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Agenda 04/21/2015 PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING TUESDAY, APRIL 21, 2015 THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET ON TUESDAY, APRIL 21 AT 1 PM AT THE COMMUNITY CENTER OF PELICAN BAY, 8960 HAMMOCK OAK DRIVE, NAPLES, FL. AGENDA 1 . Roll call 2. Agenda approval 3. Audience comments 4. 2015 Budget Resolution 5. Adopt the PBSD 2015 Priorities in considering the 2016 Budget proposals. 6. Staff presentation of proposed 2016 budget: a. Giving consideration to the suggestions as outlined earlier by Chairman Bachman; b. Water Management; c. Beautification; d. Clam Bay; e. Street Lighting; f. Expanded Field Management Services. job description for proposed Project Manager position. 7. Capital Items: a. Consider a policy for vehicle and equipment replacement reserves; b. Review the Capital Project Planning Estimates for FY 16 to FY 20; i. Review policy and plans for funding Capital Projects. 8. Recommend non-ad valorem and ad valorem rates for 2016: a. Account for reimbursements for Foundation projects; b. Consider allocation of Reserves. 9. Previewing FY 2016 budget at May Board Meeting. 10.Adjourn ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. Collier County item 6;4/21/2105 Pelican Bay Services Division Fiscal Year 2016 Operating Budget General Funds Capital Projects Funds Water Community Street Clam Bay Capital Total Revenue Management Beautification Lights sii System Projects All Funds Canyforward $178,440 $631,841 $943,258 11 $16,322 $1,238,722 $3,008,583 Interest Income $1,400 $3,700 $4,700 € $500 $7,100 $17,400 Plan Review Fee Income $1,500 $0 $0 $0 $0 $1,500 InterfundTransfers $0 $11,000 $0 111111 $150,000 $11,000 $172,000 Revenue Reserve ($46,300) ($121,300) ($24,800) 111111 ($6,000) ($20,800) ($219,200) Assessment or Advalorem Tax Levy $924,500 $2,422,870 $489,300 $118,800 $400,719 $4,356,189 Total Revenue h $1,059,540 $2,948,111 $1,412,458 $279,622 $1,636,741 $7,336,472 Appropriations Projections Personnel Services $215,500 $1,058,970 $141,800 $1,416,270 Administration: iiliiii Indirect Cost Reimbursements $66,500 $0 $3,200 f $69,700 Other Contractual Services $47,000 $49,900 $29,200 js $126,100 Storage Contractor $0 $800 $800 1111Ii $1,600 Telephone-Service Contracts $400 $400 $400 $1,200 Telephone-Direct Line $3,000 $3,000 $3,000 111111; $9,000 Postage,Freight&Ups $1,200 $2,000 $1,500 (i! $4,700 Rent-Buildings $9,400 . $9,700 $9,400 z $28,500 Rent-Equipment $2,500 $2,600 $2,500 i€ $7,600 Insurance-General $900 $500 $400 1J $1,800 Mntc.Site Ins.&Assessment Fees $15,900 $0 $0 $15,900 Information Tech Automation Allocation $4,800 $8,400 $600 r,1 $13,800 Printing or Binding-Outside Vendors $1,800 $2,300 $0 $4,100 Legal Advertising $900 $1,200 $0 -': $2,100 Clerks Recording Fees,Etc. $600 $1,200 $0 Id $1,800 Office Supplies-General $1,500 $2,000 $800 'iii $4,300 Other Training&Educational Exp. $2,000 $2,200 $0 p $4,200 Other O eratiu Supplies $0 $0 $1,000 �it $1,000 Emergency Maintenance&Repairs $8,800 $7,400 $0 j!. $16,200 i s Field Services: in Engineering $45,000 $0 $0 li $162,900 $0 $207,900 Plan Review Fees $1,500 $0 $0 1111 $1,500 Electrical Contractors $0 $0 $16,400 MI $16,400 Other Contractual Services $1,000 $29,000 $800 $45,500 $116,000 $192,300 Landscape Incidentals $0 $2,500 $0 11.1 $2,500 Pest Control $0 $1,000 $0 ilk $1,000 Tree Trimming $102,000 $102,700 $0 ill i $38,000 $242,700 Temporary Labor $74,800 $383,000 $0 se $457,800 Berm&Swale Maintenance $18,000 $0 $0 €i $110,000 $128,000 Water Use Charges $0 $89,900 $0 ri: $89,9 00 IV Landscape Materials $8,500 $52,000 $0 $175,000 $235,500 Celluar Telephones/Radios $500 $3,800 $500 $4,800 Trash&Dumpster Fees $5,300 $15,900 $0 1 $21,200 Water Quality Testing $12,900 $0 $0 "l" $12,900 Insurance-Vehicles $1,000 $10,200 $1,000 lit $12,200 Insurance-General $2,500 $8,600 $800 IN $11,900 Bldg.Repairs/Mntc. $500 $500 $500 •!ii $1,500 Electricity $0 $3,000 $35,000 $38,000 Fertilizers,Herbicides,Chem $93,800 $62,000 $0 'Y $155,800 Sprinkler System Maint $0 $30,000 $0 a $30,000 Mulch $0 $51,500 $0 `], $51,500 Equipment Rental $0 $5,000 $0 !'€>I $5,000 idilli,Licenses and Permits $0 $500 $0 $500 Fleet Repairs,Maintenance&Fuel $22,100 $93,700 $2,600 $500 $118,900 Road and Bike Path Repairs $0 $2,000 $0 1:.,....:i1:1:.11,.,.1..:,.:..i:y: $2,000 Photo Processing(Aerial) $0 $0 $0 . : $7,500 $7,500 Minor Operating Supplies $0 $3,700 $0 $2,400 $6,100 Employee Uniforms $1,100 $9,500 $0 lit $10,600 Other Operating Supplies $2,500 $9,000 $0 li i $500 $12,000 Light,Bulb and Ballast $0 $0 $16,800 S $16,800 Personal Safety Equipment $800 $3,500 $800 \ $5,100 Paint supplies $0 $500 $0 :r;/ $500 Traffic Signs $0 $3,000 $0 $50,000 $53,000 Emergency Maintenance&Repairs $0 $3,300 $9,600 $12,900 Beach Renourishment $200,000 Capital Outlay $54,000 $174,400 $0 $0 $100,000 $328,400 Rolled Capital Projects/Programs,&Reserves Clam Bay Projects Fund 320 ii:: $0 $0 Capital Projects Fund 322 $867,041 $867,041 Reserves for Operations $152,815 $365,191 $62,158 111 $16,322 $0 $596,486 Reserve for Operating Fund Capital Imp. $0 $1,004,600 1i l $1,004,600 Equipment Reserve $32,425 $164,050 $42,300 IN $238,775 Other Charges,Fees&Transfers Tax Collector $27,700 $72,800 $14,700 k.. 14,700 �i $3,600 $12,000 $130,800 y. Property Appraiser $16,100 $39,800 $9,300 $2,400 $6,700 $74,300 Total Appropriations Il $1,059,540 $2,948,111 $1,412,458 lit $279,622 $1,636,741 $7,336,472 Equivalent Residential Unit's: 7614.29 7614.29 7614.29 7614.29 7614.29 Projected Rate: ERU orMillage $121.416 $318.200 0.0911 $15.602 $52.627 Projected Total Rate:ERU orMillage $439.617 0.0911 68.229 $507.85 Actual Rate(FY 2015) $367.00 0.0857 $59.76 $426.76 Actual Dollar/Millage Change $72.62 0.0054 $8.47 $81.09 19.79% 100.00% 14.18% 19.00% 1 y N 0 0 M 00 .--. O .--, VD 0 0 0 LA O IVA - N • ■ 69 O 00 O 00 O et 00 O O O N O N VD N `m 0 --0 N N O O 'C 0 0 0 N ' ) N 00 t E ' in 00 00 N 00 N ' � 0' �Y 00 0i 00 O O ,. CT O O •-• 00 N 0O O\ .-. 00 O N VD N VD [ti (sy CC (�- C .-a 6M9 69 6�9 O 69 00 EA EA E EA EA GA A `0�0 O o N N .--i O .•+ O O 0 0 0 O N `O M e--■ n [�N CO CD O O 00 64 69 EA FA N [O O O N N N. 0 M 0 M N 00 cn 0000 .~-. 0 .O .-, N N M N M 69 00 N G .� 69 l n N .--i 69 64 .7 0 6�9 .-, .--1 69 F-1 U Fry 69 EA EA CD 000 O N N LAEAEAN O 6969ES N O a ® > N 65 CD N N M EA M N 69 O M W M O '.0 ,O �O Ca.•a M 00 00 ry ~ 00 Cl 0 R 69 EA 69 EA EA W. c) y 00 O O 00 00 C C 00 0 0 0 O O O 00 O V') 65 O If) U) EA O k!) O O O O O O L) O N. N N .--∎ O � O '0 U) 00 M O 00 1-4 '1) 0000 7 N VEA T - 00 0 M 0 o 0 00 69 00 69 00 69 69 4 ti EA W. 3. EA 69 4. CA - a,e ' ar ti-mss P• t Cr rn 0, 0 0 .-I VO,• O VO O O O U) O Ifs .•-1 O .-+ O O 00 O O O 69 69 EA N O N 00 O •� 0 N csi m. N U) O O l s et ,e 00 co ..p,-, O h O M N .--' O M .-y 00 r.0 c; '0 d' L) F-M C:1 H EA OHO O E 64 E() .M-+ EA .••1 N 00 p 69 09 69 69 EA EA EA `•' ►� CL) O 1 CA CO o C.) N C Q ..ti i. > •.: L +' .--■ p p .--1 .--i O .--I 0 EA 0 0 0 0 .--1 O O '' O O 7 C O O\ 69 69 69 '�..� C' O N C' CID N r', G1 O ∎0 O .--1 Q Sy - , o 00 O M ri O •--- V) ,--r N ' O') N CO ,.� l0 .-. U) 'O N O F— .,*y v Cp .a Qa d' V N M N .-� 6S rd LA .-•1 /�eyl.f� V) O a VM9 v3 EA FA bv4 O r+--I �1 6 U w U o o 8 co to o to o8o v, 0In o co O O O Tr .--, 69 .--1 69 69 6A N 000 N N 0 a CA O C 7 00 00 .--, s 00 N N Ul O N 1n 'O U) M Vr N U) Vi N 69 M 00 EA .4-+ -- ` ' N EA 4 64 69 69 .4-+ EA CC D U) CC N C) O O 0 -. al, CC -G O '' O g 04 co � roi `B '^ C N, y Ct o Ca a) Q CI C' � >,eq 0 _ b C O 0 v 0 Q O 0 U • - L C cd• i. CI n 0 b.°n w teO¢ C N •O ,a O O y u 2 a) y co v o \ tr) O •-, O CC r-T+ O ad N N 71- W ~ rn 0 O i C a G O M CO O r cA O C' rn b0 O E 4" N tr) O O 03 H E y ®it O N o• 0 o CH a O rs1„co o0 H O 0. NNP� Z - . O �) —< 0 N tFi L. it -�+ �+ r-+ CC .-. .