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Backup 02/24/1993 R Parks & Recreation Advisory Hoard ( PARAN ) Backup February 24 , 1993 February 19, 1993 3608 Relair Lane Naples, FL :3940 l s Cherryle Tho'ras Chairman, Parks Cind Recreation �1r1-Vi$ i Boar::and Recreation Department 330o ;anta ?:arbera Blvd Japles, ?L ?3999 Dear :•'ada►n, ilea e acce;t m_7 Tesi^n.ation from p„ It has been a U]_easure volorin T w ti, all or you inC].L'"inr; the Parl-s and Recreation Department st ft. Very Resj cctfully, illia n Cl :ade-on copy to: 'r Stev3 Erin _?rcn • ^ O 1s= O � c cV d ,l 0:3 1.0 - 0 Q= Awe C • PARRS AND RECREATION ADVISORY BOARD ACTION SU fARY SHEET m T=1: DATE: Goodland Boat Ramps 2/24/93 1' 'SPONSiBLE STAFF: ITEA REQUESTED BY: Steve Brinkman Steve Brinkman • mACKGROUND: • A report on the proposed Goodland Boat Ramp is being presented to the BCC, and requesting authorization to begin the acquisition of the land • necessary to build a boat ramp facility. • The Growth Management Plan obligates the County to provide 11 more boat lanes by 1998. The Conklin Point project will add 5 lanes, a proposed project along the main Golden Gate Canal will provide two more, leaving a balance needed of 4 lanes. • • • -TAFF RECOMMENDATION: Approve the request to receive authorization from BCC to begin the acquisition of the land necessary to build a boat ramp facility. .ti ' CTION REQUESTED OF BOARD: Approve the request. ' CTION TARN BY BOARD: ATTACF�21LNTS bti , 1 Executive Summary 7632 EXECUTIVE SUMMARY PRESENTING THE BOARD OF COUNTY COMMISSIONERS A REPORT ON THE PROPOSED GOODLAND BOAT RAMP AND RECEIVE DIRECTION ON BEGINNING NEGOTIATIONS WITH MARITIME VENTURE I TO PURCHASE AN APPROXIMATE 3 ACRE TRACT OF LAND FOR BOAT ACCESS, PARKING AND ACCESSORY FACILITIES. Objective: To give the BCC information on the proposed Goodland boat ramp location and get authorization to begin the acquisition of the land necessary to build a boat ramp facility. Considerations: The Collier County Boat Landing Study of 1988, indicated that the County should provide boat ramps in the Royal Fakapalm District in 1992 . The study which is attached (Attachment "A") , indicates that the ramp, "should be located toward the coast with access to the Gulf such as in Goodland. " Initial public requests for boat ramps in this area stemmed from the overflow situation of the S.R. 951 boat ramp (also a County facility) . Preliminary investigation by the staff of the Capital Projects Department indicated that the cost, and the limited return for an expansion of that site, would not make it a very cost effective candidate (copy of 951 expansion memo attached. Attachment "B") . Real Property has also researched other possible locations in the Marco area and their report is also attached. (Attchment "C") . Today the permitting of such a facility is a major factor to be considered. Obtaining zoning and permits may take 24 months or longer, substantially more time than the actual construction of the site. Permits for such uses usually result in substantial cost for mitigation work as well, if a permit can be obtained at all. The attraction of the Goodland site is that all permits and zoning are in place to develop the boat ramps and accessory facilities. This property saves a great deal of time and expense over similar projects. Another positive factor is that this site provides access to very popular fishing areas and the Ten Thousand Islands. Site plans were developed by staff which would allow for five (5) boat ramps, 104 boat trailer parking, 29 regular parking and 4 handi- capped parking spaces, (Attachment "D") . The attached letter (Attachment "E") shows that the owners of the property agree to the basic tenets the County would require, as follows: 1. Provide the County a road/utility easement or donate the land for the roadway to the County. 2 . Cost share in the expense of the common improvements (roadway, drainage and utilities) based on the amount of acreage owned. The County's share of that would only be approximately 30%. 3 . Sell approximately a 3 acre site to the County sufficient for ramps and room for 137 parking spaces, with necessary zoning and environmental permits. The original site reviewed was nearly six acres. The staff has reduced this to the minimum property required (roughly 3 acres) to develop a stand alone boat ramp project. Fiscal Impact: The Goodland site was included in the 1992-93 budget as a property purchase for 1 million dollars and approved by the BCC. The estimated cost of the originally proposed property plus development was $1, 750, 000. The revised site reduces the required property by roughly 50% and will substantially reduce the total project cost. Appraisals will be required to determine the exact value of the reduced site. The cost of property should also compare very favorably to Conklin Point's cost. With the reduced land cost, permitting advantage, reduced acreage and shared infrastructure expense, the cost per boat trailer space is estimated to be $16, 000 at Goodland compared to $60, 000 for Conklin Point. The cost for two (2) fee appraisals, if mandated by Florida Statute shall not exceed $10, 500. Funds of $1, 456, 000 are available in Fund 345 Regional Impact Fees, FY 92/93 . Funds to complete the project would be budgeted from boater registration fees and Fund 345 in the 1993/94 Fiscal Year. Growth Management: The Goodland Marina is a project which