PARAB Backup 04/27/1994 R Parks & Recreation
Advisory Board
( PARAH )
Backup
April 27 , 1994
PARKS AND RECREATION ADVISORY BOARD
ACTON SUMMARY SHEET
ITEM: DATE:
EYECUTIVE SUMMARY FOR SUMMER FOOD GRANT 5/25/94
RESPONSIBLE STAFF: I9 RF JFSED BY:
Murdo Smith, Operations Manager Murdo Smith, Operations Manager
Jim Thomas, Athletic Supervisor
BACKGROUND:
For the past ten years the Parks and Recreation Department has administered the Summer Food Grant
Program sponsored by the Federal government. Funds received are based on the number of meals
served to eligible children eighteen years and younger. Eligibility of areas is determined by
income levels in the census tracts. Expenses are totally offset by revenue.
An estimated 35,000 lunches are expected to be served during the Summer Camp Program -
a total of eight weeks.
STAFF
Recommend approval of the grant from the State of Florida to provide lunches for summer
recreation participants.
ACTION REQUESTED OF BOARD:
Recommend approval.
ACTION TAKEN BY BOARD:
Executive Summary
EXECUTIVE SUMMARY
RECOMMENDATION FOR APPROVAL OF GRANT FROM THE STATE OF FLORIDA TO PROVIDE
LUNCHES FOR IMMOKALEE, EVERGLADES, AND NAPLES SUMMER RECREATION PARTICIPANTS
Objective: To gain Board approval to accept a grant with the State of Florida
to provide lunches to participants in the County's Immokalee, Everglades, and
Naples Summer Recreation Program; to allow the Athletic Supervisor of the
Parks and Recreation Department to act as the County's liaison officer to
administer the grant; and to approve the associated Budget Amendment.
Consideration: The Summer Food Service Program was established to ensure that
during school vacation various agencies would be able to provide the same high
quality meals provided during the school year by the National School Lunch and
School Breakfast Programs. Summer Food Service Program makes meals available
to children eighteen (18) years of age and under free of charge.
Organizations that may sponsor the Summer Food Service Program are limited to:
1. Public or private non-profit school food authorities and residential
summer camps.
2. State, local, municipal, or county government entities provided that
these entities certify that they will directly operate the program at
each site under the sponsorship.
The sponsor will be responsible for supervising site staff and managing
program operations at sites during the period of the program participation, in
this case eight (8) weeks.
Sponsors of the Summer Food Service Program receive State funds based on the
number of meals the County serves to the children. Reimbursement rates have
been established to reflect the costs of administering the program. Sponsors
may claim reimbursement for only those meals served to the children
participating in the County Summer Recreation Program who are eligible for
free or reduced price meals under the National School or School Breakfast
Programs. Immokalee is 100 per cent eligible for the Summer Food Service
Program, with the Naples and Everglades sites being eligible due to income
levels in the census tracts of Collier County.
The Summer Food Service Program has been successfully administered by the
Parks and Recreation Department for the past ten (10) years. Last summer the
1993 grant provided 33,589 lunches and 2,952 snacks to youth in the County's
Summer Program. These numbers reported a 10% increase in the program from the
previous 1992 grant program. This summer the program is expected to provide
close to 35,000 lunches. School personnel will be preparing the lunches for
all lunch sites, as well as being hired to supervise the Program.
Fiscal Impact: Revenue is expected to be $122,400. Expenses are expected to
be $122,400. The program is fully funded by the State.
Growth Management: None
Recommendation: The staff recommends that the Board of County Commissioners
allow the Parks and Recreation Department to accept the Summer Food Service
Program Grant as described above for the 1994 Summer Program; appoint the
Parks and Recreation Athletic Supervisor as the County's liaison office to
administer the grant; and approve any budget amendments associated with the
Program.
Prepared by Date
James R. Thomas, Athletics Supervisor
Reviewed by Date
Murdo Smith, Parks and Recreation Operations Manager
Reviewed by Date
Steve Brinkman, Parks and Recreation Director
Reviewed by Date
Thomas W. 011iff, Public Services Administrator
11354
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RECREATION SECTION MONTHLY REPORT
APRIL 1994
I. COLLIER COUNTY IV. IMMOKALEE COMMUNITY PARK
AQUATIC FACILITY
Activity 13 Activity 6
Facility Users 7,953 Facility Users 15, 655
Revenue 10,219 Revenue 385
Instructional 0 Instructional 66
Special Events 0 Special Events 0
II. EAST NAPLES V. VETERANS COMMUNITY PARK
COMMUNITY PARK
Activity 143 Activity 696
Facility Users 23 ,839 Facility Users 21,855
Revenue 1,736 Revenue 8,769
Instructional 131 Instructional 278
Special Events 0 Special Events 0
III. FRANK MACKLE VI. GOLDEN GATE COMMUNITY PARK
COMMUNITY PARK
Activity 380 Activity 310
Facility Users 10,823 Facility Users 32,953
Revenue 3,784 Revenue 1, 691
Instructional 171 Instructional 132
Special Events 0 Special Events 0
VII. SECTION HIGHLIGHTS
1. Community Parks distributed the Spring/Summer Leisure Line to
the schools.
2 . Redlands Christian Migrant Assn. (RCMA) conducted a Road Race and
Festival in conjunction with the Parks and Recreation Department
April 23 , 1994 in Immokalee.
10462
ATHLETICS SECTION MONTHLY REPORT
MONTH: APRIL YEAR: 1994
I. ACTIVITY IV. INSTRUCTION HOURS
Athletics 8 Hr.
155 Tennis 51 Hr. Total 59
Athletics 53
II. FACILITY USERS V. GAMES G.G.C.P. 140
E.N.C.P. 60
4, 164 V.C.P. 182
Eli GGCP FNCP VET PK 435 TOTAL
Mens 35 & Over 270 270
Mens Softball(GNMS) 405 2295
Marco Softball 540
Co-ed Softball 1148 1147 VI. SPECIAL EVENTS
Little League 1260 3330 6300
Babe Ruth League 1575 720
Golf 24 Golf Tourney - 33
Tennis (Youth) 60 9 48
Tennis (Adult) 24 9 9 M M M M- 45
Golden Years Tennis 51 55 150 Softball Giants - 20
High School Tennis 152 232
C.C.W.T.A. 200 80 200 H.S. Tennis Districts - 75
Ed. Community Coll. 80 160
G.C. Adult Soccer 45
Soccer (YMCA) 630
Soccer (Naples Soccer)
Practices 1305 555 April 6 Mens One Pitch Mtg.
Totals 4164 7445 3110 8619 April 7 Food grant Mtg.
April 10 BB Board Mtg.
III. REVENUE April 17 GG Little League Board Mtg.
April 23 Golf Tourney
�$ 7,487.00 April 25 Womans Softball Mtg.
April 26 H.S. District Touurney
April 30 M M M Marathon
COLLIER COUNTY RACQUET CLUB MONTHLY REI'ORT
MONTH April YEAR 1994
I . ACTIVITY IV. INSTRUCTION HOURS
142 7A --
II . FACILITY USERS V . EXPENDITURES
2114 00
Tennis 758 Chal. Nile _ _ _ 639999 $ 65194 ._.- _. .
Racquetball 89 Leagues 858 640200 $_ 6521 1 C 5_. ._ _____
Ch, Cup 56 Wall 104 640300 $ 6521::; 5.._._..
Ladies Day 49 Men's Day 47 644600 $ 65221.7 5.
Clinics 142 Kid's Day 646710 $_ 6529'r' __ _ _ _
' Tournament Sp. Events 647110 $ 652925 ___
651110 $ 654210 5
651910 $ 654360
-4,.;, ..-. 651920 $ 654270 5
I'II`• REVENUE : VI. SECTION HIGHLIGHTS
$4,605 .00
43/8 4/25
TO TOTAL 1 . Developed USTA-Naional Leagues
ry Tennis $ 632.50 $� Teams: Women' s 3.5, Woment' s 4.0,
. . Men's 3.5
:Racquetball $ 358 .00 $ . 2. Began. reorganizing & consolidationg
Pro'Sho $ 739.50 - $ ' . leagues for summer play.
p 3 . Continue woring on Ricketball bldg .
Instruction '$1. ,651 .00- p
$ repairs. One court still closed .
Permit $ 635 .00 $ 4. Continue working to improve clay
589 .00 court playability.
Leagues $ $ ' , 5 . Developed team practices for
Women' s 3.5 and Women' s 4.0 teams .
Spec. Events $ 0 $
Tournaments $ $
VII. SPECIAL EVENTS
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- - - -
COLLIER COUNTY PARRS AND RECREATION DEPARTMENT
PARK RANGER PROGRAM
MONTHLY REPORT
APRIL 1994
MONTH YEAR
R
ADMINISTRATION: Routine administration; prepare report for Marco Ranger position: concession
quotes for Caxambas; train for summer PM shifts.
FIELD OPERATIONS: Routine patrol: open and close parks: enforcement of County OrdInnrPc•
ca e of mounted .atrol horses- exotic emova a BBP- d.i H2O -
1•- yll• t •t• -.t • •.•11
.- . OU n- 11. 1 -1-1C- 0
BEACH & WATER
SITES CAR COUNT USERS*
Beach Facilities Month YTD Month - YTD
Barefoot Beach Access 12,739 67,651 30,573 162,362
Barefoot Preserve 21,156 102,568 50,774
Clam Pass Park 246,163
15,757 80,974 37,816 194,337
Tigertail Beach 17,824 111,031 42;777
Vanderbilt Beach 254,7
13,793 64,477 33,103 154,744
4
Totals
81,269 426,701 195,043 1,024,080
Boat Launch Facilities: (Traffic counters installed 2/11/93)
Bay-view Park 9,901 54,837 23,762 131,608
SR 951
4,063 24,805 9,751 59,532
Comas
8,552 56,704 20,524 136,089
Lake Trafford
5,335 31,036 12,804 74,486
Cocahatchee River Park 12,309 64,085 29,541 153,804
(installed 6/25/93)
Totals 40,160 231,467 96,382 555,519
*Users 3 car count x 2.6 - changed to 2.4 on 6/1/93
PARR SITES VISITED PERSONAL CONTACTS INTERPRETIVE PROJECTS
Month 112 Nan= 112 Month 114
1,016 7,794 12,488 81,061 II 68
COMMENTS: 82 exotics removed 81 citations issued
5933
COLLIER COUNTY PARKS AND RECREATION
PARK MAINTENANCE
MONTHLY REPORT
For the month of April 19 94
Park Maintenance Operations: Continue a l l daily maintenance functions at al park and
waterfront facilities. Field renovation at ENCP football/soccer field and at Vineyards Community
Park underway (resoddinn of worn areas).
PARKS MAINTAINED # OF ACRES # OF SITES MTD YTD
School Sites 10.5 5 10.5 5 10.5 5
Water Orientated* 438.5 12 438.5 12 438.5 12
Neighborhood Parks 43.7 13 43.7 13 43.7 13
Community Parks 237.3 8 237.3 8 237.3 8
Governmental Sites 0 0 0 0 0 0
Governmental site maintenance transferred to Facilities Management_
Special Projects:
Description: BCC approved bid for resurfacing of various play courts in the County. Project
to begin June 1. Installation of the temporary construction fence at Vineyards Park complete.
Assistance given to Recreation Section relative to the Marco Mini Marathon complete. Relandscaping
of grass areas at GGCP tennis courts and basketball courts complete.
Park Supervision:- Inter.i:m Agraement_approued with Cool Concessions for the Caxambas concession_ -- - ----
operations. Vineyards Community Park construction project on schedule. Vanderbilt Beach Bath
House project on schedule; completion date May 15, 1994. Quarterly report sent to the State re-
garding the Barefoot Beach County Park access issue. Dedication of the nature trail at Barefoot
Beach County Park complete.
