Loading...
05/22/2015 Minutes qL- MINUTES OF MEETING PORT OF THE ISLANDS ��r COMMUNITY IMPROVEMENT DISTRICT The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday,May 22,2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane;Naples,Florida. Present and constituting a quorum were: J.Anthony Davis Chairman Norine Dillon Vice Chairperson Theodore Bissell Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Attorney Robert Edge Field Manager Steve Spillers Severn Trent Services Operations Robert Soto Soto's Lawn Service Jean Kungle POI Realty Ray Cooper Resident Daniel Cramer Resident Tom Mack Resident Randy Resch Resident The following is a summary of the discussions and actions taken at the May 22, 2015 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mr. Davis called the meeting to order; Mr.Teague called the roll. Monday,6/8/15 May 22,2015 Port of the Islands CID SECOND ORDER OF BUSINESS Approval of the Minutes of the April 17,2015 Meeting Mr. Davis stated each Board member received a copy of the Minutes of the April 17,2015 Meeting and requested any additions, corrections or deletions. • The Board made several changes which will be reflected on the amended minutes. There being no further discussion, On MOTION by Mrs. Dillon seconded by Mr. Bissell with all in favor,the Minutes of the April 17,2015 Meeting were approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • Ms. Jean Kungle wanted to confirm that addresses and telephone numbers are included on the water bill. FOURTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance A walk-through was done by Mr.Robert Soto and Mrs.Dillon;a copy of results is attached hereto for the public record. • The Palms on the Boulevard at Union Road have never been trimmed. They are not to be fully trimmed, but Mr. Bissell suggested they be looked at. • Some tree trimming is needed on the road leading to the hotel. Mrs. Dillon suggested planting a different type of Palm Tree. • The road may be re-paved in the future. • The North Pond is irrigated, but there is none on the center pond. Mr. Edge will investigate this area with Mr. Soto next week. • Mr. Soto will propose annual Palm Tree trimming prior to the storm season. On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,trimming of the Palm Trees throughout the community at the rate charged last year was approved. 2 Monday,6/8/15 May 22, 2015 Port of the Islands CID i. Union Road Irrigation Extension • This work is complete. There is irrigation all the way to the entrance of Orchid Cove at the center median. • Some sprinkler heads are stuck in the up position. Mr. Soto will investigate. • Mr. Soto will provide quotes for sod replacement at the center median to the entrance of Orchid Cove. • There are no lights working on the sign at the Orchid Cove entrance. Mr. Soto will provide proposals for lighting. ii. Entrance Lighting Fixtures • At the Newport and Cays entrances,many wires and conduits are corroding and in need of replacement, as they present a safety hazard. • It was considered last month and tabled to this meeting. Mr. Ziko MOVED to approve replacement of the low level LED lighting project in an amount not to exceed$7,000, as proposed at the last meeting;and Mrs.Dillon seconded the motion. • The CID should not have to maintain the flagpole. There is a federal statute that the flag must be lit at night if it is displayed. • There is a CID light on the monument in this area. • The CID will pay for the light and Ms.Kungle will reimburse the CID for the light. There being no further discussion, On VOICE vote with all in favor,the prior motion was approved as discussed. • Mr. Soto will re-send the proposal for the LED lighting. iii. Discussion of Letter from Resident • Ms. Hunt is not a year-round resident. • The Board is offended by this letter and believes she should attend a meeting. • The trimming she is referring to is on Orchid Cove property. • Mosquito spraying is not done in the winter, only as needed;otherwise, mosquito spraying is done completely throughout the community. 3 Monday,6/8/15 May 22,2015 Port of the Islands CID • There is no Neighborhood Watch group. The sign has been there for many years. The Board suggested having the sign removed. Mr.Edge will have this done. • The letter presents lack of awareness regarding property lines. • Mr.Davis will respond to Ms. Hunt. FIFTH ORDER OF BUSINESS New Business There being no new business to discuss,the next order of business followed. SIXTH ORDER OF BUSINESS District Manager's Report A. Approval of the April 30,2015 Financial Statements and Check Register • Mr. Teague explained the general fund versus the enterprise fund if there are no assessments. • There is$300,000 available within both funds. • Mr. Bissell commented he would like to see the landscape contract go out for bids. Mr. Bissell MOVED to authorize Severn Trent Services to solicit bids for a new landscaping company. ➢ Mr. Bissell believes the District can save $5,000 to $10,000 for other projects. Due to lack of a second,the prior motion failed. • The rehab on the lift stations was discussed. The funds come out of the bond fund, but yet is still part of the enterprise fund. The contractor has to get authorization from the Board to apply additional costs. There are two different projects, one of which is handled through operations consisting of a Work Authorization which the District approves; any road improvements or landscape issues are tracked to compare what was approved. There should be no additional expenses on the lift stations until the work is complete. • The expense for advertising was for the Closed Executive Session. There being no further discussion, 4 Monday,6/8/15 May 22,2015 Port of the Islands CID On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, acceptance of the April 30, 2015 Financial Statements and Check Register was approved. B. Report on Number of Registered Voters—482 • This notice is strictly for the Board's information. C. Distribution of the Proposed Budget for Fiscal Year 2016 and Consideration of Resolution 2015-03 Approving the Budget and Setting the Public Rearing • There