Backup Documents 07/07/2015 Item #16F5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO �UIi�
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNA F 5
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office JAB 7/13/15
4. BCC Office Board of County
Commissioners V 1/ —1 t '1c
5. Minutes and Records Clerk of Court's Office gm 'II l q (t5 g:28gm
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jennifer Les 'e,Business&Economic 252-5708
Contact/ Department Developm t
Agenda Date Item was 7/7/15 Agenda Item Number 16-F-5
Approved by the BCC
Type of Document RETIS FACE 9 Agreement Number of Original One
Attached Documents Attached
PO number or account n/a
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature JAB
2. Does the document need to be sent to another agency for additional signatures? If yes, JAB
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAB
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JAB
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAB
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAB
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JAB
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 7/7/15 and all changes made during the JAB
meeting have been incorporated in the attached document. The County Attorney's -�
Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the i/
Chairman's signature.
I:Forms/County Forms!BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16F5
MEMORANDUM
Date: July 14, 2015
To: Jennifer Leslie, Administrative Assistant
Business & Economic Development Office
From: Ann Jennejohn, Deputy Clerk
Minutes & Records Department
Re: An Agreement with RETIS designating Collier County exclusive
rights to host the RETIS FACE 9 Florida Executive Training
Program in the fall of 2015 and funding to support the event
Attached for your records is a copy of the agreement referenced above, (Item #16F5)
approved by the Board of County Commissioners on July 7, 2015.
The original will be held in the Minutes and Records Department for the Board's
Official Record.
If you have any questions, please contact me at 252-8406.
Thank you.
Attachment
16F5
AGREEMENT BETWEEN COLLIER COUNTY, FLORIDA, AND THE
RETIS/PACA COLLABORATIVE, PROVIDING EXCLUSIVE RIGHTS
TO COLLIER COUNTY TO HOST THE 2015 RETIS FACE 9 FLORIDA
EXECUTIVE TRAINING PROGRAM IN THE FALL OF 2015.
THIS AGREEMENT, is made and entered into this-1 ',day of 3o\_, 2015, by and
among COLLIER COUNTY, a political subdivision of the State of Florida, acting by and
through its Board of County Commissioners,the governing body thereof, herein referred to as
the"COUNTY,"and RETIS,the French network for innovation.
WITNESSETH
WHEREAS, increased international business will aid the County's economic
development, generate international trade, and increase additional business opportunities that
will create high value jobs for County residents and businesses;and
WHEREAS, there is a need for a concerted, community-wide effort to attract
international businesses and foreign-direct investment to Collier County;and
WHEREAS, RETIS, the French network for innovation has proposed a partnership with
Collier County for an in-bound trade mission;and
WHEREAS, such partnership would afford Collier County exclusivity in hosting
RETIS's FACE 9 Florida Executive Training Session, bringing up to ten(10)French companies
to Collier County for such a training session in Fall of 2015;and
WHEREAS,the opportunity to host the next FACE 9 Florida Executive Training Session
would contribute to Naples and Collier County's position as a Hub for French and European
companies aiming to expand to Florida;and
WHEREAS,the opportunity to host the next FACE 9 Florida Executive Training Session
would help Florida-based and Collier County-based innovative companies gain access to French
and European business or technology incentives or other partnerships;and
WHEREAS.the opportunity to host the next FACE 9 Florida Executive Training Session
would help to promote Collier County in France to French-based incubation networks and
business networks while also providing French innovation companies opportunities to access
Florida markets;and
WHEREAS, Collier County supports the development of international trade, foreign
direct investment, and entrepreneurship opportunities such as those offered through exclusively
hosting the next FACE 9 Florida Executive Training Session;and
/15-EDC-00018/1188909/1)
16F5
WHEREAS, Collier County proposes financial support of the next FACE 9 Florida
Executive Training Session for its high-value opportunities, granting up to $12,000 for the
purpose of offsetting transportation and lodging costs for up to ten(10) French companies and
up to two (2) RETIS operational staff traveling to Collier County for participation in the
program.
NOW,THEREFORE, in consideration of the premises and mutual benefits which
will accrue to the parties hereto in carrying out the terms and provisions of this agreement, the
parties hereto agree as follows:
Section 1. Recitals.
The foregoing recitals,as well as the recitals provided for in the Agreement,are true and
correct and are incorporated in this Agreement by reference.
Section 2. Obligations of RETIS.
(A) Venue of Executive Training Program.RETIS shall:
(i) Agree to conduct and comport the Fall 2015 FACE 9 Florida Executive
Training Program in Collier County,Florida in the month of October,
2015.
(ii) Agree that Collier County shall be the sole Florida destination promoted
and marketed in conjunction with the Fall 2015 FACE 9 Florida Executive
Training Program for a minimum period of six(6)months prior to and a
minimum of six months preceding the Fall 2015 FACE 9 Florida
Executive Training Program.
(B) Details of Executive Training Program. Upon agreeing to locate the Fall 2015
FACE 9 Florida Executive Training Program,RETIS shall:
(i) Agree that the Fall 2015 FACE 9 Florida Executive Training Program will
consist of at least three(3)days of training that allows participant French
innovation companies to familiarize themselves with the local economic
ecosystem,including local partners,investors,and business prospects.