4050
BUDGET
PROJECT AMOUNT COMMENTS
A. Vanderbilt Beach Bath House 150,000 Bids were opened on December 21, 1993 for construction of the
bath house - Lodge Construction at a cost of $117,000.
Construction started February 14, 1994. Construction com-
pletion estimated June 1994.
B. Aaron Lutz Park 110,000 Capital projects has given this project to a Project Engineer
and design should be starting soon. Play structure ordered
November 1993, $30,000. Delivered 2/3/94 and installed.
C. Tony Rosbaugh Park 40,000 Completed.
D. Tigertail Parking 261,000 Reconfiguration of existing parking lot - completion 12/31/93.
Complete
E. Vanderbilt Beach Walkovers 100,000 Capital Projects will be permitting and designing these
pedestrian walkways on N. Gulfshore Blvd. Permits obtained.
Project in stage of being bid out.
F. Children's Play Equipment 30,000 Playground equipment for Golden Gate Community Park - purchased
November 1993. Delivered February 1994. Installed 3/4/94.
G. Athletic Court Resurfacing 39,000 Resurfacing tennis and basketball courts throughout County -
3 to 5 year cycle. Specs developed, will be sent to Purchasing
for Bid process mid February 1994. Put out for Bid
3/3/94. Bid opening 4/6/94. Bids awarded 4/26/94. Cost
approximately $28,000.
H. Vineyards Public Park 3,024,000 Bids were opened on December 15, 1993. The apparent low bidder
is Vanderbilt Bay Construction at a cost of approx. 2.5 million.
BCC has approved Bid, still in contract signing stage.
Construction has begun lake being excavated.
I. Pelican Bay Public Park 250,000 Westinghouse is building the park. The $250,000 is County's
contribution to the lighting and play structures, etc. Westing-
house is starting to stake the clearing limits the first week
in January. Clearing is continuing. Play structure ordered.
Building construction started. Completion of park estimated
Summer 1994.
J. Immokalee Recreation Center 2,700,000 The final plans are to be submitted to the County by 12/31/93.
12/29/93 final SDP submittal. Bid package submitted for
Purchasing review 2/11/94. Out for Bid late February 1994.
Pre-bid 3/10/94, Bid opening 3/30/94. Bids received apparent low
bidder D.E. Murphy. Will be preseted to BCC for approval.
PARAB reviewed on 4/27/94. Will make recommendation to BCC at
5/25/94 meeting.
K. Fresh Water Boat Launch in 300,000 Presented options to the BCC on 12/21/93. County
Golden Gate Estates Attorney reviewing legal options.
-1-
BUDGET
PROJECT AMOUNT COMMENTS
L. Golden Gate Community Center Expansion 1,500,000 On 12/14/93 BCC approved funding this project. Capital Projects
is currently advertising for Request for Proposals for
professional services to design facility. Tom Donegan has been
selected the Project Manager. RFP submitted 1/20/94. Due back
2/11/94 for Arch. Professional. Barney Schmidt and Weaver
awarded contract and design work has begun.
M. Golden Gate Estates Community Park 1,343,000 Negotiations ongoing with top ranked firm for professional
services. Agnoli, Barber & Brundage awarded contract. Meeting
with School Board scheduled for 5/4/94 at Big Cypress.
N. Purchase of Gulf Coast Little League 118,526 Doing property survey, will probably purchase in next 2 weeks.
BCC approved purchase on 5/3/94 with improvements.
0. South Naples Park 1,000,000 Department and Real Property are continuing to investigate
potential property in the South Naples area for a community park
site.
P. Light GGCP Football/soccer Field 60,000 Light existing football/soccer field at Golden Gate Community
Park.
0. Athletic Fields 1,674,000 Construction of athletic facilities throughout County.
Presently looking at ENCP and Middle and Elementary school
sites. i.e. Pine Ridge and East Naples Middle Schools. Met
with principals to discuss proposed plan.
R. Barefoot Beach Parking Lot 175,000 Additional 100 car parking lot in the State leased property.
Topo developed. In stage of applying for State permit.
Completion date 1/1/95.
S. Bayview Park Parking Lot 7 Currently Real Property is discussing the possibility of leasing
land from the Colliers to construct additional parking adjacent
to Bayview.
T. Lake Trafford 1 State wishes to make improvements to launch area.
Deleted
U. Clam Pass Utilities & Boardwalk 495,000 Repairing boardwalk and running sewer service to bath house
facilities. Capital Projects obtaining permits. Project to be
completed by 10/1/94.
V. Golden Gate Community Center Sewer Conn. 14,000 Connect Golden Gate Community Center to Florida Cities sewer
system. All permits and authorization from Florida Cities
Water obtained. Will be coordinated with expansion project.
10428
-2-
DRAFT
EXECUTIVE SUMMARY
RECOMMENDATION THAT THE BOARD OF COUNTY COMMISSIONERS AWARD BID
#94-2199 FOR PRINTING OF THE PARKS & RECREATION LEISURE LINE BROCHURE
Objective: To obtain the Board of County Commissioners approval to
award Bid #94-2199 for printing of the Parks and Recreation Leisure
Line brochure.
Considerations: This Bid was advertised on April 11, 1994 . Inquiries
were submitted to 75 vendors. Five vendors submitted sealed bids
which were opened on May 4, 1994 . The lowest responsive bidder is
Ad-Designs of Naples, with a base bid of $19,400 for a two color front
page - 60, 000 quantity, and $23, 640 for a four color front page -
60, 000 quantity. A Bid Tabulation is attached for your review.
The Leisure Line is a publication that will be printed two times per
year. The amount of brochures required will be 120, 000 or 60, 000 per
printing. The brochure lists programs that are offered by the Parks
and Recreation Department, location of County operated parks and
various special events run by the Department.
The Parks and Recreation Advisory Board reviewed and recommended that
this Bid be awarded to
Fiscal Impact: Funds for the printing of the Leisure Line is in Fund
001-156341.
Growth Management: None
Recommendation: That the Board of County Commissioners award Bid
#94-2199 to Ad-Designs of Naples.
Prepared by Date
Murdo Smith, Parks and Recreation Operations Manager
Reviewed by Date
Steve Brinkman, Parks and Recreation Director
Reviewed by Date
Thomas W. 011iff, Public Services Administrator
11334
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. ‘ii.,-• - SHOWALTER
, Landscaping & Irrigation, Inc.
- - •,„•' 1 7399 MILL POND CIRCLE E.
i ilv, NAPLES, FL 33942
1 (813) 598-4475
\N t la. ;
Mr `
/l % •
5/1/94
Mr . Tom 011iff
Assistant to the County Manager
County Manager ' s Office
3301 E. Tamiami Trail
Naples , Fl 33962
Dear Mr . 011iff :
With almost all of the vacant lots gone along the beach,
there is no place for Hobie owners to get their boats to the
0 beach, let alone store them. What would be the feasibility
of the County providing a launch and storage site on Lely
.k.—. Barefoot Beach?
• 4--• - A launch and storage site would offer many advantages to
.�c everyone . Namely, security, access, no problem with condo
*M or property owners and provide a boating facility for Hobie
owners . All that would be required would be an access to
1" back a trailer up to the beach to launch our boats and a
X‘• place to store them. We don' t need an expensive boat ramp
-. or other facility because we never had one before.
... If this is possible, I would be willing to work along with
you to accomplish this goal .
4.
, Sincerely,
SIDNEY H. SHOWALTER
•
MAY 3 ;9 4
. - _ t \ ;
OH'THE S
amp
9t., MAY 93 f 3: 38
COMMUNITY SERVICES DEPARTMENT
COMMUNITY SERVICES ADVISORY BOARD MEMBERS
DePasquale, Phil Home: 649-8781
681 W. Lake Drive Work: 263-9940
Naples, FL 33940
Dondanville, George Home: 262-6556
321 3rd Avenue S Work: 434-9786
Naples, FL 33940
Green, Bruce Home: 261-7683
1655 Mandarin Road
Naples, FL 33940
Rice, David Home: 434-0756
255 Champney Bay Ct Fax: 263-2881
Naples, FL 33940
Rier, Robert Home: 261-4339
1611 Murex Lane
Naples, FL 33940
Summer Address (5/19/94 - 10/94): Robert Rier
HC-60 Box 816
Bristol, NH 03222
Telephone & Fax: 603-744-6672
Stephen, Jill Home: 263-0876
374 South Golf Drive
Naples, FL 33940
275 THIRTEENTH STREET NORTH • NAPLES, FLORIDA 33940
.„ „,,....,,„.....,
05/20/94 10:05 UTILITIES 4 813 353 1002 . . NO.837 DO1
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NO.837 P02
05/20/94 10:05 UTILITIES 4 813 353 1002
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401) @oENABLING LEGISLATION 42.
AS AMENDED
OF
THE GREATER BOCA RATON BEACH TAX DISTRICT
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF FLORIDA:
Section 1 . Special tax district.
The Greater Boca Raton Tax District for the acquisition of
beach property, created by Chapter 74-423, Laws of Florida, as
amended by Chapter 75-330, Laws of Florida, is redesignated as
the Greater Boca Raton Beach Tax District.
Which said district shall embrace and include the following
described property lying in Township 46 and 47 South, Ranges 42
and 43 East, Palm Beach County, Florida:
fir.
Begin at the intersection of the Mean High Water Line
"' of the Atlantic Ocean and the Broward County - Palm Beach
County Line; thence run Westerly along said Broward County -
Palm Beach County Line to a point of intersection with the
Easterly Right-of-Way Line of the Florida State Turnpike,
according to the Right-of-Way maps as recorded in the public
records of Palm Beach County, Florida; thence run Northerly
along the Easterly Right-of-Way Line of said Turnpike
through Section 33, 28, 21, 16, 9 and 4 to a point on the
Township line between. Townships 46 and 47 South, said point
located where the Township line intersects the Easterly
Right-of-Way of Florida State Turnpike; thence run Easterly
along said Township line to a point of intersection with the
Westerly corporate limit boundary of the City of Boca Raton
which lies in Section 31, Township 46 South, Range 43 East;
thence run Northerly along the West line of said corporate
limit boundary which lies in Section 31, to a point of
GBRBTD Legislation, Updated: 1991 Page 1
3
intersection with the North boundary of Sections 31, said
point also being on the center line of the Central and
Southern Florida Flood Control District C-15 Canal; thence
Easterly along the center line of said C-15 Canal through
the Easterly part of Section 31, and Sections 32 and 33,
Township 46 South, Range 43 East to the intersection with
the center line of the Right-of-Way of the Intracoastal
Waterway; thence run Southerly along the center line of the
Right-of-Way of the Intracoastal Waterway through Section
33, Township 46 South, Range 43 East and Sections 4 and 9,
Township 47 South, Range 43 East to a point of intersection
with the center line of the Right-of-Way of the Intracoastal
Waterway and a line at 1333 . 86 feet South of and parallel to
the North line of Section 9, Township 47 South, Range 43
East; thence run Easterly along a line which is 1333 . 86 feet
South of and parallel to the North line of Section 9 to the
Mean High Water Line of the Atlantic Ocean; thence run
Southerly along the Mean High Water Line of the Atlantic
Ocean to a point to intersection with the County Line
between Palm Beach County and Broward County, said point
being the Point of Beginning. (Sp. Acts Ch. 74-423, S. 1;
Sp. Acts Ch. 75-330, S . 1; Sp. Acts Ch. 76-323, S1) .
Section 2 . Board of commissioners; elections; bond required.
