Backup 04/22/1992 R Parks & Recreation
Advisory Board
( PARAB )
Backup
April 22 , 1992
COLLIER COUNTY PARKS AND RECREATION ADVISORY BOARD AGENDA
APRIL 22, 1992
The Parks and Recreation Advisory Board meeting will be held Wednesday, April
22, 1992, 2:00 p.m. at the Immokalee Community Park in the new Community
Center building located at 321 North First Street, Immokalee, FL 33934.
2:00 p.m. I . CALL TO ORDER:
II. PLEDGE OF ALLEGIANCE TO THE FLAG:
III . APPROVAL OF MINUTES:
2: 10 p.m. IV. REQUESTS FOR DISCUSSION - SPECIFIC UPDATE ITEMS:
V. NEW BUSINESS/PRESENTATIONS:
2:20 p.m. A. Update on Capital Projects
B. Tour of Immokalee Community Center & Parks
2:45 p.m. VI. REPORTS/UPDATES:
A. Conklin Point Boat Ramp
B. Registry Resort Proposal
C. Clam Pass Park Utilities
D. Pools
E. Vanderbilt Beach Accesses & Parking
F. Community Centers
G. Soccer Fields
H. 951 Boat Ramp Parking
I. Collier Bonita Beach Park Project
J. Barefoot Beach Preserve
K. Immokalee Park Bathrooms
L. Collier County Racquet Club
M. Veterans Community Park Sign Change
N. Internal Audit Update
3:45 p.m. VII. NEW BUSINESS:
4:00 p.m. VIII . ADJOURNMENT:
MS:rtd:004205
15-Apr-1992 Wed 09:56
COLLIER COUNTY PARKS AND RECREATION ADVISORY BOARD AGENDA
APRIL 22, 1992
The Parks and Recreation Advisory Board meeting will be held Wednesday, April
22, 1992, 2:00 p.m. at the Immokalee Community Park in the new Community
Center building located at 321 North First Street, Immokalee, FL 33934.
2:00 p.m. I . CALL TO ORDER:
II. PLEDGE OF ALLEGIANCE TO THE FLAG:
III . APPROVAL OF MINUTES:
2: 10 p.m. IV. REQUESTS FOR DISCUSSION - SPECIFIC UPDATE ITEMS:
( I .o - 03,1 A � SQ-: Sw",r(-% ,',n5 rl v-e9 `f� er��'.l -3each4.6,/11)
V. NEW BUSINESS/PRESENTATIONS: B, Grogram - os---es (3l•• 03,y
2:20 p.m. A. Update on Capital Projects c, JJ.bnn. _(p=3;-) tr, 20,2)
B. Tour of Immokalee Community Center & Parks ,
ico
2:45 p.m. VI . REPORTS/UPDATES: T,:fopp (22,5 `t23-.Zy3/
T T5 (A.' Conklin Point Boat Ramp E` Ct•
-B ---Registry Resort Proposal- 66~7.00. Vt
C/ Clam Pass Park Utilities 157 .3 rt
D.' Pools
E. Vanderbilt Beach Accesses & Parking p-��'��-t T .TAo
F/ Community Centers ( w -V�) Z` 3- oo.0 -00,9 "-K
--G-A- occer FieTds c,e 25.-c
H.! 951 Boat Ramp Parking-? (Ti 35-, -
I/ Collier Bonita Beach Park Project
J,/ Barefoot Beach Preserve
AC/ Immokalee Park Bathrooms (i`?x, ,rR2,)
L./ Collier County Racquet Club
---Veterans -C-omm (&,,,f-a
N. Internal Audit Update V ,L,e-
3:45 p.m. VII . NEW BUSINESS: /,Q
/%i
4:00 p.m. VIII. ADJOURNMENT:
MS:rtd:004205
15-Apr-1992 Wed 09:56
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MEMORANDUM
TO: Thomas W. 011iff, Administrator
Public Services Division
FROM: Murdo Smith, Acting Director
Parks and Recreation Department
SUBJECT: Parks & Recreation Department Internal Audit
DATE: April 2, 1992
Please find listed below the statement of corrective action taken or to be
taken by the Parks and Recreation Department regarding the recommendations
submitted to you by Carmen Fatica, C.P.A. , Director of Internal Auditing.
1. Board of County Commissioners should be requested to approve the method of
setting fees or the actual fees.
The Parks and Recreation Department will be drafting an Ordinance
regarding the method and the setting of fees by Resolution. The
Department is reviewing fee policies and procedures and the method will be
addressed at that time. This Resolution will be presented to the Division
Administrator, then to the BCC for review and adoption.
2. Verify the accuracy of gross receipts reported by the Tigertail Beach Food
and Beverage Concessionaire.
Effective March 1, 1992 Cool Concessions Inc. , the Food and Beverage
Concessionaire at Tigertail Beach, has been directed to issue cash
register receipts on all sales. Signs have been installed stating that
receipts must be given with sales. The Daily "Z" sales tapes are checked
monthly to verify the accuracy of reporting on the statement of gross
receipts. These checks are performed by Parks and Recreation staff.
3. Determine that the Tigertail Beach Food and Beverage Concessionaire is
issuing Cash Register Tape Receipts.
As of March 1, 1992 the Supervisor in charge periodically (daily) makes
spot checks to insure that customers are issued cash register receipts.
