The URL can be used to link to this page

Minutes 12/27/1990 MINUTES PARKS AND RECREATION ADVISORY BOARD Golden Gate Community Park, Administrative Office December 27, 1990 PRESENT: Mr. Kim Kobza, Chairman ABSENT: Ms. Cherryle Thomas Mr. Steve Ball, Vice Chairman Mr. Kevin O'Donnell Mr. Gil Mueller Ms. Geneva Till Mr. Cliff Crawford Mr. Murdo Smith I. CALL TO ORDER The meeting was called to order at 1:40 p.m. II. PLEDGE OF ALLEGIANCE TO THE FLAG III. APPROVAL OF MINUTES: Ms. Geneva Till said that she was never given the idea that the pool was going to be located elsewhere, and feels she was led to believe that we were going to have the Olympic pool at this park. Specifically, Mr. Kim Kobza remembers discussion to include: (1) Where the pool was to be located (2) Staff advised us, and specifically in • response to Ms. Geneva Till's question that the regional pool possibly would not be built in Golden Gate, because there were site constraints regarding parking, (3) Relocation of certain facilities, potentially the football field or other facilities (4) We had quite a discussion about the demographics (5) We also had discussion about how we go forward in design (6) 20% of budget, (7) The design budget already being completed out of Phase Two Community Park, (8) Then we had quite a lengthy discussion on how to go forward in identifying the pool site. Now those are all things that we talked about in our last meeting, and Mr. Kim Kobza does think that they are important, and need to be reflected in the minutes. But, for purposes of the Minutes, what Mr. Kim Kobza did is propose to the PARAB Board to entertain a motion that we approve the minutes of the meeting of November 28, 1990 as originally prepared except with respect to item number eight (8) and we ask staff to revise the minutes as it relates to that item for approval at our next meeting. Ms. Geneva Till moved that we accept Mr. Kim Kobza's proposal. Mr. Gil Mueller seconded the motion. Mr. Kim Kobza would like the eight (8) items that he had previously stated to specifically be addressed. The motion passed 4-0. IV. ACTION LIST: 1. CONCESSION AGREEMENT AT TIGERTAIL: This is the food and beverage concession that we had placed out for request for proposal a couple months back, and PARAB recommended approval. We are in the process of working out a contract with the vendor, Delores Herbst Inc. We are working with the County Attorneys office, and hopefully will have a vendor in there soon. The vendor had some concerns of course about the raking of the beach. We've talked to the County Attorney, and the contract seems to be OK. Now it will go to the vendor's attorney for review. a meeting between the two attorneys will take place in the next couple of weeks. No action was required. 2. FRANK E. MACKLE JR. COMMUNITY PARK CENTER EXPANSION: Mr. Glen Bridges from Wilson Miller Barton & Peek, Inc. and Mr. Ron Pergl from Forsyth Architects were present to explain the bids. We received bids on 12/21/90. Invitations to bid were submitted to approximately 63 vendors, 5 responded. The two low bids were within $200 of each other. The bid items were set up explaining that not only the base bid dollar amount, but also the completion time would be a factor in selection. The Letter of Recommendation to PARAB tabulated the base bid, showing the completion time, Liquidated Damages, and placed a value on that completion time (which was as stated in the bid documents) to be $500.00 per day. Lynch Construction submitted 90 calendar days, Gulfshore Contractors submitted 150 calendar days, completion time value results in Lynch Construction being the low bidder. Therefore, the recommendation was to award the contract to Lynch Construction. The total additional square footage in these contract documents was 920, which amounted to a 20 foot addition to the rear of the room. The Bid Tabulation also consisted of additional information on alternates that the bidders were asked to submit on. The alternate was for the option of closing the facility down for the retrofit of the sprinkler system. We've had an initial allocation of $100,000.00 discretionary funds, and the only expenditure was for the studies as authorized by the board. Our Architectural fees, etc. ran about $9,000. Mr. Cliff Crawford replied, there's enough money to get the work accomplished, either within the individual project allocation, or the 306 Collier County Parks & Recreation reserve funds. The sprinkler system is also included in the overall costs. During the opening of the bid there was some concern as to how many days that room would have to be shut down. Mr. Glen Bridges replied, that he had included that in the bid, he just didn't include which particular days. There will be a savings of $600 if you elect to close down the building for five days. We have worked with Lynch Construction before. Ron Pergl through Forsythe Architects stated they are in his • opinion a qualified contractor. Mr. Steve Ball motioned that we recommend to the County Board that they accept Lynch's construction bid, and also the recommendation of staff for acceptance of that bid for the Hackle Park expansion. Mr. Gil Mueller seconded. The motion passed unanimously with a 4-0 vote. 3. DUNE RESTORATION GRANT: This is for the dune restoration and crossovers at Vanderbilt, and Barefoot Beach. The only concern that staff had, was whether or not the Legislative Line Item appropriations were going to be impacted. Some revenue shortfalls are being experienced at the state level, and there was some activity in looking at all Legislative line items as not being funded, even though they have been approved by the State Legislature. We have not had any response relative to that, and probably will not until the new Governor takes office. The grant would be for $71,000, for 2 or 3 crossovers with some mitigation regarding exotic plant removal. One Page #2 PARAB Minutes December 27, 1990 crossover will be at the end of Vanderbilt Beach Road, with some exotic plant removal there. Two crossovers will be located at Barefoot beach, one in the northern property right next to Bonita Beach Road, and also one in the preserve. No board action was required. 4. RECYCLING: Mr. Bob Legler updated PARAB on his recycling efforts. He set up a meeting with Keeth Kipp, Solid Waste Dept. Recycling Coordinator, to work out a definite plan for all of our Parks and Beaches with the idea of contracting with someone to pick up the cans for us. The idea is: County employees will put the cans into the containers, that will be furnished by this outside contractor. They in turn share the profits from the sale of the cans with us. The Solid Waste Department will pay for the containers initially, and we will be repaid from the profits. The Pilot Program at Tigertail is working out well. People walk a long distance to deposit the cans. We have not resolved the issues of storage in the bins, size of cans, and the type of the cans. Mr. Kim Kobza asked Mr. Bob Legler to give a presentation at Vanderbilt Beach. PARAB members requested that plastics and bottles be incorporated into our future recycling plans. They would like to address issues of storage within the parks, & the size of the storage containers. PARAB would like to see the storage containers, and the interpretive signs that are going to be used. No action was necessary. 5. TIGERTAIL VEGETATION: We've had written correspondence dated 12/21/90, from Alfred B. Devereaux, Jr., Chief Bureau of Coastal Engineering and Regulation. We do have verbal consensus that they will recommend full clearing, and will not issue a new permit, but amend our existing permit. There are some items in a correspondence that we received dated 12/21/90 that needs to be addressed, to basically provide some more information for the state to support full clearing. A meeting was scheduled with Mr. Gil Mueller and Mr. Frank Blanchard to discuss developing the response to that inquiry. Their main concern, and the only other outstanding issue, was regarding some protected species in some of the areas we wanted cleared. By moving some of those protected species into some different location, the state is then willing to reconsider their position and amend the existing permit. From the sound of the letter, they are going to be very receptive to our response, and it has to be worded very carefully. There was a local resident that did file for an Administrative hearing, but we're in contact with D&R's office 2-3 times a week, and from all indications, this is going to be resolved before that Administrative hearing ever takes place. Our staff is working out the details and getting the quotes, etc. for clearing to take place. We are looking at the option of burying the materials on the beach, which will be a lot less expensive. Also contracting with the Sheriff's office prisoner program to assist in the clearing effort. No action was required. 7. 951 BOAT RAMP PARKING: The vendor has been unable to be contacted, to have him attend this meeting. He will hopefully be at the next meeting, and will bring a sample meter. Mr. Gil Mueller asked, to have staff report on the possible income that could be derived from the 951 Boat Ramp, if we were to put someone there on weekends perhaps during season. He goes by there approximately ten times a week, & people are parking all over the place. We are missing an opportunity to at least break even at that facility by charging a very minimal amount. There are many commercial fisherman that use this facility also. We would be justified in asking them to pay a couple of dollars to launch their boats there. He would like PARAB to discuss this issue further and pass it on to the Commissioners for their consideration. No further board action is required. 