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05/07/2015 Agenda . ,% tT90 0 `�6 `► t Heritage Bay Community Development District \�\\-- ' of Supervisors Edwin Hubbard,Chairman Calvin Teague,District Manager Ronald A.Grant,Vice Chairman �y John May,Assistant Treasurer Gregory Urbancic,District Counsel David Wilkison,District Engineer Dennis Gagne,Assistant Secretary Richard Brodeur,Assistant Secretary Regular Meeting Agenda May 7,2015—9:00 a.m. 1. Roll Call 2. Public Comments on Agenda Items 3. Approval of the Minutes of the April 2,2015 Meeting 4. Old Business A. Bridge Wall Project Update i. Review of the Meeting with the Master HOA B. Littoral Planting Update C. FY 2015 Lake Bank Repair Project Update D. Lake 26 Repair Proposals 5. New Business A. Areas of Responsibility for Individual Supervisors 6. Manager's Report A. Approval of Financials,Check Register and Invoices B. Distribution of the Proposed Fiscal Year 2016 Budget and Consideration of Resolution 2015-5 Setting a Public Hearing C. Report on the Number of Registered Voters(579) D. Field Manager's Report E. Follow Up 7. Attorney's Report 8. Engineer's Report 9. Supervisors' Requests and Audience Comments 10. Adjournment NOTES: The next meeting is scheduled for July 9,2015 at 9:00 a.m. District Office: Meeting Location: 210 N.University Drive,Suite 702 Heritage Bay Clubhouse Coral Springs,FL 33071 10154 Heritage Bay Boulevard 954-753-5841 Naples,FL 3 3.I ry R 4.§ i i i^ 'f � o o :a, Al 55I WY ;0jor"— . i LYJ I 71,4* 1 Up QOp1b '1A i N ti i IS OAMP 4U 2i it N N < A ..iii S S r:' I N to C J 3i 3 w 1 Q K C m = O z 2 i o - " II Q W Z co c) m O W Itll ltJ �� U Q O, (stn Q m� J Z --0 Z m C4O lrya a C i LeS In PER agii ....,son...) / 1 . ..'1 ' 'i'Ji,,,I, .. — 0 1,1), 4 ... i .1 kyl, _ • il i � III!!.., 1�1 °if'i- , 1; ,i /4 :-) :;:" it- i 1 '1.41N, u..1)1 , l'i'',/,y; \..i; , 14. ' f ifl ',k;•ku\ t j - - ire �: 1 N .11 k4911_,_iii .. 4;71.-- 1...._11 11:1 ..,. ,,, S w W zz lop, i ,. \,.. 04_/ ! 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I n .l 8 o 2 S ui : n N2 I �v 8 v R fr 1� g r .'; ki 8 �g` a Y ha G ° illill g g g ■� �i U m W o a m CY W K w 2 a I )1 q ppp gg zZ .r0 A 11111111 III11IOi: siii pm, ,, „,1 ,.E C r Ct g ilk 1 ryo i; IiIIIIII:'J '\ a G a • g $ g 8 •i. I a 8 I 8 , �". ,� via `'- y'� a vv 201 'K �� 4-S tog , a-P �, w � �� W�� t '6k.vim., :*r�� ,�: ti �r,rs.� x..�;A; Contract#2076(Lake#4 buildings 1-9&Lake#51 Original quote $19,350.50 Payments on Contract#2076 • 6/27/14-$11,160.31-recorded as#1093-Booking fee/Commencement fee from invoice#360 • 9/11/14-$6,390.19 -Invoice#377-received by Landshore per email on 9/11/14 • 9/11/14-$1,800-credit applied from Contract#2082 that was canceled Total Remaining $0 Contract#2080(Lake#1,4,5,6,10,15,20) Original quote $12,147.00 Additions $2,164.00-for additional work on Lake#6 Total $14,311.00-signed&emailed 6/30/14 Payments on Contract#2080 • 6/30/14-$3,577.75-recorded as#2080-Booking fee from invoice#365-Received 7/8/14 • 6/30/14-$5,008.85-recorded as#2080-Commencement fee from invoice#365-Received 7/8/14 • 9/11/14-$5,151.96- Invoice#378-received by Landshore per email on 9/11/14 • 3/18/15-$572.44-Retalnage paid from Invoice#378 Total Remaining $0 Contract#1094(Lake 10 only) Original quote $820.00-Canceled-washouts at the north end I believe. Contract#2082(Lake 10) Original quote $250.00-Canceled Contract#2086(Lake 5) Original quote $3,600.00-Canceled Payments on Contract#2086 • 6/30/14-$1,800.00-recorded as#2086-Booking fee invoice#366-Received 7/8/14-credited to Contract#2076 Total Remaining $0.00 Contract#2087(Lake 15) Original quote $2,720.00 Payments on Contract#2087 • 6/30/14-$1,360.00-recorded as#2087-Booking fee from Invoice#367-Received 7/8/14 • 9/11/14-$1,224.00 Invoice#380-received by Landshore per email on 9/11/14 • 3/18/15-$136.00-Retainage paid from Invoice#380 Total Remaining $0 Open Invoices Total Billed to date $36,380.90 Total Paid to date $36,380.90 Southwest Development • Proposal#2100$9,950.00(Lakes##6, 19,22,23, 30A,30B) • Proposal#2101 $1,500.00(Lake#5) a Change order $500.00—discovery of buried drain tube on lake#5 .. ... ._...... . ........_._..... ..... Total $11,950.00 Payments to Southwest Development • Total Remaining $11,950.00 Landshore • Estimate#3062$3,035.00(Lake 10&20)Approved at 4/2015 BOS Meeting, but not executed • Estimate#3074$650.00 Total $0(Amounts not fully approved) Payments to Landshore • Total Remaining SO Other lakes to consider Lake#19—work not submitted for proposals as of 5/6/15 Lake#12—work not submitted for proposals as of 5/6/15 Lake#20—Proposal for lake#20&#27 by S.W. Development$8,400.00 Lake#26—Proposals from$15,375.00-$42,500.00 Lake#27—See lake#20 above 4 �,4jat . �%, ,�e. yYrt; � � �a�.4� Lake 12 .• F d. Jsg.„tom fy,�,/ i,4 4°�*j i`.d;4' ,+y r >}. o � Y R 'tit* • 1c�-..��r+P !a1 yy,,1 d r• � *� 4l 1C :. .R 9 "`�I,'- Lake "`•x • � a.�.t * 3 rko ,. ",,.' ,.tel 5,, � � .�_.,' i,. r,"w..'. ,i' »,^t Lake 26 s 4'-i,j a r= 4 K a � tgrY r � . ,-,sf ,: +.f 4� as - a ,i ��,,,r „` ; „0 f t* . r r „ 1. "' :60'S 9.1!I i 8 • .: "g Kee."+-,ream ``A Q`i 4, `� x?.6 S..,0,,,,.` i - — - ,/: . ii.„ , . ... .... ., . ....„.. . . ..,... .,..,. e_< ..«,...,.' ', f A , I $ f Y i "d 2' �,, r �. 44 .... .,..:A. i.. ,-..,,,.,,,,,*ottl; • .•;''-..4. :',V,'",:,t ,.,-; '".s.,:er :.7.4.,..,:".„r",,41-,4,,,i. K .t.J • nt1 . 2,4, ,..,.,,,,,„,,,, / Y ._ xw � - 4, " *`cam'° e $, r '*J e '1 ' :71.1A64 *'''''> g { s s ,', 3 ,,.r ,y .3Y'� ." ' ..t F any , Y T ty„:.,„,,,,,gtf,,,,,::,,t1'.;:7:.,:-. '..i,..'''''',.,-,- 1,'''''..'',' --' ' -- ' .;'..', ,,,..,,,r-,..,- , , ,,, zz } „,,,..,,,...„,,,.:;:„..,„:„,,,,„„.,, . , . ..,... ...... , ..„ ._ wa 54E Ali /! f,:. 1 4,7• ... 'V ;t 4 fix€tY�z y , Southwest Development Services,inc. PROPOSAL 690 23"'St NW Date proposal Naples,FL 34120 (239)470-5522 5-6-15 2138 To: SEVERN TRENT MANAGEMENT SERVICES RE:HERITAGE BAY C/O JUSTIN FAIRCLOTH Project Description Amount LAKE#20 REPAIRS @ CULVERT. - MANUALLY DIG OUT UNDER THE PIPE END IN ORDER TO TUCK UNDER AND INSTALL NEW HEAVY GRADE FILTER FABRIC UNDER THE END AND WITHIN THE LARGE CAVITY IN FRONT OF THE OUTFALL PIPE.INSTALL RIP/RAP WITHIN THIS AREA AND FILL IN WHERE MISSING ALONG THE TOP OF THE PIPE. LAKE#27 REPAIR ONE WASH OUT EAST END. - ADD AND COMPACT FILL,REMOVE SOD AROUND THE WASH OUT PERIMETER IN ORDER TO TUCK HEAVY GRADE FILTER FABRIC UP UNDER AND INSTALL NEW SOD. Thank You. Total $8,200.00 401-67 a., 9Ish ` re nterprises, LLC .\16 EN"C Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering,Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade Proposal Prepared for: The Heritage Bay CDD c/o: Mr. Justin Faircloth Severn Trent Services 5911 Country Lakes Drive, Fort Myers,FL 33905 Updated on: 4/29/2015 Landshore®Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida,33309 tit Tel:(954)327-3300 • :'_ Fax:(954)533-1556 • i`_'1 Email:info @landshore.com Landshore Page 1 of3 N. Ny�y Sill a Vr _�P`,� 9 i EF` Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering, Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade The Heritage Bay CDD ESTIMATE #3062 Attn:Mr.Justin Faircloth Date: 4/29/2015 5911 Country Lakes Drive, Fort Myers,FL 33905 ITEMIZED ESTIMATE:TIME AND MATERIALS LAKE#20 Clean out drain pipe and adding rock on three wash out sections at DWL 6 C.Y. LAKE#10 Adding 38'x 2'x 6"rock on top of concrete mat 1.7 C.Y. TOTAL ESTIMATED JOB COST ' $3,035.00 PAYMENT SCHEDULE Landshore Enterprises'payment policy is as follows: 25% Booking Date 35% Commencement Date 40% Completion Date **Invoice is due upon receipt** Landshore Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info @landshore.com Landshore Page 2 of 3 ytiy t ? , nterprises LIE es-cs - Stream bank&Shoreline protection/stabilization/reclamation Environmental Engineering,Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for over a decade SPECIAL CONDITIONS The prices quoted in this proposal are based on visual observation only. The client is responsible for survey,engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore° Enterprises, LLC,the stipulated above price does not include rock removal,addition of suitable material as necessary,heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore° Enterprises,LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises,LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is nut a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which may be required should problems arise. Client