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Backup Documents 08/11/2015 BCC Meeting In Absentia BACK-UP DOCUMENTS August 11 , 2015 2015 EXECUTIVE SUMMARIES APPROVED IN BOARD'S ABSENCE AUGUST 11, 2015 MEETING IN ABSENTIA APPROVAL OF THE FOLLOWING DOCUMENTS BY THE COUNTY MANAGER IS SUBJECT TO FORMAL RATIFICATION BY THE BOARD OF COUNTY COMMISSIONERS. IF THE DECISION BY THE COUNTY MANAGER IS NOT RATIFIED BY THAT BOARD, THE DOCUMENT(S) SHALL BE ENFORCEABLE AGAINST COLLIER COUNTY ONLY TO THE EXTENT AUTHORIZED BY LAW IN THE ABSENCE OF SUCH RATIFICATION BY THAT BOARD. ITEM 16F1, TO BE RATIFIED ON SEPTEMBER 8, 2015: A. Recommendation to approve Change Order 2 to Contract #15-6416 for an additional sixty (60) days with Quality Enterprises USA, Inc. for construction services of the Wiggins Pass Channel Interim Dredging Project (80288). B. Recommendation to approve the Collier County FY2015-2016 one-year U.S. Department of Urban Development Annual Action Plan for Community Development Block Grant, HOME Investment Partnerships and Emergency Solutions Grant Programs, including the re-programming of funds from previous years for Community Development Block Grant; approve the Resolution, U.S. Department of Housing and Urban Development Certifications, and SF 424 Application for Federal Assistance, and authorize transmittal to the U.S. Department of Urban Development. Resolution 2015-150 C. Recommendation to approve substantial amendments to Collier County's U. S. Department of Housing and Urban Development Annual Action plans for FY2006-2007, FY2008-2009, FY2009-2010 and FY2011-2012 through FY2014-2015 and approve associated agreements and amendments. D. Recommendation to authorize payments to named pending recipients for the SHIP Purchase Assistance Program and Emergency Solutions Grant Rapid Re-Housing and Homelessness Prevention Program; and validate a public purpose for a payment made under the Community Development Block Grant Program. Page 1 August 11,2015 (BCC Ratification on September 8, 2015) E. Miscellaneous Correspondence. F. Report to the Board regarding the investment of County funds as of the quarter ended June 30, 2015. Page 2 August 11,2015 (BCC Ratification on September 8,2015) Ann P. Jennejohn From: Brock, Mary Jo Sent: Wednesday, August 12, 2015 10:57 AM To: Patricia L. Morgan Subject: Items approved in BCC absence August 11, 2015 Attachments: August 11, 2015 In Absentia Items and Back Up.docx; August 11, 2015 In Absentia Items and Back Up.pdf Good morning Sunshine! You are all set. I revised the list I emailed you yesterday to put them in the correct order...also here is all the back up. Two down, one to go! MJ Mary-Jo Brock - Executive Assistant to Leo E.Ochs,Jr. - County Manager's Office maryjobrock _colliergov.net 239.252.8364 Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 COLLIER COUNTY Board of County Commissioners Community Redevelopment Agency Board (CRAB) Airport Authority 01, ail -., \ AGENDA Board of County Commission Chambers Collier County Government Center 3299 Tamiami Trail East,3rd Floor Naples FL 34112 August 11,2015 9:00 AM Commissioner Tim Nance,District 5-BCC Chair Commissioner Donna Fiala,District 1-BCC Vice-Chair;CRA Chair Commissioner Georgia Hiller,District 2-Community&Economic Development Chair Commissioner Tom Henning,District 3-PSCC Vice-Chair Commissioner Penny Taylor,District 4-TDC Chair;CRA Vice-Chair NOTICE:All persons wishing to speak on Agenda items must register prior to speaking. Speakers must register with the Executive Manager to the BCC prior to presentation of the Agenda item to be addressed.All registered speakers will receive up to three(3)minutes unless the time is adjusted by the chairman. Collier County Ordinance No.2003-53 as amended by ordinance 2004-05 and 2007-24, requires that all lobbyists shall,before engaging in any lobbying activities(including but not limited to,addressing the Board of County Commissioners),register with the Clerk to the Board at the Board Minutes and Records Department. Requests to address the Board on subjects which are not on this agenda must be submitted in writing with explanation to the County Manager at least 13 days prior to the date of the meeting and will be heard under"Public Petitions."Public petitions are limited to the presenter,with a maximum time of ten minutes. Any person who decides to appeal a decision of this Board will need a record of the proceeding pertaining thereto,and therefore may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. If you are a person with a disability who needs any accommodation in order to participate in this proceeding,you are entitled,at no cost to you,the provision of certain assistance.Please contact the Collier County Facilities Management Department located at 3335 East Tamiami Trail,Suite 1, Naples,Florida,34112-5356,(239)252-8380;assisted listening devices for the hearing impaired are available in the Facilities Management Department. Lunch Recess scheduled for 12:00 Noon to 1:00 P.M 2015 Executive Summaries approved in Board's absence August 11, 2015 In Absentia Meeting Items to be presented at the September 8, 2015 BCC Meeting Page 1 Item 16F1 Approval of the following documents by the County Manager is subject to formal ratification by the Board of County Commissioners. If the decision by the County Manager is not ratified by that Board, the document(s) shall be enforceable against Collier County only to the extent authorized by law in the absence of such ratification by that Board. A. Recommendation to approve Change Order No. 2 to Contract No. 15-6416 for an additional sixty (60) days with Quality Enterprises USA, Inc. for the construction services of the Wiggins Pass Channel Interim Dredging Project(80288). B. Recommendation to approve the Collier County FY2015-2016 One-Year U.S. Department of Urban Development Annual Action Plan for Community Development Block Grant, HOME Investment Partnerships and Emergency Solutions Grant Programs, including the re-programming of funds from previous years for Community Development Block Grant; approve the Resolution, U.S. Department of Housing and Urban Development Certifications, and SF 424 Application for Federal Assistance, and authorize transmittal to the U.S. Department of Urban Development. C. Recommendation to approve substantial amendments to Collier County's U. S. Department of Housing and Urban Development Annual Action plans for FY2006-2007, FY2008-2009, FY2009-2010 and FY2011-2012 through FY2014- 2015 and approve associated agreements and amendments. D. Recommendation to authorize payments to named pending recipients for the SHIP Purchase Assistance Program and the Emergency Solutions Grant Rapid Re-Housing and Homelessness Prevention Program; and validate a public purpose for a payment made under the Community Development Block Grant Program. E. Miscellaneous Correspondence. F. Report to the Board regarding the investment of County funds as of the quarter ended June 30, 2015. 1611 MISCELLANEOUS CORRESPONDENCE BOARD OF COUNTY COMMISSIONERS IN ABSENTIA MEETING August 11, 2015 1. MISCELLANEOUS ITEMS TO FILE FOR RECORD WITH ACTION AS DIRECTED: A. CLERK OF COURTS: 1) Items to be Authorized by BCC for Payment 8/11/2015 B. DISTRICTS: 1) Cedar Hammock Community Development District: Meeting Agenda 02/09/2015; 03/09/2015 Meeting Minutes 02/09/2015; 03/09/2015 2) Heritage Bay Community Development District: Meeting Agenda 05/07/2015 Meeting Minutes 05/07/2015 3) Port of the Islands Community Improvement District: Meeting Agenda 05/22/2015 Meeting Minutes 05/22/2015 -TA - 1 A Coy--@f Collier 161 CLERK OF THE CIRC IT COURT COLLIER COUNT OUR OUR OUSE 3299 TAMIAMI TRAIL E STE#700 Dwight E.Brock- rk of ircuit Court Phone(239)252-8516 NAPLES,FL 34112-5749 Fax (239)252-6179 Clerk of Courts • Comptroller • Auditoru4odian of County Funds August 5, 2015 Board Minutes and Records Collier County 3299 Tamiami Trail East, Ste 400 Naples, FL 34112 RE: Items To Be Authorized by BCC for Payment 8/11/2015 Dear Ms. Morgan: Attached are the special interim reports as provided for in Section 2c of the agreed-upon order dated July 16, 2015 by Judge James R. Shenko. Please place these reports and this correspondence on the "Miscellaneous Correspondence" section of the next in absentia meeting agenda of the Board of County Commissioners. If you have any questions, please let me know. Sincerely, Robin Sheley Operations Manager CC: Commissioner Tim Nance, Chairman of the Board, District 5 Commissioner Donna Fiala, District 1 Commissioner Thomas Henning, District 3 Commissioner Georgia Hiller, District 2 Commissioner Penny Taylor, District 4 Dwight E. Brock, Clerk of the Circuit Court Leo Ochs, County Manager Nick Casalanguida, Deputy County Manager Website - www.CollierClerk.com Email - CollierClerk @collierclerk.com 2 ' NI N N N N 0010' N I N N O' 01 O. 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N Q tr) EA zllzzzzzzzzzz CVVVVVVVV -2 -0 ca' t0 l c0 CO c0 CO CO CO CO, CU CC U 0 0) 0 0 0 0 0 C) C) 0 Y -1L - Y . -NC Y N C C C C C C C C C C C CO CO 00 06 CO CO CO CO CO 00 CO co m.m mmmmmmmoo Q" U) N CO C)) U) Cl) U) N U) U) U) 2! 2222222222 cc c c c c c c C C C p' 7 7 • (n I!n t o !n () (n (n (n'N (I) C) to to 00 to to 0n to In In 0n LO c N N N N N N N N N NN C CO 1- to e- N N Cr) 0) 0n O N O x- iZzCNNNNNN,. = \ j CD (0 d to to CO co U) C i )utU € i11 JUL 1O, ZO1' Cedar Hammock Community Development District Board of Supervisors By Tom Cook,Chairman Calvin Teague, District Manager Gary McClellan,Vice Chairman Dan Cox,District Counsel Larry Minamyer,Assistant Secretary Sam Marshall, District Engineer Bob Nocera,Assistant Secretary Norman Day,Assistant Secretary Regular Meeting Agenda Monday,February 9,2015—3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the January 12,2015 Meeting 3. Audience Comments 4. Chairman's Task Schedule 5. Old Business A. Water Use Permit Update 6. New Business A. FY 2015 Road Condition Analysis B. FY 2016 Budget Discussion C. Asphalt Walking Path D. Bridge/Bulkhead Condition Analysis E. Structural Engineering Proposals F. Lake 8 Littoral Planting Proposal G. Gamma Tech Invoice 7. Manager's Report A. Financial Report for December,2014 8. Attorney's Report 9. Engineer's Report 10. Communication to Master Board 11. Supervisors Request 12. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR MARCH 9,2015 at 3:00 P.M. 161tB1 t _____, __ __ _ __ ._....... , ________ .,..„.._._.,_________:.- __ ____ __ / LEGEND: U-MW-X =UPLAND MONITOR WELL W MW X =WETLAND MONITOR WELL I 1 / I / / ,> W—X =WELL =DRAINAGE INTERCONNECT PIPE -MWa 1 / M I I // LAKE t I wa ' t I I/ GC�?iOQ1� W= , �I W-3 'M ,, � � �� � 100, � �2 �I; (NOT—EXIST) it/ ...all(!ow W,d� Co ��� �� CI' ,ter A.: Ws 1 ��Ii 3.3i I u wl i �I I., II, L 0 = IIII� I'LI QI = Q W6 W t F� II� �OI � (NOT EXIST)�� U �;� �� il� ,A�, l'u 1 r • s I ;• aw ,,,1 , ►I S ` ( E i L , EX1T) 1 w tp# X$T �AKE Z : � ,. 1 4 „pn unn ._ U G _ NI II BANKS WELL MAP 10811 SII YlE CWN68 P.,BfW�Y CEDAR HAMMOCK rwr YENS.1tm•e»]ea PRONE:U]q OH-5010 FAX:(vsl N9-153] ENGINEERING EY•NCRBNO UCfMZ A® m e. COLLIER COUNTY,FLORIDA LNVLY UOFNZ/Uf 0080 NM'N 1NS1910.Cg1 Pmhuioml Engineers,Manners,81and Surveyors DATE I PROJECT I DRAWING I DESIGN DRAWN CHECKED SCALE SHEET Serving The Siole 0!Flondo 2/O6/20!2 12tH _WELL 50.1 I SDJ SWM N.7.S. 161181 I Bridge and Wall Inspection—2/07/2015 Cedar Hammock Golf and Country Club 8600 Cedar Hammock Boulevard Naples, FL 34112 After inspection of the existing timber retaining wall the following deficiencies were found: 1) Horizontal Whaler spacing exceeds the spacing required for the dimensional size of lumber used causing them to become fatigued prematurely.The horizontal whalers in some location show deformation and some have split. x , t%a''' ,,4-,6.—"At-"e---- '°3 - 3 "5. .4-_-' rr ,, // : 1611 B 1 : Page 2 2)Galvanized cables in some locations have separated from pilings due to corrosion causing the piling to lean out. _' u T, ., ...--, . . ..-. 4 1 4 CABS yG .i r } Y y1 L as r xX S �_1 .s .`• art li 1,WR lt,tli �[?'� ':}�-4k 9� .� S i �-, Y rt C.sN 3)Wall cap shows excessive wear and deterioration in some locations. 04 ' u y _ - _• ,,,.,,,,.rrr- .—_ ....14".0--0.•1.4--. .-. ,, r. f - - # ..S 'SP'4R{yam 1-7'''y _ .xa,v,y4, -it. :... a 161 , 1 Bi Page 3 List of wall deficiencies were found at the following holes: #4 Green: • 3-Horizontal whalers show deformation due to fatigue. • 10-Horizontal whalers have fatigued to the point of splitting. • 15LF section of wall failing due to a combination of deficiencies. #4 Roadside: • 5-Horizontal whalers have fatigued to the point of splitting. #5 tee • 1-Horizontal whalers show deformation due to fatigue. • 5OLF section of wall failing due to a combination of deficiencies. #5 Roadside: • 4-Horizontal whalers show deformation due to fatigue. #6 Island Tee: • 4-Horizontal whalers show deformation due to fatigue. • 5-Horizontal whalers have fatigued to the point of splitting. • 1OLF of wall at base of bridge with complete failure. #16 Tee: • 11-Horizontal whalers have fatigued to the point of splitting. • 4-Pilings migrating due to corrosion of tie back cable. #17 Green: • 4-Horizontal whalers show deformation due to fatigue. • 5-Horizontal whalers have fatigued to the point of splitting. 161113 1 Page 4 After inspecting the existing timber bridges it was concluded that they are all in good general condition. The following is a list of recommended repairs: #5 Tee-Replace one deck Board. #5 Tee to Fairway—Raise one set of piling caps. #9 to Clubhouse—Repair one stringer. #18 Green to Clubhouse—Repair two stringers. e--I CC) t 1.,i • r= i 4 , ;\ 1 W c 1 e Va,, MtR , I ` , , a Est N / nR Y IV C O E v 7) O r",, arm k 041,4 _ ^4, $ :.-t .P T ' c r fir. ,�F .'v`% r ..gym - q xT i "'' . „4. , ,-,c04.-0Y-;..7 _ - , .: 0 r1 �:s 'y'� 'yam � : A. i£ Lo H v Y ra C O E a) ? t{'tai+:' 1i{y { } �� !rte �� r g ..v- r:A ,'a. ::sue ,. 1 ' ,F 44 41,./.. - ,, -,1;r: , ,,,....: N''',..4k „It. ,.1•,,,, i , , , ,„., .,..\ :'..-,,,,- -....,, ,,,,,,,, .,,,,,!,.q.io, \ie. }t 1' �, 1 , ,,....,.,„:;,:„..: J ,,:.,., ,,,,.• ,'° �!ill i '' � ..�� 0 } I d• e■-.1 C]C) e—•-f =N. . ‹) i I . • I 1 t■ ■•• .1 i g gi gl si i I I , il 11 ii il I I - I • gl II E I 1 , 1 I : I I . , h—+ 1 ! " i , aillgi 1 ! 1 , , • I 1 i t i , 1 , i .c! , ■ I : 1 ! ! ! 1 , li g 8113 ' $ 12 ! , 1 !, 1 ! i I ° E , 21 , -H . , al . a; a, ! 1 0, Jit: ; . • I I ; 1 1 i • E .-! i 1 i m, 2 X1 I i • 1! 1 • — ! 11 ; I ' r • ; ; ; ; •e: ic ;- l • 1 I 1; • ' • • ; ■ ! r 7., •mi 1 1 ! ; 1 ; t ! 1 ! 1 , .: iA : ! i 1. ai ! 1 ! . , , , • , ! 1 . . tif Ai • , i , . 16I1 B 1 } TRC Worldwide Engineering (Restoration &Inspection) LLC 11926 Lakes Drive Fort M ye rs,FL 33913 Phone:(239)939-1414 E E IG Fax:(239)278-4289 !$j RAOION& www.trcww.com C.O.A.No.30761 February 6, 2015 Mr. Justin Faircloth, CAM Assistant District Manager Severn Trent Services 5911 Country Lakes Drive Fort Myers, Florida 33905 RE: PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES Cedar Hammock Golf and Country Club Wood Bridges and Retaining Wall Forensics Dear Mr. Faircloth: Thank you for the opportunity to provide you with a proposal for professional services at Cedar Hammock Country Club. TRC has performed a preliminary visit to the site on 2/3/15 to observe some of the existing conditions of the wood structures located on site. TRC met with Cedar Hammock staff and obtained a summary sheet listing the various wood structures. During our observations on site, we noticed several failing structural members that require immediate attention both in the bridges and in the retaining walls. Generally, the wood site structures could be classified into two categories: wood bridges and wood retaining walls. Based upon information provided to us, the wood structures were constructed in 1999. There are 8 different bridges approximately 10 feet wide and 1,500 feet long. One of the bridges at the site has been replaced,roughly 225 feet of the 1,500 feet of bridges. There are roughly 3,300 linear feet of wood retaining walls. Typically wood framed exterior structures have a useful life of around 15 to 20 years. Based upon the age and condition of the structures,the wood framing is nearing the end of its useful life. As a result, it is critical to plan for appropriate repairs and replacements using a methodical approach beginning with forensics as described in this report. Based upon our preliminary observations and review of existing conditions, we recommend that professional engineering services be performed through a phased approach. The first phase of our services would include forensics where we would determine extent of required repairs in each of the structures, how phasing of repairs would occur(such as differentiating from emergency repairs from other repairs that are used to extend the useful life of the structure), and phasing of new construction. The next two phases of our professional services would include construction document phase and construction administration phase. These phases would pertain to only the repairs that are required to extend the useful life of structures and not for the replacement of structures. Once TRC completes the forensic phase of our services and determines that replacement of any of the structures are imminent, TRC will provide a separate proposal to address replacement of the wood structures. FORENSICS—PHASE I The first phase of service generally consists of a field evaluation of the condition of the wood structure, which includes probing of wood framing, visual observations, and photographic documentation. This is done in order to collect enough information for us to render an opinion S E R V I C E I N N O V A T I O N Q U A L I T Y 161181 February 6, 2015 Page 2 of 7 concerning the existing conditions including useful life. A report of these findings is prepared summarizing each of the items found with remedial recommendations and a preliminary opinion of probable cost for each of the wood framed structures. This information is reviewed with the Association, discussed, and evaluated with additional input, such as funding, Association needs, and other information that may influence the final decision of the Association. Also discussed is phasing of the proposed work based on priority due to severity or extent of the deterioration found. In order to provide efficient and accurate service we request that a copy of the site plans including any detail of construction be made available to use as reference. In addition,we will provide useful life for each of the wood structures and include a probable opinion of replacement. The total cost of these Phase I Forensic Services shall be as follows: A. Forensics for Wood Bridges Lump Sum $2,000 B. Forensics for Wood Retaining Walls Lump Sum$3,300 This fee assumes that one report will be provided to address all of the wood structures on site. If the forensics itemized above is separated into two distinct phases with two reports, an additional fee of $1,000 per phase would apply. Please note that this phase will not include mapping of damaged structures or providing descriptive plans with observations. This can be provided, if so desired,for an additional fee. We will,however, tally the total amount of damage we find such that an opinion of probable repair costs can be established. SPECIFICATIONS—PHASE II The next phase of service would be the preparation of bidding documents for the repairs only and not the replacement of wood structures for use by Contractors. We normally recommend providing the bidding documents to three or more qualified restoration Contractors. The documents describe specific materials and procedures, so Contractor bids can be received that are consistent with the scope of work the inspection phase disclosed. Other issues addressed are, what time of day to allow the workers to begin, whether or not work would be allowed on weekends, where the Contractor would be allowed to store his material and equipment, park his vehicles and other logistical matters. Our fee is based upon receiving a site plan in autocad format for the use of creating plan documents for permitting and construction. The purpose is to make sure each of the Contractors is fully aware of the entire project requirements and desires of the Association,therefore, avoiding confusion later during construction.Also included in the Specifications are legal contract information, indemnification clauses, insurance requirements, payment request requirements, lien release requirements, and other legal matters for the protection of the Association. The total cost of these Phase 2 Specifications Phase shall be as follows: A. Specifications for Wood Bridge Repairs Lump Sum $3,500 B. Specifications for for Wood Retaining Wall Repairs Lump Sum $3,800 This fee assumes that all repair work will be performed under one contract with one contractor using one set of specifications and drawings. If this specification phase itemized above is separated into 161181 February 6, 2015 Page 3 of 7 two distinct phases with two project manuals required, an additional fee of $800 per phase would apply. BIDDING AND CONTRACT ADMINISTRATION —PHASE III The last phase of service is provided to assist in bidding and performing administration during construction. TRC will provide bid documents for contractors to bid, attend a pre-bid meeting, and then review the bids submitted by these Contractors and make a recommendation to the Association. Construction administration services generally includes review of data for material used by the Contractor, review of their requests for payment, periodic observation of work in progress, review of lien releases, and other legal documentation to ensure all paperwork is properly handled. We also verify that the Contractor and material manufacturers provide proper warranties to the Association. Upon selection of a contractor the final administration phase, including but not limited to: permit coordination, review of contractor submittals, applications for payment, periodic field observations, as well as project close out and certification. The intensity of time spent on this final phase varies from project to project as it depends on the Owner's and Contractor's needs and requests for our participation, and is therefore billed on an hourly basis. However, the fees for a project of this type average on a weekly basis throughout the duration of the contractor's schedule from commencement through completion.Therefore,an estimated budget may be calculated in conjunction with the opinion of probable cost to be attached to the Phase I Forensic Report. We look forward to working with you on this project. Please contact us if you have any questions. Sincerely, TRC Worldwide Engineering Restorati nspection, LLC Paul S. Moerschel, P.E. Principal, Division Manager } February 6, 2015 161 1 B 1 Page 4 of 7 By signing below, you agree that you have read, understand, and will abide by the terms and conditions of this proposal, including the terms and conditions on the attached General Terms and Conditions: Signature Date Printed Name Title PLEASE SIGN AND RETURN THE ACCEPTED PROPOSAL WHERE INDICATED ABOVE AND COPY, INITIAL, & RETURN THE GENERAL CONDITIONS. CONTACT INFORMATION Name: Justin Faircioth, CAM Company: Severn Trent Services Address: 5911 Country Lake Drive • Fort Myers, Florida 33905 Phone No. (239) 245-7118 x 306 Fax No. (239) 245-7120 Mobile No. (239)785-0675 E-mail: iustin.fairclothAstservices.corn File: J:\Proposals,Projections&Purchase Orders\PROPOSALS_Restoration&Inspection\A-EC Proposals\020615 CON RECedar- Hammock Wood-Site-Structures.docx — — x Bi th February 6, 2015 1611 Page 5 of 7 RATE SCHEDULE REGISTERED ENGINEER-PRINCIPAL/DIVISION MANAGER $185.00 PER HOUR PRINCIPAL/DIVISION MANAGER $165.00 PER HOUR REGISTERED ENGINEER-PROJECT MANAGER $135.00 PER HOUR SENIOR PROJECT MANAGER $120.00 PER HOUR REGISTERED ENGINEER-PROJECT ENGINEER $110.00 PER HOUR PROJECT MANAGER $ 95.00 PER HOUR ENGINEER INTERN $ 85.00 PER HOUR SENIOR CADD MANAGER $ 80.00 PER HOUR SENIOR CADD DESIGNER $ 70.00 PER HOUR CADD DESIGNER $ 65.00 PER HOUR CERTIFIED BUILDING INSPECTOR $ 65.00 PER HOUR INSPECTOR $ 60.00 PER HOUR ACCOUNTANT $ 60.00 PER HOUR CLERICAL $ 50.00 PER HOUR MILEAGE $ 0.50 PER MILE ADDITIONAL WIDE FORMAT COPIES OR PRINTS $.20 SQUARE FOOT INTEREST ON PAST DUE ACCOUNTS 1.5% PER MONTH EXPERT WITNESS TESTIMONY: PRINCIPAUDIVISION MANAGER-REGISTERED ENGINEER $350.00 PER HOUR PRINCIPAL/DIVISION MANAGER $300.00 PER HOUR PROJECT ENGINEER-REGISTERED ENGINEER $250.00 PER HOUR SENIOR PROJECT MANAGER $200.00 PER HOUR 1611 B1 February 6, 2015 Page 6 of 7 GENERAL TERMS AND CONDITIONS Interest of 1.5%per month(but not exceeding the maximum rate allowable by law)will be payable on any amounts not paid within 30 days,payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Any attorney's fees or other costs incurred in collecting any delinquent amount shall be paid by the Client. In the event payment for an invoice is not made within 30 days,TRC Worldwide Engineering,Inc.(TRC)reserves the right to notify the Client of our intention to stop work on the project. Inasmuch as the remodeling and/or rehabilitation of an existing stricture requires that certain assumptions be made by TRC regarding existing conditions,and because some of these assumptions may not be verifiable without the Clients expending substantial sums of money or destroying otherwise adequate or serviceable portions of the structure,the Client agrees,to the fullest extent permitted by law, to indemnify and hold harmless TRC, its officers, directors, employees and subconsultants(collectively, TRC)against all damages, liabilities or costs,including reasonable attorneys'fees and defense costs,arising out of or in any way connected with a remodeling or rehabilitation Project,excepting only those damages,liabilities or costs attributable to the sole negligence and willful misconduct by TRC. In the event the Client makes a claim against TRC, at law or otherwise,for any alleged error, omission or other act arising out of the performance of our professional services,and the Client fails to prove such claim,then the Client shall pay all costs,including attorneys fees,incurred by TRC in defending itself against the claim. The only warranty or guarantee made by TRC in connection with the services performed hereunder is that we will use that degree of care and skill ordinarily exercised under similar conditions by reputable members of our profession practicing in the same or similar locality. No other warranty,expressed or implied,is made or intended by our proposal for consulting services,by our furnishing oral or written reports, or by furnishing drawings and specifications. Neither party to this Agreement shall transfer,sublet or assign any rights or duties under or interest in this Agreement,including but not limited to monies that are due or monies that may be due,without the prior written consent of the other party.Subcontracting to sub- consultants,normally contemplated by the Consultant as a generally accepted business practice,shall not be considered an assignment for purposes of this Agreement. The outlined scope of services will be accomplished in a timely,workmanlike and professional manner by employees or agents of TRC at the fees quoted. If during the execution of the work we are required to stop operations as a result of changes in the scope of work such as requests by the Client,or others,additional charges will be applicable. Neither the professional activities of TRC, nor the presence of TRC or Its employees and subconsuttants at a construction/project site, shall impose any duty on TRC,nor relieve the General Contractor of its obligations,duties and responsibilities including,but not limited to, construction means,methods,sequence,techniques or procedures necessary for performing,superintending and coordinating the Work in accordance with the Contract Documents and any health or safety precautions required by any regulatory agencies.TRC and its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures.The Client agrees that the General Contractor shall be solely responsible for jobsite and worker safety and warrants that this intent shall be carried out in the Client's contract with the General Contractor.The Client also agrees that the General Contractor shall defend and indemnify the Client,TRC and TRC's subconsultants.The Client also agrees that the Client,TRC and TRC's subconsultants shall be made additional insureds under the General Contractor's policies of general liability insurance. TRC maintains Worker's Compensation and Employer's Liability Insurance in conformance with state law. In addition,we maintain Professional Liability Insurance with limits of$1,000,000. A Certificate of Insurance can be supplied evidencing such coverage.Cost of this coverage is included in our quoted fees. Additional insurance or increased limits of liability are available upon written request for an additional charge. Sales tax,if applicable,shall be an additional charge to all hourly rates,fees and reimbursable expenses all fees quoted are valid for two months unless specified. All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by TRC as instruments of service shall remain the property of TRC. TRC shall retain all common law,statutory and other reserved rights,including, without limitation,the copyrights thereto. This agreement is to be governed by the laws of the State of Florida. The venue for legal action arising out of this agreement shall lie exclusively in the Circuit Court in and for Lee County,Florida Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or the TRC.TRC's professional services under this Agreement are being performed solely for the Client's benefit,and no other party or entity shall have any claim against TRC because of this Agreement or the performance or nonperformance of professional services hereunder. The Client and TRC agree to require a similar provision in all contracts with contractors, subcontractors,subconsultants, vendors,and other entities involved in this Project to carry out the intent of this provision. TRC agrees,to the fullest extent permitted by law,to indemnify and hold harmless the Client„its officers and employees(collectively, Client)against all damages,claims,liabilities or costs,including reasonable attorneys'fees and defense costs,to the extent caused by TRC's negligent performance of professional services under this Agreement.The Client agrees,to the fullest extent permitted by law,to indemnify and hold harmless TRC,its officers and employees(collectively,TRC)against all damages,claims,liabilities or costs,including 161181 February 6, 2015 Page 7 of 7 reasonable attorneys'fees and defense costs,to the extent caused by the Client's negligent acts taken in connection with the project set forth in this Agreement. Neither TRC nor the Client shall be obligated to indemnify or hold harmless the other party in any manner whatsoever for the other party's own negligence. In the event of termination of this Agreement by either party,the Client shall within fifteen(15)calendar days of termination pay TRC for all services rendered and all reimbursable costs incurred by TRC up to the date of termination,in accordance with the payment provisions of this Agreement.The Client may terminate this Agreement for the Client's convenience and without cause upon giving TRC not less than seven(7)calendar days'written notice.Either party may terminate this Agreement for cause upon giving the other party not less than seven(7)calendar days'written notice for any of the following reasons: —Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; —Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior written consent of the other party; —Suspension of the Project or the Consultant's services by the Client for more than ninety(90)calendar days,consecutive or in the aggregate; —Material changes in the conditions under which this Agreement was entered into,the Scope of Services or the nature of the Project,and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. In the event of any termination that is not the fault of TRC,the Client shall pay TRC,in addition to payment for services rendered and reimbursable costs incurred,for all expenses reasonably incurred by TRC in connection with the orderly termination of this Agreement, including but not limited to demobilization,reassignment of personnel,associated overhead costs and all other expenses directly resulting from the termination. Notwithstanding any other provisions of this Agreement, and to the fullest extent permitted by law, neither the Client nor TRC,their respective officers,directors,partners,subsidiaries,employees,contractors,or subconsultants shall be liable to the other or shall make any claim for any incidental,indirect or consequential damages arising out of or connected in any way to the Project,this Agreement,or the performance of professional services under this Agreement. This mutual waiver of incidental,indirect or consequential damages shall include,but is not limited to, loss of use, loss of profit,loss of business, loss of Income, loss of reputation or any other consequential damages that either party may have incurred from any cause of action including negligence,strict liability,breach of contract and breach of strict or implied warranty. Both the Client and TRC shall require similar waivers of incidental, indirect or consequential damages protecting all the entities or persons named herein in all contracts and subcontracts with others involved in this project. In recognition of the relative risks, rewards and benefits of the project to both the Client and the Engineer(TRC),the risks have been allocated so that the Client agrees that,to the fullest extent permitted by law,TRC's total liability to the Client,for any and all injuries, claims,losses,expenses,damages or claims expenses arising out of this agreement,from any cause or causes,shall not exceed the total amount of$50,000,the amount of TRC's fee(whichever is results in the least dollar amount)or other amount agreed upon when added under special conditions. Such causes include,but are not limited to,TRC's negligence,errors,omissions,strict liability,breach of contract or breach of warranty. In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and TRC agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to non-binding mediation. The Client and TRC further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the Project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with their subcontractors,subconsultants,suppliers and fabricators,thereby providing for mediation as the primary method for dispute resolution among the parties to all those agreements. On-site observations during Construction Administration Phase will be performed on an hourly basis including commuting to and from jobsite. When the word'Inspection"is used in conversations or written communications it is intended to be defined as"periodic visual observations of work in progress." Pursuant to Section 558.0035 F.S., an individual employee or agent of consultant (TRC) may not be held individually liable for negligence arising out of or related to this agreement and the services provided. 