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Agenda 07/01/2015PELICAN BAY SERVICES DIVISION Municipal Services Taxing & Benefit Unit NOTICE OF PUBLIC MEETING JULY 1, 2015 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON WEDNESDAY, JULY 1 AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of June 3 meeting minutes 5. Audience comments 6. Discussion of water management policy 7. Suggested agenda items for upcoming meetings 8. Florida Sunshine Law 9. Administrator's report a. June financial report b. Updates on i. Oak Lake Sanctuary lake bank work ii. Oak Lake Sanctuary swale work iii. Oakmont lake bank work iv. Engineer's review of Waterpark Place Phases III & IV site development plan: 1. Pelican Bay Blvd. access modifications 2. Drainage facilities v. Signage repair at Gulf Park Drive & US 41 10. Committee reports a. Budget b. Clam Bay c. Landscape & Safety d. Water Management 11. Chair's comments a. PBSD / PBF landscaping b. Commercial members 12. Unfinished business 13. New business 14. Adjournment * indicates possible motions and votes ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 6/29/2015 3:09:06 PM PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JUNE 3, 2015 The Pelican Bay Services Division Board met on Wednesday, June 3, 2015 at 1 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida, 34108. In attendance were: Pelican Bay Services Division Board Susan O'Brien, Chairman Joe Chicurel, Vice - Chairman Henry Bachman Patricia Bush Tom Cravens Pelican Bay Services Division Staff Neil Dorrill, Administrator Marion Bolick, Operations Manager Also Present Jim Carr, P.E., Agnoli, Barber & Brundage Kevin Carter, Dorrill Management Group Joseph Doyle, M.D., Laurel Oaks resident Sandra Doyle, Laurel Oaks resident Tim Hall, Turrell -Hall & Associates Ken Dawson Bodan Hirniak Robert Schoonmaker Scott Streckenbein Dave Trecker Mary McCaughtry, Operations Analyst Lisa Jacob, Recording Secretary Frank Miele, Magna -Bon Arielle Poulos, Turrell, Hall & Associates Linda Roth, Montenero resident Gary Ventress, President, Oak Lake Sanctuary FINAL AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of May 6 Minutes 5. Audience comments 6. Bids for Oak Lake Sanctuary lake bank work 7. Oak Lake Sanctuary Swale 8. Bids for Oakmont lake bank work 9. CIP Phase 3 landscaping plans 10. Multi -way stop at North Pointe Drive and Pelican Bay Boulevard 11. Beach Renourishment 12. Water parameters for berm sites 13. Clam Bay pilot oyster program 14. Brazilian pepper removal 15. Fiscal Year 2016 Budget 16. Administrator's Report a. April financial report b. May financial report Pelican Bay Services Division Board Regular Session June 3, 2015 17. Committee Reports a. Beach Renourishment b. Budget C. Clam Bay d. Landscape and Safety e. Water Management 18. Chair's Comments a. PBSD and PBF landscaping b. Topics for future meetings 19. Unfinished business 20. New Business 21. Adjournment ROLL CALL All members were present and a quorum was established. AGENDA APPROVAL With the placement of items 9, 10 and 11 immediately before item 6, the agenda was unanimously approved on a motion by Mr. Cravens and a second by Mr. Bachman. APPROVAL OF MAY 6 MEETING MINUTES Mr. Cravens motioned, Mr. Streckenbein seconded that all Board minutes be summary minutes only in the future and approved the minutes with the following additions and corrections: Dr. Bush asked that her name include her title in the future, and item C under Chair's Comments should read that they are trying to prevent left turns from the south exit at Waterpark Place, and a direct left turn that goes into Marker 36 parking lot. Under FDEP Permit Modification, Dr. Trecker indicated that this entire section should be reduced to: "Concerns over al- lowing up to 10 percent silt content in the dredge through Clam Pass placed on the beach were discussed. The Board took no action. As a result, no change in the al- lowable silt content was made in the current dredging permit application." Under the Administrator Feedback item, the entire section should be reduced to: "The directors critiqued Mr. Dorrill's performance and provided a number of sugges- tions." Ms. O'Brien noted that her name was misspelled in the middle of the ap- proval of the 3/4/15 minutes, and the sentence in that same section beginning "Once the process.." should read "Once the project.. ". At the top of Page 6, the motion makers were Dr. Trecker and Mr. Streckenbein. At the bottom of the page, Mr. Cravens was the motion maker. On Page 8, in the third line from the bottom, it was Dr. Trecker rather than Mr. Cravens who indicated "he had problems with quite a bit of it ". On Page 4 in the 4th line from the top, Dr. Trecker felt that the sentence reading "In response to Dr. Trecker's concern" should read "In response to Dr. Trecker's K Pelican Bay Services Division Board Regular Session June 3, 2015 request for more specifics.. ". At the end of that section, the last sentence should read "....the Board should directly manage the process ". The motion then carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle commented on expenses related to temporary labor and vehicle pur- chases. Mr. Frank Miele, Magna -Bon, presented a copper solution to treat algae in the lakes. BIDS FOR OAK LAKE SANCTUARY LAKE BANK WORK Dr. Trecker moved, Mr. Cravens seconded to award the lake bank work at Oak Lake Sanctuary to Surety Construction, authorizing expenditures of up to $120,000. After Board and Audience comments, the motion carried unanimously. OAK LAKE SANCTUARY SWALE Mr. Cravens moved, Mr. Dawson seconded moving forward with the Sanctuary swale concept and the associated budget amendment not to exceed $55,000. After Board and Audience comments, the motion carried unanimously. BIDS FOR OAKMONT LAKE BANK WORK The Board had approved this project at a prior meeting and asked staff to work with Sure- ty to reduce their bid not to exceed $50,000 if possible. CIP PHASE 3 LANDSCAPING PLANS Dr. Chicurel moved, Mr. Cravens seconded that the PBSD place a one year mora- torium on the CIP Phase 3 relandscaping proposal provided by Goetz & Stropes, and that the year be used to re- evaluate the landscape goals, and to determine what those goals should be. After Board and audience comments, the motion carried unanimouslv. MULTI -WAY STOP AT NORTH POINTE DRIVE AND PELICAN BAY BOULEVARD Dr. Chicurel moved, Mr. Cravens seconded that the PBSD advise the County Traf- fic Operations Department not to install a three -way stop at the intersection of North Pointe Drive and Pelican Bay Boulevard as the criteria has not been met. After Board and audience comments, the motion carried 9 -1. Mr. Bachman ab- stained. 3 Pelican Bay Services Division Board Regular Session June 3, 2015 BEACH RENOURISHMENT Dr. Trecker moved, Dr. Bush seconded that the PBSD fund no beach renourish- ment in the section of Pelican Bay beach for which is has responsibility in 2015. The motion carried unanimously. A letter from the PBSD Board would be sent to Mr. McAlpin confirming this decision. WATER PARAMETERS FOR BERM SITES Ms. O'Brien moved, Dr. Trecker seconded that the PBSD Board begin to collect samples at the six berm sites on a monthly basis per the parameters outlined in the Clam Bay NRPA Management Plan. The motion carried unanimously. CLAM BAY PILOT OYSTER PROGRAM Ms. O'Brien moved, Dr. Trecker seconded that 15 oyster recruitment stations be deployed this summer throughout the waters of the Clam Bay system to ascertain whether oysters can be sustained in the system, at a cost not to exceed $1,500. The motion carried unanimously. BRAZILIAN PEPPER REMOVAL The contractor who does exotic removal for PBSD would be asked to remove Brazilian Pepper in several areas. The issue of the PBSD doing exotic removal on the beach will be dis- cussed at the next Clam Bay Committee meeting. FISCAL YEAR 2016 BUDGET Dr. Trecker moved, Mr. Cravens seconded to approve the fiscal year 2016 Budget as presented. A roll call vote was taken as follows: Mr. Streckenbein, Yes; Dr. Bush, Yes; Mr. Bachman, No; Dr. Trecker, Yes; Ms. O'Brien, No; Mr. Cravens, Yes; Dr. Chicurel, Yes; Mr. Schoonmaker, Yes; Mr. Hirniak, Yes; Mr. Dawson, Yes. The motion carried 8 to 2. ADMINISTRATOR'S REPORT a. May financial report Mr. Cravens moved, Mr. Bachman seconded to accept the financials as presented. The mo- tion carried unanimously. COMMITTEE REPORTS a. Budget Committee Mr. Bachman plans to hold Budget Committee meetings throughout the year. b. Clam Bay Committee The FDEP permit modification was received. c. Landscape & Safety Committee 4 Pelican Bay Services Division Board Regular Session June 3, 2015 The lack of visibility at the Pebble Creek Crosswalk continues to be an issue and the need to encourage use of the crosswalk button was noted. The changes to the median on Pelican Bay Boulevard at Waterpark Place would be addressed at the July Board meeting. d. Water Management Committee The Board /Committee will address and define PBSD water management policies. CHAIR'S COMMENTS a. PBSD and PBF Landscaping The PBSD and PBF are in the process of working toward formalizing an agree- ment relating to PBSD landscaping maintenance work done on PBF property. Topics for future meetings Board members were asked to bring topics for future agendas to the next meeting. ADJOURNMENT With no unfinished or new business to note the meeting was adjourned at 3:36 p.m. Outstanding Minutes The following meeting minutes will be prepared by the transcriptionist no later than mid-August 2015 1/26/15 Water Management Committee 1/29/15 Ad-Hoc Priorities Committee 2/23/15 Bicycle Safety Workshop & Clinic 4/21/15 Budget Committee 4/23/15 Water Management Committee 4/23/15 Clam Bay Committee 5/26/15 Beach Renourishment Committee 5/26/15 Budget Committee 5/27/15 Landscape & Safety Committee 5/27/15 Clam Bay Committee The following meeting minutes will be prepared by the transcriptionist no later than mid- September 2014 6/4/14 PBSD Regular Session 6/11/14 Landscape& Water Management Committee 6/19/14 PBSD Special Session 7/2/14 PBSD Regular Session 7/17/14 Landscape & Water Management Committee 7/17/14 Safety Committee 6/2/14 Safety Committee 9/2/14 Safety Committee 