Backup Documents 04/22/2014 Item #16D12 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SET
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR I
to the Board Office.The CO lete routin slip an original
Print on pink paper.Attach to original document.Original documents should be hand delivered P routing P
documents are to be forwarded to the Board Office only after the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist,and forward to Ian Mitchell(line#6).
Route to Addressee(s) Office Initials Date
(List in routing order)
1. Colleen Greene, Assistant County Attorney
County Attorney U yt v-30.4
2.
3.
4.
5. �.DA, 511 hq
6. Minutes and Records Clerk of Court's Office JAI 1 h4
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive
summary.Primary contact information is needed in the event one of the addressees above,including Sue Filson,need to contact staff for additional or missing
information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Marilyn Mathes b Phone Number X5391
Contact -rc.Nya� V)i\`i km 5
Agenda Date Item was /22/2014 Agenda Item Number 16.d.12
Approved by the BCC 1.
Type of Document Amendment 1 to State Aid Grant Number of Original 1
Attached Agreement Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Original document has been signed/initialed for legal sufficiency.(All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
• by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions,etc. signed by the County Attorney's Office and signature pages from,
contracts,agreements,etc.that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2. Is the Chairman's original signature required? MM
3. All handwritten strike-throughs and revisions have been initialed by the County Attorney's MM
Office and all other parties except the BCC Chairman and the Clerk to the Board.
4. The Chairman's signature line date has been entered as the date of BCC approval of the MM
document or the final negotiated contract date,whichever is applicable.
5. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's MM
signature and initials are required.
6. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to Ian Mithchell in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified.Be aware of your deadlines!
7. The document was approved by the BCC on 4/22/2014 (enter date)and all N/A is not
changes made during the meeting have been incorporated in the attached document. 4 an option
The County Attorney's Office has reviewed the changes,if applicable. for line 6.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip,Revised 6-15-2011
16D12
MEMORANDUM
Date: May 1, 2014
To: Marilyn Matthes, Director
Collier County Public Library
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Amendment #1 to the FY13/14 State Aid
to Libraries Grant Agreement
Attached for further processing is the original document referenced above,
(Item #16D12) approved by the Board of County Commissioners April 22, 2014.
A copy of the amendment document will be held in the Minutes and Records
Department as part of the Board's Official Record.
If you have any questions, please contact me at 252-8406.
Thank you
Attachment
16012
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OD
wi
FLORIDA DEPARTMENT Of STATE
RICK SCOTT KEN DETZNER
Governor Secretary of State
May 27, 2014
Marilyn Matthes, Director
Collier County Public Library
2385 Orange Blossom Drive
Naples, Florida 34109-8840
Subject: Executed Grant Amendment
Project: 14-ST-08, State Aid to Libraries Grant
Dear Ms. Matthes:
Please find enclosed one executed original copy of the grant agreement amendment and
revised NOGA for the project noted above for your files.
Please include the project identification number in any future correspondence with our office
regarding this project. If you have questions or need assistance please contact Marian Deeney
at marian.deeney@dos.myflorida.com or 850.245.6620.
Sincerely,
J
Marian A. Deeney
Library Program Administrator
Enclosure
Division of Library and Information Services
R.A.Gray Building•500 South Bronough Street.Tallahassee,Florida 32399
850.245.6600•850.245.6735(Fax) info.florida.gov
Promoting Florida's History and Culture VivaFlorida.org
VIVA FLORIDA
16012
PROJECT NUMBER: 14-ST-08
Florida Department of State,Division of Library and Information Services
STATE AID TO LIBRARIES GRANT AGREEMENT
AMENDMENT NUMBER 1 TO THE GRANT AGREEMENT
AMENDMENT TO THE GRANT AGREEMENT BETWEEN the State of Florida,Department of State,
Division of Library and Information Services,hereinafter referred to as the DIVISION,and the
GRANTEE: Collier County Board of County Commissioners for and on behalf of Collier
County Public Library
the PROJECT: State Aid to Libraries Grant
The parties entered into a grant agreement dated 2/10/2014,for implementation of a State Aid to Libraries
Grant.The parties now mutually desire to amend certain terms and conditions of the grant agreement.
In consideration of the covenants contained herein,it is agreed as follows:
1. All sections of the original grant agreement not specifically amended by this or a prior written
amendment and all prior written amendments are hereby reaffirmed.
2. The grant agreement is hereby revised as follows:
I. The GRANTEE agrees to:
a. Provide the following as grant deliverables:
Have at least one library,branch library or member library open 40 hours or more each
week.
II. The DIVISION agrees to:
c. To distribute grant funds in one payment.The payment will be requested by the
DIVISION from the Chief Financial Officer upon execution of the amendment.
CP
16012
3. This amendment shall be effective upon execution.
This amendment is executed and entered into l(o, 2,o r/
WITNESSETH:
BOARD OF COUNTY COMMISSIONERS THE DIVISION
COLLIER COUNTY,FLORIDA
/ / 7 /
I, , �. ,/ 1441
Tom Henning,Chairman
I Judith .Ring,Director
Divis/in of Library and Information ervices
Dep. ent of State,State of Florida
Date c 2 .2 0`
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ATTES,Ts � , ,�p� � � ��—
�' Division Witness
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•DwightFArQ Oy
By:' f?�
h ''4.Y.;fib Deputy Clerk
Attest
'sign'ature,oIy ti y=� •
Approved as to form and legality:
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cy: Jeffrey A.Klatzkow, ounty Attorney �J
3/14 Division Witness
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