2015 PBSD Ad-Hoc Priorities Committee Agenda 01/29/2015 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing & Benefit Unit
NOTICE OF PUBLIC MEETING THURSDAY, JANUARY 29, 2015
THE AD-HOC PRIORITIES COMMITTEE OF THE PELICAN BAY
SERVICES DIVISION WILL MEET AT 1 PM ON THURSDAY, JANUARY
'2 AT PELICAN BAY SERVICES DIVISION, LOCATED IN THE
SUNTRUST BUILDING, THIRD FLOOR, SUITE 302, AT 801 LAUREL
OAK DRIVE, NAPLES, FLORIDA 34108.
AGENDA
1 . Pledge of Allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. 2015 priorities and resource allocations/shortfalls
6. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO
ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT
PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON
WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD
ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF
THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS
BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,
AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,
WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE
ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT
THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
1/28/2015 11:33:35 AM
AGENDA FOR ad hoc PRIORITIES COMMITTEE MEETING
1. Pledge of allegiance
2. Roll call
3. Agenda approval
4. Audience comments
5. 2015 priorities and resource allocations/shortfalls
6. Adjourn
Members of ad hoc Priorities Committee -
This exercise in setting priorities is meant to signal which projects and
programs you feel are most important to address during the remainder of FY
2015. Some of those programs may require reallocating available money and
manning or adding additional resources. The committee endpoint is a
consensus list of priorities and accompanying explanations to present to the
PBSD board (see "DJT Priorities" as an example).
Secondarily, the exercise is meant to help frame the FY 2016 budget.
To aid in this exercise,Neil Dorrill and staff have analyzed existing field
and administrative resources and indicated shortfalls.
The supporting materials include ...
FY 2015 Priorities Based on Director Feedback
2015 Programs Either Unbudgeted or Affected by Resource Shortfalls
Clam Bay NRPA Management Plan Objectives (those covered, per
Tim Hall, or not covered for FY 2015)
Example of consensus priority list for remainder of FY 2015
Dave Trecker
1/28/15
FY 2015 PRIORITIES BASED ON DIRECTOR FEEDBACK
Unbudgeted or
Affected by
Top Ten Resource Shortfall
1. Submit and support Clam Pass dredging
permit applications.
2. Address Oakmont pathway deterioration. (a)
3. Undertake and support emergency dredging
of Clam Pass, if necessary. (b)
4. Correct safety problems related to landscape
overgrowth. X
4. Carry out CBMP Objective 2 —Ensure the
estuary has adequate tidal and freshwater flows
to maintain ecological health within the Clam
Bay NRPA. X
4. Carry out CBMP Objective 3 —Monitor and
maintain water quality within the Clam Bay
NRPA. X
7. Carry out CBMP Objective 1 —Maintain and
protect the native floral and faunal communities
within the Clam Bay NRPA. X
7. Determine staff and/or consultant needs for
maintaining landscape, water management and
streetlights. X
7. Renourish the Clam Bay beach, if needed. (c)
10. Develop landscape renewal program. X
Unbudgeted or
Affected by
Others Resource Shortfall
Install additional aerators in lakes.
Put littoral plants in additional lakes.
Develop contingencies for copper removal in
Clam Bay and/or lakes. X
Renew/expand educational programs on
fertilizer and irrigation water use.
Address lake bank erosion (d)
Seek additional county funds for Clam Bay
monitoring. (e)
Select engineer to review plans for streetlight
improvements.
Catch up on meeting minutes and make
provisions for timely issuance in future. X
(a) Assumes only engineering/design studies will be carried out in FY
2015.
(b)Assumes TDC funding.
(c) Assumes no beach renourishment for several years.
(d)Assumes only severe erosion will be repaired in FY 2015.
(e) Assumes increased funding will not be available until FY 2016.
