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Agenda 02/23/2015 PELICAN BAY SERVICES DIVISION Municipal Service Taxing & Benefit Unit NOTICE OF PUBLIC MEETING FEBRUARY 23, 2015 THE LANDSCAPE & SAFETY COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET AT 1 PM ON MONDAY, FEBRUARY 23 AT THE PELICAN BAY SERVICES DIVISION, LOCATED ON THE THIRD FLOOR, SUITE 302, SUNTRUST BUILDING, AT 801 LAUREL OAK DRIVE, NAPLES, FL 34108. AGENDA 1 . Call to order 2. Agenda approval 3. Approval of 1/28/15 meeting minutes 4. Audience comments 5. Administrator's report a. Oakmont Lake path update 6. Operations report on manpower and budget 7. Chairman's report a. Tour of landscaping with Ellin Goetz, Marion Bolick, and Pedro Pineiro b. Bicycle Safety Workshop & Clinic, Wed, Feb 25 at 2-4 PM at Community Center at Pelican Bay 8. Committee member comments/New business 9. Adjournment ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET< 2/18/2015 9:17:32 AM PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING MINUTES JANUARY 28,2015 The Landscape& Safety Committee of the Pelican Bay Services Division met on Wednesday, January 28, 2015,at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples, Florida, 34108. In attendance were: Landscape and Safety Committee Joe Chicurel, Chairman John Iaizzo absent Tom Cravens Scott Streckenbein Ken Dawson Dave Trecker, ex-officio Pelican Bay Services Division Staff Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary Also Present: Susan O'Brien,PBSD Board Henry Bachman, PBSD Board FINAL AGENDA 1. Roll Call 2. Agenda Approval 3. Approval of October 30 minutes 4. Audience Comments 5. Bicycle Safety Workshop and Clinic Update Sponsored by PBSD Wednesday. February 25, 2015, 2-4 p.m. at Community Center of Pelican Bay Presentations by Naples Pathway Coalition,Naples Police Dept. &Naples Cyclery: • Explaining Rules and Florida Laws as they pertain to cycling, bike lanes, sharrows, operating a motor vehicle on roads with bicycle lanes, and cycling on sidewalks and paths in Pelican Bay • Q &A From the Audience • Hands-on Bicycle Safety Checks, adjustments &evaluations, free of charge • Rollerblading on the roads—information 6. Landscape Update and Overview Presentation by Staff Landscape& Safety Committee of the Pelican Bay Services Division January 28,2015 Meeting Minutes a. The Committee needs to have a grasp and knowledge of what our landscaping operation entails and what projects are planned b. Update on staff's manpower needs, audit and budgetary needs this year and next year c. The Committee's goals are to maintain Pelican Bay's landscape in optimum appearance and safety for pedestrians,cyclists, vehicles,residents and future residents 7. Oakmont Lake Path Update 8. Chairman's Comments and Committee Member Comments 9. Adjournment ROLL CALL The members as listed were present and a quorum was established. AGENDA APPROVAL Mr. Cravens motioned,Dr. Trecker seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF OCTOBER 30 MINUTES IMr. Cravens motioned,Dr. Trecker seconded to approve the October 30 minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS No comments were received from the audience. BICYCLE SAFETY WORKSHOP AND CLINIC Dr. Chicurel advised the Board of what was to be offered at this event, stressing the need for education on the Rules and Florida Laws in this regard. LANDSCAPE UPDATE AND OVERVIEW PRESENTATION BY STAFF Mr.Dorrill gave a comprehensive rundown on the 11 person landscape staff's tasks and man hours broken out by week, month and season. Several categories need to be looked at more closely in order to quantify the work activity by specific tasks to relate them back to the available man hours. The Committee agreed that line of sight and other safety issues should be considered first, and after compiling the information, Mr. Dorrill hoped to be able to present it to the Committee for some better recommendations from them from a budget perspective. It was determined that a written document should be created between the Foundation and the PBSD regarding the landscape work done for the Foundation and the benefits received in return. OAKMONT LAKE PATH UPDATE Mr. Dorrill is waiting for