8. POOLS: Site location of this facility was discussed. It's slated by the Growth Management Plan, and the C.I.E. Element for construction the next fiscal year. In light of the uncertain status of the Baltimore project, it was also recommended to move forward with the construction of the facility, to locate it at the Golden Gate site, and make any adjustments necessary to insure that facility can be completed here. Its scheduled for funding, & it's the highest priority of Recreation facilities to be constructed within the Growth Management Plan at this point in time. Based upon the construction time tables necessary to get that facility done, we look at 14 months to get that facility constructed. It has never be a question of whether Golden Gate Community Park is a good site, the question was is there a better site. There are concerns on the ability to be able to expand and meet the growing population needs. The YMCA is looking into some expansion at the northern end half of the community. It was also suggested to look for revenue enhancement opportunities as part of that design feature such as water slides, to ensure that the subsidy would be minimum and that it can be supported through user fees, a special feature is going to be needed to accomplish that. The Golden Gate site is more centrally located, the demographics are here, other parts of the county have access to water resources easily, and we have existing infa-structure in this park that would work with the pool site, and our central offices are located here. Mr. Steve Ball suggested to have someone look at the Master Plan very closely, to see before we get too far along how it would fit. To relocate if necessary a football/soccer field. The condition of the soil is a problem, and will add cost to the project, since this whole park is built on a large rock formation. Recognizing the tremendous growth, you already have the heaviest used facility here of all the Community Parks. You're going to need additional parking to adequately support the facilities so they can be used, so you can generate the money, and have the public use that you & the community truly expects, so acquiring additional land needs to be addressed. This is a 2.6 million dollar facility. We have 2 million dollars in regional park impact fees, and there is also County owned real estate that could be available in the construction of this facility. Staff has looked at the increased cost of capital projects construction and has made some recommendations regarding adjustments to our impact fee boundaries. Mr. Kim Kobza spoke to the Assistant to the County Manager, Mr. Tom Oliff, and he suggested that the county has resources within its planning staff, and in other Departments in the County where they can conduct a lot of that work rather than going outside of our resources to get the data, or Page #3 PARAB Minutes December 27, 1990 whatever information they need. Ms. Geneva Till moved that we establish Golden Gate as being a first priority, and that we ask staff to report back to us on the feasibility as it relates to the Golden Gate Community Park site for location, including parking, and to consider opportunities outside as well for parking. Mr. Gil Mueller seconded, the motion passed with a 4-0 vote. 9. VANDERBILT BEACH: Ms. Ann McCoy, made a presentation identifying the how the Parks, Beach, and Recreational opportunities relate to what's going on within the Vanderbilt Beach MSTU. There are a number of problems: about 90 newspaper boxes that are scattered all over this area, people pull up in cars onto the bike paths to get their newspapers, lack of proper lighting, lack of any street furniture, lack of bus stops, no where to rest or stop and just look at the water and enjoy the nice amenities of the area. Pedestrian/vehicular conflict areas are: the tennis courts and parking lot across from the LaPlaya, and there is a lot of traffic crossing Gulfshore in that area. The major entry points for many county residents to get to the beach are Vanderbilt Inn on the Gulf, and Delnor-Wiggins Pass. It was suggested to put in entry monuments, at beach access points or some kind of identifying item to make them more visible to the public. The MSTU will go up for a vote in April. There is some funding in place for re-paving, and landscaping of Gulfshore Drive. At least five easements, each 10 feet wide, are available for beach access points. Further discussion entailed the lack of beach access points and beach parking in the Vanderbilt Beach area. Acquiring a vacant beach front lot was proposed. Landscaping the whole perimeter area, separating pedestrian ways from bike paths or widening the path to 6-8' & putting in lighting all the way around the perimeter. The northwestern area was considered a problem spot with people walking across private property in order to get to the beach. It was suggested to research the accesses because of the legal issues involved. There's been some discussion of trying to obtain a 10 foot easement just north of Bluebill, and the state owns this land. Mr. George Archibald would have to request permission from the state to go through there. A pedestrian easement would really not be much help, parking is really what is needed. Mr. Kim Kobza suggested that a bicycle/pedestrian easement, if it was large enough, would be a significant improvement. Mr. Steve Ball commented, that it seems like it would be an ideal site to have parking for access to the beach there, you could easily walk or ride a bike to the beach there from that corner will take a few minutes. Mr. Kim Kobza commented that the only potential problem is the walkaway across the narrow bridge. Mr. Gil Mueller suggested there may be some person who is willing to grant 10 feet. Mr. Kim Kobza stated that Bluebill is built on the southerly tip of what is a 100 foot easement. So there is, a north 50 feet that is potentially available for parking. Mr. Steve Ball asked to keep this issue on our action list for awhile. Mr. Steve Ball motioned to request from staff, information related to the possibility of establishing a beach access point at the terminus of what would be the extension of Bluebill Avenue, into the Gulf of Mexico either through negotiation with the state, or by whatever other means and additional considerations of the parking possibilities, to investigate access in all possible ways. Ms. Geneva Till seconded, and the vote passed 4-0. low V. R.F.A. REQUEST FOR MODIFICATION TO CONCESSION CONTRACT AT TIGERTAIL BEACH: Public Services has received correspondence from Recreational Facilities of America, Inc., specifically from Mr. Bruce Maloomian, dated 11/27/90. He is requesting a waiver of the fee for the months of November and December ►' 1990 due to inactivity and growth conditions at Tigertail beach. Previously PARAB has recommended, and the BCC • had approved a reduction of the minimum amount on the fees for Recreational Facilities of America, Inc. until such time the Tigertail clearing issue has been satisfactorily resolved by the county. Problems consist of: (1) The vegetation growth (2) Beach Renourishment Contractor has laid a pipe across the beach making a barrier (3)The renourishment is also closing off the southern opening into Tigertail Beach, preventing them from running any watercraft that needs to go outside of there. All effecting his business. The public may be coming in the same numbers, but they are not staying, and they are not participating like they have been in the past. They're about 60% year-to-date of what they did last year. That from three years ago is about 50% as well. The should be doing $1000 days at this time of year, but will only do $400 and $500 days over the next couple of days, anticipating the month of December to be 50% of last year. They're payroll, for the month of December is considerably more than their revenues without going into other expenses. That's why they've asked for this consideration. We have a very small beach, at high tide, we really don't have a beach, and what we do have now, is consumed by pipe. Originally the contract was for a minimum of $1400 dollars or 22%, now it's for a minimum of $700 or 22%, we would like for at least the time that the pipe is there to not to pay any fee. They would like a credit, and will pay their fee until a decision is made. PARAB asked Mr. Bob Lelger for his opinion on the concession. Mr. Bob Legler commented that through the years they've had both good and bad management, but right now the management is the best since they've been there. It was questioned where the lost revenues would come from or how would this request impact our budget. The money would have to come from reduced operating expenses. Concern was raised if we would be setting a precedent would be set by granting a waiver of the fee. The renourishment has to be done by March 1991. A temporary waiver of the fees, was suggested if Mr. Maloomian would be willing to repay them by bumping up the base for a period of time. There is almost three years left on the contract, just renewed in December. Mr. Maloomian replied, that his business would grow substantially, if the beach is cleared. Mr. Gil Mueller suggested, that if they are to consider this, they should be very specific as to what the agreement will be. PARAB would not be in favor of creating a situation which would create a revenue loss that we'd have to make up. But, if it is a question of timing, and the timing is we wait two months and we get it back in the two months thereafter because we bumped the percentages,' they would be willing to go along with that idea. Mr. Steve Ball motioned to approve the waiver for December and January and that beginning at the time that the pipes are removed and the renourishment is completed, that that percentage rate in the contract be increased five percent (5%), and that that additional five percent be reimbursed to the County, for that waiver until that time that the waiver has been made up. Mr. Gil Mueller seconded. Discussion proceeded. Mr. Steve Ball clarified the previously made motion, which to recommend to the BCC to waive the fees for a period until the beach renourishment efforts are completed and the pipe is removed. At that point the next billing will increase five percent (5%) or an additional fee $350.00, which ever is the minimum until the fee waiver total is made up. Cliff Crawford replied that he thinks it should be also understood that the reports be submitted on a regular Page #4 PARAB Minutes December 27, 1990 basis, even though he doesn't have to pay a fee for that month. Mr. Steve Ball made an amendment to the motion, that the fee waiver is for December and January only, with the same conditions. Mr. Gil Mueller seconded, and the motion passed unanimously with a 4-0 vote. Mr. Cliff Crawford advised PARAB that this will require BCC action, and will also require Collier County Attorney Review. 10. REGIONAL SPORTS PARK: No change. No action required. PARAB deferred to the next meeting. 11. NEIGHBORHOOD PARKS: No change. No action required. PARAB deferred to the next meeting. 