Backup Documents 07/07/2015 Item #16D14 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP1 6 D 14
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Louise Pelletier Community and Human
Services
2. Jennifer Belpedio County Attorney Office
-7 /Jo Jj
3. BCC Office Board of County -t-IS
Commissioners �
4. Minutes and Records Clerk of Court's Office
'rn `x(3016 teCtin
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Louise Pelletier CHS Phone Number 252-2696
Contact/ Department
Agenda Date Item was 07/07/15 Agenda Item Number 16.D.14
Approved by the BCC
Type of Document Landlord Agreements: Number of Originalni4
L
Attached Pel' / Documents Attached ®h e San`7 0 >. 1�g
Pheasant Properties,LLC w' U1
_ da,LTD
PO number or account NA
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 51-q r- 1 0
e"1 LP
2. Does the document need to be sent to another agency for additional signatures? If yes, NA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LP
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LP
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LP
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_7/7/15_and all changes made during LP
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the LP
BCC,all changes directed by the BCC have been made,and the document is ready for e (�►
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16014 4
MEMORANDUM
Date: July 30, 2015
To: Louise Pelletier, Grant Coordinator
Community and Human Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: An Emergency Solutions Grant (ESG) Landlord Payment
Agreement between Collier County and Pheasant Properties, LLC
to provide tenant based rental assistance
Attached for your records is a copy of the document referenced above, (Item #16D14)
approved by the Board of County Commissioners on Tuesday, July 7, 2015.
The original has been held by the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
07/23/2015 16:48 2522638 COLLIER COUNTY PAGE 01/03
P`Zc& ''- �1 C
16014
EMERGENCY SOLUTIONS GRANT
LANDLORD PAYMENT AGREEMENT
FOR TENANT BASED RENTAL ASSISTANCE
THIS AGREEMENT is entered into between Collier County Board of County Commissioners,
hereinafter referred to as the"agency", (Pheasant Properties LLC), (2170 Gulf Shore Blvd N.,
#31 E.Naples,FL 34102), (23)-289-5720),hereinafter referred to as the"landlord".
The undersigned landlord hereby agrees to the following conditions in order to receive landlord
payments from the agency under the Emergency Solutions Grant Program(ESG):
1. This agreement shall begin on July 7, 2015, and shall end upon 30-days written notification
from either party to the other.,or if funding for this program is no longer available.
2. The agency agrees to provide the landlord with a list of names and contact information for all
agency personnel authorized to commit ESG funds, The landlord will only accept payment
commitment from authorized agency personnel. Changes (addition/deletions) to the
authorized personnel list must be approved in writing by an authorized agency representative.
3. The landlord agrees to provide agency with contact information for authorized CHS
representative to resolve a crisis and/or apply benefit commitment on the client's behalf.
4. The landlord agrees to provide agency with copy of all leases and modifications or
amendments for each eligible ESG program participant.
5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG
program participant and as long as the grantor agency and/or regulation does not prohibit
payment.
6. The Iandlord assures that t household receiving ESCT assistance will be treated adversely
because of such assistance under applicable provisions of federal, state or local regulatory
requirements. During the teim of this agreement, landlord agrees to give the agency a copy of
any notice to the prog:ram participant to vacate the housing unit, or complaint used under
state or local law to corm-knee an eviction action against the program participant.
7. The landlord assures that a ligible households on whose behalf ESG assistance is received
will not be discriminated against.
8. The landlord understand thr.t only eligible activities listed under 24 CFR 576.106, Short-term
and medium-term rental assistance,are to be paid with ESG funds.
9. The landlord understand that only costs of Short-term and medium-term rental assistance in
accordance with the terms of the ESG program are allowed. No charges that result from
illegal activities such as,bad checks or meter tampering will be paid with.ESG funds.
10. The landlord understand 11:at the ESG benefit amount must pay for the complete charges
owed by the ESG program )articipant and that acceptance of ESG benefit will be deemed as
Page 1 of 3
07/23/2015 16:48 2522638 COLLIER COUNTY PAGE 02/03
16D1 ,
Landlord's acknowiedgemmt and acceptance has become current on any and all payments
due to landlord as a result cf the ESG payment.
