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05/18/2015 Agenda i L L 11 rio Heritage Greens Community Development Distric 20!5-" By Board of Supervisors George Coombs,Chairman Calvin Teague,District • Jim Marshall,Vice Chairman Greg Urbancic,District Counsel Marsha Coghlan,Assistant Secretary James Carr,PE,District Engineer Ronald Parrott,Assistant Secretary Henry Michaelson,Assistant Secretary Meeting Agenda May 18, 2015 — 6:00 p.m. 1. Roll Call 2. Approval of Agenda 3. Organizational Matters A. Appointment of Supervisor to Fill the Unexpired Term of Office(11/2016) B. Oath of Office of Newly Appointed Supervisor C. Election of Officers,Resolution 2015-06 4. Approval of the Minutes of the April 20,2015 Meeting 5. Audience Comments 6. Old Business A. Resident Data Base Update B. Guardhouse Cleaning C. School Wall Repair 7. New Business A. Security Camera 8. Manager's Report A. Update on Tree Trimming around FPL Lights B. Watch Reports C. Follow-Up Items D. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration of Resolution 2015-07 Approving the Budget and Setting the Public Hearing E. Report on the Number of Registered Voters—647 F. Financial Statements 9. Attorney's Report 10. Engineer's Report 11. Supervisors'Requests and/or Comments 12. Audience Comments 13. Adjournment Note: Next meeting is scheduled for Monday,June 15,2015 District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Greens Community Center Coral Springs,Florida 2215 Heritage Greens Drive 954-753-5841 Naples,Florida www.heritagegreenscdd.org Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT 210 N UNIVERSITY DR #702 CORAL SPRINGS FL 33071 REFERENCE: 027769 NOTICE OF MEETING NOTICE OF MEETING, • 59754500 HERITAGE GREENS COMB Heritage Greens Community Development District State of Florida the Board of Supervisors of the Heritage Greens Community Development District will hold their meetings for Fiscal Year 2015 at 6100 p.m.at the Heritage County of Collier Greens Community Center,2215 Heritage Greens Drive,Naples,Florida on the third Monday of each month as indicated below: Before the undersigned authority, person october242014 appeared Daniel McDermott,on oath says tha serves as Inside Sales Manager of the Napl Feb y'96zzois News, a daily newspaper published at March o,2015 Naples, in Collier County, Florida: that ay18,015 attached copy of advertising was published arlyurin'zols - newspaper on dates listed. september21,2015 "There may be occaflonsv✓hen one or more Supervisors will participate by Affiant further says that the said Naple tele hone. Meetings may bo cdttinued to a date,time,and place to be specified News is a newspaper published at Naples, i O°�erArordatlhemeeting. p y person requiring special accommodations at this meeting because of a 'dssability or phystwo impairmgnt should contact .the DIStfICt Office at (954) Collier County, Florida, and that the SalC 753-5841.at least two calendar days prior to the meeting. If you are hearing.or newspaper has heretofore been continuously speechlmpalred, please contadthe Florida Relay Service at(800)955 8770 for aid in contacting theDistidAffice. published in said Collier County, Florida, Each person who decides to appeal any action taken at these meetings is advised that day and has been entered as second class person will need a record of the proceedings and that accordingly the person TT may need to ensure that a verbatim recoil of the proceedings is made,`indudiag matter at the post office in Naples, in sa the testimony and evidence upon which such appeal is to be based. Calvin Teague:. Collier County, Florida, for a period of 1 Manage, Senrember 10,1014 Nn 1034904 next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/12 AD SPACE: 76 LINE FILED ON: 09/12/14 yA. ,/ Signature of Affiant 1'?Z1 � � Sworn to and Subscribed be fibre me.,t,his / -d f `� e. G.... -Y201 Lit Personally known by me sir k.