Radio Road Beautification MSTU Agenda 09/14/2015 .. ... .. . . . ............._.._...........
Radio Road Beautification M.S.T.U.
Advisory Committee
3299 East Tamiami Trail Suite 103
�� Naples Florida 34112
SEPTEMBER 14,2015
3:00 PM
AGENDA
I. CALL TO ORDER
II. ATTENDANCE
III. APPROVAL OF AGENDA
IV. APPROVAL OF MINUTES: June 8, 2015
V. PROJECT MANAGER REPORT HARRY SELLS
A. BUDGET REPORT
B. NEW RADIO ROAD LANDSCAPE CONTRACTOR
C. STATUS OF IRRIGATION SYSTEM
D. RADIO ROAD LANDSCAPE CONTRACTOR
VI. LANDSCAPE ARCHITECT'S REPORT—SCOTT WINDHAM
VII. COMMERCIAL HEDGE CODE ENFORCEMENT UPDATE
VIII. LANDSCAPE MAINTENANCE REPORT—ROBERT KINDELAN Commercial Land Maintenance
IX. OLD BUSINESS
X. NEW BUSINESS
A. LANDSCAPE ARCHITECT SCOPE OF WORK
XI. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS
XII. ADJOURNMENT
NEXT MEETING:OCT 12,2015—3:00 PM
Berkshire Lakes Master Association Clubhouse
495 Belville Boulevard, Naples, FL 34105
RADIO ROAD MSTU
FUND 158
September 9,2015
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (309,900.00) $ - $ (297,861.93) $ (12,038.07)
2 DEL AD VALOREM
3 FIFTH THIRD 0/N INTEREST
4 INVESTMENT INTEREST
5 INTEREST TAX COLL
$ - $ - $
(39.06) $ 39.06
$ - $ - $ (134.03) $ 134.03
$ (1,000.00) $ - $ (3,872.07) $ 2,872.07
$ - $ - $
(10.51) $ 10.51
6 REVENUE STRUCTURE $ (310,900.00) $ - $ (301,917.60) $ (8,982.40)
7 TRANSFERS FROM PROP APP $ - $ - $ - $
8 TRANSFERS FROM TAX COLL $ $ - $ -
9 CARRY FORWARD GEN $ (548,200.00) $ - $ - $ (548,200.00)
10 NEG 5%EST REV $ 15,600.00 $ - $ - $ 15,600.00
11 TRANSFERS&CONTRIB $ (532,600.00) $ - $ - $ (532,600.00)
12 TOTAL REVENUE $ (843,500.00) $ - $ (301,917.60) $ (541,582.40)
13 ENG FEES OTHER Scott Windham L/A Services 4500154972 $ 20,000.00 $ 8,802.50 $ 7,147.50 $ 4,050.00
14 INDIRECT COST REIMBURS Collier County Direct Pay $ 3,700.00 $ - $ 3,700.00 $ -
15 LANDSCAPE INCIDENTALS Florida Land Maintenance Landscape Incidentals 4500154176 $ 2,500.00 $ 10,383.49 $ 19,616.51 $ (27,500.00)
Affordable Landscaping Purchase/Plant Asian Jasmine 4500156749 $ - $ 9,900.00
Naples Electric Motor Works Replace Pump 4500155243 $ - $ 5,049.19
Harts Electrical Electrical Issues 4500158488 $ 212.11 $ 3,637.89
Florida Land Maintenance Restoration 4500158418
4500154176
$
$ - $$$
5,730.00
Florida Land Maintenance Grounds Maintenance $ 19,390.00 $ 49,610.00
16 OTHER CONTRACTUAL 105,000.00 $ 19,602.11 $ 73,927.08 $ 11,470.81
17 ELECTRICITY FP&L Electricity 4700002262 $ 1,000.00 $ 571.97 $ 1,098.03 $ (670.00)
18 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500154810 $ 300.00 $ 133.06 $ 133.06 $ 33.88
19 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 $ • - $ 500.00 $ -
Florida Irrigation Irrigation Parts 4500153765 $ 5.35 $ 1,296.83
Naples Electric Motor Works Replace Pump 4500158447 $ - $ 727.84
20 SPRINKLER SYSTEM MAINT $ 6,000.00 $ 5.35 $ 2,024.67 $ 3,969.98
Forestry Resources(Old) Mulch 4500154187 $ - $ 273.00
Forestry Resources(New) Mulch 4500159339 $ 5,763.00 $ 231.00
21 MULCH $ 20,000.00 $ 5,763.00 $ 504.00 $ 13,733.00
22 LICENSES&PERMITS $ 1,000.00 $ - $ - $ 1,000.00
23 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00
GPSeni Inc. Juno 3B Handheld 4500156300 $ - $ 89.87
Juristaff,Inc. Transcriptionist Services 4500154454 $ 1,691.85 $ 1,508.15
24 OTHER MISCELLANEOUS $ 4,000.00 $ 1,691.85 $ 1,598.02 $ 710.13
25 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 400.00 $ 57.95 $ 142.05 $ 200.00
26 COPYING CHARGES JM TODD Monthly CPC 4500154809 $ 300.00 $ 82.69 $ 217.31 $ -
27 FERT HERB CHEM Florikan Fertilizer 4500154017 $ 5,000.00 $ 765.00 $ 1,147.50 $ 3,087.50
28 OTHER OPERATING SUPPLIES DLT Solutions AutoDesk/AutoCad Renewal VISA $ 100.00 $ - $ 85.52 $ 14.48
29 OTHER TRAINING EDUCATIONAL EXP RedVectorCOM Cont.Ed Course VISA $ - $ - $ 132.00 $ (132.00),
