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Radio Road East MSTU Agenda 08/12/2015 MEETING AGENDA August 12, 2015 10:00 AM NEW LOCATION Sanctuary Club House 7906 Haven Drive The gate code is #0819 Will Be Activated From 9:30 AM to 12:00 PM I. Call to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes: June 1, 2015 V. Project Manager Reports—Harry Sells A. Budget Report B. Landscape Architect Purchase Order VI. Landscape Architect's Report Dayna Frederick A. Current landscape B. Proposed plantings in shell areas C. Proposed replacement of Asian Jasmine and Mimosa VII. Landscape Maintenance Commercial Landscape Maintenance VIII. Old Business VII. New Business A. Urban Green Contract B. New Landscape Contract/Bids VIII. Committee Comments IX. Public Comments X. Adjournment NEXT MEETING October 14,2015—10:00 AM Location to be determined Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 2 Kaaba Road Saar s71. / m4ee 3299 Saar 7a.xi.m 7aaie Suite 103 kkaftlee, 94 34112 MEETING MINUTES JUNE 1, 2015 I. Call to Order Ms. Chapin called the meeting to order at 11:00am in absence of Chairman Johnson. Roll call was taken and a quorum of three was established. II. Attendance Members: Chairman Dale Johnson, Sue Chapin, Renato Fernandez, Janice Bundy, (Vacancy). County: Harry Sells—Project Manager; Michelle Arnold, Director-Public Transit and Neighborhood Enhancement. Others: Dayna Fendrick— Urban Green Studio, Thomas Gonzalez, Mike Barrow -Affordable Landscaping Service and Design; David Durrell—Juristaff. III. Approval of Agenda Mr. Fernandez moved to approve the Agenda subject to the addition of Item V.C—Landscape Architect Report with the following item be re-lettered accordingly. Second by Ms. Chapin. Carried unanimously 3- 0. IV. Approval of Minutes: April 8,2015 Ms. Bundy moved to approve the minutes of the April 8, 2015 meeting as presented. Second by Mr. Fernandez. Carried unanimously 3- 0. V. Project Manager Reports A. Budget Report Mr. Sells provided the document"Radio Road East MSTU FUND 166 June 1, 2015" for information purposes. He noted there is approximately$10,000 of uncommitted funds remaining in the FY15 budget. Chairman Johnson arrived at 11:10am and assumed the Chair. B. New Meeting Location Mr. Sells reported Thomas Depouw has resigned from the Committee due to personal reasons and the meeting location in his community will no longer be available to the MSTU. Staff is 1 investigating new locations to hold the meetings including area clubhouses, county community centers, etc. C. Landscape Architect Report Ms. Fendrick provided the Memo "Site Report 5/31/15" for information purposes. The following was noted under Consultant/Staff and Committee Member discussions: • The Asian Jasmine and Mimosa are overgrown with weeds and she recommends they be removed and a new plan be developed for these areas. • The Pigeon Plums are in poor condition and do not appear to be taking hold. Eight of them were root pruned as a trial to see if they would begin to improve. This activity has provided limited results and it was determined the landscape maintenance contractor did not fertilize them after the pruning as instructed. • It may be prudent to develop a new course of action for replacement of these species as well. • Any Gumbo Limbo trees with branches overhanging the roadway should be trimmed. • The areas with shell material are in need of weed control. The Committee discussed any measures that should be undertaken to improve the look of the Pigeon Palms including removal. Ms. Chapin moved for Mr. Sells and Ms. Fendrick to inventory the Pigeon Plums to determine which ones should be removed with Staff undertaking the