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Backup Documents 09/22/2015 Item #16D 8 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP - TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO - } THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA'T JHE zy} Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routin• lines#1 throu: #2,com.lete the checklist,and forward to the Count Attorne Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office K b� 4. BCC Office Board of County Commissioners / 5. Minutes and Records Clerk of Court's Office IMO PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Tanya Williams /Library Phone Number 593-3511 Contact/ Department Agenda Date Item was 09/22/2015 / Agenda Item Number 16.D.8 Approved by the BCC ✓ Type of Document State Aid to Libraries rant Applicn, Number of Original 4 Docs / 35 pgs. Attached V Certification of Cre ntials,Work an,& Documents Attached Technology Plan PO number or account number if document is to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? 440-) 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman,with the exception of most letters,must be reviewed and signed ��by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. BF aware of your deadlines! 8. The document was approved by the BCC on4t�(enter date)and all changes made iClt during the meeting have been incorporated in the attached document. The County ' i, tit)tt/l;oi` Attorney's Office has reviewed the changes,if applicable. a� 9. Initials of attorney verifying that the attached document is the version approved by the —{to S_" tsjtot BCC, all changes directed by the BCC have been made,and the document is ready fo r the loorottfol Chairman's signature. - e Lute I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Re ••2.24.0 • ed 11/30/12 160 8 MEMORANDUM Date: September 24, 2015 To: Tanya Williams, Collier County Public Library From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: State Aid to Libraries Grant, Certification of Credentials, Work Plan and Technology Plans Attached for your records is the original as referenced above, (Item #16D8) adopted by the Board of County Commissioners on Tuesday, September 24, 2015. Please forward the fully executed original once received from the State to be kept as part of the Board's Official Records. If you have any questions, please contact me at 252-7240. Thank you. Attachment 160 8 Florida Department of State, Division of Library and Information Services State Aid APPLICATION Fiscal Year 2016 Applicant: Collier County Public Library Project Number: 16-ST- Applicant Information Applicant Name Collier County Public Library Applicant Mailing Address 2385 Orange Blossom Drive, Naples, FL 34109-8840 Phone Fax (239) 593-3511 (239) 254-8167 Applicant Director Valerie Kocin, Library Director Applicant Director Phone Applicant Director Fax (239) 593-3511 (239) 254-8167 Applicant Library Type Public Library Project Manager Valerie Kocin Project Manager Phone Project Manager Fax Collier County Public Library 1611- 8 State Aid to Libraries Grant Project Manager Email ValerieKocin@colliergov.net Please choose your type [ 'J ] Single county library [ ] County participating in a Multicounty library [ ] Municipal library [ ] Multicounty library Is your library in its first two years of operation? [ ✓ ] No [ ] Yes Expenditure Report Expenditure Report - October 1, 2013 - September 30, 2014 EXPENDITURE FUNDING OR REVENUE SOURCES CATEGORY TOTAL LOCAL STATE FEDERAL OTHER 10 Personnel 5,094,766 40,512 5,135,278 Services 30 Operating 1,444,393 54,964 1,499,357 Expenses 60 Capital 676,643 59,565 736,208 Outlay (Non-Fixed) Other Total for the 7,215,802 155,041 7,370,843 operation & maintenance of the library 60 Capital Outlay(Fixed, including purchase or construction of a library building or quarters) Notes Collier County Public Library 160 State Aid to Libraries Grant Certification Certification of Local Operating SIGNED.pdf Notes FY14 Certification of Local Operating Expenditures Designation of Single Library Administrative Unit [ ] No changes from previous year [ ] Included as a part of another section upload Resolution creating the library Creation of the library advisory board Notes Resolution creating the library Designation of a Governing Body I I No changes from previous year [ ✓ I Included as a part of another section upload Notes Included in Designation of Single Library Administrative Unit component Collier County Public Library 6 8 State Aid to Libraries Grant Interlocal Agreements or Contracts to Establish the Library [ ✓ I Not applicable [ ] No changes from previous year [ ] Included as a part of another section upload Notes Verification of Governing Body Authority [ ] No changes from previous year I ,/ ] Included as a part of another section upload Notes Included in Designation of Single Library Administrative Unit component Position Description of Single Administrative Head [ I No changes from previous year Division Director Classification Specification Notes Collier County Public Library 1 6 0 8 State Aid to Libraries Grant Certification of Credentials of Single Administrative Head [ I No changes from previous year Certification of Credentials of Single Administrative Head Notes Valerie Kocin Schedule of Library Hours [ ] No changes from previous year CCPL Library Hours Notes Long-Range Plan [ ] No changes from previous year [ I Included as a part of another section upload Long Range Plan 2012-2017 FY16 Technology Plan FY16 Annual Work Plan Notes 2012-2017 Tech Plan - September 2015 Library Current Year Work Plan Collier County Public Library State Aid to Libraries Grant 16 6 ,D 8 Interlocal Agreements for Library Services [ J I Not applicable [ ] No changes from previous year [ ] Included as a part of another section upload Notes Verification of Reciprocal Borrowing [ 'I I Not applicable [ ] No changes from previous year [ ] Included as a part of another section upload Notes Verification of Joint Planning [ J I Not applicable [ ] Included as a part of another section upload Notes Collier County Public Library 16 D ? 8 State Aid to Libraries Grant Financial Audit Collier County 2014 CAFR Notes Grant Agreement FY16 State Aid Grant Agreement SIGNED.pdf Annual Plan of Service [ -1 I Included as a part of another section upload Notes Included with the Long Range Plan. Budget I I Included as a part of another section upload Collier County Public Library 160 8 State Aid to Libraries Grant Notes Summary Financial Report Form Part A Local funds expended centrally on the maintenance and operation of a library during FY 2014-2015. Exclude funds from federal or state governments and funds used for construction of a library building or quarters. Total $ Part B Anticipated amount of local funds thatwill be expended centrally on the maintenance and operation of a library during FY 2015-2016. Exclude funds from federal or state governments and funds used for construction of a library building or quarters. The figure provided will be used to calculate State Aid estimates. Total $ Part C Use of State Aid to Libraries Grant Funds During FY 2014 - 2015 Fiscal Year of Grant Funds Expended: - Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $ _ EXPENDITURE CATEGORIES Personnel $ _ What the funds were used for: Specific Service Improvement: Library Materials $ _ What the funds were used for: Specific Service Improvement: Collier County Public Library 1 6 0 9 8 State Aid to Libraries Grant Equipment and Furniture $ _ What the funds were used for: Specific Service Improvement: Automation and Technology $ _ What the funds were used for: Specific Service Improvement: Other $ _ What the funds were used for: Specific Service Improvement: TOTAL EXPENDITURES $ _ Annual Statistical Report Form [ ] Report submitted online Notes 160 8 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES FY 2015-2016 STATE AID TO LIBRARIES GRANT APPLICATION CERTIFICATION OF LOCAL OPERATING EXPENDITURES The Collier County Board of County Commissioners governing body for Collier County Public Library We hereby certify that the following total funds from local sources were expended centrally during the fiscal year beginning October 1, 2013 and ending September 30, 2014 for the operation and maintenance of a library under the provisions outlined in Chapter 257.14-257.25, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. We further certify that the amount listed below does not include funds received from the federal government; funds received from state government; or funds used for purchase or construction of a library building or library quarters. Such funds are not eligible to be used as local match for State Aid applications under Chapter 257, Florida Statutes, and guidelines for the State Aid to Libraries Grant Program. Total local funds expended centrally by the library for the operation and maintenance of a library between October 1, 2013 and September 30, 2014. $7,215,802 SIGNATURES: (}/ ).6 ' ,Ze')(4Directr of Finance a d Ac .Inting Single Library Administrative Head * Crystal Kinzel Val Kocin Typed Name Typed Name X115 of / g- 02d / Date Date *Signing for dollar amounts only as spent Not program compliance. 160 8 Code: 15601 Pay grade:31 COLLIER COUNTY, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: DIVISION DIRECTOR-LIBRARY PURPOSE OF CLASSIFICATION The purpose of this classification is to plan, organize, implement, and facilitate a high quality library service for the citizens of Collier County. Employee in this classification administers the departmental budget; trains and supervises staff and volunteers;develops long-and short-range goals;and represents the Library to all public groups. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar,related,or a logical assignment for this classification. Other duties may be required and assigned. Develops long- and short-range goals for the Library; develops action plans to reach goals; ensures that all goals are met. Develops and implements training programs that maximize the staff's abilities; develops and implements special training programs for senior staff members. Supervises,directs,and evaluates assigned staff and volunteers,processing employee concerns and problems,directing work, counseling, disciplining, and completing employee performance appraisals; recruits and hires qualified applicants. Develops and presents the Library budget; monitors the budget to ensure financial integrity; monitors the spending programs; interacts directly with the Finance and Legal Departments; provides guarantees to the State and County that all budget expenditures are legal and approved. Accepts responsibility for the total Library Program. Interacts with Library Advisory Board,members of the Friends of the Library organization,and citizen groups. Represents the Library in all related actions before the Board of County Commissioners; represents the Library to all public groups. Writes and presents informational speeches; develops special programs that interact with the local school system and other City and County agencies. Develops and facilities surveys and other measurements that identify community needs and user satisfaction. Oversees the upkeep and maintenance of library buildings; directly supervises the design, funding,and construction of new library buildings. Ensures that the book collection meets all needs. Investigates and selects new technology. ©DMG-MAXIMUS,INC. Page 1 Last Revised: February,2015 160 8 Collier County,Florida•Division Director-Library 15601 Attends professional workshops and County meetings;meets with the Division Administrator. Operates a computer, printer, telephone, copier, facsimile machine, or other equipment as necessary to complete essential functions,to include the use of word processing,spreadsheet,database,or other system software. ADDITIONAL FUNCTIONS Deals with problem patrons. Checks to see if maintenance work on buildings has been done. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. MINIMUM QUALIFICATIONS Master's degree in Library Science from a University accredited by the ALA; six years of experience in library operations,budgeting,and employee supervision; or any equivalent combination of education,training,and experience which provides the requisite knowledge,skills,and abilities for this job. Fingerprinting required. PERFORMANCE APTITUDES Data Utilization: Requires the ability to coordinate,manage, and/or correlate data. Includes exercising judgment in determining time, place and/or sequence of operations,referencing data analyses to determine necessity for revision of organizational components,and in the formulation of operational strategy. Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction. Equipment,Machinery,Tools,and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment,machinery,tools,and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive,advisory and/or design data and information. Mathematical Aptitude: Requires the ability to perform addition,subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas,volumes,weights,and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reasoning: Requires the ability to exercise judgment,decisiveness and creativity in situations involving broader aspects of organizational programs and operations, moderately unstable situations, or the direction, control and planning of an entire program or set of programs. Leadership: Customer Service: Financial Accountability: ©DMG-MAXIMUS,INC. Page 2 Last Revised: February,2015 160 8 Collier County,Florida•Division Director-Library 15601 ADA COMPLIANCE Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight(5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements:Some tasks require the ability to perceive and discriminate colors or shades of colors,sounds, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. Collier County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. ©DMG-MAXIMUS,INC. Page 3 Last Revised: February,2015 160 8 , va o o •• _ o .t a 0 .0 0 3 3 0 OD " 0 "° Ill gu 00 3 (D ai P n N r+ (D O 3 c 0 �. 0 r'.0 S. c ,C CD �G Cn O R ' cD m Fp' v O C' ? O CD CD C O `C n _ p O' tD m O 0.co 0 p O' (DD (D gU n CMCD 0 3 c •-i cDD D O• O. °,rt' A� v p• O 0!_! a)i (ft a -t :�' D _• '^ o o. .+ • o o D rD cD C n .. O C• • D V el; H m cu CD D) CCD < Z GO cu fD . N F Q N Y-+ (OD 01 CD 0 C O. -I -CI O d- a 0 �' cr 3 CD Z co O 5 'O w .mss w 'a n 3 =O -Y � rt 0O * a tM -� ( • '41 n rD • C :^ (D fir-Cr.9 O -1 - .O•r m 01 O• Cr .-. 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Q -a <, co (IP O Q < - o gp- Q- =' N UQ O 0 0 0 P CD w " fa, Po ID co O a. on O m < = cwi, -r CD N N CD • cn 2 '0 St EA '* * (D .t o CD a a. a cra a a. o C) 2, " c a 3 • °• oC" a. = R C Y a 0 a Q. �' ° 0 o CD 0:4) '5 '-'• cp C. a- CA n ° UIQ O' 0 n W 0Q Q Q CD a cr CD va F' i608 .a �•tu 1,01 v moo 00 _ r. my : '� _ n ,�. 171 0 Oro.—O —Emig to `. =4 - CO Z \ On z c op.._• 92. n 71 CO DI ! 1F � Z n In O (To O n .< 07, ___ __> su ,A\ co 0 0 IN__ z 11 m 73 fi 160 8 Collier County Public Library TECHNOLOGY LONG RANGE PLAN Updated for FY 2016 I. Introduction In order to maintain a competitive position in the area of information services and to provide a high standard of public service, Collier County Public Library must offer a wide range of electronic services, as well as traditional print and audiovisual services. This Technology Plan is intended to supplement the Library's Long Range Plan, September 2011, as well as provide guidance in planning for electronic information services, appropriate hardware, software, and telecommunications infrastructure to deliver these services. II. Library Vision Statement The Collier County Public Library recognizes the growing importance of technology in the provision of information services to our customers. With technological innovations, the Library can more readily provide access to a select collection of print and non-print materials, and services for the informational, educational, recreational and cultural needs of the residents of Collier County. Customers will be able to access, exchange, and analyze information readily from electronic sources, which accommodate different learning styles. The Library also recognizes that not all users are comfortable with technology, and seeks to provide appropriate services to all users. Ill. Library Mission Statement To provide and promote Library information and sustain services that enlighten the minds and enrich the lives of community residents and visitors of all ages. IV. Information Technology Assessment A. Current Inventory of Equipment and Services 1. Current Computer Inventory a. Staff Computers— 113 b. Public Use Computers— 191 c. Library Children's Computers— 23 d. LSTA Grant'Collier Connects' laptops 11 e. RFID Self Check-out Kiosks 7 2. Telecommunications Services and Internet Access (Current) a. Host— 150 Mbps Ethernet Host b. Headquarters—50 Mbps Internet Access c. Vanderbilt Beach, Naples Regional, Golden Gate, Immokalee, East Naples, Estates Branch, South Regional, Marco Island Branch— 10 Mbps Internet Access at each location. d. Everglades City- 1.5 Mbps Frame Relay e. Headquarters to County Administration—20 Mbps Internet Access 160 8 3. Network Equipment a. Servers -- IBM X3650--Catalog and Circulation Server -- HP Proliant DL-360 (2)–CCPL2/Public-Staff–Collier Friends -- HP Proliant DL-320 G6 (2)–CCPL/DNS Servers -- HP Proliant DL-320 G6 (2) -- HP Proliant DL-360 G7 -- HP Proliant DL-160 G5 -- HP Proliant DL-160–CCPL Updates, Print Server b. Routers i. Cisco 2821 –Internet router ii. Cisco 3825–WAN router: Branches connect here iii. Cisco 2811 –Each Branch has this router c. Switches (HQ) i. Cisco Catalyst 3500, 24 port ii. Netgear GSM7248 (2), 48 port iii. Netgear FSM726T, 2 each, 24 port iv. Netgear GS716T, 16 port(for Services outside firewall-Servers) d. Firewall: i. Cisco 5510 ASA 4. Internal connections i. Cat 5 wiring used throughout all libraries In FY16, the Library continues conversion to the County's Information Technology Department for network infrastructure, management and support of the telecommunication services, hardware, non-library specific software, and other technology related services. The conversion process is estimated to extend into FY 17 for full implementation. B. An Assessment of the Telecommunications Services, Hardware, Software, and other Services: All libraries currently have adequate internal data wiring and electrical service for existing computers. Should the Library be able to add public-use computers, additional data and electrical outlets would be needed. As new facilities are built, CAT 6, or current standard for wiring is specified in construction documents. Connections to buildings are fiber. Public-use Wi- Fi is available through the Library's network. As computers are added to a facility, automation staff evaluates the level of service and recommends increases as needed. All areas of the library are using technology to a major extent. All cataloging, circulation, reference, interlibrary loan and administrative functions make extensive use of technology. Staff has emphasized providing services via the Library's web page—for both the staff and the public. Patrons can use the web page to check on materials on loan; to renew materials; to reserve materials; and to view program schedules, hours, locations, and make comments. Additionally, patrons may ask reference questions, suggest purchases and request interlibrary loan materials via the web page. The Library also sends out an occasional electronic newsletter to those who indicate they would like to receive it. All library locations provide public Internet access and access to commercial databases, via filtered workstations. Separate computers are provided for patron access to the library catalog, 160 8 to ensure they are available when needed. The Library has begun conversion and implementation of self check-out stations and RFID. The Library offers wireless Internet access at all libraries, including the Everglades City Branch. Commercial-grade Meraki wireless units connect to the Library's broadband connection, providing an excellent wireless experience for users within the library and those outside the libraries, after hours. The Library has a computer lab at the Estates Branch Library, with equipment originally provided by Gates Grants. These computers have been updated with local funding. The full MicrosoftTM Office Suite of programs and educational games are available for use in the lab, as well as Internet access and hands-on classes in computer usage. River Park Community Center also has a computer lab for the public to use. The computers were originally funded by a State Library grant, in cooperation with the City of Naples and the Macedonia Missionary Baptist Church. Since the Center is only a few blocks from the Naples Branch Library, staff refers the public to the Center for word processing and longer use sessions than are available at the Naples Branch. The Library continues to provide Internet Access support to this computer lab, and Library Staff members teach classes there. The City of Naples has replaced the computers at this facility. Library computer labs are also available at the Immokalee and the Golden Gate branches, though public-use computers are available at all of Collier libraries. C. Professional Development: All staff members receive training in using the Library's equipment and resources. All new hires go through an orientation that includes a technology assessment, though a hiring freeze has limited the number of new employees. Training is partially planned based on this assessment. Staff members receive specific training in using technology in their primary job assignments from their supervisors or the supervisor's designee. Formal continuing education training is required and encouraged for all levels of employees. The Library assumes all expenses incurred to provide job related training to all employees. Training is available through: e Collier County Information Technology Department • Southwest Florida Library Network • Staff taught workshops • Reference Department Classes o State Library and WebJunction on-line classes CCPL is also considering purchase of on-line training from commercial vendors. Training would be available both to library staff and to the public. Generally, most library staff members are capable of using technology to the extent required by their jobs. As in any organization, some are more comfortable with technology than others. Sometimes the public expects staff to 'know everything there is to know' about computers and the Internet. Unfortunately, staff does get frustrated when the public has this expectation. Staff provides as many classes in the use of technology as possible, taking into consideration that all have other responsibilities. 