was originally presented to the County by the property owner/developer. The County is obligated under the Growth Management Plan to provide 11 more lanes of boat ramps by 1998. The current project at Conklin Point will add five lanes, a proposed project located along the main Golden Gate Canal (location yet to be determined) will provide an additional two. Recommendation: That the Board of County Commissioners direct staff to continue its efforts on this project to include: conducting appraisals, negotiating final common area costs and developing purchase agreements. Staff is requesting approval of the Board to enter into an Agreement with Clayton, Roper & Marshall, Inc. , a fee appraiser in order to derive an estimate of value as mandated by Florida Statute. If the value of the subject site exceeds $500, 000, a second fee appraisal shall be required. Staff is requesting that the Board of County Commissioners authorize its Chairman to execute the necessary Agreements, if and when warranted. Prepared by Date Steve Brinkman, Parks and Recreation Director Reviewed by Date Thomas W. 011iff, Public Services Administrator 8704 PARES AND RECREATION ADVISORY BOARD ACTION SIIIIKARY SHEET DATE: PARAB Redistricting 2/24/93 RESPONSIBLE.' STAFF: ITEM REQUESTED BY: Steve Brinkman Steve Brinkman BACKGROUND: PARAB was not created by an Ordinance or Resolution. BCC now desires all Advisory Boards be created by Ordinance following provisions made in Ordinance 86-41 and 92-44. • • • • STAFF RECOMMENDATION: Discussion purposes ACTION REQUESTED OF BOARD: ACTION TAKZN BY BOARD: ATTACPUIENTS 7632 • 2. ' 'i RESOLUTION NO. 93 - A RESOLUTION CREATING A PARKS AND RECREATION ADVISORY BOARD, PROVIDING RESPONSIBILITIES; PROVIDING QUALIFICATIONS AND REQUIREMENTS OF MEMBERSHIP; PROVIDING PROCESS OF APPOINTMENT; PROVIDING TERM OF OFFICE; PROVIDING ATTENDANCE REQUIREMENTS; AND PROVIDING AN EFFECTIVE DATE WHEREAS, <> SECTION ONE: INTRODUCTION The Parks and Recreation Board has been established by the Board of County Commissioners to advise the Commissioners and the public on all programs involving parks and recreation. SECTION TWO: RESPONSIBILITIES The Parks and Recreation Board shall advise, counsel and recommend to the Commissioners on any matters concerning acquisition, development, programs, and facilities involving parks and recreation. The Advisory Board shall take into consideration all data and statistics and review each project in detail before said project is presented to the Board of County Commissioners. SECTION THREE: MEMBERSHIP A. Number of Members The Parks and Recreation Advisory Board shall be composed of seven (7) members, one from each of the seven original community park impact fee districts of the County. B. Qualifications and Requirements for Membership All members of County Boards shall be permanent residents and electors of Collier County and should be reputable and active in community service. In addition, all Board members should have demonstrated an interest in the activity or service which is the purpose of the Board. Any member of a County Board who ceases to be a resident of Collier County during his or her term of office shall immediately advise the Commission of such change in status. Upon such notice the Commission shall declare the position to be vacant and shall promptly fill same pursuant to the provisions of Section Three (C) herein. No person shall serve on more than two County Boards simultaneously. If application is made for service on a third Board, the applicant must resign simultaneously from one of his or her current Board positions, or the application for the third Board shall be disqualified. No member of any County Board shall become a candidate for an elective political office and continue to serve on such Board during his candidacy. Should any County Board member become a candidate for an elective political office, such candidacy shall be deemed a tender of resignation from such Board and the Board member shall immediately advise the Commission of said resignation. The Commission shall, as soon as practicable after such resignation, declare the position to be vacant and shall promptly fill same pursuant to the provisions of Section Three (C) of this Ordinance. The Board member shall not serve at any meetings after his or her position is declared vacant by the Commission. C. Process of Appointment Vacancies occurring on any Board shall be publicized, but need not be advertised, in a publication of general circulation within the County, and vacancy notices are to be posted in the County libraries and County Courthouse. Prior to making appointments to Boards, the Commission's staff shall provide the Commission with a list outlining the qualifications and demographic background of each candidate for Board membership, along with a list detailing the qualifications and demographic backgrounds of present members seeking reappointment on each Board to which an appointment is being made. D. Term of Office 1. Terms of office for Board members shall be staggered two (2) year terms. 