Agenda 02/24/2015 PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING TUESDAY, FEBRUARY 24, 2015
THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES
DIVISION WILL MEET ON TUESDAY, FEBRUARY 24 AT 1 PM AT THE
COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK
DRIVE, NAPLES, FL.
AGENDA
1 . Roll call
2. Agenda approval
3. Approval of 1/22/15 meeting minutes
4. Audience comments
5. Review by staff of any contemplated changes to operations
(increases and decreases) to operations and the respective
fiscal year cost impact (FY '15 and FY '16):
a. Office and Management;
b. Field Operations
6. Initial discussion of county Clam Bay funding for FY'16
7. Discussion by staff and budget committee regarding capital
needs (non-ad valorem and ad valorem) for fiscal years '15, '16
and going forward
8. Discussion of non-ad valorem and ad valorem budget
objectives for FY '16.
9. Discussion of budgeting guidelines (H. Bachman)
10. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO
ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT
PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON
WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD
ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF
THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS
BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,
AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,
WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL
IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE
ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT
THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELICANBAYSERVICESDIVISION.NET.
2/19/2014 8:42:16 AM
PELICAN BAY SERVICES DIVISION
BUDGET COMMITTEE MEETING MINUTES
JANUARY 22,2015
The Budget Committee of the Pelican Bay Services Division met on Tuesday, January 22, 2015
at 3:15 p.m. at the Pelican Bay Services Division Office, 801 Laurel Oak Drive, Suite 302,
Naples, Florida.
In attendance were:
Budget Committee
Michael Levy, Chairman Susan O'Brien
Henry Bachman absent Scott Streckenbein
John laizzo Dave Trecker, ex-officio
PBSD Staff
Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst
Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary
AGENDA
1. Roll call
2. Agenda approval
3. Audience comments
4. FY 2014 actual fund balances vs. estimates used to prepare FY 2015 budget,
and quantify any impact
5. Capital projects
a. Projects currently approved
i. By project, funds approved vs. current estimate
b. Dollar amount of remaining capital funds unassigned and currently available
i. Planning estimate for future projects
c. Street lighting
6. Initial discussion of changes under consideration for personnel, operations and
field (Neil Dorrill)
7. Review schedule for preparation of FY 2016 Proposed Budget including timeline for
availability of County guidelines for salaries, wages, benefits and other items
8. Adjournment
ROLL CALL
With the exception of Mr. Bachman, all members were present and a quorum was
established.
1
Budget Committee of the Pelican Bay Services Division
January 22,2015 Meeting Minutes
AGENDA APPROVAL
Dr. Trecker motioned,Ms. O'Brien seconded to approve the agenda. The motion
carried unanimously.
AUDIENCE COMMENTS
No comments were received.
FY 2014 ACTUAL FUND BALANCES VS. ESTIMATES USED TO PREPARE FY 2015
BUDGET,AND QUANTIFY ANY IMPACT
The Committee members reviewed the actuals vs. estimated actuals for water
management, community beautification, and street lighting and their funding. Water
management and community beautification had a favorable variance totaling$104,100. Street
lighting had an unfavorable variance totaling$29,000.
CAPITAL PROJECTS
The Committee discussed the capital projects that have been approved and funded.
INITIAL DISCUSSION OF CHANGES UNDER CONSIDERATION FOR PERSONNEL,
OPERATIONS AND FIELD
Mr. Dorrill's initial report included the yearly man hours needed,the percentage covered
by County staff and day labor, and the requirements into the future. The completed report will
be available for the Committee by the second or third week of February.
REVIEW SCHEDULE FOR PREPARATION OF FY 2016 PROPOSED BUDGET
The dates scheduled for the Budget Committee were listed and it is anticipated that the
initial presentation of the proposed Fiscal Year 2016 Budget will be available on March 24,
when capital project planning can be finalized. The Committee will review and approve it on
April 21 for presentation to the full Board at the May meeting.
ADJOURN
Ms. O'Brien motioned,Mr. laizzo seconded to adjourn. The motion carried
unanimously and the meeting was adjourned at 3:57 p.m.