an opinion from Mr. Klatzkow at the County Attorney's Office as it relates to ownership and responsibility for the path. CHAIRMAN'S AND COMMITTEE MEMBERS' COMMENTS 2 Landscape & Safety Committee of the Pelican Bay Services Division January 28,2015 Meeting Minutes The Committee briefly discussed signage replacement; this item was tabled until the following meeting. A gap in the buffer between Pelican Bay and US 41 has been created by the removal of the pepper hedge,which is also allowing access into the District. A copy of the survey that is being done will be provided to Mr. Dorrill to determine if the area is owned by the County. ADJOURNMENT Mr. Cravens motioned,Dr. Trecker seconded to adjourn. The motion carried unanimously and the meeting was adjourned at 2:29 p.m. Joe Chicurel, Chairman 2/18/2015 8:58:13 AM 3 From: Joseph Chicurel [mailto:jchicurel @gmail.com] Sent: Sunday, February 08, 2015 11:02 AM To: ResnickLisa Subject: Fwd: Oakmont Lake Path Problems Please save these for the Feb. 23, 2015 L&S Committee meeting. I'm sending one more e-mail with photos. Thanks, Joe Begin forwarded message: From: Joseph Chicurel <jchicurel(a gmail.com> Subject: Oakmont Lake Path Problems Date: February 8, 2015 at 10:55:41 AM EST To: Joe Chicurel <jchicurel(gmail.com> =, ; '4, i'_ ,, 1 ■ I' 4'? z jE-c R +f s,„,..k. i , . 1,..\ 1-ti,*,.400**J46.4.'S' '5,"°!-- hil- , ' ' 4.'''''' f -.' - ' fi M a a •a '.y� *7--',1'f,;' ti < .. .' x drMW-c w44' + ;.• , .-? ,X,.,31,. Y .. . } ! "„ ,+` F -3 { ,.. 3 'F Y �40 i yd•s ,ems , • j�.. Y'rM" er ,y ��Spay, ' '4'..`} *\' ' Ill 4 s {3�♦.� i ' A °T i s , s osion around a Utility Box near rest area at Oakmont Pkwy and Greentree(near lake rest area) p. . s '. ;g y fib, "y' It?�y 4 r b i� 1� �, ��to, , �, 1' , ,t1. ).,\ - .-...., 3.''....!'• 1-1;' ,'..-.'..-:."1;41'...;i:`:1"1,:'::';.:: ::".:2:i:-'..1`..'-'. s'-44,„''''''''''',, , . ` _ -i . ', `a 1t ,mss - :,. Y .. 1 4.57 -.+ !!i+- M•. f Y1� l ily_n !r f .a+ f! ... F SST ,.gyp'` - ` YZ - � .. .., S_.. +fi V{ , `4 y' C r * j, Erosion of Sand from a Residence onto Oakmont Lake Pathway �-1♦ + nrx : .y -' -` . ''e. +, a�'��.T k_xy.•_. ` --_a.� _. � ..,, 't,,€,� ,dh's >� 44, .Vi. '*+..'g.4. •r it ) yes w�a :40.1%,.,!t g i n' Erosion of Sand from Residence onto Oakmont Lake Pathway Original Message From: Susan O'Brien [mailto:Naplessusan @comcast.net] Sent: Thursday, February 05, 2015 8:10 AM To: ResnickLisa Subject: 2014 PBF Replacement Reserve Study Hi Lisa, Please distribute to BPSD Board members as a one-way communication. Each year PBF members pay a replacement reserve assessment. For FY 2015 the assessment is $232 per unit. This amount is determined each year after reviewing the Replacement Reserve Study. This study lists PBF assets, their useful life, the year in which they are expected to be replaced, the 2014 cost, and their total projected replacement cost. Among the assets listed in the 2014 PBF Replacement Reserve Study are the following: Useful 2014 Total life Replacement reserve replacement Item years year amount cost Oakmont Park light to 20 2019 $93,636 $257,002 fixtures, bollard Oakmont Park playground 15-20 2023 7,283 21,135 equipment Oakmont Park retaining 15-20 2023 56,182 166,912 walls, wood Oakmont Park shelter to 15 2019 4,162 10,779 Oakmont Park signage to 10 2023 1,728 7,651 Oakmont Park walking 10-15 2015 100,000 377,904 pathway, asphalt PBF members have been paying toward the replacement for the above items, and I believe the current balance in the PBF reserve fund is about $4 million. It appears that the way forward to address the safety issues on Oakmont pathway is provided for, as outlined in the PBF Replacement Reserve Study which is available on the PBF website under financial documents. Per the above, it appears that the PBF is scheduled to do the work on the Oakmont Park walking pathway in 2015. Susan From: Joseph Chicurel [mailto:jchicurel @gmail.com] Sent: Sunday, February 08, 2015 11:03 AM To: ResnickLisa Subject: Fwd: Blocked Line of Sight(Green Tree and Oakmont Pkwy) BEFORE AND AFTER Begin forwarded message: From: Joseph Chicurel <jchicurel(c�gmail.com> Subject: Blocked Line of Sight (Green Tree and Oakmont Pkwy) BEFORE AND AFTER