•
( 1) The district shall be governed by a board of five
commissioners . Three of the commissioners shall reside within
the corporate boundary of the City of Boca Raton and the
remaining two commissioners shall reside within the remainder of
the district. All of the commissioners shall be elected at large
by the qualified electors of the tax district as follows : The
commission seats shall 'be numbered one through five with seats
one through three for commissioners residing within the City of
,0111►. Boca Raton and seats four and five for commissioners residing
'4100 within the remainder of the district. Odd-numbered seats shall
GBRBTD Legislation, Updated: 1991 Page 2
• be filled for initial 4-year terms and even-numbered seats shall
be filled for the initial 2-year terms at the election of
commissioners in 1976 . Thereafter, all terms shall be of 4 years
in length. The commissioners shall be electors qualified to vote
in order to be eligible for election to the board of -
commissioners . The commissioners shall be known and designated
as the board of commissioners of the Greater Boca Raton Beach Tax
District. The terms of commissioners serving on the effective
date of this act shall expire upon the assumption of office of
commissioners elected pursuant to this section.
(2) A majority of the members of the board of commissioners
shall constitute a quorum. On any vote of the board to set the
annual millage, set the annual budget, or carry out any of the
purposes of this act as enumerated in section 3, a minimum of
three affirmative votes shall be necessary. The board shall
cause true and accurate minutes and records to be kept of all
business transacted by them, and shall keep full, true, and
complete books of account and minutes which shall at all
reasonable times be open and subject to the inspection of the
public.
( 3). The terms of office of each commissioner shall begin on
January 1 following the election at which the commissioner is
elected. The Governor shall have the power to remove any member
of the board for cause and shall fill any vacancies that may at
any time occur therein. Should the City of Boca Raton municipal "
boundaries be changed through annexation to include the area
wherein any elected commissioner of seats four or five shall
reside, said commissioner shall serve only to the next election,
at which time said seat shall be filled by a commissioner
residing in the area outside of the City of Boca Raton municipal
boundaries, and elected at large by the qualified electors of the
liprax district.
GBRBTD Legislation, Updated: 1991 Page 3
(4) Commissioners shall be elected at the first and second
nonpartisan election. The first nonpartisan election shall be
held at the time of the first primary election provided for by
Section 100 . 061 . The second nonpartisan election shall be held
at the time of the second primary election provided for by
Section 100 . 091 . No reference to political party affiliation
shall appear on any ballot with respect to any candidate for the
board. The board shall be elected on separate nonpartisan
ballots in a form similar to that for the nonpartisan election of
judicial officers . Candidates shall qualify with the clerk of
the City of Boca Raton no earlier than noon of the 63rd day, and
no later than noon of the 49th day, prior to the date of the
election upon filing an oath or affirmation substantially -the
same as that required of judicial candidates by s . 105 . 031 (4) ,
Florida Statutes .
(5) The board shall convene as soon as practicable after
' January 1 each year and shall elect a chairman and such other
officers as it determines necessary for the efficient management
of the affairs of the district. Such officers shall hold office
subject to an annual election by the board in January of each
year.
•
(6) Each commissioner shall be required to give bond to the
Governor for faithful performance of his or her duties in the
sums of $5, 000 . 00 with a surety company qualified to do business
in the state as surety, which bond shall be approved and kept by
the Clerk of the Circuit Court of Palm Beach County. The premium
on the bond shall be paid as part of the expenses of the
district. _.
( 7 ) Commissioners shall receive a compensation based upon
the per diem compensation allowable by statute. (Sp. Acts , Ch.
76-323 S2; Sp. Acts, Ch. 82-350 S2)
GBRBTD Legislation, Updated: 1991 Page 4
Section 3 . Purposes and obligations .
The sole purpose and obligations of the tax district shall
be:
( 1) To first reimburse the City of Boca Raton the actual
costs of debt service of acquisition, maintenance, operation, and
debt service of improvements of the real property commonly known
as the Schine and Butler Tracts, more fully described as follows :
Parcel No. 1 : That part of the South 1181 . 65 feet of the
North 2571 . 65 feet of Government Lot 1, Section 21, Township
47 South, Range 43 East Palm Beach County, Florida, lying
East of State Road A-1-A, together with riparian and
littoral rights, if any, appurtenant thereto.
Parcel No. 2 : Parcel B-1 and the South 200 feet of Parcel
B-3 as measured at right angles to the South Boundary
thereof of Sun and Surf Club Community, a subdivision in
Boca Raton, Florida, according to the plat thereof recorded
in the Public Records of Palm Beach County, Florida, in Plat
Book 27 , beginning at Page 114 , together with the riparian
and. littoral rights, if any, appurtenant thereto .
Parcel No. 3 : That part of the South 618 . 35 feet of the
North 1590. feet of Government Lot 1, Section 21, Township 47
South, Range 43 East, Palm Beach County, Florida, lying East
of State Road A-1-A, together with all riparian and
littoral rights, in any, appurtenant thereto.
Parcel No. 3A: The East 300 feet of Parcel B-3 in Sun and
Surf Club Community, less the South 200 feet as measured at
right angles to the South Boundary thereof�of Sun and Surf
Club Community, a subdivision in Boca Raton, Florida,
according to the plat thereof recorded in the Public Records
of Palm Beach County, Florida, in Plat Book 2.7 , beginning at
GBRBTD Legislation, Updated: 1991 Page 5
•
Page 114 , together with riparian and littoral rights , if
any, appurtenant thereto.
Parcel No. 3B: Parcel B-3 (except the East 300 feet
thereof) in Sun and Surf Club Community, a subdivision in
Boca Raton, Florida, according to the plat thereof recorded
in the Public Records of Palm Beach County, Florida, in Plat
Book 27 , beginning at Page 114, together with riparian and
littoral rights, if any, appurtenant thereto.
Parcel No. 4 : The South 150 feet of the North 771 . 65 feet
of Section 21, Township 47 South, Range 43 East, as the same
is located by the boundary agreement, and the plat recorded
in the office of the Clerk of the Circuit Court in and for
Palm Beach County, ' Florida, in Plat Book 18, at Page 1,
together with riparian rights and littoral rights, if any,
appurtenant thereto.
Parcel No. 5 : The South 142 . 98 feet of the North 621 . 65
feet of Government Lot 1, Section 21, Township 47 South,
Range 43 East, Palm Beach County, Florida together with
riparian and littoral rights, if any, appurtenant thereto.
Parcel No. 6 : The South 271 .20 feet of Government Lot 4,
Section 16', Township 47 South, Range ,43 East, and the North
478 . 67 feet of Government Lot 1, Section 21, Township 47
South, Range 43 East; begin a parcel 749 . 87 feet in width
. r
extending from the ocean on the east to Lake Wyman and the ('
Intracoastal Waterway on the west and being the parcel
designated as Parcel No. 2 on the plat recorded in Plat Book
18 , at Page 1, Palm Beach County Public Records , together
with riparian. and littoral rights, if any, appurtenant
thereto. �I
Pa e 6
GBRBTD Legislation, Updated: 1991 g
Parcel No. 7 : All that part of the North 699 . 83 feet of the
South 971 . 03 feet of Section 16, Township 47 South, Range 43
East, lying between the waters of the Atlantic Ocean on the
East and the waters of Lake Wyman on the West, together with
riparian and littoral rights, if any, appurtenant thereto.
Parcel No. 8 : That tract of land in Section 21, Township 47
South, Range 43 East, bounded as follows : On the East by
the Atlantic Ocean; on the West by State Road No. A-i-A
( formerly No. 140) as the same is now laid out and in use;
on the North by a line parallel to and 2571 . 65 feet South of
(measured at right angles) the North line of said Section
21; and on the South by a line parallel to and 2771 . 65 feet
South. of (measured at right angles) the North line of said
Section 21, Palm Beach County, Florida.
•
I 1r, Parcel No. 9 : A tract of land in Section 21, Township 47
South, Range 43 East bounded as follows : On the East by the
Atlantic Ocean; on the West by State Road A-1-A as the same
is now laid out and in use; on the North by a line parallel
to and 2 ,771 : 65 feet South of (measured at right angles) the
North line of said Section 21 and on the South by a line
parallel to and 2,871. 65 feet South of (measured at right
angles) the North line of said Section 21 . Said tract of
land lying: in Boca Raton, Palm Beach County, Florida.
(2) To reimburse the City of Boca Raton from other
•
available revenues of the district the actual costs of debt
service of acquisition , maintenance, operation, and debt service
of improvements on existing or future beach or park properties,
or to acquire, maintain, operate, or improve beach . or park
properties as provided in Section 4 . (Sp. Acts Ch. 76-323 S3) .
4
4 lbw
GBRBTD Legislation, Updated: 1991 Page 7
•
o
%law 4 . Powers .
The board shall have all the powers as a body corporate,
including the power to sue and be sued under the name of the
Greater Boca Raton Beach Tax District; to contract and be
contracted with; to borrow money; to adopt and use a corporate
seal; to purchase or lease such real and personal property as is
necessary and proper to maintain office space required to
accomplish the purpose of this act; to purchase, lease, or
acquire through exercise of the power of eminent domain real
property for beach or park purposes, subject to the concurrence
of the City Council of the City of Boca Raton or to the approval
of the tax district electorate by referendum, and to maintain,
operate, or improve such property; and to carry •out the
provisions of this act in the manner hereinafter provided. (Sp.
Acts Ch. 76-323 S4; Sp. Acts Ch. 85-481 S1) .
Section 5 . Duties .
( 1) The board shall be authorized, empowered, and directed
•
` annually to levy upon all of the nonexempt real property and
nonexempt tangible personal property and inventory in the I
district a sufficient tax necessary for the purpose and needs of
said district incurred in the exercise of the powers and purposes
herein granted. However, the tax levied shall not exceed, in any
event, 2 mills ' unless approved by the electors residing within
the district at a referendum election held for such purpose.
•
(2) The board shall also be authorized to accept donations
from either private or governmental sources of any kind.
( 3 ) If, in the sole judgment of the board, the purpose of
this act have been undertaken and carried out by some other
public or private body or corporation, then, in such event, the
hoard is directed to withhold, reduce, or eliminate its
'expenditures taking in to consideration the expenditures which
GBRBTD Legislation, Updated: 1991 Page 8
trt`e other public or private body or corporation is obligated to
expend in carrying out the same purposes of this act. If, prior
to this act becoming law, the City of Boca Raton, shall have
undertaken to acquire real property for the same purpose as this
act, the board of commissioners of the district shall enter into
whatever transactions are necessary in order to reimburse the
taxpayers of the City of Boca Raton of the costs of the
acquisition of such real property to accomplish the purpose of
spreading the tax burden for the cost of acquisition of such
lands . In order to accomplish the shifting of liabilities for
the acquisition of such lands, the district board shall be
empowered to purchase, lease, or otherwise acquire such real
property from the City of Boca Raton should the City deem such
actions desirable.
(4 ) Should the boundaries of the City of Boca Raton, by
annexation, encompass the same boundaries as the district, then
district, upon retiring and satisfying all of its obligations
and liabilities, shall cease to function and its assets shall be
assigned and transferred to the City of Boca Raton or its
corporate successor. (Sp. Acts Ch. 76-323 S5) .
Section 6.. Procedure for payment of funds .
The funds' of the district shall be paid out only upon
warrant signed' by the chairman of the board or a majority of the i t
commissioners, and no warrant shall be drawn or issued against
funds of the district except for a purpose authorized by this _ s
act. (Sp. Acts Ch. 76-323 S6) .
Section 7 . Purchases .
All purchases or leases of supplies, equipment, materials,
- office space for use in the operation and maintenance of the
dr strict in excess of $1,000 . 00 shall be approved by the board
only after competitive bids shall have been sought from at least
GBRBTD Legislation, Updated: 1991 Page 9
'three different sources of supply. However, if less than three
different sources are available, competitive bids shall be
accepted from whatever sources are available . During
emergencies , the board may, by resolution, authorize the purchase
or lease of designated supplies and equipment in excess of the
above mentioned limitations without competitive bidding. (Sp.