30 OPERATING EXPENSE $ 170,100.00 $ 47,858.97 $ 111,973.25 $ 10,267.78
31 IMPROVEMENTS GENERAL $ 631,900.00 $ - $ - $ 631,900.00
32 CAPITAL OUTLAY $ 631,900.00 $ - $ - $ 631,900.00
33 REIMBURSEMENT FOR STAFF SUPPORT $ 30,900.00 $ - $ 30,900.00 $ -
34 Budget Trans from Appraiser $ 2,900.00 $ - $ 2,816.91 $ 83.09
35 Budget Trans from Tax Collector $ 7,700.00 $ - $ 6,112.04 $ 1,587.96
36 TRANSFERS $ 41,500.00 $ - $ 39,828.95 $ 1,671.05
37 RESERVES FOR CONTINGENCIES $ - $ - $ - $ -
38 RESERVES $ - $ - $ - $ -
39 TOTAL BUDGET $ 843,500.00 $ 47,858.97 $ 151,802.20 $ 643,838.83
1,214,337,046 FY 10 Final Taxable Value
1,039,288,028 FY 11 Final Taxable value
984,103,688 FY 12 Final Taxable Value Total Available Balance $ 643,838.83
955,918,992 FY 13 Final Taxable Value Plus Commited And Not Spent $ 47,858.97
967,155,849 FY 14 Final Taxable Value
xable Value
Estimated Cash
$ 691,697.80
996,994,678 FY 15 Final Ta
Estimated Cash Less
1,066,970,672 FY 16 July Taxable Value Uncollected Ad Valorem Taxes $ 679,659.73
7.02% Adj.15 to 16
FY 15
FY 16
Millage 0.2911 0.3096 Maximum cap=5000
Extension 310,595 308,670
Property Tax Limitation Impact
FY 16 Gross Taxable Value 1,066,970,672
Minus:New Const.Annex. 6,605,964
Plus:Amendment#1 TV Component 0
Adj.Taxable Value 1,060,364,708
15 Levy 308,670
Rolled Back Rate(less Amend.One) 0.2911
91%of Rolled Back Rate 0.2649
I
Present Configuration and Condition. 12/24/2014
Two Motorola Scorpios on the East side of Devonshire operate one half of Devonshire (23 zones). These
are centrally controlled by the County system controller M26. The Scorpios were last manufactured in
1998 and are not fully supported by Motorola. They are poorly installed and there are no available
drawings and instructions on how they are supposed to be wired. They both intermittently fail and
then start again. Sooner or later they will fail completely and have to be replaced. On Dec 24, 2014
they failed again. The landscape contractor will replace them with one hunter AC clock within the next
week. Estimated total cost$500. This is in place of hand watering which will cost more.
One Motorola DC M2607 on the West side of Devonshire operates 24 zones and is supposed to be
centrally controlled by the County system controller M26. This controller has been non functional since
sometime in October 2014. During the week of December 15`h,this controller was replaced with two
Hunter DC Controllers which operated 12 zones each for a cost of$600 and the three clocks for a cost of
$1,632.50.
Water Supplies
Water is supplied by a three inch main line from a MSTU owned mixing chamber on Radio Road. This
mixing chamber supplies pressure to the three inch line via a 115 Gal/minute pump on the mixing
chamber. The pump is a pressurized system. When pressure on the output side falls,the pump will
come on. There is a main valve at the output of the pump which is controlled by the county central
control system and acts as a flow meter. Suction for this pump is from the chamber. The chamber is
filled by one of two sources depending on the situation.
The first and primary design choice is from a three inch Reuse water supply line which feeds all
of Radio Road irrigation from Livingston to Santa Barbara. If there is pressure on this line and the
chamber is calling for water, a valve opens and directs reuse water into the tank. The pressure on the
main line is controlled by a pump centrally controlled by the County system further west on Radio Road.
If there is a lack of input water to this pump,the pump fails, major leaks in the main line, or major usage
of water from the main line there is little to no pressure,the control valve at the chamber opens but no
or little water flows.