9/2/14 Clam Bay Committee 10/16/14 Landscape & Water Management Committee 11/24/14 Clam Bay Committee 12/30/14 Clam Bay Committee Notes re: July 1, 2015 agenda topics Discussion of Water Management policy. Attached are a list of issues brought to PBSD's attention during the last several weeks; a very preliminary draft of PBSD water management policy that the Board may want to consider refining and eventually adopting to provide a basis on which water management decisions will be addressed /resolved; and some basic information about the ponds. Suggested agenda items for upcoming meetings. Attached is a draft. Goal is to set target dates to avoid overloading some meeting agendas and to provide staff and /or committees adequate time to prepare recommendations. Florida Sunshine law. Attached are legal opinions regarding voting by phone and written correspondence between Board members, two issues that have recently been discussed by some members of the Board. The objective is to share /discuss this information with all Board members. RECEIVED JOANN & WILLIS SMITH ;,;A 8;AY SFAKES DIVISION 792 Willow Brook, i ;......,,w....,..,.,..,-5;:,' ;-, V' Apartment 407 Naples, FL 34108-8536 Tel:239-591-3483 E-mail:smithwillis518 @gmail.com Pelican Bay Services Division Board 801 Laurel Oak Drive, Suite 302 Naples Florida 34108 Dear Sirs: There have been numerous reports of your Board meetings,with Clam Pass a major topic. In none of the reports has there been any thing mentioned about the water lily problem. As a resident of the Willow Brook condominium complex, I am appalled that you have taken no action to remove water lilies from the lake that surrounds our pool.We have just completed an extensive upgrading of our pool at considerable expense. Parts of the Lake that runs from Gulf Park Drive to the Pelikin Bay Club are clear—but water lilies and other vegetation back up on the area near and around the Willow Brook pool! In a survey of the Internet, I discovered a number of products that kill water lilies without affecting marine life. I suggest your Board should take steps to purchase some of these products. Yours very truly, .itdge; di•"<e"il Willis A.Smith cc: Pelican Bay Foundation Board cc: Willow Brook Condominium Board Ln � C4 @ � k § E to � k R � v c % to 2 2 k § E q / / / f cu / R k \ E 0 2 } ƒ § § 5 ® CL Ln / / E 2 I CL \ 2 R § § 0 u m /� ai \ 0 \ CL / § (U \ i > ƒ / \ (f b c g e 1 2 \ k \ \ f E k Ll ,0 2 # \ \ 2 \ \ 2 0 = 0 C: / to c \ E G ® CL \ \ \ § CL 2 E c' tea% g 0 = M > / O Cl Ln \ (\ ƒ 5 u e = E E d 7 \ , ai u E u cL E j E � ± / u u $ 2 0 Q 7 I \ ai R 3/ I k U) CL 2 a § f � � � � 2 m m 2 ± m m $ q % E 0 0 z t E ell � E � cu a- 7 cu / k / � k k $ k § \ \ c Ln E / E S E 76 k � S $� k / ± $ k \ 3 2 t / § c \ \ tw / 2 \ E u \ \ Q \ \ \ 41 $ k ƒ \ / � � � � 2 2 m ) k \ 0 § 2 2 o m �. 0 2 u � Ca CL 4. k m c � § 2 k 0 E >. a k Q k v 2> AA tA Water Management Questions /requests /follow -ups from June 1 to June 24, 2015 Naples Grande Removal of some Brazilian peppers between the gate adjacent manager to the PBF berm and the Clam Pass parking lot Naples Grande Weeds around the perimeters of the two lakes and lots of manager moss; fountains not working (Fountains are owned by Naples Grande.) St. Maarten Maintenance responsibility of sea wall along lake St. manager Maarten /St. Thomas lake St. Pierre St. Pierre's pool was being drained into swale along berm. (Frank Laney followed up with St. Pierre's manager and Collier County Pollution Control.) Avalon Resident who coordinates five floating islands PBSD installed in Avalon's pond reported that island plants needed to be replaced and that a lot of algae had developed. (Response time of vendor was longer than desirable, but plants have been replaced and pond has been treated for algae.) L'Ambiance Son of resident complained about algae. Georgetown Removal of a shoal in pond he could see from his home. resident DRAFT Water Management in Pelican Bay Per Collier County ordinance, PBSD provides water management service for PB There are 63 water management ponds in six drainage basins in PB. In most cases these water management ponds are owned by the associations in which they are located. PBSD has drainage easements for 44 of these ponds. These easements provide right -of- way access to the ponds to perform the specific drainage - related work outlined in the easements. Each easement is unique, but in most cases the easement specifies that it is "for access and drainage, including the construction, placement, maintenance, repair and replacement of drainage swales, lakes, embankments, structures, pipes, manholes and related appurtenances over, under, on and through the properties described..." PBSD is the permitee for several South Florida Water Management District ( SFWMD) permits for water management in Pelican Bay. The permit issued in 1978 covers basins I, II, and III . The SFWMD permit for basins IV and V was issued in 1989, and the SFWMD permit for basin VI was issued in ?. Included in the permit for basin I, II, and III was this specific condition: "Water quality data for the water discharged from the permittee's property shall be submitted to the ( SFWMD) District." The SFWMD permit for System (basin) IV includes these special conditions: "The permittee shall be responsible for the correction of any water quality, erosion or shoaling problems that result from the construction or operation of the surface water management system. Lake side slopes shall be 4:1 (horizontal to vertical) to a depth of two feet below the control elevation. Side slopes shall be nurtured or planted from 2 feet below to 1 foot above control elevation to insure vegetative growth." Special conditions for the SFWMD permit for System (basin) V special were as follows: "The permittee shalt be responsible for the correction of any erosion or shoaling problems that result from the construction or operation of the surface water management system. The permittee shall be responsible for the correction of any water quality problems that result from the construction or operation of the surface water management system. In 2013 PBSD stopped using copper sulfate in the ponds for which it has drainage easements and asked that PB associations also stop using copper sulfate. PBSD has found that aeration equipment and littoral plantings and tall grass at ponds' edges help reduce nutrients and algae in ponds and has encouraged all associations in PB to use this equipment and plantings in its ponds. PBSD has one pilot program using floating islands in the pond at Avalon. The effectiveness of this program will be evaluated. PBSD staff checks the 44 ponds on a ? basis and uses ? to control weeds and ? to control algae, and ? for ? PBSD staff checks the embankments and erosion of the 44 ponds on a ? basis. The pipes connecting the ponds are checked on a ? basis. PBSD conducts water quality testing on a quarterly basis in 30 of the ponds in PB PBSD installed the fountains in the ponds in Georgetown (North) and Glenview and will not repair /replace these fountains when they stop working. PBSD has purchased and installed aeration equipment in ? ponds for which it has drainage easements and will install aeration equipment in the remainder of ponds on which it has drainage easements as funds are available. Associations which own the ponds are responsible for energy costs for the aeration equipment and for repairs and replacement equipment as needed. PBSD will remove aeration equipment it installed upon the request of the owners of the pond. PBSD will remove exotics and other vegetation around ponds for which it has easements if they are blocking the flow of water through established swales, flow - ways, pipes, and ponds. PBSD will provide interested associations with start -up littoral plantings for the ponds for which PBSD has drainage easements. NOTES: Notes in bold need to discussed and edited by the Water Management Committee and /or PBSD Board. Documents requested by Henry Bachman and included in the May board materials were a primary source for this draft. It appears we have the SFWMD staff report for the initial permit, but not the actual permit. The initial permit may include additional special or limiting conditions not listed above. It appears we don't have the permit modification document for basin VI. PBSD may want to consider making basin IV a priority for littoral plants because they are mentioned in the permit. Per the drainage easements we have seen to date, none include any landscaping responsibilities, making those who own the ponds responsible for landscaping. 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Possible agenda items for upcoming PBSD Board meetings September 2, 2015 Discuss water management policies Review recommendations for new aeration equipment and littoral plantings in FY16 Review latest County survey of roads needing work as it pertains to streets in PB October 7, 2015 Discuss water management policies Review recommendations for new /refurbished traffic signs November 4, 2015 Adopt water management policies Discuss capital expenditures for irrigation Review recommendations for lake bank erosion work December 2, 2015 Discuss preliminary CIP streetlight recommendations Discuss capital expenditures for irrigation Approve bids for aeration equipment and littoral plantings January 6, 2016 Review and approve 2015 Clam Bay report Approve capital expenditures for irrigation Discuss PBF /PBSD landscaping agreement February 3, 2016 Discuss CIP streetlight recommendations Discuss CIP landscaping plans Approve PBF /PBSD landscaping agreement March 2, 2016 Approve bids for lake bank erosion work Review requests to County re: pathway repairs April 6, 2016 Approve CIP streetlight recommendations Approve CIP landscaping plans Discuss FY17 preliminary budget recommendations May 4, 2016 Approve FY17 budget Review County beach renourishment survey 611/15, 5:42 PM Webmail Subject: Teleconference - Legal Opinion Hi Lisa, Pursuant to your request and our telephone call yesterday, I have attached a prior County Attorney opinion provided to the Pelican Bay Services Division in 2009 consistent with our telephone call from yesterday. As we discussed, specific requirements must be met in order for a member to participate in a meeting and vote by phone. The requirements are: 1- A quorum of members physically present in the room. (The absent member may not count toward the quorum.) 