Representative Signature Date Landshore°Enterprises Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info@landshore.com Landshore Poye 3 of3 atlre,14c7�r andsh ore ® Enterprises LLC E,-ES' Streambank&Shoreline protection/stabilization/reclamation Environmental Engineering, Erosion Control, Construction Management d/b/a Erosion Restoration Reinforcing the American Soils for o ver a decade The Heritage Bay CDD ESTIMATE #3074 Attn:Mr.Justin Faircloth Date: 5/6/2015 5911 Country Lakes Drive, Fort Myers,FL 33905 ITEMIZED ESTIMATE:TIME AND MATERIALS'; LAKE#4 Flush ADS pipe from the top to locate any leaks in pipe. Fill in area around pipe+1-2 cy of sand. TOTAL ESTIMATED JOB COST ( $650.00 Landshore Enterprises'payment policy is as follows: 50% Booking Date 50%Commencement Date **Invoice is due upon receipt** The prices quoted in this proposal are based on visual observation only. The client is responsible for survey,engineering and permitting with all government agencies having jurisdiction over the subject site. Actual prices may vary due to pre-existing geotechnical, or hydrographic conditions which will require different equipment, labor and material. No changes to the approved contract will be made without written approval from the client. Unless the client provided comprehensive and conclusive engineering report or paid for the same services to Landshore® Enterprises, LLC,the stipulated above price does not include rock removal,addition of suitable material as necessary,heavy equipment,land surveying,bathymetric survey,geotechnical exploration,engineering or permitting. Landshore® Enterprises,LLC is not responsible for damage to utilities if as-built drawings or locations are not provided by the client. Landshore Enterprises,LLC reserves the right to change this estimate unless an agreement is reached within 90 days of the original estimate date. This is an estimate only. This is not a contract.This estimate is for completing the job described above,based on our evaluation.It does not include unforeseen price increases or additional labor and materials which maybe required should problems arise. Client Representative Signature Date Landshore•Enterprises Representative Signature Date Landshore Enterprises,LLC - 5601 Powerline Road,Suite 301,Fort Lauderdale,Florida 33309 Tel:(954)327-3300 • Fax:(954)533-1556 • Email:info@landshore.com 1 Y., P N" ."w 1; , t. • su'r'f s, J1 : K ,r'. 0. r1-" --' '.k.,,,''''47 b{ " f` ` ,yy(• '+ /4'/ a;:. ,,,,,> ,4-.d r+' � r .. ,,,,i is f,..- t ..A. 17,:-'1 77-46(1...:1",,c=" ak '; k4 \.,��i ..,!,;,,,1&4e.--'�` .� 1 '' i'� ' ',..� �. '41;xi A":44.1474:74:: " , y st Is`4 '1 ' .,,.mss, ~' . x! !f' 6 1 �°i. ate.°. ;• =yi �a',� I / N d . '-'-',4 ''• ''- "'f%itiT" ,„1 .- i, ,Iiii, i 8 �r". :: vitall 'w.A di t d.. `.j'}, f: ' L� .., - •-m•.. �,. ' /.',�- . 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' v44: ` k z'� •a c },' 'tti .,t ...�✓ ''''.•) i T \\ �T +.A, Y...,AI f , '§ '� m, t'.*,;',,;''. , ,� z Titr .•f +YSt t .'t,: ,f• 11\`:: 1` , x 1`,! x 3'�� -�7 ::• i-'4 '� �6 34 T' T '�' Y �t d Fa 3 Z �. ��♦ �`\( •�` � l Zia _ yya , 'is`. k a-' gig, ,F a i, t n `. , .t ,}. . °'.'_ �'� tom' 'f,, k.a - ,•: Q ^i t9'' t "7"" ' 'k ' .ems ik _- ,,,,,,I FS ~ ,_ '+ye`��4, Y ., 4 r '`k4.'1„,,,,,,^. w-s. ?'`� " 1 , Y' P f ,e m, fi sa r v � ' .''V'' t "' •�` t', � *,tea` ' ref #= u. # ..F:. °:.._�: t -t s�'.,::. s. -•. °�.�5_1!' `;A ;�'.- - A .. Southwest Development Services , inc. 690 23rd St NW Date proposal Naples, FL 34120 (239)470-5522 4-24-15 2134 To: SEVERN TRENT MANAGEMENT SERVICES RE: HERITAGE BAY/SOUTH SIDE LAKE#26 C/O:JUSTIN FAIRCLOTH Project Description Amount RE: LAKE#26 REPAIR OPTIONS. 1) Construct a swale and a berm within the rear lots/along the southerly side of lake#26.Tie into the existing berm/swale on the easterly end and run westerly to the lake point of curvature. Install A.D.S. drain boxes with a 4"outlet and a non-floating device down to the waters edge.The box would be located in the center of the proposed swale and approximately at the lot line between the homes. (see attached sketch) Fee:$42,500.00 2) Install filter fabric and rip/rap along the lake slope in five areas between the homes, run two 4"A.D.S drain pipes down to the waters edge along with non-floating device,connecting the rear pool and house drains.Within these five areas the rip/rap will be laid approximately from the rear edge of sod down to the first row of aquatic plants and between a northerly prolongation of the house walls. Fee:$24,900.00 Thank You. Total Copeland Southern Enterprises,lnc. DATE: 0429/2015 OWNER INFORrIATION: PROFESSIONAL SERVICES AGREEMENT BETWEEN COPELAND SOUTHERN ENTERPRISES,INC.AND TELEPHONE NO.: (239)245-7118/306 Fax No: (239)245-7120 Heritage Bay Community Development District in Naples E-MAIL:Justin.Faircloth(stservices.com, OWNER INFORMATION: PROJECT MANAGER:Scott Copeland OWNER'S ADDRESS: 10154 Heritage Bay Blvd,Naples,FL 34120 FEE AND TYPE: BILL TO THE ATTENTION OF:Justin Faircloth,Assistant District Manager Time&Materials based upon the Rate Schedule in PROJECT NAME:Lake 26 Erosion Repairs on Biscayne Lane effect at the time service is rendered. Estimated Fees: WORK DESCRIPTION:Install 12"bubblers and ADS double wall drain pipes to lake and repair 365'of eroded slope with Coconut Erosion Blankets and Plants. Not-To-Exceed Fixed Fee based upon the Rate REMARKS: 1)Permits to be pulled by owners or Engineer if needed.2)CSEI will need Schedule in effect at the time service is rendered: a staging area to store equipment and supplies within 500 feet of the work area.3)All S Sprinkler heads within the 20 lake easement must be clearly marked and turned off or capped during the construction,to prevent additional erosion.4)CSEI cannot warranty Lump Sum Fixed Fcc: 3 15,375.00 repaired slopes after the completion of project against future erosion caused by excessive rain,flooding,Pre-existing drainage problems,fawn crews and equipment,improper set Total Fees: S 15.375.00 or damaged irrigation systems.Ect. Dear Justin Faircloth In Pursuant to your request,Copeland Southern Enterprises,Inc.is pleased to submit the following proposal for the Lake restorations project on Lake 26 for the above-referenced project: SCOPE OF SERVICES(Limited to the following): I. Crews will set up MOT around work areas to insure the safety of the residents and guests during the project. 2. CSEI will install 6 new I2'rl2"Bubblers at the south edge of the 20ft lake easement on each of the 6 Lot lines. 3. Crews will install 4,4"ADS gutter pipes per house and connect to newly installed bubblers. 4. 30 foot of 6"ADS double wall pipes will he installed from bubbler out into the lake below the control line level. 5. Trenches and Lawns will be restored to original condition once the new drainage system has been installed. 6. Crews will reclaim material from lake to rebuild the 4:1 slope,for 365 East of the SW corner of Lake 26. 7. Once Lake Slope has been back filled a coconut erosion blanket will be installed with matching Sod laid to control line. 8. Crews will Plant 25 plants per 50 feet of repaired area as follows,Spartina Baked,Arrow Head,Soft Rush on shelf I and 2,in clusters on high flow areas on lot lines to stop future erosion from occurring. 9. Lawns will be repaired within the work areas,where crossing has damaged grass;(after lake repairs are completed) t0. Work is estimated to take 2 weeks to complete,an additional 2 weeks for the watering of the plants and sod for Lake 26. 