11. The landlord agrees to assist the agency in verifying the ESG program participant's
information and to make -:imely commitments to resolve any crisis situation. Subject to the
landlord's privacy require:rnents,the landlord agrees to provide the agency with the following
detailed ESG program participant information: (I) current amount owed (broken down by
month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount
necessary to resolve the situation,
12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to
provide payment to the landlord as follows:
(a) Rental Arrears,Apra ication Fees and/or Deposits: will be dispersed by the agency
within 60 days from he date of the agency's approval of the program participant's
eligibility if the rental assistance is a valid ESG program expenditure.
(b) Gneoing rental assistance: will be disbursed by the agency for eligible ESG recipients
in accordance wi.th 4.e rental agreement as issued by the landlord on behalf of the
program participant under the same terms and,conditions(i.e., same payment due date,
grace period, and late penalty requirements).
(c) Payments beyond 60) days will require interest to be paid from non-.ESG funds.
(d) Agency's promise to pay can only be issued after ESG participant has been certified as
Eligible under the ESG program.
13. This Landlord Agreement will be signed by agency, and landlord's authorized representative.
Documentation authorizing authority must be provided from landlord.
14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account,
the funds will be returned.r:d the agency.
15. The landlord, with the exception of municipal providers, must be in "active" status with the
State of Florida: http:!/sunbiz.org/search.httnl. The landlord's name must also be verified
against the System for Award Management website at http://www.sam.srov. The agency
agrees to maintain documentation of verification that the business name of the landlord on
this agreement is the came as the legal business name on the State of Florida System for.
Award Management websit,s.
16. Agency does not assume ary responsibility for, or liability to, any person injured as a result
of landlord's action or failu•e to act in connection with the implementation of this agreement
or as a result of any other or failure to act by the landlord.
Page 2 of 3
07/23/2015 16:48 2522638 COLLIER COUNTY PAGE 03/03
16014 4
17. Landlord is not the agent of agency and this agreement does not create any relationship
between agency and any lender to landlord or suppliers, employees, contractors or
subcontractors used by lame lord in connection with this agreement.
18.Nothing in this agreement will be construed as creating any right of a program participant or
a third-party to enforce any provision of this agreement or to assess any claim against
agency, or landlord under lids Rental Assistance Agreement.
IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their
undersigned officials as duly at.thorized.
AGENCY LANDLORD
Collier County Government Pheasant Properties LLC
Community and Human Servic,!s
3339 Tamiami Trail East, Su 2' 1
Naples, Fr•J I
BY: ti /fiW
V 'Ar
Tim Nance, Chairman
peasant, Signature
Date: r-' 13° 11 S -- Date: i- 4
Approved as to form and legality
ATTEST: Ck,
DWIGHT E. SAM*, Mork Assistant Conn ttorney
By:
Attest as t
alr 's
signature only.
Item# 4
Agenda 1 1
Date
Date 7, -6
Rec'd
Page 3 of 3 1
ruu ir
ORIGINAL DOCUMENTS CHECKLIST & ROUTING.L
K n
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT j 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA '
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAB 8/3/15
4. BCC Office Board of County 7.\\i\c""-->
Commissioners vit $AL1«
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff seise Pelletier,CHS 252-2696
Contact/ Department L*s i A�
Agenda Date Item was 7/7/15 Agenda Item Number -
Approved by the BCC /' — r V
Type of Document Landlord Agreement—Pelican Bay Realty, Number of Original One,/
Attached Inc. Documents Attached One/
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature Stamp OK JAB
2. Does the document need to be sent to another agency for additional signatures? If yes, JAB
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAB
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/7/15 and all changes made during the JAB
meeting have been incorporated in the attached document. The County Attorney's
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by e JABIL -
BCC,all changes directed by the BCC have been made,and the document is ready Ir the vok
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16014
MEMORANDUM
Date: August 5, 2015
To: Louise Pelletier, Grant Coordinator
Community and Human Services Department
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: Emergency Solutions Grant Landlord Payment Agreement for
Tenant Based Rental Assistance with Pelican Bay Realty, Inc.