1608 D. Current Budget The Library is governed by Collier County, with the majority of operating funds coming from local property taxes. In addition, the Library generally qualifies annually for State Aid to Libraries. Construction and library books are paid for with Impact Fees that are imposed on new residential construction to help pay for 'infrastructure'. The Library also receives generous donations from the local community and the Friends of the Library. Prior year E-rate funds along with State Aid will be used to purchase additional computers and peripheral equipment and to pay increased costs of expanded bandwidth capacity. Funds will also be used for the purchase of self check-out stations, RFID conversion, and connecting to the County's fiber network. The Library budget continues to 'hold steady', despite recent marginal increases in local property values. County Administration is very conservative in using the slowly increasing revenue. The County and Library are trying to 'catch up' with purchases that have been postponed and delayed over several years. These include maintenance and replacement of infrastructure, as well as staffing and hours. Library has had sufficient funds to replace computers over the last few years, though the replacement schedule was extended until computers died. The Library will be redirecting more funds to replace aging and failing computers. Technology Related Budget for FY16 October 1,2015—September 30,2016 SoftWaFe&Eda, men; aI ter ance ata/Phone;Li ' "taff Tra n"ii p $190,400 $551,000 $205,700 $6,000 *County has assumed financial responsibility for 50%of Staff Training. E. Needs Assessment With the ILS system and stable network links in place, the Library will focus on five areas for improvement in FY16: 1. Standardization of PC's and software. The County IT Department is evaluating needs of staff and the public. Library will finalize Windows 7/10 upgrade. 2. Stability. Staff and public PC's are vulnerable to a growing array of threats from the Internet and other malicious sources. As part of the Library's network migration to the County's IT Department, stability and security of all systems will be a priority. 3. Staff Training. The best computers and software are still only tools for people to use. Classes on common technology, such as MS Office and Windows, will enable our staff to feel more comfortable, be more productive, and offer more help to patrons. Staff are taking advantage of more on-line training, thus reducing travel costs and time. 4. Ease of Maintenance. In conjunction with the three above tasks, we will strive to make the Library's PC's easier to upgrade and service. When possible, automatic tools will deliver needed updates, eliminating the need for individual attention. 5. RFID and Self Check-out. Phased roll-out of RFID enabled self check-out and security gates will continue. Staff recognizes the need to remain current and use the new technologies to facilitate work and improve public service. Keeping up with the new technologies and patron expectations is difficult. We believe equipment, funding, and training are all in place to ensure a successful year that includes the implementation of new library projects. 1608 V. Technology Goals and Objectives and Timeline for Implementation A. To provide the most appropriate electronic information delivery system for patrons. 1. FY16 • Consider and implement new components of the library automation system, as funds and staff time are available. • Continue to evaluate commercial databases offered to the public, adding and deleting products as appropriate. • Evaluate usage statistics of current database subscriptions. • Survey public on their technology needs that are appropriately handled by the public library. • Provide public training on use of commercial databases. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Provide public training in use of Library website and the websites of other County departments. • Implement any public service features made available by automation system • Provide staff and public training on use of RFID and self check-out. • Publicize and expand downloadable audio books. 2. FY17 • Implement any parts of ILS, if not completed. • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Continue and expand staff and public training. • Provide public training on use of automation system. • Provide public training on use of commercial databases. • Provide public training in use of Library website. • Provide public training on use of automation system, RFID and self check- out. • Make any policy changes noted in surveys. 3. FY18 • Provide public training on use of commercial databases. • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. s Provide public training in use of Library website. • Evaluate and implement any new technologies, if appropriate. B. To evaluate and purchase new and changing technology to meet public demand. 1. FY16 • Implement better security and maintenance systems on PCs. • Explore and implement new options as we install components of the automation system. • Continue implementation of self-checks and RFID. 160 8 • Purchase tablets for Library programming use. • Migrate to data line options made available through the County network. 2. FY17 • Continue to maximize automation system. o Complete implementation of RFID and self check-out. o Continue to publicize e-book products. • Evaluate circulation of laptops and e-book readers. ♦ Establish rotating mobile laptop lab and tablet lab. 3. FY18 o Review any technology innovations or trends. • Ensure all libraries have adequate numbers of self-checks. C. To connect to relevant information sources outside the library. 1. FY16 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Participate with any State Library selection process. • Investigate construction of an 'Ebranch'. 2. FY17 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. s Survey public on their needs. ♦ Work with any State Library or Library consortium projects, such as Virtual Reference. ♦ Refine 'Ebranch'. 3. FY18 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. D. To train staff and educate the public in all forms of electronic information literacy. 1. FY16 o Provide public training on use of commercial databases, including classes taught by vendors and volunteers. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Continue to provide training to students on Tutor.com. ♦ Provide public training in use of Library website. ♦ Provide hands-on classes at Estates Lab, Golden Gate Lab, and Immokalee Lab. s Keep separate statistics on technology training for staff and the public. • Provide public training on e-government options. 1608 2. FY17 e Provide public training on use of commercial databases, including classes taught by vendors and volunteers. o Continue to provide special training programs for other County departments and school students in use of commercial databases. e Provide public training in use of Library website. o Provide hands-on classes at Estates Lab, Golden Gate Lab, and Immokalee Lab. o Add any training classes for new database subscriptions. • Evaluate training statistics and use to develop new programs. • Expand training through the use of mobile laptop and tablet labs. 3. FY018 • Provide public training on use of commercial databases. o Continue to provide special training programs for other County departments and school students in use of commercial databases. e Provide public training in use of Library website. o Provide hands-on classes at Estates Lab, Golden Gate Lab, Immokalee Lab and mobile lab sites. o Add any new, relevant training classes for both the public and staff. VI. Budget Planning Budget requests of Collier County are reviewed on an annual basis. These requests have generally reflected a 4-6% annual increase. Currently, however, the Library anticipates receiving less local support for equipment replacement, and possibly for electronic resources. In FY15, the Library discontinued our EBSCO database subscription. There are no current plans to cancel any other database subscriptions. County staff estimates we will still have a relatively lean FY 2016, with some hope of increases in subsequent years. Projected Technology Related Budget for FY16, FY17, FY18 Software 8 pascal-Yea gquipment Maintenance Data/Phone Line Staff�Trainin FY16 $190,400 $551,000 $205,700 $6,000 FY17 $201,670 $578,550 $215,980 $7,500 FY18 $209,250 $607,480 $226,780 $ 9,000 Software & Equipment: The Library must replace approximately 30% of our computers due to age of equipment. Additionally, the Library will migrate onto the County's network requiring the Library to assume a 20% equipment replacement ratio annually. Phase 2 of the RFID and self check-out stations is budgeted for FY 16. Maintenance: The Library's contribution to County IT Maintenance budget has increased as a direct result of the Library's migration to the agency network. Data/Phone Lines: FY 2016 will see the library conversion to County IT system. Data/Phone Line costs will increase slightly. Staff Training: The Library continues to have one-third fewer staff to train post recessionary years. Vendor and in-house training for RFID and self check-out will continue into FY 2016. 160 8 VII. Evaluation Evaluation will be based on current quantitative statistics methods, including the number of users of particular services; the number of training sessions and participants; and any new equipment or software purchases. Costs, as always, are tracked through the normal County budgetary process, and are reviewed monthly to ensure the budget is maintained. Information transfer rates are also tracked via systems software, with staff reviewing data monthly. Staff continues to evaluate response time for the III circulation module, response time for the public using the wired Internet, and availability and response time for the wireless network. Qualitative information shall be gathered through class evaluation forms and current on-line and in-person comment activities. Class surveys are conducted for every program the Library presents. The Library also records technology outcomes data through both formal and informal methods. User surveys are initiated annually. The automation and other software track usage on a daily basis. Reports are evaluated to ensure the Library is purchasing materials that users want and that staff can assist patrons in using the materials provided. Staff is becoming more adept at gathering and evaluating usage. Automation and administration staff reviews on a monthly basis both quantitative and qualitative information. Class surveys are reviewed as new classes are scheduled. Decisions are made on the basis of this information—though changes requiring significant costs may have to wait for the next budget cycle. VIII. Staff Responsibility for Activities, Anticipated Staff Needs, and Redefining Staff Responsibilities Library automation staff members have been absorbed by the County's IT Department. The IT migration project consists of multiple members: • The Applications Analyst is lead project manager and responsible for the coordination of all elements of the migration including installing software, mapping the network, consolidating servers, identifying needed equipment and supplies. • The Library Acquisitions Librarian is acting liaison and works with the project team as the subject matter expert for the Library's ILS. • The IT Service Desk is responsible for trouble shooting PCs and network issues. Professional Library staff have assumed the responsibility of the quantitative monitoring. Reports are provided to Library Administration on a monthly basis. All make recommendations for equipment upgrades, test specific software and hardware, and evaluate new products. Library Reference and Branch librarians evaluate new software and hardware, making purchasing recommendations to Library administration. These staff members provide the core of public and staff training on the use of the Library's web page, the commercial databases, and the Internet. Their recommendations have led to eliminating some databases, substituting one product for another, and the purchase of electronic message boards. Technical Services librarians and paraprofessionals also provided evaluations of new software prior to installation. They tested and evaluated the new IT configuration for staff computers. 1613 8 Due to the continuing complexity of technology, the Library chose in FY 2015 to redefine the Library Automation specialist position and migrate the Library's network and infrastructure oversight to the County's IT Department. IX. Technology Policies Library Staff, the Library Advisory Board and Library Administration review all policies annually. When technology and public needs change, our public use policies are reviewed and revised as needed. Library Administration reviews the Goals as the budget process begins in February. Anticipated funds available and anticipated expenses for purchase and maintenance are compared to see if any goals need to be revised. X. Conclusion The use of technology has dramatically changed the way Collier County Public Library does business, as it has for all libraries. Our users are more sophisticated in their ability to use technology, yet we need to still remember that not everyone has reached high comfort zone with technology. We need to provide appropriate services to all of our users, whether it is with technology or not. Technology is one of the ways to provide these services, but is not the end in itself. The provision of information services to meet the needs of our customers is our primary mission. BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA "e. / ...••• By: Tim Nance, Chairman ATTEST: DWIGHT E. BROCK, Clerk B `—� y Deputy Clerk Attest as to Chairman's signature only. iE Approval : to forma d legality: AL 11,1 Assisti a ounty Attorney Project Number: 16-ST-08 Collier County Public Library Collier County 1 6 0 8 STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA,DEPARTMENT OF STATE AND Collier County Board of County Commissioners for and on behalf of Collier County Public Library This Agreement is by and between the State of Florida,Department of State,Division of Library and Information Services,hereinafter referred to as the"Division," and the Collier County Board of County Commissioners for and on behalf of Collier County Public Library,hereinafter referred to as the "Grantee." The Grantee has submitted an application and has met all eligibility requirements and has been awarded a State Aid to Libraries Grant(CSFA 45.030)by the Division in the amount specified on the"Fiscal Year 2015-2016 State Aid to Libraries Final Grants"document(which is incorporated as part of this Agreement and entitled Attachment B). The Division has the authority to administer this grant in accordance with Section 257,Florida Statutes. By reference, the application and any approved revisions are hereby made a part of this agreement. In consideration of the mutual covenants and promises contained herein,the parties agree as follows: 1. Grant Purpose. This grant shall be used exclusively for the"State Aid to Libraries Grant," the public purpose for which these funds were appropriated. a) The Grantee shall perform the following Scope of Work as identified in Section 257.17 Florida Statutes: Manage or coordinate free library service to the residents of its legal service area. The Grantee shall: 1. Have a single administrative head employed full time by the library's governing body; 2. Provide free library service,including loaning materials available for circulation free of charge and providing reference and information services free of charge; 3. Provide access to materials,information and services for all residents of the area served; and 4. Have at least one library, branch library or member library open 40 hours or more each week. State Aid to Libraries Grant Agreement Page 1 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. b) The Grantee agrees to provide the following Deliverables related to the Scope of Work for payment to be awarded. Payment 1,Deliverable/Task 1: ■ The first payment will be a fixed price in the amount of 100%of the grant award. The Grantee will have at least one library,branch library or member library open 40 hours or more each week. 2. Length of Agreement.This Agreement shall begin the date the agreement is signed by both the Grantee's Governing Body and the Division and continue until all grant funds have been expended,unless terminated in accordance with the provisions of Section 29 of this Agreement. 3. Expenditure of Grant Funds. The Grantee cannot obligate or expend any grant funds before the Agreement has been signed by all parties.No costs incurred after termination of the Agreement shall be allowed unless specifically authorized by the Division. 4. Contract Administration.The parties are legally bound by the requirements of this agreement. Each party's contract manager,named below,will be responsible for monitoring its performance under this Agreement and will be the official contact for each party. Any notice(s)or other communications in regard to this agreement shall be directed to or delivered to the other party's contract manager by utilizing the information below.Any change in the contact information below should be submitted in writing to the contract manager within 10 days of the change. For the Division of Library and Information Services: Marian Deeney, Library Program Administrator Florida Department of State R.A. Gray Building Mail Station# 9D 500 South Bronough Street Tallahassee,Florida 32399 Phone: (850)245-6620 Facsimile: (850)245-6643 Email: marian.deeney@dos.myflorida.com For the Grantee: Valerie Kocin,Library Director 2385 Orange Blossom Drive Naples,Florida 34109-8840 Phone: (239) 593-3511 Facsimile: (239)254-8167 Email: ValerieKocin@colliergov.net State Aid to Libraries Grant Agreement Page 2 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. • 1 6 0 8 5. Grant Payments. All grant payments are requested by submitting a Grant Payment Request Form. The Grant Payment Request Form is available on the Division's website at info.florida.gov/services-for-libraries/grants/cooperative/guidelines-applications-and-forms/. The total grant award shall not exceed the amount specified on the"Fiscal Year 2015-2016 State Aid to Libraries Final Grants"document(Attachment B),which shall be paid by the Division in consideration for the Grantee's minimum performance as set forth by the terms and conditions of this Agreement. The grant payment schedule is outlined below: a) The first payment will be a 100%fixed price in the amount of the grant award as specified in Attachment B. Payment will be made in accordance with the completion of the Deliverables. 6. Electronic Payments. The Grantee can choose to use electronic funds transfer(EFT)to receive grant payments. All grantees wishing to receive their award through EFT must submit a Vendor Direct Deposit Authorization form to the Florida Department of Financial Services. If EFT has already been set up for your organization,you do not need to submit another authorization form unless you have changed bank accounts. To download this form visit myfloridacfo.com/Division/AA/Forms/DFS-A1-26E.pdf. The form also includes tools and information that allow you to check on payments. 7. Florida Substitute Form W-9.A completed Substitute Form W-9 is required from any entity that receives a payment from the State of Florida that may be subject to 1099 reporting. The Department of Financial Services(DFS)must have the correct Taxpayer Identification Number(TIN)and other related information in order to report accurate tax information to the Internal Revenue Service (IRS).To register or access a Florida Substitute Form W-9 visit flvendor.myfloridacfo.com/. A copy of the Grantee's Florida Substitute Form W-9 must be submitted by the Grantee to the Division with the executed Agreement. 8. Financial Consequences. The Department shall apply the following fmancial consequences for failure to perform the minimum level of services required by this Agreement in accordance with Sections 215.971 and 287.058,Florida Statutes: Should the library fail to provide free library service to the public or to be open for at least 40 hours per week, it will no longer be eligible to receive State Aid to Libraries grant funding, and its funding will be reduced to zero. First payment will be withheld if Deliverables are not satisfactorily completed. State Aid to Libraries Grant Agreement Page 3 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 16fl8 9. Credit Line(s)to Acknowledge Grant Funding.The Division requires public acknowledgement of State Aid to Libraries Grant funding for activities and publications supported by grant funds. Any announcements, information,press releases, publications, brochures,videos,web pages,programs,etc. created as part of a State Aid to Libraries Grant project must include an acknowledgment that State Aid to Libraries Grant funds were used to create them. Use the following text: "This project has been funded under the provisions of the State Aid to Libraries Grant program,administered by the Florida Department of State's Division of Library and Information Services." 10.Non-allowable Grant Expenditures.The Grantee agrees to expend all grant funds received under this agreement solely for the purposes for which they were authorized and appropriated. Expenditures shall be in compliance with the state guidelines for allowable project costs as outlined in the Department of Financial Services' Reference Guide for State Expenditures, which are available online at myfloridacfo.com/aadir/reference_guide/. Grant funds may not be used for the purchase or construction of a library building or library quarters. 11.Travel Expenses.The Subgrantee must pay any travel expenses,from grant or local matching funds, in accordance to the provisions of Section 112.061,Florida Statutes. 12.Unobligated and Unearned Funds and Allowable Costs.In accordance with Section 215.971,Florida Statutes,the Grantee shall refund to the State of Florida any balance of unobligated funds which has been advanced or paid to the Grantee. In addition,funds paid in excess of the amount to which the recipient is entitled under the terms and conditions of the agreement must be refunded to the state agency. Further,the recipient may expend funds only for allowable costs resulting from obligations incurred during the specified agreement period. Expenditures of state financial assistance must be in compliance with the laws,rules and regulations applicable to expenditures of State funds,including,but not limited to,the Reference Guide for State Expenditures. 13.Repayment.All refunds or repayments to be made to the Department under this agreement are to be made payable to the order of"Department of State"and mailed directly to the following address: Florida Department of State,Attention: Marian Deeney,Library Program Administrator,Division of Library and Information Services, 500 South Bronough Street, Mail Station#9D, Tallahassee, FL 32399. In accordance with Section 215.34(2),Florida Statutes, if a check or other draft is returned to the Department for collection, Recipient shall pay to the Department a service fee of$15.00 or five percent(5%)of the face amount of the returned check or draft,whichever is greater. State Aid to Libraries Grant Agreement Page 4 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1608 14. Single Audit Act.Each grantee, other than a grantee that is a State agency,shall submit to an audit pursuant to Section 215.97,Florida Statutes. See Attachment A for additional information regarding this requirement.If a Grantee is not required by law to conduct an audit in accordance with the Florida Single Audit Act because it did not expend at least$500,000 in state financial assistance, it must submit a Financial Report on its operations pursuant to Section 257.41(3),Florida Statutes within nine months of the close of its fiscal year. 15.Retention of Accounting Records.Financial records, supporting documents, statistical records and all other records,including electronic storage media pertinent to the Project, shall be retained for a period of five(5)fiscal years after the close out of the grant and release of the audit. If any litigation or audit is initiated or claim made before the expiration of the five- year period,the records shall be retained for five fiscal years after the litigation, audit or claim has been resolved. 