1 I. MOT will be removed after project has been completed and equipment removed from site. Note:Any additional work and services requested,and is not found in this Proposal eau be done,but will require additional cost to be paid in full with proposal fee upon the completion of job. We at Copeland Southern Enterprises hope this meets your approval and satisfies your requirements.If so please sign the contract proposal below and return a copy to our office by Fax or Email.Should you have any questions or need any additional information,Please da not hesitate to call Scott Copeland at 239-995-3684 or Mobile 4 239-707-6806.Fax 239-995.0058 OWNER AUTHORIZATION: I warrant and represent that 1 am authorized to enter into this contract for professional services and I hereby authorize the performance of the above services and agree to pay the charges upon the completion of the Job resulting there from as identified in the"FEE TYPE"section above, c re und 'c to these Standard Business Trams. Authorized Signature: Date: 7/14, ✓~_ Typed Name&Title: CA.040-10\ l�j j > ` Exhibit/Lake Restoration Work and Material Existing Grade New Matching Sod Native Vegetation Coconut Erosion Mat L I . ' Lake Control Line Sub Base Material Varies �y It 2 Indic,of Top Soil 6 Inches of Top Sot * dy Elusion. at Anchors Heritage Bay Community Development District -Board of Supervisors Assignments- The following assignments and related tasks shall be effective April 1, 2015 and run through October 31, 2016. Chairman: -oversee all recommended lake bank maintenance activities-responsible for providing recommendations for aquatic plantings and lake bank maintenance -responsible for working with Lake and Wetland Management to ensure that all work is completed as negotiated -oversee all special projects; example main bridge retaining wall -chief liaison to Severn Trent and outside vendors -monthly walk-around with Field Service Engineer Vice Chairman: Grant -provide backup support for the Chairman in his absence. -chief legal liaison -oversee our website and make recommendations for improvement Assistant Treasurer: May -responsible for periodic reviews of all financials and financial reporting -to oversee the annual budgeting process -responsible for identifying financing opportunities in conjunction with our District Manager if financing needs arise -to work with Severn Trent to ensure that all reporting is in agreement with BOS approvals and vendor contracts -to monitor bond payments 1 Secretary 1: Gagne -responsible for overseeing water quality with outside vendor(s)and the Master HOA -development of a comprehensive water testing program which will track testing on a historical basis to determine ongoing issues with water quality. To work with the HOA in development of the process and actual testing -responsible for working with the BOS to make recommendations to the Master HOA regarding lake issues to include lake water issues,the need for aeration devises,the elimination of invasive plants, etc. Work with the CDD Field Service Engineer and utilize his monthly reports.See attached list of lake concerns*** Secretary 2: Brodeur -responsible for the lake interconnect and control structure system and ensuring that the entire system is functioning as designed -to identify, by working with the District Engineer and Field Service Engineer,any structures which require maintenance and to recommend corrective action -ensure timely annual reporting to the Master HOA as to the integrity of the overall system and any work we performed ***Lake concerns -work with the HOA to sponsor a Lakes Committee to oversee all issues not related to CDD responsibilities -Cord grass and other plants allowed to float in the lakes after being cut creating a algae situation? -"turds"from greens aeration being utilized to stabilize lake banks,allowing chemicals to get into the lakes? -large grass blowers blowing grass clippings,etc into the lakes. Also some evidence of this from local landscaping companies -outside contractors and lack of monitoring as to what chemicals and processes they are using;ex. Power washing, painting,etc. 2 Agenda Package 16 Heritage Bay Community Development District Financial Report March 31,2015 Prepared by SEVERN TRENT SERVICES Agenda Package 17 Heritage Bay Community Development District Table of Contents FINANCIAL STATEMENTS Balance Sheet-All Funds Page 1 Statement of Revenues,Expenditures and Changes in Fund Balance General Fund Page 2 Debt Service Fund Page 3 SUPPORTING SCHEDULES Trend Report Page 4 Non-Ad Valorem Special Assessments Page 5 Cash and Investment Report Page 6 Bank Reconciliation Page 7 Check Register and Invoices Pages 8-26 Agenda Package 18 Heritage Bay Community Development District Financial Statements (Unaudited) March 31, 2015 HERITAGE BAY Agenda Package 19 Community Development District Governmental Funds Balance Sheet March 31,2015 SERIES 2014 DEBT GENERAL SERVICE ACCOUNT DESCRIPTION FUND FUND TOTAL ASSETS Cash-Checking Account $ 193,033 $ - $ 193,033 Due From Other Funds - 52,047 52,047 Investments: Certificates of Deposit-24 Months 51,193 - 51,193 Money Market Account 76,572 - 76,572 Deferred Cost - 7,680 7,680 Reserve Fund - 605,210 605,210 Revenue Fund - 1,149,460 1,149,460 ITOTAL ASSETS $ 320,798 $ 1,814,397 $ 2,135,195 I LIABILITIES, Accounts Payable $ - $ - $ - Due To Other Funds 52,047 - 52,047 ITOTAL LIABILITIES 52,047 - 52,047 I FUND BALANCES Restricted for: Debt Service - 1,814,397 1,814,397 Assigned to: Operating Reserves 37,249 - 37,249 Reserves-Erosion Control 58,000 - 58,000 Unassigned: 173,502 - 173,502 (TOTAL FUND BALANCES $ 268,751 $ 1,814,397 $ 2,083,148 I (TOTAL LIABILITIES&FUND BALANCES $ 320,798 $ 1,814,397 $ 2,135,195 J Report Date:4/27/2015 Page 1 HERITAGE BAY A endaPackage 0 Community Development District General Fund Statement of Revenues,Expenditures and Changes in Fund Balances For the Period Ending March 31,2015 ANNUAL ADOPTED YID YID VARIANCE(S) MAR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ 500 $ 248 $ 296 $ 48 $ 26 Special Assmnts-Tax Collector 249,995 247,500 245,048 (2,452) 7,435 Special Assmnts-Discounts (10,000) (10,000) (9,157) 843 (10) (TOTAL REVENUES 240,495 237,748 236,187 (1,561) 7,451 1 EXPENDITURES Administration P/R-Board of Supervisors 4,800 2,400 3,200 (800) 1,000 FICA Taxes 367 183 245 (62) 77 ProfServ-Arbitrage Rebate 600 600 600 - - ProfServ-Dissemination Agent 1,000 1,000 - 1,000 - ProfServ-Engineering 15,000 7,500 6,712 788 - ProfServ-Legal Services 7,000 3,500 7,020 (3,520) - ProfServ-Mgmt Consulting Sery 38,246 19,124 19,123 1 3,187 ProfServ-Property Appraiser 3,750 3,750 3,750 - - ProfServ-Special Assessment 5,000 5,000 5,000 - - ProfServ-Trustee Fees 6,815 - - - - ProfServ-Web Site Maintenance - - 293 (293) 13 Auditing Services 3,600 3,600 - 3,600 - Postage and Freight 1,300 650 644 6 12 Insurance-General Liability 13,673 13,673 12,754 919 - Printing and Binding 1,400 700 637 63 230 Legal Advertising 1,400 700 199 501 - Mlsc-Bank Charges 750 372 356 16 25 Misc-Assessmnt Collection Cost 5,000 4,950 4,718 232 148 Office Supplies 550 274 209 65 39 Annual District Filing Fee 17s 175 200 (25) - Total Administration 110,426 68,151 65,660 2,491 4,731 Field ProfServ-Field Management - - 6,000 (6,000) 1,000 Contracts-Lake and Wetland 55,944 27,972 27,972 - 4,662 R&M-Aquascaping 24,125 12,062 - 12,062 - R&M-Lake Erosion 35,000 17,500 708 16,792 708 R&M-Contingency 15,000 7,500 3,500 4,000 - Wall Improvements - - 14,400 (14,400) 3,600 Total Field 130,069 65,034 52,580 12,454 9,970 (TOTAL EXPENDITURES 240,496 133,186 118,240 14,946 14,701 I Net change in fund balance $ - $ 104,563 $ 117,947 $ 13,384 $(7,250 FUND BALANCE,BEGINNING(OCT 1,2014) 150,804 150,804 150,804 FUND BALANCE,ENDING $ 150,804 $ 255,367 $ 268,751 Report Date:4/27/2015 Page 2 HERITAGE BAY Agenda Package 21 Community Development District Series 2014 Debt Service Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending March 31, 2015 ANNUAL ADOPTED YTD YTD VARIANCE($) MAR-15 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL REVENUES Interest-Investments $ - $ - $ 28 $ 28 $ 8 Special Assmnts-Tax Collector 1,308,564 1,090,470 1,282,641 192,171 38,915 Special Assmnts-Discounts (52,343) (43,620) (47,929) (4,309) (52) I TOTAL REVENUES 1,256,221 1,046,850 1,234,740 187,890 38,871 EXPENDITURES Administration ProfServ-Property Appraiser 19,628 19,628 19,628 - - Misc-Assessmnt Collection Cost 26,171 21,810 24,694 (2,884) 777 Total Administration 45,799 41,438 44,322 (2,884) 777 Debt Service Principal Debt Retirement 270,000 - - _ - Interest Expense 476,311 - - - - Total Debt Service 746,311 - - - - (TOTAL EXPENDITURES 792,110 41,438 44,322 (2,884) 777 Excess(deficiency)of revenues Over(under)expenditures 464,111 1,005,412 1,190,418 185,006 38,094 OTHER FINANCING SOURCES(USES) Contribution to(Use of)Fund Balance 464,111 - - - - (TOTAL FINANCING SOURCES(USES) 464,111 - - - - Net change in fund balance $ 464,111 $ 1,005,412 $1,190,418 $ 185,006 $ 38,094 FUND BALANCE,BEGINNING(OCT 1,2014) 623,979 823,979 623,979 FUND BALANCE,ENDING $ 1,088,090 $ 1,629,391 $ 1,814,397 Report Date:4/27/2015 Page 3 Agenda Package 22 Heritage Bay Community Development District Supporting Schedules March 31, 2015 *aeepe 0 *a° gaeeOaaepeaOeaO• a° ° OeO� ete epee a aeae;ooeee�yeae e g. ;e 83 :1 as r r- aa a • rn k QQ a � � $$ or ro Q c S55 . te a y • v m g cn cv LL m r._ CO 0 nn - o o a O < [S L.