--� O C91 O s. Pa 0 N L., la �' O N N it 4. N N cam) = G ° r wo o nz P a gi s. c) 0 c) i a 0 0 o c a CD a 0 '0 CO >”• >" r4 Pa A 'JOw ' P; ao' Od Mww WO U U 0 0 Fa" �1 g g+ O w w w w w E•" Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Water Management Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Revenue Assessments $742,500 $714,672 $805,500 $740,562 $17,338 $757,900 $924,500 Revenue Reserve ($40,600) - ($42,000) - - - ($46,300) Interfund Transfers(322) ($63,000) -$63,000 (23,200) - - - $0 Interest Income $4,600 $2,376 $1,200 $764 $300 $1,064 $1,400 Developer Plan Reviews $1,500 $0 $1,500 $0 $0 $0 $1,500 Miscellaneous Income $0 $0 $0 $70 $0 $70 $0 Prior Year Expenditures $0 $0 $0 $0 $0 $0 $0 Carryforward $239,000 $0 $230,200 $0 $0 $0 $178,440 Total Revenue: $884,000 $654,048 $973,200 $741,396 $17,638 $759,034 $1,059,540 Appropriations: Administration Regular Salaries $33,414 $34,090 $32,074 $12,974 $19,100 $32,074 $58,600 ER 457 Contributions $0 $0 $0 $0 $0 $0 $0 Other Salaries and Wages $0 $0 $0 $0 $0 $0 $0 Termination Pay $0 $0 $0 $0 $0 $0 $0 Reserve For Salary Adj. $1,108 $0 $879 $0 $0 $0 $700 Social Security Matching $2,484 $2,396 $2,523 $911 $1,512 $2,523 $2,600 Retirement $2,250 $2,414 $2,436 $956 $1,480 $2,436 $2,600 Health&Dental Insurance $8,970 $8,970 $8,970 $4,485 $4,485 $8,970 $9,200 Life Insurance&Disability $274 $274 $318 $159 $159 $318 $100 Worker's Compensation $0 $0 $0 $0 $0 $0 $0 Sub-total: $48,500 $48,144 $47,200 $19,485 $26,736 $46,321 $73,800 Indirect Cost Reimbursement $80,300 $80,300 $76,800 $38,400 $38,400 $76,800 $66,500 Other Contractual Services $37,500 $36,535 $47,000 $13,366 $33,634 $47,000 $47,000 Telephone- Service Contract $400 $304 $300 $138 $193 $331 $400 Telephone-Direct Line $3,200 $2,424 $3,000 $1,009 $1,416 $2,425 $3,000 Postage,Freight,UPS $1,700 $1,121 $1,300 $0 $1,000 $1,000 $1,200 Rent-Building $9,500 $8,344 $10,600 $4,168 $6,432 $10,600 $9,400 Information Tech Automation A $4,700 $4,700 $5,000 $2,400 $2,600 $5,000 $4,800 Insurance-General $900 $900 $1,400 $700 $700 $1,400 $900 Mntc. Site Ins. &Assessment Ff $15,900 $15,900 $15,900 $7,950 $7,950 $15,900 $15,900 Rent Equipment $1,500 $1,954 $1,600 $1,064 $1,490 $2,554 $2,500 Printing(Outside) $1,800 $368 $1,800 $0 $1,500 $1,500 $1,800 Legal Advertising $1,200 $811 $1,000 $0 $600 $600 $900 Clerk Recording Fees $1,200 $0 $1,000 $0 $600 $600 $600 Office Supplies $2,200 $1,865 $2,000 $536 $749 $1,285 $1,500 Other Educational $1,100 $3,234 $1,100 $857 $1,200 $2,057 $2,000 Sub-total: $163,100 $158,760 $169,800 $70,588 $98,464 $169,052 $158,400 Emergency Maintenance/Repair $6,800 $0 $8,800 $0 $0 $0 $8,800 Sub-total: $169,900 $158,760 $178,600 $70,588 $98,464 $169,052 $167,200 Total Administrative: $218,400 $206,904 $225,800 $90,073 $125,200 $215,373 $241,000 2 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Water Management Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Field Services: Regular Salaries $80,937 $76,643 $82,467 $32,865 $49,600 $82,465 $83,500 ER 457 Contributions $665 $97 $665 $0 $665 $665 $700 Reserve For Salary Adjustment $2,408 $0 $2,565 $0 $0 $0 $1,600 Reserve For Salary Attrition $0 $0 $0 $0 $0 $0 $0 Overtime $15,693 $22,823 $17,000 $6,213 $10,787 $17,000 $17,200 Social Security Matching $7,638 $7,074 $6,541 $2,783 $3,758 $6,541 $6,500 Regular Retirement $8,512 $8,196 $7,649 $2,880 $4,769 $7,649 $6,400 Health&Dental Insurance $20,793 $20,793 $20,793 $10,396 $10,397 $20,793 $21,200 Life&Disability Insurance $654 $654 $920 $460 $460 $920 $300 Worker's Compensation $4,300 $4,300 $4,500 $2,250 $2,250 $4,500 $4,300 Sub-total: $141,600 $140,580 $143,100 $57,847 $82,686 $140,533 $141,700 Engineering Fees $32,500 $21,294 $85,000 $9,635 $83,100 $92,735 $45,000 Plan Review Fees $1,500 $0 $1,500 $0 $0 $0 $1,500 Other Contractual Services $1,000 $0 $1,000 $360 $500 $860 $1,000 Tree Trimming $52,000 $30,902 $52,000 $14,980 $37,020 $52,000 $102,000 Temporary Labor $44,900 $53,722 $59,800 $58,136 $27,000 $85,136 $74,800 Swale Maintenance $18,000 $71,235 $18,000 $11,400 $9,000 $20,400 $18,000 Water Quality Testing(Ind Pay) $29,100 $29,319 $21,700 $5,760 $15,940 $21,700 $12,900 Telephones(Includes Cellular) $500 $636 $500 $198 $302 $500 $500 Trash&Garbage Disposal $5,700 $4,546 $5,300 $2,029 $2,841 $4,870 $5,300 Insurance-General $2,400 $2,400 $2,300 $1,150 $1,150 $2,300 $2,500 Insurance-Auto $900 $900 $900 $450 $450 $900 $1,000 Bldg.Repairs/Mntc. $1,700 $401 $1,700 $441 $0 $441 $500 Autos Trucks RM $900 $900 $0 $0 $0 $900 Motor Pool $200 $95 $200 $0 $200 $200 $200 Labor-Fleet Maint. (ISF) $2,000 $1,992 $3,900 $1,300 $2,600 $3,900 $6,700 Fleet Maint.Parts $300 $8,010 $3,900 $515 $2,485 $3,000 $9,000 Fleet Non.Maint.ISF Parts $200 $826 $1,200 $43 $257 $300 $900 Boat R&M $500 $410 $500 $0 $500 $500 $500 Other Equip.R&M $1,500 $2,022 $1,500 $316 $1,100 $1,416 $1,500 Uniform Purchase&Rental $1,100 $995 $1,100 $1,003 $427 $1,430 $1,100 Fertilizer,Herbicides,Chem $89,400 $43,043 $89,400 $34,728 $52,622 $87,350 $93,800 Replanting Program $8,500 $615 $8,500 $0 $8,500 $8,500 $8,500 Fuel&Lubricants-Outside $0 $0 $0 $0 $0 $0 $0 Fuel&Lubricants-Inside $3,400 $2,328 $2,800 $832 $1,168 $2,000 $2,400 Other Operating Supplies $2,500 $5,192 $2,500 $3,160 $2,040 $5,200 $2,500 Personal Safety Equipment $500 $2,500 $500 $750 $400 $1,150 $800 Sub-total: $301,200 $283,383 $366,600 $147,186 $249,602 $396,788 $393,800 3 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Water Management Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Capital Outlay Building Improvements $0 $0 $0 $0 $0 $0 $0 Auto&Trucks $12,940 $13,174 $23,600 $19,040 $4,560 $23,600 $0 Other/Off.Mach.&Equip. $1,000 $0 $0 $0 $0 $0 $54,000 Sub-total: $13,940 $13,174 $23,600 $19,040 $4,560 $23,600 $54,000 Total Field Services: $456,740 $437,137 $533,300 $224,073 $336,848 $560,921 $589,500 Reserves Reserved for Operations(2 1/2] $157,800 $0 $148,700 - - - $152,815 Reserve for Operating Fund Cal $0 $0 $0 $0 Reserved Capital Outlay -Equi $25,600 $0 $25,600 - - - $32,425 $183,400 $174,300 $185,240 Other Fees,Charges&Transfers Tax Collector $24,800 $15,540 $25,200 $14,700 $5,000 $19,700 $27,700 Property Appraiser $21,800 $13,313 $16,100 $12,700 $2,300 $15,000 $16,100 Revenue Reserve(Prior Years) $0 $0 $0 $0 $0 $0 $0 Total Other Fees&Charges: $46,600 $28,853 $41,300 $27,400 $7,300 $34,700 $43,800 Total Appropriations: $721,740 $672,894 I $974,700 $341,546 $469,348 $810,994 I $1,059,540 Fiscal Year 2015 Net Income from Operations ($51,960) Fund Balance October 1,2014(Actual) $267,400 Fiscal Year 2015 Transfer to Fund 322 $37,000 Fiscal Year 2015 Transfer to Fund 320 $0 Fund Balance September 30,2015(Projected) $178,440 Fund Balance Allocations-Fiscal Year 2016 Reserved for Operations Opening Balance-Carryforward(10/01/15) $152,815 Transfer to Carryforward for Operations $0 Transfer to Fund 322(Capital Projects) $0 Sub-total Reserved for Operations: $152,815 Reserved for Capital Outlay Equipment Replacement (Opening Balance-Carryforward 10/01/15) $25,625 Equipment Amortization Funding Requirement $6,800 Sub-total Reserved for Capital Outlay: $32,425 Total Fund Balance-Sept. 30,2016(Projected): $185,240 4 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Water Management Operating Department Department Summary Revenue Projections Carryforward $178,440 Interest Income $1,400 Plan Review Fee Revenue $1,500 Interfund Transfers $0 Revenue Reserve ($46,300) Assessment Levy $924,500 Total Funds Available: $1,059,540 Appropriation Projections Administration: Personnel Services Regular Salaries $32,800 NEW Project Manager $25,800 ER 457 Contribution $0 Reserve For Salary Adjustment $700 Social Security Matching $2,600 Retirement $2,600 Health Insurance $9,200 Life Insurance $100 Worker's Compensation Insurance $0 Total Personal Services: $73,800 Indirect Cost Reimbursements $66,500 Other Contractual Services $47,000 Telephone-Service Contracts $400 Telephone-Direct Line $3,000 Postage,Freight&Ups $1,200 Rent-Buildings $9,400 Rent-Equipment $2,500 Insurance-General $900 Mntc. Site Insurance and Assessment Fees $15,900 Direct Client Services-I.T. $4,800 Printing&/or Binding-Outside Vendors $1,800 Legal Advertising $900 Clerks Recording Fees,Etc. $600 Office Supplies-General $1,500 Other Training &Educational Expenses $2,000 Additional-Public Relations $8,800 Total Operating Expenses: $167,200 