Attached for your records you will find a copy of the agreement referenced above,
(Item #16D14) approved by the Board of County Commissioners on July 7, 2015.
The original is being held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
e iz Ca /i
A6LJ1LL
EMERGENCY SOLUTIONS GRANT
LANDLORD PAYMENT AGREEMENT
FOR TENANT BASED RENTAL ASSISTANCE
THIS AGREEMENT is entered into between Collier County Board of County Commissioners,
hereinafter referred to as the "agency", Pelican Bay Realty,Inc., 5051 Castello Dr. #30,Naples
FL 34103, (239)263-2211,hereinafter referred to as the"landlord".
The undersigned landlord hereby agrees to the following conditions in order to receive landlord
payments from the agency under the Emergency Solutions Grant Program(ESG):
1. This agreement shall begin on July 7, 2015 and shall end upon 30-days written notification
from either party to the other,or if funding for this program is no longer available.
2. The agency agrees to provide the landlord with a list of names and contact information for all
agency personnel authorized to commit ESG funds. The landlord will only accept payment
commitment from authorized agency personnel. Changes (addition/deletions) to the
authorized personnel list must be approved in writing by an authorized agency representative.
3. The landlord agrees to provide agency with contact information for authorized CHS
representative to resolve a crisis and/or apply benefit commitment on the client's behalf.
4. The landlord agrees to provide agency with copy of all leases and modifications or
amendments for each eligible ESG program participant.
5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG
program participant and as long as the grantor agency and/or regulation does not prohibit
payment.
6. The landlord assures that no household receiving ESG assistance will be treated adversely
because of such assistance under applicable provisions of federal, state or local regulatory
requirements. During the term of this agreement, landlord agrees to give the agency a copy of
any notice to the program participant to vacate the housing unit, or complaint used under
state or local law to commence an eviction action against the program participant.
7. The landlord assures that eligible households on whose behalf ESG assistance is received
will not be discriminated against.
8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term
and medium-term rental assistance, are to be paid with ESG funds.
9. The landlord understand that only costs of Short-term and medium-term rental assistance in
accordance with the terms of the ESG program are allowed. No charges that result from
illegal activities such as bad checks or meter tampering will be paid with ESG funds.
10. The landlord understand that the ESG benefit amount must pay for the complete charges
owed by the ESG program participant and that acceptance of ESG benefit will be deemed as
Page 1 of 3
16014 4
Landlord's acknowledgement and acceptance has become current on any and all payments
due to landlord as a result of the ESG payment.
11. The landlord agrees to assist the agency in verifying the ESG program participant's
information and to make timely commitments to resolve any crisis situation. Subject to the
landlord's privacy requirements, the landlord agrees to provide the agency with the following
detailed ESG program participant information: (1) current amount owed (broken down by
month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount
necessary to resolve the situation.
12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to
provide payment to the landlord as follows:
(a) Rental Arrears,Application Fees and/or Deposits: will be dispersed by the agency
within 60 days from the date of the agency's approval of the program participant's
eligibility if the rental assistance is a valid ESG program expenditure.
(b) Ongoing rental assistance: will be disbursed by the agency for eligible ESG recipients
in accordance with the rental agreement as issued by the landlord on behalf of the
program participant under the same terms and conditions(i.e., same payment due date,
grace period, and late penalty requirements).
(c) Payments beyond 60 days will require interest to be paid from non-ESG funds.
(d) Agency's promise to pay can only be issued after ESG participant has been certified as
Eligible under the ESG program.
13. This Landlord Agreement will be signed by agency, and landlord's authorized representative.
Documentation authorizing authority must be provided from landlord.
14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account,
the funds will be returned to the agency.
