Loading...
Backup Documents 07/07/2015 Item #16F2 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SI t F TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO1 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist. Route to Addressee(s) Office Initials Date (List in routing order) 1. Linda Best Risk Management 2. Colleen Greene County Attorney's Office -7. 23. 15 3. BCC Chairman Board of County Commissioners 11.-z-A\ 4. Minutes and Records Clerk of Courts Office RECEIVED JUL 22 2015 PRIMARY CONTACT INFORMATION w 11stwtt is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive ary. rimary contact information is needed in the event one of the addressees above need to contact staff for additional or missing information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item. Name of Primary Staff Kelly Green Phone Number 252-2384 Contact Agenda Date Item was 7/7/15 Agenda Item Number 16F2 v Approved by the BCC Type of Document TDC GrantAgreement ' Number of Original 2 Attached ICk3 \e—S Documents Attached INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be Kg signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike-through and revisions have been initialed by the County Attorney's Kg Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the n/a document or the final negotiated contract date whichever is applicable. 4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Kg signature and initials are required. 5. In most cases(some contracts are an exception),the original document and this routing slip Kg should be provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified.Be aware of your deadlines! 6. The document was approved by the BCC on_ 5 (enter date)and . s 'l. • changes made during the meeting have been incorporated in the attached docu ent. The County Attorney's Office has reviewed the changes,if applicable. —19b.1 % I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05 16F2 MEMORANDUM Date: July 28, 2015 To: Kelly Green, Tourist Development Tax Coordinator Tourism Department From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: A Category "B" Tourism Development Grant Agreement with Arts Naples World Festival, Inc. to for the promotion and advertising of 2016 festival "Best of All Worlds Events" Attached please find an original copy of the agreement referenced above, (Item #16F2) approved by the Board of County Commissioners on Tuesday, July 7, 2015. The second original will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 16F2 2016 CATEGORY"B"TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND ARTS NAPLES WORLD FESTIVAL,INC. THIS AGREEMENT is made and entered into this Alit day of , 2015, by and between Collier County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY" and ArtsNaples World Festival, Inc. a Florida not-for-profit corporation,hereinafter referred to as"GRANTEE." WHEREAS,the COUNTY has adopted a Tourist Development Plan(hereinafter referred to as"Plan")funded by proceeds from the Tourist Development Tax; and WHEREAS,the Collier County Tourism Ordinance provides that certain of the revenues generated by the Tourist Development Tax are to be allocated to promote and advertise tourism within the State of Florida,nationally and internationally which encourages tourism;and WHEREAS, GRANTEE has applied to the Tourist Development Council ("TDC") and the County to use Tourist Development Tax funds for out of County promotion of"The Project," more specifically described herein;and WHEREAS, upon recommendation by the TDC, the Collier County Board of County Commissioners has approved the funding request of the GRANTEE and has authorized the Chairman to execute the Tourism Agreement. NOW,THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK: (a) In accordance with the authorized expenditures as set forth in the Budget,attached hereto as Exhibit "D", the GRANTEE shall expend the funds for the out of county promotion of the 2016 festival which will be themed "The Best of All Worlds" with over 45 events featuring French, Italian, Russian and Latin cultures("The Project"). 1 _ ^ 16F 2 2. PAYMENT: (a) The amount to be paid under this Agreement shall be a total of Twenty Five Thousand Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for Funds on the form attached hereto as Exhibit "B" and made a part hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on-line ads, or samples of printed materials to the Tourism Director or his designee, for review. Should these documents be unavailable, the GRANTEE may submit other legally viable evidence of payment subject to review and approval by the Clerk of the Court's Finance Department. (b) The Tourism Director or his designee shall determine that the invoice payments are authorized and that the goods or services covered by such invoice[s] have been provided or performed in accordance with such authorization. The budget attached as Exhibit "D" shall constitute authorization for the expenditure[s] described in the invoice[s]. (c) All expenditures shall be made in conformity with this Agreement. (d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre-audits all payment invoices in accordance with law. (e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount budgeted pursuant to the attached Exhibit"D." (f) Expenditures with publications, broadcast and brochure distribution that runs outside of Collier County (can also run in Collier County) will be reimbursed up to the percentage of listeners or circulation outside of Collier County. (g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement. 2 r4 16F2 (h) Services or product must be delivered and paid for by GRANTEE between the effective dates of this agreement. (i) All requests for reimbursement must be received prior to September 30, 2016 to be eligible for payment. 3. ELIGIBLE EXPENDITURES: (a) Only eligible expenditures described in Paragraph One(1) will be paid by COUNTY. (b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and September 30,2016. (c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said funds. (d) COUNTY may request repayment of funds for a period of up to three (3) years after termination of this Agreement or any extension or renewal thereof. 4. REPORTING REQUIREMENTS: (a) GRANTEE shall provide to County a Final Status Report on the form attached hereto as Exhibit"A"no later than October 15,2016. (b) Each report shall identify the economic impact generated by the GRANTEE through the use of reports (Exhibit"A") which identify the amount spent, the duties performed, the services provided,and the goods delivered since the previous reporting period. (c) GRANTEE shall take reasonable measures to assure the continued satisfactory performance of all vendors and subcontractors. (d) COUNTY may withhold any payments for failure of GRANTEE to provide the final status report and until the County receives the final status report or other report acceptable to the Tourism Director. 3 ;, 16F2 (e) GRANTEE shall request that visitors to the ArtsNaples World Festival complete the visitor questionnaire attached to this Agreement as Exhibit"C". 