Michael Levy, Chairman 2/19/2015 8:32:02 AM
2
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CHANGES IN OPERATIONS FY 2016
FIELD EMPLOYEES
Collier County Full Time (3)
1 Mnt. Worker @ $12/hour+ Benefits $42,200
2 Mnt.Specialist @ $15/hour+ Benefits $107,600
Add'I Personnel Costs $149,800
TEMP LABOR
Current Budget was for 9 laborers @ $8/hr. $265,800
Needed for FY 2106 9 laborers @$10/hr. $330,800
Proposed for FY 2016 3 @ $12/hr. (able to operate equip) $132,400
• Increase $197,400
GENERAL FIELD NEEDS
Increase in Chemicals Wtr. Mng. $4,400
Increase in Chemicals in CB (Cutlass) $14,000
Increase in Tree Trimming CB $13,400
Brazilian Pepper/Exotics Removal $50,000
Aeration Systems Maintenance $5,400
Increase $87,200
COMPUTERS& EQUIPMENT FIELD OFFICE
3 PCs, 2 lap tops, printer, scanners, software & licenses $15,300
VEHICLES& EQUIPMENT
Vehicles (See Attached List) $185,000
Equipment(See Attached List) $118,000
Total $303,000
SPRINKLER SYSTEM REPLACEMENT
Major capital expense to be phased in over 3 years $101,500
($100,000 in 2017 and $165,000 in 2018)
Fleet& Insurance Costs
These costs are set by the County most likely will increase
Admin. Office
1 Administrative Assistant @ $17/hr. + Benefits $46,000
LISIN ?
TOTAL $900,200
Can use Equipment Reserves Fund 109 -$136,700
Fund 778 -$37,500
NEW DOLLARS NEEDED $726,000
NOTE: Every$100,000 increase will up the assessment approximately$13/ERU
Henry Bachman
February 16, 2015
Budgeting Guidelines
Our role as Directors of the PB MSTBU in carrying out the purposes of the Unit is
unusual. As a consequence it makes our fiduciary responsibility to the Units residents
unclear as to which of those amounts to be budgeted are to be financed by taxation of
the residents.
I am suggesting that we develop budgeting guidelines to help clarify this matter.This
requires an understanding of how the purposes of the MSTBU relate to the items
budgeted for taxation of the residents.
Background—the purposes of the PBID/PBSD
PBID, 1974—purpose to finance, build, operate, maintain, and adopt
management and control plans for two types of community services: sewer and water
systems, and water management and control drainage systems. A regulatory
requirement of the developer; initially paid for by the developer
- in 1977 amended to construct and maintain recreational facilities,
street lighting and parking facilities. A municipal services and PUD requirement also
initially paid for by the developer.
PBSD, 1990-111—expanded purpose to provide, in addition to water
management and street lighting, extraordinary law enforcement, beautification of
recreational facilities, sidewalk, street and median areas, and maintenance of
conservation and preserve areas. Mostly additional municipal service requirements,
presumably to be paid for by the developer and then the residents
PBSD, 2002-27—added as purposes identification markers and the financing of
landscaping the beautification of US 41 from Vanderbilt Beach to Pine Ridge Roads. Still
more municipal service requirements.
PBSD 2006-05—amended the purpose for the maintenance and conservation
areas to include the restoration of the mangrove forest preserve.This is both in the
interest of the community and the County.The start of the "slippery slope"? Community
interest in maintaining the appearance of the County preserve; who pays?
PBSD 2013-19—added the purpose to be solely responsible for advising the
County on dredging and maintaining Clam Pass for the purpose of enhancing the health
of the affected mangrove forest, and will manage such activities for the County. This is
clearly a County-funded activity.
PBSD 2013-61—added the purpose beach renourishment. With PB beach-front-
resident funding responsibility rather than usual easement agreement with the County?
Bottom line, with regard to the PBSD budgeting process, is that funding for some of
these PBSD purposes is clearly the responsibility of the residents; for some, the
responsibility of the County; and for others it is not clear. Examples:
1. Water Management—
a. PBSD operates and maintains the water management system
b. The sole purpose is to manage the peak discharge and total
volume of surface water discharge from the Pelican Bay site into
Clam Bay
c. what are the specific responsibilities of the PBSD and the amounts
to be funded by taxing the residents that relate to this purpose
i. The only conditions of the earliest permit were
measurements of discharge rates and monitoring of water
quality
ii. what are the conditions/requirements of the existing
easements and permits assigned to PBSD?
iii. Staff is researching this matter
2. Clam Bay
a. Dredging and maintaining Clam Pass
i. PBSD responsible to advise the County
ii. Commissioner Hiller advised PBSD (email 1/2/13); at no
additional cost to MSTBU
iii. How does this relate to funding of each of the related
monitoring activities of Objective 2 A and B of the CBMP?
iv. In the past the PBSD monitoring funds were supplemented
by the BCC Natural Resources Dept; for what purposes and
for how much and for how long?
b. Other CBMP Objectives
i. THE 2014 CBMP acknowledges that certain of the planned
activities will require additional funding, but provides no
specifics as to which activates and what source of funds
ii. Many activities in the 2014 plan have not been funded by
the PBSD in the past; who funds them now?
iii. Presumable these would be from sources other than the
taxation of residents; especially for those activities that
are outside of the purposes of the PBSD
iv. It would seem necessary that we clarify which of these
activities are to be funded from taxes and which by the
BCC or from other sources
c. Others?