#15-6433 Amend #1 (Miles Media Group) 11F
EXHIBIT A Contract Amendment# 1 to Contract# 15-6433
"Production of the Tourism Guides"
This amendment, dated Ju.I, 7 , 2015 to the referenced agreement shall be by and between the
parties to the original Agreement,Miles Media Group, LLLP (to be referred to as "Vendor") and Collier
County,Florida,a political subdivision of the State of Florida,(to be referred to as"County").
Statement of Understanding
RE: Agreement# 15-6433 -"Production of the Tourism Guides"
In order to continue the services provided for in the original Agreement document referenced above, the
Vendor agrees to amend the Agreement as provided herein and in the attached Exhibit Al-1.
Chance#1: Page 1, Section 1 is hereby amended as follows:
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1. COMMENCMENT. The contract term, if an award(s) is/are made is intended to be for one (1) year
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Chance#2: Page 2, Section 4 and Subsection 4.2 is hereby amended as follows:
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4. THE CONTRACT SUM. The County shall pay the Vendor for the performance of this Agreement an
estimated annual amount of Filly Forty-Six Thousand Five Hundred Dollars($-5-0700049-$46,500.00), to
be calculated by subtracting eighty percent (80%) of every One Dollar ($1.00) of collected advertising
revenue from the total cost of producing the Tourism Visitors' Guide, and returned to the County in a
form of a credit, as outlined in Exhibit"A" Cost Allocations. Documentation demonstrating actual costs
of creating and producing the Tourism Visitors' Guide ("Guide") and the Vendor's collected advertising
revenue shall be provided to the County. The production cost may fluctuate with varying costs of paper,
additional editorial pages,advertising sales based on economic situations, etc.The total cost of production
of the Guide includes travel and out of pocket expenses, advertisement sales and management, design,
research, composition, set-up, proofing, cost for printing, binding, packaging and distribution, and
Internet media developing, uploading and coordination with the County's vendor. The Guide shall be
printed at least annually. Vendor's invoice shall be lump sum with the Project Scope attached.
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11F
4.2 Prices shall remain firm for the initial term of this contract.
Note: Language deleted has been struck eta. New language has been underlined.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF,the parties have each, respectively, by an authorized person or agent, have
executed this Amendment on the date(s)indicated below.
Accepted St( ,2015
COUNTY:
Dwig $jock,,Clerk BOARD OF COUNTY COMMISSIONERS
OF COLLAR-COUNTY, FLORIDA
,11. &AA/74_
tteSt'as tt anzsrk
By:
Tim Nance,Chairman
VENDOR:
Miles Media LLP
Vendor's Fir t Witness:
0 By:
By: PC1t-'I ignature
Sig atute WIP __• L ('S,/IP
I� C ( Print Name and Title
Print Name
Vendor's Second Witness:
By: _, &J.J \
s, tur,
yt t a...a 1l
Print Na e
Approved •s to Form and Legality:
�� - -� A —i(//, I item# I I
Assistant County A,orney
Agenda
Date �-��-),„—
Date
Recd
020,41,
Deputy Clerk
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CA
11F
EXHIBIT Al-1 to Contract# 15-6433
"Production of the Tourism Guides"
EXHIBIT"A"COST ALLOCATIONS
L The total anticipated cost of advertising and sales service, production, and printing of one
hundred twenty-five thousand(125,000)copies is:
"Turn-key" service including travel and out of pocket expenses, $93,000_
advertisement sales and management, design, research, composition, set-
up, and proofing for a Visitor Guide that will contain approximately fifty
six(56)plus four(4)full color pages.
Internet media development and installation on CVB website. $1,500
Anticipated cost for printing, binding,packaging and distribution. $52,000
Note: Collier County staff will validate printing costs with at least three
local printers prior to final production of this guide. Should the County
find that the quotes are lower, qualified and responsive, staff will issue a
purchase order to the lowest,qualified and most responsive printer.
TOTAL,Anticipated Cost(Unit Cost: $1.172 pet media guide) $146,500
2. The County will receive eighty (80%)percent of all advertising revenue collected(i.e. for every
one($1.00)dollar collected,the County will receive eighty cents($0.80), in a form of a credit to
the County.
3. The anticipated net expense to the County:
Anticipated credit income from sale of advertising for the Media Guide $100,000
returned to the County($125,000 x.80)
Cost of Media Guide (146,500)
Total Anticipated Net expense(income—production cost) $46500.
4. Collier County Divisions such as the Collier County Museums and Collier County Parks and
Recreation that provide visitor related services may purchase ads in the annual Visitor Guide at
no cost.
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