6. IMMOKALEE AIRPORT PARK BATHROOMS (continued): PARAB deferred to the next meeting. VI. APPROVAL OF BIDS: 1. FRANK E. MACKLE JR. EXPANSION: (Please refer to action list item number two) 2. IMMOKALEE FOOTBALL/SOCCER FIELD: Bids for the Immokalee Community Park/Middle School Site football/soccer field were opened on 12/19/90. Bids were posted on 11/29/90. Notification of the bid was sent to 25 contractors, 5 bids were received. (A tabulation of the bids was passed out to PARAB) Mr. Glen Bridges of Wilson, Miller, Barton & Peek was present to give an overview. As soon as a search of references is complete, there may be no hesitation to awarding it to "Kelly & Bowden". They are fully bonded, in case there were to be some problems. Mr. Steve Ball motioned to recommend to the Board of County Commissioners to approve the bid of "Kelly & Bowden" contingent upon adequate references. Ms. Geneva Till seconded. Mr. Kim Kobza rephrased the bid to read, that we recommend to the Board of County Commissioners that the bid from "Kelly & Bowden" be accepted, subject to their provision of satisfactory references and adequate documentation of their bid. The motion passed unanimously 4-0. 3. COMMUNITY CENTERS: Sealed bids were opened on 12/12/90. Notice of the bid was posted on 11/20/90. Notification of bids were sent to 60 contractors, 6 bids were received. A bid tabulation was previously mailed to PARAB for their review. Mr. Glen Bridges and Mr. Ron Pergl were present to review. the bids with PARAB. Documents were set up since we basically had three separate projects (North Naples, Immokalee, and East Naples). The bid documents were set up, so there would be several options for PARAB to consider. Bidders could have submitted on one individual project, or two of them or all three. The way the bids came in, the analysis turned out to be fairly simple, because we did receive one bid from Cornerstone construction for all three projects which was substantially lower than the other combinations of the other bidders. Mr. Bridges commented that they are recommending award to Cornerstone. It appears funds are available for some of the alternates which would add some additional cost. Mr. Murdo Smith stated that we are considering alternate number one (1) for Solid plastic toilet partitions, & Alternate number two (2) was the "Lexan" Window panes (or similar type of product) instead of regular glass window panes for vandalism purposes. The main entry doors will have wired glass instead of the Lexan window panes, as a security barrier. This product would be on all the general exterior windows. We're not recommending Alternate #3. Alternate number four (4) was adding a grease interceptor on the sinks instead of an exterior grease trap (mounts basically under the sink). The Building Department required us to have some type of grease trap in the kitchen. Recommendations were made for Cornerstone by Mr. Cliff Crawford, Mr. Steve Ball, and Mr. Bill Flynn. The amount of moneys we had budgeted for each one of these community centers was approximately $640,000. The bids came in at approximately $64.00 a square foot. The new Community Center's are based on Frank E. Mackle Jr. Community Center. Materials are all the same or similar, and basically follow the same format. The new designs are approximately 7,000 square feet. The new designs have fire sprinkler systems incorporated into the design. The bid for the North Naples site was consistently higher than the others because of the road going back to the Center is longer than at the other sites. Mr. Steve Ball motioned to recommend to the Board of County Commissioners we approve the proposal from "Cornerstone Construction" including alternates one, two, and four. Ms. Geneva Till seconded. Mr. Kim Kobza commented, for purposes of the record, someone in his firm has worked with Southern Gulf West. Hopefully the projects will not be delayed do to the sale of the Bluebill property. We have some ideas on alternative funding, to move forward on this project. Also there is a tremendous amount of work that still needs to be accomplished, including the legal documents, etc. The motion passed unanimously, 3-0. VII. ADJOURNMENT: Mr. Steve Ball motioned to adjourn the meeting at 4:55 p.m. Mr. Kim Kobza seconded, and the motion passed unanimously 3-0. rtd:02971 MINUTES PARKS AND RECREATION ADVISORY BOARD Golden Gate Community Park, Administrative Office December 27, 1990 PRESENT: Mr. Kim Kobza, Chairman Mr. Steve Ball, Vice Chairman Mr. Gil Mueller Ms. Geneva Till Mr. Cliff Crawford Mr. Murdo Smith ABSENT: Ms. Cherryle Thomas Mr. Kevin O'Donnell VISITORS: Mr. Robert B. Legler, Collier County Beach & Water Supervisor Ms. Anne McCoy, Lieberfarb Treiser Kobza & Leigh Chartered Mr. Bruce Maloomian, Recreational Facilities of America Mr. Bill Flynn, Collier County Construction Management Mr. Glen Bridges, Wilson Miller Barton & Peek, Inc. Mr. Ron Pergl, Forsythe Architects, Inc. Ms. Jenifer Lenhart, Naples Daily News I. CALL TO ORDER The meeting was called to order at 1:40 p.m. II. PLEDGE OF ALLEGIANCE TO THE FLAG III. APPROVAL OF MINUTES: Ms. Geneva Till said that item number IV. 8. of the minutes regarding pools, she did not agree with the second sentence. She had 8-9 notations, "Olympic pool, Golden Gate Community Park" that are or are or are not on our minutes. She was never was given any idea that it was going to be someplace else, and feels she was led to believe that we were going to have that Olympic pool at this park. Mr. Cliff Crawford stated that he believed all we were talking about was the size. Nobody's questioning whether it was a pool design at all. If you look at the plan, it will show you a smaller pool than a larger pool. The Olympic pool came about, making it basically twice the size of a 25 meter pool, through the implementation of the Growth Management Plan. Ms. Geneva Till said that it was called an Olympic pool. Mr. Steve Ball emphasized that we are talking about the minutes, what goes in the minutes should be relevant to this discussion. Mr. Kim Kobza stated that he thinks this is important, and does not just want to go by it, because we had a long discussion as related to the pool issue, and it's been on our Action List for a long time. Specifically, what Mr. Kim Kobza remembers about the discussion was we discussed: (1) Where the pool was to be located (2) Staff advised us, and specifically in response to Ms. Geneva Till's question that the regional pool possibly would not be built in Golden Gate, because there were site constraints regarding parking, (3) Relocation of certain facilities, potentially the football field or other Page #2 PARAB Minutes December 27, 1990 III. APPROVAL OF MINUTES (continued) : facilities (4) We had quite a discussion about the demographics (5) We also had discussion about how we go forward in design (6) 20% of budget, (7) The design budget already being completed out of Phase 'Iwo Community Park lines, (8) Then we had quite a lengthy discussion on how to go forward in identifying the pool site. Now those are all things that we talked about in our last meeting, and Mt. Kim Kbbza does think that they are important, and need to be reflected in the minutes. Mt. Kim Kobza thinks that's what we need to do here, as relates to the minutes at least, and we can go on and talk about the pool issue in the context of our Action List. But, for purposes of the Minutes, what Mr. Kim Ebbza did is propose to the PARAB Board to entertain a motion that we approve the minutes of the meeting of November 28, 1990 as originally prepared except with respect to item number eight (8) and we ask staff to revise the minutes as it relates to that item for approval at our next meeting. MS. Geneva Till moved that we accept Mt. Kim Kbbza's proposal. Mt. Gil Mueller seconded the motion. Mt. Cliff Crawford then requested from PARAB specific direction as to what specifics that they want included, because they know that discussion was quite lengthy. Mt. Kim Kbbza would like the eight (8) items that he had previously stated to specifically be addressed. The motion passed 4-0. IV. ACTION LIST: Mt. Gil Mueller requested Chairman Kbbza to consider moving some of the 01*' items that he is involved in up towards the beginning of the action list, because he had to leave early. Specifically, he was referring to item numbers Frank E. Mackie Jr. Community Park Center Expansion, Tigertail Vegetation, and if possible the Concession Agreement at Tigertail. Mt. Kim Kbbza suggested that item numbers 3 and 4 were going to take time at all, so would like to go through items 1 and 2, and if you're out of time at that point, then we'll try to contain that. 1. CONCESSION AGREEMENT AT TIGERTAIL: That's the food and beverage concession that we had placed out for request for proposal a couple months back. We are in the process right now of working out a contract with the vendor, and we're orking with the County Attorneys office, and hopefully we'll have someone in there soon. Mt. Kim Kbbza requested that Mt. MUrdo Smith relate to the discussions with the new vendors, what are the terms of the proposed agreements, and so forth. Mt. MUrdo Smith stated that basically we've submitted a contract to him with the amounts of money that he had submitted to us. He has some concerns of course About the raking of the beach. Basically we've talked to the County Attorney, the contract seems to be OK, and now it's got to go back to his attorney for review. Then, we're supposed to be getting together in the next couple of weeks so that the County Attorney, and his attorney can sit down and go over if they have any other additional questions. Mt. Kim Kobza asked if this is the same concession that they recommended approval to the BCC. Mt. Mbrdo Smith stated yes, 416 Page #3 PARAB Minutes December 27, 1990 1. CONCESSION AGREEMENT AT TIGERTAIL (continued) : that Delores Herbst Inc. is the name. Mr. Gil Mueller stated that they come very highly recommended, very well thought of, and very will liked. No action was required. 