Acts Ch. 76-323 S7 ) .
Section 8 . Levy and collections of taxes; procedure .
The levy of taxes authorized by this act shall be by
resolution duly entered upon the minutes of the board. Certified
copies of such resolutions executed in the name of the board, by
its chairman, under its corporate seal, shall be made and
delivered to the board of county commissioners of Palm Beach
County within a reasonable time and as is necessary to meet the
legal requirements for the levying of taxes by the county
commissioners . It shall be the duty of the tax collector of Palm
Beach County to collect the amount of taxes so - levied by the
board of commissioners of the Greater Boca Raton Beach Tax
District upon the nonexempt taxable property in the district for
said year in the same manner as other taxes are collected, and
pay the ,same over to the district board within the time and in
the manner prescribed by law for the payment by the tax collector
of county taxes to the county depository. The taxes shall be - t
levied upon the assessed value of taxable property in the
district as is determined by the county property appraiser. All
ffff
such taxes shall be held by the district board and paid out by it
as provided in this act. The board is authorized to pay
necessary expenses to the county property appraiser and tax
collector for the assessment and collection of taxes on a
reasonable basis as required. (Sp. Acts Ch. 76-323 S8 ) .
GBRBTD Legislation, Updated: 1991 Page 10
Section 9 . Payment of expenses .
The board is authorized to pay all expenses necessarily
incurred in the organization of the board and in the formation of
the district, and all other reasonable and necessary expenses ,
costs, and fees incurred. in accomplishing the purposes of this
act. (Sp. Acts Ch. 76-323 S9) .
Section 10 . Construction of act.
It is intended that the provisions of this act shall be
- liberally construed for accomplishing the work authorized and
provided for or intended to be provided, for in this act, and
where strict construction would result in the defeat of the
accomplishment of any part of the work authorized by this act,
and a liberal construction would permit or assist in the
,ccomplishment thereof, the liberal construction shall be chosen.
:curing the existence of the district, this act shall be construed
so as to give effect to the intent of providing equal application
of the act and all provisions hereunder to all persons residing
within the geographical boundaries of the district, so that all
•
benefits derived and detriments incurred shall be apportioned
equitably among such residents . (Sp. Acts Ch. 74-423, S10; Sp.
Acts Ch. 76-323 . S10; Sp. Acts Ch. 82-360 S2) .
Section 11 . Severability.
Any clause or section of this act, which for any reason may
be held or declared invalid, may be eliminated and the remaining
portion or portions thereof shall be and remain in full force and
be valid, as if such invalid clause or section had not been
incorporated therein. (Sp. Acts Ch. 74-423 511; Sp. Acts Ch.
76-323 S11) .
CBRBTD Legislation, Updated: 1991 Page 11
Section 12 .
This act shall become effective only upon its approval by a
majority of the electors voting in a referendum election to be
held in the area described in section 1 of this act. Such
election shall be called by the board of county commissioners of
Palm Beach County to be held within ninety (90) days from the
date this act is filed with the department of .state. Any person
residing within the geographical boundaries of the area who is
qualified to vote in state and county elections shall be eligible
to vote in the referendum election to Ape held for approval or •
- rejection of this act. (Sp. Acts Ch. 74-423 S12 ; Sp. Acts Ch.
76-323 S12) .
•
I IC: •
GBRBTD Legislation, Updated: 1991 Page 12
411111111.11.111.111111.111011.1110111111. 01111111b.
•
MEMORANDUM
To: Parks and Recreation Advisory Board
From: Joseph D. Zaks
Date: May 24, 1994
Re: Recreation District
PURPOSE: For a number of months I have suggested that the PARAB review the
possibility of Collier County and the City of Naples creating a "Recreation District". This
Recreation District would be formed, if at all, after County and City staff review the feasibility
of and benefits to be derived from the creation of such an entity. At the May 19, 1994 joint
meeting of the PARAB and the Naples Community Service Advisory Board the possibility of
creating such a District was discussed. The purpose of this memo is to further define what
,, shape a Recreation District might take.
BACKGROUND: The City of Naples operates and maintains many access points, the Town
Pier, the Town Landing and Lowdermilk Park as their inventory of beach facilities.
Additionally, the City is responsible for the Naples Pier. Naples also operates Fleischman and
Cambier Park and soon will add a third park facility.
Outside of Naples City limits within a drive ranging from two to under ten miles, Collier
County operates numerous facilities, including: Vanderbilt Beach, Vanderbilt Community Park
(soon to be open), Lely Barefoot Beach, Veterans Park, Vineyards Public Community Park
(soon to be open), Golden Gate Community Park, Fast Naples Community Park and numerous
neighborhood parks.
PROBLEMS: The current structure causes a number of undesirable results.
Due to the demographic makeup of the City and the County, the City beach and park
facilities are utilized overwhelmingly by County residents. Resulting from this, the City
Capparently feels that their facilities are being overused by non-City residents while City residents
support both City and County recreational facilities through their taxes.
PP Y
The County commissioners apparently recognize this inequity and have agreed to pay the
City for the County's use of the City's beach facilities by paying for beach access stickers for
County residents. However, the City still does not receive general funding for its park facilities
from the County. There are user fees imposed upon groups who utilize City parks for their
organized activities. This existing relationship apparently has totally satisfied neither the City
nor the County as the debate continues from year to year as to what the appropriate level of
subsidy should be. Recently added to this debate is the issue of the maintenance of the town
pier. In need of several hundred thousand dollars of repairs, the City is looking to the County
to subsidize the repairs of the pier at some undetermined level.
The County, on the other hand, faces some unique challenges of its own. First of all,
while the County has focused on developing numerous park facilities in compliance with its the
County's growth management plan, it has apparently lost sight of the increasing demand for
beach parking and access which will be created by the ever increasing County population.
Currently there are no plans in place for acquiring additional parking facilities for County
beaches. In fact, the sole activity in that arena for the last several years has been focused on
acquiring what appears to be some seventy parking spaces on Marco Island.
As the County seeks to stretch its limited capital resources in every direction, little
thought seems to have been given to the maintenance of the ever increasing physical plant. Most
budgeting emphasis seems to be on acquiring and building new facilities to meet the
requirements of the growth plan.
The combined budgets of the City and County departments providing beach and park
facilities is in the multi-million dollar range. Overseeing those departments are a number of
highly qualified individuals. However, the final decision on major expenditures is in the hands
of the elected officials, City council and County commissioners, who cannot dedicate a full time
interest to park and beach facilities.
SUGGESTIONS: A number of different methods should be reviewed by City and County
staff with an eye toward approving the efficiency and effectiveness of the park and beach
facilities.
The creation of a Recreation District covering a geographical area where the population
density and demographics are somewhat homogeneous (and which is not restricted to the City
limits) would go a long way towards eliminating the funding battles which are ongoing.
If the management of this district were also merged, major operational efficiencies should
be obtainable. This could be done in one of several manners.
First, a separate Recreation District operating department could be created.
Alternatively, the operation of the Recreation District could be privatized. Another option would
be to have the City Community Services Department absorbed by the County Parks and
Recreation Department. As has been done in other municipalities, the creation of a park and
beach taxing district could be explored as a means of funding for the district.
CONCLUSION: The current operation of the beaches and parks in Collier County and in
the City of Naples should fairly be reviewed for methods of increasing harmony, efficiency and
the effectiveness of the operation of these facilities. With the results of a study in hand, some
•
one of the above alternatives, or entirely different alternatives, may prove to be the medicine
needed to provide a cure. Not taking some action now may result in Collier County and the
City of Naples facing the woes our neighbors to the north, Fort Myers and Lee County, who
are finding it increasingly difficult to fund their parks and beach facilities, to the point where
they are discussing closing some facilities and abandoning plans for future acquisitions. I urge
the County and City to explore the alternatives available for improving beach and park facilities
while reducing the tax burden placed on all taxpayers.
m:parab.mem
1
ANNUAL FINANCIAL AUDIT
SEPTEMBER 30, 1993
TABLE OF CONTENTS
CHAIRMAN'S REPORT 1-3
DESCRIPTION OF THE DISTRICT 4-5
INDEPENDENT ACCOUNTANTS'REPORT ON THE FINANCIAL STATEMENTS 6
FINANCIAL STATEMENTS
COMBINED BALANCE SHEETS-ALL FUND TYPES AND ACCOUNT GROUPS 7
STATEMENT OF REVENUES,EXPENDITURES AND CHANGE IN FUND
BALANCE 8
STATEMENT OF REVENUES AND EXPENDITURES-CASH BASIS-
BUDGET V.ACTUAL 9
NOTES TO FINANCIAL STATEMENTS 10-17
INDEPENDENT ACCOUNTANTS'REPORT ON THE INTERNAL CONTROL
STRUCTURE 18-19
INDEPENDENT ACCOUNTANTS'REPORT ON COMPLIANCE MA l"l ERS 20
a�aton Bede GREATER BOCA RATON BEACH TAX DISTRICT
�°` x 2000 N.W. 51st Street Commissioners
d
Boca Raton, Florida 33431 Donald L.Capron,Jr.
(407) 998-0655 Gordon J. Gilbert
Florida FAX (407) 241-1887 V.M. Kerensky
Elaine W. Kleinman
December 31, 1993 Dirk Smith
CHAIRMAN'S REPORT
To the Taxpayers:
During the past twelve months, the Greater Boca Raton Beach Tax District has taken great steps toward
providing both new and improved park facilities for our community.
City of Boca Raton Projects
Our continuing cooperative ventures with the City have been productive over a wide range of activities.
During the last fiscal year, our various payments to the City of Boca Raton totalled $8.7 million.
The Gumbo Limbo Environmental Complex is now fully operational. The salt water intake system is
providing a continuous source of ocean water to the outdoor tanks, research laboratory and classrooms.
During the year we made additional funds available to the City of Boca Raton so the complex could be
open to the public seven days a week. Sunday is now a day for families to utilize the excellent facilities.
With the funding from this District, the City completed construction of the boardwalk across the beach
dune at State Road A-1-A and Spanish River Boulevard. This improved beach access is utilized by many
local residents. In addition, it protects the sand dune, thereby slowing the rate of beach erosion. This
boardwalk was built with the newest environmental concepts in mind. Plastic wood, made from recycled
materials, was used to construct the boardwalk. The life of this product is many times the life of real
wood, and many trees were saved by this utilization.
Hurricane Andrew is one the greatest natural disasters ever to strike the United States. Its most serious
impact in Florida was limited to counties to the south of us. Our beaches still retain much of the sand
that was placed there during the 1988 restoration project. It will be several more years before another
restoration project is required.
The City of Boca Raton decided to demolish-the old Marine Safety Building at the intersection of
Palmetto Park Road and State Road A-1-A. The new headquarters for Marine Safety will be in Spanish
River Park adjacent to the Park Ranger Headquarters. Funds allocated by the District last year will be
carried over and used, along with City matching money, at this new location. By this change, the public
will be able to use more of its beach front property.
1 -
CHAIRMAN'S REPORT
December 31, 1993
Page 2
The City of Boca Raton, with funds provided by the Greater Boca Raton Beach Tax District, plans to
develop the final stage of Red Reef Park during 1994 and 1995. This work will include renovation of
the Executive Golf Course and construction of a new building for golf operations. The existing ocean
boardwalk will also be extended southward to South Beach Park. As with other boardwalk projects
funded by this District, this one will protect the sand dune while providing greater public access to
beaches and the ocean. When completed, visitors to the park will be able to walk entirely on the
boardwalk or paved paths within the parks from Palmetto Park Road to the Gumbo Limbo Nature Center.
As in the past, the District has provided funding to the City of Boca Raton for the operation of Red Reef
Park and the payment of the 1974 beach acquisition bonds. The City Parks and Recreation Department
operates and maintains several parks with funds provided by this District. It also serves as very capable
technical consultants in all park matters.