The second choice arises when there is no water coming in from the reuse line and the chamber
pump is lowering the level of water in the chamber. When the water reaches a lower level than normal,
a valve leading to a well pump(also owned by the MSTU)opens and supplies water to the chamber.
The well pump system is pressurized all of the time and regulated by a pressure sensor in the well pump
controller. When the valve from the pump opens,the pressure drops and tells the pump to come on
and maintains pressure and flow.The well pump is also a 115 Gal/min pump so it matches the flow rate
of the chamber pump.
To get water on Devonshire the following events must happen.
1. The main valve on the output of Chamber Pump must open.
2. Pressure drops and the Chamber Pump comes on
a. Reuse water is supplied to the Chamber or
b. Well water is supplied to the Chamber
3. At least one irrigation valve on Devonshire is directed to open.
4. Items 1. And 2. Remain open until item three in sequence opens and closes all irrigation valves
to water Devonshire.
Mixing Chamber Design Issues
1. The output of the chamber pump has a Tin the line with one leg going to Devonshire and one
leg going to the main reuse water line. If things are not controlled correctly,the Devonshire
Chamber Pump will be used to water all of Radio Road. This would include its full capabilities
including using well water to make up for lack of reuse water.
2. The second issue with the T in the pump output is that under one condition the Chamber pump
could draw water from the chamber, pump it into the reuse water line, draw it out of the reuse
water line back into the chamber and start the cycle again. This process utilizes an excessive
amount of time and effort and wear on the pump.
3. The way the mixing chamber is designed, essentially opening a 3"valve, Devonshire can't be
irrigated at the same time as the rest of Radio Road. Any attempt to do so will rob pressure
from the rest of Radio road.
All three of these issues are presently under the control of the county's centralized control system.
General Irrigation Design Issues.
1. The Mixing chamber pump and the well pump are most efficient at 80% power load. With a
115 gal/min pump,this means that when irrigating the flow rate should be at 92 gal/min for
most efficient use. The system has never been configured correctly. Currently the County's
centralized control operates two zones at once and does not assess the flow rate.
Centralized Control Issues
1. The only way to find out exactly what is going on with the overall system is to go through the
centralized control system. At this time,the MSTU staff has no direct access to the system. The
operator(s) of the system have a responsibility for other areas of the County so it is difficult to
reach them at times. Additionally,the system operators work on a four days a week schedule
so there is a three day gap in service if something occurs on Friday or over the weekend.
Currently,the irrigation system runs daily.
2. Alarms generated by the Motorola system are generally not timely reported.
3. The system has a fair amount of capability of trouble shooting alarms which is unutilized.
4. The data generated by the system should be analyzed to establish patterns which the operator
could utilize to trouble shoot issues occurring.
Installation Issues
1. Grounding or lack of is a major issue in every Motorola installation inspected. The installation
did not follow Motorola plans.
Grounding was fixed In July 2015.
2. The Western controller on Devonshire has no electrical ground at all, and its solar battery
charger is in the shade of a tree for about 80%of the day. Its radio antenna points directly into
the center of the same tree.
This issue was fixed in July 2015.
What is needed.
1. Correct electrical installation issues,grounds,solar panels etc. Corrected July 2015.
2. Place the main Chamber pump valve under timer control. Corrected Sept. 2015.
3. Change control of both pumps from Pressurized to timer controlled. On Radio Road east, pump
usage dropped 75%when this was done. Quote is in and work needs to be scheduled.
4. Balance the irrigation rate so that 92 gal/minute is achieved. Corrected June 2015.
5. The timers and the pump controls need to talk to each other so that they are synchronized with
each other. This will depend on the ultimate design of the system. The Motorola is capable of
this but is not being used in a way that is beneficial. Recommend replacing system.
6. Need direct access to the (any)centralized control system. Recommend replacing system.
7. Need direct access to the operator of the centralized control system. Recommend replacing
system.
Devonshire Irrigation Control Sept 10, 2015
Attached to this document is "Devonshire Irrigation Control 12/14/14" which reported on the
configuration and issues with the Devonshire Irrigation System. Several of the issues under our
control have been resolved. The grounding and power issues have been fixed, the solar panel
has been moved, the Motorola controllers have been replaced with temporary Hunter time
clocks, and the mixing chamber pump has been placed on a hunter time clock. Devonshire is
no longer controlled by the Motorola centralized control system and is working quite well. We
still need to switch the system from pressurized to unpressurized and to find a permanent
replacement for the three controllers. Changing from pressurized to unpressurized will be
simple to resolve. The remainder of this report will discuss the replacement of the Irrigation
controllers.
In September 2014, it was determined that there were several issues with the current irrigation
control which included.
1. Old technology- 2005 or older, which did not work well and failed often for no apparent
reason.