are three options: ➢ Doing nothing, which is not possible. ➢ $100 increase. ➢ $100 increase plus a 10%increase in utilities. ➢ A Public Hearing will be necessary to increase the utilities. • An analysis needs to be done to determine whether or not to increase fees. • Mr. Teague recommended approving the budget with a $125 rate increase. An analysis will be done by Mr. Teague and Mr. Cox to determine whether or not to increase rates,which will be available at the June meeting. • The Budget will be approved today with the$125 increase,which may be decreased for the Budget Public Hearing. Mrs.Dillon MOVED to approve the Budget with a$100 increase in assessments per unit and a 10%utility rate increase for purposes of finalizing in time for the June deadline, subject to an analysis to be prepared by Mr.Teague and Mr. Cox on said budget increase at the June meeting; and Mr.Lambert seconded the motion. • Mr.Lambert believes the increase in the motion should be$125 to give the District more wiggle room to decrease the budget. Mrs. Dillon AMENDED the prior motion to increase the amount from$100 to$125; and Mr. Lambert seconded the amendment. There being no further discussion, 5 Monday,6/8/15 May 22, 2015 Port of the Islands CID On VOICE vote with all in favor, the Proposed Fiscal Year 2016 Budget was approved with a$125 increase in assessments per unit and a 10%utility rate increase,subject to an analysis to be prepared by Mr. Teague and Mr. Cox regarding said Budget increase. Mr. Teague presented Resolution 2015-3 for adoption. Mrs. Dillon MOVED to adopt Resolution 2015-03 Approving the Budget for Fiscal Year 2016 and Setting a Public Hearing Thereon Pursuant to Florida Law to be scheduled for Friday,August 21,2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples Florida; and Mr.Bissell seconded the motion. • Mr. Lambert, Mrs. Dillon and Mr. Bissell will not be able to attend the August meeting;therefore, it will have to be rescheduled. • The Board agreed to have the meeting and Public Hearing on Friday, September 4, 2015. Mrs. Dillon MOVED to amend the prior motion to change the Budget Public Hearing date from Friday,August 21,2015 to Friday, September 4, 2015 at 10:00 a.m.; and Mr. Lambert seconded the amended motion. There being no further discussion, On VOICE vote with all in favor,Resolution 2015-3 Approving the Budget for Fiscal Year 2016 and Setting a Public Hearing Thereon Pursuant to Florida Law to be held Friday, September 4, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples,Florida was adopted. On MOTION by Mrs.Dillon seconded by Mr.Ziko with all in favor, the meeting scheduled for Friday,August 21,2015 at 10:00 a.m.has been cancelled and rescheduled to Friday, September 4, 2015 at 10:00 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples Florida. D. Discussion of Follow-Up Items There being no follow-up items to discuss,the next order of business followed. 6 Monday,6/8!15 May 22, 2015 Port of the Islands CID SEVENTH ORDER OF BUSINESS Field Manager's Report A. Discussion of May 2015 Field Manager's Report Mr.Edge presented the May 2015 Field Manager's Report for discussion; a copy of which is attached hereto and made part of the public record. • The mosquito spraying machine is being prepared to use. Spraying started early last year. Spraying usually starts at the onset of the rainy season. Mr.Edge urged homeowners to call in and request the spraying be done. • A resident requested the water meter at Stella Maris be checked because there is a wide variation in use. • The word,Hotel was removed from the sign on Union Road. B. Discussion of Water Emergency Community Notification Procedures • The Board discussed,but no new procedures have been established. EIGHTH ORDER OF BUSINESS Attorney's Report A. Update on Hotel Bankruptcy Lawsuit This item was discussed during the Closed Executive Session. NINTH ORDER OF BUSINESS Engineer's Report There being no Engineer present or any issues for discussion, the next order of business followed. TENTH ORDER OF BUSINESS Supervisors' Requests • Mrs.Dillon and Mr. Davis discussed the fire department article in which changes are being made which are of concern to many in the community. • Mr.Bissell was told POI paid for the paint at the front entryway of Cays Drive. • The contractor should pay for any potential damage during the Oxbow project. • Mrs.Dillon discussed U.S.41 road repairs and median work. • Mr. Lambert suggested adding to the list of projects, installation of underground power lines on Newport Drive where they are currently overhead. This should be done in the next five years. • Mr. Davis commented the area on Newport just past the real estate office,needs to be patched again. 7 Monday,6/8/15 May 22,2015 Port of the Islands CID ELEVENTH ORDER OF BUSINESS Public Comment Period Hearing no comments from the public,the next order of business followed. TWELFTH ORDER OF BUSINESS Closed Attorney/Client Session (Supervisors and Attorney Only) A. Call to Order and Roll Call B. Commencement of Attorney/Client Session On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor,this meeting was recessed at 12:18 p.m.in order for the Board to convene a Closed Attorney/Client Session. This part of the record was transcribed by a Court Reporter and this meeting was noticed in accordance with the applicable Statutes dealing with this type of Attorney/Client Session. The people who were indicated to be present in the advertisement are present along with a Court Reporter. Upon conclusion of this litigation,the transcript prepared by the Court Reporter will be made public at a future meeting. C. Adjournment of Attorney/Client Session The Attorney/Client Session was adjourned at 12:53 p.m. and the regular meeting was reconvened. On MOTION by Mrs. Dillon seconded by Mr. Davis with all in favor, staff was authorized to proceed as directed during the Attorney/Client Session. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, 1 On MOTION by Mr. Lambert seconded by Mrs. Dillon with all in favor,the meeting was adjourned at 12:56 p.m. L / Calvin Teague J.Antho {•.vis Secretary C .i 8 Monday,618/15