15. The landlord, with the exception of municipal providers, must be in "active" status with the
State of Florida: http: isunbiz.org/search.html. The landlord's name must also be verified
against the System for Award Management website at 'Itti The agency
agrees to maintain documentation of verification that the business name of the landlord on
this agreement is the same as the legal business name on the State of Florida System for
Award Management website.
16. Agency does not assume any responsibility for, or liability to, any person injured as a result
of landlord's action or failure to act in connection with the implementation of this agreement
or as a result of any other or failure to act by the landlord.
Page 2 of 3
16014
17. Landlord is not the agent of agency and this agreement does not create any relationship
between agency and any lender to landlord or suppliers, employees, contractors or
subcontractors used by landlord in connection with this agreement.
18.Nothing in this agreement will be construed as creating any right of a program participant or
a third-party to enforce any provision of this agreement or to assess any claim against
agency, or landlord under this Rental Assistance Agreement.
IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their
undersigned officials as duly authorized.
AGENCY LANDLORD
Collier County Government Pelican Bay Realty, Inc.
Community and Human Services 5051 Castello Drive#30
3339 Tamiami Trail East, Su 211 Naples FL 34103
Naples, FL 34112
BY: / e a4i�_ B /�
Tim Nance, C airman oe Faccone, Pelican Bay Realty, Inc.
Date: 1 I 11 S Date: �( Z.)—/i r
ATTEST ' ' Approved as to form and legality
DWIGHT E. @ROM Clark
Br: (l(,L4 rney
•
��3� is
Assn ant County
Attest as �C i
sgnare o ;`
Item It
Agenda —1
Date
Date Q,l. 5
Recd �L� —
1 .
Page 3of3 Deputy MIIIP
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN TD
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County A orney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Louise Pelletier Community and Human 8/5/15
Services
2. Jennifer Belpedio County Attorney Office w ,�� g 1� ')c
3. BCC Office Board of County - t`vl�k l
Commissioners X17/ 4\ t
4. Minutes and Records Clerk of Court's Office 7 ►t` skits (21CC„__
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Louise Pelletier CHS Phone Number 252-2696
Contact/ Department
Agenda Date Item was 07/07/15 Agenda Item Number 16.D.14
Approved by the BCC
Type of Document Landlord Agreement:. Number of Original I
Attached Naples Place 1 Documents Attached
PO number or account NA
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
I. Does the document require the chairman's original signature? n V LP
2. Does the document need to be sent to another agency for additional signatures'? If yes, NA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LP
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LP
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LP
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_717115_and all changes made during LP
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the LP (�
BCC,all changes directed by the BCC have been made,and the document is ready for e '
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16014
MEMORANDUM
Date: August 12, 2015
To: Louise Pelletier, Case Management
Housing, Human &Veteran Services
From: Aim Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A Landlord Payment Agreement between Naples Place 1, LLC
and the Board of County Commissioners to implement a program
that provides rental assistance to those in the community who are
homeless or at risk of homelessness using HUD Emergency
Solutions Grant funds
Attached please find a copy of the document referenced above, (Item #16D14)
approved by Board of County Commissioners on Tuesday, July 7, 2015.
The original will be held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
, _
16014
EMERGENCY SOLUTIONS GRANT
LANDLORD PAYMENT AGREEMENT
FOR TENANT BASED RENTAL ASSISTANCE
THIS AGREEMENT is entered into between Collier County Board of County Commissioners,
hereinafter referred to as the "agency", Naples Place 1, 00A Sunshine Blvd., Naples, FL
34116, 239-455-5155, hereinafter referred to as the "landlord' C
L L
The undersigned landlord hereby agrees to the following conditions in order to receive landlord
payments from the agency under the Emergency Solutions Grant Program (ESG):
1. This agreement shall begin on July 7, 2015 and shall end upon 30-days written notification
from either party to the other, or if funding for this program is no longer available.