16. Obligation to Provide State Access to Grant Records. The Grantee must make all grant records of expenditures, copies of reports,books, and related documentation available to the Division or a duly authorized representative of the State of Florida for inspection at reasonable times for the purpose of making audits,examinations, excerpts and transcripts. 17. Obligation to Provide Public Access to Grant Records. The Division reserves the right to unilaterally cancel this Agreement in the event that the Grantee refuses public access to all documents or other materials made or received by the Grantee that are subject to the provisions of Chapter 119,Florida Statutes,known as the Florida Public Records Act, The Grantee must immediately contact the Division's Contract Manager for assistance if it receives a public records request related to this Agreement. 18. Investment of Funds Received But Not Paid Out. The Grantee may temporarily invest any or all grant funds received but not expended in an interest bearing account pursuant to Section 216.181(16)(b),Florida Statutes. Interest earned on such investments should be returned to the Division quarterly, except that interest accrued less than$100 within any quarter may be held until the next quarter when the accrued interest totals more than$100. All interest accrued and not paid to the Division,regardless of amount,must be submitted with the Grantee's Final Report at the end of the Grant Period. 19. Noncompliance.Any Grantee that is not following Florida statutes or rules,the terms of the grant agreement, Florida Department of State policies and guidance, local policies, or other applicable law or that has not submitted required reports or satisfied other administrative requirements for other Division of Library and Information Services grants or grants from any other Office of Cultural, Historical, and Information Programs(OCHIP)Division will be in noncompliance status and subject to the OCHIP Grants Compliance Procedure. OCHIP Divisions include the Division of Cultural Affairs,the Division of Historical Resources, and the Division of Library and Information Services. Grant compliance issues must be resolved before a grant award agreement may be executed and before grant payments for any OCHIP grant may be released. State Aid to Libraries Grant Agreement Page 5 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1 6 0 8 20. Accounting Requirements.The Grantee must maintain an accounting system that provides a complete record of the use of all grant funds as follows: a) The accounting system must be able to specifically identify and provide audit trails that trace the receipt,maintenance and expenditure of state funds; b) Accounting records must adequately identify the sources and application of funds for all grant activities and must classify and identify grant funds by using the same budget categories that were approved in the grant application. If Grantee's accounting system accumulates data in a different format than the one in the grant application, subsidiary records must document and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division; c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estimated Project Budget; d) The name of the account(s)must include the grant award number; e) The Grantee's accounting records must have effective control over and accountability for all funds,property and other assets; and f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre-audit and post-audit(such as invoices,bills and canceled checks). 21.Availability of State Funds. The State of Florida's performance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state funds upon which this Agreement is dependent are withdrawn,this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the termination date. Such termination will not affect the responsibility of the Grantee under this Agreement as to those funds previously distributed. In the event of a state revenue shortfall,the total grant may be reduced accordingly. 22.Lobbying. The Subgrantee will not use any grant funds for lobbying the state legislature,the state judicial branch or any state agency. 23.Independent Contractor Status of Grantee. The Grantee,if not a state agency, agrees that its officers, agents and employees, in performance of this Agreement, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state employment,including retirement benefits and any other rights or privileges connected with employment by the State of Florida. State Aid to Libraries Grant Agreement Page 6 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1608 8 24. Grantee's Subcontractors. The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary,to perform the services and to provide commodities required by this Agreement. The Division shall not be liable to any subcontractor(s)for any expenses or liabilities incurred under the Grantee's subcontract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of its subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servants,joint venturers or partners of the Division. 25. Liability. The Division will not assume any liability for the acts,omissions to act or negligence of the Grantee, its agents, servants or employees; nor may the Grantee exclude liability for its own acts, omissions to act or negligence to the Division. a) The Grantee shall be responsible for claims of any nature, including but not limited to injury, death and property damage arising out of activities related to this Agreement by the Grantee, its agents, servants, employees and subcontractors. The Grantee shall indemnify and hold the Division harmless from any and all claims of any nature and shall investigate all such claims at its own expense. If the Grantee is governed by Section 768.28,Florida Statutes, it shall only be obligated in accordance with this Section. b) Neither the state nor any agency or subdivision of the state waives any defense of sovereign immunity or increases the limits of its liability by entering into this Agreement. c) The Division shall not be liable for attorney fees, interest, late charges or service fees, or cost of collection related to this Agreement. d) The Grantee shall be responsible for all work performed and all expenses incurred in connection with the project. The Grantee may subcontract as necessary to perform the services set forth in this Agreement, including entering into subcontracts with vendors for services and commodities,provided that such subcontract has been approved in writing by the Department prior to its execution and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. 26. Strict Compliance with Laws. The Grantee shall perform all acts required by this Agreement in strict conformity with all applicable laws and regulations of the local, state and federal law. For consequences of noncompliance, see Section 19,Noncompliance. 27.No Discrimination.The Grantee may not discriminate against any employee employed under this Agreement or against any applicant for employment because of race, color, religion, gender, national origin, age,handicap or marital status. The Grantee shall insert a similar provision in all of its subcontracts for services under this Agreement. State Aid to Libraries Grant Agreement Page 7 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1 608 28. Breach of Agreement. The Division will demand the return of grant funds already received, will withhold subsequent payments and/or will terminate this agreement if the Grantee improperly expends and manages grant funds; fails to prepare,preserve or surrender records required by this Agreement; or otherwise violates this Agreement. 29. Termination of Agreement.The Division will terminate or end this Agreement if the Grantee fails to fulfill its obligations herein. In such event,the Division will provide the Grantee a notice of its violation by letter and shall give the Grantee fifteen(15)calendar days from the date of receipt to cure its violation. If the violation is not cured within the stated period,the Division will terminate this Agreement. The notice of violation letter shall be delivered to the Grantee's Contract Manager,personally,or mailed to his/her specified address by a method that provides proof of receipt. In the event that the Division terminates this Agreement,the Grantee will be compensated for any work completed in accordance with this Agreement prior to the notification of termination if the Division deems this reasonable under the circumstances. Grant funds previously advanced and not expended on work completed in accordance with this Agreement shall be returned to the Division, with interest, within thirty(30) days after termination of this Agreement. The Division does not waive any of its rights to additional damages if grant funds are returned under this Section. 30.Preservation of Remedies.No delay or omission to exercise any right,power or remedy accruing to either party upon breach or violation by either party under this Agreement shall impair any such right,power or remedy of either party;nor shall such delay or omission be construed as a waiver of any such breach or default or any similar breach or default. 31.Non-Assignment of Agreement.The Grantee may not assign, sublicense or otherwise transfer its rights,duties or obligations under this Agreement without the prior written consent of the Division, which shall not unreasonably be withheld. The agreement transferee must demonstrate compliance with the requirements of the project. If the Division approves a transfer of the Grantee's obligations,the Grantee shall remain liable for all work performed and all expenses incurred in connection with this Agreement. In the event the Legislature transfers the rights, duties and obligations of the Division to another governmental entity, pursuant to Section 20.06,Florida Statutes or otherwise,the rights, duties and obligations under this Agreement shall be transferred to the succeeding governmental agency as if it was the original party to this Agreement. 32.Required Procurement Procedures for Obtaining Goods and Services. The Grantee shall provide maximum open competition when procuring goods and services related to the grant- assisted project in accordance with Section 287.057,Florida Statutes. a) Procurement of Goods and Services Not Exceeding$35,000. The Grantee must use the applicable procurement method described below: 1. Purchases Up to $2,500: Procurement of goods and services where individual purchases do not exceed$2,500 do not require competition and may be conducted at the Grantee's discretion. State Aid to Libraries Grant Agreement Page 8 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1 6 0 8 2. Purchases or Contract Amounts Between$2,500 and$35,000: Goods and services costing between$2,500 and$35,000 require informal competition and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. b) Procurement of Goods and Services Exceeding$35,000. Goods and services costing over $35,000 may be procured by either Formal Invitation to Bid,Request for Proposals or Invitation to Negotiate and may be procured by purchase order, acceptance of vendor proposals or other appropriate procurement document. 33. Conflicts of Interest. The Grantee hereby certifies that it is cognizant of the prohibition of conflicts of interest described in Sections 112.311 through 112.326,Florida Statutes and affirms that it will not enter into or maintain a business or other relationship with any employee of the Department of State that would violate those provisions. The Grantee further agrees to seek authorization from the General Counsel for the Department of State prior to entering into any business or other relationship with a Department of State Employee to avoid a potential violation of those statutes. 34. Binding of Successors. This Agreement shall bind the successors, assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligations of the Division of Library and Information Services. 35.Employment of Unauthorized Aliens. The employment of unauthorized aliens by the Grantee is considered a violation of Section 274A(a)of the Immigration and Nationality Act. If the Grantee knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of this Agreement. 36. Severability.If any term or provision of the Agreement is found to be illegal and unenforceable,the remainder will remain in full force and effect, and such term or provision shall be deemed stricken. 37.Americans with Disabilities Act.All programs and facilities related to this Agreement must meet the standards of Sections 553.501-553.513,Florida Statutes and the Americans with Disabilities Act of 1990. 38. Governing Law. This Agreement shall be construed,performed and enforced in all respects in accordance with the laws and rules of Florida. Venue or location for any legal action arising under this Agreement will be in Leon County, Florida. State Aid to Libraries Grant Agreement Page 9 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1608 39. Entire Agreement. The entire Agreement of the parties consists of the following documents: a) This Agreement b) Federal and State of Florida Single Audit Act Requirements(Attachment A),including Exhibit 1. c) Fiscal Year 2015-2016 State Aid to Libraries Final Grants(Attachment B) The Grantee hereby certifies that they have read this entire Agreement and will comply with all of its requirements. Date of Agreement: __ rCloKt( l w I THE APPLICANT/GRANTEE: Department of State: BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY FLORIDAB Ara_lelAge,_, . ...-" 'I 6,GIA,6Ce Amy Joh son, it ctor By. Division if Lib and Information Services Tim Nance,C airman Departme t of State, State of Florida Typed name and title ATTEST DWIGHT •B1iOKCElerk With AJCIAA.; ii4eA----J 1 Attet S to c.t rman s, signature dfl =3` Appro d • - ji form and legality: —.cif tit ItVs%CDVNANAV5s, ov-i-te..•-•\ State Aid to Li."aries Grant Agreement Page 10 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 16138 8 ATTACHMENT A FEDERAL AND STATE OF FLORIDA SINGLE AUDIT ACT REQUIREMENTS AUDIT REQUIREMENTS The administration of resources awarded by the Department of State to the Grantee may be subject to audits and/or monitoring by the Department of State as described in this Addendum to the Grant Agreement. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR 2 Subpart F—Audit Requirements and Section 215.97,Florida Statutes,monitoring procedures may include,but not be limited to,on-site visits by Department of State staff, limited scope audits as defined by 2 CFR 2 §200.328 and/or other procedures. By entering into this agreement,the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of State. In the event the Department of State determines that a limited scope audit of the recipient is appropriate,the recipient agrees to comply with any additional instructions provided by the Department of State staff to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections,reviews, investigations or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization that has received federal funds awarded through the Department of State. Exhibit 1 to this attachment indicates whether federal resources have been awarded through the Department of State by this agreement. 2 CFR 2 §200.501 Audit Requirements: (a) Audit required. A non-federal entity that expends$750,000 or more during the non-federal entity's fiscal year in federal awards must have a single or program-specific audit conducted for that year in accordance with the provisions of this part. (b) Single audit. A non-federal entity that expends $750,000 or more during the non-federal entity's fiscal year in federal awards must have a single audit conducted in accordance with 2 CFR 2 §200.514 Scope of audit, except when it elects to have a program-specific audit conducted in accordance with paragraph(c) of this section. State Aid to Libraries Grant Agreement Page 11 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1 608 (c) Program-specific audit election. When an auditee expends federal awards under only one federal program(excluding R&D) and the federal program's statutes,regulations,or the terms and conditions of the federal award do not require a financial statement audit of the auditee,the auditee may elect to have a program-specific audit conducted in accordance with 2 CFR 2 §200.507 Program-specific audits. A program-specific audit may not be elected for R&D unless all of the federal awards expended were received from the same federal agency, or the same federal agency and the same pass-through entity, and that federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit. (d) Exemption when federal awards expended are less than$750,000. A non-federal entity that expends less than$750,000 during the non-federal entity's fiscal year in federal awards is exempt from federal audit requirements for that year,except as noted in 2 CFR 2 §200.503 Relation to other audit requirements,but records must be available for review or audit by appropriate officials of the federal agency,pass-through entity, and Government Accountability Office (GAO). (e) Federally Funded Research and Development Centers (FFRDC). Management of an auditee that owns or operates a FFRDC may elect to treat the FFRDC as a separate entity for purposes of this part. (f) Subrecipients and contractors. An auditee may simultaneously be a recipient, a subrecipient, and a contractor. Federal awards expended as a recipient or a subrecipient are subject to audit under this part. The payments received for goods or services provided as a contractor are not federal awards. Section §200.330 Subrecipient and contractor determinations should be considered in determining whether payments constitute a federal award or a payment for goods or services provided as a contractor. (g) Compliance responsibility for contractors. In most cases,the auditee's compliance responsibility for contractors is only to ensure that the procurement,receipt, and payment for goods and services comply with federal statutes,regulations, and the terms and conditions of federal awards. Federal award compliance requirements normally do not pass through to contractors.However,the auditee is responsible for ensuring compliance for procurement transactions which are structured such that the contractor is responsible for program compliance or the contractor's records must be reviewed to determine program compliance. Also,when these procurement transactions relate to a major program, the scope of the audit must include determining whether these transactions are in compliance with federal statutes,regulations, and the terms and conditions of federal awards. (h) For-profit subrecipient. Since this part does not apply to for-profit subrecipients,the pass-through entity is responsible for establishing requirements,as necessary,to ensure compliance by for-profit subrecipients. The agreement with the for-profit subrecipient should describe applicable compliance requirements and the for-profit subrecipient's compliance responsibility. Methods to ensure compliance for federal awards made to for-profit subrecipients may include pre-award audits,monitoring during the agreement, and post-award audits. See also §200.331 Requirements for pass-through entities. The Internet address listed below will assist recipients in locating documents referenced in the text of this agreement and with the interpretation of compliance issues. U.S. Government Printing Office www,ecfr.gov State Aid to Libraries Grant Agreement Page 12 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1608 PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215.97(2)(1),Florida Statutes and has received state funds awarded by the Department of State. Exhibit 1 to this attachment indicates whether state resources have been awarded by the Department of State by this agreement. Section 215.97,Florida Statutes Single Audit Requirements 1. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of$500,000 in any fiscal year of such recipient,the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215.97,Florida Statutes; applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and Chapters 10.550(local governmental entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General. Exhibit 1 to this attachment indicates state financial assistance awarded through the Department of State by this agreement. In determining the state financial assistance expended in its fiscal year,the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of State, other state agencies and other nonstate entities. State fmancial assistance does not include federal direct or pass- through awards and resources received by a nonstate entity for federal program matching requirements. 2. In connection with the audit requirements addressed in Part II,paragraph 1 of this attachment,the recipient shall ensure that the audit complies with the requirements of Section 215.97(7),Florida Statutes. This includes submission of a financial reporting package as defined by Section 215.97(2)(d),Florida Statutes and Chapter 10.550 (local governmental entities)or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General. 3. If the recipient expends less than$500,000 in state financial assistance in its fiscal year, an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes is not required.In the event that the recipient expends less than$500,000 in state financial assistance in its fiscal year and elects to have an audit conducted in accordance with the provisions of Section 215.97,Florida Statutes,the cost of the audit must be paid from the nonstate entity's resources (i.e.,the cost of such an audit must be paid from the recipient's resources obtained from other than State entities). The Internet addresses listed below will assist recipients in locating documents referenced in the text of this agreement and with the interpretation of compliance issues. State of Florida Department Financial Services (Chief Financial Officer) fldfs.com State of Florida Legislature (Statutes, Legislation relating to the Florida Single Audit Act) State Aid to Libraries Grant Agreement Page 13 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1608 PART HI: REPORT SUBNIISSION 1. Copies of reporting packages for audits conducted in accordance with 2 CFR 2 §200.512 and required by Part I of this attachment shall be submitted, when required by 2 CFR 2 §200.512,by or on behalf of the recipient,directly to each of the following: A. The Department of State at the following address: Office of Inspector General Florida Department of State R. A. Gray Building,Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Federal Audit Clearinghouse, electronically, at harvester.census.gov/sac/as designated in 2 CFR 2 §200.512 C. Other federal agencies and pass-through entities,in accordance with 2 CFR 2 §200.513. 