2. a. Terms of office for Board members shall be limited to two consecutive terms of service on any one Board provided, however, that appointment of a Board member to an initial term of one year shall not be considered a "term of office" for purpose of the limitations set forth in this section and such members shall be entitled to serve two additional terms if so appointed. b. Appointments to fill a vacancy for the remainder or balance of a term of office shall be considered a term of office for the purpose of the limitations set forth in Section 2 (a) above only if the remainder of the term to be served exceeds 50% of the full term. -2- (:) c. By a unanimous vote of the Commission, the limitations set forth in subsection 2 (a) above may be waived. 3 . Nothing set forth in subsections (2) above shall prohibit any individual from being re-appointed to a Board after a hiatus of two years. E. Attendance Requirement It is the intent and strong desire of the Commission that there be full attendance of advisory Board members at all meetings of the Boards, recognizing, however, that it may be necessary for Board members to be absent from a meeting due to unusual or emergency circumstances. Nevertheless, full attendance at Board meetings is encouraged and necessary for the proper operation of the Boards and in furtherance thereof the following requirements are established: 1. Any Board member who is absent for more than one-half of the Board's meetings in a given fiscal year shall be deemed to have tendered his or her resignation from such Board. The Commission shall, as soon as practicable after such resignation, declare the position Cto be vacant and shall promptly fill same pursuant to the provisions of Section Three (C) herein. The Board member } shall not serve at any meetings after his or her position is declared vacant by the Commission. 2 . In the event that any board member is absent from two consecutive Board meetings without a satisfactory excuse acceptable to the Board chairman, the Board chairman shall state such fact at the next regularly scheduled Board meeting and shall thereafter notify, in writing, the Administrative Assistant to the Commission of the board member's failure to attend without satisfactory excuse. The Commission shall review the board chairman's notification at a Commission meeting and shall declare the Board member's position to be vacant if the Commission concurs that the Board member was absent from two consecutive Board meetings without a satisfactory excuse and shall promptly fill same pursuant to the provisions of Section Three (C) herein. The Board member shall not serve at any meetings after his or her position is declared vacant. 3 . A member of a Board shall be deemed absent from a meeting when he or she is not present during at least 75% of the meetings. -3- F. Duties The Advisory Board shall perform its duties as a committee of the whole. SECTION FOUR: MEETINGS A. Quorum: A majority of the total members shall constitute a quorum for the conduct of business. B. Officers: The Advisory Board, in its first meeting each year, will select a Chairman and Vice-Chairman by majority vote, to serve a term of one (1) year. C. Frequency of Meetings: The Advisory Board shall meet monthly, or more frequently at its desire, or upon call of the Board of County commissioners. Monthly meetings shall be considered "regular" meetings; meetings of another frequency will be termed "special" meetings, and may be called either by the Chairman or a majority of the Advisory Board on three (3) days' notice to the other members by first class mail, or waiver of notice if such meeting has majority approval, or verbally when duly documented in the minutes of the Advisory Board. D. Minutes of Meetings: Minutes will be taken of the meetings conducted by the Committee by a member designated by the Committee. Copies of such minutes will be filed with the Clerk of the Board of County Commissioners, with copies provided the County Manager. E. Meeting Facilities: The County shall provide meeting facilities for the Advisory Board through the County Manager. SECTION FIVE: STAFF ASSISTANCE The County Manager shall provide technical information and staff assistance on a need basis, as his resources will allow. The Parks and Recreation Director will be the liaison between the County Manager and the Advisory Board. -4- SECTION SIX: REPORTS Reports shall be prepared on call of the Board of County Commissioners. The Board will be reviewed once every four (4) years by the Board of County Commissioners. -5- PARKS AND RECREATION ADVISORY BOARD ACTION SUMMARY SHEET TLM: DATE: Maintenance Agreement with Gulf Coast Little League 2/24/93 1'°SPONSIBLE STAFF: ITEM REQUESTED BY: Murdo Smith Murdo Smith '=ACXGROUND: The Parks and Recreation Department has provided maintenance for the Gulf Coast Little League fields. This has been done on an annual basis, receiving BCC approval each year, without a formal contract. • • • F STAFF RECOMMENDATION: Approve the maintenance agreement between the County and Gulf Coast Little League. ' CTION REQUESTED OF BOARD: Approve the Agreement between the County and Gulf Coast Little League. " CTION TAKEN BY BOARD: ATTACHMENTS Maintenance Agreement 7632 D AR FT MAINTENANCE AGREEMENT This Maintenance Agreement made as of the day 1993, by and between Collier County Parks and RecreationfDepartment, acting by and through its Board of County Commissioners, hereinafter called "County" and Gulf Coast Little League, whose address is Warren Street, Naples, Florida 33962, hereinafter referred to as "Gulf Coast", whereby the parties heretofore and in consideration of the mutual covenants and considerations hereinafter expressed, do hereby agree as follows: 1. AGREEMENT The County hereby grants to Gulf Coast, and Gulf Coast hereby accepts from the County, the maintenance of the Gulf Coast Little League park facility. 