1611 .81 FORGE CD INNOVATIVE ENGINEERING SOLUTIONS February 3, 2015 CEDAR HAMMOCK CDD C/o Mr. Justin Faircloth Severn Trent Services 5911 Country Lakes Drive Fort Myers, Florida 33905 Phone: (239)245-7118 Email: Justin.faircloth @stservices.com Subject: Proposal for Engineering Consulting Services BULKHEAD WALL AND BRIDGE EVALUATION 8660 Cedar Hammock Boulevard Naples, Collier County, Florida Forge Engineering Proposal Number 2893-001.01P Forge Engineering Inc. (FORGE) is pleased to present this proposal for providing engineering consulting services related to the evaluation of the bulkhead walls and bridges located at the subject property. Included in this proposal is the project information provided by you, our projected schedule, and our fee estimate for our services. Project Information Our understanding of your needs for our services on this project is based on the information provided by you, together with some assumptions that we have made based on our experience. We understand the Cedar Hammock golf course contains nine wood bulkhead walls totaling approximately 3,258 linear feet and eight wood bridges totaling about 1,376 linear feet. The golf course was constructed circa 2000 and the association has concerns on the current condition of the bulkhead walls and bridges. Therefore, you have requested that FORGE evaluate the current condition of the bulkhead walls and bridges and provide you with a report summarizing our evaluation. Proposed Scope of Services Considering the project information outlined above, we have developed a scope of services that should meet your needs. Personnel from our office will conduct a site visit to document and evaluate the current condition of the nine bulkhead walls and eight bridges located along the Cedar Hammock golf course. If deemed necessary by FORGE, we will utilize a jon boat to perform our inspection of the bulkhead walls and bridges that are accessible by a waterway. Our survey will not include any destructive/invasive testing. !I3o-flo .Naples. 34':8-233 5'4.4,JO- =.Yx 239 574 4'' www.ForgeEng.com 1611 B1 Proposal for-Engineering Consulting Seniices FORGE Proposal No 2893-001 01P Bulkhead Wall and Bridge Evaluation—Cedar Hammock February 3,2015 Upon completion of our site visits, the information obtained will be used to prepare a letter report presenting our opinions regarding the current condition of the walls and bridges, estimated remaining useful life, and recommendations for repairs that we feel are appropriate to extend the remaining useful life of the walls and bridges. Schedule We will schedule our site visit within 10 working days following our receipt and acceptance of a properly executed proposal. We estimate our field services will be completed within 2 to 3 days. We expect our findings to be issued within 10 to 15 working days upon completion of our field services. Fee We will provide the scope of services outlined in this proposal for the following lump sum fees. Bulkhead Wall Evaluation $4,150 Bridge Evaluation $4,150 Bulkhead Wall and Bridge Evaluation* $7,450 *This fee is based on FORGE being retained to complete the bulkhead wall and bridge evaluations at the same time and issuing one written report. We will submit an invoice at the completion of our scope of services and or monthly. The invoice is due upon receipt. Late payments will be invoiced at a rate of 1.5% per month, together with collection and attorney's fees. We reserve the right to suspend services, as well as dispose of any documentation that we have agreed to retain, in the event that your account becomes delinquent. Limit of Liability We will maintain insurance coverage in effect during our scheduled duration of involvement with this project. The applicable laws of the State of Florida will govern all the services performed in this study. Forge Engineering Inc., its officers, directors, employees, partners, agents, and subconsultants aggregate limit of liability on this project is $5,000 or our fee, whichever is greater. This limit applies to every legal theory or cause of action including negligence, errors, omissions, breach of contract, and warranty. This limit is enforceable to the fullest extent permitted by law. PURSUANT TO FS SECTION 558.0035(1)(c) AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. Page 2 of 3 Sex °''l,'.tr1 Nae'es 34',;8- 239 51-4 41,30--F'ex 239 514 415' www.ForgeEng.com 161 1 61 Proposal for Engineering Cunsuliing Services FORGE Proposal No 2893-001 01P Bulkhead Wall and Bridge Evaluation-Cedar Hammock February 3, 2015 Authorization To authorize our services and to make this proposal the contract between us please indicate your acceptance of this proposal and return to us a copy for our files. We appreciate the opportunity to submit this proposal and look forward to working with you on this project and future opportunity. Sincerely, Forge Engineering, Inc. Ca4ey Ltlara Casey M.Ward, P.E. Senior Engineer Distribution: 1 —Addressee(via email), 1 - File Proposal Accepted By: Typed/Printed Name: Firm Name: Date: Page 3 of 3 PO Box 113040-Naples, FL 34108._239 514 4100 Fax 239.514.4161 www.ForgeEng.com 1 611 „ B1 Bridging Solutions,LLC BRIDGING Avellino Isles Circle#32102 BRIDGING Naples,FL 34119 TeL(239)216-1370 SOLUTIONS ralph a britigine_ olutions.com wm%.bridgina-iolution .com February 5,2015 Cedar Hammock Community Development District(CDD) do Justin Faircioth,Assistant District Manager Severn Trent Services 5911 Country Lakes Drive Ft. Myers, FL 33905 RE: Proposal to Provide Professional Engineering Services for: Inspection and Evaluation for Golf Cart Bridges and Retaining Walls Cedar Hammock CDD Collier County,Florida Dear Mr. Faircloth: Bridging Solutions,LLC appreciates the opportunity to submit this proposal to provide engineering services based on your e-mail request and a site visit meeting with Tom Reed,General Manager and Paul Mollberg, Golf Course Superintendent. 1.0 PROJECT DESCRIPTION 1.1 This proposal provides a scope of services and a proposed fee for inspection and evaluation of the timber golf cart bridges and retaining walls within the Cedar Hammock Golf& Country Club in Collier County, Florida. 1.2 These timber structures were originally constructed in 1999 by US Home and are now showing signs of deterioration.The golf course was partially reconstructed in 2014. 1.3 The bridges were constructed using treated timber materials that consist of decking boards, stringers and pile bents for the piers and abutments.The total linear footage for the eight(8) bridges is approximately 1,376 feet.There is one bridge located at Hole#4, 7,9, 10, 16,and 18 and there are 2 bridges at Hole#5.The bridges span wetlands and retention ponds.The bridge at Hole# 16 was recently replaced due to changes made to the golf course path on that hole. 1.4 The timber retaining walls were constructed with pressure treated timber materials and consist of timber soldier piles, horizontal waters and vertical lagging boards.The soldier piles are tied back using steel cables to timber pile deadmen.The retaining walls have experienced some erosion and partial failures.There are retaining walls located at Hole#2,4,5,8, 13, 16,and 17 and at the putting green and driving range.The total linear footage for the walls is approximately 3,300 feet. 1.5 The deliverable from these services will be a report that summarizes the findings of the inspection and recommendations for repairs and maintenance. We design bridges to fit your site and budget. 1611 ' B �. Proposal to Provide Professional Engineering Services February 5,2015 Bridge and Wall Inspection and Evaluation Page 2 1.6 The preparation of bidding documents for construction is not included in these services. We will be able to provide a proposal for those services upon completion of this inspection and evaluation phase of the services. 2.0 SCOPE OF SERVICES 2.1 Coordination and Review—Obtain and review copies of all available record documents for the bridges and walls which may include original plans,previous inspection reports,photographs,and maintenance records, etc. Perform interviews with contractors that have performed maintenance repairs of the bridges and walls to document conditions that are buried and inaccessible for inspection. 2.2 Bridge and Wall Inspection—Perform an inspection of the visible bridge and wall elements. Obtain measurements and document the dimensions of the exposed elements for comparison to any record documents.Prepare field sketches to document the geometry and member sizes including connections. Document the inspection findings including all significant defects including checks,cracks,spalls,corrosion, impact damage,etc.using field notes and digital photographs.The intent of this level of inspection is to gather the required information to be able to provide opinions related to the overall condition of the bridges and walls and their anticipated remaining service life.The Golf Course Superintendent will provide a golf cart and small boat to facilitate our inspection. 2.3 Inspection Study Report—Perform a study that considers the existing conditions and probable future maintenance requirements including the probable life expectancy of the bridge and wall structures.Prepare a report that provides a summary of the inspection findings and recommendations for future maintenance repairs or replacement. Estimate approximate costs for the replacement of the bridges and walls based on average square foot costs. Detailed cost estimates for maintenance repairs of the bridges and walls is considered beyond the scope of this study.Conduct a meeting with the CDD Board,General Manager and Golf Course Superintendent to review the report and recommendations. 3.0 TIME SCHEDULE We anticipate completion of these services in 60 days from receipt of this signed proposal. If the services covered by this proposal have not been completed within this time,through no fault of Bridging Solutions,a time extension to complete our services may be renegotiated. 4.0 COMPENSATION Bridging Solutions,LLC proposes to provide the above described services for a lump sum fee of$12,000 according to the following breakdown. Golf Cart Bridges $5,200 Retaining Walls $6,800 We design bridges to fit your site and budget. 1611 ' B i Proposal to Provide Professional Engineering Services February 5,2015 Bridge and Wall Inspection and Evaluation Page 3 5.0 EXTRA WORK REOUESTS If work on this project is believed by Bridging Solutions to be beyond, or in addition to, the Scope of Services,we will notify you immediately. Upon your written approval we will proceed with this additional work for an agreed upon lump sum fee. 6.0 AGREEMENT TERMS This project will be billed monthly on a percent complete basis,with the invoiced amount representing the actual amount of work completed. See the attached Exhibit A for additional terms and conditions.If these terms are acceptable this proposal can become contractual by signing and dating below. The return of a signed proposal will serve as our notice to proceed. Thank you for your consideration of this proposal. Please contact me at 239-216-1370 if you have any questions or comments. Respectfully, BRIDGING SOLUTIONS,LLC Ralph Verrastro,PE Principal Accepted this day of ,2015 By: Signature Printed or Typed Title: We design bridges to 6t your site and budget. 1 b11 Bi EXHIBIT A—Terms and Conditions Indemnification: Bridging Solutions,LLC agrees,to the fullest extent permitted by law,to indemnify and hold harmless the Client, its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including reasonably attorneys' fees and defense costs,to the extent caused by the Consultant's negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable.The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Bridging Solutions, its officers, directors, employees and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs,to the extent caused by the Client's negligent acts in connection with the Project and the acts of its contractors,subcontractors or consultants or anyone for whom the Client is legally liable. Neither the Client nor Bridging Solutions shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence. Limitation of Liability: In recognition of the relative risks and benefits of the Project to both the Client and Bridging Solutions,the risks have been allocated such that the Client agrees,to the fullest extent permitted by law,to limit the liability of Bridging Solutions to the Client for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes, including attorney's fees and costs and expert-witness fees and costs,so that the total aggregate liability of Bridging Solutions to the Client shall not exceed$50,000 or the project fee,whichever is smaller. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law.Pursuant to Florida Statutes Chapter 558.0035,an individual employee or agent of Bridging Solutions,LLC my not be held liable for damages resulting from negligence. Termination of Services: This agreement may be terminated upon 5 days written notice by either party should the other fail to perform his obligations hereunder. In the event of termination, the Client shall pay Bridging Solutions, LLC for all services rendered to the date of termination,all reimbursable expenses,and reasonable termination expenses. Ownership of Documents: All documents produced by Bridging Solutions, I.I,C under this agreement shall remain the property of Bridging Solutions,LLC and may not be used by the Client for any other endeavor without written consent of Bridging Solutions,LLC. Dispute Resolution: Any claim or dispute between the Client and Bridging Solutions. LLC shall be submitted to non- binding mediation, subject to the parties agreeing to a mediator(s). This agreement shall be governed by the laws of the principal place of business of Bridging Solutions,LLC. Accuracy of Client Documents: The Client shall furnish, at the Client's expense, all information, requirements,reports, data, surveys and instructions required by this Agreement. Bridging Solutions, may use such information, requirements, reports,data,surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. Electronic Documents: The Client acknowledges Bridging Solutions' plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the Client upon completion of the services and payment in full of the moneys duc to Bridging Solutions, LLC. The Client shall not reuse or make or permit to be made any modifications to the plans and specifications without the prior written authorization of Bridging Solutions, LLC. The Client agrees to waive any claim against Bridging Solutions arising from any unauthorized reuse or modification of the plans and specifications. Excluded Services: Services not set forth above in the Scope of Services of this agreement are specifically excluded from the scope of Bridging Solutions' services. Bridging Solutions' assumes no responsibility to perform any services not specifically listed in the Scope of Services. Fiduciary Responsibility: The Client confirms that neither Bridging Solutions, LLC nor any of our subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by Bridging Solutions, LLC or any of our subconsultants or subcontractors,as a consequence of Bridging Solution's entering into this Agreement with the Client. 1611 B d *Lake &Wetland MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE: Decemeber 17, 2014 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake &Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Option 1: Lakes 6,8 Quantity Plant Spec. Unit price Total 2,205 Spikerush 1.5'0C, BR $0.75 $1,653.75 2,205 Arrowhead 1.5'OC, BR $0.75 $1,653.75 2,205 Pickerelweed 1.5'OC, BR $0.75 $1,653.75 2,205 Canna 1.5'OC, BR $0.75 $1,653.75 Total: $6,615.00 Option 2: All Lakes Quantity Plant Spec. Unit price TatAl 36,118 Spikerush 1.5'OC, BR $0.66 $23,837.88 36,118 Arrowhead 1.5'OC, BR $0.66 $23,837.88 36,118 Pickerelweed 1.5'OC, BR $0.66 $23,837.88 36,118 Canna 1.5'OC, BR $0.66 $23,837.88 Total: $95,351.52 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P:(239)313-6947 F:(239)313-6950 westcoast@lakeandwetland.com - LakeandWetland.com 1611 61 SPECIAL SERVICE AGREEMENT Page 2 Conditions; 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials,Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named Incidents, 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 4. Any incidential activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees In order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage,Automobile Liability, and Workman's Compensation at Its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Option Chosen: Customer acceptance - The above prices, specifications and conditions are hereby accepted. Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club 1611 `B Lake &Wetland • MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE: February 2, 2015 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake & Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Lake 8 Quantity Plant Spec. Unit price Total 620 Spikerush 1.5'OC, BR $0.65 $403.00 620 Arrowhead 1.5'OC, BR $0.65 $403.00 620 Canna 1.5'OC, BR $0.65 $403.00 Total: $1,209.00 Guarantee and Warranty sheet attached. 50% Deposits required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting, Conditions: 1. Ownership of property is implied by Customer with acceptance of this Agreement, In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P:(239) 313-6947 F:(239)313-6950 westcoast @iakeandwetland.com - LakeandWetland.com 1 611 Bi SPECIAL SERVICE AGREEMENT Page 2 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.0000/0 will be computed on all past due balances. 4. Any incidentlal activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Customer acceptance -The above prices, specifications and conditions are hereby accepted. Govv/fado-Ayrvy Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club 161f B 1 R, Lake &Wetland 7 MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE: February 5, 2015 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake &Wetland Management agree to these terms and conditions for Special Service Agreement fo, material to be planted at the above mentioned project. Lake 12 Quantity Plant Spec. Unittpric_e Total 370 Spikerush 1.5'OC, BR $0.65 $240.50 370 Arrowhead 1.5'OC, BR $0.65 $240.50 370 Canna 1.5'0C, BR $0.65 $240.50 Total: $721.50 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. Conditions. 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not he responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P:(239) 313-6947 F: (239)313-6950 westcoast @fakeandwetiand.com - LakeandWetfand.com 1611 B1 SPECIAL SERVICE AGREEMENT Page 2 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000%will be computed on all past due balances. 4. Any incidential activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Customer acceptance -The above prices, specifications and conditions are hereby accepted. ortn,icticrAyre4, Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club 16111B1 Lake &Wetland MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE; February 2, 2015 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake & Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Lake 13 Quantity Plant Spec. Unit price Total 830 Spikerush 1'OC, BR $0.65 $539.50 830 Arrowhead 1'OC, BR $0.65 $539.50 830 Canna 1'OC, BR $0.65 $539.50 Total: $1,618.50 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. Conditions: 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services, 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P: (239)313-6947 F: (239) 313-6950 westcoast @lakeandwetland.com - LakeandWetland.com 1611 8 1 SPECIAL SERVICE AGREEMENT Page 2 3, Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 4. Any incidential activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Customer acceptance -The above prices, specifications and conditions are hereby accepted. Govt Ayres Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club CO ORIMMO s L bA V :!-1,) r .. L y�j d r5 vi L ++ 4+ 'r §4 a. 3 A V y O 3 � � O � 3 � �, t c fl- ? O 0 O cO O E L N r6 4J d• v mi -to To L L J 4"' a' > 4- of ' t a , A C E 4J !d a+ C CC C ;i- C. V LL fa two 0 h V O ro ,, - -----,„ . .t„ „„„ .. ...,,. I' t V 'a C o O a d t c i t y V_ E.-- 7 _9 m E � u � = mom zt , ^N W I 1 Z $, V i E . L. 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MIND a _ °' ro cu in .a • N Y O kr" k L 7 Y w fa ca da.f ;:. r. a1 v i ` 7a Y 3 C to ra ro CU L _O t �O d O t J Yl - t ,�IV - Y 0. of C * 1' al C ra z ; " O. - . a E as t o -- ti 2� � �' s i� tgx ' - _ _°.. e� -M-i-i�e5�*sue' - -_:__,_,,..„:,•,,-----_ , . .-44,,, ,.,',-14•Li'. ,‘,,.'it,,-,.4,--'-:-. -''''IW "34,.r.V:-' '',4' 4;T''- t `�' ' 4h x"' of #s 4 a r ,�a � aJ x ,F.^ ;x-� .?z B Y .; F ': f0 • y } AO 1611 Ri CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT(CDD) Report to February 7, 2015 Associations Presidents' Meeting Communications and Reports The CDD maintains a web site displaying: Contacts, Meeting Schedules, Minutes of last 2 years Meetings, Financials for last 5 Years, and a section for Announcements. (N J4rt ,. .rra - j :) All meetings are noticed in the local newspaper and are also now shown on the CH web site along with the next meeting's agenda. Although the CDD is a stand alone arm of government, the CDD has adopted a resolution to report to the Master Board following each regular meeting. All CDD meetings and activities are transparent and subject to Florida's "Sunshine" regulations. Road Resurfacing Cordgrass and Wax Myrtle streets were resurfaced during 2014 in a project that had many difficulties. Last month the CDD approved Banks Engineering to re-survey all remaining streets and report on February 9 as to street conditions and provide a useful life assessment-including whether any locations may need patching or maintenance immediately. Based heavily on this input the CDD will develop a new road resurfacing schedule and will consider several small road projects vs. a one-time large project. It may be several months before firm plans are decided. Rear Gate Cameras Multiple cameras have been installed at the rear gate showing entrance, exit and pedestrian gates. There is a 24/7 feed to the guard house and data is archived for 7 days which can be accessed by Mr. Read and/or GammaTech, the system supplier. Lake Bank Plantinas Consideration is underway to do a test plantings project on the lake adjacent to green #8 to determine the costs of and effects on concentrated plantings following the latest eco practices (plant types, spacing, care, etc.). This lake was chosen because it is small yet visible from the main road. CDD Finances Each CH door is assessed $350 per year included on their annual Collier County Property Tax bill (Note: the majority of CH residents pay early and save up to 4%, or$14.). For fiscal years 2015 and 2016 we anticipate Revenues of about $270,000 with about$180,000 annually going into reserve accounts for lakes, bridges, bulkheads and roadways. We expect to end fiscal year 2015 with a fund balance of about $670,000. As mentioned earlier, full financial details are at the web site. Respectfully, Tom Cook, Chairman. CH CDD 1611 B CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2016 Version 1 -Proposed Budget: (Printed on 1/29/2015 4pm) Prepared by: SEVERN TRENT SERVICES 1611 B1 CEDAR HAMMOCK Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 Budget Narrative 2-5 Exhibit A-Allocation of Fund Balances 6 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 7 1611 B Cedar Hammock Community Development District Operating Budget Fiscal Year 2016 1 b11 Bi il,•, CEDAR HAMMOCK Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JAN• PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 DEC-2014 SEP•2015 FY 2016 FY 2016 REVENUES Interest-Investments $ 2,304 $ 2,017 $ 558 $ 1,116 $ 1,674 $ 2,017 Special Assmnts-Tax Collector 279,300 279,653 248,588 31,065 279,653 279,653 Special Assmnts-Discounts (10,086) (11,186) (9,838) (932) (10,770) (11,186) TOTAL REVENUES 271,518 270,484 239,308 31,249 270,557 270,484 1 EXPENDITURES Administrative ProfServ-Engineering 16,318 20,000 11,312 8,688 20,000 20,000 ProfSery-Legal Services 895 3,000 - 3,000 3,000 3,000 ProfServ-Mgmt Consulting Sery 33,129 34,122 8,531 25,592 34,123 35,146 ProfSery-Property Appraiser 4,195 4,195 4,195 - 4,195 4,195 ProfSery-Special Assessment 2,772 2,772 2,772 - 2,772 2,855 Auditing Services 5,000 5,000 - 5,000 5,000 5,000 Postage and Freight 400 750 162 324 486 1,065 Insurance-General Liability 7,066 7,773 7,061 - 7,061 8,120 Printing and Binding 428 600 218 436 654 700 Legal Advertising 1,324 2,000 - 2,000 2,000 2,000 Misc-Bank Charges 574 1.000 146 292 438 600 Misc-Assessmnt Collection Cost 3,389 5,593 4,775 821 5,396 5,593 Misc-Web Hosting - - 132 264 396 800 Office Supplies 264 400 130 260 390 400 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 75,929 87,380 39,609 46,477 86,086 89,660 Field ProfSery-Field Management 500 500 - 500 500 700 Contracts-Water Mgmt Services 7,200 7,200 1,800 4,800 6,600 7,200 Contracts-Water Quality 8,680 10,910 2,625 8,285 10,910 10,910 Utility-Cameras - - 249 789 1,038 1,200 R&M-Bridge - 3,000 - 3,000 3,000 - R&M-Lake 800 3,000 - 3,000 3,000 800 R&M-Plant Replacement - 5,000 - 5,000 5,000 - MIsc-Contingency 10,507 3,096 1,938 3,876 5,814 16,000 Capital Outlay - 33,398 5,631 2,973 8,604 27,025 Reserve-Bridges - 15,000 - - - 15,000 Reserve-Bulkheads - 15,000 - - - 15,000 Reserve-Lakes - 15,000 - - - 15,000 Reserve-Roadways - 72,000 85,243 - 85,243 72,000 Tote/Field 27,887 183,104 97,486 32,223 129,709 180,836 TOTAL EXPENDITURES 103,616 270,484 137,095 78,700 215,795 270,484 Net change in fund balance 167,902 - 102,213 (47,451) 54,762 (0) FUND BALANCE,BEGINNING 506,047 673,949 673,949 - 673,949 728,711 FUND BALANCE,ENDING $ 673,949 $ 673,949 $ 776,162 $ (47,451) $ 728,711 $ 728,711 Annual Operating Budget Page 1 Fiscal Year 2016 1611 Bi Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Service-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings,review invoices, etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts, etc. Prof Service-Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A" of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include,but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment,postage, and programming. The FY2016 budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2016 Page 2 1611 t Bi Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries, correspondence, etc. Insurance General Liability The District's General Liability& Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Misc—Web Hosting The District incurs expenses to maintain their website. Annual Operating Budget Fiscal Year 2016 Page 3 1611 Bi Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Economic Opportunity Division of Community Development for$175. Field Services: Prof Service—Field Management The District contracted with Severn Trent Services to inspect the field and provide an annual report. Contracts—Water Memt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts-Water Oualitv Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. Utility—Cameras Comcast provides monitoring services for the District's gate cameras. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigation It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Annual Operating Budget Fiscal Year 2016 Page 4 1611 B1 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridges Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. Annual Operating Budget Fiscal Year 2016 Page 5 1 bit B1 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 728,711 Net Change in Fund Balance-Fiscal Year 2016 - Reserves-Fiscal Year 2016 Additions 117,000 Total Funds Available(Estimated)-9/30/2018 845,711 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve First Quarter Operating Capital 38,371 11) Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 103,180 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 170,245 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 115,460 Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2015 Use of Reserve Funding (13.243) FY 2016 Reserve Funding 72,000 324,355 Subtotal 751,611 I Total Allocation of Available Funds 751,611 Total Unassigned(undesignated)Cash $ 94,100 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget�_--_ �-----`--- -`----------- Fiscal Year 2016 Page 6 1611B1 Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2016 1611B1 CEDAR HAMMOCK Community Development District Cedar Hammock Community Development District 2015-2016 Assessment O&M Assessment Percent Product FY 2015 FY 2016 Change All Units $ 350.00 $ 350.00 0.0% Annual Operating Budget Fiscal Year 2016 Page 7 1611 B1 RESOLUTION 2015-1A A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016;a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: April 13,2015 Hour: 3:00 P.M. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 9th day of February,2015. A� —1-41-01,N,A6 Tom Cook Chairman Cal Teague Secretary 1611 Bi .� JUL 1 )) t MINUTES OF MEETING CEDAR HAMMOCKi�2�C -� COMMUNITY DEVELOPMENT DISTRICT BY The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, February 9, 2015 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Norman Day Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Paul Mollberg Maintenance Superintendent Residents The following is a summary of the discussions and actions taken at the February 9, 2015 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes January 12, 2015 Regular Meeting • The Board made minor changes which will be incorporated into the amended minutes. On MOTION by Mr. McClellan seconded by Mr. Nocera with all in favor, the minutes of the January 12, 2015 meeting were approved as amended. THIRD ORDER OF BUSINESS Audience Comments • Mr. Doug Besteman addressed paving and inquired if the HOA can piggy back on the CDD project. 1611 .B February 9,2015 Cedar Hammock CDD o Mr. Marshall noted if they use the same contractor there will only be one mobilization. He has not looked at the spaces so does not have a recommendation. o Discussion continued on recommendations for the paving. • A resident inquired if there is a way to add parking for Terrace II. o Mr. Cook noted not if they are referring to lands owned by the HOA. o Discussion continued on the additional parking. • Send agendas to the Club's office one week prior to the meeting for posting. FOURTH ORDER OF BUSINESS Chairman's Task Schedule • Projects are on track. FIFTH ORDER OF BUSINESS Old Business A. Water Use Permit Update • Mr. Teague reported the permit was approved and has been issued. Cardno Entrix is reviewing to identify any conditions not anticipated. • A scope and schedule for implementation of the new recharge wells will be provided once the review is complete. • Discussion followed on the wells. • Send a copy of the Water Use Permit to Paul Mollberg. SIXTH ORDER OF BUSINESS New Business A. FY 2015 Road Improvement Project • Mr. Marshall reviewed his observations noting the priorities are still the same with Cedar Hammock Circle being the next job, followed by Buttonwood, Sawgrass Way, Cedar Hammock Court and Cedar Hammock Boulevard would be last. Other than a few small areas the project can be delayed for up to three years. • Mr. Mollberg suggested root barriers in the areas where there is tree intrusion. • Discussion followed on phasing the projects or doing all at one time. Mr. Marshall noted there are pros and cons for each with aesthetics being the biggest concern. 2 1611 B 1 February 9,2015 Cedar Hammock CDD C. Asphalt Walking Path • Discussion followed on the asphalt path with Mr. Teague noting there is a 20 foot easement around the lake and most of the path appears to be within that area. The area around the pool is outside of the CDD. • Mr. Marshall will look at the path to see if spot repairs can be made or not. • Mr. Cook suggested combining the maintenance repairs, walking path and the parking lot with the understanding the Master Association will be responsible for payment of the parking lot. • Mr. Mollberg will follow-up on the proposals for the work. • Mr. Day noted there is an area on Wax Myrtle that needs to be patched. o Mr. Marshall will look at the area. D. Bridge/Bulkhead Condition Analysis • Mr. Teague reviewed the inspection report by Travis Pritchard of Artistic Structures. Mr. Cook, Mr.Faircloth and Mr.Mollberg also attended the inspection. o The rough estimate to make all the repairs is$60,000. • Mr. Cook reported Hole #5 by the tee needs immediate attention. They are seeing a failure where the whaler has popped out. o Mr. Mollberg suggested making the repairs in June when they close the course to aerate. o Mr. Day inquired if anyone has looked at adding a whaler to reduce the strain. o Mr. Cook responded we have done that but in some areas where the whaler has bowed or cracked the area has shifted and you cannot get a new one in. • Discussion continued on the needed repairs and not damaging the golf course. They need to have a plan in place for the work. E. Structural Engineering Proposals • The proposals were reviewed. Mr. Day MOVED to approve the Bridging Solutions proposal at $6,800 for bulkheads only and Mr. Minamyer seconded the motion. 