--- M t0 t'J ^ N O N M eM. e- Q N N 2 W m , n. 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O • i O O • O • M m V ^ N b O N w C a V of m O . N N�$ C m - M w — O N M ° M 8 C ' ' • . " ' 8 ' N e 8 • m Si ' o 0 o S S 0 4 N , O n N 05 X e 4 v m ' W d a W d• .0 N 8 Y V. ' . N . • • q . N N� p N ' 8 ., O• L LL-4 Oc, o O. O. 01 O C 1 N M b ei - .0 N N_ N D . F . ' . • ' o b O 0 ' . . i N ' 0 14 C— gi n M C O oz.M ..- p C a w po h 4.▪1 N 0 4 8 {D O O 6- ' S ' 8 ' 8 ' C o o N e o CO O N • ' O O .3 CV r Gtv'l W O t0 OO N .O N O N el 33 o i FA Of O g Q) •■ N RI rO p V. • p . - . i • N i A N N 0pp N T O a . — en O CO r ° N ,- a 0 00 Y QN < O O !A .iO 0 . n . m N • . 4 ' b 2 v ' 2 v . . NO S `.$ . • . ry a A 0 W M N _ O n n r 1.D0 f0 fIVO O0 N V N l+f th N R '•) N N C t4G4 W In M r E o Q a CV CO } L r? N 13 99 g C ▪ !� D 5 C l� C u 3 .y8 ■LL `9a 0�6 •-• {}LL�� C 011th _ W O - �— d '2EC � ese ' Q �93 , � .pa ° S' ° aggwcecci w 5,6 = U .• g $ a ariaaaaakug 8s 10 o c Agenda Package 24 Heritage Bay Community Development District Non-Ad Valorem Special Assessments-Collier County Tax Collector (Monthly Collection Distributions) For the Fiscal Year Ending September 30,2015 ALLOCATION BY FUND Discount/ Gross Debt Service Date Net Amount (Penalties) Collection Amount General Fund Fund Received Received Amount Costs Received Assessments Levied $ 1,558,564 $ 250,000 $ 1,308,564 Allocation% 100% 16% 84% 10/29/14 $ 12,833 $ 726 $ 262 $ 13,820 $ 2,217 $ 11,603 11/14/14 150,646 6,405 3,074 160,125 25,685 134,441 11/25/14 572,406 24,337 11,682 608,425 97,594 510,831 12/12/14 501,120 21,009 10,227 532,356 85,392 446,964 12/31/14 62,734 1,999 1,280 66,013 10,589 55,424 01/29/15 78,054 2,259 1,593 81,906 13,138 68,768 02/27/15 18,036 290 368 18,694 2,999 15,695 03/31/15 45,361 62 926 46,349 7,435 38,915 TOTAL $ 1,441,191 $ 57,086 $ 29,412 $ 1,527,689 $ 245,048 $ 1,282,641 %COLLECTED 98.02% 98.02% 98.02% TOTAL OUTSTANDING $ 30,875 $ 4,952 $ 25,922 Report Date:4/29/2015 Prepared by: Severn Trent Management Services Page 5 Heritage Bay Agenda Package 25 Community Development District Cash and Investment Balances March 31, 2015 ACCOUNT NAME BANK NAME MATURITY YIELD BALANCE GENERAL FUND Operating Checking Account-MuniNow SunTrust N/A 0.10% $ 191,783 Checking Account BankUnited N/A 0.00% 1,250 Subtotal 193,033 Certificate of Deposit-24 Months BankUnited 02/13/16 0.52% 51,193 Subtotal 51,193 Money Market Account Stonegate Bank N/A 0.25% 76,572 Subtotal 76,572 Subtotal General Fund 320,798 DEBT SERVICE FUND Series 2014 Cost of Issuance US Bank N/A 0.05% 0 Series 2014 Deferred Cost Fund US Bank N/A 0.05% 7,680 Series 2014 Reserve Fund US Bank N/A 0.05% 605,210 Series 2014 Revenue Fund US Bank N/A 0.05% 1,149,460 Subtotal Debt Service 1,762,350 (1) Total $ 2,083,148 Note 1 Invested in First American Obligation Fund Report Date:4/27/2015 Prepared By: Page 6 Severn Trent Management Services • Agenda Package 26 Heritage Bay CDD Bank Reconciliation Bank Account No. 5148 Statement No. 03-15 Statement Date 03/31/15 GIL Balance(S) 191,783.01 Statement Balance 205,417.56 GIL Balance 191,783.01 Outstanding Deposits 0.00 Positive Adjustments 0.00 Subtotal 205,417.56 Subtotal 191,783.01 Outstanding Checks 13,634.55 Negative Adjustments 0.00 Total Differences 0.00 Ending GA-Balance 191,783.01 Ending Balance 191,783.01 Difference 0.00 Postinq Cleared. Date Document Tvp@ pocument No pescriotloq Amami Amount Difference Deposits 03/04/15 DEP00155 BankUnited CD9192-remaining interest(clsd FY14) 21.55 21.55 0.00 03/10/15 IRS TX PYMT IRS DEBIT USATAXPYMT(3/5/15 Mtg-4 BOS) -122.40 -122.40 0.00 03/17/15 IRS TX PYMT IRS DEBIT USATAXPYMT(3/5/15 Mtg-R.Brodeur) -30.60 -30.60 0.00 03/19/15 ACH DEBIT SunTrust Account Analysis Fee -55.86 -55.86 0.00 03/24/15 DEP00156 IRS REFUND/OVERPAID PR TAX 30.80 30.60 0.00 03/31/15 ACH CREDIT SunTrust-Bank Interest Income 10.12 10.12 0.00 03/31/15 WIRE DEPOSIT COLLIER CTY TAX COLL:ASSMNTS RCVD thru 3/30/1 45,361.41 45,361.41 0.00 Total Deposits 45,214.82 45,214.82 0.00 • Outstanding Checks 03/09/15 Payment 803 EDWIN B.HUBBARD 184.70 0.00 184.70 03/31/15 Payment 811 BRIDGING SOLUTIONS LLC 3,600.00 0.00 3,600.00 03/31/15 Payment 812 EROSION RESTORATION,LLC 708.44 0.00 708.44 03/31/15 Payment 813 FEDEX 9.24 0.00 9.24 03/31/15 Payment 814 LAKE&WETLAND 4,662.00 0.00 4,662.00 03/31/15 Payment 815 SEVERN TRENT ENVIRONMENTAL SERVICES 4,470.17 0.00 4,470.17 Total Outstanding Checks 13.63455 Page 7 r 0r N a M N N 0 V 8 h ;Jr g O N N V N w 0 N r O O N w N tD N O N ' ^ 01 N r tJ 0 4) N N j 0 0 '0 o dU CO 0 r M W CO C) 8 0 69 M N N E9 iV O (OWN 01 d9 M t9 M » 0Do d9 N M to o °A CA h tD C) C) C w e.:-A D^N m N m 0 d '69 m a 1 4i 0 0 0 0 0 0 E. 0 0 0 0 �,q o 0 0 0 0 0 0 0 a N r) M M M } M M M M 0 CO c00 N N M M M CO iY n to in to V) h in N k1 'n to (n VC in N u� 'n 19 4? in u? {C\CCC Q $ O O O (Oa O (11 8 pN N N (O 1� tD fV cp0 .][ d 0 0 8 la 0y 0 0 8 O O QM M 8 0 000000 ,(x0f N ttM7 U) tf) N Cl) N to N Cl) N N ,0 3 - UM9 Em �y A , a E c a m y .2. 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Agenda Package 47 RESOLUTION 2015-5 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016;a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: July 9,2015 Hour: 9:00 a.m. Place: Heritage Bay Clubhouse 10154 Heritage Bay Boulevard Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 7th day of May,2015. Edwin B.Hubbard Chairman. Calvin Teague Secretary Agenda Package 48 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2016 Version 2-Proposed Budget (Updated 04/30115 8:00am) Prepared by: SEVERN TRENT SERVICES HERITAGE BAY Agenda Package 49 Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues,Expenditures and Changes in Fund Balances 1 Exhibit A-Alloctation of Fund Balances 2 Budget Narrative 3-5 DEBT SERVICE BUDGET Series 2014 Summary of Revenues, Expenditures and Changes in Fund Balances 6 Amortization Schedule 7 Budget Narrative 8 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 9 Agenda Package 50 Heritage Bay Community Development District Operating Budget Fiscal Year 2016 HERITAGE BAY Agenda Package 51 Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2016 FY 2015 FY 2018 REVENUES Interest-Investments $ 960 $ 500 $ 296 $ 296 $ 592 $ 500 Special Assmnts-Tax Collector 156,250 249,995 245,048 4,952 250,000 312,504 Special Assmnts-Discounts (5,640) (10,000) (9,157) - (9,157) (12,500) TOTAL REVENUES 151,570 240,495 236,187 5,248 241,435 300,504 I EXPENDITURES Administrative P/R-Board of Supervisors 4,400 4,800 3,200 4,000 7,200 8,000 FICA Taxes 367 367 245 306 561 612 ProfServ-Arbitrage Rebate 600 800 600 - 600 600 ProfServ-Dissemination Agent 1,000 1,000 - 1,000 1,000 - ProfServ-Engineering 16,485 15,000 6,712 9,397 16,109 20,000 ProfServ-Legal Services 6,134 7,000 7,020 7,000 14,020 7,000 ProfServ-Mgmt Consulting Sery 37,132 38,246 19,123 19,123 38,246 39,393 ProfServ-Property Appraiser 2,393 3,750 3,750 - 3,750 4,688 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,150 ProfServ-Trustee Fees 5,926 6,815 - 6,815 6,815 6,815 ProfServ-Web Site Maintenance - - 293 293 586 1,000 Auditing Services 3,400 3,600 - 3,600 3,600 3,800 Postage and Freight 2,327 1,300 644 644 1,288 1,300 Insurance-General Liability 12,430 13,673 12,754 - 12,754 14,667 Printing and Binding 868 1,400 637 637 1,274 1,400 Legal Advertising 2,679 1,400 199 199 398 1,400 Misc-Bank Charges 648 750 356 356 712 750 Misc-Assessmnt Collection Cost 1,898 5,000 4,718 99 4,817 6,250 Office Supplies 371 550 209 209 418 550 Annual District Filing Fee 175 175 200 - 200 175 Total Administrative 104,231 110,426 85,660 63,678 119,338 123,550 Field ProfServ-Field Management - - 6,000 6,000 12,000 12,360 R&M Contingency - - 6,925 Wall Improvements - - 14,400 - 14,400 35,000 Total Field - 20,400 6,000 26,400 54,285 Lakes 4 Ponds Contracts-Lake and Wetland 52,318 55,944 27,972 30,372 58,344 80,744 R&M-Aquascaping 17,561 24,125 - 10,000 10,000 10,000 R&M-Lake 15,543 - _ - R&M-Lake Erosion 89,475 35,000 708 34,292 35,000 35,000 R&M-Contingency 3,283 15,000 3,500 6,500 10,000 10,000 Misc Improvements - - - - - 6,925 Total Lakes&Ponds 178,180 130,069 32,180 81,164 113,344 122,669 I TOTAL EXPENDITURES 282,411 240,495 118,240 140,842 259,082 300,5041 Net change in fund balance (130,841) - 117,947 (135,594) (17,647) (0) FUND BALANCE,BEGINNING 281,645 150,804 150,804 - 150,804 133,157 FUND BALANCE,ENDING $ 150,804, $ 150,804 $ 268,751 $ (135,5949 $ 133,157 $ 133,167 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 1 HERITAGE BAY Agenda Package 52 Community Development District Genera!Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 133,157 Net Change in Fund Balance-Fiscal Year 2016 Reserves-Fiscal Year 2016 Additions (Total Funds Available(Estimated)-9/30/2016 133,157 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 75,126 (1) Reserves-Erosion Control 58,000 (2) Subtotal 133,126 ITotal Allocation of Available Funds 133,126 I Total Unassigned(undesignated)Cash $ 32 Notes (1)Represents approximately 3 months of operating expenditures (2)Represents reserves for erosion control from FY 2009 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 2 Agenda Package 53 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the Districts Arbitrage Rebate Liability on its bonds. Professional Services—Dissemination Agent The District is required by the Securities and Exchange Commission to comply with Rule 15c2-12(b)-(5),which relates to additional reporting requirements for unrelated bond issues. The District has contracted with Prager& Co. LLC to provide these reports. Professional Services-Engineering The Districts engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested,review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District,i.e.,attendance and preparation for Board meetings, review of contracts, review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Severn Trent manages all of the District's financial activities such as accounts payable,financial statements,auditing and budgeting in accordance with the management contract in effect. An increase of 3%is projected for the next fiscal year to cover operating expenses. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 3 Agenda Package 54 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative (continued) Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2005 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses and a projected 15%increase. Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Severn Trent Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projected 15% increase in the premium. Printing and Binding Copies used in the preparation of agenda packages,required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 4 Agenda Package 55 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Field Professional Services-Field Management Services Field Management Services for the District is performed by Severn Trent Services, This includes the regular inspection of all District assets and contractor performance monitoring. Items include but are not limited to: irrigation systems,ponds, wetlands, preserves, roads, street signs, sidewalks and drainage systems. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. Wall Improvements This is for any repair and maintenance expenses pertaining to the districts walls and fences. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Lakes&Ponds Contracts-Lake&Wetland A contract was negotiated with Lake &Wetland Management for monthly lake maintenance of the District's 31 lakes and littoral shelf maintenance which includes approximately 14.52 acres. Services began February 2014. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Improvements-Miscellaneous This is for lake improvements specifically. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 5 Agenda Package 56 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2016 Agenda Package 57 HERITAGE BAY Community Development District Series 2014 Debt Service Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2015 FY 2016 FY 2016 REVENUES Interest-Investments $ 2 $ - $ 28 $ 28 $ 56 $ - Special Assmnts-Tax Collector - 1,308,564 1,282,641 25,923 1,308,564 1,308,564 Special Assmnts-Discounts - (52,343) (47,929) - (47,929) (52,343) TOTAL REVENUES 2 1,256,221 1,234,740 25,951 1,260,691 1,256,221 EXPENDITURES Administrative ProfServ-Property Appraiser 1.181 10,628 19,628 - 19,628 19,628 Misc-Assessmnt Collection Cost (10,632) 26,171 24,694 518 25,212 26,171 Total Administrative (9,451) 45,799 44,322 518 44,840 45,800 Debt Service Principal Debt Retirement - 270,000 - 270,000 270,000 545,000 Interest Expense - 476,311 - 476,311 476,311 654,360 Bond Issue Expense 251,406 - - - - - Total Debt Service 251,406 746,311 - 746,311 746,311 1,199,360 TOTAL EXPENDITURES 241,955 792,110 44,322 746,829 791,161 1,245,160 Excess(deficiency)of revenues Over(under)expenditures (241,953)- 464,111 1,190,418 (720,879) 469.539 11,062 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 1,215,975 - - - - - Proceeds of Refunding Bonds 17,490,000 - - - Payment to Refunded Bond (17,840,043) - - - - Contribution to(Use of)Fund Balance - 464,111 - - - 11,062 TOTAL OTHER SOURCES(USES) 865,932 464,111 - - - 11,062 Net change in fund balance 623,979 464,111 1,190,418 (720,879) 469,539 11,062 FUND BALANCE,BEGINNING - 623,979 623,979 - 623.979 1,093,518 FUND BALANCE,ENDING $ 623,979 $ 1,088,090 $ 1,814,397 $ (720,879) $ 1,093,518 $ 1,104,580 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 6 HERITAGE BAY Agenda Package 58 Community Development District Heritage Bay Community Development District Amortization Schedule 2014 Refunding of Series 2005 Special Assessment Refunding Bonds Principal Year Principal special calls Interest Balance FY Total DS 11/1/2015 _ $ - _ $ 327,180.00 $ 17,220,000.00 5/1/2016 $ 545,000.00 $ - $ 327,180.00 $ 16,675,000.00 $ 1,199,360.00 11/1/2016 _ $ - $ 316,825.00 $ 16,675,000.00 5/1/2017 $ 565,000.00 $ - $ 316,825.00 $ 16,110,000.00 $ 1,198,650.00 11/1/2017 $ - $ 306,090.00 $ 16,110,000.00 5/1/2018 $ 585,000.00 $ - $ 306,090.00 $ 15,525,000.00 $ 1,197,180.00 11/1/2018 $ - $ 294,975.00 $ 15,525,000.00 5/1/2019 $ 610,000.00 $ - $ 294,975.00 $ 14,915,000.00 $ 1,199,950.00 11/1/2019 $ - $ 283,385.00 $ 14,915,000.00 5/1/2020 $ 635,000.00 $ - $ 283,385.00 $ 14,280,000.00 $ 1,201,770.00 11/1/2020 $ - $ 271,320.00 $ 14,280,000.00 5/1/2021 $ 660,000.00 $ - $ 271,320.00 $ 13,620,000.00 $ 1,202,640.00 11/1/2021 $ - $ 258,780.00 $ 13,620,000.00 5/1/2022 $ 680,000.00 $ - $ 258,780.00 $ 12,940,000.00 $ 1,197,560.00 11/1/2022 $ - $ 245,860.00 $ 12,940,000.00 5/1/2023 $ 710,000.00 $ - _ $ 245,860.00 $ 12,230,000.00 $ 1,201,720.00 11/1/2023 $ - $ 232,370.00 $ 12,230,000.00 5/1/2024 $ 740,000.00 $ - $ 232,370.00 $ 11,490,000.00 $ 1,204,740.00 11/1/2024 $ - $ 218,310.00 $ 11,490,000.00 5/1/2025 $ 770,000.00 $ - $ 218,310.00 $ 10,720,000.00 $ 1,206,620.00 11/1/2025 $ - $ 203,680.00 $ 10,720,000.00 5/1/2026 $ 800,000.00 $ - $ 203,680.00 $ 9,920,000.00 $ 1,207,360.00 11/1/2026 $ - $ 188,480.00 $ 9,920,000.00 5/1/2027 $ 830,000.00 $ - , $ 188,480.00 $ 9,090,000.00 $ 1,206,960.00 11/1/2027 _ $ - $ 172,710.00 $ 9,090,000.00 5/1/2028 $ 865,000.00 $ - $ 172,710.00 $ 8,225,000.00 $ 1,210,420.00 11/1/2028 $ - $ 156,275.00 $ 8,225,000.00 _ 5/1/2029 $ 8,225,000.00 $ - $ 156,275.00 $ - $ 8,537,550.00 11/1/2029 $ - $ - $ - Totals $ 17,220,000.00 $ - $ 6,952,480.00 $ 24,172,480.00 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 7 Agenda Package 59 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 8 Agenda Package 60 Heritage Bay Community Development District Supporting Budget Schedules Fiscal Year 2016 HERITAGE BAY Agenda Package 61 Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2016 vs.Fiscal Year 2015 F1 General Fund 001 Debt Service Total Assessments per Unit Units FY 2016 FY 2015 Percent FY 2016 FY 2015 Percent FY 2016 FY 2015 Percent 1 Product p Change Change :. Change Y Executive i1 $250.00 $200.00 25% 0, $1,494.25 $1,494.25 0% $1,744.25 $1,694.25 3% 139 Classics ',1 $250.00 $200.00 25% $2,362.85 $2,362.85 0% i $2,612.85 $2,562.85 2% i 95 Classics II iii $250.00 $200.00 25% i $2,552.25 $2,552.25 0% 1 $2,802.25 $2,752.25 2% 18 Coach r $250.00 $200.00 25% 1.1 $1,054.76 $1,054.76 0% 0 $1,304.76 $1,254.76 4% 184 2 Story I $250.00 $200.00 25% $878.97 $878.97 0% $1,128.97 $1,078.97 5% 364 4 Story p $250.00 $200.00 25% 1 $703.18 $703.18 0% '4 $953.18 $903.18 6% 1 450 0. f 1250 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 9 HERITAGE BAY Community Development District Annual Operating and Debt Service Budget Fiscal Year 2016 Version 3-Proposed Budget (Updated 05/06/15 1:30pm) Prepared by SEVERN TRENT SERVICES HERITAGE BAY Community Development District Table of Contents Page* OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 Exhibit A-Alloctation of Fund Balances 2 Budget Narrative 3-5 DEBT SERVICE BUDGET Series 2014 Summary of Revenues, Expenditures and Changes in Fund Balances ..._ ..........._........... 