2. In the event that a copy of the reporting package for an audit required by Part I of this attachment and conducted in accordance with 2 CFR 2 §200.501 Audit Requirements is not required to be submitted to the Department of State for the reasons pursuant to 2 CFR 2 §200.501,the recipient shall submit the required written notification pursuant to 2 CFR 2 §200.501 (d)and a copy of the recipient's audited schedule of expenditures of federal awards directly to the following: Office of Inspector General Florida Department of State R. A. Gray Building, Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 A non-federal entity that expends less than$750,000 during the non-federal entity's fiscal year in federal awards is exempt from federal audit requirements for that year,except as noted in 2 CFR 2 §200.503 Relation to other audit requirements,but records must be available for review or audit by appropriate officials of the federal agency,pass-through entity and Government Accountability Office(GAO). State Aid to Libraries Grant Agreement Page 14 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 16 08 3. Copies of fmancial reporting packages required by Part II of this attachment shall be submitted, by or on behalf of the recipient, directly to each of the following: A. The Department of State at the following address: Office of Inspector General Florida Department of State R. A. Gray Building,Room 114A 500 South Bronough St. Tallahassee, FL 32399-0250 B. The Auditor General's Office at the following address: Auditor General's Office Room 401, Pepper Building 111 West Madison Street Tallahassee, Florida 32399-1450 4. Any reports,management letters or other information required to be submitted to the Department of State pursuant to this agreement shall be submitted timely in accordance with 2 CFR 2 Subpart F,Audit Requirements; Section 215.97,Florida Statutes; and Chapter 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit organizations),Rules of the Auditor General, as applicable. 5. Recipients,when submitting financial reporting packages to the Department of State for audits done in accordance with 2 CFR 2 Subpart F or Chapter 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General should indicate the date that the reporting package was delivered to the recipient in correspondence accompanying the reporting package. PART IV: RECORD RETENTION 1. The recipient shall retain sufficient records demonstrating its compliance with the terms of this agreement for a period of five years from the date the audit report is issued and shall allow the Department of State or its designee, Chief Financial Officer or Auditor General access to such records upon request. The recipient shall ensure that audit working papers are made available to the Department of State or its designee, Chief Financial Officer or Auditor General upon request for a period of five fiscal years from the date the audit report is issued,unless extended in writing by the Department of State. State Aid to Libraries Grant Agreement Page 15 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. 1608 EXHIBIT 1 FEDERAL RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: Not Applicable. COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: Not Applicable. MATCHING RESOURCES FOR FEDERAL PROGRAMS: Not Applicable. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANT TO THIS AGREEMENT CONSIST OF THE FOLLOWING: SUBJECT TO SECTION 215.97,FLORIDA STATUTES: Florida Department of State, State Aid to Library Grants, CSFA Number 45.030 Award Amount: Listed on Attachment B, Fiscal Year 2015-2016 State Aid to Libraries Final Grants COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED PURSUANT TO THIS AGREEMENT ARE AS FOLLOWS: As contained in the Compliance Supplement to CSFA Number 45.030. State Aid to Libraries Grant Agreement Page 16 of 17 Chapter 1B-2.011(2)(a),Florida Administrative Code,Effective 4-2015. Attachment B 1-6 0 8 Fiscal Year 2015-16 State Aid to Libraries Final Grants This table shows the final State Aid to Libraries grant that each eligible library will receive in 2015-16. For 2015-16, the available funding for State Aid grants is $22,298,834, which is 17.02 percent of what would be required for full funding. At this level, Operating Grants pay 3.04 cents on the dollar of expenditure by a participating library during the second preceding year. Operating Grants total $14,807,416; Equalization Grants total $4,616,375; and Multicounty Grants total $2,875,043. COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT GRANT GRANT ALACHUA COUNTY $477,719 $477,719 BAKER COUNTY $4,377 $49,174 $53,551 BAY COUNTY $61,631 $61,631 BRADFORD COUNTY $15,042 $337,173 $352,215 BREVARD COUNTY $459,543 $459,543 BROWARD COUNTY $1,720,083 $1,720,083 CALHOUN COUNTY $8,525 $193,266 $201,791 CHARLOTTE COUNTY $123,701 $123,701 CITRUS COUNTY $76,884 $76,884 CLAY COUNTY $60,821 $60,821 COLLIER COUNTY $219,838 $219,838 COLUMBIA COUNTY $16,025 $173,626 $189,651 DESOTO COUNTY $4,953 $54,760 $59,713 DIXIE COUNTY $4,611 $52,120 $56,731 DUVAL COUNTY $1,022,446 _ $1,022,446 ESCAMBIA COUNTY $135,216 $135,216 FLAGLER COUNTY $29,475 $29,475 FRANKLIN COUNTY $6,592 $72,549 $79,141 GADSDEN COUNTY $16,655 $369,086 $385,741 GILCHRIST COUNTY $3,451 $38,920 $42,371 GLADES COUNTY $1,363 $15,393 $16,756 GULF COUNTY $4,355 $48,175 $52,530 HAMILTON COUNTY $12,034 $270,304 $282,338 HARDEE COUNTY $5,020 $55,396 $60,416 HENDRY COUNTY $14,964 $163,861 $178,825 HERNANDO COUNTY $39,915 $377,874 $417,789 HIGHLANDS COUNTY $17,997 $183,098 $201,095 HILLSBOROUGH COUNTY $1,146,191 $1,146,191 HOLMES COUNTY $3,486 $39,467 $42,953 INDIAN RIVER COUNTY $98,135 $98,135 JACKSON COUNTY $10,431 $115,269 $125,700 JEFFERSON COUNTY $6,700 $151,160 $157,860 LAFAYETTE COUNTY $4,016 $91,339 $95,355 State Aid to Libraries Grant Agreement Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-2015 Page 17 of 17 1 6 0 8 COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT GRANT GRANT LAKE COUNTY $210,957 $210,957 LEE COUNTY $701,200 $701,200 LEON COUNTY $183,912 $183,912 LEVY COUNTY $9,154 $100,696 $109,850 LIBERTY COUNTY $2,459 $55,965 $58,424 MADISON COUNTY $11,603 $261,368 $272,971 MANATEE COUNTY $194,655 $194,655 MARION COUNTY $161,776 $161,776 MARTIN COUNTY $103,676 $103,676 MIAMI-DADE COUNTY $1,351,255 $1,351,255 MONROE COUNTY $82,495 $82,495 NASSAU COUNTY $35,524 $35,524 OKALOOSA COUNTY $99,649 $99,649 OKEECHOBEE COUNTY $10,367 $114,231 $124,598 ORANGE COUNTY $951,494 $951,494 OSCEOLA COUNTY $196,318 $196,318 PALM BEACH COUNTY $1,227,733 $1,227,733 PASCO COUNTY $167,940 $167,940 PINELLAS COUNTY $857,247 $857,247 POLK COUNTY $310,491 $310,491 PUTNAM COUNTY $20,125 $211,835 $231,960 SAINT JOHNS COUNTY $149,711 $149,711 SAINT LUCIE COUNTY $103,147 $103,147 SANTA ROSA COUNTY $51,860 $51,860 SARASOTA COUNTY $305,567 $305,567 SEMINOLE COUNTY $164,707 $164,707 SUMTER COUNTY $64,000 $229,441 $293,441 SUWANNEE COUNTY $31,032 $481,987 $513,019 TAYLOR COUNTY $6,192 $68,729 $74,921 UNION COUNTY $4,148 $94,363 $98,511 VOLUSIA COUNTY $455,385 $455,385 WAKULLA COUNTY $6,433 $71,753 $78,186 WALTON COUNTY $21,411 $21,411 WASHINGTON COUNTY $6,600 $73,997 $80,597 State Aid to Libraries Grant Agreement Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-2015 1608 COUNTY/MUNICIPALITY OPERATING EQUALIZATION TOTAL GRANT GRANT GRANT ALTAMONTE SPRINGS $12,110 $12,110 BOYNTON BEACH $72,484 $72,484 DELRAY BEACH $68,528 $68,528 FORT MYERS BEACH $34,181 $34,181 HIALEAH $38,215 $38,215 LAKE PARK $7,103 $7,103 LAKE WORTH $14,185 $14,185 LANTANA $5,205 $5,205 MAITLAND $18,290 $18,290 NEW PORT RICHEY $28,110 $28,110 NORTH MIAMI $27,865 $27,865 NORTH MIAMI BEACH $23,182 $23,182 NORTH PALM BEACH $22,161 $22,161 OAKLAND PARK $17,387 $17,387 PALM SPRINGS $21,593 $21,593 RIVIERA BEACH $21,379 $21,379_ SANIBEL $45,638 $45,638 TEMPLE TERRACE $21,266 $21,266 WEST PALM BEACH $122,508 $122,508 WILTON MANORS $17,253 $17,253 WINTER PARK $76,355 $76,355 Total $14,807,416 $4,616,375 $19,423,791 Multicounty Grants HEARTLAND LIBRARY COOPERATIVE $450,000 NEW RIVER PUBLIC LIBRARY COOPERATIVE $327,356 NORTHWEST REGIONAL LIBRARY SYSTEM $350,000 PAL PUBLIC LIBRARY COOPERATIVE $350,000 PANHANDLE PUBLIC LIBRARY COOPERATIVE SYSTEM $392,990 SUWANNEE RIVER REGIONAL LIBRARY SYSTEM $350,000 THREE RIVERS REGIONAL LIBRARY SYSTEM $339,953 WILDERNESS COAST PUBLIC LIBRARIES $314,744 Total $2,875,043 Grand Total $22,298,834 -In FY 2015-16, Plant City is receiving funding as a part of the Hillsborough County Library Cooperative. -Indian Rocks Beach is not eligible for funding in FY 2015-16. State Aid to Libraries Grant Agreement Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-2015 Collier County Public Library Locations & Hours F All phone numbers are area code 239. East Naples Everglades City 8787 Tamiami Trail East 102 Copeland Ave., N. Naples, FL 34113 Everglades City, FL 34139 Phone: 775-5592 Phone: 695-2511 Monday: 10 a.m. - 7 p.m. Monday-Friday: 9a.m.- NOON,1 -4:30 p.m. Tuesday: 10 a.m. -7 p.m Closed Saturday& Sunday ./*',g Wednesday: 10 a.m. -7 p.m. 1 ,,, . Thursday: 10 a.m. - 7 p.m. Friday: 9:00 a.m, —5 p,m. b,- m' Closed Saturday & Sunday . ...„.., ., 4 ,,'-' . Nt. i .'• ; Golden Gate 2432 Lucerne Road Naples, FL 34116 44 Phone: 252-4542 Estates 1266 Golden Gate Blvd., W. Monday: 10 a.m. -6 p.m. Naples, FL 34120 Tuesday: 9 a.m. -7 p.m. Phone: 455-8088 Wednesday: 10 a.m. -6 ;•'.p'' ,5'g'.,i .-',..m.,A.-..'/ ".0. .m. Thursday: 9 a.m. — 7 p.m. Monday: 10 a.m. 7 p.m. Friday: 9 a.m. _ 5 p.m. Tuesday: 10 a.m. - 7 p.m. Saturday: 9 a.m. - 5 p.m. Wednesday: 10 a.m. -7 p.m. Closed Sunday Thursday: 10 a.m. -7 p.m. Friday: 9:00 a.m. - 5 p.m. ' Closed Saturday& Sunda !/ Sf e j y r 160 8 Headquarters Marco Island 2385 Orange Blossom Drive 210 S. Heathwood Drive Naples, FL 34109 Marco Island, FL 34145 Circulation: 593-0334 Phone: 394-3272 Reference: 593-0177 Children's: 593-0870 Monday: :10y a.m. - 7pm.Administration: 593-3511 Tuesday: 0 a.m. - 7 p.m.Wednesd : 10 a.m. -7 p.m. Monday: 9 a.m. - 8 p.m. Thursday: 10 a.m. -7 p.m. Tuesday: 9 a.m. -8 p.m. Friday: 9 a.m. -5 p.m. Wednesday: 9 a.m. - 8 p.m. Closed Saturday& Sunda Thursday: 9 a.m. 8 p.m. Friday: 9 a.m. - 5 p.m. , Saturday: 9 a.m. - 5 p.m. � Sunday: 1 - 5 p.m. u Naples Region 650 Central Ave. al Naples, Circulation:FL 262-434102130 Immokalee Reference: 263-7768 417 N. First St. Children's: 262-6853 Immokalee, FL 34142 Phone: 657-2882 Monday: 9a.m -7 p.m. Tuesday: 9 a.m.. - 7 p. m. Monday: 11 a.m. -7 p.m. Wednesday: 9a.m. -7 p.m. Tuesday: 9 a.m. - 5 p.m. Thursday: 9a.m. -7 p.m. Wednesday: 9 a.m. -5 p.m. Friday: 9a.m. - 5 p.m. Thursday:- 11 a.m. —7 p.m. Saturday: 9 a.m. - 5 p.m. Friday: 9a.m. —5 P. Closed Sunday Closed Saturda & Sunda " 'W T d r r ,iiii,. I 1 1608 South Regional 8065 Lely Cultural Pkwy Naples, FL 34113 Phone: 252-7542 Mond9 a.m. - 7 1.7m . Tuesday:ay: 9 a.m. -m7.13_1-;.m. Wednesday: 9 a. 7 p.m. Thursday: 9 a.m. -7 p.m. Friday: 9 am. - 5 p.m. Saturday: 9 a.m. 5 p.m. Closed Sunda Vanderbilt Beach 788 Vanderbilt Beach Rd. Naples, FL 34108 Phone: 597-8444 Monday: 10 a.m. -7 p.m. Tuesday: 10 a.m. -7 p.m. Wednesday: 10 a.m. - 7 p.m. Thursday: 10 a.m. -7 p.m. Friday: 9:00 a.m. —5 p.m. Closed Saturday& Sunda � z 16D 8 FLORIDA DEPARTMENT OF STATE DIVISION OF LIBRARY AND INFORMATION SERVICES STATE AID TO LIBRARIES GRANT APPLICATION Certification of Credentials -Single Library Administrative Head The Collier County Board of County Commissioners governing body for the Collier County Public Library hereby certifies that the incumbent single library administrative head, Valerie Kocin (Name of incumbent) • Has completed a library education program accredited by the American Library Association; and • Has at least two years full-time paid professional experience, after completing the library education program, in a public library that is open to the public for a minimum of 40 hours per week. BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY FLORIDA By: s4 Tim ance, hairman ATTEST DWIGHT E. BROCK, Clerk 'I ki' -N4f. \'1, - Attestig h' an's - signattiv.on' .- Approved .s t 4•rm and legality: i I`Ii►tL. J State Aid to Libraries Grant Certification of Credentials, Form#DLIS/SA03 Chapter 1B-2.011(2)(a), Florida Administrative Code, Effective 4-10-2012 1b0 8 A copy of the Comprehensive Annual Financial Report (CAFR) Ending 30,Year 2014 Can be found on the clerk' s website : www. collierclerk. com 1608 1,, x ......... .„ ,,,...., „.. ....„.,.. „.„ , , ,...*,:- :.../ ......, ,/..,.... ....... , , ,,,,,,,,,,,,,,,,.7,,,rif.1..,, ,„-„. . ffmmut;IPA-2''':' ,:;Itt.:-:-::,4e :;:!T: 4 • x �:• •K „yo,,„,, • 7,,,,,,,,,.,; :':it'',e'1 ,..,,,,,2:: ,., ,, ,,i,-„,.„,„,,,,,,,x44, T4 ?' r„r T3 f3 € a I 9 t{ldI!s€ F 3 fK” i- z Coni) Pry F TZP�Joi�'t Com C`Ywitty, F' Yetiw e�,ded�Septe /arnX 30, 2011+ 16 08 Collier County Public Library TECHNOLOGY LONG RANGE PLAN Updated for FY 2016 I. Introduction In order to maintain a competitive position in the area of information services and to provide a high standard of public service, Collier County Public Library must offer a wide range of electronic services, as well as traditional print and audiovisual services. This Technology Plan is intended to supplement the Library's Long Range Plan, September 2011, as well as provide guidance in planning for electronic information services, appropriate hardware, software, and telecommunications infrastructure to deliver these services. II. Library Vision Statement The Collier County Public Library recognizes the growing importance of technology in the provision of information services to our customers. With technological innovations, the Library can more readily provide access to a select collection of print and non-print materials, and services for the informational, educational, recreational and cultural needs of the residents of Collier County. Customers will be able to access, exchange, and analyze information readily from electronic sources, which accommodate different learning styles. The Library also recognizes that not all users are comfortable with technology, and seeks to provide appropriate services to all users. III. Library Mission Statement To provide and promote Library information and sustain services that enlighten the minds and enrich the lives of community residents and visitors of all ages. IV. Information Technology Assessment A. Current Inventory of Equipment and Services 1. Current Computer Inventory a. Staff Computers— 113 b. Public Use Computers— 191 c. Library Children's Computers— 23 d. LSTA Grant `Collier Connects' laptops 11 e. RFID Self Check-out Kiosks 7 2. Telecommunications Services and Internet Access (Current) a. Host— 150 Mbps Ethernet Host b. Headquarters—50 Mbps Internet Access c. Vanderbilt Beach, Naples Regional, Golden Gate, Immokalee, East Naples, Estates Branch, South Regional, Marco Island Branch — 10 Mbps Internet Access at each location. d. Everglades City- 1.5 Mbps Frame Relay e. Headquarters to County Administration —20 Mbps Internet Access 1 6 0 8 3. Network Equipment a. Servers -- IBM X3650 -- Catalog and Circulation Server -- HP Proliant DL-360 (2) –CCPL2/ Public-Staff–Collier Friends -- HP Proliant DL-320 G6 (2) –CCPL/ DNS Servers -- HP Proliant DL-320 G6 (2) -- HP Proliant DL-360 G7 -- HP Proliant DL-160 G5 -- HP Proliant DL-160–CCPL Updates, Print Server b. Routers i. Cisco 2821 – Internet router ii. Cisco 3825–WAN router: Branches connect here iii. Cisco 2811 – Each Branch has this router c. Switches (HQ) i. Cisco Catalyst 3500, 24 port ii. Netgear GSM7248 (2), 48 port iii. Netgear FSM726T, 2 each, 24 port iv. Netgear GS716T, 16 port(for Services outside firewall-Servers) d. Firewall: i. Cisco 5510 ASA 4. Internal connections i. Cat 5 wiring used throughout all libraries In FY16, the Library continues conversion to the County's Information Technology Department for network infrastructure, management and support of the telecommunication services, hardware, non-library specific software, and other technology related services. The conversion process is estimated to extend into FY 17 for full implementation. B. An Assessment of the Telecommunications Services, Hardware, Software, and other Services: All libraries currently have adequate internal data wiring and electrical service for existing computers. Should the Library be able to add public-use computers, additional data and electrical outlets would be needed. As new facilities are built, CAT 6, or current standard for wiring is specified in construction documents. Connections to buildings are fiber. Public-use Wi- Fi is available through the Library's network. As computers are added to a facility, automation staff evaluates the level of service and recommends increases as needed. All areas of the library are using technology to a major extent. All cataloging, circulation, reference, interlibrary loan and administrative functions make extensive use of technology. Staff has emphasized providing services via the Library's web page—for both the staff and the public. Patrons can use the web page to check on materials on loan; to renew materials; to reserve materials; and to view program schedules, hours, locations, and make comments. Additionally, patrons may ask reference questions, suggest purchases and request interlibrary loan materials via the web page. The Library also sends out an occasional electronic newsletter to those who indicate they would like to receive it. All library locations provide public Internet access and access to commercial databases, via filtered workstations. Separate computers are provided for patron access to the library catalog, 1609 to ensure they are available when needed. The Library has begun conversion and implementation of self check-out stations and RFID. The Library offers wireless Internet access at all libraries, including the Everglades City Branch. Commercial-grade Meraki wireless units connect to the Library's broadband connection, providing an excellent wireless experience for users within the library and those outside the libraries, after hours. The Library has a computer lab at the Estates Branch Library, with equipment originally provided by Gates Grants. These computers have been updated with local funding. The full MicrosoftTM Office Suite of programs and educational games are available for use in the lab, as well as Internet access and hands-on classes in computer usage. River Park Community Center also has a computer lab for the public to use. The computers were originally funded by a State Library grant, in cooperation with the City of Naples and the Macedonia Missionary Baptist Church. Since the Center is only a few blocks from the Naples Branch Library, staff refers the public to the Center for word processing and longer use sessions than are available at the Naples Branch. The Library continues to provide Internet Access support to this computer lab, and Library Staff members teach classes there. The City of Naples has replaced the computers at this facility. Library computer labs are also available at the Immokalee and the Golden Gate branches, though public-use computers are available at all of Collier libraries. C. Professional Development: All staff members receive training in using the Library's equipment and resources. All new hires go through an orientation that includes a technology assessment, though a hiring freeze has limited the number of new employees. Training is partially planned based on this assessment. Staff members receive specific training in using technology in their primary job assignments from their supervisors or the supervisor's designee. Formal continuing education training is required and encouraged for all levels of employees. The Library assumes all expenses incurred to provide job related training to all employees. Training is available through: • Collier County Information Technology Department • Southwest Florida Library Network • Staff taught workshops • Reference Department Classes • State Library and WebJunction on-line classes CCPL is also considering purchase of on-line training from commercial vendors. Training would be available both to library staff and to the public. Generally, most library staff members are capable of using technology to the extent required by their jobs. As in any organization, some are more comfortable with technology than others. Sometimes the public expects staff to 'know everything there is to know' about computers and the Internet. Unfortunately, staff does get frustrated when the public has this expectation. Staff provides as many classes in the use of technology as possible, taking into consideration that all have other responsibilities. D. Current Budget LWo The Library is governed by Collier County, with the majority of operating funds coming from local property taxes. In addition, the Library generally qualifies annually for State Aid to Libraries. Construction and library books are paid for with Impact Fees that are imposed on new residential construction to help pay for 'infrastructure'. The Library also receives generous donations from the local community and the Friends of the Library. Prior year E-rate funds along with State Aid will be used to purchase additional computers and peripheral equipment and to pay increased costs of expanded bandwidth capacity. Funds will also be used for the purchase of self check-out stations, RFID conversion, and connecting to the County's fiber network. The Library budget continues to 'hold steady', despite recent marginal increases in local property values. County Administration is very conservative in using the slowly increasing revenue. The County and Library are trying to 'catch up' with purchases that have been postponed and delayed over several years. These include maintenance and replacement of infrastructure, as well as staffing and hours. Library has had sufficient funds to replace computers over the last few years, though the replacement schedule was extended until computers died. The Library will be redirecting more funds to replace aging and failing computers. Technology Related Budget for FY16 October 1, 2015—September 30, 2016 Software&Equipment Maintenance Data/Phone Lines Staff Training $190,400 $551,000 $205,700 $6,000 County has assumed financial responsibility for 50%of Staff Training. E. Needs Assessment With the ILS system and stable network links in place, the Library will focus on five areas for improvement in FY16: 1. Standardization of PC's and software. The County IT Department is evaluating needs of staff and the public. Library will finalize Windows 7/10 upgrade. 2. Stability. Staff and public PC's are vulnerable to a growing array of threats from the Internet and other malicious sources. As part of the Library's network migration to the County's IT Department, stability and security of all systems will be a priority. 3. Staff Training. The best computers and software are still only tools for people to use. Classes on common technology, such as MS Office and Windows, will enable our staff to feel more comfortable, be more productive, and offer more help to patrons. Staff are taking advantage of more on-line training, thus reducing travel costs and time. 4. Ease of Maintenance. In conjunction with the three above tasks, we will strive to make the Library's PC's easier to upgrade and service. When possible, automatic tools will deliver needed updates, eliminating the need for individual attention. 