..ewer-..vuuuy
Pelican Bay Services Division
Fiscal Year 2015
Operating Budget
General Funds Capital Projects Funds
Water Community Street Clam Bay Capital Total
Revenue Management Beautification Lights i j System Projects All Funds
Canyforward $241,085 $535,094 $817,876 1! $2,898 $1,531,456 $3,128,409
Interest Income $1,200 $3,300 $2,500 I $500 $10,800 $18,300
Plan Review Fee Income $1,500 $0 $0 ' 1 • $0 $0 $1,500
Interfund Transfers ($37,000) ($40,300) $0 I, $50,000 $77,300 $50,000
Revenue Reserve ($40,400) ($99,600) ($23,200) iill ($6,000) ($17,400) ($186,600)
Assessment or Advalorem Tax Levy $805,544 $1,988,893 $460,312 $118,600 $336,400 $3 709,749
Total Revenue II $971,929 $2,387,387 $1,257,488 $165,998 $1,938,556 $6,721,358
Appropriations Projections
Personnel Services $190,244 $870,833 $115,912 $1,176,989
Administration: . 1,
Indirect Cost Reimbursements $76,800 $0 $5,800 $82,600
Other Contractual Services $47,000 $54,500 $29,200 «. $130,700
Storage Contractor $0 $800 $800 I $1,600
Telephone-Service Contracts $300 $300 $300 $900
Telephone-Direct Line $3,000 $3,000 $3,200 $9,200
Postage,Freight&Ups $1,300 $2,200 $1,000 $4,500
Rent-Buildings $10,600 $10,900 $10,600 $32,100
Rent-Equipment $1,600 $1,600 $1,600 1 ' $4,800
Insurance-General $1,400 $400 $400 $2,200
Mete.Site Ins.&Assessment Fees $15,900 $0 $0 $15,900
Information Tech Automation Allocation $5,000 $9,300 $600 I 1 $14,900
Printing or Binding-Outside Vendors $1,800 $2,600 $0 $4,400
Legal Advertising $800 $1,200 $0 $2,000
Clerks Recording Fees,Etc. $600 $1,200 $0 ` rkr $1,800
Office Supplies-General $1,900 $2,500 $800 ; I $5,200
Other Training&Educational Exp. $1,100 $1,500 $0 I1 $2,600
Other Operating Supplies $0 $0 $1,000 $1,000
Emergency Maintenance&Repairs $8,800 $7,400 $0 ! $16,200
Field Services:
Engineering $85,000 $0 $25,000 {(
,� . $62,900 $0 $172,900
Plan Review Fees $1,500 $0 $0 111:€ $1,500
Electrical Contractors $0 $0 $7,300 f; $7,300
Other Contractual Services $1,000 $29,500 $800 ( $45,500 $165,000 $241,800
Landscape Incidentals $0 $2,500 $0 $2,500
Pest Control $0 $2,500 $0 f $2,500
Tree Trimming $52,000 $94,560 $0 $38,000 $184,560
Temporary Labor $59,800 $206,000 $0 $265,800
Berm&Swale Maintenance $18,000 $0 $0 $110,000 $128,000
Water Use Charges $0 $89,900 $0 $89,900
Landscape Materials $8,500 $52,000 $0 jj' $175,000 $235,500
Celluar Telephones/Radios $500 $3,200 $500 ':•`5 $4,200
Trash&Dumpster Fees $5,300 $15,900 $0
Si $21,200
Water Quality Testing $21,700 $0 $0 $21,700
Insurance-Vehicles $900 $10,000 $900 $11,800
Insurance-General $2,300 $8,000 $800 ji $11,100
Bldg.Repairs/Mntc. $1,700 $1,700 $1,700 l 1 $5,100
Electricity $0 $3,400 $30,000 I" $33,400
Fertilizers,Herbicides,Chem $89,400 $62,000 $0 $151,400
Sprinkler System Maint $0 $30,000 $0 $30,000
Mulch $0 $51,500 $0 G $51,500
'�1
Equipment Rental $0 $2,500 $0 IV $2,500
Licenses and Permits $0 $800 $0 I'i} $800
Fleet Repairs,Maintenance&Fuel $14,900 $78,700 $3,100 11h. $0 $96,700
Road and Brice Path Repairs $0 $6,000 $0 '°: $6,000
Photo Processing(Aerial) $0 $0 $0 :1 $7,500 $7,500
Minor Operating Supplies $0 $3,700 $0 $2,400 $6,100
Employee Uniforms $1,100 $9,400 $0 '`i` $10,500
Other Operating Supplies $2,500 $9,000 $0 M. $500 $12,000
`' $13,800
Light,Bulb and Ballast $0 $0 $13,800 1;;
Personal Safety Equipment $500 $3,000 $500 P. $4,000
Paint supplies $0 $800 $0 j $800
Traffic Signs $0 $3,000 $0 $0 $3,000
Emergency Maintenance&Repairs $0 $3,300 $9,600 'p $12,900
Beach Renourishment I
�" $200,000
Capital Outlay $23,600 $45,800 $1,000 ;?;; $0 $200,000 $270,400
Rolled Capital Projects/Programs,&Reserves I
Clam Bay Projects Fund 320 $0 $0•Capital Projects Fund 322 f" $1,076,556 $1,076,556
Reserves for Operations $148,760 $378,644 $56,876 Ili $2,898 $0 $587,178
Reserve for Operating Fund Capital Imp. $0 $874,500 IN $874,500
Equipment Reserve $25,625 $111,150 $37,500 11111 $174,275
Other Charges,Fees&Transfers
Tax Collector $24,300 $59,800 $13,500 ;i $3,600 $8,000 $109,200
Property Appraiser $14,900 $38,900 $8 900 i9 $2,700 $4,000 $69,400
Total Appropriations li $971,929 $2,387,387 $1,257,488 $165,998 $1,938,556 $6,721,358 II