necessary measures to have those identified removed. Second by Mr. Fernandez. Carried unanimously 4—0. D. Project Manager Report- Status of Irrigation,Landscape,Plans moving forward Mr. Sells received two proposals (Hannula Landscaping, Inc. Proposal # 15-3230 dated 5/26/15 in the amount of$10,330 and Florida Land Maintenance, Inc. dated 5/21/15 in the amount of$10,990) for removal of the plant material in the Asian Jasmine and Mimosa beds. Under Committee discussion,the following was noted: • The purpose would be to remove the material and develop a new landscape plan for these areas (12 areas in total affected). • The bids were a different scope of work as one vendor proposed treating the area with weed killer before removal and the other to remove the material and replace the soil. • Neither vendor proposed placing landscape mulch and concern was expressed this may result in weeds overtaking the bare soiled areas before the new landscape plan for the area is developed. • It would be prudent to request the vendors to re-bid the scope of work based on round up treatment to kill all the vegetation in the area, remove the material and place landscape mulch over the area. • If plants are proposed for the area(as opposed to ground covers),the mulch placed under the work order would not have to be removed. Ms. Chapin moved for Staff to ascertain new price quotes for the weed killer treatment, removal of all material and placement of landscape mulch in the areas of the medians with Asian Jasmine and Mimosa ground cover. Second by Ms. Bundy. Carried unanimously 4— 0. 2 Ms. Chapin stated she was not in favor of placing black mulch in these areas. Mr. Sells reported: • The work approved by the Committee for Hart Electrical Service grounding and electrical modifications of 4 controller sites should be initiated in the next two weeks. • The County is beginning a long term plan of upgrading the centralized irrigation system controls. There may be costs attributed to the MSTU"s, however the expenses, if any, are not anticipated to be allocated to the FY15 or FY16 budget. E. Affordable Contract Ms.Arnold reported: • In January, she notified area communities the areas of Asian Jasmine and Mimosa would be improved to an acceptable level. • In February, the landscape maintenance contractor(Affordable Landscape Service) mistakenly trimmed the plants very low, after they were instructed to allow the plants to grow and cease further trimming until notified. • To date, these areas have not improved aesthetically and are over grown with weeds. • Affordable Landscape Service was instructed to notify Staff when they arrive on site and leave the site so they may monitor the quality of work and services performed. • Affordable Landscape Service has failed to notify Staff as requested. • On Friday, May 29, 2015 (the day Affordable is supposed to be on site), she visited the medians and no contractors were on site. • Affordable Landscape Service has failed to perform the required service under the contract including trash removal, weeding, fertilizing, etc. • Their contract is due for renewal on July 8, 2015 and she recommends the Committee terminate the contract. The Committee noted their dissatisfaction with the service as well and agreed with Ms. Arnold's appraisal of the level of service. Ms. Chapin moved to not renew the MSTU's contract with Affordable Landscape Inc.for the landscape maintenance of the Radio Road East MSTU highway medians. Second by Mr. Fernandez. Carried unanimously 4—0. Staff reported they will notify Affordable Landscape,Inc. today on the Committee's decision to not renew their contract. During Committee discussions, the following was noted: • A new Request for Proposal for Landscape Maintenance services will be disseminated by Staff to qualified vendors. • The County does have to award the contract to the "lowest qualified bidder." • The expenditure authorized at the April 8,2015 for the installation of three Christmas Palm trees should be postponed until a new landscape maintenance Contract is executed to ensure the vendor who plants the trees initially maintains it for warranty purposes. • It would be prudent to offer the Contract for a time period of"up to 6 months." 