5. INSURANCE: (a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of County Commissioners and the Tourist Development Council as additional insureds. (b) The certificate of insurance must be valid for the duration of this Agreement, and be issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less than the following amounts: BODILY INJURY LIABILITY $300,000 each claim per person PROPERTY DAMAGE LIABILITY$300,000 each claim per person PERSONAL INJURY LIABILITY $300,000 each claim per person (c) The Certificate of Insurance must be delivered to the Tourism Director or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence promotional or advertising activities which are to be funded pursuant to this Agreement until the Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed. 6. CHOICE OF VENDORS AND FAIR DEALING: (a) GRANTEE may select vendors or subcontractors to provide services as described in Paragraph One(1). (b) COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. (c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and any subcontractors or vendors, including,but not limited to, similar or related employees,agents, officers,directors and/or shareholders. (d) COUNTY may, in its discretion,object to the reasonableness of expenditures and require payment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION: GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or 4 G 16F2 intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. 8. NOTICES: All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to the GRANTEE at the following address: Roy(Trey)D. Farmer III , Chairman and President ArtsNaples World Festival,Inc. P.O. Box 771176 Naples, FL 34107 All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to the COUNTY to: Jack Wert, Tourism Director Collier County Tourism Department 2660 N. Horseshoe Drive Suite 105 Naples,Florida 34104 The GRANTEE and the COUNTY may change the above mailing address at any time upon giving the other party written notification pursuant to this Section. 9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY. 10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters pertaining to this Agreement and shall provide all information and documentation requested by the COUNTY from time to time pertaining to the use of any funds provided hereunder. 11. TERMINATION: 5 cq to 1 6F 2 (a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination specifying the effective date of termination. (b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors, up to the effective date of the termination so long as such expenses are eligible. 12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be incurred within the term of this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice , at any time during the term of this agreement, and at its sole discretion,reduce or eliminate funding under this agreement. 14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records,books, documents, papers and financial information pertaining to work performed under this Agreement for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any transactions related to this Agreement. 15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of the COUNTY. 16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain effective for one year until September 30, 2016. If the project is not completed within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this agreement beyond the one (1) year term in order to complete the Project must be at the express consent of the Collier County Board of County Commissioners. 17. The GRANTEE must request any extension of this term in writing at least sixty (60)days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this Agreement to extend the term for an additional ninety(90)days. 18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a written report to the Tourism Director or his designee by October 15, 2016. 6 16F2 19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on-line media advertising where possible should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax" and/or display the CVB logo and website url www.paradisecoast.com to qualify for reimbursement. 20. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the parties, after review by the Collier County Tourist Development Council if warranted. IN WITNESS WHEREOF, the COUNTY and GRANTEE have respectively, by an authorized person or agent,hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT R'BROCK,Clerk COLLIER cQ1 NTY,FLORIDA b t ,.._, ...1,.... ..w�,.J 6 . By: / '�"i�(/', Cto A ; � Tim Nance,Chairman to • only.„ . P lleeno . Greene ) 0 -1 141 I Assistant County Attorney WITNESSESS: GRANTEE: (1) m4 4/�`'7/ ARTSNAPLES WORLD FESTIVAL, INC. /1/1( k ge//AWa Printed/Typed Name 0AAA BY: - i►f=/� t� (.. /ten) • --t—c-ww-e-r '1‘'F-- Printed/Typed Name Printed/Typedme i CLAm-kiitekk 44e$ Printed/Typed Title Item# _JLC. ._' Agenda 1.145 Date Date - 7 Recd �—'?—6 1 , oa (3 -w WO 16F 2 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2016) EVENT NAME: REPORT DATE: ORGANIZATION: CONTACT PERSON: TITLE: ADDRESS: PHONE: FAX: On an attached sheet. answer the following questions for each element in your scope of work. Final -These questions should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? What is the total economic impact and revenue generated for this event? Total expenses. (Have all vendors been paid?) List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? What is the percentage of the total participants from out of Collier County? What problems occurred if any during the project event? List any out-of-county- advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? 8 16F2 EXHIBIT "B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE( ) REQUEST PERIOD FROM TO REQUEST# ( )INTERIM REPORT ( )FINAL REPORT TOTAL CONTRACT AMOUNT$ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,cancelled checks,tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments:statements in place of invoices; checks or invoices not dated. If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract.The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 9 CqG. i 16F2 EXHIBIT "C" Naples MarcM.. Everglades PARADIBF COAFT^ VISITOR QUESTIONNAIRE Welcome to the Paradise Coast°M. Thank you for choosing this area for your visit. Please take a few minutes to complete the following questions so that we can better serve the needs of future visitors to Florida's Last Paradise 3M. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA ATTRACTIONS. NAME: ADDRESS: CITY ST ZIP DATE OF ARRIVAL: DATE OF DEPARTURE: WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM STAYING? NAME OF HOTEL AND CITY/AREA: NAME OF CONDOMINIUM/TIMESHARE: #OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY= 1 HOW DID YOU SELECT THE HOTEUCONDOMINIUM? INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT( ) OTHER: NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT: Number of people in your party = Number of days of your visit= Number of meals eaten out each day = PLANNED AREA ACTIVITIES: (Please circle all that apply) ARTS &CULTURE WATER SPORTS NATURE FAMILY von Liebig Art Center Beaches Everglades Tour ATTRACTIONS Artis Naples Naples Pier County Parks Naples Zoo Sugden Theatre Shelling National Park Naples Botanical Garden Naples Philharmonic Fishing State Parks Fun'n Sun Water Park Art Galleries Boating Corkscrew Swamp Swamp Buggy Race Other Kayaking Conservancy of SW Mini Golf Other FL County Museums Lake Trafford Other Other SHOPPING AND DINING SIGHTSEEING RELAXATION & Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT Third Street South Sunset Cruise Golf Waterside Shops City Trolley Tour Spa Venetian Bay Everglades Tour Shelling Bayfront Segway Tour Seminole Casino Tin City Dolphin Cruise Lounges&Clubs Other Other Music Other 10 C`,9 16F2 EXHIBIT "D" ArtsNaples World Festival, Inc. Project Budget Funding — Not to Exceed Out of Collier County Area Advertising and Marketing Related Expenses To Promote the Project $25,000 Total: $25,000 11 C,9 Client#:67826 ARTNA 6 (MMIDD/Y� ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE x/17/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must be endorsed.It SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER C NEACT Caitlin Hall Gulfshore Insurance-Naples PHONE 239 261-3646 A5 239 435-0598 (A/C,No,Ext): (A/C,No): 4100 Goodlette Road North E-MAIL SS: chall@gulfshorelnsurance.com Naples,FL 34103-3303 INSURER(S)AFFORDING COVERAGE NAIC 239 261-3646 INSURER A Cincinnati Insurance Company INSURED INSURER B: ArtsNaples World Festival,Inc. PO Box 771176 INSURER C Naples, FL 34107 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MWDD/YYYY) (MWDD/YYYY) UMITS A GENERAL LIABILITY CAP5220192 04/15/2015 04/15/2016 EACH OCCURRENCE $1,000,000 PREMISES( X COMMERCIAL GENERAL LIABILITY EaEooaur ante) $500,000 CLAIMS-MADE r^I OCCUR MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $1,000,000_ _ GENERAL AGGREGATE $2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO- JECT A AUTOMOBILE UABIUTY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS _ AUTOS (Per accident) $ UMBRELLA UAB OCCUR EACH OCCURRENCE $ _ EXCESS UAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER . ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A - (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ It yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Contract#11-5734- Certificate Holder is Named as Additional Insured As Respects to General Liability Only Per form GA 4080 10 01.30 Days Notice of Cancellation Except 10 for Nonpayment. CERTIFICATE HOLDER CANCELLATION Collier CountyTourism SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Department Tourist Development ACCORDANCE WITH THE POLICY PROVISIONS. Council 2800 N.Horseshoe Drive AUTHORIZED REPRESENTATIVE Naples, FL 34104 !� /.�C'S�o+1 Al•#...ro..4.ri'01 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S859181/M849558 CME Client#:67826 ARTNA 1 6F 2 ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY)4/17/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Caitlin Hall Gulfshore Insurance-Naples PHONE239 261-3646 FAX 239 435-0598 (A/C,No,Ext): (A/C,No): 4100 Goodlette Road North A DAIIESS: chall@gulfshoreinsurance.com Naples,FL 34103-3303 INSURER(S)AFFORDING COVERAGE NAIC i 239 261-3646 INSURER A;Cincinnati Insurance Company INSURED INSURER B: ArtsNaples World Festival,Inc. INSURER C: PO Box 771176 INSURER D: Naples,FL 34107 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDLSUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MM/DD/YYYY) (MNVDD/YYYY) LIMITS A GENERAL LIABILITY CAP5220192 04/15/2015 04/15/2016 EEAACCHH�ES(OECTCpURRENCE $1,000,000 PR X COMMERCIAL GENERAL LIABILITY EMISEaou rence) $500,000 CLAIMS-MADE X OCCUR MED EXP(Any one person) $10,000 PERSONAL 8 ADV INJURY $1,000,000 GENERAL AGGREGATE _$2,000,000 _ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO- JECT A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _ AUTOS NON-OWNED PROPERTY DAMAGE HIRED AUTOS AUTOS (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTIONS $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS'LIABILITY Y/N TORY LIMITS ER ANY ECLUPROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $ (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more space is required) Contract#11-5734- Collier County Board of County Commissioners is Named as Additional Insured in respects to General Liability Only Per Form GA 408010 01.30 day notice of cancellation except 10 days for nonpayment. CERTIFICATE HOLDER CANCELLATION Collier CountyBoard of SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN County Commissioners ACCORDANCE WITH THE POLICY PROVISIONS. Attn:Purchasing Dept. 3301 Tamiami Trail East AUTHORIZED REPRESENTATIVE Naples, FL 34112 ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S859180/M849558 CME ORIGINAL DOCUMENTS CHECKLIST & ROUTI �a(t EYED TO ACCOMPANY ALL ORIGINAL DOCUMENTS SEN THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNAJIRRIE2 2015 Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routi slip din documents are to be forwarded to the Board Office only after the Board has taken action on the item.) � ROUTING SLIP Ri a g me Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist. Route to Addressee(s) Office Initials Date (List in routing order) 1. Linda Best Risk Management 46 Vali( 2. Colleen Greene County Attorney's Office x•26'•% 3. BCC Chairman Board of County Commissioners 47 — 'S 4. Minutes and Records Clerk of Courts Office 9 aq(5 u1 : M 5 PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive I summary.Primary contact information is needed in the event one of the addressees above need to contact staff for additional or missing information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item. Name of Primary Staff Kelly Green Phone Number 252-2384 Contact Agenda Date Item was 7/7/15 Agenda Item Number 16F2✓ Approved by the BCC Type of Document TDC Grant A eement (� Number of Original 2 Attached a � O�c .S\ k.cvDocuments Attached INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be Kg signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney.This includes signature pages from ordinances, resolutions,etc. signed by the County Attorney's Office and signature pages from contracts,agreements,etc.that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike-through and revisions have been initialed by the County Attorney's Kg Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the n/a document or the final negotiated contract date whichever is applicable. 4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Kg signature and initials are required. 5. In most cases(some contracts are an exception),the original document and this routing slip Kg should be provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified.Be aware of your deadlines! 