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02/09/2015 Agenda JUL 10, zoqji Cedar Hammock Community Development District Board of Supervisors By Y- Tom Cook,Chairman Calvin Teague, District Manager Gary McClellan,Vice Chairman Dan Cox,District Counsel Larry Minamyer,Assistant Secretary Sam Marshall,District Engineer Bob Nocera,Assistant Secretary Norman Day,Assistant Secretary Regular Meeting Agenda Monday,February 9,2015—3:00 p.m. 1. Roll Call 2. Approval of the Minutes of the January 12,2015 Meeting 3. Audience Comments 4. Chairman's Task Schedule 5. Old Business A. Water Use Permit Update 6. New Business A. FY 2015 Road Condition Analysis B. FY 2016 Budget Discussion C. Asphalt Walking Path D. Bridge/Bulkhead Condition Analysis E. Structural Engineering Proposals F. Lake 8 Littoral Planting Proposal G. Gamma Tech Invoice 7. Manager's Report A. Financial Report for December,2014 8. Attorney's Report 9. Engineer's Report 10. Communication to Master Board 11. Supervisors Request 12. Adjournment THE NEXT REGULAR MEETING IS SCHEDULED FOR MARCH 9,2015 at 3:00 P.M. - LEGEND: 1 / , U—MW—X =UPLAND MONITOR WELL 1 ;z W—MW—X =WETLAND MONITOR WELL /// W—X =WELL 4)MVU� ,. - =DRAINAGE INTERCONNECT PIPE I / M2 >' I 1 W fi 74/i//44 / ( 1 fix" N�� l:V 1 1 W-3 T - �0�► 2 'r /i (NOT EXIST) / �` � g , .� 1. 1 I I 1 , �� ,, 1 �� W_g ,9 . _ C \� (NOT EXIST) / U pn � - r A i / 0 ! LAK 7 7' ``� E(1$T) S,f7 (NOT:E••(1ST) 1, I i,;111 111111 111111 111111 Uit� '`.N ,1t Q: . v I I BAN KS F WELL MAP 10!11°I]YIIE CYAA65 PA°fWAY CEDAR HAMMOCK iWT Y?ER TL°bA J]1!G YOME:(1J.)�]t-J"]0 FAIL(LM)f]Y-151] ENGINEERING "°°� COLLIER COUNTY,FLORIDA }IAKY.-..YJ mw Professional Engineers,PIc nners,&Innd$unreprs -..."m DATE PROJCCT DNAWRJC OESKSN ERAWN CHECKED SCALE SHEET Serving The$1°IH Ol Fknd° 2/06/2012 1263 I _WELL I SDJ I $DJ I SWNA I N.T.S. I Bridge and Wall Inspection—2/07/2015 Cedar Hammock Golf and Country Club 8600 Cedar Hammock Boulevard Naples, FL 34112 After inspection of the existing timber retaining wall the following deficiencies were found: 1) Horizontal Whaler spacing exceeds the spacing required for the dimensional size of lumber used causing them to become fatigued prematurely.The horizontal whalers in some location show deformation and some have split. a,err - .;+- tN' t...g,i ,4,. ", y t 7. """.,enema" t ■- '' •teeW4'.T...,..„, - ra,,,. _..,-,— __-.,...„...._„___„,_,--- _ a. ,,,,,...„ ., _ ,............. , .,.„,-...,, ...,.....„.„„__..._. .„—_,.-.. ._ — ._.„.„-__ ,-. ..,_ , _ . , , .,.,,,,,. , . _. .. . , > ...„ .. s .._....,,„..... . . . ....„...., , ,..,..„.„--. Page 2 2)Galvanized cables in some locations have separated from pilings due to corrosion causing the piling to lean out. 1 • -41 T, _ , 1 r _ _ ,• , I y s =--=- --, -ate' : --, c cA-BLE,i -cF ry F f ! ,'. s�YmF i ` 1 l i \ 1 -: 8a.a1x: 1 r-IN '' s'- "- '-46 .A1.11.-r'4;'%\VAN,,it-k%!'..i.,..i:-.7- s 1( s t4 A.it,t;_:$•.i1't.A'4-a.2".24.1,A. r t9 3)Wall cap shows excessive wear and deterioration in some locations. 'Y 0 1 -i';',-.....4 I ' ._ • P r aE "` --Al: 0016,' ..•... •• - _ate• .r ash t • r ,v�! ■}Y{+ .5�'S�i 3 � ^ y �. 4,+y, 100,• f�. �A' . r'9 i o of mill! - . �-awry i Page 3 List of wall deficiencies were found at the following holes: #4 Green: • 3-Horizontal whalers show deformation due to fatigue. • 10-Horizontal whalers have fatigued to the point of splitting. • 15LF section of wall failing due to a combination of deficiencies. #4 Roadside: • 5-Horizontal whalers have fatigued to the point of splitting. #5 tee • 1 -Horizontal whalers show deformation due to fatigue. • 50LF section of wall failing due to a combination of deficiencies. #5 Roadside: • 4-Horizontal whalers show deformation due to fatigue. #6 Island Tee: • 4-Horizontal whalers show deformation due to fatigue. • 5-Horizontal whalers have fatigued to the point of splitting. • 1OLF of wall at base of bridge with complete failure. #16 Tee: • 11-Horizontal whalers have fatigued to the point of splitting. • 4-Pilings migrating due to corrosion of tie back cable. #17 Green: • 4-Horizontal whalers show deformation due to fatigue. • 5-Horizontal whalers have fatigued to the point of splitting. Page 4 After inspecting the existing timber bridges it was concluded that they are all in good general condition. The following is a list of recommended repairs: #5 Tee-Replace one deck Board. #5 Tee to Fairway—Raise one set of piling caps. #9 to Clubhouse—Repair one stringer. #18 Green to Clubhouse—Repair two stringers. z a ;;, 0 { _ -.."-7';•-.....4i4).51:4-,, �: . ' ssa� rye^ „ a * 4 O a- to 3 O 7 d x rn r �„ �'i) r 6. ±tl' • .S�" . } ,,i'l k. 1[( 5 d 4 s t i� .,`' kb ' r Ir `l. , \ 44411 1 i A A -• 1 L<= o-_ s 11� „,,,44 �, ° .o .4 r1 7;+5 (D 3 0 DJ CD CD N 1-� Cn '1 i , ._„,.. , .. r.. . ... . _, ,, . ..__ ,„. ..,,,, ,.._ _ ... _._ ,,,, ,,,,,.___. . ,. . , • „4„.., ,,, _ .4 ,, .., 4 - -. : .- .,,, . --. ,..,. ...,,,,,....,,,.. ,..„... . . ..,,. . „,, , ... ' , ... ... ,...., „, ......, ..„,... ,...,,,,,.:.,„-,.,,,-.,••,.. • .. , l 4-':',.' 3l \` t� y . C 4 " i A � y itV rP � '' �.. z'.s� ri� r t - 3 Y fi �.. :, 4 Y rF e a. t e i B � , ` °� •'�.Ati,:aiiitr x s m�t, a ylmf P# s I ! 