3 1611 Bi February 9, 2015 Cedar Hammock CDD • Mr.Nocera noted he thinks they need to see the recommended reports before finalizing. o Mr.Teague will provide the report from another CDD for their review. On VOICE vote with all in favor,the motion was approved. F. Lake 12 Littoral Planting Proposal • The L&WM proposal was reviewed. • During her review Ms. Meadows found there are very few littorals with some bulrush and alligator flag. • Mr. Teague reported Ms. Meadows is suggesting floating mats. • Discussion followed on Lakes 11, 13 and 15. • Discussion followed on planting Lake 12. o Mr. Day and Mr. Mollberg will work with L&WM on the plantings. o Include one small floating mat. The record will reflect Mr. Nocera left the meeting. On MOTION by Mr. Minamyer seconded by Mr. Day with all in favor, the L&WM proposal for Lake 12 at an amount not to exceed $1,300 to include a floating mat was approved. B. FY 2016 Budget Discussion • Mr. Teague reviewed the FY 2016 budget. o As submitted it has no increase in assessments. o $728,000 is projected to be in reserves at the end of the current fiscal year. o $117,000 is projected for reserves in FY 2016. • Discussion followed on reserves and proposed projects. On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, Resolution 2015-1 approving the proposed budget and setting the public hearing for April 13, 2015 at 3:00 p.m. at this location was adopted. 4 1611 BI February 9, 2015 Cedar Hammock CDD G. Gamma Tech invoice • Mr.Cook reported Mr.Read has been trained on retrieving data. • Mr. Cook addressed someone in the guardhouse changing settings on the screen which resulted in half the image disappearing. They called Gamma Tech and there was a$100 charge. • The guardhouse has been instructed not to call Gamma Tech without prior approval. SEVENTH ORDER OF BUSINESS Manager's Report A. Financial Report for December,2014 • Mr.Teague reviewed the financials. On MOTION by Mr. McClellan seconded by Mr. Day with all in favor,the financial report for December,2014 was accepted. EIGHTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. NINTH ORDER OF BUSINESS Engineer's Report The being no report,the next item followed. TENTH ORDER OF BUSINESS Communication to Master Board • Mr. McClellan reported on attending the Master Board meeting noting Mr. Jacobson thanked the CDD for the more open policy and sharing information. ELEVENTH ORDER OF BUSINESS Supervisor Requests • Mr.Cook reviewed the report he provided at the Associations Presidents' Meeting. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. McClellan seconded by Mr. Minamyer, with all in favor,the meeting was adjourned Cal Teague Tom Cook Secretary Chairman 5 t�16I1ft Cedar Hammock Community Development District ZQ� By f Board of Supervisor„S_ Tom Cook, Chairman Calvin Teague, District Manager Gary McClellan, Vice Chairman Dan Cox, District Counsel Larry Minamyer, Assistant Secretary Sam Marshall, District Engineer Bob Nocera, Assistant Secretary Norman Day, Assistant Secretary Regular Meeting Agenda Monday, March 9, 2015 —3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the February 9,2015 Meeting 3. Audience Comments 4. Old Business A. Water Use Permit B. FY 2015 Road Condition Analysis C. Asphalt Walking Path D. Bridge/Bulkhead Condition Analysis E. Lake 12 Planting Update 5. New Business A. Artistic Structures-Bridge Repairs Proposal B. Artistic Structures-Bulkhead Repairs Proposal 6. Manager's Report A. Review of Proposed Budget for Fiscal Year 2016 B. Financial Report for January 31, 2015 7. Attorney's Report 8. Engineer's Report 9. Communication to Master Board 10. Supervisors Request 11.Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR APRIL 13,2015 at 3:00 P.M. 1 6 I 1 4 B ;6 fi r - , fig it 1^ccr �! ` ;1 j:'�� �,� f t. r r , I a ) ( 4,4 r7 ,y ' ` / 4 m t BGOZLL .R 1 ToLLFUSEiI i .� E ) I 1 85 .c moi w Rr l, l� R1 / F . e. r+�.u.,l�(L� a oF a : "�j lP ( u+ �:t3 e!vo rq - s .-.... .i' s • 1T0 " Ot A •r7a3 a$ , s • '4"-) r r —. MW-2 I t PG f . ::-.. 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I \,,,,a !f.�y l " +w itsp T 1.-,,`e!,_,,,_..-'/' -ti":-;' l• ' i .y M¢ , . § 1)) t • i 1 t COLLIER COUNTY,FLORIDA N NOM -�L.L....l application A IIIIIIIIIIIII 0 WELL 110� �r■ PUMP Neap Date 2014-09-15 a asai ApoiicatUon No 120907-8 Permit No 11-01711-W 1NImrislI Sec 3;T'rvp 50/Rge 26 viaaa I _ Prolect Name CEDAR HAMMOCK GOLF AND ir COUNNYCLUB MO l - 8 500 1.000 2 000 __r Feet Exhibit No 3 03 4t' x�a ��n a A' - t{I h 44 100 t ( c a '�..A •L r. q �r R ar.4 . ,k ro> a S, �zi . a 4� iiiii, , - ..,, - , - - - t i y S r e, 1 ✓ i t „ _2 Y '4 `k ,.. •- 4....t 3�P -, 1 j 8 _ «y:r �� /n 'rii: -V ' .0,, 1" a 3g r ,,' F . r y'' - a .Mi � r'"i .yr ,= t ' r•y .• rf 'l ^ ,f s - 1 t: t 1i�" c J L 4.4 l :r a j , �: x (i,t d� , r ''z.' *ry3' a �'., t� r j; 7 •y'. 'Ar tr .`.1. i x a a $ '�!� 5., E�i?�'�.� pa3'�r. bY`x_ 3 sF c y ) 1 '',,:::;71.' 5,.. .r t }-< ,�. .-. 1 s� � . At r �' ^�. ti = i+ 1 '?.Asap• s z .N ,4•y F w ^' a. a k :'� °'ar€'ce'i y t stk ',tea". 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';..44'...,14.,' "fir f4. , Y^�°,„,a� µ.': 4� 4'4';:1 �J� 7 . 74 t oluaieyouoH 01-13'Wd 9Z:1-9.1-9LOZ161£'69 1NZ90Z■sueidnacOupeau16u311NZ90Z1xxOZls4orFS 16118 , 1 • • QIJCTE I Ili •�� DATE 02/15/15 wring nay *Licensed & Insured "PAVING THE WAY FOR LEE & COLLIER COUNTY" * Parking Lots, Driveways & Roadways 4650 3rd Ave Nw *Asphalt Paving & Sealcoating Naples, FL 341119 * Brick Paver Installation PH : 775-4772 *Concrete Flat Work FAX : 774-9158 *Striping RICKBELLPAV1NGOCOMCAST.NET * Bobcat& Grading services ;QUOTE TO Ty Cedar Hammock Pool Parking SITE CONTACT TERMS: CUSTOMER NO: FAX PHONE: JOB NO: • 30 Days QUANTITY DESCRIPTION PRICE UNITS AMOUNT Asphalt Patching Seal Coat Thoroughly clean pavement remove all dirt and debris • Apply two full strength coats of Coal Tar • Sealer to pavement surface(Sealer includes • manufacturer recommended blend of Silica sand • and additives) Ribbon off Sealer for 48 hours Reset Car stops and Secure Restripe all pavement markings with Fdot approved paint Replaceplacement carstops are an additional$50 per unit TOTAL $ 1,700.00 Sprinklers must be turned off until work is completed. No Deposit required All WORK INCLUDES 12 MONTH WARRANTY To learn more about our company as well as view a list of completed :jobs and references check us out at BellPaving.com We hereby propose to furnish labor and materials-complete in accordance with the above specifications BY: JAMES BELL The undersigned has read and accepts this proposal and all its terms and condition listed above as a bonding contract Signature Title Date 1611 B cUCTE I II ell DATE I wring nc• *Licensed & Insured "PAVING THE WAY FOR LEE & COLLIER COUNTY" * Parking Lots, Driveways & Roadways 4650 3rd Ave Nw *Asphalt Paving & Sealcoating Naples, FL 341119 * Brick Paver Installation PH : 775-4772 * Concrete Flat Work FAX : 774-9158 * Striping RICKBELLPAVINGcdCOMCAST.NET * Bobcat& Grading services QUOTE TO: Cedar Hammock SITE CONTACT TERMS: CUSTOMER NO: FAX PHONE: JOB NO : 30 Dates :QUANTITY DESCRIPTION PRICE UNITS AMOUNT ;5,769 Saw cut and remove roots and damaged asphalt SF Patch with full depth type S-3 asphalt and compact SF 16,255 Prime and Pave with 1"of tpe S-3 asphalt SF TOTAL $ 37,825.00 No Deposit required All WORK INCLUDES 12 MONTH WARRANTY To learn more about our company as well as view a list of completed jobs and references check us out at BellPaving.com We hereby propose to furnish labor and materials-complete in accordance with the above specifications BY: JAMES BELL The undersigned has read and accepts this proposal and all its terms and condition listed above as a bonding contract Signature Title Date THANK YOU FOR THIS OPPORTUNITY TO BID 161 ' 1 B 1 QUOTE I r ell DATE 02/15/15 awing nC• *Licensed & Insured "PAVING THE WAY FOR LEE & COLLIER COUNTY" * Parking Lots, Driveways & Roadways 4650 3rd Ave Nw *Asphalt Paving & Sealcoating Naples, FL 341119 * Brick Paver Installation PH : 775-4772 * Concrete Flat Work FAX : 774-9158 * Striping RICKBELLPAVINGta�COMCAST.NET * Bobcat& Grading services .QUOTE TO Ty Cedar Hammock SITE CONTACT TERMS: CUSTOMER NO: FAX PHONE: JOB NO : 30 Days QUANTITY DESCRIPTION PRICE UNITS AMOUNT 16,255 Remove all existing asphalt and haul off ,16,255 Prime and Pave with 1.5"of type S-3 asphalt 34,275.00 TOTAL $ 34,275.00 No Deposit required All WORK INCLUDES 12 MONTH WARRANTY To learn more about our company as well as view a list of completed Jobs and references check us out at BellPaving.com We hereby propose to furnish labor and materials-complete in accordance with the above specifications BY: JAMES BELL The undersigned has read and accepts this proposal and all its terms and condition listed above as a bonding contract Signature Title Date THANK YOU FOR THIS OPPORTUNITY TO BID 1611 B 1 A 1900 Seward Avenue Naples.Florida 34109 (239)597-6221 •(239)597-7416 Fax www.bonnessinc.com Proposal 1/28/2015 Submitted To: Cedar Hammock Country Club Estimate Number: 68492015 Address: 8660 Cedar Hammock Boulevard Bid Title: Cedar Hammock Pool Lot Asphalt Repair And Sealcoat Naples,FL 34112 Project Location: 8575 Cedar Hammock Circle Contact Ty Stutter Project City,State: Naples,FL Phone; (239)354-1175 Fax: (239)354-1890 Engineer/Architect: Thank You for Considering Bonness Inc Item# Item Description RootDamaged Asphalt.)tepaits 01 Saw Cut And Remove Root Damaged Asphalt And Roots And Haul Debris From Site(1 Location Approximately 115 S.F.). 02 Furnish And Place Full Depth Hot Mix Asphalt To Above Patch Area And Compact. PolyTar Hiah Quality Sealcoat 03 Remove Carstops Arid Stock On Site, 04 Thoroughly Clean Pavement Of Loose Dirt And Debris. 05 Torch Light Oil Deposits As Necessary. 06 Apply Two Full Strength Coats Of PolyTar(A Highly Refined Pavement Coaling Hot Blended And Cross-Unked With 7%Polymers,Mixed With 3 lips Of Silica Sand Per Gallon Of Sealant)To The Pavement Surface(1st Coat To Be Brushed/Squeegeed And 2nd To Be Sprayed). 07 Ribbon Off Freshly Sealed Pavement Overnight To Dry. 08 Repaint Pavement Markings(Parking Stripes Etc...). 09 Reset Carstops And Secure In Place. Total Bid Price: $1,822.10 Notes: •Subject to prompt acceptance within 30 days and to all conditions stipulated on the reverse side,we agree to furnish materials and labor at the prices)set forth above. •The above scope of work for sealcoating is approximately 3,976 S.F.. •Pavement markings pricing reflects one coat of single coat,latex traffic paint. •The above proposal is for listed items only. •Permits and/or fees(if necessary)by others. •Asphalt placed by hand will have a different texture than asphalt that Is mechanically laid I.e.patdilng,around posts,next to walls,under carports,etc.. 'Due to the existing asphalt conditions,Bonness Inc.cannot guarantee that existing asphalt cracks will be fully covered/filled- In during the sealcoating process. •Permits and/or fees(If necessary)by others. 1/30/2015 3:01:17 PM Page 1 of 2 1611 'B 1 A _.F.5 l y;N f S S t , 1900 Seward Avenue Naples.Florida 54109 (239)597-6221 •(239)597-7416 Fax www.bonnessinc.com 'PolyTar(a polymer modified sealer)is an undiluted,sand textured,non-tracking,surface coating for increased oll and fuel resistance,flexibility,durability as well as resistance to weather.PolyTar is the only cost effective coating that incorporates elasticity which is essential in this hot climate with the expansion and contraction of pavement.With the added value of quality installation,Poyrar under normal conditions,should outlast other sealant two to one. •Driving on or rerraving ribbons from non-cured sealcoat marked areas will void warranty. •Bonness Inc.Is not responsible for unknown utility conflicts. 'New asphalt w11 scar with wheel steering,this scarring Is an Industry wide occurrence and Is normal. This wfil dIssIn-,F^with the during process. Payment Terms:payment due within 30 days of date of invoice,regardless of when payment is made by Owner ACCEPTED: CONFIRMED: The above prices,specifications and conditions are satisfactory Bonness Inc. and hereby accepted. Buyer — — Authorized Signature: Signature: Date of Acceptance: Estimator. Joe Nagy 1/30/2015 3:01:17 PM Page 2 of 2 161 :1 8 1 A 12040 ,..;',;,.1.,, ,...,... 1 .,,:. 1900 Seward Avenue Naples.Florida 34109 (939)397-6221•(239)597-7416 Fax www.bonnessinc.com Proposal 1/29/2015 Submitted To: Cedar Hammock Country Club Estimate Number. 68552015 Address: 8660 Cedar Hammock Boulevard Bid Title: Cedar Hammock Lake Walkway Asphalt Repair Naples,FL 34112 Project Location: 1200 Diamond Lakes Circle Contact Ty Stutter Project City,State: Naples,FL Phone: (239)354-1175 Fax: (239)354-1890 Engineer/Architect: Item# Item Description LAKE-Root Damaged Asphalt Repairs 01 Saw Cut And Remove Root Damaged Asphalt And Roots From Walkway And Haul Debris From Site(20 Locations Approximately 641 S.Y.). 02 Furnish and place full depth hot mix asphalt to above patch areas and compact. Total Price for above LAKE-Root Damaged Asphalt Repairs Items: $41,443.20 LAKE-Walkway Replacement 03 Saw Cut And Remove Existing Asphalt From Path And Haul From Site (Approximately 1,885 S.Y,). 04 Regrade And Compact Existing Base Adding Limerock To Low Areas As Necessary. 05 Prime Limerock With SS-1H Hot Liquid Asphalt Adhesive. 06 Furnish And Place An Average Of 1"(after Compaction)Asphaltic Concrete Pavement, Matching To Existing Pavement Elevations. Total Price for above LAKE-Walkway Replacement Items: $35,612.12 Notes: •Subject to prompt acceptance within 30 days and to all conditions stipulated on the reverse side,we agree to furnish materials and labor at the price(s)set forth above. 'Irrigation system must be turned off 24 hours prior to starting and must remain off for at least 24 hours after completion. •Permits and/or fees Of necessary)by others. •Driving on or removing rt:borrs from non-cured sealcoat marked areas will void warranty. •Asphalt placed by hand will have a different texture than asphalt that is mechanically laid. •Bonness Inc.Is not responsible for damage to grass,sod,landscaping and irrigation lines/heads;however,extreme caution will be used to prevent severe damage.Bonness Inc.will use down sized equipment,I.e.9 CY Dump Trucks,loaders,and small vibratory rollers,ect..to minimize damage. •Bonness Inc is not responsible for unknown utility conflicts. •Due to existing grades and conditions Bonness Inc.can not guarantee 100%drainage of surface water following repairs. 'New asphalt will scar with wheel steering,this scarring Is an Industry wide occurrence and is normal. This will dissipate with the curing process. Payment Terms:Payment due within 30 days of date of invoice,regardless of when payment Is made by Owner 1/30/2015 3:00:07 PM Page 1 Cl 2 161 !1. I N(' A 1900 Seward Avenue Naples,Florida 34109 (239)597-6221 •(239)597-7416 Fax . . www.bonnessinc.com ACCEPTED: CONFIRMED: The above prices,specifications and conditions are satisfactory Bonness Inc and hereby accepted. Buyer — -_ — — Authorized Signature:__ Signature: Date of Acceptance: Estimator: Joe Nagy 1/30/2015 3:00:07 PM Page 2 of 2 1611 ' B 1 CONDITIONS OF PROPOSAL 1. Acceptance of this proposal by the party to whom it is submitted,("Owner"),shall be acceptance of all terms and conditions recited herein or incorporated by reference. Allowing BONNESS INC.to commence work or preparation for work will constitute acceptance by Owner of this Proposal and all its terms and conditions. Quotations herein,unless otherwise stated,are for immediate acceptance and subject to change. 2. Contractor shall be paid monthly progress payments on or before the tenth(10u')of each month for the value of work completed plus the amount of materials and equipment suitable stored applied to the contract sum less the aggregate of previous payments to contractor. Final payment shall be due when the work described in this Proposal is substantially completed. Sales of materials are payable in cash on delivery of the goods. 3. No back charges or claim of the Owner for services shall be valid except by the agreement in writing by Contractor before work is performed. 4. All sums not paid when due shall bear interest at the rate of 1 if%per month from due date until paid or the maximum legal rate permitted by law whichever is less,and all costs of collection,including a reasonable attorney's fee,shall be paid by Owner. S. If the Owner falls to make payment to Contractor as herein provided,then Contractor may stop work without prejudice to any other remedy it may have. 6. Owner is to prepare all work areas so they are acceptable for Contractor's work under the contract. Contractor will not be called upon to start work until sufficient areas are ready to insure continued work until job completion. The Owner represents and warrants that it shall coordinate the work and performance of Its own forces and any other contract on the site or related to Contractor's work so as not to delay,hinder or interfere with Contractor's performance thereof,and so as not to create additional costs to Contractor. If the work of Contractor is delayed,interfered,suspended or otherwise interrupted by Owner,Owner's architect or by any person or act within the power of Owner to control,then Owner shall be liable to Contractor for any increased or extended costs. 7. After acceptance of this Proposal as provided,Contractor shall be given a reasonable time in which to make delivery of materials and/or labor to commence and complete the performance of the contract. Contractor shall not be responsible for delays or defaults where occasioned by any causes of any kind and extent beyond its control,including but not limited to:delays caused by the owner,architect,or engineers;armed conflict or economic dislocation,resulting therefrom; embargoes,shortages of labor,equipment or materials production facilities or transportation;labor difficulties,civil disorders of any kind;action of civil or military authorities;vendor priorities and allocations,fires,floods,accidents and acts of God. 8. All workmanship and materials are guaranteed against defects for a period of one year from the date of installation,except those items carrying a manufacturer's warranty which are warranted to the extent of the manufacturer's warranty. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Contractor will not be responsible for special,incidental,or consequential damages_ Contractor shall not be responsible for damage to its work by other parties. Any repair work necessitated by caused damage with be considered as an order for extra work. • 9. Owner or Owner's architect shall advise Contractor in writing of any defect or deficiency In the work at the same time are observed. After completion of the work called for by this contract,Owner shall provide a written list of any construction defects or deficiencies to Contractor within fifteen(IS)days of receipt of notice of completion from Contractor. Contractor shall remedy those deficiencies within fifteen(15)days unless a longer time is reasonably necessary. 10. Work called for herein is to be performed during Contractor's regular working hours. Overtime rates will be charged far all work performed outside such hours at extra costs when requested or required by Owner. 11_ All materials shall be furnished in accordance with the respective industry tolerance of color variation,thickness,size,finish, texture and performance standards. 12. Notwithstanding any provision contained in this Proposal or any of the contract documents for this construction project, Contractor may file a lien or claim on its behalf in the event that any payment to contractor is not made as and when provided for by the agreement. 13. The owner shall make no demand for liquidated damages for delays or actual damages for delays in any sum in excess of such amount as may be specifically named in this Proposal and no liquidated damages may be assessed against Contractor for delays or causes attributed to other contractors or arising outside of the scope of this Proposal. 161181 Page 1 of 1 • Artist $ tructures Inc. 8415 SW Riverside Drive,Arcadia, FL 34269/863-494-2426/fax 863-494-2707/artisticstructures @msn.com PROPOSAL SUBMITTED TO: JOB NAME: Cedar Hammock Golf and Country Club Cedar Hammock Golf and Country Club ATTN: Paul Mollberg 9615 Collier Boulevard Naples, FL 34114 (239)304-2898/(239)354-1890 fax Prooposal Date:2/25/2014 We hereby submit specifications and estimates for the labor,equipment and materials to complete the following bridge repairs: • Hole#5/Bridge 1—Replace one cracked deck board. • Hole#5/Bridge 2—Raise one bridge cap. • Hole#9—Repair one cracked bridge joist. • Hole#18—Repair two cracked bridge joists. Total cost of repairs $875.00 We hereby propose to furnish labor and materials—complete in accordance with the above specification,for the sum of: Based on actual field measurements Dollars(S )with payment to be made as follows: Monthly draw based on percentage of completion;terms to be net 15; 20%deposit upon mobilization All material is guaranteed to oe as specified,All work to be completed in a workmanlike manner according to standard practices.Any alteration cr deviation from above specifications involving extra costs,will be executed only upon written orders,and will become extra charge over and above the estimate.All agreements contingent upon strikes,accidents or delays beyond our control.This proposal subject to acceptance within 30 days and is void thereafter at the option of the undersigned.Owners to carry fire,wind,and other necessary insurance.Our workers are covered by workers'compensation insurance. Artistic Structures Inc. Authorized Signature. ACCEPTANCE OF PROPOSAL The above process,specifications and co • s are by!a `You are authorized to do the work as specified. P yment will made as outlined above. c ACCEPTED: Signature`°� Dater 7 d� Naples, FL 34114 (239)304-2898/(239)354-1890 fax Proposal Date: 2/25/2014 We hereby submit specifications and estimates for the labor,equipment and materials to complete the following repairs: #5 Retaining Wall/Bridge#2 Repair- • Excavate and remove 10 LF of existing vertical and whalers. (disposal by others) • Return existing piling to plum position. • Replace 10 LF of 3"x 8"Full RS, .60 CCA horizontal whalers. • Replace 10 LF of 2"x 8"Full RS, .60 CCA verticals • Install 20 LF of filter fabric. • Install 1-8"x 8'deadmen and 5/8"galvanized tie rods _ • Install 1OLF of 2"x 8"RS cap board. 16ItB1i Collier ', Environmental 431 Services Lake S.Wetland Management Specialists 2600 Golden Gate Parkway Naples,Fl 34105 239-262-2600 Office 239-261-1797 Fax CC#35398 City of Naples#19517 LC#1002075 4-Mar-15 Proposal installing a floating Island at Cedar Hammock Golf and Country Club Scope of Work Installation of one floating island at Cedar Hammock Golf and Country Club $ 1,575.00 $ 1,575.00 Conditions Installation of a single demonstration floating island at Cedar Hammock Golf and Country Club. The Island will be 250 square feet in size with a planting paietle of agrostis,iuncus,and pontederia.The island will be built and installed in a lake at the country club.The Island Is of demonstration size to show the look and function of floating islands. Proposal is valid for 30 days If you agree to the services and rates listed in this proposal for work.please sign and send back to tltaddress listed above oilier Er vironmental Sery.-=s a.k.a Da e Peninsu - Improvement Corporation t/ h// �A ate SevernTT +Ices 16 III B -j - 1 Collier Environmental Services J Lake&Wetland Management Specialists 2600 Golden Gate Parkway Naples,FL 34105 239-262-2600 Office 239-261-1797 Fax CC#35398 City of Naples#19517 LC#1002075 4-Mar-15 Proposal for annual maintenance of vegetated floating mat for the Cedar Hammock Golf and Country Club Scope of Work Perform maintenance activities to 1 vegetated floating mat In Cedar Hammock price per square foot of vegetated mat $ 2.50 1 island at 250 SF Total $ 825.00 Conditions Replace mature vegetation on floating vegetated mat as needed throughout the year Mulch removed plants or plant in littoral zones if appropriate.Replace mature vegetation with young native planting material.A mixture for fresh water hebaceous planting material like grasses,rushes,and flowering species to be used Monitor and control any weed growth that may occur. Proposal Is valid for 30 days. If you agree to the services and rates fisted in this proposal for work please sign and send back to the address listed above. WAIF4.4111.? 3/(//c Collier Environmental Services a.k.a Da Peninsula Improvement Corporation • -- lj ate Severn Trent ervrces 1611t B. 1 _......_ ....____ ___ __ _ _ ____I _____ _ ,____==._. = _ _ _ _ __ __ ___ .....„....,-----1,„: ... ,----- LEGEND: /' U—MW—X =UPLAND MONITOR WELL / W-MW-X =WETLAND MONITOR WELL i 16IFB 1 RESOLUTION 2015-2 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT RESCHEDULING THE PUBLIC HEARING TO ADOPT THE BUDGET FOR FISCAL YEAR 2016 WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016;and WHEREAS, the Board of Supervisors considered said proposed budget and set the required public hearing thereon;and WHEREAS, it is the desire of the Board to reschedule the public hearing; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; 1. It is the desire of the Board to reschedule the public hearing to consider the adoption of the budget for the following date,hour and place: Date: April ,2015 Hour: 3:00 P.M. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 9th day of March,2015. ----rt,„7,..., 0 0,xy _______ Tom Cook Chairman '—')it------ ir Cal Teague _. Secretary 161t lB1 Cedar Hammock Community Development District Financial Report January 31, 2015 Prepared by SEVERN 1611B _ 1 , CEDAR HAMMOCK Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet Page 1 Statement of Revenues, Expenditures and Changes in Fund Balances General Fund Page 2 SUPPORTING SCHEDULES Non-Ad Valorem Special Assessments Page 3 Cash and Investment Report Page 4 Suntrust Bank Reconciliation Page 5 Check Register& Invoice Copies Page 6-14 16I1B 1 CEDAR HAMMOCK Community Development District Financial Statements (Unaudited) January 31, 2015 161 1 B1 CEDAR HAMMOCK Community Development District General Fund Balance Sheet January 31, 2015 ACCOUNT DESCRIPTION TOTAL ASSETS Cash-Checking Account $ 66,911 Investments: Certificates of Deposit- 18 Months 25,434 Money Market Account 692,297 TOTAL ASSETS $ 784,642 LIABILITIES Accounts Payable $ 3,285 Accrued Expenses 600 (TOTAL LIABILITIES 3,885 I FUND BALANCES Assigned to: Operating Reserves 38,387 Reserves- Bridges 73,180 Reserves-Bulkheads 140,245 Reserves- Lakes 85,460 Reserves- Roadways 265,598 Unassigned: 177,887 'TOTAL FUND BALANCES $ 780,757 I TOTAL LIABILITIES&FUND BALANCES $ 784,642 Report Date:2/24/2015 Page 1 161 1B _ 1 CEDAR HAMMOCK Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending January 31,2015 ANNUAL ADOPTED YTD YTD VARIANCE($) JAN-16 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 2,017 $ 672 $ 758 $ 86 $ 201 Special Assmnts-Tax Collector 279,653 251,212 259,963 8.751 11,375 Special Assmnts-Delinquent - - 350 350 350 Special Assmnts-Discounts (11,186) (10,049) (10,083) (34) (245) (TOTAL REVENUES 270,484 241,835 250,988 9,153 11,881 EXPENDITURES Administration ProfServ-Engineering 20,000 6,667 12,977 (6,310) 1,665 ProfServ-Legal Services 3,000 1,000 250 750 250 ProfServ-Mgmt Consulting Sery 34,122 11,375 11,374 1 2,844 ProfServ-Property Appraiser 4,195 4,195 4,195 - - ProfServ-Special Assessment 2,772 2,772 2,772 - - Auditing Services 5,000 - - - - Postage and Freight 750 250 228 22 66 Insurance-General Liability 7,773 7,773 7,061 712 - Printing and Binding 600 200 219 (19) - Legal Advertising 2,000 668 - 668 - Misc-Bank Charges 1,000 332 214 118 68 Misc-Assessmnt Collection Cost 5,593 5,024 4,997 27 222 Misc-Web Hosting - - 132 (132) - Office Supplies 400 133 130 3 - Annual District Filing Fee 175 175 175 - - Total Administration 87,380 40,564 44,724 (4,160) 5,115 Field ProfServ-Field Management 500 500 - 500 - Contracts-Water Mgmt Services 7,200 2,400 2,400 - 600 Contracts-Water Quality 10,910 5,455 3,900 1,555 1,275 Utility-Cameras - - 344 (344) 95 R&M-Bridge 3,000 1,000 - 1,000 - R&M-Lake 3,000 1,000 - 1,000 - R&M-PlantReplacement 5,000 1,667 - 1,667 - Misc-Contingency 3,096 1,032 1,938 (906) - Capital Outlay 33,398 11,133 5,631 5,502 - Reserve-Bridges 15,000 15,000 - 15,000 Reserve-Bulkheads 15,000 15,000 - 15,000 - Reserve-Lakes 15,000 15,000 - 15,000 - Reserve-Roadways 72,000 72,000 85,243 (13,243) - Total Field 183,104 141,187 99,456 41,731 1,970 'TOTAL EXPENDITURES 270,484 181,751 144,180 37,571 7,085 I Net change in fund balance $ - $ 60,084 $ 106,808 $ 46,724 $ 4,596 FUND BALANCE,BEGINNING(OCT 1,2014) 673,949 673,949 673,949 FUND BALANCE,ENDING $ 673,949 $ 734,033 $ 780,757 Page 2 Report Date- 2/24/2015 1611 B 1 CEDAR HAMMOCK Community Development District Supporting Schedules January 31, 2015 1 16I I B Cedar Hammock Community Development District Non-Ad Valorem Special Assessments (Collier County Tax Collector-Monthly Collection Distributions) For the Fiscal Year Ending September 30. 2016 Discount/ Gross Date Net Amount (Penalties) County Exp Amount Received Received Amount Amount Received Assessments Levied $279,650 Allocation % 100% 11/07/14 $ 2,762.39 $ 156.23 $ 56.38 $ 2,975.00 11/14/14 27,988.80 1,190.00 571.20 29,750.00 11/25/14 110,638.08 4,704.00 2,257.92 117,600.00 12/12/14 83,113.21 3,478.10 1,696.19 88,287.50 12/31/14 9,471.97 309.72 193.31 9,975.00 01/29/15 10,861.12 292.22 221.66 11,375.00 TOTAL $ 244.835.57 $ 10,130.27 $ 4,996.86 $ 259.962.50 % COLLECTED 92.96% TOTAL OUTSTANDING $ 19,687.50 (1) 1/13/15 $ 397.25 $ (47.25) $ - $ 350.00 (1)- Parcel 76527010785 was in bankruptcy in FY14. Collected. Report Date: 2/25/2015 Prepared by: Page 3 Severn Trent Management Services 161' I Bi CEDAR HAMMOCK All Funds Community Development District Cash and Investment Report January 31,2015 General Fund Account Name Bank Name Investment Type Maturity Yield Balance Checking Account-Operating SunTrust Bank n/a n/a 0.10% $ 66,911 Certificate of Deposit CenterState Bank 18 month CD 2/7/15 0.55% 25,434 Money Market Account** Stonegate Bank Public Funds MMA n/a 0.40% 692,297 Total $ 784,642 **2/6115- Purchased 18 mo CD @ Stonegate Bank 0.60% Report Date:2/24/2015 Prepared By: Page 4 Severn Trent Management Services 1611 B1 Cedar Hammock CDD Bank Reconciliation Bank Account No. 9995 Statement No. 01-15 Statement Date 01/31/15 1 G/L Balance(S) 66,911.20 Statement Balance 69,772.10 G/L Balance 66,911.20 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 69,772.10 Subtotal 66,911.20 Outstanding Checks 2,860.90 Negative Adjustments 0.00 Total Differences 0.00 Ending 13/L Balance 66,911.20 Ending Balance 66,911.20 Difference 0.00 Posting Cleared 121111 Document Tvoe Document No, gssalglign Amount Aoudad Difference Deposits 01/13/15 DEP00024 Collier Cty-FY14 Delinquent Assmnt Parcel 76527010 397.25 397.25 0.00 01/22/15 ACH DEBIT SUNTRUST-BANK ANALYSIS FEE -68.05 -68.05 0.00 01/29/15 WIRE CREDIT COLLIER CTY TAX COLL:ASSMNTS RCVD THRU 1/28 10,861.12 10,861.12 0.00 01/30/15 ACH CREDIT SUNTRUST INTEREST INC-JAN 2015 11.49 11.49 0.00 Total Deposits 11,201.81 11,201.81 0.00 Outstanding Checks 01/27/15 Payment 1610 FEDEX 9.72 0.00 9.72 01/27/15 Payment 1611 SEVERN TRENT ENVIRONMENTAL SERVICES 2,851.18 0.00 2,851.18 Total Outstanding Checks 2,860.90 Page 5 161 Bi o O O to 0 o a) N o O a) N N ^ a) O O Q C O O O .1 V O N F O c, N of 1- 47 N V O co N co N co ca O co tea/) e�. a) U. c+) N. 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CO CD W W W W W W W W _ 0 0 0 0 0 0 0 U 0 U U W W W W W W W W d 0 CO CO CD CO CO x CO CO u) a U w w w w w z z z g z w W W Q 00 = a- K I- F W t- I z z z z z z X z z z Ci 0 o w w w w w 0 w Ili W W W > > > > > IX 0 0 > > 7 z U . (p V CO W EWO U u_ u.LL uW) CO G Q Y cam- (() ct) N 3() r r r ea- d 30 41 > S J 00 0) n In v`) v) i`n 0) CO 0 0► o 0 N. .- n h N- (■ 0 O O 0 0 0 0 0 O (;V N �V 00 N �V �V C' C U # o - 0 0 0 0 0 ik o - o - o o 0 0 7 a R E W Y Y Y Y Y Y G E e Z U U U U U V o W o W o 0 0 0 o W o W o W o W o 0 o t V 0 LL Z la = o = o 0 0 0 0 = o Z o = o = o 0 o C U U U U U U CC 1611 ' B DOU597 15 MINUTES OF MEETING CEDAR HAMMOCK By On COMMUNITY DEVELOPMENT DISTRICT ---�_ - . The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, March 9, 2015 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Norman Day Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Tom Read General Manager Justin Faircloth STS Paul Mollberg Maintenance Superintendent Residents The following is a summary of the discussions and actions taken at the March 9, 2015 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes February 9, 2015 Regular Meeting On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, the minutes of the February 9, 2015 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There being none, the next item followed. • Mr. Cook reported there is an HOA that wants a rainwater/ stormwater discharge into a pond. 161t1 6 1 March 9, 2015 Cedar Hammock CDD o Discussion followed with it being noted when it is allowed the District requires they connect the storm drain into a box or directly into the water where it discharges at the low point of the lake. o Discussion followed on uniform details for pipes into the lake. FOURTH ORDER OF BUSINESS Old Business A. Water Use Permit Update • Mr. Teague reported the permit has been issued. o Cardno Entrix is preparing updated estimates for installation of the new well and pumps to fulfill the of the permit modification. • Discussion followed on the pumps and monitoring wells. • The Board would like the bids by April. C. Asphalt Walking Path • Mr. Marshall addressed the walking path noting the path itself is outside the CDD owned tract. o It is in the tract owned by the Cedar Hammock Golf and Country Club. o It is mostly within the 20-foot maintenance easement. • Mr. Marshall outlined his review of the path: o There are a couple of places where it was repaired before. o A second lift has been put on it. The upper layer was a little wider than the lower layer and is what is causing the sloughing along the edge. o To make it look cleaner they would want to clean up the edge and put a little lime rock under the edge or go narrower back to the original width. o There are no major tripping hazards. • Mr. Mollberg reported he has proposals from Bell Paving and Bonness to redo the whole path taking it up and installing new limestone. The cost is right around$40,000. • Discussion followed on it not being CDD property. The Master Association could piggyback on a CDD project. • Mr. Teague noted the Master Association could provide an expanded Lake Maintenance Easement from 20 feet to 25-or 30-feet. Discussion followed. • Mr. Mollberg noted he also has proposals for the parking lot repairs. 2 161 :1 B -i March 9, 2015 Cedar Hammock CDD B. FY 2015 Road Condition Analysis • Mr. Marshall reported there are 10 to 12 areas which will require patching. o Discussion followed on redoing an area of Wax Myrtle with a saw cut. • Mr. Marshall will put together a graphic for the repair areas. C. Asphalt Walking Path(continued) • Discussion followed on a transfer, quit claim or an expanded easement to the CDD for repair and maintenance of the walking path. On MOTION by Mr. McClellan seconded by Mr. Day with all in 1 favor, authorizing the Chairman to begin discussions with the Master Association on transferring or expanding the easement for the walking path to the CDD. • Discussion continued on the asphalt walking path, parking lot and the 10 to 12 roadway repairs. D. Bridge/Bulkhead Condition Analysis • Mr. Faircloth reported Mr. Ralph Verrastro from Bridging Solutions is coming tomorrow to do an analysis of the bulkheads. o Mr. Mollberg has two carts and a ladder set aside. E. Lake 12 Planting Update • Proposals for floating mats were reviewed. o Collier Environmental Services is for the floating mat is $1,575 and annual maintenance is$625. o Beautiful Ponds -two options - 224 s.f. at $1,700 and 260 s.f. at $2,100. Annual maintenance $400 to $1,500 per year depending on type. o The area for plantings was discussed. • Mr. Cook noted once it is planted they need to take the plan for the entire property and determine what it would cost to do all of it in segments. 3 16111 B "1 March 9,2015 Cedar Hammock CDD On MOTION by Mr. Day seconded by Mr. McClellan, with all in favor, the CES proposal for floating mats and the L&WM for shore plantings at a total cost not to exceed $3,000 was approved. FIFTH ORDER OF BUSINESS New Business A. Artistic Structures-Bridge Repairs Proposal B. Artistic Structures-Bulkhead Repairs Proposal • The Artistic Structures proposals were reviewed. o The repairs can be done while the golf course is closed. o Mr. Mollberg will handle the disposal of the material. On MOTION by Mr. Minamyer seconded by Mr. Day, with all in favor, the Artistic Structures proposals in the amounts of$875 and I $4,350 were approved. SIXTH ORDER OF BUSINESS Manager's Report A. Review of Proposed Budget for Fiscal Year 2016 • Mr. Teague addressed rescheduling the budget public hearing. On MOTION by Mr. Minamyer seconded by Mr. Day, with all in favor, Resolution 2015-2 rescheduling the public hearing to April 16, 2015 at 3:00 p.m. at this location was adopted. B. Financial Report for January 31,2015 • Mr. Teague reviewed the financials noting they are 97% collected on non-ad valorem assessments. On MOTION by Mr. McClellan seconded by Mr. Day,with all in favor,the financial report for January 31, 2015 was accepted. SEVENTH ORDER OF BUSINESS Attorney's Report There being none,the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report The being no report, the next item followed. 4 1611 Ri March 9, 2015 Cedar Hammock CDD The being no report, the next item followed. NINTH ORDER OF BUSINESS Communication to Master Board • Mr. McClellan reported on attending the Master Board meeting. TENTH ORDER OF BUSINESS Supervisor Requests • Mr. Cook addressed the new Master Association documents noting they are not consistent on the CDD. He will provide comment to Mr. Read. ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Nocera seconded by Mr. Minamyer, with all in favor,the meeting was adjourned /2j CytIE� Cal Teague , Tom Cook Secretary Chairman 5 161 ' l B 2 ,,t% „ 1`► 1 Heritage Bay Community Development District • 1 of Supervisors Edwin Hubbard,Chairman Calvin Teague,District Manager Ronald A.Grant,Vice Chairman John May,Assistant Treasurer Gregory Wilkison,District Counsel David`L'ilkison,District Engineer Dennis Gagne,Assistant Secretary Richard Brodeur,Assistant Secretary Regular Meeting Agenda May 7,2015—9:00 a.m. 1. Roll Call 2. Public Comments on Agenda Items 3. Approval of the Minutes of the April 2,2015 Meeting 4. Old Business A. Bridge Wall Project Update i. Review of the Meeting with the Master HOA B. Littoral Planting Update C. FY 2015 Lake Bank Repair Project Update D. Lake 26 Repair Proposals 5. New Business A. Areas of Responsibility for Individual Supervisors 6. Manager's Report A. Approval of Financials,Check Register and Invoices B. Distribution of the Proposed Fiscal Year 2016 Budget and Consideration of Resolution 2015-5 Setting a Public Hearing C. Report on the Number of Registered Voters(579) D. Field Manager's Report E. Follow Up 7. Attorney's Report 8. Engineer's Report 9. Supervisors' Requests and Audience Comments 10. Adjournment NOTES: The next meeting is scheduled for July 9,2015 at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-753-5841 Naples,FL 1 6 1 1 B 2 1 , . , | , § t§ H | : iifril ( k )) i ifs' F .,:, %/! 2 2/ ' /� � ' gA4 i jq \ �� x, b | )\ § k§}/ f q 2 \ L , §e§ 22 | ( ■ ` §Bk £§ \ | fitN | .` 1.--] b_ !$� k 2 . . 2 a § 2 ! r5 co ( § i \ k j | . © w db■ . w £ . 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II 1 iI ilo i'i — 8 — 1 1 0 8 III s s g - 8 g s 16f1 B2 HERITAGE BAY CDD 2014 LAKEBANK RESTORATION BALANCE SHEET FOR LANDSHORE/ER LAST UPDATED 3/18/15 Contract#2076(Lake#4 buildings 1-9&Lake#5) Original quote $19,350.50 Payments on Contract#2076 • 6/27/14-$11,160.31-recorded as#1093-Booking fee/Commencement fee from invoice#360 • 9/11/14-$6,390.19 -Invoke#377-received by Landshore per email on 9/11/14 • 9/11/14-$1,800-credit applied from Contract#2082 that was canceled Total Remaining $0 Contract#2080Lake#1,4,5,6,10.15,20) Original quote $12,147.00 Additions $2,164.00-for additional work on Lake#6 Total $14,311.00-signed&emailed 6/30/14 Payments on Contract#2080 • 6/30/14-$3,577.75-recorded as#2080-Booking fee from invoice#365-Received 7/8/14 • 6/30/14-$5,008.85-recorded as#2080-Commencement fee from invoice#365-Received 7/8/14 • 9/11/14-$5,151.96- Invoice#378-received by Landshore per email on 9/11/14 • 3/18/15-$572.44-Retalnage paid from Invoice#378 Total Remaining $0 Contract#1094(Lake 10 only) Original quote $820.00-Canceled-washouts at the north end I believe. Contract#2082(Lake 10) Original quote $250.00-Canceled Contract#2086(Lake 5) Original quote $3,600.00-Canceled Payments on Contract#2086 • 6/30/14-$1,800.00-recorded as#2086-Booking fee invoice#366-Received 7/8/14-credited to Contract#2076 Total Remaining $0.00 Contract#2087(Lake 15) Original quote $2,720.00 Payments on Contract#2087 • 6/30/14-$1,360.00-recorded as#2087-Booking fee from Invoice#367-Received 7/8/14 • 9/11/14-$1,224.00 Invoice#380-received by Landshore per email on 9/11/14 • 3/18/15-$136.00-Retalnage paid from invoice#380 Total Remaining $0 Open invoices Total Billed to date $36,380.90 Total Paid to date $36,380.90 • 611 82 mac,*`��� ._ � � r � •i.t as.r,>�" 'ui+° ,� , u c�- Y �-, M 9n`,NI r_;�;� �,z"�tt.w.7 ;', Southwest Development • Proposal#2100$9,950.00(Lakes##6, 19,22,23, 30A, 30B) • Proposal#2101 $1,500.00(Lake#5) a Change order $500.00—discovery of buried drain tube on lake#5 Total $11,950.00 Payments to Southwest Development • Total Remaining $11,950.00 Landshore • Estimate#3062$3,035.00(Lake 10&20)Approved at 4/2015 BOS Meeting, but not executed • Estimate#3074$650.00 Total $0(Amounts not fully approved) Payments to Landshore • Total Remaining $0 Other lakes to consider Lake#19—work not submitted for proposals as of 5/6/15 Lake#12—work not submitted for proposals as of 5/6/15 Lake#20—Proposal for lake#20&#27 by S.W. 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PROPOSAL 690 23"4 St NW Date proposal Naples,FL 34120 (239)470-5522 5-6-15 2138 To: SEVERN TRENT MANAGEMENT SERVICES RE:HERITAGE BAY C/O JUSTIN FAIRCLOTH Project Description Amount LAKE#20 REPAIRS @ CULVERT. - MANUALLY DIG OUT UNDER THE PIPE END IN ORDER TO TUCK UNDER AND INSTALL NEW HEAVY GRADE FILTER FABRIC UNDER THE END AND WITHIN THE LARGE CAVITY IN FRONT OF THE OUTFALL PIPE.INSTALL RIP/RAP WITHIN THIS AREA AND FILL IN WHERE MISSING ALONG THE TOP OF THE PIPE. LAKE#27 REPAIR ONE WASH OUT EAST END. - ADD AND COMPACT FILL,REMOVE SOD AROUND THE WASH OUT PERIMETER IN ORDER TO TUCK HEAVY GRADE FILTER FABRIC UP UNDER AND INSTALL NEW SOD. Thank You. Total $8,200.00 _ 161 1 B 2 Lans/shsre° Enterprises LLC • EN Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering,Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade Proposal Prepared for: The Heritage Bay CDD c/o: Mr. Justin Faircloth Severn Trent Services 5911 Country Lakes Drive, Fort Myers,FL 33905 Updated on: 4/29/2015 Landshore®Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida,33309 Tel:(954)327-3300 • Fax:(954)533-1556 • 1 Email:info @landshore.com Landshore Page 1 of3 1611B2 m ... an us sh are , . terpr ses, LAC go Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering,Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade The Heritage Bay CDD ESTIMATE #3062 Attn:Mr.Justin Faircloth Date: 4/29/2015 5911 Country Lakes Drive, Fort Myers,FL 33905 ITEMIZED ESTIMATE:TIME AND MATERIALS LAKE#20 Clean out drain pipe and adding rock on three wash out sections at DWL 6 C.Y. LAKE#10 Adding 38'x 2'x 6"rock on top of concrete mat 1.7 C.Y. TOTAL ESTIMATED JOB COST I $3,035.00 PAYMENT SCHEDULE Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date **Invoice is due upon receipt** Landshore Enterprises,LIC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com Landshore Page 2 of 3 161 1 B 2 an s ..re ® Enterprises, ,LJEC • Ee•I°`. Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering, Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade SPECIAL CONDITIONS The prices quoted in this proposal are based on visual observation only. The client is responsible for survey,engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore° Enterprises, LLC, the stipulated above price does not include rock removal,addition of suitable material as necessary,heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore° Enterprises,LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises,LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Landshore°Enterprises Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com Lundshore Page 3of3 1 6 I 1 B 2 .: . A„.. y andshore ® Enterp.rises, LLC Q EN-xsP* Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering,Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade The Heritage Bay CDD ESTIMATE #3074 Attn:Mr.Justin Faircloth Date: 5/6/2015 5911 Country Lakes Drive, Fort Myers,FL 33905 ITEMIZED ESTIMATE:TIME AND:MATERIALS: LAKE#4 Flush ADS pipe from the top to locate any leaks in pipe. Fill in area around pipe+/-2 cy of sand. TOTAL ESTIMATED JOB COST J $650.00 PAYMENT SCHEDULE .:. Landshore Enterprises'payment policy is as follows: 50% Booking Date 50% Commencement Date **Invoice is due upon receipt** SPECIAL Ci3NDITION3, . The prices quoted in this proposal are based on visual observation only. The client is responsible for survey,engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore® Enterprises, LLC, the stipulated above price does not include rock removal,addition of suitable material as necessary,heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore® Enterprises,LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises,LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This Is an estimate only.This is not a contract.This estimate Is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which maybe required should problems arise. Client Representative Signature Date Landshore®Enterprises Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com , t t 1�" ., tai, .,� J �¢'-. ,� �, #'! ✓ >� ',�� i Y .. Fj� � t�" �^y�, " .e Jy'}4 *v •t. re ;i ,- ;. a�"•M- t ""i': a`�y• 1,,,-'7(.,,14''-:,". x ,* 4 `�;r' #r 'fig} f''�'"� ti 4"a a l 1 @�., fie ( y y . ;6 ''.. ,-'4. '''', ' ' i.:`-i:.:.-, '''' '.At.-it;- , .; '-:--,ii:. '' ji% ."'Cik0';1%4",', -.:-'''..i",r,,,,r'Ii,",..1..'-::i'7,4 Y:',.--)ti "-........Vg..- -v't,_---,.;---., '.r`:.4-...-.....,..--- 1. 444....‘,„ oil *.k''5 A # ■ �1Q r 1 k J'r' ..y ,SLI4i( 'T Y X ''' 71), 1! ;4 ,:A- '"--.-• br yj fd y -):9'j4-4.--:': ` + ' .„....,-..:41:,-,, . _. .„..,,p- _ ;e9;....si„ ..-:,:t..,-,.::, -.., ,'. .6.,-.---,— .....,..i,,. =,t4...-i4,,...,.40;::-... r{9r�a �.. s s t :tr ,; ra . # 9f .,g2. 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'4;;,','4:4..!..,r- , ,.:,,.....,_ s3` „}'Y,S�C� `. , ', �5�`3 may' w• .4. -/ r, _ 'k'T � , 7 =3� !1.56 : �: *5^E' '� .: .. ate- r 4 r,,v Spa= I t - / • 7 . _ Y "�..`.. / ?a t°k. --1` EGA . j4 ..Lt. .,., N "s;. 1611 B2 Southwest Development Services, inc. 690 23r1 St NW Date proposal Naples, FL 34120 (239)470-5522 4-24-15 2134 To: SEVERN TRENT MANAGEMENT SERVICES RE: HERITAGE BAY/SOUTH SIDE LAKE#26 C/O:JUSTIN FAIRCLOTH Project Description Amount RE: LAKE#26 REPAIR OPTIONS. 1) Construct a swale and a berm within the rear lots/along the southerly side of lake#26.Tie into the existing berm/swale on the easterly end and run westerly to the lake point of curvature. Install A.D.S. drain boxes with a 4" outlet and a non-floating device down to the waters edge.The box would be located in the center of the proposed swale and approximately at the lot line between the homes. (see attached sketch) Fee:$42,500.00 2) Install filter fabric and rip/rap along the lake slope in five areas between the homes, run two 4"A.D.S drain pipes down to the waters edge along with non-floating device,connecting the rear pool and house drains.Within these five areas the rip/rap will be laid approximately from the rear edge of sod down to the first row of aquatic plants and between a northerly prolongation of the house walls. Fee: $24,900.00 Thank You. Total N m o _, , ,, , Y � b'3 V j,ffl�� 5 3 c.; 5'''''''''''''''''''''''''1"'' ; & 1cI'-,,,..-s.:-474,-.4:44,4 # ° 'f , , ' s , y cm ti 1 x , 7 F 4 -t , '--,.4,4,1 5 °"; .tam , �5 am � "s1 Y h1.c _ 7t ∎,;. t k '&4"14.'4',7.-k,' w '4'', i1 „a .4 ' sa v - x ,,,a.,' „ s t s ti 4 a J` y3* real rr t : 1 x r - -K "..t - r�� 4$r t` a, ?� - a 0 4 .>r Nr .3 �, "..4---,' . 3" '? a r ,;s. .v�,•�c�x fit , q,� '6- �v T .+-.+.3't a '''�t� a xSy u. o. s ss ` "`e A&*� fir ' ''�,,. 'j, FF 'v tip," f5'+,�- t k�4 ;-'.4,�' .va e zzo, t k .X`a 7`7 wY w n `1 X 4 1611 B 2 DATE: 04/29/2015 Copeland Southern Enterprises,inc. __.__.-_.__._—_. —. OWNER INFORMATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO,: (239)245-71181306 Fax No: (239)245-7120 Heritage Bay Community Development District in Naples E-MAIL:Justin.Fairclothastservices.com, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 10154 Heritage Bay Blvd,Naples,FL 34120 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faircloth,Assistant District Manager Time&Materials based upon the Rate Schedule in PROJECT NAME:Lake 26 Erosion Repairs on Biscayne Lane effect at the time service is rendered_ Estimated Fees: WORK DESCRIPTION:Install 12"bubblers and ADS double wall drain pipes to lake and repair 365'of eroded slope with Coconut Erosion Blankets and Plants. Not-To-Exceed Fixed Fee based upon the Rate REMARKS: I)Permits to be pulled by owners or Engineer if needed.2)CSEI will need Schedule in effect at the time service is rendered: a staging area to store equipment and supplies within 500 feet of the work area.3)All Sprinkler heads within the 20 lake easement must be clearly marked and turned off or cappcd during the construction,to prevent additional erosion.4)CSEI cannot warranty Lump Sum Fixed Fee: S 15375,00 repaired slopes after the completion of project against future erosion caused by excessive rain,flooding,Pre-existing drainage problems,lawn crews and equipment,improper set Total Fees: S 15375.00 or damaged irrigation systems.Ect. Dear Justin Faircloth In Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for the Lake restorations project on Lake 26 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): I. Crews will set up MOT around work areas to insure the safety of the residents and guests during the project. 2. CSEI will install 6 new I2",12"Bubblers at the south edge of the 20ft lake easement on each of the 6 Lot lines. 3. Crews will install 4,4"ADS gutter pipes per house and connect to newly installed bubblers. 4. 30 foot of 6"ADS double wall pipes will be installed from bubbler out into the lake below the control line level. 5. Trenches and Lawns will be restored to original condition once the new drainage system has been installed. 6. Crews will reclaim material from lake to rebuild the 4:1 slope,for 365 East of the SW corner of Lake 26. 7. Once Lake Slope has been back filled a coconut erosion blanket will be installed with matching Sod laid to control line. 8. Crews will Plant 25 plants per 50 feet of repaired area as follows.Spartina Bakeri,Arrow Head,Soft Rush on shelf I and 2,in clusters on high Bow areas on lot lines to stop future erosion from occurring. 9. Lawns will be repaired within the work areas,where crossing has damaged grass;(after lake repairs are completed) 10. Work is estimated to take 2 weeks to complete,an additional 2 weeks for the watering of the plants and sod for Lake 26. 11. MOT will be removed after project has been completed and equipment removed from site. Note:Any additicna!work and services requested,and is not found in this Proposal can be done,but will require additional cast to be paid in full with proposal fee upon the completion of job. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.Ilse please sign the contract proposal below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please do not hesitate to call Scott Copeland at 239-995-3684 or Mobile 4 239-707-6806.Fax 239.995.0058 OWNER AUTHORIZATION: I warrant and represent that I am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above. 0..e re • and .'t• • c to these Standard Business Toms. Authorized Signature: � Date: ��//s- Typed Name&Title: r ' l — 1611B2 Exhibit/Lake Restoration Work and Material Existing Grade Now Matching Sod Native Vegetation Coconut Erosion Mat Lake Control Line _ Sub Dasc Material Varies I to 2 Inches oC rop Soil 6 inches orlop Sol Erosion t Anchors 16x1 2 Heritage Bay Community Development District -Board of Supervisors Assignments- The following assignments and related tasks shall be effective April 1, 2015 and run through October 31, 2016. Chairman: -oversee all recommended lake bank maintenance activities-responsible for providing recommendations for aquatic plantings and lake bank maintenance -responsible for working with Lake and Wetland Management to ensure that all work is completed as negotiated -oversee all special projects; example main bridge retaining wall -chief liaison to Severn Trent and outside vendors -monthly walk-around with Field Service Engineer Vice Chairman: Grant -provide backup support for the Chairman in his absence. -chief legal liaison -oversee our website and make recommendations for improvement Assistant Treasurer: May -responsible for periodic reviews of all financials and financial reporting -to oversee the annual budgeting process -responsible for identifying financing opportunities in conjunction with our District Manager if financing needs arise -to work with Severn Trent to ensure that all reporting is in agreement with BOS approvals and vendor contracts -to monitor bond payments 1 161182 - 1 Secretary 1: Gagne -responsible for overseeing water quality with outside vendor(s)and the Master HOA -development of a comprehensive water testing program which will track testing on a historical basis to determine ongoing issues with water quality. To work with the HOA in development of the process and actual testing -responsible for working with the BOS to make recommendations to the Master HOA regarding lake issues to include lake water issues,the need for aeration devises,the elimination of invasive plants,etc. Work with the CDD Field Service Engineer and utilize his monthly reports. See attached list of lake concerns*** Secretary 2: Brodeur -responsible for the lake interconnect and control structure system and ensuring that the entire system is functioning as designed -to identify, by working with the District Engineer and Field Service Engineer,any structures which require maintenance and to recommend corrective action -ensure timely annual reporting to the Master HOA as to the integrity of the overall system and any work we performed ***Lake concerns -work with the HOA to sponsor a Lakes Committee to oversee all issues not related to CDD responsibilities -Cord grass and other plants allowed to float in the lakes after being cut creating a algae situation? -"turds"from greens aeration being utilized to stabilize lake banks,allowing chemicals to get into the lakes? -large grass blowers blowing grass clippings, etc into the lakes. Also some evidence of this from local landscaping companies -outside contractors and lack of monitoring as to what chemicals and processes they are using;ex. Power washing, painting, etc. 2 1611 B 2 Agenda Package 16 Heritage Bay Community Development District Financial Report March 31,2015 Prepared by SEVERN TRENT SERVICES 1611B2 Agenda Package 17 Heritage Bay Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 Statement of Revenues,Expenditures and Changes in Fund Balance General Fund Page 2 Debt Service Fund Page 3 SUPPORTING SCHEDULES Trend Report Page 4 Non-Ad Valorem Special Assessments Page 5 Cash and Investment Report Page 6 Bank Reconciliation Page 7 Check Register and Invoices Pages 8-26 1611O2 Agenda Package 18 Heritage Bay Community Development District Financial Statements (Unaudited) March 31, 2015 1611 82 ri HERITAGE BAY Agenda Package 19 Community Development District Governmental Funds Balance Sheet March 31, 2015 SERIES 2014 DEBT GENERAL SERVICE ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 193,033 $ - $ 193,033 Due From Other Funds - 52,047 52,047 Investments: Certificates of Deposit-24 Months 51,193 - 51,193 Money Market Account 76,572 - 76,572 Deferred Cost - 7,680 7,680 Reserve Fund - 605,210 605,210 Revenue Fund - 1,149,460 1,149,460 (TOTAL ASSETS $ 320,798 $ 1,814,397 $ 2,135,195 LIABILITIES Accounts Payable $ - $ - $ - Due To Other Funds 52,047 - 52,047 'TOTAL LIABILITIES 52,047 - 52,047 1 FUND BALANCES Restricted for: Debt Service - 1,814,397 1,814,397 Assigned to: Operating Reserves 37,249 - 37,249 Reserves- Erosion Control 58,000 - 58,000 Unassigned: 173,502 - 173,502 'TOTAL FUND BALANCES $ 268,751 $ 1,814,397 $ 2,083,148 1 (TOTAL LIABILITIES&FUND BALANCES $ 320,798 $ 1,814,397 $ 2,135,195 1 Report Date:4/27/2015 Page 1 1611B2 HERITAGE BAY Community Development District AgendaGene al2Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31,2015 ANNUAL ADOPTED YTD YTD VARIANCE(5) MAR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 500 $ 248 $ 296 $ 48 $ 26 Special Assmnts-Tax Collector 249,995 247,500 245,048 (2,452) 7,435 Special Assmnts-Discounts (10,000) (10,000) (9,157) 843 (10) TOTAL REVENUES 240,495 237,748 236,187 (1,561) 7,451 EXPENDITURES Administration P/R-Board of Supervisors 4,800 2,400 3,200 (800) 1,000 RCA Taxes 367 183 245 (62) 77 ProfServ-Arbitrage Rebate 600 600 600 - - ProfSery-Dissemination Agent 1,000 1,000 - 1,000 - ProfServ-Engineering 15,000 7,500 6,712 788 - ProfServ-Legal Services 7,000 3,500 7,020 (3,520) - ProfServ-Mgmt Consulting Sery 38,246 19,124 19,123 1 3,187 ProfServ-Property Appraiser 3,750 3,750 3,750 - - ProfServ-Special Assessment 5,000 5,000 5,000 - - ProfServ-Trustee Fees 6,815 - - - ProfServ-Web Site Maintenance - - 293 (293) 13 Auditing Services 3,600 3,600 - 3,600 - Postage and Freight 1,300 650 644 6 12 Insurance-General Liability 13,673 13,673 12,754 919 - Printing and Binding 1,400 700 637 63 230 Legal Advertising 1,400 700 199 501 - Mlsc-Bank Charges 750 372 356 16 25 Misc-Assessmnt Collection Cost 5,000 4,950 4,718 232 148 Office Supplies 550 274 209 65 39 Annual District Filing Fee 175 175 200 (25) - Total Administration 110,426 68,151 65,660 2,491 4,731 Field ProfServ-Field Management - - 6,000 (6,000) 1,000 Contracts-Lake and Wetland 55,944 27,972 27,972 - 4,662 R&M-Aquascaping 24,125 12,062 - 12,062 - R&M-Lake Erosion 35,000 17,500 708 16,792 708 R&M-Contingency 15,000 7,500 3,500 4,000 - WallImprovements - - 14,400 (14,400) 3,600 Total Field 130,069 65,034 52,580 12,454 9,970 TOTAL EXPENDITURES 240,495 133,185 118,240 14,946 14,701 Net change in fund balance $ - $ 104,563 $ 117,947 $ 13,384 $ (7,250) FUND BALANCE,BEGINNING(OCT 1,2014) 150,804 150,804 150,804 FUND BALANCE,ENDING $ 150,804 $ 255,367 $ 268,751 Report Date:4/27/2015 Page 2 16I1 B2 HERITAGE BAY Agenda Package 21 Community Development District Series 2014 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31, 2015 ANNUAL ADOPTED YTD YTD VARIANCE($) MAR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ - $ - $ 28 $ 28 $ 8 Special Assmnts-Tax Collector 1,308,564 1,090,470 1,282,641 192,171 38,915 Special Assmnts-Discounts (52,343) (43,620) (47,929) (4,309) (52) 'TOTAL REVENUES 1,256,221 1,046,850 1,234,740 187,890 38,871 EXPENDITURES Administration ProfServ-Property Appraiser 19,628 19,628 19,628 - - Misc-Assessmnt Collection Cost 26,171 21,810 24,694 (2,884) 777 Total Administration 45,799 41,438 44,322 (2,884) 777 Debt Service Principal Debt Retirement 270,000 - - - - Interest Expense 476,311 - - - - Total Debt Service 746,311 - - - - (TOTAL EXPENDITURES 792,110 41,438 44,322 (2,884) 777 Excess(deficiency)of revenues Over(under)expenditures 464,111 1,005,412 1,190,418 185,006 38,094 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance 464,111 - - - - ITOTAL FINANCING SOURCES(USES) 464,111 - - - - Net change in fund balance $ 464,111 $ 1,005,412 $1,190,418 $ 185,006 $ 38,094 FUND BALANCE,BEGINNING(OCT 1,2014) 623,979 623,979 623,979 FUND BALANCE,ENDING $ 1,088,090 $ 1,629,391 $ 1,814,397 Report Date:4/27/2015 Page 3 1611 B2 Agenda Package 22 Heritage Bay Community Development District Supporting Schedules March 31, 2015 161182 a-ae ae se ae o e ae a ae X o. ae ae a ae ae e ae ae a a° ae ae ° . ae ae g ae m' C lid RggQ °srg § § $ 428� ' g § P § 8S § SICA . insu s a ' 33 N o8.. 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I— E 0 0 n }• ii _CD R N a P o 40 ,its go x �G�Sc.9i c; CpC u� Cqm� y ? v a P _ r �� 3 i V N Q W t L 7i ry ` C Y d LL y• i!IIJI p '2 o g u c w g LL IL 1611 B2 Agenda Package 24 Heritage Bay Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector (Monthly Collection Distributions) For the Fiscal Year Ending September 30,2015 ALLOCATION BY FUND Discount/ Gross Debt Service Date Net Amount (Penalties) Collection Amount General Fund Fund Received Received Amount Costs Received Assessments Levied $ 1,558,564 $ 250,000 $ 1,308,564 Allocation% 100% 16% 84% 10/29/14 $ 12,833 $ 726 $ 262 $ 13,820 $ 2,217 $ 11,603 11/14/14 150,646 6,405 3,074 160,125 25,685 134,441 11/25/14 572,406 24,337 11,682 608,425 97,594 510,831 12/12/14 501,120 21,009 10,227 532,356 85,392 446,964 12/31/14 62,734 1,999 1,280 66,013 10,589 55,424 01/29/15 78,054 2,259 1,593 81,906 13,138 68,768 02/27/15 18,036 290 368 18,694 2,999 15,695 03/31/15 45,361 62 926 46,349 7,435 38,915 TOTAL $ 1,441,191 $ 57,086 $ 29,412 $ 1,527,689 $ 245,048 $ 1,282,641 %COLLECTED 98.02% 98.02% 98.02% TOTAL OUTSTANDING $ 30,875 $ 4,952 $ 25,922 Report Date:4/29/2015 Prepared by: Severn Trent Management Services Page 5 16I1 B2 Agenda Package 25 Heritage Bay Community Development District Cash and Investment Balances March 31,2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Checking Account-MuniNow SunTrust N/A 0.10% $ 191,783 Checking Account BankUnited N/A 0.00% 1,250 Subtotal 193,033 Certificate of Deposit-24 Months BankUnited 02/13/16 0.52% 51,193 Subtotal 51,193 Money Market Account Stonegate Bank N/A 0.25% 76,572 Subtotal 76,572 Subtotal General Fund 320,798 DEBT SERVICE FUND Series 2014 Cost of Issuance US Bank N/A 0.05% 0 Series 2014 Deferred Cost Fund US Bank N/A 0.05% 7,680 Series 2014 Reserve Fund US Bank N/A 0.05% 605,210 Series 2014 Revenue Fund US Bank N/A 0.05% 1,149,460 Subtotal Debt Service 1,762,350 (1) Total $ 2,083,148 Note 1 Invested in First American Obligation Fund Report Date:4/27/2015 Prepared By: Page 6 Severn Trent Management Services 16 `1162 Agenda Package 26 Heritage Bay CDD Bank Reconciliation Bank Account No. 5148 Statement No. 03-15 Statement Date 03/31/15 G/L Balance(S) 191,783.01 Statement Balance 205,417.56 G/L Balance 191,783.01 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 205,417.56 Subtotal 191,783.01 Outstanding Checks 13,634.55 Negative Adjustments 0.00 Total Differences 0.00 Ending G/1.Balance 191,783.01 Ending Balance 191,783.01 Difference 0.00 Posting Cleared Date Document Tvo@ pocument No pescrlotlon AMgglpj Amount Difference Deposits 03/04/15 DEP00155 BankUnited CD9192-remaining interest(clsd FY14) 21.55 21.55 0.00 03/10/15 IRS TX PYMT IRS DEBIT USATAXPYMT(3/5/15 Mtg-4 BOS) -122.40 -122.40 0.00 03/17/15 IRS TX PYMT IRS DEBIT USATAXPYMT(3/5/15 Mtg-R.Brodeur) -30.60 -30.60 0.00 03/19/15 ACH DEBIT SunTrust Account Analysis Fee -55.86 -55.86 0.00 03/24/15 DEP00156 IRS REFUND/OVERPAID PR TAX 30.60 30.60 0.00 03/31/15 ACH CREDIT SunTrust-Bank Interest Income 10.12 10.12 0.00 03/31/15 WIRE DEPOSIT COLLIER CTY TAX COLLASSMNTS RCVD thru 3/30/1 45,381.41 45,361.41 0.00 Total Deposits 45,214.82 45,214.82 0.00 Outstanding Checks 03/09/15 Payment 803 EDWIN B.HUBBARD 18470 0.00 184.70 03/31/15 Payment 811 BRIDGING SOLUTIONS LLC 3,600.00 0.00 3,600.00 03/31/15 Payment 812 EROSION RESTORATION,LLC 708.44 0.00 708.44 03/31/15 Payment 813 FEDEX 9.24 0.00 924 03/31/15 Payment 814 LAKE&WETLAND 4,662.00 0.00 4,662.00 03/31/15 Payment 815 SEVERN TRENT ENVIRONMENTAL SERVICES 4,470.17 0.00 4,470.17 Total Outstanding Checks 13.634.55 Page 7 1611 B 2 N O � N N 8 8 S D n w j O te (`') O O C O N h p - 0 0 — N ti N O co G b9 s� N m i� rn w N O(o O O o N (0 � 0 h CO (A n _ V 1. 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The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: July 9,2015 Hour: 9:00 a.m. Place: Heritage Bay Clubhouse 10154 Heritage Bay Boulevard Naples,.Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 7th day of May,2015. Edwin B.Hubbard Chairman Calvin Teague Secretary 1611B2 Agenda Package 48 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2016 Version 2-Proposed Budget (Updated 04/30/15 8:00am) Prepared by: SEVERN TRENT SERVICES 16Iti ' HERITAGE BAY Agenda Package 49 Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1 Exhibit A-Alloctation of Fund Balances 2 Budget Narrative 3-5 DEBT SERVICE BUDGET Series 2014 Summary of Revenues,Expenditures and Changes in Fund Balances 6 Amortization Schedule 7 Budget Narrative 8 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 9 161182 Agenda Package 50 Heritage Bay Community Development District Operating Budget Fiscal Year 2016 1611 B2 HERITAGE BAY Agenda Package 51 Community Development District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2016 SEP-2016 FY 2016 FY 2018 REVENUES Interest-Investments $ 960 $ 500 $ 296 $ 296 $ 592 $ 500 Special Assmnts-Tax Collector 156,250 249,995 245,048 4,952 250,000 312,504 Special Assmnts-Discounts (5,640) (10,000) (9,157) - (9,157) (12,500) I TOTAL REVENUES 151,570 240,496 236,187 5,248 241,436 300,504 EXPENDITURES Administrative FIR-Board of Supervisors 4,400 4,800 3,200 4,000 7,200 8,000 FICA Taxes 367 367 245 306 551 612 ProfServ-Arbitrage Rebate 600 800 600 600 600 ProfServ-Dissemination Agent 1,000 1,000 - 1,000 1,000 ProfServ-Engineering 16,485 15,000 6,712 9,397 16,109 20,000 ProfServ-Legal Services 6,134 7,000 7,020 7,000 14,020 7,000 ProfServ-Mgmt Consulting Sery 37,132 38,246 19,123 19,123 38,246 39,393 ProfServ-Property Appraiser 2,393 3,750 3,750 - 3,750 4,688 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,150 ProfServ-Trustee Fees 5,926 6,815 - 6,815 6,815 6,815 ProfServ-Web Site Maintenance - - 293 293 586 1,000 Auditing Services 3,400 3,600 - 3,600 3,600 3,800 Postage and Freight 2,327 1,300 644 644 1,288 1,300 Insurance-General Liability 12,430 13,673 12,754 - 12,754 14,667 Printing and Binding 868 1,400 637 637 1,274 1,400 Legal Advertising 2,679 1,400 199 199 398 1,400 Misc-Bank Charges 648 750 356 356 712 750 Misc-Assessmnt Collection Cost 1,896 5,000 4,718 99 4,817 8,250 Office Supplies 371 550 209 209 418 550 Annual District Filing Fee 175 175 200 - 200 175 Total Administrative 104,231 110,426 65,660 63,678 118,338 123,550 Field ProfServ-Field Management - - 6,000 6,000 12,000 12,360 R&M Contingency _ - 6,925 Wall Improvements - - 14,400 - 14,400 35,000 Total Field - 20,400 6,000 26,400 54,285 Lakes&Ponds Contracts-Lake and Wetland 52,318 55,944 27,972 30,372 58,344 80,744 R&M-Aquascaping 17,561 24,125 - 10,000 10,000 10,000 R&M-Lake 15,543 - - - R&M-Lake Erosion 89,475 35,000 708 34,292 35,000 35,000 R&M-Contingency 3,283 15,000 3,500 6,500 10,000 10,000 Misc Improvements - 6,925 Total Lakes&Ponds 178,180 130,069 32,180 81,164 113,344 122,669 I TOTAL EXPENDITURES 282,411 240,495 118,240 140,842 259,082 300,604 I Net change in fund balance (130,841) - 117,947 (135,584) (17,647) (0) FUND BALANCE,BEGINNING 281,645 150,804 150,804 - 150,804 133,157 FUND BALANCE,ENDING $ 150,804 $ 150,804 $ 268,751 $ (135,594) $ 133,157 $ 133,167 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 1 1611 B2 HERITAGE BAY Agenda Package 52 Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 133,157 Net Change in Fund Balance-Fiscal Year 2016 Reserves-Fiscal Year 2016 Additions Total Funds Available(Estimated)-9/30/2016 133,157 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 75,126 (11 Reserves-Erosion Control 58,000 (2) Subtotal 133,126 Total Allocation of Available Funds 133,126 Total Unassigned(undesignated)Cash $ 32 Notes (1)Represents approximately 3 months of operating expenditures (2)Represents reserves for erosion control from FY 2009 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 2 161182 Agenda Package 53 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the Districts Arbitrage Rebate Liability on its bonds, Professional Services—Dissemination Agent The District is required by the Securities and Exchange Commission to comply with Rule 15c2-12(b)-(5),which relates to additional reporting requirements for unrelated bond issues. The District has contracted with Prager&Co. LLC to provide these reports. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested,review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District,i.e.,attendance and preparation for Board meetings, review of contracts, review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services,Inc. Severn Trent manages all of the District's financial activities such as accounts payable,financial statements,auditing and budgeting in accordance with the management contract in effect. An increase of 3%is projected for the next fiscal year to cover operating expenses. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 3 1611 B2 Agenda Package 54 HERITAGE BAY Community Development District Genera!Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative (continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2005 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses and a projected 15%increase. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Severn Trent Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projected 15% increase in the premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 4 16116 ? Agenda Package 55 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Professional Services-Field Management Services Field Management Services for the District is performed by Severn Trent Services. This includes the regular inspection of all District assets and contractor performance monitoring. Items include but are not limited to: irrigation systems, ponds, wetlands, preserves, roads, street signs, sidewalks and drainage systems. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. Wall Improvements This is for any repair and maintenance expenses pertaining to the districts walls and fences. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Lakes&Ponds Contracts-Lake&Wetland A contract was negotiated with Lake &Wetland Management for monthly lake maintenance of the District's 31 lakes and littoral shelf maintenance which includes approximately 14.52 acres, Services began February 2014. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Improvements-Miscellaneous This is for lake improvements specifically. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 5 16 'I 1R2 Agenda Package 56 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2016 1611 B ? HERITAGE BAY Agenda Package 57 Community Development District Series 2014 Debt Service Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 2 $ - $ 28 $ 28 $ 56 $ - Special Assmnts-Tax Collector - 1,308,564 1,282,641 25,923 1,308,564 1,308,564 Special Assmnts-Discounts - (52,343) (47,929) (47,929) (52,343) TOTAL REVENUES 2 1,256,221 1,234,740 25,951 1,260,691 1,256,221 EXPENDITURES Administrative ProfSery-Property Appraiser 1,181 19,628 19,628 - 19,628 19,628 Misc-Assessmnt Collection Cost (10,632) 26,171 24,694 518 25,212 26,171 Total Administrative (9,451) 45,799 44,322 518 44,840 45,800 Debt Service Principal Debt Retirement - 270,000 - 270,000 270,000 545,000 Interest Expense - 476,311 - 476,311 476,311 654,360 Bond Issue Expense 251,406 - - Total Debt Service 251,406 746,311 - 746,311 746,311 1,199,360 TOTAL EXPENDITURES 241,955 792,110 44,322 746,829 791,151 1,245,160 I Excess(deficiency)of revenues Over(under)expenditures (241,953) 464,111 1,190,418 (720,879) 469,539 11,062 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 1,215,975 - - - - - Proceeds of Refunding Bonds 17,490,000 - - _ - Payment to Refunded Bond (17,840,043) - - - - Contribution to(Use of)Fund Balance 464,111 - - - 11,062 I TOTAL OTHER SOURCES(USES) 865,932 464,111 - - - 11,062 Net change in fund balance 623,979 464,111 1,190,418 (720,879) 469,539 11,062 FUND BALANCE,BEGINNING - 623,979 623,979 - 623.979 1,093,518 FUND BALANCE,ENDING $ 623,979 $ 1,088,090 $ 1,814,397 $ (720,879) $ 1,093,518 $ 1,104,580 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 6 161 i82 HERITAGE BAY Agenda Package 58 Community Development District Heritage Bay Community Development District Amortization Schedule 2014 Refunding of Series 2005 Special Assessment Refunding Bonds Principal Year Principal special calls Interest Balance FY Total 05 11/1/2015 $ - _ $ 327,180.00 $ 17,220,000.00 5/1/2016 $ 545,000.00 $ - $ 327,180.00 $ 16,675,000.00 $ 1,199,360.00 11/1/2016 $ - $ 316,825.00 $ 16,675,000.00 _ 5/1/2017 $ 565,000.00 $ - $ 316,825.00 $ 16,110,000.00 $ 1,198,650.00 11/1/2017 $ - $ 306,090.00 $ 16,110,000.00 5/1/2018 $ 585,000.00 $ - $ 306,090.00 $ 15,525,000.00 $ 1,197,180.00 11/1/2018 $ - $ 294,975.00 $ 15,525,000.00 5/1/2019 $ 610,000.00 $ - _ $ 294,975.00 $ 14,915,000.00 $ 1,199,950.00 11/1/2019 $ - $ 283,385.00 $ 14,915,000.00 5/1/2020 $ 635,000.00 $ - $ 283,385.00 $ 14,280,000.00 $ 1,201,770.00 11/1/2020 $ - $ 271,320.00 $ 14,280,000.00 5/1/2021 $ 660,000.00 $ - $ 271,320.00 $ 13,620,000.00 $ 1,202,640.00 11/1/2021 $ - $ 258,780.00 $ 13,620,000.00 5/1/2022 $ 680,000.00 $ - $ 258,780.00 $ 12,940,000.00 $ 1,197,560.00 11/1/2022 $ - $ 245,860.00 $ 12,940,000.00 5/1/2023 $ 710,000.00 $ - _ $ 245,860.00 $ 12,230,000.00 $ 1,201,720.00 11/1/2023 $ - $ 232,370.00 $ 12,230,000.00 5/1/2024 $ 740,000.00 $ $ 232,370.00 $ 11,490,000.00 $ 1,204,740.00 11/1/2024 $ - $ 218,310.00 $ 11,490,000.00 5/1/2025 $ 770,000.00 $ - $ 218,310.00 $ 10,720,000.00 $ 1,206,620.00 11/1/2025 $ - $ 203,680.00 $ 10,720,000.00 5/1/2026 $ 800,000.00 $ - $ 203,680.00 $ 9,920,000.00 $ 1,207,360.00 11/1/2026 $ - $ 188,480.00 $ 9,920,000.00 5/1/2027 $ 830,000.00 $ - , $ 188,480.00 $ 9,090,000.00 $ 1,206,960.00 11/1/2027 $ - $ 172,710.00 $ 9,090,000.00 5/1/2028 $ 865,000.00 $ - $ 172,710.00 $ 8,225,000.00 $ 1,210,420.00 11/1/2028 $ - $ 156,275.00 $ 8,225,000.00 5/1/2029 $ 8,225,000.00 $ - $ 156,275.00 $ - $ 8,537,550.00 11/1/2029 $ - $ - $ - Totals $ 17,220,000.00 $ - $ 6,952,480.00 $ 24,172,480.00 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 7 1611 B2 Agenda Package 59 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197,162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms, supplies, data processing,computer equipment, postage,and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 8 1611 82 Agenda Package 60 Heritage Bay Community Development District Supporting Budget Schedules Fiscal Year 2016 1611 B2 HERITAGE BAY Agenda Package 61 Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2016 vs. Fiscal Year 2015 RI General Fund 001 Debt Service Total Assessments per Unit s Units p FY 2016 FY 2015 Percent ii: FY 2016 FY 2015 Percent . FY 2016 FY 2015 Percent !S sl Product Cil Change Change Change t 1 €1 A Executive lg $250.00 $200.00 25% g $1,494.25 $1,494.25 0% $1,744.25 $1,694.25 3% `h 139 Classics i4 $250.00 $200.00 25% $2,362.85 $2,362.85 0% $2,612.85 $2,562.85 2% +; 95 Classics II t,,R1 $250.00 $200.00 25% 4 $2 552 25 $2,552.25 0% $2,802.25 $2,752.25 2% „j 18 Coach 1 $250.00 $200.00 25% $1,054.76 $1,054.76 0% $1,304.76 $1,254.76 4% i 184 2 Story 11 $250.00 $200.00 25% r $878.97 $878.97 0% $1,128.97 $1,078.97 5% <ii 364 4 Story ii $250.00 $200.00 25% t $703.18 $703.18 0% $953.18 $903.18 6% 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 9 1611B2' HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2016 Version 3-Proposed Budget (Updated 05/06/15 1:30pm) Prepared by: SEVERN TRENT SERVICES 16113 2 HERITAGE BAY Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 Exhibit A-Alloctation of Fund Balances 2 Budget Narrative 3-5 DEBT SERVICE BUDGET Series 2014 Summary of Revenues, Expenditures and Changes in Fund Balances ..... ............................. 6 Amortization Schedule .. 7 Budget Narrative 8 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 9 16116 2 Heritage Bay Community Development District Operating Budget Fiscal Year 2016 i. oii B 2 HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 960 $ 500 $ 296 $ 296 $ 592 $ 500 Special Assmnts-Tax Collector 156,250 249,995 245,048 4,952 250,000 250,000 Special Assmnts-Wall Repair Project - - - - - 75,000 Special Assmnts-Reserve Appropriation - - - - - 18,750 Special Assmnts-Discounts (5,640) (10,000) (9,157) - (9,157) (13,750) TOTAL REVENUES 151,570 240,495 236,187 5,248 241,435 330,500 EXPENDITURES Administrative P/R-Board of Supervisors 4,400 4,800 3,200 4,000 7,200 8,000 FICA Taxes 367 367 245 306 551 612 ProfServ-Arbitrage Rebate 600 600 600 - 600 - ProfServ-Dissemination Agent 1,000 1,000 - 1,000 1,000 - ProfServ-Engineering 16,485 15,000 6,712 7,000 13,712 15,000 ProfServ-Legal Services 6,134 7,000 7,020 2,000 9,020 5,000 ProfServ•Mgmt Consulting Sery 37,132 38,246 19,123 19,123 38,246 39,393 ProfServ-Property Appraiser 2,393 3,750 3,750 - 3,750 5,156 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,150 ProfServ-Trustee Fees 5,926 6,815 - 6,815 6,815 - PrnfServ-Weh Site Maintenance - - 293 293 586 750 Auditing Services 3,400 3,600 - 3,600 3,600 3,600 Postage and Freight 2,327 1,300 644 644 1,288 1,300 Insurance-General Liability 12,430 13,673 12,754 - 12,754 14,667 Printing and Binding 868 1,400 637 637 1,274 1,000 Legal Advertising 2,679 1,400 199 199 398 1,200 Misc-Bank Charges 648 750 356 356 712 750 Misc-Assessmnt Collection Cost 1,896 5,000 4,718 99 4,817 6,875 Office Supplies 371 550 209 209 418 550 Annual District Filing Fee 175 175 200 - 200 175 Total Administrative 104,231 110,426 65,660 46,281 111,941 109,179 Field ProfServ-Field Management - - 6,000 6,000 12,000 12,360 R&M-Contingency - - - - 2,000 Wall Improvements - - 14,400 27,850 42,250 66,708 Total Field - - 20,400 33,850 54,250 81,068 Lakes&Ponds Contracts-Lake and Wetland 52,318 55,944 27,972 30,372 58,344 60,744 R&M-Aquescaping 17,561 24,125 - 9,500 9,500 5,000 R&M-Lake 15,543 - - - - - R&M-Lake Erosion 89,475 35,000 708 15,000 15,708 35,000 R&M-Contingency 3,283 15,000 3,500 4,500 8,000 5,000 Misc Improvements - - - - - 2,000 Reserve-I akes&Ponds - - - - - 32,509 Total Lakes&Ponds 178,180 130,069 32,180 69,372 91,552 140,253 TOTAL EXPENDITURES 282,411 240,495 118,240 139,503 257,743 330,500 1 Net change in fund balance (130,841) - 117,947 (134,255) (16,308) (0) FUND BALANCE,BEGINNING 281,645 150,804 150,804 - 150,804 134,496 FUND BALANCE,ENDING $ 150,804 $ 150,804 $ 268,751 $ (134,255) $ 134,496 $ 134,496 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 1 iou 1 B 2 HERITAGE BAY Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 134,496 Net Change in Fund Balance-Fiscal Year 2016 (0) Reserves-Fiscal Year 2016 Additions 32,509 (Total Funds Available(Estimated)-9/30/2016 167,005 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Ba lance Operating Reserve-First Quarter Operating Capital 74,498 11l Reserves-Erosion Control 58,000 12) Reserves-Lakes&Ponds(FY16) 32,509 Subtotal 165,007 I Total Allocation of Available Funds 165,007 I Total Unassigned(undesignated)Cash $ 1,999 Notes (1)Represents approximately 3 months of operating expenditures (2)Represents reserves for erosion control from FY 2009 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 2 161182 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting- at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested, review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District, i.e., attendance and preparation for Board meetings, review of contracts, review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Severn Trent manages all of the District's financial activities such as accounts payable, financial statements, auditing and budgeting in accordance with the management contract in effect. An increase of 3%is projected for the next fiscal year to cover operating expenses. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 3 16118 . 2 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Severn Trent Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projected 15% increase in the premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 4 161182 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 I EXPENDITURES Field Professional Services-Field Management Services Field Management Services for the District is performed by Severn Trent Services. This includes the regular inspection of all District assets and contractor performance monitoring. Items include but are not limited to: irrigation systems, ponds, wetlands, preserves, roads, street signs, sidewalks and drainage systems. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Wall Improvements This is for any repair and maintenance expenses pertaining to the districts walls and fences. Lakes & Ponds Contracts-Lake&Wetland A contract was negotiated with Lake &Wetland Management for monthly lake maintenance of the District's 31 lakes and littoral shelf maintenance which includes approximately 14.52 acres. Services began February 2014. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Mist-Improvements This is for lake improvements specifically. Reserve—Lakes&Ponds This is for lake improvement expenses that are projected to occur in the future. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 5 1 611 B2 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2016 161t1 B 2 HERITAGE BAY Community Development District Series 2014 Debt Service Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 2 $ - $ 28 $ 28 $ 56 $ - Special Assmnts-Tax Collector - 1,308,564 1,282,641 25,923 1,308,564 1,308,564 Special Assmnts-Discounts - (52,343) (47,929) - (47,929) (52,343) TOTAL REVENUES 2 1,256,221 1,234,740 25,951 1,260,691 1,256,221 I EXPENDITURES Administrative ProfServ-Arbitrage - - - - - 600 ProfServ-Property Appraiser 1,181 19,628 19,628 - 19,628 19,628 ProfServ-Trustee - - - - - 6,815 Misc-Assessmnt Collection Cost (10,632) 26,171 24,694 518 25,212 26,171 Total Administrative (9,451) 45,799 44,322 518 44,840 53,215 Debt Service Principal Debt Retirement - 270,000 - 270,00D 270,000 545,000 Interest Expense - 476,311 - 476,311 476,311 654,360 Bond Issue Expense 251,408 - - - - - TotalDebtService 251,406 746,311 - 746,311 746,311 1,199,360 TOTAL EXPENDITURES 241,955 792,110 44,322 746,829 791,151 1,252,575 Excess(deficiency)of revenues Over(under)expenditures (241,953) 464,111 1,190,418 (720,879) 469,539 3,647 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 1,215,975 - - - - - Proceeds of Refunding Bonds 17,490,000 - - - - - Payment to Refunded Bond (17,840,043) - - - - - Contribution to(Use of)Fund Balance - 464,111 - - - 3,647 TOTAL OTHER SOURCES(USES) 865,932 464,111 - - - 3,647 Net change in fund balance 623,979 464,111 1,190,418 (720,879) 469,539 3,847 FUND BALANCE,BEGINNING - 623,979 623,979 - 623,979 1,093,518 FUND BALANCE,ENDING $ 623,979 $ 1,088,090 $ 1,814,397 $ (720,879) $ 1,093,518 $ 1,097,165 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 6 HERITAGE BAY 1 6 1 1 B 2 Community Development District Heritage Bay Community Development District Amortization Schedule 2014 Refunding of Series 2005 Special Assessment Refunding Bonds Principal Year Principal special calls Interest Balance FY Total DS 11/1/2015 $ - $ 327,180.00 $ 17,220,000.00 5/1/2016 $ 545,000.00 $ - $ 327,180.00 $ 16,675,000.00 $ 1,199,360.00 11/1/2016 $ - $ 316,825.00 $ 16,675,000.00 5/1/2017 $ 565,000.00 $ - $ 316,825.00 $ 16,110,000.00 $ 1,198,650.00 11/1/2017 $ - $ 306,090.00 $ 16,110,000.00 5/1/2018 $ 585,000.00 $ - $ 306,090.00 $ 15,525,000.00 $ 1,197,180.00 11/1/2018 $ - $ 294,975.00 $ 15,525,000.00 5/1/2019 $ 610,000.00 $ - $ 294,975.00 $ 14,915,000.00 $ 1,199,950.00 11/1/2019 $ - $ 283,385.00 $ 14,915,000.00 5/1/2020 $ 635,000.00 $ - $ 283,385.00 $ 14,280,000.00 $ 1,201,770.00 11/1/2020 $ - $ 271,320.00 $ 14,280,000.00 5/1/2021 1 $ 660,000.00 $ - $ 271,320.00 $ 13,620,000.00 $ 1,202,640.00 11/1/2021 _ $ - $ 258,780.00 $ 13,620,000.00 5/1/2022 $ 680,000.00 $ - $ 258,780.00 $ 12,940,000.00 $ 1,197,560.00 11/1/2022 $ - $ 245,860.00 $ 12,940,000.00 5/1/2023 $ 710,000.00 $ - $ 245,860.00 $ 12,230,000.00 $ 1,201,720.00 11/1/2023 _ $ - $ 232,370.00 $ 12,230,000.00 5/1/2024 $ 740,000.00 $ - $ 232,370.00 $ 11,490,000.00 $ 1,204,740.00 11/1/2024 $ - $ 218,310.00 $ 11,490,000.00 5/1/2025 $ 770,000.00 $ - _ $ 218,310.00 $ 10,720,000.00 $ 1,206,620.00 11/1/2025 $ - $ 203,680.00 $ 10,720,000.00 5/1/2026 $ 800,000.00 $ - $ 203,680.00 $ 9,920,000.00 $ 1,207,360.00 11/1/2026 $ - $ 188,480.00 $ 9,920,000.00 5/1/2027 $ 830,000.00 $ - $ 188,480.00 $ 9,090,000.00 $ 1,206,960.00 11/1/2027 $ - $ 172,710.00 $ 9,090,000.00 5/1/2028 $ 865,000.00 $ - $ 172,710.00 $ 8,225,000.00 $ 1,210,420.00 11/1/2028 $ - $ 156,275.00 $ 8,225,000.00 _ 5/1/2029 $ 8,225,000.00 $ - $ 156,275.00 $ - $ 8,537,550.00 11/1/2029 $ - $ - $ - Totals $ 17,220,000.00 :$ - , $ 6,952,480.00 ; $ 24,172,480.00 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 7 161 1B2 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2014 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year. Annual Operating and Debt Service Budget Fiscal Year 2018 Page 8 1611 B2 Heritage Bay Community Development District Supporting Budget Schedules Fiscal Year 2016 1611 B HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2016 vs. Fiscal Year 2015 General Fund 001 Debt Service Total Assessments per Unit Units FY 2016 FY 2015 Percent .i FY 2016 FY 2015 Percent FY 2016 FY 2015 Percent Product Change Change Change A Executive $250.00 $200.00 25% $1,494.25 $1,494.25 0% $1,744.25 $1,694.25 3% 139 Classics $250.00 $200.00 25% $2,362.85 $2,362.85 0% $2,612.85 $2,562.85 2% =y 95 Classics II $250.00 $200.00 25% $2,552.25 $2,552.25 0% $2,802.25 $2,752.25 2% .4 18 Coach $250.00 $200.00 25% $1,054.76 $1,054.76 0% $1,304.76 $1,254.76 4% g 184 2 Story $250.00 $200.00 25% $878.97 $878.97 0% $1,128.97 $1,078.97 5% 364 4 Story $250.00 $200.00 25% $703.18 $703.18 0% $953.18 $903.18 6% 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 9 Fr-4r 161' 1 Be JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16,2015 Ms Rosemary Hodza Severn-Trent Services 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 579 registered voters residing in the Heritage Bay CDD as of April 15,2015. Should you have questions regarding election services for the district please feel free to contact our office. Sincerely, SJ David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter@colliergov.net .ff0 CfTKUL,1µq. Rev Dr Martin Luther King Jr Building•Collier Government Complex•3295 Tamiami Trl E s � m •Naples FL 34112-5758 Telephone:239/252-8450•Fax:239/774-9468 ! •7i� 16I182 Heritage Bay COD Severn Trent Services Field Management Report Site Inspection -4/14/2015 1. Lake Management: It appears that water levels have remained steady and have even begun to rise slightly as the rains begin. With the addition of more littorals wildlife habitat has been enhanced which should translate to an increase in wildlife presence.This fact has already been noted in more than one lake(notice the presence of numerous tadpoles in the photos below). .` ' \ y( ,,,( 4 ... ,,,t-----,„ i n sr t a. Algae: i. Low density on Lakes: 4, 10, &29(pictured). gg� 0 .„s, ` ` 348 x , ii. Medium density on Lakes: No issues observed this month. 1 161182 b. Littorals:The second phase of the littoral planting has been completed and newly planted littorals are beginning to take root as identified by the presence of new growth(Lake 10 below). Lake and Wetland Management has already gone through to fill empty spots and replant floaters.A few bare spots were identified on the date of this inspection on lake 5 (pictured below)that will be filled in soon. a A k n c. Rocks: a. The rocks around control structure W2L30 need to be sprayed to remove weed build up. y li c 4.4, ; . }rY 'X44 •` 't- b. The rocks on the south bank of lake 30A still need to be sprayed to remove the weed build up in this area. • F d. Weeds: i. Alligator Weed in Lakes: No issues observed. 2 161182 ii. Brazilian Pepper: 1. The pepper tree stump on the southern portion of lake 30B needs to be sprayed as new shoots are continuing to grow. °"' °` ,140 -Pte. `EAU(�*... t ,a4 ���� c , s K * v �,'' pz.. ,,,`1Fsp � � s ,,,�' $fur, s ' ';" °,110,t.040: i0,",it , .., - -N,_.. . A ,,,,37,, A , , 2. The pepper tree that was growing up a cypress tree on the north eastern corner of lake 30B near the tee box has been cut down, but the debris needs to be removed by Lake and Wetland Management. �� , } iF *r ,. . ' e! S�yy.s` :'''17,,,.. ,,':( �,Fa�f> ,4 4 v Yrd ,,.-, 4.,:,1:41,,1: 0, 4,'''' '*..'-‘,:l ,SI. ,''' TX:C.1k,'. #$":',.„ .• 1" fr Ay-%-.` '7.1.0(11--= Aivit t. � • 11,. t ' ''' ' iii. Cattails in Lakes: No issues observed. iv. Climbing Hemp Vine in Lakes: No issues observed. v. Lily Pads in Lakes: No issues observed. vi. Hydrilla in Lakes: No issues observed. vii. Illinois Pond Weed in Lakes:6, 19, 20, 30A, &30B. viii. Red Ludwigia: No issues observed. 3 161 1B2 ix. Torpedo Grass in Lakes:6,8, 10, 14, 19,200 26,&30B. It may be wise to spray out the grass located in the outflow channel of Control Structure L3000CO2 on lake 30B to ensure water flows freely as the rainy season approaches. �, s' ' '� 4..,,2. ^�i§ k h ..* � x v L AS ic Y,r ,„ . ..s� 1 3 #r k¢p h T e. Fish: No issues observed. f. Trash in Lakes: No issues observed. g. Bulkheads: No issues observed. h. Clippings in Lakes:1&2.Care should be used to avoid adding additional organic material into the system to help reduce the chances of an algae bloom occurring. Y�. A A. ;• r ap fir' ' ^r:4, u c -- j ..+ a7rI v. .:,,,-, .„it,„.„....,, _ „ ,,„,.„, ,---,„ , .Ittorti:;,,....A,A,2. Dissolved Oxygen(DO)Tests:Next test will be in July 2015 once the testing equipment has been repaired. 4 161 1B2 3. Lake Bank Erosion: a. A washout is forming off of the 7th tee box by lake 9 due to a broken sprinkler head. Immediate repair of the sprinkler head should resolve this issue. it ..1,,:-'1e,,. 4. t ' A ` a,, s.- , me. s'r--,., x6 v∎ "f °XI. 7 h" 1 as , -- _ ����1?'� b. Washouts are beginning to form on the homeowner's side of lake 10 where the bubblers were installed last summer.These areas should be monitored and larger catch basins may need to be installed.Currently, the grassed portion of the lake bank seems to be holding. X /: S,. a - , F �' X�i„�� r-� ,.b q ss i ,,p. s '4 *4k es,)r. t ,^f'4 , . '.s- X 3 7 c. Vertical erosion is apparent on the homeowner's side of lake 12 toward the middle of the lake bank.This area will need to be watched, but it may be possible for repairs to wait until a later date. Estimated costs for repairs depend on the solution chosen and future damage. ,., , Wyk i %a3 Rwp „ d 5 a l � +rF'^aP , r`^”' f'' r“'•g 4 .g.a a� ,4 f i ' � ," r, ' y ;5 : > �? t 5 161 1B 't d. The new drain the golf course installed off of the 26th tee box apparently got filled with grass during a recent rain storm and the water was not able to enter the drain.This situation caused the fill dirt that was covering the drain pipe to be washed out.A larger catch basin that will not get clogged is suggested,and it is also recommended that something more than fill dirt be used to cover up the drain pipe. Estimated cost for this repair is between$250.00—$500.00. sT , 4 � . `°mss �x(: - ' ,1R „'�S :4 r' ., ., it: ' lir A s, F .F .. ice4,4, �S4n.r 4. ..,. ''' ._ "4'.a,1• ' e. The erosion noted on the north east corner of lake 27 appears to be getting worse.The Board may want to consider repairing this area as well this summer while a crew Is on site.This area is located at the corner of the golf course and the home owner's side of the lakes.The approximate repair cost for this issue is estimated between $500.00—$1,500.00. a 4. Storm Drainage System: a. Control Structures: i. W2L30:One last cattail still needs to be sprayed out in this structure. : ii.: . 114 � ir� , " i*, ,,,,,. : ,. rf ' .$,.. _ le. , i t. � • x/ >. 6 1611 B2 b. Drains: No issues observed. c. Roadway Catch Basins: No issues observed. d. Catch Basins: No issues observed. e. Inter-Connect/Drain Pipes:The drain pipe between 10296& 10300 Gator Bay Ct. on lake 20 is beginning to develop erosion underneath the pipe. It is recommended that filter fabric and rip rap be installed in front of the pipe to prevent further damage.This issue is located on the home owner's side of the lake and estimated costs for repair to this area range from $500.00—$750.00. 444' -''?-4Z", 4.. ' 1.11114i'::,711,t•- ",.., ....-:',.' "r''...,-N Y _ u a � y� 5 n5 • .... a a } 1 '' ', ss r$1191614. -< 4 f a . , * x k f. Illicit Discharges: No issues observed. g. Lake Drainage Pipes: i. A drain pipe coming from the fairway near the green on lake 20 has split. It is recommended that this pipe be repaired to prevent further damage. Estimated costs for repair to this pipe range from $50.00—$150.00. iivir 101 0, if,110,4::,,,,r, : ' , +c,h tl=u 7'.; r 5. Fish/Wildlife Observations: ® Bass H Bream n Catfish n Gambusia ® Egrets ® Herons n Coots n Gallinules ®Anhinga _ Cormorant ❑Osprey n Ibis I Woodstork ❑Otter ®Alligators I Snakes ®Turtles ❑Other Species: Ducks,Tilapia 7 161 1B � 6. Residential Complaints/Concerns: None reported at the time of Inspection. 7. Non-CDD Issues Observed: a. There is a broken sprinkler just off of the 5th tee box by lake 1. � 4 J <._. V.� x b. There is a broken sprinkler just off of the cart path on the north west corner of lake 9 across from the 7th tee box.This is likely causing the erosion damage mentioned above on the lake bank. tr JI k� ^ 4 +�. ����G7'F^7; C "Lj .. ""Y'rR-a "+',p 1'l't r.. .,.1 f•.. r 4�t �, 54t c. A broken irrigation riser was observed on the south east corner of lake 25. t ' W .3" ' M4 r• 8 1611 B2 d. Tree supports were observed on trees behind the west bank of lake 17 which are now cutting into the trees. It is recommended that these supports be removed for the health of the trees. w 1 "�lR-� � . s r e. Several spots of yard debris and trash were observed in the Quarry preserve behind the homes located near the cul-de-sac of Lions Bay Ct. Additional debris added to these preserves could result in an increased fire risk and may ultimately end up in the storm water system of Lake 30. It is recommended that this area to be monitored to make sure this � K' practice does not continue. 4vemac'" : 1,• e, " '.i '. 4,,,z.' ..':' ,,�jta..z Y i 6 yy Y-', Iyrt t 4' s x R?;'1t�„s} L 5 Y� R'A * t- r ,4 ,' ' A t ; " ,t � F sue" a,4't . '"... 9 1611 B2 8. Follow up items: Heritage Bay CDD Follow Up Tasks Summary Follow Up Task Reported On Assigned Action Completed Erosion on lakes 1,4,5,6,9,10,12,19,22,23,27,306 11/25/2014 Floating Pipes lakes 2,5,7,8,9,10,13,14,17,19,24,26 9/25/2014 Clean out Inter-connect on lake 20/check drainage pipe 3/24/2015 Field Manager Tasks Write letter to The Quarry requesting removal of Brizillian Pepper Trees 10/17/2014 In Progress Discuss with Superintendent Golf Course trimmings I n the lakes 10/17/2014 when water recedes Lake Bank Review In Progress Littoral Planting Reviews On Going Completed/Work to be Erosion Restoration Site Visit scheduled CDD Contractor Tasks Reattach concrete screws to C.S.L30000O2 1/6/2015 In Progress Mark submerged rock in Lake 30A 2/23/2015 In Progress Removal of Brizillian Pepper Tree in Lake 30B N.E. 2/23/2015 Lake&Wetlands In Progress Spraying Brizillian Pepper Tree stump in Lake 30B South 3/24/2015 Lake&Wetlands Spray out cattails in control Structure W2L30 3/24/2015 Lake&Wetlands Spray out weeds in rocks on the southern bank-lake 30A 3/24/2015 Lake&Wetlands Spray out torpedo grass on lake 20 west bank 3/24/2015 Lake&Wetlands Completed Repair bank/clean out drainage pipe on lake 20 3/24/2015 Landshore In Progress Spray out weeds in the rocks of control structure W2L30 4/14/2015 Lake&Wetlands Spray out torpedo grass in control structure L30000O2 4/14/2015 Lake&Wetlands HOA Contractor Tasks Homeowner Complaints/Concerns 10 1. r �� 2• ib\m MINUTES OF MEETING sv HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, May 7, 2015 at 9:00 a.m. in the Heritage Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples,Florida. Present and constituting a quorum were: Edwin Hubbard Chairman Ronald Grant Vice Chairman John May Assistant Treasurer Dennis Gagne Assistant Secretary Richard Brodeur Assistant Secretary Also present were: Justin Faircloth Assistant District Manager David Wilkison District Engineer Greg Urbancic District Counsel Ralph Verrastro Bridging Solutions Denny Kunish Lake&Wetland Management Residents The following is a summary of the actions taken at the May 7, 2015 Heritage Bay Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Faircloth called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Public Comments on Agenda Items There were no comments from the public. THIRD ORDER OF BUSINESS Approval of the Minutes of the April 2,2015 Meeting Mr. Faircloth stated each Board member received a copy of the minutes of the April 2,2015 meeting and requested any additions,corrections or deletions. There not being any, 161182 May 7, 2015 Heritage Bay CDD On MOTION by Mr. May seconded by Mr. Gagne with all in favor the minutes of the April 2, 2015 meeting were approved. FOURTH ORDER OF BUSINESS Old Business A. Bridge Wall Project Update • Mr. Verrastro gave an update on the bridge wall project and presented an Alternative 7 design for review by the Board. • Discussion ensued with regard to the proposed Alternative 7. On MOTION by Mr. Grant seconded by Mr. Hubbard with all in favor to rescind the previous motion by the Board at the April 2, 2015 meeting approving design Alternative 6 was approved. Mr. Brodeur MOVED to accept design Alternative 7 and Mr.May seconded the motion. • The prior motion was discussed and it was noted that future decisions by the Board regarding public safety with this plan may need to be made including; No Wake signs for boaters and No Fishing signs for residents. A possible landscape hedge may also need to be installed in this area as a safety precaution. On VOICE vote with all in favor the prior motion was approved. i. Review of the Meeting with the Master HOA • Now that a design has been selected Mr.Hubbard will meet with the Master HOA and report back to the Board. C. FY 2015 Lake Bank Repair Project Update • Mr. Faircloth reported on the status of the project and provided balance sheets on the work from summer 2014 and 2015 projects. • Mr.Gagne requested Lake#17 be closely examined for erosion issues on the west bank. 2 161162 May 7, 2015 Heritage Bay CDD • Proposal from Southwest Development Services for work at Lake #20 and #27 was addressed. Staff is to negotiate a possible reduction in the proposal. IOn MOTION by Mr. Grant seconded by Mr. May with all in favor the Southwest Development Services, Inc. proposal #2138 for repairs on Lakes #20 and #27 in an amount not to exceed$8,400 was approved. • Proposal from Landshore Enterprises with descriptive clarification for work on Lake #20 and Lake #10 approved at the April meeting was presented for information purposes. • Lakeshore Enterprises proposal#3074 for Lake#4 repairs was presented. • Staff will review if this is a warranty item; if not, reimbursement will be sought from the appropriate HOA since this issue may have been caused by a faulty downspout connection. On MOTION by Mr. May seconded by Mr. Brodeur with all in favor proposal #3074 from Landshore Enterprises to make repairs on Lake#4 was approved. D. Lake 26 Repair Proposal • Proposals for Lake #26 repair from Southwest Development Services and Copeland Southern Enterprises were discussed. I-Mr. Hubbard MOVED to accept the proposal from Copeland Southern Enterprises for repairs to Lake #26 in the amount of$15,375 and Mr.Grant seconded the motion. • Mr. Hubbard will work with the HOA of the single family homes to get approval for easement access from individual homeowners for this project. • Budget concerns were addressed. 3 1611 B2 May 7, 2015 Heritage Bay CDD On VOICE vote with all in favor the prior motion was approved. B. Littoral Planting Update • Mr. Kunish gave an update on the littoral project and discussed efforts of managing the pond weed in the lakes with the Sonar treatments. FIFTH ORDER OF BUSINESS New Business A. Areas of Responsibility for Individual Supervisors • Areas of responsibility for each supervisor were presented by Mr.Hubbard. • Board operation procedures under the provisions of the Sunshine Law were addressed. • Mr. Hubbard requested staff make considerations in their schedules for longer meetings which would allow for site visits to certain areas as a group for further discussion if necessary. SIXTH ORDER OF BUSINESS Manager's Report Mr.Faircloth addressed the following: A. Approval of Financials,Check Register and Invoices • "l'he financials for the period ending March 31,2015 were reviewed. On MOTION by Mr. May seconded by Mr. Grant with all in favor the March 31, 2015 financials were accepted as presented. B. Distribution of the Proposed Fiscal Year 2016 Budget and Consideration of Resolution 2015-5 Setting a Public Hearing • The budget process was reviewed. • Discussion ensued with regard to the proposed budget. Mr. Hubbard requested changes be made to the assessment payments by product type on page 9 of the budget. The $75 increase is to be reflected as $60 for 5 years, however, the $15 increase will be indefinite. • It was suggested this meeting be continued to May 20, 2015 so the Board can have time to review the proposed budget. 4 1611 B2 May 7, 2015 Heritage Bay CDD C. Report on the Number of Registered Voters(579) • A report from the Collier County Supervisor of Elections indicates there are 579 registered voters within the District as of April 15,2015. D. Field Manager's Report • The Field Management Report for the site inspection conducted on April 14,2015 was reviewed;a copy of which is attached for the record. E. Follow Up • All items were addressed. SEVENTH ORDER OF BUSINESS Attorney's Report • Mr. Urbancic commented that he will report back to the Board with an update when the Florida Legislature returns to session and makes decisions regarding legislation which may affect CDDs. EIGHTH ORDER OF BUSINESS Engineer's Report There not being any,the next item followed. NINTH ORDER OF BUSINESS Supervisors' Requests and Audience Comments • The budget public hearing date will be decided at the May 20`h meeting. TENTH ORDER OF BUSINESS Continuation The meeting will be continued, On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the meeting was continued to Thursday,May 20, 2015 iat 9:00 a.m. Calvin Teag' Edwin Hubbard Secretary Chairman 5 1611 B3 Port of the Islands Community Improvement District Board of Supervisors J.Anthony Davis,Chairman Calvin Teague, District Manager Norine Dillon,Vice Chairperson Daniel Cox,District Counsel Dale Lambert,Assistant Secretary Ronald Benson,District Engineer Theodore Bissell,Assistant Secretary Richard Ziko,Assistant Secretary Regular Meeting Agenda Friday, May 22,2015— 10:00 a.m. tit 111W 1 Call to Order and Roll Call By at t 2. Approval of the Minutes of the April 17,2015 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance , i. Union Road Irrigation Extension ii. Entrance Lighting Fixtures iii. Discussion of Letter from Resident 5. New Business 6. District Manager's Report A. Approval of the April 30,2015 Financial Statements and Check Register B. Report on Number of Registered Voters—482 C. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration of Resolution 2015-3 Approving the Budget and Setting the Public Hearing D. Discussion of Follow-Up Items 7. Field Manager's Report A. Discussion of May 2015 Field Manager's Report B. Discussion of Water Emergency Community Notification Procedures 8. Attorney's Report A. Update on Hotel Bankruptcy Lawsuit 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Closed Attorney/client Session(Supervisors and Attorney Only) A. Call to Order and Roll Call B. Commencement of Attorney/Client Session C. Adjournment of Attorney/Client Session 13. Adjournment The next meeting is scheduled for Friday,June 19,2015 at 10:00 a.m. District Office: Meeting Location: Severn Trent Services,Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers,Florida 33905 Naples,Florida 34114 239-245-7118 http://poicid.con l 239-430-0806 1611B3 Teague, Calvin From: Claire Campbell <info @sotolawn.com> Sent: Tuesday, May 19, 2015 9:22 AM To: 'Dillon Norine'; Edge, Robert;tbissell @embarqmail.com;Teague,Calvin; rcziko @embarqmail.com;dalelambert@embarqmail.com; 'Anthony Davis' Subject: POI Notes May 2015 Walk through performed on May 18th with Robert Soto and Norine Dillon. • Overall inspection of property was well • Irrigation at Union Road median has been installed " • Grass coming back well, will provide quote to resod and add landscaping at Union Road to Orchid Cove median to beautify • Robert will attend meeting on Friday 05/22. Thank you, Claire SOtO'S 1� X44. Lawn Service Inc. yk 2830 35th Avenue NE Naples,FL 34120 Sotolawn.com Phone:(239)354-1080 Fax:(239)354-1045 Contact us: Claire info @sotolawn.com(Office) Robert robert @sotolawn.com Scott scott@sotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) 1 1611 B3 Agenda Page 15 JEAN M. HUNT 25081 PEACOCK LANE -- #101 NAPLES, FL 34114 2 May 2015 Community Improvement District Port of the Islands,Naples,FL Dear Committee Members: It has been about 8 years since the initial closings on the condominium units of Orchid Cove. I am writing this to you as an original homeowner/resident of the Orchid Cove Condominiums.Our community has worked diligently to upkeep our resources and the environment of our community sparing no expense when it comes to retaining the beauty and welcoming appearance to our home sites. To this point in time there has been little or no concentration on the landscape appearance of Union Road which provides the entrance to our community. While in the process of preparing this correspondence,I just noticed markers on Union Road that apparently is for some work to be accomplished in that area. Thank you for that. However,before you can even enter Orchid Cove one must travel down Union Road which looks like nothing more than an abandoned swamp area. There are dead palm fronds hanging and/or falling from the palms in the middle island and elsewhere. Greenery is non-existent in the middle island of the roadway,not to mention the right side of the roadway. It is not only unpleasant to look at but does not add to the value of our properties,but rather detracts from our community property values. When comparing this area to the properties and roadways on the west side of Rte 41,it appears that maintenance and/or interest in Orchid Cove is non-existent. It is difficult enough to market our properties adjacent to the north hotel property,but to not have a welcoming appearance to the roadway leading from Rte 41 detracts from the interest that potential buyers or homeowners would have in our area. Often our Board is questioned by potential clients,as well as our guests,regarding the lack of landscaping and/or beautification along Union Road. I am sure that this has been not purposefully overlooked and merely represents an oversight in the installation and/or maintenance of our entry roadway due to the previous status of the developer. However,since the developer is long gone it would appear that Orchid Cove is more than overdue for some eye-appealing and pleasant landscaping on Union Road at least to the entrance of Orchid Cove,if not,past it travelling the existing distance past the entry. Also,it is noticed that the center island of 41 at the south end is in poor condition and almost suggests that the"maintenance"stops there. Rather unusual. 1611 B3 Agenda Page 16 JEAN M. HUNT 25081 PEACOCK LANE -- #101 NAPLES, FL 34114 It is important to note that Orchid Cove has contributed a generous amount of tax revenue to the CID over the years since its inception,and for which it appears we have received little or no effort or support for this community other than the water company. Spraying for bugs is also non-existent. We are all aware of the serious health dangers that exist and spread due to an uncontrolled mosquito population,but there does not seem to be a schedule for routine spraying of our area or any other controls put in place with regard to this health risk. Lastly,if something could be done to improve the lighting along Union Road and replace or repaint the neighborhood watch sign,-that would also be a plus for us. Although I have not personally been able to attend your meetings,I do review the minutes that are posted on line searching for some information relevant to Orchid Cove. I don't seem to find much if anything at all. I,along with my neighbors,would sincerely appreciate your attention to these issues and would be pleased to see an effort on your part to assist in these endeavors. If there is anything we can do to assist along these lines,please provide your suggestions. If any of the issues mentioned above are not within your scope of responsibility,please direct me (us)to the appropriate party. Thanking you for your considerations,I remain, Respectfully yours, Jean M.Hunt (239)289-0059 (908)294-2335 161183 1 Port of the Islands Community Improvement District Financial Report April 30, 2015 Prepared by SEVERN TRENT SEKV1(.LS 1611B3 PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 -2 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance .............. Page 3 Trend Report Page 4 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance............... Page 5-6 Trend Report Page 7 SUPPORTING SCHEDULES Check Register Page 8-10 Special Assessments-Collection Schedule Page 11 Construction Schedule Page 12-14 CIP Status Report Page 15-16 Cash Flow Projections Page 17-18 1611 B3 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet April 30,2015 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL FUND BALANCES/NET ASSETS Fund Ba lances Assigned to: Operating Reserves 103,881 - 103,881 Unassigned: 841,451 - 841,451 Net Assets Invested in capital assets, net of related debt - 7,809,569 7,809,569 Unrestricted/Unreserved - 265,926 265,926 TOTAL FUND BALANCES/NET ASSETS $ 945,332 $ 8,075,495 $ 9,020,827 TOTAL LIABILITIES&FUND BALANCES/NET ASSETS $ 946,757 $ 11,991,735 $ 12,938,492 Report Date:5/8/2015 2 16I1 B3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending April 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(6) AS A%OF APR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL REVENUES Interest-Investments $ 2,153 $ 1,256 $ 1,052 $ (204) 48.86% $ - Interest-Tax Collector - - 22 22 0.00% - Special Assmnts-Tax Collector 430,597 430,597 315,760 (114,837) 73.33% 8,704 Special Assmnts-Discounts (17,224) (17,224) (9,836) 7,388 57.11% - Other Miscellaneous Revenues - - 1,870 1,870 0.00% - TOTAL REVENUES 415,526 414,629 308,868 (105,761) 74.33% 8,704 EXPENDITURES Administration P/R-Board of Supervisors 7,000 4,000 3,300 700 47.14% 400 FICA Taxes 536 312 252 60 47.01% 31 ProfServ-Engineering 26,000 15,167 5,128 10,039 19./2% 500 ProfServ-Legal Services 14,000 8,167 7,237 930 51.69% 1,237 ProfServ-Mgmt Consulting Sery 30.092 17.554 17,554 - 58.33% 2,508 ProfServ-Property Appraiser 6,459 6,459 6,460 (1) 100.02% - ProfServ-Special Assessment 9,806 9,808 9,806 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% 3,500 Postage and Freight 1,200 700 190 510 15.83% 32 Rental-Meeting Room 350 200 175 25 50.00% 25 Insurance-General Liability 8,786 6,590 6,411 179 72.97% 2,339 Printing and Binding 1,300 758 162 596 12.46% 18 Legal Advertising 1,000 583 328 255 32.80% 166 Miscellaneous Services 1,380 805 419 386 30.36% 81 Misc-Assessmnt Collection Cost 8,612 8,612 5,944 2,668 69.02% - Misc-Web Hosting 1,000 583 496 87 49.60% 71 Office Supplies 500 292 14 278 2.80% - Annual District Filing Fee 175 175 175 - 100.00% - Total Administration 121,698 84,263 67,551 16,712 55.51% 10,908 Field Contracts-Mgmt Services 100,000 58,333 58,333 - 58.33% 8,333 Contracts-Landscape 82,830 48,318 48,317 1 58.33% 6,902 Electricity-Streetlighting 19,000 11,083 8,678 2,405 45.67% 1,241 Utility-Irrigation 17,000 9,919 8,925 994 52.50% 1,282 R&M-Renewal and Replacement 70,000 40,833 840 39,993 1.20% - R&M-Roads&Alleyways 4,000 2,333 19,000 (16,667) 475.00% - R&M-Signage 1,000 583 84 499 8.40% - Total Field 293,830 171,402 144,177 27,225 49.07% 17,758 TOTAL EXPENDITURES 415,526 256,665 211,728 43,937 50.95% 28,656 I Excess(deficiency)of revenues Over(under)expenditures - 158,964 97,140 (61,824) 0.00% (19,962) Net change in fund balance $ - $ 158,964 $ 97,140 $ (61,824) 0.00% $ (19,9622 FUND BALANCE,BEGINNING(OCT 1,2014) 848,192 848,192 848,192 FUND BALANCE,ENDING $ 848,192 $ 1,007,156 $ 945,332 Report Date:5/11/2015 3 1611 83 PORT OF THE ISLANDS Community Improvement District Trend Report-General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending April 30,2015 TOTAL Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actud Actual Actual 41301201$ Budget Revenues Interest-Investments $ 163 $ 134 $ 136 $ 165 $ 208 $ 248 $ - $ 1,052 $ 2,153 Special Assmnts-Tax Collector 3,831 116,349 110,898 19,827 8,593 47,557 8,704 315 760 430,597 Special Assmnts-Discounts (201) (4,647) (4,314) (528) (128) (19) - (9,836) (17,224) Total Revenues 3,793 111,836 108,590 19,464 6,695 47,788 8,704 308,868 415,526 Expenditures Administrative P/R-Board of Supervisors 400 600 500 500 400 500 400 3,300 7,000 FICA Taxes 31 46 38 38 31 38 31 252 536 ProfServ-Engineering - 1,500 419 1,536 356 817 500 5,128 26,000 ProfServ-Legal Services - 2,213 48 2,690 709 341 1,237 7,237 14,000 ProfServ-Mgmt Consulting Sery 2,508 2,508 2,508 2,508 2,508 2,508 2,508 17,554 30,092 ProfServ-PropertyAppraiser 4,758 - - - 1,702 - - 6,460 6,459 ProfServ-Special Assessment - - 9,806 - - - - 9,806 9,806 Auditing Services - - - - - - 3,500 3,500 3,500 Postage and Freight 12 83 31 7 13 12 32 190 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 175 350 Insurance-General Liability 2,036 - - 2,036 - - 2,339 6,411 8,786 Printing and Sindirg 31 - 52 25 17 18 18 162 1,300 Legal Advertising 162 - - - - - 166 328 1,000 Miscellaneous Services 122 83 72 1 16 45 81 419 1,380 Misc-Assessmnt Collection Cost 73 2,234 2,132 386 169 951 - 5,944 8,612 Misc-Web Hosting 71 71 71 71 71 71 71 496 1000 Office Supplies - - - 14 - 14 500 Annual District Filing Fee 175 - - - - - - 175 175 Total Administrative 10,404 9,363 15,702 9,823 6017 5,340 10,908 67,551 121,696 Field Contracts-Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,333 58,333 100,000 Contracts-Landscape 6,902 6,902 6,902 6,902 6,902 6,902 6,902 48,317 82,830 Electricity-Streetlighting 1,272 1,273 1,273 1,263 1,262 1,094 1,241 8,678 19,000 Utility-Irrigaton 1,205 1,156 917 1,552 1,419 1,395 1,282 8,925 17,000 R&M-Renewal and Replacement 350 - (360) 850 - - - 840 70,000 R&M-Roads&Alleyways - - - - 19,000 - - 19,000 4,000 R&M-Slgnage - - - - - 84 - 84 1,000 Total Field 18,062 17,664 17,065 18,900 36,916 17,808 17,758 144,177 293,830 Total Expenditures 26,466 27,027 3Z787 28,723 42,933 23,148 28,666 211,728 415,526 Excess(deficiency)of revenues Over(under)expenditures $ (24,673) $ 84,809 $ 75,823 $ (9,259) $ (34,238) $ 24,638 $ (19,982) 97,140 - FUND BALANCE,BEGINNING(OCT 1,2014) 848,192 848,192 FUND BALANCE,ENDING $ 945,332 $ 848,192 Report Date:5/8/2015 4 1611 B3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending April 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE($) AS A%OF APR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL OPERATING REVENUES Interest-Investments $ 285 $ 166 $ 92 $ (74) 32.28% $ - Water Revenue 53,700 31,325 32,211 886 5998% 5,719 Sewer Revenue 81,200 47,367 47,011 (356) 57.90% 8,581 Irrigation Fees 110,900 64,692 65,297 605 58.88% 10,866 Special Assmnts-Tax Collector 1,139,500 1,139,500 794,646 (344,854) 69.74% 21.906 Special Assmnts Discounts (45,580) (45,580) (24,754) 20,826 54.31% - Other Miscellaneous Revenues - - 2,446 2,446 0.00% 325 TOTAL OPERATING REVENUES 1,340,005 1,237,470 916,949 (320,521) 68.43% 47,397 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 7,000 4,000 3,300 700 47.14% 400 FICA Taxes 536 312 252 60 47.01% 31 ProfServ-Engineering 26,000 15,167 5,128 10,039 19.72% 500 ProfServ-Legal Services 14,000 8,167 7,237 930 51.69% 1,237 ProfSery-Mgmt Consulting Sery 30,216 17,626 17,626 - 58.33% 2,518 ProfServ-Property Appraiser 17,093 17,093 17,096 (3) 100.02% - ProfServ-Special Assessment 8,366 8,366 8,366 - 100.00% - Auditing Services 3,500 3,500 3,500 - 100.00% 3,500 Postage and Freight 1,200 700 549 151 45.75% 41 Rental-Meeting Room 350 200 175 25 50.00% 25 Insurance-General Liability 8,786 6,590 6,411 179 72.97% 2,339 Printing and Binding 1,300 758 162 596 12.46% 18 Legal Advertising 1,000 583 328 255 32.80% 166 Miscellaneous Services 2,600 1,517 1,176 341 45.23% 279 Misc-Assessmnt Collection Cost 22,790 22,790 14,960 7,830 65.64% - Office Supplies 500 292 14 278 2.80% - Total Personnel and Administration 145,237 107,661 86,280 21,381 59.41% 11,054 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 180,561 180,561 - 58.33% 25,794 Contracts-Generator Maint 1,750 - 2,301 (2,301) 131.49% 1,750 Communication-Teleph-Field 4,512 2,632 2,572 60 57.00% 332 Utility -General 87,000 50,750 49,587 1,163 57.00% 7,687 R&M-Irrigation 35,000 20,417 4,480 15,937 12.80% 2,096 R&M-Lift Station - - 114 (114) 0.00% 5 R&M-Potable Water Lines - - 4,331 (4,331) 0.00% - R&M-Water Plant 20,000 11,667 13,076 (1,409) 65.38% 485 R&M-Waste Water Plant 15,000 8,750 1,166 7,584 7.77% 4,584 R&M-Sewer Lines - - 3,315 (3,315) 0.00% 2,043 R&M-Backflow Inspection - - 240 (240) 0.00% - Misc-Licenses&Permits 7,375 6,375 - 6,375 0.00% - Cap Outlay-Waste Water Plant 50,796 29,631 102,040 (72,409) 200.88% 83,276 Total Water-Sewer Comb Services 530,966 310,783 363,783 (53,000) 68.51% 128,052 Report Date:5/11/2015 5 1611 B 3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending April 30,2015 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE(5) AS A%OF APR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 532,827 0.00% - Interest Expense 122,533 61,267 10,211 51,056 8.33% - Total Debt Service 655,360 61,267 10,211 51,056 1.56% - TOTAL OPERATING EXPENSES 1,331,563 479,711 460,274 19,437 34.57% 139,106 Operating income(loss) 8,442 757,759 456,675 (301,084) 5409.56% (91,709) Change in net assets $ 8,442 $ 757,759 $ 456,675 $ (301,084) 5409.56% $ (91,709) TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,616,820 7,618,820 7,618,820 TOTAL NET ASSETS,ENDING $ 7,627,262 $ 8,376,579 $ 8,075,495 Report Date:5/11/2015 6 1611 B 3 PORT OF THE ISLANDS Community Improvement District Trend Report-Water And Sewer Fund Statement of Revenues,Expenses and Changes to Net Assets For the Period Ending April 30,2015 TOTAL Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 4130/2015 Budget Operating Revenues Interest-Investments $ 16 $ 15 $ 16 $ 16 $ 13 $ 14 $ - $ 92 $ 285 Water Revenue 2,875 3,640 3,914 5,375 5,409 5,279 5,719 32,211 53,700 Sewer Revenue 4,255 5,145 5,471 7,727 7,920 7,912 8,581 47,011 81,200 Irrigation Fees 6,581 7,944 8,768 10,414 10,527 10,198 10,866 65,297 110,900 SpecialAssmnts-TaxCollector 9,642 292.806 279,088 49,897 21,626 119,682 21,906 794,646 1,139,500 Special Assmnts-Discounts (506) (11694) (10,856) (1,329) (322) (47) - (24,754) (45,580) Total Operating Revenues 23,088 298,181 286,662 72,625 45,633 143,363 47,397 916,949 1,340,005 Operating Expenses Personnel and Administration P/R Board of Supervisors 400 600 500 500 400 500 400 3,300 7,000 FICA Taxes 31 46 38 38 31 38 31 252 536 ProfServ-Engineering - 1,500 419 1,536 356 817 500 5,128 26,000 ProfServ-Legal Services - 2,213 48 2,690 /09 341 1,237 7,237 14,000 ProfServ-Mgmt Consulting Sery 2,518 2,518 2,518 2,518 2,518 2,518 2,518 17,626 30,216 ProfServ-Property Appraiser 12,866 - - - 4,231 - - 17,096 17,093 ProfServ-Special Assessment - - 8,366 - - - - 8,366 8,366 Auditing Services - - - - - 3,500 3,500 3,500 Postage and Freight 12 83 61 190 13 150 41 549 1,200 Rental-Meeting Room 25 25 25 25 25 25 25 175 350 Insurance-General Liability 2,036 - - 2,036 - - 2,339 6,411 8,786 Printing and Binding 31 - 52 25 17 18 18 162 1300 Legal Advertising 162 - - - - 166 328 1,000 Miscellaneous Services 227 122 109 156 127 157 279 1,176 2,600 Misc-Assessmnt Collection Cost 183 5,622 5,365 971 426 2,393 - 14,960 22,790 Office Supplies - - - - - 14 - 14 500 Total Personnel and Administration 18,491 12,729 17,501 10,685 8,853 6,971 11,054 86,280 145,237 Water-Sewer Comb Services Contracts-Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 25,794 180,561 309,533 Contracts-Generator Maint - - 551 - - - 1,750 2,301 1,750 Communication-Teleph-Field 913 267 283 274 270 233 332 2,572 4,512 Utility-General 6,201 6,493 6,959 7,322 7,488 7,437 7,687 49,587 87,000 R&M-Irrigation 245 - 72 846 - 1,221 2,096 4,480 35,000 R&M-Water Plant - 8,450 3,327 (2,556) (86) 3,456 485 13,076 20,000 R&M-Waste Water Plant - - (4,698) 498 - 783 4,584 1,166 15,000 Misc-Licenses&Permits _ - - - - 7,375 Cap Outlay-Waste Water Plant - - - - 8,700 10,063 83,276 102,040 50,796 Total Water-Sewer Comb Services 37,484 41,004 32,288 32,178 43,114 49,659 128,052 363,783 530,966 Debt Service Principal Debt Retirement - - - - - - - - 532,827 Irterest Expense - 10,211 - - - - 10,211 122,533 Total Debt Service - 10,211 - - - - - 10,211 655,360 Total Operating Expenses 55,975 63,944 49,789 42,863 51,967 56,630 139,106 460,274 1,331,563 Operating income(loss) $ (32,887) $ 234,237 $ 236,873 $ 29,762 $ (6,334) $ 86,733 $ (91,709) 456675 8,442 TOTAL NET ASSETS,BEGINNING(OCT 1,2014) 7,618,820 7,618,820 TOTAL NET ASSETS,ENDING $ 8,075,495 $ 7,627,262 Report Date:5/8/2015 7 loIi.l 3 B Port of the Islands Community Improvement District Supporting Schedules April 30, 2015 161 . 1 B 3 ,..,, 8 8 6' '4 8 P. 2 8 8 8 P P. < 8. 8 8 8 • m 4 2 P4 0 0 2. ° ° 1 8 8 8 8 8 i N o cu ri m pN c� w of rpom ca co o cn to tp pp yoy o cao rpp'��� 8 w 8 H 4 w N ▪ O $ 8 N fA c' N 'H - 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N N v. to CO 0 Q 1 ` N N N N N Na N C" M c) VI a M vl M a a M � E $ $ $ $ $ o $ $ $ 3o $ $ o $ oA $ .0 {� NNp ppn CO CO p 0 - C') V lD CO n CO 0 0 0 0 0 0 0 (N(�V�D g ♦+ .� { C a s p O Q < < 0 )p iaD tp a V Q0 CO d 0 0 Z iD I, tD S ,I 1D iD N 3 N I N iD A 3 N ID 74 4; Cep C O .pC g V V V V V V 4 O V V V V V V V V V V V V ao 1 611 B3 PORT OF THE ISLANDS Community Improvement District Non-Ad Valorem Special Assessments Collier County Tax Collector-Monthly Collection Report For the Fiscal Year ending September 2015 ALLOCATION BY FUND DISCOUNT/ GROSS DATE NET AMOUNT (PENALTIES) COLLECTION AMOUNT GENERAL WATER/SEWER RECEIVED RECEIVED AMOUNT COSTS RECEIVED FUND FUND Assessments Levied FY 2015"` $ 1,174,931 $ 334,109 $ 840,822 Allocation% 100% 28% 72% 10/30/14 $ 12,510 $ 707 $ 255 $ 13,473 $ 3,831 $ 9,642 11/14/14 $ 70,133 $ 2,955 $ 1,431 $ 74,519 $ 21,190 $ 53,328 11/25/14 $ 314,825 $ 13,386 $ 6,425 $ 334,636 $ 95,159 $ 239,477 12/12/14 $ 336,730 $ 14,178 $ 6,872 $ 357,780 $ 101,740 $ 256,040 12/31/14 $ 30,590 $ 992 $ 624 $ 32,206 $ 9,158 $ 23,048 01/29/15 $ 66,510 $ 1,857 $ 1,357 $ 69,724 $ 19,827 $ 49,897 02/27/15 $ 29,174 $ 449 $ 595 $ 30,219 $ 8,593 $ 21,626 03/31/15 $ 163,830 $ 85 $ 3,343 $ 167,239 $ 47,557 $ 119,682 04/30/15 $ 30,610 $ - $ - $ 30,610 $ 8,704 $ 21,906 TOTAL $ 1,054,912 $ 34,590 $ 20,904 $ 1,110,406 $ 315,760 $ 794,646 %Collected 94.51% 94.51"% 94.51% TOTAL OUTSTANDING $ 64,525 I$ 18,348 I$ 46,176 'Discounts and collection costs taken in the 4/30 distribution were not availabe as of the date of this report. Once this information is received,an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy FY 2014 1058920500 POI Hotel 119,637 FY 2014 1058920005 POI Realty LLC 268,677 Total Delinquent Parcels 866,844 Note': Three parcels were billed off roll subsequent to budget adoption. Report Date:5/812015 11 1611B3 PORT OF THE ISLANDS Community Improvement District Series 2010 Special Assessment Revenue Bond 1.Recap of Capital Project Fund Activity Through April 30,2015 Bond Issued(Construction Account) $ 5,500,000 Source of Funds:Interest Earned $ 8,589 Use of Funds: CO1 $ (42,700) COl(costs transferred to checking account) $ (5,000) Disbursements: Water Treatment Plant $ (5,333,694) Disbursements: Lift Station Rehab $ (102,040) $ (5,483,433) Adjusted Balance in Construction Account April 30,2015 $ 25,156 2.Funds Available For Construction at April 30,2015 Book Balance of Construction Account at April 30,2015 $ 25,156 Construction Funds available at April 30,2015 $ 25,156 3.Investments-BB&T at April 30,2015 Estimated Type Yield Principal Construction Fund: 0.12% $ 25,156 ADJ:Outstanding Amounts Due $ - Balance at April 30,2015 $ 25,156 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51% FY 2015 budgeted bond payment as%of gross assessments(water/sewer fund): 57% Report Date:5/8/2015 12 1 611B3 P'4,' PORT OF THE ISLANDS Community Improvement District Construction Schedule IAMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.U DATE CONTRACTOR REQUISITION OUTLAY COI PLANT REHAB COI 10/20/10 Greenberg Traurig $ 10,000 $ - $ 10,000 $ - $ - COI 10/20/10 BBBT 2,700 2,700 COI 10/20/10 Severn Trent Management Svc 15,000 15,000 COI 11/02/10 Dan Cox 15,000 15,000 1 11/09/10 Port of the Islands CID(reimb) 321,537 321,537 321,537 2 11/18/10 South Florida Excavation 26,504 26,504 26,504 3 11/24/10 Naples Daily News 151 151 151 4 01/04/11 Century Link 26,311 26,311 26,311 5 12/16/10 South Florida Excavation 18,009 18,009 18,009 6 02/01/11 Hole Monies 2,561 2,561 2,561 7 02/01/11 Hole Montes 16,200 16,200 16,200 8 02/01/11 Hole Montes 13,207 13,207 13,207 9 02/10/11 Benchmark EnviroAnalytical,It 1,019 1,019 1,019 10 02/17/11 Hole Montes 1,983 1,983 1,983 11 03/07/11 Hole Montes 6,250 6,250 6,250 12 03/16/11 South Florida Excavation 12,762 12,762 12,782 13 03/29/11 Cardinal Contractors 27,000 27,000 27,000 14 04/06/11 Hole Montes 13,850 13,850 13,850 15 05/05/11 South Florida Excavation 18,587 18,587 18,587 16 05/16/11 Cardinal Contractors 95,029 95,029 95,029 17 05/19/11 Hole Montes 39,565 39,565 39,565 18 06/14/11 KW Controls 1,039 1,039 1,039 19 06/14/11 Cardinal Contractors 196,572 196,572 196,572 20 07/08/11 Hole Montes 19,575 19,575 19,575 21 07/22/11 Cardinal Contractors 170,192 170,192 170,192 22 07/27/11 Hole Montes 22,325 22,325 22,325 23 08/19/11 Cardinal Contractors 156,353 156,353 156,353 24 08/30/11 Hole Montes 19,700 19,700 19,700 25 09/16/11 South Florida Excavation 8,971 6,971 8,971 26 09/16/11 South Florida Excavation 4,602 4,602 4,602 27 09/16/11 Cardinal Contractors 278,893 278,893 278,893 28 09/27/11 Michael Evans Computers 3,255 3,255 3,255 29 10/17/11 Cardinal Contractors 85,416 85,416 85,416 30 11/03/11 Hole Montes 833 833 833 31 11/03/11 Hole Montes 43,975 43,975 43,975 33 11/23/11 KW Controls 24,337 24,337 24,337 Total FY 2011 $ 1,717,261 $ 1,674,561 $ 42,700 $ 1,674,561 $ - 32 11/14/11 Cardinal Contractors $ 288,314 $ 286,314 $ - $ 288,314 34 12/15/11 South Florida Excavation 4,602 4,602 4,602 35 12/15/11 BC'Technologies 7,121 7,121 7,121 36 12/15/11 ITT Water Equipment Tech 586,767 586,767 586,767 37 12/16/11 Cardinal Contractors 647,523 647,523 647,523 38 12/30/11 Hole Montes 43,673 43,673 43,673 39 01/24/12 Hole Montes 25,610 25,610 25.610 40 01/24/12 Cardinal Contractors 174,823 174,823 174,823 41 01/30/12 KW Controls 73,011 73,011 73,011 42 02/24/12 Cardinal Contractors 240,416 240,416 240,416 43 03/15/12 Cardinal Contractors 246,740 246,740 246,740 44 04/05/12 Hole Montes 48,232 48,232 48,232 45 04/23/12 Cardinal Contractors 89,577 89,577 89,577 46 05/09/12 ITT Water Equipment Tech 30,578 30,578 30,578 47 05/16/12 Cardinal Contractors 62,629 62,629 62,629 48 05/17/12 KW Controls 12,169 12,169 12,169 49 06/12/12 Hole Montes 65,277 65,277 65,277 50 06/12/12 Severn Trent Environmental S 9,027 9,027 9,027 Report Date:5/8/2015 13 1611 B3 • PORT OF THE ISLANDS Community Improvement District Construction Schedule AMOUNT OF CAPITAL WATER TREATMENT LIFT STATION REQ.# DATE CONTRACTOR REQUISITION _ OUTLAY COI PLANT REHAB 51 08/12/12 UCI Technologies 20,000 20,000 20,000 52 06/13/12 Cardinal Contractors 207,112 207,112 207,112 53 06/29/12 Soto's Lawn Service,Inc. 19,680 19,680 19,680 54 07/18/12 Cardinal Contractors 13,633 13,633 13,633 55 07/25/12 W.E.Johnson Equipment 33,088 33,088 33,088 56 08/03/12 Hole Monies 49,982 49,982 49,982 57 09/04/12 Severn Trent Environmental S 3,045 3,045 3,045 58 09/04/12 Cardinal Contractors 195,290 195,290 195,290 59 09/19/12 Hole Montes 21,350 21,350 21,350 60 09/19/12 BC!Technologies 33,279 33,279 33,279 61 09/19/12 Cardinal Contractors 52,400 52,400 52,400 Total FY 2012 $ 3,282,946 $ 3,282,946 $ - $ 3,282,946 $ - 62 10/16/12 RMA Geological Consultants $ 5,990 $ 5,990 $ - $ 5,990 63 10/16/12 Cardinal Contractors 151,859 151,859 151,859 64 11/01/12 Hole Monies 10,027 10,027 10,027 65 12/11/12 Severn Trent 48,567 48,567 48,567 66 01/09/13 RMA Geological Consultants 9,170 9,170 9,170 67 01/17/13 Hole Monies 8,138 8,138 8,138 68 01/17/13 RMA Geological Consultants 16,746 18,748 18,748 69 01/17/13 Severn Trent 1,569 1,569 1,569 70 02/05/13 Cardinal Contractors 26,705 26,705 26,705 71 02/05/13 KW Controls 12,169 12,169 12,169 72 02/05/13 Hole Montes 2,533 2,533 2,533 73 02/21/13 KW Controls 12,169 12,169 12,169 74 04/23/13 RMA Geological Consultants 1,800 1,800 1,600 75 10/11/13 Xylem 43,747 43,747 43,747 76 02/25/14 Xylem 25,200 25,200 25,200 I Total FY 2013 $ 376,187 $ 376,187 $ - $ 376,187 $ - I I Total FY 2014 $ - $ - $ - $ - $ - I 77 02/11/15 Fortiline $ 8,700 $ 8,700 78 03/04/15 Fortiline 148 148 79 03/04/15 Ferguson 319 319 BO 03/28/15 Severn Trent 9,596 9,596 81 04/08/15 KW Controls 5,346 5,346 82 04/08/15 Gulf States Electric 5,240 5,240 83 04/08/15 Gulf States Electric 6,770 6,770 84 04/08/15 Xylem 1,964 1,964 85 04/08/15 Xylem 697 897 86 04/17/15 KW Controls 5,346 5,346 87 04/17/15 KW Controls 5,346 5,346 88 04/17/15 KW Controls 2,180 2,180 89 04/17/15 Severn Trent 12,965 12,965 90 04/29/15 KW Controls 5,346 5,346 91 04/29/15 KW Controls 32,076 32,076 I total FY 2015 $ 102,040 $ - $ - $ - $ 102,040 I I Grand Total $ 5,478,433 $ 5,333,694 $ 42,700 $ 5,333,694 $ 102,040 I . -- <, m v w ., _ --- --..-_, Interest FY 2011 Interest $ 5,744 FY 2012 Interest 2,291 FY 2013 Interest 303 FY 2014 Interest 173 FY 2015 Interest 78 $ 8,589 Report Date:5/8/2015 14 1611B3 II PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 4/30/15 WATER PROGRAM PROJECT PAID NO PROJECT NAME OR DESCRIPTION FY 2015 PAID IN FY INCEPTION TO FY 2016 FY 2017 FY 2018 FY 2019 PROJECT ESTIMATE m 2015'' DATE I�1 STATUS W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ $ - ST project Total Water Program $ - $ - $ 3,090 $ 10,000 $ - $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30,796 $ - $ 77,137 $ 30,796 $ 30,796 $ - $ - w/WW-26 WW-24 MBR Membranes $ - $ - $ - $ 20.000 $ - $ - $ - ST WW-25 Misc.Equipment Replacement $ - $ - $ - S - $ - $ - $ - W1N-26 Replace lift station control panel $ 102,040 $ 102,040 $ 102,040 $ - S - $ - S - Total Wastewater Program $ 132,838 $ 102,040 $ 179,177 $ 50,796 $ 30,796 $ - $ - ;»' ":.sV, Total Water/Sewer Fund $ 132,836 $ 102,040 $ 182,266 $ 60,796 $ 30,796 $ -1$ - NOTE i'i:The amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30,2015. NOTE(2): The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015. The total of these columns will be to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE(31: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Report Date.5/8/2015 15 1611. B3 PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Completed Projects Project No.! Project Name or Description I Project Total'Completion! Comments Data IG-1 'Collier County inning/Fire Station Property $ 22,324[AMC- j Completed in FY 2010 G-2 Sign Variance Petition-Union Road $ 42,683 ttl ,--i.•l Completed in FY 2011 I R1&2 IRoad resurfacing and repair I$ 473,138 I>>0730/2007j Completed in FY 2007 I-1 Irrigation&Fire Control Panel Upgrade $ 54,621 I?=`:9/30/2006 Completed in FY 2008•1-2 Irrigation Supply Well Project $ 34.765 : • 1611, 1 B 3 PORT OF THE ISLANDS Community Improvement District General Fund Cash Flow Projections MAY JUN JUL AUG SEP 2015 2016 2016 2016 2016 Cash Beginning Balance $ 558,814 $ 922,737 $ 882,950 $ 840,596 $ 800,808 Cash Inflow 18,527 179 179 179 179 Cash Outflow (40,705) (39,967) (42,533) (39.967) (39,967) CD Investment - - - - - Add:Prepaid Items - - - - - Add: Due from WS Fund 387,526 - - .. - Less:Current Liabilities(as of 4/30/15) (1,425) - - - - Total Estimated Cash Balance WITHOUT past due assessments or FY 2016 off roll billing $ 922,737 $ 882,950 $ 840,596 $ 800,808 $ 761,020 Total Estimated Cash Balance WITH past due assessments and FY 2016 off roll billing $ 1,246,718 $ 1,206,931 $ 1,164,577 $1,124,789 $ 1,085,001 Cash Receipts Special Assessments $ 18,348 $ - $ - $ - $ - Special Assessments-Discount - - - - - Interest 179 179 179 179 179 Total Cash Inflow $ 18,527 $ 179 $ 179 $ 179 $ 179 Operating Expenditures Administrative P/R-Board of Supervisors $ 500 $ 500 $ 1,000 $ 500 $ 500 FICA Taxes 45 45 45 45 45 ProfServ-Engineering 2,167 2.167 2,167 2,167 2,167 ProfServ-Legal Services 2,552 2,552 2.552 2,552 2,552 ProfServ-Mgmt Consulting Sery 2,508 2,508 2.508 2,508 2,508 ProfServ-Property Appraiser - - - - - ProfSere-Special Assessment - - - - - Annual Audit - - - - - Postage and Freight 27 27 27 27 27 Rental-Meeting Room 25 25 50 25 25 Insurance-General Liability - - 2,041 - - Printing&Binding 23 23 23 23 23 Legal Advertising 134 134 134 134 134 Miscellaneous Services 60 60 80 80 60 Misc.-Assessmnt Collection Cost 738 - - - - Misc.-Web Hosting 101 101 101 101 101 Office Supplies 60 60 80 80 60 Annual District Filing Fee - - - - - Total Administrative $ 8,939 $ 8,201 $ 10,787 $ 8,201 $ 8,201 Maintenance Contracts-Mgmt Services $ 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts-Landscape 8,902 6,902 6,902 6,902 6,902 Electricity-Streetlighting 1,240 1,240 1,240 1240 1,240 Utility-Irrigation 1,275 1.275 1,275 1275 1,275 R&M-Renewal&Replacement 13,832 13.832 13.832 13.832 13,832 R&M-Roads and Alleyways - - - - - R&M-Signage 183 183 183 183 183 Total Maintenance $ 31,765 $ 31,765 $ 31,785 $ 31,785 $ 31,765 Total Cash Outflow $ 40,706 $ 39,987 $ 42,533 $ 39,987 $ 39,987 Report Date:5/11/2015 17 16111 g3 a... ,,, PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections MAY ,IUN JUL AUG SEP 201$ 2015 201$ 2018 2015 Cash Beginning Balance $ 97,101 $ (283,205) $ (312043) $ (375243) $ (404,081) Cash Inflow 68,835 20,859 20,659 20,859 20,859 Cash Outflow-Expenses (651,715) (49,497) (83,859) (48,497) (49,497) Add:Prepaid Items 594,093 Lass Due to General Fund (387,528) - - - - Less.Curren)Liabilities(as of 4/30/15) (1,992) - - - - Total Estimated Cash Balance WITHOUT past due assessments or FY 2018 off roll billing $ (283,205) $ (312,043) S (375243) $ (404,081) $ (432,919) Total Estimated Cash Balance WITH past Sue assessments and FY 2015 off roll billing $ 839,018 $ 810,177 $ 648,977 $ 518,139 $ 409,301 Cash Receipts Spacial Assessments $ 46,176 $ - $ • $ • $ - Special Assessments-Discount - - - - - Water/SewevirrIgatlon Revenue 20,646 20,646 20,846 20,646 20,646 Interest/Miscellaneous 13 13 13 13 13 Total Cash Inflow $ 68,835 $ 20,668 $ 20,659 $ 20,660 $ 20,859 Ooerattne Expenditures Admidstradve P/R-Board of Supervisors $ 500 $ 500 $ 1,000 $ 500 $ 500 FICA Taxes 45 45 45 45 45 ProlServ-Engineering 2,167 2,187 2,167 2,167 2,187 ProfSery-Legal Services 2,552 2.552 2,552 2,552 2,552 ProfServ-Mgmt Consulting Sery 2.518 2.518 2,518 2,518 2,518 ProfServ-Property Appraiser - - - - - ProfServ-Special Assessments - - - - Annual Audit - • - - • Postage and Freight 27 27 27 27 27 Rental-Meeting Room 25 25 50 25 25 Insurance-General Liability - - 2,041 - - Pdoting&Binding 23 23 23 23 23 Legal Advertising 134 134 134 134 134 Miscellaneous Services 166 168 168 168 168 Misc.-Assessmnt Collection Cost . - - - - Office Supplies 60 60 60 60 60 Total Administrative $ 8,2'9 $ 8.219 5 10,785 $ 8,219 5 8,219 Maintenance Contracts-Mgmt Services $ 25,794 $ 25.794 $ 25,794 $ 25,794 $ 25,794 Contracts-Gsnorator Mont 1,750 - - - - Communication-Teleph-Field 283 283 263 263 283 Utility-General 7,084 7,084 7,264 7,084 7,084 R&M-Irrigation 2.917 2.917 2,917 2,917 2,917 R&M-Lift Station 600 800 800 800 800 R&M-Potable Water Lines - - - _ _ R&M-Water Plant - - - _ - R&M Waste Water Plant 3,000 3,000 3,000 3,000 3,000 R&M-Sewer Lines 600 600 600 600 800 R&M-Beckflow Inspection 800 800 800 800 800 Misc.-Licenses&Permits 6,375 - 1,000 _ _ CIP' - - 30,798 - - Total Maintenance $ 49,403 $ 41,278 $ 73,074 $ 41,278 $ 41,278 Debt Service Principal and Interest $ 594,094 $ - $ - $ - $ - Total Debt Service $ 594,094 $ - S - $ - $ - Total Cash Outflow $ 651,716 $ 49,497 $ 83,889 1 49,497 $ 48,497 'NOTES. Estimated CIP costs for anticipated projects are shown quarterly. The attorney has confirmed the use of construction funds are eligible to cover lift station rehabilitation projects. Both conslructlon funds available and eligible anticipated project costs are reflected above. Report Dater 5/11/2015 18 161163 PORT OF THE ISLANDS Community Improvement District All Funds Cash Flow Projections-5 Year GENERAL FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $413,373 $413,375 $413,375 $413,375 $413,375 Interest/Miscellaneous $2,153 $1,673 $2,153 $2,153 $2,153 Total Operating Revenues $415,526 $415,048 $415,528 $415,528 $415,528 Operating Expenditures Administrative $121,696 $117,449 $120,972 $124,601 $128,339 Maintenance $293,830 $297,600 $306,526 $315,723 $325,195 Total Operating Expenditures $415,526 $415,048 $427,499 $440,324 $453,534 Capital Expenditures CIP Projects $0 $0 $0 $0 SO Total Capital Expenditures $0 $0 $0 $0 $0 Estimated Ending Cash Balance WITHOUT past due assessments or FY 2015 off roll billing $ 761,020 $761,020 $749,049 $724,252 $686,246 Estimated Ending Cash Balance WITH past Cue assessments and FY 2015 off roll billing $ 1,085,001 $1,085,001 $1,073,030 $1,048,233 $1,010,227 WATER AND SEWER ENTERPRISE FUND ADOPTED PROPOSED PROPOSED PROPOSED PROPOSED FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Operating Revenues Assessments(Net) $1,093,920 $1,093,920 $1,093,920 $1,093,920 $1 093,920 Water/Sewer/Irrigation Revenue $245,800 $217,500 $217,500 $217,500 $217,500 Interest/Miscellaneous $285 $199 $486 $513 $570 Total Operating Revenues $1,340,005 $1,311,619 $1,311,906 $1,311,933 $1,311,991 Operating Expenditures Administrative $145,237 $133,973 $133,973 $133,973 $133,973 Maintenance $480,170 $464,928 $464,928 $464,928 $464,928 Total Operating Expenditures $625,407 $598,901 $598,901 $598,901 $598,901 Capital Expenditures CIP Projects $50,796 $60,796 $30,796 $0 $0 Total Capital Expenditures $50,796 $60,796 $30,796 $0 $0 Debt Service Principal and Interest $655,360 $655,360 $655,360 $655,360 $655,360 Total Debt Service $655,380 $855,380 $655,300 $855,380 $855,380 Estimated Ending Cash Balance WITHOUT past due assessments cr FY 2015 off roll billing $ (432,919) ($436,357) ($409,508) ($351,835) ($294,105) Estimated Ending Cash Balance WITH past due assessments and FY 2015 off roll billing $ 489,301 $485,863 $512,712 $570,385 $628,115 Report Date:5/11/2015 19 1611 B3 I 1 1 I l i N VD 000 N N N ON 000 O .HO O1 01 0 () (�r-1.-•1 a M to H CO 1.0 r-1 r- O 0 CO N Is N Cr 0 0 0 0 OI W to r-I d•0 a •O .-1 OD .0 to ■o Mo to Q.' 00 03 01 10 OD I`6101 01 NIA r-Ir- r-I NO N 0 E u)0 01 01(N )O 01 to 01 01 cV N.-I V. .-1 01 0 ('n O CO CO CO 0 N N V}01 OF(1}M V}u! 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E ° as 0.M' z 7a w • w 0 000 F £ uE CI) i i U U U 1611 B 3 Severn Trent Environmental Services Pan of the Islands Repair and Maintenance audgat Applied against budget account,copies of Invoices available upon request Cap 416,000 Contract' Oct 2014.3epL 2016 Inv.Data Service'Y°rd!] Description l invafce0 limier'6 Month Locate and matred Irltgalonu and water moles fro 6onlmctors at US 41 end Stella Marie 15115/14 lnigalon ST8 South WO 46599 187.60 RO Wetaetd-Staub*call on Well#2. GPM not working on SCADA.Trouble shoot and found bad surge protection module,replaced module,tested flow and ldatzeron metre and SCALIA.Well 03 Weller not wonting on meter.Tested meter.reset program and 10/13114 8T8 tested Weller to observe counter increasing. WO 94070 79265 Service Call RO WTP-Water RO Obbibudon PH analyzer malfunctioning,not on SCAM. 10/13/14 Water STS Trouble shoot,'seated PH analyzer,requires rsplaarnan tdisplay board. WO 94874 400.00 091)8114 Water STS WTP Repaired leak on all high service pump and check valve, WO 46639 187.50 09/18114 Water ST8 W WTP WEIR)Install two new 4'Butterfly Valves et MGR al WIMP. WO 46640 500.00 Call out to repair leafdns barhllow at plant.Excavated by hand replace IlIngs. Restored 09/19/14 ST8 Ines. W046511 376.00 224266 Oct 2014 10/28/14 Water 813 Repel water aervfc ea1OIdg.360,2604 State Made North WO46010 212.10 10/26)14 Water 878 Repsbwateraervios ill l,WTP WO 46006 138.00 1113/14 Water 876 Install new 314'becktlow at 300 Stella Marls South.Test end recertified. WO 46600 176.00 Service cell at WTP. Plant surge device malfunctioned and etz'oded.Troubleshoot and found Lizard shorted out main board end blew door oN unit.Further htspcetb a found Install/ft questionable. Recommend correcting Instaladon with replacement. Further reaarch found misting not under warranty.Mel with MS Englneerand he Inspected and 11117114 Sewer STS recommended replacement, WO 94881 400.00 Service call at WTP.Trouble-shoot analyzed.Replaced malfunctioning analyzer with old 1 112412 01 4 Water STS one tram hgh Sarvne*pump room,meowing bench raper and testing. WO 54970 700.00 Service all at WTP. Chlorine analyzer sample line plugged and unable to provide sllldent 11124/14 Water STS flow fair correct samples Obasemble,unplug and rept an with new parts. WO 94862 50000 2,226,10 Nov.2014 4,467.66 Nov.YTO Tech rteplaced one pull elation and one strobe In the sample room that was damaged on 10130/14 Tyco I the 8lmplmr 4000 System.Tech also repaired a ground fault on Ina Annundator, Inv,60895878 010,60 11/07/14 Water STS Midst opemfore with replacing the sewer In Fluent odium acreen geam and chain WA 94888 400.00 11/12/14 HD Sr EDCO PC6422C-038 Surge Suppression Nonstock Product Inv.SE30360512 037.47 APR 9 2015 Emergency call out to spray paint area to Inspect water main break.Exosvte with crackles and repot main break on Newport Drive between Morningstar end Eveningslsr.Restored 11/03/14 Water STS arse to Hs orfglant form with Aaatam Sod. WO 45019 2,002.50 Service cal at Master 1111 Slellon. Level control musing on SCADA,alermblg ULC failure. Found ULC OK but PLC module Tatars. Replaced module and sent defective module in for 11(26/14 Water STS repair end evaluation. INC 94879 834.80 POI Rebate FINAL for MARCH 3520 MaIntenance 677A9 161r1 B 3 Severn Trent Environmental Services Port of the Islands Repair and Maintenance Budget Applied against budget account,copies of Invoices available upon request Cap$15,000 Contract:Oct 2014•Sept.2015 [ Inv.Dale Service IVell Description leveler I Invoice$ Month Service cal at Master lift Station Conlrolt. PLC module failure.Replaced module and 12/04/14 Sewer STS sent NUR/one 91 for warranty repetr 200,00 A1194-208 Newport Drive excavated end repaired 2 1/2'Irrigation line Inside 4"casing 12/05/14 Inlgoton ST8 pipe, lnslall 2"Valve and restore area. WO 46071 2,306.50 At 154 Newport Or,Bu5ding M25080 Orchid Cove,and Building et 25084 Peacock Lane 12/10/14 Water STS bwpected all backllov a and repalred Ike ones that were leaking. WO 45698 314.88 7,932.44 Dec.2014 12,300.69 Dee.YTO At 109 Morningstar Cay,326 Slele Mad,South and 33081858 Mda South rebuilt,Meted 01/16/16 Water STS and receded bad,Itowe W045715 393,50 At 380 Stela Nails N Unit 2605 rebuilt backRawon customers side.At 154 Newport Drive dewed Baddlow 3570091 send 01 check valve end checked apereSons.At 333 Sundae 01/15116 Water 373 Coy Unit 3 cleaned II check valve and placed on Yee. WO 46734 388.00 159.50 Jame 13,060.09 Jan.YID 02/19/16 Waler STS Cleaned and Tested 2 backllowa at 200 and 218 Newport Drive WO 45801 150.00 02/131(5 Sewer STS Pulled and Undoawed 02 Pump et LS NS. Checked amps.OK WO45793 225.00 02/13/16 Water STS Repair Broken line from Seckltaw to meter at 167 Cay Or WO 45704 7690 02/13/15 Sewer vs AT POI Sewer Turbidity mater malfunctioned•Troubleshoot unit and ordered parts WO 94902 1,405.13 1,666.; Feb-15 14,916.22 Feb.YTD 03/04/15 Sewer ST8 Replaced PLC Module After Failure/SCAOA alarm WO 94079 797.00 031ow16 Sower 8T8 Replaced Damaged Data Cable&Repaired Radio Port 0 LS C. WO 94909 575.00 Checked&Adjusted Transducer Installation,dewed and reprogrammed ULC Controller a 03/05/15 Sewer 818 L8 06•SCADA Alarm WO 04910 700.00 Fire elation not funcbt4ng•Touchscreen&UPS In alarm due to low battery voltage. 03/04/15 Rouse ST8 Replaced baRsdse&reset syekm WO 94903 100.00 03/10/15 Water $16 Cleaned,repaired d tested badkllaws 0 25057 Peecock16102,242 and 254 Newport Dr. Y/O 46530 300.00 03/10/16 Water 818 Replaced preseure release valves on Mowers at WTP. Pmts suppled by cuotonrsr WO 45031 226.00 Circuit Breaker 8as corroded and Inoperable.Replaced complete circuit-breaker panel 6 03/11/16 Sewer STS Malt With stelnieas strut.Caye Drive WO 04923 321.44 MaR Filer 61 Not Running.Replaced now meter because old one was deelroyed and full 0.3/24116 Sewer 1318 of wafer_Tested system for proper opemllon 6 returned 11 back la service WO 94524 300.00 03/28/16 AC STS Air Condttoning Service Contract to 1yr 1nv38180243 179.00 03/06/16 Sewer ST8 Pavement nlarkers•Sewer Hub,Threaded Plug,MP hose bib Inv 1248437 125.92 3,723,36 Mir-IS 18,638.68 Mar YTO APR S 2015 PO1 Rebate FINAL for MARCH 3820 Meintona0r0 6727 161183 Seuern DIM 017 on mWl Owls O. Port.1 MM MusD GrmMl Cudgel Applied.0/1111 b.d0el 6..11r,..p010.411,410.1 .1141.eves ngwy Cap 030,06002 fled per C011614 040016.bg11011 .r """1",-. ."-. " 1� 1I 3 ' y j.7d 1Uq 1Ml; 5 f^ $ '+ ik W .Nall2 P rql,,, ? 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NYPOMOWTE SOLUTIONS 320100 133.00 0771271 0161011T MYPOCHLOLNITe 50W110NO.$02AUM 14Y7Agw0S 350.541 066.70 0164710 DI AIOI17 H1P004.007E 60L131006 331632 13500 01720110 017170016 HYP004ORZTS SOLUTIONS 131631 307.91 0111310 DUMONT 11YPOCltORITE 601U770013 330642 176,00 7,700,0 ,MA TOW 4,103,30 VT13 7.14 020210 DUMONT NYP001L000TE 009101000.SODIUM NY0110700E 131031 30160 020616 21)44001 H2P004LOt17T¢00177T10O1e.600611111080311091 322•01 103.00 01 0610 00110711' HYP001L0LI9TE 0091191116,600201 H10ROD006 322064 309.74 07!20116 DUMONT MYPOCMlOR7T0002)710116.000)641170401201.'DIIMONT ASA000,PAWL A 153 PLUS 333701 1,20120 0010060 1,611,41 Feb YOW 6,16601 YTO TOW 0311610 62.1040117 HePOCHLOUOTO 0oLU710N4 00432 61 200080%100 333070 341A0 0270116 074011f 111P0ONI04.0071 512LU0000,0001UM01001007000,Dune,0,661 0000 66 0L p4 336074 44,70 049116 DUMONT IIYPOCHIORITC SOLUTIONS,SODIUM 1191000106,OWONtA54000,65 01.DR 336070 40200 02132110 07*40117 171P001600011 SOLUT109S,SWUMHVIR03004 330071 17610 1,402,76 04..701.1 6,204.14 YT0 Total APR 9 7015 90)8.001,Moth 3010 3520C400701 64700 B 3 1611 -r- •• JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16,2015 Ms Rosemary Hodza Severn-Trent Services 210 N. Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 482 registered voters residing in the Port Of The Islands CID as of April 15,2015. Should you have questions regarding election services for the district please feel free to contact our office. Sincerely, (/..,,/)0(- 0 ...._.--------- David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter @colliergov.net •FF 9. COOKIE* -ter Rev Dr Martin Luther King Jr Building•Collier Government Complex•3295 Tamiami Trl E t. surmises OF Naples FL 34112-5758 Telephone:239/252-8450•Fax:239/774-9468 1611 B 3. Port of the Islands Community Improvement District Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs,Florida 33071 Telephone: (954)753-5841 • Fax:(954)345-1292 Via Federal Express June 8,2015 Mr. Leo E. Ochs,Jr. Mr.A. William Moss Collier County Manager Naples City Manager 3299 Tamiami Trail East City Hall Suite 202 735 Eighth Street South Naples, Florida 34112 Naples,Florida 34102 RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2016 Dear Messrs. Ochs and Moss: In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual Budget for the ensuing Fiscal Year at least sixty(60)days prior to the Public Hearing. The District's Public Hearing is scheduled as follows: Date: Friday, September 4,2015 Time: 10:00 a.m. Place: Orchid Cove Clubhouse 25005 Peacock Lane Naples,Florida 34114 I am pleased to enclose the District's Proposed Annual Operating and Debt Service Budget for Fiscal Year 2016 as required by Statute and request you post it to the County's website under Special Districts. If you have any questions or comments,please feel free to contact me directly at(239)245-7118. Sincerely, Ref: POI BUDGET TO CO Date: 08Jun15 SHIPPING: 0.00 Dep: Recording Wgt: 1.00 LOS SPECIAL: 0.00 HANDLING. 0.00 ea& r 0.00 TOTAL: 0.00 v 8v88:•'2DAY" Calvin Teague IHCK:6433 9365 8680 District Manager Enclosure Ref: POI BUDGET TO CI Date: 08Jun15 SHIPPING: 0.00 Dep: RECORDING Wgt: 1.00 LBS SPECIAL: 0.00 cc: District Files(agency) HANDLING= 0.00 DV: 0.00 TOTAL: 0.00 Svcs:"2DAY" 1866:6433 9365 8691 161. 1 B3 PORT OF THE ISLANDS Community Improvement District Annual Operating Budget Fiscal Year 2016 Version 2-Proposed Budget: (Printed on 5/11/2015 9am) Prepared by: SEVERN TRENT SERVICES 1641E PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 1-2 BudgetNarrative ......................................................................................................... 3-5 Exhibit A-Allocation of Fund Balances ............................................................................ 6 Water and Sewer Fund OPTION A Summary of Revenues, Expenditures and Changes in Fund Balances ......... 7-8 OPTION B Summary of Revenues, Expenditures and Changes in Fund Balances ......... 9-10 OPTION C Summary of Revenues, Expenditures and Changes in Fund Balances ......... 11-12 BudgetNarrative ......................................................................................................... 13-16 AmortizationSchedule .................................................................................................. 17 SUPPORTING BUDGET SCHEDULES OPTION A-2015-2016 Non-Ad Valorem Assessment Summary 18 OPTION B-2015-2016 Non-Ad Valorem Assessment Summary 19 OPTION C-2015-2016 Non-Ad Valorem Assessment Summary 20 CIP Schedule 21 161i1. B3 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2016 1611B3 •, PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 3,324 $ 2,262 $ 2,153 $ 1,052 $ 895 $ 1,947 $ 1,673 Net Incr(Decr)In FMV-Invest 1,580 (858) - - - - - Interest-Tax Collector 32 - - 22 - 22 - Special Assmnts-Tax Collector 402,232 327,741 430,597 315,760 16,349 334,109 334,109 Special Assmnts-Off Roll - - - - 96,490 96,490 96,490 Special Assmnts-Discounts (8,552) (8,739) (17,224) (9,836) - (9,836) (17,224) Other Miscellaneous Revenues 1,575 1,162 - 1,870 - 1,870 - TOTAL REVENUES 400,191 321,568 415,526 308,868 115,733 424,601 415,048 EXPENDITURES Administrative FIR-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 462 536 ProfServ-Engineering 18,450 16,010 26,000 5,128 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,705 14,000 7,237 12,763 20,000 20,000 ProfServ-Mgmt Consulting Sery 28,365 29,216 30,092 17,554 12,538 30,092 30,995 ProfServ-Property Appraiser 6,531 6,531 6,459 6,460 - 6,460 5,012 ProfServ-Special Assessment 9,243 9,520 9,806 9,806 - 9,806 10,100 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 1,030 724 1,200 190 136 326 600 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 8,103 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 1,006 807 1,300 162 116 278 600 Legal Advertising 223 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 543 425 1,380 419 299 718 1,380 Misc-Assessmnt Collection Cost 4,860 4,016 8,612 5,944 738 6,662 6,682 Misc-Web Hosting 969 969 1,000 496 504 1,000 1,000 Office Supplies 186 132 500 14 300 314 350 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 119,063 108,735 121,696 67,551 44,344 111,895 117,999 Field Contracts-Mgmt Services 97,123 100,000 100,000 58,333 41,667 100,000 100,000 Contracts-Landscape 85,727 82,830 62,830 48,317 34,512 82,829 82,830 Electricity-Streetlighting 18,154 15,176 19,000 8,678 6,199 14,877 18,000 Utility-Irrigation 13,060 15,956 17,000 8,925 6,375 15,300 17,000 R&M-Renewal and Replacement 12,714 33,564 70,000 840 69,160 70,000 70,000 R&M-Roads&Alleyways - 8,295 4,000 19,000 - 19,000 8,220 R&M-Signage - 1,525 1,000 84 916 1,000 1,000 Total Field 226,778 257,346 293,830 144,177 158,829 303,006 297,050 TOTAL EXPENDITURES 345,841 366,081 415,526 211,728 203,173 414,901 415,048 Annual Operating Budget Fiscal Year 2016 1 . , 1611 B3 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2016 APR-2016 SEP-2016 FY 2015 FY 2016 Excess(deficiency)of revenues Over(under)expenditures 54,350 (44,513) - 97,140 (87,440) 9,700 (0) OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) - - - - Contribution to(Use of)Fund Balance - - - - - - (0) I TOTAL OTHER SOURCES(USES) - (368,000) - - - (0)1 Net change in fund balance 54,350 (412,513) - 97,140 (87,440) 9,700 (0) FUND BALANCE,BEGINNING 1,206,355 1,260,705 848,192 848,192 - 848,192 857,892 FUND BALANCE,ENDING $ 1,260,705 $848,192 $848,192 $945,332 $ 187,440) $ 857,892 $857,892 Annual Operating Budget Fiscal Year 2016 2 1611B3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Off Roll The District will invoice and collect Non-Ad Valorem assessments, on certain properties within the District,off roll in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional ServIces-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water& Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Sevem Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment,postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2016 3 1611 B3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES J Administrative(continued) Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the Districts meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2016 budget includes an estimated 15% increase of the actual FY 2015 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings, and other special projects. Annual Operating Budget Fiscal Year 2016 4 1 611 B3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district fora monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments, lighting and lake management. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Annual Operating Budget Fiscal Year 2016 5 161 ` 1 B3 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 857,892 Net Change in Fund Balance-Fiscal Year 2016 (0) Reserves-Fiscal Year 2016 Additions - 'Total Funds Available(Estimated)-9/30/2016 857,892 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,762 (1) Subtotal 103,762 I Total Allocation of Available Funds 103,762 I Total Unassigned(undesignated)Cash $ 754,130 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2016 6 1611B3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2016 Proposed Budget OPTION A-No Increase in Assessments ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2016 APR-2016 SEP-2015 FY 2016 FY 2016 OPERATING REVENUES Interest-Investments $ 337 $ 337 $ 285 $ 92 $ 66 $ 158 $ 259 Water Revenue 41,561 45,207 53,700 32,211 23,008 55,219 53,700 Sewer Revenue 64,573 68,913 81,200 47,011 33,579 80,590 81,200 Irrigation Fees 91,707 95,066 110,900 65,297 46,641 111,938 110,900 Meter Fees - 2,500 - - - - - Net!nor(Decr)In FMV-Invest 2,942 (1,598) - - Special Assmnts-Tax Collector 1,048,562 854,375 1,139,500 794,646 46,178 840,824 840,824 Special Assmnts-Off Roll - - - - 298,676 298,676 298,676 Special Assmnts-Discounts (22,294) (22,782) (45,580) (24,754) - (24,754) (45,580) Other Miscellaneous Revenues 6,895 11,259 - 2,446 - 2,446 - TOTAL OPERATING REVENUES 1,234,283 1,053,277 1,340,005 916,949 448,148 1,365,097 1,339,979 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 536 ProfServ-Engineering 18,450 16,010 26,000 5,128 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,704 14,000 7,237 12,763 20,000 20,000 ProfServ-MgmtConsultingSery 28,482 29,336 30,216 17,626 12,590 30,216 31,122 ProfServ-Property Appraiser 17,025 17,025 17,093 17,095 - 17,096 12,612 ProfServ-Special Assessment 7,885 8,122 8,366 8,368 - 8,366 8,817 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 786 883 1,200 549 269 818 700 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 7,577 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 754 807 1,300 162 116 278 600 Legal Advertising 162 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 2,467 1,483 2,800 1,178 840 2,016 2,600 Misc-Assessmnt Collection Cost 12,670 10,470 22,790 14,960 1,856 18,816 16,816 Office Supplies 214 132 500 14 300 314 350 Depreciation Expense 491,203 494,510 - - - - _ Total Personnel and Adminlstratloi 627,054 618,967 145,237 86,280 45,684 131,964 134,523 Water-Sewer Comb Services Contracts-Mgmt Services 302,932 309,533 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 - - - - - Contracts-Generator Maint - - 1,750 2,301 1,750 4,051 1,750 Communication-Teleph-Field 4,595 4,336 4,512 2,572 1,415 3,987 4,270 Utility -General 80,034 82,514 87,000 49,587 35,419 85,006 86,000 R&M-Irrigation 9,845 33,162 35,000 4,480 14,583 19,063 22,570 Annual Operating Budget Fiscal Year 2016 7 I. B 3 1611 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2016 Proposed Budget OPTION A-No Increase in Assessments ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 R&M-Lift Station - - - 114 4,000 4,114 8,000 R&M-Potable Water Lines - - - 4,331 - 4,331 6,000 R&M-Water Plant 47,699 56,446 20,000 13,076 - 13,076 10,000 R&M-Waste Water Plant 26,338 32,050 15,000 1,166 15,000 16,166 16,000 R&M-Sewer Lines - - - 3,315 3,000 6,315 6,000 R&M-Backflow Inspection - - - 240 4,000 4,240 4,000 Misc-Bad Debt 1,267 99 - - - - - Misc-Licenses&Permits 4,375 7.375 7,375 - 7,375 7,375 7,375 Cap Outlay-Waste Water Plant - - 50,796 102,040 30,796 132,836 60,796 Total Water-Sewer Comb Services 478,835 527,265 530,966 363,783 246,311 610,094 540,294 Debt Service Principal Debt Retirement - - 532,827 - 532,827 532,827 551,529 Interest Expense 150,783 133,073 122,533 10,211 112,322 122,533 103,831 Total Debt Service 150,783 133,073 655,360 10,211 645,149 655,360 655,360 I TOTAL OPERATING EXPENSES 1,256,672 1,279,305 1,331,563 460,274 937,143 1,397,417 1,330,177 Operating income(loss) (22,389) (226,028) 8,442 456,675 (488,996) (32,321) 9,803 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - 368,000 - - - - - Comp/Loss-Gen'I Capt'l Assets - (17,688) - - - - - Contribution to(Use of)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) - 350,312 - - - - - Change in net assets (22,389) 124,284 8,442 456,675 (488,996) (32,321) 9,803 TOTAL NET ASSETS,BEGINNING 7,548,546 7,494,536 7,618,820 7,618,820 - 7,618,820 7,586,499 TOTAL NET ASSETS,ENDING $7,494,536 $7,618,820 $7,627,262 $8,075,495 $(488,996) $7,586,499 $7,596,302 Annual Operating Budget Fiscal Year 2016 8 1611 B3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2016 Proposed Budget OPTION B-$100/ERU Increase ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 OPERATING REVENUES Interest-Investments $ 337 $ 337 $ 285 $ 92 $ 66 $ 158 $ 277 Water Revenue 41,561 45,207 53,700 32,211 23,008 55,219 53,700 Sewer Revenue 64,573 68,913 81,200 47,011 33,579 80,590 81,200 Irrigation Fees 91,707 95,066 110,900 65,297 46,641 111.938 110,900 Meter Fees - 2,500 - - - - - Net Incr(Decr)In FMV-Invest 2,942 (1,598) - - - - Special Assmnts-Tax Collector 1,048,562 854,375 1,139,500 794,648 48,178 840,824 915,338 Special Assmnts-Off Roll - - - - 298,676 298,676 325.144 Special Assmnts-Discounts (22,294) (22,782) (45,580) (24,754) - (24,754) (49,819) Other Miscellaneous Revenues 8,895 11,259 - 2,446 - 2,446 - TOTAL OPERATING REVENUES 1,234,283 1,053,277 1,340,005 918,949 448,148 1,365,097 1,438,938 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 536 ProfServ-Engineering 18,450 16.010 26,000 5,128 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,704 14,000 7,237 12,783 20,000 20,000 ProfServ-Mgmt Consulting Sery 28,482 29,338 30,216 17,626 12,590 30,216 31,122 ProfServ-Property Appraiser 17,025 17,025 17,093 17,096 - 17,096 13,730 ProfServ-Special Assessment 7,885 8,122 6,366 8,366 - 8,366 8,617 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 786 883 1,200 549 269 818 700 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 7,577 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 754 807 1,300 182 116 278 600 Legal Advertising 162 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 2,467 1,463 2,600 1,176 840 2,016 2,600 Misc-Assessmnt Collection Cost 12,670 10,470 22,790 14,960 1,856 16,816 18,307 Office Supplies 214 132 500 14 300 314 350 Depreciation Expense 491,203 494,510 - - - - - Total Personnel and Adminlstratio, 627,054 618,967 145,237 86,280 45,884 131,964 137,131 Water-Sewer Comb Services Contracts-Mgmt Services 302,932 309,533 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 - - - - - Contracts-Generator Maint - - 1,750 2,301 1,750 4,051 1,750 Communication-Teleph-Field 4,595 4,336 4,512 2,572 1,415 3,987 4,270 Utility -General 80,034 82,514 87,000 49,587 35,419 85,008 86,000 R&M-Irrigation 9,845 33,162 35,000 4,480 14,583 19,063 22,570 Annual Operating Budget Fiscal Year 2016 9 It: B3 .. PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2016 Proposed Budget OPTION B-$100/ERU Increase ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 R&M-Lift Station - - - 114 4,000 4,114 6,000 R&M-Potable Water Lines - - - 4,331 - 4,331 6,000 R&M-Water Plant 47,699 56,446 20,000 13,076 - 13,076 10,000 R&M-Waste Water Plant 26,338 32,050 15,000 1,166 15,000 16.166 16,000 R&M-Sewer Lines - - - 3,315 3,000 6,315 6,000 R&M-Backflow Inspection - - - 240 4,000 4,240 4,000 Misc-Bad Debt 1,267 99 - - - - - Misc-Licenses&Permits 4,375 7,375 7,375 - 7,375 7,375 7,375 Cap Outlay-Waste Water Plant - - 50,796 102,040 30,796 132.836 60,796 Total Water-Sewer Comb Services 476,835 527,265 530,966 363,783 246,311 610,094 540,294 Debt Service Principal Debt Retirement - - 532,827 - 532,827 532,827 551,529 Interest Expense 150,783 133,073 122,533 10,211 112,322 122,533 103,831 Total Debt Service 150,783 133,073 655,360 10,211 645,149 655,360 655,360 TOTAL OPERATING EXPENSES 1,256,672 1,279,305 1,331,563 460,274 937,143 1,397,417 1,332,785 Operating income(loss) (22,389) (226,028) 8,442 456,675 (488,996) (32,321) 104,153 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - 368,000 - - - - - Comp/Loss-Gen'I Capt'I Assets - (17,688) - - - - - Contribution to(Use of)Fund Balance - - - - - - TOTAL OTHER SOURCES(USES) - 350,312 - - - - - Change in net assets (22,389) 124,264 8,442 456,675 (488,996) (32,321) 104,153 TOTAL NET ASSETS,BEGINNING 7,548,546 7,494,536 7,618,820 7,618,820 - 7,618,820 7,586,499 TOTAL NET ASSETS,ENDING $7,494,536 $7,618,820 $7,627,262 $8,075,495 $(488,996) $7,586,499 $7,690,653 Annual Operating Budget Fiscal Year 2016 10 16I a 8 A PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2016 Proposed Budget OPTION C -$100/ERU Increase AND Utility Increase ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 OPERATING REVENUES Interest-Investments $ 337 $ 337 $ 285 $ 92 $ 68 $ 158 $ 283 Water Revenue 41,581 45,207 53,700 32,211 23,008 55,219 59,070 Sewer Revenue 64,573 68,913 81,200 47,011 33,579 80,590 89,320 Irrigation Fees 91,707 95,066 110,900 65,297 46,641 111,938 121,990 Meter Fees - 2,500 - - - - - Net Inc((Decr)In FMV-Invest 2,942 (1,598) - - - - Special Assmnts-Tax Collector 1,048,562 854,375 1,139,500 794,646 46,178 840,824 915,336 Special Assmnts-Off Roll - - - - 298,676 298,676 325,144 Special Assmnts-Discounts (22,294) (22,782) (45,580) (24,754) - (24,754) (49,819) Other Miscellaneous Revenues 8,895 11,259 - 2,446 - 2,446 - TOTAL OPERATING REVENUES 1,234,283 1,053,277 1,340,005 916,949 448,148 1,365,097 1,461,524 1 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 536 ProfServ-Engineering 18,450 16,010 26,000 5,128 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,704 14,000 7,237 12,763 20,000 20,000 ProfSery-Mgmt Consulting Sery 28,482 29,336 30,216 17,626 12,590 30,216 31,122 ProfServ-Property Appraiser 17,025 17,025 17,093 17,096 - 17,096 13,730 ProfServ-Special Assessment 7,885 8,122 8,366 8,366 - 8,366 8,617 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 786 883 1,200 549 269 818 700 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 7,577 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 754 807 1,300 162 118 278 800 Legal Advertising 162 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 2,467 1,463 2,600 1,176 840 2,016 2,600 Misc-Assessmnt Collection Cost 12,670 10,470 22,790 14,960 1,855 16,816 18,307 Office Supplies 214 132 500 14 300 314 350 Depreciation Expense 491,203 494,510 - - - - - Total Personnel and Administration 627,054 618,967 145,237 86,280 45,684 131,964 137,131 Water-Sewer Comb Services Contracts-Mgmt Services 302,932 309,533 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 - - - - - Contracts-Generator Mart - - 1,750 2,301 1,750 4,051 1,750 Communication-Teleph-Field 4,595 4,336 4,512 2,572 1,415 3,987 4,270 Utility -General 80,034 82,514 87,000 49,567 35,419 85,006 86,000 R&M-Irrigation 9,845 33,182 35,000 4,480 14,583 19,083 22,570 Annual Operating Budget Fiscal Year 2016 11 1611 B 3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2016 Proposed Budget OPTION C -$100/ERU Increase AND Utility Increase ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 R&M-Lift Station - - - 114 4,000 4,114 6,000 R&M-Potable Water Lines - - - 4,331 - 4,331 6,000 R&M-Water Plant 47,699 56,446 20,000 13,076 - 13,076 10,000 R&M-Waste Water Plant 26,338 32,050 15,000 1,166 15,000 16,166 16,000 R&M-Sewer Lines - - 3,315 3,000 6,315 6,000 R&M-Backflow Inspection - - - 240 4,000 4,240 4,000 Misc-Bad Debt 1,267 99 - - - - Misc-Licenses&Permits 4,375 7,375 7,375 - 7,375 7,375 7,375 Cap Outlay-Waste Water Plant - - 50,796 102,040 30,796 132,836 60,796 Total Water-Sewer Comb Services 478,835 527,285 530,968 363,783 248,311 610,094 540,294 Debt Service Principal Debt Retirement - - 532,827 - 532,827 532,827 551,529 Interest Expense 150,783 133,073 122,533 10,211 112,322 122,533 103,831 Total Debt Service 150,783 133,073 655,360 10,211 645,149 655,360 655,360 TOTAL OPERATING EXPENSES 1,256,672 1,279,305 1,331,563 460,274 937,143 1,397,417 1,332,785 Operating income(loss) (22,389).. (226,028) 8,442 456,675 (488,996) (32,321) 128,739 OTHER FINANCING SOURCES(USES) tnterfund Transfer-In - 368,000 - - - - - Comp/Loss-Gen'!Capt1 Assets - (17,688) - - - - Contribution to(Use of)Fund Balance - - - - - - - TOTAL OTHER SOURCES(USES) - 350,312 - - - - - Change in net assets (22,389) 124,284 8,442 456,675 (488,998) (32,321) 128,739 TOTAL NET ASSETS,BEGINNING 7,548,546 7,494,536 7,618,820 7,618,820 - 7,618,820 7,586,499 TOTAL NET ASSETS,ENDING $7,494,536 $7,618,820 $7,627,262 $8,075,495 $(488,996) $7,586,499 $7,715,239 Annual Operating Budget Fiscal Year 2016 12 16 u-E3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Budget is based on prior year's water consumption and anticipated use. Sewer Revenue Budget is based on prior year's water consumption and anticipated use. Irrigation Fees Budget is based on prior year's water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Off Roll The District will invoice and collect Non-Ad Valorem assessments,on certain properties within the District, off roll in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The Districts Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services,Inc. Annual Operating Budget Fiscal Year 2016 13 1611 B3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2016 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund evenly. Water and sewer billing costs (i.e. intemational mailing)will be recorded in the water and sewer fund only. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust.The FY 2016 budget includes an estimated 15%increase of the actual FY 2015 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2016 14 1611 B3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Water-Sewer Comb Services Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement' Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $2,700 Century Link Plant Fax Line (239-642-9392) 600 Simplex Grinnell Alarm Monitoring 850 Sprint Automated svc to notify Bob of power failures 120 Total $4,270 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant.The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M-Lift Station Repair and maintenance costs associated with the lift stations. R&M—Potable Water Lines Repair and maintenance costs associated with the water lines throughout the district. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Annual Operating Budge( Fiscal Year 2016 15 1611 . PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Field(continued) R&M-Sewer Lines Repair and maintenance costs associated with the sewer lines throughout the district. R&M-Backflow Inspection Costs for periodic backflow inspections and repairs. Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the water and waste water plants. • W-19$10,000 VIDEO SURVEILLANCE AND MONITORING • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond Annual Operating Budget Fiscal Year 2016 16 161163 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 5655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.5` 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490,971.66 $441,186.02 $3,932,157.68 $3,932,157.68 Annual Operating Budget Fiscal Year 2016 17 1611B3 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2016 161 ` 1 83 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2015-2016 OPTION A-No Increase in Assessments Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395.45 Allocation I $1,128.44 Product $417 $711 Hotel Room 1.00 $395 0.60 $250 $427 $1,073 Condo Unit 1.00 $395 0.80 $334 $569 $1,298 Single Family 1.00 $395 1.00 $417 $711 $1,524 Comparison FY 2015 to FY 2016 Product Total Total Increase % Type FY 2016 FY 2015 (Decrease) Change Hotel Room $1,073 $1,073 $0 0% Condo Unit $1,298 $1,298 $0 0% Single Family $1,524 $1,524 $0 0% Annual Operating Budget Fiscal Year 2016 18 1611 B 3 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2015-2016 OPTION B-$100/ERU Increase Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395.45 Allocation $1,228.44 Product $417 $811 Hotel Room 1.00 $395 0.60 $250 $487 $1,133 Condo Unit 1.00 $395 0.80 $334 $649 $1,378 Single Family 1.00 $395 1.00 $417 $811 $1,624 Comparison FY 2015 to FY 2016 Product Total Total Increase % Type FY 2016 FY 2015 (Decrease) Change Hotel Room $1,133 $1,073 $60 6% Condo Unit $1,378 $1,298 $80 6% Single Family $1,624 $1,524 $100 7% Annual Operating Budget Fiscal Year 2016 19 1611 B3 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2015-2016 OPTION C-$100/ERU Increase AND Utility Increase Product Maint.ERC Maint/ERC _ W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395.45 Allocation $1,228.44 Product $417 $811 Hotel Room 1.00 $395 0.60 $250 $487 $1,133 Condo Unit 1.00 $395 0.80 $334 $649 $1,378 Single Family 1.00 $395 1.00 $417 $811 $1,624 Comparison FY 2015 to FY 2016 Product Total Total Increase % Type FY 2016 FY 2015 (Decrease) Change Hotel Room $1,133 $1,073 $60 6% Condo Unit $1,378 $1,298 $80 6% Single Family $1,624 $1,524 $100 7% Annual Operating Budget Fiscal Year 2016 20 1611 83 # PORT OF THE ISLANDS Community Improvement District All Funds Capital Improvement Program-Status Report Updated thru 4/30/15 WATER PROGRAM PROJECT PAID FY 2015 PAID FY PROJECT NO. IN PROJECT NAME OR DESCRIPTION ESTIMATE 2 D i=i INCEPTION TO FY 2018 FY 2017 FY 2018 FY 2019 DATE i]) STATUS W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - S - $ - ST project Total Water Program $ - $ - $ 3,090 $ 10,000 $ - $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30,796 $ - $ 77,137 $ 30796 $ 30,796 $ - $ - wONW-26 WW-24 MBR Membranes $ - $ - $ - $ 20,000 $ - $ - $ - ST WW-25 Misc.Equipment Replacement $ - $ - $ - $ - $ $ - $ WW-26 Replace lift station control panel $ 102,040 $ 102,040 $ 102.040 $ - $ - $ - $ - Total Wastewater Program $ 132,836 $ 102,040 $ 179,177 $ 50,796 $ 30,796 $ - $ - Total Water/Sewer Fund'$ 132,836 I$ 102,040 I$ 182,266 I$ 60,796 I$ 30,796 I$ -I$ NOTE I'l:The amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30,2015. NOTE hl: The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015. The total of these columns will tie to the amounts reported az'Year to Date Actual-Capital Outlay'in the corresponding monthly financial statements. NOTE I'I: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 21 Fiscal Year 2016 161r1 B3 RESOLUTION 2015-03 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed Operating and/or Debt Service Budget for Fiscal Year 2016; a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said Proposed Budget and desires to set the required Public Hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; 1. The Budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a Public Hearing to adopt said Budget. 