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Backup Documents 09/08/2015 Item #16I 161 MISCELLANEOUS CORRESPONDENCE BOARD OF COUNTY COMMISSIONERS September 8, 2015 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. CLERK OF COURTS: 1) Items to be Authorized by BCC for Payment: B. DISTRICTS: 1) Heritage Bay Community Development District: Meeting Agenda 05/20/2015 (05/07/2015 Continuation) Meeting Minutes 05/20/2015 (05/07/2015 Continuation) 2) Heritage Greens Community Development District: Meeting Agenda 05/18/2015; 07/20/2015 Meeting Minutes 05/18/2015; 07/20/2015 3) The Quarry Community Development District: Resolution 2015-02, amending Resolution 2015-01, rescheduling the FY15/16 Public Budget Hearing from July 10, 2015 to August 14, 2015 C. OTHER: 1) Southwest Florida Regional Planning Council: FY16 Southwest Florida Regional Planning Council Adopted Budget __ __ _ 1611 Al Comfy of Collier CLERK OF THE CJRCIT COURT COLLIER COUNTY cOURTSi-IOUSE ti 3299 TAMIAMI TRAIL E STE#700 Dwight E.Brock-dte k of Circuit Court Phone(239)252-8516 NAPLES,FL 34112-5749 Fax (239)252-6179 Clerk of Courts • Comptroller • Auditor•_Custodian of County Funds September 1, 2015 Board Minutes and Records Collier County 3299 Tamiami Trail East, Ste 400 Naples, FL 34112 RE: Items To Be Authorized by BCC for Payment 9/9/2015 Dear Ms. Morgan: Attached are the special interim reports as provided for in Section 2c of the agreed-upon order dated July 16, 2015 by Judge James R. Shenko. Please place these reports and this correspondence on the"Miscellaneous Correspondence" section of the next in absentia meeting agenda of the Board of County Commissioners. If you have any questions,please let me know. Sincerely, Robin Sheley Operations Manager CC: Commissioner Tim Nance, Chairman of the Board, District 5 Commissioner Donna Fiala, District 1 Commissioner Thomas Henning, District 3 Commissioner Georgia Hiller, District 2 Commissioner Penny Taylor, District 4 Dwight E. Brock, Clerk of the Circuit Court Leo Ochs, County Manager Nick Casalanguida, Deputy County Manager Website - www.CollierClerk.com Email - CollierClerk@collierclerk.com 161 1A1 O N N N N N N N N N N N E N N N Egg N N N N N N N N N N N N N C a E N m 0 0 24 ` N N N E g g- N N N g g N o'g r O o N g O g � 3m rnm '_ ..-7,. mmm 225 g1D2 � g`O gg 'm i 0 a n a$ 2 aaa U 000000 «a s 0 000 0 0 010 000 0 0 a s 0000 a s 0 00 0U t IHH 1111 v « M ciZ O >w m= NH —0U w K Q U 0 i a A S O x Qz N jm grn8 NN N J 0.4 --! rK x "- as zz 0 z ° y I W o dv 00y I UU m II 00 � N i i.. . .N .N N N N O oEO o 000000 o o E, 600 0 ^' OE, 00 ooNO o0 O 0 DD o c"i W rn a+ ro N d �V N �g � 3m n °'gmmg N gm m aaa g 3Wd ,,mm • n v.g 5555 3 g g •m N 8 F. 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2888 a a a a a a a H LL LL LL LL LL LL LL I: LL m « 2 2 2 ««E« 2 « J LL ~ LL LL LL LL 0 f glr c ;i2 $ ro 3232 m m o1 E; Et` 1� i E E 1 x x E E c x a E a o m 8 8 5 E n >>>> ° E @ w m c m m 4 E EI g ;.> U p m E a o 8 0 0 8888 0 8 o .�a ' 000-80 ''0 .El wl 0 0 0 0 0 0 0 0 0 0 00,0,0,0 000000,0 8• 7'0 N N N Np NNNN 0, N QQ 0 0 0 O 0 0 0 0 N U W g 2 0 0 0 p p W a o o N Q 8 8 Qdammmm000000OOI000 161 1 Al Collier County Board of County Commissioners P-Card Transactions Pending Board Approval 9/1/2015 Transaction Date Payee Amount Purpose Invoice Description 7/21/2015 Suntrust Bankcard NA 648.00 Reimburse P-Card Purchases 3MSTPAU TP50192 6/2/2015 Suntrust Bankcard NA 1,664.61 Reimburse P-Card Purchases ABC COMPANIES CO 6/24/2015 Suntrust Bankcard NA 1,832.65 Reimburse P-Card Purchases ACOUSTI FT MYERS 7/2/2015 Suntrust Bankcard NA 23.88 Reimburse P-Card Purchases ADOBE*EXPORTPDF 5/20/2015 Suntrust Bankcard NA 282.72 Reimburse P-Card Purchases AVANTE NAPLES 7/24/2015 Suntrust Bankcard NA 276.90 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Bankcard NA 283.56 Reimburse P-Card Purchases TAYLOR RENTAL NA 6/14/2015 Suntrust Bankcard NA 283.56 Reimburse P-Card Purchases TAYLOR RENTAL NA 5/17/2015 Suntrust Bankcard NA 1_,1.76.60 Reimburse P-Card Purchases TAYLOR RENTAL NA 7/21/2015 Suntrust Bankcard NA 5.60 Reimburse P-Card Purchases THE GREAT AMERIC 6/25/2015 Suntrust Bankcard NA 32.50 Reimburse P-Card Purchases THE HOME DEPOT# 7/8/2015 Suntrust Bankcard NA 449.00 Reimburse P-Card Purchases THE HOME DEPOT# 5/29/2015 Suntrust Bankcard NA 399.00 Reimburse P-Card Purchases THE HOME DEPOT 2 5/28/2015 Suntrust Bankcard NA 46.32 Reimburse P-Card Purchases THE HOME DEPOT 6 6/18/2015 Suntrust Bankcard NA 24.94 Reimburse P-Card Purchases THE HOME DEPOT 6 7/9/2015 Suntrust Bankcard NA 44.17 Reimburse P-Card Purchases THE HOME DEPOT 6 6/4/2015 Suntrust Bankcard NA 41.30 Reimburse P-Card Purchases THE HOME DEPOT 6 6/5/2015 Suntrust Bankcard NA 23.88 Reimburse P-Card Purchases THE HOME DEPOT 6 6/5/2015 Suntrust Bankcard NA 85.15 Reimburse P-Card Purchases THE HOME DEPOT 6 6/7/2015 Suntrust Bankcard NA 20.99 Reimburse P-Card Purchases THE HOME DEPOT 6 6/10/2015 Suntrust Bankcard NA 10.44 Reimburse P-Card Purchases THE HOME DEPOT 6 -- - - - - - -- 6/17/2015 Suntrust Bankcard NA 49.85 , Reimburse P-Card Purchases THE HOME DEPOT 6 P-Card export 9.1.2015.XLSX Page 2 161 1 1 Transaction Date Payee Amount Purpose Invoice Description 7/19/2015 Suntrust Bankcard NA 17.91 Reimburse P-Card Purchases THE HOME DEPOT 6 6/10/2015 Suntrust Bankcard NA 43.29 Reimburse P-Card Purchases THE HOME DEPOT 6 6/10/2015 Suntrust Bankcard NA 69.24 Reimburse P-Card Purchases THE HOME DEPOT 6 6/24/2015 Suntrust Bankcard NA 599.00 Reimburse P-Card Purchases THE HOME DEPOT 6 7/8/2015 Suntrust Bankcard NA 2.54 Reimburse P-Card Purchases THE HOME DEPOT 6 7/10/2015 Suntrust Bankcard NA 9.52 Reimburse P-Card Purchases THE HOME DEPOT 6 7/10/2015 Suntrust Bankcard NA 91.96 Reimburse P-Card Purchases THE HOME DEPOT 6 7/23/2015 Suntrust Bankcard NA 59.98 Reimburse P-Card Purchases THE HOME DEPOT 6 7/24/2015 Suntrust Bankcard NA 29.96 Reimburse P-Card Purchases THE HOME DEPOT 6 7/12/2015 Suntrust Bankcard NA 55.13 Reimburse P-Card Purchases TROPICAL SMOOTH! 7/8/2015 Suntrust Bankcard NA 290.00 Reimburse P-Card Purchases TROPICALAQUATICS 7/17/2015 Suntrust Bankcard NA 179.99 Reimburse P-Card Purchases UBREAKIFIX 7/24/2015 Suntrust Bankcard NA 21.96 Reimburse P-Card Purchases WALGREENS#6500 7/10/2015 Suntrust Bankcard NA 174.75 Reimburse P-Card Purchases WAL-MART#1119 7/10/2015 Suntrust Bankcard NA (149.31) Reimburse P-Card Purchases WAL-MART#1119 7/14/2015 Suntrust Bankcard NA 48.66 Reimburse P-Card Purchases WAL-MART#5391 7/19/2015 Suntrust Bankcard NA 131.38 Reimburse P-Card Purchases WAL-MART#5391 7/10/2015 Suntrust Bankcard NA 29.94 Reimburse P-Card Purchases (WAL-MART#5391 5/21/2015 Suntrust Bankcard NA 87.14 Reimburse P-Card Purchases WAL-MART#5391 $ 40,208.35 P-Card export 9.1.2015.XLSX Page 3 1 • 1 311 N@NowNt AUli iHeritage Bay Community Development District �° `/Z41 By Board of Supervisors Edwin Hubbard,Chairman Calvin Teague,District Mana_- ---- Ronald A.Grant,Vice Chairman Gregory Urbancic,District Counsel John May,Assistant Treasurer David Wilkison,District Engineer Dennis Gagne,Assistant Secretary Richard Brodeur,Assistant Secretary Continued Meeting Agenda May 20,2015—9:00 a.m. 1. Roll Call 2. Public Comments on Agenda Items 3. Discussion of the Proposed Fiscal Year 2016 Budget 4. Supervisors'Requests and Audience Comments 5. Adjournment District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-753-5841 Naples,FL 161 1 3 1 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2016 Version 5-Proposed Budget (Updated 05/18/15 11:44pm) Prepared by: SEVERN TRENT SERVICES 1611 B 1 HERITAGE BAY Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Amortization Schedule 3-4 Budget Narrative 9.7 Exhibit A-Alloctation of Fund Balances 8 DEBT SERVICE BUDGET Series 2014 Summary of Revenues,Expenditures and Changes in Fund Balances 9 Amortization Schedule 10 Budget Narrative 11 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 12 161 113 1 Heritage Bay Community Development District Operating Budget Fiscal Year 2016 161 119 1 HERITAGE BAY Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 960 $ 500 $ 305 $ 218 $ 523 $ 500 Special Assmnts-Tax Collector 156,250 249,995 248,845 1,155 250,000 250,000 Special Assaults-Wall Repair Project - - - - 75,000 Special Assmnts-Reserve Appropriation - - - - 18,750 Special Assmnts-Discounts (5,640) (10,000) (9,130) - (9,130) (13,750) TOTAL REVENUES 151,570 240,495 240,020 1,373 241,393 330,500 I EXPENDITURES Administrative P/R-Board of Supervisors 4,400 4,800 4,200 3,000 7,200 8,000 FICA Taxes 367 367 321 230 551 612 ProfServ-Arbitrage Rebate 600 600 600 - 600 - ProfServ-Dissemination Agent 1,000 1,000 1,000 - 1,000 - ProfServ-Engineering 16,485 15,000 9,615 6,830 16,445 15,000 ProfServ-Legal Services 6,134 7,000 9,945 2,000 11,945 5,000 ProfServ-Mgmt Consulting Sery 37,132 38,246 22,310 15,936 38,246 39,393 ProfServ-Property Appraiser 2,393 3,750 3,750 3,750 5,156 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,150 ProfServ-Trustee Fees 5,926 6,815 6,815 6,815 ProtServ-Web Site Maintenance - - 306 219 525 750 Auditing Services 3,400 3,600 1,500 2,100 3,600 3,600 Postage and Freight 2,327 1,300 750 536 1,286 1,300 Insurance-General Liability 12,430 13,673 12,754 12,754 14,067 Printing and Binding 868 1,400 734 524 1,258 1,000 Legal Advertising 2,679 1,400 404 289 693 1,200 Misc-Bank Charges 648 750 414 296 710 " 750 Misc-Assessmnt Collection Cost 1,896 5,000 4,794 23 4,817 6,875 Office Supplies 371 550 248 177 425 550 Annual District Filing Fee 175 175 200 - 200 175 Total Administrative 104,231 110,426 78,845 38,973 117,818 109,179 Field ProfServ-Field Management - - 7,000 5,000 12,000 12,360 R&M-Contingency - - - - - 2,000 Wall Improvements - - 14,400 27,850 42,250 218,500 Total Field - - 21,400 32,850 54,250 232,880 Lakes&Ponds Contracts-Lake and Wetland 52,318 55,944 32,634 25,310 57,944 60,744 R&M-Aquascaping 17,561 24,125 12,415 9,500 21,915 5,000 R&M Lake 15,543 - - - - - R&M-Lake Erosion 89,475 35,000 708 39,375 40,083 35,000 R&M-Contingency 3,283 15,000 3,500 4,500 8,000 5,000 Misc Improvements - - - - 2,000 Reserve-Lakes&Ponds - - - - - 32,509 Total Lakes&Ponds 178,180 130,069 49,257 78,685 127,942 140,253 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 1 • 161 1 X11 HERITAGE BAY Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 Debt Service Principal Payment _ _ - Interest Expense - - 11,581- - ,58 - - Total Debt Service - - - - - 71,581 I TOTAL EXPENDITURES 282,411 240,495 149,502 150,508 300,010 553,873 I Excess(deficiency)of revenues Over(under)expenditures (130,841) - 90,518 (149,136) (58,618) (223,373) OTHER FINANCING SOURCES(USES) Loan/Note Proceeds - - - 300,000 300,000 - Contribution to(Use of)Fund Balance (223,373) I TOTAL OTHER SOURCES(USES) - - • 300,000 300,000 (223,373) Net change in fund balance (130,841) - 90,518 150,884 241,382 (223,373) FUND BALANCE,BEGINNING 281,645 150604 150,804 - 150,804 392,186 FUND BALANCE,ENDING $ 150,804 $ 150,804 $ 241,322 $ 1 5064 $ 392,186 $ Annual Operating and Debt Service Budget Fiscal Year 2016 Page 2 • 1 B1 X11 HERITAGE BAY Community Development District $300,000 Loan, 5 years, 4.25% Amortization Schedule Principal Date Payment Principal Interest Balance $1,063 2/1/2016 $6,063 $300,000 _._ $5,000 - $295,000 3/1/2016 $6,045 $5,000 $1,045 ! $290,000 4/1/2016 $6,027 $5,000 $1,027 $285,000 I 5/1/2016 $6,009 $5,000 $1,009 $280,000 6/1/2016 $5,992 $5,000 $992 ' $275,000 7/1/2016 $5,974 $5,000 $974 $270,000 8/1/2016 $5,956 9/1/2016. $5,000 $956 i $265,000 $5,939 $5,000 $939 $260,000 10/1/2016 __ .. $5,921 $5,000 $921 $255,000 11/1/2016_ $5,903 $5,000 $903 _ $250,000 12/1/2016 $5,885 $5,000 $885 $245,000 1/1/2017 $5,868 $5,000 $868 ! $240,000 2/1/2017 $5,850 $5,000 $850 $235,000 3/1/2017 $5,832 $5,000 $832 $230,000 4/1/2017 $5,815 $5,000 $815 $225,000 5/1/2017 $5 797 $5,000 $797 $220 000 r 6/1/2017 $5,779_ $5,000 --- 7/1/2017 $779 I--- $215,000_ $5,761 $5,000 $761 $210,000 8/1/2017 $5,744 $5,000 $744 $205,000 9/1/2017 $5,726 $5,000 $726 $200,000 10/1/2017 $5,708 $5,000 $708 $195,000 11/1/2017 _ $5,691 3 $691$5,000 $190,000 12/1/2017 $5,673 $5,000 $673 $185,000 1/1/2018 $5,655 $5,000 $655 $180,000 2/1/2018 $5,638 $5,000 $638 $175,000 3/1/2018 $5,620 $5,000 $620 1------- $170,000 4/1/2018 $5,602 $5,000 $602 $165,000 5/1/2018 $5,584 $5,000 __$5_8_44' $160,000 6/1/2018 $5,567 $5,000 $567 1 $155,000 7/1/2018 $5,549 $5,000 $549 j $150,000 8/1/2018 $5,531 $5,000 $531 $145,000 9/1/2018 10/1/2018 $5,514 $514 � $140,000 $5,496 $5,000 $496 $135,000 11/1/2018 $5,478 $5,000 $478 1 $130,000 12/1/2018; _ $5,460 $5,000 $460 $125,000 1/1/2019 $5,443 $5,000 $443 $120,000 2/1/2019 $5,425 $5,000 $425 ' $115,000 3/1/2019 $5,407 $5,000 $407 k $110,000 4/1/2019 $5,390 $5,000 $390 j $105,000 _ 5/1/2019 $5,372 $5,000 $372 $100,000 6/1/2019 $5,354 $5,000 $354 $95,000 7/1/2019 $5,336 $5,000 $336 I $90,000 8/1/2019 $5,319 $5,000 $319 9/1/2019 $5,301 $5,000 { $85,000 $301 ' $80,000 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 3 1611 B1 HERITAGE BAY Community Development District $300,000 Loan, 5 years, 4.25% Amortization Schedule ' Principal Date Payment Principal Interest Balance 10/1/2019 $5,283 $5,000 _ $283 . $75,000 11/1/2019 $5,266 $5,000 $266 $70,000 12/1/2019 $5,248 $5,000 $248 ' $65,000 1/1/2020 $5,230 $5,000 $230 $5, $55,000 000 $213 2/1/2020 $5,213 $55,000 3/1/2020 $5,195 $5,000 $195 $50,000 4/1/2020 $5,177 $5,000 $177 , $45,000 5/1/2020 $5,159 ! $5,000 $159 $40,000 6/1/2020 $5,142 $5,000 $14 $35,000 7/1/2020 $5,124 $5,000 $124 $30,000 8/1/2020 $5,106 $5,000 $106 $25,000 9/1/2020 $5,089 $5,000 $89 I $20,000 10/1/2020 $5,071 $5,000 $71 $15,000 11/1/2020 $5,053 $5,000 $53 $10,000 12/1/2020 $5,035 $5,000 $35 $5,000 1/1/2021 $5,018 $5,000 $18 $0 2/1/2021 $0 $0 $0 $0 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 4 161 1 Bi HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 • REVENUES Interest-Investments The District earns Interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested,review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District,i.e.,attendance and preparation for Board meetings, review of contracts, review of agreements and resolutions,and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Severn Trent manages all of the District's financial activities such as accounts payable,financial statements,auditing and budgeting in accordance with the management contract in effect. An increase of 3%is projected for the next fiscal year to cover operating expenses. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 5 161 1 81 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Severn Trent Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies.The budgeted amount allows for a projected 15% increase in the premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing,computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 6 161 1 B.4 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Field Professional Services-Field Management Services Field Management Services for the District is performed by Severn Trent Services. This includes the regular inspection of all District assets and contractor performance monitoring. Items include but are not limited to:irrigation systems,ponds, wetlands,preserves,roads, street signs, sidewalks and drainage systems. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Wall Improvements This is for any repair and maintenance expenses pertaining to the districts walls and fences. Lakes&Ponds Contracts-Lake&Wetland A contract was negotiated with Lake&Wetland Management for monthly lake maintenance of the District's 31 lakes and littoral shelf maintenance which includes approximately 14.52 acres. Services began February 2014. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other expenses that do not fall Into the categories described above will be expensed to contingency. Misc-Improvements This is for lake improvements specifically. Reserve—Lakes&Ponds This is for lake improvement expenses that are projected to occur in the future. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 7 16111 HERITAGE BAY Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 168,814 Net Change in Fund Balance-Fiscal Year 2016 - Reserves-Fiscal Year 2016 Additions 32,509 Total Funds Available(Estimated)-9/30/2016 201,323 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 130,341 (1) Reserves-Erosion Control 58,000 Reserves-Erosion Control(FY15) (20,000) 38,000 Reserves-Lakes&Ponds(FY16) 32,509 Subtotal 200,850 Total Allocation of Available Funds 200,850 Total Unassigned(undesignated)Cash $ 474 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2016 Page 8 161 1 81 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2016 1611 13 1 HERITAGE BAY Community Development District Series 2014 Debt Service Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL . ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 2 $ - $ 28 $ 28 $ 56 $ - Special Assmnts-Tax Collector - 1,308,564 1,282,641 25,923 1,308,564 1,308,564 Special Assmnts-Discounts - (52,343) (47,929) - (47,929) (52,343) TOTAL REVENUES 2 1,256,221 1,234,740 25,951 1,260,691 1,256,221 EXPENDITURES Administrative ProfServ-Arbitrage - - - - - 600 ProfServ-Property Appraiser 1,181 19,628 19,628 - 19,628 19,628 ProfServ-Trustee - - - - - 6,815 Misc-Assessmnl Collection Cost (10,632) 26,171 24,694 518 25,212 26,171 Total Administrative (9,451) 45,799 44,322 518 44,840 53,215 Debt Service Principal Debt Retirement - 270,000 - 270,000 270,000 545,000 Interest Expense - 476,311 - 476,311 476,311 654,360 Bond Issue Expense 251,406 - - - - - Total Debt Service 251,406 746,311 - 746,311 746,311 1,199,360 TOTAL EXPENDITURES 241,955 792,110 44,322 746,829 791,151 1,252,575 Excess(deficiency)of revenues Over(under)expenditures (241,953) 464,111 1,190,418 (720,879) 469,539 3,647 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 1,215.975 - - - - - Proceeds of Refunding Bonds 17,490,000 - - - - - Payment to Refunded Bond (17,840,043) - - - - Contribution to(Use of)Fund Balance - 464,111 - - - 3,647 TOTAL OTHER SOURCES(USES) 865,932 464,111 - - - 3,647 Net change in fund balance 623,979 464,111 1,190,418 (720,879) 469,539 3,647 FUND BALANCE,BEGINNING - 623,979 623,979 - 623,979 1,093,518 FUND BALANCE,ENDING $ 623,979 $ 1,088,090 $1,814,397 $ (720,879) $ 1,093,518 $ 1,097,165 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 9 161 1 Bi HERITAGE BAY Community Development District Amortization Schedule 2014 Refunding of Series 2005 Special Assessment Refunding Bonds Principal Year Principal special calls Interest Balance FY Total DS 11/1/2015 $ - $ 327,180.00 $ 17,220,000.00 5/1/2016 $ 545,000.00 $ - $ 327,180.00 $ 16,675,000.00 $ 1,199,360.00 11/1/2016 $ - $ 316,825.00 $ 16,675,000.00 5/1/2017 $ 565,000.00 $ - $ 316,825.00 $ 16,110,000.00 $ 1,198,650.00 11/1/2017 $ - $ 306,090.00 $ 16,110,000.00 5/1/2018 $ 585,000.00 $ - $ 306,090.00 $ 15,525,000.00 $ 1,197,180.00 11/1/2018 $ - $ 294,975.00 $ 15,525,000.00 5/1/2019 $ 610,000.00 $ - $ 294,975.00 $ 14,915,000.00 $ 1,199,950.00 11/1/2019 $ - $ 283,385.00 $ 14,915,000.00 5/1/2020 $ 635,000.00 $ - $ 283,385.00 $ 14,280,000.00 $ 1,201,770.00 11/1/2020 $ - $ 271,320.00 $ 14,280,000.00 5/1/2021 $ 660,000.00 $ - $ 271,320.00 $ 13,620,000.00 $ 1,202,640.00 11/1/2021 $ - $ 258,780.00 $ 13,620,000.00 5/1/2022 $ 680,000.00 $ - $ 258,780.00 $ 12,940,000.00 $ 1,197,560.00 11/1/2022 $ - $ 245,860.00 $ 12,940,000.00 5/1/2023 $ 710,000.00 $ - $ 245,860.00 $ 12,230,000.00 $ 1,201,720.00 11/1/2023 $ - $ 232,370.00 $ 12,230,000.00 5/1/2024 $ 740,000.00 $ - $ 232,370.00 $ 11,490,000.00 $ 1,204,740.00 11/1/2024 $ - $ 218,310.00 $ 11,490,000.00 5/1/2025 $ 770,000.00 $ - $ 218,310.00 $ 10,720,000.00 $ 1,206,620.00 11/1/2025 $ - $ 203,680.00 $ 10,720,000.00 5/1/2026 $ 800,000.00 $ - $ 203,680.00 $ 9,920,000.00 $ 1,207,360.00 11/1/2026 $ - $ 188,480.00 $ 9,920,000.00 5/1/2027 $ 830,000.00 $ - _ $ 188,480.00 $ 9,090,000.00 $ 1,206,960.00 11/1/2027 $ - $ 172,710.00 $ 9,090,000.00 5/1/2028 $ 865,000.00 $ - $ 172,710.00 $ 8,225,000.00 $ 1,210,420.00 11/1/2028 $ - $ 156,275.00 $ 8,225,000.00_ 5/1/2029 $ 8,225,000.00 $ $ 156,275.00 $ - $ 8,537,550.00 11/1/2029 $ - $ - $ - Totals $ 17,220,000.00 $ - - $ 6,952,480.00 j $ 24,172,480.00 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 10 161 131 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2014 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing,computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 11 1611 Heritage Bay Community Development District Supporting Budget Schedules Fiscal Year 2016 1611 Bi HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2016 vs.Fiscal Year 2015 General Fund 001 Debt Service 1 Total Assessments per Unit ` Units FY 2016 FY 2015 Percent FY 2016 FY 2015 Percent 4 FY 2016 FY 2015 Percent 1 Product 7< Change Change 1 Change Executive $275.00 $200.00 38% $1,494.25 $1,494.25 0/ $1,769.25 $1,694.25 4% 139 Classics $275.00 $200.00 38% ` $2,362.85 $2,362.85 0% $2,637.85 $2,562.85 3% 95 Classics II -i $275.00 $200.00 38% s $2,552.25 $2,552.25 0% 4 $2,827.25 $2,752.25 3% 18 Coach 4 $275.00 $200.00 38% =1 $1,054.76 $1,054.76 0% 1 $1,329.76 $1,254.76 6% 184 2Story $275.00 $200.00 38% $878.97 $878.97 0% y $1,153.97 $1,078.97 7% 4 384 4 Story 4 $275.00 $200.00 38% $703.18 $703.18 0% A $978.18 $903.18 8% I 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 12 161 1 1 RESOLUTION 2015-5 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016;a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: by 9,2O15 Au6- ki I Lo tST Hour: 9:00 a.m. Place: Heritage Bay Clubhouse 10154 Heritage Bay Boulevard Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. tet� Adopted thisay of May,2015. �! Edwin B.Hubbard Chairman /-�► Calvin Tea 'W Secretary 161 1BI HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2016 Version 6-Proposed Budget (Updated 05/23/15 11:40 am) Prepared by: SEVERN TRENT SERVICES 161 1 Bl HERITAGE BAY Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances ............... Amortization Schedule 3-4 Budget Narrative 5-7 Exhibit A-Alloctation of Fund Balances 8 DEBT SERVICE BUDGET Series 2014 Summary of Revenues,Expenditures and Changes in Fund Balances 9 Amortization Schedule.. 10 Budget Narrative 11 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 12 161 181 Heritage Bay Community Development District Operating Budget Fiscal Year 2016 161 1BI HERITAGE BAY Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 960 $ 500 $ 305 $ 218 $ 523 $ 500 Special Assmnts-Tax Collector 156,250 249,995 248,845 1,155 250,000 250,000 Special Assmnts-Wall Repair Project - - - - - 62,500 Special Assmnts-Reserve Appropriation - - - - - 31,250 Special Assmnts-Discounts (5,640) (10,000) (9,130) - (9,130) (13,750) TOTAL REVENUES 151,570 240,495 240,020 1,373 241,393 330,500 EXPENDITURES Administrative P/R-Board of Supervisors 4,400 4,800 4,200 3,000 7,200 8,000 FICA Taxes 367 367 321 230 551 812 ProfServ-Arbitrage Rebate 600 600 . 