Date: February 8, 2015 at 10:50:34 AM EST To: Joe Chicurel <jchicurel( gmail.com> , it llr --- .4.);;;// ''''1727 ' , Jn r i ' . ito ' 41#1 ( " Ci r , •. • t. 4' BEFORE Vegetation Removal-Line of Sight Blocked-Green Tree and Oakmont Pkwy. .fir 1 ill','0 . /I kk s ` �. �. „ ' - \i� , i I '- w ' Q r k M s il" rat�4'1 � AFTER Vegetation Removal and Line of Sight Restored Original Message From: Joseph Chicurel [mailto:jchicurel @gmail.com] Sent: Monday, February 23, 2015 9:13 AM To: ResnickLisa Subject: Improved Line of Sight Lisa, please make copies of this photo available for today's L&S Cte. Meeting. Thanks; this should do it for additions! • I j or 1 GOETZ+STROPES ELLIN GOETZ LANDSCAPE ARCHITECTS INC. FELLOW,AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS February 20, 2015 Mr. Marion Bolick Pelican Bay Services Division 801 Laurel Oak Drive, Suite 605 Naples, Florida 34108 V 239.597.2265 C 239.450.4920 I' 239.597.4500 EMv`tAll MARIONBOLICK @COLLIERGOV.NET RE: PELICAN BAY BLVD. & GULF PARK MEDIAN PLANTING PLANS & IMPLEMENTATION SERVICES Dear Marion: We are pleased to submit this proposal for Landscape Architectural Services for Median Landscape Plans within Pelican Bay, Naples, Florida. LANDSCAPE ARCHITECTURAL SCOPE OF SERVICES: DESIGN DEVELOPMENT MEDIAN PLANS We will develop DESIGN DEVELOPMENT MEDIAN PLANS for selected medians on Pelican Bay Boulevard and Gulf Park Drive based on the Schematic Median Plans we previously prepared for PBSD in 2013. We will construct base drawings for the medians from aerial photos. The plans will take into consideration the differing site conditions such as shade, existing trees, safety issues and location. The plans will include a range of native, ornamental and color materials that are appropriate for site conditions and have successfully worked in earlier phases of the medians. We will meet with you and the committee at Pelican Bay to review the plans for approval. We will also include an estimate of installed cost of the median improvements. The plans will include: • Six full medians on Pelican Bay Boulevard, from Carleton Place to Cap D'Antibes • Two full medians on Gulf Park Drive, flanking the entrance into the Pelican Bay Club. MEDIAN PLANTING PLANS Based on the approved Design Development Median Plans, we will provide MEDIAN PLANTING PLANS, with specifications, giving the location, type, size and quantity of all plant material and installation details for use in bidding, permitting and installation. All plans will be coordinated with you and any other consultants on the team. PROJECT ADMINISTRATION We will coordinate the implementation of the plans during the construction of the planting project. We will conduct site inspections, flag the locations of major plant material as needed, and attend project meetings on your behalf at your request. We will also attend meetings as requested with your committee. PAGE 2 PB MEDIANS February 20, 2015 COMPENSATION Design Development Median Plans Office hourly rates not to exceed $6,950 Median Planting Plans Allowance Office hourly rates not to exceed $6,100 Project Administration Allowance Office hourly rates not to exceed $4,050 TOTAL: $17,100 Please see attached schedule for office hourly rates. Project expenses for printing, presentation materials, copies, delivery service and travel will be invoiced at direct cost. Statements will be prepared monthly and are due upon receipt ADDITIONAL SERVICES Other services not listed above, such as additional meetings to present to board and committee members, will be provided upon request at our office hourly rates AS SHOWN ON THE ATTACHED Hourly Rate Schedule from RFP12-5892 Landscape Architectural Services. REVISIONS Revisions to completed plans will be invoiced at the office hourly rates and will be approved in writing by both parties to this agreement. ACCEPTANCE Please forward an authorized copy of this proposal to me to initiate this contract. This proposal is valid for 60 days. Sincerely, se / ` f Ellin Goetz, FASLA Authorization Date 185 10TH STREET SOUTH NAPLES FLORIDA 34102 T 239.643.0077 GOETZLAND @AOL.COM EGOETZ @GSNAPLES.COM LA#1152 LC#26000378 WWW.GSNAPLES.COM N 0 W Z 0- N OuJ W I- I__ _ < -I- W N a w v 0 ° O o 0 0 0 Q a rn o 0 0 I- 69 6 O 69 I- u) L c L c O O o O O o O •E t O 69 €9- E9 69 'CI in Q ai ai C G Q c L Q L m O o O o O O O V 0 _c O E9 E9 69 69 O Cin2 C.3 669} ct QI-- d Q c c O O o 0 0 0 0 in J CI•- .0 O in 10 ‘1" 0 64 '.0 Q W •N O 0 = N ( O N I- N N te � p < O o Q 2 tY CC CL Z W CU V L O W W y o O o o O O 0 o LL E9 ER 64 E9 W N 1- v s r- C C 1- Ea ca J Q 0 i a s o NN O N O O Eft E0 10 O O V _ O V C C•) N N O dA' ft E9 64 69 2 c J o Q m I- C O in I- i-- 0 0 N c 0 N U ui Z Y a c U) co 0 o Q C fC C r U 'U � d O O c )a. 0. (6 c) 0 N C. >- 0 C E '� •- N Y 0 C)) m N U fl.. u)Z Cl 0 0- Q ui Q C U (B C . CD U - ui p - 0 O - 0 .� Q o a) CI- TO: Joe Chicurel—Saftey Comm. Chair Feb. 15, 2015 Bicycles RUNNING LTS. I would strongly suggest that all bikers have BLINKING RED LIGHTS on the rear of their bike seats; and perhaps on back of their helmets also. As I keep my left eye on the outside left mirror; my right eye on the inside mirror; and at least two eyes on the road ahead; it can be very difficult to pick out a biker. Particularly as they drift in and out the shadows ahead which can mask their presence! Perhaps also; when they decide to turn left or make a "U" turn they should consider doing so at a crosswalk rather than cutting through traffic which most of the time is going faster than they are. Sincerely; Marc Hyre 6520 Valen Way#305 15 PEIJCAN BAY POST MD FEBRUARY 2015 t�Jlg W.PEIICANBAY.ORG 1 PELICAN BAY SERVICES DIVISION L I V I N G PELICAN BAY �dk, TTh e sharr©ws are her SELLING By Joe Chicurel,PBS()Landscape&Safety Committee Chairman REPRESENTING BUYERS 14r AND SELLERS FOR OVER 10 YEARS Pelican Bay Boulevard and road for the exclusive use and the bicycle they '- ¢e,,: Gulfpark Drive now have of bicycles. They simply are passing. F. "sharrows"or shared lane guide the bicycles to the Drivers should pass cy- tt `x,R - markings painted on the safest place to ride. clists by using the inside '`: ' outside lanes. Sharrows ' The sharrow lane mark- lane.Bicyclists should ride 0.' ` r - are symbols that guide bi- ings also alert motorists totherightoverthesharrow cycles to the best place to that bicycles may be en- lane markings to maximize ,r; 4 ,. ride on the road and remind countered in the lane and their safety. i . 4,10'-p. drivers to share the road to share the lane with them, Both motorists and cy- with cyclists. By Florida law,motorists clists must'share the road. 1 n Sharrows do not desig- must allow three feet It's the law! ,, a ...1; xr 9 nateaparticularpartofthe between their vehicle r. r } . 3 FEET i PLEASE ,.....• , , aiii,..........f , , __ . . ..., 3 f m 1 i 1 1 RECOGNIZED FOR REWARDING READ L ESTATE EXPERIENCES _manes cydiling safety' . , the F rfdi I2w7 ./ By Joe Chicurel,PBSD Landscape&Safety Committee Chairman i The Pelican Bay Services - Al �;dj Division Board is sponsoring Friley Saucier,P.A. a bike(bicycle)lane safety ,, - BrokerAssociate ' workshop and clinic for Certified Luxury Home Marketing Specialist the community. 239.293.3532 NaplesSpecialHornes.com WHERE:Pelican Bay ! + --- friley.saucier@sothebysrealty.com Community Center WHEN:Wed.,Feb.25, -v.....,.........„2-4 p.m. e-� --- - WHO The Naples Path- ., ',--_,.-% , t. . • -- , t{ I r -, ways Coalition,Naples• �I I , I,�. � I „ " � "- � Police,Naples Cyclery/+I i,����, -:;.:,..„4-::-.z Mark Dillon,a Pelican Bay i _ -- resident and Naples Path- ' j} ways Coalition Board mem- I Premier Sotheby's ben,has developed an out- _ — INTERNATIONAL REALTY standing program to help us your helmet for proper siz-_ the rules and laws that will Sotheby-lotmrnat,ona'Realty and the Sotheby's International Realty logo ride,walkand drive safelyon ing.Tire pressure and seat make cycling and driving a are registered service marks used with permission.Each orrice is independently Pelican Bay paths and roads. height adjustments will be car more fun and safe. owned and operated.Equal Housing Opportunity Bring your bicycles for a performedbythe experts.All Save the date:Wed., Feb. 390 Broad Avenue South I Naples,FL 34102 FREE bicycle safety check- serviceswillbefree.Sobring 25(2-4 p.m.)at the Corn- up by Naples Cyclery.Bring your bikes and understand munity Center 1