Total Administration Expenses: $241,000 5 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Water Management Operating Department Department Summary Field Services: Personnel Services Regular Salaries $83,500 ER 457 Contribution $700 Reserve For Salary Adjustment $1,600 Reserve For Salary Attrition $0 Overtime Salaries $17,200 Social Security Matching $6,500 Retirement $6,400 Health Insurance $21,200 Life Insurance $300 Worker's Compensation Insurance $4,300 Total Personal Services: $141,700 Engineering $45,000 Plan Review Fees $1,500 Other Contractual Services $1,000 Tree Trimming $102,000 Temporary Labor $74,800 Flood Control-Berm&Swale Maintenance $18,000 Water Quality Testing $12,900 Cellular Phones/Radios $500 Dumpster&Trash Removal $5,300 Insurance-General $2,500 Insurance-Vehicles $1,000 Bldg.Repairs/Mntc. $500 Repairs&Maintenance $22,100 Employee Uniforms $1,100 Fertilizers,Herbicides&Chemicals $93,800 Replanting Program $8,500 Other Operating Supplies $2,500 Personal Safety Equipment $800 Total Field Operating Expenditures: $393,800 Capital Outlay $54,000 Total Capital Outlay: $54,000 Total Field Expenditures: $589,500 Reserves Reserved for Operations(2 1/2 Months) $152,815 Reserved Capital Outlay -Equipment $32,425 Total Reserves: $185,240 Other Fees,Charges&Transfers: Tax Collector $27,700 Property Appraiser $16,100 Total Other Fees&Charges: $43,800 Total Water Management Expenditures: $1,059,540 6 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Community Beautification Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Revenue Assessments $1,947,100 $1,875,082 $1,988,900 $1,829,238 $42,800 $1,872,038 $2,422,870 Interest Income $10,600 $5,545 $2,800 $1,781 $400 $2,181 $3,700 Miscellaneous-Surplus-I: $0 $1,506 $0 $3,393 $0 $3,393 $0 Reimburse P/Y Expend. $0 $0 $0 $0 $0 $0 $0 Revenue Reserve ($94,700) - ($97,900) - - - ($121,300) Interfund Transfers ($147,000) ($147,000) ($54,100) - - - $11,000 Carryforward $557,800 $0 $537,000 $0 $0 $0 $631,841 Total Revenue: $2,273,800 $1,735,133 $2,376,700 $1,834,412 $43,200 $1,877,612 $2,948,111 Appropriations: Administration: "°gularSalaries $34,367 $35,123 $32,400 $11,950 $20,417 $32,367 $33,900 ,W Project Manager $25,800 ER 457 Contributions $0 $0 $0 $0 $0 $0 $0 Other Salaries&Wages $0 $0 $0 $0 $0 $0 $0 Termination Pay $0 $0 $0 $0 $0 $0 $0 Reserve For Salary Adju $1,133 $0 $1,200 $0 $0 $0 $700 Social Security $2,558 $2,469 $2,600 $840 $1,718 $2,558 $2,600 Retirement $2,318 $2,487 $2,300 $830 $1,488 $2,318 $2,700 Health&Dental Insuran $9,242 $9,242 $9,450 $4,720 $4,714 $9,434 $9,400 Life&Disability Insurar $282 $282 $100 $45 $45 $90 $200 Worker's Compensation $0 $0 $0 $0 $0 $0 $0 Sub-total: $49,900 $49,603 $48,050 $18,385 $28,382 $46,767 $75,300 IT Automation Allocatio $9,900 $9,900 $13,100 $4,950 $8,150 $13,100 $8,400 Other Contractual Serv. $45,100 $39,963 $54,500 $10,240 $34,500 $44,740 $49,900 Storage Contractor $800 $563 $800 $235 $400 $635 $800 Telephone-Service Conti $400 $303 $300 $140 $200 $340 $400 Telephone-Direct Line $3,200 $2,319 $3,000 $936 $1,364 $2,300 $3,000 Postage,Freight,UPS $2,200 $1,012 $2,200 $25 $1,800 $1,825 $2,000 Rent-Buildings $9,800 $8,604 $10,900 $4,000 $6,900 $10,900 $9,700 Rent-Equipment $1,600 $2,008 $1,600 $900 $1,260 $2,160 $2,600 Insurance-General $500 $500 $400 $250 $150 $400 $500 Eq.R&M $0 $0 $0 $0 $0 $0 $0 Printing&Binding $2,600 $329 $2,600 $0 $1,500 $1,500 $2,300 Legal Advertising $1,500 $1,017 $1,200 $130 $670 $800 $1,200 Clerk Recording Fees $1,500 $53 $1,200 $0 $600 $600 . $1,200 ice Supplies $2,700 $1,135 $2,500 $210 $800 $1,010 $2,000 •iraining&Education $1,500 $3,368 $1,500 $950 . $600 $1,550 $2,200 Sub-total: $83,300 $71,074 $95,800 $22,966 $58,894 $81,860 $86,200 Emergency Mntc./Repa i $5,400 $0 $7,400 $0 $0 $0 $7,400 Sub-total: $88,700 $71,074 $103,200 $22,966 $58,894 $81,860 $93,600 Total Administrative: $138,600 $120,677 I $151,250 $41,351 $87,276 $128,627 $168,900 7 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Community Beautification Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 eld Services: Budget Actual Budget Year-To-Date 2015 Expended Budget Regular Salaries $440,552 $445,097 $440,600 $154,500 . $286,052 $440,552 $470,200 3 NEW Employees $143,800 ER457 Contributions $1,670 $1,100 $1,700 $640 $1,030 $1,670 $2,670 Overtime $101,895 $103,947 $102,000 $35,200 $66,785 $101,985 $110,300 Reserve For Salary Adju $16,126 $0 $16,100 $0 $0 $0 $11,800 Reserve For Salary Attri) ($16,700) $0 ($16,700) $0 $0 $0 ($21,500) Social Security $42,944 $38,526 $35,700 $13,300 $22,400 $35,700 $37,200 Retirement-Regular $38,946 $38,780 $34,500 $13,200 $21,300 $34,500 $35,800 Health&Dentallnsuran $159,547 $159,547 $162,900 $81,400 $81,435 $162,835 $162,800 Life&Disability Insurar $4,520 $4,520 $1,200 $600 $632 $1,232 $2,300 Worker's Compensation $3,400 $3,400 $3,400 $1,700 $1,700 $3,400 $28,300 Sub-total: $792,900 $794,917 $781,400 $300,540 $481,334 $781,874 $983,670 Water Use Charges $89,900 $93,246 $89,900 $37,300 $52,200 $89,500 $89,900 IT Office Automation $6,000 $6,000 Landscape Materials $52,000 $64,914 $52,000 $46,300 $10,200 $56,500 $52,000 Other Contractual Servic $29,500 $24,700 $29,500 $15,200 $21,200 $36,400 $29,000 Tree Trimming $96,400 $47,061 $96,400 $0 $66,000 $66,000 $102,700 A Control $10,000 $0 $2,500 $0 $1,000 $1,000 $1,000 Temporary Labor $201,400 $232,052 $201,400 $105,200 $156,000 $261,200 $383,000 Motor Pool Rental $100 $247 $100 $200 $100 $300 $100 Cellular Telephone $3,200 $3,918 $3,200 $900 $1,800 $2,700 $3,800 Electricity/Utilities $3,400 $1,836 $3,400 $800 $1,500 $2,300 $3,000 Trash&Garbage $17,000 $10,726 $15,900 $5,400 $11,500 $16,900 $15,900 Rent-Equipment $2,500 $5,519 $2,500 $2,500 $5,500 $8,000 $5,000 Insurance-General $8,900 $8,900 $8,900 $4,450 $4,450 $8,900 $8,600 Insurance-Vehicle $10,000 $10,000 $10,000 $5,000 $5,000 $10,000 $10,200 Bldg.Repairs/Mntc. $1,700 $303 $1,700 $250 $650 $900 $500 Sprinkler System Maint. $30,000 $21,846 $30,000 $11,700 $16,300 $28,000 $30,000 Landscaping Maint. $46,000 $48,418 $51,500 $44,700 $8,600 $53,300 $51,500 Auto&Truck R&M $100 $615 $100 $270 $750 $1,020 $100 Fleet Maint ISF Labor $10,800 $12,296 $10,800 $4,050 $6,250 $10,300 $24,200 Fleet Maint 1SF Parts $7,500 $17,886 $7,500 $1,700 $5,500 $7,200 $13,000 Fleet Maint Non-ISFPax $500 $5,652 $500 $500 $700 $1,200 $6,000 Other Equip.R&M $2,000 $13,139 $2,000 $5,400 $7,500 $12,900 $2,000 Licenses&Permits $800 $0 $800 $0 $600 $600 $500 Uniform Purchases&Rc $9,400 $6,806 $9,400 $3,500 $5,900 $9,400 $9,500 Fert. Herbicides&Chen $62,000 $53,691 $62,000 $32,250 $35,000 $67,250 $62,000 Fuel&Lubricants-Out. $100 $0 $100 $0 $100 $100 $100 Fuel&Lubricants-ISF $55,400 $44,380 $55,400 $16,600 $28,500 $45,100 $48,200 Road&Bike Path Repai $6,000 $84 $6,000 $0 $0 $0 $2,000 Minor Operating Equip. $3,700 $3,196 $3,700 $1,500 _ $2,200 $3,700 $3,700 '''her Operating Supplie $9,000 $18,686 $9,000 $6,500 $9,100 $15,600 $9,000 .idscape Incidentals $2,500 $629 $2,500 $300 $2,200 $2,500 $2,500 Personal Safety Equipmc $3,000 3,000 $3,000 $2,500 $2,800 $5,300 $3,500 Paint Supplies $800 115 $800 $150 $550 $700 $500 Traffic Signs $3,000 558 $3,000 $0 $2,000 $2,000 $3,000 Sub-total: $784,600 760,419 $775,500 $355,120 $471,650 $826,770 $976,000 Emergency Mntc./Repail $3,300 0 $3,300 $0 $0 $0 $3,300 Sub-total: $787,900 760,419 $778,800 $355,120 $471,650 $826,770 $979,300 Total Field: $1,580,800 1,555,336 $1,560,200 $655,660 $952,984 $1,608,644 II $,962,970 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Community Beautification Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Capital Outlay: Building Improvements $0 $0 $0 $0 $0 $0 $0 Improvements General $0 $0 $0 $0 $0 $0 $0 Autos&Trucks $0 $0 $0 $0 $0 $0 $116,700 Other Mach. &Equip. $2,560 $695 $4,200 $700 $3,500 $4,200 $57,700 Total Capital Outlay: $2,560 $695 Il $4,200 $700 $3,500 $4,200 I $174,400 Reserves Reserved for Operation: $316,800 - $378,600 - - - $365,191 Reserved for Operating - - - - - - $0 Reserved Capital Outla3 $111,100 - $106,800 - - - $164,050 $427,900 $485,400 $529,241 Other