2. FRANK E. MACIIE JR. COMMUNITY PARK CENTER EXPANSION: Mr. Glen Bridges from Wilson Miller Barton & Peek, and Mr. Ron Pergl from Forsyth Architects were there to explain the bids. We received bids on 12/21/90. Invitations to bid were submitted to approximately 63 vendors. We had about five (5) respond. A package was passed out to PARAB with the bid tabulations for their review. Glen and Ron have reviewed the bids, (Glen passed out a letter to the PARAB members) . Mr. Glen Bridges commented that we've received four (4) bids. The two low bids were within 200 dollars of each other. The bid items were set up so that it explained to the bidders that not only the base bid dollar amount, but also the completion time would be a factor in selection. So, my letter to you on this tabulates the base bid, also shows the completion time that each bidder bid, and places a value on that completion time which was as stated in the bid documents to be $500.00 per day. Lynch Construction submitted 90 calendar days, Gulfshore Contractors submitted 150 calendar days, and factoring in that completion time value, results in Lynch Construction being the low bidder, and therefore we are recommending the award of the contract to Lynch Construction in that amount. On the bid tabulation that you also have, that's outside of this letter, 'ire there is some additional information on alternates that we asked the bidders to submit on. Mr. Gil Mueller asked Glen to elaborate on the discussion of liquidated damages. He replied, that is the completion time, the $500.00 per day. Mr. Kim Kobza asked what square footage of the expansion was included in the base bid. Mr. Ron Pergl replied, in these contract documents, I believe it was 920 square feet addition to the meeting room, which amounted to a 20 foot addition to the rear of the room. Mr. Steve Ball asked, if then the alternates increase in size. Mr. Ron Pergl replied, the alternate was for the option of closing the facility down for the retrofit of the sprinkler system. So there was only a possibility for a cost savings there based on the ability of the contractor to work without interfering with the parks , administration, etc. Mr. Kim Kobza asked if the bid amount is consistent with the amount of the discretionary money left in the Mackie Park Discretionary Fund. Mr. Cliff Crawford replied, yes sir. We've had an initial allocation of 100,000.00 and the only expenditure was for the studies as authorized by the board, so there is sufficient resources to complete the work. Mr. Gil Mueller, stated that it was close though. Mr. Cliff Crawford agreed. Mr. Gil Mueller reviewed. Ok. We are talking $100,000. Our Architectural fees, etc. ran what? 9? Mr. Murdo Smith replied, no, I believe they ran about 7. Mr. Cliff Crawford replied, there's enough money to get the work accomplished. Either within the individual project allocation, or the 306 Collier County Parks & Page #4 PARAB Minutes December 27, 1990 2. FRANK E. HACKLE JR. COMMUNITY PARK CENTER EXPANSION (continued) : Recreation reserve funds. We'll not need to go to the board for additional resources for the project. Mr. Steve Ball, "Didn't we also want to get another bid on the increase in size?" Mr. Kim Kobza, "Weren't the alternatives 20 feet, and less than 20 feet?" Mr. Gil Mueller stated that it was 16 & 20 but, when we had our meeting there that particular month, we all agreed that to get involved in a 16 foot expansion in that building would be really not very worthwhile. The sprinkler system is also included in the overall costs. Mr. Gil Mueller questioned, that during the opening of the bid, there was some concern with the bid from Lynch as to how many days that particular room would have to be shut down. He hadn't included that in his bid, had he Ron? Ron replied, That was the alternate, I believe for closing of the facility. Glen replied, that he had included that in the bid, he just didn't include which particular days. We also gave him a line that says, it will be during the 30th. to the 35th. day, or something like that. So, we don't know which days that he will be opting to close to close it down, but that only comes into effect if we choose to select the alternate 1. Mr. Murdo Smith stated that there will be a savings of $600 if you wanted to close down the building for five days. If you do not elect to do that, it will be the $91,500. Mr. Kim Kobza asked if we have worked with Lynch Construction before. Mr. Cliff Crawford replied, no, not to his knowledge. We don't have a work history with them. Mr. Glen Bridges replied that Ron Pergl has through Forsythe Architects. Ron replied that they've had experience with them on some large projects recently. Most notably the Donahue Residence on Gulf Shore Boulevard. I think they are fully capable and able of handling a project like this, so they are in his opinion a qualified contractor. Mr. Gil Mueller asked if they have done any commercial buildings, Ron, that you can recall off hand? Mr. Ron Pergl replied that he believe they are doing some condo work right now. Mr. Bill Flynn, with Collier County Construction Management replied, that Lynch is building a pre-engineered metal building at the landfill for the County. Mr. Steve Ball motioned that we recommend to the County Board that they accept Lynch's construction bid, and also the recommendation of staff for acceptance of that bid for the Mackie Park expansion. Mr. Gil Mueller seconded. Mr. Gil Mueller asked if the existing windows will be reused in the new wall. Mr. Ron Pergl replied that is specifically laid out in the plans. The motion passed unanimously with a 4-0 vote. 3. DUNE RESTORATION GRANT: This is for the dune restoration and crossovers at Vanderbilt, and Barefoot Beach. The only concern that staff had, with respect to the budget constraints no being experienced at state level, was whether or not these Legislative Line Item appropriations were going to be impacted. Particularly this project, in the funding for that. They Page #5 PARAB Minutes December 27, 1990 3. DUNE RESTORATION GRANT (continued) : are experiencing some revenue shortfalls at the state level, and there was some activity in looking at all Legislative line items as not being funded, even though they have been approved by the state legislature. We have not had any response relative to that, and probably will not until the new governor takes office. Mr. Kim Kobza asked how much the grant is. Mr. Cliff Crawford replies, $71,000. Mr. Steve Ball asked, it is for how many crossovers? Mr. Murdo Smith replied, it is for 2 or 3 crossovers with some mitigation in there in the exotic plant removal. One crossover will be at the end of Vanderbilt Beach Road, there will also be some exotic plant removal there. Two crossovers will be located at Barefoot beach. Mr. Murdo Smith stated that there is one in the northern property right next to Bonita Beach Road, and also one in the preserve. So, those will be additional crossovers in addition to the ones we currently have. No board action was required. 4. RECYCLING: Mr. Cliff Crawford informed that Mr. Bob Legler, Collier County Beach & Water Supervisor was present to update the board and to the public about our recycling efforts. Mr. Bob Legler has a meeting set up with Meth Kipp, Solid Waste Dept. Recycling Coordinator, for January 10, 1991 to work out a definite plan for all of our Parks and Beaches with the idea of contracting with someone to pick up the cans for us. County employees will put the cans into the containers, that will be furnished by this outside contractor. They in turn share the profits from the sale of the cans with us. The Solid Waste Department will pay for the containers initially, and we will repay him from the profits. Mr. Kim Kobza asked about the Pilot Program at Tigertail. Mr. Bob Lelger replied, that it is working out real well, people walk a long distance to deposit 4. RECYCLING (continued) : the cans. I see them carry them from the beach up towards the parking lot just to put them in there. It shows the public is conscience of the recycling. Mr. Kim Kobza asked about the storage in the bins, size of cans, and the type of the cans. Mr. Bob Legler replied, that we have not resolved those issues, other than the fact that this outside contractor will furnish the bin to put the cans in. Mr. Kim Kobza asked Mr. Bob Legler to give a presentation at Vanderbilt Beach and give a presentation on what he intends to do, because the people there would like to have him come in on a program. Ms. Geneva Till asked about Mr. Bob Legler's the subject for the 1/10/90 meeting with Mr. Kipp. Mr. Bob Legler replies, only cans. M. Geneva Till requested that plastic and bottles be incorporated into our future recycling plans. Mr. Kim Kobza replied, that also the issues of storage within the parks, the size of the cans, and he would like to see what these cans are going look like, also he would like to see the interpretive signs that are going to be used. Mr. Page #6 PARAB Minutes December 27, 1990 Gil Mueller replied, that he believes this is an educational process to encourage people to recycle. It is an inconvenience to some extent. He was wondering whether anything was going to be done on a county wide basis or perhaps this department that is going to encourage people to do this. No action was necessary. 