2. Really difficult programming which had to be done remotely.
3. Poor system of checks and balances of programming.
4. Poor to no alarm reports.
5. Poor central support for trouble shooting.
To find a solution for the issues,four vendors were requested to supply information on
controllers and centralized control systems, Motorola, Hydropoint, RainBird, and Hunter. All
supplied information to some level of completeness and made a presentation to the Radio
Road MSTU Advisory Board about the centralized control system. All of the vendor's
equipment performed the same function but each did it in different ways with different
equipment and with different levels of satisfaction. Reporting and centralized control results
were similar.
As of this writing, I rated the vendors and their product in the following order; Hydropoint,
RainBird, Motorola, and Hunter. Hunter was rated last only because of the fact that they did
not have a 24 VDC powered controller of which Devonshire has one and amounts to about 50
of the controllers within the county.
Motorola's technology is at least ten years old, is not very reliable, has poor to nonexistent
technical support, local contractors do not have a high level of skill, the programming is very
complex and time consuming. Communications is via FM radios which limit the data
throughput between the controller and the centralized control system which limits timely
alarms, and the ability to troubleshoot issues. Reports are poor.
Rainbird is a large national company which has established equipment that is utilized
throughout the industry. The centralized control system is fairly easy to use and provides fairly
good reporting and alarms. The system is built on modules to achieve a specific function at a
specific location and utilizes a variety of communication methods to talk to the central control
system. Their technical support is excellent. The software and installation procedures are well
known to our contractors. There centralized control system is similar to Motorola and Hunter
in that it requires a standalone computer system which talks directly to the individual
controllers.
Hydropoint is a relatively new company, twelve years old out of Petaluma California with a
nationwide presence. Its centralized control system is web/cloud based and all communication
is via cell phone. The software is relatively easy to use and the programming of the controller
from the field is very similar to Hunter and Rainbird. The system can be accessed via a smart
phone to activate zones, program features and receive alarms. Since it is cloud based, the
system can be accessed from anywhere with an internet access and a password.
Quotes from Rainbird and Hydropoint have been requested for replacement of controllers in
Devonshire. The suspicion is that Rainbird will be more expensive due to the modular nature
of the system and that a separate computer with associated communication features will be
required for the centralized control.
Customers in California, Texas, and Florida with systems from two to 670 controllers were
questioned on their likes and dislikes about the Hydropoint system. Without fail, they all were
very verbal in support of the product. This would be an obvious counterpoint to what my reply
would be if someone questioned me about Motorola. Their experience covered from
converting one controller at a time to 70 at a time. They suggested that the landscaping
contractors be trained in the software (online course) to ease conversion. Technical support
was readily available and very good. Visual representation of status of all or parts of the system
are very good. The system learns from conditions and programs itself to supply water when
needed. Weather station ET information is available with the system.
Harry Sells
N
Z. o
a
F
U
O E
C
C
O 5. O
> 0. a R O
40 (NI O C
O 6 O O 6 6 N O N N N N N O Y 6 < 4J
= >-. ZZw >- > 4 >4 >- J- >- aa � >-, Z >
-o U_
y C 'O
r a C
"E' a
ati 5 T
R C p U a) U.
R O d y -o y
O u v O 5- > O E n O
C
c i o i w i 6 o 6 ai i i o . o 0 0 '
7 >- Z > o- >- >- Z >- >.
>- ZcG .E ZZH
a)
c
0
.4
C.
0 T 7
in a 'O y a)
o v e E .5
N a 8 Y
w 'fl 0 ,� C. c `° y o
L O.V 'd1 C al R U
E O N C °?> U
JD N C d N O 6 a N 6 N O N N N i C V V O
a Z > w >. >, Z >- >- >-. >- .� a > >- H >v,
en
C
F
et
a
L
L
C
C
H u A T 0 b
C ti ' b b
O R 5
C 5
'fl O � `0 U cd a
C •O ..= ,.. y C a O o en, o ' o
CI (...7 R j R
C.)
.L.▪ = Z >- >- w >, >- >^ Z a >- H >
a;
C
00 ,n - ' .fl
°d o cd `°
R• b o V o
=o C U ro c
O UP w a5) C
w c b
O o o ti ti , i r, 'c-v) < C _8 P-, C ,
-
o
CC O o C b <.. 'O C .O a U
O O cd C C a u a) O c� .O -_ ON
U U -o U C C bA .-7 'D iC R O
v v ow V) `- R5 C 5 c, _0 0
.a' .. a O C ro H C OU .. C .C, y
• -Ti U O q Cq O .E H - N .0.+ .o 0 5 5 EO
Q y C .5 .0 id C 3 .ti .ro U 2. H U
C C > ti «cddd > U U y rn v) rn U `C■UU ^ wdwH .-a > wOc4V wvnvnav
,e Y'
MAINTENANCE REPORT
To: Radio Road MSTU Advisory Committee
CC Harry Sells, Pamela Lulich Collier County ATM
Albert Benan-och, Affordable Landscaping
Robert Kindelan, Commercial Land Maintenance
From: Scott Windham
Date: September 1, 2015
RE: Radio Road and Devonshire Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd.