Fees,Charges&Transfers Property Appraiser $50,900 $27,500 $37,700 $29,600 $5,400 $35,000 $39,800 Tax Collector $57,900 $34,750 $58,700 $34,400 $18,500 $52,900 $72,800 Revenue Reserve $0 $0 $0 $0 $0 $0 $0 al Other Fees&Charges: $108,800 $62,250 $96,400 $64,000 $23,900 $87,900 $112,600 Total Appropriations: $2,258,660 $1,738,958 I $2,297,450 $761,711 $1,067,660 $1,829,371 I $2,948,111 Fiscal Year 2015 Net Income from Operations $48,241 Fund Balance October 1,2014(Actual) $623,900 Fiscal Year 2015 Transfer to Fund 322 $40,300 Fund Balance September 30,2015(Projected) $631,841 Fund Balance Allocations-Fiscal Year 2016 Reserved for Operations Opening Balance-Carryforward(10/01/15) $520,691 Transfer to Carryforward for Operations $144,500 Transfer to Fund 322(Capital Projects) $11,000 Sub-total Reserved for Operations: $365,191 Reserved for Capital Outlay Equipment Replacement (Opening Balance-Carryforward 10/01/15) $111,150 Equipment Amortization Funding Requirement $52,900 Sub-total Reserved for Capital Outlay $164,050 Total Fund Balance-Sept. 30,2016(Projected): $529,241 9 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Community Beautification Operating Department Department Summary Revenue Projections Carryforward $631,841 Interest Income $3,700 Interfund Transfers $11,000 Revenue Reserve ($121,300) Assessment Levy $2,422,870 Total Funds Available: $2,948,111 Appropriation Projections Administration: 'ersonnel Services Regular Salaries $33,900 NEW Project Manager $25,800 ER 457 Contribution $0 Reserve For Salary Adjustments $700 Social Security Matching $2,600 Retirement $2,700 Health Insurance $9,400 Life Insurance $200 Worker's Compensation Insurance $0 Total Personal Services: $75,300 Other Contractual Services $49,900 Storage Contractor $800 Telephone-Service Contracts $400 Telephone-Direct Line $3,000 Postage,Freight&UPS $2,000 Rent-Buildings $9,700 Rent-Equipment $2,600 Insurance-General $500 Direct Client Services-I.T. $8,400 Printing&/or Binding-Outside Vendors $2,300 Legal Advertising $1,200 Clerks Recording Fees,Etc. $1,200 )ffice Supplies-General $2,000 Other Training&Educational Expenses $2,200 Emergency Mntc./Repair $7,400 Total Operating Expenses: $93,600 Total Administration Expenses: $168,900 10 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Community Beautification Operating Department Department Summary Field Services: Personnel Services Regular Salaries (109-182901-512100) $470,200 3 NEW Employees $143,800 ER 457 Contribution $2,670 Overtime Salaries- (109-182901-514100) $110,300 Reserve For Salary Adjustments-(109-182901-519100) $11,800 Reserve For Salary Attrition ($21,500) Social Security Matching (109-182901-521100) $37,200 Retirement (109-182901-522100) $35,800 Health Insurance (109-182901-523150) $162,800 Life Insurance (109-182901-523160) $2,300 Worker's Compensation Insurance (109-182901-524100) $28,300 Total Personal Services: $983,670 Other Contractual Services $29,000 Tree Trimming $102,700 'est Control $1,000 Temporary Labor $383,000 Water Use Charges $89,900 Landscape Materials $52,000 Cellular Telephones $3,800 Trash&Dumpster Fees $15,900 Insurance-General $8,600 Employee Uniforms $9,500 Insurance-Vehicles • $10,200 Bldg.Repairs/Mntc. $500 Fertilizer,Pesticides and Chemicals $62,000 Sprinkler System Maintenance $30,000 Electricity $3,000 Mulch Requirements $51,500 Equipment Rental $5,000 Licenses and Permits $500 Repairs&Maintenance $93,700 Road&Bike Path Repairs $2,000 Minor Operating Equipment $3,700 Other Operating Supplies $9,000 Landscape Incidentals $2,500 Personal Safety Equipment $3,500 Paint Supplies $500 Traffic Signs $3,000 Emergency Mntc./Repair $3,300 Total Operating Expenditures: $979,300 Capital Outlay: $174,400 Total Capital Outlay: $174,400 Total Field Expenditures: $2,137,370 11 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Community Beautification Operating Department Department Summary Reserves Reserved for Operations(2 1/2 Months) $365,191 Reserved for Operating Fund Capital Improvement $0 Reserved Capital Outlay -Equipment $164,050 $529,241 Other Fees,Charges&Transfers: Tax Collector $72,800 Property Appraiser $39,800 Total Other Fees&Charges: $112,600 Total Community Beautification Expenditures: $2,948,111 12 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Street Lighting Fund Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Revenue Current Ad valorem Taxes $445,500 $428,990 $462,800 $425,100 $19,200 $444,300 $489,300 Revenue Reserve ($22,700) - ($23,300) - - - ($24,800) Interest Income $8,900 $3,981 $2,500 $1,725 $2,300 $4,025 $4,700 Miscellaneous Income $0 $1,287 $0 $0 $0 $0 $0 Carryforward $605,800 $0 $804,700 $0 $0 $0 $943,258 Total Revenue: ######### $434,258 $1,246,700 $426,825 $21,500 $448,325 $1,412,458 Appropriations Administration: Regular Salaries $33,414 $34,090 $32,074 $12,974 $19,100 $32,074 $59,300 ER 457 Contributions $0 $0 $0 $0 $0 $0 $0 Other Salaries&Wages $0 $0 $0 $0 $0 $0 $0 Termination Pay $0 $0 $0 $0 $0 $0 $0 Reserve For Salary Adjust. $1,108 $0 $912 $0 $0 $0 $800 Social Security Matching $2,484 $2,396 $2,523 $911 $1,600 $2,511 $2,600 PBSD Retirement $2,250 $2,414 $2,503 $956 $1,550 $2,506 $2,600 Worker's Compensation $100 $100 $0 $0 $0 $0 $100 Health&Dental Insurance $8,970 $8,970 $8,970 $4,485 $4,485 $8,970 $9,200 Life&Disability Insurance $274 $274 $818 $409 $409 $818 $0 Sub-total: $48,600 $48,244 $47,800 $19,735 $27,144 $46,879 $74,600 Indirect Cost Reimb. $5,600 $5,600 $5,800 $2,900 $2,900 $5,800 $3,200 Other Contractual Services $34,700 $32,563 $34,700 $10,378 $24,400 $34,778 $29,200 Storage Contractor $800 $563 $800 $235 $330 $565 $800 Telephone-Service Contracts $400 $303 $400 $138 $200 $338 $400 Telephone-Direct Line $3,200 $1,824 $3,200 $700 $1,500 $2,200 $3,000 Postage,Freight,UPS $2,000 $1,192 $2,000 $0 $500 $500 $1,500 Rent-Building $9,500 $8,344 $9,500 $4,168 $5,332 $9,500 $9,400 Rent-Equipment $1,500 $1,954 $1,500 $1,065 $1,400 $2,465 $2,500 Printing $0 $345 $0 $0 $0 $0 $0 Insurance-General $400 $400 $400 $200 $200 $400 $400 Info Technology Automation $800 $800 $600 $150 $450 $600 $600 Office Supplies $800 $288 $800 $195 $285 $480 $800 Tuition $0 $2,542 $0 $857 $0 $857 $0 Minor Office Equipment $0 $0 $0 $0 $0 $0 $0 Other Operating Supplies $1,000 $283 $1,000 $0 $500 $500 $1,000 Sub-total: $60,700 $57,001 $60,700 $20,986 $37,997 $58,983 $52,800 Emergency Mntc./Repairs $0 $0 $9,600 $0 $0 $0 $0 Sub-total: $60,700 $57,001 $70,300 $20,986 $37,997 $58,983 $52,800 Total Administrative: $109,300 $105,245 $118,100 $40,721 $65,141 $105,862 $127,400 13 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Street Lighting Fund Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Field Services: Regular Salaries $43,538 $36,001 $42,000 $16,630 $25,300 $41,930 $42,900 ER 457 Contributions $165 $97 $165 $0 $165 $165 $200 Overtime $4,098 $4,840 $4,500 $1,792 $2,700 $4,492 $5,000 Reserve for Salary Adj. $1,318 $0 $1,100 $0 $0 $0 $800 Social Security Matching $3,575 $3,373 $3,300 $1,295 $2,000 $3,295 $3,400 Retirement Regular $4,866 $4,550 $4,600 $1,357 $3,273 $4,630 $3,300 Health&Dental Insurance $9,921 $9,921 $9,900 $4,960 $4,960 $9,920 $10,100 Life&Disability Insurance $319 $319 $900 $463 $463 $926 $300 Worker's Compensation $1,500 $1,500 $1,600 $800 $800 $1,600 $1,200 Tenninationn Pay $0 $6,207 Moving Allowance $0 $877 $0 $0 $0 $0 $0 Sub-total: $69,300 $67,685 $68,065 $27,297 $39,661 $66,958 $67,200 Engineering Fees $0 $0 $0 $0 $0 $0 $0 Other Contractual Services $800 $0 $800 $0 $500 $500 $800 Cellular Phones $500 $288 $500 $217 $220 $437 $500 Electricity $30,700 $29,256 $35,000 $15,040 $17,400 $32,440 $35,000 Auto Insurance $1,000 $1,000 $900 $450 $450 $900 $1,000 Insurance-General $900 $900 $800 $400 $400 $800 $800 Bldg.Repairs/Mntc. $1,700 $95 $1,700 $88 $712 $800 $500 Fleet Maintenance $4,800 $2,175 $3,600 $480 $1,120 $1,600 $2,600 Electrical Contractor $25,300 $30,155 $7,300 $0 $21,800 $21,800 $16,400 Light Bulbs Ballast $13,100 $11,645 $13,100 $15,020 $8,000 $23,020 $16,800 Personnel Safety Equipment $7,500 $2,288 $500 $750 $0 $750 $800 Sub-total: $86,300 $77,802 $64,200 $32,445 $50,602 $83,047 $75,200 Emergency Electricl Repair Servic $9,600 $8,778 $9,600 $0 $0 $0 $9,600 Sub-total: $95,900 $86,580 $73,800 $32,445 $50,602 $83,047 $84,800 Total Field Services: $165,200 $154,265 $141,865 $59,742 $90,263 $150,005 $152,000 Capital Outlay: Building Improvements $0 $0 $0 $0 $0 $0 $0 Improvements-General $0 $0 $15,000 $0 $15,000 $15,000 $0 Other Machinery&Equipment $1,000 $1,000 $0 $0 $0 $0 $0 Sub-total: $1,000 $1,000 $15,000 $0 $15,000 $15,000 $0 Total Capital Outlay: $1,000 $1,000 $15,000 $0 $15,000 $15,000 $0 Reserves Reserved for Operations(2 1/2 M $12,300 - $56,900 - - - $62,158 Reserved for Operating Fund Car $690,600 - $715,600 - - - $1,004,600 Reserved Capital Outlay -Equipr $36,700 - $185,900 - - - $42,300 $739,600 $958,400 $1,109,058 Other Fees,Charges&Transfers: Tax Collector $13,500 $8,621 $14,000 $8,550 $5,450 $14,000 $14,700 Property Appraiser $8,900 $0 $8,900 $0 $8,900 $8,900 $9,300 Transfers - ($3,190) - - - - $0 Sub-total: $22,400 $5,431 $22,900 $8,550 $14,350 $22,900 $24,000 Total Other Fees&Charges $22,400 $5,431 $22,900 $8,550 $14,350 $22,900 $24,000 Total Appropriations: ######### $265,941 II $1,256,265 $109,013 $184,754 $293,767 I$1,412,458 14 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Street Lighting Fund Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2015 Fiscal Year 2015 Net Income from Operations $154,558 Fund Balance October 1,2014(Actual) $788,700 Fiscal Year 2015 Transfer to Fund 322 SO Fund Balance September 30,2015(Projected) $943,258 Fund Balance Allocations-Fiscal Year 2016 Reserved for Operations Opening Balance-Canyforward(10/01/15) $190,158 Transfer to Fund 322(Capital Projects) $0 Transfer to SL Capital Reserve $128,000 Sub-total Reserved for Operations: $62,158 Reserve for Street Light Capital Improvements Capital Improvement-Carryforward(Opening Balance 10-01-2015) $715,600 Transfer from SL Operations $128,000 Additions to Reserves $161,000 Sub-total Reserved for Capital Improvements: $1,004,600 Reserved for Capital Outlay Equipment Replacement (Opening Balance-Carryforward 10/01/15) $37,500 Equipment Amortization Funding Requirement $4,800 Sub-total Reserved for Capital Outlay $42,300 Total Fund Balance-Sept. 30,2016(Projected): $1,109,058 15 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Street Lighting Fund Fund Summary Revenue Projections: Carryforward $943,258 Interest Income $4,700 Revenue Reserve ($24,800) Ad valorem Tax Levy $489,300 Total Available Funds: $1,412,458 Appropriation Projections Administrative Appropriations Personnel Services Regular Salaries $32,700 NEW Project Manager $26,600 ER 457 Contribution $0 Reserve For Salary Adjustments $800 Social Security Matching $2,600 Retirement $2,600 Health Insurance $9,200 Life Insurance $100 Worker's Compensation $0 Total Personal Services: $74,600 Indirect Cost Reimbursements $3,200 Other Contractual Services $29,200 Storage Contractor $800 Telephone-Service Contracts $400 Telephone-Direct Line $3,000 Postage,Freight&Ups $1,500 Rent-Buildings $9,400 Rent-Equipment $2,500 Insurance-General $400 Direct Client Services-I.T. $600 Office Supplies-General $800 Other Operating Supplies $1,000 Emergency Mntc./Repairs $0 Total Operating Appropriations: $52,800 16 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Street Lighting Fund Fund Summary Field Services: Personnel Services Regular Salaries $42,900 ER 457 Contributions $200 Reserve For Salary Adjustments $800 Overtime $5,000 Social Security Matching $3,400 Retirement $3,300 Health Insurance $10,100 Life Insurance $300 Worker's Compensation $1,200 Total Personal Services: $67,200 Engineering $0 Electrical Contractors $16,400 Other Contractual Services $800 Electricity $35,000 Cellular Telephones $500 Insurance-General $800 Insurance-Vehicles $1,000 Bldg.Repairs/Mntc. $500 Repairs and Maintenance $2,600 Light,Bulb,Ballast $16,800 Personnel Safety Equipment $800 Emergency Electricl Repair Service&Parts $9,600 Total Field Operating Expenditures: $84,800 Capital Outlay $0 Total Capital Outlay: $0 Total Field Expenditures: $152,000 Reserves Reserved for Operations(2 1/2 Months) $62,158 Reserved for Operating Fund Capital Improvement $1,004,600 Reserved Capital Outlay -Equipment $42,300 Total Reserves: $1,109,058 Other Fees,Charges&TRansfers: Tax Collector $14,700 Property Appraiser $9,300 Transfers $0 Total Other Fees&Charges: $24,000 Total Street Lighting Expenditures: $1,412,458 17 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2015&Fiscal Year 2014 Budget to Actual Amended Received Anticipated Total Proposed FY 2014 FY 2014 FY 2015 Expended Mar./Sept. Received FY 2016 Budget Actual Budget Year-To-Date 2015 Expended Budget Revenue: Carryforward $28,500 $0 $8,800 $16,322 Assessment Levy $133,200 $128,284 $118,600 $108,181 $5,100 $113,281 $118,800 Revenue Reserve ($6,700) - ($6,000) - - - ($6,000) Miscellaneous Income $0 - $0 $0 $0 $0 Interest Income $800 $933 $500 $223 $300 $523 $500 TDC Funding $0 $0 $0 $0 $0 $0 Transfers(Fund 111) $32,300 $32,300 $50,000 $50,000 $0 $50,000 $150,000 Transfer(Fund 109 WMG) $0 $0 $0 $0 $0 $0 Total Revenue $188,100 $161,517 $171,900 $158,404 $5,400 $163,804 I $279,622 Appropriations: Operations(183800) Engineering $125,245 $117,852 $67,393 $32,382 $35,011 $67,393 $162,900 Other Contractual $38,758 $58,436 $25,822 $3,885 $21,937 $25,822 $45,500 Photo Processing $15,550 $5,762 $17,288 $0 $17,288 $17,288 $7,500 Tree Trimming $55,560 $33,696 $59,864 $14,975 $44,889 $59,864 $38,000 Equip Repairs&Maintenance $1,078 $0 $1,077 $0 $1,077 $1,077 $500 Minor Operating Eqpt. $4,388 $0 $6,788 $0 $6,788 $6,788 $2,400 Computer Software $0 $0 $0 $0 $0 $0 $0 Other Operating Supplies $1,500 $0 $2,000 $0 $2,000 $2,000 $500 Capital Outlay $11,000 $0 $11,000 $0 $11,000 $11,000 $0 Total Operations $253,079 $215,746 $191,232 $51,242 $139,990 $191,232 $257,300 Ecosystem Enhancements(183805) Engineering $4 $4 $0 $0 $0 $0 $0 Other Contractual $2,070 $2,070 $0 $0 $0 $0 $0 Total Capital Projects $2,074 $2,074 $0 $0 $0 $0 $0 Reserves&Rolled Projects Reserved for Operations $3,800 - $11,700 $0 $0 $0 $16,322 Reserved for Rolled Projects $77,653 - $37,334 $0 $0 $0 $0 $81,453 $49,034 $0 $0 $16,322 Other Fees,Charges&Transfers Tax Collector $4,100 $2,565 $3,600 $2,450 $1,500 $3,950 $3,600 Property Appraiser $2,700 $1,997 $2,700 $2,000 $400 $2,400 $2,400 Transfer from Tax Collector - ($950) - - - - $0 'Revenue Reserve $0 $0 $0 $0 $0 $0 - Total Other Fees and Charges $6,800 I $3,612 $6,300 $4,450 $1,900 $6,350 $6,000 Total Appropriations I $343,406 I $221,432 $246,566 $55,692 $141,890 $197,582 $279,622 18 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Clam Bay Fund Clam Bay Restoration Program Fiscal Year 2015 Net Income from Operations ($33,778) Fund Balance October 1,2014(Actual) $50,100 Fiscal Year 2015 Transfer to Fund 322 $0 Fiscal Year 2015 Tranfer from Fund 109 $0 Fund Balance September 30,2015(Projected) $16,322 Fund Balance Allocations-Fiscal Year 2016 Opening Balance-Carryforward(10/01/15) $16,322 Rolled Capital Projects/Programs-Transfer to Carryforward SO Transfer to Fund 322(Capital Projects) SO Capital Projects/Programs-Transfer to Carryforward _ SO Sub-total Reserved for Operations: $16,322 Total Fund Balance-Sept. 30,2016(Projected): $16,322 19 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations&Maintenance Projected Funding CC Funds Net Funds Engineering(320-183800-631400-511001) Requirements. Available Required $162,900 $0 $162,900 Management Report $14,800 These funds are for the preparation of an annual report for detailing the results of the monitoring activities and the enviromental impacts of the maintenance performed within the system.This report would be presented annually to the PBSD Board. Report Preperation $3,600 Report Presentation $11,200 Total $14,800 Biological Monitoring $27,000 This funding is being requested to continue performing the biological monitoring which assess's the biological health of the mangroves.This includes tracking growth, re-vegetation,seedling recruitment and other biological