2. The agency agrees to provide the landlord with a list of names and contact information for all
agency personnel authorized to commit ESG funds. The landlord will only accept payment
commitment from authorized agency personnel. Changes (addition/deletions) to the
authorized personnel list must be approved in writing by an authorized agency representative.
3. The landlord agrees to provide agency with contact information for authorized CHS
representative to resolve a crisis and/or apply benefit commitment on the client's behalf.
4. The landlord agrees to provide agency with copy of all leases and modifications or
amendments for each eligible ESG program participant.
5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG
program participant and as long as the grantor agency and/or regulation does not prohibit
payment.
6. The landlord assures that no household receiving ESG assistance will be treated adversely
because of such assistance under applicable provisions of federal, state or local regulatory
requirements. During the term of this agreement, landlord agrees to give the agency a copy of
any notice to the program participant to vacate the housing unit, or complaint used under
state or local law to commence an eviction action against the program participant.
7. The landlord assures that eligible households on whose behalf ESG assistance is received
will not be discriminated against.
8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term
and medium-term rental assistance, are to be paid with ESG funds.
9. The landlord understand that only costs of Short-term and medium-term rental assistance in
accordance with the terms of the ESG program are allowed. No charges that result from
illegal activities such as bad checks or meter tampering will be paid with ESG funds.
10. The landlord understand that the ESG benefit amount must pay for the complete charges
owed by the ESG program participant and that acceptance of ESG benefit will be deemed as
Page 1 of 3
0
16014
Landlord's acknowledgement and acceptance has become current on any and all payments
due to landlord as a result of the ESG payment.
11. The landlord agrees to assist the agency in verifying the ESG program participant's
information and to make timely commitments to resolve any crisis situation. Subject to the
landlord's privacy requirements,the landlord agrees to provide the agency with the following
detailed ESG program participant information: (1) current amount owed (broken down by
month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount
necessary to resolve the situation.
12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to
provide payment to the landlord as follows:
(a) Rental Arrears,Application Fees and/or Deposits: will be dispersed by the agency
within 60 days from the date of the agency's approval of the program participant's
eligibility if the rental assistance is a valid ESG program expenditure.
(b) Ongoing rental assistance: will be disbursed by the agency for eligible ESG recipients
in accordance with the rental agreement as issued by the landlord on behalf of the
program participant under the same terms and conditions (i.e., same payment due date,
grace period, and late penalty requirements).
(c) Payments beyond 60 days will require interest to be paid from non-ESG funds.
(d) Agency's promise to pay can only be issued after ESG participant has been certified as
Eligible under the ESG program.
13. This Landlord Agreement will be signed by agency, and landlord's authorized representative.
Documentation authorizing authority must be provided from landlord.
14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account,
the funds will be returned to the agency.
15. The landlord, with the exception of municipal providers, must be in "active" status with the
State of Florida: http://sunbiz.org/search.html. The landlord's name must also be verified
against the System for Award Management website at http://www.sam.gov. The agency
agrees to maintain documentation of verification that the business name of the landlord on
this agreement is the same as the legal business name on the State of Florida System for
Award Management website.
16. Agency does not assume any responsibility for, or liability to, any person injured as a result
of landlord's action or failure to act in connection with the implementation of this agreement
or as a result of any other or failure to act by the landlord.
Page 2 of 3
.a�
160 1./
17.Landlord is not the agent of agency and this agreement does not create any relationship
between agency and any lender to landlord or suppliers, employees, contractors or
subcontractors used by landlord in connection with this agreement.
18. Nothing in this agreement will be construed as creating any right of a program participant or
a third-party to enforce any provision of this agreement or to assess any claim against
agency, or landlord under this Rental Assistance Agreement.
IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their
undersigned officials as duly authorized.
AGENCY LANDLORD
Collier County Government Naples Place 1� L
Community and Human Services 1900A Sunshine Blvd.