DEVONSHIRE:
In general the medians and ROW areas look healthy and well maintained with the
following action items:
• The following are the current Asian Jasmine trouble areas:
• Median 2 —Trim out the dead in several Junipers.
• Median 3— East tip, trim Lantana back off of curb.
• Median 6— North tip; 8 Lantana and a sign were damaged from
auto accident. We recommend replace all Lantana with Duranta.
Rather than filling in the Lantana.
• Median 6 (south end)— Remove one dead Lantana and centipede
grass.
• North ROW from (S. Barbara to Belville) and (Belville to service
vehicle pad) - Dense infestation of nut sedge grass that was
recently mowed down needs hand weeding and solution. There is
also a 60-75 LF stretch of Jasmine that has died back east of
Belville. What has happened? Irrigation problems? Needs an
explanation and solution with possible replacement.
• South ROW (shopping center entry to S. Barbara) and ROW
along new commercial property buffer- Needs hand weeding.
• West ROW at Radio Rd, 50-60 LF needs to be hand weeded.
• GENERAL-Asian Jasmine in the medians needs to be top
sheered and edge trimmed.
• GENERAL: The Clusia hedges need to be top trimmed to 8 ft ht.
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.com
1
• GENERAL: All Duranta needs to be trimmed down to 16-18" ht
and maintained at an 18" ht. It has been left to grow too loose and
tall too quickly and the design intent is to keep it tighter.
• CLM is to continue to monitor irrigation coverage and report programming needs
or malfunctions to Roger, Harry and WSI. The temporary Hunter irrigation
controllers are functioning well and have performed without incident.
• Concerning the main water supply, CLM was waiting for the new valve to arrive
from California and the water supply had continued to function with the temporary
borrowed valve. What is the status of the replacement valve? What is the status
of the new power outlet installation at the pump station? Once complete, then
CLM will install a new,temporary controller to operate the main water supply
valve and CLM will stop opening it manually as they are currently doing on water
days. Status? Again, this will be a temporary solution until the new operating
system is installed in the future following committee selection.
• Concerning alternative MSTU independent controllers for Devonshire, as
discussed in the last meeting, Harry will prepare a report on the pros and cons
for committee review, discussion and selection once back after summer break.
• GENERAL - The remaining Lantana are leggy and woody and need to be dead
wooded and trimmed down tightly to allow to flush back out. Monitor progress.
RECOMMENDATION: Replace with Duranta Gold Mound like the other median
tips if Lantana does not bounce back.
• Trim one randomly tall Silhouette to the right of the walk in front of Clusia hedge
at Lakeside park that is noticeably taller than the others following the recent
trimming.
• Radio Road Medan Tip—Trim woody twigs out of Lantana and remove one
dead plant.
• GENERAL: Remove Montgomery Palm seed pods.
• GENERAL: The Sabal Palms need to be trimmed.
• GENERAL: The Firebush needs to be trimmed down to 36"from it's current ht of
4-5 ft.
• GENERAL: Trim all Green Island Ficus in medians.
• GENERAL: Trim off suckers from Ligustrum Tree trunks
• GENERAL: Top trim Clusia hedges and remove Bougainvillea Vine that has
grown over from neighbor south of Belville.
• COMMERCIAL HEDGE: Concerning the Sweet Viburnum shrubs to fill in the
commercial side hedge, we came up with a quantity of 125 plants at 36" oc. This
is our recommended spacing for 3 gallon (24"ht) or 7 gallon (36"ht). If the
committee would prefer to plant larger 10 gallon (48" ht) shrubs, we recommend
a 48" spacing which would reduce the quantity to 94 plants.
RADIO ROAD:
In general the medians look healthy and well maintained with the following action items:
• GENERAL: Remove Montgomery palm seed pods. Also remove significant
brown fronds.
• GENERAL: Sabal Palms are ready to be trimmed.
• GENERAL: The newly planted Iris are very thin looking very bad with many
dead. Recommend replacing with 3 gallon mature plants.
• GENERAL: Firebush need to be trimmed back to 36" ht (Growing into
Magnolias, Jatropha Trees and mixing chamber)
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.com
2
• Median 1 — Replace 1 random Silhouette Boug which is in a Ms. Alice Boug bed
near the west tip.
• Median 3: Remove one dead Dianella on south side.
• Median 6: Dianella are weak and missing several at east tip.
• Median 11: Ms. Alice Bougs defoliated and Dianella weak, need clean up and
missing numerous plants (Fill in)
• Median 13 and 14— Now most of the Foxtails are yellow and struggling with
stunted buds. The other Foxtails are also beginning to appear more chlorotic.