parameters through the annual monitoring of the established transects and plots throughout the system tracking long term trends,improvements and identifying declining areas. Biological Monitoring $22,300 Seagrass Monitoring $4,700 Total $27,000 Mangrove Water Level Loggers $10,000 Water level monitoring devices within the mangrove areas to provide additional data related to the flushing and water exchange within the mangrove forest. Hydrographic Monitoring $28,800 These engineering fees are being budgeted to continue the coordination,analysis and reporting of the tide gauge data collected with the Clam Bay system.This data is important as it indicates the performance of the tidal flushing within the system. Water Quality Report $15,300 Water quality data coordination,input annual analysis for idenifying trends.Water Level Data Collection to include installation&downloading. Bathymetric Monitoring Clam Pass Interval Monitoring(TDC) $26,300 Management Plan Permitting Application and processing until issuance of a new 10-year permit for management activities within the Clam Bay NRPA system. These funds anticipate the cost of permitting with the Dept.of Environmental Protection Beaches and Coastal Section and the U.S.Anny Corps of Engineers(TDC) $0 20 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Clam Bay Fund Clam Bay Restoration Program Clam Bay Operations&Maintenance(continued) Biological Services $0 Hydrographic Services $0 Total $0 Management Plan Operations&Services $25,000 Enginnering services to carry out activities of the 10-year Management Plan(Possible TDC). Engineering(320-183800-631400-511001)(Cont.) General Mangrove Maintenance Consultation $42,000 These fees are for general mangrove investigation/observation, meeting attendance,permit services and channel inspection/ identification and maintenance observations. Projected Funding Funds Net Funds Other Contractual Services Requirements Available Required (320-183800-634999-511001) $45,500 $0 $45,500 Contract Labor $13,000 We use in-house staff to perform some of the monitoring and data collection for the Clam Bay Monitoring Programs. To supplement the staff time estimated for the monitoring program,funds are being budgeted for temporary labor equal to the cost of staff hours. Below is the estimated staff cost for the monitoring programs. Program Staff Cost Creek Maintenance $2,000 Hydrographic monitoring $11,000 Total $13,000 Berm Transition Area Maintenance These funds are budgeted for the maintenance $0 of the area west of the berm including the removal of cattails and other nusiance materials. Interior Channel Maintenance $32,500 These funds are for a maintenance program for the cleaning of the Clam Bay Interior Channels. There are approximately 40,000 L.F.of channels of which it is estimated 50%will require maintenance as field identified. Projected Funding Funds Net Funds Requirements Available Required Photo Processing $7,500 $0 $7,500 (320-183800-647210-511001) The annual cost for aerial photographs of the Clam Bay System used to assess vegetation conditions as part of the Biological Monitoring Program. 21 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Clam Bay Fund Clam Bay Restoration Program Clam Bay Operations&Maintenance(continued) Projected Funding Funds Net Funds Tree Trimming(320-183800-646319-511001) Requirements Available Required These funds are for the maintenance activities $38,000 $0 $38,000 for control of exotic vegetation. Projected Funding Funds Net Funds Requirements Available Required Repairs&Maintenance $500 $0 $500 (320-183800-646970-511001) Tide Gauges,Water Level Loggers Projected Funding Funds Net Funds Requirements Available Required Minor Operating Equipment $2,400 $0 $2,400 (320-183800-652910-511001) Projected Funding Funds Net Funds Requirements Available Required Other Operating Supplies I $500 $0 $500 (320-183800-652990-511001) Miscellaneous Supplies Projected Funding Funds Net Funds Capital Outlay-Other Machinery&Eq. Requirements Available Required (320-183800-764990-511001) I $0 $0 $0 22 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Reserves Reserved for Operations $16,322 Reserved for Rolled Projects $0 Total Reserves: $16,322 Other Fees,Charges&Transfers: Tax Collector: (320-959010-930700) $3,600 Fees are based on Fiscal Year 2016 assessments to be collected. The Tax Collector charges three(3)percent of the assessments collected. Property Appraiser (320-959010-930600) $2,400 Fees are based on Fiscal Year 2015 assessments levied. The Property Appraiser charges two percent(2%)of the amount levied. Transfers $0 Transfers to other funds. Total Other Fees&Charges: $6,000 Total Appropriations: $279,622 23 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Capital Projects Fund Irrigation System&Community Landscape(Including Hardscape)Improvements Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2015 Received Anticipated Total Proposed Budget Amended Expended Mar./Sept. Received FY 2016 FY 2015 Budget Year-To-Date 2015 Expended Budget Revenue: Assessment Levy 336,400 $336,400 $308,582 $14,000 $322,582 $400,719 Interest Income 10,800 $10,800 $3,865 $5,400 $9,265 $7,100 Revenue Reserve (17,400) ($17,400) - - - ($20,800) Interfund Transfer 77,300 $77,300 $38,650 $38,650 $77,300 $11,000 Miscellaneous Income $0 $0 $82,631 $0 $82,631 $0 Canyforward $0 $1,765,398 $0 $0 $0 $1,238,722 Total Revenue $407,100 $2,172,498 $433,728 $58,050 $491,778 $1,636,741 Appropriations: Pelican Bay Hardscape Renovations(50066.1) Engineering Fees $0 $72,631 $0 $30,300 $30,300 $0 Other Contractual Services $85,100 $895,699 $39,162 $135,000 $174,162 $0 Sprinkler System $0 $3,651 $0 $3,300 $3,300 $0 Landscape Materials $0 $15,165 $17,858 $412 $18,270 $175,000 Rent Equipment $0 $635 $0 $635 $635 $0 Additional N Berm Costs $0 $0 $0 $0 $0 $0 Licenses and Permits $0 $0 $0 $0 $0 $0 Electrical Contractors $0 $0 $0 $40 $40 $0 Other Operating Supplies $0 $3,489 $0 $3,489 $3,489 $0 $85,100 $991,270 $57,020 $173,176 $230,196 $175,000 Irrigation System Replacement(322-182825-763100-XXXXX) Other Contractual Services $116,000 $116,000 Lake Bank Enhancements(51026.1) Engineering Fees $0 $500 $0 $500 $500 $0 Other Contractual Services $110,000 $142,685 $0 $142,685 $142,685 $75,000 Sprinkler System Mainten< $0 $0 $0 $0 $0 $0 Swale Maintenance $0 $69,048 $4,623 $64,425 $69,048 $0 Landscape Materials $0 $3,308 $0 $3,308 $3,308 $35,000 Other Operating Supplies $0 $0 $0 $0 $0 $0 $110,000 $215,541 $4,623 $210,918 $215,541 $110,000 North Berm Renovation(50107.1) Engineering $0 $0 $0 $0 $0 Other Contractual Services $0 $565,851 $457,819 $20,939 $478,758 $0 $0 $565,851 $457,819 $20,939 $478,758 $0 Pelican Bay Traffic Sign Renovation(50103.1) Traffic Signs $0 $58,260 $0 $39,370 $39,370 $50,000 $0 $58,260 $0 $39,370 $39,370 $50,000 Water Management Lake Aeration(50108.1) Other Machinery&Equip $0 $129,575 $0 $129,575 $129,575 $100,000 $0 $129,575 $0 $129,575 $129,575 $100,000 Beach Renourishment(50126.1) Other Contractual Services $200,000 $200,000 $0 $0 $0 $200,000 $200,000 $200,000 $0 $0 $0 $200,000 Total Operating Expenses $195,100 $1,960,497 $519,462 $573,978 $1,093,440 $751,000 24 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Capital Projects Fund Irrigation System&Community Landscape(Including Hardscape)Improvements Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2015 Received Anticipated Total Proposed Budget Amended Expended Mar./Sept. Received FY 2016 FY 2015 Budget Year-To-Date 2015 Expended Budget Reserves Reserved for Operations $0 - - - - $0 Reserved for Rolled Proj $0 - - - - $867,041 $0 $867,041 Other Fees&Charges Tax Collector $8,000 $8,000 $6,171 $700 $6,871 $12,000 Property Appraiser $4,000 $4,000 $5,045 $100 $5,145 $6,700 Revenue Reserve $0 $0 $0 $0 $0 $0 Total Other Fees&Chgs. $12,000 $12,000 $11,216 $800 $12,016 $18,700 Total Appropriations $207,100 $1,972,497 $530,678 $574,778 $1,105,456 11 $1,636,741 Fiscal Year 2015 Net Income from Operations ($613,678) Fund Balance October 1,2014(Actual) $1,775,100 Fiscal Year 2015 Transfer from Fund 109,778,320 $77,300 