6 AmortizationSchedule ...........................................................................__ _......._.... . 7 Budget Narrative 8 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary ............................................................ 9 Heritage Bay Community Development District Operating Budget Fiscal Year 2016 HERITAGE BAY Community Development District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 960 $ 500 $ 296 $ 296 $ 592 $ 500 Special Assmnts-Tax Collector 156,250 249,995 245,048 4,952 250,000 250,000 Special Assmnts-Wall Repair Project - - - - - 75,000 Special Assmnts-Reserve Appropriation - - - - - 18,750 Special Assmnts-Discounts (5,640) (10,000) (9,157) - (9,157) (13,750) TOTAL REVENUES 151,570 240,495 236,187 5,248 241,435 330,500 EXPENDITURES Administrative P/R-Board of Supervisors 4,400 4,800 3,200 4,000 7,200 8,000 FICA Taxes 367 367 245 306 551 612 ProfServ-Arbitrage Rebate 600 600 600 - 600 - ProfServ-Dissemination Agent 1,000 1,000 - 1,000 1,000 - ProfServ-Engineering 16,485 15,000 6,712 7,000 13,712 15,000 ProfServ-Legal Services 6,134 7,000 7,020 2,000 9,020 5,000 ProfServ-Mgmt Consulting Sery 37,132 38,246 19,123 19,123 38,246 39,393 ProfServ-Property Appraiser 2,393 3,750 3,750 - 3,750 5,156 ProfServ-Special Assessment 5,000 5,000 5,000 - 5,000 5,150 ProfServ-Trustee Fees 5,926 6,815 - 6,815 6.815 - ProfServ-Weh Site Maintenance - - 293 293 586 750 Auditing Services 3,400 3,600 - 3,600 3.600 3,600 Postage and Freight 2,327 1,300 644 644 1,288 1,300 Insurance-General Liability 12,430 13,673 12,754 - 12,754 14,667 Printing and Binding 868 1,400 637 637 1,274 1,000 Legal Advertising 2,679 1,400 199 199 398 1,200 Misc-Bank Charges 648 750 356 356 712 750 Misc-Assessmnt Collection Cost 1,896 5,000 4,718 99 4,817 6,875 Office Supplies 371 550 209 209 418 550 Annual District Filing Fee 175 175 200 - 200 175 Total Administrative 104,231 110,426 65,660 46,281 111,941 109,179 Field ProfServ-Field Management - - 6,000 6,000 12,000 12,360 R&M-Contingency - - - 2,000 Wall Improvements - - 14,400 27,850 42,250 66,708 Total Field - - 20,400 33,650 54,250 81,068 Lakes&Ponds Contracts-Lake and Wetland 52,318 55,944 27,972 30,372 58,344 60,744 R&M-Aquascaping 17,561 24,125 - 9,500 9,500 5,000 R&M-Lake 15,543 - - - - - R&M-Lake Erosion 89,475 35,000 708 15,000 15,708 35,000 R&M-Contingency 3,283 15,000 3,500 4,500 8,000 5,000 Misc Improvements - - - - - 2,000 Reserve-Lakes&Ponds - - - - 32,509 Total Lakes 4 Ponds 178,180 130,069 32,180 69,372 91,552 140,253 I TOTAL EXPENDITURES 282,411 240,495 118,240 139,503 257,743 330,500 I Net change in fund balance (130,841) - 117,947 (134,255) (16,308) (0) FUND BALANCE,BEGINNING 281,645 150,804 150,804 - 150,804 134,496 FUND BALANCE,ENDING $ 150,804 $ 150,804 $ 268,751 $ (134,255) $ 134,496 $ 134,496 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 1 HERITAGE BAY Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 134,496 Net Change in Fund Balance-Fiscal Year 2016 (0) Reserves-Fiscal Year 2016 Additions 32,509 'Total Funds Available(Estimated)-9/30/2016 167,005 J ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 74,498 cn Reserves-Erosion Control 58,000 Ill Reserves-Lakes&Ponds(FY16) 32,509 Subtotal 165,007 ' Total Allocation of Available Funds 165,007 ' Total Unassigned(undesignated)Cash $ 1,999 Notes (1)Represents approximately 3 months of operating expenditures (2)Represents reserves for erosion control from FY 2009 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 2 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their operating and money market accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative P/R-Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated$200 per meeting at which they are in attendance. The amount for the Fiscal Year is based upon all supervisors attending all of the meetings. Professional Services-Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for board meetings when requested, review of invoices,and other specifically requested assignments. Professional Services-Legal Services The District's attorney provides general legal services to the District, i.e., attendance and preparation for Board meetings, review of contracts, review of agreements and resolutions, and other research as directed or requested by the Board of Supervisors and the District Manager. Professional Services-Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Severn Trent manages all of the District's financial activities such as accounts payable,financial statements, auditing and budgeting in accordance with the management contract in effect. An increase of 3%is projected for the next fiscal year to cover operating expenses. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service.The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Special Assessment This is the Administrative fees to prepare the District's special assessment roll. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 3 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Administrative(continued) Professional Services-Web Site Maintenance The cost of web hosting and regular maintenance of the District's website by Severn Trent Services. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The budgeted amount for the fiscal year is based on contracted fees from an existing engagement letter. Postage and Freight Actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. Insurance-General Liability The District's General Liability&Public Officials Liability Insurance policy is with Public Risk Insurance Agency, Inc. They specialize in providing insurance coverage to governmental agencies. The budgeted amount allows for a projected 15% increase in the premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings,and other special projects. Legal Advertising The District is required to advertise various notices for Board meetings and other public hearings in a newspaper of general circulation. Miscellaneous-Bank Charges This includes monthly bank charges for the maintenance of the operating accounts. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,administrative costs shall include,but not be limited to,those costs associated with personnel,forms,supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Office Supplies Supplies used in the preparation and binding of agenda packages,required mailings,and other special projects. Annual District Filing Fee The District is required to pay an annual fee of$175 to the Department of Economic Opportunity Division of Community Development. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 4 HERITAGE BAY Community Development District General Fund Budget Narrative Fiscal Year 2016 EXPENDITURES Field Professional Services-Field Management Services Field Management Services for the District is performed by Severn Trent Services. This includes the regular inspection of all District assets and contractor performance monitoring. Items include but are not limited to: irrigation systems, ponds, wetlands, preserves, roads, street signs, sidewalks and drainage systems. A monthly report is provided for the Board's review to allow for their consideration of issues and action to consider. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Wall Improvements This is for any repair and maintenance expenses pertaining to the districts walls and fences. Lakes &Ponds Contracts-Lake&Wetland A contract was negotiated with Lake&Wetland Management for monthly lake maintenance of the District's 31 lakes and littoral shelf maintenance which includes approximately 14.52 acres. Services began February 2014. R&M-Aquascaping This is for any repair and maintenance expenses pertaining to the District's lakes that are not covered in the contract. R&M-Lake Erosion This is for any repair and maintenance expenses pertaining to erosion control that are not covered in the contract. R&M-Contingency All other expenses that do not fall into the categories described above will be expensed to contingency. Misc-Improvements This is for lake improvements specifically. Reserve—Lakes&Ponds This is for lake improvement expenses that are projected to occur in the future_ Annual Operating and Debt Service Budget Fiscal Year 2016 Page 5 Heritage Bay Community Development District Debt Service Budget Fiscal Year 2016 HERITAGE BAY Community Development District Series 2014 Debt Service Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU APRIL PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2015 MAR-2015 SEP-2015 FY 2015 FY 2016 REVENUES Interest-Investments $ 2 $ - $ 28 $ 28 $ 56 $ - Special Assmnts-Tax Collector - 1,308,564 1,282,641 25,923 1,308,564 1,308,564 Special Assmnts-Discounts - (52,343) (47,929) - (47,929) (52,343) TOTAL REVENUES 2 1,256,221 1,234,740 25,951 1,260,691 1,256,221 EXPENDITURES Administrative ProfServ-Arbitrage - - - - - 600 ProfServ-Property Appraiser 1,181 19,628 19,628 - 19,628 19,628 ProfServ-Trustee - - - - - 6,815 Misc-Assessmnt Collection Cost (10,632) 26,171 24,694 518 25,212 28,171 Total Administrative (9,451) 45,799 44,322 518 44,840 53,215 Debt Service Principal Debt Retirement - 270,000 - 270,000 270,000 545,000 Interest Expense - 476,311 - 476,311 476,311 654,360 Bond Issue Expense 251,406 - - - - - Total Debt Service 251,406 746,311 - 746,311 746,311 1,199,360 TOTAL EXPENDITURES 241,955 792,110 44,322 746,829 791,151 1,252,575 I Excess(deficiency)of revenues Over(under)expenditures (241,953) 464,111 1,190,418 (720,879) 469,539 3,647 OTHER FINANCING SOURCES(USES) Interfund Transfer-In 1,215,975 - - - - - Proceeds of Refunding Bonds 17,490,000 - - -Payment to Refunded Bond (17,840,043) - - - - _ Contribution to(Use of)Fund Balance - 464,111 - - - 3,647 TOTAL OTHER SOURCES(USES) 865,932 464,111 - - - 3,647 I Net change in fund balance 623,979 464,111 1,190,418 (720,879) 469,539 3,647 FUND BALANCE,BEGINNING - 623,979 623,979 - 623,979 1,093,518 FUND BALANCE,ENDING $ 623,979 $ 1,088,090 $ 1,814,397 $ (720,879) $ 1,093,518 $ 1,097,165 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 6 HERITAGE BAY Community Development District Heritage Bay Community Development District Amortization Schedule 2014 Refunding of Series 2005 Special Assessment Refunding Bonds Principal Year Principal special calls Interest Balance FY Total DS I 11/1/2015 $ - $ 327,180.00 $ 17,220,000.00 5/1/2016 $ 545,000.00 $ - $ 327,180.00 $ 16,675,000.00 $ 1,199,360.00 11/1/2016 $ - $ 316,825.00 $ 16,675,000.00 5/1/2017 $ 565,000.00 $ - $ 316,825.00 $ 16,110,000.00 $ 1,198,650.00 11/1/2017 --_-- $ - $ 306,090.00 $ 16,110,000.00 5/1/2018 $ 585,000.00 $ - $ 306,090.00 $ 15,525,000.00 $ 1,197,180.00 11/1/2018 $ - $ 294,975.00 $ 15,525,000.00 5/1/2019 $ 610,000.00 $ - $ 294,975.00 $ 14,915,000.00 $ 1,199,950.00 11/1/2019 $ - $ 283,385.00 $ 14,915,000.00 5/1/2020 $ 635,000.00 $ - $ 283,385.00 $ 14,280,000.00 $ 1,201,770.00 11/1/2020 _ $ - $ 271,320.00 $ 14,280,000.00 5/1/2021 $ 660,000.00 $ - $ 271,320.00 $ 13,620,000.00 $ 1,202,640.00 11/1/2021 $ - $ 258,780.00 $ 13,620,000.00 5/1/2022 $ 680,000.00 $ - $ 258,780.00 $ 12,940,000.00 $ 1,197,560.00 11/1/2022 $ - $ 245,860.00 $ 12,940,000.00 5/1/2023 $ 710,000.00 $ - $ 245,860.00 $ 12,230,000.00 $ 1,201,720.00 11/1/2023 $ -— $ 232,370.00 $ 12,230,000.00 5/1/2024 $ 740,000.00 $ - $ 232,370.00 $ 11,490,000.00 $ 1,204,740.00 11/1/2024 $ - $ 218,310.00 $ 11,490,000.00 5/1/2025 $ 770,000.00 $ - _ $ 218,310.00 $ 10,720,000.00 $ 1,206,620.00 11/1/2025 $ - $ 203,680.00 $ 10,720,000.00 5/1/2026 $ 800,000.00 $ - $ 203,680.00 $ 9,920,000.00 $ 1,207,360.00 11/1/2026 $ - $ 188,480.00 $ 9,920,000.00 5/1/2027 $ 830,000.00 $ - $ 188,480.00 $ 9,090,000.00 $ 1,206,960.00 11/1/2027 $ - $ 172,710.00 $ 9,090,000.00 5/1/2028 $ 865,000.00 $ - _ $ 172,710.00 $ 8,225,000.00 $ 1,210,420.00 11/1/2028 $ - $ 156,275.00 $ 8,225,000.00 5/1/2029 $ 8,225,000.00 $ - $ 156,275.00 $ - $ 8,537,550.00 11/1/2029 $ - $ - $ - Totals $ 17,220,000.00 _ $ - $ 6,952,480.00 I $ 24,172,480.00 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 7 HERITAGE BAY Community Development District Debt Service Fund Budget Narrative Fiscal Year 2016 REVENUES Interest-Investments The District earns interest on the monthly average collected balance for their trust accounts. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels(using the uniform method)within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162 and Section 197.3632 of the Florida Statutes, discounts are allowed for early payments of assessments collected by the Tax Collector and only when the Tax Collector is using the uniform methodology. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES Administrative Professional Services—Arbitrage Rebate The District contracted with an independent professional firm to annually calculate the District's Arbitrage Rebate Liability on its bonds. Professional Services-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries,and the names and addresses of the owners of such property.The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. The property appraiser cost is based upon 1.5%of the anticipated Non-Ad Valorem assessment collections. Professional Services-Trustee The District pays US Bank an annual fee for trustee services on the Series 2014 Special Assessment Bond. The budgeted amount for the fiscal year is based on standard fees charged plus any out-of-pocket expenses. Miscellaneous-Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2%on the amount of special assessments collected and remitted, whichever is greater. The assessment collection cost is based on a maximum of 2%of the anticipated assessment collections. Debt Service Principal Debt Retirement The District pays regular principal payments annually in order to pay down/retire the debt. Interest Expense The District pays interest expense on the debt twice during the year. Annual Operating and Debt Service Budget Fiscal Year 2016 Page 8 Heritage Bay Community Development District Supporting Budget Schedules Fiscal Year 2016 HERITAGE BAY Community Development District All Funds Comparison of Assessment Rates Fiscal Year 2016 vs. Fiscal Year 2015 General Fund 001 Debt Service Total Assessments per Unit Units FY 2016 FY 2015 Percent FY 2016 FY 2015 Percent FY 2016 FY 2015 Percent Product Change Change Change Executive $250.00 $200.00 25% ` $1,494.25 $1,494.25 0% $1,744.25 $1,694.25 3% 139 Classics $250.00 $200.00 25% $2,362.85 $2,362.85 0% 1 $2,612.85 $2,562.85 2% 95 Classics ll $250.00 $200.00 25% $2,552.25 $2,552.25 0% $2,802.25 $2,752.25 2% 18 Coach $250.00 $200.00 25% $1,054.76 $1,054.76 0% $1,304.76 $1,254.76 4% 184 2 Story $250.00 $200.00 25% $878.97 5878.97 0% $1,128.97 $1,078.97 5% 364 4 Story $250.00 $200.00 25% $703.18 $703.18 0% $953.18 $903.18 6% ? 450 1250 Annual Operating and Debt Service Budget Fiscal Year 2016 Page 9 JENNIFER J. EDWARDS SUPERVISOR OF ELECTIONS April 16,2015 Ms Rosemary Hodza Severn-Trent Services 210 N.Univeristy Drive Suite 702 Coral Springs, FL 33071 Dear Ms Hodza, In compliance with Chapter 190.06 Florida Statutes this notice is to inform you that the official records of the Collier County Supervisor of Elections indicate 579 registered voters residing in the Heritage Bay CDD as of April 15,2015. Should you have questions regarding election services for the district please feel free to contact our office. Sincerely, OZ) olD David B Carpenter Qualifying Officer Collier County Supervisor of Elections (239)252-8501 DaveCarpenter@colliergov.net .F oR OffKJA IEN�• Rev Dr Martin Luther King Jr Building•Collier Government Complex•3295 Tamiami Trl E ff Naples FL 34112-5758 Telephone:239/252-8450•Fax:239/774-9468 Heritage Bay CDD Severn Trent Services Field Management Report Site Inspection -4/14/2015 1. Lake Management: It appears wls hd have even begun to rise slightly as the that rains ater begin.leve With ave the remained addition sot littorals wildlife habitat has been enhanced which should translate to an increase in wildlife presence.This fact has already been noted in more than one lake(notice the presence of numerous tadpoles in the photos below). f t (A P� 4 r 1 }�'!� ; 4 `4.. jai &, 2. aO .' 11, ��A•i x¢�i }�ktd�'�S t 6 i?. 4 J :, s it ?` w r. t, 2 a. Algae: i. Low density on Lakes:4, 10, &29(pictured). Z':PJ 3k ,,c,44411111111111 li N s: 41: .. '} -`• ii. Medium density on Lakes: No issues observed this month. 1 b. Littorals:The second phase of the littoral planting has been completed and newly planted littorals are beginning to take root as identified by the presence of new growth(Lake 10 below). Lake and Wetland Management has already gone through to fill empty spots and replant floaters.A few bare spots were identified on the date of this inspection on lake 5 (pictured below)that will be filled in soon. 4 n d x� �' e 74 +S 4 c,.. _of Sy R b ., {4 6 _ k "M+/ W y.