- c (_ r�'i t � ? t ;s::.:�a•., CAROL 1'0L100� 758 s. 851 EXPIRES'.NCVOmber 28,2014 a F:6t' owdadThru Richard Ineurastce Rtieacy.. Agenda Page 5 From:sniifl@earthlink.net(mailto:sniifl@earthlink.net] Sent:Friday,May 01,2015 3:08 PM To:Teague,Calvin Subject:Application for Heritage Greens CDD Supervisor Please let me know you received this Cal, Here are my qualifications for the open seat for the Heritage Greens CDD Supervisor seat. 1. I was a supervisor of the CDD for four years 2. Presently President of Heritage Greens Club Homes IV for 10 years 3. Member of the Heritage Greens Villa Commons Board for 10 years Thank you for your consideration for the CDD Supervisor seat John Jordan Dorothy A.Thompson, CPA Letter of Interest for the CDD position Seat 1—expiration November 2016 One of the critical objectives set forth by our Community Development District (CDD) is to keep our neighborhood safe. This includes making sure our entrances are working properly, well lit and our roads and sidewalks are safe. I coordinate the school crosswalk effort to make sure the children in our neighborhood can cross safely on school days. After almost being hit myself at that very crosswalk last school year, I was determined to keep the kids of Heritage Greens safe and to slow down the traffic on our streets. I was on the committee that hosted the neighborhood get together at the clubhouse this past summer and I believe that the best way to keep a neighborhood safe and to build a sense of community is to know your neighbors. Qualifications My qualifications consist of being a Florida licensed CPA in addition to being a Girl Scout Troop leader,full- time accounting professor at Ave Maria University and volunteer at Laurel Oak Elementary. I currently sit on the Single Family HOA Board as the Treasurer and am a qualified elector of the District. As part of the CDD, I would like to see a renewed focus on some important projects like power washing sidewalks, which was tabled for a year at the last meeting,trimming trees and refreshing some of the community fixtures and entrances. It is for these reasons why I would like to serve on the Heritage Greens CDD Board of Supervisors. RESOLUTION 2015-06 A RESOLUTION DESIGNATING OFFICERS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT WHEREAS, the Board of Supervisors of the Heritage Greens Community Development District at a regular business meeting held on May 18, 2015 desires to appoint the below recited persons to the offices specified. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT: 1. The following persons were appointed to the offices shown,to wit: Cr e,o s S c C ■ Chairman `At e,/c L b i l Vice Chairman Calvin Teague Secretary Robert Koncar Treasurer Stephen Bloom Assistant Treasurer t/try Vv 1 c L>c j s n.n Assistant Secretary TO L a b, Assistant Secretary Co i g k I+.� Assistant Secretary PASSED AND ADOPTED THIS, 18th DAY OF MAY,2015. 4.941 Coe-- Chairman Secretary 5/172015 Gate Activity 02:30 Garud Opens Vistor Gate so as to drive Cart through for patrol 02:32 While getting Cart Vehicle Drives through open Vistor Gate 02:34 Guard drives Cart through iator Gate and returns on foot to close Vistor Gate. 02:35 Guard returns to Cart to continue patrol 02:41 Vehicle Ramss Gate partialy dislodging it and continues through the gate 02:42 Vehicle drives up to Call Box and texts for a couple of minutes. Passenger exits the vehicle and proceeds up to damaged gate and removes it so vehicle can enter. 02:44 Another Vehicle proceeds up to Gate Arm lying on the ground and proceeds to drive over the arm to enter the development. 02:50 Gaurd returns from patrol and removes the gate arm from the road. 03:00 to 04:00 3 Vehicles enter the development through the open vistor gate without stopping for guard 04:00 to 05:00 Guard goes off duty and there are 3 more vehicles that enter the development during this un guarded time. Note there were about 6 vehicles that used clickers to enter during this 02:30 to 05:00 time period Note: at 02:30 Monday morning the guard opened the vistor gate and left it open until she returned form patrol at about 03:00 Faircloth, Justin From: BaluchStephen <StephenBaluch @colliergov.net> Sent: Thursday, May 14,2015 3:05 PM To: Faircloth,Justin Cc: ChesneyBarbara;McLean Matthew;shanson @gnfire.org Subject: RE:ADMIN 5476 Faircloth/FW: Heritage Greens CDD- Resolution/Speed Tables Attachments: HG CDD- Signed Resolution 2015-04 for Collier County.pdf Mr.Faircloth, Thank you for following up on the response you received to your letter to Mr.Ochs. As we discussed on the phone this afternoon, It is not possible for the staff to provide assurance of County approval of any application prior to evaluating the engineering analysis and proposed design. Projects that are designed and submitted in accordance with established County procedures can be approved. There are opportunities during the County review and approval process,such as pre-application meetings,for interaction between the engineer,the client,and County staff to help steer the process to an acceptable outcome,or to terminate projects without incurring unnecessary costs.And as we also discussed,the role of the fire district officials is critical in developing