sum Fee $210 $170 $140 $125 $145 $225 $170 $175 Hunden Strategic Partners will provide all of these assets under a structure and pricing that is flexible to the needs of the Client.The HSP Team is happy to modify any of the proposed scope of work outlined in our proposal in order to meet the needs of Collier County. As a principal-led firm, you will deal directly with Rob Hunden as the primary contact and signatory of any contracts. 1 September 28, 2015 New Business 7-f 57 of 90 Tab V: Experience & Qualifications September 28, 2015 New Business 7-f 58 of 90 Tab V— Experience & Qualifications strategic partners Hunden Strategic Partners(HSP), BEA Architects(BEA) and Clancy's Sports Properties(CSP) have included profiles of completed projects which represent the firms'experience. as it relates to sports and fields analyses. Most of the projects listed were provided for government agencies and cover indoor and outdoor developments. The sports and event types encompassed in our list of projects in include: Baseball; Softball; Basketball; Soccer; Football; Volleyball; Tennis; Rugby; Cheerleading; Tumbling; Lacrosse; Hockey; Gymnastics; Cross Country;Track and Field;Aquatic Activities; Roller Derby; Pickleball; Cricket; and Adaptive Sports. The HSP Team is qualified to perform community needs assessments, market and feasibility analyses, competitive and comparable profiles, marketing and management plans, and architectural services for all sports types, venue sizes and for new, reconditioned and expanded facilities. Index Experience& Qualifications Response 1. Indicate the number of years the proposing firm has HSP only: 9 been in business. (number of years) 2. Indicate the number of similar contracts that are HSP only: 8 currently being operated by this firm. (number) 3. Provide the number of fulltime equivalent positions HSP only: 6 currently working for the firm. (number) Provide a brief overview of the firm's key leadership personnel. 4. Provide the number of fulltime equivalent positions that HSP, CSP, BEA: 11 will be assigned to this contract. (number) TOTAL Add items 1 —4 to determine the Firm's Experience 34 and Qualification score. Hunden Strategic Partners Fort Wayne,IN-Arena Feasibility Study Project Budget: $15-$25 million Time of Service:2014-2015 The City of Fort Wayne contacted with HSP to perform a market and financial feasibility study to understand the potential viability and return on public investment from a downtown arena. The facility is proposed to offer seating capacities higher than the Embassy Theater and smaller than the current Coliseum, likely 5,000+seats. W.w.. HSP evaluated the community's position as an economic center of activity as well as a destination for visitors.The analysis provided realistic assessment of Fort Wayne's strengths, weaknesses, opportunities and threats, which informed the Client on the ability of the community to support athletic or entertainment uses at the site. HSP also performed an arena market analysis which identified Fort Wayne's current arena market, potential tenants, events and comparable and competitive arenas locally and regionally.The analysis resulted in recommendations for sizing, site, amenities and other attributes. Lastly, HSP performed an economic, fiscal and employment impact analysis to determine the direct, indirect and induced impacts, including the tax revenues that are expected to be generated by visitors to the new facility.The City of Fort Wayne recently contacted with HSP again for Phase II, which includes a detailed Business Plan and assistance in management for the development process, research, reporting and overall coordination of the planning. I September 28, 2015 New Business 7-f 59 of 90 Experience & Qualifications strategic partners Jefferson Parish, LA-Bayou Segnette Recreation Complex; Sports Needs Assessment ap r Development Budget: Time of Service:2014-2015 HSP was engaged by the Louisiana Stadium and Exposition District (LESD) to e � M study the need and opportunity for the development of a multi-purpose indoor ands ` W �• outdoor athletic development. ar HSP is performing a market assessment, revenue projections and operation costs for the project. The analysis also included a comprehensive market analysis for the various sports and facilities to determine the local need as well as any potential opportunity for tournaments. A review of competitive and comparable sports facilities in the area as well as across the country is being conducted to determine if there is enough excess demand that a new facility in Jefferson Parish could attract. HSP is also performing demand and financial projections for the proposed complex. HSP is involved in a three Phase analysis for this project, including a youth sports tournaments and opportunity analysis, site analysis,conceptual design and budget,and an economic,fiscal and employment impact analysis. Irvine, CA—Great Park Sports Complex Project Budget: $125,000,000 .w Time of Service:2012—2014 HSP was engaged by a private developer to study the development of a multi-use 200-acre sports complex on the site of a former Marine Corps Air Station in Orange County, California. Great Park is the centerpiece of a larger residential mixed-use development.The athletic complex was proposed as: 25 Multi-use Fields (soccer, lacrosse, field hockey) including 2,500-seat Championship Field; 25 Tennis Courts including Championship Court; 7 Baseball Fields including Championship Field; 5 Softball Fields including Championship Field; 10 Sand Volleyball Courts; 10 Multi-use Courts(paddle tennis,badminton,volleyball, basketball) HSP conducted a review of competitive and comparable sports facilities to understand the competitive environment that Great Park would be entering. Once completed, HSP was able to perform demand and financial projections for the proposed complex. An economic impact analysis was then performed to understand how the park would affect the surrounding community. In 2013, HSP continues working on a detailed business,management and calendar plan for the project. Chicago, IL—Chicago Park District Youth Ice&Gymnastics Facility Development Budget: Time of Service: 2011,2013-2014 �� .,� � HSP has been utilized twice by the Chicago Park District on an evolving project. ' , In the first iteration, a private developer approached the Chicago Park District about joint development and management of a two sheet ice-facility to serve the , needs of the southern portion of Chicago. In the second iteration, the second ice sheet was replaced with a gymnastics facility, which had long been an underserved need in the community. In both instances,CPD enlisted Hunden Strategic Partners(HSP)to assess the feasibility of the facility.The analysis included: 1)A profile of existing ice sport and gymnastics participation locally and regionally;2)An analysis of current recreational center trends; 3)A study of comparable and competitive facilities in the region; 4) Demand and financial projections of a new facility.As a result, the CPD is able to make fiscally prudent decisions on a major recreational project and execute the financing of the development. September 28, 2015 New Business 7-f 60 of 90 Experience & Qualifications stra to tc partners Rockford, IL—Ingersoll Downtown Sports Complex Redevelopment; Needs Assessment Project Budget: $17,000,000-$25,000,000 Time of Service:2013 - � City of Rockford engaged HSP to analyze the market and address the programmatic goals of the Downtown Sports Complex. Part of the city's downtown •� revitalization plan is to repurpose the site of the former Ingersoll manufacturing facility along the Rock River into a multi-use indoor sports complex. The complex is intended to be one of the largest tournament facilities in the Midwest, with courts to accommodate local and competitive league play.The 110,000-sq.ft,facility consists of eight basketball and 16 volleyball courts that will accommodate other court sports and events. HSP performed a market and needs assessment, revenue projections and operation costs for the project. The analysis also included a comprehensive market analysis for the various sports and facilities that are planned as part of the new facility.A review of competitive and comparable sports facilities in the area as well as across the country was conducted to understand the competitive environment that the Ingersoll Downtown Sports Complex would be entering for larger regional and national tournaments. Once completed, HSP was able to perform demand and financial projections for the proposed complex. Orange County, FL—Youth Sports Field Analysis Project Budget:$15M-$38M Time of Service: 2014—2015 Hunden Strategic Partners (HSP) was engaged by Orange County, Florida to . . investigate the feasibility to construct and operate a regional sports complex in Orange County. Major elements of the study include: Demand Assessment; Site Plan;Financial Analysis;Construction Cost Analysis;And a Go Forward Plan. Pr HSP reviewed and profiled the current and future sports developments locally and regionally, analyzed the needs of the community to determine any unmet demand, and forecasted the local sports market for the County. The County is interested in understanding how a sports facility could best serve the community by providing an improved quality of life, hotel stays,new jobs and economic impact. HSP is in the process of helping the County understand the physical and budgetary challenges it faces in embarking upon the construction and management of these facilities. Richmond, VA—City Stadium Re-Use Analysis; Youth Sports Complex Needs Assessment Development Budget: $10,000,000-$50,000,000 Time of Service: 2013-2014 HSP was recently engaged by the city of Richmond to study the potential highest and best sports and entertainment uses of the City Stadium site. The City of Richmond was interested in exploring all potential means for the use and redevelopment of the City-owned City Stadium. The stadium was built in 1929 and was once home to the University of Richmond football team, USL Richmond Kickers and the ACFL Richmond Rebels. With the loss of longtime tenant University of Richmond, the City explored the best use of the facility, which may include the renovation of the existing facility or the redevelopment of the property into a sports/entertainment venue or youth sports complex. HSP determined if the feasibility of the site to provide youth sports to its citizens. In its analysis, HSP assisted the City to determine the level of public support for the facility as well as how it may perform from a market and financial standpoint, as well as the impact it will have on the community once redeveloped. September 28, 2015 New Business 7-f 61 of 90 Experience & Qualifications strategic partners Enid,OK-Enid Multipurpose Facility tmi Project Budget: $35,000,000 Time of Service:2010-2012 + _ °+ IA a In 2010, the City of Enid contracted with the HSP to conduct an analysis of the k3 - development potential for civic facilities downtown. Specifically, the City was ° interested in determining the feasibility of 1)A renovated Mark Price Arena; 2)Ate ° new multi-purpose event center 3)A downtown hotel to serve the new complex. *. A comprehensive feasibility study and recommendation was conducted, followed by an economic, fiscal and employment impact study. The City determined to move forward with the project with a $35 million budget, plus solicit proposals for a hotel development. HSP also helped manage the developer solicitation process for a convention hotel of approximately 144 rooms. HSP reviewed and edited the RFP, provided a hot list of developers, architects, construction firms, management companies and other hotel companies to market the list toward and is interacting with each of the potential developers to determine their level of interest and generally move the project forward. Elkhart County, IN-Elkhart Athletic Complex Needs Assessment Development Budget: 46 4 Time of Service: 2013-2014 HSP was engaged by the city of Elkhart and the Elkhart County CVB to study the need and opportunity for the development of a multi-purpose indoor/outdoor athletic development. This development would serve not only the local youth and 21.4", recreational sports needs, but help provide a total local sports package capable of hosting larger regional,state and national events. HSP performed a market assessment, revenue projections and operation costs for the project.The study included a comprehensive market analysis for various sports and facilities to determine the local need as well as any potential opportunity for tournaments.A review of competitive and comparable sports facilities in the area as well as across the country is being conducted to determine if there is enough excess demand that a new facility in could attract. HSP also performed demand and financial projections for the proposed complex The demand-driven solution involved the creation of a series of six multipurpose fields (soccer, field hockey, rugby, lacrosse) on the southern site, combined with a championship field and indoor sports facility (with hardwood basketball/ volleyball courts as well as an indoor turf field) on the north site. Both sites were constrained by highly irregular geometry, making planning for large sports fields and parking a particular challenge. Westfield,IN-Grand Park Sportsplex Feasibility& TIF Analysis $ t Project Budget: $60,000,000 .' Time of Service:2011 HSP was engaged by the City of Westfield to analyze two related projects. The �` � first was a feasibility and economic impact study of the proposed Grand Park sportsplex.The second study is a TIF funding analysis of the several square miles surrounding the sportsplex. The analyses included detailed competitive supply,demand analysis,business plan review,tournament market analysis,room night projection, analysis of funding options that included TIF projections, trends analysis for the youth sports industry, a competitive assessment of comparable facilities and demand and financial projections for the complex. Grand Park is a full-service tournament facility, with sports fields to accommodate local and traveling league play. The 300-acre complex consists of a full range of championship-level playing fields, including: 26 baseball and softball diamonds, 32 additional fields for lacrosse,rugby and field hockey and an indoor sports facility to accommodate year-round play.The City has projected that the project will bring over 250,000 visitors to the area each year. Westfield is located 20 miles north of Indianapolis in Hamilton County and is in the direct path of growth in the region. This analysis assisted the City as they plan for future development in the area and determine the best financing options for the facility. September 28, 2015 New Business 7-f 62 of 90 Experience & Qualifications strategic partners La Vista, NE-Indoor Aquatic&Outdoor Multipurpose Sports Needs Assessment Development Budget: _ Time of Service: 2015 �. ire HSP was engaged by the City of La Vista Nebraska to perform a market,financial ' analysis and economic impact study regarding the potential development of an indoor aquatic and outdoor multipurpose youth sports complex. The purpose of the study is ascertain the feasibility of the Omaha Sports&Wellness Park project as well as understanding the current and future youth sports market in La Vista. The athletic facility is envisioned to be a unique contribution to the region so as to recapture community participation and sports spending as well as bring in out of state and/or regional visitors to capture their spending. In 2016, Omaha will host the U.S. Olympic Team Trials—Swimming;and new aquatic facilities to La Vista will work in conjunction with the Trials. HSP also explored the best facilities and sports types for inclusion in the complex so as to be self-sustaining (based on market opportunity and existing leagues/organizations), offered best management practices, size physical components and design concepts as part of a feasibility study, and assessed construction, total project costs(by phases if deemed necessary), operational costs and revenues,and an economic,fiscal and employment impact of the project. Fort Worth,TX-Arena, Hotel&Convention Center Studies; Developer Selection Development Budget:$240,000,000 et,.,"; Time of Service:2001 —2004, 2013-2015 From 2001 — 2004, Mr. Hunden co-managed a hotel strategy for downtown Fort Worth while at a prior firm, specifically related to an expansion of the convention - A center. Ultimately, Omni was chosen to develop the hotel. The incentives included a . " " rebate of hotel taxes and a reduction in property taxes for a period of years. Otherwise, Omni privately financed the hotel. The $240,000,000 project, which 4 , includes 608 guest rooms and 87 condo units, opened successfully in January ry of � 2009. Based upon the success of the FWCC and Omni,the City in 2013 retained HSP to analyze the next phase of expansion, new hotel opportunities and the development of a new arena for downtown. HSP is currently working with the FWCC and the Omni on the developer selection process. Saint Joseph, MO-Riverfront Sports Needs Assessment&Recreation Complex Reuse Development Budget: Up to$80,000,000 Time of Service:2007—2013 HSP has been retained on multiple occasions for the past six years to help St. 1Twr y = Joseph redevelop its downtown and redevelop its riverfront. T - ' F In the 2012-2013 analysis, HSP worked with the local casino to move their operation downtown as a centerpiece and leverage point for a multi-use development, including a new potential arena (or rehabbed Civic Arena), new casino-based event center, new casino,hotel,expanded hotel, and a restaurant district. Currently the local casino and its parking lots are located along the river and comprise a significant area for redevelopment, should the casino move.At the same time, there were a number of community leaders and local sports organizers who recognized a need for more and higher quality sports fields. HSP conducted interviews with a number of stakeholders to determine the need and opportunity for different types of sports fields and recreation uses. Conceptual drawings and budgets were completed by Convergence Design, part of the HSP team. September 28, 2015 New Business 7-f 63 of 90 Experience & Qualifications Clancy's Sports Properties 1eJ — Clancy's Sports Properties Engagements Clients Project Description Helped the 3-time winning NASC Sports Commission of the Year with business development and event Richmond Sports Backers, management insight as the Sports Backers continue their growth Focus on process improvement and Richmond,VA organizational efficiency Contracted to research the operations of the Greater Columbus Sports Commission and provide Greater Columbus Sports recommendations about the strategic alignment of the organization,potential process improvements as Commission, Columbus,OH well as suggestions on organizational design options in order to optimize staffing. Contracted to provide guidance on creating re-imagined strategic plan for this 25-yr old organization. Greater New Orleans Sports Provided discovery work and recommendations on image diversification,improvement of internal Commission, New Orleans, processes,organizational vibrancy solutions as well as design options to maximize staffing and event LA opportunities. Unique project that is part facility development and part organizational design helping two youth sports organizations(archery&lacrosse)combine to develop a business strategy to create business models to Magnuson Park Hangar allow for the redevelopment of a historic airplane hanger into a sports facility suitable for training and Project,Seattle,WA sports competition. Providing event programming insight into the potential development and management of a$25M multi- Jefferson Parish Sports purpose sports complex.Consulting on business development,event management,facility management, Complex, New Orleans,LA industry insights as well as business projections.Work was in support of HSP. Working with Master Developer on creating a sports and recreation facility and programming perspective Sterling Ranch,Denver,CO for the proposed 12,000 resident master planned community. As a member of the Disney executive team,Mike took the lead role in developing all programming and ESPN Wide World of Sports, event strategy and design development for the 252-acre sports complex which has become the Lake Buena Vista,FL benchmark worldwide for youth sports facilities. BEA Architects Key Biscayne, FL-IMG Improvements to Crandon Park Tennis Center BEA Architects is responsible for new construction, expansion and improvements to the existing Crandon Park Tennis Center facility. We are currently working on Phase I which includes a 5,000 seat Grandstand, locker rooms, fitness assessment rooms, physical therapy and hydrotherapy rooms,the NW Addition to the existing stadium as well as site and utility improvements.The site of the Crandon Park Tennis Center is a former dump site which ceased operations in 1977.As the proposed expansion and new construction work at the existing tennis center will have an impact on existing below-grade conditions associated with the former dump site, BEA has been leading a team of civil and environmental engineers through the process of assessing existing below- grade conditions as well as meetings and negotiations with Florida Dept of Environmental Protection, South Florida Water Management District and Miami-Dade County DERM agencies. Salient among numerous innovative measures taken to design and build new above- and below-ground infrastructure, BEA is implementing design of special foundations to limit excavation of materials; providing passive as well as mechanical ventilation to manage methane gas and other below-grade emissions; encapsulating fill material below planned new structures, among others. The scope of work also includes upgrades to existing on- site utilities and storm drainage system, installation of sports lighting at all three new facilities. The Master Plan requires a multi- phased development in close coordination with the Miami Open tennis tournament seasons. �Ean,.grmzt CSemn�s rs.x ;'f _•,. `�aH➢-2ii p Y6+rct>^P SBkr%]M C�,e 9 ogrianr, x. September 28, 2015 New Business 7-f 64 of 90 Experience & Qualifications 1":11 Coconut Grove, FL-Ransom Everglades School Aquatic Center BEA provided complete NE services for this aquatic center in a sensitive and historical environment. The building provides an above ground competition size pool, a training pool, gymnasium, offices, ancillary facilities and parking areas. The surrounding landscape design includes a seating plaza dedicated to the students and two new tennis courts.A beautified walkway links the new sports facilities to the existing gymnasium and football field to unify the school's sports complex. BEA conducted a program and budget verification, zoning and code analysis and design concept for the new facility. Our responsibilities included providing full construction documents,bid package,and construction administration. nF pear .fir �t+ '$ V '. y. .e1 ♦ aa�e'e„ ;$;ss ,,,.