600 - 600 - ProfServ-Dissemination Agent 1,000 1,000 1,000 - 1,000 - ProfServ-Englneering 16,485 15,000 9,615 6,830 16,445 14,000 ProfServ-Legal Services 6,134 7,000 9,945 2,000 11,945 5,000 ProfServ-Mgmt Consulting Sery 37,132 38246 22,310 15,938 38,246 39,393 ProfServ-Property Appraiser 2,393 3,750 3,750 - 3,750 5,156 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,150 ProfServ-Trustee Fees 5,926 6,815 - 6,815 6,815 - ProfSery-Web Site Maintenance - - 306 219 525 750 Auditing Services 3,400 3,600 1,500 2,100 3,600 3,600 Postage and Freight 2,327 1,300 750 536 1,286 1,300 Insurance-General Liability 12,430 13,673 12,754 - 12,754 13,000 Printing and Binding 868 1,400 734 524 1258 1,000 Legal Advertising 2,679 1,400 404 289 693 1,200 Misc-Bank Charges 648 750 414 296 710 750 Misc-Assessmnt Collection Cost 1,896 5,000 4,794 23 4,817 6,875 Office Supplies 371 550 248 177 425 550 Annual District Fiing Fee 175 175 200 - 200 175 Total Administrative 104,231 110,428 78,845 38,973 117,818 106,511 Field ProfSery-Field Management - - 7,000 5,000 12,000 12,360 R&M-Contingency - - - - - 2,000 Wall Improvements - - 14,400 27,850 42,250 218,500 Total Field - - 21,400 32,850 54,250 232,860 Lakes&Ponds Contracts-Lake and Wetland 52,318 55,944 32,634 25,310 57,944 60,744 R&M-Aquascaping 17,561 24,125 12,415 9,500 21,915 5,000 R&M-Lake 15,543 - - - - - R&M-Lake Erosion 89,475 35,000 708 39,375 40,083 35,000 R&M-Contingency 3,283 15,000 3,500 4,500 8,000 5,000 Misc Improvements - - - - - 2,000 Reserve-Lakes&Ponds - - - - - 32,509 Total Lakes&Ponds 178,180 130,069 49,257 78,685 127,942 140,253 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 1 1611 al HERITAGE BAY Community Development District General Fund Summary of Revenues,Expenditures and Changes In Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION Pt'2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 Debt Service Principal Payment - - - - - 50,000 Interest Expense - - - - - 9,651 Total Debt Service - - - - - 59,651 TOTAL EXPENDITURES 282,411 240,495 149,502 150,508 300,010 539,276 I Excess(deficiency)of revenues Over(under)expenditures (130,841) - 90,518 (149,136) (58,618) (208,776) OTHER FINANCING SOURCES(USES) Loan/Note Proceeds - - - 250,000 250,000 - Contribution to(Use of)Fund Balance - - - - (208,776) 776) TOTAL OTHER SOURCES(USES) - - - 250,000 250,000 (208,776) Net change in fund balance (130,841) - 90,518 100,864 191,382 (208,776) FUND BALANCE,BEGINNING 281,645 150,804 150,804 - 150,804 342,186 FUND BALANCE,ENDING $ 150,804 $ 150,804 $ 241,322 $ 100,864 $ 342,186 $ 133,411 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 2 1611 d l HERITAGE BAY Community Development District $250,000 Loan, 5 years, 4.25% Amortization Schedule Principal Date Payment Principal Interest Balance i $250,000.00 2/1/2016' $5,052.09 $4,166.67 $885.42 $245,833.33 3/1/20161 5,037.33 4,166.67 870.66 $241,666.66 4/1/2016! 5,022.57 4,166.67 855.90 $237,499.99 5/1/20161 5,007.82 4,166.67 841.15 $233,333.32 6/1/2016; 4,993.06 4,166.67 826.39 $229,166.65 7/1/2016' 4,978.30 4,166.67 811.63 $224,999.98 8/1/20161 4,963.54 4,166.67 796.87 $220,833.31 9/1/2016!, 4,948.79 4,166.67 782.12 $216,666.64 10/1/2016; 4,934.03 4,166.67 767.36 $212,499.97 11/1/2016 4,919.27 4,166.67 752.60 $208,333.30 12/1/2016L 4,904.52 4,166.67 737.85 $204,166.63 1/1/2017; 4,889.76 4,166.67 723.09 $199,999.96 2/1/20171 4,875.00 4,166.67 708.33 $195,833.29 3/1/2017; 4,860.25 4,166.67 693.58 $191,666.62 4/1/20171 4,845.49 4,166.67 678.82 $187,499.95 5/1/2017' 4,830.73 4,166.67 664.06 $183,333.28 6/1/20171 4,815.98 4,166.67 649.31 $179,166.61 7/1/20171 4,801.22 4,166.67 634.55 $174,999.94 8/1/2017. 4,786.46 4,166.67 619.79 $170,833.27 9/1/2017; 4,771.70 4,166.67 605.03 $166,666.60 10/1/20171 4,756.95 4,166.67 590.28 $162,499.93 11/1/2017, 4,742.19 4,166.67 575.52 $158,333.26 12/1/2017 4,727.43 4,166.67 - 560.76 $154,166.59 1/1/2018; 4,712.68 4,166.67 546.01 $149,999.92 2/1/2018; 4,697.92 4,166.67 531.25 $145,833.25 3/1/2018' 4,683.16 4,166.67 516.49 $141,666.58 4/1/2018, 4,668.41 4,166.67 501.74 $137,499.91 5/1/20181 4,653.65 4,166.67 486.98 $133,333.24 6/1/2018; 4,638.89 4,166.67 472.22 $129,166.57 7/1/2018 4,624.13 - 4,166.67 457.46 $124,999.90 8/1/2018' _ 4,609.38 4,166.67 442.71 $120,833.23 9/1/2018 4,594.62 4,166.67 427.95 $116,666.56 10/1/2018, 7 4,579.86 4,166.67 413.19 $112,499.89 11/1/2018; 4,565.11 4,166.67 398.44 $108,333.22 12/1/2018; 4,550.35 4,166.67 383.68 $104,166.55 1/1/2019' 4,535.59 4,166.67 368.92 $99,999.88 2/1/2019; 4,520.84 4,166.67 354.17 $95,833.21 3/1/2019i 4,506.08 4,166.67 339.41 $91,666.54 4/1/2019 4,491.32 4,166.67 324.65 $87,499.87 5/1/201 4,476.57 4,166.67 309.90 $83,333.20 6/1/2019 4,461.81 4,166.67 295.14 $79,166.53 7/1/20191 4,447.05 - 4,166.67 280.38 $74,999.86 8/1/2019 4,432.29 4,166.67 265.62 I $70,833.19 9/1/2019, 4,417.54 _ 4,166.67 250.87 I $66,666.52 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 3 HERITAGE BAY 1611 Bi Community Development District $250,000 Loan, 5 years,4.25% Amortization Schedule Principal Date ! Payment Principal Interest Balance 10/1/2019! 4,402.78 4,166.67 236.11 $62,499.85 11/1/2019! 4,388.02 4,166.67 221.35 $58,333.18 12/1/2019; 4,373.27 4,166.67 206.60 $54,166.51 1/1/2020, 4,358.51 4,166.67 191.84 $49,999.84 2/1/2020 4,343.75 4,166.67 177.08 $45,833.17 3/1/2020 4,329.00 4,166.67 162.33 $41,666.50 4/1/20201T 4,314.24,_ 4,166.67 147.57 $37,499.83_ 5/1/2020 4,299.48 4,166.67 132.81 $33,333.16 6/1/2020 4,284.72 4,166.67 118.05 $29,166.49 7/1/2020, 4,166.67 103.30 $24,999.82 8/1/2020' 4,255.21 4,166.67 88.54 $20,833.15 9/1/2020 4,240.45 4,166.67 73.78 $16,666.48 10/1/2020; 4,225.70_ 4,166.67 59.03 $12,499.81 11/1/2020 4,210.94 4,166.67 44.27 $8,333.14 12/1/20201 4,196.18 4,166.67 29.51 $4,166.47 1/1/2021 4,181.23 4,166.47 - 14.76 ($0.00) $277,005.19 $250,000.00 $27,005.19 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 4 161 1 81 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Wall Repair Project The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the repair of the wall embankment and any impending debt associated with making repairs. Assessment will be$60 per parcel and it will be levied until the loan being used to make the repairs is repaid which is expected to be in 2021. Special Assessments-Reserve Appropriation The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order reestablish reserves which were depleted due to the District having to address numerous lake bank erosion issues. The assessment will be $15 per parcel and dedicated specifically to reserves until the reserves are reestablished at an appropriate level. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative PIR-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services-Engineering The Districts engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested,review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District,i.e.,attendance and preparation for Board meetings, review of contracts,review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Severn Trent manages all of the District's financial activities such as accounts payable, financial statements,auditing and budgeting in accordance with the management contract in effect An increase f 3%is projected for the next fiscal year to cover operating expenses. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 5 x 61 1 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service which is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Severn Trent Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage used for District mailings including agenda packages,vendor checks and other correspondence, Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency,Inc. They specialize in providing governmental insurance coverage.The budgeted amount projects a 15%increase in the premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections_ Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 6 1611 HERITAGE BAY 1 Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Field Professional Services-Field Management Services Field Management Services for the District is performed by Severn Trent Services. This includes the regular inspection of all District assets and contractor performance monitoring. Items include but are not limited to: irrigation systems, ponds, wetlands, preserves, roads, street signs,sidewalks and drainage systems. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other expenses that do not fail into the categories described above will be expensed to contingency. Wall Improvements Improvements that are necessary to stabilize the lake bank near the bridge structure as determined by engineering reports. These improvement measures are necessary to avoid a catastrophic failure of lakes 30A&30B lake banks along Heritage Bay Boulevard. Lakes&Ponds Contracts-Lake&Wetland A contract was negotiated with Lake&Wetland Management for monthly lake maintenance of the District's 31 lakes and littoral shelf maintenance which includes approximately 14.52 acres. Services began February 2014. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Misc-Improvements This is for lake improvements specifically. Reserve—Lakes&Ponds This is for lake improvement expenses that are projected to occur in the future. Debt Service Principal Debt Retirement During FY2015,the District is in the process of procuring a 5 year loan for$250,000 with a projected APR of 4.25%. Beginning in FY16,monthly principal payments will be made towards the loan balance. Interest Expense The District will make monthly interest payments on the loan balance. Annual Operating and Debt Service Budget Fiscal Year 2018 Page 7 161 1 81 HERITAGE BAY Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 133,411 Net Change in Fund Balance-Fiscal Year 2016 - Reserves-Fiscal Year 2016 Additions 32,509 ITotal Funds Available(Estimated)-9/30/2016 165,920 I ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 95,412 (1) Reserves-Erosion Control 58,000 Reserves-Erosion Control(FY15) (20,000) 38,000 Reserves-Lakes&Ponds(FY16) 32,509 Subtotal 165,921 I Total Allocation of Available Funds 165,921 I Total Unassigned(undesignated)Cash $ 0 Notes (1)Represents approximately 2 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2016 Page 8 1611 1 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2016 161 1 B.1 HERITAGE BAY Community Development District Series 2014 Debt Service Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 2 $ - $ 28 $ 28 $ 56 $ - Special Assmnts-Tax Collector - 1,308,564 1282,641 25,923 1208,564 1208,564 Special Assmnts-Discounts - (52,343) (47,929) - (47,929) (52,343) I TOTAL REVENUES 2 1,256,221 1,234,740 25,951 1,260,691 1,256,221 I EXPENDITURES Administrative ProfServ-Arbitrage - - - - 600 ProfServ-Property Appraiser 1,181 19,628 19,628 - 19,628 19,628 ProfServ-Trustee - - 6,815 Misc-Assessmnt Collection Cost (10,632) 26,171 24,694 518 25,212 26,171 Total Administrative (9,451) 45,799 44,322 518 44,840 53,215 Debt Service Principal Debt Retirement - 270,000 270,000 270,000 545,000 Interest Expense - 476,311 - 476,311 476,311 654,360 Bond Issue Expense 251,406 - - - - - Total Debt Service 251,406 746,311 - 746,311 746,311 1,199,360 I TOTAL EXPENDITURES 241,955 792,110 44,322 746,829 791,151 1,252,575 I Excess(deficiency)of revenues Over(under)expenditures (241,953) 464,111 1,190,418 (720,879) 469,539 3,647 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 1,215,975 - - - - Proceeds of Refunding Bonds 17,490,000 - - - - Payment to Refunded Bond (17,840,043) - - - - - Contribution to(Use of)Fund Balance - 464,111 - - - 3,647 I TOTAL OTHER SOURCES(USES)_ 865,932 464,111 - - - 3,647 I Net change in fund balance 623,979 464,111 1,190,418 (720,879) 469,539 3,647 FUND BALANCE,BEGINNING - 623,979 623,979 - 623,979 1,093,518 FUND BALANCE,ENDING $ 623,979 $ 1,088,090 $1,814,397 $ (720,879) $ 1,0 93518 $1,097,165 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 9 161 1 i HERITAGE BAY Community Development District Amortization Schedule 2014 Refunding of Series 2005 Special Assessment Refunding Bonds Principal Year Principal special calls Interest Balance FY Total DS 11/1/2015 . $ - $ 327,180.00 $ 17,220,000.00 5/1/2016 $ 545,000.00 $ - $ 327,180.00 $ 16,675,000.00 $ 1,199,360.00 11/1/2016 $ - $ 316,825.00 $ 16,675,000.00 5/1/2017 $ 565,000.00 $ - $ 316,825.00 $ 16,110,000.00 $ 1,198,650.00 11/1/2017 $ - $ 306,090.00 $ 16,110,000.00 5/1/2018 $ 585,000.00 $ - $ 306,090.00 $ 15,525,000.00 $ 1,197,180.00 11/1/2018 $ - $ 294,975.00 $ 15,525,000.00 5/1/2019 $ 610,000.00 $ - $ 294,975.00 $ 14,915,000.00 $ 1,199,950.00 11/1/2019 $ - $ 283,385.00 $ 14,915,000.00 5/1/2020 $ 635,000.00 $ - $ 283,385.00 $ 14,280,000.00 $ 1,201,770.00 11/1/2020 $ - $ 271,320.00 $ 14,280,000.00 5/1/2021 $ 660,000.00 $ - $ 271,320.00 $ 13,620,000.00 $ 1,202,640.00 11/1/2021 $ - $ 258,780.00 $ 13,620,000.00 5/1/2022 $ 680,000.00 $ - $ 258,780.00 $ 12,940,000.00 $ 1,197,560.00 11/1/2022 $ - $ 245,860.00 $ 12,940,000.00 5/1/2023 $ 710,000.00 $ - $ 245,860.00 $ 12,230,000.00 $ 1,201,720.00 11/1/2023 $ - $ 232,370.00 $ 12,230,000.00 5/1/2024 $ 740,000.00 $ - $ 232,370.00 $ 11,490,000.00 $ 1,204,740.00 11/1/2024 $ - $ 218,310.00 $ 11,490,000.00 5/1/2025 $ 770,000.00 $ - $ 218,310.00 $ 10,720,000.00 $ 1,206,620.00 11/1/2025 $ - $ 203,680.00 $ 10,720,000.00 5/1/2026 $ 800,000.00 $ - $ 203,680.00 $ 9,920,000.00 $ 1,207,360.00 11/1/2026 $ - $ 188,480.00 $ 9,920,000.00 5/1/2027 $ 830,000.00 $ - $ 188,480.00 $ 9,090,000.00 $ 1,206,960.00 11/1/2027 $ - $ 172,710.00 $ 9,090,000.00 5/1/2028 $ 865,000.00 $ - $ 172,710.00 $ 8,225,000.00 $ 1,210,420.00 11/1/2028 $ - $ 156,275.00 $ 8,225,000.00 5/1/2029 $ 8,225,000.00 $ - $ 156,275.00 $ - $ 8,537,550.00 11/1/2029 $ - $ - $ - Totals $ 17,220,000.00 $ - $ 6,952,480.00 _ $ 24,172,480.00 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 10 161 113 1 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2014 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing,computer equipment,postage,and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 11 1611 , 1 HERITAGE BAY CDE I Y 2015 LAKEBANK RESTORATION B ALANCE SHEET LAST UPDATED 5/6/15, Southwest Development • Proposal#2100$9,950.00(Lakes##6, 19,22,23,30A,30B) • Proposal#2101$1,500.00(Lake#5) o Change 6rder $500.00—discovery of buried drain tube on lake#5 • Proposal#2138$8,400.00(Lakes#20&27)—Approved @ 5/7/15 BOS Meeting o Change order -$200(SW Development agreed to$8,200) Total $20,150.00 Payments to Southwest Development • Invoice 2131-1 $11,950.00—Submitted for payment on 5/13/15 • Invoice 2138-1 $8,200.00—Submitted for payment on 5/15/15 Total Remaining $0.00 Landshore • Estimate#3062$3,035.00(Lake 10&20)Approved at 4/2015 BOS Meeting, but not executed, authority granted on 5/7/15 • Estimate#3074$650.00-Approved at 5/7/2015 BOS Meeting Total $3,685.00 Payments to Landshore • Invoice#490 $758.75—25%booking fee for Estimate#3062 • Invoice#491 $325.00—50%deposit for Estimate#3074 Total Remaining $2,601.25 Copeland Southern • _ $15,375_00(Lake 26)=Approved at 5/7/2015 BOS Meeting Total $15,375.00 Payments to Copeland Southern • Likely will receive a reduction in the cost due to less work needing to be performed Total Remaining $15,375.00 Billed to date:$21,233.75 Paid to date:$21,233.75 Amount remaining:$17,976.25.00 1 6 11 . 1 5 ' -TRAeiATU � ESfr 1SOTO sAlAcE5liPTDY2 1L TBAN1E4-ERITAPAYcO Other lakes to consider Lake#17—work not submitted for proposals as of 5/7/15 Lake#19—work not submitted for proposals as of 5/6/15 Lake#12—work not submitted for proposals as of 5/6/15 Lake 12 P a� *'" x A" s t ky ��«�t 1 -.;::::!,!;4_41.) ..!...-:. "'fes€ � 444 �^3^_4 k.3 Ate" .� Ta , 3" yew . .r 9 _ , `4 �'i . . yam;t ' * 1 < � .. ..£,Y to $BZ�! ... i 16n3111 [H ,nMINUTES OF CONTINUED MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District held on Thursday, May 7, 2015 at 9:00 a.m. was continued to Wednesday, May 20, 2015 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Ronald Grant Vice Chairman(via telephone) John May Assistant Treasurer David Gagne Assistant Secretary Richard Brodeur Assistant Secretary(via telephone) Also present were: Cal Teague District Manager Justin Faircloth Assistant District Manager The following is a summary of the minutes and actions taken at the continued May 20, 2015 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. On MOTION by Mr. May seconded by Mr. Gagne with all in favor Mr. Grant and Mr. Brodeur were authorized to participate in the meeting via telephone. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There were no comments from the public. • Mr. Hubbard updated the Board on his meeting with the HOA Master Board Executive Committee. Discussion ensued with regard to the Umbrella Association. • It was agreed the Board would not be compensated for continued meetings. 161 1 May 20, 2015 Heritage Bay CDD THIRD ORDER OF BUSINESS Discussion of the Proposed Fiscal Year 2016 Budget • Discussion ensued with regard to the proposed fiscal year 2016 budget and the following was noted: ➢ The GF debt assessment is to be$50/unit. ➢ The Reserve Assessment is to be$25/unit. ➢ Engineering and legal participation at meetings will be upon request; determined by the Chair and District Manager. ➢ Reduce Engineering to$14,000. ➢ Reduce Insurance to$13,000. ➢ Reduce loan proceeds to $250,000 and adjust debt service payments appropriately. • The budget process was reviewed. On MOTION by Mr. May seconded by Mr. Gagne with all in favor Resolution 2015-5 approving the budget for fiscal year 2016 as discussed and setting a public hearing on August 6, 2015 at 9:00 a.m. in the Heritage Bay Clubhouse was adopted. FOURTH ORDER OF BUSINESS Supervisors' Requests and Audience Comments • The next meeting is scheduled for July 9, 2015 at 9:00 a.m. The record will reflect Mr. Teague left the meeting. • Mr. Faircloth presented a financial and work in progress update on erosion repairs. • The need for additional lake erosion repairs was addressed. • Mr. May commented that the CDD had put a warning buoy in and the CDD should send a letter to the Quarry informing them of the installation cost and that No Wake Zone restrictions are in place and a sign should be installed notifying boaters. FIFTH ORDER OF BUSINESS Adjournment There being no further business, 2 1611 B1 May 20, 2015 Heritage Bay CDD On MOTION by Mr. Gagne seconded by Mr. May with all in favor the meeting was adjourned Calvin Tea Edwin Hubbard Secretary Chairman 3 u piEcEllw ,, Heritage Greens Community Development Distric S' By Board of Supervisors George Coombs,Chairman Calvin Teague,District Jim Marshall,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Ronald Parrott,Assistant Secretary Henry Michaelson,Assistant Secretary Meeting Agenda May 18, 2015 — 6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Organizational Matters A. Appointment of Supervisor to Fill the Unexpired Term of Office(11/2016) B. Oath of Office of Newly Appointed Supervisor C. Election of Officers,Resolution 2015-06 4. Approval of the Minutes of the April 20,2015 Meeting 5. Audience Comments 6. Old Business A. Resident Data Base Update B. Guardhouse Cleaning C. School Wall Repair 7. New Business A. Security Camera 8. Manager's Report A. Update on Tree Trimming around FPL Lights B. Watch Reports C. Follow-Up Items D. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration of Resolution 2015-07 Approving the Budget and Setting the Public Hearing E. Report on the Number of Registered Voters—647 F. Financial Statements 9. Attorney's Report 10. Engineer's Report 11. Supervisors' Requests and/or Comments 12. Audience Comments 13. Adjournment Note: Next meeting is scheduled for Monday,June 15,2015 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 161182 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 NOTICE OF MEETING NOTICE:.OF MEETING . 59754500 HERITAGE GREENS COM. Heritage Greens Community. . Development District State of Florida The Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2015 at 6:00 p.m.at the Heritage County of Collier Greens Community Center,2215 Heritage Greens Drive,Naples,Florida on the third Y Monday of each month as indicate;helow: Before the undersigned authority, person ortnberzo,7014 appeared Daniel McDermott,on oath says the 11=q,24 serves as Inside Sales Manager of the Na 1 lanuary19,2o,s g P February 16,2015 News, a dail newspaper ublished at March 16,2015 • Y P .May 8 2015 Naples, in Collier County, Florida: that mne,s,zo,s attached copy of advertising was published '42,'010,5 - newspaper on dates listed. September2LZ015 Thore may be occasions'when one or more Supervisors will participate by Affiant further says that the said Naple telephone. Meetmgs may be cuittinued to a date,time;and place to be specified on the record at meeting. • News is a newspaper published at Naples, 1 Any person regurdng special accommodations at this meeting because of a •disability tr physical impanment should contact the District Office at (954) Collier County, Florida, and that the said t= at (east two calendar days prior to the meeting.df you are hearing or newspaper has heretofore been continuously speech lmoalree please contact the Persia Relay Service at($00)955877°for aid in contacting the�ist(id Office. • published in said Collier County, Florida, Each person who decides to appeal any action taken at these meetings is advised that person will need a record ci the proceedings sect that accordingly the person day and has been entered as second class II may need to ensure that a verbatim retard of the proceedings is ma{e,inchistioy matter at the post office in Naples, in sa the testimony and evidence upon which such appeal is to be based. Calvin Teague Collier County, Florida, for a period of 1 Manager September 10.7e14 1'4(1_211319u next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/12 AD SPACE: 76 LINE FILED ON: 09/12/14 / ;� Signature of Affiant E �/� , Sworn to and Subscribed be;fibre me this 1 / day of ` .4'. ff? ��0 i Personally known by me 'l .� -/ .(. �.l`r? CAROL PCUDURA Y Y i' A51758 EXPIRES:November 28,2014 I -die Bonded Thru Richard Agency 161 1 32 Agenda Page 5 From:sniifl(a)earthlink.net(mailto:sniifl nearthlink.net] Sent:Friday,May 01,2015 3:08 PM To:Teague,Calvin Subject:Application for Heritage Greens CDD Supervisor Please let me know you received this Cal, Here are my qualifications for the open seat for the Heritage Greens CDD Supervisor seat. 1. I was a supervisor of the CDD for four years 2.Presently President of Heritage Greens Club Homes IV for 10 years 3.Member of the Heritage Greens Villa Commons Board for 10 years Thank you for your consideration for the CDD Supervisor seat John Jordan 161 1 Be Dorothy A.Thompson, CPA Letter of Interest for the CDD position Seat 1—expiration November 2016 One of the critical objectives set forth by our Community Development District(CDD) is to keep our neighborhood safe. This includes making sure our entrances are working properly,well lit and our roads and sidewalks are safe. I coordinate the school crosswalk effort to make sure the children in our neighborhood can cross safely on school days. After almost being hit myself at that very crosswalk last school year, I was determined to keep the kids of Heritage Greens safe and to slow down the traffic on our streets. I was on the committee that hosted the neighborhood get together at the clubhouse this past summer and I believe that the best way to keep a neighborhood safe and to build a sense of community is to know your neighbors. Qualifications My qualifications consist of being a Florida licensed CPA in addition to being a Girl Scout Troop leader,full- time accounting professor at Ave Maria University and volunteer at Laurel Oak Elementary. I currently sit on the Single Family HOA Board as the Treasurer and am a qualified elector of the District. As part of the CDD, I would like to see a renewed focus on some important projects like power washing sidewalks, which was tabled for a year at the last meeting,trimming trees and refreshing some of the community fixtures and entrances. It is for these reasons why I would like to serve on the Heritage Greens CDD Board of Supervisors. 