traffic calming projects,such as installation of speed tables,and needs to be considered early in the process. Please feel free to call as needed to discuss your questions or concerns. Stephen Baluch 252-2361 From: Faircloth,Justin [mailto:Justin.Faircloth @stservices.com] Sent:Thursday, May 14, 2015 12:32 PM To: BaluchStephen Subject: Heritage Greens CDDD -Speed Tables Dear Mr.Ochs, The Heritage Greens Community Development District Board recently adopted a resolution and sent it to their county commissioner Mr.Tom Henning for help with adding speed tables within their community. His office notified us that they do not process resolutions and referred us to Mr.Ochs. Barbara Chesney from the Growth Management Division responded to our correspondence with Mr.Ochs and said that you were the current contact for the Neighborhood Traffic Management Program. The Board has been notified that their desire to add two speed tables on Crestview Way is not likely to be approved by county staff.The Board is willing to go through the entire process outlined in the Neighborhood Traffic Management Program and has already completed many of the required steps,however,they would like some assurance that the tables will be approved before they move forward with costs for engineering services for this addition to the roadway. Attached is the resolution from the Board.We ask for your assistance in this matter to help make the Heritage Greens CDD a safe place to live. If you have any questions or need additional information please do not hesitate to contact me. We look forward to hearing from you soon.Their next Board Meeting is scheduled for May 18th Sincerely, Justin Faircloth LIST OF GUARD HOUSE SUPPLIES l7Crystal Cleaning Part of Contract ZivAA74t,(Adifb Toilet Paper Paper Towel Hand Soap Garbage Bags Small Garbage Bags Large Plastic Drinking Cups V-Severn Trent As noted on DAR(Guards Report) Printer Ink HP 61 Black Fax Machine Printer Ribbon Copy Paper Ball Point Pens Warning Stickers Light Bulbs Golf Cart(Under Contract) CDD Equipment Responsilility HP Photo Copier Jim Brother FAX Machine Jim Land Line Phone Jim Cell Phone Jim Video Equipment Jim Golf Cart A/C (Under Contract) Fountain Gates Jim Lake Fountain Flag/Pole Plumbing Kent Security Computer System Call Box FIRST AMENDMENT TO THE DISTRICT MANAGER SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS FIRST AMENDMENT is made and entered into this 18° day of May, 2015, by and between: Heritage Greens Community Development District,a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 (the"District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071(the"Manager"). WHEREAS,on September 30, 1998,the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services("Agreement")whereby the Manager agreed to provide certain management financial and account advisory services for the District;and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for unskilled labor/handyman services on an as-needed basis;and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this First Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for unskilled labor/handyman services upon request by the District, with Manager being compensated at a rate of$22.00 per hour. 3. EFFECTIVE DATE.This First Amendment shall be effective as of the 18°day of May,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this First Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this First Amendment and any other terms of the Agreement, the terms of this First Amendment shall prevail. IN WITNESS WHEREOF,the parties hereto have caused this First Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DIST CT BY: i,l i Chair,Board of Supervisors ATTEST: SEVERN TRENT ENVIRONMENTAL SERVICES,INC. B Y: AdAli TITLE: ill n ATTESTI�C�1.t��. 10238181 Agenda Page 17 From: Faircloth,Justin Sent: Monday,May 04, 2015 11:12 AM To: Heritage Greens Cc: Teague,Calvin;George Coombs(gcoombs(heritagegreenscdd.com); Henry Michaelson (hichaelson(heritagegreenscdd.com);Jim Marshall(jarshall aheritagegreenscdd.com); Marsha Coghlan(mcoghlan @ heritagegreenscdd.com) Subject: Heritage Greens CDD-FPL Tree Trimming Dear Mrs.Black, At the last Board Meeting it was requested that staff contact FP&L and have them come and trim trees around lights that were being blocked by branches. Supervisor Parrott gave me the addresses and 1 reported them to FP&L.Today a technician called me back and informed me that they will only trim branches away from light poles if there is a danger of the power being knocked out.As the power lines to these lights