� a '.�v� '�I�i"y' So day BEA served as prime consultant on this design build project led by Odebrecht Construction. It entailed the expansion and renovation to construct an NCAA Division 1A-style multipurpose stadium at Florida International University.The football stadium not only serves the college but also is made available to Miami-Dade County public high schools and will host convocations and graduations as well as sporting events.The south,east and west sides of the stadium were expanded to seat approximately 15,188 persons with appropriate increases of toilet and concession facilities(an eventual increase to 40,000 seats is planned).The design complemented the campus environment and met all of the revenue and fan amenity requirements of its NCAA classification. Nineteen private suites,a Presidential Suite,and a Stadium Panthers Club were included. Conferences and similar sit down events are planned for the Stadium Club.Concession,catering and retail space are provided. Provisions for all media were included in the southside press box. A "jumbotron"-type of scoreboard was incorporated. The all-weather field of artificial playing surface was modified to accommodate sports other than American football. The fundamentals driving this project are FIU's mission to improve its financial circumstances and qualitatively improve the university and the Golden Panther football experience. Long-term maintenance,future flexibility,and optimum life-cycle cost are standard goals. View Miami, FL-FlU Football Stadium Expansion to ■#F. '.4,' +' jjllli � v z A N 3,� � > m L �' fi �' row `� ,.°` a.a► � " moo.: ' F; m ' ikk. 1 .--"'�.- , September 28, 2015 New Business 7-f 65 of 90 a Tab VI: References • } September 28, 2015 New Business 7-f 66 of 90 1er County aarrve s oi�s+on p*owen+enu serwcas Attachment 9: Reference Questionnaire Solicitation: RFP 15-6419-Sports Facilities Assessment Reference Questionnaire for: Hunden Strategic Partners (Name of Company Requesting Reference Information) Rob Hunden, President (Name of Individuals Requesting Reference Information) Name: Karl Bandemer Company: City of Fort Wayne, IN (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: kart.bandemer @cityoffortwayne.org FAX:260-426-0837 Telephone: 260-427-2688 Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed(and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: Downtown Arena; Sports Needs Completion Date: Ongoing Assessment Project Budget: TBD Project Number of Days: Ongoing Change Orders- Dollars Added :_NA Change Orders- Days Added:_NA Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 10 2 Ability to maintain project schedule(complete on-time or early). 10 3 Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents, final invoice, final product turnover; 10 invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future(customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 September 28, 2015 New Business 7-f 67 of 90 • County Adrnuntative Se Noes Div 14011 Prcx cement se mes Attachment 9: Reference Questionnaire Solicitation: RFP 15-6419—Sports Facilities Assessment Reference Questionnaire for: Hunden Strategic Partners (Name of Company Requesting Reference Information) Rob Hunden, President (Name of Individuals Requesting Reference Information) Name: Evan Holmes Company: SMG Business Operations/Louisiana Stadium & (Evaluator completing reference questionnaire) Exposition District (Evaluator's Company completing reference) Email:evan holmes©smgneworleans.com FAX: NA Telephone: 504-587-3913 Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed(and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: Market, Feasibility, Needs Completion Date: Ongoing Assessment for youth sports in Jefferson Parish, LA Project Budget: Estimated: NA Project Number of Days: NA Change Orders-Dollars Added :_NA Change Orders-Days Added:_NA Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 10 2 Ability to maintain project schedule(complete on-time or early). 10 3 I Quality of work. 10 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration (completed documents,final invoice, final product turnover; 10 invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 10 8 Abiltity to manage risks and unexpected project circumstances. 10 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future(customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 100 September 28, 2015 New Business 7-f 68 of 90 Co��r >•srty Aafve services oivon aowRment Semis Attachment 9: Reference Questionnaire Solicitation: REP 15-6419—Sports Facilities Assessment Reference Questionnaire for: Hunden Strategic Partners (Name of Company Requesting Reference Information) Rob Hunden, President (Name of Individuals Requesting Reference Information) Name: Richard Leigh Company: Five Point Communities (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: 949-349-1075 Telephone: 949-349-1092 richard.leigh©fivepoi ntcommunities.corn Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied(and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: Great Park Sports Complext Completion Date: 2014 Feasibility Study Project Budget: Estimated: $125,000,000 Project Number of Days: NA Change Orders- Dollars Added :_NA Change Orders-Days Added:_NA Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 10 2 Ability to maintain project schedule(complete on-time or early). 9 3 Quality of work. 9 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 9 6 Project administration (completed documents,final invoice, final product turnover; 8 invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 8 Abiitity to manage risks and unexpected project circumstances. 8 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future(customer satisfaction). 9 TOTAL SCORE OF ALL ITEMS 90 • September 28, 2015 New Business 7-f 69 of 90 Cater^County Adavrostrattve s Attachment 9: Reference Questionnaire Solicitation: RFP 15-6419—Sports Facilities Assessment Reference Questionnaire for: Hunden Strategic Partners (Name of Company Requesting Reference Information) Rob Hunden, President (Name of Individuals Requesting Reference Information) Name: Steve Lux Company: Chicago Parks District, City of Chicago (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email:steve.lux@chicagoparkdistrict.com FAX: 312-742-5326 Telephone: 312-742-4761 Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed (and would hire the firm/individual again)and 1 representing that you were very unsatisfied(and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: Chicago Parks District Ice Facility Completion Date: 2014 & Recreation Needs Assessment Project Budget: Estimated: NA Project Number of Days: NA Change Orders- Dollars Added : NA Change Orders- Days Added:_NA Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 9 2 Ability to maintain project schedule(complete on-time or early). 8 3 Quality of work. 9 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 8 6 Project administration (completed documents,final invoice, final product turnover; 8 invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 9 8 Abiltity to manage risks and unexpected project circumstances. 8 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 9 10 - Overall comfort level with hiring the company in the future(customer satisfaction). 9 TOTAL SCORE OF ALL ITEMS 87 September 28, 2015 New Business 7-f 70 of 90 Admnstratrve Senicas Duman Procurement Services Attachment 9: Reference Questionnaire Solicitation: RFP 15-6419—Sports Facilities Assessment Reference Questionnaire for: Hunden Strategic Partners (Name of Company Requesting Reference Information) Rob Hunden, President (Name of Individuals Requesting Reference Information) ; Name: John Groh Company: Rockford Area Convention &Visitors Bureau ■I (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email:jgroh @gomckford.com FAX: 815-963-4298 Telephone: 815-489-1656 Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed(and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: Downtown Sports Complex Study Completion Date:2014 Project Budget: Estimated: $17,000,000-25,000,000 Project Number of Days: NA Change Orders-Dollars Added :_NA Change Orders-Days Added:_NA Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 8 2 Ability to maintain project schedule (complete on-time or early). 7 3 Quality of work. 9 � 3 4 Quality of consultative advice provided on the project. 10 5 Professionalism and ability to manage personnel. 10 6 Project administration(completed documents, final invoice, final product turnover; 8 invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 8 Abiltity to manage risks and unexpected project circumstances. 8 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 10 Overall comfort level with hiring the company in the future(customer satisfaction). 10 TOTAL SCORE OF ALL ITEMS 88 September 28, 2015 New Business 7-f 71 of 90 Tab VII: Acceptance of Conditions September 28, 2015 New Business 7-f 72 of 90 1 strategic partners ACCEPTANCE OF CONDITIONS Hunden Strategic Partners, Inc. accepts all general teams and conditions of the RFP 15-6419 Sports Facilities Assessment. 1 September 28, 2015 New Business 7-f 73 of 90 Tab VIII: Required Forms i 1 i i I September 28, 2015 New Business 7-f 74 of 90 CO. GDS Administrative Services t7ivisior� Procurement Services Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ® The Proposal has been signed. ® All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ® Any addenda have been signed and included. ® The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Brenda Brilhart, Procurement Strategist ® The mailing envelope must be sealed and marked with Solicitation RFP 15-6419—Sports Facilities Assessment. ® The Proposal will be mailed or delivered in time to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ® If submitting a manual bid, include any addenda(initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: Hunden Strategic Partners, Inc. Address: _920 N. Franklin St., Ste. 303 City, State, Zip: Chicago, IL 60610 Telephone: _312-643-2500 Email: _rhunden @hundenpartners.com Representative Signature: Representative Name: _Robin Scott Hunden Date_6-8-15 RFP 15-6419 Sports Facilities Assessment 24 September 28, 2015 New Business 7-f 75 of 90 per Cvutty Administrative Swedes D 4sio i Procurement Services Attachment 3: Conflict of Interest Affidavit By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise)which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: Huntn Strategic Partners, Inc. Signature and Date: Ce, /9// Print Name Robin Scott Hunden Title of Signatory _President, State of County of ��•'�� SUBSCRIBED AND SWORN to before me this 0 day of 0—s-JA-t.._ , 20 IS , by K ub , who is personally known to me to be the lli land' for the Firm, OR who produced the following identification Notary Public My Commission Expires 1 / N i l OFFICIAL SEAL TATS ISL11LES NOTMY FWC•IITATE CF LLNCIB Incarnate BINIMAINII7 I RFP 15-6419 Sports Facilities Assessment 25 September 28, 2015 New Business 7-f 76 of 90 Administrative Services Division Procurement Services Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: RFP 15-6419—Sports Facilities Assessment Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal documents listed by Solicitation: RFP 15-6419 — Sports Facilities Assessment. (Proposal Continued on Next Page) r. RFP 15-6419 Sports Facilities Assessment 26 September 28, 2015 New Business 7-f 77 of 90 PROPOSAL CONTINUED IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 2015 in the County of_Cook , in the State of_Illinois Firm's Legal Name: Hunden Strategic Partners, Inc. Address: 920 N. Franklin St., Ste. 303 City, State,Zip Code: Chicago, 1160610 Florida Certificate of F15000002296 Authority Document Number: Federal Tax Identification 20-4239951 Number CCR#or CAGE Code Telephone: 312-643-2500 FAX: 312-643-2501 Signature by: Robin Scott Hunden (Typed and written) Title: President Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City,State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City,State,ZIP Telephone: Email RFP 15-6419 Sports Facilities Assessment 27 September 28, 2015 New Business 7-f 78 of 90 I � e strategic partners ATTACHMENT 5: AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS Hunden Strategic Partners, Inc. is currently registered with the Florida secretary of state to conduct business in the State of Florida. Both of the subcontractors submitting on this project, Clancy's Sports Properties and BEA Architects, are Florida owned businesses. BEA Architects is also MBE certificed. 1 ° ' *=. September 38. 2U15 NewBuoineoo7� 79 of 90 AV?! 0 f flit 2.,..i 4c., ittt "I*/t 4 V I tit a 41fr 1 41P 0:310 1. e I certify the attached is a true and correct copy of the application by HUNDEN !......,- 5:::;:ti)..k..,:rf:iciv: .1').,!!tr. STRATEGIC PARTNERS, INC, an Indiana corporation, authorized to transact 'SO .0Z:0 .4itriir, ...),,,e. business within the State of Florida on May 26, 2015 as shown by the records of this office. 115 ow** The document number of this corporation is F15000002296. 0•0 ..'"... 44464; ..it,..,... Great Seal of the State of Florida l'ir :::(::44.j*:;:l:5 .0,...,:104,.. ilfb44." ()%lit?)°4 1/40$ CR2E022 (1-11) gierrefarg of gotate At, lis- ^ " September 28, 2015 New Business 7-f 80 of 90 Irit ZI6 0 f 'ft !Xi CI r Z41.5 ribra i.,1:).; tlitt -.141,6 Oi ft: At Zr.-.*:: I certify from the records of this office that HUNDEN STRATEGIC PARTNERS, 'Ay/4 'Nf. t).. INC, is a corporation organized under the laws of Indiana, authorized to transact 4!),-1 -ID business in the State of Florida, qualified on May 26, 2015. 16 The document number of this corporation is F15000002296, ,.,„_, I further certify that said corporation has paid all fees due this office through ,,,- ,,.... December 31, 2015, and its status is active. ::-.‘,,,e. I further certify that said corporation has not filed a Certificate of Withdrawal, A ikt. 40 ALAS. .,-.0,... Given under my hand and the zrire: blr; Great Seal of the State of Florida 00 ,G Int S Twenty-seventh day of May, 2015 4:.T 1.9A‘k, Clio* A 1:1v-4:_ii.f...':z2:.;..6.--.: .r ,1.: 000 vvE-0– 'artt Prtzi r ill:il k1.5): L.- 7,,,(14 — September 28, 2015 New Business 7-f 81 of 90 Minority, Women & Florida Veteran MD A Business Certification No.,4 all architects BEA architects, Inc. Is carried a ender Ore pnwinIune of '2K"and 2.95 l T,fiords Scatusea for n iwrwd front y 07/03/2013 to 0'7103/201 5 PY+tW� 1cf Ptrtt. SERVICES nx4,ew*r.'ww.'ACa H:!w^t,µpefk'.,h,£?r M.•w.rM.wM r,,ast.soOln:%t a,,, arn-.-+R.F.+2<« RICK SCOTT,GOVERNOR KEN LAWSON,SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE&INTERIOR DESIGN • E LABE NUMBER Ire `'"r ,k°t a AA26001612 + The ARCHITECT CORPORATION Named below IS CERTIFIED Under the provisions of Chapter 481 FS. Expiration date FEB 28,2017 r BEAARCHITECTS, INC © '" 1_13 3075 NW SOUTH RIVER DRIVE , s:1,,y` '� .. • MIAMI FL 33142 I?i'�.;,' O-'Civf:i ISSUED: 12114/2014 DISPLAY AS REQUIRED BY LAW SELF Y L1412140001264 RICK SCOTT,GOVERNOR KEN EAWSON,SECRETARY STATE OF FLORIDA DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION BOARD OF ARCHITECTURE&INTERIOR DESIGN , LICENSE NUMBER r '� AR0012160 i'y' Vii" The ARCHITECT •,, Named below IS LICENSED Under the provisions of Chapter 481 FS Expiration date_ FEB 28,2017 Of RAMOS,BRUNO E ;, }`•,' • 3075 NW SOUTH RIVER DRNE �r. '—•" MIAMI FL 33142 •w"'0,11,1 ;: I . =: 1;rd Z ®r�`, i°. ISSUED. 12114/2014 DISPLAY AS REQUIRED BY LAW 8EQ I/ 11412140001208 BEA architects I 3075 ow south river drive, miami fl 33142 I www,beai.com tel : 305 . 461 . 2053 ext100 I fax : 3 0 5 . 6 3 4 . 0 5 9 9 I AA 26001612 September 28, 2015 New Business 7-f 82 of 90 704,17 Local Business Tax Receipt Miami-Dade County, State of Florida -PATS IS NOT MU -00 NOT PAY 6255772 auaa+rdas n�rwrt.ocnrroN als nccFwr rw- EXPIRES A BEA ARCHRECTSINC RENEWAL SEPTEMBER 30.2015 3075 NW 5 RIVER CR 6520317 MWfAU iZ 33142 Meat be disipl nt re County pats.at bu,tmaaa Ilk Punuani m CoantY Cada acaptertia-/ut;a 610 a r c h i t e c t s ONMIa A` see TYP S OP•oaHt111115 REA ARCHITECTS INC 212 P.A:CORP'PARTNEASNIP.==,PIRM PwraeanY naetrvao Empleyee(u 14 050 C0 4 2a S10S.00 09/04/2014 FPPW5-44-01546b 1NeMwiYwM1s744.410.1 Wlt7efi�Iss slat.YwYsas r, Thep 4aMa parr, tenelLari oaroattia.altft taaa1iicloan bde0ru.eec Ns1AHrtoaaplS wFy»ype+waYad. r eayran tereaaa(rapnrreap 1a61M qy p .MWNea Sat RC cum NO:.se,mart Oa&WaSed PrMttmetpYe wades.WeliWalittak Seate.VI kw ideogram.sick manclitilkiagett111 State of Florida Department of State I certify from the records of this office that BEA ARCHITECTS,LNC.is a corporation organized under the laws of the State of Florida,filed on May 26, 2000. The document number of this corporation is P00000051935. 1 further certify that said corporation has paid all fees due this office through • December 31,2014,that its most recent annual reportiuniform business report was filed on February 3,2014,and its status is active I further certify that said corporation has not filed Articles of Dissolution. Givers render Try hand art4 the Great Seal efffite Stale of Florida at Talbshaaer,the Capital,Ode the Therd day a1February,2014 ""e-.'N., kD4 Secretary of State Authentic aim lD:Z"C314t76202"' To authemicate this certalcatexisit the Tell owssg site,enter this in,and then follow the lnstruCtlona diaplayed. hope;fienle.slotbt:.srg/certauthver.hurd BEA architects ; 3075 nw south rivet drive, ntiarni fl 33' 42 7 � ��ww.bt.ai.ca+n tel : 305 461 2053 ext100 ( fax : 305 . 6 .34 . 