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07/20/2015 Minutes p n; 1 MINUTES OF MEETING B1`—_ a„ HERITAGE GREENS ----- COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Greens Community Development District was held on Monday, July 20, 2015 at 6:00 p.m. at the Heritage Greens Community Center, 2215 Heritage Greens Drive,Naples,Florida. Present and constituting a quorum were: George Coombs Chairman Jim Marshall Vice Chairman Marsha Coghlan Assistant Secretary Also present were: Justin Faircloth Assistant District Manager Residents The following is a summary of the minutes and actions taken at the July 20, 2015 Heritage Greens CDD Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Coombs called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of Agenda o Under New Business, Item 6B,HVAC Maintenance Proposal,was added. THIRD ORDER OF BUSINESS Approval of the Minutes of the May 18, 2015 Meeting o A minor correction was made to the minutes and will be incorporated into them. On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the minutes of the May 18, 2015 meeting were approved,as amended. FOURTH ORDER OF BUSINESS Audience Comments There not being any,the next item followed. 1 July 20,2015 Heritage Greens C.D.D. FIFTH ORDER OF BUSINESS Old Business A. Resident Data Base Update o Mr. Faircloth reported a letter was sent to all homeowners that we could not verify their number in the call box system. A deadline was given of August 14th to respond in order to update the call box information. o Over 255 letters were sent and over 100 responses were received. o On August 17th all information received will be entered into the system. o Renters names can entered into the call box, but the homeowner has to provide the information. B. Pressure Washing/Painting Wall behind Elementary School o Mr. Faircloth noted at the last meeting the Board approved a not-to-exceed amount of $2,500 to pressure wash and paint the exterior wall of the elementary school. o Proposals were received to do the work from PJM, Copeland Southern Enterprise and Ryan Hammond. On MOTION by Mr. Marshall seconded by Mr. Coombs with all in favor PJM's proposal to pressure wash and paint the wall behind the elementary school in the amount of$3,200 was approved. C. Landscape Maintenance Easement behind Schools o Mr. Faircloth noted in November of last year the elementary school complained about the easement we have on the exterior of the property encroaching on their ball fields. At that time the Board approved a proposal to have PJM do the work behind the elementary school and the high school. o The area behind the high school would be worked during the summer. o It was pointed out the school starts on August 17th. o The Board discussed the easement behind the high school. o The Board tabled this item to the next meeting to further investigate. o The Board agreed regular maintenance of the section already cleared behind the elementary school should begin and billed accordingly. SIXTH ORDER OF BUSINESS New Business A. Sidewalk Repair Proposals 2 July 20,2015 Heritage Greens C.D.D. o A summary of proposals for the sidewalk repair project was discussed. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the proposal from Curb Systems of Southwest Florida for sidewalk repair in the amount of$3,590 was approved. o Mr. Marshall asked whether it was possible to put an addendum to the contract noting if additional locations are found they could be included in the scope of work. Staff will follow up on this. B. HVAC Maintenance Proposal o The proposal from Jones Air Conditioning and Electric was reviewed. On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in favor the proposal from Jones Air Conditioning and Electric to perform annual maintenance on the HVAC unit with one visit per year at a cost of$189 was approved. SEVENTH ORDER OF BUSINESS Manager's Report A. Acceptance of Audit for Fiscal Year 2014 o Mr. Faircloth reviewed the audit for Fiscal Year 2014 noting it is a good,clean audit. On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the audit for Fiscal Year 2014 was accepted. B. Update on Request to HGCA regarding Parking Enforcement o Mr. Coombs and Mr. Faircloth met with members of the HGCA regarding the parking situation. o Mr. Coombs noted the Master Association documents cannot be changed without a 2/3 vote of the residents or homeowners within the association. o The Board decided to continue issuing warnings and calling for tows along the streets only. o The guards are not security guards. They are access control guards and have no authority to do anything. 3 July 20,2015 Heritage Greens C.D.D. o The Board requested staff inform Kent Security that they should only patrol the roads and not the parking lots. They are only to serve as gate access control and should not get involved with any police issues within the community. o The Board will discuss handling the parking lots at a later date. C. Watch Reports o The report is attached hereto. D. Follow-Up Items—Vehicle Violations Report o The report is attached hereto. E. Financial Statements There being no questions or comments, On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in favor the financial statements for the period ending June 30,2015 were accepted. NINTH ORDER OF BUSINESS Attorney's Report There being no report,the next item followed. TENTH ORDER OF BUSINESS Engineer's Report There being no report,the next item followed. ELEVENTH ORDER OF BUSINESS Supervisors'Requests and/or Comments o Ms. Coghlan was happy with the way the landscaping looks. o Mr. Marshall felt salary for Kent Security personnel should be raised. He wanted to know other alternatives to Kent Security for consideration during budget discussions. o Mr. Coombs wanted staff to get more information on other services Kent Security provides. o Mr.Faircloth will prepare a Request for Qualifications to various security firms. o Mr. Coombs requested 1840 Avian Court and 1886 Morning Sun Lane be added to the concrete work that was earlier approved. o Mr. Coombs reported Mr. Jonathon Musse of Collier County Compliance Department contacted him about the condition of the grass at Indigo Lakes. He asked Mr. Musse to contact the District Manager. Staff will follow up with the County and with the landscaping vendor. 4 July 20,2015 Heritage Greens C.D.D. TWELFTH ORDER OF BUSINESS Audience Comments o Ms. Dorothy 'Thompson commented that at the end of the school year, gifts were bought for the crosswalk volunteers. She thanked Severn Trent. She also requested a solar flashing crosswalk sign be placed at Heritage Greens Drive facing the Clubhouse. She received several complaints. Parents were concerned their children would get hit. o Mr. Pete Lohmann commented that the blue fire hydrant reflectors be moved in the road and be uniform throughout the community. Staff will follow up. o Mr. Woody Blackwell commented on access easements. He commented on parking violations and towing. Staff will follow up on this issue with District Attorney. o Mr. Coombs commented on numerous complaints about the timing of the lights and the heavy amount of increased traffic tin the community in the future. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Ms. Coghlan seconded by Mr. Marshall with all in favor the meeting adjourned at 8:00 p.m. /.#' A Calvin Teague � -org= o•mbs Secretary hairman 5