3339 Tamiami Trail East, Su 211 Naples, FL 34116
Naples, FL 341121
BY: / Ge BY:
Tim Nance, Chairman He y olzkamper
Date: 0- L� lS Date: —0 3
'. - /3
. ATT-EST:
DykriGHT E3-4304K, Clark
°41/180 C-•
Approved as to form and legality
Attest es to,11• .11's
Assistant County tt ey
signature only._ — s 1 i\,15
Item# tc 'Dt4
Agenda (�l�
Date ( a
.r
Date a...15
Rec'd
;en-
�
Page 3 of 3 �
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
D I,
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGN 14
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Louise Pelletier Community and Human 8/4/15
Services
2. Jennifer Belpedio County Attorney Office 1.\`�5
.CUC
3. BCC Office Board of County `
Commissioners V\V /6/ a)V1\�5
4. Minutes and Records Clerk of Court's Office sCIA' 12tORfM
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Louise Pellet' r CHS Phone Number 252-2696
Contact/ Department
Agenda Date Item was 07/07/15 Agenda Item Number 16.D.14
Approved by the BCC
Type of Document Landlord Agreement:. Number of Original X
Attached Gang-Woodruf Properties of Florida LLC Documents Attached
PO number or account NA
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? LP
2. Does the document need to be sent to another agency for additional signatures? If yes, NA
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LP
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's NA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LP
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LP
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip NA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on_7/7/15 and all changes made during LP
the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
d'
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16014
MEMORANDUM
Date: August 12, 2015
To: Louise Pelletier, Case Management
Housing, Human &Veteran Services
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: A Landlord Payment Agreement between Gang-Woodruff
Properties of Florida, LLC and the Board of County
Commissioners to implement a program that provides
rental assistance to those in the community who are
homeless or at risk of homelessness using HUD Emergency
Solutions Grant funds
Attached please find a copy of the document referenced above, (Item #16D14)
approved by Board of County Commissioners on Tuesday, July 7, 2015.
The original will be held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16014
EMERGENCY SOLUTIONS GRANT
LANDLORD PAYMENT AGREEMENT
FOR TENANT BASED RENTAL ASSISTANCE
THIS AGREEMENT is entered into between Collier County Board of County Commissioners,
hereinafter referred to as the "agency", Gang-Woodruf Properties of Florida LLC, P.O. Box 815,
Tallmadge, OH 44278, 330-524-8333, hereinafter referred to as the "landlord".
The undersigned landlord hereby agrees to the following conditions in order to receive landlord
payments from the agency under the Emergency Solutions Grant Program(ESG):
1. This agreement shall begin on July 7, 2015 and shall end upon 30-days written notification
from either party to the other, or if funding for this program is no longer available.
2. The agency agrees to provide the landlord with a list of names and contact information for all
agency personnel authorized to commit ESG funds. The landlord will only accept payment
commitment from authorized agency personnel. Changes (addition/deletions) to the
authorized personnel list must be approved in writing by an authorized agency representative.
3. The landlord agrees to provide agency with contact information for authorized CHS
representative to resolve a crisis and/or apply benefit commitment on the client's behalf.
4. The landlord agrees to provide agency with copy of all leases and modifications or
amendments for each eligible ESG program participant.
5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG
program participant and as long as the grantor agency and/or regulation does not prohibit
payment.
6. The landlord assures that no household receiving ESG assistance will be treated adversely
because of such assistance under applicable provisions of federal, state or local regulatory
requirements. During the term of this agreement, landlord agrees to give the agency a copy of
any notice to the program participant to vacate the housing unit, or complaint used under
state or local law to commence an eviction action against the program participant.
7. The landlord assures that eligible households on whose behalf ESG assistance is received
will not be discriminated against.
8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term
and medium-term rental assistance, are to be paid with ESG funds.
9. The landlord understand that only costs of Short-term and medium-term rental assistance in
accordance with the terms of the ESG program are allowed. No charges that result from
illegal activities such as bad checks or meter tampering will be paid with ESG funds.
10. The landlord understand that the ESG benefit amount must pay for the complete charges
owed by the ESG program participant and that acceptance of ESG benefit will be deemed as
Page 1 of 3
16014
Landlord's acknowledgement and acceptance has become current on any and all payments
due to landlord as a result of the ESG payment.