161 1 B 2 RESOLUTION 2015-06 A RESOLUTION DESIGNATING OFFICERS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of the Heritage Greens Community Development District at a regular business meeting held on May 18, 2015 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: ea,- d . C :,,Lc I Chairman Vice Chairman Calvin Teague Secretary Robert Koncar Treasurer Stephen Bloom Assistant Treasurer t n i 1 iM i:1.L I s u.n Assistant Secretary \Ibis,. ,1 c la a Assistant Secretary L b's L t Co o s!, I Assistant Secretary PASSED AND ADOPTED THIS, 18th DAY OF MAY,2015. ` / Chairman .C.47 Secretary 161 1 82 5/172015 Gate Activity 02:30 Garud Opens Vistor Gate so as to drive Cart through for patrol 02:32 While getting Cart Vehicle Drives through open Vistor Gate 02:34 Guard drives Cart through iator Gate and returns on foot to close Vistor Gate. 02:35 Guard returns to Cart to continue patrol 02:41 Vehicle Ramss Gate partialy dislodging it and continues through the gate 02:42 Vehicle drives up to Call Box and texts for a couple of minutes. Passenger exits the vehicle and proceeds up to damaged gate and removes it so vehicle can enter. 02:44 Another Vehicle proceeds up to Gate Arm lying on the ground and proceeds to drive over the arm to enter the development. 02:50 Gaurd returns from patrol and removes the gate arm from the road. 03:00 to 04:00 3 Vehicles enter the development through the open vistor gate without stopping for guard 04:00 to 05:00 Guard goes off duty and there are 3 more vehicles that enter the development during this un guarded time. Note there were about 6 vehicles that used clickers to enter during this 02:30 to 05:00 time period Note: at 02:30 Monday morning the guard opened the vistor gate and left it open until she returned form patrol at about 03:00 161 1 B2 Faircloth, Justin From: BaluchStephen <StephenBaluch @colliergov.net> Sent: Thursday, May 14,2015 3:05 PM To: Faircloth,Justin Cc: ChesneyBarbara; McLean Matthew;shanson @gnfire.org Subject: RE:ADMIN 5476 Faircloth/FW: Heritage Greens CDD- Resolution/Speed Tables Attachments: HG CDD- Signed Resolution 2015-04 for Collier County.pdf Mr. Faircloth, Thank you for following up on the response you received to your letter to Mr.Ochs. As we discussed on the phone this afternoon, It is not possible for the staff to provide assurance of County approval of any application prior to evaluating the engineering analysis and proposed design. Projects that are designed and submitted in accordance with established County procedures can be approved. There are opportunities during the County review and approval process,such as pre-application meetings,for interaction between the engineer,the client,and County staff to help steer the process to an acceptable outcome,or to terminate projects without incurring unnecessary costs.And as we also discussed, the role of the fire district officials is critical in developing traffic calming projects, such as installation of speed tables,and needs to be considered early in the process. Please feel free to call as needed to discuss your questions or concerns. Stephen Baluch 252-2361 From: Faircloth,Justin [mailto:Justin.Faircloth @stservices.com] Sent:Thursday, May 14, 2015 12:32 PM To: BaluchStephen Subject: Heritage Greens CDDD-Speed Tables Dear Mr.Ochs, The Heritage Greens Community Development District Board recently adopted a resolution and sent it to their county commissioner Mr.Tom Henning for help with adding speed tables within their community. His office notified us that they do not process resolutions and referred us to Mr.Ochs. Barbara Chesney from the Growth Management Division responded to our correspondence with Mr.Ochs and said that you were the current contact for the Neighborhood Traffic Management Program. The Board has been notified that their desire to add two speed tables on Crestview Way is not likely to be approved by county staff.The Board is willing to go through the entire process outlined in the Neighborhood Traffic Management Program and has already completed many of the required steps,however,they would like some assurance that the tables will be approved before they move forward with costs for engineering services for this addition to the roadway. Attached is the resolution from the Board.We ask for your assistance in this matter to help make the Heritage Greens CDD a safe place to live. If you have any questions or need additional information please do not hesitate to contact me. We look forward to hearing from you soon.Their next Board Meeting is scheduled for May 18th Sincerely, Justin Faircloth 1 LIST OF GUARD HOUSE SUPPLIES 1. 1 ' 1 2 (/Crystal Cleaning Part of Contract Toilet Paper Paper Towel Hand Soap Garbage Bags Small Garbage Bags Large Plastic Drinking Cups f/Severn Trent As noted on DAR(Guards Report) Printer Ink HP 61 Black Fax Machine Printer Ribbon Copy Paper Ball Point Pens Warning Stickers Light Bulbs Golf Cart(Under Contract) CDD Equipment Responsilility HP Photo Copier Jim Brother FAX Machine Jim Land Line Phone Jim Cell Phone Jim Video Equipment Jim Golf Cart A/C (Under Contract) __ Fountain Gates Jim Lake Fountain Flag/Pole Plumbin_c Kent Security Computer System Call Box 1661 B2 I FIRST AMENDMENT TO THE DISTRICT MANAGER SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS FIRST AMENDMENT is made and entered into this 184 day of May, 2015, by and between: Heritage Greens Community Development District,a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071(the"District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071(the"Manager"). WHEREAS,on September 30, 1998,the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services("Agreement")whereby the Manager agreed to provide certain management financial and account advisory services for the District;and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for unskilled labor/handyman services on an as-needed basis;and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this First Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for unskilled labor/handyman services upon request by the District, with Manager being compensated at a rate of$22.00 per hour. 3. EFFECTIVE DATE.This First Amendment shall be effective as of the 18th day of May,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this First Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this First Amendment and any other terms of the Agreement, the terms of this First Amendment shall prevail. 1611 82 I n IN WITNESS WHEREOF,the parties hereto have caused this First Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DIST CT BY: ,i c�, � C0-rti.L. Chair,Board of Supervisors ('.:-.7 -C------4-1-. ATTEST: SEVERN TRENT ENVIRONMENTAL SERVICES,INC. BY: 3k(.ktii ? il('<re'erC" TITLE: /Y) ATTESTI 04/ 41 R. w, 10238181 � 6 11 B2 Agenda Page 17 From: Faircloth,Justin Sent: Monday, May 04, 2015 11:12 AM To: Heritage Greens Cc: Teague,Calvin;George Coombs(gcoombs u,heritagegreenscdd.com); Henry Michaelson (hmichaelson0,heritagegreenscdd.com);Jim Marshall o marshall aheritazegreenscdd.com); Marsha Coghlan(mcoghlan @ heritagegreenscdd.com) Subject: Heritage Greens CDD-FPL Tree Trimming Dear Mrs. Black, At the last Board Meeting it was requested that staff contact FP&L and have them come and trim trees around lights that were being blocked by branches. Supervisor Parrott gave me the addresses and 1 reported them to FP&L.Today a technician called me back and informed me that they will only trim branches away from light poles if there is a danger of the power being knocked out.As the power lines to these lights are all underground they will not trim any of the trees in question. As mentioned at the last meeting it is the responsibility of each homeowner to trim the trees on their property.This information will be discussed at the next Board Meeting, but in the meantime I wanted to update you on the status. Please let me know if you have any questions. Sincerely, Justin SEVERN Justin Faircloth,CAM Assistant District Manager - -p E -r' 5911 Country Lakes Drive•Ft.Myers,FL 33905 Justin.faircloth @stservices.com SERVICES T(239)245-7118 ext.306•F(239)24.5-7120 C(239)785-0675 SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. 16118 2 Agenda Page 19 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: -\\- Time tour began: O\ Oa Time tour ended: 0 tA a Name of the Deputy on duty: �\c-NA S (ae Sai4 Shield#: etgck Car#: `�Cl In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS' ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007 !Avon notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN N '.n�SGSttA V■Vv. c W _ 2szi c c ca. �C- R��.-` Cta2tK/c ,0-.■ AMRck \.l' r Co MM• C e/t}tiL oc(" Z qac\ ?A 4 c x SeC..rt.( 1 Comte.r.- c.AA Alt -I4,c4a- ?mos. • eNV►r2. t:.\ CoPl)wv-Li cc-0— a.(%F F‘ v do\e iraLf cumin C- Zcgelt .r• ag.1034w1s w: k^ osoA 1.esv44.3 cAC .. `�n—ecioC ‘∎TO-5 G4- t1o.k r-1 C\..3 Uu4St _`AlL..1F�lts ov C • '�.\'3 \i J # CAd' ax-ren.s }y„p i r Ira ecx{ �1 ecSe.4S ;n I1YK 4 y4-N,Z. 4- Skitc.ytas, A Cc.Qc ..A t .ubS t...it: � %WO %-"0,26- CCS �► 5- c- e • c a..- AA A;I lF ill-Vac-4..449. **please send completed form to one of the following: Email:edvth.bird @coillersheriff.orq Inner-office: Edyie Bird/Chiers Office or Fax: 239-252-0965 ** 161 1 82 HERITAGE GREENS COMMUNITY Agenda Page 20 SPECIAL DETAIL REPORT Date: 04/19/15 Time tour began: 0100 hrs Time tour ended: 0400 hrs Name of the Deputy on duty: Freiburger Shield#: 9757 Car#: 732 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Very light traffic, no traffic violations were observed no foot traffic. **please send completed form to one of the following: Email: edvth.birdRcolliersheriff.orq Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529** 1611 B2 HERITAGE GREENS COMMUNITY Agenda Page 21 SPECIAL DETAIL REPORT Date: 04/25/15 Time tour began: 0000 hrs Time tour ended: 0300 hrs Name of the Deputy on duty: Freiburger Shield#: 7757 Car#: 732 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE ISA TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Very light traffic, no traffic violations were observed no foot traffic. Several cars parked in main clubhouse parking lot. ** please send completed form to one of the following: Email: edvth.birdCa colliersheriff.org Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529 ** 2 HERITAGE GREENS COMMUNITY Agenda Page 22 SPECIAL DETAIL REPORT Date: ,j////J Time tour began: _�3C7C7 Time tour ended: O a00 Name of the Deputy on duty: eft 3- 0Yet) Leis Shield#: r 3 ) cum 639 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* If you notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Sao 0 k J)0+1 C,Lwr n1 I Vt at (,-c,.lc-140,_A r, (1 (L A L'ciu— G . a 5 ‹ - Say) S} ws 0100 — i tc Se4 t 1(4 my 4 i tx) i/)c�:.� ('lui h eujC. g 0;t2 a fev' 130 - j ac}U - o P lJu f **please send completed form to one of the following: Email:ecf�th.bird< colliersheriff.orq Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0965** B 1611 R 2 HERITAGE GREENS Community Development District Annual Operating Budget Fiscal Year 2016 Version 2-Proposed Budget (Printed on 5/14/15 12:30pm) Prepared by: SEVERN TRENT SERVICES 111 02 r HERITAGE GREENS Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-7 Exhibit A-Allocation of Fund Balances 8 SUPPORTING BUDGET SCHEDULES Comparison of Assessment Rates 9 161182 ' Heritage Greens Community Development District Operating Budget Fiscal Year 2016 161 1 HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-15 SEP-15 FY 2015 FY 2016 REVENUES Interest-Investments $ 549 $ 498 $ 400 $ 244 $ 174 $ 418 $ 500 Interest-Tax Collector - - - 6 - 6 - Special Assmnts-Tax Collector 217,904 217,904 242,903 237,309 5,594 242,903 242,903 Special Assmnts-Discounts (7,883) (7,919) (9,716) (8,664) - (8,664) (9,716) Other Miscellaneous Revenues - 15 - 375 - 375 - Gate Bar Code/Remotes 978 1,270 1,200 925 - 925 1,100 TOTAL REVENUES 211,548 211,768 234,787 230,195 5,788 235,963 234,787 EXPENDITURES Administrative P/R-Board of Supervisors 1,800 5,400 7,200 4,200 3,000 7,200 7,200 FICA Taxes 138 413 551 321 230 551 551 ProtServ-Enylneer(nu 714 - 1,000 987 417 1,404 1,000 ProtSery-Legal Services 2,489 4,016 2,000 3,681 1,000 4,681 4,000 ProfSery-Mgmt Consulting Sery 35,895 36,973 38,081 22,214 15.867 38,081 39,223 ProfSery-Property Appraiser 3,269 3,269 3,644 3,644 - 3,644 3,644 ProfSery-Special Assessment 5,463 5,463 5,463 5,463 - 5,463 5,463 ProfServ-Web Site Development 619 500 650 647 208 855 650 Auditing Services 3.200 3,200 3.200 3,200 - 3,200 3,200 Communication-Telephone 1 2 - - - - - Postage and Freight 1,459 1,588 860 381 1,119 1,500 1,500 Insurance-General Liability 7,615 7,477 8,225 7,557 - 7,557 8,691 Printing and Binding 785 887 1,000 669 478 1,147 1,000 Legal Advertising 767 2,635 1,500 - 500 500 1,500 Misc-Bank Charges 563 596 575 451 322 773 800 Misc-Assessmnt Collection Cost 2,596 2,643 4,858 4,542 112 4,654 4,855 Office Supplies 248 79 175 - 150 150 175 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 67,796 75,316 79,147 58,132 23,402 81,535 83,627 Public Safety Contracts-Security Services 47,019 46,751 48,000 29,040 18,162 47,202 47,000 Contracts-Cleaning Services - - - - 800 800 1,920 Contracts-HVAC - - 350 - 350 350 350 Contracts-Sheriff 1,700 2,295 3,000 6,248 4,463 10,711 10,000 Communication-Telephone 1,245 1,383 1,500 1,005 718 1,723 1,750 Electricity-Entrance 1,795 1,795 2,200 1,122 801 1,923 2,200 Utility-Water&Sewer 640 665 900 359 256 615 700 Lease-Carts 1,500 1,500 1,500 750 750 1,500 1.500 R&M-Gate 1,283 2,542 7,000 138 1,500 1,638 3,000 R&M-Gatehouse 242 1,432 1,130 - 1,130 1,130 1,130 Op Supplies-Clubhouse 515 - - - - - - Op Supplies-Transmitters 664 1,030 1,200 794 250 1,044 1,200 Op Supplies-Gatehouse 654 2,431 800 428 304 730 900 Cap Outlay-Equipment - - 6,200 - 6,200 6,200 3,800 Total Public Safety 57,257 61,824 73,780 39,882 35,685 75,567 75,450 Annual Operating Budget Fiscal Year 2016 Page 1 1 6 1 1 ,B 2 HERITAGE GREENS Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-15 SEP-15 FY 2015 FY 2016 Landscape Contracts-Landscape 15,985 16,111 18,000 14,374 6,900 21,274 18,000 Contracts-Preserve Management 1,760 - 2,000 880 1,120 2,000 2,000 Electricity-Irrigation 1,934 1,970 2,200 1,202 859 2,061 2,200 R&M-Renewal and Replacement 1,440 - 1,000 - 1,000 1,000 1,000 R&M-Canals 1,295 - 2,600 - 1,300 1,300 2,600 R&M-Fountain 1,897 2,300 2,700 1,219 1,125 2,344 2,700 R&M-Grounds 45 - 4,000 960 686 1,646 3,000 R&M-Irrigation 1,020 - 1,500 - 750 750 3,900 R&M-Preserves - 880 100 - 50 50 100 Misc-Special Projects 5,326 13,339 8,000 1,415 6,000 7,415 8,000 Total Landscape 30,702 34,600 42,100 20,050 19,789 39,839 43,500 Road and Street Facilities Electricity-Streetlighting 9,556 10,243 11,000 6,115 4,368 10,483 11,000 R&M-Drainage 18,004 12,473 2,500 - 2,500 2,500 2,500 R&M-Roads&Alleyways 360 7,345 2,000 800 1.200 2,000 2,000 R&M-Sidewalks - 3,000 3,000 - 1,500 1,500 3,000 Traffic Signage Rehabilitation 1,330 440 1,260 - 1,260 1,260 1,260 Reserve-Roadways - 8,550 20.000 - - 12,450 Total Road and Street Facilities 29,250 42,051 39,760 6,915 10,828 17,743 32,210 TOTAL EXPENDITURES 185,005 213,791 234,787 124,979 89,704 214,684 234,787 Excess(deficiency)of revenues Over(under)expenditures 26.543 (2,023) - 105,216 (83,936) 21,279 - Net change in fund balance 26,543 (2,023) - 105,216 (83,936) 21,279 - FUND BALANCE,BEGINNING 132,060 158,603 156,580 156,580 - 156,580 177,859 FUND BALANCE,ENDING $ 158,603 $ 156,580 $ 156,580 $ 261,796 $ (83,936). $ 177,859 $ 177,859 Annual Operating Budget Fiscal Year 2016 Page 2 1611 B2 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest Income(Investments) The District will have all excess funds invested with the CDs or Money Market Accts. The amount is based upon the estimated average balance of funds available during the Fiscal Year. Special Assessment-On Roll The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures for the Fiscal Year. Special Assessment—Discount Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Gate Bar Code/Remotes The District sells Gate Remote Clickers to residents of the District. [XPENDITURES Administrative P/R—Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all Supervisors attending the meetings. Engineering Fees The District's engineer will be providing general engineering services to the District, i.e. attendance and preparation for monthly board meetings,review invoices,etc. Legal Services The District's legal counsel will be providing general legal services to the District, i.e. attendance and preparation for monthly meetings,review operating and maintenance contracts,etc. Fees are based on prior year legal expenses. Management Consulting Services The District receives Management,Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. The amount budgeted represents a 3%increase. Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies,data processing,postage,and programming. The FY2016 budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2016 Page 3 161 1B Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2016 Expenditures—Administrative (Continued) Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Web Site Development The District incurs fees as they relate to the development and ongoing maintenance of its own website. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. The amount budgeted is the same as last year. Postage&Delivery Mailing of agenda packages,overnight deliveries,correspondence,etc. Insurance—General Liability The District will incur expenditures for public officials'liability insurance for the Board&Staff.FY 2016 has a proposed increase of 15%. Printing&Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes, etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc in a newspaper of general circulation. The amount budgeted for FY2016 reflects last year's expenditures. Misc—Bank Charges Bank charges that Incurred during the year. Misc-Assessment Collection Fee This represents 2.0% Collier County Tax Collector Fees for services rendered in assessing and collecting 2016 Assessment Roll. Office Supplies Miscellaneous office supplies related to the preparation of agenda packets. Annual District Filing Fee The District is required to pay a $175 annual fee to the Department of Economic Opportunity Division of Community Development. Annual Operating Budget Fiscal Year 2016 Page 4 161 1 82 Heritage Greens Community Development District Supporting Budget Schedules Fiscal Year 2016 161182 HERITAGE GREENS Community Development District Comparison of Assessment Rates Fiscal Year 2016 vs Fiscal Year 2105 FY 2015 FY2016 Gross Assessments 242,903 242,903 Assessable Units 527 527 Gross Assessments Per Unit $ 460.92 $ 460.92 Annual Operating Budget Fiscal Year 2016 Page 9 161 82 RESOLUTION 2015-07 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016: a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: August 17,2015 Hour: 6:00 p.m. Place: Heritage Greens Community Center 2215 Heritage Greens Drive Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 18th day of May,2015. CBS f.cG rge�Coombs Chairman Calvin Teague Secretary JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS 1 b I 1 April 16,2015 Ms Rosemary Hodza Severn-Trent Services 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 647 registered voters residing in the Heritage Greens CDD as of April 15,2015. Should you have questions regarding election services for the district please feel free to contact our office. Sincerely, �iJr David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter@colliergov.net of F(°. CfFIGat NM./0 Rev Dr Martin Luther King Jr Building•Collier Government Complex•3295 Tamiami Trl E �, S; Naples FL 34112-5758 IiiT°"' Telephone:239/252-8450•Fax:239/774-9468 1611 2 HERITAGE GREENS Community Development District Financial Report April30, 2015 Prepared by SEVERN TRENT SI X%ICI-s 1 1 1 B2 HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash and Investment Report Page 5 Sun Trust Bank Reconciliation Page 6 Check Register Page 7-8 161 1R HERITAGE GREENS Community Development District Financial Statements (Unaudited) April 30, 2015 1611 R2 HERITAGE GREENS Community Development District General Fund Balance Sheet April 30,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 168,118 Investments: Money Market Account 96,629 SBA Account 627 'TOTAL ASSETS $ 265,374 I LIABILITIES Accounts Payable $ 55 Accrued Expenses 3,523 'TOTAL LIABILITIES 3,578 I FUND BALANCES Assigned to: Operating Reserves 50,947 Reserves-Drainage 6,000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 24,651 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12.786 Unassigned: 147,412 TOTAL FUND BALANCES $ 261,796 TOTAL LIABILITIES&FUND BALANCES $ 265,374 I Report Date:5/8/2015 Page 1 1611 132 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending April 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 400 $ 233 $ 244 $ 11 61.00% Interest-Tax Collector - - 6 6 0.00% Special Assmnts-Tax Collector 242,903 242,903 237,462 (5,441) 97.76% Special Assmnts-Discounts (9,716) (9,716) (8,817) 899 90.75% Other Miscellaneous Revenues - - 375 375 0.00% Gate Bar Code/Remotes 1,200 700 925 225 77.08% 'TOTAL REVENUES 234,787 234,120 230,195 (3,925) 98.04%I EXPENDITURES Administration P/R-Board of Supervisors 7,200 4,200 4,200 - 58.33% FICA Taxes 551 322 321 1 58.26% ProfServ-Engineering 1,000 581 987 (406) 98.70% ProfServ-Legal Services 2,000 1,169 3,681 (2,512) 184.05% ProfServ-Mgmt Consulting Sery 38,081 22,211 22,214 (3) 58.33% ProfServ-Property Appraiser 3,644 3,644 3,644 - 100.00% ProfServ-Special Assessment 5,463 5,463 5,463 - 100.00% ProfServ-Web Site Development 650 650 647 3 99.54% Auditing Services 3,200 3,200 3,200 - 100.00% Postage and Freight 850 497 381 116 44.82% Insurance-General Liability 8,225 8,225 7,557 668 91.88% Printing and Binding 1,000 581 669 (88) 66.90% Legal Advertising 1,500 875 - 875 0.00% Misc-Bank Charges 575 336 451 (115) 78.43% Misc-Assessmnt Collection Cost 4,858 4,858 4,542 316 93.50% Office Supplies 175 105 - 105 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 79,147 57,092 58,132 (1,040) 73.45% Public Safety Contracts-Security Services 48,000 28,000 29,040 (1,040) 60.50% Contracts-HVAC 350 203 - 203 0.00% Contracts-Sheriff 3,000 1,750 6,248 (4,498) 208.27% Communication-Telephone 1,500 875 1,005 (130) 67.00% Electricity-Entrance 2,200 1,283 1,122 161 51.00% Utility-Water&Sewer 900 525 359 166 39.89% Lease-Carts 1,500 750 750 - 50.00% R&M-Gate 7,000 4,081 138 3,943 1.97% Report Date:5/8/2015 Page 2 161 1 '82 HERITAGE