• c. Rocks: a. The rocks around control structure W2L30 need to be sprayed to remove weed build up. it� `kpi TTT T M1 6 X �' b. The rocks on the south bank of lake 30A still need to be sprayed to remove the weed build up in this area. d. Weeds: i. Alligator Weed in Lakes: No issues observed. 2 ii. Brazilian Pepper: 1. The pepper tree stump on the southern portion of lake 30B needs to be sprayed as new shoots are continuing to grow. ' ., 'icy r AatY :i V 5 s St,s n ' P ''yip fi .C�L. 1.,;:i.,:::::'''.44'.,;44. ,, .;,,c-f,Ak, c, , .441,y,-* .v.,- f.., . 2. The pepper tree that was growing up a cypress tree on the north eastern corner of lake 30B near the tee box has been cut down, but the debris needs to be removed by Lai/ke and Wetland Management. A w J Y p' 3 1 S .{`'. At L 3 xr, h ..„.$:‘:.'"' ': ay, y yeas pi ,.. i �' '&` ... . r a vy� r s '4 0,41. ,, ,:: "0 ]i!,!s t iii. Cattails in Lakes: No issues observed. iv. Climbing Hemp Vine in Lakes: No issues observed. v. Lily Pads in Lakes: No issues observed. vi. Hydrilla in Lakes: No issues observed. vii. Illinois Pond Weed in Lakes:6, 19, 20, 30A, &30B. viii. Red Ludwigia: No issues observed. 3 ix. Torpedo Grass in Lakes:6,8, 10,14, 19, 20,26,&30B. It may be wise to spray out the grass located in the outflow channel of Control Structure L3000CO2 on lake 30B to ensure water flows freely as the rainy season approaches. 9 via A a h 4 +f • 444: F� e e. Fish: No issues observed. f. Trash in Lakes: No issues observed. g. Bulkheads: No issues observed. h. Clippings in Lakes:1&2.Care should be used to avoid adding additional organic material into the system to help reduce the chances of an algae bloom occurring. as� 44 w z � Y pT %" 2. Dissolved Oxygen(DO)Tests: Next test will be in July 2015 once the testing equipment has been repaired. 4 3. Lake Bank Erosion: a. A washout is forming off of the 7th tee box b.y lake 9 due to a broken sprinkler head. Immediate repair of the sprinkler head should resolve this issue. f ' I Ax ' 4 , ,... - '-',-,,iegT, — ir-4,.rNfr--= ,,i ,,i: -,-* .,,,,,,,,,,,,;. ,,...,,, „ . ., ,,, ,,,,,Iv....„-:::,...., 4,4— ' ,,, ' ',I..-.",,,7 ,' iir ,,,, , ... ' , N.flit:",'f.:";,..-4.,'‘.. ' : fir • . ....,,t ¢{!.--- ' t �7,.s 41: zyi .wr 1,,,i,-:', "� tL..._,.p /,,„.. t, a r -''X it ' ... 1-- f r• tailed last summer. b. Washouts are beginning to form on the homeowner's side of lake 10 where the bubblers were ins These areas should be monitored and larger catch basins may need to be installed.Currently, the grassed portion of the lake bank seems to be holding. t r d wF�, ` ' ;'4:--;,:,::4414„,;!?'� a , x xsx.fiP y Y CC. SY T !. fin. Y ✓✓ t ttj, * `�#. ' ss„ ' 4 ''`-; ��c r+ r a ka c. Vertical erosion is apparent on the homeowner's side of lake 12 toward the middle of the lake bank.This area will need to be watched, but it may be possible for repairs to wait until a later date. Estimated costs for repairs depend on the solution chosen and future damage. a x ,ar k.4".:.`, a� - ,.. '1"r, •'d r `ELF r ��_,4,;, �.� � �, aY."' fib'' g� :. .r' r fit* .�' S1 r a} `' ' '0,'' �' h t 5 d. The new drain the golf course installed off of the 26th tee box apparently got filled with grass during a recent rain storm and the water was not able to enter the drain.This situation caused the fill dirt that was covering the drain pipe to be washed out. A larger catch basin that will not get clogged is suggested,and it is also recommended that something more than fill dirt be used to cover up the drain pipe. Estimated cost for this repair is between $250.00—$500.00. a e, Yly x t y 79 44-44,,r`41 ,� \ fi;4Stti ; r 1 ' y �,�i 4 )10:4401.44,41*. .� .� �C' 4 -e x 'se s " ,.,„,,, - --'''''''-NIX''''',-, '4,.*:1,:)' ,24:„?.:,—,:.V-4„5; `� � '. r s �� .L '7 -,,. � e. The erosion noted on the north east corner of lake 27 appears to be getting worse.The Board may want to consider repairing this area as well this summer while a crew is on site.This area is located at the corner of the golf course and the home owner's side of the lakes.The approximate repair cost for this issue is estimated between $500.00—$1,500.00. \ err 4 , a , € � r y w�,� Kam. $3 ! � ,tea It, . �� 1,4.:-'.,' . .., a� a � d � -, Y.r ::. .' � SCR.. 4. Storm Drainage System: a. Control Structures: i. W2L30:One last cattail still needs to be sprayed out in this structure. j-44k.. . ..,,c 'i;.,-)%1.., -f,..---I.m: 1.t1..,,,,,, , ,..,.. , 414 `.�r .. . . ,..„ ,:r y , :` HIV.-• { ,," rl,, rr s / ,ti ' I i-6,.—N. -- G b. Drains: No issues observed. c. Roadway Catch Basins: No issues observed. d. Catch Basins: No issues observed. e. Inter-Connect/Drain Pipes:The drain pipe between 10296& 10300 Gator Bay Ct.on lake 20 is beginning to develop erosion underneath the pipe. It is recommended that filter fabric and rip rap be installed in front of the pipe to prevent further damage.This issue is located on the home owner's side of the lake and estimated costs for repair to this area range y from$500.00-$750.00. yy� (. C Y "A iW y Y ''F.. .1� -3","- l ` . p? t. ,zY 4g� r Y' y(fib 4, � �"#' e ft— ro S 5 � i �t V,, rr ' I - :,1 f. Illicit Discharges: No issues observed. g. Lake Drainage Pipes: i. A drain pipe coming from the fairway near the green on lake 20 has split. It is recommended that this pipe be repaired to prevent further damage. Estimated costs for repair to this pipe range from $50.00-$150.00. -x emu. ' . ''.((d(it,ti il ' ,11 liti!tiAr\ANy\N ( ik 5. Fish/Wildlife Observations: ® Bass U Bream III Catfish n Gambusia ® Egrets ® Herons ❑Coots n Gallinules ®Anhinga E Cormorant ❑Osprey 7 Ibis — n Woodstork Otter 1 Alligators I Snakes ®Turtles ❑Other Species: Ducks,Tilapia 7 6. Residential Complaints/Concerns: None reported at the time of Inspection. 7. Non-CDD Issues Observed: a. There is a broken sprinkler just off of the 5th tee box by lake 1. rmp _ yg g :.*:i.„.4,,...,:::4.114,;,...,;,2:,.....,,,,z4,4,..,.„ , .. ,, tv= '° 4� 5 } y R+ " LF A it b. There is a broken sprinkler just off of the cart path on the north west V,-;,,,,,#,-.:;',044. 4;214 ,,.:. .vv,r4,4.3,: q4.- corner of lake 9 across from the 7th tee box.This is likely causing the erosion damage mentioned above on the lake bank. ,, �, �� 10f c. A broken irrigation riser was observed on the south east corner of lake 25. , r r k,M,ir e. N'r r trw ' '.'A,,;��1� r "off tV q,' --1,, le, " "014%."AggfiV,V4,44",, L,�t@�ax�s3 �/t S 8 d. Tree supports were observed on trees behind the west bank of lake 17 which are now cutting into the trees. It is recommended that these supports be removed for the health of the trees. ,` i e. Several spots of yard debris and trash were observed in the Quarry preserve behind the homes located near the cul de-sac of Lions Bay Ct. Additional debris added to these preserves could result in an increased fire risk and may ultimately end up in the storm water system of Lake 30. It is recommended that this area to be monitored to make sure this practice does not continue. a"''-.'x � 4`� 'i�j�r 1 ti.' N da��J 1 IY: F# vi P � .A' {Y 4 Y 1 Y f ..fir ,� r' a .AI' r. '4 'AN:\ ,/,': .,,,,4,..4 ...it6 ....i.^'We. ki,4 * 1-1'-*-..' -- .---- 9 8. Follow up items: Heritage Bay CDD Follow Up Tasks Summary Follow Up Task Reported On Assigned Action Completed Erosion on lakes 1,4,5,6,9,10,12,19,22,23,27,308 11/25/2014 Floating Pipes lakes 2,5,7,8,9,10,13,14,17,19,24,26 9/25/2014 Clean out Inter-connect on lake 20/check drainage pipe 3/24/2015 Field Manager Tasks Write letter to The Quarry requesting removal of Brizillian Pepper Trees 10/17/2014 In Progress Golf Course trimmings In the lakes 10/17/2014 Discuss with Superintendent when water recedes Lake Bank Review In Progress Littoral Planting Reviews On Going Completed/Work to be Erosion Restoration Site Visit scheduled CDD Contractor Tasks Reattach concrete screws to C.S.L3000CO2 1/6/2015 In Progress Mark submerged rock in Lake 30A 2/23/2015 In Progress Removal of Brizillian Pepper Tree in Lake 30B N.E. 2/23/2015 Lake&Wetlands In Progress Spraying Brizillian Pepper Tree stump in Lake 30B South 3/24/2015 Lake&Wetlands Spray out cattails in control Structure W2L30 3/24/2015 Lake&Wetlands Spray out weeds in rocks on the southern bank-lake 30A 3/24/2015 Lake&Wetlands Spray out torpedo grass on lake 20 west bank 3/24/2015 Lake&Wetlands Completed Repair bank/clean out drainage pipe on lake 20 3/24/2015 Landshore In Progress Spray out weeds In the rocks of control structure W2L30 4/14/2015 Lake&Wetlands Spray out torpedo grass in control structure L3OC00O2 4/14/2015 Lake&Wetlands HOA Contractor Tasks Homeowner Complaints/Concerns 10