5. RFID and Self Check-out. Phased roll-out of RFID enabled self check-out and security gates will continue. Staff recognizes the need to remain current and use the new technologies to facilitate work and improve public service. Keeping up with the new technologies and patron expectations is difficult. We believe equipment, funding, and training are all in place to ensure a successful year that includes the implementation of new library projects. 1608 8 V. Technology Goals and Objectives and Timeline for Implementation A. To provide the most appropriate electronic information delivery system for patrons. 1. FY16 • Consider and implement new components of the library automation system, as funds and staff time are available. • Continue to evaluate commercial databases offered to the public, adding and deleting products as appropriate. • Evaluate usage statistics of current database subscriptions. • Survey public on their technology needs that are appropriately handled by the public library. • Provide public training on use of commercial databases. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Provide public training in use of Library website and the websites of other County departments. • Implement any public service features made available by automation system • Provide staff and public training on use of RFID and self check-out. • Publicize and expand downloadable audio books. 2. FY17 • Implement any parts of ILS, if not completed. • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Continue and expand staff and public training. • Provide public training on use of automation system. • Provide public training on use of commercial databases. • Provide public training in use of Library website. • Provide public training on use of automation system, RFID and self check- out. • Make any policy changes noted in surveys. 3. FY18 • Provide public training on use of commercial databases. • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Provide public training in use of Library website. • Evaluate and implement any new technologies, if appropriate. B. To evaluate and purchase new and changing technology to meet public demand. 1. FY16 • Implement better security and maintenance systems on PCs. • Explore and implement new options as we install components of the automation system. • Continue implementation of self-checks and RFID. 16 r: • Purchase tablets for Library programming use. • Migrate to data line options made available through the County network. 2. FY17 • Continue to maximize automation system. • Complete implementation of RFID and self check-out. • Continue to publicize e-book products. • Evaluate circulation of laptops and e-book readers. • Establish rotating mobile laptop lab and tablet lab. 3. FY18 • Review any technology innovations or trends. • Ensure all libraries have adequate numbers of self-checks. C. To connect to relevant information sources outside the library. 1. FY16 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Participate with any State Library selection process. • Investigate construction of an `Ebranch'. 2. FY17 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Work with any State Library or Library consortium projects, such as Virtual Reference. • Refine `Ebranch'. 3. FY18 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. • Survey public on their needs. D. To train staff and educate the public in all forms of electronic information literacy. 1. FY16 • Provide public training on use of commercial databases, including classes taught by vendors and volunteers. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Continue to provide training to students on Tutor.com. • Provide public training in use of Library website. • Provide hands-on classes at Estates Lab, Golden Gate Lab, and Immokalee Lab. • Keep separate statistics on technology training for staff and the public. • Provide public training on e-government options. 2. FY17 • Provide public training on use of commercial databases, including classes taught by vendors and volunteers. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Provide public training in use of Library website. • Provide hands-on classes at Estates Lab, Golden Gate Lab, and lmmokalee Lab. • Add any training classes for new database subscriptions. • Evaluate training statistics and use to develop new programs. • Expand training through the use of mobile laptop and tablet labs. 3. FY018 • Provide public training on use of commercial databases. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Provide public training in use of Library website. • Provide hands-on classes at Estates Lab, Golden Gate Lab, Immokalee Lab and mobile lab sites. • Add any new, relevant training classes for both the public and staff. VI. Budget Planning Budget requests of Collier County are reviewed on an annual basis. These requests have generally reflected a 4-6% annual increase. Currently, however, the Library anticipates receiving less local support for equipment replacement, and possibly for electronic resources. In FY15, the Library discontinued our EBSCO database subscription. There are no current plans to cancel any other database subscriptions. County staff estimates we will still have a relatively lean FY 2016, with some hope of increases in subsequent years. Projected Technology Related Budget for FY16, FY17, FY18 Software Ncai Year Egitnent Maintenance Staff Training FY16 $190,400 $551,000 $205,700 $6,000 FY17 $201,670 $578,550 $215,980 $7,500 FY18 $209,250 $607,480 $226,780 $9,000 Software & Equipment: The Library must replace approximately 30% of our computers due to age of equipment. Additionally, the Library will migrate onto the County's network requiring the Library to assume a 20% equipment replacement ratio annually. Phase 2 of the RFID and self check-out stations is budgeted for FY 16. Maintenance: The Library's contribution to County IT Maintenance budget has increased as a direct result of the Library's migration to the agency network. Data/Phone Lines: FY 2016 will see the library conversion to County IT system. Data/Phone Line costs will increase slightly. Staff Training: The Library continues to have one-third fewer staff to train post recessionary years. Vendor and in-house training for RFID and self check-out will continue into FY 2016. 1 6 El 8 VII. Evaluation Evaluation will be based on current quantitative statistics methods, including the number of users of particular services; the number of training sessions and participants; and any new equipment or software purchases. Costs, as always, are tracked through the normal County budgetary process, and are reviewed monthly to ensure the budget is maintained. Information transfer rates are also tracked via systems software, with staff reviewing data monthly. Staff continues to evaluate response time for the III circulation module, response time for the public using the wired Internet, and availability and response time for the wireless network. Qualitative information shall be gathered through class evaluation forms and current on-line and in-person comment activities. Class surveys are conducted for every program the Library presents. The Library also records technology outcomes data through both formal and informal methods. User surveys are initiated annually. The automation and other software track usage on a daily basis. Reports are evaluated to ensure the Library is purchasing materials that users want and that staff can assist patrons in using the materials provided. Staff is becoming more adept at gathering and evaluating usage. Automation and administration staff reviews on a monthly basis both quantitative and qualitative information. Class surveys are reviewed as new classes are scheduled. Decisions are made on the basis of this information—though changes requiring significant costs may have to wait for the next budget cycle. VIII. Staff Responsibility for Activities, Anticipated Staff Needs, and Redefining Staff Responsibilities Library automation staff members have been absorbed by the County's IT Department. The IT migration project consists of multiple members: • The Applications Analyst is lead project manager and responsible for the coordination of all elements of the migration including installing software, mapping the network, consolidating servers, identifying needed equipment and supplies. • The Library Acquisitions Librarian is acting liaison and works with the project team as the subject matter expert for the Library's ILS. • The IT Service Desk is responsible for trouble shooting PCs and network issues. Professional Library staff have assumed the responsibility of the quantitative monitoring. Reports are provided to Library Administration on a monthly basis. All make recommendations for equipment upgrades, test specific software and hardware, and evaluate new products. Library Reference and Branch librarians evaluate new software and hardware, making purchasing recommendations to Library administration. These staff members provide the core of public and staff training on the use of the Library's web page, the commercial databases, and the Internet. Their recommendations have led to eliminating some databases, substituting one product for another, and the purchase of electronic message boards. Technical Services librarians and paraprofessionals also provided evaluations of new software prior to installation. They tested and evaluated the new IT configuration for staff computers. 1 60 8 Due to the continuing complexity of technology, the Library chose in FY 2015 to redefine the Library Automation specialist position and migrate the Library's network and infrastructure oversight to the County's IT Department. IX. Technology Policies Library Staff, the Library Advisory Board and Library Administration review all policies annually. When technology and public needs change, our public use policies are reviewed and revised as needed. Library Administration reviews the Goals as the budget process begins in February. Anticipated funds available and anticipated expenses for purchase and maintenance are compared to see if any goals need to be revised. X. Conclusion The use of technology has dramatically changed the way Collier County Public Library does business, as it has for all libraries. Our users are more sophisticated in their ability to use technology, yet we need to still remember that not everyone has reached high comfort zone with technology. We need to provide appropriate services to all of our users, whether it is with technology or not. Technology is one of the ways to provide these services, but is not the end in itself. The provision of information services to meet the needs of our customers is our primary mission. BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA By: v Tim Nance, Chairman ATTEST: DWIGHT E. BROCK, Clerk 1 $7 �� By: ",� Deputy Clerk Attest as to Chairman's signature only. Approv1d t, form and legality: ' Assistan 'ounty Attorney C� C,1 16CR COLLIER COUNTY PUBLIC LIBRARY Long Range Plan 2012 - 2017 Technology Long Range Plan 2012 - 2015 Page 10 Current Year Action Plan — 2012 Page 9 September 2011 INTRODUCTION1 6 0 8 The Collier County Public Library is required by the State Library of Florida to develop and update a planning document that clearly delineates the Library's role in Collier County. This long-range plan needs to be updated on an annual basis, and is to include the long-range plans for services, facilities and technology. It also includes the'current year action plan'that emphasizes projects for the current fiscal year. The Long-Range Plan for Technology has been required in order for the Library to receive Federal E- Rate funds. Current indications are that is no longer required, but the Library intends to maintain its currency as part of this Long Range Plan. The following document has been developed to meet these requirements and to provide basic planning information and guidance for Collier County Public Library. Collier County Public Library 2 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 • fl I. MISSION STATEMENT The mission of the Collier County Public Library is: To provide and promote Library information and sustain services that enlighten the minds and enrich the lives of community residents and visitors of all ages. II. BACKGROUND INFORMATION The Library Advisory Board (LAB) and the Board of County Commissioners (BCC) approved this Long Range Plan, in August 2011. Annually, the BCC has also approved the Current Year Action Plan to maintain the plan. In the mid 1990s, both the LAB and the BCC approved the concept of Regional Libraries for Collier County. Regional Library services centers 'were intended to provide a wider range of library services to a heavily populated area or to clustered geographical areas within a fast growing or changing population base. The idea was to replace the need for several new dependent neighborhood branches with one independent Regional Library service center, thus reducing the system's overall operating costs.' The remaining libraries were designated as 'neighborhood libraries', with 6,600 square feet to 12,000 square feet of Library space. Since that time, however, it has become apparent that the Library system is actually a three-tiered system. The'community' libraries are generally between 12,000 and 29,000 square feet, but can have an additional characteristic: they serve a discrete population that is larger than a neighborhood Library but smaller than a regional Library. A community Library might also be smaller than the 12,000 to 29,000 square feet, but might be geographically located so that it functions as the only Library for a community. Regional Library Community Library Neighborhood Library Size 30,000+square feet 12,000—29,000 square feet Less than 12,000 square feet Population served 90,000+ 20,000-45,000 Up to 20,000 60—70 hours/week, 6 About 50 hours/week, 6 days a 40—50 hours per week, 5 Hours or 7 days a week week days a week(6 preferred) Regional libraries provide at least 30,000 square feet. A Librarian, with Masters of Library Science degree, supervises each regional library, including the Children's, Circulation and Reference departments. A sufficient number of support staff members are assigned in order to provide appropriate service to the region for a total of 60-64 hours, 6-7 days a week. At no time should a regional library be staffed with less than 4 staff members.A regional library may or may not be open on Sundays. Regional libraries contain larger materials collections and provide some area of specialization not found in neighborhood branches. The current regional libraries are: a. Headquarters Library (42,000 sq. ft.) i. Includes Library Administration ii. Includes centralized materials purchasing and processing iii. Large enough for growing populations within 5—10 miles iv. 25—30%fewer staff than 3 neighborhood libraries Collier County Public Library 3 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 16 (_tel (-) b. Naples Branch (35,800 sq. ft.) i. Large enough for growing populations within 5—10 miles ii. 25—30%fewer staff than 3 neighborhood libraries iii. Provides system repository for library system 1. Shelving to house'last copies' and less popular but needed research materials iv. Functions as the main Reference Center for the system 1. Has larger print Reference collection than other regionals v. Location of Genealogy Collection c. South Regional Library (30,000 sq. ft.) i. Large enough for growing populations within 5—10 miles ii. 25—30% fewer staff than 3 neighborhood libraries iii. Site of largest meeting/multi-purpose room, holding about 300 people iv. Site has potential to double size of the Library when the population warrants v. Provides the largest Library meeting room in the system The current community libraries are: a. Golden Gate (17,000 sq. ft&7,000 sq. ft. existing building.) i. Is landlocked. Has potential to expand to 24,000 sq. ft. County currently has contract with a local not for profit organization to build an addition to this Library. New facility would function both as a Library and as a 'senior resource center'. ii. Is currently open 6 days, 52 hours per week iii. Serves primarily the Golden Gate community, including Saturday service to those living in the Golden Gate Estates area. b. Marco Island (16,345 sq. ft) i. Is landlocked. Cannot be expanded. ii. Is currently open 5 days, 44 hours per week c. Immokalee (8,000 sq. ft.) i. Building will need to be expanded to+/-30,000 sq. ft. and converted to a regional library in order to provide service for future population growth in Immokalee. The library will need to work with both the Health Department and the Parks& Recreation Department to plan adequate parking for this size of building and the entire site. ii. Consideration can also be given to locating a shared library in southern Hendry County. An interlocal agreement would be needed. iii. Immokaklee is currently open 5 days, 40 hours per week. The current neighborhood libraries are: a. Vanderbilt Beach (7,000 sq. ft.) i. Is landlocked. Cannot be expanded beyond current 7,000 sq. ft. ii. Is currently open 36 hours, on 4 days per week b. Estates (11,182 sq. ft.) i. Can be expanded to an estimated 21,000 sq. ft. No timeline yet determined. ii. Is currently open 36 hours, on 4 days per week c. Everglades City (900 sq. ft.) i. Needs to increase from 900 sq. ft. to approximately 3-5,000 sq. ft., due to its distance from any other branch library. Facility occupies free space in Everglades City Hall. Tax Collector pays for staff person who performs responsibilities of Clerk and Tax Collector's offices. Library provides materials, supplies and equipment for area Library service. No funds are available for expansion. d. East Naples (6,600 sq. ft.) Collier County Public Library 4 Long Range Plan, Technology Plan,Current Year Action Plan September 2011 i. Building is landlocked at 6,600 sq. ft. Consideration will be given to moving to I 4., I another location when funds are available. ` ii. Is currently open 36 hours, on 4 days per week Current State of the Library: Materials circulation has surpassed the 3 million mark two of the last three fiscal years. Reduced hours and decreased funds available for purchase of new Library materials have had negative effects on circulation. Circulation in FY2010 was down approximately 2%, as compared to the previous year. Library funding comes from local property taxes, impact fees paid by new construction, State Aid to Libraries, occasional Library Services and Technology grants, E-rate reimbursements for technology expenditures, Friends of the Library donations, and gifts from individuals. The Library competes with other county government agencies for funding, but has enjoyed strong support of County Administration and the Board of County Commissioners for the last 10-15 years. The Library participates in the Southwest Florida Library Network (SWFLN), taking advantage of the many continuing educational programs offered, Reciprocal borrowing agreements enable Collier residents to use libraries in other parts of Southwest Florida that they would normally have to pay to use. Collier residents had enjoyed directly borrowing from other libraries in Florida through programs operated by SWFLN and the Tampa Bay Library Consortium (TBLC). We anticipate a replacement program in the near future. The State Library of Florida's 'Virtual Library' project greatly enhances the information options for Collier residents. The funding of the statewide information databases, including Gale's lnfoTrac enables Collier residents to research magazine articles from their homes and offices, as well as from Library computers. Collier County Public Library 5 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 o LI i Collier County Public Library " `' Compared to Florida Libraries** * Standard: 1 professional and 3 non-professionals per 10,000 citizens. (ALA) **FY09 Statistics at: (latest published statistics for Florida Libraries) http:l/dlis.dos.state.fl.us/bld/research office/2009/ L m m io co T a a) tC a- a. Q y 0 Q. �O w 'II O e O_ � +‘ O " d c4 w O O �' U d g'., O N �+ r � Ec Ia -0N LNa +' a o '� � QoEno `� 13 a; o y c L .- - 0eL CD CD RS ro as Q �E co p E a E E a. 5 co a O W a a 2_3 o L u a) Z m a0i a m C) U U °� W Osceola 272,788 $31.00 1.27 4.93 16,801 0.33 80 109 1,334,086 St.Lucie 272,864 $ 15.79 1.17 2.41 13,167 0.23 50 109 658,370 Alachua 256,232 $65.09 3.45 12.08 15,997 0.58 193.57 102 3,096,515 Leon 274,803 $24.12 2.56 7.17 17,752 0.46 . 111 109 1,970,495 Collier 333,032 $25:30 I' 2.30 • '9.11 . 34,879 0.53 • '87 133 - 3,034,439 Manatee 318,404 $24.60 1.44 4.39 21,858 0.33 64 127 1,398,923 Sarasota 389,320 $27.66 2.47 8.49 24,341 0.54 135.75 156 3,304,245 Pasco 507,105 $ 17.47 1.51 5.47 17,803 0.25 135 203 2,403,446 Volusia 439,786 $37.77 1.68 8.44 21,554 0.47 198.5 176 4,278,391 Lee 615,124 $37.71 2.02 8.93 23,572 0.37 233 246 5,492,287 Brevard 555,657 $32.08 2.34 9.34 23,165 0.69 224 222 5,187,528 • This chart uses actual population. Collier County AUIR uses'weighted peak' population. The Library has been challenged by the tremendous growth of population in the County.As is apparent from the following chart, the Library plans must include the seasonal population, as well as the year-round residents. FY2000 FY2005 FY2010 FY2011 FY2012 FY2013 FY2014 FY2015 Population* 251,377 317,788 333,600 339,786 346,087 352,505 359,042 365,700 Peak Season Population* 309,511 386,668 389,149 395,856 402,679 409,620 416,680 424,193 Circulation 1,885,210 2,858,545 2,934,050 2,900,000** 2,950,000** 3,000,000** 3,100,000** 3,200,000** • Population Statistics: Collier County Comprehensive Planning Section, 2011 • **Estimated circulation Collier County Public Library Long Range Plan, Technology Plan, Current Year Action Plan September 2011 1 Ill. Library Responses y„ Using the Public Library Association '2007 Public Library Service Responses' the Library has identified three major service responses that it plays in the community, and two related service responses.All of the service responses were selected through extensive Library staff and Library Advisory Board discussions. The response selection process was difficult as Library Staff truly wants to provide'everything to everyone'. The responses selected have been, however, modified to fit the needs of local residents.These responses are: Major Service Responses: A. Understand How to Find, Evaluate, and Use Information: Information Fluency. Residents will know when they need information to resolve an issue or answer a question and will have the skills to search for, locate, evaluate, and effectively use information to meet their needs. B. Create young Readers: Early Literacy. Children from birth to age five will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. C. Visit a Comfortable Place: Physical and Virtual Spaces. Residents will have safe and welcoming physical places to meet and interact with others or to sit quietly and ready, and will have open and accessible virtual spaces that support networking. Related Service Responses: D. Connect to the On-line World: Public Internet Access. Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through the Internet. E. Stimulate Imagination: Reading,viewing,and listening for pleasure. Residents will have materials and programs that excite their imaginations and provide pleasurable reading, viewing, and listening experiences. Collier County Public Library '] Long Range Plan, Technology Plan, Current Year Action Plan September 2011 .) IV. Goals and Objectives County Strategic Plan County Vision:We strive to be the best community in America to live, work and play. County Mission:To deliver high quality, best-value, public services, programs, and facilities to our residents and visitors. County Strategic Focus Area: I. Quality of Place County Strategic Goals:To preserve and enhance the safety, quality, value, character, and heritage of our neighborhoods, communities and region. County Community Expectation: A. Provide high quality, best value public services and amenities. County Objective 4: Diverse & abundant recreational, educational & cultural programs & facilities. Public Library Service Responses/Goals: A. Information Fluency. Residents will know when they need information to resolve an issue or answer a question and will have the skills to search for, locate, evaluate, and effectively use information to meet their needs. i. Provide basic classes on how to use the Internet and electronic Library resources. ii. Offer classes on new technologies and current Web trends. iii. Create online tutorials to help users navigate Library technology and the Web. iv. Offer hands-on classes on various software applications. B. Early Literacy. Children from birth to age five will have programs and services designed to ensure that they will enter school ready to learn to read, write, and listen. i. Present regularly scheduled story programs divided by age of intended audience. ii. Include interactive components, such as singing, puppets, etc., in story programs. iii. Develop theme packets that include books, tapes, toys, software, and games for parents and caregivers to use with their children. iv. Provide computers with appropriate programs for preschool children. v. Participate in 'NetSmarts'program. vi. Provide Library or book-related craft programs. vii. Provide a variety of special programs. viii. Provide summer reading programs. ix. Establish an'electronic' book reading program. C. Physical and Virtual Spaces. Residents will have safe and welcoming physical places to meet and interact with others or to sit quietly and ready, and will have open and accessible virtual spaces that support networking. i. Provide meeting rooms for public use. ii. Provide comfortable seating throughout the library. iii. Provide a gallery or exhibit space. iv. Provide performance space. v. Develop and maintain a Library events Web page and appropriate program information. vi. Participate in social networking to keep public users informed of programs and services. Collier County Public Library 8 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 • 1 0 D P D. Public Internet Access. Residents will have high-speed access to the digital world with no unnecessary restrictions or fees to ensure that everyone can take advantage of the ever-growing resources and services available through the Internet. i. Provide public-use computers and printers. ii. Provide high-speed access to the Internet. iii. Provide wireless access to the Internet. iv. Provide wireless printing. E. Stimulate Imagination: Reading,viewing, and listening for pleasure. Residents will have materials and programs that excite their imaginations and provide pleasurable reading, viewing, and listening experiences. i. Provide readers'advisory services to assist users to locate materials of interest. ii. Display new materials in a prominent location. iii. Provide rotating displays to highlight specific subjects or materials types. iv. Provide public film programs. v. Provide downloadable materials for circulation. vi. Provide public book discussions. FY11 CURRENT YEAR ACTION PLAN Collier County Public Library In FY2011, the Library will concentrate on the following: SERVICES AND PROGRAMS: • Continue public programs, with an emphasis on technology programs for the public • Enhance and feature children's website • Promote use of downloadable media, especially to seasonal residents, including public training on using handhelds • Promote use of electronic resources • Evaluate self-check circulation systems, determine if funds are available and purchase if appropriate • Start transition to 'I-Borrow' replacement, if available • Provide training opportunities for other Public Services Departments • Consider working with Friends to circulate e-book readers COLLECTIONS: • Continue collection development for new South Regional Library • Use new automation reporting program to evaluate collections • Evaluate floating collection use, adding additional item types if appropriate • Add more electronic resources STAFF: • Provide on-going training for all employees • Establish a 'training' schedule to allow staff to attend state and national conferences Collier County Public Library 9 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 8 160 ,„ , • Encourage staff to take advantage of on-line training opportunities with SWFLN and WebJunction • Evaluate and expand Library workgroups • FINANCES: • Maximize budget allotment • Reduce expenses as appropriate • Ensure State Aid and E-Rate paperwork are completed in order to qualify for funding FACILITIES: • Prioritize maintenance issues to ensure building longevity. Collier County Public Library TECHNOLOGY LONG RANGE PLAN September 2011 I. Introduction In order to maintain a competitive position in the area of information services and to provide a high standard of public service, Collier County Public Library must offer a wide range of electronic services, as well as traditional print and audiovisual services. This Technology Plan is intended to supplement the Library's Long Range Plan, September 2011, as well as provide guidance in planning for electronic information services, appropriate hardware, software, and telecommunications infrastructure to deliver these services. II. Library Vision Statement The Collier County Public Library recognizes the growing importance of technology in the provision of information services to our customers. With technological innovations, the Library can more readily provide access to a select collection of print and non-print materials, and services for the informational, educational, recreational and cultural needs of the residents of Collier County. Customers will be able to access, exchange, and analyze information readily from electronic sources, which accommodate different learning styles. The Library also recognizes that not all users are comfortable with technology, and seeks to provide appropriate services to all users. III. Library Mission Statement To provide and promote Library information and sustain services that enlighten the minds and enrich the lives of community residents and visitors of all ages. Collier County Public Library 10 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 IV. Information Technology Assessment ,00 A. Current Inventory of Equipment and Services 1. Current Computer Inventory a. Staff Computers— 112 .b. Public Use Computers— 184 c. Library Children's Computers— 26 2. Telecommunications Services and Internet Access (Current) a. Host— 150 Mbps Ethernet Host b. Headquarters—50 Mbps Internet Access c. Vanderbilt Beach, Naples Regional, Golden Gate, Immokalee, East Naples, Estates Branch, South Regional, Marco Island Branch— 10 Mbps Internet Access at each location. d. Everglades City- 1.5 Mbps Frame Relay e. Headquarters to County Administration—20 Mbps Internet Access 3. Network Equipment a. Servers --IBM X3650 --Catalog and Circulation Server - HP Proliant DL-360 (2)—Mail Server/ Public-Staff—Collier Friends — Dell PowerEdge 1600—DNS Server -- HP Proliant DL-160—CCPL Updates, Print Server a. Routers i. Cisco 2821 —Internet router ii. Cisco 3825—WAN router: Branches connect here iii. Cisco 25xx—Each Branch has this router(all scheduled for retirement) b. Switches(HQ) i. Cisco Catalyst 3500, 24 port ii. Netgear F2750T2, 48 port iii. Netgear GS716T, 16 port (for Services outside firewall-Servers) iv. Netgear FS726T, 2 each, 24 port c. Firewall: i. Cisco 5510 ASA 4. Internal connections i. Cat 5 wiring used throughout all libraries B.An Assessment of the Telecommunications Services, Hardware, Software,and other Services: All libraries currently have adequate internal data wiring and electrical service for existing computers. Should the Library be able to add public-use computers, additional data and electrical outlets would be needed. As new facilities are built, CAT 6, or current standard for wiring is specified in 'construction documents. Connections to buildings are fiber. Public-use Wi-Fi is available through Comcast connections. As computers are added to a facility, automation staff evaluates the level of service and recommends increases as needed. All areas of the library are using technology to a major extent. All cataloging, circulation, reference, interlibrary loan and administrative functions make extensive use of technology. Staff has emphasized providing services via the Library's web page. Patrons can use the web page to check on materials on loan; to renew materials; to reserve materials; and to view program schedules, hours, locations, and make comments. Additionally, patrons may ask reference questions and request interlibrary loan materials via the web page. The Library also sends out an occasional electronic newsletter to those who indicate they would like to receive it. Collier County Public Library 11 Long Range Plan, Technology Plan,Current Year Action Plan September 2011 1 6 0 8 All library locations provide public Internet access and access to commercial databases, via filtered workstations. Separate computers are provided for patron access to the library catalog, to ensure they are available when needed. The Library did install EnvisionWare, a public-use computer management system, in FY2009.The Library is currently evaluating the additions of self-check-out stations. The Library has offered wireless Internet access at all libraries, except the Everglades City Branch. Comcast provides connections at no charge to public libraries, so the cost of the project has been minimal—but very popular. As people try to manage financially in the current economic downturn, we find more people using Library computers and the Library's wireless Internet connection. The service is popular, and often the connections slow down do to the large numbers using the service. In FY2011, we upgraded our Internet capacity and purchased commercial class routers for wireless. They have been installed at all locations, and provide more consistent wireless services for the public. The Library has a computer lab at the Estates Branch Library. Equipment was originally provided by Gates Grants, but the computers have been updated with local funding. The full Microsoft"' Office Suite of programs and educational games are available for use in the lab, as well as Internet access and hands-on classes in computer usage. River Park Community Center also has a computer lab for the public to use. The computers were originally funded by a State Library grant, in cooperation with the City of Naples and the Macedonia Missionary Baptist Church. Since the Center is only a few blocks from the Naples Branch Library, staff refers the public to the Center for word processing and longer use sessions than are available at the Naples Branch. The Library continues to provide Internet Access support to this computer lab, and Library Staff members teach classes there. The City of Naples has replaced the computers at this facility. Library computer labs are also available at the lmmokalee and the Golden Gate Branches, though public- use computers are available at all of Collier libraries. C. Professional Development: All staff members receive training in using the Library's equipment and resources. All new hires go through an orientation that includes a technology assessment, though a hiring freeze has limited the number of new employees. Training is partially planned based on this assessment. Staff members receive specific training in using technology in their primary job assignments from their supervisors or the supervisor's designee. The Library intends to arrange for additional automation system training for staff in Collier County. The staff members most familiar with our Innovative Interfaces Inc. Millennium system no longer work for the Library—and have not been replaced due to the hiring freeze. In order to maximize the use of the system and provide better management data, a newer reporting program has been purchased. The program is much easier to use, and all management staff members have access to it. Formal continuing education training is required and encouraged for all levels of employees. The Library assumes all expenses incurred to provide job related training to all employees. Training is available through: s Collier County Public Library Automation Department • Collier County Information Technology Department • Southwest Florida Library Network • Element K, on-line tutorials • Staff taught workshops • Reference Department Classes Classes include using the Internet, setting up e-mail accounts, using Genealogical resources, commercial databases, First Search, Excel, Word, and others. Collier County Public Library i2 Long Range Plan,Technology Plan, Current Year Action Plan September 2011 Generally, most library staff members are capable of using technology to the extent required by their jobs. As in any organization, some are more comfortable with technology than others. Sometimes the public expects staff to 'know everything there is to know' about computers and the Internet. Unfortunately, staff does get frustrated when the public has this expectation. Staff provides as many classes in the use of technology as possible, taking into consideration that all have other responsibilities. C. Current budget The Library is governed by Collier County, with the majority of operating funds coming from local property taxes. In addition, the Library generally qualifies annually for State Aid to Libraries. Construction and library books are paid for with Impact Fees that are imposed on new residential construction to help pay for 'infrastructure'. The Library also receives generous donations from the local community and the Friends of the Library. In FY10-11, the Library qualified to receive over$80,000 in E-rate support. These funds will be used to purchase additional computers and peripheral equipment and to pay increased costs of expanded bandwidth capacity. Some funds may be reserved for purchase of self-check out stations. Technology Related Budget for FY12 October 1, 2011—September 30, 2012 $oft`vyare;&,Equlpnient Maintenance Datal,Phone Lmes ySrtaff Tra nir g! $120,400 $178,400 $163,200 $ 8,000 *County has assumed financial responsibility for 50%of Staff Training. D. Needs Assessment With the ILS system and stable network links in place, the Library will focus on four areas for improvement in FY09: 1. Standardization of PC's and software. A staff workgroup is evaluating needs of staff and the public. 2. Stability. Staff and public PC's are vulnerable to a growing array of threats from the Internet and other malicious sources. Effort will be taken to make the systems harder to change or compromise. When possible, self-healing software tools will make it easier for an affected system to be fixed. 3. Staff Training. The best computers and software are still only tools for people to use. Classes on common technology, such as MS Office and Windows, will enable our staff to feel more comfortable, be more productive, and offer more help to patrons. Staff are taking advantage of more on-line training, thus reducing travel costs and time. 4. Ease of Maintenance. In conjunction with the three above tasks, we will strive to make the Library's PC's easier to upgrade and service. When possible, automatic tools will deliver needed updates, eliminating the need for individual attention. Staff recognizes the need to remain current and use the new technologies to facilitate work and improve public service. Keeping up with the new technologies and patron expectations is difficult. We believe equipment, funding, and training are all in place to ensure a successful year that includes implementation of new library projects. V. Technology Goals and Objectives and Timeline for Implementation A. To provide the most appropriate electronic information delivery system for patrons. 1. FY12 • Consider and implement new components of the new library automation system, as funds and staff time are available. Collier County Public Library 13 Long Range Plan, Technology Plan,Current Year Action Plan September 2011 (--., 1608 O Continue to evaluate commercial databases offered to the public, adding and deleting products as appropriate. • Evaluate usage statistics of current database subscriptions. • Survey public on their technology needs that are appropriately handled by the public library. • Provide public training on use of commercial databases. O Continue to provide special training programs for other County departments and school students in use of commercial databases. • Provide public training in use of Library website and the websites of other County departments. O Continue and expand staff and public training. • Implement any public service features made available by automation system. O Evaluate self-check units. • Publicize and expand downloadable audio books. a. Consider download stations at each Library. 2. FY13 O Implement any parts of ILS, if not completed. • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. O Survey public on their needs. O Provide public training on use of automation system. • Provide public training on use of commercial databases. O Provide public training in use of Library website. 3. FY14 O Provide public training on use of automation system. O Provide public training on use of commercial databases. • Evaluate commercial databases offered to the public. O Evaluate usage statistics of current database subscriptions. O Survey public on their needs. • Provide public training in use of Library website. • Evaluate and implement any new technologies if appropriate. B. To evaluate and purchase new and changing technology to meet public demand. 1. FY12 O Implement better security and maintenance systems on PCs. • Explore and implement new options as we install components of the automation system. • Evaluate self-checks. • Consider and evaluate thin clients. O Evaluate any data line options made available through the county network. 2. FY13 • Continue to maximize new automation system. O Publicize e-book products. O Evaluate circulation of laptops and e-book readers. • Set up audio down-load stations at each Library that do not have such service. 3. FY14 • Review any technology innovations or trends. • Consider RFID (Radio Frequency Identification)for circulation. • Ensure all libraries have adequate numbers of self-checks. Collier County Public Library 14 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 Ac:r Huai ..... C. To connect to relevant information sources outside the library. 1. FY12 • Evaluate commercial databases offered to the public. ♦ Refine'Web Bridge' product as part of new automation system. O Evaluate usage statistics of current database subscriptions. • Survey public on their needs. • Participate with any State Library selection process. O Implement (Borrow replacement(if any). ♦ Start to construct an 'ebranch'. 2. FY13 • Evaluate commercial databases offered to the public. • Evaluate usage statistics of current database subscriptions. O Survey public on their needs. • Work with any State Library or Library consortium projects, such as Virtual Reference. O Refine'ebranch'. 3. FY14 O Evaluate commercial databases offered to the public. O Evaluate usage statistics of current database subscriptions. • Survey public on their needs. D. To train staff and educate the public in all forms of electronic information literacy. 1. FY12 • Provide public training on use of commercial databases, including classes taught by vendors and volunteers. • Continue to provide special training programs for other County departments and school students in use of commercial databases. • Provide training to students on Tutor.com at the Immokalee Branch. ♦ Provide public training in use of Library website. O Provide hands-on classes at Estates Lab, River Park Lab, and Immokalee Lab. • Add training classes on use of WestLaw. • Keep separate statistics on technology training for staff and the public. ♦ Provide public training on e-government options. 2. FY13 ♦ Provide public training on use of commercial databases, including classes taught by vendors and volunteers. 0 Continue to provide special training programs for other County departments and school students in use of commercial databases. O Provide public training in use of Library website. • Provide hands-on classes at Estates Lab, River Park Lab, and Immokalee Lab. ♦ Continue training classes on use of WestLaw. ♦ Add any training classes for new database subscriptions. O Evaluate training statistics and use to develop new programs. • Expand training at new Golden Gate Branch. 3. FY014 O Provide public training on use of commercial databases. Collier County Public Library 15 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 16 0 8 O Continue to provide special training programs for other County departments and school students in use of commercial databases. O Provide public training in use of Library website. O Provide hands-on classes at Estates Lab, River Park Lab, and Immokalee Lab. O Add any new, relevant training classes for both the public and staff. O Expand training at new South Regional Library. VI. Budget Planning Budget requests of Collier County are reviewed on an annual basis. These requests have generally reflected a 4-6% annual increase. Currently, however, the Library anticipates receiving less local support for equipment replacement, and possibly for electronic resources. In FY10, the Library will not have to discontinue any database subscriptions. There are no guarantees for succeeding years. Projected Technology Related Budget for FY12, FY13, FY14 Softwaref8 „g itv41wsx `..