2- The quorum must vote (majority vote) to allow the member to appear by phone and must make a finding of an extraordinary circumstance. The Attorney General's Office has opined that an extraordinary circumstance may be an illness or it may be whatever the majority of the committee finds to be extraordinary. The Sunshine Law applies to the Board of County Commissioners and its advisory boards including sub - committees. Please feel free to contact me if you wish to discuss. Thank you. Colleen M. Greene Assistant County Attorney (239) 252 -8490 Fax (239) 252 -6300 From: ColliMarian Sent: Wednesday, May 27, 2015 3:02 PM To: GreeneColleen Subject: Teleconference - Legal Opinion Marian R. Colli http: // mail. rcn .com /zimbra /h /printmessage ?id =6180 Page 2 of 4 Page t NeetVirginia From: ashton h Sent: Thursday, June 11, 2009 8:42 AM To: McCaughtryMary Cc: KlatzkowJeff; NeetVirginia Subject: RE: TELECONFERENCE Mary, My prior e-mail: 'There needs to be a quorum present, and then the members vote whether extraordinary circumstance! exist which warrant a member to participate by telephone. The extraordinary circumstance is stated for the record. It becomes problematic if you want to teleconference more than one member.' The Attorney General Opinions have construed "extraordinancy circumstance" to include illness. Howev the determination of extraordinary circumstance is up to the Board. I have no further caselaw for guidam My recommendation is to avoid teleconferences where possible. I also recommend not to have multiple members on the conference line. The preference would be continue those items where the Board wants more member participation. Nt;4 A4t-o- e.ek" Heidi Ashton -Cicko Assistant County Attorney Land Use Section Chief Phone (239) 252 -8400 Fax (239) 252 -6300 From: McCaughtryMary Sent: Thursday, June 11, 2009 8:10 AM To: ashton_h Subject: RE: TELECONFERENCE Good Morning Heidi — I know it is a bit of a last minute request, but we will be having members call in for the n today (1 p.m.) and since we do not have an administrator in place there will not be anyone to direct the board specifically on what could be considered 'extraordinary" circumstances and how they should handle it. The Administrators contract is on the agenda along with budget approval. Since receiving your clarification I have forwarded it the board early last week and the chairwoman is a bit uncomfortable with knowing exactly how to it. Please advise — THANK YOU! 6/18/2009 Page 2 (F 3 Mary Mcc:a"f1htry Pelican Bay Services Division 801 Laurel Oak Dr -, Ste- 605 Naples, FL 34108 Telephone (39)597.1749 Fax (239)597-1502 www. pel icanbayservices. corn www,coll iergov. net Under Florida Law: E -mail addresses are public records. if you do not want your e-mail address released in response to a records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. From: ashton h Sent: Wednesday, June 03, 2009 4:18 PM To: McCaughtryMary Cc: Klatzkow]eff Subject: RE: TELECONFERENCE Mary, Did someone answer your question? I flagged it to follow up and am just re- reading it now. (We request RLSs to avoid this from happening) There needs to be a quorum present, and then the members vote whether extraordinary circumstances E which warrant a member to participate by telephone. The extraordinary circumstance is stated for the record . It becomes probematic if you want to teleconference more than one member. Heidi Ashton -Cicko Heidi Ashton -Cicko Assistant County Attorney Land Use Section Chief Phone (239) 252 -8400 Fax (239) 252 -6300 From: McCaughtryMary Sent: Wednesday, May 27, 2009 2:06 PM To: ashton_h Subject: TELECONFERENCE Heidi - a few of our board members are out of town and asked to teleconference for the PBSD meeting 613. 1 be it is allowed, but need to check and see if they are also permitted to vote on any motions. Thank you for your assistance. 6/18/2009 Page 3 Many McCa #htry Pelican Bay Services Division 801 Laurel Oak Dr., Ste. 605 Naples, FL 34108 Telephone (239)597.1749 Fax (239)597-4502 www,pelicanbaysen!ices com www.colliergov.net 041. Under Florida Law. E -mail addresses are public records. If you do not want your e-mail address released in response to a records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 6/18/2009 - What is a meeting subject to the Sunshine Law? Government -in- the - Sunshine Manual Chapter updated: 01 / 14/2011 What is a meeting subject to the Sunshine Law? 6/6/15, 7:51 AM WHAT IS A MEETING SUBJECT TO THE SUNSHINE LAW? 1. Number of board members required to be present The Sunshine Law extends to the discussions and deliberations as well as the formal action taken by a public board or commission. There is no requirement that a quorum be present for a meeting of members of a public board or commission to be subject to s. 286.011, F.S. Instead, the law is applicable to any gathering, whether formal or casual, of two or more members of the same board or commission to discuss some matter on which foreseeable action will be taken by the public board or commission. Hough a Stembridge, 278 So. 2d 288 (Fla. 3d DCA 1973). And see City of Miami Beach a Berns, 245 So. 2d 38 (Fla. 1971); and Board of Public Instruction of Broward County a Doran, 224 So. 2d 693 (Fla. 1969). Thus, discussions between two members of a three- member complaint review board regarding their selection of a third member must be conducted in accordance with the Sunshine Law. AGO 93 -79. Cf. AGO 04 -58 ( "coincidental unscheduled meeting of two or more county commissioners to discuss emergency issues with staff' during a declared state of emergency is not subject to s. 286.011 if the issues do not require action by the county commission). It is the how and the why officials decided to so act which interests the public, not merely the final decision. As the court recognized in Times Publishing Company a Williams, 222 So. 2d 470, 473 (Fla. 2d DCA 1969), disapproved in part on other grounds, Neu a Miami Herald Publishing Company, 462 So. 2d 821 (Fla. 1985): Every thought, as well as every affirmative act, of a public official as it relates to and is within the scope of his official duties, is a matter of public concern; and it is the entire decision- making process that the legislature intended to affect by the enactment of the statute before us. 2. Circumstances in which the Sunshine Law may apply to a single individual or where two board members are not physically present Section 286.011, F.S., applies to public boards and commissions, i.e., collegial bodies, and has been applied to meetings of "two or more members" of the same board or commission when discussing some matter which will foreseeably come before the board or commission. Therefore, the statute does not ordinarily apply to an individual member of a public board or commission or to public officials who are not board or commission members. Inf. Op. to Dillener, January 5, 1990 (Sunshine Law not normally applicable to meeting of town council member with private citizens) See City of Sunrise a News and Sun - Sentinel http: /iwww.myfisunshine.com/ sun. nsf / manual/ EO82AlC703DIBF52852566F30056C16E Page 1 of 7 - What is a meeting subject to the Sunshine Law? 6/6/15, 7:52 AM Company, 542 So. 2d 1354 (Fla. 4th DCA 1989); Deerfield Beach Publishing, Inc. v Robb, 530 So. 2d510 (Fla. 4th DCA 1988) (requisite to application of the Sunshine Law is a meeting between two or more public officials); and Mitchell v School Board of Leon County, 335 So. 2d 354 (Fla. 1st DCA 1976). Cf. Jennings u Dade County, 589 So. 2d 1337 (Fla. 3d DCA 1991), review denied, 598 So. 2d 75 (Fla. 1992), stating that ex parte (i.e., from one side only) communications in quasi-judicial proceedings raise a presumption that the contact was prejudicial to the decision - making process; and s. 286.0115, F.S., enacted in response to the Jennings case, relating to access to local public officials in quasi-judicial proceedings. Compare City of Hollywood a Hakanson, 866 So. 2d 106 (Fla. 4th DCA 2004) (comments made at a public city commission meeting which related to a terminated employee who had a pending appeal did not constitute an offending ex parte communication simply because a civil service board member was in the audience). Certain factual situations, however, have arisen where, in order to assure public access to the decision - making processes of public boards or commissions, it has been necessary to conclude that the presence of two individuals of the same board or commission is not necessary to trigger application of s. 286.011, F.S. As stated by the Supreme Court, the Sunshine Law is to be construed "so as to frustrate all evasive devices." Town of Palm Beach a Gradison, 296 So. 2d 473, 477 (Fla. 1974). a. Written correspondence between board members A commissioner may send a written report to other commissioners on a subject that will be discussed at a public meeting without violating the Sunshine Law, if prior to the meeting, there is no interaction related to the report among the commissioners and the report, which is subject to disclosure under the Public Records Act, is not being used as a substitute for action at a public meeting. AGO 89 -23. And see AGO 01 -20 (e -mail communication of factual background information from one council member to another is a public record but does not constitute a meeting subject to the Sunshine Law when it does not result in the exchange of council members' comments or responses on subjects requiring council action). Cf. Inf. Op. to Kessler, November 14, 2007 (procedural rule requiring county commissioner to make a written request to commission chair to withdraw an item from the consent agenda does not violate the Sunshine Law). If, however, the report is circulated among board members for comments with such comments being provided to other members, there is interaction among the board members which is subject to s. 286.011, F.S. AGO 90 -03. See also AGO 96- 35-(school board member may prepare and circulate informational memorandum or position paper to other board members; however, use of a memorandum to solicit comments from other board members or the circulation of responsive memoranda by other board members would violate the Sunshine Law); Inf. Op. to Blair, June 29, 1973 (memorandum reflecting board member's view on a pending board issue circulated among the board members with each indicating approval or disapproval that, upon completion of the signatures, has the effect of becoming the official action of the board - violates the Sunshine Law). In addition, the Attorney General's Office has expressed concern that a process whereby board members distribute their own position papers on the same subject to other members is "problematical" and should be discouraged. See AGO 01 -21 (city council's discussions and deliberations on matters coming before the council must occur at a duly noticed city council meeting and the circulation of position statements must not be used to circumvent the requirements of the statute). Accord AGO 07 -35; and see AGO 08 -07 (city commissioner may post comment regarding city business on blog or message board; however, any subsequent postings by other commissioners on the subject of the initial posting could be construed as a http: / /www.myflsunshine.com/ sun. nsf / manual/ E082AlC703DlBF52852566F30056C16E Page 2 of 7 - What Is a meeting subject to the Sunshine Law? response subject to the Sunshine Law). 