0599 AA 26001612 September 28, 2015 New Business 7-f 83 of 90 rte/ 11�I, �� Administrative BenA es Dnisron Procurement Services Attachment 6: Immigration Affidavit Certification Solicitation: RFP 15-6419-Sports Facilities Assessment This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit_and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e)of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name _Hunden Strategic Partners, Inc. Print Name Robin Scott Hunden Title_President_ Signature ( 1 Date 6A h — State of 7 t S County of {-°�k The foregoing instrument was signed and acknowledged before me this 6 day of 3v - , 20 IS", by ku1-7 JAN./A s4A who has produced ' " 6 k•• '1 f')b41- as identification (Print or Type Name) (Type of Identification and Number) SEAL Notify Public ignature o�aK 444- TATS BUMP Printed Name of Notary Public NOTARY PUIUC-S'TAlEOFILMOIS --)� )at 1 7 MY COMMISSION EIPIRE8O7/1pfl7 Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. RFP 15-6419 Sports Facilities Assessment 29 September 28, 2015 New Business 7-f 84 of 90 EVenly • Company ID Number: 531451 To be accepted as a participant in E-Verify, you should only sign the Employer's Section of the signature page. If you have any questions,contact E-Verify at 888-464-4218. Employer Hunden Strategic Partners Robin S Hunden Name(Please Type or Print) tile Electronically Signed 103/30/2012 „,.. ISignature pate Department of Homeland Security–Verification Division IIISCIS Verification Division ame(Please Type or Print) 'Cite ectroniallyfigned _ 3/30/2012 ignature — ate 1 , Information Required for the E-Verify Program ;Information relating_to your Company: 1- - Company Name:Hunden Strategic Partners _ ..._1,......., ' Company Facility Address: 20 N.Franklin Street trite 303 hicago,11 60610 ["-- Company Alternate Address: 20 N.Franklin Street .t. ulte 303 – ....._ , iLhicago,IL 60610 1 County or Parish: OOK — Employer Identification Number !204239951 Page 12 of 13 I E-Verify MOU for Employer I Revision Date 09/01/09 vvww.dhs.gov/E-Verify t I September 28, 2015 iNew Business 7-f I 85 of 90 E-VeriFy ; . ' Company ID Number: 531451 North American Industry Classification Systems Code: 541 Administrator: I Number of Employees 5 to 9 3 � Number of Sites Verified I `l for: 1 Are you verifying for more than 1 site?If yes,please provide the number of sites verified for in each State: • ILLINOIS 1 site(s) Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name: Robin S Hunden Telephone Number: (312)643-2500 Fax Number: (312)643-2501 E-mail Address: mroe@hundenpartners.com Name: Matthew S Roe Telephone Number: (312)643-2500 Fax Number: (312)643-2501 E-mail Address: mroe@hundenpartners.com Page 13 of 13 I E-Verify MOU for Employer I Revision Date 09/01/09 www.dhs.govlE-Verify September 28, 2015 New Business 7-f 86 of 90 /er County Procurement Services Attachment 7:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name: Hunden Strategic Partners, Inc. (as shown on income tax return) Business Name (if different from taxpayer name) Address 920 N. Franklin St, Ste. 303 City Chicago State IL Zip_60610 Telephone 312-643-2500 FAX 312-643-2501 Email rhunden aCZhunden aartners.com Order Information Remit/Payment Information Address Same as above Address Same as above City State Zip City_ State Zip FAX FAX Email Email 1' 2. Company Status (check only one) Individual/Sole Proprietor XCorporation Partnership _Tax Exempt(Federal income tax-exempt entity __ Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (0=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN)_20-4239951 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date G/ Title President Phone Number 312-643-2500 RFP 15-6419 Sports Facilities Assessment 30 September 28, 2015 New Business 7-f 87 of 90 COMPItY Administrative Services Division Procurement services Attachment 8: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $500,000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury ISO form Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/ Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees,to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph.This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $500.000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ® Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate • Professional Liability $1,000,000 per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate September 28, 2015 New Business 7-f 88 of 90 ❑Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award,and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-"or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders'surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc.of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED"on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty (30) Days Cancellation Notice required. Ljb 2/2312015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm Hunden Strategic Pa ers, Inc. Date June 8,2015 Vendor Signature (WeVi Print Name Robin Scott Hunden Insurance Agency Shepherds Insurance Agent Name Alan Schulte Telephone Number 317-846-5554 RFP 15-6419 Sports Facilities Assessment 32 September 28, 2015 New Business 7-f 89 of 90 h t " strategic partners, LETTER OF INTENT BEA Architects, inc. Scope of Work: Task 1 — Kickoff, Project Orientation, Interviews. Task 3 — Facilities Condition Assessment; . : • . • ' • . • • ' Task 7 — Preliminary Recommendations: PowerPoint Presentations. Task 8 — Conceptual Drawings & Budget. Subcontract Amount — BEA Architects will be contracted to perform the work outlined in the finalized Phase I Scope of Work for the Collier County Sports Needs Analysis project for a lump sum of $15,000.00 including travel. Hunden Strategic Partners understands that we shall not be allowed to substitute or change subcontractors without prior written approval of Collier County (the Client). BEA Architects understand that the firm shall not be allowed to substitute or subcontract any of the work assigned without prior written approval of Collier County and Hunden Strategic Partners. Under penalty of perjury, I declare that I have read the foregoing and the facts state,.d in it are true. R Robin Scott Hunden Date President (I''' 'd.C1/3 .._______ _.. _ Bruno Ramos Date June 08, 2015 Principal 3075 NW South River Drive Miami, FL 33142 (0) 305-461-2053 (F) 305-643-0599 www.hundenpartners.com September 28, 2015 New Business 7-f 90 of 90 strategic partners OF INTENT Clancy's Sports Properties, LLC Scope of Work: Task 1 — Kickoff, Project Orientation, Interviews, Task 7 — Preliminary Recommendations: PowerPoint Presentations. Task 9—Sports Marketing Plan. Subcontract Amount—Clancy's Sports Properties will be contracted to perform the work outlined in the finalized Phase I Scope of Work for the Collier County Sports Needs Analysis project for a lump sum, not to exceed, $15,000, excluding travel. Hunden Strategic Partners understands that we shall not be allowed to substitute or change subcontractors without prior written approval of Collier County (the Client). Clancy's Sports Properties understand that the firm shall not be allowed to substitute or subcontract any of the work assigned without prior written approval of Collier County and Hunden Strategic Partners. Under penalty of perjury, I declare that I have read the foregoing and the facts stated in it are true. ;6/ezi.,_‘ Robin Scott Hunden Date President Mike Millay Date Principal 7325 Forestwood Court Olando, FL 32835 (0)407-341-8335 www.hundenpartners.com z V8) '< a fID~1 (y)w Q cn DC ' 0 0 0 m a w (3 a. CC `f . w Q ( � cc w w o W 0 ' Z N H. 0„,, 4 CC 00 Q N (...9 C- z a0 V) F- uJ CC Q 2 ,,, b L P '� r, L.r ; ,r I, 4 ti V ell■ CC 0 � W V CC " 4) V (/) OC CD < +-� W C� CD VI a) W t/) � ce cc V_c a) CD cu to 03 � a) CO+ CO 0 G o -=CI) V l[) QI /L∎L (s 1. \N 6) CM Y N CD co N 0M �� N 031.L VJ c 2 0 CO MUM V U If MOM Liua C 0 U 4 4 !'O Ce U 0 Co CD 4 R —�€ C Z v N L LO 7 . 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CC:11. < , a_ --, occ., (n P.,. .,:t 0 (do _ I-L.; a- 4.1 0 ■--.4 _i (51‘.I I/ LL (/) . 0 C Z )PIM 0 le • inin• -I-) ,. 1,- z V) a) ,„.. ..,.: i 0 ime OF r„ ira „ ,• . „... i -- • .. 7- •."1 „ ' ..1 ■ .. _ ... ., .- September 28, 2015 Tourism Staff Reports 10 a-g 1 of 51 DIRECTOR'S REPORT-Jack Wert-July-September 2015 ADVOCACY ACTIVITIES Meetings with Comm. Taylor on TDC and BCC agendas DMAI Advocacy Committee Meetings Naples Chamber—Opportunity Naples Facilitation Committee meeting TOURISM INDUSTRY ACTIVITIES Meetings with Naples Chamber and Museum staff on new location for Downtown Visitor Center FADMO Nominating Committee Visit Florida International Marketing Committee meetings Meeting with Miles Media on 2016 Visitor Guide DMAI Accreditation Board Conference Calls Compiled Strategic Marketing Plan and Budget for FY 16 New Collier County Employee Briefing FGCU Resort&Hospitality Advisory Board Meeting Tourism Star Awards Luncheon-Naples Beach Hotel Leadership Marco Class of 2015 Tourism Presentation Marco Island Marriott Progress Report on Reconstruction Project Rookery Bay Estuary Day Presentation TRADE SHOWS/TOURISM INDUSTRY CONFERENCES Florida's Governor's Conference on Tourism- Tampa Advocacy Management Conference-Houston TX PUBLIC RELATIONS Naples Daily News and Fort Myers News Press interviews on July statistics Bob Harden Radio Interview on July statistics September 28, 2015 Tourism Staff Reports 10 a-g 2of51 GROUP SALES -Debi DeBenedetto -July 17, 2015 — September 18, 2015 Industry Relations — Sales • Attended Florida Governors Conference on Tourism • Attended 2015 Annual Marketing Summit CVB event July 1. • Attended Annual Tourism Star Awards program Sept. 16 • SITE membership volunteer judge for Crystal Awards • Hosted Successful Meetings webinar 8/5 "Rock Your Incentive Event" personal intro to attending planners as 3 minute destination commercial • Hosted Collinson Media Group/planner webinar 7/23 " Tips for Boosting Meeting attendance" personal intro to attending planners as 3 minute destination commercial • Meeting Focus Lead Generation program completed — followed 17 leads with emails, phone calls, postcard mailing—booked one group, one site • Approved new photography for meetings and new meetings video and ad concept — Its really good! Hopefully award winning — Kudos to Paradise Agency • Sales Staff Evaluations completed • 2016 Tracking sheets created for RFP enhancements, sponsorships, sites and Fams • Attend monthly partner sales lunch New Product Development • Various meetings with publications to get ideas for advertising group market in several publications on line and print • 2016 Sales plan complete and approved • CVB services post card mailed to post show meeting planners as follow up to all events attended— also mailed to webinar attendees • Monthly newsletters complete and fulfilled • Continual proofing of Ad agency collateral and ads, newsletters and etc. includes advertorial • Prepare for upcoming shows Smart Meetings, Meeting Focus and Incentive Travel Exchange at Sea • Golf Fam Save the date out and applications being considered for Nov. 20- 22 LPGA Golf Fam • Assisted team in meetings with new Visitor Guide review and ideas September 28, 2015 Tourism Staff Reports 10 a-g 3 of 51 Trade shows attended • Successful Meetings University (SMU) Trade show attended Aug. 10- 12 with productive leads, appointments and RFP's • Michelle Pine, sales assistant attended her first trade show for XSITE Atlantic City meeting with NE area planners in an appointment and networking show • Connect Trade show for Specialty and Association markets attended by CVB and two partners Naples Grande and Bayfront Inn with 65 set 6 minutes appointments attended in two days • MEET National HSMAI DC show attended • All Trade show follow up complete includes post card mailer and email follow up —planners added to newsletter Fams/Site Visits • Pre-planning & Conference call for Golf Meeting Planner Fam confirmed to host and have hospitality suites at the LPGA— still planning and looks to be a promising event with good local hotel support—Nov. 20-23 • Collaborate Fam — post show Fam hosted successfully 13 planners 2 '/2 day destination Fam June 13-16 • Three site visits upcoming planned or escorted pending June/July/August • Assisted several Meeting planners with information, IDSS data base updates Requests for Proposal (RFP's) and Booked Business • MPI SEC November Board of Directors presented and supported for bid • SITE TX bid to host 2016 was lost; hotels declined to bid • Ultra Luxury show bid to host 2016 lost; hotels declined to bid • GTMC Event through UK rep was submitted to Marriott Marco Island Beach Resort and accepted to host 2016 event—Debi to be local lead assist and support • Several bookings were reported by offsite venue space from NTT&EP, NGALA and Naples Princess with 12 leads booked and $194,406.88 in business that we could track was booked. • I am proud to report a record setting third quarter summer for receipt of RFP's and booked business • Current report dates — July 17, 2015 — September 18, 2015 • We sent out 57 RFP's —potential of over 21$ million EOC with 37,710 room nights September 28, 2015 Tourism Staff Reports 10 a-g 4 of 51 • Booking totals for report dates, 21 groups booked for 8,477 booked Room nights • Economic impact estimate for bookings this report date $5,129,689.68 • Open 87 RFP's pending with over $34.5 million in potential economic impact • Six sites were assisted— Burke,Thompson,Bello,Van Wagner,Duff, SISO Sponsorships & RFP Enhancements • We had 9 enhancement requests granted for RFP submittals this period. Three RFP with enhancements we reported booked by our partners. Two Lost. We had three sponsorship requests supported. September 28, 2015 Tourism Staff Reports 10 a-g 5 of 51 LEISURE & STATE ASSOCIATION SALES- Claudia Cianfero-July 15 —Sept. 18, Industry Relations —Sales— Memberships • Attended monthly partner sales lunch. • Attended FSAE Annual Conference—July 15 — 17, 2015. • Attended the American Bar Association Conference — July 30 — August 3, 2015. • Attended ESTO —August 22 — 26, 2015. • FSAE CEO Retreat took place at the Naples Grande — August 28 — 30, 2015. Sponsored Welcome Receptions, Jack Wert greeted CEO's and welcomed to Paradise Coast. • Attended FADMO —September 9 — 11, 2015. • Visited Alan Maltz gallery while attending FADMO. New Product Development • Tourism Awards Star Lunch preparations and Leisure Sales Star awarded. • Registered for FADMO. • Registered and finalized plans for MLT University — September 25 — 28, 2015. • Ongoing proofing of Ad agency materials for consumer escapes newsletter, ads, etc. Sales Missions/trade shows • Sponsorship of FSAE Education Day & Trade Show beverage station set for October 14, 2015. • Tallahassee Client Reception scheduled for October 15, 2015. Co- sponsored by South Florida and SW Florida CVB's. • SunCountry training and reception. Scheduled for November 18, 2015. Co- hosted Familiarization Trips • We hosted Tenzing mini-FAM — Formerly Kuoni (Dutch group) Sept 8 — 10, 2015. • Visit USA Austria FAM —September 10— 12, 2015. • Treasure Coast FAM (domestic travel agents) September 12 — 13, 2015. • Avianca Brazil FAM —September 13 — 16, 2015 arr.rw September 28, 2015 Tourism Staff Reports 10 a-g 6 of 51 • Working on itinerary for Raidho Brazil mini-fam November 30 — December 2, 2015. • Working on itinerary for Marco Island Marriott German Tour Operator Product Manager FAM for December 2— 4, 2015. • Working on itinerary for Willy Scharnow (German Travel Agent FAM) December 8— 11, 2015. Established Contacts/Leads • 6 RFP's received and sent to partners. • Follow up to 2000+ ABA attendees with meeting info. Received one lead at the show. September 28, 2015 Tourism Staff Reports 10 a-g 7 of 51 PUBLIC RELATIONS & COMMUNICATIONS - JoNell Modvs,Erin Smith May-June 2015 September 28,2015 TDC Meeting PR TOP ACTIVITIES Four press releases distributed by in-house CVB PR Six background releases updated,used for conference PR Two press releases approved for LHA agency distribution Tourism Awards pre-and post-PR 50 media submission requests handled in-house 35 photos distributions via Cleanpix system Six individual or small group FAMs hosted One international group FAM hosted-group from Visit Austria Five group PR FAMs in planning stages Emergency website module activation and numerous updated postings for Tropical Storm Erika Contract negotiations and agenda item prep for new online,print,broadcast and social media monitoring system for PR evaluation and reporting Branded content video project planning,vendor estimates,pre-production 115 website content updates including listings,events,deals,articles—JoNell Social Media posting,conversations with followers-Buzzy Write and submit Collier Tourism columns to The News-Press every 2 weeks-JoNell Daily regional media monitoring and sharing of news to staff and strategic partners-Erin Compilation of local and national top publicity for CVB and Destination News-Erin Submission of media monitoring services vendors for purchasing approval—Erin Updates to Naples Tourism and Getting Around pages on TripAdvisor-JoNell PR/Comm.Team attended FL Governor's Conference on Tourism-All Attend and exhibit at annual Florida Outdoor Writers Association conference-JoNell Attend annual Florida Destination Marketing Organization conference-JoNell Attend VISIT FLORIDA Taste of Emeril Event with Association of Food Journalists—JoNell Planning for 5 upcoming group PR FAMS TOP PUBLICITY See spreadsheet attached. SOCIAL MEDIA See Social Media report attached DIGITAL REPORT See separate report September 28, 2015 Tourism Staff Reports 10 a-g 8 of 51 DIGITAL ACTIVITIES-Buzzy Ford-July-September,2015 Updated/launched Paradise Coast Tourism Awards website page Built EventBrite Tourism Awards Registration Page Constructed new Youtube Account Updated Tax Collection Chart Worked with Miles to separate Spas&Salons and Health&Fitness into separate listing categories Assisted Seminole Casino Hotel with Jackrabbit Listing Updated Website Emergency Module Instructions for Crisis Communications Plan Constructed LPGA Website Contest/Promotion Trained Paradise Video on the basics of Facebook Video Oversee the installation of Paradise Video Phoxbox Created Facebook campaign for promoting the"USA TODAY 10 Best Readers'Choice contest"Where Naples was Nominated for Best Al Fresco Dining Neighborhood Updated Air Service Website Page Updated Website Blog Coordinated construction of Paradise Coast interactive map application Completed Conference Room Video Project Began process of converting Google Analytics to latest version Began building new Paradise Coast Film Commission website Created Facebook campaign for promoting Naples as the"Best Destination for Luxury Travelers" Updated"Fall for Fun"Website Page Update Paradise Coast Gift Basket Contest Rules Updated Arena Facebook Permissions Posted various Press Releases Updated over 40 Partner Listings September 28, 2015 Tourism Staff Reports 10 a-g 9 of 51 FILM OFFICE—Maggie McCarty IS A " PRODUCTIONS , F `" • HGTV-TV series For the series, "Island Life' crew shot for 12 days on Marco Island including Tigertail Beach and the Isles of Capri's Paddlecraft Park. HGTV is distributed to more than 96 million U.S. households and HGTV.com draws an average of 4 million unique visitors per month • National Geographic — TV series Producers shot at Barefoot Beach for a series that focused on "natural travel" • Brand USA-video Spokeswoman Renata Araujo and videographer Anton Fresca take a break t' on set at the Edgewater Beach Hotel beachfront while working on the Brand USA project Assisted with the production of a Brand USA video project highlighting some of the area's top activities and attractions for the Brazilian market • Friends of Koreshan State Park — documentary Regional filmmaker shot at the Collier County Museum for a project detailing one of Florida's most unusual pioneer movements • USF Student Film Students were shooting a project utilizing a location in the Fakahatchee State Preserve • Klinik TV/Australia- TV series A fishing adventure show looking to find the best angler. This segment will feature the Everglades National Park and will air in Australia &on BBC2 September 28, 2015 Tourism Staff Reports 10 a-g 10 of 51 WORKING LEADS • Pelican Bay Community-video Several agencies have been bidding on the job for video production requesting location and permit information • "Battle of the Great Christmas Light Fight" — ABC TV series Producer was interested in several local neighborhoods that go "all out" in the holiday spirit with trimmings and decorations. • Working Title — reality series Well-known L.A. production company has a set air date for their project which would need a trade-out in a large number of rooms during Jan.