5. TIGERTAIL VEGETATION: We have been looking forward to the clearing of Tigertail Beach, we've had written correspondence most recently, dated 12/21/90, from Alfred B. Devereaux, Jr. , Chief Bureau of Coastal Engineering and Regulation. We do have verbal consensus that they will recommend full clearing, and not to issue a new permit but to amend our existing permit. There are some items that were addressed in a correspondence that were received that was dated the 21st. that needs to be addressed. Basically providing some more information regarding for them to support that full clearing. We have a scheduled meeting tomorrow with Mr. Gil Mueller and Mr. Frank Blanchard to discuss developing the response to that inquiry, and that should be in D&R's hands sometime next week. They have reconsidered their position. Mr. Cliff Crawford believes it is due to a combination of efforts, not just from staff, but also a commitment from the community and their continued involvement particularly the community on Marco. Their conversation with Mr. Cliff Crawford had indicated that the only other outstanding issue other than what was listed on that memo was, their main concern was that there was some protected species in some of the area that we wanted clearing. In order to resolve that, to move that into some different location, to work around some of those protected species they are are willing to reconsider their position and amend that existing permit. A lot of people worked real hard to get it to that point, and it has been a community wide effort. Mr. Gil Mueller added that Mr. Cliff Crawford has persevered on this, and been in constant touch not only with Kirby Green, but Mr. Devereaux over a period of many months and he and Frank Blanchard, and perhaps himself have given us a golden opportunity. It may be our last. From the sound of this letter, he is going to be very receptive to our response, and our response has to be worded very carefully. Mr. Cliff Crawford replied that there was a local resident that did file for an Administrative hearing, but we're in contact with D&R's office 2-3 times a week. From all indications, in my mind anyway, this is going to be resolved before that Administrative hearing ever takes place. The reason that is got hung up in time a little bit, is because their Executive offices are physically being moved around and relocating, therefore phones weren't hooked up, they weren't in offices, and we ran into a logistics obstacle in addition to other challenges in order to get what we think is reasonable for Collier County. Mr. Kim Kobza what kind of timing are we looking at? Mr. Cliff Crawford replied, Mr. Huber is well on the way of completing the Sea Turtle program, and that was one of the elements. Our staff is moving forward on working Page #7 PARAB Minutes December 27, 1990 5. TIGERTAIL VEGETATION (continued) : out details and getting the quotes, and all those things necessary for the clearing to take place once it's done, if we get that response up there in a week, they see a relatively turn around (within two weeks) staff should be ready to go within 30 days. Tess than that after their action comes back, knowing that they're going to have it a couple of weeks, we should be in a position to have all the quotes ready to go. So once they say go, the board can take immediate action to enable staff to move actively, aggressively, and quickly to the clearing of that. We are looking at the option of burying the materials, which will be a lot less expensive, on the beach site, and also contracting with the Sheriff's office prisoner program to assist in that clearing effort. Mr. Kim Kobza asked if we were talking about this season, or this summer. Mr. Cliff Crawford replied, that he doesn't see why it shouldn't be done this season. The key is, we don't control once it goes into D&R offices, and that's our biggest problem, but I think if the community, staff, advisory board all continue their efforts, this will be a quick turn around, because it is a very high priority. Basically, it is not going to go to an Administrative hearing, because there is not a big difference anymore. Mr. Bruce Maloomian, Recreational Facilities of America asked, If we can't move ahead on the permit, if we wanted to amend it. Mr. Cliff Crawford stated, that's correct, and explained our options further. Mr. Gil Mueller gave Mr. Maloomian some words of encouragement by reading between the lines a little bit. No action was required. 6. IMMOKALEE AIRPORT PARK BATHROOMS: Mr. Murdo Smith suggested to move it to then end of the meeting. PARAB agreed to move item number 6 to the end of the action list. 7. 951 BOAT RAMP PARKING: Mr. Murdo Smith has been unable to contact the vendor to get him to come to this meeting, I hopefully will have him at the next meeting. They are going to bring a sample meter. Mr. Gil Mueller asked, to have staff report on the possible income that could be derived from the 951 Boat Ramp, and idea of what we might be able to do, and if we were to put someone there on weekends perhaps during season. Mr. Cliff Crawford said we could get that information together for PARAB. Mr. Gil Mueller stated that he goes by there approximately ten times a week, they are parking all over the place, and we are missing a opportunity to at least break even at that facility by virtue of charging a very minimumal amount. There are many commercial fisherman that use it, he feels that it would be justified in asking them to pay a couple of dollars to launch their boats there. He would like PARAB to discuss that further and pass it on to the commissioners for their consideration. No further board action is required. Page #8 PARAB Minutes December 27, 1990 8. POOLS: Mr. Cliff Crawford stated, that he is really not quite sure as to what direction to follow with staff at this point. Mr. Steve Ball stated that we had some discussion about perhaps coming up with a proposal to some feasibility studies to determine where the best site for this facility would be. Mr. Cliff Crawford stated, that we did talk about the option of the Regional Park, but as you also are aware, there are some concerns on the funding of that complex from the Baltimore's side of things and so USF&G is not funding that spring training effort right now. It is within 60 days the decision is going to be made relative to whether or not to pursue outside locations. As far as that particular facility located at that site, or any other Recreation facility, I'm not so sure that any recommendation for an alternative site ought to be made at this point, at least pending the resolution of whether or not that facility will even come into being relative to any type of Recreation facility, pools included, because that's an unknown right now. There is that possibility that the Baltimore organization will not generate the financial resources necessary for that spring training facility construction. If that is the case, then I'm sure administrative staff will be bringing to the BCC a recommendation to go re-bid to other teams that have expressed interest here in Collier County which could change every consideration, so I would not feel comfortable with making a recommendation with that being an alternative site. The initial design was for the Golden Gate Community Park, we worked on it, we had some complete work with Wilson Miller regarding this site. If it's the staff, it certainly doesn't have any strong objections if we want to pursue this site, recognizing there may be necessary minor modifications to other sites. There's never been a question as to the ability for this community to support that type of facility within this area. Ms. Geneva Till asked, with that all being so indefinite, we should not change the C.I.E. plans that we have adopted and talked about for several years. The change in the Baltimore Oriels plans doesn't need to effect us at all, with our plans to go on with the swimming pool. Mr. Cliff Crawford recommended at this point, that it's slated by the Growth Management Plan, and the C.I.E. Element for construction the next fiscal year, and that's coming up real quick. That means we've got to move very aggressively and actively on completing the design phases and moving into the bid phases of the project, and rapidly. In light of that, and in light of the uncertain status of the Baltimore project, it would be his recommendation to move forward with the construction of the facility, located it at this site, and make any adjustments necessary to insure that facility can be completed here. I think you need that, to get it done for the Growth Management Plan, for the community. It's scheduled for funding, it's the highest priority of Recreation facilities within the Growth Management Plan to be constructed at this point in time, it's been highly recognized as a high priority construction in many of our communities, Golden Gate, Page #9 PARAB Minutes December 27 1990 8. POOLS (continued) : East Naples. It would be staff's recommendation, if I was here, going into budget for funding of that facility next year, and based upon the construction time tables necessary to get that facility done, we look at 14 months to get that facility constructed, and the funding required to get that done, decisions need to be made. It has never be a question of whether it is not a good site, the question was is there a better site. It would be my recommendation to move forward with the facility design here at Golden Gate. Mr. Steve Ball stated that they've had concerns over the facility size. Mr. Cliff Crawford stated that staff has looked at the plans over the past couple of weeks. Yes there are concerns on the ability to be able to expand and meet the growing population needs (This is going to be a very popular facility) . That certainly would be able to satisfy the immediate concerns of the greater Collier County Community. The other factor is, that the YMCA is looking into some expansion at the north end, so the northern half of the community is going to be more completely available for that type of special facility use. Our community here does not have that same type of opportunity here in the central part of our community. That would be Mr. Cliff Crawford's recommendation, to move forward here, to complete your designs, and look for revenue enhancement opportunities as part of that design feature such as water slides, to ensure that the subsidy , if required at all, would be minimum and that it can be supported through user fees, and you are going to need a special feature to accomplish that. Ms. Geneva Till thanked Mr. Cliff Crawford for his recommendation. Mr. Kim Kobza commented, it seems that the Golden Gate site is more centrally located, the demographics are here, other parts of the county have access to water resources much more easily than this part of the county, and we have existing infa-structure in this park that would work with the pool site. Our central offices are located here, to him it makes all the sense in the world if we don't have site constraints. Rather than going through long and expensive studies, the other thing that we've got to look at here is, and really concerns him is that Mr. O'Donnell said that there was 20% of the design work that's been done out of our Phase II budget. I don't see how you can wisely spend your design dollars without having site specific information. If you know where it's going, then you can start working with it, so I'd like to see us make a decision, and get on with it. Mr. Cliff Crawford stated, that there are a lot of work in the design that needs to be accomplished, irrespective of the site, one phase of the project is site adaptation. So coming up with the features, and brainstorming that, the structure, the use, that would need to be completed wherever