Patch Reef Park
During the year, we investigated an inquiry regarding possible acquisition of forty-five acres of vacant
land adjacent to Patch Reef Park. It is the intention of the City of Boca Raton to acquire this property
for environmental preservation purposes. In the meantime, the owner of the property, Arvida
Corporation, is pursuing rezoning and development of the property for residential and commercial
purposes. We are currently monitoring the actions of the City and Arvida regarding this property. We
are prepared to discuss a possible joint use of the property with either of the two entities.
During the year, the Greater Boca Raton Beach Tax District entered into a reciprocal use agreement with
St. Mark Greek Orthodox Church, our neighbor to the west. The agreement, which is scheduled for final
approval next month, calls for reciprocal use by either the Greater Boca Raton Beach.Tax District or St.
Mark Church of the neighbor's parking facilities for large events.
The Greater Boca Raton Beach Tax District provided a new surface for all seventeen tennis courts at our
complex at Patch Reef Park. We feel that this award-winning facility is the finest in the country, and
through a rigorous maintenance program, we are able to ensure that it stays in the same condition as
when it was built. Membership is at 440, and we expect steady growth.
Sugar Sand Park
During the year, the Greater Boca Raton Beach Tax District made the final payment to the City of Boca
Raton for the acquisition of the 132 acres, and the City then transferred Title to the Greater Boca Raton
Beach Tax District who is now sole owner of the property.
Construction of the first phase of facilities will be completed in 1994. We have selected a new design
team, Schwab, Twitty &Hanser Architectural Group, for future phases; design of the community center
will commence in 1994.
- 2 -
•
CHAIRMAN'S REPORT
December 31, 1993
Page 3
Florida Atlantic University
The Greater Boca Raton Beach Tax District has provided the University funding for the design of three
additional soccer fields on the University campus. The University anticipates that they will be ready for
use in the Fall of 1995.
We provided funding to improve the area adjacent to the two existing athletic fields (previously
constructed through District grants). New trees and other natural vegetation have been installed, and in
future years, these areas will be utilized for picnics and other outings.
Verde Community Park
Construction was completed and the facilities dedicated last January. Enjoyment of the playground and
athletic facilities by the neighbors, school children and general community has been tremendous. The
District is continuing to discuss with the Palm Beach County School District the opportunity to jointly
utilize various publicly owned properties for a variety of community programs.
Other Matters Considered
During the year, residents along north A-1-A requested that we consider acquisition of a 17 acre tract
running from the Intracoastal Waterway to the ocean. While the owner indicated a willingness to sell,
he would not furnish a suggested sales price. The owners provided an appraisal for the property in the
amount of$16,450,000. Based upon the price of the property, our limited resources, and the fact that
the property is not connected to any other publicly owned land, we discontinued discussions.
The Greater Boca Raton Beach Tax District is constantly striving to improve the quality of life for all
constituents through the development and operation of first-rate facilities. Our goal is to make Boca
Raton the best place in the United States to live; if we have not yet met that goal, we are close.
Sincerely,
Elaine W. Kleinman
Chairman
3 -
GREATER BOCA RATON BEACH TAX DISTRICT
DESCRIPTION OF THE DISTRICT
The Greater Boca Raton Beach Tax District was created by a special act of the Florida Legislature in
1974 for the purpose of acquiring, developing and operating beach front and other park properties. The
District is composed of the land area in southeast Palm Beach County, lying east of the Florida turnpike
and south of Clint Moore Road, including all of the City of Boca Raton. The District is governed by a
five-member elected commission, which has the authority to levy taxes on the value of real and personal
property within its boundaries. There is a 2 mill cap on the taxes to be levied. The millage rate levied
by the District in 1992 was 0.9161 mill. The Board of Commissioners regularly meets twice a month
to accomplish its various functions.
In 1976, the District, pursuant to a voter referendum, entered into an agreement with the city of Boca
raton to repay the City for the Beach Bonds used to acquire the property currently known as Red Reef
Park and Red Reef Executive Golf Course. The District is obligated to continue those payments, which
will terminate in 1998.
During 1981, the District acquired the land for Patch Reef Park located on Yamato Road between
Military Trail and Saint Andrew's Boulevard. The land was acquired in part as tenants-in-common with
Palm Beach County. The County paid $1,000,000 for its share and has leased to the District the
County's rights to the property for 99 years, provided a park is operated on the site and all residents of
the County are allowed to use the park.
In 1988, the district acquired a 132 acre tract of land located at the intersection of Military Trial and
Palmetto Park Road for $16 million. The City of Boca Raton paid $12.2 million and was reimbursed
by the District over a five year period. To date; the District has prepared a master plan and begun the
first phase of construction. The name of this park will be Sugar Sand Park.
In addition to the land acquisitions described above, the District has undertaken the following
development and operational functions:
Construction of a system of boardwalks and parking facilities to enable the use of the beach front property
(Red Reef Park).
- 4 -
GREATER BOCA RATON BEACH TAX DISTRICT
DESCRIPTION OF THE DISTRICT (Continued)
Construction of Gumbo Limbo Nature Center in Red Reef Park.
Reimbursement to the City of Boca Raton for annual expenses of operating Red Reef Park.
Construction of athletic fields, tennis facilities, playground, picnic areas and a community meeting
building at Patch Reef Park.
Contracted with the City of Boca Raton for the continued operation and maintenance of Patch Reef Park.
Developed a park in cooperation with the Palm Beach County School Board at Verde Elementary School.
Contracted with Florida Atlantic University for joint development and use of five athletic fields on the
Boca Raton campus. Two fields are currently in use, and three more are being designed.
- 5 -
r
SCHMIDT, RAINES, TRIESTE, DICKENSON, ADAMS & CO.
A PROFESSIONAL CORPORATION OF CERTIFIED PU 3UC ACCOUNTANTS AND CONSULTANTS TO BUSINESS
MEMBER OF THE
WAL1E0.F.ADAMS.I11.CPA AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
PALL F.DICKENSON.CPA PRIVATE COMPANIES PRACi10E SECTION AND
DAPHNE A MAJNGOT.CPA SEC PRACTICE SECTION OF THE DMSION FOR CPA FIRMS
DENSEL L RAINES.CPA
J.ALEXANDER TRIESTE,CPA AFFILIATED WITH DKR INTERNATIONAL
OFFICES IN PRINCIPAL CTTIES WORLDWIDE
RHONDA K.BENSON.CPA
MICHAEL C.BOLDUC.CPA
MELYNNE K CHLAPJaLO,CPA
ROBERT J.DREKER CPA
ELIZABETH A DUNN.CPA
MICHAEL.G.FAHNDIUCH.CPA
GEORGE N.HILTON.CPA
JOSEPH C OUNICK.CPA
INDEPENDENT ACCOUNTANTS' REPORT
Board of Commissioners
Greater Boca Raton Beach Tax District
Boca Raton,Florida
We have audited the accompanying general purpose financial statements of the Greater Boca Raton
Beach Tax District as of September 30, 1993, and for the year then ended. These general purpose
financial statements are the responsibility of the District's management. Our responsibility is to express
an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the general purpose financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management, as well
as evaluating the overall general purpose financial statement presentation. We believe that our audit
provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to in the first paragraph present fairly, in
all material respects, the financial position of the Greater Boca Raton Beach Tax District as of
September 30, 1993, and the results of its operations t6r the year then ended in contomiity with generally
accepted accounting principles.
c,
SCHMIDT, i
SCHM DT, RAINES, TRIESTE,
DICKENSON, ADAMS & CO.
January 14, 1994
6-
399 NORTHWEST BOCA RATON BOULEVARD. BOCA RATON, FLORIDA 33432 (407)392-7929
BROWARD(305)427-9866 FAX(407)391-3018 WEST PALM(407)655-7708
GREATER BOCA RATON BEACH TAX DISTRICT
COMBINED BALANCE SHEETS—ALL FUND TYPES AND ACCOUNT GROUPS
SEP EMBER 30, 1993
General Totals
General Fixed (Memoran-
AS SETS Fund Assets dum Only)
Cash and cash equivalents $ 7,797,785 $ 7,797,785
Fixed assets:
Land $ 20,601,779 20,601,779
Improvements 9,547,774 9,547,774
$ 7,797,785 $ 30,149,553 $ 37,947,338
LIABI ITIES AND FUND EQUITY
Liabilities:
Vouchers payable $ 288,629 $ 288,629
Due to City of Boca Raton 326,021 326,021
Due to Florida Atlantic University 30,529 30,529
645,179 645,179
Fund equity:
Investment in general fixed assets $ 30,149,553 30,149,553
Fund balances:
Reserved for encumbrances 6,331,650 6,331,650
Unreserved:
Designated 450,000 450,000
Undesignated 370,956 370,956
7,152,606 30,149,553 37,302,159
$ 7,797,785 $ 30,149,553 $ 37,947,338
The accompanying notes are an integral part of these financial statements.
—7—
GREAIER BOCA RATON BEACH TAX DISTRICT
STATEMENT OF REVENUES,EXPENDITURES AND CHANGE IN FUND BALANCE
FOR THE YEAR ENDED SEPTEMBER 30, 1993
General
Fund
Revenues:
Ad valorem taxes $ 8,493,353
Interest and investment earnings 374,574
Refund of prior years' expenditures—Grant to Palm Beach County School Board
for Verde Community School Park Construction 95,034
Other revenues,primarily concession rentals 21,933
Total revenues 8,984,894
Expenditures:
General government services 299,763
Economic environment,Boca Raton Community Redevelopment Agency
tax increment 90,267
Parks and recreation:
Capital outlay,Sugar Sand Park:
Purchase of City of Boca Raton's undivided interest in land 2,923,378
Development 1,630,875
Park operations:
Patch Reef Park 1,361,610
Sugar Sand Park 148,414
Grants to government agencies: -
City of Boca Raton:
Red Reef Park(including Gumbo Limbo Nature Center):
Operation and maintenance 959,239
Beach acquisition bonds 2,076,991
Gumbo Limbo construction 109,732
Improvements and beach restoration 802,329
Verde Community School park operations 12,631
Florida Atlantic University athletic fields operations 20,553
Equipment for Sugar Sand Park 118,500
Boardwalk at 40th Street and State Road AlA 57,000
Palm Beach County School Board,
Verde Community School park construction 2,746
Florida Atlantic University,maintenance
Maintenance of athletic fields 83,385
Design and construction of athletic fields 72,649
Total expenditures 10,770,062
Excess of expenditures over revenues (1,785,168)
Fund balance,beginning of year 8,937,774
Fund balance, end of year $ 7,152,606
The accompanying notes are an integral part of these financial statements.