are all underground they will not trim any of the trees in question. As mentioned at the last meeting it is the responsibility of each homeowner to trim the trees on their property.This information will be discussed at the next Board Meeting,but in the meantime I wanted to update you on the status. Please let me know if you have any questions. Sincerely, Justin SEVERN Justin Faircloth,CAM Assistant District Manager TRENT 5911 Country lakes Drive•Ft.Myers,FL 33905 Justin.faircloth @stservices.com SERVICES T(239)245-7118 ext.306•F(239)245-7120 C(239)785-0675 SUPERVISORS,PLEASE DO NOT REPLY TO ALL AS THIS COULD BE A VIOLATION OF THE FLORIDA SUNSHINE PROVISIONS. CONFIDENTIALITY NOTICE:The information in this email is intended for the sole use of the recipient(s)and may be confidential and subject to protection under the law.If you are not the intended recipient,you are hereby notified that any distribution or copying of this email is strictly prohibited.If you have received this message in error,please contact the sender immediately and delete your copy from your computer. Agenda Page 19 HERITAGE GREENS COMMUNITY SPECIAL DETAIL REPORT Date: - -�S Time tour began: O\ 00 Time tour ended: 0 'AG Name of the Deputy on duty: s C-\ S-kriAes04 Shield #: eqS Car#: In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations r<NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007 If you notice open garage doors in sale evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN �j, �..\•�.C.`CA-� •.N t_.-.\�... tom.c-�.��C. �0 ,r cC�..� �^:,►�^ T v.gvv'0 A 2a4—QcbC /con-. 2 M 4A C 0--41 Wsn't T C a M M1- G p� crac ?A 44 Sec Ac.AJ1 C\ C K- c.1 ■l\ 4ars2- ?cm 1 S. ?t-. _. a‘\ co zpv.Ais rc�- ¢ F F�� v:o\�'ka--s Qe‘ec . gr-A- u4n Cri4r=re. Zwo..s 4 v ►R203Awdys w■ kNe. a pfk 1.C.R44.4 CJC �n 4.14.(10C \c +5 014-- (lank Fts■v10. VtH.� 'Reti or Maws' A.t" C�V3‘/U4SC l.,ins aV G 1, o')"3 u� - CDe+• c-oCos,s }V„p i rota t'. GF Ce scrts i N soze CC—c 5- cc-CL c ,-k*vt n- tF ii-Vec'-cs - **please send completed form to one of the following: Email:edyth.birdecolliersheriff.orq Inner-office: Edyle Bird/Chiefs Office or Fax: 239-252-0965 ** HERITAGE GREENS COMMUNITY Agenda Page 20 SPECIAL DETAIL REPORT Date: 04/19/15 Time tour began: 0100 hrs Time tour ended: 0400 hrs Name of the Deputy on duty: Freiburger Shield#: 9757 Car#: 732 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE 1S A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Very light traffic, no traffic violations were observed no foot traffic. **please send completed form to one of the following: Email: edvth.birdOcolliersheriff.orq Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529 ** HERITAGE GREENS COMMUNITY Agenda Page 21 SPECIAL DETAIL REPORT Date: 04/25/15 Time tour began: 0000 hrs Time tour ended: 0300 hrs Name of the Deputy on duty: Freiburger Shield#: 9757 Car#: 732 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE ISA TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN Very light traffic, no traffic violations were observed no foot traffic. Several cars parked in main clubhouse parking lot. • ** please send completed form to one of the following: Email: edvth.birc colliersheriff.orq_ Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0529 ** HERITAGE GREENS COMMUNITY Agenda Page 22 SPECIAL DETAIL REPORT Date: 5////5- Time tour began: a300 Time tour ended: O a0O Name of the Deputy on duty: (L_ 3`0 yrt-) Le'5 Shield#: ab37 Car#: 639 In the event of a problem please contact Mr. Calvin Teague Landline: 239-245-7118 x301 or Cell: 239-223-4437 STOP ALL TRAFFIC VIOLATORS! ENFORCE 20 mile per hour speed zone and all stop sign violations *NOTE THAT THERE IS A TRAFFIC CONTROL AGREEMENT DATED 9-11-2007* If you notice open garage doors in late evening hours-provide address to the guard house DOCUMENT BELOW ANY INCIDENTS AND TRAFFIC STOPS AND DESCRIBE ACTION TAKEN 300 - 0 C,LAptia it t vl a+ (1,1 L.A 'ACJU C 0.4-e4tc. S Ala,-c 2(-13 tucd-r t, J Skp S}g 4 s ol00 — (�� Scee.,6 Lt, c 44ve. eareP, 14cev- Ou4 c“:,e._ 613o- tel:•tr- (`>kU **please send completed form to one of the following: Email:edytb.birdCacolliersheriff.ory Inner-office: Edyie Bird/Chiefs Office or Fax: 239-252-0965** RESOLUTION 2015-07 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016: a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: August 17,2015 Hour: 6:00 p.m. Place: Heritage Greens Community Center 2215 Heritage Greens Drive Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 18th day of May,2015. ‘-/ fG rge�Coombs Chairman Calvin Teague Secretary HERITAGE