Possibly treat with sulfur to improve PH to allow to take up nutrients. What
counter measures have been completed and do they recommend to save the
palms? This must be pursued aggressively.
• Median 16 Numerous brown patches in sod and significant weed infestation that
will need a solution when the cooler weather arrives.
• Median 18: Trim Green Island Ficus.
• Median 19: Remove/ replace 3-4 accident damaged Juniper at west tip.
• Medians 28,29 at Devonshire: Dianella plant groupings are very weak and need
to be cleaned up and filled in with new plants. Trim Green Island Ficus on north
side at west end. Trim out dead on Silhouettes at the west tip.
The following replacements were noted and should be put in the rotation if and when
directed and authorized by Pam Lulich:
• In general, keep working towards replacement of all Dinnis with Dianella moving
forward as they decline. We also recommend Duranta Gold Mound as an
alternative.
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239, Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhams tudio.corn
3
o-.
MAINTENANCE REPORT
To: Radio Road MSTU Advisory Committee
CC Harry Sells, Pamela Lulich Collier County ATM
Albert Benarroch, Affordable Landscaping
Robert Kindelan, Commercial Land Maintenance
From: Scott Windham
Date: July 9, 2015
RE: Radio Road and Devonshire Monthly Maintenance Report
MSTU Committee and Staff:
The following is a report of the general conditions and recommendations for the
maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd.
DEVONSHIRE:
In general the medians and ROW areas look healthy and well maintained with the
following action items:
• The following are the current Asian Jasmine trouble areas:
• Median 1 — Dense infestation of nut sedge grass needs hand
weeding
• North ROW(S. Barbara to Belville)— Dense infestation of nut
sedge grass needs hand weeding.
• North ROW— Remove Jasmine from traffic sign poles
• South ROW at Belville intersection—+1- 60 LF area needs hand
weeding
• South ROW at both corners of east shopping center entry and
ROW along new commercial property buffer- Needs hand
weeding. Includes dead patch at west side of shopping center
entry which needs addressed.
• South ROW from east shopping center entry to S. Barbara-
Needs hand weeding
• West ROW at Radio Rd, 50-60 LF needs to be hand weeded.
• GENERAL-West ROW needs to be top sheered and edge
trimmed to tidy up from Belville to Radio Rd. ALL Jasmine needs
to be edge trimmed.
• Mulch Status?
• Fertilizer status?
Windham Studio, Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.com
1
• CLM is to continue to monitor irrigation coverage and report programming needs
or malfunctions to Roger, Harry and WSI. The temporary Hunter irrigation
controllers are functioning well and have performed without incident.
• Concerning the main water supply, CLM was waiting for the new valve to arrive
from California and the water supply had continued to function with the temporary
borrowed valve. What is the status of the replacement valve? What is the status
of the new power outlet installation at the pump station? Once complete, then
CLM will install a new,temporary controller to operate the main water supply
valve and CLM will stop opening it manually as they are currently doing on water
days. Status? Again, this will be a temporary solution until the new operating
system is installed in the future following committee selection.
• Concerning alternative MSTU independent controllers for Devonshire, as
discussed in the last meeting, Harry will prepare a report on the pros and cons
for committee review, discussion and selection once back after summer break.
• GENERAL- The remaining Lantana are leggy and woody and need to be dead
wooded and trimmed down tightly to allow to flush back out. Monitor progress.
RECOMMENDATION: Replace with Duranta Gold Mound like the other median
tips if Lantana does not bounce back.
• Trim one randomly tall Silhouette at Lakeside park that is noticeably taller than
the others following the recent trimming.
• Radio Road Medan Tip—Trim woody twigs out of Lantana and remove one
dead plant.
• GENERAL: Remove Montgomery Palm seed pods.
• GENERAL: The Sabal Palms need to be trimmed.
• GENERAL: The Firebush needs to be trimmed down to 36" from it's current ht of
4-5 ft.
• GENERAL: Trim all Green Island Ficus in medians.
• GENERAL: Trim off suckers from Ligustrum Tree trunks
• GENERAL: Top trim Clusia hedges and remove Bougainvillea Vine that has
grown over from neighbor south of Belville.
• COMMERCIAL HEDGE: Concerning the Sweet Viburnum shrubs to fill in the
commercial side hedge, we came up with a quantity of 125 plants at 36" oc. This
is our recommended spacing for 3 gallon (24"ht) or 7 gallon (36"ht). If the
committee would prefer to plant larger 10 gallon (48" ht) shrubs, we recommend
a 48" spacing which would reduce the quantity to 94 plants.
RADIO ROAD:
In general the medians look healthy and well maintained with the following action items:
• GENERAL: Remove Montgomery palm seed pods and some Foxtail Palms.