Equivalent Residential Unit's: 7614.29 7614.29 7614.29 7614.29 7614.29
'Projected Rate: ERU or Millage 5105.794 5261.205 0.0857 $15.576 $44.180
Projected Total Rate:ERU or Millage $366.999 0.0857 59.756 $426.76
Actual Rate(FY 2014) $353.18 0.0857 $44.94 $398.12
Actual Dollar/Millage Change $13.82 0.0000 $14.82 $28.64
3.91% 100.00% 32.97% 7.19% 1
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a Z U LL
2015 PROGRAMS EITHER UNBUDGETED OR AFFECTED BY
RESOURCE SHORTFALLS
4. Correct safety problems related to landscape overgrowth.
7. Determine staff and/or consultant needs for maintaining landscape, water
management and streetlights.
10. Develop landscape renewal program.
There is insufficient manning for timely, scheduled tree trimming,
mulching, sprinkler inspections/repairs and lake treatments.
4. Carry out CBMP Objective 2 —Ensure the estuary has adequate tidal and
freshwater flows to maintain ecological health within the Clam Bay
NRPA.
Everything is covered (per Tim Hall) except ...
A.4. Conduct bathymetric surveys of interconnecting waterways
when needed.
A.5. Determine whether ecological benefits of intervention
activities outweigh potential negative ecological impacts.
B.1. Identify freshwater inputs (quantity, quality and timing).
B.2. Evaluate effects of freshwater inputs on existing native
Communities and develop remediation strategies if needed.
4. Carry out CBMP Objective 3 —Monitor and maintain water quality
within the Clam Bay NRPA.
Nothing in A is covered (per Tim Hall). These items deal with data
collection, testing, analysis and reporting to comply with FDEP
guidelines.
7. Carry out CBMP Objective 1 —Maintain and protect the native floral and
faunal communities within the Clam Bay NRPA.
Everything is covered (per Tim Hall) except ...
A.1. Establish plots and photo points in Coastal Scrub and
Cabbage Palm Hammock habitats and monitor periodically.
A.4. Monitor benthic organisms periodically.
B.2. Monitor gopher tortoise burrows periodically.
Other: Develop contingencies for copper removal in Clam Bay and/or lakes.
No planning has been made for FY 2015 activities. No copper removal
may be needed.
Other: Catch up on meeting minutes and make provisions for timely
issuance in future.
This is part of the overall administrative manning shortfall.
Discussions with Tim Hall and others indicate the following items in the
recently approved Clam Bay NRPA Management Plan are not covered in
the FY 2015 budget. This will be relevant as we develop priorities.
Objective 1
A. 1. Establish plots and photo points in Coastal Scrub and Cabbage
Palm Hammock habitats and monitor periodically.
A. 4. Monitor benthic organisms periodically.
B. 2. Monitor gopher tortoise burrows periodically.
Objective 2
A. 4. Conduct bathymetric surveys of interconnecting waterways
when needed.
A. 5. Determine whether ecological benefits of intervention activities
outweigh potential negative ecological impacts.
B. 1. Identify freshwater inputs (quantity, quality and timing).
B. 2. Evaluate effects of freshwater inputs on existing native
communities and develop remediation strategies if needed.
Objective 3
A. Develop a long-term water quality program that ensures a
sustainable healthy environment for all users. [Items 1-5 are not
currently covered, per Tim Hall.]
Objective 4 —Nothing currently covered.
�--- TURRELL, HALL & ASSOCIATES, INC.
MARINE& ENVIRONMENTAL CONSULTING
3584 Exchange Avenue,Suite B•Naples,Florida 34104-3732•(239)643-0166•Fax 643-6632•thall @turrell-associates.com
October 31,2014
Pelican Bay Services Division
801 Laurel Oak Drive, Suite 605
Naples,FL 34108
Re: Proposal for Professional Environmental Services
Clam Bay Biological Studies(Contract 10-5571)-Fiscal Year 2014-2015
Turrell,Hall&Associates,Inc.is pleased to provide you with this proposal for environmental services. Based on the
Request for Proposal and the newly issued County contract (10-5571), we propose to continue annual biological
monitoring of Clam Bay with the following scope of services.