Fund Balance September 30,2015(Projected) $1,238,722 Fund Balance Allocations-Fiscal Year 2016 Reserved for Capital Outlay Opening Balance-Carryforward(10/01/15) $1,238,722 Transfers from Funds 109 $11,000 Rolled Capital Projects/Programs-Transfer to CF $867,041 Capital Projects/Programs-Transfer to CF $382,681 Sub-total Reserved for Capital Outlay: $0 Total Fund Balance-Sept. 30,2016(Projected): $0 25 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2016 Capital Projects Fund Irrigation System&Community Landscape(Including Hardscape)Improvements Appropriation Analysis: Capital Projects-Irrigation Sytem,Community Landscaping Pelican Bay Hardscape Renovations(50066.1) Engineering(322-183825-631400-50066) $0 These fees are being budgeted for engineering services as may be required for the implementation of the proposed community capital improvements identified and approved by the PBSD Board. Other Contractual Services(322-183825-634999-50066) $0 Landscape Materials(322-183825-646320-50066) $175,000 Landscape Improvements $175,000 Littoral Plantings $0 $175,000 Mulch Requirements(322-183825-646314-50066) $0 Other Operating Supplies(322-183825-652990-50066) $0 Irrigation System Replacement(322-182825-763100-XXXXX) Other Contractual Services(322-183825-634999-XXXXX) $116,000 These fees are for contractor services that would be required for the construction services required for the replacement of the irrigation system. This is Phase I of III. Irrigation System Replacement $116,000 $116,000 Lake Bank Enhancements(51026.1) $110,000 These fees are for contractor services required for the installation of Erosion Barrier Tube for the enhancement of the water management system lake banks. Engineering(322-183825-631400-510261) $0 Berm and Swale(322-183825-634251-510261) $75,000 Littoral Planting-Landscape Materials(322-183825-646320) $35,000 Pelican Bay Traffic Sign Renovation(50103.1) Funds are being budgeted for the renovation of the community enhanced ornamental traffic signage to be completed over a three year program.. Traffic Signs(322-183825-653710-50103.1) $50,000 North Berm Renovation(50107.1) Engineering(322-183825-631400-510261) $0 Berm and Swale(322-183825-634251-510261) $0 Water Management Lake Aeration(50108.1) It is proposed to add aeration to the water management lakes to improve the water quality and reduce algae. Other Machinery&Equipment(322-183825-764110) $100,000 26 Collier County _Pelican Bay Services Division Operating Budget Fiscal Year 2016 Capital Projects Fund Irrigation System&Community Landscape(Including Hardscape)Improvements Beach Renourishment(50126.1) It is proposed to accumulate necessary funds for future renourishment Other Contractual Services(322-183825-643999) $200,000 Sub-Total: $751,000 Reserves Reserved for Operations $0 Reserved for Rolled Projects $867,041 Total: $867,041 Other Fees,Charges&Transfers: Tax Collector:(322-959010-930700) $12,000 Fees are based on Fiscal Year 2016 assessments to be collected. The Tax Collector charges three percent(3%)of the assessments collected. Property Appraiser (322-959010-930600) $6,700 Fees are based on Fiscal Year 2015 assessments levied. The Property Appraiser charges two percent(2%)of the amount levied. Transfers $0 Transfers to other funds. Total Other Fees&Charges: $18,700 Total Appropriations: $1,636,741 27 item 6a;4/21/2015 McCaughtryMary Subject: FW: 2016 Budget Preparation and Review Attachments: pbsd priorities for 2015.pdf From: Henry Bachman [mailto:hl.bachman@gmail.com] On Behalf Of Henry Bachman Sent: Wednesday,April 08, 2015 11:56 AM To: ResnickLisa Subject: 2016 Budget Preparation and Review Lisa, please sent the following one way communication to Neil and Mary,the Budget Committee and the remainder for the Board. Attach the PBSD Priorities for the Remainder of 2015 document (item 6.1)that was approved at the Feb 4th meeting of the PBSD Board Henry Bachman, Chairman of the Budget Committee, has requested this one way communication as it relates to the preparation and review of the 2016 budget. At the February 4 meeting,the PBSD Board approved PBSD priorities for the remainder of 2015; copy attached. I would proposed that these same priorities be applied to the preparation by staff and the subsequent review by the Budget Committee and then the full Board of the 2016 budget.When preparing the proposed budget,the staff should consider these priorities and, in particular, do the following: 1. For items with lower priorities on the list,for example,the last 5,and where there are significant costs associated with any of these, identify how deferring each of these lower priority items would affect the 2016 proposed budget a. For Water Management—lower priorities items are to expand aeration and littoral plants and repair most severe lake bank erosion; look at budget impact of reducing scope or deferring some or all of these b. For Landscaping—landscape renewal, Phase 3; look at budget impact of reducing scope or deferring. 2. For the CBMP items,the proposed budget should clearly be explicit about which activities are to be funded from MSTBU funds and which by the county,giving consideration to: a. Those items specifically identified in the Priorities document to be deferred unless funded by the county b. All items specifically related to Clam Pass dredging for which the County has indicated that they would bear the full cost;these may also include those monitoring costs that relate to the criteria that would trigger the need for dredging c. Consideration of a limit to the total funding from MSTBU assessments based on an amount comparable to the historical funding, having averaged about$90k over the past 10 years,or what would be considered an appropriate amount for the MSTBU to indicate that it has adequate "skin in the game" for the mangrove preservation. Any additional amounts would be identified as being County funded 3. For Street Lighting, consider reducing the millage rate by deferring for this year the amount for the CIP reserve (0.0326 contributing$175k and $23 per ERU) until the CIP replacement plans become more definitive. Furthermore,the current CIP cash flow projection,with the replacement estimates that are currently included, never falls below$260k.The balance of the 0.0531 millage rate generates$290k, more that adequate to meet the annual street lighting maintenance expenses Henry Bachman h.bachmanAieee.org 239-325-9234 Telephone &FAX 1 item 5; 4/21/2015 / , 1 PBSD PRIORITIES FOR REMAINDER OF FY 2015 (1)(2) • Submit and support Clam Pass dredging permit applications. o Establish policy on field and administrative manning levels. (3) • Correct safety problems related to landscape overgrowth. o Determine if PBSD has responsibility for repairing/resurfacing Oakmont pathway. • Carry out Clam Bay Management Plan (CBMP) Objective 2. Exceptions are items A.4,A.5, B.1 and B.2, which will be deferred unless additional county money is obtained in FY 2015. o Carry out CBMP Objective 3, including Section A (water-quality testing to comply with FDEP guidelines), which will require a shift of funding. • Carry out CBMP Objective 1. Exceptions are items A.1, A.4 and B.2, which will be deferred unless additional county money is obtained in FY 2015. • Expand aeration and littoral plantings in lakes. • Renew/expand educational programs on fertilizer and irrigation water use. • Carry out landscape renewal (CIP Phase 3). • Repair the most severe lake bank erosion (land/water interface). (1) In addition to normal maintenance activities (2) Emergency situations, should they arise in FY 2015, e.g., emergency dredging of Clam Pass and/or need to renourish Pelican Bay beach, will receive top priority (3) Including means to deal with meeting minutes backlog in r 0 N N CJ CI 0 E CO = > X U .C? 