6. The document was approved by the BCC on n i(I(c(enter date)and all Kg changes made during the meeting have been incorporated in the attached docume: . ' Al The County Attorney's Office has reviewed the changes,if applicable. it I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05 1 6 F 2 MEMORANDUM Date: July 30, 2015 To: Kelly Green, Tourist Development Tax Coordinator Tourism Department From: Ann Jennejohn, Deputy Clerk Minutes & Records Department Re: A Category "B" Tourism Agreement between Collier County and Naples/Marco Region of Antique Automobile Club of America, Inc. to promote the AACA Winter National Meet Attached please find an original copy of the agreement referenced above, (Item #16F2) approved by the Board of County Commissioners on Tuesday, July 7, 2015. The second original will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 16F2 2016 CATEGORY"B" TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND NAPLES/MARCO REGION OF ANTIQUE AUTOMOBILE CLUB OF AMERICA,INC. THIS AGREEMENT is made and entered into this ' J day of ( , 2015, by and between Collier County, a political subdivision of the State of Florida, ("COUNTY") and Naples/Marco Region of Antique Automobile Club of America Inc., a Florida corporation,hereinafter referred to as"GRANTEE" WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred to as"Plan") funded by proceeds from the Tourist Development Tax; and WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues generated by the Tourist Development Tax are to be allocated to promote and advertise tourism within the State of Florida,nationally and internationally which encourages tourism; and WHEREAS, GRANTEE has applied to the Tourist Development Council ("TDC") and the County to use Tourist Development Tax funds for out of County promotion of the AACA Winter National Meet("The Project"); and WHEREAS, with the recommendation of the TDC, the Collier County Board of County Commissioners has approved the funding request of the GRANTEE and has authorized the Chairman to execute the Tourism Agreement. NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK: (a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto as Exhibit "D", the GRANTEE shall expend the funds for the out of County promotion of The Project. 1 ca 1 6 F2 2. PAYMENT: (a) The amount to be paid under this Agreement shall be a total of Ten Thousand-Dollars ($10,000). GRANTEE shall be paid in accordance with fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for Funds on the form attached hereto as Exhibit "B" and made a part hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on-line ads, or samples of printed materials to the Tourism Director or his designee, for review. Should these documents be unavailable, the GRANTEE may submit other legally viable evidence of payment subject to review and approval by the Clerk of the Court's Finance Department. (b) The Tourism Director or his designee shall determine that the invoice payments are authorized and that the goods or services covered by such invoice[s] have been provided or performed in accordance with such authorization. The budget attached as Exhibit "D" shall constitute authorization for the expenditure[s] described in the invoice[s]. (c) All expenditures shall be made in conformity with this Agreement. (d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre-audits all payment invoices in accordance with law. (e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount budgeted pursuant to the attached Exhibit"D." (f) Expenditures with publications, broadcast and brochure distribution that runs outside of Collier County (can also run in Collier County) will be reimbursed up to the percentage of listeners or circulation outside of Collier County. (g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement. (h) Services or product must be delivered and paid for by GRANTEE between the effective dates of this agreement. 2 cA re 16F (1) All requests for reimbursement must be received prior to September 30, 2016 to be eligible for payment. 2. ELIGIBLE EXPENDITURES: (a) Only eligible expenditures described in Paragraph One(1)will be paid by COUNTY. (b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and September 30,2016. (c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said funds. (d) COUNTY may request repayment of funds for a period of up to three (3) years after termination of this Agreement or any extension or renewal thereof. 3. REPORTING REQUIREMENTS: (a) GRANTEE shall provide to County a final status report on the form attached hereto as Exhibit"A"no later than October 15,2016. (b) Each report shall identify the economic impact generated by the GRANTEE through the use of reports (Exhibit "A") which identify the amount spent, the duties performed, the services provided, and the goods delivered since the previous reporting period. (c) GRANTEE shall take reasonable measures to assure .the continued satisfactory performance of all vendors and subcontractors. (d) COUNTY may withhold any payments for failure of GRANTEE to provide the final status report and until the County receives the final status report or other report acceptable to the Tourism Director. (e) GRANTEE shall request that visitors to the AACA Winter National Meet complete the visitor questionnaire attached to this Agreement as Exhibit"C". 3 C,9 1 6 F2 5. INSURANCE: (a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of County Commissioners and the Tourist Development Council as additional insureds. (b) The certificate of insurance must be valid for the duration of this Agreement, and be issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less than the following amounts: BODILY INJURY LIABILITY $300,000 each claim per person PROPERTY DAMAGE LIABILITY $300,000 each claim per person PERSONAL INJURY LIABILITY $300,000 each claim per person (c) The Certificate of Insurance must be delivered to the Tourism Director or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence promotional or advertising activities which are to be funded pursuant to this Agreement until the Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed. 6. CHOICE OF VENDORS AND FAIR DEALING: (a) GRANTEE may select vendors or subcontractors to provide services as described in Paragraph One (1). (b) COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. (c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. (d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require payment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION: GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable 4 9 1 6F 2 attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this Agreement This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. 8. NOTICES: All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to the GRANTEE at the following address: Yvonne Rhoads,President Naples/Marco Region of Antique Automobile Club of America,Inc. 28 W. Pelican St. Naples,FL 34113 All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to the COUNTY to: Jack Wert, Tourism Director Collier County Tourism Department 2660 N. Horseshoe Drive Suite 105 Naples, Florida 34104 The GRANTEE and the COUNTY may change the above mailing address at any time upon giving the other party written notification pursuant to this Section. 9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY. 10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters pertaining to this Agreement and shall provide all information and documentation requested by the COUNTY from time to time pertaining to the use of any funds provided hereunder. 