6/6/15, 7:54 AM Similarly, a board that is responsible for assessing the performance of its chief executive officer (CEO) should conduct the review and appraisal process in a proceeding open to the public as prescribed by s. 286.011, F.S., instead of using a review procedure in which individual board members evaluate the CEO's performance and send their individual written comments to the board chairman for compilation and subsequent discussion with the CEO. AGO 93 -90. b. Meetings conducted over the telephone or using electronic media technology (1) Discussions conducted via telephones, computers, or other electronic means are not exempted from the Sunshine Law As discussed in this manual, the Sunshine Law applies to the deliberations and discussions between two or more members of a board or commission on some matter which foreseeably will come before that board or commission for action. The use of a telephone to conduct such discussions does not remove the conversation from the requirements of s. 286.011, F.S. See State a Childers, No. 02- 21939 -MMC; 02- 21940 -MMB (Escambia Co. Ct. June 5, 2003), per curiam affirmed, 886 So. 2d 229 (Fla. 1 st DCA 2004) (telephone conversation during which two county commissioners and the supervisor of elections discussed redistricting violated the Sunshine Law). Similarly, members of a public board may not use computers to conduct private discussions among themselves about board business. AGO 89 -39. And see AGO 09 -19 (members of a city board or commission may not engage on the city's Facebook page in an exchange or discussion of matters that foreseeably will come before the board or commission for official action). Cf. Inf. Op. to Galaydick, October 19, 1995; (school board members may share laptop computer even though computer's hard drive contains information reflecting ideas of an individual member as long as computer is not being used as a means of communication between members); and AGO 01 -20 (one -way e -mail communication from one council member to another, which does not result in the exchange of council members' comments or responses on subjects requiring council action, does not constitute a meeting subject to the Sunshine Law; however, such e-mail communications are public records and must be maintained by the records custodian for public inspection and copying). (2) Authority of boards to conduct public meetings via electronic media technology (e.g., telephone or video conferencing) (a) State boards In AGO 98 -28, the Attorney General's Office concluded that s. 120.54(5)(b)2., F.S., authorizes state agencies to conduct public meetings via electronic means provided that the board complies with uniform rules of procedure adopted by the state Administration Commission. These rules contain notice requirements and procedures for providing points of access for the public. See Rule 28 -109, F.A.C. (b) Local boards As to local boards, the Attorney General's Office has noted that the authorization in s. 120.54(5)(b)2., to conduct workshops and official meetings entirely through the use of communications media technology http : /lwww.myflsunshlne.com /sun.nsf/ manual/ E082AIC703D1BF52852566F30056C16E Page 3 of 7 Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Property Appraiser Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Accrued Wages Payable Goods Received /Inventory Recv'd Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - June 30, 2015 Operating Fund 109 - FY 2015 (Unaudited) Assets 1, 404, 657.10 854,009.59 $ 2,258,666.69 $ 2,258,666.69 Liabilities and Fund Balance $ 10,496.96 45,360.52 $ 55,857.48 924,383.71 1,278,425.50 2,202,809.21 Total Liabilities and Fund Balance $ 2,258,666.69 Total Water Management Admin Operating $ 217,000.00 $ 178,450.00 $ 172,476.81 $ 5,973.19 Water Management Field Operations Payroll Expense Pelican Bay Services 109,100.00 $ 99,754.84 $ 9,345.16 Engineering Fees Municipal Services Taxing Unit 75,000.00 57,667.82 17,332.18 Income Statement w/ Budget - June 30, 2015 13,500.00 12,345.00 1,155.00 Operating Fund 109 - FY 2015 8,500.00 1,100.00 - 1,100.00 (Unaudited) 1,500.00 800.00 651.60 148.40 Annual YTD YTD 11,941.62 1,558.38 Budget Budget Actual Variance Operating Revenues: Other Contractural Services 1,000.00 1,000.00 5,140.00 Carryforward $ 767,200.00 $ 767,200.00 $ 767,200.00 $ - Special Assessment - Water Management Admin 805,500.00 773,278.00 775,724.36 2,446.36 Special Assessment - Right of Way Beautification 1,988,900.00 1,909,342.00 5,300.00 1,916,058.76 6,716.76 Plan Review Fees - - - - Miscellaneous (Surplus Sales, Ins. Refunds) - 2,300.00 6,278.07 6,278.07 Revenue Reserve (est. 5 %) (139,900.00) - - - Interest 4,000.00 3,000.00 9,888.67 6,888.67 Total Operating Revenues $ 3,425,700.00 $ 3,452,820.00 10,400.00 $ 3,475,149.86 $ 22,329.86 Operating Expenditures: Fuel and Lubricants 2,800.00 1,900.00 1,559.32 Water Management Administration Tree Triming 52,000.00 30,300.00 27,600.00 Payroll Expense $ 47,200.00 $ 36,100.00 $ 34,206.58 $ 1,893.42 Emergency Maintenace and Repairs - - - - IT Direct Capital 300.00 225.00 225.00 - IT Office Automation /Billing Hr. 4,700.00 3,525.00 3,375.00 150.00 Indirect Cost Reimbursement 76,800.00 76,800.00 76,800.00 - Inter Payment /Mnt. Site Ins. Assessment 15,900.00 11,900.00 11,925.00 (25.00) Other Contractural Services 47,000.00 35,300.00 31,525.50 3,774.50 Telephone 3,300.00 2,500.00 1,821.34 678.66 Postage and Freight 1,300.00 100.00 - 100.00 Rent Buildings and Equipment 12,200.00 8,100.00 7,929.32 170.68 Insurance - General 1,400.00 1,100.00 1,050.00 50.00 Printing, Binding and Copying 1,800.00 200.00 101.50 98.50 Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 2,000.00 1,500.00 632.39 867.61 Training and Education (Tuition Reimb.) 1,100.00 1,100.00 2,885.18 (1,785.18) Total Water Management Admin Operating $ 217,000.00 $ 178,450.00 $ 172,476.81 $ 5,973.19 Water Management Field Operations Payroll Expense $ 143,100.00 $ 109,100.00 $ 99,754.84 $ 9,345.16 Engineering Fees 100,000.00 75,000.00 57,667.82 17,332.18 Flood Control Berm and Swale Mntc. 18,000.00 13,500.00 12,345.00 1,155.00 Landscape Materials /Replanting Program 8,500.00 1,100.00 - 1,100.00 Flood Control Water Quality Testing Supplies 1,500.00 800.00 651.60 148.40 Interdepartmental Payment (Water Quality Lab) 20,200.00 13,500.00 11,941.62 1,558.38 Plan Review Charges 1,500.00 - - - Other Contractural Services 1,000.00 1,000.00 5,140.00 (4,140.00) Temporary Labor 59,800.00 59,800.00 62,312.40 (2,512.40) Cell Phones 500.00 400.00 526.66 (126.66) Trash and Garbage 5,300.00 3,600.00 3,292.64 307.36 Motor Pool Rental Charge 200.00 200.00 112.70 87.30 Insurance - General 2,300.00 1,725.00 1,725.00 - Insurance - Auto 900.00 675.00 675.00 - Building Repairs & Mntc. 1,700.00 595.00 444.81 150.19 Fleet Maintenance and Parts 10,400.00 6,900.00 5,521.80 1,378.20 Fuel and Lubricants 2,800.00 1,900.00 1,559.32 340.68 Tree Triming 52,000.00 30,300.00 27,600.00 2,700.00 Clothing and Uniforms 1,100.00 1,000.00 1,131.19 (131.19) Page 1 of 3 Personal Safety Equipment 500.00 500.00 975.02 (475.02) Fertilizer and Herbicides 115,600.00 102,100.00 94,732.38 7,367.62 Other Repairs and Maintenance 1,500.00 1,100.00 1,350.49 (250.49) Other Operating Supplies and Equipment 2,500.00 2,100.00 3,405.40 (1,305.40) Total Water Management Field Operating $ 550,900.00 $ 426,895.00 $ 392,865.69 $ 34,029.31 Right of Way Beautification - Administration 8,328.72 2,500.00 2,500.00 6,682.10 Payroll Expense $ 48,700.00 $ 37,300.00 $ 35,254.83 $ 2,045.17 Emergency Repairs and Maintenance - - - - IT Direct and Capital 4,100.00 3,100.00 2,850.00 250.00 Office Automation 9,000.00 6,800.00 6,750.00 50.00 Other Contractural Services 54,500.00 31,800.00 32,822.50 (1,022.50) Telephone 3,300.00 2,200.00 2,137.37 62.63 Postage 2,200.00 900.00 40.00 860.00 Rent Buildings /Equipment /Storage 14,100.00 9,400.00 8,619.41 780.59 Insurance - General 400.00 300.00 300.00 - Printing, Binding and Copying 2,600.00 400.00 101.50 298.50 Clerk's Recording 1,200.00 300.00 285.40 14.60 Legal Advertising 1,200.00 - - - Office Supplies General 2,500.00 1,700.00 497.18 1,202.82 Training and Education (Tuition Reimb.) 