GREENS Community Development District Annual Operating Budget Fiscal Year 2016 Version 2-Proposed Budget (Printed on 5/14/15 12:30pm) Prepared by: SEVERN TRENT SERVICES HERITAGE GREENS Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1-2 Budget Narrative 3-7 Exhibit A-Allocation of Fund Balances 8 SUPPORTING BUDGET SCHEDULES Comparison of Assessment Rates 9 • Heritage Greens Community Development District Operating Budget Fiscal Year 2016 HERITAGE GREENS Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-15 SEP-15 FY 2015 FY 2016 REVENUES Interest-Investments $ 549 $ 498 $ 400 $ 244 $ 174 $ 418 $ 500 Interest-Tax Collector - - - 6 - 6 - Special Assmnts-Tax Collector 217,904 217,904 242,903 237,309 5,594 242,903 242,903 Special Assmnts-Discounts (7,883) (7,919) (9,716) (8,664) - (8,664) (9,716) Other Miscellaneous Revenues - 15 - 375 - 375 - Gate Bar Code/Remotes 978 1,270 1,200 925 - 925 1,100 I TOTAL REVENUES 211,548 211,788 234,787 230,195 5,788 235,963 234,787 I EXPENDITURES Administrative P/R-Board of Supervisors 1,800 5,400 7,200 4,200 3,000 7,200 7,200 FICA Taxes 138 413 551 321 230 551 551 ProfServ-Engineering 714 - 1,000 987 417 1,404 1,000 AO " 16 3,681 4 581 4,000 ProfSery-Legal Services �, 9 -.,0 2,000 .681 1,000 4, ProfSery-Mgmt Consulting Sery 35,895 36,973 38,081 22,214 15,867 38,081 39,223 ProfServ-Property Appraiser 3,269 3,269 3,644 3,644 - 3,644 3,644 ProfSery-Special Assessment 5,463 5,463 5,463 5,463 - 5,463 5,463 ProfServ-Web Site Development 619 500 650 647 208 855 650 Auditing Services 3,200 3,200 3,200 3,200 - 3,200 3200 Communication-Telephone 1 2 - - - - - Postage and Freight 1,459 1,588 860 381 1,119 1,500 1,500 Insurance-General Liability 7,615 7,477 8,225 7,557 - 7,557 8,691 Printing and Binding 785 887 1,000 669 478 1,147 1,000 Legal Advertising 767 2,635 1,500 - 500 500 1,500 Misc-Bank Charges 563 596 575 451 322 773 800 Misc-Assessmnt Collection Cost 2,596 2,643 4,858 4,542 112 4,654 4,855 Office Supplies 248 79 175 - 150 150 175 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 67,798 75,318 79,147 58,132 23,402 81,535 83,627 Public Safety Contracts-Security Services 47,019 46,751 48,000 29,040 18,182 47,202 47,000 Contracts-Cleaning Services - - - - 800 800 1,920 Contracts-HVAC - - 350 - 350 350 350 Contracts-Sheriff 1,700 2,296 3,000 6,248 4,463 10,711 10,000 Communication-Telephone 1,245 1,383 1,500 1,005 718 1,723 1,750 Electricity-Entrance 1.795 1,795 2,200 1,122 801 1,923 2,200 Utility-Water&Sewer 640 665 900 359 256 615 700 Lease-Carts 1,500 1,500 1,500 750 750 1,500 1,500 R&M-Gate 1,283 2,542 7,000 138 1,500 1,638 3,000 R&M-Gatehouse 242 1,432 1,130 - 1,130 1,130 1,130 Op Supplies-Clubhouse 515 - - - - - Op Supplies-Transmitters 664 1,030 1,200 794 250 1,044 1,200 Op Supplies-Gatehouse 654 2,431 800 426 304 730 900 CapOutlay-Equipment - - 6,200 - 6,200 6,200 3,800 Total Public Safety 57,257 61,824 73,780 39,882 35,685 75,567 75,450 Annual Operating Budget Fiscal Year 2016 Page 1 HERITAGE GREENS Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-15 SEP-15 FY 2015 FY 2016 Landscape Contracts-Landscape 15,985 16,111 18,000 14,374 6,900 21,274 18,000 Contracts-Preserve Management 1,760 - 2,000 880 1,120 2,000 2,000 Electricity-Irrigation 1,934 1,970 2,200 1,202 859 2,061 2,200 R&M-Renewal and Replacement 1,440 - 1,000 - 1,000 1,000 1,000 R&M-Canals 1,295 - 2,600 - 1,300 1,300 2,600 R&M-Fountain 1,897 2,300 2,700 1,219 1,125 2,344 2,700 R&M-Grounds 45 - 4,000 960 686 1,646 3,000 R&M-Irrigation 1,020 - 1,500 750 750 3,900 R&M-Preserves - 880 100 - 50 50 100 Mc-Special Projects 5,326 13,339 8,000 1,415 6,000 7,415 8,000 Total Landscape 30,702 34,600 42,100 20,050 19,789 39,839 43,500 Road and Street Facilities Electricity-Streetlighting 9,556 10,243 11,000 6,115 4,368 10,483 11,000 R&M-Drainage 18,004 12,473 2,500 - 2,500 2,500 2,500 R&M-Roads&Alleyways 360 7,345 2,000 800 1,200 2,000 2,000 R&M-Sidewalks - 3,000 3,000 - 1,500 1,500 3,000 Traffic Signage Rehabilitation 1,330 440 1,260 - 1,260 1,260 1,260 Reserve-Roadways 8,550 20.000 - 12,450 Total Road and Street Facilities 29,250 42,051 39,760 6,915 10,828 17,743 32,210 I TOTAL EXPENDITURES 185,005 213,791 234,787 124,979 89,704 214,684 234,787 Excess(deficiency)of revenues Over(under)expenditures 26.543 (2,023) - 105,216 (83,936) 21,279 - Net change in fund balance 26,543 (2,023) - 105,216 (83,936) 21,279 - FUND BALANCE,BEGINNING 132,060 158,603 156,580 156,580 - 156,580 177,859 FUND BALANCE,ENDING $ 158,603 $ 156,580 $ 156,580 $ 261,796 $ (83,936) $ 177,859 $ 177,859 Annual Operating Budget Page 2 