5 CA 1 6 F2_ 11. TERMINATION: (a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination specifying the effective date of termination. (b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors, up to the effective date of the termination so long as such expenses are eligible. 12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be incurred within the term of this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice , at any time during the term of this agreement, and at its sole discretion,reduce or eliminate funding under this agreement. 14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records,books, documents, papers and financial information pertaining to work performed under this Agreement for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any transactions related to this Agreement. 15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of the COUNTY. 16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain effective for one year until September 30, 2016. If the project is not completed within the term of 6 cA 1 6 F2 this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this agreement beyond the one (1) year term in order to complete the Project must be at the express consent of the Collier County Board of County Commissioners. 17. The GRANTEE must request any extension of this term in writing at least sixty (60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this Agreement to extend the term for an additional ninety(90)days. 18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a written report to the Tourism Director or his designee by October 15,2016. 19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on-line media advertising where possible should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax" and/or display the CVB logo and website url www.paradisecoast.com to qualify for reimbursement. 20. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the parties, after review by the Collier County Tourist Development Council if warranted. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] [SIGNATURES ON NEXT PAGE] 7 0 cA I IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK,Clerk COLLIER C L NTY, FLORIDA :, / e,alitc.e.... Attest as t.CO 11 11 S Tim Nance,Chairman Appr . ,, • and Leg ity t . !r 'l leen M. Green Assistant County Attorney WITNESSES: GRANTEE: a (1) -- i NAPLES/MARCO REGION OF ANTIQUE AUTOMOBILE CLUB OF AMERICA, INC. Pu W Q1-t /416-S Printed/Typed Name I 2 ✓ BY: ,,,, , e , ,,,„ 0, Printed/T eed Name Printed/Typed Name (TRZ-t- -1 tayT 1 Printed/Typed Title Item# jlc-= Agenda -125 1 Date 1.-•=-- Date Recd II,;. 5' . Deputy l; 8 ei 1 6 F 2 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2016) EVENT NAME: REPORT DATE: ORGANIZATION: CONTACT PERSON: TITLE: ADDRESS: PHONE: FAX: On an attached sheet, answer the following questions for each element in your scope of work. Final -These s I should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? What is the total economic impact and revenue generated for this event? Total expenses. (Have all vendors been paid?) List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? What is the percentage of the total participants from out of Collier County? What problems occurred if any during the project event? List any out-of-county- advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? 9 �q 16F2 EXHIBIT "B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE ( ) REQUEST PERIOD FROM TO REQUEST# ( ) INTERIM REPORT ( ) FINAL REPORT TOTAL CONTRACT AMOUNT$ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices, cancelled checks,tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments: statements in place of invoices; checks or invoices not dated. If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract. The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 10 cy • 2311116 L&F2 EXHIBIT "C" Naples iVlarc�and Everglades RARA04C COA 6T" VISITOR QUESTIONNAIRE Welcome to the Paradise Coast SM. Thank you for choosing this area for your visit. Please take a few minutes to complete the following questions so that we can better serve the needs of future visitors to Florida's Last Paradise SM. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA ATTRACTIONS. NAME: ADDRESS: CITY ST ZIP DATE OF ARRIVAL: DATE OF DEPARTURE: WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM STAYING? NAME OF HOTEL AND CITY/AREA: NAME OF CONDOMINIUM/TIMESHARE: # OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY = HOW DID YOU SELECT THE HOTEL/CONDOMINIUM? INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( ) OTHER: NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT: Number of people in your party = Number of days of your visit= Number of meals eaten out each day = PLANNED AREA ACTIVITIES: (Please circle all that apply) ARTS &CULTURE WATER SPORTS NATURE FAMILY von Liebig Art Center Beaches Everglades Tour ATTRACTIONS Artis Naples Naples Pier County Parks Naples Zoo Sugden Theatre Shelling National Park Naples Botanical Garden Naples Philharmonic Fishing State Parks Fun 'n Sun Water Park Art Galleries Boating Corkscrew Swamp Swamp Buggy Race Other Kayaking Conservancy of SW Mini Golf Other FL County Museums Lake Trafford Other Other SHOPPING AND DINING SIGHTSEEING Fifth Avenue South Lunch/Dinner Cruise/ Third Street South Sunset Cruise Waterside Shops City Trolley Tour Venetian Bay Everglades Tour Bayfront Segway Tour Tin City Dolphin Cruise Other Other 11 y� 1 6 F 2 EXHIBIT "D" Naples/Marco Region of Antique Automobile Club of America, Inc. Project Budget Funding — Not to Exceed Out of Collier County area advertising and marketing related expenses to promote the Project $10,000 Total: $10,000 12 CCD 1 6 F 2 1 0 DATE tMMlDtSYYI Y} ,a r� CERTIFICATE OF LIABILITY INSURANCE 7/28/15 d THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE_DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the Policyfies} must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER -mTAc, Loretta Dearing revised 'PHONE 800-272. 6784 ext 340 VV�`"rc.Nor. J.C. Taylor, Inc. LAIC.No.Eat!; 320 S. 69th St. A p�f , ppRESS: Upper Darby, Pa. 19082 INSURERIS)AFFORDING COVERAGE NAIL as INSURER A: Foremost Ins. Co. INSURED INSURER.B: Antique Automobile Club of America & all its ms USER Regions & Chapters INSURERD: 501 West Governor Rd. INSURER E: Hershey, Pa 17033 INSURERF: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRRUDLISUBR POUCY EFF POUCY EXP LIMITS LTR TYPE OF INSURANCE A POUCY NUMBER MN=Md D MM _. GENERAL LIABILITY EACH OCCURRENCE 1$1,000,000. A © commERCALGENERAL LIAatrry PPS40543267 7/1/15 7/1/16 voGE1*BS aENTED )1,000,000 IIIIICInIIas-MADE OCCUR MED EXP(Any one Wean) $10,000. al ' PERSONAL s ADV INJURY _$.14 II II I I I I ■ GENI=RN,AGGREGATE 52,000 000 PRODUCTS-COMP/OP_GG 52,000,00$. GEN'L AGGREGATE UNIT APPLIES PER: S X POLICY JFC, 7 LOC corns vED SINGLE LIMIT 5 1 1300 000. AUTOMOBILE UASIUTY : (Ea ecrsdertl s ,BODILY INJURY(Per Person) $ all ANY AUTO ALL OWNED SCHEDULED BOpiLYINJURY(Per accident) A AU —XAUTPPS40543267 7/1/15 7/1/16 RR°aPffrA CAMAGE 5 HIRED AUTOS AUTOS $ 4 PUMBREU.ALIAB xOCCUR� YP540543267 7/1/157/1/16 EACHoccuRRaacE 55,000000. AAGGREGATE 55.000.000. IIII exCEss GAB GLNMS•MADE $ DED 1 RETENTIONS LOTH- OVORNERS COMPENSATION AND EMPLOYERS'LIABILITY . TONY YIN E.L EACH Accred`. S ANY