05/18/2015 Minutes TEO
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MINUTES OF MEETING
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, May 18, 2015 at 6:00 p.m. at the Heritage Greens
Community Center,2215 Heritage Greens Drive,Naples,Florida.
Present and constituting a quorum were:
George Coombs Chairman
Jim Marshall Vice Chairman
Ronald Parrott Assistant Secretary
Henry Michaelson Assistant Secretary
Also present were:
Calvin Teague District Manager
Residents
The following is a summary of the minutes and actions taken at the May 18, 2015
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Coombs called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
o Items 6D, 7A, 7B, and 7C were removed from the agenda. They were discussed at the
last meeting.
On MOTION by Mr. Coombs seconded by Mr. Marshall
with all in favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Organizational Matters
A. Appointment of Supervisor to Fill the Unexpired Term of Office(11/2016)
o Mr.Parrott's letter of resignation was accepted at the last Board meeting.
o Mr.John Jordan and Ms. Dorothy Thompson showed interest to serve on the Board.
o Mr. Jordan was nominated to fill the unexpired term of office.
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May 18,2015 Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr.
Marshall with all in favor Mr. Jordan was appointed to
fill the vacant seat, Seat 1, for the remainder of the
Lterm which expires in November 2016.
B. Oath of Office of Newly Appointed Supervisor
o Mr. Teague administered the Oath of Office to Mr. Jordan, who will submit his
paperwork and a$10 check commission fee to the Division of Elections.
C. Election of Officers,Resolution 2015-06
o Mr. Coombs was nominated as Chairman.
o Mr. Jordan and Mr. Marshall were nominated to serve as Vice Chairman.
o Mr. Marshall was appointed to serve as Vice Chairman.
On MOTION by Mr.Marshall seconded by Mr. Jordan
with all in favor Resolution 2015-06 designating Mr.
George Coombs as Chairman, Mr. Jim Marshall as
Vice Chairman, Mr. Calvin Teague as Secretary, Mr.
Robert Koncar as Treasurer, Mr. Stephen Bloom as
Assistant Treasurer, Mr. Henry Michaelson, Mr. John
Jordan and Ms. Marshal Coghlan as Assistant
Secretaries,was adopted.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the April 20,
2015 Meeting
There not being any changes,
On MOTION by Mr. Coombs seconded by Mr.
Marshall with all in favor the minutes of the April 20,
2015 meeting were approved.
FIFTH ORDER OF BUSINESS Audience Comments
o A resident commented on cars coming through the gate between 2:30 a.m. to 3:30 a.m.
o Mr. Marshall distributed a summary he prepared on gate activity from Saturday night to
Sunday morning between 2:30 a.m. and 3:30 a.m. He noted all the activity is on video.
➢ He noted the guard usually goes on patrol at 2:30 a.m. A vehicle rammed the gate
partially dislodging it and continued through the gate.
➢ Staff will follow up with Kent Security about the new guard leaving the gate open
when doing patrols,to prevent people from crashing the gate while it is unattended.
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May 18,2015 Heritage Greens C.D.D.
> Mr. Marshall discussed this with the sheriff who stated the District can do nothing.
There is also nothing the sheriff can do unless we press charges.
Y The Board discussed the absurdity that the Collier County Sheriffs cannot do anything
about this situation.
SIXTH ORDER OF BUSINESS Old Business
A. Resident Data Base Update
o The resident data base has been created and information is being entered.
o The data base includes the owner's name, address, parcel number, mailing code and
contact information. Renter information will also be included. It will take approximately
two weeks to enter all the information.
o Letters will be sent to residents with multiple users at a single location to verify the
number of users. Single users will not be sent a letter at this time.
B. Guardhouse Cleaning
o Crystal Cleaning will begin guardhouse cleaning this week. They will be responsible for
the supply of toilet paper, paper towels, hand soaps, small garbage bags, large garbage
bags and plastic drinking cups.
o Severn Trent will be responsible for the supply of printer ink, fax machine printer ribbon,
copy paper,ballpoint pens,light bulbs, and more.
o A list of cleaning and office supplies and who is responsible for supplying those items
was distributed.
o Mr. Teague discussed a contract with Severn Trent Environmental Services for handyman
services at a rate of$22 per hour.
On MOTION by Mr. Michaelson seconded by Mr.
Coombs with all in favor the First Amendment to the
District Manager Services between Heritage Greens
CDD and Severn Trent Environmental Services to
provide for an unskilled labor/handyman services at a
rate of$22 per hour,was approved.