2. A Public Hearing on said Approved Budget is hereby declared and set for the following date,hour and location: Sti,p1 en-1642,c L1� Date: Friday, 2015 Hour: 10:00 a.m. Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples,Florida 34114 Notice of this Public Hearing shall be published in the manner prescribed by Florida Law. In accordance with Section 189.016,Florida Statutes,the District's Secretary is further directed to post this Proposed Budget on the District's website at least two days before the Budget Hearing date,as set forth in Section 2. Adopted this 22°11 day of May,2015. 2 J.Anthony,'• Calvin Tea_.- • Secretary 161f1 B 3 Port of the Islands Community Improvement District Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs,Florida 33071 Telephone: (954)753-5841 • Fax: (954)345-1292 Via Federal Express June 10,2015 Mr. Leo E.Ochs,Jr. Mr.A. William Moss Collier County Manager Naples City Manager 3299 Tamiami Trail East City Hall Suite 202 735 Eighth Street South Naples,Florida 34112 Naples,Florida 34102 RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2016 Dear Messrs. Ochs and Moss: In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual Budget for the ensuing Fiscal Year at least sixty(60)days prior to the Public Hearing. The District's Public Hearing is scheduled as follows: Date: Friday,September 4, 2015 Time: 10:00 a.m. Place: Orchid Cove Clubhouse 25005 Peacock Lane Naples,Florida 34114 I am pleased to enclose a revised version of the District's Proposed Annual Operating and Debt Service Budget for Fiscal Year 2016 as required by Statute and request you post it to the County's website under Special Districts. If you have any questions or comments, please feel free to contact me directly at(239)245-7118. Sincerely, Ref: POI REVISED BUDD Dote: 10Jun1S SHIPPING: 0.00 Dep: Recording Wgt: 1.00 LBS SPECIAL: 0.00 edrrwre HANDLING: 0.00 0 DV: O.OU TOTAL; 0.00 Calvin Teague Svu: HICK.6433 9365 8956 District Manager Ref: POI REVISED BUDG Dete: 10Jun15 SHIPPING: 0.00 Enclosure Dep: RECORDING Wgt: 1.00 LBS SPECIAL: 0.00 HANDLING: 0.00 DV: 0.00 TOTAL: 0.00 cc: District Files(agency) sm.• 28AY" 1 RC K:6433 9366 8967 16I1 B3 PORT OF THE ISLANDS Community Improvement District Annual Operating Budget Fiscal Year 2016 Version 2-Approved Tentative Budget (Approved on 5/22/2015) Prepared by: SEVERN TRENT SERVICES 16I1 B3 PORT OF THE ISLANDS Community Improvement District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances ................................... 1-2 BudgetNarrative ......................................................................................................... 3-5 Exhibit A-Allocation of Fund Balances .. 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances 7-8 Budget Narrative ........................................................................ 9-12 ............................. .. AmortizationSchedule .... ............................................................................................. 13 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 14 CIP Schedule 15 .................................................... 1611 B3 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2016 161 'l B 3 ' PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes In Fund Balances Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2016 FY 2016 FY 2016 REVENUES Interest-Investments $ 3,324 $ 2,262 $ 2,153 $ 1,052 5 895 $ 1,947 $ 1,673 Net Inv(Decr)In FMV-Invest 1,580 (858) - - - - - Interest-Tax Collector 32 - - 22 - 22 - Special Assmnts-Tax Collector 402,232 327,741 430,597 315,760 18,349 334,109 334,109 Special Assmnts-Off Roll - - - - 96,490 96,490 96,490 Special Assmnts-Discounts (8,552) (8,739) (17,224) (9,836) - (9,836) (17,224) Other Miscellaneous Revenues 1,575 1,162 - 1,870 - 1,870 - TOTAL REVENUES 400,191 321,568 415,526 308,868 115,733 424,601 415,048 I EXPENDITURES Administrative P/R-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 536 ProfServ-Engineering 18,450 16,010 26,000 5,128 10,833 15,961 19,000 ProfSery-Legal Services 28,245 19,705 14,000 7,237 12,763 20,000 20,000 ProfServ-Mgmt Consulting Sery 28,365 29,216 30,092 17,554 12,538 30,092 30,995 ProfServ-Property Appraiser 6,531 6,531 6,459 6,460 - 6,460 5,012 ProfServ-Special Assessment 9,243 9,520 9,806 9,806 - 9,806 10,100 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 1,030 724 1,200 190 136 328 600 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Liability 8,103 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 1,006 807 1,300 162 118 278 600 Legal Advertising 223 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 543 425 1,380 419 299 718 1,380 Misc-Assessmnt Collection Cost 4,860 4,016 8,612 5,944 738 6,682 6,682 Misc-Web Hosting 969 969 1,000 496 504 1,000 1,000 Office Supplies 186 132 500 14 300 314 350 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 119,063 108,735 121,696 67,551 44,344 111,895 117,999 Field Contracts-Mgmt Services 97,123 100,000 100,000 58,333 41,667 100,000 100,000 Contracts-Landscape 85,727 82,830 82,830 48,317 34,512 82,829 82,830 Electricity Streetlighting 18,154 15,176 19,000 8,678 6,199 14,877 18,000 Utility-Irrigation 13,060 15,956 17,000 8,925 6,375 15,300 17,000 R&M-Renewal and Replacement 12,714 33,564 70,000 840 69,160 70,000 70,000 R&M-Roads&Alleyways - 8,295 4,000 19,000 - 19,000 8,220 R&M-Signage - 1,525 1,000 84 916 1,000 1,000 Total Field 228,778 257,346 293,830 144,177 158,829 303,006 297,050 TOTAL EXPENDITURES 345,841 366,081 415,526 211,728 203,173 414,901 415,048 I Annual Operating Budget Fiscal Year 2016 1 161 1 63 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues,Expenditures and Changes in Fund Balances Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 Excess(deficiency)of revenues Over(under)expenditures 54,350 (44,513) - 97.140 (87,440) 9,700 (0) OTHER FINANCING SOURCES(USES) Operating Transfers-Out - (368,000) - - - - - Contribution to(Use of)Fund Balance - - - - - - (0) TOTAL OTHER SOURCES(USES) - (368,000) - - - - (0)' Net change in fund balance 54,350 (412,513) - 97,140 (87,440) 9,700 (0) FUND BALANCE,BEGINNING 1,206,355 1,260,705 848,192 848,192 - 848,192 857,892 FUND BALANCE,ENDING $ 1,260,705 $848,192 $848,192 $945,332 $ (87,440) $ 857,892 $857,892 Annual Operating Budget Fiscal Year 2016 2 16I1 B 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 IREVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Off Roll The District will invoice and collect Non-Ad Valorem assessments,on certain properties within the District,off roll in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water&Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested,review of invoices,and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water& Sewer Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water&Sewer Fund based on the percent budgeted for each fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage,and programming. The budget for collection costs was based on 1.5%of the anticipated assessment collections. Annual Operating Budget Fiscal Year 2016 3 161n1 � 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll,prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water&Sewer Fund. Postage and Freight This represents costs associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water&Sewer Fund. Rentals—Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water&Sewer Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2016 budget includes an estimated 15% increase of the actual FY 2015 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation.The board will advertise for their meetings annually. The fees will be split with the Water&Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted,whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Miscellaneous-Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. Annual Operating Budget Fiscal Year 2016 4 1611 g 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of$6,902($82,830/year). Electricity-Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Calf 4941120000 Newport Drive 5741120000 262 Stella Maris Utility-Irrigation The District is currently being billed by the Water/Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R&M-Renewal and Replacement Various costs incurred as needed including but not limited to the entrance,monuments, lighting and lake management. R&M-Roads&Alleyways Expenses incurred while maintaining District roadways. R&M-Signage This category includes costs for maintaining or replacing signage throughout the District. Annual Operating Budget Fiscal Year 2016 5 1611 B3 PORT OF THE ISLANDS Community Improvement District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 857,892 Net Change in Fund Balance-Fiscal Year 2016 (0) Reserves-Fiscal Year 2016 Additions - ITotal Funds Available(Estimated)-9/30/2016 857,892 I ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 103,762 (1) Subtotal 103,762 Total Allocation of Available Funds 103,762 I Total Unassigned(undesignated)Cash $ 754,130 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Veer 2016 6 • 1611 B3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 OPERATING REVENUES Interest-Investments $ 337 $ 337 $ 285 $ 92 $ 66 $ 158 $ 283 Water Revenue 41,561 45,207 53,700 32211 23,008 55,219 59,070 Sewer Revenue 64,573 68,913 81,200 47,011 33,579 80,590 89,320 Irrigation Fees 91,707 95,066 110,900 65,297 46,641 111,938 121,990 Meter Fees - 2,500 - - - - - Net lncr(Decr)In FMV-Invest 2,942 (1,598) - - - - Special Assmnts-Tax Collector 1,048,562 854,375 1,139,500 794,848 46,178 840,824 915,336 Special Assmnts-Off Roll - - - - 298,676 298,675 325,144 Special Assmnts-Discounts (22,294) (22,782) (45,580) (24,754) - (24,754) (49,619) Other Miscellaneous Revenues 6,895 11,259 - 2,446 - 2,446 - 1 TOTAL OPERATING REVENUES 1,234,283 1,053,277 1,340,005 916,949 448,148 1,385,097 1,461,524 OPERATING EXPENSES Personnel and Administration P/R-Board of Supervisors 6,800 6,500 7,000 3,300 3,000 6,300 7,000 FICA Taxes 520 497 536 252 230 482 536 ProfServ-Engineering 18,450 16,010 26,000 5,126 10,833 15,961 19,000 ProfServ-Legal Services 28,245 19,704 14,000 7,237 12,783 20,000 20,000 ProfServ-Mgmt Consulting Sery 28,482 29,336 30,216 17,626 12,590 30,216 31,122 ProfServ-Property Appraiser 17,025 17,025 17,093 17,096 - 17,096 13,730 ProfServ-Special Assessment 7,885 8,122 8,366 8,366 - 8,366 8,617 Auditing Services 3,500 3,500 3,500 3,500 - 3,500 3,500 Communication-Telephone 14 - - - - - - Postage and Freight 786 883 1,200 549 269 818 700 Rental-Meeting Room 300 300 350 175 175 350 350 Insurance-General Lability 7,577 7,989 8,786 6,411 2,041 8,452 9,719 Printing and Binding 754 807 1,300 162 118 278 600 Legal Advertising 162 1,719 1,000 328 672 1,000 1,000 Miscellaneous Services 2,467 1,463 2,600 1,176 840 2,016 2,600 Misc-Assessmnt Collection Cost 12,670 10,470 22,790 14,960 1,856 16,816 18,307 Office Supplies 214 132 500 14 300 314 350 Depreciation Expense 491,203 494,510 - - - - - Total Personnel and Administratiot 827,054 818,967 145,237 86,280 45,684 131,964 137,131 Water-Sewer Comb Services Contracts-Mgmt Services 302,932 309,533 309,533 180,561 128,972 309,533 309,533 Contracts-Other Services 1,750 1,750 - - - _ _ Contracts-GeneratorMaint - - 1,750 2,301 1,750 4,051 1,750 Communication-Teleph-Field 4,595 4,336 4,512 2,572 1,415 3,987 4,270 Utility -General 80,034 82,514 87,000 49,587 35,419 85,006 86,000 R&M-Irrigation 9,845 33,162 35,000 4,480 14,583 19,083 22,570 Annual Operating Budget Fiscal Year 2016 7 161 1 B3 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues,Expenses and Changes in Net Assets Fiscal Year 2016 Approved Tentative Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2013 FY 2014 FY 2015 APR-2015 SEP-2015 FY 2015 FY 2016 R&M-Lift Station - - - 114 4,000 4,114 8,000 R&M-Potable Water Lines - - - 4,331 - 4,331 6,000 R&M-Water Plant 47,699 56,446 20,000 13,076 - 13,076 10,000 R&M-Waste Water Plant 28,338 32,050 15,000 1,166 15,000 16,166 16,000 R&M-Sewer Lines - - - 3,315 3,000 6,315 6,000 R&M-Backflow Inspection - - - 240 4,000 4,240 4,000 Misc-Bad Debt 1,267 99 - - - - - Mlsc-Licenses&Permits 4,375 7,375 7,375 - 7,375 7,375 7,375 Cap Outlay-Waste Water Plant - - 50,796 102,040 30,796 132,836 60,795 Total Water-Sewer Comb Services 478,835 527,265 530,966 363,783 246,311 610,094 540,294 Debt Service Principal Debt Retirement - - 532,827 - 532,827 532,827 551,529 Interest Expense 150,783 133,073 122,533 10,211 112,322 122,533 103,831 Total Debt Service 150,783 133,073 655,360 10,211 645,149 855,360 655,360 TOTAL OPERATING EXPENSES 1,256,672 1,279,305 1,331,563 460,274 937,143 1,397,417 1,332,785 Operating income(loss) (22,389) (226,028) 8,442 456,675 (488,996) (32,321) 128,739 OTHER FINANCING SOURCES(USES) Interfund Transfer-In - 368,000 - - - - - ComplLoss-Gen'ICapt'I Assets - (17,688) - - - - - Contribution to(Use of)Fund Balance - - - - - - - I TOTAL OTHER SOURCES(USES) - 350,312 - - - - -I Change in net assets (22,389) 124,284 8,442 456.675 (488,996) (32.321) 128,739 TOTAL NET ASSETS,BEGINNING 7,548,546 7,494,536 7,618,820 7,618,820 - 7,618,820 7,586,499 TOTAL NET ASSETS,ENDING $7,494,536 $7,618,820 $7,627,262 $8,075,495 $(488,996) $7,586,499 $7,715,239 Annual Operating Budget Fiscal Year 2016 8 16I ri B3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest income on their operational accounts. Water Revenue Budget is based on prior year's water consumption and anticipated use. Sewer Revenue Budget is based on prior year's water consumption and anticipated use. Irrigation Fees Budget is based on prior year's water consumption and anticipated use. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments-Off Roll The District will invoice and collect Non-Ad Valorem assessments, on certain properties within the District,off roll in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments- The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65%of payroll. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services-Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager.The fees will be split evenly with the General Fund. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating Budget Fiscal Year 2016 9 161183 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2016 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services-Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Postage and Freight This represents actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund evenly. Water and sewer billing costs (i.e. international mailing)will be recorded in the water and sewer fund only. Rentals—Meeting Room The District is charged$50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance—General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2016 budget includes an estimated 15%increase of the actual FY 2015 premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based an the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous-Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings,and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Annual Operating Budget Fiscal Year 2016 10 iohB3 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Water-Sewer Comb Services Contracts-Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R&M costs. Costs above the specified amount are recorded as'R&M-Renewal and Replacement'. Any unused R&M costs are returned to the district. Contracts-Generator Maintenance Preventative generator maintenance services will be provided by Superior Power. Communication—Teleph—Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239-642-9219) $2,700 Century Link Plant Fax Line (239-642-9392) 600 Simplex Grinnell Alarm Monitoring 850 Sprint Automated svc to notify Bob of power failures 120 Total $4,270 Utility-General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc.Type 9741120000 25000 E.Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R&M—Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R&M-Lift Station Repair and maintenance costs associated with the lift stations. R&M—Potable Water Lines Repair and maintenance costs associated with the water lines throughout the district. R&M—Water Plant Repair and maintenance costs associated with the water plant. R&M—Waste Water Plant Repair and maintenance costs associated with the waste water plant. Annual Operating Budget Fiscal Year 2016 11 16Ii 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Field(continued) R&M—Sewer Lines Repair and maintenance costs associated with the sewer lines throughout the district. R&M-Backflow Inspection Costs for periodic backflow inspections and repairs. Miscellaneous-Licenses&Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay—Waste Water Plant Funds spent on capital improvement projects for the water and waste water plants. • W-19$10,000 VIDEO SURVEILLANCE AND MONITORING • Ww-23$30,796 SCADA AND CONTROL PANEL • Ww-24$20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating Budget Fiscal Year 2016 12 161. 1 B ",',„ PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/1/2016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655.359.60 11/1/2018 $21,846.30 $21,846.30 5/1/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/112019 $11,111.55 $11,111.55 5/1/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $3,490,971.66 $441,186.02 $3,932.157.68 $3,932,157.68 Annual Operating Budget Fiscal Year 2016 13 • 1611 B3 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2016 161 83 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non-Ad Valorem Assessment Roll FY 2015-2016 Product Maint.ERC Maint/ERC W/S ERC W/S Standby W/S Capital Total per Type Allocation $ 395.451 Allocation $1,228.44 Product $417 $811 Hotel Room 1.00 $395 0.60 $250 $487 $1,133 Condo Unit 1.00 $395 0.80 $334 $649 $1,378 Single Family 1.00 $395 1.00 $417 $811 $1,624 Comparison FY 2015 to FY 2016 Product Total Total Increase % Type FY 2016 FY 2015 (Decrease) Change Hotel Room $1,133 $1,073 $60 6% Condo Unit $1,378 $1,298 $80 6% Single Family $1,624 $1,524 $100 7% Annual Operating Budget Fiscal Year 2016 14 161i B 3 PORT OF THE ISLANDS Community Improvement District Al!Funds Capital Improvement Program-Status Report Updated thru 4/30/15 WATER PROGRAM PROJECT PAID NO. PROJECT NAME OR DESCRIPTION FY 2016 PAID IN FY INCEPTION TO FY 2016 FY 2017 FY 2018 FY 2019 PROJECT ESTIMATE"' 2015 ill STATUS DATE"' W-19 Video surveillance and monitoring $ - $ - $ - $ 10,000 $ - $ - $ - ST project W-22 Fire hydrant repair and replacement $ - $ - $ 3,090 $ - $ - $ - $ - ST project Total Water Program $ - $ -_$ 3,090 $ 10000 $ - $ - $ - WASTEWATER PROGRAM ST combined WW-23 SCADA and control panel for lift stations $ 30,796 $ - $ 77.137 $ 30,796 $ 30,796 $ - $ - w/WW-26 WW-24 MBR Membranes $ - $ - $ - $ 20,000 $ - $ - $ - ST WW-25 Misc.Equipment Replacement $ - $ - $ - $ - $ - $ - $ - WW-26 Replace lift station control panel $ 102,040 $ 102,040 $ 102,040 $ - $ - $ - $ - Total Wastewater Program $ 132,836 $ 102,040 $ 179,177 $ 60,796 $ 30,796 $ - $ - Total Water/Sewer Fund!$ 132,836 I$ 102,040 I$ 182,266 I$ 60,796 I$ 30,796 1$ •I$ NOTE 111:The amounts shown in the'FY 2015 ESTIMATE'columns reflect the most recent approximation of what the District expects to spend on each project between October 1,2014 and September 30,2015. NOTE 121: The amounts shown in the'PAID IN FY 2015'column reflects project expenses incurred between October 1,2014 and September 30,2015. The total of these columns will tie to the amounts reported as'Year to Date Actual-Capital Outlay'in the corresponding monthly finandal statements. NOTE j31: The'PAID INCEPTION TO DATE'columns reflect any payments made between FY 2006 and present. Annual Operating Budget 15 Fiscal Year 2016 1611 B 3 -., � s April 2015 Field Managers Report Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.597MG for the month of March, which is an average of .078 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 2.047 MG for the month of March,which is an average of.068 MGD Reuse System Operations and Maintenance The reuse system delivered 8.89 MG for the month of March,which is an average of.30 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant *All permit requirements met At Our Treatment Facility • New units for the expired compressor and electric drive motor were installed for the air delivery system that continuously cleans the membranes for MBR Skid #1. Overall efficiency of the system increased significantly as a result of installing the fresh units. • The main chemical delivery pump that provides the ammonia for our chloramine process received a thorough cleaning and overhaul. Its integral feed tube had developed a small rupture that limited the delivery capability of the pump. • One of our 3 wells had experienced a minor part failure which was obtained and replaced within a matter of days at a nominal cost. 1 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.corn • p6-tge_ IcQ,,,,,co, je , 161163 0- s April 2015 Field Managers Report In The Community: • The entrance lights on the east and west sides of the intersection at Cays Dr. and Hwy. 41 were serviced. New fixtures and/or bulbs were installed to replace any that had failed. CMMS Work Order Report-April 2015 Summary Total#of WO's 245 Total#of Preventative 243 Total#of Corrective 2 Total#of WO's Completed 245 Total Hours 130.0 2 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com . . 16tI1B3 s ,,,,,,, April 2015 Field Managers Report Potable Water Report 5- 45- 4 3.5 1" 3 2.075 2.711 2.597 m 2.461 42 2.5- 2.185 c 2.044 2.097 2 1.777 1.585 1.587 • . 6' 1.5 �- 1.98 2143 2.072 1.648 434 1 533 1 - 1-403 1- 1 08 1.052 1.142 0.5 0.969 6% 6% 8% 8% 9% 6% 7% 8% 8% 8% 8% 7% 0 - , - May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 -.---Series2 -a-Series3 • • Series4 (Approximately.17 MG required for flushing or treatment plant usage;approximately.19 MG water unaccounted for making up the 7%wafer loss.) Irrigation Water Report a aso ::: - 8.709 8.693 8 602 7.298 7 7i 7.466 7.481 7-144 6.98., 5.981 7.062 6.959 047 6.0 .165 5.290 5.247 6.325 n 5.0 5.784 8 _ - 5.229 0 4.0 4 615 4.444 4.701 c 3.921 3.0 2.0 1.0 9% 4% 6% 8% 7% 7% 8% 8% 8% 7% 8% 7% 0.0 - - - May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 -1.0 �...oSeriesl Series2 ■ •■•Series3 1 (Approximately 1.2 million gallons reuse for P01 CID Properties;approximately.64 MG unaccounted for making up the 7%loss of water) 12600 Union Road Naples,Florida 34114•Tel 239-642-9219•Fax 239-642-9469•www.severntrentservices.com 3 161 B3 '11 \\ \\\31. A #103 MINUTES OF MEETING PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT jy The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday,May 22,2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Attorney Robert Edge Field Manager Steve Spillers Severn Trent Services Operations Robert Soto Soto's Lawn Service Jean Kungle POI Realty Ray Cooper Resident Daniel Cramer Rcsidcnt Tom Mack Resident Randy Resch Resident The following is a summary of the discussions and actions taken at the May 22, 2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr.Davis called the meeting to order; Mr.Teague called the roll. Monday,6/8/15 1 bra 83 May 22,2015 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of the Minutes of the April 17,2015 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the April 17,2015 Meeting and requested any additions,corrections or deletions. • The Board made several changes which will be reflected on the amended minutes. There being no further discussion, On MOTION by Mrs. Dillon seconded by Mr. Bissell with all in favor,the Minutes of the April 17,2015 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • Ms. Jean Kungle wanted to confirm that addresses and telephone numbers are included on the water bill. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance A walk-through was done by Mr.Robert Soto and Mrs.Dillon;a copy of results is attached hereto for the public record. • The Palms on the Boulevard at Union Road have never been trimmed. They are not to be fully trimmed,but Mr. Bissell suggested they be looked at. • Some tree trimming is needed on the road leading to the hotel. Mrs. Dillon suggested planting a different type of Palm Tree. • The road may be re-paved in the future. • The North Pond is irrigated, but there is none on the center pond. Mr. Edge will investigate this area with Mr. Soto next week. • Mr. Soto will propose annual Palm Tree trimming prior to the storm season. On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,trimming of the Palm Trees throughout the community at the rate charged last year was approved. 2 Monday,6/8/15 16h1 63 May 22,2015 Port of the Islands CID i. Union Road Irrigation Extension • This work is complete. There is irrigation all the way to the entrance of Orchid Cove at the center median. • Some sprinkler heads are stuck in the up position. Mr. Soto will investigate. • Mr. Soto will provide quotes for sod replacement at the center median to the entrance of Orchid Cove. • There are no lights working on the sign at the Orchid Cove entrance. Mr. Soto will provide proposals for lighting. ii. Entrance Lighting Futures • At the Newport and Cays entrances, many wires and conduits are corroding and in need of replacement, as they present a safety hazard. • It was considered last month and tabled to this meeting. Mr. Ziko MOVED to approve replacement of the low level LED lighting project in an amount not to exceed $7,000, as proposed at the last meeting; and Mrs.Dillon seconded the motion. • The CID should not have to maintain the flagpole. There is a federal statute that the flag must be lit at night if it is displayed. • There is a CID light on the monument in this area. • The CID will pay for the light and Ms.Kungle will reimburse the CID for the light. There being no further discussion, On VOICE vote with all in favor,the prior motion was approved as discussed. • Mr. Soto will re-send the proposal for the LED lighting. iii. Discussion of Letter from Resident • Ms. Hunt is not a year-round resident. • The Board is offended by this letter and believes she should attend a meeting. • The trimming she is referring to is on Orchid Cove property. • Mosquito spraying is not done in the winter, only as needed; otherwise, mosquito spraying is done completely throughout the community. 3 Monday,6/8/15 161t1 63 May 22,2015 Port of the Islands CID • There is no Neighborhood Watch group. The sign has been there for many years. The Board suggested having the sign removed. Mr.Edge will have this done. • The letter presents lack of awareness regarding property lines. • Mr.Davis will respond to Ms. Hunt. FIFTH ORDER OF BUSINESS New Business There being no new business to discuss,the next order of business followed. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the April 30,2015 Financial Statements and Check Register • Mr. Teague explained the general fund versus the enterprise fund if there are no assessments. • There is$300,000 available within both funds. • Mr. Bissell commented he would like to see the landscape contract go out for bids. Mr. Bissell MOVED to authorize Severn Trent Services to solicit bids for a new landscaping company. ➢ Mr. Bissell believes the District can save $5,000 to $10,000 for other projects. j Due to lack of a second,the prior motion failed. • The rehab on the lift stations was discussed. The funds come out of the bond fund, but yet is still part of the enterprise fund. The contractor has to get authorization from the Board to apply additional costs. There are two different projects, one of which is handled through operations consisting of a Work Authorization which the District approves; any road improvements or landscape issues are tracked to compare what was approved. There should be no additional expenses on the lift stations until the work is complete. • The expense for advertising was for the Closed Executive Session. There being no further discussion, 4 Monday,6/8/15 16Ii 63 May 22,2015 Port of the Islands CID On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, acceptance of the April 30, 2015 Financial Statements and Check Register was approved. B. Report on Number of Registered Voters—482 • This notice is strictly for the Board's information. C. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration of Resolution 2015-03 Approving the Budget and Setting the Public Rearing • There are three options: ➢ Doing nothing, which is not possible. ➢ $100 increase. ➢ $100 increase plus a 10%increase in utilities. ➢ A Public Hearing will be necessary to increase the utilities. • An analysis needs to be done to determine whether or not to increase fees. • Mr. Teague recommended approving the budget with a $125 rate increase. An analysis will be done by Mr. Teague and Mr. Cox to determine whether or not to increase rates,which will be available at the June meeting. • The Budget will be approved today with the$125 increase,which may be decreased for the Budget Public Hearing. Mrs.Dillon MOVED to approve the Budget with a$100 increase in assessments per unit and a 10%utility rate increase for purposes of , finalizing in time for the June deadline, subject to an analysis to be prepared by Mr.Teague and Mr. Cox on said budget increase at the IJune meeting; and Mr. Lambert seconded the motion. • • Mr.Lambert believes the increase in the motion should be$125 to give the District more wiggle room to decrease the budget. Mrs. Dillon AMENDED the prior motion to increase the amount from$100 to$125; and Mr.Lambert seconded the amendment. There being no further discussion, 5 Monday,6/8/15 161 'i B3 May 22, 2015 Port of the Islands CID On VOICE vote with all in favor, the Proposed Fiscal Year 2016 Budget was approved with a$125 increase in assessments per unit and a 10%utility rate increase,subject to an analysis to be prepared by Mr. Teague and Mr. Cox regarding said Budget increase. Mr. Teague presented Resolution 2015-3 for adoption. Mrs. Dillon MOVED to adopt Resolution 2015-03 Approving the Budget for Fiscal Year 2016 and Setting a Public Hearing Thereon Pursuant to Florida Law to be scheduled for Friday,August 21,2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples Florida; and Mr.Bissell seconded the motion. • Mr. Lambert, Mrs. Dillon and Mr. Bissell will not be able to attend the August meeting;therefore, it will have to be rescheduled. • The Board agreed to have the meeting and Public Hearing on Friday, September 4, 2015. Mrs. Dillon MOVED to amend the prior motion to change the Budget Public Hearing date from Friday,August 21,2015 to Friday, September 4, 2015 at 10:00 a.m.; and Mr. Lambert seconded the amended motion. There being no further discussion, On VOICE vote with all in favor,Resolution 2015-3 Approving the Budget for Fiscal Year 2016 and Setting a Public Hearing Thereon Pursuant to Florida Law to be held Friday, September 4, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples,Florida was adopted. On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, the meeting scheduled for Friday,August 21,2015 at 10:00 a.m.has been cancelled and rescheduled to Friday, September 4, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples Florida. D. Discussion of Follow-Up Items There being no follow-up items to discuss,the next order of business followed. 6 Monday,6/8/15 16I1 B 3 May 22, 2015 Port of the Islands CID SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of May 2015 Field Manager's Report Mr.Edge presented the May 2015 Field Manager's Report for discussion;a copy of which is attached hereto and made part of the public record. • The mosquito spraying machine is being prepared to use. Spraying started early last year. Spraying usually starts at the onset of the rainy season. Mr. Edge urged homeowners to call in and request the spraying be done. • A resident requested the water meter at Stella Maris be checked because there is a wide variation in use. • The word,Hotel was removed from the sign on Union Road. B. Discussion of Water Emergency Community Notification Procedures • The Board discussed,but no new procedures have been established. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit This item was discussed during the Closed Executive Session. NINTH ORDER OF BUSINESS Engineer's Report There being no Engineer present or any issues for discussion, the next order of business followed. TENTH ORDER OF BUSINESS Supervisors'Requests • Mrs. Dillon and Mr. Davis discussed the fire department article in which changes are being made which are of concern to many in the community. • Mr.Bissell was told POI paid for the paint at the front entryway of Cays Drive. • The contractor should pay for any potential damage during the Oxbow project. • Mrs. Dillon discussed U.S.41 road repairs and median work. • Mr. Lambert suggested adding to the list of projects, installation of underground power lines on Newport Drive where they are currently overhead. This should be done in the next five years. • Mr. Davis commented the area on Newport just past the real estate office,needs to be patched again. 7 Monday,6/8/15 1 61 .1 8 3 May 22,2015 Port of the Islands CID ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next order of business followed. TWELFTH ORDER OF BUSINESS Closed Attorney/Client Session (Supervisors and Attorney Only) A. Call to Order and Roll Call B. Commencement of Attorney/Client Session On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor,this meeting was recessed at 12:18 p.m.in order for the Board to convene a Closed Attorney/Client Session. This part of the record was transcribed by a Court Reporter and this meeting was noticed in accordance with the applicable Statutes dealing with this type of Attorney/Client Session. The people who were indicated to be present in the advertisement are present along with a Court Reporter. Upon conclusion of this litigation,the transcript prepared by the Court Reporter will be made public at a future meeting. C. Adjournment of Attorney/Client Session The Attorney/Client Session was adjourned at 12:53 p.m. and the regular meeting was reconvened. On MOTION by Mrs. Dillon seconded by Mr. Davis with all in favor, staff was authorized to proceed as directed during the Attorney/Client Session. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,the meeting was adjourned at 12:56 p.m. CG Calvin Teagt711111111W J.Antho j{D .vis Secretary C .i 8 Monday,6/8/15