PROPRIETOR/PARTNER/EXECUTIVE(—�.. OFFICER/MEMBER EXCLUDED? {�,� N I A E.L DISEASE.EA EMPLOYE $ (Mandatory In NH) If yes.descibeunder E-LDISEASE•POLICY orris DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS(VEHICLES(Attach ACORD 101,Ad/Salon:a Remada Schedule,II more space Is required) Lorenzo—Walker Naples Marco Region Car Show Institute of Technology National March 16-19, 2016 3702 .Estey Ave. Naples,FL 34104 CERTIFICATE HOLDER CANCELLATION Collier County Board Of County Commissioners SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 2660 N. Horseshoe Dr., Naples, FL 34104 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P ACCORDANCE WITH THE POLICY PROVISIONS. . AUTHORIZED REPRESENTATIVE �.... /7tati, I 01988-2010 ACORD CORPORATION. Ail rights reserved. ACORD 25(2010105) The ACORD name and logo are registered marks of ACORD 1 6 F ? Antique Automobile Club of America & all its Regions & Chapters • POLICY NUMBER: PPS40543267 COMMERCIAL GENERAL LIABILITY CG 20 11 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ,..ADDITIONAL INSURED - MANAGERS OR LESSORS OF PREMISES This endorsement modifies Insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designation Of Premises(Part Leased To You): Lorenzo-Walker Institute of Technology 3702 Estey Ave., Naples, FL 34104 • Name Of Person(s)Or Organization(s) (Additional Insured): Collier County Board of County Commissioners 2660 N., Horseshoe Dr., Naples, FL 34104 Additional Premium: $ Information required to complete this Schedule,if not shown above,will be shown in the Declarations. A Section II -Who Is An Insured is amended to • 2. If coverage provided to the additional insured include as an additional insured the person(s) or is required by a contract or agreement the organization(s) shown in the Schedule, but only insurance afforded to such additional insured with respect to liability arising out of the will not be broader than that which you are ownership, maintenance or use of that part of the required by the contract or agreement to premises leased to you and shown in the provide for such additional insured. Schedule and subject to the following additional B. With respect to the insurance afforded to these exclusions: additional insureds, the following is added to This insurance does not apply to: Section III-Limits Of Insurance: 1. Any"occumencen which takes place after you If coverage provided to the additional insured is cease to be a tenant in that premisesrequired by a contract or agreement,the most we will pay on behalf of the additional insured is the 2. Structural alterations, new construction or amount of insurance: demolition operations performed by or on behalf of the person(s) or organization(s) 1, Required by the contract or agreement;or shown in the Schedule. 2, Available under the applicable Limits of However: Insurance shown In the Declarations; 1. The insurance afforded to such additional whichever is less. insured only applies to the extent permitted This endorsement shall not increase the by law;and applicable Limits of Insurance shown in the Declarations. r‘t, CG 20 11 04 13 insurance Services Office, Inc.,2012 Page 1 of 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING L TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT T 2 - THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIG A Print on pink paper.Attach to original document.Original documents should be hand delivered to the Board Office.The completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on the item.) ROUTING SLIP Complete routing lines#1 through#4 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#4,complete the checklist. Route to Addressee(s) Office Initials Date (List in routing order) 1. Linda Best Risk Management 1/3//,r 2. Colleen Greene County Attorney's Office i 1. 3. BCC Chairman Board of County Commissioners \, A/WV `zAL\ kS 4. Minutes and Records Clerk of Courts Office AT gI(+i 1S 3:S1) 5 PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval.Normally the primary contact is the person who created/prepared the executive summary.Primary contact information is needed in the event one of the addressees above need to contact staff for additional or missing information.All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to ap-rove the item. Name of Primary Staff Kelly GreenC 1--A-\ Phone Number 252-23 84 Contact _ Agenda Date Item was 7/7/15 Agenda Item Number 16F2 Approved by the BCC / Type of Document TDC Grant Agreement d� Number of Original 2 Attached oV)ccw--'c `1v vTv-• Documents Attached INSTRUCTIONS & CHECKLIST ��- x.,, —) _—, Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be Kg signed by the Chairman,with the exception of most letters, must be reviewed and signed by the Office of the County Attorney.This includes signature pages from ordinances, resolutions, etc. signed by the County Attorney's Office and signature pages from contracts, agreements,etc.that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and possibly State Officials.) 2. All handwritten strike-through and revisions have been initialed by the County Attorney's f,'" 5.4 Office and all other parties except the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the . document or the final negotiated contract date whichever is applicable. 4. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's Kg signature and initials are required. 5. In most cases(some contracts are an exception),the original document and this routing slip dtg should be provided to the BCC office within 24 hours of BCC approval. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the \ BCC's actions are nullified.Be aware of your deadlines! _ 1 . 6. The document was approved by the BCC on 7/7/15 (enter date)and c -r �}— k$ a� changes made during the meeting have been incorporated in the attached docum nt. ��J ;� a� ,i' The County Attorney's Office has reviewed the changes,if applicable. � C ��t . w I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05 F MEMORANDUM Date: August 5, 2015 To: Kelly Green, Tourist Development Tax Coordinator Tourism Department From: Ann Jennejohn, Deputy Clerk Minutes & Records Department 1 Tourism A Agreement between Collier Countyand Re: A 20 6g Southwest Florida Holocaust Museum, Inc. Attached please find an original copy of the agreement referenced above, (Item #16F2) approved by the Board of County Commissioners on Tuesday, July 7, 2015. The second original will be held in the Minutes and Records Department for the Board's Official Record. If you have any questions, please contact me at 252-8406. Thank you. Attachment 1 6 F2 2016 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND SOUTHWEST FLORIDA HOLOCAUST MUSEUM, INC. 44 THIS AGREEMENT is made and entered into this / day of , 2015, by and between Southwest Florida Holocaust Museum Inc., a Florida not-for-profit corporation, hereinafter referred to as "GRANTEE" and Collier County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY". WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred to as "Plan") funded by proceeds from the Tourist Development Tax; and WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues generated by the Tourist Development Tax are to be allocated to acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated by not-for-profit organizations and open to the public; and WHEREAS, GRANTEE has applied to the Tourist Development Council and the County to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits and festivals to attract visitors and enhance the quality of life for area residents; and WHEREAS, The Tourist Development Council has recommended funding for GRANTEE'S out of market advertising expenditures for the promotion of events to attract visitors; and WHEREAS, the Board of County Commissioners has made a finding that GRANTEE qualifies as a museum; and WHEREAS, The Collier County Board of County Commissioners has approved the funding request of the GRANTEE and the Chairman was authorized to execute the Tourism Agreement. NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1 16F2 1. SCOPE OF WORK: (a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto as Exhibit "D", the GRANTEE shall expend the funds for the promotion of GRANTEE'S marketing(hereinafter"the Project"). 