1,500.00 1,500.00 2,888.89 (1,388.89) Total Right of Way Beautification Admin Operating $ 145,300.00 $ 95,700.00 $ 92,547.08 $ 3,152.92 Right of Way Beautification - Field Operations Payroll Expense Emergency Maintenance and Repairs Recycled Water Use Pest Control Landscape Incidentals Other Contractural Services Temporary Labor Telephone Electricity Trash and Garbage Rent Equipment Motor Pool Rental Charge Insurance - General Insurance- Auto Building Repairs and Maintenance Fleet Maintenance and Parts Fuel and Lubricants Licenses, Permits, Training Tree Triming Clothing and Uniforms Personal Safety Equipment Fertilizer and Herbicides Landscape Maintenance Mulch /Landscape Materials Pathway Repairs Sprinkler Maintenance Painting Supplies Traffic Signs Minor Operating Equipment Other Operating Supplies Total Right of Way Beautification - Field Operating Total Operating Expenditures $ 834,600.00 $ 638,200.00 $ 598,923.73 3,300.00 - - 89,900.00 75,900.00 84,790.83 2,500.00 - - 2, 500.00 1,300.00 1,221.32 29,500.00 22,300.00 20,400.00 245,000.00 203,800.00 231,546.92 3,200.00 2,400.00 3,926.14 3,400.00 2,800.00 4,169.00 15,900.00 8,600.00 8,328.72 2,500.00 2,500.00 6,682.10 100.00 100.00 - 8,000.00 6,000.00 6,000.00 10,000.00 7,500.00 7,500.00 1,700.00 200.00 84.34 24,400.00 18,300.00 20,982.90 54,200.00 28,100.00 22,235.88 800.00 100.00 51.38 253,000.00 222,600.00 217,250.00 9,400.00 3,300.00 3,469.33 3,000.00 3,000.00 5,000.00 62,000.00 47,500.00 45,887.68 51,500.00 44,300.00 42,527.10 52,000.00 42,600.00 43,304.35 6,000.00 - - 30,000.00 15, 200.00 12, 000.59 800.00 100.00 7.96 3,000.00 2,500.00 2,454.00 3,700.00 2,800.00 3,629.22 9,000.00 6,000.00 6,852.10 $ 1,814,900.00 $ 1,408,000.00 $ 1,399,225.59 $ 2,728,100.00 $ 2,109,045.00 $ 2,057,115.17 Page 2 of 3 $ 39,276.27 (8,890.83) 78.68 1,900.00 (27,746.92) (1,526.14) (1,369.00) 271.28 (4,182.10) 100.00 115.66 (2,682.90) 5,864.12 48.62 5,350.00 (169.33) (2,000.00) 1,612.32 1,772.90 (704.35) 3,199.41 92.04 46.00 (829.22) (852.10) $ 8,774.41 $ 51,929.83 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment General Total Water Management Field Operations Capital Right of Way Beautification - Field Autos and Trucks Other Machinery and Equipment Total Right of Way Beautification - Field Capital Total Capital Expenditures Total Operating Expenditures Non - Operating Expenditures: Transfer to Fund 322 Tax Collector Fees Property Appraiser Fees Reserves (2 1/2 months for Operations) Reserves for Equipment Reserved for Attrition Total Non - Operating Expenditures Total Expenditures Net Profit /(Loss) *$200,000 transferred to 182901 Labor & Tree Trim *$25,000 transferred to Wtr. Mng. Field * *$8,800 from Emerg. WMG Admin to Chem. Field * *$7,400 from Emerg. ROW Admin to Chem WM $ 23,600.00 $ 23,600.00 $ 23,277.14 $ 322.86 $ 23,600.00 $ 23,600.00 $ 23,277.14 $ 322.86 45,800.00 45,800.00 44,954.87 845.13 $ 45,800.00 $ 45,800.00 $ 44,954.87 $ 845.13 $ 69,400.00 $ 69,400.00 $ 68,232.01 $ 1,167.99 $ 2,797,500.00 $ 2,178,445.00 $ 2,125,347.18 $ 53,097.82 $ 77,300.00 $ 57,975.00 $ 57,975.00 $ - 83,900.00 54,533.00 53,833.99 699.01 53,800.00 45,728.00 44,975.32 752.68 297,900.00 225,000.00 225,000.00 - 136,800.00 - - (21,500.00) - - - $ 628,200.00 $ 383,236.00 $ 381,784.31 $ 1,451.69 $ 3,425,700.00 $ 2,561,681.00 $ 2,507,131.49 $ 54,549.51 $ - $ 891,139.00 $ 968,018.37 $ 76,879.37 Page 3 of 3 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - June 30, 2015 Street Lighting Fund 778 - FY 2015 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received /Inventory Recv'd Accrued Wages Payable Total Liabilities Assets $ 1,092,156.84 34,856.53 Liabilities and Fund Balance $ 1,721.99 184.74 Fund Balance Fund Balance - unreserved 796,382.04 Excess Revenue (Expenditures) 328,724.60 Total Fund Balance R 1,127,013.37 1,127,013.37 1,906.73 1,125,106.64 Total Liabilities and Fund Balance $ 1,127,013.37 Street Lighting Field Operations Payroll Expense Pelican Bay Services 50,900.00 47,413.21 3,486.79 Enginnering Fees" Municipal Services Taxing Unit - - - Income Statement w/ Budget - June 30, 2015 - - - Other Contractual Services Street Lighting Fund 778 - FY 2015 100.00 Cellular Telephone 500.00 400.00 (Unaudited) (6.24) Electricity 35,000.00 26,300.00 20,213.72 Annual Insurance - General YTD YTD 600.00 - Insurance - Auto Budget 675.00 Budget Actual Building Maintenace & Repairs Variance Operating Revenues: 88.00 82.00 Fleet Maintenance and Parts 2,400.00 1,600.00 1,321.41 Carryforward $ 804,700.00 $ 804,700.00 $ 804,700.00 $ - Curent Ad Valorem Tax 462,800.00 1,010.31 444,288.00 445,707.15 $ 1,419.15 Transfer from Tax Collector - - 14.13 $ 14.13 Revenue Reserve (est. 5 %) $ (23,300.00) - - $ - Interest 2,500.00 1,666.67 3,407.43 $ 1,740.76 Total Operating Revenues 1,246,700.00 1,250,654.67 1,253,828.71 3,174.04 Operating Expenditures: Street Lighting Administration Payroll Expense $ 47,800.00 $ 36,500.00 $ 34,581.25 $ 1,918.75 Indirect Cost Reimbursement 6,400.00 $ 6,080.00 6,025.00 $ 55.00 Other Contractural Services 34,700.00 $ 26,000.00 21,514.50 $ 4,485.50 Telephone 3,600.00 $ 2,700.00 1,331.80 $ 1,368.20 Postage and Freight 2,000.00 $ 200.00 - $ 200.00 Rent Buildings /Equipment /Storage 11,800.00 $ 8,900.00 8,365.47 $ 534.53 Insurance - General 400.00 $ 300.00 300.00 $ - Office Supplies General 800.00 $ 600.00 301.93 $ 298.07 Tuition Reimbursement - $ - 857.34 $ (857.34) Other Office and Operating Supplies 1,000.00 $ 800.00 - $ 800.00 Total Street Lighting Admin Operating 108,500.00 82,080.00 73,277.29 8,802.71 Street Lighting Field Operations Payroll Expense 68,100.00 50,900.00 47,413.21 3,486.79 Enginnering Fees" 25,000.00 - - - Emergency Maintenance & Repairs 9,600.00 - - - Other Contractual Services 800.00 100.00 - 100.00 Cellular Telephone 500.00 400.00 406.24 (6.24) Electricity 35,000.00 26,300.00 20,213.72 6,086.28 Insurance - General 800.00 600.00 600.00 - Insurance - Auto 900.00 675.00 675.00 - Building Maintenace & Repairs 1,700.00 170.00 88.00 82.00 Fleet Maintenance and Parts 2,400.00 1,600.00 1,321.41 278.59 Fuel and Lubricants 1,000.00 700.00 418.15 281.85 Other Equipment Repairs /Supplies 200.00 - 1,010.31 (1,010.31) Personal Safety Equipment 500.00 500.00 1,025.00 (525.00) Page 1 of 2 Electrical Contractors* Light Bulb Ballast Total Street Lighting Field Operating Total Street Lighting Expenditures *$11K to replace all entrance sign lights Capital Expenditures: Street Lighting Field Operations Other Machinery /Equipment General Improvements Total Capital Expenditures Total Operating Expenditures Non - Operating Expenditures: Tax Collector Fees Property Appraiser Fees Reserve for Future Construction ** Reserves (2 1/2 mos. for Operations) Reserves for Equipment* Total Non - Operating Expenditures Total Expenditures Net Profit /(Loss) * $25K to Electrical Contractors for major repairs ** $25K to Eng. for SL CIP Review Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - June 30, 2015 Clam Bay Fund 320 - FY 2015 (Unaudited) 32,300.00 13,100.00 191,900.00 300,400.00 2,700.00 13,100.00 (17,760.00) 16,683.42 * 20,460.00 (3,583.42) 97,745.00 72,094.46 250650.54 179,825.00 145,371.75 34,453.25 15,000.00 1,300.00 - 1,300.00 15,000.00 1,300.00 - 1,300.00 315,400.00 181,125.00 145,371.75 35,753.25 14,000.00 10,500.00 8,956.98 8,900.00 - - 690,600.00 - - 56,900.00 - - 160,900.00 - - 931,300.00 10,500.00 8,956.98 1,246,700.00 191,625.00 154,328.73 1,059,029.67 1,099,499.98 Page 2 of 2 1,543.02 1,543.02 37,296.27 40,470.31 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - June 30, 2015 Clam Bay Fund 320 - FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: $ 67,393.35 $ Other Contractural Services Carry Forward $ 46,134.00 $ 46,134.00 $ 46,134.00 $ Special Assessment 118,600.00 113,900.00 114,358.62 Transfer from Tax Collector - - - Fund 111 50,000.00 50,000.00 50,000.00 Revenue Reserve (est. 5 %) (6,000.00) - - Interest 500.00 400.00 424.52 Total Operating Revenues $ 209,234.00 $ 210,434.00 $ 210,917.14 $ Operating Expenditures: Clam Bay Restoration Engineering Fees $ 67,393.35 $ Other Contractural Services 25,822.27 $ Tree Trimming 59,864.00 Other Equipment Repairs 1,077.77 Aerial Photography 17,288.60 Minor Operating 6,788.01 Other Operating Supplies 2,000.00 Total Clam Bay Restoration $ 180,234.00 Clam Bay Ecosystem Engineering Fees $ - Licenses and Permits - Other Contractual Services - Total Clam Bay Ecosystem $ - $ Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ Total Capital Expenditures $ 11,000.00 $ Total Clam Bay Operating Expenditures $ 191,234.00 $ 43,805.68 $ 41,879.07 $ 7,746.68 7,435.00 29,900.00 26,208.00 458.62 24.52 483.14 1,926.61 311.68 3,692.00 81,452.36 $ 75,522.07 $ 5,930.29 2,200.00 $ 1,265.50 $ 81,452.36 $ 75,522.07 $ Page 1 of 2 934.50 5,930.29 Non - Operating Expenditures: Tax Collector Fees $ 3,600.00 $ Property Appraiser Fees 232.90 2,700.00 Reserves for Operations 1,779.28 11,700.00 Total Non - Operating Expenditures $ 18,000.00 $ Total Expenditures $ 209,234.00 $ Net Profit /(Loss) $ - $ 2,520.00 $ 2,287.10 $ 232.90 1,782.00 1,779.28 2.72 4,302.00 $ 4,066.38 $ 235.62 85,754.36 $ 79,588.45 $ 6,165.91 124,679.64 $ 131,328.69 $ 6,649.05 Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet - June 30, 2015 Capital Projects Fund 322 - FY 2015 (Unaudited) Current Assets Cash and Investments Interest Receivable Improvements, Vehicles & Equipment Due from Tax Collector Total Current Assets Total Assets Current Liabilities Accounts /Trade Payable Goods Received Inv. Received Total Liabilities Fund Balance Fund Balance - unreserved Excess Revenues (Expenditures) Total Fund Balance Assets $ 1,454,196.61 2,079,476.47 Liabilities and Fund Balance 19,850.10 1, 366, 750.65 2,147,072.33 3,533,673.08 $ 3,533,673.08 19,850.10 3,513,822.98 Total Liabilities and Fund Balance $ 3,533,673.08 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/ Budget - June 30, 2015 Capital Projects Fund 322 - FY 2015 (Unaudited) Operating Revenues: Carry Forward Transfer from Fund 109 General Miscellaneous (PBF N Berm Paving Cost) Special Assessment Transfer from Tax Collector Interest Total Operating Revenues Operating Expenditures: Irrigation & Landscaping Hardscape Project (50066) Engineering Fees Other Contractural Services Rent Equipment Sprinkler System Repairs Landscape Materials Permits Signs & Posts (Share the Road) Electrical Other Operating Supplies Traffic Sign Restoration Project (50103) Traffic Signs Lake Aeration (50108) Improvements North Berm Restoration (50107) Other Contractural Services Beach Renourishment (50126) Other Contractural Services Lake Bank Project (51026) Swale & Slope Maintenance Engineering Fees Landscape Materials Other Contractural Services Total Irrigation & Landscaping Expenditures Annual Amended YTD YTD Budget Budget Actual Variance $ 1,765,397.62 $ 1,765,397.62 $ 1,765,397.62 $ 77,300.00 57,975.00 57,975.00 - - 82,631.43 336,400.00 322,944.00 323,262.23 10,800.00 8,100.00 6,448.13 $ 2,189,897.62 $ 2,154,416.62 $ 2,235,714.41 $ $ 72,630.82 $ 687,098.62 635.50 3,650.52 15,165.00 3,489.25 58,260.00 138,175.77 565,850.91 200,000.00 14,526.16 $ 13,050.00 $ 82,451.83 74,411.62 15,165.00 17,858.25 82,631.43 318.23 (1,651.87) 81,297.79 1,476.16 8,040.21 (2,693.25) 29,130.00 - 29,130.00 138,175.77 138,155.00 543,216.87 540,450.78 20.77 2,766.09 69,048.24 17,952.54 17,381.25 571.29 500.00 - - - 3,308.20 - - - 142,684.79 - - - - $ 1,960,497.62 $ 840,618.18 $ 801,306.90 $ 39,311.28 Page 1 of 2 *$500,000 to N Berm Project FY 2104 *$58,600 to Lake Aeration FY 2015 *$200,000 to Reserve for Contingencies (OMB) Non - Operating Expenditures: Tax Collector Fees Property Appraiser Fees Reserve for Contingencies (reallocated 2016) Revenue Reserve Total Non - Operating Expenditures: Total Expenditures Net Profit /(Loss) $ 8,000.00 $ 8,000.00 $ 4,000.00 4,000.00 200,000.00 * - 17,400.00 - 6,465.04 $ 1,534.96 5,045.36 (1,045.36) $ 229,400.00 $ 12,000.00 $ 11,510.40 $ $ 2,189,897.62 $ 852,618.18 $ 812,817.30 $ $ - $ 1,301,798.44 $ 1,422,897.11 $ Page 2 of 2 489.60 39,800.88 121,098.67 SOUTH FLORIDA WATER MANAGEMENT DISTRICT • District Headquarters: 3301 Gun Club Road, West Palm Beach, Florida 33406 (561) 686 -8800 www.sfwmd.gov Regulation Application No.: 150519 -16 June 25, 2015 PELICAN BAY SERVICES DISTRICT 801 LAUREL OAK DRIVE SUITE 302 NAPLES, FL 34108 Dear Permittee: SUBJECT: Permit No.: 11- 00065 -S Project : OAK LAKE SANCTUARY AT PELICAN BAY Location: Collier County, S4/T49S /R25E District staff has reviewed the information submitted May 19, 2015, for the installation of approximately 900 linear feet of rip -rap along portions of the east and southwest banks of the existing lake in an effort to abate the erosion of the shore. Approximately 260 linear feet of additional littoral plantings will also be installed as part of this project. The location of the project is shown on Exhibit 1.0. Construction plans are shown on Exhibit 2.0. Adverse water quality impacts are not anticipated as result of this project. Based on that information, District staff has determined that the proposed activities are in compliance with the original environmental resource permit and appropriate provisions of paragraph 40E- 4.331(2)(b) or 62- 330.315(2)(g), Florida Administrative Code. Therefore, these changes have been recorded in our files. Your permit remains subject to the General Conditions and all other Special Conditions not modified and as originally issued. If you have any questions regarding this authorization, please contact Ken Kellum, P.E. at (239) 338 -2929. Sincerely, Melissa M. Roberts, P.E. Regulatory Administrator Lower West Coast Service Center M R /kk c: Agnoli Barber & Brundage Inc Agnoli, Barber & Brundage, Inc. � —0�- 6/25/15 Okeechobee Service Center: 3800 N.W. 16th Blvd., Suite A, Okeechobee, FL 34972 (863) 462 -5260 Lower West Coast Service Center: 2301 McGregor Boulevard,, Fort Myers, FL 33901 (239) 338 -2929 Orlando Service Center: 1707 Orlando Central Parkway, Suite 200, Orlando, FL 32809 (407) 858 -6100 NOTICE OF RIGHTS As required by Sections 120.569 and 120.60(3), Fla. Stat., the following is notice of the opportunities which may be available for administrative hearing or judicial review when the substantial interests of a party are determined by an agency. Please note that this Notice of Rights is not intended to provide legal advice. Not all of the legal proceedings detailed below may be an applicable or appropriate remedy. You may wish to consult an attorney regarding your legal rights. RIGHT TO REQUEST ADMINISTRATIVE HEARING A person whose substantial interests are or may be affected by the South Florida Water Management District's (SFWMD or District) action has the right to request an administrative hearing on that action pursuant to Sections 120.569 and 120.57, Fla. Stat. Persons seeking a hearing on a SFWMD decision which affects or may affect their substantial interests shall file a petition for hearing with the Office of the District Clerk of the SFWMD, in accordance with the filing instructions set forth herein, within 21 days of receipt of written notice of the decision, unless one of the following shorter time periods apply: (1) within 14 days of the notice of consolidated intent to grant or deny concurrently reviewed applications for environmental resource permits and use of sovereign submerged lands pursuant to Section 373.427, Fla. Stat.; or (2) within 14 days of service of an Administrative Order pursuant to Section 373.119(1), Fla. Stat. "Receipt of written notice of agency decision" means receipt of written notice through mail, electronic mail, or posting that the SFWMD has or intends to take final agency action, or publication of notice that the SFWMD has or intends to take final agency action. Any person who receives written notice of a SFWMD decision and fails to file a written request for hearing within the timeframe described above waives the right to request a hearing on that decision. If the District takes final agency action which materially differs from the noticed intended agency decision, persons who may be substantially affected shall, unless otherwise provided by law, have an additional Rule 28- 106.111, Fla. Admin. Code, point of entry. Any person to whom an emergency order is directed pursuant to Section 373.119(2), Fla. Stat., shall comply therewith immediately, but on petition to the board shall be afforded a hearing as soon as possible. A person may file a request for an extension of time for filing a petition. The SFWMD may, for good cause, grant the request. Requests for extension of time must be filed with the SFWMD prior to the deadline for filing a petition for hearing. Such requests for extension shall contain a certificate that the moving party has consulted with all other parties concerning the extension and that the SFWMD and any other parties agree to or oppose the extension. A timely request for an extension of time shall toll the running of the time period for filing a petition until the request is acted upon. FILING INSTRUCTIONS A petition for administrative hearing must be filed with the Office of the District Clerk of the SFWMD. Filings with the Office of the District Clerk may be made by mail, hand - delivery, or e -mail. Filings by facsimile will not be accepted. A petition for administrative hearing or other document is deemed filed upon receipt during normal business hours by the Office of the District Clerk at SFWMD headquarters in West Palm Beach, Florida. The District's normal business hours are 8:00 a.m. — 5:00 p.m., excluding weekends and District holidays. Any document received by the Office of the District Clerk after 5:00 p.m. shall be deemed filed as of 8:00 a.m. on the next regular business day. Additional filing instructions are as follows: Filings by mail must be addressed to the Office of the District Clerk, P.O. Box 24680, West Palm Beach, Florida 33416. Rev. 06/21/15 • Filings by hand - delivery must be delivered to the Office of the District Clerk. Delivery of a petition to the SFWMD's security desk does not constitute filing. It will be necessary to request that the SFWMD's security officer contact the Office of the District Clerk. An employee of the SFWMD's Clerk's office will receive and file the petition. • Filings by e-mail must be transmitted to the Office of the District Clerk at clerk aa)sfwmd.gov. The filing date for a document transmitted by electronic mail shall be the date the Office of the District Clerk receives the complete document. A party who files a document by e-mail shall (1) represent that the original physically signed document will be retained by that party for the duration of the proceeding and of any subsequent appeal or subsequent proceeding in that cause and that the party shall produce it upon the request of other parties; and (2) be responsible for any delay, disruption, or interruption of the electronic signals and accepts the full risk that the document may not be properly filed. INITIATION OF AN ADMINISTRATIVE HEARING Pursuant to Sections 120.54(5)(b)4. and 120.569(2)(c), Fla. Stat., and Rules 28- 106.201 and 28- 106.301, Fla. Admin. Code, initiation of an administrative hearing shall be made by written petition to the SFWMD in legible form and on 81/2 by 11 inch white paper. All petitions shall contain: 1. Identification of the action being contested, including the permit number, application number, SFWMD file number or any other SFWMD identification number, if known. 2. The name, address, any email address, any facsimile number, and telephone number of the petitioner and petitioner's representative, if any. 3. An explanation of how the petitioner's substantial interests will be affected by the agency determination. 4. A statement of when and how the petitioner received notice of the SFWMD's decision. 5. A statement of all disputed issues of material fact. If there are none, the petition must so indicate. 6. A concise statement of the ultimate facts alleged, including the specific facts the petitioner contends warrant reversal or modification of the SFWMD's proposed action. 7. A statement of the specific rules or statutes the petitioner contends require reversal or modification of the SFWMD's proposed action. 8. If disputed issues of material fact exist, the statement must also include an explanation of how the alleged facts relate to the specific rules or statutes. 9. A statement of the relief sought by the petitioner, stating precisely the action the petitioner wishes the SFWMD to take with respect to the SFWMD's proposed action. MEDIATION The procedures for pursuing mediation are set forth in Section 120.573, Fla. Stat., and Rules 28- 106.111 and 28- 106.401 —.405, Fla, Admin. Code. The SFWMD is not proposing mediation for this agency action under Section 120.573, Fla. Stat., at this time. RIGHT TO SEEK JUDICIAL REVIEW Pursuant to Section 120.68, Fla. Stat., and in accordance with Florida Rule of Appellate Procedure 9.110, a party who is adversely affected by final SFWMD action may seek judicial review of the SFWMD's final decision by filing a notice of appeal with the Office of the District Clerk of the SFWMD in accordance with the filing instructions set forth herein within 30 days of rendition of the order to be reviewed, and by filing a copy of the notice with the clerk of the appropriate district court of appeal. Rev. 06/21/15 2 Exhibit 1.0 Application 150519 -16 Page 1 of 1 Agnoli, Barber & Brundage, Inc Engineer's Opinion of Probable Cost June 26 2015 PN 15 -0019 Pelican Bay - Oak Lake Sanctuary Swale Restoration Item No. Description Unit Quantity Unit Cost Total Cost 1 MOBILIZATION LS 1 $3,000.00 $3,000.00 2 RIP -RAP WITH FILTER FABRIC MIRAFI 140N SY 20 $75.00 $1,500.00 3 SOD (Bahia) SY 1,200 1 $5.00 $6,000.00 4 GRADE SWALE and adjacent slope/bank SY 1,200 $5.00 $6,000.00 5 STAKED TURBIDITY BARRIER / EROSION CONTROL LF 100 $20.00 $2,000.00 TOTAL $18,500.00 10% CONTINGENCY1 $1,850.00 TOTAL 110% OF PROBABLE COST $20,350.00 Quantities based on estimated 300 linear feet swale length and 36' width from Conveyance Swale Plans, June 2015 w 2. r71 hi tri b V g KpA CNtim5p '�o^!yO cn �'mrma 1 ''. 1i () ,>,,, . ,.; �� • � A t di � m N H � gOp.. �m utn�h!co,.. vii m N Q Z c y hH7 "'' ; K 999•j o . $ m �L g 1A N R ' z tlsxntn rrJe ztt Og (An z 8 8 z B 8 8 B B R v ` Ira" 25 u ^ n o n c n n o n o n n o 0 o n n n /a+ . 41%.6, S m D �z O O'' m o o Z , 3 : K i ! 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S q ii h 6m °� 222.4 CV�tO t5 ° P O is P-W24w ,r____._p b w 8 1 4 b i�orc �� u�i Aln bg S s b" ��L= i 9 i3 1, 6/ w~ a ci2 I I I W Q g tt� b Z lig O 213 1 0 is=',2 a § O p<1°..g�F ' i . a 99. a@@ 2 6 °�_�� a u� L, < �a O -31.-ipIi 1 4y rjKiwo< cg ammo Ag< F EE w °E-''�ao� O pp zasa 5 � F Lu o z ° X na 6m�<mo"ii r 3 u o_ � �Rio8 W �i ill, 4 • N H w 14 mem,I co.c IX '�$'. P. 3 WW e I 2i z 1//5::- I F a 3 i 11 yam,. g \ 0 cn �${y VI 1 9 IT ' 4 ' db F $ I <C Yg y@ 0 0 - O VVV ,- v) W tl a ce U €m 1 z 8a o m ;8;9 1 W a / 0 1 ,I ct we 3 ' N' , 1 W Q p3 ma Z Z � 0.Bti 6 .1 p U 8 P S "' U"`z ;N as SURETY CONSTRUCTION June 25, 2015 Kevin Carter Dorrill Management Group / Collier County/ Pelican Bay Services Division Collier County Government 801 Laurel Oak Drive, Suite 302 Naples, FL 34108 RE: Oak Lade Sanctuary Swale Restoration Surety Construction will supply all labor and material to complete the following scope of work. Plans prepared by `Agnoli Barber Brundage, Inc. sheets 1 of 3, 2 of 3 both dated June of 2015 & 3 of 3 date April of 2015. Grade Swale area Excess to be spread on site No grubbing Sod new Swale Repair right away area used to enter property. Total price: $15,871.90 All permit documents and permitting fee if required are not included. Right away permit not included. Respectfully; Exec. Vice President 28441 South Tamiarni Trail, Sine 109 CGC t 028670 Bonita Springs, Florida 34134 CGC r 031578 Telephone (239) 992 -6030 CGC 1 031632 FAX (239) 992.7977 .,i .1 1 i 9 .1 i .: ....:'''' y1 t ;,r.. .,..i_.'- _. _... u ,erg 3 4. S iiiiii ,4, i •IIIIM■ X ` e 1-11..J1 ,. .— ir.s r- CD o CL a a a CS" a m t n ._ = a, a •— 0 CD i CD V a •— s s 0) Cle C3 ♦— 4— k 0 = a m a.) a ac., J a y. Oc a v au ,, r,,,,,„ ...:: , I P °1 From: Neil Dorrill [mailto:Neil @dmgfl.com] Sent: Monday, June 29, 2015 1:46 PM To: ResnickLisa Subject: FW: Waterpark Place plan review Lisa: Thanks for coordinating this. I can't remember if there were separate site improvement plans for him to review any potential modifications or impacts to drainage facilities. Finally, remember I want this topic shown on the July index with backup. Neil Begin forwarded message: From: "Jim Carr"<iim.carr@iabbinc.com> To: "Kevin Carter"<Kevin @dmgfl.com> Subject:Waterpark Place plan review Kevin, We reviewed the access plans for the proposed Waterpark Place. There are 6 access modifications to Pelican Bay Blvd labeled in order from north to south. These are labeled on the attached plan sheet 2 of 7. I just spoke with their engineer, Mark Minor,and he informed me that he met with the Collier County Transportation Operations and Right-Of-Way departments on 06/25. The County is requesting a traffic study to justify things such as spacing between driveways and turn lane lengths. The plans will likely change at least a little bit. Per Note#2 on the plan,the proposed work in the Pelican Bay Blvd right-of-way will be restored to pre- construction conditions. However, per my discussion with Mr. Minor,the exceptions are: Access 1-the northbound left turn lane will be lengthened to at least 225 feet and remain that way, Access 2 -the existing southbound left turn lane will be removed and remain that way, Access 5—the median will be converted from a full access to a southbound u-turn only and remain that way, Access 6-will remain a permanent turn lane into Sandpiper parking lot. Below are my comments on each access point: ACCESS 1 This main access to Waterpark will remain in its current location. The existing landscape median, palm trees and sign will be removed temporarily to be replaced with pavers to accommodate two lanes in and two lanes out. The existing southbound entry radius (right turns in)will be widened to a 65' radius to accommodate large vehicles. The plan does NOT show the existing paver crosswalk and sidewalk curb ramp recently constructed on Pelican Bay Blvd. The proposed 65' radius does not work well with the existing crosswalk and with the existing berm access asphalt path. There are also utilities in this area including a gas valve and telephone pedestal that need to be adjusted/relocated. We recommend that the existing driveway radius remain to not affect the existing paver crosswalk and asphalt path. In speaking with Mr. Minor he indicated that the increased 65' radius was something a previous County employee requested in 2008, and probably won't be necessary based on the 06/25 County meeting. ACCESS 2 The existing Grenadier Blvd access will remain in its current location and become a temporary construction access. Upon completion of Waterpark this access will revert back to the permanent resident access. The existing southbound left turn lane (u-turn) is being closed for safety purposes by County request because there is no driveway on the east side of Pelican Bay Blvd. ACCESS 3 This is a new resident access,which effectively is a temporary relocation of existing Access 2. Residents will use this access until construction is complete and Access 2 is restored. We are concerned that the spacing between Access 2 and 3 is short which could cause conflicts for turning movements. The County has requested a traffic study to address this. Also it appears that one or two existing oak trees in the median will need to be removed to accommodate the northbound left turn lane. ACCESS 4 This is a temporary exit driveway for St. Laurent to take exiting vehicles off the Access 3 location. This driveway will be removed and restored after construction. ACCESS 5 This is a modification to the existing exit driveway for St. Pierre to allow right turns only to Pelican Bay Blvd. The existing Pelican Bay Blvd median will be closed to prohibit left turns exiting St. Pierre. The existing northbound left turn lane on Pelican Bay Blvd will be closed,and the existing southbound left turn lane will be modified to u-turns only. ACCESS 6 This is a permanent left turn lane which should provide improved access to Sandpiper Club parking lot. These plans will be modified based on the engineer's meeting with County Transportation last week. The engineer is also preparing a site plan for Collier County that shows the proposed (final) conditions after tower construction is complete and right-of-way restoration is complete. These plans should be revised within the next couple of weeks. Javwe 7 A. Carr, P.E. 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IIIIIIIIB s :°: `' */ -'0.,_, ,,.i :,,, ,,,,...... _,,, r E, ='''.• ....4.,. -, -:-:-,i:44.,_ '''''k :, .„,,).-...,,,,,- L-2 , . . ,,,.:41 MIIMD 'u ` ' 4 .:. J P. , . „,„...,_ r n.1 'f'+' ',-. . ,. :4'.11T1.::,:;-:,,,,,,c,4 4,... ,::,4,,,ck,,_,I 2, , .4,. ,..;4. 1,g 3A09Y 33S — 3NIlHOlt/W L 1 0 . ResnickLisa From: Jim Carr[jim.carr @abbinc.com] Sent: Tuesday, June 30, 2015 8:47 AM To: ResnickLisa; Kevin Carter Cc: Tom Barber Subject: Waterpark Place - Drainage Plan Review Attachments: STL1-SDPA(Phase III)-red.pdf Lisa, We reviewed the Waterpark Place Phase Ill site development plans dated April 2015 (printed June 1, 2015) by Grady Minor. The drainage plan (sheet 7 of 16) is very similar to the drainage plan of 2008 for Waterpark Place as permitted by Collier County and SFWMD. Stormwater will be collected from the buildings, roads and open site via a series of connected storm inlets and pipes. Discharge is at the northwest corner of the property through a proposed drainage control structure. This control structure is the same as previously permitted with a rectangular notch and a 3" diameter circular bleeddown orifice to the PBSD drainage easement along the north berm. There is no on-site water storage or pretreatment volume required as is the case for the other existing tower sites along the west side of Pelican Bay Blvd. Stormwater storage from these tower sites is provided within the PBSD easement and is regulated by the existing discharge structures located along the north berm. A swale is proposed along the north property line to contain any runoff between the new development and the existing asphalt path, per Section A-A on sheet 8 of 16. The proposed Waterpark Place site land use coverage proposes less impervious area than previously designed in 2008. Total open space is 8.21 acres compared to 8.14 acres previously. The property owner has submitted a minor change to the existing SFWMD permit which appears to be complete for issuance soon. The Waterpark Place drainage and stormwater system design appears consistent with the previously permitted site and the typical design for the adjacent tower sites. Please let me know if you have questions. Ja me y A. Carr, P.E. Agnoli,Barber&Brundage, Inc. 7400 Tamiami Trail North, Suite 200 Naples,FL 34108 239.597.3111 ext 215 239.566.2203 fax 1 WV Ll.LL S LOZ l 9 CMG A00£Hd-LIES III 3SVHd VdOS 3d.113VLLIWOnS SW IO\1315\S\ON3-fOtld\ONIH3910213\'0 roo 30 L a38WON 133HS Ab8 N`d0l13d NI dl`dO0� 0 11.1.S 3000 801' ddQS Jong iSpeLip £11d-ll1S 31o1VN 3113 III ISW-Id [3V'Id N11IVd2I'd1T,VM SIOZ 11801V 31V0 1V111WBf1S W QQ o a§ o — .A Q Q a rin w o g I- 0 fin Z U , u a Z Z J A 3 a d CO n „ ¢ W V] ¢ ¢ w w r •4 ¢ w cs cs L: z F' p Z Z Z O CO O w z p p g w Q E ¢ p p , p a 0 co (/) z z F < a „ u n n QO W w CO CO LLI ti Z g w w O o p U U 71. 