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Minutes 04/28/2014 (unsigned as submitted) PELICAN BAY SERVICES DIVISION BUDGET COMMITTEE APRIL 28, 2014 The Budget Committee of the Pelican Bay Services Division met on Monday, April 28 at 1 p.m. at the Pelican Bay Services Division located at 801 Laurel Oak Drive, Suite 302, Naples, Florida. APPEARANCES: Michael Levy, Chairman John Domenie John laizzo Susan O'Brien Scott Streckenbein Dave Trecker (ex officio) ALSO PRESENT: Neil Dorrill, Administrator Kyle Lukasz, Operations Manager Mary McCaughtry, Operations Analyst ROLL CALL/APPROVAL OF AGENDA All members were present and a quorum established. On a MOTION by Scott Streckenbein and a second by Susan O'Brien, the Agenda was unanimously approved by the Committee. AUDIENCE COMMENTS Patrick Barrett advised the Committee members that he was present to observe the meeting and was thanked for his interest. REVIEW AND DISCUSSION OF PROPOSED FY 2015 BUDGET Mr. Levy noted some significant changes in the budget, the biggest one being additional funding as the carry forward amount was $97,000 higher than anticipated. The funding from the County was included in the Budget, and the Committee will attempt to advise the Commissioners ahead of their budget approval meeting of the necessity of their funding. Mr. Dorrill agreed, and suggested a courtesy briefing with Commissioner Fiala. Additional funding will come from reducing the bathymetric testing to one time. The additional funds totaled $325,000, and will keep the assessment at $398 for FY 2015, along with the funding of capital projects. Budget Committee Meeting—Minutes April 28, 2014 Page 2 Ms. McCaughtry noted that there are a few final numbers that have not been received, but they are not anticipated to change the budget significantly. Dr. Trecker then presented a proposal regarding the sediment monitoring, indicating that the consultant's estimate was too high, and suggested that all other estimates be deferred and that Tim Hall be approached for an estimate on quarterly sediment monitoring. After a brief discussion, the Committee members agreed to go forward with this option in mind before any decisions are made on the issue. Mr. Dorrill asked if the Committee was satisfied with the funding level for tree pruning, which has increased over the years, and it was noted that the funds were not available to do what they had planned to do this year, and they had reduced the amount for community beautification by approximately$30,000 for FY 2014. Mr. Dorrill also asked the Board to be aware of the costs of extra law enforcement presence in the community which is being discussed by the Public Safety Committee. DISCUSSION OF CAPITAL PROJECTS GOING FORWARD/CONTRIBUTION IN FY 2015 BUDGET/ DISCUSSION OF PBSD RESPONSIBILITY FOR BEACH RENOURISHMENT The bike riding signs are completed and installation will take place in the near future. The berm project will cost more than anticipated due to the instability of the soil in certain areas, as well as an interruption for a three week period where the work will have to be done after 4:00 p.m. due to other construction in the area. These projects and others will bring the balance in the capital account to $1,540,000 at year's end. In the 2015 budget, lake aeration, lake bank improvements, landscape renewal and beach re-nourishment were listed. Beach re-nourishment was discussed at length, and it was noted that there were many variables connected with this issue that needed further discussion, such as the County's contribution and how much more PBSD involvement will be required. The Committee agreed that $200,000 would be put in the 2015 budget for beach re-nourishment in the capital improvement fund. The Foundation's letter was discussed briefly, and they will be advised that the PBSD will provide a level of service which will be determined by the Committee. Budget Subcommittee Meeting—Minutes April 28, 2014 Page 3 RESERVE ACCRUAL AND ADJUSTMENT TO ANNUAL ASSESSMENT TO FUND THE RESERVE VOTE TO APPROVE PROPOSED FY 2015 BUDGET Mr. Levy went over the budget numbers for the last few years, noting where the funds had come from in previous years, and how the assessment had been maintained at the same level during that time. The report on the continuing issues with Clam Bay were gone over, and funding sources for the future were discussed. The subject of raising the assessment in FY 2015 to fund the beach re- nourishment as well as other budgeted items such as extra law enforcement patrols were also discussed, and in that case increased. A MOTION was made by John laizzo to approve the Fiscal Year 2015 assessment at the same amount as the previous year, with the addition of$200,000 for beach re-nourishment. The Motion was seconded by Dave Trecker and unanimously approved by the Committee. The Committee then briefly discussed the numbers involved in the street light replacement, noting that the budget reflected an amount of$25,000 in 2015 for an engineer's report on condition and feasibility before the project is started in 2016. It was also noted that the roll will be certified by the tax collector sometime in late June or July. Mr. Dorrill then briefly explained the process involved in hiring a replacement for Mr. Lukasz. ADJOURNMENT The meeting was then adjourned at 2:32 p.m. on a MOTION, a second and unanimous approval.