the facility is placed. So we're moving forward on that, and we're much further along than 20%. Mr. Steve Ball commented, it might be wise for us to have someone look at the Master Plan very closely, to see before we get too far along how it would fit. To relocate if necessary (i.e. a football or soccor Page #10 PARAB Minutes December 27, 1990 8. POOLS (continued) : field) would be less expensive, it's Pasier to accomplish than moving a pool obviously. Mr. Gil Mueller stated that he would favor this area over the other. The condition of the soil is a surmountable problem, and will add cost to the project. This whole park is built on a large rock formation basically. So, it can be accomplished, but I think the board needs to recognize this. This facility is the flag ship of our community park system. If there is a way that you can acquire additional land particularly to support parking for any of these facilities, that really needs to be addressed. Recognizing the tremendous growth, you already have the heaviest used facility here at Golden Gate of all the Community Parks. You're going to need that additional parking to adequately support the facilities you want to places so they can be used, and you can generate the money, and have the public use that you truly expect, and the community expects to have at this type of facility. I'm not even talking about even on the existing site, Mr. Ball, what I'm saying if there is some land available to acquire, to try to address that. You're going to need it to support this facility. This is a 2.6 million dollar facility. We have regional park impact fees that could be available in the construction of this facility. Currently in Regional Park impact fees, we have two (2) million dollars. The County owns real estate, and if the county elects to do that we could generate money there. Staff has looked at the increased cost of capital projects construction and has made some recommendations regarding adjustments to our impact fee boundaries. These are the primary sources, and has a higher opportunity for approval. Mr. Kim Kobza spoke to the Assistant to the County Manager, Mr. Tom Oliff, and he suggested that the county has resources within its planning staff, and in other Departments in the County where they can conduct a lot of that work rather than going outside of our resources to get the data, or whatever information they need. Mr. Kim Kobza suggested to take a different approach to this, and it needs to be this site is a priority. Let's advise staff to look at the site and if there is site, rock, cost, or other constraints to come back to us with information, and the results as soon as possible. Mr. Cliff Crawford stated that staff will have a report by next meeting. Ms. Geneva Till moved that we establish Golden Gate as being a first priority, and that we ask staff to report back to us on the feasibility as it relates to the Golden Gate Community Park site for location, including parking, and to consider opportunities outside as well for parking. Mr. Gil Mueller seconded, the motion passed with a 4-0 vote. 9. VANDERBILT BEACH: Ms. Ann McCoy, Planner made a presentation identifying the how the Parks, Beach, and Recreational opportunities relate to what's going on within the Vanderbilt Beach MSTU. A lot of the work that has been r Page #11 PARAB Minutes December 27, 1990 9. VANDERBILT BEACH (continued) : done within the MSTU, has direct application to what we might do within Parks. Back in 1948, Collier Corporation that owned the area (Bluebill Avenue on the north, Vanderbilt Drive down the Past, Vanderbilt Beach Road on the south, and Gulfshore on the West) which is approximately 500 acres. By 1954 a road builder from Tampa by the name of D.W. Conners owned this area. He had a Master Plan done up, dredged and filled the whole area. However, he left no concession for open space for parks in this area. The only place is the bike path, that rings the area (located on the inside of the right-of-way on the previously mentioned four streets) . There are a number of problems: about 90 newspaper boxes that are scattered all over this area, people pull up in cars onto the bike paths to get their newspapers, lack of proper lighting, lack of any street furniture, no where to rest or stop and just look at the water and enjoy the nice amenities of the area. Pedestrian/vehicular conflict areas are: the tennis courts and parking lot across from the TaPlaya, and of course there is a lot of traffic crossing Gulfshore in that area. The major entry points for many county residents to get to the beach is: Vanderbilt Inn on the Gulf, Delnor-Wiggins Pass to get to the water recreation facilities. It was suggested to put in entry monuments, banners, or some kind of identifying item to make that areas character more visible to the public, a logo was even suggested (with a canal, sunset, a house, and a palm tree) to go with the character of the whole area. The MSTU will go up for a vote in April. These are just concepts at this point. It was also suggested that bus stop concepts were very important. Gulfshore Drive. There is some funding in place for re-paving, and landscaping. At least five easements that are available for Beach Access points are located across from Seabreeze Avenue, Channel Avenue, Bayview, next to the Vanderbilt Inn on the Gulf, and <?>. They are only 10 feet wide. Further discussion entailed the lack of beach access points and beach parking in the Vanderbilt Beach area. Acquiring a vacant beachfront lot was proposed. Mr. Kim Kobza stated, What they'd be doing with the MSTU, is landscaping the whole perimeter area, creating pedestrian ways and separating those from bike paths throughout the area where they do have the right-of-way, where they don't, by widening the path to six to eight feet and then putting in lighting all the way around the perimeter. That ties into what we're doing with the Beach access points too. The northwestern area was considered a problem spot with people walking across private property in order to get to the Beach. Mr. Steve Ball stated that the Vanderbilt Inn on the Gulf is a real bottleneck, ever since parking along the roadway was taken away, and the lot across the street has been developed, parking has been a real problem in that area. Mr. Cliff Crawford suggested to research the accesses because of the legal issues involved. He believes that some of them were dedicated for use by residents of Park Shore Unit 5 only. The Comprehensive Page #12 PARAB Minutes December 27, 1990 9. VANDERBILT BEACH (continued) : Plan does not set a level of specific service standard for beach access, what was accepted was the level of beaches both in acreage and linear feet of beach of the existing inventory as meeting the service level needs through the 1994 Comprehensive Open Space Element. The acquisition of Lely Barefoot was recognized as sufficient to meet the Growth Management requirements. There's been some discussion of trying to obtain a 10 foot easement just north of Bluebill, and the state owns this land. Mr. Kim Kobza questioned if there is additional opportunity for another beach access. Mr. Murdo Smith replied, that Mr. George Archibald would have to request permission from the state to go through there. Mr. Steve Ball replied that a pedestrian easement would really not be much help, that parking is really what is needed. Mr. Kim Kobza suggested that a bicycle/pedestrian easement, if it was large enough, would be a significant improvement. One reason is, that there are 1500 unit or land owners just in Vanderbilt Beach. When you go into Naples Park, which is only less than a mile, and then if you to Beachway Development (that's coming on line) there's a lot of. . . Mr. Steve Ball commented that Beach Access was a big issue on the approval, and 800 units has been approved. Mr. Kim Kobza commented that it's right up Bluebill Avenue there. Mr. Kim Kobza commented that it is an outmoded plat because what has happened is that prior to the platting process a lot of the land has been classified as environmentally sensitive and undevelopable. However, all that property has been subject to zoning re-evaluation 1, meaning that it will be down-zoned maybe to 3 units per acre (same as residential) . The property on the corner was zoned commercial, C-3. Much of that property is zoned in the Dority estate, and Mr. Dority just died, so it's possibly on the market. Mr. Steve Ball commented, that it seems like it would be an ideal site to have parking for access to the beach there, you could easily walk or ride a bike to the beach there from that corner will take a few minutes. Mr. Kim Kobza commented that the only potential problem is the walkway across the narrow bridge. Mr. Gil Mueller suggested that we should determine if we are going to make some inroads where beach access is concerned, who knows, there may be some person who is willing to grant 10 feet or so, it is very unlikely, but it's worth a try. Mr. Cliff Crawford's recommendation was to let staff take it as far as they can, and if they need some help, they will let you know. Mr. Kim Kobza stated that Bluebill is built on the southerly tip of what is a 100 foot easement. So there is, a north 50 feet that is potentially available for parking. The issue that you are going to get into is that you'll have county parking for a state facility with the state setting it's rate structures. We don't have control of a state facility, and they will impact it. Mr. Kim Kobza stated that first you have to identify whether you can get an access point independent of the state park, or possibly take over the state park. One you know what you're dealing with, then we've got some possibilities Page #13 PARAB Minutes December 27, 1990 9. VANDERBILT BEACH (continued) : to work with. Mr. Steve Ball asked to keep this issue on our action list for awhile. Mr. Steve Ball motioned.to request from staff, information related to the possibility of establishing a beach access point at the terminus of what would be the extension of Bluebill Avenue, into the Gulf of Mexico either through negotiation with the state, or by whatever other means and additional considerations of the parking possibilities, to investigate access in all possible ways. Ms. Geneva Till seconded, and the vote passed 4-0. 