—8—
GREATER BOCA RATON BEACH TAX DISTRICT
COMBINED STATEMENTS OF REVENUES AND EXPENDITURES-
CASH BASIS-BUDGET V. ACTUAL
FOR THE YEAR ENDED SEPTEMBER 30, 1993
(Over)
Amended Under
Budget Actual Budget
Revenues collected:
Ad valorem taxes $ 8,470,644 $ 8,493,353 $ (22,709)
Investment earnings 300,000 408,849 (108,849)
Refund of prior years' expenditures-Grant to
Palm Beach County School Board for
Verde Community School Park Construction -0- 95,034 (95,034)
Other revenues, primarily concession rentals 17,500 21,933 (4,433)
Total receipts 8,788,144 9,019,169 (231,025)
Expenditures paid:
General government services 400,000 302,797 97,203
Economic environment,Boca Raton Commu-
nity Redevelopment Agency tax increment 100,000 90,267 9,733
Parks and recreation:
Capital outlay,Sugar Sand Park:
Purchase of City of Boca Raton's
undivided interest in land 2,923,378 2,923,378 -0-
Development 5,050,732 1,466,820 3,583,912
Park operations:
Patch Reef Park 1,899,485 1,412,045 487,440
Sugar Sand Park 179,845 134,408 45,437
Grants to government agencies:
City of Boca Raton:
Red Reef Park:
Operation and maintenance 1,450,116 970,915 479,201
Beach acquisition bonds 2,076,991 2,076,991 -0-
Gumbo Limbo construction 347,474 181,072 166,402
Improvements and beach restoration 1,467,000 802,329 664,671
Verde Community School-park operations 9,157 12,311 (3,154)
Florida Atlantic University athletic
fields operations 30,626 19,267 11,359
Marine Safety Facility 161,200 -0- 161,200
Boardwalk at 40th Street and State Road AlA 57,000 -0- 57,000
Equipment for Sugar Sand Park 118,500 118,500 -0-
Palm Beach County School Board,
Verde Community School park: _
Maintenance 30,000 -0- 30,000
Construction -0- 5,261 (5,261)
Florida Atlantic University:
Design and construction of athletic fields 1,000,000 72,649 927,351
Maintenance of athletic fields 234,225 154,079 80,146
Total disbursements 17,535,729 10,743,089 6,792,640
Increase(decrease)in cash (8,747,585) (1,723,920) 7,023,665
Cash balance,beginning of year 9,521,705 9,521,705 -0-
Cash balance, end of year $ 774,120 $ 7,797,785 $ 7,023,665
The accompanying notes are an integral part of these financial statements.
-9-
GREATER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 1—NATURE OF ACTIVITIES AND SIGNIFICANT ACCOUNTING POLICIES
Nature of Activities
The Greater Boca Raton Beach Tax District(the District)was created by Chapter 74-423, Laws of
Florida, as an independent special taxing district within Palm Beach County. Accordingly, the
oversight unit is the reporting entity. Since there are no other component units, these statements
include only the activities of the District.
The accounting policies of the District conform to generally accepted accounting principles
applicable to governmental units. The District uses the modified accrual basis of accounting. Rev-
enue is recorded in the year in which it becomes measurable and available to finance
expenditures of the fiscal year. Expenditures are recorded in the year in which the related
liabilities are incurred.
Encumbrance accounting, under which contracts and other commitments for the expenditure of
monies are recorded in order to reserve that portion of the applicable appropriation, is employed as
an extension of formal budgetary integration in the general fund. Open encumbrances at year end
are reported as reservations of fund balance. Encumbrances do not constitute expenditures or
liabilities. Designated portions of fund balance represent amounts that are tentatively planned for
financial resource utilization in a future period.
The budget and actual comparison is presented on the cash basis of accounting, which corresponds
with the District's budget procedure. The budget column includes budgetary revisions made
during the year. Expenditures paid as shown on the comparison represent payments made during
the current year. Expenditures shown on the statement of revenues, expenditures and change in
fund balance represent actual expenditures incurred during the period regardless of when paid.
The accounts of the District are organized on the basis of funds or account groups, each of which is
considered a separate accounting entity. The general fund is the general operating fund of the
District. The general fixed assets account group is used to account for all fixed assets of the
District. The total column on the combined balance sheet is captioned "Memorandum Only" to
indicate that it is presented only to facilitate financial analysis. The purchase of capital items is
shown as an expenditure in the general fund. All such assets are recorded at their historical cost,
and they were all acquired for cash. No depreciation is provided on the fixed assets.
Patch Reef Park and Sugar Sand Park are the only facilities in which the District has ownership
interests. The other projects in which the District is involved are owned by the City of Boca
Raton, Palm Beach County School Board or Florida Atlantic University. Only the capital
expenditures at District — owned parks are included in__the general fixed assets. All other
expenditures for actual physical facilities are shown as grants to other agencies.
—10—
GREATER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 2—PATCH REEF PARK
Forty—five(45)acres for this park were jointly purchased by Palm Beach County and the District on
January 28, 1982. The County paid $1,000,000 toward the land purchase. The District paid the
balance plus all costs of construction and furnishings. The County has assigned its rights in the
property to the District for 99 years provided that all residents of the County are allowed to use the
park. If the County divests its ownership interest, the District has a first right of refusal to purchase
the County's interest for $1,000,000 plus increases in the Consumer Price Index from January 28,
1982 to the date of sale. Significant deed restrictions ensure that the property will always remain a
public park. The District acquired an adjacent ten acres in 1983 which are also included in the park.
The District has engaged the City of Boca Raton to maintain the park and to assume responsibility for
its continued operation should the District cease to exist.
NOTE 3—SUGAR SAND PARK
In January, 1988, the City of Boca Raton and the District jointly acquired 132 acres of land for a new
park. Significant deed restrictions ensure that the property will always remain a public park.
The total purchase price of the property was almost$16 million. The City paid$12.2 million, with the
understanding that the District could purchase the City's interest in the property for the City's cost,
including any interest that the City incurred on debt to finance its purchase. The District's purchase
from the City was completed in the fiscal year ended September 30, 1993 with a final payment to the
City of$2,923,378.
On September 19, 1988, the District hired a project design consulting firm for a fee which will
approximate 7%of the total construction costs to he incurred. A master plan has been adopted by the
District, and detailed design documents for the park have been produced. Phase I consisted of initial
site work and was completed during the year ended September 30, 1991. Phase II, construction of six
baseball/softball fields, roads, utilities and the maintenance center, was budgeted for 1992 but was
postponed until 1993 to ensure that all environmental considerations were addressed. On December
7, 1992,the District signed a lump—sum contract totaling $4,757,000 for the completion of Phase II.
During the year ended September 30, 1993, $1,165,262 was paid under this contract. Phase II was
under construction at September 30, 1993.
The District has engaged the City of Boca Raton to maintain the park.
—11—
GREAIER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 4—CASH AND CASH EQUIVALENTS
During the year, the excess cash of the District was placed in interest—bearing accounts at various
qualified depository banks. At year end, the District's funds on hand were distributed as follows:
Checking account $ 13.206
Money market accounts 11,477
Equity in the State of Florida's Local Government Surplus
Trust Funds Investment Pool 7,773,052
Petty cash 50
$ 7,797,785
The checking and money market accounts qualify as deposits at the District's banks. At September
30, 1993 and throughout the year, they were entirely insured by both the F.D.I.C. and by the multiple
financial institution collateral pool established by Chapter 280.Florida Statutes.
NOTE 5—GENERAL FIXED ASSETS
General fixed assets are carried at historical cost. All were acquired by the District for cash. The
increases in general fixed assets during the year are as follows:
Land _ Improvements Total
Balance, September 30, 1992 $ 17.678.401 $ 7,916,899 $ 25.595,300
Sugar Sand Park—purchase 2.923.378 2.923,378
Sugar Sand Park—design/construction 1,630,875 1,630,875
Balance, September 30, 1993 $ 20,601.779 $ __ 9,547,774 $ 30,149,553
Breakdown by park:
Patch Reef Park $ 1,513,522 $ 6,421,305 $ 7,934,827
Sugar Sand Park 19,088.257 3.126,469 22,214,726
$ 20.601.779 $ 9,547,774 $ 30149.553
—12—
GREAIER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 6—CO :RED REEF PARK
Red Reef Park consists of a 67 —acre tract of land between the Atlantic Ocean and Intracoastal
Waterway in Boca Raton. The land for the park, which includes the Executive Golf Course, was
purchased by the City of Boca Raton in 1974 at a total cost of$19.400,000.
The City issued bonds to acquire the property, and the District was created to, among other things,
reimburse the City for bond payments. Pursuant to a voter referendum, the District has been repaying
the City for these bonds since 1976. The District's remaining commitment to the City of Boca Raton
with respect to the bonds is as follows:
Year Ending Principal Annual Total
September 30, Maturities Interest Payments
1994 $ 1,715,000 $ 375,815 $ 2,090,815
1995 1,825,000 283,319 2,108,319
1996 2.000.000 182.412 2382,412
1997 2,000,000 86,913 2,086,913
1998 935,000 22,206 957,206
Totals $ 8,475.000 $ 950,665 $ 9,425,665
The District is also responsible for the ongoing operation and maintenance costs for Red Reef Park,
which is staffed by employees of the City of Boca Raton. The City employs park rangers, lifeguards
and groundskeepers.
The District entered into a series of commitments with the City of Boca Raton to provide matching
funds for a State of Florida grant for community education facilities at the Gumbo Limbo Nature
Center located at Red Reef Park. Proceeds from the state grant and local matching funds were used to
fund the construction cost of these facilities at the Gumbo Limbo Nature Center. The authorized
matching funds from the District were $1,400,000, of which $258,468 was expended during the year
ended September 30, 1991, $837,855 during the year ended September 30, 1992 and $109,732 during
the year ended September 30, 1993. The expanded Center was dedicated on February 21, 1992. Minor
construction improvements were in process at September 30, 1993.
The Center is operated by the City of Boca Raton, the Palm Beach County School Board and Florida
Atlantic University.
The District has agreed to fund the City's cost of major renovations at Red Reef and has encumbered
$1,467,000 in funds in anticipation of these costs. At September 30. 1993, the City had not begun
the planned work.
—13—
GREATER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 7—CO :BEACH RESTORATION
In 1988, the City of Boca Raton pumped sand onto the beach from Red Reef Park northward to the
city limits. The City borrowed funds to accomplish this work. The District agreed to reimburse the
City for its project costs at the rate of $1.5 million per year during the Live years following the
restoration. This agreement remains contingent upon annual appropriations by the District during the
budgetary process.
The District made an initial payment of$1.5 million and reimbursed the City for one quarterly interest
payment of$70,659 before the City obtained significant grants from the United States and the State of
Florida which reduced the future payments required of the District.
During the year ended September 30, 1993, the District reimbursed the City $802,329 for the City's
final debt service payment on the project.,
NOTE 8—CO :FLORIDA ATLANTIC UNIVERSITY
Through a cooperative agreement with the Florida Board of Regents dated June 29, 1989, the District
is developing a series of athletic fields on the Boca Raton campus of Florida Atlantic University. The
fields will be utilized by both the University and the local community. The District has agreed to
reimburse FAU annually for all maintenance and repair expenses and a pro rata share of non —
maintenance related operating expenses. The agreement is for periods of 15 years for one site and 20
years for the other two sites and is renewable by the District for up to two additional five—year terms.
The District may terminate the agreement with one year's written notice. FAU may terminate the
agreement with one year's written notice;however, any termination by FAU will require that FAU
reimburse the District a proportional share of the grants previously made. Two fields were completed
in 1991.
During the fiscal year ended September 30, 1993, the District granted FAU $69,000 for landscape
improvements at the existing athletic facilities. The District has designated $1 million in funds for
additional development at FAU.
—14—
GREATER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 9—CO :VERDE COMMUNITY SCHOOL
Through a cooperative agreement with the School Board of Palm Beach County dated April 5, 1989,
the District developed a defined area of the Verde Community Elementary School property for use as
a community park and recreational fields. Following completion and approval of development plans
and specifications on April 28, 1992, the School Board requested a total grant of $440,000 to fund
anticipated construction costs. The School Board completed and dedicated the Verde Project in
January of 1993 and returned$95,034 of unspent grant monies to the District.
The School Board has agreed to reimburse the District annually for maintenance expenses at the rate
of$19,400 per year subject to annual increases based on increases in the consumer price index. The
District plans to request the reimbursement from the School Board after the Verde Community School
Property has been in use for one full year. Accordingly, no reimbursement was requested or received
during the year ended September 30, 1993.