2. PAYMENT: (a) The amount to be paid under this Agreement shall be a total of Forty Thousand Dollars ($40,000). GRANTEE shall be paid in accordance with the fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for Funds on the form attached hereto as Exhibit "B" and made a part hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment and performance, tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on-line ads, or samples of printed materials to the Tourism Director, or his designee, for review. Should these documents be unavailable, the GRANTEE may submit other legally viable evidence of payment subject to review and approval by the Clerk's Finance Department. (b) The Tourism Director, or his designee, shall determine that the invoice payments are authorized and that the goods or services covered by such invoice[s] have been provided or performed in accordance with such authorization. The budget attached as Exhibit "D" shall constitute authorization for the expenditure[s] described in the invoice[s]. (c) All expenditures shall be made in conformity with this Agreement. (d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre-audits all payment invoices in accordance with law. (e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount budgeted pursuant to the attached "Exhibit D". (f) Expenditures with publications, broadcast and brochure distribution that run outside of Collier County (can also run in Collier County) will be reimbursed up to the percentage of listenership or circulation outside of Collier County. (g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement. 2 16F2 (h) Services or product must be delivered and paid for by GRANTEE between the effective dates of this agreement. (i) All requests for reimbursement must be received by September 30, 2016 to be eligible for payment. 3. ELIGIBLE EXPENDITURES: (a) Only eligible expenditures described in Paragraph One (1) will be paid by COUNTY. (b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and September 30, 2016. (c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said funds. (d) COUNTY may request repayment of funds for a period of up to three (3) years after termination of this Agreement or any extension or renewal thereof. 4. INSURANCE: (a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of County Commissioners and the Tourist Development Council as additional insureds. (b) The certificate of insurance must be valid for the duration of this Agreement, and be issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less than the following amounts: BODILY INJURY LIABILITY $300,000 each claim per person PROPERTY DAMAGE LIABILITY $300,000 each claim per person PERSONAL INJURY LIABILITY $300,000 each claim per person WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY—Statutory (c) The Certificate of Insurance must be delivered to the Tourism Director or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence promotional or advertising activities which are to be funded pursuant to this 3 1 6 F2 Agreement until the Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed. 5. REPORTING REQUIREMENTS: (a) GRANTEE shall provide to County a final status report on the form attached hereto as Exhibit"A" no later than October 15, 2016 (b) Each report shall identify the economic impact generated by the GRANTEE through the use of reports (Exhibit "A") which identify the amount spent, the duties performed, the services provided, and the goods delivered since the previous reporting period. (c) GRANTEE shall take reasonable measures to assure the continued satisfactory performance of all vendors and subcontractors. (d) COUNTY may withhold any payments for failure of GRANTEE to provide the final status report and until the County receives the final status report or other report acceptable to the Tourism Director. (e) GRANTEE shall request that visitors to The Southwest Florida Holocaust Museum, Inc. complete the visitor questionnaire attached to this Agreement as Exhibit"C". 6. CHOICE OF VENDORS AND FAIR DEALING: (a) GRANTEE may select vendors or subcontractors to provide services as described in Paragraph One(1). (b) COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. (c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. (d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require payment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 4 1 F. 6 7. INDEMNIFICATION: GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. 8. NOTICES: All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to the GRANTEE at the following address: Joan Hogan The Southwest Florida Holocaust Museum, Inc. 4760 Tamiami Trail North Suite 7 Naples, Florida 34103 All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to the COUNTY to: Jack Wert, Tourism Director Collier County Tourism Department 2660 N. Horseshoe Drive Suite 105 Naples, Florida 34104 The GRANTEE and the COUNTY may change the above mailing address at any time upon giving the other party written notification pursuant to this Section. 9. PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY. 10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters pertaining to this Agreement and shall provide all information and documentation 5 16 F2 requested by the COUNTY from time to time pertaining to the use of any funds provided hereunder. 11. TERMINATION: (a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination specifying the effective date of termination. (b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors, up to the effective date of the termination so long as such expenses are eligible. 12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be incurred within the term of this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice, at any time during the term of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement. 14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents, papers and financial information pertaining to work performed under this Agreement for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any transactions related to this Agreement. 