2 . TERM The term of this agreement shall commence on the date it is executed by the County, and shall continue for a period of ten (10) years. At the end of the initial ten year term, if Gulf Coast is in compliance with all terms and conditions of this Agreement, the parties shall have the option to renew this Agreement for an additional five (5) years, upon the same terms and conditions contained herein. 3 . FACILITIES Gulf Coast will make available to the County for community activities, events and/or programs, provided by the County all areas and facilities, excluding the concession area, located at Warren Street, Naples, FL 33962 . 4 . SCHEDULE A. In scheduling of activities, events and/or programs, Gulf Coast shall have first priority during Little League season February through July, County shall have second priority. B. It is hereby agreed that a schedule of dates for specific activities, events and/or programs shall be established in advance by both the County and Gulf Coast so as to avoid conflicts. The schedule of County events shall be submitted in writing to Gulf Coast sixty (60) days prior to the beginning of each program. C. The Gulf Coast Little League shall remit a $5. 00 per player fee to Collier County. -1- 5. MAINTENANCE The County hereby agrees to provide lawn maintenance and ballfield maintenance at the facility. Such maintenance shall include: A. Dragging of fields to County standards. B. Mowing of grass areas within the fence lines of ballfields. C. Dragging and lining fields for games, clinics or special events. D. Sprinkler system daily maintenance. No capital improvement will be performed by the County. i.e. purchase of pumps, etc. E. The County will not be responsible for capital improvements to the facility. Capital improvements include but are not limited to lighting, building, ballfield fencing and perimeter fencing. F. If the grass dies due to neglect of the County, the County shall replace said sod. G. The County agrees that the maintenance of the facility is to be handled by trained personnel, with emphasis on safety and maintaining the facility to County standards. H. Gulf Coast shall be responsible for utility bills while Little League programming is in session. I. The County will be responsible for electricity bills associated with the programs while County programs are in session. 6. NOTICES All notices from Gulf Coast shall be deemed duly served if mailed by registered or certified mail to Gulf Coast at the following address: President, Gulf Coast Little League Warren Street Naples, FL 33962 All notices from the Gulf Coast to the County shall be deemed served if mailed by registered mail to the County at the following address: Director Collier County Department of Parks and Recreation 3300 Santa Barbara Boulevard Naples, FL 33999 -2- Gulf Coast and the County may change the respective mailing addresses at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. INSURANCE A. It is stipulated by the parties that each shall have the rights, liabilities, and duties as provided by the law. Gulf Coast and Collier County shall each maintain general liability insurance in the minimum amount of one million dollars ($1, 000, 000. 00) per occurrence. Each shall name the other as additional insured. Each party shall maintain workers compensation coverage in accordance with Florida Statute requirements. A Certificate of Insurance shall be presented by the County and Gulf Coast to each other prior to the commencement of this Agreement. Should the Certificate of Insurance expire within the time limit of this Agreement, it is agreed that a current Certificate of Insurance shall be furnished. B. INDEMNIFICATION BY GULF COAST. Gulf Coast shall protect, defend, indemnify, and hold the County of Collier and its officers, employees and agents free and harmless from charges, professional fees or other expenses or liabilities of every kind and character in connection with or arising directly or indirectly out of this Agreement and/or the performance hereof. Gulf Coast obligation under this provision shall not be limited in any way by Gulf Coast limit of or lack of sufficient insurance protection. C. INDEMNIFICATION BY COUNTY. To the extent permitted by law the County shall protect, defend, indemnify, and hold Gulf Coast and its officers, employees and agents free and harmless from charges, professional fees or other expense or liabilities, claims, liens, demands, obligations, actions, proceeding or causes of action of every kind and character in connection with or arising directly or indirectly out of this Agreement and/or the performance hereof. D. Should either party wish to terminate this Agreement for any reason, written notice must be submitted sixty (60) days prior to the date the party wishes to terminate the Agreement. Notice to terminate shall be submitted by certified mail to the above mentioned Agency contact person. -3- IN WITNESS WHEREOF, the parties hereto have caused the presents ® to be executed the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock, Clerk COLLIER COUNTY, FLORIDA BY Deputy Clerk Burt L. Saunders, Chairman (seal) Board of County Commissioners GULF COAST LITTLE LEAGUE WITNESS BY Gulf Coast Little League, President WITNESS Approved as to form and legal sufficiency: Assistant County Attorney 8726