Fiscal Year 2016 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest Income(Investments) The District will have all excess funds invested with the CDs or Money Market Accts. The amount is based upon the estimated average balance of funds available during the Fiscal Year. Special Assessment-On Roll The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures for the Fiscal Year. Special Assessment—Discount Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. Gate Bar Code/Remotes The District sells Gate Remote Clickers to residents of the District. EXPENDITURES Administrative P/R—Board of Supervisors Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based upon all Supervisors attending the meetings. Engineering Fees The District's engineer will be providing general engineering services to the District, i.e. attendance and preparation for monthly board meetings,review invoices,etc. Legal Services The District's legal counsel will be providing general legal services to the District, i.e. attendance and preparation for monthly meetings,review operating and maintenance contracts,etc. Fees are based on prior year legal expenses. Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. The amount budgeted represents a 3%increase. Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to,those costs associated with personnel,forms,supplies,data processing, postage, and programming. The FY2016 budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2016 Page 3 Heritage Greens Community Development District General Fund Budget Narrative Fiscal Year 2016 Expenditures-Administrative (Continued) Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Web Site Development The District incurs fees as they relate to the development and ongoing maintenance of its own website. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. The amount budgeted is the same as last year. Postage&Delivery Mailing of agenda packages,overnight deliveries,correspondence, etc. Insurance—General Liability The District will incur expenditures for public officials'liability insurance for the Board&Staff. FY 2016 has a proposed increase of 15%. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes, etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc in a newspaper of general circulation. The amount budgeted for FY2016 reflects last year's expenditures. Misc—Bank Charges Bank charges that incurred during the year. Misc-Assessment Collection Fee This represents 2.0% Collier County Tax Collector Fees for services rendered in assessing and collecting 2016 Assessment Roll. Office Supplies Miscellaneous office supplies related to the preparation of agenda packets. Annual District Filing Fee The District is required to pay a $175 annual fee to the Department of Economic Opportunity Division of Community Development_ Annual Operating Budget Fiscal Year 2016 Page 4 Heritage Greens Community Development District Supporting Budget Schedules Fiscal Year 2016 HERITAGE GREENS Community Development District Comparison of Assessment Rates Fiscal Year 2016 vs Fiscal Year 2105 FY 2015 FY2016 Gross Assessments 242,903 242,903 Assessable Units 527 527 Gross Assessments Per Unit $ 460.92 $ 460.92 Annual Operating Budget Fiscal Year 2016 Page 9 --- JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16,2015 Ms Rosemary Hodza Severn-Trent Services 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 647 registered voters residing in the Heritage Greens CDD as of April 15,2015. Should you have questions regarding election services for the district please feel free to contact our office. Sincerely, COjk.6 (3 David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter@colliergov.net •FFLO P moat 9,0' Rev Dr Martin Luther King Jr Building•Collier Government Complex•3295 Tamiami Trl E Naples FL 34112-5758 -"K' 44:- Telephone:239/252-8450•Fax:239/774-9468 HERITAGE GREENS Community Development District Financial Report April 30, 2015 Prepared by SEVERN TRENT SF.RV[CIS HERITAGE GREENS Community Development District FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues,Expenditures and Changes in Fund Balances General Fund Page 2-3 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 4 Cash and Investment Report Page 5 Sun Trust Bank Reconciliation Page 6 Check Register Page 7-8 HERITAGE GREENS Community Development District Financial Statements (Unaudited) April 30, 2015 HERITAGE GREENS Community Development District General Fund Balance Sheet April 30,2015 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 168,118 Investments: Money Market Account 96,629 