GREENS Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending April 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(1i) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD R&M-Gatehouse 1,130 658 - 658 0.00% Op Supplies-Transmitters 1200 700 794 (94) 66.17% Op Supplies-Gatehouse 800 468 428 42 53.25% Cap Outlay-Equipment 6,200 3,619 - 3,619 0.00% Total Public Safety 73,780 42,912 39,882 3,030 54.06% Landscape Services Contracts-Landscape 18,000 10,500 14,374 (3,874) 79.86% Contracts-Preserve Management 2,000 1,000 880 120 44.00% Electricity-Irrigation 2,200 1,281 1,202 79 54.64% R&M-Renewal and Replacement 1,000 581 - 581 0.00% R&M-Canals 2,600 1,300 - 1,300 0.00% R&M-Fountain 2,700 1,575 1,219 356 45.15% R&M-Grounds 4,000 2,331 960 1,371 24.00% R&M-Irrigation 1,500 875 - 875 0.00% R&M-Preserves 100 56 - 56 0.00% Misc-Special Projects 8,000 4,669 1,415 3,254 17.69% Total Landscape Services 42,100 24,168 20,050 4,118 47.62% Road and Street Facilities Electricity-Streetlighting 11,000 6,417 6,115 302 55.59% R&M-Drainage 2,500 1,458 - 1,458 0.00% R&M-Roads&Alleyways 2,000 1,169 800 369 40.00% R&M-Sidewalks 3,000 1,750 - 1,750 0.00% Traffic Signage Rehabilitation 1,260 735 - 735 0.00% Reserve-Roadways 20,000 20,000 - 20,000 0.00% Total Road and Street Facilities 39,760 31,529 6,915 24,614 17.39% (TOTAL EXPENDITURES 234,787 155,701 124,979 30,722 53.23%I Excess(deficiency)of revenues Over(under)expenditures - 78,419 105,216 26,797 0.00% Net change in fund balance $ - $ 78,419 $ 105,216 $ 26,797 0.00% FUND BALANCE,BEGINNING(OCT 1,2014) 156,580 156,580 156,580 FUND BALANCE,ENDING 5156,580 $ 234,999 $261,796 Report Date:5/8/2015 Page 3 1611 E3 2 HERITAGE GREENS Community Development District Supporting Schedules April 30, 2015 161 1 6 ii3 2 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year ending September 30,2015 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2015 $ 242,903 Allocation% 100% 11/12/14 1,536 1,536 11/14/14 21,248 904 434 22,585 11/25/14 111,443 4,739 2,274 118,456 12/12/14 65,327 2,732 1,333 69,392 01/06/15 4,865 154 99 5,118 01/29/15 9,501 238 194 9,934 03/05/15 2,674 37 55 2,766 03/31/15 7,509 14 153 7,676 TOTAL $ 224,103 $ 8,817 $ 4,542 $ 237,463 - 411E01 %Collected 97.76% TOTAL OUTSTANDING $ 5,440 Report Date:5/8/2015 Page 4 161 1 62 HERITAGE GREENS All Funds Community Development District Cash and Investment Report April30, 2015 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating Sun Trust Bank n/a n/a 0.10% $ 167,118 Checking Account-Operating Bank United n/a n/a 0.00% $ 1,000 Subtotal $ 168,118 Money Market Account Bank United Business MMA n/a 0.35% $ 96,629 Operating Account SBA n/a n/a 0.18% $ 627 Total $ 265,374 Page 5 Report Date:5/4/2015 161 1 BE Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 04-15 Statement Date 04/30/15 GIL Balance(S) 167,117.94 Statement Balance 172,471.58 GIL Balance 167,117.94 Outstanding Deposits 0.00 Positive Adjustments 0.00 - Subtotal 172,471.58 Subtotal 167,117.94 Outstanding Checks 5,353.64 Negative Adjustments 0.00 Total Differences 0-00 Ending GIL Balance 187,117.94 Ending Balance 167.117.94 Difference 0.00 Posting Cleared etc Document Tvpq Document No. Description Amount Amount Di rence Outstanding Checks 04/30/15 Payment 3079 CLASSIC LAWNS OF COLLIER INC 685.00 0.00 685.00 04130115 Payment 3080 COLLIER COUNTY SHERIFFS OFFICE 255.00 0.00 255.00 04/30/15 Payment 3081 KENT OF NAPLES 875.50 0.00 875.50 04/30/15 Payment 3082 SEVERN TRENT ENVIRONMENTAL SERVICES 3,538.14 0.00 3,538.14 Total Outstanding Checks 5,353.64 Page 6 1 6 1 B 2 ..... / a ; $ \ a 0 0 \} § a. k k \ _ - 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THIS FIRST AMENDMENT is made and entered into this 18'" day of May, 2015, by and between: Heritage Greens Community Development District,a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071(the"District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071(the"Manager"). WHEREAS,on September 30,1998,the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services("Agreement")whereby the Manager agreed to provide certain management financial and account advisory services for the District;and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for unskilled labor/handyman services on an as-needed basis;and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this First Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for unskilled labor/handyman services upon request by the District, with Manager being compensated at a rate of$22.00 per hour. 3. EFFECTIVE DATE.This First Amendment shall be effective as of the 18°'day of May,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this First Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this First Amendment and any other terms of the Agreement, the terms of this First Amendment shall prevail 1611 . 62 IN WITNESS WHEREOF,the parties hereto have caused this First Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DIST CT 1 BY: Lir) � Cerr,,.1�„,. Chair,Board of Supervisors ATTEST: SEVERN TRENT ENVIRONMENTAL SERVICES,INC. BY: TITLE: 4--/Y) ATTEST- • _` •, 1823818 161 1 8 2 0 iii @ 0 5ri n . 1015 MINUTES OF MEETING _______661. HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, May 18, 2015 at 6:00 p.m. at the Heritage Greens Community Center,2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Jim Marshall Vice Chairman Ronald Parrott Assistant Secretary Henry Michaelson Assistant Secretary Also present were: Calvin Teague District Manager Residents The following is a summary of the minutes and actions taken at the May 18, 2015 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda o Items 6D, 7A, 7B, and 7C were removed from the agenda. They were discussed at the last meeting. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Organizational Matters A. Appointment of Supervisor to Fill the Unexpired Term of Office(11/2016) o Mr.Parrott's letter of resignation was accepted at the last Board meeting. o Mr.John Jordan and Ms. Dorothy Thompson showed interest to serve on the Board. o Mr.Jordan was nominated to fill the unexpired term of office. 1 161 1d2 May 18,2015 Heritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor Mr. Jordan was appointed to fill the vacant seat, Seat 1, for the remainder of the term which expires in November 2016. B. Oath of Office of Newly Appointed Supervisor o Mr. Teague administered the Oath of Office to Mr. Jordan, who will submit his paperwork and a$10 check commission fee to the Division of Elections. C. Election of Officers,Resolution 2015-06 o Mr. Coombs was nominated as Chairman. o Mr. Jordan and Mr. Marshall were nominated to serve as Vice Chairman. o Mr.Marshall was appointed to serve as Vice Chairman. On MOTION by Mr. Marshall seconded by Mr.Jordan with all in favor Resolution 2015-06 designating Mr. George Coombs as Chairman, Mr. Jim Marshall as Vice Chairman, Mr. Calvin Teague as Secretary, Mr. Robert Koncar as Treasurer, Mr. Stephen Bloom as Assistant Treasurer, Mr. Henry Michaelson, Mr. John Jordan and Ms. Marshal Coghlan as Assistant Secretaries,was adopted. FOURTH ORDER OF BUSINESS Approval of the Minutes of the April 20, 2015 Meeting There not being any changes, On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the minutes of the April 20, 2015 meeting were approved. FIFTH ORDER OF BUSINESS Audience Comments o A resident commented on cars coming through the gate between 2:30 a.m. to 3:30 a.m. o Mr. Marshall distributed a summary he prepared on gate activity from Saturday night to Sunday morning between 2:30 a.m. and 3:30 a.m. He noted all the activity is on video. ➢ He noted the guard usually goes on patrol at 2:30 a.m. A vehicle rammed the gate partially dislodging it and continued through the gate. ➢ Staff will follow up with Kent Security about the new guard leaving the gate open when doing patrols,to prevent people from crashing the gate while it is unattended. 2 161 1 82 May 18,2015 Ileritage Greens C.D.D. ➢ Mr. Marshall discussed this with the sheriff who stated the District can do nothing. There is also nothing the sheriff can do unless we press charges. • The Board discussed the absurdity that the Collier County Sheriffs cannot do anything about this situation. SIXTH ORDER OF BUSINESS Old Business A. Resident Data Base Update o The resident data base has been created and information is being entered. o The data base includes the owner's name, address, parcel number, mailing code and contact information. Renter information will also be included. It will take approximately two weeks to enter all the information. o Letters will be sent to residents with multiple users at a single location to verify the number of users. Single users will not be sent a letter at this time. B. Guardhouse Cleaning o Crystal Cleaning will begin guardhouse cleaning this week. They will be responsible for the supply of toilet paper, paper towels, hand soaps, small garbage bags, large garbage bags and plastic drinking cups. o Severn Trent will be responsible for the supply of printer ink, fax machine printer ribbon, copy paper, ballpoint pens,light bulbs, and more. o A list of cleaning and office supplies and who is responsible for supplying those items was distributed. o Mr. Teague discussed a contract with Severn Trent Environmental Services for handyman services at a rate of$22 per hour. On MOTION by Mr. Michaelson seconded by Mr. Coombs with all in favor the First Amendment to the District Manager Services between Heritage Greens CDD and Severn Trent Environmental Services to provide for an unskilled Iabor/handyman services at a rate of$22 per hour,was approved. C. School Wall Repair o At the last Board meeting, several proposals were reviewed for power washing and repairing the school wall. o Mr. Marshall recommended power washing and painting the wall only on the school side. 3 161 1 B2 May 18,2015 I leritage Greens C.D.D. On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the Board approved power washing and painting only on the school side of the wall at a cost not-to-exceed$2,500. SEVENTH ORDER OF BUSINESS New Business A. Security Camera Purchase o Mr. Marshall noted the security camera is broken and needs to be replaced. On MOTION by Mr. Coombs seconded by Mr. Jordan with all in favor the Board authorized Mr. Marshall to replace the security camera at a cost of$200. EIGHTH ORDER OF BUSINESS Manager's Report A. Update Tree Trimming around FPL Lights o The Board was updated on tree trimming around the FPL lights and the request to have the HOA take care of it. o At the last CDD meeting, it was noted it is the homeowners' responsibility to trim trees on their property. o The FPI,was contacted. They will not trim the trees. o A letter was sent to Ms. Karen Black, COA. The COA will discuss the tree trimming issue at their next Board of Directors Meeting. B. Watch Reports o Watch reports were included in the agenda package. o The Board discussed the sheriff patrols. C. Follow Up Items o The parking violations report was sent to the HOA so they are aware of the activities. D. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration of Resolution 2015-07 Approving the Budget and Setting the Public Hearing o The Fiscal Year 2016 proposed budget was distributed and reviewed. o There is no increase in assessments,which is the same as last year. o The fund balance will increase by$22,000 for a total of$178,659.00. o Today the public hearing is set with a maximum assessment rate. 4 1611 82 May 18,2015 1 leritage Greens C.D.D. o The Board discussed the sheriff patrols and whether they should continue them. They have not issued tickets, there has been no results nor benefits. Based on prior performances,the Board sees no need for them. o The Board asked the sheriff's contract be reduced from$10,000 to $0. On MOTION by Mr. Jordan seconded by Mr. Michaelson with all in favor the $10,000 will be removed from the Fiscal Year 2016 budget for the Sheriffs Patrol. o The Board directed staff to terminate requests for sheriff patrols immediately. On MOTION by Mr.Marshall seconded by Mr. Jordan with all in favor the Board directed staff to terminate requests for sheriff patrols immediately. o The$10,000 in funds will be put into Road Reserves. o Mr. Marshall noted the old swing gates should be replaced with lift arms. The lift arms there now are about 15 years old. o To replace all four lift arms would cost an estimated$8,000 and$10,000. On MOTION by Mr. Coombs seconded by Mr. Jordan with all in favor Resolution 2015-07 approving the budget for Fiscal Year 2016 and setting the public hearing for August 17, 2015 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage � Greens Drive,Naples, Florida,was adopted. E. Report on the Number of Registered Voters—647 Collier County Supervisor of Elections office reported there are 647 registered voters residing within Heritage Greens CDD. F. Financial Statements There being no questions or comments, On MOTION by Mr. Coombs seconded by Mr. Marshall with all in favor the financial statements for the period ending April 30,2015 were accepted. 5 161162 May 18,2015 Heritage Greens C.D.D. NINTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors'Requests and/or Comments o Mr. Marshall prepared a list of locations for sidewalk repairs. It was given to Mr. Teague for follow up. o Mr. Teague distributed information on Community Security which appears on the District's website. He asked the Board to review and ensure it represents what security is in the community. o Mr. Marshall inquired if Mr. Faircloth spoke to Kent Security about communication. o The Board wondered why there is such a high turnover at Kent Security. o Mr. Coombs asked if it was necessary to conduct a Board meeting in June. On MOTION by Mr. Michaelson seconded by Mr. Marshall with all in favor the June 15, 2015 Board meeting was cancelled. o Mr. Coombs welcomed Mr. Jordan to the Board and thanked Mr. Marshall for his continued hard work. TWELFTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Jordan seconded by Mr. Coombs with all in favor the meeting was adjourned at 7:26 p.m. Cols.r �I Calvin Tear ' orge Coombs Secretary Chairman 6 161 1 � isc Heritage Greens Community Development Distric 6J'` Board of Supervisors 44 George Coombs,Chairman Calvin Teague,District Man. Jim Marshall,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Henry Michaelson,Assistant Secretary John Jordan,Assistant Secretary Revised Meeting Agenda July 20, 2015 —6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Approval of the Minutes of the May 18,2015 Meeting 4. Audience Comments 5. Old Business A. Resident Data Base Update B. Pressure Washing/Painting Wall behind Elementary School C. Landscape Maintenance Easement behind Schools 6. New Business A. Sidewalk Repair Proposals B. HVAC Maintenance Proposal 7. Manager's Report A. Acceptance of Audit for Fiscal Year 2014 B. Update on Request to HGCA regarding Parking Enforcement C. Watch Reports D. Follow-Up Items—Vehicle Violations Report E. Financial Statements 8. Attorney's Report 9. Engineer's Report 10. Supervisors'Requests and/or Comments 11. Audience Comments 12. Adjournment NEXT MEETING IS SCHEDULED FOR AUGUST 17,2015. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org 1611P2 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 NOiICI OF MEETING NOTICE OF MEETING 5 9 7 54 5 0 0 HERITAGE GREENS COMA Herriage Greens mnt Di Cvhrrnunity l}evelopestrict State of Florida me Board of Supervisort of the Heritage Greens Community Development District will"hold their meetings;for.Fiscal Year 2015 at 6:00 p.m.at the Heritage Greens Community Center,2215 Heri tage Greens Drive,Naples,Florida'on the third County of Collier Monday of each Month asindicateabelow: Before the undersigned authority, person october20.2024 appeared Daniel McDermott,on oath sa s the November 7, o,4 y pale mien i5 2014 s serves as Inside Sales Manager of the Napi 41=0615�ax�hz9 News, a daily newspaper published at c;nzoto ra'ay s.ens Naples, in Collier County, Florida: that runels,zv>5 attached copy of advertising was published aago°yl,2 fs newspaper on dates listed. �5epeemperg, tots � There rti'A��b4 Pr¢asroM°n'hefti one of more 5uogrwsors vwil partrngate!ry Af f iant further says that the said Maple.tele"hone Meetings may be cprtmued to a date fi0e,-aua piaca t°be'Aeclfied on recAr xhe mee"a News is a newspaper published at Naples, i; Any perton Igwrn .spfcrai anemmoaatrons ac?isns meetinggb` �e of a dlsabilityr rphysxA7 arhP4tr�eat.mould contac+� the Oast{Kt Uffice at (454)' Collier County, Florida, and that the said>5s.5B4T;atseastv+4 calendar tiay6.poor t thee°riseeti g rf you are hearing or �peedi lin—le-s please-Contact the Florida Relay Sergice at 1800)955"8770 for aid newspaper has heretofore been continuously �ncontMCbn1theorstrlctofh>Ea. . published in said Collier County, Florida, 8acti'person,Hno.decdes to,ap eel ahy amen taken athese meetings is advised that person will need a record the proceedings and that actord(ngly the pperson day and has been entered as second class n 'nay need to ensure that everliatim record of-the proceed' S l5 made including the testimony and evidence upon Much appeal!.to bg base matter at the post office in Naples, in sa can�nrea�ee Menager Collier County, Florida, for a period of 1 N„,n�<soa Senternher tY)Jn1A next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/12 AD SPACE: 76 LINE FILED ON: 09/12/14 +ir Signature of Affiant Sworn to and Subscribed blore me his ''day of wL }a,tii 0 ay' Personally known by me ti�LV 1 . a�l7�a EXPIRES:Navembor 28,2014 o� Bonded Thru Pirhard Insurance A9errcy mt 16 1 i 8 2 Ageda Page 12 Heritage Greens Community Development District Severn Trent Services,Management Services Division 5911 Country Lakes Drive•Fort Myers,Florida 33905 Telephone:(239)245-7118•Fax:(239)245-7120 July 2,2015 John Doe 0001 Heritage Greens Dr. Naples, FL 34119 Re:Call Box Update Dear Owner, The Heritage Greens CDD is currently updating the information within the call box entrance system and requests your assistance in verifying the telephone number that should be used for your address,It is the policy of the District to allow only one number in the call box per parcel.Currently,we have not been able to confirm a number that corresponds to your parcel address.There could be several reasons why this is the case: • There are multiple numbers listed for the same address. • The information in our records no longer matches with the County's list of parcel owners. Please respond to this inquiry by filling out the enclosed form and return it by mail,email,or fax to the District's Project Manager,Justin Faircloth. Severn Trent Services Attn:Justin Faircloth 5911 Country Lakes Drive Ft. Myers, FL 33905 (239)245-7118 ext.306-office (239)245-7120—fax iustin.fa irclothftstservices.com If we have not received a response from you by August 14,2015 the current information in the call box for your residence will be deleted and you will have to obtain access through the security personnel at the guard house. If you have any questions regarding this matter please do not hesitate to contact me. Sincerely, Cal Teague_Y JU1 District Manager I6 _2 Ageda Page 13 Heritage Greens Community Development District Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 Tel (239)245-7118 Fax(239)245-7120 justin.faircloth @stservices.com To All Owners: Only ONE call box entry can be entered per address. Please send requests to the contact info given above. Your entry should appear within one week after we've received your request, if you have any questions please contact the Administrative Assistant at (239)245-7118 ext. 303. Owner Information NAME: ADDRESS: PHONE#: Please add the following Information to the call box entry system ❑ New Owner ❑ New Renter ❑ updating Information EFFECTIVE DATE OF CHANGE: NAME: ADDRESS: PHONE#: *Please note that only owners are allowed to submit changes. 1611 .: 2 ,. • • a) a co 2 N rn To °o S S o ° M a Fri' waa u an vs to E E 3 N C O' O C E a, o a 0 �e o ,C c_ u c V V1 a a. o E aci a+ E • i co • ea c V CZ a I c30 N Vf E U v a v I L ' J a W as c CU C '" _ N (r a W co nr Li? C O n N N .0 a N v u c • a' a u t; ? u• ° v M 4d N 3 H 3 nom. N C a L a ✓ CI) in CD a CC a`, c c — w c c 0 2 a, E a r E o x N c 0 i G Q . ■ ' U H Z O I 1611 B , Agenda Page 16 From:Pat Wallrich [mailto:pjmlawn(centurylink.net] Sent:Thursday,July 09,2015 1:24 AM To: Faircloth,Justin Subject: RE:Heritage Greens CDD- Wall painting proposal Good morning, No I didn't with all the rain„ We have been just trying to keep caught up on regular routes, sorry, but I did walk the property with a friend of mine to help determine, he works for a painting company. I would have to get$3200.00 for the wash and painting of inside wall behind elementary school. Paint in color would be close to existing and is a product for Styrofoam and stucco. Thanks Pat Will be out of town till Saturday you can reach me by phone if needed. From: Faircloth,Justin lmailto:Justin.Faircloth@ stservices.com] Sent:Tuesday,July 07, 2015 4:01 PM To:pjmlawn©centurylink.net Subject: Heritage Greens CDD-Wall painting proposal Pat, I would like to include a proposal in the next agenda packet for the Board. Have you had a chance to see how far one gallon of paint will go on the wall at Heritage Greens? Let me know. My deadline is this Thursday by noon. Thank you, Justin V R N Justin Faircloth Assistant District Manager TRENT 5911 Country lakes Onve•Ft.Myers,FL 33905 justin.rai rcIoth�sesersices.•com SERVICES TC(239)274855-.70511785 ext.305•F(239)245-7120 SUPERVISORS, PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. A'hink Greet&please print this e-mail only if necessary. 161 1 ? Agenda Page 17 From:Scott Copeland [mailto:copelandsei@aol.com] Sent:Friday,May 22,2015 8:35 PM To:Faircloth,Justin Subject:Re:Heritage Greens CDD-Wall pressure washing/painting Justin, This is over a$7000.00 Job to Pressure Clean and Paint Just the North side with 2 coats. Sorry, But the cheapest we can do the job for is$4350.00 and That is Pressure Cleaning The North wall only and Painting on 1 coat of Matching Paint,3 to 4 days of work. Thanks Scott Copeland Southern Enterprises Inc. 1668 Many Road,N. Fort Myers,Fl.33093 Email :copelandsei0,aol.com Work:239-995-3684 Fax: 239-995-0058 Cell: 239-707-6806 Original Message-- From: Faircloth,Justin<Justin.Fairclothastservices.com> To:Scott Copeland<copelandseiAaol.com> Sent: Fri, May 22,2015 11:17 am Subject: Heritage Greens CUD-Wall pressure washing/painting Scott, As discussed this morning,the Heritage Greens CDD Board approved a not to exceed amount of $2,500.00 to pressure wash and paint the wall behind the elementary school.Work will be performed only the side facing the school.They are not looking for any repair patching,they just want the wall to be cleaned and painted. Please let me know if you would be interested and able to do this work for the price allotted. Sincerely, Justin SEVERN Justin Faircioth,CAM Assistant District Manager TRENT 5911 Country Lakes Drive•Ft.Myers,FL 33905 justin.fa ircloth @stservices.com SERVICES 245-7118 ext.306•F(239)245-7120 C(239)785-0675 SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error, please contact the sender immediately and delete your copy from your computer. AThink Green&please prim this e-mail crlyif necessary. 