The District has agreed to pay $8,000 annually to the Board to help fund the cost of an assistant
principal for community schools. Activities that are part of the regular school program will have
priority over any activity planned by the District. The agreement is for a period of 25 years and is
renewable by the District for an additional 25 years. The District may terminate the agreement with
one year's written notice. If the Board determines a need exists to expand the existing Verde
classroom facilities, the Board may terminate the agreement with one year's written notice; however,
any termination by the Board during the first ten years of the agreement will require that the Board
reimburse the District a proportional share of the grants previously made.
NOTE 10—COMMITMENTS:OTHER
Through a cooperative agreement with the City of Boca Raton dated October 19, 1992, the District
has agreed to pay one third of the actual costs of design and construction of a new Marine Safety
Headquarters Building at which marine safety personnel employed by the City at Red Reef Park will
be stationed. The maximum commitment by the District is $161,200. At September 30, 1993, the
City had not begun construction on the building. The District anticipates eventual construction of
Station.
In addition, the District has accrued $57,000 to reimburse the. City for its cost of constructing a
boardwalk at 40th Street and State Road AlA. Construction was completed during the fiscal year
ended September 30, 1993.
—15—
GREAIER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 11—FUND BALANCE RESERVES AND DESIGNATIONS
For the year ended September 30, 1993, changes in the reserve for encumbrances are summarized as
follows:
Reclass
Balance at (To)From Balance at
Beginning Unreserved End of
of Year Additions Expenditures Fund Balance Year
Gumbo limbo Na-
ture Center $ 347,474 $ $ 109.732 $ $ 237,742
Sugar Sand Park
development 5,169,232 1,630,875 3.538,357
Red Reef Park
improvements 1,250,000 217,000 1,467,000
Marine Safety
Facility 161,200 161,200
Boardwalk at 40th St.
and State Rd.AlA 57,000 57.000 —0-
FAUathletic fields de-
sign/construction 600,000 400,000 72,649 927,351
$ 7,584,906 $ 617,000 $ 1,870.256 $ —0— $ 6,331,650
At September 30, 1993, fund balance designations consisted of the following:
Operating contingencies $ 150.000
Renewals and capital replacements 300,000
$ 450,000
—16—
GREATER BOCA RATON BEACH TAX DISTRICT
NOTES TO FINANCIAL STATEMENTS
SEPTEMBER 30, 1993
NOTE 12—PROPERTY TAX CYCLE
The key dates in the property tax cycle are as follows:
First certification of assessment roll On or about July 1
Millage resolution approved Not later than September 30
Beginning of fiscal year for which taxes have been levied October 1
Tax bills rendered and due November 1
Latest payment date for maximum discount November 30
Latest payment date before delinquent April 1
Tax certificate sold May 31
NOTE 13—RISK MANAGEMENT
The District purchases commercial insurance for coverage of its buildings and personal property. For
its comprehensive general liability insurance (personal and bodily injury and property damage), the
District has $1,500,000 of coverage through its participation in the Florida Municipal Liability Self—
Insurance Program, a public entity risk pool administered by the Florida League of Cities, Inc. In
addition,all properties owned by the District are managed and operated by the City of Boca Raton and
therefore fall under its self—insurance program as well.
There have been no reductions in insurance coverage from the prior year. Also, during the last three
years, insurance settlements have not exceeded insurance coverage.
NOTE 14—BUDGET TO GENERALLY ACCEPTED ACCOUNTING PRINCIPI ES
RECONCILIATION
The accompanying Statement of Revenues and Expenditures—Cash Basis—Budget v. Actual presents
comparisons of the legally adopted budget with actual data on a budgetary basis. Because accounting
principles applied for purposes of developing data on a budgetary basis differ significantly from those
used to present financial statements in conformity with generally accepted accounting principles
(GAAP), a reconciliation of resultant basis differences in the excess of expenditures over revenues for
the year ended September 30, 1993 is presented below.
Excess of expenditures over revenues(budgetary basis) $ (1,723,920)
Adjustments:
Accrued interest (34,275)
Accrued expenses and costs (26.973)
Excess of expenditures over revenues (GAAP basis) $ (1,785,168)
—17—
SCHMIDT, RAINES, TRIESTE, DICKENSON, ADAMS & CO.
A PROFESSIONAL CORPORATION OF CERTIFIED PUBLIC ACCOUNTANTS AND CONSULTANTS TO BUSINESS
MEMBER OF THE
WALTER F.ADAMS.III,CPA AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
PAUL F.DICKENSON.CPA PWVATE COMPANIES PRACTICE SECTION AND
DAPHNE A MAINGOT,CPA SEC PRACTICE SECTION OF THE DIVISION FOR CPA FTPMS
DENSE.L RAINES.CPA
J.ALEXANDER TRIESTE.CPA AFFILIATED WITH 0KR INTERNATIONAL
OFFICES IN PRINCIPAL CITIES WORLDWIDE
RHONDA K DENSON.CPA
MICHAEL C OCXDUC CPA
MELYNNE K OHIARIELLO.CPA
ROBERT J.DREKER CPA
ELIZABETH A.DUNN.CPA
MICHAEL G.FAHNDPJCH.CPA
GEORGE N.HILTON.CPA
JOSEPH C OUNICC CPA
INDEPENDENT ACCOUNTANTS'REPORT ON THE INTERNAL CONTROL STRUCTURE
Board of Commissioners
Greater Boca Raton Beach Tax District
Boca Raton,Florida
We have audited the general purpose financial statements of the Greater Boca Raton Beach Tax District
for the year ended September 30, 1993,and have issued our report thereon dated January 14, 1994.
We conducted our audit in accordance with generally accepted auditing standards and Government
Auditing Standards, issued by the Comptroller General of the United States. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial
statements are free from material misstatement.
In planning and performing our audit of the general purpose financial statements of the Greater Boca
Raton Beach Tax District for the year ended September 30, 1993, we considered its internal control
structure in order to determine our auditing procedures for the purpose of expressing our opinion on the
general purpose financial statements and not to provide assurance on the internal control structure.
The management of the Greater Boca Raton Beach Tax District is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments by
management are required to assess the expected benefits and related costs of internal control structure
policies and procedures. The objectives of an internal control structure are to provide management with
reasonable., but not absolute, assurance that assets are safeguarded against loss from unauthorized use or
disposition, and that transactions are executed in accordance with management's authorization and
recorded properly to permit the'preparation of general purpose financial statements in accordance with
generally accepted accounting principles. Because of inherent limitations in any internal control
structure, errors or irregularities may nevertheless occur and not be detected. Also, projection of any
evaluation of the structure to future periods is subject to the risk that procedures may become inadequate
because of changes in conditions or that the effectiveness of the design and operation of policies and
procedures may deteriorate.
—18-
399 NORTHWEST BOCA RATON BOULEVARD,BOCA RATON, FLORIDA 33432 (407)392-7929
BROWARD(305)427-9866 FAX(407)391-3018 WEST PALM(407)655-7708
For the purpose of this report, we have classified the significant internal control structure policies and
procedures in the following categories:
1. Cash receipts
2. Purchasing and receiving
3. Cash disbursements
4. Fixed assets
S. General ledger
For all of the internal control structure categories listed above, we obtained an understanding of the
design of relevant policies and procedures and whether they have been placed in operation, and we
assessed control risk.
Our consideration of the internal control structure would not necessarily disclose all matters in the
internal control structure that might be material weaknesses under standards established by the American
Institute of Certified Public Accountants. A material weakness is a reportable condition in which the
design or operation of the specific internal control structure elements does not reduce to a relatively low
level the risk that errors or irregularities in amounts that would be material in relation to the general
purpose financial statements being audited may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no matters involving
the internal control structure and its operation that we consider to be material weaknesses as defined
above.
This report is intended solely for the information of management and the Auditor General of the State of
Florida. This restriction is not intended to limit the distribution of this report which, upon acceptance by
the Board of Commissioners, is a matter of public record. =
SCH IID ', RAINES, TRIESTE,
DICICENSON, ADAMS AND CO_
January 14, 1994
—19—
r "
-+r
SCHMIDT, RAINES, TRIESTE, DICKENSON, ADAMS & CO.
A PROFESSIONAL.CORPORATION OF CERTIFIED PUSUC ACCOUNTANTS AND CONSULTANTS TO BUSINESS
MEMBER OF THE
WALTER F.ADAMS,IHL CPA AMERICAN INSTITUTE OF CERTIFIED PUSUC ACCOUNTANTS
PAL.F.DICKENSON.CPA PRIVATE COMPANIES PRACTICE SECTION AND
DAPHNE A.M ANGOT.CPA SEC PRACTICE SECTION OF THE DIVISION FOR CPA FlITAiS
DENSEL L RUNES.CPA
1.ALEXANDER TPJESTE,CPA
AFFILIATED WTTH BKR INTERNATIONAL
OFFICES IN PRINOPAL CITIES WORLDWIDE
RHONDA K BENSON.CPA
MICHAEL C BOWLIC CPA
MELYNNE K CHIARLELLO,CPA
ROBERT J.DREKKER CPA
ELIZABETH A DLMN,CPA
MICHAEL G.FAHNDRICH.CPA
GEORGE K HILTON.CPA
JOSEPH C OUNKK CPA INDEPENDENT ACCOUNTANTS' REPORT ON COMPLIANCE MAILERS
Board of Commissioners
Greater Boca Raton Beach Tax District
Boca Raton,Florida
We have audited the general purpose financial statements of the Greater BocaRaton Beach Tax District
as of and for the year ended September 30, 1993, and have issued our report thereon dated January 14,
1994.
We conducted our audit in accordance with generally accepted auditing standards and Governmental
Auditing Standards, issued by the Comptroller General of the United States. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the general purpose financial
statements are free of material misstatement.
Compliance with laws,regulations,contracts,and grants applicable to the Greater Boca Raton Beach Tax
District is the responsibility of District management. As part of obtaining reasonable assurance about
whether the general purpose financial statements are free of material misstatement, we performed tests of
the District's compliance with certain provisions of laws, regulations, contracts, and grants. However,
our objective was not to provide an opinion on overall compliance with such provisions.
The results of our tests indicate that, with respect to the items tested, the Greater Boca Raton Beach Tax
District complied,in all material respects, with the provisions referred to in the preceding paragraph. With
respect to items not tested, nothing came to our attention that caused us to believe that the District had
not complied,in all material respects, with those provisions.
This report is intended for the information of management and the Auditor General of the State of
Florida. This restriction is not intended to limit the distribution of this report which, upon acceptance by
the Board of Commissioners, is a matter of public record.
SCHMIDT, RAINES, TRIESIE,
DICKENSON, ADAMS & CO_
January 14, 1994
—20-
399 NORTHWEST BOCA RATON BOULEVARD, BOCA RATON, FLORIDA 33432 (407)392-7929
BROWARD(305)427-9866 FAX(407)391-3018 WEST PALM(407)655-7708
COLLIER COUNTY GOVERNMENT
DIVISION OF PUBLIC SERVICES 3300 SANTA BARBARA BOULEVARD
PARKS AND RECREATION DEPARTMENT NAPLES, FLORIDA 33999
(813)353-0404
A CERTIFIED BLUE CHIP COMMUNITY
July 6, 1994
Mr. Robert Langford
Greater Boca Raton Beach Tax District
2000 NW 51st Street
Boca Raton, Florida 33431
Dear Mr. Langford:
This letter will confirm the cancellation of the Parks and
Recreation Advisory Board meeting that was to be held on July 15,
1994 . An attempt to reschedule will be made early Fall.
Thank you for your understanding and cooperation.