10. REGIONAL SPORTS PARK: Mr. Gil Mueller asked Chairman Kobza to skip take item V on the agenda first. V. R.F.A. REQUEST FOR MODIFICATION TO CONCESSION CONPRACI' AT TIGERTAIL BEACH: Public Services has received correspondence from Recreational Facilities of America, Inc. , specifically from Mr. Bruce Maloomian, dated 11/27/90. He is requesting a waiver of the fee for the months of November and December 1990 due to inactivity and growth conditions at Tigertail beach. Previously PARAB has recommended, and the BCC had approved a reduction of the minimum amount on the fees for Recreational Facilities of America, Inc. until such time the Tigertail clearing issue has been satisfactorily resolved by the county. Mr. Kevin O'Donnell requested to add it onto the Agenda for December for your review. Mr. Maloomian was present to answer any questions. Problems consist of: (1) The vegetation growth (2) Beach Renourishment Group has laid a pipe across the beach making a barrier (3)The renourishment is also closing off the southern opening into Tigertail Beach, preventing them frum running any watercraft that needs to go outside of there. All effecting his business. The public may be coming in the same numbers, but they are not staying, and they are not participating like they have been in the past. They're about 60% year-to-date of what they did last year. That from three years ago is about 50% as well. The should be doing $1000 days at this time of year, but will only do $400 and $500 days over the next couple of days, anticipating the month of December to be 50% of last year. They're payroll, for the month of December is considerably more than their revenues without going into other expenses. That's why they've asked for this consideration. When they first wrote the submitted letter, they were supposed to be out of there sometime around now. They had a failure in one of their pumps, but in the meantime have left their pipes across our beach. We have a very small beach, at low tide, we really don't have a beach, and what we do have now, is consumed by this pipe. Some people it bothers, and some not, but obviously it's effecting his business. Originally our contract was a minimum of $1400 dollars or 22%, now it's a minimum of $700 or 22%, we would like for at least the time that the pipe is there to not to pay any fee. They would like a credit, and will pay their fee until a decision is made. Mr. Gil Mueller stated that his type 1 Page #14 PARAB Minutes December 27, 1990 V. R.F.A. REQUEST FOR MODIFICATION TO CONCESSION CONTRACT AT TIGERTAIL BEACH (continued) : of business is risky as are may businesses in this area, also he knew the beach was going to be renourished when he entered into this contract, the fee has already been reduced, and so was against Mr. Maloomian's proposal. Mr. Bob Legler commented that through the years they've had both good and bad management, but right now the management is the best since they've been there. Since Mr. Smudge has become manager, Mr. Legler has noticed a definite improvement. Mr. Gil Mueller commented that there were times when they had failed to keep the beach clean. Mr. Kim Kobza questioned where the lost revenues would come from or how would this request impact our budget. Mr. Cliff Crawford replied, judging on the financial climate and conditions in Collier County right now. If you are talking two (2) months and $1400, it's not a lot of money. But, six (6) months and potentially $4200, there is an impact which would definitely an impact and will have to be offset by some other mechanism such as reduction in expenditures to stay in balance. The money would have to come from reduced operating expenses. Concern was raised if we would be setting a precedent would be set by granting a waiver of the fee. The renourishment has to be done by March 1991. Mr. Gil Mueller pointed out Parks & Recreation's $34,000. Mr. Steve Ball commented that he was a little more sympathetic. Mr. Cliff Crawford suggested a temporary waiver of the fees, if Mr. Maloomian would be willing to repay them by bumping up the base for a period of time. There is almost three years left on the contract (It was just renewed in December) . Last year the revenues were, about 97 to 98 thousand dollars. The first year they did about $170,000. This year, they are going to be lucky to do $65,000. The percentage is computed on a monthly basis. Mr. Maloomian replied, that his business would grow substantially, if the beach is cleared. Mr. Gil Mueller suggested, that if they are to consider this, they should be very specific as to what the agreement will be. Mr. Kim Kobza stated that he would not be in favor of creating a situation which would create a revenue loss for us that we had to go and make up. But, on the other hand, if it is a question of timing, and the timing is we wait two months and we get it back in the two months thereafter because we bumped the percentages, he would be willing to go along with that idea. Mr. Gil Mueller stated, that it doesn't seem logical that to grant sums of money like this, to only have to come back next month and figure out how to raise the Little League fees, and doesn't want to do it. Mr. Steve Ball motioned to approve the waiver for December and January and that beginning at the time that the pipes are removed and the renourishment is completed, that that percentage rate in the contract be increased five percent (5%) , and that that additional five percent be reimbursed to the County, for that waiver until that time that the waiver has been made up. Mr. Gil Mueller seconded. Discussion proceeded. Mr. Steve Ball clarified the previously made motion, which to recommend to the BCC to waive the fees for a period until the beach renourishment efforts are completed and the pipe is removed. At that point the next billing will Page #15 PARAB Minutes December 27, 1990 V. R.F.A. REQUEST FOR MODIFICATION TO CONCESSION CONTRACT AT TIGERTAIL BEACH (continued) : increase five percent (5%) or an additional fee $350.00, which ever is the minimum until the fee waiver total is made up. Cliff Crawford replied that he thinks it should be also understood that the reports be submitted on a regular basis, even though he doesn't have to pay a fee for that month. Mr. Steve Ball made an amendment to the motion, that the fee waiver is for December and January only, with the same conditions. Mr. Gil Mueller seconded, and the motion passed unanimously with a 4-0 vote. Mr. Cliff Crawford advised PARAB that this will require BCC action, and will also require Collier County Attorney Review. 10. REGIONAL SPORTS PARK: No change. No action required. PARAB deferred to the next meeting. 11. NEIGHBORHOOD PARKS: No change. No action required. PARAB deferred to the next meeting. 6. IMMOKALEE AIRPORT PARK BATHROOMS (continued) : PARAB deferred to the next meeting. NOTE: Mr. Cliff Crawford suggested that PARAB remove, as an ongoing item, you man want to ask, as you did last meeting, if there are any items at this point in time be removed from the action list. It was also suggested that item numbers one, two, three, and ten be removed from the Action List. PARAB agreed. VI. APPROVAL OF BIDS: 1. FRANK E. MACKLE JR. FPANSION: (Please refer to action list item number two) 2. IMMOKALEE FOOTBALL/SOCCER FIELD: We had bids for the Immokalee Community Park/Middle School Site football/soccer field were opened on 12/19/90. Bids were posted on 11/29/90. Notification of the bid was sent to 25 contractors. A total of five bids were received. (A tabulation of the bids was passed out to PARAB) Mr. Glen Bridges of Wilson, Miller, Barton & Peek was present to give an overview. Mr. Glen Bridges commented that he did not have a letter of recommendation to date. The reason was, they don't have personal experience with "Kelley & Bowden" who was the low bidder. They have been in contact with "Kelly & Bowden" requesting references, and they have not received them yet. Mr. Kim Kobza noticed that "Kelly & Bowden" were just over half of what "Lynch Construction" was, roughly 33% under the other two. When contractors are so different on the same set of specs it is rather frightening. Mr. Glen Bridges commented that a set of circumstances they might help to explain are: "Kelly & Bowden" is out of LaBelle, Page #16 PARAB Minutes December 27, 1990 2. IMMORALEE FOOTBALL//SOCCER FIELD (continued) : and apparently they have done a lot of work out of Immokalee, and were very interested in this project. "Lynch Construction", he though just submitted a bid, basically to be submitting one and Mr. Bridges did not think they were real close in looking at things. The other bidders are closer together, but there is always one bidder that really wants a project, and he's going to give you a good price. As soon as a search of references is complete, there may be no hesitance to awarding it to "Kelly & Bowden". They are fully bonded, in case there were to be some problems. Mr. Steve Ball motioned to recommend to the Board of County Commissioners to approve the bid of "Kelly & Bowden" contingent upon adequate references. Ms. Geneva Till seconded. Mr. Kim Kobza rephrased the bid to read, that we recommend to the Board of County Commissioners that the bid from "Kelly & Bowden" be accepted, subject to their provision of satisfactory references and adequate documentation of their bid. The motion passed unanimously 4-0. 