161 1 B 2 Agenda Page 18 From: Rudy Cox [mailto:rudy(,ryanhammondinc.com] Sent:Thursday, May 28,2015 10:00 AM To: Faircloth,Justin Subject: RE:Heritage Greens Justin, I would be interested in it for this price. At$2,500.00 it would cost me money. $2,500.00 is an unrealistic number. Thank you for choosing Ryan Hammond, Inc. Rudy Cox Sales/Estimating 239-699-7754 rudvliIrvanhammondinc.com online portfolio Ryan Hammond,Inc.-Painting Contractor 6400 Topaz Coat#'l Fort Myers,FL 33966 (239) 872-2559 (888)346-5352 Fax www.ryanhammondinc.com Do you like us`?Prove it! httn://www.facebook.com/rvanhammondinc Angles List ziy �x x ,. E48 pl z Wq. From: Faircloth,Justin [mailto:Justin.Faircloth@stservices.com] Sent:Wednesday, May 27, 2015 5:42 PM To: Rudy Cox Subject: RE: Heritage Greens Mr.Cox, The Heritage Greens CDD Board approved a not to exceed amount of$2,500.00 to pressure wash and paint the wall behind the elementary school at their last meeting. Work will be performed only on the side facing the school.They are not looking for any repair patching,they just want the wall to be cleaned and painted. Please let me know if you would be interested and able to do this work for the price allotted. 161 1 Agenda Page 19 RYANHAMMOND tworassarrarri tCr 14 PRATErx (239)872-2559 (239)540-2271 FAX rudy@ryanhammondinc.com htto://www.ryanhammondinc.com 64004 Topaz Court, Fort Myers,FL 33966 PROPOSAL March 15, 2015 Proposal Submitted To: Justin Faircloth @ Severn Trent Services 5911 Country Lakes Drive Fort Myers, FL 33905 justin.faircloth@stservices.com Job Location: Heritage Greens Community Development District Immokalee Road,just West of Logan Road Naples,FL SCOPE OF WORK: 1- Pressure clean North side of site wall behind elementary school and skirting the golf course.Water supply is to be by tanker provided by RHI. 2- Seal one side of the wall facing the elementary school. 3- Paint one coat of Sherwin Williams Superpaint to the wall. 4- No patching or caulking is provided in this proposal. Material Sherwin Williams Superpaint Satin Color Color to match existing. NOTES AND CLARIFICATIONS • All painting is to happen during normal business hours. • Side of wall facing the golf course and top of wall - NOT INCLUDED • Longer portion of wall not specified -NOT INCLUDED STANDARD OPERATIONS • RHI shall provide and pay for all materials,equipment,and labor to complete the work. • Upon acceptance of proposal a copy of all licenses, liability and workman's compensation insurance as per the contract shall be provided. • Please allow a minimum two weeks notice to allow for proper scheduling. • The contractor will have direct access to the job foreman and the owner at all times. • At the close of every day all work areas will be left free and clear of all tools, empty paint cans, and debris. • RHI will supply its employees with proper uniforms so as to ensure they are readily recognizable by anyone on the project. • All left over paint will be left in site in the original containers at the completion of the project. PRICE: $5,430.00 1 1 6 1 & 2 Agenda Page 20 TERMS OF PAYMENT: A 25%deposit is due at commencement and RHI will bill monthly based on percentage of work completed. Payment should be issued within 5 days of receiving the final invoice. A 5.50/0 per month service charge will be added to any unpaid balance after one month from the invoice date. All specified material will be utilized. Work will be completed in a workmanship manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written agreement, and will become an extra charge over and above the estimate. Note: Proposal must be updated if not accepted within_180 days. AUTHORIZED SIGNATURE Rudy Cox—Ryan Hammond,Inc. ACCEPTANCE OF PROPOSAL: The above prices, specifications, and conditions, are satisfactory and are hereby accepted. You are authorized to do the work specified. Payment will be made as outlined above. DATE OF ACCEPTANCE SIGNATURE 2 161 1 El 2 Agenda Page 22 • From: Pat Wallrich [mailto:pjmlawn(acenturvlink.net] Sent: Monday,June 15,2015 5:31 PM To: Faircloth,Justin Subject: RE:Heritage Greens CDD-Landscape easement access Hi Justin; Just to keep you posted, still trying how to get the fence power washed and painted for$2500.00. going to be a tight project. On the trimming of pepper trees; I met with Augie,the supt. Of arrow head and we discussed the situation and this is what we came up with. To keep all parties happy and project complete. There is no way you can get a truck and chipper between homes,shrubs,electrical and would cause a lot of damage to grounds or worse. Golf course has landscape between fence and cart path which would be damaged,area has no turn around to get truck in the area without blocking golfers,would not be able to run chipper while golfers are present. Just way to many negatives to use golf course side plus we would probably do a lot of rut damage to fairways when crossing and probably damage to cart paths. We both agreed to keep all happy, is that,we would cut and lay pepper tree's on ground and spray to let mother nature rote the branches'.This would be more labor for us but I feel this would be the best solution and in time would look clean and maintained.That whole area is a waste area now and full of debris. Please give me a call on your thoughts and concerns. Thanks Pat From: Faircloth,Justin [rnailto:Justin.FairclothC(stservices.com] Sent:Tuesday,June 09,2015 10:33 AM To:pimlawn@centurvlink.net Cc: Greg Urbancic Subject: Heritage Greens CDD-Landscape easement access Pat, As discussed on the phone today the 10' utility easement access is between 2070 Morning Sun Lane and 2066 Morning Sun Lane. We may have to remove landscape in this area for access to the easement.As I see it there is no other viable access to our landscape easement area on the north side of the property unless the Golf Course will allow us to use the cart path located off of Heritage Greens Drive. Please let me know the site of trucks you will be using and the times you will be working and any other thoughts you have. Sincerely, Justin S V 1=R N Justin Faircioth Assistant District Manager TRENT 5911 Country Lakes Drive•Ft.Myers,FL 33905 lustatfaircloth@stservices.com SERVICES 1(239)785-0675 ext.306•F(239)245-7120 SUPERVISORS, PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. 1611x2 N N m [d a all a = p a cn a p g O O O S 8 9t p n M N ce a m m 1 a 10 vl• w rn v} CO O Z I E E O V Y C E u W aJ u c �''' O d N al L ^ N c. No EE ` _ N 7 0 y 7 "6 V U Y ut N °' ; c 3 in E o V E 3 CU 'Y E o z ai C9 L 3 0 CU ai a N W as 4 in • N t0 N N 1 L 4] 0 N e V rr 0 0 a N al m N a w N N m Crt cn cil E O N N 7 a u tii c 14 10 N VI Y O ., 10 ra ra LL 0 > N U N Y u 2 '0 E C un rL N A• co U U € U U I z 8 161 1 a ; CURB SYSTEMS OF SW FL&SARASOTA,L.L.C. PROPOSAL 10964 K-NINE DR BONITA SPRINGS, FL 34135 Date Proposal# PH:(239)947-3777 FAX:(239)-947-1386 7/7/2015 25209 Name/Address Project SEVERN TRENT HERITAGE GREENS-SIDEWALK REPAIRS(2015) ATTN.:JUSTIN Proposal only;contract and schedule must be agreed upon before start of work.This proposal is good for 30 days.Free access to work area required(chute pours from redy-mix truck).Only items shown on proposal are included.Not responsible for engineering,testing,layout,sub-grading,locates,traffic control,conduit less than 18"below finish grade in location of work(including but not limited to:irrigation,electrical,plumbing,pipes,etc.),clean-up of excess material(including but not limited to base-rock,dirt,asphalt, etc.),sealer(concrete or joint),joints other than sawcut or 1/2"hituminuous fiber or surface treatments per FDOT spec.Workmanship shall adhere to FDOT Standard Edition per contract documents.Owner shall carry fire,tornado&other necessary insurance.'type D curb is trench in after paving unless specifically noted otherwise on proposal. Concrete is 3000 psi with no reinforcement unless noted otherwise on proposal. Any deviation fromn said specificaion involving extra cost will he executed only upon written order and will be come an extra charge over and above this estimate.All contracted work is warranted for one year from the last day of contracted work for defects in workmanship.Minimum scheduling requirementrs per mobilization as follows: 3,000 LF machine pour,6,400 SF on Outwork,500 LF handwork curbs.Work damaged by others will be billed at unit rates plus applicable mobilization.All items will be installed linear.Areas of work left to accomodate others will require an additional mobilization per incident. QTY UNIT DESCRIPTION UNIT COST TOTAL FIELD MEASURE REQUIRED FOR FINAL BILLING. UNIT PRICE PROPOSAL.THIS PROPOSAL AND IT'S INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT. •ALL WORK TO BE DONE IN(1)MOBILIZATION. 108 SF REMOVE&REPLACE CONCRETE SIDEWALK,4"THICK,SAWCUT JOINTS, 17.50 1,890.00 BROOM FINISH WITH NO REINFORCEMENT.MORNING SUN-2189,2117, 1717,1697,CRESTVIEW-2060(UNIT PRICE QUOTE-MINIMUM BILLING TO BE 108 SF) 34 EA GRIND SIDEWALK JOINTS(UNIT PRICE QUOTE-MINIMUM BILLING TO 50.00 1,700.00 BF.34 EA) FIELD MEASURE REQUIRED FOR FINAL BILLING.--UNIT PRICE PROPOSAL-MINIMUM BILLING AS QUOTED ABOVE. NO NIGHT WORK FIGURED.—FORM,PLACE AND FINISH ONLY.— LAYOUT,TESTING AND MAINTENANCE OF TRAFFIC BY OTHERS.—ALL EXCAVATION AND GRADING TO BE DONE BY OTHERS UNLESS OTHERWISE NOTED ABOVE.--THIS PROPOSAL AND IT'S INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT.-- SIGNED PROPOSAL OR CONTRACT TO BE RETURNED WITI INTO AND BILLING INFORMATION PRIOR TO JOB BEING PUT ON SCHEDULE.— BOND IS NOT INCLUDED IN THIS BID,IF REQUIRED,PLEASE CONTACT US FOR AN ESTIMATE.—NO CONCRETE REMOVALS INCLUDED,UNLESS NOTED ABOVE.--NO COLORED CONCRETE,STAMPED CONCRETE OR SPECIAL FINISHES,UNLESS NOTED ABOVE.—IF MORE DAYS ARE REQUIRED TO COMPLETE THE PROJECT THAN WHAT IS QUOTED ABOVE, ADDITIONAL MOBILIZATION COSTS WILL BE PRICED FOR EACH OCCURRENCE.—SITE SPECIFIC SAFETY MEETINGS,BADGING,OR ORIENTATIONS NOT INCLUDED.IF REQUIRED,THERE WILL BE A$25.00 PER HOUR CHARGE PER PERSON VIA CHANGE ORDER. NOT RESPONSIBLE FOR BASE,ASPHALT,PAVER BRICKS,BACKFILL, SOD,LANDSCAPING,IRRIGATION,BURIED LINES,EXISTING UTILITIES OR THE REPLACEMENT OF THESE ITEMS. Signature: e"°i' Total $3,590.00 Printed Name/Title:: �✓G/C/f%+! 0/7 Company Name: /7e'r�"`'e- ��.,z� C-49 ✓ Date: Za-S • 161 2 a CURB SYSTEMS OF SW FL&SARASOTA, L.L.C. PROPOSAL 10964 K-NINE DR BONITA SPRINGS,FL 34135 Date Proposal# PH:(239)947-3777 FAX:(239)-947-1386 7/7/2015 25209 Name/Address Project SEVERN TRENT HERITAGE GREENS-SIDEWALK REPAIRS(2015) ATTN.:JUSTIN Proposal only;contract and schedule must be agreed upon before start of work.This proposal is good for 30 days.Free access to work area required(chute pours from redy-mix truck).Only items shown on proposal are included.Not responsible for engineering,testing.layout.sub-grading,locates,traffic control,conduit less than 18"below finish grade in location of work(including but not limited to:irrigation,electrical,plumbing,pipes,etc.),clean-up of excess material(including but not limited to:base-rock.dirt,asphalt, etc.).sealer(concrete or joint).joints other than sawcut or 1/2"bituminuous fiber or surface treatments per FOOT spec.Workmanship shall adhere to FOOT Standard Edition per contract documents.Owner shall carry fire,tornado&other necessary insurance.Type D curb is trench in after paving unless specifically noted otherwise on proposal. Concrete is 3000 psi with no reinforcement unless noted otherwise on proposal. Any deviation fromn said specificalon involving extra cost will be executed only upon written order and will be come an extra charge over and above this estimate.All contracted work is warranted for one year from the last day of contracted work for defects in workmanship.Minimum scheduling requirementrs per mobilization as follows: 3,000 LF machine pour,6,400 SF on flatwork,500 LF handwork curbs.Work damaged by others will be billed at unit rates plus applicable mobilization.All items will be installed linear.Areas of work left to accomodate others will require an additional mobilization per incident. QTY UNIT DESCRIPTION UNIT COST TOTAL FIELD MEASURE REQUIRED FOR FINAL BILLING. UNIT PRICE PROPOSAL.THIS PROPOSAL AND IT'S INTENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT. *AI.I.WORK TO BE DONE IN(1)MOBILIZATION.* 108 SF REMOVE&REPLACE CONCRETE SIDEWALK,4"THICK,SAWCUT JOINTS. 17.50 1,890.00 BROOM FINISH WITH NO REINFORCEMENT.MORNING SUN-2189,2117, 1717,1697,CRESTVIEW-2060(UNIT PRICE QUOTE-MINIMUM BILLING TO BE 108 SF) 34 EA GRIND SIDEWALK JOINTS(UNIT PRICE QUOTE-MINIMUM BILLING TO 50.00 1,700.00 BE 34 EA) --FIELD MEASURE REQUIRED FOR FINAL BILLING.—UNIT PRICE PROPOSAL-MINIMUM BILLING AS QUOTED ABOVE. --NO NIGHT WORK FIGURED.—FORM,PLACE AND FINISH ONLY.-- LAYOUT,TESTING AND MAINTENANCE OF TRAFFIC BY OTHERS.—ALL EXCAVATION AND GRADING TO BE DONE BY OTIIERS UNLESS OTHERWISE NOTED ABOVE.—THIS PROPOSAL AND IT'S IN'T'ENT IS TO BE INCLUDED WITH THE CONTRACT AGREEMENTS AS AN ATTACHMENT. - SIGNED PROPOSAL OR CONTRACT TO BE RETURNED WITH NTO AND BILLING INFORMATION PRIOR TO JOB BEING PUT ON SCI IEDULE.— BOND IS NOT INCLUDED IN THIS BID.IF REQUIRED,PLEASE CONTACT US FOR AN ESTIMATE.-NO CONCRETE REMOVALS INCLUDED,UNLESS NOTED ABOVE.—NO COLORED CONCRETE,STAMPED CONCRETE OR SPECIAL FINISHES.UNLESS NOTED ABOVE.—IF MORE DAYS ARE REQUIRED TO COMPLETE THE PROJECT THAN WHAT IS QUOTED ABOVE, ADDITIONAL MOBILIZATION COSTS WILL BE PRICED FOR EACH OCCURRENCE.—SITE SPECIFIC SAFETY MEETINGS,BADGING,OR ORIENTATIONS NOT INCLUDED.IF REQUIRED,THERE WILL BE A$25.00 PER HOUR CHARGE PER PERSON VIA CHANGE ORDER. NOT RESPONSIBLE FOR BASE,ASPHALT,PAVER BRICKS.BACKFILL, SOD,LANDSCAPING,IRRIGATION,BURIED LINES,EXISTING UTILITIES OR'1'HE REPLACEMENT OF THESE ITEMS. Signature: Total $3,590.00 Printed Name/Title: Company Name: ____ Date: 1611g, 2 Aye'da Payc 28 DATE: 07/03/2015 Copeland Southern Enterprises,Inc. OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Green Community Development District E.-MAIL:.h[grin.Fairch»h(rr)srservices.ecro,, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 2215 Heritage Greens Drive,Naples,Fl 34119 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faircioth,Assistant District Manager Time&Materials based upon the Rate Schedule in PROJECT NAME: Heritage Greens.Sidewalk Repair Project effect at the time service is rendered. Estimated Fees: WORK DESCRIPTION: Diamond Grind Sidewalk raised expansion joints areas or $ replace sidewalk panels along Crestview Way and Morning Sun Lane. REMARKS: I)The Board will need to notify all guest and residents of the work being Lump Sum Fixed Fee: $ 3,775.00 done to the sidewalks and to stay clear of the cordon off area for everyone's safety until the project has been completed. Total Fees: S 3,775,00 Dear Justin Faircloth Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for Sidewalk repairs along Crestview Way and Morning Sun Lane For the above-referenced project: SCOPE OF SERVICES(Limited to the following): I. MOT will be set up around work areas to insure the safety of all during the work hours and removed once work has been completed. 2. A 3 man crew will diamond grind ledges or remove and re-pour new 5000 PSI Sidewalk panels within the designated areas below. 3. Work is estimated to take 1.5 weeks to complete and description of work to be done at each location is listed as follows. O 1881 Crestview Way,Diamond Grind 3 x 4'Sidewalk expansion joints. O 1893 Crestview Way,Diamond Grind 3 x 4'Sidewalk expansion joints. O 1901 Crestview Way.Diamond Grind I x 4'Sidewalk expansion joints. p 1905 Crestview Way,Diamond Grind 4 x 4'Sidewalk expansion joints. O 2015 Crestview Way.Diamond Grind 2 x 4'Sidewalk expansion joints. O 2041 Crestview Way,Diamond Grind 2 x 4'Sidewalk expansion joints. O 2060 Crestview Way,Diamond Grind I x 4'Sidewalk expansion joints. O 2091 Crestview Way,Diamond Grind I x 4'Sidewalk expansion joint and cut&re-pour a I x 4'area. 0 2189 Morning Sun Lane,cut,remove and re-pour a 6'x 4'Sidewalk panel. O 2143 Morning Sun Lane,Diamond Grind 3 x 4'Sidewalk expansion joints. O 2135 Morning Sun Lane,Diamond Grind I x 4'Sidewalk expansion joints. O 2127 Morning Sun Lane,Diamond Grind 2 x 4'Sidewalk expansion joints. Q 2117 Morning Sun Lane,Diamond Grind 3 x 4'Sidewalk expansion joints. O 2113 Morning Sun Lane,Diamond Grind 2 x 4'Sidewalk expansion joints. O 2109 Morning Sun Lane,Diamond Grind 4 x 4'Sidewalk expansion joints. O 2063 Morning Sun Lane,Diamond Grind 2 x 4'Sidewalk expansion joints. Q 2023 Morning Sun Lane,Diamond Grind 2 x 4'Sidewalk expansion joints. Q 1963 Morning Sun Lane,Diamond Grind 2 x 4'Sidewalk expansion joints. p 1871 Morning Sun Lane,Diamond Grind 1 x 4'Sidewalk expansion joints. Q 1757 Morning Sun Lane,Diamond Grind I x 4'Sidewalk expansion joints. Q 1737 Morning Sun Lane,Diamond Grind 2 x 4'Sidewalk expansion joints. O 1729 Morning Sun Lane,Diamond Grind 1 x 4'Sidewalk expansion joints. Q 1717 Morning Sun Lane.cut,remove and re-pour a I'x 4'Sidewalk panel. Q 1697 Morning Sun Lane,cut,remove and re-pour a 6"x 4'Sidewalk panel. Note:Any additional work and services requested,and is not found in this Proposal can be done,but will require additional cost to be paid in full with proposal fee upon the completion of work. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract agreement below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile#239-707-6806.Fax 239-995-0058 OWNER AUTHORIZATION: I warrant and represent that 1 am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. I have read,understand and agree to these Standard Business Terms. Authorized Signature: Date: Typed Name&Title: , 161 1 d , Agenda Page 29 Southwest Development Services,inc. 690 23rd St NW Date proposal Naples,FL 34120 (239)470-5522 6-30-15 2144 To: SEVERN TRENT MANAGEMENT SERVICES RE: HERITAGE GREENS C/O:JUSTIN FAIRCLOTH Project Description Amount RE:SIDE WALK. - GRIND SIDE WALK IN 24 PLACES. - 2189 MORNING SUN,REPAIR ONE CRACK WITH CRACK FILLER - 1717 MORNING SUN,PATCH CONCRETE 1'X 1'+/- - 1697 MORNING SUN,PATCH CONCRETE 1'X 3'+/- - 2060 CRESTVIEW,REPAIR ONE CRACK WITH CRACK FILLER - MORNING SUN CART PATH X-SING,2 ASPHALT PATCHES. NOTE: -THE GRIND LOCATIONS ARE AS PER THE LIST PROVIDED TO ME. -PATCHES ARE BASED ON CUTTING OUT AND REPLACING THE SMALL DAMAGED AREAS. -AT THE MORNING SUN/CART PATH X-SING,THE WALKS APPEAR FINE AND IN GOOD CONDITION THE ASPHALT CART PATH IS LOW.THE BEST WAY TO REPAIR THESE TRIP HAZARDS IS TO CUT OUT AND RE POUR THE ASPHALT AT BOTH WALK ENDS. -WHILE GRINDING,THE ADJOINING CONCRETE PIECE TO THE ONE BEING WORKED ON MAY BE TOUCHED OR GROUND WITH THE BLADE. Thank You. Proposal valid for 60 days Total $4,350.00 i ióii82 CONIDARIS BUILDERS & GENERAL CONTRACTORS,INC. Agenda Page 30 15645 Pine Ridge Road PROPOSAL Fort Myers, FL 33908 Ph# (239)415-7671 Date Estimate# Fax# (239)415-2886 E-mail conidarisbuilder(u),aol.com 7/8/2015 1130 ST LIC.#CGC 059201 CUC 046019 Name/Address Job Location Severn Trent Services Heritage Greens Sidewalk Repair Christopher Pepin 5911 Country Lakes Drive Fort Myers,Fl.33905 Attention: Justin Faircloth Description Qty Rate Total Heritage Greens Community I. Remove and replace concrete panels as indicated. 2. Grind concrete as needed as indicated. 3. All area's barricaded and coned off during construction. 4. All area's left clean when work in completed. 5. Locations and work to he done on the following: MORNING SI IN LANE 1. 2189---Replace one(I)Panel 2. 2143---Grind 3. 2135---Replace two(2)Panels 4. 2127---Replace one(I)Panel 5. 2117---Grind 6. 2113---Grind 7. 2109--Grind 8.2063--Grind 9. 2023--Grind 10 1963--Grind 11 1757---Grind 12 1737---Replace three(3)Low Panels 13 1729--Grind 14 1717---Replace one(1)Panel 15 1697--Replace one(1)Panel Due to any unforeseen conditions all extras will be at cost plus basis.Excluded All Permits and Fees Total All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. Any alteration of deviiation from above specification involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to carry fire.tornado and other nesessary insturance.Our workers are fully covered by Workmen's Compensation Insurance. Acceptance Signature Date This Proposal may be withdrawn by us,if not accepted within days. Date of Acceptance:the above prices,specifications and conditions are satisfactory and are hearby accepted. You are authorized to do the work as specified. Payment will beoRd ap outlined above. 1 182 CONIDARIS BUILDERS& GENERAL CONTRACTORS, INC. Agenda Page 31 15645 Pine Ridge Road PROPOSAL Fort Myers, FL 33908 Ph# (239)415-7671 Date Estimate# Fax# (239)415-2886 E-mail conidarisbuilderi aol.com 7/8/2015 1130 ST LIC.#CGC 059201 CUC 046019 Name/Address Job Location Severn Trent Services Heritage Greens Sidewalk Repair Christopher Pepin 5911 Country Lakes Drive Fort Myers,FL 33905 Attention: Justin Faircioth Description Qty Rate Total CRESTVIEW WAY 1. 1881--Replace one(1)Panel 2. 1893 --Grind 3. 1901--Grind 4. 1905--Grind 5.2041--Grind 6. 2060--Replace one(1)Panel 7. 2091--Replace one(1)Panel 8. #7 Cartpath-Grind 9. Cartpath--Grind Morning Sun and Crestview--Grind 6,200.00 6,200.00 NOTE: 50%Down and Balance Upon Completion Due to any unforeseen conditions all extras will be at cost plus basis.Excluded All Permits and Fees Total $6,200.00 All material is guaranteed to be as specified. All work to be completed in a workman like manner according to standard practices. Any alteration of deviiation from above specification involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control. Owner to carry fire,tornado and other nesessary insturance.Our workers are fully covered by Workmen's Compensation Insurance. This Signature Date his Proposal may be withdrawn by us,if not accepted within days. Date of Acceptance:the above prices,specifications and conditions are satisfactory and are hearby accepted. You are authorized to do the work as specified. Payment will berglivisn,outlined above. 1611 2 4 I prr V V—v-c4 r Jones Air Conditioning rt' - 3920 Progress Ave Suite AS iIpV OIND/104- I6 Naples,FL 34104 Estimate '------ A.YD ELECTRIC "Mediwtngunvet+,,ar.psa+mrra iau " Phone:(239)596-5855 AFC Lic.#CAC1813838 9463 Electrical Lic.