3 Staff reported they will be monitoring the budget expenditures related to landscape maintenance including those expenses attributed for work performed, or to be performed by Affordable Landscape Services. VI. Old Business None VII. New Business A. Urban Green Contract Staff reported: • The Clerk of Courts has filed a law suit against the County alleging they have violated County Policy by approving contracts less than $50,000 without Board of County Commissioner approval. • The County's current policy for awarding Contracts of this amount or less is to ascertain price quotes before the work is awarded by the County absent of BCC approval. • Urban Green Studio's Contract was awarded under this policy and the Clerk may be withholding payments to the vendor. • The Contract for provision of Landscape Architect Services is scheduled to be renewed on October 1, 2015. • Staff will be disseminating a Request for Proposal for the services so a new Contract may be awarded. • In the interim, Staff will be monitoring the issue to determine any measures that need to be undertaken to remedy the situation. B. New Landscape Contract/Bids See item V.D VIII. Committee Comments The Committee recognized Mr. Depouw's service to the residents of the MSTU. Staff reported the County has advertised for applicants to replace Mr. Depouw's vacancy. IX. Public Comments None X. Next Meeting August 12,2015—10:00 AM—Location TBD. There being no further business to come before the Committee, the meeting was adjourned by the Chair at 1:05P.M. 4 RADIO ROAD EAST MSTU ADVISORY COMMITTEE Dale Johnson, Chairman The Minutes were approved by the Committee on , as presented , or as amended 5 Radio Road East MSTU FUND 166 August 12,2015 Vendor Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (93,400.00) $ - $ (90,168.34) $ (3,231.66) 2 FIFTH THIRD 0/N INTEREST $ (14.26) $ 14.26 3 INVESTMENT INTEREST $ (467.41) $ 467.41 4 INTEREST TAX COLLECTOR $ (3.06) $ 3.06 5 REVENUE STRUCTURE $ (93,400.00) $ - $ (90,653.07) $ (2,746.93) 6 TRANSFER FROM PROP.APPR. $ - $ - $ - 7 TRANSFER FROM TAX COLL. $ - $ - 8 CARRY FORWARD GEN $ (36,800.00) $ - $ - $ (36,800.00) 9 NEG 5%EST REV $ 4,700.00 $ - $ - $ 4,700.00 10 TRANSFERS&CONTRIB $ (32,100.00) $ - $ - $ (32,100.00) 11 TOTAL REVENUE $ (125,500.00) $ - $ (90,653.07) $ (34,846.93) 12 ENG FEES OTHER Urban Green,Inc. Landscape Architech MI 4500155143 $ 11,500.00 $ 6,528.22 $ 4,821.78 $ 150.00 13 INDIRECT COST REIMBURS $ 2,600.00 $ $ 2,600.00 $ - Affordable Landscaping Incidentals 4500154604 $ - $ - Affordable Landscaping Gumbo limbo 4500156285 $ - $ 1,600.04 14 LANDSCAPE INCIDENTALS $ 9,000.00 $ - $ 1,600.04 $ 7,399.96 Affordable Landscaping Ground Maintenance 4500154604 $ 3,200.00 $ 14,256.25 Affordable Landscaping Pigeon Plum 4500157422 $ - $ 910.00 Florida Land Maint. Landscape/Cleanup 4500160215 $ 19,700.00 $ - Florida Land Maint. Grounds Maintenance 4500160216 $ 19,840.19 $ - Florida Land Maint. Replace VDC Batteries 4500158419 $ - $ 427.66 Harts Electrical Correct Grounding on M 4500158489 $ 292.10 $ 2,487.90 15 OTHER CONTRACTUAL $ 53,100.00 $ 43,032.29 $ 18,081.81 $ (8,014.10) 16 ELECTRICITY $ 800.00 $ 95.61 $ 404.39 $ 300.00 17 RENT EQUIPMENT JM Todd Copy Machine Lease 4500154810 $ 300.00 $ - $ 133.06 $ 166.94 18 INSURANCE GENERAL $ - $ - $ - $ - Naples Electric Repair Pump 4500156310 $ - $ 275.00 Naples Electric Replace VFD 4500159574 $ - $ 2,441.45 Fla.Irrigation Systems Irrigation parts 4500154350 $ 1,004.94 $ 195.06 Graybar Electric FRN-R-70-Fuestron VISA $ 56.56 Contermporary Controls Switchable Output Prote 4500158974 $ 378.00 $ - Contermporary Controls Motorla Controller Rep: 4500155004 $ - $ 1,628.85 19 SPRINKLER SYSTEM MAINT $ 3,500.00 $ 1,382.94 $ 4,596.92 $ (2,479.86) 20 MULCH Forestry Resource Mulch 4500154351 $ 9,000.00 $ - $ 7,700.00 $ 1,300.00 Juristaff Transcriptionist 4500154352 $ 641.12 $ 1,158.88 GPSService Juno 4500156300 $ - $ 89.87 21 OTHER MISCELLANEOUS $ 2,300.00 $ 641.12 $ 1,248.75 $ 410.13 22 OFFICE SUPPLIES Staples office supplies 4500154725 $ 200.00 $ 124.43 $ 75.57 $ - 23 COPYING CHARGES J.M Todd Copy charges 4500154809 $ 300.00 $ 101.86 $ 198.14 $ - 24 FERT HERB CHEM Diamond Fertilizer Fertilizer 4500154423 $ 4,000.00 $ 269.50 $ 1,958.37 $ 1,772.13 25 OPERATING EXPENSE $ 96,600.00 $ 52,175.97 $ 43,418.83 $ 1,005.20 26 REIMBURSEMENT FOR STAFF SUPPORT $ 24,200.00 $ - $ 24,200.00 $ - 27 TRANSFERS $ 24,200.00 $ - $ 24,200.00 $ - 28 Budget Trans from Appraiser $ 2,000.00 $ - $ 760.55 $ 1,239.45 29 Budget Trans from Tax Collector $ 2,700.00 $ - $ 1,923.42 $ 776.58 30 TRANSFERS CONST $ 4,700.00 $ - $ 2,683.97 $ 2,016.03 31 TOTAL BUDGET $ 125,500.00 $ 52,175.97 $ 70,302.80 $ 3,021.23 0 FY 10 Final Taxable Value Total Available Balance $ 3,021.23 348,180,488 FY 11 Final Taxable value Plus Commited And Not Spent $ 52,175.97 337,298,857 FY 12 Final Taxable Value 339,525,637 FY 13 Final Taxable Value 360,698,717 FY 14 Final Taxable Value Estimated Cash $ 55,197.20 389,150,714 FY 15 Final Taxable Value Estimated Cash Less 418,235,994 FY 16 July Taxable Value Uncollected Ad Valorem Taxes $ 51,965.54 7.47%Adj.15 to 16 FY 16 FY 15 Millage 0.3311 0.2401 Extension 138,478 93,435 Maximum=.5000 Property Tax Limitation Impact FY 16 Gross Taxable Value 418,235,994 Minus:New Const.Annex. 318,278 Plus:Amendment#1 TV Component 0 Adj.Taxable Value 417,917,716 Prior Year FY15 Levy(Proceeds) 93,435 Rolled Back Rate(less Amend. One) 0.2236 91%of Rolled Back Rate 0.2035 Teresa L. Cannon From: Sillery,Tessie Sent: Thursday, August 13, 2015 2:32 PM To: Minutes and Records Cc: Ann P.Jennejohn Subject: FW: Plant Options/Image sheets Attachments: Asian Jasmine-Mimosa-Shell Replacement Options.pdf This was distributed for the Radio Road East MSTU 's meeting today. 8-12-2015. Let me know, if I need to send you anything else. Tessie Sillery , Operations Coordinator Public Transit & Neighborhood Enhancment Division Public Services Division 239-252-5840 (Office) 239-252-6628 (streemfax) tessiesi//ery@coUiergo v,ne t From: dayna@urbangreenstudio.com [mailto:dayna©urbangreenstudio.com] Sent: Tuesday, August 11, 2015 3:36 PM To: ArnoldMichelle; SellsHarry Cc: SilleryTessie Subject: Plant Options/Image sheets Hi all, please see attached Plant Replacement Options sheets with photos. I'll also plan on making hard copies of this. If possible, Tessie, could you forward this to the Committee as well. Thanks, see you tomorrow morning. Dayna L. Fendrick, RLA, AICP URBAN GREEN STUDIO Office: 239-263-4029 Cell: 239-777-5806 dayna@urbangreenstudio.com P.O. Box 111841 Naples, FL 34108 URBAN 5/7,41,4- 1 RADIO ROAD EAST MSTU PLANT REPLACEMENT OPTIONS ANALYSIS Urban Green Studio 8/11/2015 ASIAN JASMINE REPLACEMENT OPTIONS 17,106 SF Note: Some species may need trimming to meet<18"ht requirement for sightline conditions. PROS ICONS PHOTO Flax