SBA Account 627 'TOTAL ASSETS $ 265,374 I LIABILITIES Accounts Payable $ 55 Accrued Expenses 3,523 'TOTAL LIABILITIES 3,578 I FUND BALANCES Assigned to: Operating Reserves 50,947 Reserves-Drainage 6.000 Reserves-Fountains 5,500 Reserves-Irrigation System 7,500 Reserves-Roads and Sidewalks 24,651 Reserves-Signage 1,000 Reserves-Wall Painting 6,000 Reserves-Wall Replacement 12.786 Unassigned: 147,412 'TOTAL FUND BALANCES $ 261,796 I 'TOTAL LIABILITIES&FUND BALANCES $ 265,374 I Report Date:5/8/2015 Page 1 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(S) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD REVENUES Interest-Investments $ 400 $ 233 $ 244 $ 11 61.00% Interest-Tax Collector - - 6 6 0.00% Special Assmnts-Tax Collector 242,903 242,903 237,462 (5,441) 97.76% Special Assmnts-Discounts (9,716) (9,716) (8,817) 899 90.75% Other Miscellaneous Revenues - - 375 375 0.00% Gate Bar Code/Remotes 1,200 700 925 225 77.08% (TOTAL REVENUES 234,787 234,120 230,195 (3,925) 98.04% EXPENDITURES Administration P/R-Board of Supervisors 7,200 4,200 4,200 - 58.33% FICA Taxes 551 322 321 1 58.26% ProfServ-Engineering 1,000 581 987 (406) 98.70% ProfServ-Legal Services 2,000 1,169 3,681 (2,512) 184.05% ProfServ-Mgrnt Consulting Sery 38,081 22,211 22,214 (3) 58.33% ProfServ-Property Appraiser 3,644 3,644 3,644 - 100.00% ProfServ-Special Assessment 5,463 5,463 5,463 - 100.00% ProfServ-Web Site Development 650 650 647 3 99.54% Auditing Services 3,200 3,200 3,200 - 100.00% Postage and Freight 850 497 381 116 44.82% Insurance-General Liability 8,225 8,225 7,557 668 91.88% Printing and Binding 1,000 581 669 (88) 66.90% Legal Advertising 1,500 875 - 875 0.00% Misc-Bank Charges 575 336 451 (115) 78.43% Misc-Assessmnt Collection Cost 4,858 4,858 4,542 316 93.50% Office Supplies 175 105 - 105 0.00% Annual District Filing Fee 175 175 175 - 100.00% Total Administration 79,147 57,092 58,132 (1,040) 73.45% Public Safety Contracts-Security Services 48,000 28,000 29,040 (1,040) 60.50% Contracts-HVAC 350 203 - 203 0.00% Contracts-Sheriff 3,000 1,750 6,248 (4,498) 208.27% Communication-Telephone 1,500 875 1,005 (130) 67.00% Electricity-Entrance 2,200 1,283 1,122 161 51 00% Utility-Water&Sewer 900 525 359 168 39.89% Lease-Carts 1,500 750 750 - 50.00% R&M-Gate 7,000 4,081 138 3,943 1.97% Report Date:5/8/2015 Page 2 HERITAGE GREENS Community Development District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD R&M-Gatehouse 1,130 658 - 658 0.00% Op Supplies-Transmitters 1,200 700 794 (94) 66.17% Op Supplies-Gatehouse 800 468 426 42 53.25% Cap Outlay-Equipment 6,200 3,619 - 3,619 0.00% Total Public Safety 73,780 42,912 39,882 3,030 54.06% Landscape Services Contracts-Landscape 18,000 10,500 14,374 (3,874) 79.86% Contracts-Preserve Management 2,000 1,000 880 120 44.00% Electricity-Irrigation 2,200 1,281 1,202 79 54.64% R&M-Renewal and Replacement 1,000 581 - 581 0.00% R&M-Canals 2,600 1,300 - 1,300 0.00% R&M-Fountain 2,700 1,575 1,219 356 45.15% R&M-Grounds 4,000 2,331 960 1,371 24.00% R&M-Irrigation 1,500 875 - 875 0.00% R&M-Preserves 100 56 - 56 0.00% Misc-Special Projects 8,000 4,669 1,415 3,254 17.69% Total Landscape Services 42,100 24,168 20,050 4,118 47.62% Road and Street Facilities Electricity-Streetlighting 11,000 6,417 6,115 302 55.59% R&M-Drainage 2,500 1,458 - 1,458 0.00% R&M-Roads&Alleyways 2,000 1,169 800 369 40.00% R&M-Sidewalks 3,000 1,750 - 1,750 0.00% Traffic Signage Rehabilitation 1,260 735 - 735 0.00% Reserve-Roadways 20,000 20,000 - 20,000 0.00% Total Road and Street Facilities 39,760 31,529 6,915 24,614 17.39% TOTAL EXPENDITURES 234,787 155,701 124,979 30,722 53.23% Excess(deficiency)of revenues Over(under)expenditures - 78,419 105,216 26,797 0.00% Net change in fund balance $ - $ 78,419 $ 105,216 $ 26,797 0.00% FUND BALANCE,BEGINNING(OCT 1,2014) 156,580 156,580 156,580 FUND BALANCE,ENDING $ 156,580 $ 234,999 $ 261,796 Report Date:5/8/2015 Page 3 HERITAGE GREENS Community Development District Supporting Schedules April 30, 2015 HERITAGE GREENS Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector Monthly Collection Distributions For the Fiscal Year ending September 30, 2015 Discount/ Gross Date Net Amount (Penalties) Collection Amount Received Received Amount Costs Received Assessments Levied FY 2015 $ 242,903 Allocation % 100% 11/12/14 1,536 1,536 11/14/14 21,248 904 434 22,585 11/25/14 111,443 4,739 2,274 118,456 12/12/14 65,327 2,732 1,333 69,392 01/06/15 4,865 154 99 5,118 01/29/15 9,501 238 194 9,934 03/05/15 2,674 37 55 2,766 03/31/15 7,509 14 153 7,676 TOTAL $ 224,103 $ 8,817 $ 4,542 $ 