1 i I � I a „,I I N; I ; ' s al II a; 1 I j !' Ii ! I I ' 1 ! ! J 1 i I E �: ' '1 0 ' R $ I s ' ' 1 1 I � m 1 I I I j 1 I l I m 1 ` { 1 1 ol 1 iii1 It i ; I 1 .8 SI 4i nI ' . I - 3I 31 I o I I g ; 1 I a: 3 a. 1 I ig1 - r1 1 ;. -.._. _1.... ,....i.....t.... 1 TIE s 1 i 1 4i . t ii ' 1 TRC Worldwide Engineering (Restoration &Inspection) LLC 11926 Lakes Drive Fort M ye rs,FL 33913 Phone:(239)939-1414 W RI.RIO E ENUit R IN 6 Fax:(239)278-4289 FluTuRAItON&INtrturititi www.trcww.com C.O.A.No.30761 February 6, 2015 Mr. Justin Faircloth, CAM Assistant District Manager Severn Trent Services 5911 Country Lakes Drive Fort Myers, Florida 33905 RE: PROPOSAL FOR PROFESSIONAL ENGINEERING SERVICES Cedar Hammock Golf and Country Club Wood Bridges and Retaining Wall Forensics Dear Mr. Faircloth: Thank you for the opportunity to provide you with a proposal for professional services at Cedar Hammock Country Club. TRC has performed a preliminary visit to the site on 2/3/15 to observe some of the existing conditions of the wood structures located on site. TRC met with Cedar Hammock staff and obtained a summary sheet listing the various wood structures. During our observations on site, we noticed several failing structural members that require immediate attention both in the bridges and in the retaining walls. Generally, the wood site structures could be classified into two categories: wood bridges and wood retaining walls. Based upon information provided to us, the wood structures were constructed in 1999. There are 8 different bridges approximately 10 feet wide and 1,500 feet long. One of the bridges at the site has been replaced,roughly 225 feet of the 1,500 feet of bridges. There are roughly 3,300 linear feet of wood retaining walls. Typically wood framed exterior structures have a useful life of around 15 to 20 years. Based upon the age and condition of the structures,the wood framing is nearing the end of its useful life. As a result, it is critical to plan for appropriate repairs and replacements using a methodical approach beginning with forensics as described in this report. Based upon our preliminary observations and review of existing conditions, we recommend that professional engineering services be performed through a phased approach. The first phase of our services would include forensics where we would determine extent of required repairs in each of the structures, how phasing of repairs would occur(such as differentiating from emergency repairs from other repairs that are used to extend the useful life of the structure), and phasing of new construction. The next two phases of our professional services would include construction document phase and construction administration phase. These phases would pertain to only the repairs that are required to extend the useful life of structures and not for the replacement of structures. Once TRC completes the forensic phase of our services and determines that replacement of any of the structures are imminent, TRC will provide a separate proposal to address replacement of the wood structures. FORENSICS—PHASE I The first phase of service generally consists of a field evaluation of the condition of the wood structure, which includes probing of wood framing, visual observations, and photographic documentation. This is done in order to collect enough information for us to render an opinion S E R V I C E I N N O V A T I O N Q U A L I T Y February 6, 2015 Page 2 of 7 concerning the existing conditions including useful life. A report of these findings is prepared summarizing each of the items found with remedial recommendations and a preliminary opinion of probable cost for each of the wood framed structures. This information is reviewed with the Association, discussed, and evaluated with additional input, such as funding, Association needs, and other information that may influence the final decision of the Association. Also discussed is phasing of the proposed work based on priority due to severity or extent of the deterioration found. In order to provide efficient and accurate service we request that a copy of the site plans including any detail of construction be made available to use as reference. In addition, we will provide useful life for each of the wood structures and include a probable opinion of replacement. The total cost of these Phase I Forensic Services shall be as follows: A. Forensics for Wood Bridges Lump Sum$2,000 B. Forensics for Wood Retaining Walls Lump Sum $3,300 This fee assumes that one report will be provided to address all of the wood structures on site. If the forensics itemized above is separated into two distinct phases with two reports, an additional fee of $1,000 per phase would apply. Please note that this phase will not include mapping of damaged structures or providing descriptive plans with observations. This can be provided, if so desired,for an additional fee. We will,however, tally the total amount of damage we find such that an opinion of probable repair costs can be established. SPECIFICATIONS—PHASE II The next phase of service would be the preparation of bidding documents for the repairs only and not the replacement of wood structures for use by Contractors. We normally recommend providing the bidding documents to three or more qualified restoration Contractors. The documents describe specific materials and procedures, so Contractor bids can be received that are consistent with the scope of work the inspection phase disclosed. Other issues addressed are, what time of day to allow the workers to begin, whether or