Backup Documents 04/22/2014 Item #16E3 r
ORIGINAL DOCUMENTS CHECKLIST & ROUTINGS P r 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO1
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAT
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must he received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office SRT 4/22/14
4. BCC Office Board of County
Commissioners \j '*`2\`4\
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Scott Teach, Deputy County Attorney Phone Number 252-8400
Contact/ Department
Agenda Date Item was 4/22/14 Agenda Item Number 16-E-3
Approved by the BCC
Type of Document Resolution-Auction Number of Original Two
Attached Documents Attached
PO number or account
number if document ism.
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? SRT
2. Does the document need to be sent to another agency for additional signatures? If yes, SRT
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be SRT
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's SRT
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the SRT
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's SRT
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip SRT
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 4/22/14 and all changes made during the SRT
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the SR
BCC, all changes directed by the BCC have been made,and the document is ready for e \���
Chairman's signature. V - -
Y
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E3
RESOLUTION NO.2014- 78
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS,
COLLIER COUNTY, FLORIDA, AUTHORIZING THE COUNTY
MANAGER OR HIS DESIGNEE TO EXECUTE CERTIFICATE OF
TITLES FOR COUNTY-OWNED MOTOR VEHICLES AND OFF-
HIGHWAY VEHICLES DESIGNATED FOR SALE AND SOLD AT
BOARD AUTHORIZED AUCTIONS, TRADE OR DONATION.
WHEREAS, Section 274.06, Florida Statutes, allows the Board of County
Commissioners the authority to conduct auctions to sell county-owned surplus property, and
trade or donate items that no longer have a useful business purpose;and
WHEREAS, from time to time the Board of Commissioners authorizes county staff to
sell at auction, trade or donate property that no longer has a useful business purpose, including
motor vehicles and off-highway vehicles;and
WHEREAS, Chapter 319 of the Florida Statutes sets forth the proper procedure to
endorse and transfer title to a person acquiring a motor and off-highway vehicles;and
WHEREAS, after the Board has approved the sale of county-owned surplus property at
auction, trade or donation all that remains is the ministerial duty to complete the necessary
paperwork to transfer title for such sale;and
WHEREAS, the Board desires to authorize the County Manager or designee to
execute certificates of title and/or any other related paperwork, including but not limited to
odometer disclosure statements, necessary to transfer title for all county-owned motor and off-
highway vehicles sold at Board authorized auctions,trade or donations.
NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Collier County, Florida, that the County Manager and/or designee is hereby authorized to
perform the ministerial function of executing any certificate of title and/or any other related
paperwork, including but not limited to odometer disclosure statements, necessary to transfer
title for all county-owned motor and off-highway vehicles sold at Board authorized auctions, trade
or donations.
1
16E3
This Resolution adopted after motion, second, and majority vote favoring same, this 22`d
day of April, 2014.
ATTEST BOARD OF COUNTY COMMISSIONERS
DWIGHT E.BROCK, Clerk OF COLLIER COUNTY, FLORIDA
Attest as to '. i
signature 0' 1 ; ennmg!Chai •1
Approved as to form and legality:
Scott R. Teach
Deputy County Attorney
Item#
Agenda `x,22.4 "
Date ------
Date 4,6-14
Reed 1
2