237,463 %Collected 97.76% TOTAL OUTSTANDING $ 5,440 Report Date:5/8/2015 Page 4 HERITAGE GREENS All Funds Community Development District Cash and Investment Report April 30, 2015 General Fund I Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating Sun Trust Bank n/a n/a 0.10% $ 167,118 Checking Account-Operating Bank United n/a n/a 0.00% $ 1,000 Subtotal $ 168,118 Money Market Account Bank United Business MMA n/a 0.35% $ 96,629 Operating Account SBA n/a n/a 0.18% $ 627 Total $ 265,374 Page 5 Report Date:5/4/2015 Heritage Greens COD Bank Reconciliation Bank Account No. 9920 Statement No. 04-15 Statement Date 04/30/15 GIL Balance CO 167,117.94 Statement Balance 172,471.58 GIL Balance 167,117.94 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 172,471.68 Subtotal 167,117.94 Outstanding Checks 5,353.64 Negative Adjustments 0.00 Total Differences 0.00 Ending GIL Balance 187,117.94 Ending Balance 167,117.94 Difference 0.00 a atina Cleared Q;gg Document Tvoe Document No. Deecriotion Art_ o Amount Difference Outstanding Checks 04/30/15 Payment 3079 CLASSIC LAWNS OF COLLIER INC 885.00 0.00 685.00 04/30/15 Payment 3080 COLLIER COUNTY SHERIFFS OFFICE 255.00 0.00 255.00 04130/15 Payment 3081 KENT OF NAPLES 875.50 0.00 875.50 04/30/15 Payment 3082 SEVERN TRENT ENVIRONMENTAL SERVICES 3,538.14 0.00 3,538.14 Total Outstanding Checks 5,353.64 Page 6 0 \ \ \ } \ 8 uF9.i \ \ \ \ \ \ 7 ) ) § § § k q ) § ) \ \ \ \ \ 3 / \ CO k k k \ k g ■ ) ! ! } Y1k ) 1 a. a. _ k \ \ -g. ) / \ 0 ! ) § ) ) % a ] a o ! a ! o R § � 2 \ � - 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" CLItt — .— erd = 4- kf?' 0150R4, E i E c' 'a-, v°'• .--0 t .,, , z 6.' r-i: % 2Etf VI 3 ;L- 4 ■• .51 ., 0, , .4 0 ...., r . 2 0 -0 ti cg ‘4 9 ? 4 •." c 4. 0, • -- 0 >. 4.' ....... < 0 ! a V a 0, 0 ,... 0 40 do 0 0 -0 4'' "0 1: 0, 4.; ; ....-. e — u / z, ,.. h 0 — .... Et u. 0 .74 "21 An .c lj 4,12" t 4 e ; U 1 1/4•1 og 01 0 01 11Ct) 4) tri a) U 50.10 os :a 0 1 ,, A i U ff 4 E: r.: w4-. (...) rek = li %of 4 am 4 t E 4 4...■ @ c). $ ,.5 a X --, FIRST AMENDMENT TO THE DISTRICT MANAGER SERVICES AGREEMENT BETWEEN HERITAGE GREENS COMMUNITY DEVELOPMENT DISTRICT AND SEVERN TRENT ENVIRONMENTAL SERVICES,INC. THIS FIRST AMENDMENT is made and entered into this 18th day of May, 2015, by and between: Heritage Greens Community Development District,a local unit of special-purpose government established pursuant to Chapter 190, Florida Statues, located in Lee County, Florida, whose address is 210 N.University Drive,Suite 702,Coral Springs,Florida 33071(the"District")and Severn Trent Environmental Services, Inc., a Texas Corporation with offices located at 210 North University Drive,Suite 702,Coral Springs,Florida 33071(the"Manager"). WHEREAS,on September 30, 1998,the parties entered between Heritage Greens Community Development District and Severn Trent Environmental Services, Inc. for District Manager services("Agreement")whereby the Manager agreed to provide certain management financial and account advisory services for the District;and WHEREAS,both parties now wish to amend the scope of services and compensation to provide for unskilled laborfhandyman services on an as-needed basis;and NOW,THEREFORE,in consideration of the mutual covenants contained herein,and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree to amend the Agreement as follows: 1. RECITALS.The recitals so stated are true and correct and by this reference are incorporated into and form a material part of this First Amendment. 2. AMENDMENT. Pursuant to the provisions of the Agreement, the Scope of Services and Compensation provisions of the Agreement are hereby amended to provide for unskilled labor/handyman services upon request by the District, with Manager being compensated at a rate of$22.00 per hour. 3. EFFECTIVE DATE.This First Amendment shall be effective as of the 18th day of May,2015. 4. AFFIRMATION OF THE MANAGEMENT AGREEMENT.Other than the terms set forth herein of this First Amendment, the Agreement is hereby affirmed and continues to constitute a valid and binding agreement between the parties.In the event of a conflict between the terms of this First Amendment and any other terms of the Agreement, the terms of this First Amendment shall prevail IN WITNESS WHEREOF,the parties hereto have caused this First Amendment to be duly executed as of the date and year first written above. HERITAGE GREENS COMMUNITY DEVELOPMENT DIST CT BY: AAr?, ra n. Chair,Board of Supervisors ATTEST: SEVERN TRENT ENVIRONMENTAL SERVICES,INC.BY: (6ab-1/ TITLE: S--/171 ATTEST(-,rar. Acad. %I \ 1023818 t