#EC0002113 Website:www.jonesairconditioning.com Email:info @jonesairconditioning.com Customer Heritage Greens CDD Customer Contact Justin Faircloth 2215 Heritage Greens Dr Phone(Main) (239)245-7118 Naples,FL 34119 Work Number (239)245-7118 Home Number Issue Date 7/13/15 Mobile Number Expiration Date 8/12/15 Email justin.faircloth @stservices.com Sales Rep(s) Due Upon Signing $189.00 Due Upon Completion $0.00 Comfort Consultant David Jones Date Emailed 7/13/15 • Charge Name Description Charge Purchase of a One Time Serivce *One Time Clean and Service Equipment $189.00 Maintenance ContractContract *Blow out drain lines *Check all float switches *Check cooling operation&pressures Clean or replace customer provided filters(media only) *Inspect electrical components and tighten connections at air handler and condenser *Check Freon levels *Check heat cycle *Add Locking Caps(if needed) *Measure temperature difference for cooling and heating *Measure amperage draws to determine efficiency *Check Thermostat *Measure sub-cooling for cooling effect AGREEMENT BENEFITS: *Priority status customer *Improve system efficiency *24 Hour service(after hour charges apply) *Extend equipment life *Peace of mind your system is operating at peak performance *Prevents emergency calls TERMS AND CONDITIONS: We agree to perform_1_Comprehensive Heating/Cooling system cleanings 161 1 a _2 Charge Name Description Charge per year on_1 systems for a period of 1_years.In addition,we agree to wash filters provided by the owner. Semi-Annual checkups:Jan-Jul.Feb-Aug,Mar-Sep,Apr-Oct,May-Nov,Jun-Dec. Annual System Service: Start Date: Renewal Date: Terms:1 Year TERMS:To be paid at time of acceptance. Subtotal $189.00 Tax $0.00 Total $189.00 7,PROPOSAL ACCEPTED BY GATE; 2/x/ Equipment to remain property of Jones Air Condition ng&Electric until final payment is received. Initial: Please note that Limited&Extended Warranties do not cover line set failure or leak search costs.Initial: B 2i t +) Jones Air Conditioning �' r 3920 Progress Ave Suite AS j NDr 'TWIN—G Naples,FL 34104 Estimate t„,.rrs axeCnvx? •'1Xtuswf+4t,w4. rif"one a`b1t{NMt'ratlNthtte.M Phone:(239)596-5855 A/C Lic#CAC1813838 9462 Electrical Lic.#EC0002113 Website:www.jonesairconditioning.com Email:info @jonesairconditioning.com Customer Heritage Greens CDD Customer Contact Justin Faircloth 2215 Heritage Greens Dr Phone(Main) (239)245-7118 Naples,FL 34119 Work Number (239)245-7118 Home Number Issue Date 7/13/15 Mobile Number Expiration Date 8/12/15 Email justin.faircloth @stservices.com Sales Rep(s) Due Upon Signing $249.00 Due Upon Completion $0.00 Comfort Consultant David Jones Date Emailed 7/13/15 Charge Name Description Charge Purchase of 1 Year Service *Clean and Service Equipment $249.00 Maintenance Contract *Blow out drain lines *Check all float switches *Check cooling operation&pressures Clean or replace customer provided filters(media only) *Inspect electrical components and tighten connections at air handler and condenser *Check Freon levels *Check heat cycle *Add Locking Caps(if needed) *Measure temperature difference for cooling and heating *Measure amperage draws to determine efficiency *Check Thermostat *Measure sub-cooling for cooling effect AGREEMENT BENEFITS: *Priority status customer *Improve system efficiency *24 Hour service(after hour charges apply) *Extend equipment life *Peace of mind your system is operating at peak performance *Prevents emergency calls TERMS AND CONDITIONS: We agree to perform_2_Comprehensive Heating/Cooling system cleanings 16 1 1 2 Charge Name Description Charge per year on_1_systems for a period of_1_years.In addition,we agree to wash filters provided by the owner. Semi-Annual checkups:Jan-Jul.Feb-Aug,Mar-Sep,Apr-Oct,May-Nov,Jun-Dec. Annual System Service: Start Date: Renewal Date: Terms:1 Year TERMS:To be paid at time of acceptance. Subtotal $249.00 Tax $0.00 Total $249.00 PROPOSAL ACCEPTED BY DATE: Equipment to remain property of Jones Air Conditioning&Electric until final payment is received. Initial: Please note that Limited&Extended Warranties do not cover line set failure or leak search costs.Initial: 1611 B' 2 t Agenda Page 34 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2014 161 1 B . Agenda Page 35 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA TABLE OF CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1-2 MANAGEMENT'S DISCUSSION AND ANALYSIS 3-6 BASIC FINANCIAL STATEMENTS Government-Wide Financial Statements: Statement of Net Position 7 Statement of Activities 8 Fund Financial Statements: Balance Sheet—Governmental Fund 9 Statement of Revenues, Expenditures and Changes in Fund Balance— Governmental Fund 10 Notes to the Financial Statements 11-16 REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance— Budget and Actual—General Fund 17 Notes to Required Supplementary Information 18 INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 19-20 INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 21 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 22-23 1 6 1 1 2 . Agenda Page 36 f 2700 North Military Trail•Suite 350 Boca Ra33431frau & Associates (561)90)299-4728 � CERTIFIED I'UBI,IC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities and the major fund of Heritage Greens Community Development District, Collier County, Florida("District")as of and for the fiscal year ended September 30,2014,and the related notes to the financial statements,which collectively comprise the District's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America;this includes the design,implementation,and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit.We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. 1 An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor's judgment,including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control.Accordingly,we express no such opinion.An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion,the financial statements referred to above present fairly,in all material respects,the respective financial position of the governmental activities and the major fund of the District as of September 30,2014, and the respective changes in financial position thereof for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. I 6 b 2 • Agenda Page 37 Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board,who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational,economic,or historical context.We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America,which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements,and other knowledge we obtained during our audit of the basic financial statements.We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards,we have also issued our report dated June 22,2015,on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations,contracts,grant agreements and other matters.The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing,and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District's internal control over financial reporting and compliance. Report on Other Legal and Regulatory Requirements We have also issued our report dated June 22,2015,on our consideration of the District's compliance with the requirements of Section 218.415, Florida Statutes,as required by Rule 10.556(10)of the Auditor General of the State of Florida.The purpose of that report is to provide an opinion based on our examination conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants. June 22,2015 2 loriB2 Agenda Page 38 MANAGEMENT'S DISCUSSION AND ANALYSIS Our discussion and analysis of Heritage Greens Community Development District, Collier County, Florida ("District')provides a narrative overview of the District's financial activities for the fiscal year ended September 30, 2014. Please read it in conjunction with the District's Independent Auditor's Report, basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS • The assets of the District exceeded its liabilities at the close of the most recent fiscal year resulting in a net position balance of$2,591,906. • The change in the District's total net position in comparison with the prior fiscal year was($129,119), a decrease. The key components of the District's net position and change in net position are reflected in the table in the government-wide financial analysis section. • At September 30,2014,the District's governmental fund reported ending fund balances of$156,580, a decrease of($2,022) in comparison with the prior fiscal year. A portion of the fund balance is assigned to subsequent year's expenditures,and the remainder is unassigned fund balance which is available for spending at the District's discretion. OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis are intended to serve as the introduction to the District's basic financial statements. The District's basic financial statements are comprised of three components: 1)government-wide financial statements,2)fund financial statements,and 3)notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 1) Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District's finances, in a manner similar to a private-sector business. The statement of net position presents information on all the District's assets and liabilities with the residual amount being reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government's net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs,regardless of the timing of related cash flows. Thus,revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government-wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business-type activities. The governmental activities of the District include the general government(management)and maintenance functions. 2) Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District,like other state and local governments,uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The District has one fund category:governmental funds. 3 16 b, Agenda Page 39 OVERVIEW OF FINANCIAL STATEMENTS(Continued) Fund Financial Statements(Continued) Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However,unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflow of spendable resources,as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a District's near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so,readers may better understand the long-term impact of the District's near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains one governmental fund for external reporting. Information is presented separately in the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances for the general fund,which is a major fund. The District adopts an annual appropriated budget for its general fund. A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget. 3) Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier,net position may serve over time as a useful indicator of an entity's financial position.In the case of the District, assets exceeded liabilities at the close of the most recent fiscal year. Key components of the District's net position are reflected in the following table: NET POSITION SEPTEMBER 30, 2014 2013 Assets,excluding capital assets $ 168,671 $ 164,602 Capital assets,net of depreciation 2,435,326 2,562,423 Total assets 2,603,997 2,727,025 Liabilities,excluding long-term liabilities 12,091 6,000 Total liabilities 12,091 6,000 Net position Invested in capital assets 2,435,326 2,562,423 Unrestricted 156,580 158,602 Total net position $ 2,591,906 $ 2,721,025 The District's net position reflects its investment in capital assets (e.g. land, land improvements, and infrastructure);less any related debt used to acquire those assets that is still outstanding. These assets are used to provide services to residents;consequently,these assets are not available for future spending. The remaining balance of unrestricted net position may be used to meet the District's other obligations. 4 0 , 2 Agenda Page 40 GOVERNMENT-WIDE FINANCIAL ANALYSIS(Continued) The District's net position decreased during the most recent fiscal year. The majority of the decrease represents the extent to which the cost of operations and depreciation expense exceeded ongoing program revenues. Key elements of the change in net position are reflected in the following table: CHANGES IN NET POSITION FOR THE FISCAL YEAR END SEPTEMBER 30, 2014 2013 Revenues: Program revenues $ 211,270 $ 210,999 General revenues 498 549 Total revenues 211,768 211,548 Expenses: l General government 76,698 69,041 Physical environment 264,189 243,721 Total expenses 340,887 312,762 Change in net position (129,119) (101,214) Net position-beginning 2,721,025 2,822,239 Net position-ending $ 2,591,906 $ 2,721,025 As noted above and in the statement of activities,the cost of all governmental activities during the fiscal year ended September 30, 2014 was $340,887. The costs of the District's activities were primarily funded by program revenues. Program revenues, comprised primarily of assessments, have remained relatively constant.The increase in current fiscal year expenses is primarily the result of an increase in maintenance costs due to the District's sidewalk replacement,special projects, and other roads and alleyways repairs. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors.The general fund budget for the fiscal year ended September 30, 2014 was amended to increase appropriations and use of fund balance by$10,000. The increase in appropriations is primarily due to the additional costs incurred related to the District's special projects. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2014. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures were lower than budgeted amounts due primarily to anticipated repair and maintenance costs which were not required. CAPITAL ASSETS At September 30,2014,the District had$4,656,757 invested in land,infrastructure,and improvements,for its governmental activities. In the government-wide financial statements depreciation of$2,221,431 has been taken,which resulted in a net book value of$2,435,326.More detailed information about the District's capital assets is presented in the notes of the financial statements. ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for the subsequent fiscal year. In addition,it is anticipated that the general operations of the District will remain fairly constant. 5 161 1 13 2 Agenda Page 41 CONTACTING THE DISTRICTS FINANCIAL MANAGEMENT This financial report is designed to provide our citizens,land owners,customers,investors and creditors with a general overview of the District's finances and to demonstrate the District's accountability for the financial resources it manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information, contact the Heritage Greens Community Development District's Finance Department at 210 N. University Drive,Suite 702,Coral Springs, Florida,33071. 6 2 1611 Agenda Page 44 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY, FLORIDA STATEMENT OF NET POSITION SEPTEMBER 30,2014 Governmental Activities ASSETS Cash and cash equivalents $ 166,488 Investments 627 Due from other governments 1,556 Capital assets: Nondepreciable 918,434 Depreciable,net 1,516,892 Total assets 2,603,997 LIABILITIES Accounts payable and accrued expenses 12,091 Total liabilities 12,091 NET POSITION Invested in capital assets 2,435,326 Unrestricted 156,580 Total net position $ 2,591,906 See notes to the financial statements 7 i6 & 'i 82 Agenda Page 43 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2014 Net(Expense) Program Revenue and Changes Revenues in Net Position Charges for Governmental Functions/Programs Expenses Services Activities Primary government: Governmental activities: General government $ 76,698 $ 76,698 $ - Physical environment 264,189 134,572 (129,617) Total governmental activities 340,887 211,270 (129,617) General revenues: Unrestricted investment earnings 498 Total general revenues 498 Change in net position (129,119) Net position-beginning 2,721,025 Net position-ending 2,591,906 See notes to the financial statements 8 1611 4 r Agenda Page 44 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA BALANCE SHEET GOVERNMENTAL FUNDS SEPTEMBER 30,2014 Major i Governmental Fund General Fund ASSETS Cash and cash equivalents $ 166,488 Investments 627 Due from other governments 1,556 Total assets $ 168,671 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable and accrued expenses $ 12,091 Total liabilities 12,091 Fund balance: Assigned to: Subsequent year's expenditure 50,947 Future repairs and maintenance 71,987 Unassigned 33,646 Total fund balance 156,580 Total liabilities and fund balance $ 168,671 Amounts reported for governmental activities in the statement of net position are different because: Fund balance-governmental fund $ 156,580 Capital assets used in governmental activities are not financial resources and, therefore, are not reported as assets in the governmental funds. The statement of net position includes those capital assets, net of any accumulated depreciation, in the net position of the government as a whole. Cost of capital assets 4,656,757 Accumulated depreciation (2,221,431) 2,435,326 Net position of governmental activities $ 2,591,906 See notes to the financial statements 9 161182 1 8 Agenda Page 45 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA STATEMENT OF REVENUES,EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2014 Major Governmental Fund General Fund REVENUES Assessments $ 209,985 Other revenues 1,285 Interest 498 Total revenues 211,768 EXPENDITURES Current: General government 76,698 Physical environment 137,092 Total expenditures 213,790 Excess of revenues over expenditures (2,022) Fund balance-beginning 158,602 Fund balance-ending $ 156,580 Amounts reported for governmental activities in the statement of activities are different because: Net change in fund balances-governmental fund $ (2,022) Depreciation on capital assets is not recognized in the governmental fund financial statement but is reported as an expense in the statement of activities. (127,097) Change in net position of governmental activities $ (129,119) See notes to the financial statements 10 161182 Agenda Page 46 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA NOTES TO FINANCIAL STATEMENTS NOTE 1 —NATURE OF ORGANIZATION AND REPORTING ENTITY Heritage Greens Community Development District("District")was created on July 20,1993 by Ordinance 93- 39 of the Board of County Commissioners of Collier County, Florida, pursuant to the Uniform Community Development District Act of 1980,otherwise known as Chapter 190,Florida Statutes.The Act provides among other things,the power to manage basic services for community development,power to borrow money and issue bonds, and to levy and assess non-ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ("Board"), which is composed of five members. The Supervisors are elected by the owners of the property within the District. The Board of Supervisors of the District exercise all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board ("GASB")Statements. Under the provisions of those standards,the financial reporting entity consists of the primary government,organizations for which the District is considered to be financially accountable,and other organizations for which the nature and significance of their relationship with the District are such that, if excluded,the financial statements of the District would be considered incomplete or misleading. There are no entities considered to be component units of the District;therefore,the financial statements include only the operations of the District. NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government-Wide and Fund Financial Statements The basic financial statements include both government-wide and fund financial statements. The government-wide financial statements(i.e.,the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. For the most part,the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1)charges to customers who purchase, use, or directly benefit from goods,services, or privileges provided by a given function or segment;operating-type special assessments for maintenance and debt service are treated as charges for services and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment.Other items not included among program revenues are reported instead as general revenues. 11 161 1 a 2 Agenda Page 47 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) Measurement Focus,Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred,regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose,the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred,as under accrual accounting. However,debt service expenditures are recorded only when payment is due. Assessments Assessments are non-ad valorem assessments on benefited lands within the District.Assessments are levied to pay for the operations and maintenance of the District. The fiscal year for which annual assessments are levied begins on October 1 with discounts available for payments through February 28 and become delinquent on April 1.The District's annual assessments for operations and debt service are billed and collected by the County Tax Assessor/Collector. The amounts remitted to the District are net of applicable discounts or fees and include interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. The District reports the following major governmental fund: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first for qualifying expenditures,then unrestricted resources as they are needed. Assets,Liabilities and Net Position or Equity Deposits and Investments The District's cash and cash equivalents are considered to be cash on hand and demand deposits(interest and non-interest bearing). The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17)Florida Statutes. The District may invest any surplus public funds in the following: a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act; b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency; c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S.Treasury. Securities listed in paragraphs c and d shall be invested to provide sufficient liquidity to pay obligations as they come due. In addition, surplus funds may be deposited into certificates of deposit which are insured. The District records all interest revenue related to investment activities in the respective funds and reports investments at fair value. 12 16112 Agenda Page 48 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) Assets, Liabilities and Net Position or Equity(Continued) Prepaid Items Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Capital Assets Capital assets,which include property,plant and equipment,and infrastructure assets(e.g.,roads,sidewalks and similar items) are reported in the government activities columns in the government-wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property,plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives: Assets Years Improvements other than buildings 10-20 Infrastructure 20-30 In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported in the governmental fund financial statements. Unearned Revenue Governmental funds report unearned revenue in connection with resources that have been received,but not yet earned. Deferred Outflows/Inflows of Resources Deferred outflows of resources represent a consumption of net position that applies to future reporting period(s). For example, the District would record deferred outflows of resources on the statement of net position related to debit amounts resulting from current and advance refundings resulting in the defeasance of debt(i.e.when there are differences between the reacquisition price and the net carrying amount of the old debt). Deferred inflows of resources represent an acquisition of net position that applies to future reporting period(s). For example,when an asset is recorded in the governmental fund financial statements, but the revenue is unavailable,the District reports a deferred inflow of resources on the balance sheet until such times as the revenue becomes available. Fund Equity/Net Position In the fund financial statements,governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. 