Task I-Annual Biological Monitoring to include sampling and photographs Lump Sum$22,250.00
Task II-Seagrass Monitoring of outer Clam Bay and nearby channels Lump Sum$4,680.00
Task III-Tidal Data Collection,Analysis and Hydrographic Reporting ..Lump Sum$28,750.00
Task IV-Water Quality Data Analysis to include coordination of data from PB SD, data input and annual analyses to
compare past and present trends Lump Sum$5,520.00
Task V-Water Level Data Collection to include installation and downloading Lump Sum$9,770.00
Task VI- Annual Report Preparation and Submittal Lump Sum$11,215.00
Task VII- Annual Report Presentation Lump Sum$3,600.00
Task VIII-Hand Dug Channel Inspection and Maintenance to include both verifying channel stability and oversight of
maintenance events if the channels are filling-in ..Lump Sum$10,400.00
Task IX- Additional consulting services, meeting attendance, site investigation and research field observation and
reports Time and Materials(Not to Exceed) $15,000.00
Reimbursable Expenses $1,000.00
Lump Sum Total$96,185.00
Time and Materials Total$15,000.00
Please feel free to call me with any questions.
Sincerely,
Timothy C.Hall
Vice President
C C24)I 5),
vK "l f CLAM BAY MANAGEMENT PLAN
Pelican Bay Services Division 1
�.... .--- m -°—'"" October 2014
--" --- • Ver. 6.5
Objective 1—Maintain and protect the native floral and faunal communities within the Clam Bay
NRPA
This objective is focused on ensuring natural resource protection and long-term sustainability by
evaluating and prioritizing available relevant information about the estuary in order to develop and
implement a cohesive management strategy that protects the native floral and faunal communities.
A. Maintain healthy,native floral and faunal populations.
1) Establish plots and photo points in Coastal Scrub and Cabbage Palm Hammock habitats
and monitor periodically.
2) Monitor established plots in the mangroves periodically.
3) Monitor established transects in the seagrasses periodically.
Y oni or en is organisms perio•ica y.
5) Monitor wildlife within the NRPA periodically. 1
6) Determine through regular biological monitoring whether intervention strategies are
necessary to protect the ecological health of the NRPA.
B. Protect Listed Species.
1) Identify and determine the status of listed floral and faunal species and associated i
habitats to the extent .ossible.
2) Monitor gopher tortoise burrows periodically.
j—"- cquire Co ier County sea turtle nesting data as they become available.
!! 4) Update educational information on species,such as the Clam Bay Guide, as needed.
C. Remove Exotic and Nuisance Flora and Fauna.
'-1) ,ocate ancridaTIFEcotic an nuisance species wit 'n the Clam Bay NRPA.
2) Remove, or report to the responsible entity for removal, Category I and II invasive
i exotic species and nuisance species as needed.
39
CLAM BA YNRPA MANA GEMENT PLAN
Pelican Bay Services Division
October 2014
Ver. 6.5
Objective 2--Ensure the estuary has adequate tidal and freshwater flows to maintain ecological
health within the Clam Bay NRPA
This objective is focused on managing hydrology and evaluating freshwater inputs to the Clam Bay
NRPA.
A. Identify the minimum tidal flow necessary to ensure a healthy ecosystem. Provide
sufficient tidal exchange to maximize benefits while minimizing negative environmental
impacts.
1) Conduct periodic bathymetric surveys of Clam Pass.
2) Conduct periodic analysis of tidal data.
3) Maintain tidal gauges. J
4) Conduct bathymetric surveys of interconnecting waterways when needed.
5) Determine whether ecological benefits of intervention activities outweigh potential
negative ecological impacts.
6) Monitor identified variables of Clam Pass conditions to determine when dredging is
(See Chapter 5.0 and Appendix 5 for information on variables.)
7) Seek appropriate federal and state permits to dredge Clam Pass or interconnecting
waterways if needed.
B. Ensure appropriate freshwater inputs and drainage.
1) Identify freshwater inputs(quantity, quality, and timing).
2) Evaluate effects of freshwater inputs on existing native communities and develop
remediation strategies if needed.
1 3) Conduct periodic monitoring of hand-dug channels.
4) Perform periodic maintenance of selected sections of hand-dug channels.
Objective 3—Monitor and maintain water quality within the Clam Bay NRPA
This objective is focused on ensuring compliance with State and Federal water quality standards and
reducing pollutant inputs to maintain ecological health.
A. Develop a long-term water quality program that ensures a sustainable healthy
environment for all users.
1) Follow a program of water-quality data collection and analysis that addresses the site
specific alternative criteria and methodologies approved by the FDEP.