-March. Several hotel properties have been approached but the timing (which is inflexible) makes it very doubtful this project will end up here in 2016. • 495 Productions — TV reality series Producers scouted our area as a potential location for a 6-week reality series for CMT. Producer has said they are awaiting a "green light"from the network if the show will go forward in the near future. • "Dream Beyond the Sun"- on-line game show Production requested permit applications for both City of Naples and Collier County • The Weather Channel — TV show "Fat Guys in the Woods" is interested in several Collier locations for a future episode • Alaska TV- TV series for U.K. "Fishing Impossible" series is planning to shoot in 2015 • Twentieth Century Fox - feature Due to principle actor's recent injury this feature has been put on an indefinite hold by the studio. • Once Upon a Dream Productions — indie film Project is still in development and financing phase September 28, 2015 Tourism Staff Reports 10 a-g 11 of 51 • SON — indie film No new developments aside from seeking recommendations from studios that would be interested in bringing projects to the facility • 25 — working title indie film No new start date set • ALL CURRENT PRODUCTION OPERATIONS • Film assistant was hired from CC Job Bank/training has started • Issued film permits • Location library upload • Lead/inquiry response • Monthly Revenue Tracking • Client Management and follow-up • -Opened a production file for each inquiry • Provided content to social media MEETINGS • Film Florida Marketing Committee September 28, 2015 Tourism Staff Reports 10 a-g 12 of 51 EVENTS/TRADESHOWS • Film Florida will be exhibiting at the Toronto International Film Festival and promoting filmmakers that have shot in the state this past year and their FL films. We are also hosting a reception in partnership with Miami CVB as an overall promotion of the state as a filming destination. Please join us for cocktails and light bites at the ITS SO MIAMI•Mixer during the TORONTO INTERNATIONAL FILM FESTIVAL. Friday,September 11,2015 II 6-8 p.m. - -• SOHO HOUSE TORONTO 192 Adelaide Street West,Toronto,Ontario //CLICK HERE TO RSVP/1 ;; y art /V11,4/I/II. v iR r ...� • g li. _W rw•awa inr.0MS e Woofed ay end DratteMan Common&%NordBureau. Miami GMermNaiMFlimratiwL Miami Dal.CoUAye and FgmRaids RI DA v. _ r► i! rmeahne Att nanCAVA*.uvwws 3 kv ow one..eay.++e•At* � -. ` ,.M SM. M.a..'ft2 Onwnat BwFU�— i4 r �l�w**r The O!IKw Oestnxan Sdr BMogS^O6W+utmhx LrraMMmaM enr6a.x+e; P^ �,_, j^ ♦ _ _41 'R!, "" • The Toronto International Film Festival has become the launching pad for the best of international, Hollywood and Canadian cinema, and is recognized as the most important film festival after Cannes. MEDIA • Naples Daily News article on the Florida film exhibit at the Southwest Florida Museum of History [article follows] • Working with Silverspot Cinema on the next Paradise Coast Film Series launch, featuring a group of local filmmakers and their innovative "work in progress." September 28, 2015 Tourism Staff Reports 10 a-g 13 of 51 Southwest Florida museum exhibit highlights Florida 's movie-making heyday BY: Harriet Howard Heithaus POSTED: 1:09 PM,Aug 16,2015 TAG:top stones(/topic/top-storica)I movies(/topic/movies)(top features(/tapic/tup+features)I neapolitan (/topic/neapoiiten)I arts and culture(ttopic/arta+and.culture) Fort Myers,Fla.-The Southwest Florida Museum of History in Fort Myers opened a show of posters from Florida-made movies Friday.If they're representative of the Sunshine State,no one who lives here is normal, "We aren't,"deadpanned Cathy Chestnut,marketing coordinator for the museum. But then she offered some hope:'Marley and Me'was made in Florida,and those characters are pretty normal." Actually a good number of the characters in Florida films are average people.They're simply facing some above-average challenges—swamp creatures,alien eggs or zombies. Posters and lobby cards from the museum's new show,"Beaches,Creatures and Cowboys,"gives the bad guys some face time,as well as the heroes. Chestnut pointed out that the museum has brought in the exhibit on the eve of a 30th anniversary for the most famous film made in Fort Myers,"Day of the Dead."The tale of zombies infiltrating human hiding spots in an apocalyptic underworld used Sanibel Island and Fort Myers for abandoned city scenes;the annual Halloween festival of Zombicon in October sprang from that heritage. The exhibit itself was curated by the Florida Museum of History in Tallahassee,which is closed for renovations until September. It's not a complete one—"Wind Over the Everglades,"the Christopher Plummer-Burl Ives saga of feather poachers shot in Collier County,and"Adaptation,"the Nicolas Cage-Mervi Streep story of writing about rare orchid thieves,aren't among its posters. September 28, 2015 Tourism Staff Reports 10 a-g 14 of 51 But there's theater lobby memorabilia from the state's most critically acclaimed offerings: "Operation Petticoat,""Rosewood,"'The Yearling,""The Greatest Show on Earth,""Thirty Seconds over Tokyo""Ruby in Paradise"and"Twelve O'clock High."Some 5o films are represented here.Visitors may be surprised at some of the familiar names filmed in Florida. Maggie McCarty,director of the Paradise Coast Film Commission,says Florida's days as a movie mecca are over because it has to compete with states offering tax incentives. But Collier County shared in what was its heyday. The last major film she recalls being shot,in part,here was"Adaptation,"in 2002,which won Chris Cooper an Oscar for best supporting actor. It starred Streep and Cage,who were nominated for Oscars.as were screenplay writers Charlie and Donald Kaufman. "They did what they call a second unit here.The book it was based on was about the trial of the man who was poaching these orchids.It's really about the writing that came about because of it.This was the writer's story,"McCarty said."Spike Jones,the director,came down to do some location scouting." Before that,"Just Cause,"with stars Scan Connery and Laurence Fishburne,was filmed around Collier County in 1995.It told the tale of an attorney who agrees to prosecute a man whose innocence police are not interested in proving. So was"Gone Fishing,"which was filmed the same year.Joe Pesci and Danny Glover starred in the Disney-release comedy that McCarty said features"a lot of Collier County. U.S.41,the Rod and Gun Club and Monroe Station." A visit to the Collier County Museum of History,which carries information on the films made here,can supplement the information in the Fort Myers exhibit.And the curious will find most of these films on Netflix,Vudu or,free in the Collier County Public Library system. IF YOU GO `Beaches,Creatures and Cowboys' What:Movie poster and lobby card exhibition of films made in Florida Where:Southwest Florida Museum of History,2031 Jackson St.,downtown Fort Myers Hours: 10 a.m.-5 p.m.Tuesdays through Saturdays through Nov. 12 September 28, 2015 Tourism Staff Reports 10 a-g 15 of 51 SPORTS MAr Medley-July Activity RKETING—Parke Development • Attended Tourism Department Marketing Summit • Met with Marco's Pizza regarding future sponsorships • Hosted Ignition NFL Training including NFL All-Pro Luke Kuechly • Hosted a meeting with potential fall intern Mark Doeherty • Attended Lee County Sports Development Monthly Meeting • Hosted Marlon and Kila Bussey of Sugar Bert Boxing Promotions on a site visit for potential boxing event • Met with Don Rupprecht,President of Naples Velo to discuss potential USA Cycling National Championship Bid • Met with Cari Hansen of the YMCA regarding the upcoming Gus Macker 3 vs 3 basketball tournament on September 19-20 • Attended monthly Sports Council of Collier County meeting • Attended Monthly meeting between the Sports Marketing Department and the Parks and recreation department • Attended FBU Top Gun All-Star Combine in Columbus, Ohio • Submitted a bid for ISSA Senior Softball Regional Event • Submitted a bid for Laxpalooza Lacrosse Regional Event • Submitted a bid for US Lacrosse Southeast Regional Championship • Submitted a bid for FHSAA Boys Volleyball State Championship • Submitted a bid to host Sugar Bert Boxing Promotions Regional Event September 28, 2015 Tourism Staff Reports 10 a-g 16 of 51 Hosted Events -July Event Date Attendees Room Nights Est Direct Spending Perfect Game— 7/8/2015 315 630 $189,000.00 The Series Baseball Tournament Little Mo Regional 7/22/2015 165 200 $82,500.00 Tennis Tournament 480 830 $271,500.00 August Activity Report-Parker Medley Development • Attended Avanti housing updates meeting • Attended Lee County Sports Development Monthly Meeting • Met with Greg Finn from Fleischmann Park to discuss upcoming football events (NYFA &FBU) • Met with Sydney Holnagel from Team Travel Source to discuss upcoming STX Paradise Shootout Housing • Hosted a conference call between the Florida Fire Juniors (Soccer Club) and Elite Tournaments (soccer promoters)on how the two can work together to bring more events to the county mionormoor September 28, 2015 Tourism Staff Reports 10 a-g 17 of 51 • Met with Ken Andiorio (BCHS Athletic Director)to discuss FHSAA Lacrosse state championship and other future opportunities • Met with Kimberly King and Taylor Hodge from Ave Maria University to discuss partnering together to host the NAIA Men's Soccer National Championships • Held a conference call with Kimberly, Taylor and representatives from NAIA about the Men's Soccer National Championships • Met with Ernie Moudino (Naples High Athletic Director)to discuss the upcoming FBU championships • Met with Pete Seitz to discuss sponsorship for the Naples Holiday Hoopfest • Hosted Pete Hangen, Ann Richardson-Stevens, Erica Owens, and Buddy Wheeler from Drishti Fest(Yoga festival) on a site visit of the area. • Hosted a monthly meeting between the Tourism Department and the Parks and Recreation Department • Called Scott Spencer to discuss the upcoming Naples Cup • Met with John Robinson from the Southwest Florida Adrenaline to discuss a potential collegiate soccer showcase • Met with the Wounded Warrior Amputee softball executives as well as parks and recreation to discuss the softball event this February • Met with Ralph Pryor,to discuss working a job bank position for the tourism department • Attended Connect Sports Marketplace Conference in Pittsburgh, PA to bring back more business to Collier County Hosted Events -August Event Date Attendees Room Nights Est Direct Spending FSSA Adult Soccer 8/2/2015 340 300 $153,000.00 7v7 Championships Naples Sports 8/29/2015 295 225 $ 43,500.00 Festival September 28, 2015 Tourism Staff Reports 10 a-g 18 of 51 635 525 $196,500.00 Month by Month Comparison August 2014 1,105 205 $ 189,750.00 August 2015 635 525 $ 196,500.00 Month Over Month -470 +320 +$ 6,750.00 Year Over Year -6,961 +1,273 -$1,013,825.00 September 28, 2015 Tourism Staff Reports 10 a-g 19 of 51 OMMAC- UK REPRESENTATIVES- Oonagh McCullagh HIGHLIGHTS OF THE MONTH: Opportunity to co-host GTMC — Overseas Convention proposed for May 2016. 'The voice of business travel' is the UK's leading professional body for travel management companies. This prestigious and diverse membership accounts for over 80% of UK expenditure on managed business travel, delivering value for money and great service to business travellers in the private, public and not-for-profit sectors. It consists of 40 major travel management companies and 40 Industry Partners that include British Airways, American Airlines, Marriott etc. Estimated attendance 150 leading travel decision makers and media. MARKET UPDATE: Holiday booking market up 10.3% year on year The overall number of holiday bookings has risen by 10.3% this year, according to a new Barclaycard study - hotel spending rose by 7.8%, compared with 4.5% last year. The economic recovery at home has helped increase Britons'spending on holidays, with an increase of 7.5% in the first six months of this year compared with 2.4% in the same period last year. Spend characteristics were driven around food, drinks and shopping with a 13% increase this year—an 8% rise over 2014. Importantly for the United States, New York ran second place in the popularity stakes behind Barcelona as the favourite holiday destination for British travellers. New York, Dubai and Turkey all rose in popularity, with New York climbing from third place last year to second, above Paris - Sterling's strength against the euro has helped Barcelona to retain its place in the survey, which was based on spending on credit and debit cards. Fulham Football (Soccer) Club (London) welcomes Visit Florida as its main team sponsor With the UK as Florida's number one overseas market, the opportunity to engage with fans around two passions—travel and football was considered a vital importance in Visit Florida's decision to sponsor Fulham's first team —the blue Visit FLA logo will now adorn the front of Fulham Football Club's kit. In addition, Visit FLA will have signage rights and will be featured on the main Stand roof at the Craven Cottage stadium directly below the landing approach from London's Heathrow Airport. September 28, 2015 Tourism Staff Reports 10 a-g 20 of 51 The partnership will provide opportunities to engage with the wider fan base, through social and digital media platforms and bespoke marketing initiatives. Established in 1879, Fulham is London's oldest professional football club and is renowned for its friendly, family atmosphere, makes a strong partnership fit with Florida. Fulham Owner, Said Khan also owns NFL Jacksonville Jaguars and sees strategic opportunities for both parties. Visit Florida confirmed that it provides a key opportunity to raise awareness of Florida's diverse range of active holiday options and experiences including world-class sports, wonderful beaches and amazing theme parks. Travel industry continues to impact the economy with the addition of 13,400 jobs in July. It emerged in August, that 13,400 travel industry jobs were taking up during July 2015 across the USA according to a recent Labour Department employment report and the Commerce Department export report. David Huether, SVP for research and economics at the U.S Travel Association, notes that the number of travel jobs has climbed to 8.1 million for a new record level. "Travel continues to be a consistent job creator and strong contributor to the U.S. economy," Huether says. International trade is a key reason the travel industry has been adding jobs faster than the rest of the economy. The Commerce Department reported that the trade deficit expanded by more than 5 percent in June to $43.8 billion. The trade deficit expansion is a by- product of a surge of imports, which grew by nearly $2.8 billion during the month of June. Exports also declined for the second consecutive month, this time by $100 million. Huether says travel exports remained strong at $18.7 billion in June, falling only slightly from May. Travel receipts—spending in the United States by foreign travellers—increased to an all- time high of $15.4 billion in June. Dublin airport passenger numbers up 17pc Almost 2.7 million passengers used Dublin Airport in July, setting a new record for traffic in a single month. Passenger numbers were up 17% compared to July last year. The number of passengers travelling to and from continental Europe increased by 14%, with almost 1.5 Million passengers flying to and from European destinations. Just over 794,000 passengers took flights to and from the UK in July, which was a 16% increase on the same month last year. Transatlantic traffic increased by 26% in July, with almost 320,000 people travelling between Dublin and North America during the month. In the first seven months of this year almost 14.2 million passengers have used Dublin Airport, which is a 15% increase on the same period last year. `Sky high' late holiday prices fuel rise in domestic travel sales and 2016 overseas bookings. The lack of affordable overseas stock left for this summer boosted UK and city- break bookings, but is also helping drive early sales for next summer. September 28, 2015 Tourism Staff Reports 10 a-g 21 of 51 For many, summer 2015 has become unaffordable leading to an increase in demand for UK domestic breaks and sales of summer 2016—operators reported a surge in demand for summer 2016 travel to popular family destinations including Florida. Background on Airline news: August has conversely been a banner month for USA transatlantic route development with airlines converging to announce record capacity and route increases. British Airways, Virgin Atlantic/Delta, Norwegian and Icelandair all improving their stakes on lucrative routes, while targeting incremental growth from a wider choice of UK regional connection airports and new gateways. Delta announced it was adding two transatlantic routes for summer 2016— Edinburgh to New York as part of 2016 expansion plans by Delta Air Lines and joint venture partner Virgin Atlantic. Scotland saw a 28% increase in U.S. visitor numbers last year and the greater connectivity offered at JFK by Delta's new flight will help support this continued growth. Daily flights to New York-JFK join Virgin Atlantic's three times weekly summer service from Glasgow to Orlando. This is a significant boost to our destination providing a very good connection into RSW. Noteworthy is the announcement from Norwegian formally setting out their strategy to make low-cost long-haul work by putting long-haul services from London Gatwick airport at the centre of its strategy. If it succeeds, Norwegian will triumph where Laker, Zoom Airlines, Hong Kong Airlines, Air Asia X and all other no-frills long- haul attempts have failed. Norwegian is a relative newcomer to Gatwick, having flown from the airport only since 2009 and establishing a base in 2013. The carrier has grown rapidly on short-haul, carrying 24 million passengers in 2014 to become Europe's third-largest budget airline. The airline insists that the main focus will be long-haul and short-haul more of an add-on, having a larger network than BA or Lufthansa in Europe to deliver passenger feed to its long-haul programme The carrier launched long-haul only in 2013 and began Gatwick-US services last July - Boston will become Norwegian's fifth US destination following New York, Los Angeles, Orlando and Fort Lauderdale. Norwegian also argue strongly against its detractors who suggest that low-cost long haul can't work and that they're likely to run out of money by insisting that analysts don't understand their business model. By comparing to traditional airlines, they argue that their on the ground time at US gateways will be less than two hours versus a potential six hour period of a BA, Virgin or other legacy carrier. September 28, 2015 Tourism Staff Reports 10 a-g 22 of 51 The immediate plan will operate daily from Gatwick to New York from October, and launch Boston in Spring 2016, adding further destinations and frequencies as the operation grows - short-haul feeder routes driving long-haul development. The carrier will have a fleet of 19 dedicated long-haul aircraft by 2018. Against a backdrop of legacy carriers flying older aircraft, they believe that their growth strategy aligned with fuel and technical efficient aircraft is perfectly poised to drive lower operational costs and pricing. The airline revealed that increased long-haul carryings from the UK& Europe in August had boosted a passenger numbers increase of 9% to more than 2.5 million over August 2014 - load factor increased by 6.1 percentage points to 89.7% with 97% of long-haul seats filled in the month. Meanwhile, British Airways has announced its latest long-haul venture from Heathrow announcing the launch of a new route from Heathrow to San Jose, California utilising a Boeing 787-9 Dreamliner featuring its latest First class and rest of cabin design. NTTO stats confirm Heathrow consolidates its position as top foreign airport to/from the United States. The Unites States National Travel &Tourism Office announced in its July 2015 year to date statistics that London's Heathrow Airport remains the United States number one foreign airport measuring 47.3 million passengers - 39% of total international air traffic—a 1.3% gain on the previous year to date totalling 8.352 million passengers DATE SPECIAL EVENT LOCATION September Bon Voyage consumer show Winchester October GTMC planning day London October Expedia trade event London November WTM UK leading Trade Show London MARKETING/SALES/PROJECTS &ACTIVITIES: Travel Agents Online Training: Ongoing update & copy approval for development of the dedicated destination badge/module for the Agents Discovery Programme - USAdiscoveryprogram.co.uk — online travel agents training. September 28, 2015 Tourism Staff Reports 10 a-g 23 of 51 Virgin Holidays: All details now complete on the recent co-op campaign — payment processed & received. In discussion regarding the upcoming launch of the golf program and where we can support additional promotion for our destination. BA/BA Holidays: Ongoing request for follow up on the recent co-op campaign. Have now ensuring all backup materials are in place for final billing procedure. Golfbreaks.com: Additional follow up with current co-op campaign — checking on new logo for the website activity. Requesting & have now received final correct billing & back — all processed with Paradise Adv for process. Further approval of copy with Brand USA/Visit Florida campaign for next year start date Oct' 15 — some issues on the images & copy with Brand USA agency, Miles Media were finally resolved &our destination feature looks excellent. NATS— North America Travel Services: Special mention for Naples with in trade press on offers to our destination. Bon voyage: Agreed participation with a USA consumer focused day — we will provide materials for distribution — Bon Voyage focused team will promote our destination. Following this event we will introduce staff