C. School Wall Repair
o At the last Board meeting, several proposals were reviewed for power washing and
repairing the school wall.
o Mr.Marshall recommended power washing and painting the wall only on the school side.
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May 18,2015 I leritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr.
Marshall with all in favor the Board approved power
washing and painting only on the school side of the
wall at a cost not-to-exceed$2,500.
SEVENTH ORDER OF BUSINESS New Business
A. Security Camera Purchase
o Mr. Marshall noted the security camera is broken and needs to be replaced.
On MOTION by Mr. Coombs seconded by Mr. Jordan
with all in favor the Board authorized Mr. Marshall to
replace the security camera at a cost of$200.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Update Tree Trimming around FPL Lights
o The Board was updated on tree trimming around the FPL lights and the request to have
the HOA take care of it.
o At the last CDD meeting, it was noted it is the homeowners' responsibility to trim trees
on their property.
o The FPI,was contacted. They will not trim the trees.
o A letter was sent to Ms. Karen Black, COA. The COA will discuss the tree trimming
issue at their next Board of Directors Meeting.
B. Watch Reports
o Watch reports were included in the agenda package.
o The Board discussed the sheriff patrols.
C. Follow Up Items
o The parking violations report was sent to the HOA so they are aware of the activities.
D. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration
of Resolution 2015-07 Approving the Budget and Setting the Public Hearing
o The Fiscal Year 2016 proposed budget was distributed and reviewed.
o There is no increase in assessments,which is the same as last year.
o The fund balance will increase by$22,000 for a total of$178,659.00.
o Today the public hearing is set with a maximum assessment rate.
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May 18,2015 Heritage Greens C.D.D.
o The Board discussed the sheriff patrols and whether they should continue them. They
have not issued tickets, there has been no results nor benefits. Based on prior
performances,the Board sees no need for them.
o The Board asked the sheriff's contract be reduced from$10,000 to$0.
On MOTION by Mr. Jordan seconded by Mr.
Michaelson with all in favor the $10,000 will be
removed from the Fiscal Year 2016 budget for the
Sheriffs Patrol.
o The Board directed staff to terminate requests for sheriff patrols immediately.
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On MOTION by Mr. Marshall seconded by Mr. Jordan
with all in favor the Board directed staff to terminate
requests for sheriff patrols immediately.
o The$10,000 in funds will be put into Road Reserves.
o Mr. Marshall noted the old swing gates should be replaced with lift arms. The lift arms
there now are about 15 years old.
o To replace all four lift arms would cost an estimated$8,000 and$10,000.
On MOTION by Mr. Coombs seconded by Mr. Jordan
with all in favor Resolution 2015-07 approving the
budget for Fiscal Year 2016 and setting the public
hearing for August 17, 2015 at 6:00 p.m. at the
Heritage Greens Community Center, 2215 Heritage
Greens Drive,Naples,Florida,was adopted.
E. Report on the Number of Registered Voters—647
Collier County Supervisor of Elections office reported there are 647 registered voters
residing within Heritage Greens CDD.
F. Financial Statements
There being no questions or comments,
On MOTION by Mr. Coombs seconded by Mr.
Marshall with all in favor the financial statements for
the period ending April 30,2015 were accepted.
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May 18,2015 Heritage Greens C.D.D.
NINTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisors'Requests and/or Comments
o Mr. Marshall prepared a list of locations for sidewalk repairs. It was given to Mr. Teague
for follow up.
o Mr. Teague distributed information on Community Security which appears on the
District's website. He asked the Board to review and ensure it represents what security is
in the community.
o Mr. Marshall inquired if Mr. Faircloth spoke to Kent Security about communication.
o The Board wondered why there is such a high turnover at Kent Security.
o Mr.Coombs asked if it was necessary to conduct a Board meeting in June.
On MOTION by Mr. Michaelson seconded by Mr.
Marshall with all in favor the June 15, 2015 Board
meeting was cancelled.
o Mr. Coombs welcomed Mr. Jordan to the Board and thanked Mr. Marshall for his
continued hard work.
TWELFTH ORDER OF BUSINESS Audience Comments
There not being any,the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Jordan seconded by Mr. Coombs
with all in favor the meeting was adjourned at 7:26
p.m.
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Calvin Tea niff� org Coombs
Secretary / Chairman
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