11. The landlord agrees to assist the agency in verifying the ESG program participant's
information and to make timely commitments to resolve any crisis situation. Subject to the
landlord's privacy requirements, the landlord agrees to provide the agency with the following
detailed ESG program participant information: (1) current amount owed (broken down by
month) (2) due date/eviction dates in formal eviction notice / 3-day notice and (3) amount
necessary to resolve the situation.
12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to
provide payment to the landlord as follows:
(a) Rental Arrears,Application Fees and/or Deposits: will be dispersed by the agency
within 60 days from the date of the agency's approval of the program participant's
eligibility if the rental assistance is a valid ESG program expenditure.
(b) Ongoing rental assistance: will be disbursed by the agency for eligible ESG recipients
in accordance with the rental agreement as issued by the landlord on behalf of the
program participant under the same terms and conditions (i.e., same payment due date,
grace period, and late penalty requirements).
(c) Payments beyond 60 days will require interest to be paid from non-ESG funds.
(d) Agency's promise to pay can only be issued after ESG participant has been certified as
Eligible under the ESG program.
13. This Landlord Agreement will be signed by agency, and landlord's authorized representative.
Documentation authorizing authority must be provided from landlord.
14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account,
the funds will be returned to the agency.
15. The landlord, with the exception of municipal providers, must be in "active" status with the
State of Florida: .�carch.huul. The landlord's name must also be verified
against the System for Award Management website at . The agency
agrees to maintain documentation of verification that the business name of the landlord on
this agreement is the same as the legal business name on the State of Florida System for
Award Management website.
16. Agency does not assume any responsibility for, or liability to, any person injured as a result
of landlord's action or failure to act in connection with the implementation of this agreement
or as a result of any other or failure to act by the landlord.
Page 2 of 3
16014
17. Landlord is not the agent of agency and this agreement does not create any relationship
between agency and any lender to landlord or suppliers, employees, contractors or
subcontractors used by landlord in connection with this agreement.
18. Nothing in this agreement will be construed as creating any right of a program participant or
a third-party to enforce any provision of this agreement or to assess any claim against
agency, or landlord under this Rental Assistance Agreement.
IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their
undersigned officials as duly authorized.
AGENCY LANDLORD
Collier County Government Gang-Woodruf Properties of Florida L L
Community and Human Services P.O. Box 815
3339 Tamiami Trail East, Su 211 Tallmadge, OH 44278
Naples, FL 34112
BY: / As* e_ BY: P
Tim Nance, Chairman Kenneth E. nng. ��D
•ir� l J �
Date: L 2 �s Date: 3 pC O /j
� -
ATTEST. o
DWIGHT E. e; ro4K; Cten' Approved as to form and legality
Attest as • Assistant County( mey
signs lROA-
Item#
Agenda c
Date LL'
Date 19( _�1r1J
Recd Z�JJt�
1/4
Deputy+qa111
Page 3 of 3
16014 4
OFFICE OF THE COUNTY AUORNIX
MEMORANDUM
TO: Patricia Morgan, Director, Board Minutes & Records �j
FROM: Jennifer A. Belpedio, Assistant County Attorney D(�-''(
DATE: October 22, 2015
RE: Landlord Payment Agreements, Item No. 16D.14, July 7, 2015 Board Agenda
I have been informed by Housing and Human Services Staff that the following Landlord
Payment Agreements will not be routed for Chairman execution, as the Landlords have decided
to no longer participate in the program. The Landlords that have elected not to participate are as
follows:
1. Summer Lakes Apartments II
2. College Park Holdings
3. Tuscan Isle Community
4. Stephen Cosgrove
5. Brittany Bay Partners
6. Brittany Bay Partners II
7. Saddlebrook Apartments
Please do not hesitate to contact me should you require additional information.
JAB:sam
cc: Kim Grant, Division Director
[15-COA-01698/1217885/11