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( I I III a I1 { I /'� ° ° I8 P,zl I I ( 1 I /1 w »I ° 1 I III I 1i'/ , U ill Q � I I I ° Uz ° I 1 I I� j,ll > j Q = III UPI w Eci 1 ' 1 I I 11 m I-cn III 1 \V w I I N I � I i l I I z a o { ■ ' ' U 1 I y I =z I I w I I O 1 �I Q w I gN I I Q 1 L Niii it 11 w`\ Z �� u 1 u°, I 1 Z I / W N Ili 1 =" O x aw I I W II TT 1 1 3: \ F- 11 Nat I U P�// , IiI 1 _ 0 - -- �I I/ III , . �\ 1 v) N ■ II r V) \.t\ , a I�... __ / U I) I 11 ,�s- I --�- W 1 I/ y N J U III 1 ,y`� _ ° ° a 1 1 sv I ?az�w °a II 0o Z II, _II I ,7 © 1 rnw<�o O , .�/ O la I x>�=a a m `" woo / 6Q U U I m `� w 1 ' I— 1 / I IQ I I I I III ..---15-\-- L,„1,.±, / 1� -<� // .a i i i�i Iy Du I I / — z at'ao� O N� I/ II 1� �' w I"� I 1 i¢ 1 I I I © a w"J I I I z 'III I I gin I I I 1 L_J II 11 I I I I I 1 ■ _1 III I I 9- II III I r I� I I 11 I 1 I / From: naplespatriots @comcast.net [mailto:naplespatriots @comcast.net] Sent: Wednesday, July 01, 2015 8:25 AM To: naplessusan @rcn.com; jchiccurel @gmail.com; h.bachman @ieee.org; bushpjwork @gmail.com; nfn16799 @naples.net; napleskendawson @ aol.com; bphirniak @aol.com; sstreckenbein @yahoo.com; djtrecker @yahoo.com Cc: office @pelicanbayservicesdivision.net Subject: PBSD Full Board Meeting 07/01/2015--DOYLE Public Comment Greetings, We attended the BCC Budget Workshop last week and made public comment regarding the proposed PBSD Budget for FY 2016. The video replay should be available in the BCC video archives. Dr. Doyle spoke after the Public Utilities (water) and before Debt Service agenda items. The following areas were highlighted: 1. Vehicle replacement schedule--the 2009 truck only has 36K miles and does not need to be replaced this coming fiscal year. The operations manager does not need a fancy Ford Explorer ($45K) replacement for his vehicle--a less expensive ($30K) SUV or a truck if he needs towing capability will suffice. 2. Manpower--3 full-time permanent positions versus temporary labor especially in context of item #3. 3. Foundation property maintenance transition 4. Uncoupling budget assessment from spending authority--i.e. large ticket items, such as vehicles, should come to PBSD Board prior to placement of the purchase order. As you know, the budget is a "living document" and can be adjusted to spend LESS taxpayer money. We can surely find savings to keep the assessment under $500. Next Steps: Commissioner Hiller has requested written detail of my concerns to be sent to her and County Manager Ochs. Respectfully submitted, Joseph T. Doyle, MD on behalf of Sandra Doyle Laurel Oaks/Pelican Bay Clam Bay Update Clam Bay Copper. The May copper results from Benchmark Lab are attached. The results continue to be encouraging. USACE permit application. The site visit with reps of the National Marine Fisheries and Fish and Wildlife has been scheduled for July 23 FDEP modification of 2012 dredging permit. On May 28 Mohamed asked FDEP to consider making the two edits outlined in the attached email to the FDEP permit modification. As of June 24, we are still waiting for a response to this request. Tidal gauges. Four Campbell Scientific Dataloggers have been received. The goal is to have them installed in July. Clam Bay Committee meeting. The next committee meeting will be on August 26 at 1:OOpm. Susan O'Brien June 25, 2015 From: Mohamed Dabees Sent: Thursday, May 28, 2015 2:24 PM To: 'May, Kristina' Subject: RE: ClamPass-DEP-Kristna (2).docx Kristina, Please consider making the following edits to the Clam Pass permit modification text document: Page 1 ,.... :- • • . a -. - - ,. ; . -; - *: - -;. IS ; --; ; -- •- .. ; ..." change to "...Specifically the bottom width of the dredge cut is modified to 50 feet in the inlet channel (section A) and not to exceed 100 feet in interior bay areas between mangrove shoreline (sections B and C)..." Page 3 Project Description line 4 Approximately up to 22,000 cubic yards of sand may be dredged from approximately 1,700 feet of Clam Pass. The amount to be dredged for each maintenance event will be based on the pre-construction survey at that time. Please let me know if you have any questions or need additional information. Thank you! Mohamed Mohamed Dabees, PhD. PE. Humiston & Moore Engineers 239-594-2021 http://www.humistonandmoore.com/ Impaired is greater than 3.7 ug /I t G. 4 ;D 2 Copper test results 1 1 Feb15 Apr15 May15 F1 #1 1.54 4.70 4.49 Y °= #2 20.40 4.49 2.66 Clam Bay 1 #3 1.12 3.39 1.24 #4 .577 .0646 1.37 #5 .346 4.73 .272 #6 .346 1.71 .272 #7 .346 .942 .345' #8 .346 1.69 .360 #9 .346 1.51 1.91 gay 2 Impaired is greater than 3.7 ug /I t G. 4 Clam Bay Water Quality Sampling Locations Legend a Clam Bay Water Quality Stations N Clam Bay Sampling Locations 2009 { :.� a -,♦ DY 1• +VY SD t�% �1. • 1 Station Lat Long �,�1 -- Y *� r• r��r 13 Clam Bay 1 8149.008 26 14.618 r •r Clam Bay 8148.986 26 14.277 a Clam Bay 5`�� r ,; Clam Bay 3 8148.965 2613.869 Clam Bay 8149.034 26 13.636 ` vY ' Clam Bay 5 8148.824 2613.010 ��~ �., t�1 F- 11h, r , Clam Bay 6 Clam Bay 6 8148.86826 12.800 Clam Bay? 8148.953 26 12.682 Clam Bay 8 8148.766 26 12.659 Clam 7 Clam Bay 9�1� Clam Bay 8148.586 26 12.654 - ry Clam Bay 7 ,. ;D 1 1 1 is i Clam Bay Water Quality Sampling Locations Legend a Clam Bay Water Quality Stations N Clam Bay Sampling Locations 2009 { :.� a -,♦ DY 1• +VY SD t�% �1. • 1 Station Lat Long �,�1 -- Y *� r• r��r 13 Clam Bay 1 8149.008 26 14.618 r •r Clam Bay 8148.986 26 14.277 a Clam Bay 5`�� r ,; Clam Bay 3 8148.965 2613.869 Clam Bay 8149.034 26 13.636 ` vY ' Clam Bay 5 8148.824 2613.010 ��~ �., t�1 F- 11h, r , Clam Bay 6 Clam Bay 6 8148.86826 12.800 Clam Bay? 8148.953 26 12.682 Clam Bay 8 8148.766 26 12.659 Clam 7 Clam Bay 9�1� Clam Bay 8148.586 26 12.654 - ry Clam Bay 7 ,. ResnickLisa From: ResnickLisa Sent: Wednesday, July 01, 2015 10:49 AM To: 'Neil Dorrill'; BolickMarion Cc: 'Dee Emerson'; McCaughtryMary Subject: More Water Management Issues FYI — We have received three additional water management complaints in the past two days that are not included in the staff's list of WM issues in the agenda packet. The issues are as follows: From: Frank Laney [ mailto:flaney(a)pelicanbay.org] Sent: Wednesday, July 01, 2015 10:19 AM To: ResnickLisa; BolickMarion Subject: Bay Villas Lake Got a call yesterday, I think you did too but just in case, from Darryl Damico, 509 Bay Villas Lane, BAY VILLAS, 450 -1285, about debris in adjacent lake. I believe his property is the first lakeside lot on the southwest corner nearest Crayton Road. He wonders if anyone cleans this of debris. It didn't sound like an algae complaint. Sincerely, Fwad - - - -- Original Message---- - From: Ellie Tracy [ mailto:jetinaplesl2(@gmail.com] Sent: Tuesday, June 30, 2015 7:53 PM To: BolickMarion; ResnickLisa; John.hughes2121(@gmail.com; beth(@abilitvteam.com; brukor6(@aol.com; paul.w.gilbert(@comcast.net; saintcroixman(@aol.com Subject: Avalon lake These photos taken on Tuesday evening, June 30, show the mats at the NE end of lake in a group. The photo of the cinder block, hidden in shrubbery indicates the lack of respect the vendor has for his job. If he weighted the mats clearly they weren't placed properly. Also, the lake's visual appearance is getting worse by the day. Please meet me lakeside at Avalon to review this despicable situation. Thank you Ellie Tracy BOD /Avalon @PB Manager at Marbella complained of algae /weeds in berm swale and under bridge at Marbella iy ,i'444, --i.'4?..,i-Ari; . -ift--,7 fr..1......orAkil• .4 f tiA, , , �. ! 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'',, ' ..,.'i. ,,' j''.-.;*4'.''',;•,,::'XIV.'„1..4:,;,';',',:'e Webmail 6/30/15,3:43 PM Webmail naplessusan @rcn.com new PBSD board members From : naplessusan @rcn.com Mon, Jun 29, 2015 07:50 AM Subject : new PBSD board members To : Neil Dorrill <neil @dmgfl.com> Hi Neil, I talked with Bob Schoonmaker Friday, thanked him for "trying" the PBSD Board, and asked him for suggestions about what we could do differently to attract and keep commercial Board members. He indicated he would have benefitted upon his appointment from some background materials/information about what the PBSD does, including the dos and don'ts of FL Sunshine Law. He also said it would have been helpful to have had a guided tour of the community before he started on the board. I think this kind of orientation would be beneficial for all new Board members before or immediately after their terms begins. Because board members may not communicate outside of meetings, I think you are the best person to do the orientation. I also want to make an effort to streamline our meetings to minimize their length. To accomplish this I will propose the board consider implementing the following changes in our meetings: That Board materials be available for pick-up in the PBSD office by 3:00pm and posted on the website by 5:00pm on the Fridays before board meetings. This facilitates either employed or retired board members having the weekend to review the materials. (When the meeting is early in the month, monthly financial reports may need to be distributed via email or at the meeting.) That only the approval of minutes of board meetings/workshops held in the previous month be on the agenda. That action items be placed at the top of the agenda after audience comments and include written materials explaining what action is being recommended and by whom. That the updates in the Administrator's report be provided in a brief written summary included in the Board materials received prior to the meeting. (At a recent meeting the oral only report took an hour.) I will talk about the above at Wednesday's meeting, but wanted to give you a heads-up. If you think any of the above is not doable, please let me know before Wednesday's meeting. Thanks, http://mall.rcn.com/' ra/h/printmessage?id=10104 Page 1 of 2