15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of the COUNTY. 6 16F 16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain effective for one year until September 30, 2016. If the project is not completed within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this agreement beyond the one (1) year term in order to complete the Project must be at the express consent of the Collier County Board of County Commissioners. 17. The GRANTEE must request any extension of this term in writing at least sixty (60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this Agreement to extend the term for an additional ninety(90) days. 18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a written report to the Tourism Director or his designee, by October 15, 2016. 19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on-line media advertising should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website address url www.paradisecoast.com to qualify for reimbursement. 20. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the parties, after review by the Collier County Tourist Development Council if warranted. * * * 7 1 6 F 2 IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCI .Clerk COLLIER T INTY, FLORIDA r���,,�YYt . P C2C •' LIM z. est as to Ch, '-dk By: / e.,agte.e.... Tim Nance, Chairman signature Only.,. Approved as to form, and legal sufficiency 11 / 17niatag Co leen M. Greene Assistant County Attorney WITNESSES: GRANTEE: (1) SOUTHWEST FLORIDA HOLOCAUST MUSEUM, INC. Printed/Typed Name (2) 4:1S-v\ BAiiiOr P„,.../ Printed/Typed Nr 7 Tinted/Typed Name 0 e-s.LA- Printed/Typed Title item# I(O Pa- Agenda —1,"��C, Date --- LRecd S3 -t. 6 lk/ Deputy CI 8 16F2 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2016) EVENT NAME: REPORT DATE: ORGANIZATION: CONTACT PERSON: TITLE: ADDRESS: PHONE: FAX: On an attached sheet, answer the following questions for each element in your scope of work. Final —These questions should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? What is the total direct economic impact and revenue generated from this event? Total expenses. (Have all vendors been paid?) List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? What is the percentage of the total participants from out of Collier County? What problems occurred if any during the project event? List any out-of-county- advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? 9 16F2 EXHIBIT "B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE( ) REQUEST PERIOD FROM TO REQUEST# ( ) INTERIM REPORT ( ) FINAL REPORT TOTAL CONTRACT AMOUNT$ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,cancelled checks,tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments: statements in place of invoices;checks or invoices not dated. . If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract. The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 10 16F2 EXHIBIT "C" Naples Marco Island Everglades PARADISE COAST VISITOR QUESTIONNAIRE Welcome to the Paradise Coast SM.Thank you for choosing this area for your visit. Please take a few minutes to complete the following questions so that we can better serve the needs of future visitors to Florida's Last Paradise SM PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA ATTRACTIONS. NAME: ADDRESS: CITY ST ZIP DATE OF ARRIVAL: DATE OF DEPARTURE: WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM STAYING? NAME OF HOTEL AND CITY/AREA: NAME OF CONDOMINIUM/TIMESHARE: #OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY= HOW DID YOU SELECT THE HOTEL/CONDOMINIUM? INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( ) OTHER: NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT: Number of people in your party= Number of days of your visit = Number of meals eaten out each day= PLANNED AREA ACTIVITIES: (Please circle all that apply) ARTS&CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS von Liebig Art Center Beaches Everglades Tour Naples Zoo Naples Museum of Art Naples Pier County Parks Naples Botanical Garden Sugden Theatre Shelling National Park Fun'n Sun Water Park Artis Naples Fishing State Parks Swamp Buggy Race Art Galleries Boating Corkscrew Swamp Mini Golf Other Kayaking Conservancy of SW FL County Museums Other Lake Trafford Other Other SHOPPING AND DINING SIGHTSEEING RELAXATION&ENTERTAINMENT Fifth Avenue South Lunch/Dinner Cruise/ Golf Third Street South Sunset Cruise Spa Waterside Shops City Trolley Tour Shelling Venetian Bay Everglades Tour Seminole Casino Bayfront Segway Tour Lounges&Clubs Tin City Dolphin Cruise Music Other Other Other 11 16F2 EXHIBIT "D" Southwest Florida Holocaust Museum, Inc. Project Budget Out of Collier County Area Advertising and Marketing Related Expenses to Promote The Project. Total Funding — Not to Exceed: $40,000 12 6 F �� rY� DATE(MM/ODIYVYY) A COCERTIFICATE OF LIABILITY INSURANC 6/30/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONT PRODUCER NAMEACT Lorraine Jones-Murray Lutgert Insurance-Naples PHONE 239-262-7171 , FAX No).239-262-5360 PO Box 112500 (A/C No Fst)• Naples FL 34108 AAIL DDRESS:ljones-murray@lutgertinsurance.com INSURER(S)AFFORDING COVERAGE NAIC N INSURER A:Hartford Ins Co of SE 38261 INSURED SWFLH-1 INSURER B:Technology Ins Company 42376 SW FL Holocaust Museum,Inc. INSURER C: Holocaust Museum of SW FL 4760 Tamiami Trail N,#7 INSURER 0: Naples FL 34103 INSURER E: — INSURER F: COVERAGES CERTIFICATE NUMBER: 1660642559 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR: 'ADDLjSUBR POLICY EFF ! POLICY EXP LTR TYPE OF INSURANCE 1 INS°'WVD 1 POLICY NUMBER 1(MM/DDIYYYY)!IMMIDD/YYYY)I LIMITS A x I COMMERCIAL GENERAL LIABILITY I !I 21 SBABK8190 18/2/2014 8/2/2015 1 EACH OCCURRENCE I$2,000,000 [—I j DAMAGE TO RENTED CLAIMS-MADE I X I OCCUR 1 1 1 PREMISES(Ea occurrence) 1$300,000 117-1 1 i MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY i$2,000,000 i GEN'L AGGREGATE LIMIT APPLIES PER: ! GENERAL AGGREGATE !.$4,000,000 . , PRO- -� POLICY. JECT LOC I PRODUCTS-COMP/OP AGG 1$4,000,000 OTHER: AUTOMOBILE LIABILITY I ! COMBINED SINGLE LIMIT 1$ I (Ea accident) ANY AUTO ! BODILY INJURY Per person) I$ 1 —1,ALL OWNED i SCHEDULED j ! I BODILY INJURY(Per accident):$ !AUTOS AUTOS • NON-OWNED ' PROPERTY DAMAGE HIRED AUTOS I,AUTOS 1 (Per accident) $ ;$ UMBRELLA LIAB 1 ! OCCUR ! ! EACH OCCURRENCE ',$ — - EXCESS LIAB ~.CLAIMS-MADE ' AGGREGATE$ DED I '; RETENTIONS I $ g I WORKERS COMPENSATION I i TWC3312875 5/12/2015 , 5/12/2016 I X 1 STATUTE PER I I OTTH- I AND EMPLOYERS'LIABILITY Y/N .ANY PROPRIETOR/PARTNER/EXECUTIVE . ' E.L.EACH ACCIDENT $100.000 I OFFICER/MEMBER EXCLUDED? N I A I '',(Mandatory in NH) E.L.DISEASE-EA EMPLOYEE$100,000 If yes,describe under I DESCRIPTION OF OPERATIONS below ' E.L.DISEASE-POLICY LIMIT'$500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Collier County Board of County Commissioners and the Tourist Development Council are named as Additional Insured's with regards to contract. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Collier County Board of County Commissioners and the ACCORDANCE WITH THE POLICY PROVISIONS. Tourist Development Council 3299 Tamiami Trail East AUTHORIZED REPRESENTATIVE Naples FL 34112-57461 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD