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Minutes 10/30/2014 (unsigned as submitted) SAFETY COMMITTEE PELICAN BAY SERVICES DIVISION THURSDAY, OCTOBER 30, 2014 The Safety Committee of the Pelican Bay Services Division met at 1 PM on Thursday, October 30 at the Community Center at Pelican Bay located at 8960 Hammock Oak Drive, Naples, Fl. The following members attended: Safety Committee John Iaizzo Joe Chicurel, Chairman Scott Streckenbein Tom Cravens Dave Trecker ex-officio Pelican Bay Services Division Board Ken Dawson Susan O'Brien Pelican Bay Services Division Staff Neil Dorrill,Administrator Mary McCaughtry, Operations Analyst Marion Bolick, Operations Manager Lisa Resnick, Recording Secretary Also Present Corporal John Scaduto, Collier County Sheriffs Office Corporal Lee Van Gelder, Collier County Sheriff's Office Dr. Joseph Doyle Sandra Doyle REVISED AGENDA 1. Pledge of Allegiance add-on 2. Roll call 3. Agenda approval 4. Audience comments 5. Administrator's report 6. Neighborhood watch program; Sheriffs office presentation and discussion 7. Old business a. Repaving Pelican Bay Boulevard and sharrow markings update b. Community bicycle/pedestrian/motor vehicle education program update c. Vegetation trimming and overgrowth onto pathways and roads discussion on PBSD operations; manpower and organization 8. New business a. Oakmont lake path discussion: safety; responsibility; repair maintenance; replacement b. Discussion of maintenance on Pelican Bay Boulevard pathway add-on 9. Adjournment ROLL CALL All members of the Committee were present and a quorum was met. 1 ' Safety Committee Meeting Minutes October 30, 2014 Page 2 AGENDA APPROVAL Mr. Cravens motioned,Mr. Streckenbein seconded to approve the agenda as amended. [Add "Pledge of Allegiance"to before "Roll call"to all agendas going forward; add 7b. "Discussion of maintenance on Pelican Bay Boulevard pathways"]. The motion carried unanimously. AUDIENCE COMMENTS Dr. Joseph Doyle expressed his thanks to Mr. Dorrill for pushing through the repaving of Pelican Bay Boulevard. ADMINISTRATOR'S REPORT Mr. Dorrill indicated that he had nothing to report under this item; however, he would be making a few comments under other agenda items. SHERIFF'S OFFICE PRESENTATION—NEIGHBORHOOD WATCH PROGRAM Corporal Scaduto expressed his thanks to the committee for inviting them today, and briefly advised them of a crime of opportunity that occurred when an unlocked car with its key left in it was stolen. Corporal Van Gelder was then introduced, and presented an overview of the Neighborhood Watch program to the Committee, noting the major components of it as personal responsibility for safety of oneself, and awareness of what is going on around you. He explained how to get this organization started, and its possible effectiveness in a community. At Mr. Dorrill's request,the Corporal agreed to check on the use of state of the art cameras in other gated communities in the area, as apparently these cameras are highly effective in catching tag numbers and improving facial recognition. It was noted, however, that these next generation cameras are very expensive. Corporal Van Gelder agreed to come at any time to make presentations to the community regarding Neighborhood Watch, and was thanked for today's appearance. OLD BUSINESS A. Repaving of Pelican Bay Boulevard and Sharrow Markings update The repaving should be completed within the coming week, and the thermoplastic striping will be applied once the asphalt has cured. The sharrow markings will be painted on. An article was written by the Dr. Chicurel for the Community newspaper advising residents of the new markings. The issue of car carriers and the damage they can cause to the uncured roadway on Pelican Bay Boulevard was discussed, and suggestions were made to enforce the laws against unloading on the public roadways. Mr. Dorrill will follow up with Mr. Casalanguida at the Safety Committee Meeting Minutes October 30, 2014 Page 3 County Roadway Department on this issue. The residents have also been advised of the problem. B. Community Bicycle/Pedestrian/Motor Vehicle Education Program Update A booklet has been prepared for the outreach program advising residents and guests of the responsibilities of all users of the roadways. This information is also being rotated on the digital bulletin boards throughout the community as well as appearing in the e-newsletter sent out by the Foundation and the Community newspaper. A bicycle forum and clinic will be presented by the Naples Pathways Coalition in conjunction with the Sheriff's Office on February 24th of 2015 at Pelican Bay. A brief discussion was held regarding the problem with bike riders cycling through the stop sign at Pelican Bay Boulevard and Golf Park, and Corporal Scaduto indicated that both he and his sergeant felt that it was time for some law enforcement on this issue. The area will be monitored and information forwarded to the Sheriff's Office related to the best time for this operation to take place. C. Vegetation Trimming/Overgrowth onto Pathways and Roads/Discussion on PBSD Operations Overgrowth on pathways and roadways causing a safety issue for cars, cyclists and pedestrians, as well as being unsightly, continues to be an issue. The Chairman felt that additional full time help was needed in the maintenance section of operations, and should be budgeted for. Dr. Chicurel suggested that a Motion be made that this topic be opened for Committee discussion, and Dr. Trecker then suggested that the proper Motion should be for the Board to investigate additional funding to facilitate ongoing maintenance of the shrubbery. Dr. Chicurel motioned to direct staff to report to the Safety Committee on what is needed in manpower and budget increases to maintain the Pelican Bay roads and pathways free of vegetation overgrowth and tree encroachment where it is the PB SD's responsibility. After a brief discussion it was determined that a motion was not necessary, and the staff was then directed to report to the Committee on what was needed as far as manpower and budget increases for this work. The Committee then discussed responsibility as it relates to individual communities versus the PBSD on this issue as well as whether it was an issue of not enough manpower or prioritizing manpower. Mr. Dorrill advised the Committee of the many items that are handled by the landscaping crew, adding that their equipment was recently evaluated and is in very poor shape, which adds to the problem. He felt that a study of this entire issue would be helpful. Dr. Trecker motioned,Mr. Cravens seconded to make a recommendation to the full Board to ask staff to do a manpower analysis to determine whether additional manpower was needed or if shifting of manpower is needed to address the problem. The motion carried unanimously. Safety Committee Meeting Minutes October 30, 2014 Page 4 Ms. O'Brien then suggested that staff obtain bids to do a onetime major trim in the community, which would give the Committee an idea of costs to maintain this work. After a brief discussion regarding responsibility, the Committee agreed to look into this. NEW BUSINESS A. Oakmont Lake Path Discussion: Safety, Responsibility, Repair, Maintenance&Replacement The disrepair of this pathway was noted, and more than one fall has occurred on it. The Foundation is maintaining that it is the PBSD's responsibility, and the first issue to be determined is what entity is responsible for this lake path. In response to a Committee member's question, Mr. Dorrill indicated that Pelican Bay has 15 to 20 foot public drainage easements and responsibilities to spray, maintain and convey water around lakes. If the PBSD is going to assume responsibility for the pathway, they will need a license agreement with the Oakmont HOA. After a discussion among the Committee members, it was agreed that a letter would be written to the Foundation advising them of the dangerous conditions of the Oakmont path, and reminding them of their responsibility. Mr. Dorrill will call his contact at the Foundation and advise him of the Board's efforts to determine responsibility for the various areas and amenities in Pelican Bay, and that they will be receiving a letter in that regard. B. Pelican Bay Boulevard Pathway Maintenance and Repair Mr. Cravens noted that there are areas of this pathway that have holes and roots that have surfaced,making this pathway dangerous for walkers. The County has been maintaining this walkway,but the repairs are done on an irregular basis. Mr. Dorrill agreed with this assessment, noting that the County has a budget for this work and prioritizes pathways that are closest to schools. He suggested that if Pelican Bay wished to act on this, he would prefer that they funnel money through the County's program and liability to supplement what they do. Mr. Cravens will point out some of the areas to Mr. Dorrill, who will follow up on them with the County. ADJOURNMENT Mr. Cravens motioned,Dr. Chicurel seconded to adjourn. The motion carried unanimously and meeting adjourned at 3:40 p.m. Joe Chicurel, Chairman 1/27/2015 9:37:01 AM