Also remove significant brown fronds.
• GENERAL: The newly planted Iris are very thin looking very bad with many
dead.
• GENERAL: All Green Island Ficus need to be trimmed.
• GENERAL: I'm concerned about the Firebush following being trimmed back so
severely.
• Observed ALM preparing to mulch and assume it was completed.
• Median 1 — Replace +/-20 dead Little Red Euphorbia.
• Median 3 south side: Green Island Ficus are uncharacteristically defoliated and
thin.
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239, Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.corn
2
• Median 13 and 14— Now most of the Foxtails are yellow and struggling with
stunted buds. The other Foxtails are also beginning to appear more chlorotic.
Possibly treat with sulfur to improve PH to allow to take up nutrients. What
counter measures have ALM completed and do they recommended to save the
palms? This must be pursued aggressively as discussed in last month's
meeting.
• Medians 28,29 at Devonshire: Dianella plant groupings need to be filled in with
new plants.
•
The following replacements were noted and should be put in the rotation if and when
directed and authorized by Pam Lulich:
• In general, keep working towards replacement of all Dinnis with Dianella moving
forward as they decline
Windham Studio, Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239, Bonita Springs,Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.com
3
Radio Road M.S.T.U. Maintenance Consulting Services
a
August 28, 2015
Mr. Harry Sells, Project Manager
Collier County Alternative Transportation Modes Department
3299 East Tamiami Trail, Suite 103
Naples, Fla. 34112 -5746
RE: RADIO ROAD M.S.T.U. Maintenance Consulting Services per the Fixed Term
Professional Landscape Architectural Services Contract.
Dear Mr. Sells:
As requested, we have prepared the following scope of services for your and the MSTU
Committee's review and approval.
This proposal includes maintenance consulting services to be provided on a monthly basis
generally coordinated with the M.S.T.U. Advisory Committee monthly meetings. In addition, the
limited refurbishment design services will be quoted on a per project basis due to the unknown
requirements of the work to be performed. These services include Radio Road (west of Santa
Barbara Boulevard and Devonshire Boulevard.
Understanding of protect and required deliverables
We understand this maintenance consulting scope of services to be for the residents of the
Radio Road MSTU area to preserve and perpetuate the health and vigor of the existing median
and right-of-way landscaping while thoughtfully planning for its future enhancement together
with the MSTU Committee and Collier County staff. This will involve monthly site reviews,
monthly MSTU Committee meeting attendance, preparation of monthly status reports and
review of maintenance contractor report sheets. Additionally, as landscape architect design
consultant, Windham Studio will complete miscellaneous design services from time to time to
refurbish the project areas as directed and prioritized by the Committee. Lastly, we will assist
the committee and county staff in reviewing and refining the annual maintenance specifications
for the project areas and assist in the bidding process.
Project Scope
As the primary team leader, Scott Windham will personally attend all advisory committee
meetings and project site walk throughs. He will also review the General Maintenance Report
Sheets and prepare monthly written reports to inform the committee and county project
manager of project status, contractor performance and related action/resolution items. The
monthly status reports will be submitted to the county project manager a minimum of 3 days
prior to the MSTU meetings.
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
ww w.windhamstudio.corn
1
yr PKN`)1,
Radio Road M.S.T.U. Maintenance Consulting Services 4 d 1 1
LANDSCAPE MAINTENANCE CONSULTING SERVICES SCOPE OF SERVICES
Windham Studio, Inc. agrees to provide the following services:
TASK 1. Attend M.S.T.U. Meetings
Windham Studio will attend all Radio Road M.S.T.0 Advisory Committee publicly advertised
meetings. (This proposal assumes one meeting per month with the committee totaling 12
meetings)
TASK 2. Field Review Meetings
Windham Studio will complete one (1) site walk through per month in the field to review the
projects. Project review will include two (2) hours to complete each site visit for a total of (2)
hours per month. Windham Studio will attend all of the monthly walk throughs.
TASK 3. Review General Maintenance Report Sheets
Windham Studio will review and comment on the "General Maintenance Report Sheets"which
are required to be submitted by the Maintenance Contractor with pay request submittals.
Windham Studio will review estimates provided by Contractor with recommendations.
TASK 4. Monthly Field Reports
Monthly Field Reports: Windham Studio will prepare monthly written and/or oral comments
and recommendations based upon on-site observations of the M.S.T.U. areas addressing:
improvements, landscape plant and irrigation maintenance problems or deficiencies. This
includes evaluation of Contractor performance per contract specifications. Windham Studio will
submit the monthly written report to Collier County Alternative Transportation staff three (3) days
prior to M.S.T.U. meeting.
OPTIONAL SERVICES:
TASK 5. Upon Request Limited Refurbishment Design Services
1. Windham Studio will provide limited (minor) refurbishment design services and observation
of installation on an as requested basis, i.e. deliverables/functions might be as follows:
a. Diagrammatic area sketch planting plans with a recommended plant list.
b. Plant field locations by staking, flagging or paint marking.