13 1 6 1 2 Agenda Page 49 NOTE 2—SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES(Continued) Assets,Liabilities and Net Position or Equity(Continuedk fund Equity/Net Position(Continued) The District can establish limitations on the use of fund balance as follows: Committed fund balance—Amounts that can be used only for the specific purposes determined by a formal action(resolution)of the Board of Supervisors.Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action(resolution)that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance — Includes spendable fund balance amounts established by the Board of Supervisors that are intended to be used for specific purposes that are neither considered restricted nor committed. The Board may also assign fund balance as it does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year's appropriated budget. Assignments are generally temporary and normally the same formal action need not be taken to remove the assignment. The District first uses committed fund balance,followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. Net position is the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position in the government-wide financial statements are categorized as net investment in capital assets,restricted or unrestricted. Net investment in capital assets represents net position related to infrastructure and property, plant and equipment. Restricted net position represents the assets restricted by the District's Bond covenants or other contractual restrictions.Unrestricted net position consists of the net position not meeting the definition of either of the other two components. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3—BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the fiscal year commencing the following October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1,the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriation for annually budgeted funds lapse at the end of the year. 14 1 6 1 1 8, 2 • ,4 Agenda Page 50 NOTE 4—DEPOSITS AND INVESTMENTS Deposits The Districts cash balances were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to deposit with the Treasurer or another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held. The percentage of eligible collateral(generally, U.S.Governmental and agency securities, state or local government debt,or corporate bonds)to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository,the remaining public depositories would be responsible for covering any resulting losses. Investments The District's investments were held as follows at September 30, 2014: Investment Fair Value Credit Risk Maturity Weighted average of the fund Florida PRIME $ 627 S&P AAAm portfolio:39 days Total Investments $ 627 Credit risk—For investments,credit risk is generally the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investment ratings by investment type are included in the preceding summary of investments. Concentration risk—The District places no limit on the amount the District may invest in any one issuer. Interest rate risk—The District does not have a formal policy that limits investment maturities as a means of managing exposure to fair value losses arising from increasing interest rates. NOTE 5—CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30,2014 was as follows: Beginning Ending Balance Additions Reductions Balance Governmental activities Capital assets,not being depreciated Land and land improvements $ 918,434 $ - $ - $ 918,434 Total capital assets,not being depreciated 918,434 - - 918,434 Capital assets,being depreciated Improvements other than buildings 355,506 - - 355,506 Infrastructure 3,382,817 - - 3,382,817 Total capital assets,being depreciated 3,738,323 - - 3,738,323 Less accumulated depreciation for: Improvements other than buildings 308,442 8,697 - 317,139 Infrastructure 1,785,892 118,400 - 1,904,292 Total accumulated depreciation 2,094,334 127,097 - 2,221,431 Total capital assets,being depreciated,net 1,643,989 (127,097) - 1,516,892 Governmental activities capital assets,net $ 2,562,423 $ (127,097) $ - $ 2.435,326 Depreciation expense was charged to the physical environment function. 15 2 Agenda Page 51 NOTE 6—MANAGEMENT COMPANY The District has contracted with a management company to perform management advisory services,which include financial and accounting services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management,accounting,financial reporting,and other administrative costs. NOTE 7—RISK MANAGEMENT The District is exposed to various risks of loss related to torts;theft of,damage to,and destruction of assets; errors and omissions;and natural disasters.The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks;coverage may not extend to all situations.Settled claims from these risks have not exceeded commercial insurance coverage over the past three years. 16 16i1 B z Agenda Page 52 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE-BUDGET AND ACTUAL—GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30,2014 Variance with Final Budget- Budgeted Amounts Actual Positive Original Final Amounts (Negative) REVENUES Assessments $ 209,188 $ 209,188 $ 209,985 $ 797 Other revenue 1,200 1,200 1,285 85 Interest 400 400 498 98 Total revenues 210,788 210,788 211,768 980 EXPENDITURES Current: General government 74,178 74,178 76,698 (2,520) Physical environment 136,610 146,610 137,092 9,518 Total expenditures 210,788 220,788 213,790 6,998 Excess(deficiency)of revenues over(under)expenditures - (10,000) (2,022) 7,978 OTHER FINANCING SOURCES Use of fund balance - 10,000 - (10,000) 10,000 - (10,000) Net change in fund balances $ - $ - (2,022) $ (2,022) Fund balance-beginning 158,602 Fund balance-ending $ 156,580 See notes to required supplementary information 17 6- 2 Agenda Page 53 HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY,FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget for the general fund. The District's budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America(generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. The general fund budget for the fiscal year ended September 30, 2014 was amended to increase appropriations and use of fund balance by$10,000. The increase in appropriations is primarily due to the additional costs incurred related to the District's special projects. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30,2014. The variance between budgeted and actual general fund revenues for the current fiscal year was not considered significant. The actual general fund expenditures were lower than budgeted amounts due primarily to anticipated repair and maintenance costs which were not required. 18 1 6 ,,,, G2 1 1 , Agenda Page 54 C 2700iiir North Military Trail•Suite 350 • Boca Raton, Florida 33431 Graze Associates (561)994-9299•(800)299-4728 Fax (561)994-5823 CEIl.'r1I l I) PUItLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States,the financial statements of the governmental activities and the major fund of Heritage Greens Community Development District,Collier County, Florida("District")as of and for the fiscal year ended September 30,2014, and the related notes to the financial statements,which collectively comprise the District's basic financial statements,and have issued our opinion thereon dated June 22,2015. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements,we considered the Districts internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the , circumstances for the purpose of expressing our opinions on the financial statements,but not for the purpose of expressing an opinion on the effectiveness of the District's internal control.Accordingly,we do not express an opinion on the effectiveness of the District's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control,such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis.A significant deficiency is a deficiency,or a combination of deficiencies,in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies.Given these limitations,during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses.However,material weaknesses may exist that have not been identified. I Compliance and Other Matters As part of obtaining reasonable assurance about whether the District's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit,and accordingly,we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. 19 o 2 Agenda Page 55 Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing,and not to provide an opinion on the effectiveness of the entity's internal control or on compliance.This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance.Accordingly,this communication is not suitable for any other purpose. June 22,2015 20 2 Agenda Page 58 2700 North Military Trail•Suite 350 Boca Raton, Florida 33431 Grau & Associates (561)994-9299•(800)299-4728 Fax (561)994-5823 CER'1'fFitD PUBLIC ACCOUNTANTS www.graucpa.com INDEPENDENT AUDITOR'S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415,FLORIDA STATUTES, REQUIRED BY RULE 10.556(10)OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida We have examined Heritage Greens Community Development District,Collier County, Florida's("District") compliance with the requirements of Section 218.415,Florida Statutes,in accordance with Rule 10.556(10)of the Auditor General of the State of Florida during the fiscal year ended September 30,2014.Management is responsible for the District's compliance with those requirements.Our responsibility is to express an opinion on the District's compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and,accordingly,included examining,on a test basis,evidence about the District's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances.We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on District's compliance with specified requirements. In our opinion, the District complied, in all material respects, with the aforementioned requirements for the fiscal year ended September 30,2014. This report is intended solely for the information and use of the Legislative Auditing Committee,members of the Florida Senate and the Florida House of Representatives,the Florida Auditor General,management,and the Board of Supervisors of Heritage Greens Community Development District,Collier County,Florida and is not intended to be and should not be used by anyone other than these specified parties. June 22,2015 21 161 8 Agenda Page 57 2700 North Military Trail•Suite 350 Boca Raton, Florida 33431 Grau & Associates (561)994-9299•(800)299-4728 Fax (561)994-5823 CERTIFIED PUBLIC ACCOUNTANTS www.graucpa.com MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA To the Board of Supervisors Heritage Greens Community Development District Collier County, Florida Report on the Financial Statements We have audited the accompanying basic financial statements of Heritage Greens Community Development District,Collier County,Florida("District")as of and for the fiscal year ended September 30,2014,and have issued our report thereon dated June 22, 2015. Auditor's Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America;the standards applicable to financial audits contained in Government Auditing Standards,issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Florida Auditor General. Other Reports and Schedule We have issued our Independent Auditor's Report on Internal Control over Financial Reporting and Compliance and Other Matters based on an audit of the financial statements performed in accordance with Government Auditing Standards; and Independent Accountant's Report on an examination conducted in accordance with AICPA Professional Standards, Section 601, regarding compliance requirements in accordance with Chapter 10.550,Rules of the Auditor General.Disclosures in those reports,which are dated June 22,2015,should be considered in conjunction with this management letter. Purpose of this Letter The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General for the State of Florida. Accordingly,in connection with our audit of the financial statements of the District, as described in the first paragraph,we report the following: 1. Current year findings and recommendations. II. Status of prior year findings and recommendations. Ill. Compliance with the Provisions of the Auditor General of the State of Florida. Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, as applicable,management,and the Board of Supervisors of Heritage Greens Community Development District,Collier County,Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Heritage Greens Community Development District,Collier County,Florida and the personnel associated with it,for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us. June 22,2015 22 it B I Agenda Page 58 REPORT TO MANAGEMENT I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS None II. PRIOR YEAR FINDINGS AND RECOMMENDATIONS None III. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Unless otherwise required to be reported in the auditor's report on compliance and internal controls,the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no significant findings and recommendations made in the preceding annual financial audit report for the fiscal year ended September 30,2013. 2. Any recommendations to improve the local governmental entity's financial management. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30,2014. 3. Noncompliance with provisions of contracts or grant agreements,or abuse,that have occurred, or are likely to have occurred,that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. There were no such matters discovered by, or that came to the attention of, the auditor, to be reported,for the fiscal year ended September 30,2014. 4. The name or official title and legal authority of the District are disclosed in the notes to the financial statements. 5. The financial report filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes agrees with the September 30,2014 financial audit report. 6. The District has not met one or more of the financial emergency conditions described in Section 218.503(1), Florida Statutes. 7. We applied financial condition assessment procedures and no deteriorating financial conditions were noted as of September 30,2014.It is management's responsibility to monitor financial condition,and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. 23 161 1 B.2 HERITAGE GREENS COMMUNITY Agenda Page 60 SPECIAL DETAIL REPORT Date: 05/07/15 Time tour began: 0100 hrs Time tour ended: 0400 his Name of the Deputy on duty: Freiburcier Shield#: 7757 Car#: 732 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Very light traffic, one traffic violation was observed no foot traffic. Several cars parked in main clubhouse parking lot. ** please send completed form to one of the following: Email: edvth.bird@colliersheriff.org Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529 ** 161 1 2 HERITAGE GREENS COMMUNITY Agenda Page 61 SPECIAL DETAIL REPORT Date: 05/16/15 Time tour began: 0100 hrs Time tour ended: 0400 hrs Name of the Deputy on duty: Freiburger Shield#: ?757 Car#: 732 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Very light traffic, no traffic violations were observed no foot traffic. 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- 7 7 1 Special Assmnts-Tax Collector 242,903 242,903 242,787 (116) 3,225 Special Assmnts-Discounts (9,716) (9,716) (8,675) 1,041 97 Other Miscellaneous Revenues - - 375 375 - Gate Bar Code/Remotes 1,200 900 925 25 - 'TOTAL REVENUES 234,787 234,387 235,731 1,344 3,328 EXPENDITURES Administration P/R-Board of Supervisors 7,200 5,400 4,600 800 - FICA Taxes 551 414 352 62 - ProfServ-Engineering 1,000 747 987 (240) - ProfServ-Legal Services 2,000 1,503 3,828 (2,325) 146 ProfServ-Mgmt Consulting Sery 38,081 28,557 28,561 (4) 3,173 ProfServ-Property Appraiser 3,644 3,644 3,644 - - ProfServ-Special Assessment 5,463 5,463 5,463 - - ProfServ-Web Site Development 650 650 730 (BO) 42 Auditing Services 3,200 3,200 3,200 - - Postage and Freight 850 639 482 157 53 Insurance-General Liability 8,225 8,225 7,557 668 - Printing and Binding 1,000 747 781 (34) 6 Legal Advertising 1,500 1,125 - 1,125 - Misc-Bank Charges 575 432 544 (112) 46 Misc-Assessmnt Collection Cost 4,858 4,858 4,652 206 66 Office Supplies 175 135 - 135 - Annual District Filing Fee 175 175 175 - - Total Administration 79,147 65,914 65,556 358 3,532 Public Safety Contracts-Security Services 48,000 36,000 37,134 (1,134) 3,568 Contracts-HVAC 350 261 - 261 - Contracts-Sheriff 3,000 2,250 7,013 (4,763) - Communication-Telephone 1,500 1,125 1,295 (170) 144 Electricity-Entrance 2,200 1,650 1,269 381 159 Utility-Water&Sewer 900 675 470 205 55 Lease-Carts 1.500 1,500 750 750 - R&M-Gate 7,000 5,247 138 5,109 - Report Date:7/8/2015 Page 2 2 , 9 1 6 I i u HERITAGE GREENS Agenda Page 71 Community Development District Genera!Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending June 30,2015 ANNUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) JUN-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL i R&M-Gatehouse 1,130 846 432 414 302 Op Supplies-Transmitters 1,200 900 794 106 - Op Supplies-Gatehouse 800 601 486 115 61 Cap Outlay-Equipment 6,200 4,653 - 4,653 - Total Public Safety 73,780 55,708 49,781 5,927 4,289 Landscape Services Contracts-Landscape 18,000 13,500 17,135 (3,635) 1,381 Contracts-Preserve Management 2,000 2,000 880 1,120 - Electricity-Irrigation 2,200 1,647 1,376 271 169 R&M-Renewal and Replacement 1,000 747 - 747 - R&M-Canals 2,600 1,300 - 1,300 - R&M-Fountain 2,700 2,025 1,519 506 225 R&M-Grounds 4,000 2,997 1,025 1,972 - R&M-Irrigation 1,500 1,125 200 925 - R&M-Preserves 100 72 - 72 - Misc-Special Projects 8,000 6,003 1,415 4,588 - Total Landscape Services 42,100 31,416 23,550 7,866 1,775 Road and Street Facilities Electricity-Streetlighting 11,000 8,250 6,972 1,278 870 R&M-Drainage 2,500 1,875 - 1,875 - R&M-Roads&Alleyways 2,000 1,503 800 703 - R&M-Sidewalks 3,000 2,250 - 2,250 - Traffic Signage Rehabilitation 1,260 945 - 945 - Reserve-Roadways 20,000 20,000 - 20,000 - Total Road and Street Facilities 39,760 34,823 7,772 27,051 870 ITOTAL EXPENDITURES 234,787 187,861 146,659 41,202 10,466 Excess(deficiency)of revenues Over(under)expenditures - 46,526 89,072 42,546 (7,138) Net change in fund balance $ - $ 46,526 $ 89,072 $ 42,546 _$ (7,138) FUND BALANCE,BEGINNING(OCT 1,2014) 156,580 156,580 156,580 FUND BALANCE,ENDING $ 156,580 $ 203,106 $ 245,652 Report Date:7/8/2015 Page 3 161162 Agenda Page 72 HERITAGE GREENS Community Development District Supporting Schedules June 30, 2015 1 6 1 1 8 2 Agenda Page 73 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year ending September 30,2015 1 Discount! Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2015 $ 242,903 Allocation% 100% 11/12/14 1,536 1,536 11/14/14 21,248 904 434 22,585 11/25/14 111,443 4,739 2,274 118,456 12/12/14 65,327 2,732 1,333 69,392 01/06/15 4,865 154 99 5,118 01/29/15 9,501 238 194 9,934 03/05/15 2,674 37 55 2,766 03/31/15 7,509 14 153 7,676 05/05/15 2,100 (45) 43 2,098 06/03/15 931 (28) 19 922 06/22/15 2,326 (69) 47 2,305 TOTAL $ 229,460 $ 8,675 $ 4,652 $ 242,787 %Collected 9995% I TOTAL OUTSTANDING $ 116 Report Date:7/2/2015 Page 4 I 6 B 2 Agenda Page 74 HERITAGE GREENS All Funds Community Development District Cash and Investment Report June 30, 2015 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating Sun Trust Bank n/a n/a 0.10% $ 149,809 Checking Account-Operating Bank United n/a n/a 0.00% $ 1,000 Subtotal $ 150,809 Money Market Account Bank United Business MMA n/a 0.35% $ 96,686 Operating Account SBA n/a n/a 0.18% $ 627 Total $ 248,122 Page 5 Report Date:7/2/2015 1611 B. - 2 Agenda Page 75 Heritage Greens CDD Bank Reconciliation Bank Account No. 9920 Statement No. 06-15 Statement Date 06/30/15 GIL Balance(S) 149,808.97 Statement Balance 153,979.23 GIL Balance 149,808.97 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 153,979.23 Subtotal 149,808.97 Outstanding Checks 4,170.26 Negative Adjustments 0.00 Total Differences 0.00 Ending GIL Balance 149,808.97 Ending Balance 149,808.97 Difference 0.00 Poatina Cleared 12Bil Document Type Document No, Description Amoun Amount Difference Outstanding Checks 06/29/15 Payment 3107 COLEMAN,YOVANOVICH 146.25 0.00 146.25 06/29/15 Payment 3109 HOLE IN ONE GOLF CARTS 750.00 0.00 750.00 06/29/15 Payment 3111 SEVERN TRENT ENVIRONMENTAL SERVICES 3,274.01 0.00 3,274.01 Total Outstanding Checks 4,170.26 Page 6 • 161 1 B 2 Agenda Page 76 m 8 8 8 8 8 $ $ $ $ 8 & v 1 U c ��yy �Ny 8 Et N § UI N N N 8 $ 6 $ 8 "d 8 8 8 8 6 g g g g m z 8 S S S g C C W m oa m m LL m m m °1 E 8 U C 8 U °a U 8 ga 8 8 kn N O W M ��pp = V) 7 0 C r. / U r C ; - 6 O N 0 K a s O a N d a g z A 6 0 r 0 r uZ Z6 d a x 6 co Z A b u) 6 CV QI 2 °n > cc r O >y> y Z > N W in P R 0' C A 6 LL }4 W N 2 } N o () 0. ✓ 9 O yN� 0 cr cl rc Z 5 �r N 0 y U o(/.1 N z a > j g > > n- . gt r £ _� 0 E _ g ¢ U) W w W N a (0 a m L (a LL 2 S 6a 3 u O I�yy _ a) N NW OO ry 2 p p V Q V — - Q U• U U LL LL LL gpm O O O cn cn 6 Cr 5 U LL W Y= Q' W I U W S U Cr co -�] co to 1 t' co• J co W cc F Y a O ¢ ¢ ¢ ~ O Z r )- Z U Z r Z Z iZ U r 8 U w O W O O Cr Cr gF W W D Z 0 a < OU Y - Y Y Z 0 0 0 0 Zt 0 Et 2 a) V)) a) a) N 40 a N N N N N 0 g Us 1 § i § 1 § li I § I § } P, i R1 i5 I § i5 iz 00 0 0 0 0 0 I # § # 4* i! 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Page 9 161 16 C IrE (r) MINUTES OF MEETING 8Y HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, July 20, 2015 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary Also present were: Justin Faircloth Assistant District Manager Residents The following is a summary of the minutes and actions taken at the July 20, 2015 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda o Under New Business,Item 6B,HVAC Maintenance Proposal,was added. THIRD ORDER OF BUSINESS Approval of the Minutes of the May 18, 2015 Meeting o A minor correction was made to the minutes and will be incorporated into them. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the minutes of the May 18, 2015 meeting were approved,as amended. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. 1 2 16113 July 20,2015 Heritage Greens C.D.D. FIFTH ORDER OF BUSINESS Old Business A. Resident Data Base Update o Mr. Faircloth reported a letter was sent to all homeowners that we could not verify their number in the call box system. A deadline was given of August 14th to respond in order to update the call box information. o Over 255 letters were sent and over 100 responses were received. o On August 17th all information received will be entered into the system. o Renters names can entered into the call box, but the homeowner has to provide the information. B. Pressure Washing/Painting Wall behind Elementary School o Mr. Faircloth noted at the last meeting the Board approved a not-to-exceed amount of $2,500 to pressure wash and paint the exterior wall of the elementary school. o Proposals were received to do the work from PJM, Copeland Southern Enterprise and Ryan Hammond. On MOTION by Mr. Marshall seconded by Mr. Coombs with all in favor PJM's proposal to pressure wash and paint the wall behind the elementary school in the amount of$3,200 was approved. C. Landscape Maintenance Easement behind Schools o Mr. Faircloth noted in November of last year the elementary school complained about the easement we have on the exterior of the property encroaching on their ball fields. At that time the Board approved a proposal to have PJM do the work behind the elementary school and the high school. o The area behind the high school would be worked during the summer. o It was pointed out the school starts on August 17`h. o The Board discussed the easement behind the high school. o The Board tabled this item to the next meeting to further investigate. o The Board agreed regular maintenance of the section already cleared behind the elementary school should begin and billed accordingly. SIXTH ORDER OF BUSINESS New Business A. Sidewalk Repair Proposals 2 1611 2 July 20,2015 Heritage Greens C.D.D. o A summary of proposals for the sidewalk repair project was discussed. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the proposal from Curb Systems of Southwest Florida for sidewalk repair in the amount of$3,590 was approved. o Mr. Marshall asked whether it was possible to put an addendum to the contract noting if additional locations are found they could be included in the scope of work. Staff will follow up on this. B. HVAC Maintenance Proposal o The proposal from Jones Air Conditioning and Electric was reviewed. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the proposal from Jones Air Conditioning and Electric to perform annual maintenance on the HVAC unit with one visit per year at a cost of$189 was approved. SEVENTH ORDER OF BUSINESS Manager's Report A. Acceptance of Audit for Fiscal Year 2014 o Mr.Faircloth reviewed the audit for Fiscal Year 2014 noting it is a good,clean audit. • On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the audit for Fiscal Year 2014 was accepted. B. Update on Request to HGCA regarding Parking Enforcement o Mr. Coombs and Mr. Faircloth met with members of the HGCA regarding the parking situation. o Mr. Coombs noted the Master Association documents cannot be changed without a 2/3 vote of the residents or homeowners within the association. o The Board decided to continue issuing warnings and calling for tows along the streets only. o The guards are not security guards. They are access control guards and have no authority to do anything. 3 loj -2 1 July 20,2015 Heritage Greens C.D.D. o The Board requested staff inform Kent Security that they should only patrol the roads and not the parking lots. They are only to serve as gate access control and should not get involved with any police issues within the community. o The Board will discuss handling the parking lots at a later date. C. Watch Reports o The report is attached hereto. D. Follow-Up Items—Vehicle Violations Report o The report is attached hereto. E. Financial Statements There being no questions or comments, On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financial statements for the period ending June 30,2015 were accepted. NINTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors'Requests and/or Comments o Ms. Coghlan was happy with the way the landscaping looks. o Mr.Marshall felt salary for Kent Security personnel should be raised. He wanted to know other alternatives to Kent Security for consideration during budget discussions. o Mr. Coombs wanted staff to get more information on other services Kent Security provides. o Mr.Faircloth will prepare a Request for Qualifications to various security firms. o Mr. Coombs requested 1840 Avian Court and 1886 Morning Sun Lane be added to the concrete work that was earlier approved. o Mr. Coombs reported Mr. Jonathon Musse of Collier County Compliance Department contacted him about the condition of the grass at Indigo Lakes. He asked Mr. Musse to contact the District Manager. Staff will follow up with the County and with the landscaping vendor. 4 16 1 1 8 2 July 20,2015 Heritage Greens C.D.D. TWELFTH ORDER OF BUSINESS Audience Comments o Ms. Dorothy Thompson commented that at the end of the school year, gifts were bought for the crosswalk volunteers. She thanked Severn Trent. She also requested a solar flashing crosswalk sign be placed at Heritage Greens Drive facing the Clubhouse. She received several complaints. Parents were concerned their children would get hit. o Mr. Pete Lohmann commented that the blue fire hydrant reflectors be moved in the road and be uniform throughout the community. Staff will follow up. o Mr. Woody Blackwell commented on access easements. He commented on parking violations and towing. Staff will follow up on this issue with District Attorney. o Mr. Coombs commented on numerous complaints about the timing of the lights and the heavy amount of increased traffic tin the community in the future. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the meeting adjourned at 8:00 p.m. .11 • 1e�� Calvin Teague � org: o•mbs Secretary hairman 5 6 B.3 • wctser . 1 1 1 :cSIII9�„l• Partner ships for Solutions. :/pate Patt� � August 6,2015 0 P- X VIA CERTIFIED MAIL— o RETURN RECEIPT REQUESTED v 0 . c Dwight E. Brock ,� r- Collier County Clerk of the Circuit Court `O Administration Department 3315 Tamiami Trail East, Ste. 102 Naples, Florida 34112-5324 Re: Quarry Community Development District-FY2015-2016 Budget Public Hearing Mr. Brock: Please find enclosed a copy of the Quarry Community Development District Resolution No. 2015-02, which is amending Resolution No. 2015-01 and re-scheduling the Fiscal Year 2015-2016 Budget Public Hearing date from July 10, 2015 to August 14, 2015. If you have any questions please feel free to contact our office. Sincerely, SPECIAL DISTRICT SERVICES, INC. -` -- (A.;Gi.,tom...._ J Frances J. Ware Administrative Assistant /fjw Enc: Copy of Resolution No. 2015-02 The Oaks Center•2501A Burns Road•Palm Beach Gardens,FL 33410 5204 o !6.30 4922•tf:677.737.4922•f:561.630.4923•www.sdsinc.org Additional Offices: Miami•Ft.Lauderdale•Bonita Springs .i. . I 64 ik 1 83 RESOLUTION 2015-02 A RESOLUTION OF TILE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT AMENDING RESOLUTION 2015-01 TO RE-SET THE DATE, TIME AND LOCATION OF THE PUBLIC HEARING ON THE PROPOSED BUDGET FOR FISCAL YEAR 2015/2016; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the Quarry Community Development District("District')is a local unit of special-purpose government established pursuant to the Uniform Community Development District Act of 1980, as codified in Chapter 190, Florida Statutes for the purpose of planning, financing, constructing,operating and/or maintaining certain infrastructure improvements; and WHEREAS, on April 10,2015, at a duly noticed public meeting, the District's Board of Supervisors (the`Board") adopted Resolution 2015-01, approving the proposed budget for fiscal year 2015-2016 and setting a public hearing on the proposed budget for July 10, 2015 at 1:00 p.m. at the Golf Lodge at the Quarry, 8950 Weathered Stone Drive,Naples,Florida 34120; and WHEREAS,the Board of Supervisors desires to change the date of the public hearing. NOW, THEREFORE, BE IT RESOLVED BY TILE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. PUBLIC HEARING DATE RESET. Resolution 2015-01 is hereby amended to reflect that the public hearing as declared in Resolution 2015-01 is reset to: ii / 2015 at /I'D p.m. at the Golf Lodge at the Quarry 8950 ' Weathe tone ve Naples,Florida 34120. The District Manager shall send a copy of this Resolution to the City of Naples and Collier County upon adoption. SECTION 2. RESOLUTION 2015-01 OTHERWISE REMAINS IN FULL FORCE AND EFFECT. Except as otherwise provided herein, all of the provisions of Resolution 2015- 01 continue in full force and effect. SECTION 3. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. SECTION 4. EFFECTIVE DATE. This Resolution shall take effect upon its passage and adoption by the Board of Supervisors of the Quarry Community Development District. 1611 Bo3 PASSED AND ADOPTED this 21'day of July,2015. ATTEST: QUARRY COMMUNITY DEVELOPMENT DISTRICT ;IAA—. . By: 4>v,—.<-e. S tary " �� Its: OitaiVt,Acw 1b11 Cl SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL FY16 ADOPTED 6UD6ET Oa-0-beir 1, 2A15 fo- Se.p41444-ix.r 30, 2016 61 .x. NNW ESr Flo 1926 Victoria Avenue!Fort Myers,FL 33901 p , � P:239.338.2550 I F'239.338.2560 ;www.swfrpc.org p J= �i y9 ci PEANNtN�' •P sf`ES•REAL'a° 4 August 11,2015 rjj o r -< n en m �' ri C Collier County Clerk of the Circuit Court—Finance c' ri 3299 Tamiami Trail E., Ste.403 ° w ;r Naples, FL 34112-5746 RE: SWFRPC's FY2016 Work Plan & Budget N Dear Sir or Madam: At its August 6,2015 meeting,the Southwest Florida Regional Planning Council(Council)adopted its FY2016 Work Plan and Budget,in accordance with the Council's Rule 291-1.007 Budget and Finances: The Council shall cause to be prepared and shall adopt on or before August 15 of each year a budget for the development and implementation of the planning and development programs by such means and through such agencies as the Council shall determine and shall certify a copy thereof to the Clerk of the governing body of each local government that is a member. Upon approval thereof by the governing body each member local government shall include in its annual budget and cause the levy of a millage sufficient to produce the amount necessary to fund its proportionate share of the Council's total budget for the District,which, beyond minimums for individual membership established by the Council, bears the same ratio to the total budget as the population of each member unit bears to the total population of the District, all as determined annually by official population forecasts by the state of Florida for the year preceding each budget determination. Enclosed is a certified copy of the Council's FY2016 Work Plan and Budget for your records. Please feel free to contact me if I can be of further assistance, Sincerely, OUTHWEST FLORIDA REGIO AL PLANNING COUNCIL Margaret uerstle,AICP Executiv erector /nlg Enclosure C 1 tW EST FLT l 1926 Victoria Avenue I Fort Myers,FL 33901 = P..239.338.2550 F.239.338.2560 I www.swfrpc.org Cs 1. 0O OJZ r e�C. yq(PLANNING` `oy sSt, •READ 5o%.4 FOR A CERTIFIED COPY: STATE OF FLORIDA COUNTY OF LEE On this 11 day of August,2015, I attest that the attached document is a true, exact, complete. and unaltered photocopy made by me, Southwest Florida Regional Planning Council, Records Management Liaison Officer, of the "Southwest Florida Regional Planning Council Annual Budget for Fiscal Year 2016 Budget,"as adopted by the Southwest Florida Regional Planning Council on August 6,2015. This document is a public record, and the Southwest Florida Regional Planning Council is its official source. ../ /Alle, / Nichole Gwi °ett Southwest Florida Regional Planning Council Records Management Liaison Officer • • 01. *EST p 161 i c) 9 • • J M v G` • ./ ,'244 pt A N ,N NG �- 0x SOUTHWEST FLORIDA REGIONAL PLANNING COUNCIL ADOPTED BUDGET FY 2016 OCTOBER 1, 2015 TO SEPTEMBER 30, 2016 ,; `-. 1 „ k ':;.-ki ,I;:?:,, ,-,,,,y /,,,,,,,,- 1 ‘., , t , r fi / '', b.� t 4 ,� :_!Y-,,.,:1i.1-. 2,.. s f a s_ fff .r► s0, , a, x _. � . w ' I ;,., ., Y r is ;! 1 F;• f, f 1. 611 1 CI - FY 16 PROPOSED BUDGET OCTOBER 1, 2015 TO SEPTEMBER 30, 2016 Table of Contents FY16 Proposed Budget Page 1 Revenue Sources(Charts) Page 2 Revenue Sources(Detail) Page 3 5 Year Budget Comparison Page 4 Salary Expenses-(A) Page 5 Health Insurance-(B) Page 6 Consultant Fees—(C) Page 7 Contractual-(D) Page 8 Equipment Rental—(E) Page 9 Insurance-(F) Page 10 Computer Related-(G) Page 11 Dues&Memberships-(H) Page 12 1 6 1 1 c 1 FY 16 ADOPTED BUDGET OCTOBER 1, 2015 TO SEPTEMBER 30,2016 Revenues SWFRPC General SWFRPC Special 2016 Budget Totals Fund Revenue Assessments $ 477,787 $ - $ 477,787 Secured Federal/State Grants - 187,266 1.87,266 'Program Development(Unsecured Grants/Contracts) 100,000 100,000 Secured Contractual - 70,150 70,150 DRIB/NOPCs/Other Reviews - 35,000 35,000 Rental/Interest/Mist 1,500 - 1,500 Fund Balance 640,816 - 640,816 Total Income(Revenue) $ 1,120,103_$ 392,416_$ 1,512,519 Expenditures(Expenses) Direct: Salaries (A) $ 316,875 $ 170,223 $ 487,098 FICA 37,263 - 37,263 Unemployment - Workers Compensation 3,687 - 3,687 Retirement 35,084 - 35,084 Health Insurance (B) 79,799 - 79,799 Total Personnel Expenses _ $ 472,708_ $ 170,223_ $ 642,931 Expenses Consultants (C) $ 21,100 $ 12,000 $ 33,100 Contractual (D) - 18,100 18,100 Audit Fees 32,000 32,000 Travel 2,500 10,460 12,960 Telephone 5,100 5,100 Postage 2,000 75 2,075 Equipment Rental(E) 7,335 7,335 Insurance (F) 23,207 23,207 Repair/Maint.(Grounds/Bldg/Equip) 5,000 5,000 Printing/Reproduction 2,000 580 2,580 Utilities(Elec,water,garb) 21,500 21,500 Advertising 1,900 850 2,750 Other Miscellaneous 2,000 150 2,150 Bank Service Charges 2,700 2,700 Office Supplies 4,000 4,000 Computer Related Expenses (G) 22,969 22,969 Publications 200 200 Professional Development 1,000 2,000 3,000 Dues and Memberships (H) 23,915 1,595 25,510 Meetings/Events 1,000 250 1,250 Capital Outlay-Operations 5,000 5,000 Capital Outlay-Building 4,000 4,000 Long Term Debt 128,000 128,000 Fund Balance 640,816 640,816 Operational Expense _ $ 959,242 $ 46,060_ $ 1,005,302 Fringe/Indirect Allocation $ (176,133) $ 176,133 $ Utilized Reserve $ (135,714) $ (135,714) Total Operational Expenses $ 647,395 $ 222,193 $ 869,588 Total Cash Outlays _ $ 1,120,103 $ 392,416_ $ 1,512,519 Net Income/Loss $ (0) $ $ (0) 'This amount was determined based on three previous years budgets which brought in at least$100,000 in additional revenue after the budget was adopted Page 1 of 12 I REVENUE SOURCES BUDGET REVENUES AMOUNT County/City Assessments $ 477,787 Secured Federal/State Grants 187,266 Program Development(Unsecured Grants/Contracts) 100,000 Secured Contractual 70,150 DRIs 35,000 Rental/Interest/Misc 1,500 Total Revenue $ 871,703 BUDGET REVENUES ®County/City Assessments 35,000 70,150 1,500 III Secured Federal/State Grants 100,000 Program Development (Unsecured Grants/Contracts) Secured Contractual DRIs Rental/Interest/Mist it CASH, CASH EQUIVALENTS, INVESTMENTS (as of June 30, 2015): AMOUNT Iberia Bank-MM $ 318,813 Local Government Surplus-Fund A 134,496 Petty Cash 200 Bank of America-Operating 27,509 Total Cash,Cash Equivalents,Investments $ 481,018 CASH,CASH EQUIVALENTS,INVESTMENTS 27,509 200 Iberia Bank MM Local Government Surplus Fund A Petty Cash Bank of Amer ca Operating Page 2of12 16 I1 C 1 FY 16 REVENUE SOURCES OCTOBER 1, 2015 TO SEPTEMBER 30, 2016 GENERAL REVENUES SPECIAL REVENUES Rental/Interest/Misc. $ 1,500 Federal/State Grants $ 187,266 Assessments $ 477,787 Contractual $ 205,150 $ 479,287 $ 392,416 Total Revenues $ 871,703 Prior Year Fund Balance $ 640,816 Total Budget $ 1,512,519 MEMBER POPULATION (2014 BEBR Estimates) ASSESSMENT Charlotte County $ 164,467 $ 49,340 Collier County 336,783 101,035 Glades County 12,852 3,856 Hendry County 37,895 11,369 Lee County 525,489 157,647 City of Fort Myers 45,819 13,746 Town of Fort Myers Beach 69,437 20,831 City of Bonita Springs 6,250 1,875 City of Sanibel 6,490 1,947 Sarasota County 387,140 116,142 Total Assessments $ 1,592,622 $ 477,787 Additional Revenue TOTAL Rental/Interest/Misc. $ 1,500 ABM Sponsorship $ - Total General Revenues $ 479,287 SPECIAL REVENUES FEDERAL/STATE GRANTS CONTRACTUAL TOTAL DEM-Title III $ 48,000 $ 48,000 DEM-HMEP Planning&Training 22,000 22,000 FL CTD-Glades/Hendry TD 38,573 38,573 MARC 6,000 6,000 Hazard Analysis 9,693 9,693 Economic Development 63,000 63,000 City of Bonita Springs-Spring Creek 30,000 30,000 Visit Florida 4,000 4,000 Mangrove Loss 32,250 32,250 SQG-Glades 3,900 3,900 DRI/NOPC Fees 35,000_ 35,000 Program Development(Unsecured Grants/Contracts) 100,000 100,000 Total RPC Special Revenues $ 187,266 $ 205,150 $ 392,416 Assessments based upon official Bureau of Business and Economic Research population estimates. Assessments are estimated at 30 cents/capita as provided for in the Council's Interlocal Agreement,adopted November 8,1973. Page 3 of 12 1 6 1 1 C 1 SWFRPC 5 YEAR BUDGET COMPARISON Fiscal Year 2011- Fiscal Year 2015 Budget Budget Actual Actual Actual Actual FY 2015 Amendment FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 (Amended) (Proposed) Revenues Assessments $ 466,669 $ 459,517 $ 462,218 $ 469,411 $ 472,941 472,941 Federal/State/Local Funds/Contract. 2,591,297 1,890,422 1,839,113 1,581,167 358,630 428,894 Contractual 199,169 123,881 DRIs 215,357 93,546 42,625 41,265 74,510 Interest/Misc 14,813 9,565 24,732 39,057 1,541 Rental Income 28,750 15,000 7,500 Fund Balance 519,868 542,977 708,484 748,896 748,895 748,895 Total Income $ 3,808,004 $ 2,996,027 $ 3,105,922 $ 2,894,796 $ 1,787,135 $ 1,850,662 Expenditures Direct: Salaries-Total $ 1,785,396 $ 1,165,861 $ 1,006,838 $ 982,363 $ 694,945 $ 576,520 FICA/Workers Comp/Unemployment 135,632 101,321 _ 83,783 76,524 55,538 48,517 Retirement 170,332 60,395 63,019 101,994 56,166 56,166 Health Insurance 176,024 127,272 118,764 136,255 125,579 100,884 Total Personnel Services $ 2,267,385 $ 1,454,849 $ 1,272,403 $ 1,297,136 $ 932,228 $ 782,087 Legal fees 0 0 Consultant Fees 64,094 59,430 87,014 35,525 46,850 46,850 Contractual 54,396 54,396 NEP Contractual 233,995 275,454 326,993 356,951 0 NEP-Other MPO C ontractual 246,699 89,523 Audit Fees 46,220 44,430 43,543 41,000 40,000 34,620 Travel 39,442 32,500 42,369 48,185 35,670 24,670 Telephone 12,093 6,754 8,224 6,554 5,100 5,100 Postage 23,767 30,524 19,925 1,655 4,287 4,287 Equipment Rental 29,253 21,961 7,016 6,799 7,015 7,015 Insurance 19,820 21,559 25,091 20,683 22,500 22,500 Repair/Maint.(Grounds/Bldg/Equip) 20,937 15,668 17,497 19,499 15,000 10,000 Printing/Reproduction 93,224 53,373 73,954 5,539 6,190 6,190 Utilities(Elec,water,garb) 24,411 22,572 22,226 23,470 23,200 20,700 Advertising 16,558 10,018 3,218 2,827 2,454 2,454 Other Miscellaneous 4,491 9,897 3,979 4,923 4,500 3,000 Uncollectable Receivables _ 19,000 7,233 0 Bank Service Charges 1,133 2,745 2,700 2,700 Office Supplies 17,637 13,695 13,870 9,853 5,175 3,175 Computer Related Expenses 56,993 39,155 40,011 41,876 27,070 24,070 Publications 2,476 1,496 226 1,338 461 14,700 Dues and Memberships 38,109 32,659 35,484 29,700 461 Professional Development 37,486 3,225 10,256 4,256 Meetings/Events 54,966 22,333 20,580 3,065 11,616 8,616 Capital Outlay-Operations 8,037 15,056 27,792 15,375 7,500 0 Capital Outlay-Building 4,324 8,185 35,150 0 Long Term Debt(Building Loan) 127,751 127,751 127,751 127,751 128,000 128,000 Events 1,436 0 Reserve for Operations Expense 519,868 542,977 708,484 748,896 748,895 748,895 Total Cash Outlays $ 3,968,226_$ 2,972,919 $ 2,940,415_$ 2,854,384 $ 2,213,146 $ 1,958,742 , Net Income/(Loss) $ (160,222) $ 23,109 $ 165,507 $ 40,412 -$426,011 $ (108,080) Page 4 of 12 . Cl 1. (,, li I SALARY EXPENSES TABLE (A) POSITION TITLE CLASSIFICATION 10/1/2015 HOURLY ANNUAL CLASSIFICATION LEVEL SALARY RANGE RATE SALARY Executive Director Exempt As determined by Council $ 55.47 $ 115,378 Regional Counsel Exempt 15,000 Deputy Director/Economic Development Program Mgr. Exempt 31.08 42.62 35.32 73,466 Planner IV (Environmental) Exempt 27.53 - 39.89 32.66 67,933 Planner II Exempt 20.07 - 31.74 25.52 53,082 Planner I Exempt 18.90 - 27.31 26.98 56,118 Planner I Exempt 18.90 - 27.31 19.00 39,520 GIS Manager Exempt 20.26 - 32.99 32.02 66,602 Total $ 487,098 Page 5 of 12 1 f) 1 C HEALTH INSURANCE TABLE (B) INSURANCE TYPE COVERAGE AMOUNT Health Employee Only $ 67,620 Dental Employee Only 3,044 Life Employee Only 1,757 FSA Employee Only 780 Short Term Disability Employee Only 3,688 Long Term Disability Employee Only 2,910 Total $ 79,799 HEALTH INSURANCE CHART(B) $7o,000 $67,620 $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 $. 1,757 780— 3,044 3,688 2,910 _ _ __ Health Dental Life FSA Short Term Long Term Disability Disability NOTE Coverage-Employee Only Page 6 of 12 . 1641 Cl CONSULTANT FEES TABLE (C) CONSULTANT DESCRIPTION AMOUNT Hughes Snell &Co. Review of Financials,Budget and Audit assistance $ 7,650 Trescott Planning Solutions, LLC Planning Services 12,000 WGCU Public Media Annual Report 4,800 Annual preparation of OPEB obligation(Audit Foster&Foster requirement) 3,150 Genesis IT- support/consulting 3,500 Clerk of Courts IT-support/consulting 2,000 Total $ 33,100 CONSULTANT FEES CHART(C) $14,000 12,000 $12,000 $10,000 $7,650 $8,000 $6,000 -47800 $4,000 3,15(1_ 3,500 $2,000 -- Z000 M u_ o CO e °co m _c no as ac O e Zt y of II o c m C �_ m u in y �c c t-'fa :^ c Q a D co v a a c a a 7 z a _ 15 Q ~ ~ 7 3 c oo a, a 13 .5 o a, Ce I H u g h e s Snell & Trescott ,WGCU Public Foster&Fosterl Genesis `Clerk of Courts Co. Planning Media I j Solutions,LLC Page 7 of 12 1611 ci CONTRACTUAL TABLE (D) GRANT DESCRIPTION AMOUNT DEM-HMEP Training Exercises $ 15,000 Visit Florida Marketing Grant 3,100 Total $ 18,100 CONTRACTUAL CHART(0) $16,000 _ $15,000 $14,000 $12,000 $10,000 — $8,000 , — $6,000 - -- $4,000 3,100 $2,000 ___ AMU Training Exercises Marketing Grant DEM-HMEP Visit Florida Page 8 of 12 EQUIPMENT RENTAL TABLE (E) DESCRIPTION IKON Rioch copier $ 5,038 Mad Finance Postage Machine $ 1,852 Culligan Water Water Cooler $ 445 Total $ 7,335 EQUIPMENT RENTAL CHART(E) $6,000 - $5,038 $5,000 _ $4,000 $3,000 $2,000 $1,852 $1,000 $445 $ Rioch copier Postage Machine Water Cooler IKON Mail Finance Culligan Water Page 9 of 12 l6jj INSURANCE TABLE (F) POLICY DESCRIPTION PREMIUM Commercial Property Building- $1,442,000 $ 12,440 Business Owners General Liability -$2,000,000 3,794 Director's&Officers Liability $1,000,000 each occurrence 4,550 Auto Property Damage/Uninsured Motorist 1,993 Crime Employee dishonesty-$100,000 430 Total $ 23,207 INSURANCE CHART(F) $14,000 .V $12,440 $12,000 $10,000 $8,000 $5,000 4,550 $4,000 3,794 1,993 $2,000 430 Building- General Liability - $1,000,000 each ,Property Damage/'; Employee $1,442,000 $2,000,000 occurrence Uninsured dishonesty- E Motorist $100,000 Commercial Business Owners Director's& Auto Crime Property Officers Liability Page 10 of 12 g -4. #,L, C9 I COMPUTER RELATED TABLE (G) LICENSES AMOUNT Peachtree(Accounting Software) $ 1,567 REMI(Modeling Software) 4,500 ArcView(GIS) 8,650 VM 1,000 Bill Quick 1,644 Total Licenses $ 17,361 OTHER AMOUNT Hardware&Misc. $ 2,527 Internet Connection 3,082 Total Expenses $ 22,969 COMPUTER RELATED CHART(G) $20,000 $18,000 $17.361 $16,000 $14,000 $12,000 $10,000 $8,000 $6,000 $4,000 $1,51/ a,og� $2,000 Total Licenses Hardware&Misc. Internet Connection Page 11 of 12 DUES & MEMBERSHIPS TABLE (H) ORGANIZATION DESCRIPTION AMOUNT FRCA Florida Regional Council Association $ 20,500 ULI Urban Land Institute 215 Florida Heartland Regional Economic Development FHREDI Initiative 2,500 SWFLN Southwest Florida Library Network 200 Misc. Misc. 500 .. r Total $ 23,915 GRANT RELATED SUBSCRIPTIONS DESCRIPTION AMOUNT FEDC Florida Economic Development Council 300 IEDC IEDC 1,295 Total Grant Related $ 1,595 Total $ 25,5101 DUES& MEMBERSHIPS CHART(H) $25,000 $20,500 $20,000 $15,000 $10,000 $5,000 Z;30U 215 200 500 300 1,295 $- Florida Urban Land Florida Southwest Misc. Florida IEDC Regional Institute Heartland Florida Economic Council Regional Library Developmen Association Economic Network Council Development Initiative FRCA ULI FHREDI SWFLN Misc. FEDC IEDC Page 12 of 12