`y3 .! ^' .41 ". '°' 'y'�i vim:t "°3',a K[$cal Year Equipmen Ma)rifenanc,e, bata/P�hon:, o as, Staff Trafmi FY12 $120,400 $178,400 $163,200 $ 8,000 FY13 $120,000 $178,400 $175,000 $ 8,000 FY14 $120,000 $178,400 $175,000 $ 8,000 Software & Equipment: The Library is not replacing computers as quickly as before. Additionally, fewer staff members mean less staff equipment needed. Maintenance: As the Library purchases less replacement equipment, costs of repairs has increased. Library also now contributes to County IT Maintenance budget. Data/Phone Lines: Library upgraded line speeds in FY11. Staff Training:The Library has one-third fewer staff to train. VII. EVALUATION Evaluation will be based on current quantitative statistics methods, including the number of users of particular services; the number of training sessions and participants; and any new equipment or software purchases. Costs, as always, are tracked through the normal County budgetary process, and are reviewed monthly to ensure the budget is maintained. Information transfer rates are also tracked via systems software,with staff reviewing data monthly. Staff continues to evaluate response time for the III circulation module, response time for the public using the wired Internet, and availability and response time for the wireless network. Qualitative information shall be gathered through class evaluation forms and current on-line and in-person comment activities. Class surveys are conducted for every program the Library presents. The Library also records technology outcomes data through both formal and informal methods. User surveys are initiated annually. The automation and other software track usage on a daily basis. Reports are evaluated to ensure the Library is purchasing materials that users want and that staff can assist patrons in using the materials provided. Staff is becoming more adept at gathering and evaluating usage ata. Automation and administration staff reviews on a monthly basis both quantitative and qualitative information. Class surveys are reviewed as new classes are scheduled. Decisions are made on the basis of this information—though changes requiring significant costs may have to wait for the next budget cycle. Collier County Public Library 16 Long Range Plan, Technology Plan,Current Year Action Plan September 2011 • VIII. STAFF RESPONSIBLE FOR ACTIVITIES, ANTICIPATED STAFF NEEDS, AND REDEFINING STAFF RESPONSIBILITIES Library automation staff members are responsible for much of the quantitative monitoring. Reports are provided to Library Administration on a monthly basis. This department consists of three employees: O The Library Automation Specialist is responsible for running the automation system and network; ♦ Tech Support Professional is responsible for ordering equipment and supplies, installing software on the desktop, assisting with training; ♦ The Library Technology Specialist is responsible for trouble shooting PCs and installing software at the direction of the Tech Support Professional. They also make recommendations for equipment upgrades, test specific software and hardware, and evaluate new products. Library Reference and Branch librarians evaluate new software and hardware, making purchasing recommendations to Library administration. These staff members provide the core of public and staff training on the use of the Library's web page, the commercial databases, and the Internet. Both the Digital and Innovations Workgroups also evaluate products for purchase. Their recommendations have led to eliminating some databases, substituting one product for another, purchase of electronic message boards, and purchase of a PC management system. Technical Services librarians and paraprofessionals also provided evaluations of new software prior to installation. They evaluated the cataloging functions of the new system. The Library had been successful in adding staff in its 15 years of automation experience. Starting with no automation staff in 1992, the automation duties were added to those of the Head Cataloger in 1994. The automation function was separated into a separate position by 1998. The first PC support staff member was added in 2000, and the second PC support staff member was added in 2002. Currently the Library is under a hiring freeze. We expect this to continue through FY2012. We can now, however, request on a position-by-position basis, to fill critical positions. Since we only have 3 technology people, we would request to fill any of those positions should they become vacant. IX. Technology Policies Library Staff, the Library Advisory Board and Library Administration review all policies annually. When technology and public needs change, our public use policies are reviewed and revised as needed. Additionally, the Library selected new Public Library Responses this year, and developed a new mission statement. Attention will be paid in FY12 to compliance with the E-Rate and Patriot Act requirements for technology policies. The Library believes it is in compliance, but will conduct a formal review to ensure that it is. Library Administration further reviews the Goals as the budget process begins in February. Anticipated funds available and anticipated expenses for purchase and maintenance are compared to see if any goals need to be revised. X. Conclusion The use of technology has dramatically changed the way Collier County Public Library does business, as it has for all libraries. Our users are more sophisticated in their ability to use technology, yet we need to still remember that not everyone has reached high comfort zone with technology. We need to provide appropriate services to all of our users, whether it is with technology or not. Technology is one of the ways to provide these services, but is not the end in itself. The provision of information services to meet the needs of our customers is our primary mission. • Collier County Public Library 17 Long Range Plan, Technology Plan, Current Year Action Plan September 2011 it BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA By: Fred Coyle, Chairman ATTEST: DWIGHT E. BROCK, Clerk By: Deputy Clerk Approved as to form and legal sufficiency: Assistant County Attorney Collier County Public Library 18 Long Range Plan,Technology Plan, Current Year Action Plan September 2011 -- 4a.1.':;,-(;C!u r -_ _. W Vic �N`4, I (_) c� �- 0 �� PU�LiC L Siihi'. 1' • �j • ;� y hi � .� ,� ORDINANCE NO. 88- 71 rY1 op •>,,,a ri: n ti AN ORDINANCE CONFIRMING THE CREATION OFT, __=, ' -° :, THE LIBRARY ADVISORY BOARD; PROVIDING c�:�'. '"'` • FOR APPOINTMENT AND COMPOSITION; SETTING . _, FORTH THE TERMS OF OFFICE; PROVIDING . ca - :, u FOR REMOVAL FROM OFFICE, FAILURE TO ATTEND �,,', 1 MEETINGS; PROVIDING FOR OFFICERS, QUORUM, '' _''I c';,; - RULES OF PROCEDURE; PROVIDING FOR REIMBURSEMEIPi '-J 4 '' . OF EXPENSES; SETTING FORTH THE FUNCTIONS, ] ,_, cM POWERS AND DUTIES OF THE ADVISORY BOARD; OJ e_ _ SETTING FORTH THE DUTIES OF THE COUNTY • '1.' N LIBRARY DIRECTOR OR HIS DESIGNEE; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING ' AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners of C011ier • County, 'Florida, established the Collier County Free Public • Library and the Governor of the State of Florida appointed five (5) members to serve on the Library Board in September, 1957; and WHEREAS, Chapter 1-14, Laws of Florida, provides that the ' Library Board be app inted by theBoardBoard of County Commissioners; and (�a,.e. zit /a • WHEREAS, in January, 1973, the Board of County Commissioners appointed the members of the Library Board; and WHEREAS, County Ordinance No. 86-41 established' standards for creation and-review of county advisory boards. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: • SECTION ONE. Confirm the Creation of the Library Advisory Board This Ordinance is enacted pursuant to Ordinance No. 86-41 to confirm the creation of the Library Advisory Board. • SECTION TWO. Appointment and Composition a) The Library Advisory Board shall consist of five (5) members which represent the County Commission Districts. b) Members of the Library Advisory Board shall be appointed by and serve at the pleasure of the Board of County Commissioners. Said members shall be permanent residents and electors of Collier County. ' c) Appointment of members to the Library Advisory Boarc shall be by resolution of the Board of County Commissioners, which resolution shall set forth the date of appointment and :he -.term of office.. Initial appointments to the Library Advisory _ I • rl c) Board shall be made from those members presently serving on the Library Advisory Board upon the effective date of this ordinance. If for any reason there is an insufficient number of• mem?�orc fr^m which to designate the membership of the Library Advisory Board, the Board of County Commissioners shall request and accept applications from the general public to 'complete the initial appointment of members to the Library Advisory Board. SECTION THREE. Terms of Office The initial terms of office of the Library Advisory Board shall be as follows: a) Two (2) members will serve until December 31, 1990. • b) Three (3) members will serve until December 31, 1988. Thereafter, each appointment or reappointment shall be for a term of four (4) years. A person shall not be considered to h._•:• served a full term of office unless that person has served at least two (2) years. All terms of office shall expire on tn^ 31st day of December. A member of the Library Advisory Board may be reappoin'.' the Board of County Commissioners for one (1) successive tell,, However, other qualified applicants may be considered for any • vacancy. Appointments to fill any vacancies on the Library • Advisory Board shall be for the remainder of the unexpired term of office.' SECTION FOUR. Removal from Office; Failure to Attend Meetings a) Any member of the Library Advisory Board may be removed from office by a majority vote of the Board of Ccunty ' Commissioners. b) If any member of the Library Advisory Board fails to attend two (2) consecutive Library Advisory.Board meetings without a satisfactory excuse, or if a member is ahst,', iLOl more than one-half of the Library Advisory Board's meetings in a given year, the Library Advisory Board shall declare the member's seat • to be vacant and the vacancy shall be filled by the Board of County Commissioners. SECTION FIVE. Officers-; Quorum; Rules of Procedure a) Annually, at its first meeting, the membership of the pinrt 1 ,nri . _ • . from among the members. Officers' terms shall be for one (1) year, with eligibility for reelection. • b) The presence of three (3) or more members shall constitute a qucriim of the Library Advisory Board necessary to take action and transact business. In addition, an affirmative vote of three (3) or more members shall be necessary in order to ta..... of f i c is i ac__cr., regardless of whether three (3) or more members of the Library Advisory Board are present at a meeting. c) The library Advisory Board shall, by majority vote of the entire membership, adopt rules of procedure for the Li:itisdcti.on of business and shall keep a record of meetings, resolutions, findings and determinations. SECTION SIX. Reimbursement of Expenses ,'omber:s of the Library Advisory Board shall serve without Nice ;nsation, but shall be entitled to receive reimbursement for expenses reasonably incurred in the performance of their duties upon prior approval of the Board of County Commispioners. SECTION SEVEN. Functions, Powers and Duties of the Library Advisory Board The fu.iwtions, powers and duties of the Library Advisory Board shall be as follows: a) Act in an advisory capacity to the Board of County Commissioners in matters relating to library affairs. T b) Review, investigate and study special problems relating Lk) .Lj.ur.ary policies. c) Identify, stu<ty, evaluate, and provide recommendations to the Board of County Commissioners on programs that will benefit the Collier Cot.nty Library System. d) Review and recommend to the Board of County Commissioners budget recommendations for the forthcoming fiscal year for the operation of the Collier County Library System. e)' The Library Advisory Board may adopt and amend "Guidelines and Bylaw' to govern the operation of the Library Advisory Board, subjecr. to approval by the Board of County Con' i ssioners. • 3 i r--- C r SECTION EIGHT. Duties of the County Library Director or His dna Designee The duties of the County Library Director or his Designee shall be: i I a) Administer the activities of the Library Advisory Board in accordance with established policies of the Board of County Commissioners and :uidelir:es and bylaws adopter by the Library Advisory Board. • b) Prepare the annual budget in accordance with Section Seven, Paragraph d, above. c) Provide periodic written reports to the Library Advisory Board and the Public Services Administrator on the activities of the Collier County Library System and its finances in accordance with established guidelines of the Board of County Commissioners or the Library Advisory Board. d) Attend all Library Advisory Board meetings. SECTION NINE. Review Process • The Library Advisory Board shall be reviewed once every four (4) years commencing with the year 1988, in accordance with the procedures outlined in Ordinance No. 86-41. SECTION TEN. Conflict and Severability In the event this ordinance conflicts•with any other ordinance of Collier County or other applicable law, the more restrictive shall apply. If any phrase or portion of the ordinance is held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. SECTION ELEVEN. Effective Date • This ordinance shall become effective upon receipt of notice ! from the Secretary of State that this ordinance has been filed l 'iwith the Secretary of State. PASSED AND DULY ADOPTED by the Board of Count Commissioners of Collier County, Florida, this / day of , 1988. 4 • • ATTEST: BOARD OF COUNTY COMMISSIONERS ,; JAMES C. GILES, Clerk COLLIER COUNTY, FLORIDA • 3 • 7:7. � . .,`..;',...,i:_____ --- By UItNDERS,L. Chairman .. i Approved as tqfform and legal. 'sufficiency: avid C. Weitfel / This oirdinonce fiord w141 th4, - Assistant County'*£torney Wczo::St te's bffic igdg gent of that firing;etch }'fso t� of . ipf-� y 5 rl f) �. II COUNTY OF COLLIER I , WILLIAM J. REAGAN, Clerk of Courts in and for the Collier County, Florida, do hereby Twentieth Judicial Circuit, y ' certify that the foregoing is a true and correct copy of: { * A RESOLUTION PERTAINING TO THE COUNTY FREE PUBLIC LIBRARY as it appears in Minute Rook 44, Page 417 under date of I September 17, 1957. WITNESS my hand and the official seal of the Hoard of County Commissioners of Collier County, Florida, this 9th day of October , 1994. ft WILLIAM J. REAG.AN f. Clerk of Courts and Clerk Ex officio to Board of County Commissioners IU 4 By Iirgx . Magri, Depot Clerk a 'yrs r, U Jsv3 iq lu': Ny 1 VW.; 4 ; -�;t ritiT T ':,..,::';',...C';',"-;;;;"...,..-- q _ SikAF ° .:rp»l.gp:.4; ' V . . 3 ) hj rr1� �`r�A ' ' h �, `rr ,t ... .,,,..",,,,,, were received. The Board or County Commissioners was furnished ■ copy of each of these petal.: notices. Lased on our knowledge of them, minor passages, from examination of aerial photographs and available maps, and in the absence of ff protests it was considered that the fills would not constitute an unreasonable f... • obstruction to the public rights of navigation and it was on that basis that :''' the permits were issued. 4., Certain local interests, particularly the President of the Marco Develop- - went Corporation, have lodged vigorous protests with respect to the placement of these fills and have stated that they did not receive the public notices ' which w issued. They claim that the fills materially obstruct fishing boots I ".. whigb had habitually used these In making transit from the town of Marco through Tarpon -ay into Johnson Bay. They agree that fiahins boats can still reach Johnson Bay but that the passage to the West to the Big Marco • Paas channel is very inconvenient, costly and delaying. ` In view of the fact that the permits were issued in good faith, based i:.... on apolications made In •ood faith, our position in requiring the applicant to remove one of the fills and replace it by • bridge is not strong. As your body 1s the governing body of the ares and interested 1n the general ' welfare of the public I feel that it is appropriate that I macaw, from you a statement of your feelings in the matter. You are conversant with the _, boatinv that has taken place In the area and your opinion as to the validity of the position taken by the protestant, will is appreciated. As the road 13 apparently to be • public rood it may be that the County will consider itself in • position to take part with the permittee in any remedial action found necessary. Your moments on this possibility .re also solicited. >.;• S sun sure that you will understand my position in the matter and my meson ' for .ddrasaing this inquiry to you. Your cooperation will to appreciated. y'.;' Sincerely yours, „ts, S/ Paul D. Troxler *°+1 2 Incls Colonel, Corps of engineers .,4 ,4 1. Dogs., Permit No. 975 District engineer /` Y 2. Dugs., Permit No. 1005 7 Atter due consideration of the letter upon motion of Cbmm1■,Semen Janes seconded ;r:; by Commissioner Moore and un'n vote duly carried, the County engineer was instruatad to ':;3 h' make an investigation and sake a report of his findings. Upon motion of Commissioner .Ioodlette seconded by Camissioner Watkins and upon d vete duly carried, the following resolution was adopted: 3 ' : RESOLUTIOIs COUNTY hREE PUBLIC LIPRARf 9 'X.YM iHIIIMs.Chapter 150. Florida Statutes, l9E(. provides test the b,nrd ' `.0 of seunty commissioners of the several counties of the state may 'y establish, operate and maintain • fres public library. or free library Iia; service for that county, and WBEREAS. the Board of County Commissioners of Collier County, Florida , ''i has set up in the 1957-59 Pudget 615,010. for such servioe, contingent e: s on 110,000. from the Federal Government for the establishment. "' up operation and maintenance of • free public library. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Collier Cousty.b'loride, that this Ward DO AID DOES HEREBY ': tentatively approve the establishment of a free public library for Collier County, Florida subject to $10,000. from the Federal y Oay.rrment as its shoo in the establj,flamlaLaC - r"� publlayiibrerr- —' y _ - .:for-.poylgwr—COvatfilabr"t'da-.-BE"TF"Ptili'PRER RESOLVED that the Jlerk is hereby • "; Instructed to advertise for two •usoeesive weeks in the Collier County News, Nines. Florida. that final action to establish • county free pubiio library, operate and maintain same, will be taken at the regular meeting of the Award of County Casmisaiomers, of Collier County.Florida, in the County Board Room at the Courthouse in hverglades, on Tuesday,.October 1, 1957. „, a The Chairman read • letter from the Atlantic Coast Lina Railroad Company dated ' Ai Septeedrer 16. 1957 statingthat the Atlantis Coast Line Railroad Company intends to make ',,,,',,p., application to the Florida Railroad and Public Utilities Commission for permission to q.2 ' abandon their station building at Copeland. Florida. The letter was ordered filed. LMC,, The Chairman read • letter from theAtlantic Coast Llne Railroad Eampaey stating 'y that they had received written opposition to the opening of railroad crossing 99.7 root smith of Mile Post X-99e near Naples as initiated 41 Attorney Ban Parks in behalf of • Omit Aeras. After vete discussion .the Clark was instructed to write the Atlantic CoeatIA Lima Railroad to hold •sties in ahoy:woe as the Board desires to bold • public hearing on this ?q d matter on Catets'. 1st. `" 71; iia ,�/ ac ' V / ax 1 y ;i3 I I 160 8 Martha S. Vergara From: Williams, Tanya Sent: Tuesday, December 01, 2015 4:31 PM To: Martha S.Vergara Cc: KocinValerie Subject: Final State Aid Documents Attachments: Annual Statistical Report 2015.pdf; 16-ST-08_SummaryFinancialRpt.doc; FY16_Collier County Library Budget.docx Hi Martha, I hope you had a relaxing and enjoyable Thanksgiving! Attached are the remaining documents required to complete the Library's State Aid Application. These should be attached to the other documents I sent you back in late September. We should have a determination by February at which time I will forward the grant agreement to you with the State Librarian's signature. Any questions, please ask. Thanks, Tanya �wmyC O`u��am,6 Assistant Director,Collier County Public Library 2385 Orange Blossom Drive,Naples,FL 34I09 239.252.539I,ext.22 TanyaW illi.ams(Cl4,colliergov.net Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 16 0 8 Florida Department of State, Division of Library and Information Services VA FY Annual Statistical2015Report , ta c.._ Library Identification 1. Library Name COLLIER COUNTY PUBLIC LIBRARY 2. Street Address 2385 ORANGE BLOSSOM DRIVE 3. Mailing Address 2385 ORANGE BLOSSOM DRIVE 4. City NAPLES 5. County COLLIER 6a. Zip 34109 7. Phone (239) 593-3511 8. Fax (239)254-8167 9. Respondent's Name/Title Tanya Williams,Assistant Director 10. Respondent's Email Address TanyaWilliams@colliergov.net 11. Director's Name/Title Val Kocin,Division Director 12. Director's Email Address ValerieKocin@colliergov.net Part I -General Information 13. Legal Service Area Boundaries Collier County FL Number of Service Outlets 14. Number of central libraries 1 15. Number of branch or cooperative member libraries 9 16. Number of bookmobiles 0 17. Total Number of Outlets 10 18. Total square feet in library's facilities system- wide 181,082 19. Library service hours per typical week 64 20. Does your library have Sunday hours? Yes 21.Total annual public service hours 23,898 22. Has the library updated its file of registered users at least once during the past three years? Yes 23. Registered Users - Resident 171,968 24. Registered Users- Nonresident 5,105 25.Total Number of Registered Users 177,073 26. Fee for nonresident user privileges $10 160 8 Part II- FTE Library Staff 27. Annual salary of incumbent library director/administrator $104,545 28. Minimum annual salary for beginning, full-time professional librarian $43,281 29. Librarians with master's degrees from ALA accredited programs (FTE) 24.00 30. Other Persons with title librarian (FTE) 0.00 31.Total Librarians 24.00 32. Other paid staff(FTE) 62.50 33.Total Paid FTE Library Staff 86.50 34. Percentage of Total Paid FTE Library Staff Hired Through Temporary Agency 0.00 35. Number of staff paid by other agencies (FTE) 1.00 36.Total number of volunteer hours 17,097 Part III - Library Income III.A. Operating Income by Source 37. Local Funds- County $7,250,124 38. Local Funds- Municipal $0 39. Local Funds-Subtotal $7,250,124 40. State Funds $274,833 41. Federal Funds- LSTA $0 42. Federal Funds- Other $0 43. Federal Funds-Subtotal $0 44. Other income- Fines and Fees $268,600 45. Other income- Cash gifts and donations $275,626 46. Other Operating Income $102,520 47. Other Operating Income -Subtotal $646,746 48.Total Operating Income $8,171,703 County Operating Income by Source 49. County general funds $7,250,124 50. Special taxing district $0 51. Municipal Services Taxing Unit(MSTU) $0 52. Other County Funds $0 53.Total Income from County Funds $7,250,124 III. B. Capital Income 54. Local Government Capital Income $0 55. State Government Capital Income $0 56. Federal Government Capital Income $0 57. Other Capital Income $0 58.Total Capital Income $0 1608 Part IV- Library Expenditures IV.A. Operating Expenditures Staff Expenditures 59. Salaries and wages of all employees paid by library $3,575,633 60. Employee benefits: (Social Security, retirement, $1,606,661 insurance & benefits for all staff) 61. Staff expenditures-Subtotal $5,182,294 Collection Expenditures 62. Print materials expenditures $534,961 63. Electronic Materials Expenditures $324,741 64. Other Materials Expenditures $164,472 65.Total Collection Expenses $1,024,174 Other Operating Expenditures 66. All other operating expenditures $1,268,914 67.Total Operating Expenditures $7,475,382 IV. B Capital Expenditures 68. Capital Outlay(include capital expenditures only; see instructions) $0 Part V-Collection: Library Materials 69. Books 480,505 70. Electronic Books (E-Books) 12,537 71. Number of Licensed Databases Acquired Locally or Through a Cooperative Agreement Within the Region 17 72. Number of Licensed Databases acquired by formal agreement with the Division (Number pre-filled by the 64 Division) 73.Total Electronic Databases 81 74. Audio—Physical Units 27,307 75. Audio—Downloadable Titles 7,080 76. Video—Physical Units 77,979 77. Video—Downloadable Titles 0 78. Current Print Serial Subscriptions 680 Part VI - Library Services 79. Circulation of adult materials 1,808,094 80. Circulation of youth materials 493,923 81.Total Annual Circulation 2,302,017 82. Circulation of Electronic Materials(Subset of Total Annual Circulation) 242,121 83.Traditional reference transactions 79,146 84. Virtual reference transactions 363 85.Total reference transactions 79,509 86. Library Visits 1,344,199 160 8 Programs and presentations to groups 87. Adult Programs 812 88.Young Adult Programs 104 89. Children's Programs 1,696 90.Total Programs 2,612 Program attendance 91. Adult Attendance 35,855 92. Young Adult Attendance 1,964 93. Children's Attendance 45,205 94.Total Attendance 83,024 Part VII - Resource Sharing 95. Interlibrary Loans Provided to Other Libraries 2,582 96. Interlibrary Loans Received From Other Libraries 1,877 97. Do you have reciprocal borrowing arrangements with other libraries? Yes Ave Maria University,Charlotte County Library System, Collier County Public Library,DeSoto County Library, 97a. Reciprocal Florida Southw borrowing list of libraries Part VIII - Internet/Electronic Resources 98. Number of Staff Internet Computers 140 99. Number of Internet Computers for General Public 211 100. Wireless Sessions per Year 119,755 101. Number of Staff Receiving Technology Instruction 113 102. Number of Staff Hours on Technology Instruction 196 103. Number of Users Receiving Technology Instruction 2,689 104. Number of Hours Spent on Technology Instruction for the Public 1,694 105. Adoption of an Internet Safety Education Program Yes 106. Annual Number of Persons who Complete the Internet Safety Education Program 1,006 Access to Electronic Services 107. Annual Number of Virtual Visits to Networked Library Resources 1,731,487 108. Annual Number of Uses (Sessions) of Public Internet 225,094 Computers 160 8 Part IX- Friends of the Library 109. Does your library have a Friends of the Library Yes group? 110. Number of Members in the Friends of the Library Group 2,806 111. Amount of Funds Raised by the Friends of the Library Group $840,563 112.Total amount of funds expended on behalf of your library and/or donated to your library by the Friends of $139,653 the Library 113.Total amount of funds expended on behalf of your library and/or donated to your library by a library $0 foundation or endowment fund Annotations Total square feet in library's facilities system-wide Includes 7,000 sq. ft. of the old Golden Gate Library building which is currently not in use for library services.--2015-12-01 Print Materials Expenditures Staffing issues and a change in the way materials were selected and ordered resulted in fewer books being ordered during FY 15.--2015-12-01 All Other Operating Expenditures Transition in Library Directors and other staffing issues resulted in less operational expenses as fewer materials were purchased and less technology updated.--2015-12-01 Number of Licensed Databases acquired locally or through a cooperative agreement within the region Due to decrease in use of EBSCO and Freegal compared to cost, database subscriptions were discontinued.--2015-12-01 Traditional Reference Transactions Several reference librarian positions were vacant throughout FY15.--2015-12-01 Young Adult Attendance Reduction in the number of young adult programs also resulted in a reduction in total attendance numbers.--2015-12-01 160 8 Florida Department of State, Division of Library and Information Services FY 2015 Annual Statistical Report c. Outlet Information 1. Library Name COLLIER COUNTY PUBLIC LIBRARY 2. Street Address 2385 ORANGE BLOSSOM DRIVE 3. City NAPLES 4. Zip Code 34109 5. County COLLIER 6. Phone 2395933511 7.Type Code Central Library 8. Square Footage 42,000 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 3,240 11. Number of Weeks Open 52 Notes 16 0 8 Florida Department of State, Division of Library and Information Services FY 2015 Annual Statistical Report Outlet Information 1. Library Name EAST NAPLES BRANCH LIBRARY 2. Street Address 8787 TAMIAMI TRAIL EAST 3. City NAPLES 4. Zip Code 34113 5. County COLLIER 6. Phone 2397755592 7.Type Code Branch Library 8. Square Footage 6,600 9. Number of Bookmobiles 0 10. Public Service Hours Per 2,200 Year 11. Number of Weeks Open 52 Notes 16 0 8 Florida Department of State, Division of Library and Information Services FY 2015 T /041/,, Annual Statistical Report C.- , "Pi laOutlet Information 1. Library Name ESTATES BRANCH LIBRARY 2. Street Address 1266 GOLDEN GATE BLVD.,W 3. City NAPLES 4. Zip Code 34120 5. County COLLIER 6. Phone 2394558088 7.Type Code Branch Library 8. Square Footage 11,182 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 2,200 11. Number of Weeks Open 52 Notes 16 0 8 Florida Department of State, Division of Library and Information Services FY 2015 ' Annual Statistical Report A c.„ Outlet Information 1. Library Name EVERGLADES CITY BRANCH LIBRARY 2. Street Address 102 COPELAND AVENUE N 3. City EVERGLADES CITY 4. Zip Code 34139 5. County COLLIER 6. Phone 2396952511 7.Type Code Branch Library 8. Square Footage 900 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 1,602 11. Number of Weeks Open 52 Notes 160 8 Florida Department of State, Division of Library and Information Services FY2015 Annual Statistical Report A /0"\, ia. o c., Outlet Information 1. Library Name GOLDEN GATE BRANCH LIBRARY 2. Street Address 2462 LUCERNE RD. 3. City NAPLES 4. Zip Code 34116 5. County COLLIER 6. Phone 2392524542 7.Type Code Branch Library 8. Square Footage 17,000 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 2,616 11. Number of Weeks Open 52 Notes 16 0 8 Florida Department of State, Division of Library and Information Services FY 2015 itt { '' Annual Statistical Report i ? a ..„. .f \-_,...7_,„,, c.,_ Outlet Information 1. Library Name IMMOKALEE BRANCH LIBRARY 2. Street Address 417 NORTH FIRST STREET 3. City IMMOKALEE 4. Zip Code 34142 5. County COLLIER 6. Phone 2396572882 7.Type Code Branch Library 8. Square Footage 8,000 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 1,992 11. Number of Weeks Open 52 Notes Square Footage of Outlet Immokalee Library expansion and renovation in 2005.--2015-12-01 1608 Florida Department of State, Division of Library and Information Services FY 2015 Annual Statistical Report Outlet Information 1. Library Name MARCO ISLAND BRANCH LIBRARY 2. Street Address 210 SOUTH HEATHWOOD DR. 3. City MARCO ISLAND 4. Zip Code 34145 5. County COLLIER 6. Phone 2393943272 7.Type Code Branch Library 8. Square Footage 15,600 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 2,200 11. Number of Weeks Open 52 Notes Square Footage of Outlet Marco Island Library expansion project in 2010.--2015-12-01 160 8 Florida Department of State, Division of Library and Information Services F FY 2015 it ` Annual Statistical Report C.Outlet Information 1. Library Name NAPLES BRANCH LIBRARY 2. Street Address 650 CENTRAL AVENUE 3. City NAPLES 4. Zip Code 34102 5. County COLLIER 6. Phone 2392618208 7.Type Code Branch Library 8. Square Footage 35,800 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 2,824 11. Number of Weeks Open 52 Notes nof Division of Libraryand Information Services 1 Florida Department State, FY 2015 Annual Statistical Report Outlet Information 1. Library Name SOUTH REGIONAL LIBRARY 2. Street Address 8065 LELY CULTURAL PARKWAY 3. City NAPLES 4. Zip Code 34113 5. County COLLIER 6. Phone 2392527542 7.Type Code Branch Library 8. Square Footage 30,000 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 2,824 11. Number of Weeks Open 52 Notes 160, 8 Florida Department of State, Division of Library and Information Services FY 2015 11114 Annual Statistical Report Outlet Information 1. Library Name VANDERBILT BEACH BRANCH LIBRARY 2. Street Address 788 VANDERBILT BEACH ROAD 3. City NAPLES 4. Zip Code 34108 5. County COLLIER 6. Phone 2395978444 7.Type Code Branch Library 8. Square Footage 7,000 9. Number of Bookmobiles 0 10. Public Service Hours Per Year 2,200 11. Number of Weeks Open 52 Notes 160 8 Summary Financial Report Form Part A Local funds expended centrally on the maintenance and operation of a library during FY 2014-2015. Exclude funds from federal or state governments and funds used for construction of a library building or quarters. Total $ 7,751,321 Part B Anticipated amount of local funds that will be expended centrally on the maintenance and operation of a library during FY 2015-2016. Exclude funds from federal or state governments and funds used for construction of a library building or quarters. The figure provided will be used to calculate State Aid estimates. Total $ 8,375,977 Part C Use of State Aid to Libraries Grant Funds During FY 2014 - 2015 Fiscal Year of Grant Funds Expended: 2009 -2010 Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $ EXPENDITURE CATEGORIES Personnel $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Library Materials $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Equipment and Furniture $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Automation and Technology $ 0.00 What the funds were used for: No expenditures. 16 0 8 Specific Service Improvement: No expenditures. Other $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. TOTAL EXPENDITURES $ 0.00 Fiscal Year of Grant Funds Expended: 2010 -2011 Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $0 EXPENDITURE CATEGORIES Personnel $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Library Materials $ 63,823.62 What the funds were used for: Purchase additional audiobook and eBook formats. Specific Service Improvement: Enable Library to purchase electronic materials for public use. State Aid funds enabled the Library to increase the electronic materials fiction and non-fiction collections, including materials for children and young adult. Equipment and Furniture $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Automation and Technology $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Other $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. TOTAL EXPENDITURES $ 63,823.62 Fiscal Year of Grant Funds Expended: 2011 -2012 Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $0 160 8 EXPENDITURE CATEGORIES Personnel $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Library Materials $ 7,575.13 What the funds were used for: Purchase additional titles in audiobook format. Specific Service Improvement: Enable Library to purchase physical audiobook materials for public use. State Aid funds enabled the Library to increase the physical audiobook fiction and non-fiction collections, including materials for children and young adult. Equipment and Furniture $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Automation and Technology $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Other $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. TOTAL EXPENDITURES $ 7,575.13 Fiscal Year of Grant Funds Expended: 2012 -2013 Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $30.373 EXPENDITURE CATEGORIES Personnel $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Library Materials $ 154,928.78 What the funds were used for: Purchase materials in multiple formats including print, eBook and audiobook. Specific Service Improvement: Enable Library to purchase print and electronic materials for public use. State Aid funds enabled the Library to increase the fiction and 1 6 D 8 ' non-fiction collections in various formats, including materials for children and young adult. Equipment and Furniture $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Automation and Technology $ 23,118.25 What the funds were used for: Purchase UPS backups, laptops and database support. Specific Service Improvement: Funds were needed to cover EnvisionWare support as the library began upgrading computers. New UPS backups were needed to safe guard staff computer equipment during power surges and outages directly impacting service to the public. State Aid funds were needed to upgrade administrative laptops to maintain operational integrity. Other $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. TOTAL EXPENDITURES $ 178,047.03 Fiscal Year of Grant Funds Expended: 2013 -2014 Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $ 177.371 EXPENDITURE CATEGORIES Personnel $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Library Materials $ 1,265.46 What the funds were used for: Additional funds needed to pay annual database subscription. Specific Service Improvement: Additional funds were needed to pay the annual Mango Languages database subscription providing continuity of service to library patrons. Equipment and Furniture $ 0.00 What the funds were used for: No expenditures. 160 8 Specific Service Improvement: No expenditures. Automation and Technology $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Other $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. TOTAL EXPENDITURES $ 1,265.46 Fiscal Year of Grant Funds Expended: 2014 -2015 Amount of grant funds unspent at the end of the fiscal year that are rolling into the next year. $274.833 EXPENDITURE CATEGORIES Personnel $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Library Materials $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Equipment and Furniture $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Automation and Technology $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. Other $ 0.00 What the funds were used for: No expenditures. Specific Service Improvement: No expenditures. TOTAL EXPENDITURES $ 0.00 16 0 8 Fund Center/Commitment Item 7a 5:: 0 Wt 0 8 9 Ni column 14 4 P 4; A or; ,-t8 wg Reports YBCS BUD TO ACTUAL Collier County, Florida Date 11/19/2015 • ® Fund Center/Comrntment Item Budget to Actual Comparison BCS Drilldown Report Time 13:40:42 • j Commitment Rem/Fund Center Fiscal Year 2016 Client 300 • © Fund/COmrmtment Rem Period 0 to 13 Statistical Indicator: • © Funded Program/COrmrotrnent Rem Fund 001 GENERAL FUND to GENERAL FUND GENERAL FUND Grant Management/COmrtatrtteM ftem Fund Center 156100,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants * tc Venation:Characteristics Funded Program * tc • CI Fund • © Grant Fund Ctr / Cora Item Adopted Budget Amended Budget Commitment Actual Available r • Ci Wnded Program v * Grand Total-FC/CI 7,622,900.00 7,670,740.91 2,621,443.81 605,092.14 4,363,404.36 P. * 156100 LIBRARY ADMIN 2,904,900.00 2,945,483.91 1,342,3E7.67 315,725.63 1,287,370.61 D+ • 156110 NAPLES BRANCH 1,137,600.00 1,142,457.00 205,427.72 77,390.85 779,638.43 N * 156140 G GATE BRANCH LIB 466,300.00 466,300.00 137,234.97 37,514.03 291,551.00 Vanation:Funded Program D, * 156145 ESTATES BRANCH LIB 208,900.00 200,900.00 07,936.46 21 1P' 23 179,702.31 al*Funded Program N. * 156150 I2:!BRANCH LIB 263,100.00 263,100.00 72,470.48 10,010.22 172,619.30 • E)NR No Funded Program N. * 156160 u.ARCC OIL BRANCH L 327,500.00 329,900.00 99,254.27 20.935.06 201,710.67 N * 156170 VANDERBILT BCH LIB 171,400.00 171,400.00 43,526.24 24,0'9.06 103,794.70 N * 156175 LIBRARY HEADQUARTE 1,157,600.00 1,157,600.00 313,419.06 90,064.24 753,316.70 N 156100 E NAPLES BRANCH LI 191,600.00 191,600.00 45,030.69 14,751.44 131,017.87 N • 156105 SOUTH REGIONAL LIB 714,000.00 714,000.00 194,756.25 57,440.90 461,002.77 FundryCenter/Commitment Item 4 4:9 Ur' .1.. 0 tq, iic ❑ 8 9 illi CUMRrri 14 4 R Pi re, 69-el c o °ts aG Reports YBCS BUD TO ACTUAL Collier County, Florida Date 11/19/2015 • © Fund Center/Cornnatment Item Budget to Actual Comparison BCS Drilldown Report Time 13:42:32 • © Conwrtment Item/Fund Center Fiscal Year 2016 Client 300 • © Fund/Corm meet Rem Period 0 to 13 Statistical Indicator: • Funded Program/Ca nnGr ent Item Rind 129 LIBRARY GRANTS to LIBRARY GRANTS LIBRARY GRANTS • © Grant Management/Commitment Rem Fund Center 156112,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants * to Variation:Cha actetgtics Funded Program * to • © Fund • Q Grant Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available • CI Funded Program a ** Grand Total-FC/CI 12,454.92 12,454.92 7_" 156112 LIB ADMIN GRANT 12,454.92 12,454.92 634999 OTHER CONTRACTUAL 91.50 91.50 641400 TELEPHONE DIRECT 590.84 890.84 Varition:Funded Program 641950 POST FREIGHT UPS 57.34 57.34 ®"Funded Program 652610 LIBRARY SUPPLY GE 25,072.00 25,072.00 • ®31129 Fund 129 Operating 652910 MINOR OPERATING E 24,240.00- 24,240.00- • ®44037 RFID Project 652920 COMPUTER SOFTWARE 400.00 400.00 764900 DATA PROCESSING E 5,786.30 5,786.30 766100 BOOKS PUB LIB 4,396.94 4,396.94 Fund Center/Commitment Item 71 (0 0 ,._ 0 8 9 mcoiumr 14 R RI nQa ao 48 3r8 Reports YBCS_BUDTO ACTUAL Collier County, Florida Date 11/19/2015 • ® Fund Center/COmiitrnent Item Budget to Actual Comparison BCS Drilldown Report Time 13:43:21 • © Commitment Item/Fund Center Fiscal Year 2016 Client 300 • © Fund/COIm4tn,ent Rem Period 0 to 13 Statistical Indicator: • © Funded Program/Corrsr rent Rem Fund 901 COUNTY-NIDE CAP PROJ to COUNTY-NIDE CAP PROJ COUNTY-NIDE CAP PI • © Grant Management/COnmtment Rem Fund Center 156114,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants * Venetian:Charncteriste s Funded Program * o: • 0 Fund • © Grant Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available 1 • © Funded Program a . • Grand Ictal-FC/CI 350,000.00 352,235.16 196,244.25 152,627.95 3,363.56 7_" • 156114 LIBRARY CAPIIAL 30 350,000.00 352,235.76 196,244.25 1522,627.95 3,363.56 641952 FREIGHT 652610 LIBRARY SUPPLY GE Variaton:Wnded Program 766100 BOOKS PUB LIB 6,390.96 144,929.72 120,183.84 258,715.50- e'Funded Program 766200 BOOKS AV&NON-80 350,000.00 345.03'.7: 51,314.53 32,444.11 262,079.06 ra ,., 16 0 8 Fund'� Center/Commitment Item 4:8 V. `. D V 14; ❑ 8 B GO column II i 0, 1;.1' AI o °foo 36 Reports YBCS BUD_TC_ACTUAL Collier County, Florida Date 11/19/2015 • [ Fund Center/Commtment Item Budget to Actual Comparison BCS Drilldown Report Iime 13:44:30 • © Com tment Item/Fund Center Fiscal Year 2016 Client 300 • CI Fund/Coi,, rnentltem Period 0 to 13 Statistical Indicator: • © Funded Program/Commitment Item 355 LIBRARY SYS IMPACT to LIBRARY SYS IMPACT LIBRARY SYS IMPAC. o CI Grant Management/Corrmr4tment Item Commitment Center 156190,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants • to Varpti0n:Characteristics Funded Program • tc • © Fund • © Grant Fund Ctr / Coma Item Adopted Budget Amended Budget Commitment Actual Available : • ® Funded Program R 4Grand Total-FC/CI 276,600.00 524,280.37 38,543.31 4,615.64 481,121.42 m 156190 LIBRARY IMPACT FEE 276,600.00 524,280.37 38,543.31 4,615.64 481,121.42 631990 OTHER PROFESSIONA 25,000.00 46,458.58 26,201.25 20,257.33 634980 INTERCEPT PAYME.*TT 11,863.23 11,863.23 Varation:Funded Program 641952 FREIGHT 1,600.00 1,300.00 162.40 37.60 1,100.00 • El'Funded Program 649980 REIMBURSEMENT PRI 74,540.10 74,540.10 • @ 31355 Fund 355 operating p 652610 LIBRARY SUPPLY GE • D 54260 LibraryImpactFee B 766100 BOOKS PUB LIB 100,000.00 140,403.51 2,364.07 4,040.23 133,999.21 766200 BOOKS AV 4 NON-BO 150,000.00 249,714.95 9,815.59 597.81 239,361.55 Fund Center/Commitment Item Ta 0 0 V qc ❑ 8 g Cil CObnTI 14 4 a - a4a ,:i°,;' w$ Reports YBCS BUD IO ACTUAL Collier County, Florida Date 11/19/2015 • © Fund Center/Commiment Item Budget to Actual Comparison HCS Drilldown Report Time 13:45:16 o j Connvtment Item)Fund Center Fiscal Year 2016 Client 300 Fund/Commtment Item Period 0 to 13 Statistical Indicator: • © Funded Program/Commitment Item Fund 612 LIBRARY TRUST FUND to LIBRARY TRUST FUND LIBRARY TRUST FIRM • © Grant Management/COrrwr ment Item Fund Center 156113,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants • to Variation:Characteristics Funded Program • to • © Fund • © Grant Fund Ctr I Comm Item Adopted Budget Amended Budget Commitment Actual Available RI Funded Program v Grand Total-FC/CT 265,000.00 265,000.00 790.78 6,158.34 250,050.88 a • 156113 LIB ACMIN TRUST 265,000.00 265,000.00 790.78 6,158.34 258,050.80 513100 OTHER SALARIES AN 26,000.00 4,938.70 21,061.30 521100 SOCIAL SECURITY M 1,700.00 377.81 1,322.19 Variaton:Funded Program 522100 RETIREMENT REGULA 1,600.00 358.56 1,241.44 ®'Funded Program 641952 FREIGHT 50.00 66.96 116.96- • ®NR rio Funded Program 651930 MINOR OFFICE FURS 30,000.00 30,000.00 740.78 400.17 28,859.05 651950 MINOR DATA PROLES 20,000.00 20,000.00 20,000.00 652910 MINOR OPERATING E 46.14 46.14- 764900 DATA PROCESSING E 40,000.00 40,000.00 40,000.00 766100 BOOKS PUB LIB 100,000.00 100,000.00 100,000.00 766200 BOOKS AV i NON-BO 75,000.00 45,700.00 30.00- 45,790.00 Fund Center/Commitment Item 7s 0 ':: ❑ ❑ 8 B GaColurm i4 4 ► ►I 591i o°o °Fa -4 Reports YBCS BUD TO ACTUAL Collier County, Florida Date 11/19/2015 • Oil Fund Center/CommitmentItem Budget to Actual Comparison BCS Drilldown Report Time 13:46:00 • ® Commitment Item/Fund Center Fiscal Year 2016 Client 300 • ® fund/Commtment Item Period 0 to 13 Statistical Indicator: Q Funded Program/Commitment Item Fund 709 PUBLIC SERVICE GRANT to PUBLIC SERVICE GRANT PUBLIC SERVICE GR: • © Grant Management/Commitinent ftem Fund Center 156115,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants • to Natation:Characteristics Funded Program • to • © Fund • © Grant Fund Ctr / Coma Item Adopted Budget Amended Budget Commitment Actual Available • Q Funded Program 7- 44 Grand Total-FC/CI 482,623.67 164,794.76 534.79- 318,363.70 v_- 156115 LIBRARY GRANTS 482,623.67 164,794.76 534.79- 318,363.70 513100 OTHER SALARIES AN 60,000.00 60,000.00 521100 SOCIAL SECURITY M 8,000.00 8,000.00 Vacation:Funded Program 522100 RETIREMENT REGULR 10,000.00 10,000.00 a.Funded Program 634200 DP OUTSIDE VENDOR 80,000.00 80,000.00 • ©33254 FY 12/13 state Ad 641400 TELEPHONE DIRECT 19,525.75 19,525.75 • ©33324 FY 13/14 State Aid 649990 OTHER MISCELLANEO 6,762.94- 6,762.94- • 33376FY 14/15 State Aid 652910 MINOR OPERATING E 5,000.00 154,856.00 149,856.00- 652920 COMPUTER SOFTWARE 2,734.89- 2,734.89- 654117 LIBRARY E-BOOKS 58,120.51 54.45 58,066.06 654380 ELECTRONIC DATA B 56,706.29 56,706.29 764900 DATA PROCESSING E 39,608.51 39,608.51 764990 OTHER MACHINERY E 40,000.00 40,000.00 766100 BOOKS PUB LIB 13,996.39 540.41 534.-9- 13,990.77 766200 BOOKS AV 4 NON-BO 101,164.05 9,343.90 91,820.15 16 0 8 Fund��gqCenter/Commitment Itema TS t y 0 I 0 8 e UUV{cal= N 4 ! 9 i 624 .%. °0 60 Reports YBC5 BOD TO ACTUAL _c Iller Ccunty, Florida Date 11/19/2015 • gil Fund Center/Commitment Item Budget to Actual Comparison BCS Drilidown Report Iime 13:46:54 • © Commitment Item/Fund Center Fiscal Year 2016 Client 300 • © Fund)Conmtment Item Period 0 to 13 Statistical Indicator: • Funded Program/CorTmtment hem Fund 710 PUBLIC SERVICE MATCH to PUBLIC SERVICE MATCH PUBLIC SERVICE MA: © Grant Management/Comn4[ment hem Fund Center 156116,156110,15 Funds Center Commitment Item 500000..799999 Commitment Item Grants • to Varebon:CharMeristic9 Funded Program • to Fund • CI Grant Fund Ctr / Comm Item Adopted Budget Amended Budget Commitment Actual Available • © Funded Program v Grand Iotal-FC/CI 76,321.48 30,800.00 45,521.48 t.-- 156116 LIBRARY MATCHING F 76,321.48 30,800.00 45,521.48 634211 IT BILLING HOUR A 30,800.00 30,800.00- 649010 LICENSES AND PERM 209.00- 209.00- Varabon:Funded Program 649990 OTHER MISCELLANEO 1,025.00- 1,025.00- Funded Program 652920 COMPUTER SOFIKARE 4,320.15- 4,320.15- . ID 33360 Library SAL Interest 764990 OTHER MACHINERY E 26,169.24- 26,169.24- 766100 BOOKS PUB LIB 108,044.87 108,044.87