Lily-Dianella tasmanica Variegated foliage color color of foliage can be at odds with native palette , rL:s` minimal trimming needed Variegated color/brownish flowers not real attractive L Green variety less common but nicer color used recently on medians,not as proven in mass#s e Grassy texture,not manicured look Dwarf Yaupon Holly-Ilex"Stokes Dwarf" Slow growing,minimal trimming No flowers or foliage color Reliable,proven Neat appearance -"'•1p Used at The Shores w/Silver Buttonwood w i3 :, Compact Walter's Viburnum-Viburnum obovatum"Mrs Schillers delight" Slow growing,rounded compact form Small white flowers in spring,intermittent thru year "t Not used in mass#s on medians in County(Immokalee Rd& i._-::-‘,,. .,7;,'',,''I,.'..4,'9'..,',i.i:,,,,,._.''',.,".."''4''''r',,.,:,' ,',.\',,\''',,.,!_, Minimal trimming needed Vanderbilt Rd) Greener color than Dwarf Yaupon Neat appearance,can tolerate i < '. . .., `i" w wet soils 'it...,, x- - ' 4,.'m. `:. K ' Dwarf Indian Hawthorn-Rhaphilolepis indica"alba" Stays low,minimal trimming White flower "Alba"variety not real showy Reliable,proven Pink variety"Pink Lady"not grown in Florida '';�iy,,,- Neat appearance 4 z r ";A1e YwL .' s... Carissa-Carissa macrocarpa"Emerald Blanket" Low-growing,glossy leaves Needs good drainage; gets fungus in wet conditions minimal trimming needed Would prefer this plant,but our site conditions preclude White fragrant flowers Emerald Goddess Liriope-Liriope muscari"Emerald Goddess" Low-growing,minimal trimming Grassy texture,not manicured look - This fairly recent cultivar is not widely used on medians yet; Purple flowers June-Sept earlier Liriope cultivar"Evergreen giant"developed genetic '-'7,4.--i*--".'^" : . it weaknessfsii' ?hv. 777 -- - J,', - �_Ni,„-:---:---: Note other options were considered and already eliminated: Green Island Ficus-requires too frequent trimming Crown of Thorns-over-used,ends up looking like brown stems Lantana-gets white fly&dies out in 2 years Plumbago-gets thrips&blight RADIO ROAD EAST MSTU PLANT REPLACEMENT OPTIONS ANALYSIS Allamanda-gets woody after 2-3 years Dwf.Boug-requires frequent trimming in sightline areas MIMOSA REPLACEMENT OPTIONS 5095 SF PRO ICONS PHOTO Coontie-Zamia floridana Existing,just add 1 row each side to expand Performance has been inconsistent overall on RRE minimal trimming needed Purple Queen-Tradescantia pallida"purpurea" weed control initially Purple foliage color minimal trimming needed Somewhat brittle;can't walk in beds(won't need to in these narrow areas) Looks good with Silver Buttonwood/Coontie not used in mass#s on medians in County Parson's Juniper-Juniperus parsonii widely used throughout the County fungus/root rot if wet,spider mites/blight issue recently minimal trimming needed no color,too common used on Radio Road West Committee opinion not positive at initial selection Ilex"Stokes Dwarf" Slow growing,minimal trimming No flowers or foliage color Reliable,proven Neat appearance Used at The Shores w/Silver Buttonwood Society Garlic-Tulbaghia violacea Low-growing,purple flowers in spring Not widely used on medians in Collier Looks good with Silver Buttonwood/Coontie Performed well US 41 medians Lee County • SHELL AREA COLOR REPLACEMENT SEE DIAGRAM Mammey Croton-Codiaeum variegatum"Mammey" Dwarf Variety,3-4'ht Will still take some trimming to keep<18"ht t Colorful,durable Not widely used in medians in Collier County Used as an accent,not in mass plantings Purple Queen-Tradescantia pallida"purpurea" Somewhat brittle;can't walk in beds(won't need to in these Purple foliage color narrow areas) minimal trimming needed not used in mass#s on medians in County Native to shell/limerock areas in Yucatan