Signs have also been installed stating receipts must be given on all
sales.
4. Verify the Accuracy of Gross Receipts reported by the Tigertail Beach and
Water equipment rental concessionaire.
This process is performed by the Collier County Finance Department.
5. Verify the accuracy of gross receipts reported by the Clam Pass
concessionaire, Registry Resort Hotel .
As of April 9, 1992 the Registry Resort has purchased new cash registers
with grand total capabilities. The daily "Z" Reports are matched to Gross
Receipts monthly by our Department.
6. Determine that the Clam Pass concessionaire is issuing cash register tape
receipts.
Effective March 1, 1992 unannounced visits are accomplished by supervisor
to verify that cash register receipts are issued. Signs have also been
installed stating attendant is required to issue receipts for each
transaction.
7. Post a sign at Caxambas Park Concession stating a receipt will be issued.
Signs have been posted stating Attendant is required to issue a receipt
for each transaction.
8. The Board of County Commissioners should approve the Racquet Club fees and
selling prices.
The Parks and Recreation Department will be amending Resolution Number
80-14 to approve Racquet Club fees when improvements are completed at the
facility.
In regard to setting a mark up price for items sold at the Racquet Club
Tennis Shop, it is difficult to set a set price. Prices of merchandise
are marked up a minimum of 50% and some as high at 150%. With the
Amendment to the Resolution, the Department will submit guide lines for
the mark up of Racquet Club Pro Shop merchandise.
9. The Racquet Club office should be locked when unattended.
The Racquet Club has instituted a policy that when the office is
unattended, it will be locked. A sign will be placed on the office door
allowing staff to be located in the event of an emergency or if the public
needs access to the facility.
10. Concessionaires should submit an annual statement of gross receipts
certified by a Certified Public Accountant.
Parks and Recreation will request an annual statement of gross receipts
certified by a CPA for the last contract year and all subsequent years.
MS:rtd:004262
MEMORANDUM
TO: Thomas W. 011iff, Administrator
Public Services Division
FROM: Murdo Smith, Acting Director
Parks and Recreation Department
SUBJECT: Parks & Recreation Department Internal Audit
DATE: April 2, 1992
Please find listed below the statement of corrective action taken or to be
taken by the Parks and Recreation Department regarding the recommendations
submitted to you by Carmen Fatica, C.P.A. , Director of Internal Auditing.
1. Board of County Commissioners should be requested to approve the method of
setting fees or the actual fees.
The Parks and Recreation Department will be drafting an Ordinance
regarding the method and the setting of fees by Resolution. The
Department is reviewing fee policies and procedures and the method will be
addressed at that time. This Resolution will be presented to the Division
Administrator, then to the BCC for review and adoption.
C
2. Verify the accuracy of gross receipts reported by the Tigertail Beach Food
and Beverage Concessionaire.
Effective March 1, 1992 Cool Concessions Inc. , the Food and Beverage
Concessionaire at Tigertail Beach, has been directed to issue cash
register receipts on all sales. Signs have been installed stating that
receipts must be given with sales. The Daily "Z" sales tapes are checked
monthly to verify the accuracy of reporting on the statement of gross
receipts. These checks are performed by Parks and Recreation staff.
3. Determine that the Tigertail Beach Food and Beverage Concessionaire is
issuing Cash Register Tape Receipts.
As of March 1, 1992 the Supervisor in charge periodically (daily) makes
spot checks to insure that customers are issued cash register receipts.
Signs have also been installed stating receipts must be given on all
sales.
4. Verify the Accuracy of Gross Receipts reported by the Tigertail Beach and
Water equipment rental concessionaire.
Or This process is performed by the Collier County Finance Department.
5. Verify the accuracy of gross receipts reported by the Clam Pass
concessionaire, Registry Resort Hotel .
As of April 9, 1992 the Registry Resort has purchased new cash registers
with grand total capabilities. The daily "Z" Reports are matched to Gross
Receipts monthly by our Department.
6. Determine that the Clam Pass concessionaire is issuing cash register tape
receipts.
Effective March 1, 1992 unannounced visits are accomplished by supervisor
to verify that cash register receipts are issued. Signs have also been
installed stating attendant is required to issue receipts for each
transaction.
7. Post a sign at Caxambas Park Concession stating a receipt will be issued.
Signs have been posted stating Attendant is required to issue a receipt
for each transaction.
8. The Board of County Commissioners should approve the Racquet Club fees and
selling prices.
The Parks and Recreation Department will be amending Resolution Number
80-14 to approve Racquet Club fees when improvements are completed at the
facility.
In regard to setting a mark up price for items sold at the Racquet Club
Tennis Shop, it is difficult to set a set price. Prices of merchandise
are marked up a minimum of 50% and some as high at 150%. With the
Amendment to the Resolution, the Department will submit guide lines for
the mark up of Racquet Club Pro Shop merchandise.
9. The Racquet Club office should be locked when unattended.
The Racquet Club has instituted a policy that when the office is
unattended, it will be locked. A sign will be placed on the office door
allowing staff to be located in the event of an emergency or if the public
needs access to the facility.
10. Concessionaires should submit an annual statement of gross receipts
certified by a Certified Public Accountant.
Parks and Recreation will request an annual statement of gross receipts
certified by a CPA for the last contract year and all subsequent years.
MS:rtd:004262