not work would be allowed on weekends, where the Contractor would be allowed to store his material and equipment, park his vehicles and other logistical matters. Our fee is based upon receiving a site plan in autocad format for the use of creating plan documents for permitting and construction. The purpose is to make sure each of the Contractors is fully aware of the entire project requirements and desires of the Association,therefore, avoiding confusion later during construction.Also included in the Specifications are legal contract information, indemnification clauses, insurance requirements, payment request requirements, lien release requirements, and other legal matters for the protection of the Association. The total cost of these Phase 2 Specifications Phase shall be as follows: A. Specifications for Wood Bridge Repairs Lump Sum $3,500 B. Specifications for for Wood Retaining Wall Repairs Lump Sum $3,800 This fee assumes that all repair work will be performed under one contract with one contractor using one set of specifications and drawings. If this specification phase itemized above is separated into February 6, 2015 Page 3 of 7 two distinct phases with two project manuals required, an additional fee of $800 per phase would apply. BIDDING AND CONTRACT ADMINISTRATION—PHASE III The last phase of service is provided to assist in bidding and performing administration during construction. TRC will provide bid documents for contractors to bid, attend a pre-bid meeting, and then review the bids submitted by these Contractors and make a recommendation to the Association. Construction administration services generally includes review of data for material used by the Contractor, review of their requests for payment, periodic observation of work in progress, review of lien releases, and other legal documentation to ensure all paperwork is properly handled. We also verify that the Contractor and material manufacturers provide proper warranties to the Association. Upon selection of a contractor the final administration phase, including but not limited to: permit coordination, review of contractor submittals, applications for payment, periodic field observations, as well as project close out and certification. The intensity of time spent on this final phase varies from project to project as it depends on the Owner's and Contractor's needs and requests for our participation, and is therefore billed on an hourly basis. However, the fees for a project of this type average on a weekly basis throughout the duration of the contractor's schedule from commencement through completion.Therefore,an estimated budget may be calculated in conjunction with the opinion of probable cost to be attached to the Phase I Forensic Report. We look forward to working with you on this project. Please contact us if you have any questions. Sincerely, TRC Worldwide Engineering Restoratl nspection, LLC Paul S. Moerschel, P.E. Principal, Division Manager February 6, 2015 Page 4 of 7 By signing below, you agree that you have read, understand, and will abide by the terms and conditions of this proposal, including the terms and conditions on the attached General Terms and Conditions: Signature Date Printed Name Title PLEASE SIGN AND RETURN THE ACCEPTED PROPOSAL WHERE INDICATED ABOVE AND COPY, INITIAL, & RETURN THE GENERAL CONDITIONS. CONTACT INFORMATION Name: Justin Faircloth, CAM Company: Severn Trent Services Address: 5911 Country Lake Drive Fort Myers, Florida 33905 Phone No. (239) 245-7118 x 306 Fax No. (239) 245-7120 Mobile No. (239)785-0675 E-mail: iustin.fairclothci stservices.com File: J:\Proposals,Projections&Purchase Orders\PROPOSALS_Restoration&InspectionlA-E\C Proposals\020615_CON_RECedar- Hammock Wood-Site-Structures.docx February 6, 2015 Page 5 of 7 RATE SCHEDULE REGISTERED ENGINEER-PRINCIPAL/DIVISION MANAGER $185.00 PER HOUR PRINCIPAUDIVISION MANAGER $165.00 PER HOUR REGISTERED ENGINEER-PROJECT MANAGER $135.00 PER HOUR SENIOR PROJECT MANAGER $120.00 PER HOUR REGISTERED ENGINEER-PROJECT ENGINEER $110.00 PER HOUR PROJECT MANAGER $ 95.00 PER HOUR ENGINEER INTERN $ 85.00 PER HOUR SENIOR CADD MANAGER $ 80.00 PER HOUR SENIOR CADD DESIGNER $ 70.00 PER HOUR CADD DESIGNER $ 65.00 PER HOUR CERTIFIED BUILDING INSPECTOR $ 65.00 PER HOUR INSPECTOR $ 60.00 PER HOUR ACCOUNTANT $ 60.00 PER HOUR CLERICAL $ 50.00 PER HOUR MILEAGE $ 0.50 PER MILE ADDITIONAL WIDE FORMAT COPIES OR PRINTS $.20 SQUARE FOOT • INTEREST ON PAST DUE ACCOUNTS 1.5% PER MONTH EXPERT WITNESS TESTIMONY: PRINCIPAUDIVISION MANAGER-REGISTERED ENGINEER $350.00 PER HOUR PRINCIPAUDIVISION MANAGER $300.00 PER HOUR PROJECT ENGINEER-REGISTERED ENGINEER $250.00 PER HOUR SENIOR PROJECT MANAGER $200.00 PER HOUR February 6, 2015 Page 6 of 7 GENERAL TERMS AND CONDITIONS Interest of 1.5%per month(but not exceeding the maximum rate allowable by law)will be payable on any amounts not paid within 30 days,payment thereafter to be applied first to accrued interest and then to the principal unpaid amount. Any attorney's fees or othercosts incurred in collecting any delinquent amount shall be paid by the Client. In the event payment for an invoice is not made within 30 days,TRC Worldwide Engineering,Inc.(TRC)reserves the right to notify the Client of our intention to stop work on the project. Inasmuch as the remodeling and/or rehabilitation of an existing structure requires that certain assumptions be made by TRC regarding existing conditions,and because some of these assumptions may not be verifiable without the Clients expending substantial sums of money or destroying otherwise adequate or serviceable portions of the structure,the Client agrees,to the fullest extent permitted by law, to indemnify and hold harmless TRC, its officers, directors, employees and subconsultants (collectively, TRC)against all damages, liabilities or costs,including reasonable attorneys'fees and defense costs,arising out of or in any way connected with a remodeling or rehabilitation Project,excepting only those damages,liabilities or costs attributable to the sole negligence and willful misconduct by TRC. In the event the Client makes a claim against TRC, at law or otherwise,for any alleged error,omission or other act arising out of the performance of our professional services,and the Client fails to prove such claim,then the Client shall pay all costs,including attorney's fees,incurred by TRC in defending itself against the claim. The only warranty or guarantee made by TRC in connection with the services performed hereunder is that we will use that degree of care and skill ordinarily exercised under similar conditions by reputable members of our profession practicing in the same or similar locality. No other warranty,expressed or implied,is made or intended by our proposal for consulting services,by our furnishing oral or written reports, or by furnishing drawings and specifications. Neither party to this Agreement shall transfer,sublet or assign any rights or duties under or interest in this Agreement,including but not limited to monies that are due or monies that may be due,without the prior written consent of the other party.Subcontracting to sub- consultants,normally contemplated by the Consultant as a generally accepted business practice,shall not be considered an assignment for purposes of this Agreement. The outlined scope of services will be accomplished in a timely,workmanlike and professional manner by employees or agents of TRC at the fees quoted. If during the execution of the work we are required to stop operations as a result of changes in the scope of work such as requests by the Client,or others,additional charges will be applicable. Neither the professional activities of TRC, nor the presence of TRC or Its employees and subconsultants at a construction/project site, shall impose any duty on TRC,nor relieve the General Contractor of its obligations,duties and responsibilities including,but not limited to, construction means,methods,sequence,techniques or procedures necessary for performing,superintending and coordinating the Work in accordance with the Contract Documents and any health or safety precautions required by any regulatory agencies.TRC and Its personnel have no authority to exercise any control over any construction contractor or its employees in connection with their work or any health or safety programs or procedures.The Client agrees that the General Contractor shall be solely responsible for jobsite and worker safety and warrants that this intent shall be carried out in the Client's contract with the General Contractor.The Client also agrees that the General Contractor shall defend and indemnify the Client,TRC and TRC's subconsultants.The Client also agrees that the Client,TRC and TRC's subconsufants shall be made additional insureds under the General Contractor's policies of general liability insurance. TRC maintains Worker's Compensation and Employer's Liability Insurance in conformance with state law. In addition,we maintain Professional Liability Insurance with limits of$1,000,000. A Certificate of Insurance can be supplied evidencing such coverage.Cost of this coverage is included in our quoted fees. Additional insurance or increased limits of liability are available upon written request for an additional charge. Sales tax,if applicable,shall be an additional charge to all hourly rates,fees and reimbursable expenses all fees quoted are valid for two months unless specified. All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by TRC as instruments of service shall remain the property of TRC. TRC shall retain all common law,statutory and other reserved rights,including, without limitation,the copyrights thereto. This agreement is to be governed by the laws of the State of Florida. The venue for legal action arising out of this agreement shall Ile exclusively in the Circuit Court in and for Lee County,Florida Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Client or the TRC.TRC's professional services under this Agreement are being performed solely for the Clients benefit,and no other party or entity shall have any claim against TRC because ofthls Agreement or the performance or nonperformance of professional services hereunder. The Client and TRC agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors,and other entities involved in this Project to carry out the intent of this provision. TRC agrees,to the fullest extent permitted by law,to indemnify and hold harmless the Client„its officers and employees(collectively, Client)against all damages,claims,liabilities or costs,including reasonable attorneys'fees and defense costs,to the extent caused by TRC's negligent performance of professional services under this Agreement.The Client agrees,to the fullest extent permitted by law,to indemnify and hold harmless TRC,its officers and employees(collectively,TRC)against all damages,claims,liabilities or costs,including • February 6, 2015 Page 7 of 7 reasonable attorneys'fees and defense costs,to the extent caused by the Client's negligent acts taken in connection with the project set forth in this Agreement. Neither TRC nor the Client shall be obligated to indemnify or hold harmless the other party in any manner whatsoever for the other party's own negligence. In the event of termination of this Agreement by either party,the Client shall within fifteen(15)calendar days of termination pay TRC for all services rendered and all reimbursable costs incurred by TRC up to the date of termination,in accordance with the payment provisions of this Agreement.The Client may terminate this Agreement for the Client's convenience and without cause upon giving TRC not less than seven(7)calendar days'written notice.Either party may terminate this Agreement for cause upon giving the other party not less than seven(7)calendar days'written notice for any of the following reasons: —Substantial failure by the other party to perform in accordance with the terms of this Agreement and through no fault of the terminating party; —Assignment of this Agreement or transfer of the Project by either party to any other entity without the prior written consent of pa the other party; —Suspension of the Project or the Consultant's services by the Client for more than ninety(90)calendar days,consecutive or in the aggregate; —Material changes in the conditions under which this Agreement was entered into,the Scope of Services or the nature of the Project,and the failure of the parties to reach agreement on the compensation and schedule adjustments necessitated by such changes. In the event of any termination that is not the fault of TRC,the Client shall pay TRC,in addition to payment for services rendered and reimbursable costs incurred,for all expenses reasonably incurred by TRC in connection with the orderly termination of this Agreement, including but not limited to demobilization,reassignment of personnel,associated overhead costs and all other expenses directly resulting from the termination. Notwithstanding any other provisions of this Agreement, and to the fullest extent permitted by law, neither the Client nor TRC,their respective officers,directors,partners,subsidiaries,employees,contractors,or subconsultants shall be liable to the other or shall make any claim for any incidental,indirect or consequential damages arising out of or connected in any way to the Project,this Agreement,or the performance of professional services under this Agreement. This mutual waiver of incidental,indirect or consequential damages shall include, but is not limited to, loss of use, loss of profit,loss of business,loss of income,loss of reputation or any other consequential damages that either party may have incurred from any cause of action including negligence,strict liability,breach of contract and breach of strict or implied warranty. Both the Client and TRC shall require similar waivers of incidental, indirect or consequential damages protecting all the entitles or persons named herein in all contracts and subcontracts with others involved in this project. In recognition of the relative risks, rewards and benefits of the project to both the Client and the Engineer(TRC),the risks have been allocated so that the Client agrees that,to the fullest extent permitted by law,TRC's total liability to the Client,for any and all injuries, claims,losses,expenses,damages or claims expenses arising out of this agreement,from any cause or causes,shall not exceed the total amount of$50,000,the amount of TRC's fee(whichever is results in the least dollar amount)or other amount agreed upon when added under special conditions. Such causes include,but are not limited to,TRC's negligence,errors,omissions,strict liability,breach of contract or breach of warranty. In an effort to resolve any conflicts that arise during the design and construction of the Project or following the completion of the Project, the Client and TRC agree that all disputes between them arising out of or relating to this Agreement or the Project shall be submitted to non-binding mediation. The Client and TRC further agree to include a similar mediation provision in all agreements with independent contractors and consultants retained for the Project and to require all independent contractors and consultants also to include a similar mediation provision in all agreements with their subcontractors,subconsultants,suppliers and fabricators,thereby providing for meciation as the primary method for dispute resolution among the parties to all those agreements. On-site observations during Construction Administration Phase will be performed on an hourly basis including commuting to and from jobsite. When the word"Inspection"is used in conversations or written communications it is intended to be defined as"periodic visual observations of work in progress." Pursuant to Section 558.0035 F.S., an individual employee or agent of consultant (TRC) may not be held individually liable for negligence arising out of or related to this agreement and the services provided. FORGE INNOVATIVE ENGINEERING SOLUTIONS February 3, 2015 CEDAR HAMMOCK CDD C/o Mr. Justin Faircloth Severn Trent Services 5911 Country Lakes Drive Fort Myers, Florida 33905 Phone: (239)245-7118 Email: Justin.faircloth @stservices.com Subject: Proposal for Engineering Consulting Services BULKHEAD WALL AND BRIDGE EVALUATION 8660 Cedar Hammock Boulevard Naples, Collier County, Florida Forge Engineering Proposal Number 2893-001.01P Forge Engineering Inc. (FORGE) is pleased to present this proposal for providing engineering consulting services related to the evaluation of the bulkhead walls and bridges located at the subject property. Included in this proposal is the project information provided by you, our projected schedule, and our fee estimate for our services. Project Information Our understanding of your needs for our services on this project is based on the information provided by you, together with some assumptions that we have made based on our experience. We understand the Cedar Hammock golf course contains nine wood bulkhead walls totaling approximately 3,258 linear feet and eight wood bridges totaling about 1,376 linear feet. The golf course was constructed circa 2000 and the association has concerns on the current condition of the bulkhead walls and bridges. Therefore, you have requested that FORGE evaluate the current condition of the bulkhead walls and bridges and provide you with a report summarizing our evaluation. Proposed Scope of Services Considering the project information outlined above, we have developed a scope of services that should meet your needs. Personnel from our office will conduct a site visit to document and evaluate the current condition of the nine bulkhead walls and eight bridges located along the Cedar Hammock golf course. If deemed necessary by FORGE, we will utilize a jon boat to perform our inspection of the bulkhead walls and bridges that are accessible by a waterway. Our survey will not include any destructive/invasive testing. r'U ac.% - spies. 3 4':a- 2 3 3 3 4 4 -- 2 3 9 5 7 4 4 4 6 1 www.ForgeEng.com Proposal for Engineering Consulting Seri;ces FORGE Proposal No 2893-001 01P Bulkhead Wall and Bridge Evaluation—Cedar Hammock February 3,2015 Upon completion of our site visits, the information obtained will be used to prepare a letter report presenting our opinions regarding the current condition of the walls and bridges, estimated remaining useful life, and recommendations for repairs that we feel are appropriate to extend the remaining useful life of the walls and bridges. Schedule We will schedule our site visit within 10 working days following our receipt and acceptance of a properly executed proposal. We estimate our field services will be completed within 2 to 3 days. We expect our findings to be issued within 10 to 15 working days upon completion of our field services. Fee We will provide the scope of services outlined in this proposal for the following lump sum fees. Bulkhead Wall Evaluation $4,150 Bridge Evaluation $4,150 Bulkhead Wall and Bridge Evaluation* $7,450 *This fee is based on FORGE being retained to complete the bulkhead wall and bridge evaluations at the same time and issuing one written report. We will submit an invoice at the completion of our scope of services and or monthly. The invoice is due upon receipt. Late payments will be invoiced at a rate of 1.5% per month, together with collection and attorney's fees. We reserve the right to suspend services, as well as dispose of any documentation that we have agreed to retain, in the event that your account becomes delinquent. Limit of Liability We will maintain insurance coverage in effect during our scheduled duration of involvement with this project. The applicable laws of the State of Florida will govern all the services performed in this study_ Forge Engineering Inc., its officers, directors, employees, partners, agents, and subconsultants aggregate limit of liability on this project is $5,000 or our fee, whichever is greater. This limit applies to every legal theory or cause of action including negligence, errors, omissions, breach of contract, and warranty_ This limit is enforceable to the fullest extent permitted by law. PURSUANT TO FS SECTION 558.0035(1)(c) AN INDIVIDUAL EMPLOYEE OR AGENT MAY NOT BE HELD INDIVIDUALLY LIABLE FOR NEGLIGENCE. Page 2 of 3 O Scx 'l,':5;; Sao es 34' 8-239 514 4+10-Fax 239 514 415' www.ForgeEng.com Proposal for F_nyineenng Consulliny Services FORGE Proposal No 2893-001 01P Bulkhead Wall and Bridge Evaluation-Cedar Hammock February 3, 2015 Authorization To authorize our services and to make this proposal the contract between us please indicate your acceptance of this proposal and return to us a copy for our files. We appreciate the opportunity to submit this proposal and look forward to working with you on this project and future opportunity. Sincerely, Forge Engineering, Inc. Casey Al. Ward Casey M.Ward, P.E. Senior Engineer Distribution: 1 —Addressee(via email), 1 - File Proposal Accepted By: Typed/Printed Name: Firm Name: Date: Page 3 of 3 PO Box 113040-Naples, FL 34108-239 514 4100-Fax 239.514.4161 www.ForgeEng.corn Bridging Solutions,LLC BRIDGING Avellino Isles Circle#32102 BRIDGING Naples,FL 34119 Tel.(239)216-1370 SOLUTIONS ralph a hrido.inz-olulions.Com 1∎�\\_bridsina-sululicroscon] February 5,2015 Cedar Hammock Community Development District(CDD) c/o Justin Faircloth,Assistant District Manager Severn Trent Services 5911 Country Lakes Drive Ft. Myers,FL 33905 RE: Proposal to Provide Professional Engineering Services for: Inspection and Evaluation for Golf Cart Bridges and Retaining Walls Cedar Hammock CDD Collier County,Florida Dear Mr. Faircloth: Bridging Solutions,LLC appreciates the opportunity to submit this proposal to provide engineering services based on your e-mail request and a site visit meeting with Tom Reed,General Manager and Paul Mollberg, Golf Course Superintendent. 1.0 PROJECT DESCRIPTION 1.1 This proposal provides a scope of services and a proposed fee for inspection and evaluation of the timber golf cart bridges and retaining walls within the Cedar Hammock Golf&Country Club in Collier County, Florida. 1.2 These timber structures were originally constructed in 1999 by US Home and are now showing signs of deterioration.The golf course was partially reconstructed in 2014. 1.3 The bridges were constructed using treated timber materials that consist of decking boards, stringers and pile bents for the piers and abutments.The total linear footage for the eight(8) bridges is approximately 1,376 feet.There is one bridge located at Hole#4, 7,9, 10, 16,and 18 and there are 2 bridges at Hole#5.The bridges span wetlands and retention ponds.The bridge at Hole# 16 was recently replaced due to changes made to the golf course path on that hole. 1.4 The timber retaining walls were constructed with pressure treated timber materials and consist of timber soldier piles, horizontal waters and vertical lagging boards.The soldier piles are tied back using steel cables to timber pile deadmen.The retaining walls have experienced some erosion and partial failures.There are retaining walls located at Hole#2,4,5,8, 13, 16,and 17 and at the putting green and driving range.The total linear footage for the walls is approximately 3,300 feet. 1.5 The deliverable from these services will be a report that summarizes the findings of the inspection and recommendations for repairs and maintenance. We design bridges to fit your site and budget. Proposal to Provide Professional Engineering Services February 5,2015 Bridge and Wall Inspection and Evaluation Page 2 1.6 The preparation of bidding documents for construction is not included in these services. We will be able to provide a proposal for those services upon completion of this inspection and evaluation phase of the services. 2.0 SCOPE OF SERVICES 2.1 Coordination and Review—Obtain and review copies of all available record documents for the bridges and walls which may include original plans,previous inspection reports,photographs,and maintenance records, etc. Perform interviews with contractors that have performed maintenance repairs of the bridges and walls to document conditions that are buried and inaccessible for inspection. 2.2 Bridge and Wall Inspection—Perform an inspection of the visible bridge and wall elements. Obtain measurements and document the dimensions of the exposed elements for comparison to any record documents.Prepare field sketches to document the geometry and member sizes including connections. Document the inspection findings including all significant defects including checks,cracks,spalls,corrosion, impact damage,etc.using field notes and digital photographs.The intent of this level of inspection is to gather the required information to be able to provide opinions related to the overall condition of the bridges and walls and their anticipated remaining service life.The Golf Course Superintendent will provide a golf cart and small boat to facilitate our inspection. 2.3 Inspection Study Report—Perform a study that considers the existing conditions and probable future maintenance requirements including the probable life expectancy of the bridge and wall structures.Prepare a report that provides a summary of the inspection findings and recommendations for future maintenance repairs or replacement. Estimate approximate costs for the replacement of the bridges and walls based on average square foot costs. Detailed cost estimates for maintenance repairs of the bridges and walls is considered beyond the scope of this study.Conduct a meeting with the CDD Board,General Manager and Golf Course Superintendent to review the report and recommendations. 3.0 TIME SCHEDULE We anticipate completion of these services in 60 days from receipt of this signed proposal. If the services covered by this proposal have not been completed within this time,through no fault of Bridging Solutions,a time extension to complete our services may be renegotiated. 