(All proposed refurbishment services will be presented to the County Project Manager for review
prior to presentation to the M.S.T.U. Advisory Committee)
TASK 6. Upon Request Miscellaneous Services (Estimated)
1. Windham Studio will provide assistance in developing the contract maintenance
specifications for purposes of bidding.
2. Windham Studio will attend pre-bid meetings and assist in preparing any necessary
addendum related to maintenance contract bidding.
Windham Studio, Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239,Bonita Springs, Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.com
2
Radio Road M.S.T.U. Maintenance Consulting Services d I} r p„:4/
TASK 7. Reimbursable Expenses
1. Includes reimbursable expenses such as courier services, prints, copies, large format
printing, etc.
It is assumed that Windham Studio will retain the ability to request that the Project Manager shift
funds and/or re-distribute activities between tasks, if tasks require different levels of effort than
originally estimated.
FEES: Please see attached Fee Schedule
Maintenance Consulting Services fees will be billed monthly on a time and materials basis per
the attached fee schedule.
Thank you for the opportunity to submit this scope of services in order to assist the county and
the Radio Road M.S.T.U. Advisory Committee in maintaining and improving the district.
Sincerely,
>
4 ssyr
Scott Windham, ASLA
Landscape Architect, LA 000-151
Windham Studio,Inc.,Landscape Architecture,LC 26000365
P.O. Box 1239, Bonita Springs, Florida 34133 Phone: (239) 390-1936
Fax: (239) 390-1937 Email: scott @windhamstudio.com
www.windhamstudio.com
3
0 0 0 0 0 0 0 0 0 0 0 o c0 0 0 0
q 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 o o 0 o O o 0 0 0 o o o g o
V O a V a O CO a V CO CO N 1A
N N N N 'CO m N N N CO CO. O O a) N a)
6h C) CO CO C) C)O CO M - - O N
J
Q W
W
o LL
I-
69 69 69 69 69 69 69 69 69 69 69 69 69 69 69 69
0 0 0 0 o O 0 0 0 0 0 0 0 0 co N Co Co Co Co O O Co Co ,t O to to co
W N
0
I-
.
o 0 0 0 0 0 0 00 0 0 00 00 0 0 00 0
W O o 0 0 O o 0 o o 0 o o 0 0 f�
a V a a o a V C) 6D Ea CO CO O. 1�
0 Q W N N N N 0 0 N N H 0 O N ri
=UJ CO'Of CO CO CO-Of O N N '- •- C)
Z W co
5=.,9 6969 6969 6969 6969 69 IA 69 69 6969 69
U
a_EQ
z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0_ 6n NN NN NNN `° `° OJOPN 0
o o°o o o
? 00 00 0o aa,
O CC rn a) co
D h I
D z a W
NU N. W 69 69 69 69 69 69 69 69 69 69 69 69 69 CO 69
• O di
O Q 2
Z o 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 O o 0 0 0 o 0 0 0 N N• r O O N N
CC
r
I
0 0 0 0
0 0 0 0
• r • . . 1 0 o ' ' O 0
0 fa co N.
n r N-
Z ¢
a ?
U`n
Q Z 69 W
U U W LL 6969 69 19 6969 6969 q 69 69 6969 69 69
tO W< U
C o 0 O O O O 0 0 0 0 0 0 0 0 q
N 6 O O O O O O O O
N C.)
0 0 cV S
CO .- ,- .-
LL I
N I
8
G)
N
N
0
C
CO
C
d
C
2
m
N
CO
d
L D
I-2 O
X
Q
0 0 0
— CO .5 t
as N t
C O 0. n E
A m A m m R R N , N C N . O O C E O
G J c to z a " a a co a a a
LL To F, t) 0 Cl) N I N (I) O N W N C,)
o co' 0 C co N CC N C
C U m Co Co C O y UN U co
b N.
C Q (d C LL GI Y C Y () Y a Y E Y i Y Y
al M C 13
-. ~ d a
3 a E U o 1-:01 d C T d o A C.)
'C v z U c d d N a vi a
MI o U 3 60» UI U) w m o co W E w w d c cc
:n N W C 0 Q it x 2 U U J 0 cc a. a
IT _ a
W N iY O Z I- 2 cc W W U.
0o H U 1- a w w N N N
J
-J J 2
c.C W Z il: U J o'c o'c Z Z =
0 O Z fn Q N Co v Q _0 vi 6o 0 n C
V ,_w 0, W Z Z 6n 2 YC) YU N co 2 ~ N N ~ N I-•
Q IX J O 0 Q OC m co A m tr a m co a ea O
Cl) cn a U U c.) 1- a f- I- 1.- 1- a O 1- � O I- r