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L (o ri ri r-I r-I r-I N N N N N N N N N N M ate+ O4-/ a) 0000000000000000 0 a-' ` c >- N N N N N N N N N N N N N N N N z C C O Collier,County,Florida•Project Manager,Associate 13879 Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract; reviews invoices and payment requests submitted by consultants/contractors. Manages projects during design and construction phases;attends regular project progress meetings;prepares,reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices; reviews project progress reports submitted by contractors; monitors adherence to project schedules. Conducts inspections,monitors work,and maintains records to ensure quality control;inspects quality of construction work and materials; coordinates final inspections with contractors and engineers; coordinates project acceptance with other County departments or government agencies. Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials. Provides technical advice, information, and assistance concerning engineering issues, project management issues, design/construction activities, and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints;assists in resolving engineering problems,project development issues,or conflicts involving project participants;recommends solutions to problems. Coordinates projects and work activities with other departments, consultants, contractors, sub-contractors, utility companies,state agencies,outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities and conduct other utility work. Coordinates public education activities relating to department projects, services, and activities; coordinates neighborhood programs involving participation of residents, such as resident traffic teams; speaks to property owners and community organizations and provides information regarding projects and activities; develops press releases and public information materials for distribution. Participates in legal activities relating to projects;attends hearings during court proceedings and provides depositions; meets with County Attorneys to discuss cases. Prepares/submits requests for review/changes to ordinances or resolutions. Prepares or completes various forms, reports, correspondence, executive summaries, requests for proposals,requests for qualifications, schedules, flow charts, progress/status reports, budget documents, cost estimates, purchase order requisitions, notices to proceed, work orders, change orders, punch lists, agendas, action plans, permit applications, permit reports,grant proposals,drawings,designs,maps,or other documents. Receives various forms,reports, correspondence, statistical reports, schedules, bid proposals, drawings, construction plans, design plans, flow charts, permit applications, contracts, change orders, progress reports, budget reports, invoices, payment requests, insurance certificates, inspection reports, technical study reports, laboratory reports, photographs,master plans,specifications, standards,product literature, codes,policies,procedures,trade publications, maps, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Maintains files/records of project documentation,contracts,construction drawings,and other departmental records. Operates a motor vehicle,personal computer,drafting tools, survey instruments, camera,general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database,graphics,computer-aided design(CAD),e-mail,Internet,or other computer programs. Monitors inventory of department equipment and supplies; ensures availability of adequate materials to conduct projects and work activities;initiates orders for new/replacement materials. ©DMG-MAXIMUS,INC. Page 2 Last Revised: March,2007 Collier,County,Florida•Project Manager,Associate 13879 Communicates with supervisor, County officials, employees, other departments, attorneys, engineers, designers, consultants,contractors,developers,vendors/suppliers,utility companies,state/federal agencies,the public,community organizations, outside agencies,and other individuals as needed to coordinate work activities, review status of work, exchange information,or resolve problems. Attends various meetings and hearings,serves on committees,and makes presentations as needed. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; maintains professional affiliations;attends workshops and training sessions as appropriate. ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, making copies, sending/receiving faxes,filing documentation,or picking up/delivering project documents. Provides assistance to other employees or departments as needed. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. MINIMUM QUALIFICATIONS Bachelor's degree in Civil Engineering, Construction Management, Landscape Architecture, Environmental Engineering, Architecture, or a related field; supplemented by one to two (1-2) years previous experience and/or training that includes project management, construction supervision, budget administration, contract administration, and experience in specific area of assignment, which may include utilities engineering, transportation engineering, traffic engineering, landscape design/management, environmental program administration, stormwater management, facilities management, solid waste engineering project management (solid waste processing, disposal, transfer, and recycling facilities) or other area of assignment; or any equivalent combination of education,training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain a valid Florida driver's license. Fingerprinting may be required. PERFORMANCE APTITUDES Data Utilization: Requires the ability to categorize, rank, prioritize and analyze data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such analysis to identify and select alternatives. Human Interaction: Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project,program,or designated area of responsibility. Equipment,Machinery,Tools,and Materials Utilization: Requires the ability to operate,maneuver and/or control the actions of equipment,machinery,tools,and/or materials used in performing essential functions. ©DMG-MAXIMUS,INC. Page 3 Last Revised: March,2007 FISCAL YEAR 2015 BOARD OF COLLIER COUNTY COMMISSIONERS PAY PLAN MATCH GRADE MIN MKTPT MAX POINT I 18 $45,446 $53,466 $68,169 $58,813 $21.8491 $25.7048 $32.7736 $28.2753 I 19 $48,245 $56,759 $72,368 $62,435 $23.1948 $27.2880 $34.7922 $30.0168 I 20 $50,606 $59,536 $75,908 $65,490 $24.3298 $28.6230 $36.4943 $31.4855 I 21 $53,139 $62,516 $79,708.3 $68,768 $25.5474 $30.0558 $38210 $33.0613 I 22 $55,795 $65,641 $83,692.2 $72,205 $26.8244 $31.5582 $402366 $34.7140 I 23 $58,585 $68,924 $87,878 $75,816 $28.1658 $33.1365 $42.2490 $36.4500 I 24 $61,515 $72,370.7 $92,272 $79,607 829.5743 $34933 $44.3614 $38.2726 25 $64,657 $76,067 $96,985 $83,674 $31.0850 $36.5706 $46.6277 $40.2278 I 26 $67,820 $32.6057 $79,788 $101,729 $87,767 $38.3596 848.9084 $42.1956 I 27 $71,211 $83,778 $106,817 $92,156 $34.2360 $40.2778 $51.3544 $44.3057 28 $74,772 $87,967 $112,158 $96,764 $35.9480 $42.2918 $53.9221 $46.5211 I 29 $83,905 $93,228 $118,865 $83,905 $40.3389 $44.8211 $57.1469 $40.3389 30 $88,188 $97,987 $124,933 $88,188 $42.3980 $47.1091 $60.0642 $42.3980 31 $92,597 $102,886 $131,180 $92,597 $44.5178 $49.4644 $63.0673 $44.5177 I 32 , $97,228 $46.7442 $108,031 $137,739 $97,228 $51.9379 $66.2209 $46.7442 33 $102,089 $113,432 $144,626 $102,089 $49.0813 $54.5348 $69.5319 $49.0813 34 $107,193 $119,103 $151,856 $107,193 I $51.5350 $57.2610 $73.0079 $51.5350 35 $112,552 $125,058 $159,449 $112,552 I $54.1116 $60.1241 $76.6582 $54.1116 36 $118,181 $131,312 $167,423 $118,181 $56.8177 $63.1307 $80.4910 $56.8177 Ln 0 N rI N E CD O N N N Ili' Ili' O N tt U- N in in N L.0 LO LO Ql cn m N N 00 N m d- m N N if)- tn. in- -i >- in- LL d- N LD d' lD O 00 Ln d• O e-i Li cn Ol O N 0 m � if). c-1 >- tit- tn- LL N L NN NN rr-1 N N e-I 0 O O O e us.O N to th tt- VI- v-I ›- t!)- LL 0 N 0 N 0 to VD O LO 0 O N -(1)- t%} t )- 0 t/)- LI -t1)- .Y (0 U U L W H 0 a) Cl) v CIa m 0 ID .Q In m -a m CU Y v ca ro O O c0 W = L = !F- d- d- +U-+ av+ > > fB — � - LL (, N CO L L X X - .}U-+ +� f0 f0 }r c0 N L a) O w w d" d X LL LL l ' 0 0 0 0 0 0 0 0 Ln CI) ca tO b.0 Z f13 X of 1 ro cD e-1 c-I N N Ln N m m N v W w ++ LL A CG CG LL LL LL LL N LL LL LL LL L C L L C.. 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