incentive to encourage increased booking to our destination. Ocean Holidays: The current campaign is ongoing and is proving successful to date. We will continue to observe booking with this co-op campaign which started last month. US Airtours: Activity will fall into next year's budget with the aim to drive additional bookings during the summer months. TRADE EVENTS • Opportunity to co-host GTMC — Meeting Planners - overseas convention proposed for May 2016. Extensive meetings & discussions with GTMC & Marco Island Marriott who wish to co-host the event. BA&American airlines have agreed to provide 150 seats — indication the priority they place on this influential group. • Bon Voyage UK - Consumer event— preparation for participation. September 28, 2015 Tourism Staff Reports 10 a-g 24 of 51 • WTM — London — preparation for our participation at the trade show &for the co- sponsorship of the Visit Florida VIP trade & media dinner—our flagship UK event. • London Golf Show— UK consumer event—after review—we are not participating as this year's event is not focused on direct customers —event being held in shopping mall. • Extensive research & planning for next year's marketing plan and budget Distribution of marketing material Provision of ongoing assistance with literature requests for both trade & consumers. Currently requested a restock of literature for upcoming event &ongoing fulfilment. PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: • Distributed release —'CVB achieves industry accreditation in Destination Management and Marketing'—to UK &Ireland trade &Visit USA Assoc UK/ Ireland & France • Revised 'Destination Update'with UK/Ireland relevant points for distribution. CONTACT ACTIVITY STATUS /RESULT Social Media: Weekly channel updates. OMMAC continues to share posts across Facebook and Twitter OMMAC also followed key Facebook and Twitter in order to increase travel influencer on traffic to Paradise Coast UK Facebook and Twitter to expand our Twitter pages. social network— including Rhys Powell, Beaches & Adventure, Atheletes in Paradise, and Lovin Paradise The Daily/Sunday Mail Visit in Oct'15 - Working Negotiated with Visit Florida &they have Ireland on fam trip for Philip agreed to pay for Philip's airline ticket. He Quinn, Sports desk, will visit Kissimmee &the parks prior to writing for the travel our visit &will depart via Miami. Also section working with American Holidays who will Visit Oct' 15 act as the call to action on the published piece. Accommodations confirmed - currently planning itinerary. September 28, 2015 Tourism Staff Reports 10 a-g 25 of 51 The Irish Independent Confirmed Saturday Following meeting at Networking event in Readership: .5 m double page spread — Dublin in July— Conor Power is interested Circ: 200,000 doing a piece for early to travel with his wife—first visit to USA. Online — largest in Ireland next year based around Proposed date Nov'15. Florida beyond the theme We are working with Visit Florida & American Holidays to assist with flight. parks and perhaps using the Paradise Coast as an Visit Nov '15 - TBC area of focus. VIP Magazine — largest VIP Magazine has agreed Working on dates — possibly next April. selling in Ireland to a 6-8 page feature with Visit Florida &American Holidays will Cir: Monthly sales 25,500 a contact we approached assist with this trip. Monthly readership: on family holiday in 152,000 Florida! Plus cover feature Visit April '16 -TBC Sunday Times Travel Media meeting with Lucy OMMAC will follow up. Magazine Thackray in July - key destination news and activities of interest to her readership were provided Facebook and Twitter updates ■hnau ees.t UN enln'•a pwlme:uleaPran:torsi atcmnpan.0 N Ua.Oans a:tie N.i'' Olr k`5nn to row ata?a00ro to 01a]'.;cLCan'Ndn COO tr,ty a.tae,teem .MOW COM UN 42' RN Ihr arwmm�✓ash k.•IW+a terA in:lup iq+.M rn}rnanUa •�-.IL dnY aCon=a.enlr an rae=araarse MS' gle v� t I .. I I, , A Savor Bmakfaat un the Bx}'al Sayler Bar Resod U. - l0 ?Imam in Naples =sx .C.�u..e Inge.Cu. �.6:•i•-e,..Hue's•.rs - 1}< .� P Planning a Destination Wedding in Florida-Naples. "' •'"""'" .0 nlarto Island k Etr Blades N11*M,N.N'IflO$a moan**en e'cae0 na.-J r�I:..d':J dJ:�x1; �."<tno nep':'m.9 KKUit P;ar!'•cy 1't rot-i#Slr0U'BOY.+;Oa,Yen an.n.w.tan J .atalO a0 onto..M Roam Tana b.r.rw.w amt nr .r __ -A September 28, 2015 Tourism Staff Reports 10 a-g 26 of 51 ■Paradise Coast UK Fubiished by Stephanie Bud,171 17 August 50 Here on the 11ParadiseCoast we love the beach life-what's your favorite beach actMNty?Surfing.canoeing.swimming or lounging?Comment .Paradna Coast UK below!http,Lparadisecoastco.ukbeaches Published by Stephanie Butt i'l 9 August Edit, I Experience the other side at Florida with the Paratlise Coasts luxury offerings-from wine and tlining,to spa and an there's a whole world of a luxury to explore.hop:r,pe.ty/l MzV3Z1 u. ■Paradise Coast UK F'uWished by Stephanie Buck i71 27 August at 17:23 Two of our greatest loves-champagne and chocolate-are combined on the 5th Annual Champagne 8 Chocolate Tasting Sunset Cruise on board the Naples Princess-book your self a slot for the 8 September! http uparadiuecoast.co uk7...r5th-annual-champagne-chocolate... •Paradise Coast UK - Published by Stephanie Buck 171 21 August at 18 66-A With autumn creeping closer we can't he but think of one of our favorite -` - 1R, events-the Stone Crab Festival n Octoberl Are any of you coming over .r.-,, ■' ty Ake. 1, r for it?*Foodfesbval#Paradisecoast*Florida • Florida's Paradise Coast-"Take My J t, ti . ,i.t'` Claw"Stone Crab Festival 2015 , r _ Get your claws min sweet succulent FlOntla Stone • _ Crab this season at Florida§Paradise Coast Stone '"' - Croo Feetival..loin us on the Old Naples w'aterhont.. �. r .�,!d a„:,r VIBE COI .., ,. + September 28, 2015 Tourism Staff Reports 10 a-g 27 of 51 E. Paradise Coast UK paradisecoastuk •Aug 4 The-ParadiseCoast is the perfect place to make memories with your family-the wildlife,food and scenery-and morelbit.ly/1KOA2q2 9:53 AM-4 Aug 2015-Details 2;3 Paradise Coast UK paradisecoastuk 'Aug I Share the adventure with friends&family-our top tips for organising a destination wedding on the»ParadiseCoast bit.ly/1IrW9zcl Paradise Coast UK ;:.radisecoastuk Atm 13 It's nearly the weekend - what's your idea of `adventuretravel? Canoeing through the Everglades, surfing, fishing? X11 - ;. 11115 '�- 7- ,a..,_ Iii _ l lti---T-N;,- '- Paradise Coast UK i.•c:rtiacisecx sra,41...c i A month'till September Summer Jazz on the Gulf at Naples Beach Hotel& Golf Club-be warned this is super popular) bit.ly/l WBwMEN 535 PM-19 Aug 2015 •Details September 28, 2015 Tourism Staff Reports 10 a-g 28 of 51 DIAMONDE- EUROPEAN REPRESENTATIVES—Stefanie Paul, Ramona Oehler TOUR OPERATOR ACCOUNTS Key Accounts Tour Operator Achievement Cost Meier's Weltreisen Approved the layout of USP Info sheet that will be included in the upcoming Daniela Schaeffer newsletter in September. A copy is attached. Swiss Accounts Tour Operator Achievement Cost Knecht Reisen Revised the NAP related content of their golf brochure "Golf Dreams" and Michael Botschi provided written information and images for the 4 page editorial. Finalized and approved the layout. TUI Switzerland Confirmed marketing campaign for USD 4,500 September, including newsletter feature, Karin Bachmann newsnet feature and 2 weeks advertisement window on TUI homepage. Benelux Accounts Tour Operator Achievement Cost Thomas Cook Initiated an update call based on the Belgium information that their new North America PM that was assigned in March is on maternity leave now. We have established a contact to the product and marketing department and are working on a closer cooperation in the future. September 28, 2015 Tourism Staff Reports 10 a-g 29 of 51 4 Secondary Accounts Tour Operator Achievement Cos t Explorer As part of the Florida mini brochure promotion, Explorer Fernreisen Fernreisen has organized an info booth and distributed the brochures during the 10-days kite surfing world championship in Germany, August 21 -30, 2015. The event is visited by 200,000 people. Fairflight Published another blog post on their website featuring the turtle nesting season. The blog is an ongoing project and our placement was free. Additionally, it was promoted via their FaceBook page. Please find the screenshots attached. The full article can be review here: http://www.fairflicght.de/blog/reiseinfos/reisetipps/reiseti pps-florida/lustige-tapsen-schildkroetensaison-paradise- coast Amerikareisen. Extensive communication with Karin regarding our at presence on their website. We have provided her with information about the destination and are now listed Karin within the top destinations in Florida. Ochenbauer TRAVEL AGENTS 4 Sales calls: Total of 54 personal visits to travel agents in Vienna and the greater Franken area. Support: Supported 1 agency with give-away for their re-opening party. September 28, 2015 Tourism Staff Reports 10 a-g 30 of 51 EVENTS 4 Registrations / Preparations o Registration for the CRD Open House Event (Nov 15) o Registration for brochure distribution via Visit Florida for the German consumer shows CMT Stuttgart, free Munich and Reisen Hamburg (Jan+Feb 16) o Registration for the Visit Florida Media Event in Hamburg (Nov 15) o Registration for the Schauinsland road show in Koblenz, Paderborn and Duisburg (Nov 15) o Preparation for the Visit USA Switzerland Road show (Sep 15) o Preparations for the FTI / BA Road show in Austria (Sep 15) o Registration for the Visit USA Austria Workshops (Jan 16) MARKETING Type of Activity Details Cost Airberlin Received campaign results for spring USD 25.000 2015. This time the campaign generated around 11. Mio page impressions which is a quite good result. In addition to that a big part of the campaign could not be measured as it was "awareness" but the load factor during the months of the campaign has been appr. 80%. Please find more detailed results in the attached report delivered by AirBerlin as well as in the attached excel sheet that shows a comparison of the results of all campaigns since 2012. The name of the winner for the raffle on the micro-site will unfortunately have to be delivered with the next report, as AirBerlin did not provide it so far. Facebook Secured and approved a 1,5 months USD 2,000 FaceBook ad promotion with werbemutig. For the first time, we have decided to try September 28, 2015 Tourism Staff Reports 10 a-g 31 of 51 the new FaceBook ads that feature a specific travel offer and initiates bookings. We have chosen a NAP only travel offer from America Unlimited. Reporting to follow in September. Naples Newsletter Sent out dedicated Naples newsletter B2B featuring things to do for free at the Paradise Coast to 3375 agencies in DACH on August 25, 2015 Naples Newsletter Sent out dedicated Naples newsletter B2C featuring things to do for free at the Paradise Coast to 605 consumers in DACH on August 26, 2015 Facebook # posts: 8 #fans: 7,202 PROJECTS FY 2014/15 budget: Prepared the proposed FY 15/16 budget, based on given input and budget guideline from client. This included intense correspondence and negotiations with Key Accounts, new TO partners and travel industry partners in order to evaluate the most suitable marketing activities correlating with our marketing strategy. Additionally, we have provided an updated market overview for DACH and BeNeLux, including economic and industry related changes, as well as a detailed marketing plan highlighting our targets and marketing strategy for the next fiscal year. Marriott Fam trip: Marriott will be conducting a dedicated fam trip to Florida in December 2015, inviting 10 Product Managers from Germany. The group will be staying at the Marriott Marco Island and we secured the opportunity to show them around the Paradise Coast for a full day. A detailed itinerary is still to follow. German Visitor Guides: After finding a printer that is able to produce our German visitor guides, we have delivered the printing information accordingly. The visitor guides have been printed and are in stock already. September 28, 2015 Tourism Staff Reports 10 a-g 32 of 51 CONSUMER Brochure fulfillment: 9 in total OTHER Florida Inside: We have provided the online platform Florida Inside with 30 copies of German visitor guides and maps to be used during the Hannover "Entdeckertag" on September 13, 2015 Paradise Realtors: They will be representing the Paradise Coast on a real estate fair in Hamburg, September 26-27, 2015 and have requested support. We have provided them with 30 copies of our German visitor guide and maps. HIGHLIGHTS IN SEPTEMBER Participation in Visit USA Switzerland Road show Participation in FT! / BA Austria Road show DiaMonde Dinner Event in Cologne, September 03, 2015 TA Sales Calls in Munich, September 15-17, 2015 TA Sales Calls in the greater Mannheim area, September 08-11, 2015 Visit USA Austria fam on September 10-12, 2015 Tenzing Travel fam on September 08-10, 2015 MARKET NEWS The economic situation in Germany in July 2015 In the middle of 2015, the German economy is experiencing a moderate but solid expansion. After an unremarkable start to the year, the economy strengthened somewhat in the second quarter. Industrial companies in particular were able to sharp boost production. There was an above-average rise in orders from abroad, spurred by improvements in the rest of the eurozone and the euro's low exchange rate. However, activity in the construction sector only improved slightly this spring after a mild winter with high production levels. Nevertheless, the prospects for the construction sector remain good thanks to a favorable environment. Consumer spending remains the main factor for growth. Thanks to the positive developments in employment and incomes, consumer's propensity to purchase is currently at a very high level. The mood in companies remains good, although they have felt the impact of the Greek crisis to some extent. Especially the uncertainty about how the crisis will unfold could impact business decisions in Germany and other European countries. The longer-term impact of the Greek crisis is particularly hard to measure. The risk of short-term ripple effects is currently seen as relatively low. September 28, 2015 Tourism Staff Reports 10 a-g 33 of 51 Consumer spending will most likely remain a major driving force for the economy. Consumer spending increased considerably in the last three quarters and is also expected to have made a positive contribution to growth in the second quarter of 2015. The positive trends on the labor market are continuing, but at a milder pace. In May, total employment in Germany rose by 7,000 (seasonally adjusted). Overall, there were just under 42.8 million people in gainful employment as an average for the month, 206,000 more than a year before. (Source: bmwi) Tourism Market Overview Germany TUI Group:German margins under pressure as group profits rise TUI has reported higher profits for the April- June 2015 quarter despite a €10 million impact from the Tunisia terrorist attack and tough operating conditions in the German market. A robust performance in the UK market and good profits in the hotels and cruises businesses were the main growth drivers in the third quarter of the 2014/15 fiscal year, and Europe's largest tourism group raised its full-year guidance to a profit increase of between 12.5% and 15%. TUI Group increased Q3 revenues by 6.4%to €5.08 billion and its underlying operating profit (EBITA) grew by 18.6% to€194.2 million (and by 13% to €185 million excluding currency and Easter effects). Reported pre-tax profits rose to €95.2 million from €20 million last year, and the company made a Q3 net profit of€49.4 million compared to last year's €5.6 million loss. The impact of the attack in Tunisia resulted in repatriation and cancellation costs of around €10 million in the quarter. In terms of current trading, described as "robust", cumulative group-wide summer bookings to Greece remain ahead of last year despite some temporary small deviations in the German and Belgian source markets. Elke Eller will take over as TUI Group's head of human relations and labor director in mid- October. The Volkswagen manager will replace Sebastian Ebel who will step down from the post following his appointment as managing director Germany. (Source: FVW August 13+August 20) Lufthansa Lufthansa is following budget airlines by introducing 'pay for what you use' economy fares for flights within Germany and Europe from October. The three-tier economy fares system - Light, Classic and Flex- means that passengers with only hand luggage will pay September 28, 2015 Tourism Staff Reports 10 a-g 34 of 51 less than those checking in baggage. The aim is to bring Lufthansa's lowest headline fare closer to budget carriers while protecting the overall yield level. Kuoni Group - Net result from discontinued operations: CHF- 178.0 million, includes one-time effects from sale of European tour operating activities Kuoni Group's organic growth above market in first half of 2015 indicates the new strategic direction initiated at the beginning of the year and the focus on global B2B business areas. However, the strong Swiss franc had a significant negative impact on turnover due to the conversion into the presentation currency. The two divisions Global Travel Distribution (GTD) and VFS Global recorded strong growth. In the first six months of the year, VFS Global processed over 10 million visa applications for the first time. For 2015 as a whole the Kuoni Group expects operating earnings (EBIT) from continuing operations in the range of CHF 40 to CHF 50 million. This includes an expected negative exchange rate impact on the presentation currency of around CHF 7.5 million compared to prior-year due to the strong appreciation of the Swiss franc in 2015. The Indian Destination Management business that was sold at the beginning of August 2015 will in future be reported under "discontinued operations". Eurowings The proposed Eurowings link to Fort Lauderdale will be the first service from Cologne to Hollywood International Airport and only the second direct scheduled link from Germany alongside the seasonal offering of Condor from Frankfurt. The developing low-cost activities of Lufthansa in the long-haul market from Cologne will continue from spring 2016 with the introduction of a new link to Fort Lauderdale in Florida, USA, subject to regulatory approval. The airline's Eurowings business is seeking a foreign air carrier permit and exemption authority from the US Department of Transportation (DOT) to commence flights on the transatlantic city pair "on or about" March 27, 2016 for the summer 2016 schedules. The airline re-launched under a revised 'New Eurowings' brand earlier this year in partnership with SunExpress Deutschland, which has been supplying cockpit and cabin crews. It is currently headquartered at Dusseldorf will is expected to move its administrative functions to Cologne before the end of this year. Its long-haul network for winter 2015/2016 already covers flights from Cologne to seven destinations, all popular leisure markets from Germany. These comprise links to Varadero (twice weekly from November 2, 2015), Puerto Plata (weekly from November 7, 2015), Punta Cana (three times weekly from November 7, 2015 using a TUI fly Boeing 767), Cancun (twice weekly from November 8, 2015 also using a TUI fly 767), Dubai (three times weekly from December 17, 2015), Phuket (twice weekly December 18, 2015) and Bangkok (twice weekly from December 20, 2015). (Source: routesonline.com + travel one net August 22) September 28, 2015 Tourism Staff Reports 10 a-g 35 of 51 Lufthansa:Agents call on Brussels to block GDS fee German travel agents are calling on the European Commission to stop Lufthansa's controversial new GDS booking fee on competition grounds. From September, the airline will impose a €16 Distribution Cost Charge (DCC) per ticket for all bookings made through a GDS for flights on Lufthansa, Austrian, Swiss and Brussels Airlines (but not Germanwings or Eurowings) but there will be no similar charge for bookings made directly through the airlines' own websites or other direct sales channels. Lufthansa claims the new fee is justified due to the high average cost of€18 per ticket charged by GDS firms, which it now wants to pass on to customers. At the same time, however, the price difference between the big reservation systems and its own website is designed to generate more online sales. Travel agents have protested loudly about the fee since it was announced in June.The German Travel Association DRV warned that the fee would increase ticket prices, reduce price transparency for customers and increase agents' workload substantially. Most of the 1,000 travel agencies in the AER consortium have written to Lufthansa CEO Carsten Spohr threatening to book with alternative carriers. Meanwhile, German tour operators who book Lufthansa flights appear to have little choice but to add the charge to their package prices. TUI and Thomas Cook said they are still in intensive talks with Lufthansa on the topic. (Source: FVW August 13) Thomas Cook-new generation travel agency in Hamburg Thomas Cook has opened a futuristic 'new generation' travel agency in Hamburg featuring a giant touch screen in the shop window, three zones offering lounge-style, bar-style and traditional seating, and hi-tech devices for customers to use such as tablet computers and Oculus Rift virtual reality glasses. Cook plans to roll out the new design to more of its 123 company-owned travel agencies in the coming months. (Source: FVW August 13) Destination USA Thomas Cook Media & Partnerships are proud to announce that Brand USA, the destination marketing organization for the United States of America has extended their partnership with Thomas Cook for a third time with another significant multi-million dollar investment. The campaign will run in eight key source markets - UK, Germany, Netherlands, Belgium, France, Switzerland, Austria and Sweden - from now until February 2016. September 28, 2015 Tourism Staff Reports 10 a-g 36 of 51 USA destination tourism boards will have the opportunity to participate in what both parties are sure will be another extremely successful promotion. Brand USA and Thomas Cook's `Discover America' initiative aims to raise awareness of and inspire travel to the USA by highlighting the diversity of experiences available and by ensuring that the USA is top of mind during the holiday consideration process. The extended partnership aims to drive new visitors as well as re-visitation to the United States by showcasing the broad range of experiences that the USA has to offer. The partnership will take full advantage of the Thomas Cook Group and its brands-such as Neckermann in Germany-to build pan-European awareness of the individual destinations within the USA and drive visitors to the country. The rise in Travel to the USA from Germany continued to gain momentum in the first half of 2015, with an optimistic increase for 2016. Visit USA(VUSA) stated that German tour operators will expect a good year for their USA sales despite the strong dollar. Also for 2016 German tour operators expect an increase especially Explorer Fernreisen, Thomas Cook and TUI Germany expect an increase with a double digit number. They are all optimistic that the dollar could not stop Germans from travelling to the USA. (Source: Travel One Net + Breaking Travel News AUG 14) German market trends: DRV hails good summer bookings The German outbound travel market is growing well this year with generally good demand for most short- and long-haul destinations, according to the German Travel Association (DRV). Tour operators and travel agents currently have a single-digit rise in bookings for summer 2015, the DRV said in a round-up of market trends at the start of the peak summer holiday season. "Organized holidays with tour operators and booked through travel agents remain a hit," the association declared. According to market researchers GfK, both customer numbers and sales revenues are growing in the travel agency and tour operator market, and revenues are even showing a mid-single-digit increase so far. Long-haul holidays are especially popular this year, the association pointed out. German travel agencies are registered strong growth in bookings for countless destinations in the Caribbean (above all the Dominican Republic, Cuba and Mexico) and the USA. The UAE is also proving popular this year while Thailand is recovering with a clear double-digit growth rate, it added. The DRV also renewed its long-standing call for a reorganization of German school summer holidays in the 16 federal states to make full use of the maximum possible holiday period -the so-called `holiday corridor' - and thus support the tourism sector. September 28, 2015 Tourism Staff Reports 10 a-g 37 of 51 Up to 92 days are theoretically available between the earliest possible start and latest possible end of the regionally staggered six-week school summer holidays but this year the holidays cover only a period of 80 days. (Source: FVW July 30) German market trends:Slow bookings in July Hot weather and widespread school holidays held back bookings for German travel agents last month, boosted mostly by last-minute sales, according to the monthly survey by market researchers GfK. Summer sales dropped by 1% compared to last year, which could be explained by the extreme hot weather and the fact that school holidays had already started in most federal states, GfK commented. Demand was supported by late sales for departures in July and August which made up 30%of total sales. Greece in particular saw strong late sales. For the year to date, summer bookings are now 7.5% ahead of last year, according to GfK's monthly survey of 1,200 travel agencies. Medium-sized tour operators such as Schauinsland, Alltours and FTI are again the main winners this year, according to experts, while market leaders TUI and Thomas Cook have only moderate sales growth, according to their latest published figures. TUI has increased booking volumes by 1-2%, with average prices 4% higher, but has only sold 85% of its summer program so far, 2% less than last year. Thomas Cook has a 3% drop in bookings and has only sold 75% of its program. (Source: FVW August 20) September 28, 2015 Tourism Staff Reports 10 a-g 38 of 51 BRAZIL REPRESENTATION-AVIAREPS-Marcelo Kaiser MARKET INFORMATION • Disappointed with the Government and public policies, Brazilians wealthy families are moving to Florida. Last year the number of Real State purchase by Brazilians has grown 40% • With high dollar rate, international air tickets to travel US are up to 75%cheaper TRADE Leisure Sales Calls/Meetings Name Market Company Objective and Adriano Gomes adriano @cvc.com.br BR CVC—TO Move further with tl Vanessa Sobreira vanessasobreira@cvc.com.br Taisa Silva BR B2W—Submarino Viagens—OTA Move further with tl taisa.silva @b2wdigital.com Ricardo Campos BR Soft Travel—TO Work to create pa ricardo@softtravel.com.br Lika Nobre lika.nobre @orinter.com.br BR ORINTER -TO Move further with tl Roberto Sanches sanches@orinter.com.br Meeting with Teresa Pedro Assis a coop action focus BR Teresa Perez—TO/Luxury pedro.assis @teresaperez.com.br market, sent an en more opportunitii September 28, 2015 Tourism Staff Reports 10 a-g 39 of 51 Meeting to be the Jacqueline Mikahil BR Be Happy—TO/TA focus on Casar&Viajar Even. jacque @behappy.tur.br Honeymoon and a great opportu PC as a honeymoo MICE Sales Calls/Meetings Name Market Company Objective and Outcome Training Name of Company Market Number of Staff Trained Focus of Training Promotions (Joint Marketing Activities—JMA's) Tour Operator Name Market Description Shows/Sales Missions/Fam Trips (Media and Trade)/Other Name Market Description Editor in Chief of Interiores de Minas will cover destination and top hotels for it Simone Ferret Luxury/Travel design, travel, lifestyle, both online and offline. Details arranged. Waiting on i itinerary. Luxury/Travel/Brand Renata Araujo from You Must Go, blogger, is going to PC in next August to sh Renata Araujo USA video with Brand USA about PC and she is going to be more days to cover n about the destination September 28, 2015 Tourism Staff Reports 10 a-g 40 of 51 MEDIA Media Meetings Name Publication/Media Market Objective& Meeting Notes Follow Up Met with airline board magazine to organize Bruna Tiussu Azul Magazibne BR individual trip. Will call Ongoing for dates to visit Paradise Coast Requested information about Stone Crab to Laura Capanema Tam Magazine BR Ongoing publish for October Agenda Requested information about Stone Crab to Sylvia Barreto Viajar e Simples BR Ongoing publish for October Agenda Requested information about Stone Crab to Mateus Rondon Mix de Viagens BR Ongoing publish for October Agenda MEDIA RESULTS Requested news Sylvia Barreto Viajar é Simples BR regarding gastronomy Ongoing and ecotourism September 28, 2015 Tourism Staff Reports 10 a-g 41 of 51 DIGITAL MEDIA RESULTS TURSMO S/A http://www.turismo-sa.com/gastronomia.cfm?id=1366#.VdzLGDHF-mE SEGS http://www.segs.com.br/eventos/56244-stone-crab-festival-celebra-iguaria-exclusiva-da- florida.html CATRACA LIVRE https://viagem.catracalivre.com.br/geral/o-que-comer/indicacao/festival-celebra-caranguejo- encontrado-somente-na-florida/ LIBERADO JR. http://www.Iiberadojunior.com.br/destinos/stone-crab-festival-celebra-iguaria-exclusiva-da- florida/ JORNAL DE TURISMO http://www.jornaldeturismo.tur.br/gastronomic/68987-stone-crab-festival-celebra-iguaria- exclusiva-da-florida CORREIO POPULAR DE CAMPINAS http://correio.rac.com.br/_conteudo/2015/08/especial/turismo/367945-cidade-de-naples-na- florida-comemora-o-stone-crab-festival.html FACEBOOK https://www.facebook.com/youmustgoblog/posts/979034132117599 YOUTU BE https://www.youtube.com/watch?v=HvGddOMWbPY&feature=em-upload_owner A September 28, 2015 Tourism Staff Reports 10 a-g 42 of 51 DIGITAL MEDIA HIGLIGHTS JORNAL DE TURISMO 0 primeiro aplicativo GDS disponivel para todos os Turlsmo TODOTRADENU+JISOWGAR tablets e smartphones iOS e Android Gastrononia r Gastronomia Aruba tera concurso para eleger melhor chef da Stone Crab Festival ceiebra iguana exclusiva da J - ilha Florida v Taritas econamicas uugca+JC-SE,gunaa.it-aGSIc:0150'S5L J r ,go$taaa,5,.,5 v'Melhor garantido o arantido Categwa.oastronolnp ate c,,;Gaseortrnrar preco g Booking.com , \,.. ,fib IgTt1AilA 1 .,11.1!i a a y _ IHG®Rewards Club anuncia a promo4ao Acelerar Evento sera realizado em outubro corns pane das atividades Especie de caranguejo encontrada eaclusivamente em O IHGe dnterContlnental Hotels Group;anunciou da Restaurant Week Paradise Coast sera a prato principal hoje 0 lannamento da promay$o'ACelerar'.qua oferece aos membros do IHGO Rewards Club... Chef da Associarrao Pousada Charmosa promove 16a Fenaostra acontecera de 16 a 20 de setembro r . , • master class ci:aac aaGZsu::,?goslo:5150o'15 4 J r c Pub aac aaadc.2:40osto 2015 14:45 J teguro Gastranomla F , . op. Categcna Gastronomia - �: >• You Must Go 4 N. September 28, 2015 Tourism Staff Reports 10 a-g 43 of 51 in Procure pessoas comas e locals r rt,1 Ana Luce Passim sacral m. SEUS JOGO5 You Must Go Slog ii,Curtis Paging "- 3 Crier @nuncio ; 3 de setembro as 21 00 Markus* 0 You Must Go for ate Marco Island,na incrivel Florida's Paradise Coast l para desvendar a beleza do locale se aventurar em um maravilhoso JOGOS REcoms,v-,.- passefo de jet sal 9 ')) ''''ill�llbillilli i' https:fl www-youtube.comrwa'ch?v=HvGdclOMVJDPY Florida's Paradise Coast-You Must ®cosmos cartloso n Go Slog! Need a Palm Beach Escape? g ihebreakers.com video de Rogerio Rot 0 You Must Go Mi ate Marco Island.na incrivel Soak up the sun&enjoy access to the ner, Florida's Paradise Coast pare desvendar a beleza 6.000 sq.ft.Ocean Fitness center.YJiEt&more Paula Craveiro curth --r: do legalese aventurar em urn maravilhoso... la link de Folha Ilustrad, - ouriFeax + fir., KateAZevedocurau 3 de Catrace Livre. Icp1V tVr r Curtir Comentar Compartilhar '„ ,_ ha Luciana Antdo de Sc '�, comparhlhou a foto d b 3 pessoas curtl j ram Isso. g t�. 7 Rafnha Pastas.Eu ri ®You Must Go Plop Marco Island VISIT FLORIDA Naples.Marco Island. 1.0 m44 ZAP,: __ Carlene Cesar curttu Everglades-Paradise Coast de Marina Cesar Les Curtis Responder S de sa;e,,bie as 21"s_: Nwaetles la/�+ 1i,', Ckudb Mello curtiu< I,F�� www.passerela.com.br Cl Mena Cohn. Escreva urn comenuino. Clique a conhra tOdOS os Iacamemo5 na Patsarelal Portuguds Brasil Privecidade Termos la Opcbe Cookies Anuncios andncio Mae- Facebook., 2015 - - - !e Alive o bate-papo pars quern esta disponivel. Search September 28, 2015 Tourism Staff Reports 10 a-g 44 of 51 Q Carregar Proximo Reproducao automatica La Belle Bruna,Araras-You Must ,l 1 ~ i 1 101 Cate D'AZUr-You Must Go Blog! _ par You Mast Go 418 visua•izacoes Las Vegas-You Must Go Blog!31/ OOr YOU MUat G0 Si `l:1-• r v I 162 visuatizacbes Ilik ` , l.:::.. Toronto-You Must Go! par You Must Go' ,. « i, T. ' 5t+vlaualizacbes ...Florida's P ice Coast '" "" ` Discovering the paradise of Naple. �,.w, .,." ' pa J.sccverAmerica '.3.016 usual zacoea ',Ca-Will/9 Blscoitos Kambly.Sufga-You Mut so els. Florida's Paradise Coast-You Must Go Blog! ii You Must 00! Florida's Paradise Coast O Inacreverse 60 visualizagoes cot Dacovrr America 821 visuariiacoea +Amowsar a <Comuartiina. ..• .: 1*- 41' �.:, ,.Am. Little Bokeelia Island,a private isli paradise off Florida's sunset coasi Publicado em 3 de set de 2015 0-'14'" our Christie intematronai Real Estate 0 You Must Go for ate Marco Island,na incrivel Florida s Paradise Coast,pare desvendar a beleza do legal e se aventurar em urn maravilhoso .t.,:- 2911 visusi senses PRINT MEDIA RESULTS ABC REPORTER September 28, 2015 Tourism Staff Reports 10 a-g 45 of 51 14 Turismo Stone Crab Festival celebra iguaria exclusiva da Florida Do 23 a 25 rio auto. tau,a salntiwdu Naples, a Honda,celehm o Sto- - � rl ne Crab Featisal.O even to abrc a tenporada do .: lead Stone guelo es- pec,e de rnranguep d .c en• /' `-•� ,� ennlmn awea .vnnwntp e •, • em Pn n.dix Coast Em dais dins dodicodos es- '. pecicrinr ode it iguaria. qtr de<ar.at,rtaa.o assolte.ea a.4 u....t.,aa on web.,. sere;possivel aprocrar ens pnmena man o fruto do APENAS UMA PATA Crab faz de Paradise mar em restaurnntes es- U grande dderen- Coast a Capital do Sto- neciaiin,dcrs,ram muito cial a quo fay do Stone ne Crab no round° neiwica, .cccitoa tip.cus Crab urn. iguar.c, i• a Quern C na e tours putt comer o peace suslentcivel, mu. regiao em 20 de se- comnguejo deretamen• ciada samente a parlor lembro poder6 pres- to rots herrn. 0 avantn de niduhrn Oa pat- liginr nindn n Stnne e.,volre ladn a racial-de radon's retiram ape- Crab alessing - qua r. Naples, conectodo Iola no urno dus putos e a cerimonio que abre Old Naples Wuterfrunl a animal a devolvido oficialrnenle a tempo• Vale a pens proshgrat.o as agues,ontia a nws- ratio. Os [meal's sae trabalho de Chefs e bar ma volt°a tresses Sao "benzidos" por padres cos goumwl ytze servem exatamenle as pates e ornamentados pans inermems varitSoes tin ewe fazem n pinto spr n prinwira pesen. A cun.ngucp, Inclurndo at procurado par Kaman. lest,, a organizada moils faro osa,corn nwilto les de Irutos do nor do pela Sociedade de Pre• de moslorda Para sa- mundo todo. A came servacao Histona dos bar neais sal,re a Slane loom a robusto no In- Everglades, qua tame Crab Fes/ire/ a dela- nsnrbu jurubo lnnbra brm realize no data lies da prograttacao, n texture a Saba' this urn concurs° de bolos, acesse: bttp://wvew. lugustas Essu wattle- corn recedes pussadus stonecrables•.val.org/ ristica do Florida Stone ho revoilas gera4oes. 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Voce ji dove canheeor a rate de reataurantes than,afareee WiFi gratuito•pianos ao ar livre quo tree este Home.Super agradavel,este lota- ceresda par rim terrace,quo fan a volts em toile heady cm Pahn Beach Garden,ao lady do The o haitI.0 Htryue de South Beach.quo ofcrece Gardens Mall,c oferoce pratos cam influcnciaa acemo 1 prank fiesta 2,1 km do proprieskuie•.(} do mzinha italiana.No cardapio,destaque pare quartos ofcmrm rarnndo nom note des Florida parse mawaa ceaeiran preparadas em um ale Intracoastal Waterway a a gnatronomia mere- tentien fornn italiann,alhn ilea mrnan des alts M deelaque corn a presence do W'atemtone liar • gnal,dade. and Grill do DoubleTree by Hilton.On hdnpa. den contam ainda torn clogtm!de hir:icletan e The Gardens Mall cnmaiidadea para aaportex aquatint's. Ytrrada obrigatdrn pars queen waiver no re- grim.The Gardens M.u,cm Palm Beach Gar- The Breakers dens,e o mein lusuoeo centre de mmpram local, loealiando em urns penis particular,prdxima • ancorado pelaa lojas Nordstrom.Sake Fifth an Finery Morrison Flagler Muaeum,o rennet Avenue,Bloomingdale,Mary a Seam.Com 110 de luxe enranta as viaitantea pale vista incrivel mil m=,a empreendimente tambam mate Hum e aervi4o de qualidade.Inaugurado em 1896. Apple,Gucci,Chanel a Louis Vuitton,Alm de ja paasou per dues remmtrvsoes apes doia in- ma H&M pars enancaa-F.means qua a inti m- c9ndioo.1'or Ii,540 quartos,campy do golfc, Sao Him Kit,mmpran.a local ufi-oar[moo cafe deco restauranteo,um spa,patinae,am ice c nvteurmttm. rte km-amine.entre outran.[ago an entrails, a bolcea daa enormee Palnteirsa;a no lobby do Palm Beach Outlet hotel,peinein no tato pintadon per artein ita- t1 main novo outlet do Fldnda,inonguradn no lianas he main de 100 ante.Tudo impecevel! pm. nn puree tdo, Ranch Outlets mta l000 oo- Mamma que rim extent noel pinnos me heapedar do no roracmo de Want Palm Reach a recebe din- no menet,valet pens a mats.Se fiver tempo, me.nte flaw,.des mnmumidnren em bars uprovcitc para tomar um brunch uu cha da do donoontw que podcm chogar a 70%.0 local, tattle no hotel.Com certcea voce tent mmmen- la muhaa-ulo mm urns.(me,peuporciuua Iran- too memoriveio. quilidale ten hors dam mmprau.A mil aberto, Rapids Water Park muse main dc-100 11(100;oohs okay,DKNY p { laaal,eodn am West Palm Reach, n parque aupurtim uor de categoric no mil de Flo- ( rida a cants cam clansman de atracees pars tad. familia,de Marinas cum=dm a rncvrregudo- nv radicals.FItn,m qua.busman maucntuo ' de nlasumcato.o paequc afereve cabanas can l cortineo,telcviouo,vcntiladm do Leto,mtciras - / aMWMlaIlma.mY Y September 28, 2015 Tourism Staff Reports 10 a-g 48 of 51 e cadeirea,alem de aervoco de ban Ursa boa • oppio pare quem retiverviajando mm crimson. Worth Avenue Conhccids Como a Rodeo llrive do Florida,6 i' - neater pequens Avenida quit cotta loralixedea loppe fsotoass coma Chanel.llottega Veneta,A• MOM.Jimmy Chou,Honore.Gruff,Valentino mitre autos.Mau ha lambent hum MULL aaard- vob coma Brooke Brother.Juivy Ralph Lauren maro.e Inreit,tom pendutaa dUerenttados. ... Clernatls Street Comederada eomo enntao htatdnro ere Wag Palm Rich,a chermom rue a replete de etre. , Cae6,entre boutiques,boats.Imes de autism• dadeo c muito main A nate.eopccralmcntc quints-five,o local et tranafurme a pudta urns pitsda do apt..A gaatronuuua lambent warm presence coin restaurants,de deataque coma Fan Robb,Sue RRQ,Hnllehaloa,Wine Dive Waterside Shops agar• C naideredo o deetino de raanprae male luxun- •o1, an der costa do C Ro Waterside Shope mute tom mats de 00lojes a teataurantea-tats coma Sake Fifth Avenue,Salvatore Forragamn,Guc- ci,Michael Kara e.Nordetram-em main a urns Hotel Naples Grande Beach Resort paraagem rem 30 mil plant.tropiceis a tabus- tin Rondo-Deataquc pore an Manna a font. locabeodo ern frente a Parachm Cosec e a IS qua,dnuuM u Imrgm;adradaa to mrusu,Iwr- km do Waterside Shops.a hotel de 18 andares ms a satirise parr relaxer. meta tom tree piseinao ao sr livre,academia. nem de 430 aeomodagtet tempo de rife e 5th Ave.South spa.sauna,banheira de hidromaseegem.ealio Boutiques de mod.,reulaurarlar cafes sir do uc 16 quadrat,do lins On Moped.pct. dent alugm premium pare slaad ap irumeda velee.,-galenite ode Aare,..alheriaa,calcite der cm I c cadmium nu local.A gaatrmnamo dm Were..ludo a Mao-e mule um poem-!pea• hotel nen deism a deselar,mm semi sere result,- afvsl etuxrnttr na 5th Ave.South de Nxplea 0 rant..of into prams variedas-deer aqua local,quo elude coats corn mu.tm maroon hi- parr o Rhode'.End.rratanrante a heirs-user tdnem,or tonne um panto de pueseio popular qua nerve prates der nakedria med,terrinox, pare viattasrtmL u natdvntro.Vat;anduwr. mm vita do Golfo do Mexico e de orate a lam sivel aeeiatir o per do sol em lager pre:do ado Jet Boat Ride On"Odin' Dana dal eaperieucias iucriveia d.dvatmo, .fat Roat Ride on`Odin"partite explorer as redondeeas de Nxplea tom alms manages, cwuatruFace incriveia a seer golfinhoa a hur- tle do urn Karen a jato nem eapectdede pars 23 paaeageiroa,quo atinge uma velocidadc superior a 56 Km/h.13.4.00.pare cionenteo manobraa radicaie do 380 grass. wtvxasautmar,m MEDIA SUBJECT PUBL. DATE AEV USD CIRCULATION Correio Popular stone crab 8/20 9.430,00 850.000 Turismo S/A stone crab 8/25 200,00 3.000 SEGS stone crab 8/26 1.500,00 25.600 Catraca Livre stone crab 8/27 35.000,00 12.000.000 September 28, 2015 Tourism Staff Reports 10 a-g 49 of 51 Jornal de Turismo stone crab 8/27 3.800,00 350.000 Liberado Jr. stone crab 8/27 2.100,00 80.000 ABC Reporter stone crab 8/30 5.024,00 35.000 Absoluta Paradise Coast 9/01 6.650,00 15.000 Absoluta IPW Scene 9/01 52.050,00 15.000 You Must Go Paradise Coast 9/03 16.000,00 40.000 TOTAL 131.754,00 13.413.600 APPENDIX B NEXT MONTH PLAN—September 2015 Company Action B2W/CVC/Orinter Move forward with co-op actions Social Media Launch Brazilian page in Facebook AVIAREPS Activities Follow up on meetings in June. September 28, 2015 Tourism Staff Reports 10 a-g 50 of 51 VISITOR CENTER REPORTS-Lori Lou Waddell July 20,2015 through September 11,2015 • Organize all aspects of physical move from the current VIC location to temporary location at Chamber of Commerce Executive Office. • Correspond with Lindsey Norris, VISIT Florida, regarding CTIC status for Naples and Everglades City. • Post updated Fifth Avenue South BID calendar for remainder 2015 and new 2016. • Attend TDC Meeting July 29, 2015 at 1:30PM • Pick up 5th Avenue South booklets for additional distribution. • Coordinated materials for Florida Property Appraiser conference. • Coordinated materials for GE Home Technologies conference in Naples. • Meeting with Architects August 7, 2015. • Meeting with Lindsey Norris-VISIT Florida- at Naples VIC on August 12, 2015. • Organized a Happy Hour gathering for all Naples VIC Vols at M Waterfront Grille Thursday, July 13th 5-7 pm. • Answered referral from PhaseV regarding German clubs in Naples. • August 14, 2015 final day of operation at 900 5th Avenue South for Visitor Information Center. • Attend Guests First module in Fort Myers August 25tH • Coordinate moving company at the "old" VIC. • Official move of the Visitor Information Center August 24tH • Final walk-through with building manager at"old"VIC August 26th • Call all hotel partners with new VIC fax number for daily room rates. • Greet guests at Greater Naples Chamber of Commerce Trade Show August 26tH • Suspend and resume delivery of all periodicals and printed materials ie.NDN, Florida Weekly, Travel Host, Must Do,Happenings, UAC Art Calendar, Gulfshore Life, Gulfshore Business,Naples Illustrated, SunState Post, Southwest Florida Travel Guide Map, Tourist Discount Guide, Welcome Guide, Coastal Angler, D'Latino, eBella, John R. Woods HomeLook, Homes and Land, SWFLA Real Estate Showcase, Suite Life, Guide to Golf, 5th Avenue Guide, Third Street South, etc. • Phone lines and computer access set up at Chamber Building for VIC August 28th • Begin set up new Visitor Information Center at Chamber Building August 26th • Set up brochure display holder at Naples Depot Museum entry way. • Attend meeting with architectural firm regarding rail car rehab September 4th • RSVP to attend CCLTA breakfast and meeting on September 29th at Naples Grande Hotel. September 28, 2015 Tourism Staff Reports 10 a-g 51 of 51 • Attend Wayfinding Meeting on behalf of Greater Naples Chamber of Commerce September 9th • Guests First final Exam September 9th • Confirmed FAM tour of Palm Cottage for November 24th, 2015 at 10AM. • Begin to confirm and schedule FAM trips for upcoming season. • Visit Marco Island Visitor Information Center September 11th. • RSVP to attend Concierge Association meeting at Waterside Shops on September 15th. • Manage daily operation of Naples VIC and staffing. • Update Calendar of Events, brochures, VIC Vol Schedules and Distribute. f � owMUR ..mot. Naples V rligUelY * w September 28, 2015 flatailarl Staff Rapnrfc 11 Naples Marco Island Everglades CVB 1 of 82 Task Report Created - Between 7/17/2015 - 9/18/2015 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 9/3/2015 Event Production&Design Meeting-general-staff- Closed 9/3/2015 9/3/2015 Debi DeBenedetto Studios any Michelle ldzi 239-597-0815 michelle.idzi @destination-fl.com From'Michelle Idzi 7/24/2015 ADI Meetings&Events Event Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto An uodate note was created today. 7/27/2015 ADI Meetings& Events General Note Closed 7/27/2015 7/27/2015 Debi DeBenedetto The status chanced on this event today. 8/4/2015 Ag Processing Inc Event Note Closed 8/4/2015 8/4/2015 Debi DeBenedetto An uodate note was created today. 8/3/2015 Association for High Technology General Note Closed 8/3/2015 8/3/2015 Debi DeBenedetto Distribution The status chanced on this event today. 8/3/2015 Association for High Technology General Note Closed 8/3/2015 8/3/2015 Debi DeBenedetto Distribution The status chanced on this event today. 8/3/2015 Association for High Technology Event Note Closed 8/3/2015 8/3/2015 Debi DeBenedetto Distribution An uodate note was created today. 8/6/2015 Association for High Technology General Note Closed 8/6/2015 8/6/2015 Debi DeBenedetto Distribution The status chanced on this event today. 8/3/2015 Association for High Technology Communicate-Partner Closed 8/23/2015 8/24/2015 Debi DeBenedetto Distribution Leigha Schatzman 262-523-9090 leigha.schatzman @mranet.org confirm booked 8/19/2015 BCC Site itinerary planning Closed 8/19/2015 8/20/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 DebiDeBenedetto @colliergov.net From:DeBenedettoDebi 8/17/2015 City Chic Events Assist Meeting planner Closed 8/17/2015 8/17/2015 Debi DeBenedetto -sales kit email photos or video Kimberly Marenus 646-245-3866 kmberly@citychicevents.com From:City Chic Events 8/19/2015 CNA Enterprise Procurement Assisted Mtg Planner Closed 8/19/2015 8/19/2015 Debi DeBenedetto Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 1 of 10 September 28, 2015 Detailpd Staff Reports 11 Task Assigned User: Debi DeBenedetto 2 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name Emily Piotrowski 312-822-1236 emily.piotrowski@cna.com From:Plotrowski.Emlly 8/14/2015 ConferenceDirect/B. Dees Assist Meeting planner Closed 8/14/2015 8/14/2015 Debi DeBenedetto -sales kit email photos or video Bob Dees 407-522-2932 bob.dees @conferencedirect.com From..Bob Dees 7/28/2015 Debi's Itineraries General Note Closed 7/28/2015 7/28/2015 Debi DeBenedetto The status chanced on this event today. 7/28/2015 Debi's Itineraries General Note Closed 7/28/2015 7/28/2015 Debi DeBenedetto An Itinerary was created on this event today. 7/28/2015 Debi's Itineraries Communicate-Partner Closed 8/4/2015 8/7/2015 Debi DeBenedetto 7/28/2015 Debi's Itineraries Communicate-Partner Closed 8/20/2015 8/24/2015 Debi DeBenedetto 7/28/2015 Debi's Itineraries FAM-escort Closed 9/1/2015 9/17/2015 Debi DeBenedetto 7/24/2015 Exceptional Site Selections General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanced on this event today. 7/24/2015 Exceptional Site Selections General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanced on this event today. 8/19/2015 EXL Site itinerary planning Open 10/10/2015 Allison Thompson 502-241-3943 allison.thompson @exlservice.com 8/17/2015 EXL General Note Closed 8/17/2015 8/17/2015 Debi DeBenedetto The status chanced on this event today. 8/17/2015 EXL General Note Closed 8/17/2015 8/17/2015 Debi DeBenedetto An Itinerary was created on this event today. 8/17/2015 EXL Site itinerary planning Closed 8/20/2015 8/20/2015 Debi DeBenedetto Allison Thompson 502-241-3943 allison.thompson @exlservice.com From:Allison Thomason 8/4/2015 Explorer Travel Services, Inc Assist Meeting planner Closed 8/20/2015 8/20/2015 Debi DeBenedetto -sales kit email photos or video sent info aoain and she likes follow uo call-called 8/4 8/5/2015 FASFAA Transition Meeting Assisted Mtg Planner Closed 8/5/2015 8/5/2015 Debi DeBenedetto Tracy Misner 239-574-4440 tracylm @leeschools.net From:Misner. Tracy *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 2 of 10 September 28, 2015 fetailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 3 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 9/15/2015 Gordon Food Service General Note Closed 9/15/2015 9/15/2015 Debi DeBenedetto The status chanaed on this event today 9/16/2015 HelmsBriscoe/G.Sills General Note Closed 9/16/2015 9/16/2015 Debi DeBenedetto The status chanoed on this event today. 9/14/2015 HelmsBriscoe/K. Duff Site with client Open 9/23/2015 Karen Duff 502-291-2559 kduff @helmsbriscoe.com client may come for site if hotels bid.NBH is interested. 9/14/2015 HelmsBriscoe/K.Duff Event Note Closed 9/14/2015 9/14/2015 Debi DeBenedetto An update note was created today. 8/6/2015 HemoCue Inc General Note Closed 8/6/2015 8/6/2015 Debi DeBenedetto The status chanoed on this event today. 8/6/2015 HemoCue Inc Event Note Closed 8/6/2015 8/6/2015 Debi DeBenedetto An update note was created today. 8/6/2015 HemoCue Inc RFP sent to partner Closed 8/6/2015 8/6/2015 Debi DeBenedetto Diane Kerek 800-881-1611 x109 ladydihemocue @hotmail.com 7/29/2015 International Behavioral Site itinerary planning Closed 9/9/2015 9/17/2015 Debi DeBenedetto Nueroscience Marianne Van Wagner 8307969393 ibns @ibnsconnect.org From:Marianne Van Wapner 8/20/2015 Ireland Presentations RFP sent to partner Closed 8/20/2015 8/20/2015 Debi DeBenedetto Maggie McClain 1-415-409-4299 maggie @irelandpresentations.com 8/20/2015 Ireland Presentations Assist Meeting planner Closed 8/20/2015 8/20/2015 Debi DeBenedetto -sales kit email photos or video Maggie McClain 1-415-409-4299 maggie @irelandpresentations.com From'Mapoie McClain 8/20/2015 Ireland Presentations General Note Closed 8/20/2015 8/20/2015 Debi DeBenedetto The status chanoed on this event today. 9/14/2015 Marco Island Marriott Beach Sales Event Open 10/14/2015 Resort,Golf Club&Spa Bob Pfeffer 239-642-2607 Robert.Pfeffer@marriott.com Per Jack CVB aorees to sponsor event GTMC 8/7/2015 Marco Island Marriott Beach General Note Closed 8/7/2015 8/7/2015 Debi DeBenedetto Resort,Golf Club&Spa The status chanaed on this event today. 8/7/2015 Marco Island Marriott Beach General Note Closed 8/7/2015 8/7/2015 Debi DeBenedetto Resort, Golf Club&Spa *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 3 of 10 September 28, 2015 fletailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 4 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name The status chanoed on this event today. 9/14/2015 Marco Island Marriott Beach General Note Closed 9/14/2015 9/14/2015 Debi DeBenedetto Resort,Golf Club&Spa The status chanoed on this event today. 9/14/2015 Meeting Professionals International Assisted Mfg Planner Open 9/17/2015 South Florida Chapter Steve Parker 214-906-9410 stevecparker1 @gmail.com sent Rfo to hotels and offered to host event for MP/in Navies 9/14/2015 Meeting Professionals International General Note Closed 9/14/2015 9/14/2015 Debi DeBenedetto South Florida Chapter The status chanoed on this event today. 9/14/2015 Meeting Professionals International Event Note Closed 9/14/2015 9/14/2015 Debi DeBenedetto South Florida Chapter An uodate note was created today. 9/17/2015 Meeting Professionals International Event Note Closed 9/17/2015 9/17/2015 Debi DeBenedetto South Florida Chapter An uodate note was created today. 7/24/2015 Meetings&Conventions Magazine General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanced on this event today. 8/14/2015 Meetings&Conventions Magazine Event Note Closed 8/14/2015 8/14/2015 Debi DeBenedetto An uodate note was created today. 8/21/2015 Meetings&Conventions Magazine General Note Closed 8/21/2015 8/21/2015 Debi DeBenedetto The status chanced on this event today, 9/15/2015 Meetings Plus Assist Meeting planner Open 11/15/2015 -sales kit email photos or video Lynne McNamara 401-783-6338 lynne @meetingsplusevents.com assist claimer 9/15/2015 Meetings Plus General Note Closed 9/15/2015 9/15/2015 Debi DeBenedetto The status chanced on this event today. 9/15/2015 Meetings Plus Event Note Closed 9/15/2015 9/15/2015 Debi DeBenedetto An uodate note was created today. 8/17/2015 NACADA RFP sent to partner Open 9/17/2015 Jennifer Rush 7855327817 jlrush @ksu.edu RFP send 8/17/2015 NACADA General Note Closed 8/17/2015 8/17/2015 Debi DeBenedetto *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 4 of 10 September 28, 2015 fletaileri Staff Reports 11 Task Assigned User: Debi DeBenedetto 5 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name The status chanoed on this event today. 8/17/2015 NACADA Event Note Closed 8/17/2015 8/17/2015 Debi DeBenedetto An update note was created today. 7/24/2015 Naples Beach Hotel&Golf Club General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanoed on this event today. 7/20/2015 Naples Beach Hotel&Golf Club Rfp enhancement granted Closed 8/20/2015 8/20/2015 Debi DeBenedetto Sarah Cardenas 239-435-4361 s.cardenas @naplesbeachhotel. corn From:Sarah Cardenas 7/29/2015 Naples CVB Trade show preparations Open 12/29/2015 Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/20/2015 Naples CVB Assisted Mtg Planner Closed 7/20/2015 7/20/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/21/2015 Naples CVB RFP follow up Closed 3/5/2015 7/22/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/23/2015 Naples CVB Assisted Mtg Planner Closed 7/23/2015 7/23/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/24/2015 Naples CVB Assist Meeting planner Closed 7/24/2015 7/24/2015 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/24/2015 Naples CVB Communicate-Other CVB Closed 7/24/2015 7/24/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/29/2015 Naples CVB Advertising Task Closed 7/29/2015 7/29/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/24/2015 Naples CVB RFP sent to partner Closed 8/1/2015 8/4/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/24/2015 Naples CVB CVB Project Closed 7/30/2015 8/4/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 8/5/2015 Naples CVB CVB Project Closed 8/5/2015 8/5/2015 Debi DeBenedetto Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 5 of 10 September 28, 2015 fletailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 6 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoDebi 8/5/2015 Naples CVB Assisted Mtg Planner Closed 8/5/2015 8/5/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From.DeBenedettoDebi 7/29/2015 Naples CVB Fern Arrangements Closed 8/4/2015 8/7/2015 Debi DeBenedetto -planned-itinerary Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 8/5/2015 Naples CVB Meeting-general-staff- Closed 8/7/2015 8/7/2015 Debi DeBenedetto any Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 8/5/2015 Naples CVB Trade show preparations Closed 8/12/2015 8/20/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 7/24/2015 Naples CVB Communicate-Partner Closed 8/1/2015 8/20/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 8/20/2015 Naples CVB Assist Meeting planner Closed 8/20/2015 8/20/2015 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From.DeBenedettoDebi 8/5/2015 Naples CVB Assist Meeting planner Closed 8/14/2015 8/20/2015 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 9/15/2015 Naples CVB Assisted Mtg Planner Closed 9/15/2015 9/15/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 9/15/2015 Naples CVB Assist Meeting planner Closed 9/15/2015 9/17/2015 Debi DeBenedetto -sales kit email photos or video Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From.Christine Ray 9/14/2015 Naples CVB Assisted Mtg Planner Closed 9/14/2015 9/17/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi 8/5/2015 Naples CVB Communicate-Partner Closed 8/13/2015 9/17/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page. 6 of 10 September 28, 2015 fetailed Staff Repnrts 11 Task Assigned User: Debi DeBenedetto 7 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name From:DeBenedettoDebi 7/23/2015 Naples Grande Beach Resort General Note Closed 7/23/2015 7/23/2015 Debi DeBenedetto The status chanced on this event today, 7/24/2015 Naples Grande Beach Resort General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanced on this event today. 7/24/2015 Naples Grande Beach Resort General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanced on this event today. 7/27/2015 Naples Grande Beach Resort General Note Closed 7/27/2015 7/27/2015 Debi DeBenedetto The status chanced on this event today. 7/27/2015 Naples Grande Beach Resort General Note Closed 7/27/2015 7/27/2015 Debi DeBenedetto The status chanced on this event today. 8/5/2015 Naples Grande Beach Resort General Note Closed 8/5/2015 8/5/2015 Debi DeBenedetto The status chanced on this event today. 8/20/2015 Naples Grande Beach Resort General Note Closed 8/20/2015 8/20/2015 Debi DeBenedetto The status chanced on this event today. 8/20/2015 Naples Grande Beach Resort General Note Closed 8/20/2015 8/20/2015 Debi DeBenedetto The status chanced on this event today. 7/24/2015 Naples Grande Beach Resort Followup Call Closed 8/24/2015 8/20/2015 Debi DeBenedetto Will Cornwall 239.594.6009 Wcornwall @naplesgrande.com 8/20/2015 Naples Grande Beach Resort Rfp enhancement granted Closed 8/20/2015 8/20/2015 Debi DeBenedetto Andrew Neubauer(239)594-6373 aneubauer @naplesgrande.com sent letter.approved.idss.spreadsheet.task done.30 days due 8/5/2015 Naples Grande Beach Resort rfp enhancement-get Closed 9/5/2015 9/17/2015 Debi DeBenedetto service estimate Andrew Neubauer(239)594-6373 aneubauer @naplesgrande.com 9/17/2015 Naples Grande Beach Resort General Note Closed 9/17/2015 9/17/2015 Debi DeBenedetto The status chanced on this event today. 9/18/2015 Naples Grande Beach Resort General Note Closed 9/18/2015 9/18/2015 Debi DeBenedetto The status chanced on this event today. 9/17/2015 Naples Marco Island Everglades Sponsorship Open 9/17/2015 CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From•WertJack Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 7 of 10 3�: September 28, 2015 Detailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 8 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 7/21/2015 Naples Marco Island Everglades RFP sent to partner Closed 7/21/2015 7/21/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Jan Stieoer 7/24/2015 Naples Marco Island Everglades Prospecting sales Closed 7/24/2015 7/24/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Lvsandra Taylor 8/17/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 8/17/2015 8/17/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:City Chic Events 7/20/2015 Naples Marco Island Everglades Trade show preparations Closed 8/20/2015 8/24/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:HSMAI'S MEET National 2015 Menaoer 8/25/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 8/25/2015 8/25/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Natasha Richards 9/3/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 9/3/2015 9/3/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Monica Mobley 9/3/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 9/3/2015 9/3/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From:Carmelina Manzella 9/3/2015 Naples Marco Island Everglades Assisted Mtg Planner Closed 9/3/2015 9/3/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From'Amy Green 7/27/2015 Naples Marco Island Everglades Sponsorship Closed 9/15/2015 9/17/2015 Debi DeBenedetto CVB Debi DeBenedetto 239-252-2379 or 239-734-0295 debide @colliergov.net From;WertJack 9/16/2015 National Council of State Boards of Event Note Closed 9/16/2015 9/16/2015 Debi DeBenedetto Nursing *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 8 of 10 September 28, 2015 fletailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 9 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name An update note was created today. 7/29/2015 Quality Conferences Assisted Mtg Planner Closed 7/29/2015 7/29/2015 Debi DeBenedetto Georgia Gruner 800-724-1833 georgia.gruner@ qualityconferencesinc.com From.'Georoia Gruner 8/13/2015 Quality Conferences General Note Closed 8/13/2015 8/13/2015 Debi DeBenedetto The status chanoed on this event today. 7/24/2015 QuesteHospitality&Travel General Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto The status chanoed on this event today. 8/4/2015 Scot Industries Inc Followup Call Open 1/25/2016 Sandy Wall 903-639-2551 swall @scotindustries.com send sales kit and email 9/17/2015 StoneBay Group General Note Closed 9/17/2015 9/17/2015 Debi DeBenedetto The status chanoed on this event today. 8/4/2015 Summit Brokerage Services, Inc Followup Call Open 9/3/2015 Bernard Golembe 561-338-2828 bgolembe @summitbrokerage.com ask him to be sure to include us in oresentino to board-we have water events folf and skeet shootino 8/19/2015 The Coulter General Note Closed 8/19/2015 8/19/2015 Debi DeBenedetto An Itinerary was created on this event today. 7/29/2015 The Ritz-Carlton Golf Resort, General Note Closed 7/29/2015 7/29/2015 Debi DeBenedetto Naples The status chanoed on this event today. 7/29/2015 The Ritz-Carlton Golf Resort, Rfp enhancement granted Closed 7/29/2015 7/29/2015 Debi DeBenedetto Naples Desiree Reyes Smith 239-598-6672 Desiree.Reyes@ritzcarlton.com 7/24/2015 The Ritz-Carlton, Naples Event Note Closed 7/24/2015 7/24/2015 Debi DeBenedetto An update note was created today. 7/27/2015 United States Steel Corporation Event Note Closed 7/27/2015 7/27/2015 Debi DeBenedetto An update note was created today. 8/3/2015 United States Steel Corporation Event Note Closed 8/3/2015 8/3/2015 Debi DeBenedetto An update note was created today. 8/3/2015 United States Steel Corporation Event Note Closed 8/3/2015 8/3/2015 Debi DeBenedetto An update note was created today, 8/7/2015 United States Steel Corporation Event Note Closed 8/7/2015 8/7/2015 Debi DeBenedetto *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 9 of 10 September 28, 2015 Detailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 10 of 82 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name An update note was created today. 8/24/2015 United States Steel Corporation General Note Closed 8/24/2015 8/24/2015 Debi DeBenedetto An Itinerary was created on this event today. Total Tasks: 116 *Task is assigned to multiple people Printed: 9/18/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 10 of 10 r f 0 0 0 0 0 0 0 0 0 0 ,l V ea cg N O 00 M C O O U 'O '�' -- 00 M 0 0 VI vl O, N y O to �) N y 0 N M N N N vO'i 0 a ✓ CO 0 a Q. 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September 28, 28TIi P L E S Detailed Staff Rapiri1dO ISLAND 4710E KG FLORIDA'S PARADISE COAST GROUP REPORT from July 1, 2015-August 31, 2015 ©@filmingparadise @athleteparadise 491 Paradisecoast.com ... ©@ParadiseCoast In Naples, Marco Isla... ©@ParadiseMeeting in Athletes in Paradise @ParadiseDeals www.paradisecoastb... GROUPSTATS across all Twitter and Facebook accounts Incoming Messages 13,092 13,223 INTERACTIONS Sent Messages 457 BY 12,016 UNIQUE USERS ,___ajt\ New Twitter Followers 561 V �- 12,882,534 POTENTIAL REACH New Facebook Fans 919 ---,/ TWITTER STATS across all Twitter accounts FOLLOWER DEMOGRAPHICS TWITTER STATS 54% 46% +.•. 561 New Twitter Followers in this time period MALE FOLLOWERS FEMALE FOLLOWERS 0 505 © 299 m 134 18-20 I Link Clicks Mentions Retweets 21-24 • 25-34 35-44 45-54 55-64 65+ DAILY INTERACTIONS @MENTIONS 299 RETWEETS 134 OUTBOUND TWEET CONTENT • 50 T 135 Plain Text • • V 25 •\ / \:/• _'• 101 Links to Pages • • 0 •�•-�•� • • . ci 123 Photo Links Jul 13 Jul 27 Aug 10 Aug 24 September 28, 2015 Detailed Staff Reports 11 42 of 82 FACEBOOKSTATS across all Facebook pages InMy Facebook Pages 21.05k Total Likes,and 104 people talking about this 1001 GROWTH New Fans 919 Unliked your Page 170 • 75 / •, .. �. / 50 j • • _ \ 2.51 II • uI . • IIuuII _ _ II . lIIIuIIIII _5 7.5 10 Jul 6 Jul 13 Jul 20 Jul 27 Aug 3 Aug 10 Aug 17 Aug 24 Aug 31 PAGE IMPRESSIONS Impressions 835,861 by 678,163 users 75k 50k 25k III II IIIIh uIIIIIIII . IIIIIuIIIIIIIIIIIIII Jul 6 Jul 13 Jul 20 Jul 27 Aug 3 Aug 10 Aug 17 Aug 24 Aug 31 IMPRESSIONS BY DAY OF WEEK AVG TOTAL • Page Post 152.7k Sun 11.6k 104.1 k 1) • Fan 2.9k ■ Paid 549.2k Mon 12.1 k 108.7k • Mention 9 • Organic 129.5k Tue _- 14.0k 111.8k Checkin 0 ■ Viral 155.6k Wed _- 13.4k 121.0k Question 0 Thu 16.5k 148.8k User Post 0 Fri -_ 14.6k 131.0k Coupon 0 Sat 12.3k 110.4k Other 0 Event 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 1 257/356 United States 582.0k Orlando, FL 35.9k 18-24 47.2k/44.4k Puerto Rico 6.5k Tampa, FL 34.3k 25-34 64.6k/68.3k Germany 6.3k Naples, FL 33.7k . 35-44 50.6k/71.7k United Kingdom 5.1k Miami, FL 26.3k 45-54 52.4k/84.5k Brazil 5.0k Saint Petersburg,FL 11.7k 55+ _- 63.1k/121.Ok 11 42% . 58% Male Female September 28,2015 Detailed Staff Reports 11 43 of 82 Top Instagram Posts / Y .,w„ 4paradisecoast @paradisecoast @paradisecoast 99 Engagements 91 Engagements 86 Engagements Audience Growth AUDIENCE GROWTH, BY DAY • FOLLOWERS GAINED 10 a 6 4 2 .11 11111/ 0 1 4 7 10 13 16 19 22 25 28 31 3 6 9 12 15 18 21 24 27 30 JUL AUG FOLLOWER METRICS TOTALS Your new followers decreased by Total Followers 962 _ 87.1 /0 Followers Gained 109 since previous date range People that you Followed -93 Instagram Profiles Report 12 of 6 September 28,2015 Detailed Staff Reports 11 44 of 82 Outbound Hashtag Performance MOST USED HASHTAGS MOST ENGAGED HASHTAGS #lovefl 21 #lovefl 921 #paradisecoast 12 #paradisecoast 900 #discoverparadise 12 #discoverparadise 865 #regram 10 #regram 471 #naples 10 #florida 378 #florida 9 #naplesfl 355 #0 7 #marcoisland 297 #beach 7 #E1 276 #marcoisland 6 #naplesflorida 255 #travel 5 #naples 249 Instagram Profiles Report 14 of 6 September 28, 2015 Detailed Staff Reports 11 45 of 82 Audience Engagement AUDIENCE ENGAGEMENT, BY DAY • LIKES RECEIVED • COMMENTS • MEDIA SENT 140 120 1 100 80 60 40 20 0 1 4 7 10 13 16 19 22 25 28 31 3 JUL AUG ENGAGEMENT METRICS TOTALS The number of engagements increased by Likes Received 537 4 21 . 8 /0 Comments Received 37 since previous date range Total Engagements 574 The number of engagements per Engagements per Follower 0.6 media increased by Engagements per Media 23.0 - 9 6 4• 5% since previous date range Instagram Profiles Report 15 of 6 September 28, 2015 Detailed Staff Reports 11 46 of 82 Twitter Activity Overview 128,648 1,622 228 oG ALir, FdESSIONS IL)IALLINGMGEMLNo'S LINK CLICKS Audience Growth AUDIENCE GROWTH, BY DAY • NEW FOLLOWER ALERTS • ACTUAL FOLLOWERS GAINED 25 20 15 10 5 0 1 4 7 10 13 16 19 22 25 28 31 3 6 9 12 15 18 21 24 27 36 JUL AUG FOLLOWER METRICS TOTALS Your new followers increased by Total Followers 7,538 1 . 5 O/0 since previous date range New Follower alerts 536 Actual Followers gained 266 People that you followed 2 Twitter Profiles Report 12 of 7 September 28, 2015 Detailed Staff Reports 11 47 of 82 Posts & Conversations MESSAGES PER DAY • 30 1 1 20 %, V10 4 /\ Ni 1■ \i" 0 1p 1 4 JUL SENT/RECEIVED METRICS TOTALS The number of messages you sent decreased by Tweets sent 359 _ 30 . 8 /0 Direct Messages sent — since previous date range Total Sent 359 The number of messages you Mentions received 299 received decreased by Direct Messages received 3 V 12 . 7 O/0 since previous date range Total Received 302 Twitter Profiles Report 13 of 7 September 28, 2015 Detailed Staff Reports 11 48 of 82 Your Content& Engagement Habits SENT MESSAGE CONTENT YOUR TWEETING BEHAVIOR . 18% 135 CONVERSATION PLAIN TEXT UPDATES 359 101 PAGE LINKS 67% NEW CONTACTS PHOTO LINKS EXISTING CONTACTS I Twitter Profiles Report 14 of 7 September 28,2015 Detailed Staff Reports 11 49 of 82 Audience Engagement ENGAGEMENT COUNT • REPLIES • RETWEETS • FAVORITES TWEETS SENT 60 50 40 ' $ 30 20 10 1 4 7 10 13 16 19 22 25 28 31 3 6 9 12 15 18 21 24 27 3G JUL AUG ENGAGEMENT METRICS TOTALS The number of engagements decreased by Replies 89 _ 23. 8 A Retweets 128 since previous date range Retweets with Comments 9 Favorites 303 The number of impressions per Engagements per Follower 0.2 Tweet increased by Impressions per Follower 17.1 9 . 2 since previous date range Engagements per Tweet 4.5 Impressions per Tweet 358.4 Engagements per Impression 1.3% Twitter Profiles Report 15 of 7 September 28, 2015 Detailed Staff Reports 11 50 of 82 Audience Demographics FOLLOWERS BY AGE FOLLOWERS BY GENDER 18-20 21-24 46% FEMALE FOLLOWERS 45-E- 54% MALE FOLLOWERS Men between ages of 35-44 appear to be the leading force among your recent followers. Twitter Profiles Report I 6 of 7 September 28,2015 Detailed Staff Reports 11 51 of 82 Twitter Stets by Profile Total Follower Impressions per Engagements per Twitter Profile Followers Increase Impressions Follower Engagements Follower Retweets Clicks 1. @athleteparadise 514 2.2% 13,647 26.55 3 0.01 2 2 ;}},, @filmingparadise 861 1.5% 10,557 12.26 20 0.02 6 5 III@ParadiseCoast 5,193 4.6% 82,705 15.93 1,595 0.31 120 218 @ ParadiseMeeting 970 1.4% 21,739 22.41 4 — — 3 ,_.-1.'...... Twitter Profiles Report 17 of 7 L) — N +, o to w r' Q a) 0 0 0 N 0 c en _ Q f6 0_ O a) O N 0 N 4-, CO CO t0 0 y N /�Q/ u) Q = c.) C Z -p 4.^, vi m,, `y f0 O O C c m L C C ra 0.0 f0 a) •c (O b.0 •CL. , — s l a0 O ,F U E o E c .E = E ao >, a o a a) V) U L E o >• 0 c 0 O E c0 0 z E 4.' U L L Q- a) In O OL .o 7' Q E LL , -0 cu L T no O CO .� U co N O) o E . ~ N C O_ O > O O v f0 N +L+ +� aT v Ou C N U s 4! L1 w } CI Z `- T C in O ._ f0 VI +J D C .c ro c a) 4- vt el o 0 a) C C w co UO E 41 L O N 7 CO to 0 0 •i. 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1 m U 04- 0 0 7 CO-O -O a1 4-' of U �.-. 0 H- 0 a = a, a, , 0 _ _ V) VI V1 0 - - D > 0 < U U U U) a, z 0 N tri a1 v c 0 v a1 Z v, L 0 vi a i vv, CL c0 CO CD 3 • v L Q 3 z z a, a, 3 v 0- J z I I— I-z 0 September 28, 2015 08/31/2015 Detailed Staff Reports 11 63 of 82 Naples, Marco Island, Everglades CVB ParadiseCoast.com Guide Request Summary by Source For the month of August 2015 Source #of Requests No Response 693 Banner Ad 10 Direct Mail 3 Friend 104 Magazine 15 Newspaper 2 Other 98 Radio 1 Search Engine 152 TV 4 Grand Total: 1082 Phase V of Southwest Florida Page 1 of 1 September 28, 2015 08/31/2015 Detailed Staff Reports 11 64 of 82 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of August 2015 Toll Free Number #of Calls Minutes 800-2ESCAPE(800-237-2273) 4 21.20 PR-Editorial(800-688-3600) 11 50.55 Film Commission(800-349-5770) 0 0.00 International(239-225-1013) 7 37.27 Storm Information(800-785-8252) 0 0.00 Meeting Planner(800-830-1760) 0 0.00 Naples#1 (800-455-2604) 1 7.90 Travel Agent(888-409-1403) 0 0.00 Sports Council(800-342-3110) 0 0.00 Grand Total: 23 116.92 Phase V of Southwest Florida Page 1 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 65 of 82 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of August 2015 Purpose Calls/Request Minutes Live Information 4 8.88 Special Fulfillment 157 8.93 Guide Request 1,468 103.58 CVB Office Referral 6 29.38 Hang up 0 0.00 Wrong Number 0 0.00 eNewsletter Signup 5,375 445.90 Golf E-blast 0 0.00 Meeting Planner 0 0.00 Grand Total: 7,010 596.68 Phase V of Southwest Florida Page 2 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 66 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of August 2015 Guide #of Requests Quantity Area Map 1 2 Meeting Planner Kit 1 1 Rack Brochure(Portuguese) 9 9 Rack Brochure(Spanish) 12 12 Visitor's Guide(English) 1438 1710 Visitor's Guide(German) 15 15 Grand Total: 1476 1749 Unigue requests for guides: 1461 Phase V of Southwest Florida Page 3 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 67 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of August 2015 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Consumer Shows 0 1,150 9.52% 0 0 0.00% Group Markets 1 11 0.09% 0 30 3.88% Leisure Markets 1,371 9,262 76.69% 480 448 57.96% Meeting Planners 0 13 0.11% 0 0 0.00% Meetings 12 398 3.30% 0 0 0.00% Miscellaneous 12 177 1.47% 11 15 1.94% Newspaper 0 3 0.02% 0 0 0.00% Niche Markets 72 1,063 8.80% 75 280 36.22% Spring/Summer In-State Campaign 0 0 0.00% 0 0 0.00% Travel Agents 0 0 0.00% 0 0 0.00% Grand Total: 1,468 12,077 566 773 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 4 of 19 September 28, 2015 08/3.1/2015 Detailed Staff Reports 11 68 of 82 Naples, Marco Island, Everglades CVB Request Summary by Consumer Shows For the month of August 2015 Media #of Requests YTD %YTD Post Show Follow Up Boston Globe Travel Show February 2015 0 442 38.43% New York Times Travel Show February 2015 0 708 61.57% Post Show Follow Up 0 1150 100.00% Grand Total: 0 1150 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 5 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 69 of 82 Naples, Marco Island, Everglades CVB Request Summary by Group Markets For the month of August 2015 Media #of Requests YTD %YTD Group Business-Corporate Meetings Professional Collaborate Meetings Magazine August 2014 1 11 100.00% Group Business-Corporate Meetings Professional 1 11 100.00% Grand Total: 1 11 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 6 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 70 of 82 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of August 2015 Media #of Requests YTD %YTD Consumer Directories 2010 Naples, Marco Island&the Everglades Visitors Guide 0 3 0.11% 2010 Visit Florida Magazine 0 1 0.04% 2013 Florida Insider Guide-Quick Check 0 6 0.22% 2013 Visit Florida Magazine-Quick Check 0 99 3.61% 2013 Visit Florida Magazine-Specific Target 1 21 0.77% 2014 Visit Florida Magazine-Quick Check 0 602 21.97% 2014 Visit Florida Magazine-Specific Target 1 294 10.73% 2015 Visit Florida Magazine-Quick Check 173 1102 40.22% 2015 Visit Florida Magazine-Specific Target 99 612 22.34% Consumer Directories 274 2740 29.58% Consumer E-Marketing DestinationBrochures.com 1 12 0.24% Other/Unknown 0 10 0.20% ParadiseCoast.co.uk 0 1 0.02% ParadiseCoast.com 1,082 4976 99.42% Miles Media Imports 1,081 4959 99.08% Phone 0 10 0.20% Interactive Text Chat 0 4 0.08% WEBSITE 1 3 0.06% Visit USA-UK 0 1 0.02% VisitFlorida.com 0 5 0.10% Consumer E-Marketing 1,083 5005 54.04% Consumer Magazines AAA Florida TourBook 2009 Edition 0 3 8.33% Hearst Food Network May 2015 7 15 41.67% Other/Unknown 0 11 30.56% Undiscovered Florida 2015 7 7 19.44% Consumer Magazines 14 36 0.39% Consumer Newspaper Other/Unknown 0 1 0.07% Visit Florida In-State Insert Spring 2015 0 278 18.77% Visit Florida In-State Insert Summer 2015 0 1202 81.16% Phase V of Southwest Florida Page 7 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 71 of 82 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of August 2015 Media #of Requests YTD %YTD Consumer Newspaper 0 1481 15.99% Grand Total: 1,371 9262 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 8 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 72 of 82 Naples, Marco Island, Everglades CVB Request Summary by Meeting Planners For the month of August 2015 Media #of Requests YTD %YTD ParadiseCoast.com/Meetings 0 13 100.00% Grand Total: 0 13 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 9 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 73 of 82 Naples, Marco Island, Everglades CVB Request Summary by Meetings For the month of August 2015 Media #of Requests YTD %YTD Group Markets-Bridal/Sports Bridal Guide March/April 2015 12 351 88.19% Bridal Guide May/June 2015 0 47 11,81% Group Markets-Bridal/Sports 12 398 100.00% Grand Total: 12 398 "YTD= Fiscal Year to Date Phase V of Southwest Florida Page 10 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 74 of 82 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of August 2015 Media #of Requests YTD %YTD CVB Bulk Mail Request 3 52 30.77% CVB Office 0 32 18.93% Friend/Relative 2 40 23.67% Other/Unknown 7 45 26.63% Travel Agent TCTIA FAM October 2011 0 8 100.00% Travel Agent 0 8 4.52% Grand Total: 12 177 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 11 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 75 of 82 Naples, Marco Island, Everglades CVB Request Summary by Newspaper For the month of August 2015 Media #of Requests YTD %YTD Newsday Travel Section February 2, 2015 0 3 100.00% 0 3 100.00% Grand Total: 0 3 "YTD= Fiscal Year to Date Phase V of Southwest Florida Page 12 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 76 of 82 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of August 2015 Media #of Requests YTD %YTD Niche Markets(Bridal/Honeymoon) Bridal Guide January/February 2014 0 4 20.00% Bridal Guide March/April 2014 0 15 75.00% Bridal Guide November/December 2013 0 1 5.00% Niche Markets(Bridal/Honeymoon) 0 20 1.88% Niche Markets(ECO) Audubon(Added Value)May/June 2014 0 10 0.97% Audubon(Added Value)September/October 2014 0 249 24.15% Audubon July/August 2014 0 41 3.98% Audubon March/April 2015 11 339 32.88% Audubon May/June 2015 60 392 38.02% Niche Markets(ECO) 71 1031 96.99% Niche Markets(Golf) Play Florida Golf 2015 0 8 100.00% Niche Markets(Golf) 0 8 0.75% Niche Markets(Senior) AAA Going Places South May/June 2011 1 4 100.00% Niche Markets(Senior) 1 4 0.38% Grand Total: 72 1063 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 13 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 77 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of August 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Florida 227 2,778 25.07% 99 6,034 44.73% New York 108 1,156 10.43% 28 622 4.61% Massachusetts 51 625 5.64% 15 232 1.72% Pennsylvania 81 532 4.80% 28 501 3.71% Ohio 76 497 4.49% 31 506 3.75% Illinois 70 491 4.43% 35 505 3.74% New Jersey 63 476 4.30% 21 340 2.52% Michigan 46 363 3.28% 17 346 2.56% Texas 58 333 3.01% 16 253 1.88% Wisconsin 42 295 2.66% 15 309 2.29% Indiana 35 267 2.41% 11 280 2.08% California 33 222 2.00% 14 270 2.00% Georgia 32 218 1.97% 12 242 1.79% Minnesota 33 217 1.96% 15 270 2.00% North Carolina 30 201 1.81% 18 224 1.66% Virginia 18 198 1.79% 8 192 1.42% Missouri 36 194 1.75% 10 213 1.58% Maryland 31 191 1.72% 11 200 1.48% Connecticut 26 182 1.64% 8 143 1.06% Tennessee 16 158 1.43% 8 164 1.22% Kentucky 12 117 1.06% 12 134 0.99% South Carolina 15 117 1.06% 10 126 0.93% Iowa 22 114 1.03% 5 121 0.90% Colorado 13 107 0.97% 7 99 0.73% Alabama 11 87 0.79% 6 129 0.96% New Hampshire 10 81 0.73% 3 56 0.42% Washington 11 74 0.67% 5 96 0.71% Oklahoma 13 63 0.57% 1 59 0.44% Kansas 10 61 0.55% 4 71 0.53% Arkansas 8 59 0.53% 5 60 0.44% Phase V of Southwest Florida Page 14 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 78 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of August 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Louisiana 9 56 0.51% 5 77 0.57% Oregon 6 52 0.47% 3 53 0.39% Delaware 4 47 0.42% 1 34 0.25% Maine 2 46 0.42% 1 47 0.35% Mississippi 5 46 0.42% 3 65 0.48% West Virginia 7 45 0.41% 3 42 0.31% Arizona 5 43 0.39% 2 71 0.53% Nebraska 9 43 0.39% 3 56 0.42% Rhode Island 4 33 0.30% 0 49 0.36% Nevada 4 24 0.22% 4 26 0.19% New Mexico 1 23 0.21% 1 22 0.16% South Dakota 5 21 0.19% 4 21 0.16% Montana 1 19 0.17% 0 9 0.07% North Dakota 1 19 0.17% 0 19 0.14% Puerto Rico 1 19 0.17% 1 19 0,14% Vermont 1 16 0.14% 0 13 0.10% Alaska 3 13 0.12% 0 6 0.04% Utah 3 13 0.12% 1 16 0.12% District of Columbia 0 8 0.07% 0 16 0.12% Hawaii 1 8 0.07% 0 12 0.09% Idaho 1 8 0.07% 0 13 0.10% Wyoming 0 4 0.04% 0 5 0.04% Virgin Island 0 1 0.01% 0 0 0.00% Armed Forces 0 0 0.00% 1 3 0.02% Grand Total: 1,310 11,081 511 13,491 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 15 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 79 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of August 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD USA 1,310 11,081 91.75% 511 13,491 93.74% Canada 35 278 2.30% 20 389 2.70% United Kingdom 37 220 1.82% 13 175 1.22% No Address Given 36 188 1.56% 4 32 0.22% Germany 14 83 0.69% 3 59 0.41% Brazil 6 42 0.35% 2 37 0.26% Netherlands 1 20 0.17% 4 17 0.12% France 3 18 0.15% 0 21 0.15% Argentina 4 16 0.13% 0 7 0.05% Belgium 1 14 0.12% 0 14 0.10% Denmark 3 8 0.07% 2 14 0.10% Italy 0 8 0.07% 2 10 0.07% Serbia And Montenegro 0 8 0.07% 1 3 0.02% Spain 2 8 0.07% 1 10 0.07% Switzerland 3 7 0.06% 1 7 0.05% Ireland 0 6 0.05% 1 9 0.06% Austria 1 5 0.04% 0 1 0.01% Norway 1 5 0.04% 0 4 0.03% Sweden 0 5 0.04% 1 14 0.10% India 1 4 0.03% 0 5 0.03% Morocco 0 4 0.03% 0 5 0.03% Portugal 0 4 0.03% 0 1 0.01% Ukraine 0 4 0.03% 0 1 0.01% Australia 0 3 0.02% 0 5 0.03% Finland 1 3 0.02% 0 0 0.00% Japan 0 3 0.02% 0 1 0.01% Mexico 3 3 0.02% 0 2 0.01% Algeria 2 2 0.02% 0 4 0.03% Czech Republic 0 2 0.02% 0 1 0.01% South Africa 0 2 0.02% 0 1 0.01% Turkey 0 2 0.02% 0 5 0.03% Phase V of Southwest Florida Page 16 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 80 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of August 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Afghanistan 0 1 0.01% 0 0 0.00% Albania 0 1 0.01% 0 0 0.00% American Samoa 0 1 0.01% 0 0 0.00% Belize 0 1 0.01% 0 0 0.00% Bermuda 0 1 0.01% 0 0 0.00% Chile 0 1 0.01% 0 0 0.00% Ethiopia 1 1 0.01% 0 0 0.00% French Guiana 0 1 0.01% 0 0 0.00% Greece 0 1 0.01% 0 0 0.00% Iraq 0 1 0.01% 0 0 0.00% Israel 0 1 0.01% 0 2 0.01% Luxembourg 0 1 0.01% 0 1 0.01% Malaysia 0 1 0.01% 0 1 0.01% Martinique 0 1 0.01% 0 1 0.01% Poland 0 1 0.01% 0 3 0.02% Russia 0 1 0.01% 0 3 0.02% Russian Federation 1 1 0.01% 0 1 0.01% Saudi Arabia 1 1 0.01% 0 1 0.01% Sri Lanka 1 1 0.01% 0 1 0.01% United Arab Emirates 0 1 0.01% 0 0 0.00% Zambia 0 1 0.01% 0 0 0.00% Bulgaria 0 0 0.00% 0 1 0.01% Cayman Islands 0 0 0.00% 0 1 0.01% Estonia 0 0 0.00% 0 1 0.01% French Polynesia 0 0 0.00% 0 1 0.01% Hungary 0 0 0.00% 0 1 0.01% Indonesia 0 0 0.00% 0 6 0.04% Iran 0 0 0.00% 0 1 0.01% Lithuania 0 0 0.00% 0 1 0.01% New Zealand 0 0 0.00% 0 2 0.01% Pakistan 0 0 0.00% 0 8 0.06% Phase V of Southwest Florida Page 17 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 81 of 82 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of August 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Philippines 0 0 0.00% 0 1 0.01% Romania 0 0 0.00% 0 1 0.01% Serbia 0 0 0.00% 0 1 0.01% Slovenia 0 0 0.00% 0 1 0.01% Taiwan 0 0 0.00% 0 3 0.02% Thailand 0 0 0.00% 0 1 0.01% Uruguay 0 0 0.00% 0 2 0.01% Grand Total: 1,468 12,077 566 14,392 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 18 of 19 September 28, 2015 08/31/2015 Detailed Staff Reports 11 82 of 82 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of August 2015 Media Month YTD %YTD Meeting Planners GAP 0 1 0% GTM June 2015 0 109 7% Home Based Travel Agent Show June 2015 0 885 54% IMEX America October 2014 0 152 9% Meeting Focus 1 1 0% Meeting Planner Kit Fulfillment 0 2 0% Other/Unknown 1 3 0% Meeting Planners 2 1,153 71% Post Card Post PYM North Carolina July 2015 0 11 1% 2015 SITE Tech Summit 0 39 2% CVB Bulk Mail Special Fulfillment Request 1 2 0% Meetings Focus June 2015 0 59 4% North Star Webinar July 2015 154 154 9% PYM Austin June 2015 0 44 3% PYM Raleigh June 2015 0 168 10% Post Card 155 477 29% Travel Agents Other/Unknown 0 1 0% Travel Agents 0 1 0% Grand Total: 157 1,631 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 19 of 19