Sincerely,
Barbara Johnson for
Joseph D. Zaks, Chairman
Parks and Recreation Advisory Board
bj/11744
4//)7�" 9 ,-e)�SS✓
KELLY, PRICE, SIKET & HEUERMAN
CI-IARTERED
PA11I.K.I[HUE RNIAN
CI(ARLES NI. KELLY,JR. ATTORNEYS AT LAW TELEPHONE
TEI.I'.PI(ONE
BOARD CERTIFIED TAX LAWYER
BOARD CERTIFIED WILLS, (813)261-1453
TRUSTS AND ESTATES LAWYER
MASTERS OF LAW IN ESTATE PLANNING GREY OAKS BUILDING
R. SCUT"I'('RICK IN POINCIANA PRO! ESSIONAL PARK
DONALD K. ROSS,JR- 2640 GOLDEN GATE PARKWAY '1'1:x,1?COPI1(R
MASTERS OF LAW IN TAXATION
SUI'T'E 315 _ (8(31261-5J11
ANDREW G"SI K P.O.BOX 8117
Jc)sl:Pl1 OAKS NAPLES, FLORIDA 33941-8117
MASTERER ,S OF LAW IN TAXATION (Jj
"ALSO ADMITTED IN OHIO May 20, 19 9 4
t ALSO ADMITTED IN MAINE
ALSO ADMITTED IN MASSACHUSETTS �
't_
Mr. Robert Langford
Greater Boca Raton Beach Tax District
2000 NW 51st Street
Boca Raton, Florida 33431
Re: Tax District
Dear Mr. Langford:
Thank you for faxing the information to me from the Tax
District's Annual Report. I presented this information to the
members of the Collier County Parks and Recreation Advisory
Committee as well as the Naples Parks and Recreation Advisory
Committee today at our joint meeting.
The concept of the Beach Tax District stimulated much positive
response. Both committees are anxious to further explore this
concept. We would be very appreciative if you could schedule a day
to come across to make a presentation at the next joint meeting of
our committees. We are particularly interested in the way funds
are allocated from the Tax District to the various projects you are
funding. Also, the relationship between the Tax District and the
Parks and Recreation Departments who, it is my understanding,
actually operate the facilities.
I look forward to receiving the additional information you
promised to send. I will make copies of all that information and
provide it to the board members prior to our next joint meeting.
If you could contact me, at your convenience, and provide me
with a number of days you would be available to meet with us, I
will pass that information on to the members and we can schedule
our next joint meeting on a date and at a time which would be
convenient for you.
r
Or
tir
Mr. Robert Langford 2 May 20, 1994
Once again, thank you for your help. I look forward to
meeting you.
y truly yours,
"War ,Oiz
Jos D. Zaks
JDZ/vbd
cc: Mr. Steven Brinkman
Mr. Mark Thornton
I:padcs jdz
f Itit 14: 6- 4:5UFM : KPS&H- 813 353 1002;# 1/ 1
rallt
KELLY, PRICE, SIKET& HEUEJ&L4N
PAUL K. HEUERMAN'a ATTORNEYS AT LAW
I
CHARLES M. KELLY,JR.
BOARD CFRTiFThI)TAX LAWYER 2640 GOLDEN GATE PARKWAY,SUITE 315
HOARD Ct1(TIFIIID WIT.ls, P.O. BOX 8117
Tltusrs,AND r'irATEs LAWYER NAPLES, FLORIDA 33941-8117
MASTERS OF LAW IN ESTATE PI.ANN(Nn
(813)261-3453
R. SCOTT PRICE TELECOPIER(813)261-5711
I
DONALD K. ROSS, JR.
MASTERS 01:LAW IN TAXATION
ANDREW G. SIKET**
JOSEPH D. ZAKS***
MASTERS OF LAW 111 TAXATION
'ALSO ADMITTED IN OHIO
4-ALSO ADMITTED IN MAINE
"--ALSo AOMTCTSD IN MASSAcsfesI..rrs
TELECOPIER COVER SHEET
Operator: Date: 6/2/94
User No.:
Client/Matte No.: Time: 4:48 pm
Total Number of Pages Including Cover Sheet 1
.
PLEASE DELIVER TO:
Name: Steve Brinkman
Firm: Parks iRecreation -
City: Collier bounty
Telecopier Phone Number: 353-1002
I
Confirmation Number:
Remarks: The liead of the Boca Raton Parks and Recreation Tax District is available to tack to the joint meeting
of the County and City boards on the following dates: 6/17, 6/21 and 7/15. A 10:30 - 12:00 AM meeting would
be preferable. Please let me know if this is feasible with you and Mark. Thanks
i
.______,
Prom: Joseph D.Zaks
Extenaion: Secretary's Bxtensioa
The information contained in this facsimile message is attorney privileged eel confidential information intended only for the use of the individual or entity
named above. If the reader of Ihia message is not the intended recipient,you are hereby notified that any diaae,ninatiun,distribution or copy of this
communication is strictly prohibited.
IF YOU HAVE RECEIVED TATS COMMUNICATION IN ERROR OR
IF YOU HAVE ANY PROBLEMS RECEIVING MILS TELECOPY MESSAGE,
PLEASE CALL (813)261-3453 IMMEDIATELY. THANK YOU.
TirAYCOvER.FRM
- quest.
In response to Commissioner Saunders, Transportation Services
Administrator Archibald replied that this is a unique segment of road-
way that does not have the addressing problems that occur elsewhere.
He said that if the name change is approved, the only implication
would be changing the street signs at an approximate cost of $450. 00.
Mr. Brown stated that the Collier County schools will provide
funds for the street signs.
It was the consensus of the Board to direct Staff to revisit this
issue at a public hearing.
(2207)
Item #8A1
WATER FACILITIES ACCEPTANCE FOR GLENMOOR GREENS AT BRETONNE PARK -
APPROVED
County Manager Dorrill stated that this item is a routine facili-
ties acceptance that had been placed on the agenda by the Board
Office.
Mr. Dorrill said that they have paid the bond and the County
Attorney's office has approved all the necessary documentation.
Commissioner Saunders moved, seconded by Commissioner Matthews, to
approve the water facilities acceptance for Glenmoor Greens at
Bretonne Park.
Upon call for the question, the motion carried 4/0.
(2270) °-) le‘k
Item #8C1 f;
MARIO SIGNORELLO, CHAMPION SPORTS PRODUCTIONS RE SPORTING EVENTS - ONE
TIME APPROVAL FOR SOFTBALL TOURNAMENT GRANTED; PARKS AND RECREATION
ADVISORY BOARD TO ADVISE ON COMMERCIAL UTILIZATION OF COUNTY PARK AND
RECREATION FACILITIES POLICY
Commissioner Constantine announced that this item will be held in
conjunction with Item #16C2 .
Public Services Administrator 011iff reported that the Parks and
Recreation Advisory Board heard Mr. Signorello's request and recom-
mended that the current policy be maintained in this instance. He
said that they requested that Staff review the overall policy to see
if opportunities exist for the County to offer more tournament type
events that could raise funds for the County.
Mr. Signorello, President of Champion Sports Productions, Inc. ,
stated that he has revised his original request, because the way the
policy is presently set an outside entity would not be allowed to rent
the facility.
Mr. Signorello stated that the dates chosen would impact the eco-
nomy.
Commissioner Constantine said that he agrees with the request
cause it provides a way to reclaim costs to the Parks and Recreation
Department without burdening the public. He indicated that the dates
-'-osen are in the slowest time of the year in Southwest Florida and
ald benefit the economy.
In response to Commissioner Norris, Mr. 011iff stated that the
present policy does not allow people to make a profit while using the
public parks.
Commissioner Saunders agreed with Commissioner Constantine. He
confirmed that he approves of the Softball Tournament on July 16 and
17, 1994, however, he would like the Parks and Recreation Advisory
Board to actively evaluate what the policy should be so that it could
be uniformly applied.
Commissioner Saunders moved, seconded by Commissioner Norris, to
authorize the Softball Tournament on July 16 and 17, 1994, at $16. 00
per hour, stipulating that this is a one time approval, and to direct
the Parks and Recreation Advisory Board to advise a policy that would
apply uniformity to all users of those facilities.
Upon call for the question, the motion carried 4/0.
(2842)
Item #8E1
CONSIDERATION TO PURCHASE PROPERTY OWNED BY THE GULF COAST LITTLE
LEAGUE, INC. FOR A COMMUNITY PARK - APPROVED IN THE AMOUNT OF
$88, 000. 00
Deena Quinn, Real Property Supervisor, explained that in February
iff advised the Board of the following; 1) that the property has
appraised at $310, 000. 00 for land and improvements; 2) that a sales
agreement has been prepared that reflects the property would be used
perpetually as a ballfield and park; 3) that the initial price of
$84,526. 00 be increased to $86, 000. 00 to cover improvements; 4) that
the Little League wishes to retain priority use of the property, con-
tinue to operate a concession stand, store equipment and retain adver-
tising board revenue until all contracts have expired; 5) that the
County be responsible for specific maintenance within a three year
period; 6) that the Pollution Control Department has advised that the
contamination caused by the fuel leak has been found to be at accep-
table levels; and 7) that a survey of the property be acquired to
correct a legal description discrepancy.
Ms. Quinn confirmed that since that time Staff has negotiated with
the Little League to prepare a revised Sales Agreement which deletes
the use conditions and increases the purchase price to $88, 000. 00.
She said that a Use Agreement has also been developed to require that
1) if the property is no longer used as a ball field, the County shall
provide a facility within two miles of the property; 2) that the
Little League will indemnify the County; 3) that the Little League
provide a certificate of insurance; 4) that the County maintain the
property; 5) that the County reserve the right to charge use fees for
non-Little League events; and 6) that the Use Agreement will terminate
in ninety-nine years.
Ms. Quinn reported that Staff is unable to negotiate on the
—,xuidated Damages clause in the Sales Agreement which includes a 10%
fee, adding that Staff feels 5% is adequate.
Ms. Quinn stated that there are two points in the Use Agreement
It could not be negotiated; the insurance amount and the indemnifi-
cation.
In response to Commissioner Norris, Ms. Quinn replied that a
clause could be provided that would state that the property will not
be used for the expansion of the sewer treatment plant.
Commissioner Saunders commented that he agrees with the restric-
tion. He expressed concern with the stipulation that the County must
provide similar property within two miles in the event that it no
longer is used as a ballfield. He stated that he would prefer that
the property revert back to the Little League in that event.
The following people spoke on the subject:
Kevin Denti Cliff Crawford
Steven Vergo
In response to Commissioner Constantine, Jeff Walker, Risk
Management Director, replied that the County does not have indem-
nification language with the other Little Leagues. He said that this
agreement has been handled differently because this park is utilized
specifically for this purpose.
Commissioner Matthews stated that she does not agree with the
indemnification language.
Commissioner Saunders stated that he has no difficulty with the
10% default payment or the limited liability clause. He said that the
reverter clause should work both ways, if the County ceases to use the
)perty as a Little League field, the property would revert back to
Little League or a similar facility would be built within two
miles.
Tape #2
In response to Commissioner Constantine, Mr. 011iff replied that
the cost for a ballfield with lights would be approximately
$250, 000. 00 per field plus the purchase price of the land.
Commissioner Norris moved, seconded by Commissioner Saunders, to
approve the agreement with the following stipulations: that a 10%
default payment be included; that the Little League indemnify only
their own negligent acts; that a clause be included to stipulate that
the land will never be used for a sewer plant expansion; and that a
reverter clause be included in the deed that will allow the County to
return ownership back to Gulf Coast Little League or provide a similar
facility within two miles.
Commissioner Matthews stated that a similar situation was
discussed previously. She recalled that a field was accepted as a
gift with very few restrictions.
Commissioner Matthews stated that she cannot agree to the restric-
tions and the reverter clause. She said that she is not sure this is
a fair way to handle the receiving of this park.
Upon call for the question, the motion carried 3/1 (Commissioner
Matthews opposed) .
*** Recess 11:00 A.M. - Reconvened 11: 10 A.M. at which time
Deputy Clerk Hoffman replaced Deputy Clerk Barbiretti ***
(690)