2) Sample monthly from sites used to establish FDEP site specific alternative criteria.
3) Ensure sampling and testing protocols comply with FDEP guidelines and standards.
4) Develop intervention strategies when standards are not met.
5) Enter data into STORET system annually
6) Continue efforts to address copper impairment in the Clam Bay NRPA.
40
CLAM BAY NRPA MANAGEMENT PLAN
Pelican Bay Services Division
October 2014
Ver. 6.5
B. Promote programs for controlling water pollution from_point and nonpoint sources.
1) Promote Best Management Practices for fertilizer and irrigation use.
2) Promote programs to reduce algae levels in upland stormwater ponds.
3) Promote programs to reduce copper input into stormwater ponds.
4) Investigate new methodologies for controlling water pollution.
Objective 4—Monitor archaeological sites within the Clam Bay NRPA
This objective is focused on recognizing the presence and importance of archeological sites within the
Clam Bay NRPA.
A. Monitor conditions of known archaeological sites.
1) Review historical records of Florida Division of Historical Resources (DHR) on known
archaeological sites.
2) Inspect known archaeological sites periodically.
3) Report findings as appropriate to DHR.
B. Implement strategies for the protection of archaeological sites as needed.
Objective 5—Ensure recreational activities are environmentally compatible within the Clam Bay
NRPA
This objective is focused on recognizing recreational uses, ensuring that public use facilities are
maintained,monitoring associated impacts to the estuary, and promoting public awareness and
stewardship of this sensitive area.
A. Monitor access and the condition of the facilities for recreational uses.
1r 1) Report vegetation needing to be trimmed to the responsible entity.
2) Report litter needing to be removed to the responsible entity.
3) Report facilities needing to be repaired or replaced to the responsible entity.
B. Maintain existing canoe trail.
1) Inspect signage periodically.
2) Repair or replace trail marker signage as needed.
3) Repair or replace caution seagrass and shoaling signs as needed.
1 4) Revise and/or reprint the Canoe Trail Guide as needed.
C. Maintain existing signage for safe swimmer and boater usage. � LL
1) Inspect signage periodically.
2) Repair or replace signage as needed.
D. Monit r„se of facilities/arc's for recreational uses.
1) Encourage citizens to report unsafe or environmentally harmful use.
2) Coordinate with responsible entity to enforce the laws and regulations as needed.
41
CLAM BA YNRPA MANAGEMENT PLAN
Pelican Bay Services Division
October 2014
Ver. 6.5
3) Continue to support the use of the Clam Bay NRPA for low-impact recreational uses.
E. Maintain materials to educate visitors about the unique features of the Clam Bay NRPA.
1) Inspect educational signage periodically.
2) Report signage needing repair or replacement to the responsible entity.
3) Update Clam Bay Guide as needed.
Reporting
Regular reports will be prepared at least annually, summarizing the data collection and management
activities. Reports will evaluate datasets by comparing results to baseline conditions(if known) or
through trending analysis. Additionally,reports will recommend whether any intervention strategies or
actions are necessary to meet the objectives.
The goal and all objectives will be evaluated at least annually in conjunction with past and present
research programs conducted within the Clam Bay NRPA to determine ecosystem status. If progress
in achieving objectives is not favorable, then the methods will be re-evaluated and updated as needed.
Alternative methodologies will be explored, if warranted,to achieve progress in meeting the goal of
maintaining the health of the Clam Bay NRPA.
42
DJT PRIORITIES FOR REMAINDER OF FY 2015 (Example)
1. Submit and support Clam Pass dredging permit applications.
2. Undertake and support emergency dredging of Clam Pass, if
necessary.
3. Correct safety problems related to landscape overgrowth.*
4. Carry out CBMP Objective 2, with the exception of A.4, A.5, B.1,
B.2. (Clam Bay Committee to recommend when these items should be
addressed, e.g., FY 2016)
5. Carry out CBMP Objective 3. This will require expanded testing to
comply with FDEP guidelines.*
6. Conduct engineering/design studies for repair of Oakmont pathway.
(Actual repair work to await legal decision on whether PB SD or the
Foundation is responsible for upkeep.)*
7. Renourish Pelican Bay beach, if needed.*
8. Expand aeration and littoral plantings in lakes.
9. Establish policy on field and administrative manning levels.*
10.Develop and carry out landscape renewal.
11. Carry out CBMP Objective 1, with the exception of A.1, A.4, B.2.
(Clam Bay Committee to recommend when these items should be
addressed, e.g., FY 2016)
12. Repair the most severe lake bank erosion.
* Likely to require additional resources or reallocation of existing resources