3. COMMUNITY CENTERS: Sealed bids were opened on 12/12/90. Notice of the bid was posted on 11/20/90. Notification of bids were sent to 60 contractors. A total of 6 bids were received. (A bid tabulation was previously mailed to PARAB for their review) Mr. Glen Bridges and Mr. Ron Pergl were present to review the bids with PARAB. (Mr. Glen Bridges passed a letter out to the PARAB members) Documents were set up since we basically had three separate projects (North Naples, Immokalee, and East Naples) . The bid documents were set up, so there would be several options for PARAB to consider. Bidders could have submitted on one individual project, or two of them or all three. The way the bids came in, the analysis turned out to be fairly simple, because we did receive one bid from Cornerstone construction for all three projects which was substantially lower than the other combinations of the other bidders. Mr. Bridges commented that they are recommending award to Cornerstone. The letter just speaks to the award of the base bid of one million, three hundred and twelve thousand dollars ($1,312,000) . However we'd probably want to discuss some of the alternates, it appears funds are available for some of the alternates which would add some additional cost to it. Mr. Murdo Smith stated that what we are considering is alternate number one (1) for Solid plastic toilet partitions. Alternate number two (2) was the Lexan Window panes (or similar type of product) instead of regular glass window panes for vandalism purposes and so forth at the Community Park. Mr. Ron Pergl commented that initially the clarity is fine, but as time goes on it tends to cloud after five years or so, and it will scratch. However the doors will have wired glass instead of the Lexan window panes, as a security barrier. This product would be on all the general exterior windows. Alternate number three (3) , deducts for deleting some parking in case we would've been over budget, but we're not recommending doing. Page #17 PARAB Minutes December 27, 1990 3. COMMUNITY CENTERS (continued) : Alternate number four (4) was adding a grimace interceptor on the sinks instead of an exterior grease trap (mounts basically under the sink) . Also the Building Department required us to have some type of grease trap in the kitchen. Mr. Steve Ball commented that he has had an opportunity to work with Conerstone on the community centers for the city, and they seemed to do a real good job. Mr. Cliff Crawford commented that they did build this building here a couple of years ago, and our experience was good here too in meeting deadlines, working with staff, and working with the Engineers. Mr. Bill Flynn commented that he had adequate experience with them, working on a very small job, Building "G". Also that they are hard-nosed, out on the marketplace, they're bidding public work, that in itself is a nightmare, you've got to be low, you've got to be hard-nosed. They did two Libraries also. The amount of moneys we had budgeted for each one of these community centers was approximately $640,000. The bids came in at approximately $64.00 a square foot, which is substantially less than we had anticipated. It is a good price. The unusual thing is, that these prices came in at this time even lower than the Community Center did on Marco four years ago. That's almost $608,000.00 less than what's in the budget. The new Community Center's are based on Frank E. Mackie Jr. Community Center, but is just slightly larger than that facility. Materials are all the same or similar, and basically follows the same format. The new designs are approximately 7,000 square feet, Mackie as it stands now prior to expansion is 5300, and the new designs have fire sprinkler systems incorporated into the design. Mr. Steve Ball asked if they review any other credentials of these companies aside from just the bid. Mr. Ron Pergl replied, "We do try to review their subcontractors lists, and we've had experience with about of the subcontractors that they propose to use in these projects. The other's we're either not familiar with or do not have any experience with. We understand that they are proposing to use some different subcontractors for some of the different sites. For instance site work in Immokalee. We have not gotten that detailed breakdown yet, but our initial review didn't cause any alarm. This is based on what we've had a working experience with in the past on other projects." The bid for the North Naples site was consistently higher than the others because of the road going back to the Center is longer than at the other sites. Mr. Steve Ball motioned to recommend to the Board of County Commissioners we approve the proposal from "Cornerstone Construction" including alternates one, two, and four. Ms. Geneva Till seconded. Mr. Kim Kobza commented, for purposes of the record, someone in his firm has worked with Southern Gulf West. Mr. Cliff Crawford commented, part of the resources used for acquisition of Conklin Point was borrowing revenues from various sources, and that included the funds for acquisition of some capital projects which had some impact on these facility as well. Our Finance Director, Mr. John Yonkosky, returns from vacation next week. We are working toward a Page #18 PARAB Minutes December 27, 1990 3. COMMUNITY CENTERS (continued) : resolution of that. So hopefully the projects will not be delayed do to the sale of that, and the Conklin Point property. We've got some ideas on some recommended alternative funding, because dollars was borrowed from these accounts. We got some alternatives, so it won't be delayed, and not have to wait for the sale of that property to move forward on this project. We're working with Real Property, and about March 16th. is basically the earliest closing date that we're looking at for that, because there had to be a one year wait as part of that agreement for that property, for some of those members to resolve title issues, and ownership issues regarding that property. So as a board, you need to be aware of the fact that we are going to try to reconcile probably some alternative funding, and it may be for example borrowing from the impact fee accounts or some other mechanisms that we need to explore with the Finance Department to continue moving forward on the project. The dollars are there, they've just got to be replenished. Also there is a tremendous amount of work that still needs to be accomplished, including the legal documents, etc. The motion passed unanimously, 3-0. NOTE: Mr. Kim Kobza asked if we are going to be able to keep the things that we have in the pipeline on schedule. Mr. Cliff Crawford commented, "Yes, I think so. . . Murdo is very reluctant, but Mr. Neil Dorrill is considering appointing Murdo our interim as filled so capably in the past. I don't think a Division loss is any impact, in fact it's going to increase PARAB's workload as well as the Department's workload. As Murdo knows, there's a couple of projects that I think we should've been involved in as a Department and you as a Board for some time (i.e. Clam Pass utility) that we could assist in assuring that the project moves in timely manner, and it's been hung up now for a couple years. So, I think our focus in getting those Capital Projects accomplished is going to be even greater. I think the confidence is there, quite honestly within the department to be effective in those areas, but particularly in those areas something is going to have to give and Murdo can't do it all. We're going to try to work out some options in that area. In some ways it is very positive because you've they'll be working directly with the Manager's office as I am right now. In many respects, with that direct link, things are accomplished more expeditiously than they normally would following the regular chain of command, and going through the division to the manager's office. Time delays will be reduced just because you don't have that extra step. I think the staff here is going to be facing a big challenge on the potential hiring freezes that could impact the maintenance of your park system, it could impact you're ability to be able to program, and I would ask the board whether that when our County Commission addresses those concerns of a hiring freeze that you take an active interest as you always have in recognizing the importance of those staffing positions for Parks & Recreation in getting them exempted from that proposed hiring freeze. What I've been really happy to see over the course of the last couple years, I've really seen the flavor and Page #19 PARAB Meeting December 27, 1990 NOTE (continute) : philosophy of the Advisory Board change. Honestly Kim, that's due to you and your leadership quite honestly. I think that's been a move in the positive direction and the part of the proof of the pudding is as staff, we came in effective in being able to support the funding of the Community Centers and because of the active involvement of you as a board could use, can lobby, and can do the thing that is necessary to let the elected officials know that's important to the community where staff doesn't have that ability and is restricted because of the nature of their job. So, you've made a lot of progress in those areas, and I think that active involvement and just like the dialogue. Many times it doesn't matter if we agree or disagree, many times it's better when we disagree, it brings out a lot of issues of concern that are ultimately resolved for the benefit of the community. It takes a lot of pressure off of the BCC, because of so many issues here, and I would encourage you all to ensure that the Board uses this board as it is able to effectively. You've got a good cross base, the majority of the people here take a very active interest in the community, and serves the community well. I think you all do a real good job, and I think that you have the ability to do more, and as this county grows, and the work load grows on the staff, and commissions for it you're in a good position to be able to assume that responsibility. NOTE: Ms. Geneva Till requested to put the Division Responsibilities, for the new year on the action list for next meeting. Mr. Kim Kobza requested a comprehensive listing of all the properties that we own as a County, either through Real Property or somewhere that have been donated to the County as part of planned unit developments or otherwise. He's been going through some of the old land use that was done in the County, and there are some older P.U.D. 's where you've got parts of the P.U.D. 's sitting there, that were donated for the use of Parks & Recreation and we need to follow up, and make sure that we've gotten deeds to properties that we should have, and that we have those properties to utilize, because one of the things that I've been thinking about is, how we might obtain other beach access, and possibly through trading properties within P.U.D. 's or beach access properties. I'll know what the mechanism is, whether it involves Real Property and get them to get on it, or what has to happen, but I really would like to see some kind of list of properties that we have dominion over. Because, there are some people I think in the area in the county that were part of that process many years ago that we may not have the benefit of too much longer. That could probably be an action list item. VII. ADJOURNMENT: Mr. Steve Ball motioned to adjourn the meeting at 4:55 p.m. Mr. Kim Kobza seconded, and the motion passed unanimously 3-0. rtd:02971