(ii) Agree that the Fall 2015 FACE 9 Florida Executive Training Program
shall consist of sufficient content to support successful integration of those
attendees into Collier County and Florida markets and include at least
three sessions,three speakers,and participation from a minimum of six(6)
French innovation companies.
t15-EDC-OOO18/1188909/1)
CC
16F5
(iii) Agree that Collier County will participate in screening and selection of
French companies invited to participate,and the County Manager or his
designee will retain the option of approval for those companies and RETIS
operational staff to be determined as qualified for travel cost
reimbursement. That determination will be based on the companies'
compatibility with guidelines established by the State of Florida Target
Industry list and estimated potential economic impact to Collier County.
Travel/participants other than company prospects will be limited to RETIS
staff and/or their contractor program coordinators and facilitators.
(C) RETIS Procurement Standard.RETIS shall require each participating French
company to adhere to the RETIS FACE 9 Executive Training Program
procurement rules(Exhibit A).
Section 3. Obligations of the COUNTY.
(A) In support of RETIS conducting the Fall 2015 FACE 9 Florida Executive
Training Program in Collier County,the COUNTY shall provide up to$12,000 in
local financial support,made payable to RETIS, for the purpose of inducing the
participation of up to ten(10)French companies and two(2)RETIS staff in the
Fall 2015 FACE 9 Florida Executive Training Program.
(i) The County financial support of up to$1,000 will be made available to
offset transportation and lodging costs incurred as travel expenses in direct
relation to attending the event in Collier County,for up to ten(10)French
participant companies and up two(2)RETIS staff and RETIS contractor
staff. Transportation costs supported will include arrivals to
Florida/Collier either departing from a U.S. location as a second leg of a
trans-Atlantic journey or direct departure from France and also include
return flights with final destinations to France. Lodging costs will be
limited to hotel stays in Collier County during the dates of the Fall 2015
FACE 9 Florida Executive Training Program.
(13) County financial support will be made available from the Economic Development
marketing and promotion budget(001-138790),and shall be made on a
reimbursement basis as described by Section 4 of this Agreement.
(C) The COUNTY agrees to provide an in-kind contribution of temporary office
space in a county facility for RETIS staff, in relation to executing and
implementing this agreement and referenced event.
(1,-EDC-00018/1188909/1(
bJ
16F5
(D) The COUNTY further agrees to collaborate with the Collier Soft Landing
Accelerator Network to provide additional support to RETIS in conducting the
Fall 2015 FACE 9 Florida Executive Training Program in Collier County with in-
kind contributions, including logistical support such as locating suitable meeting
rooms and identifying speakers,mentors,and evaluators.
Section 4. Reimbursement Procedures
(A) Proposed Budget.To be eligible for travel and lodging cost reimbursements up to
$12,000,providing up to$1,000 per qualified participating French company or
RETIS staff/contractor,RETIS is required to submit to the COUNTY a Proposed
Budget and Program Outline using the provided form(Exhibit B) at least 45 days
prior to the anticipated travel dates. Such Proposed Budget and Program Outline
shall,at a minimum,include the anticipated number of attending qualified French
innovation companies,the anticipated RETIS staff and RETIS contractor staff,
the anticipated number of program speakers,the nature of program sessions,and
the anticipated travel and accommodation costs necessary to support the
attendance of up to ten French innovation companies and two operational staff.
To be considered qualified,a French participating company and RETIS program
staff must be pre-approved by the County Manager or his designee.
(B) Performance Report. Within forty-five days of the conclusion of the Fall 2015
FACE 9 Florida Executive Training Program, RETIS shall submit to the
COUNTY a Program Performance Report using the provided form (Exhibit C),
which shall highlight key metrics accomplished during the 2015 FACE 9 Florida
Executive Training program,and also itemized costs related to transportation and
lodging for participating French innovation companies. Such costs should be
evidenced using any of the following: receipts,travel and lodging documentation
such as flight and accommodation confirmations, or other similar documents
evidencing expenditure of funds as required by this agreement.
(C) Payment.Upon receipt of the Program Performance Report verifying the program
requirements of this agreement have been met, and upon receipt of required
documentation evidencing travel and lodging costs for up to ten French
innovation companies and approved RETIS staff, Collier County shall within
forty five (45) days reimburse RETIS for all verified travel and lodging
expenditures for up to ten French innovation companies and two RETIS staff,not
to exceed$12,000 total.
[15-a oc-00018/1188909/1]
6j
16F5
Section 5. Term of Agreement
The terms of this agreement shall be from the date of execution through the
COUNTY's receipt of the Program Performance Report, and COUNTY'S
reimbursement of up to$12,000 to RETIS.
Either party may terminate this agreement with 30 days written notice to the other
ply
IN WITNESS WHEREOF, the parties have executed this agreement on the date and
year first above written.
ATTEST: BOARD OF COUNTY COMMISSIONERS
DW1QHT E£BROCK,Clerk COLLIER COUNTY,FLORIDA
By 6,1.1 ) 4&711/11:'„ I p-C-' By: j
. l lerk TIM N CE
Attest 8S. ; i. CHAIRMAN
signaturs'c nly,,.
Approved as tb form and legality:
Jennifer A. Belp i t N�
Assistant County A orney ut\2w
AS TO RETIS:
RETIS
Signed, sealed and C/O Cre a tvt-Bat A-Place Besagne
Delivered in the presence of: -> 83000 TOULON
: + 33 (0)4 94 03 89 10
By: www.retis-innovation.fr
Signature Signa
Printed Name CcUGCT
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Signatu
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Prin -i Name ` 3 Printed/Typed Title
I Item# 1112 F5
Agenda
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