4.0 COMPENSATION Bridging Solutions,LLC proposes to provide the above described services for a lump sum fee of$12,000 according to the following breakdown. Golf Cart Bridges $5,200 Retaining Walls $6,800 We design bridges to fit your site and budget. Proposal to Provide Professional Engineering Services February 5,2015 Bridge and Wall Inspection and Evaluation Page 3 5.0 EXTRA WORK REOUESTS If work on this project is believed by Bridging Solutions to be beyond, or in addition to, the Scope of Services,we will notify you immediately. Upon your written approval we will proceed with this additional work for an agreed upon lump sum fee. 6.0 AGREEMENT TERMS This project will be billed monthly on a percent complete basis,with the invoiced amount representing the actual amount of work completed. See the attached Exhibit A for additional terms and conditions.If these terms are acceptable this proposal can become contractual by signing and dating below. The return of a signed proposal will serve as our notice to proceed. Thank you for your consideration of this proposal. Please contact me at 239-216-1370 if you have any questions or comments. Respectfully, BRIDGING SOLUTIONS,LLC Ralph Verrastro,PE Principal Accepted this day of ,2015 By: Signature Printed or Typed Title: We design bridges to fit your site and budget. EXHIBIT A—Terms and Conditions Indemnification: Bridging Solutions,LLC agrees,to the fullest extent permitted by law,to indemnify and hold harmless the Client, its officers, directors and employees (collectively, Client) against all damages, liabilities or costs, including reasonably attorneys' fees and defense costs,to the extent caused by the Consultant's negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the Consultant is legally liable.The Client agrees, to the fullest extent permitted by law, to indemnify and hold harmless Bridging Solutions, its officers, directors, employees and subconsultants (collectively, Consultant) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs,to the extent caused by the Client's negligent acts in connection with the Project and the acts of its contractors,subcontractors or consultants or anyone for whom the Client is legally liable. Neither the Client nor Bridging Solutions shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence. Limitation of Liability: In recognition of the relative risks and benefits of the Project to both the Client and Bridging Solutions,the risks have been allocated such that the Client agrees,to the fullest extent permitted by law,to limit the liability of Bridging Solutions to the Client for any and all claims,losses,costs,damages of any nature whatsoever or claims expenses from any cause or causes, including attorney's fees and costs and expert-witness fees and costs,so that the total aggregate liability of Bridging Solutions to the Client shall not exceed$50,000 or the project fee,whichever is smaller. It is intended that this limitation apply to any and all liability or cause of action however alleged or arising,unless otherwise prohibited by law.Pursuant to Florida Statutes Chapter 558.0035,an individual employee or agent of Bridging Solutions,LLC my not be held liable for damages resulting from negligence. Termination of Services: This agreement may be terminated upon 5 days written notice by either party should the other fail to perform his obligations hereunder. In the event of termination, the Client shall pay Bridging Solutions, LLC for all services rendered to the date of termination,all reimbursable expenses,and reasonable termination expenses. Ownership of Documents: All documents produced by Bridging Solutions, LIE under this agreement shall remain the property of Bridging Solutions,LLC and may not be used by the Client for any other endeavor without written consent of Bridging Solutions,LLC. Dispute Resolution: Any claim or dispute between the Client and Bridging Solutions, LLC shall be submitted to non- binding mediation, subject to the parties agreeing to a mediator(s). This agreement shall be governed by the laws of the principal place of business of Bridging Solutions,LLC. Accuracy of Client Documents: The Client shall furnish, at the Client's expense, all information, requirements,reports, data, surveys and instructions required by this Agreement. Bridging Solutions, may use such information, requirements, reports,data,surveys and instructions in performing its services and is entitled to rely upon the accuracy and completeness thereof. Electronic Documents: The Client acknowledges Bridging Solutions' plans and specifications, including all documents on electronic media, as instruments of professional service. Nevertheless, the plans and specifications prepared under this Agreement shall become the property of the Client upon completion of the services and payment in full of the moneys duc to Bridging Solutions, LLC. The Client shall not reuse or make or permit to be made any modifications to the plans and specifications without the prior written authorization of Bridging Solutions, LLC. The Client agrees to waive any claim against Bridging Solutions arising from any unauthorized reuse or modification of the plans and specifications. Excluded Services: Services not set forth above in the Scope of Services of this agreement are specifically excluded from the scope of Bridging Solutions' services. Bridging Solutions' assumes no responsibility to perform any services not specifically listed in the Scope of Services. Fiduciary Responsibility: The Client confirms that neither Bridging Solutions, LLC nor any of our subconsultants or subcontractors has offered any fiduciary service to the Client and no fiduciary responsibility shall be owed to the Client by Bridging Solutions, LLC or any of our subconsultants or subcontractors,as a consequence of Bridging Solution's entering into this Agreement with the Client. Lake &Wetland ` ) MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE: Decemeber 17, 2014 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake&Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Option 1: Lakes 6,8 Quantity Plant Specs Unit price Total 2,205 Spikerush 1.5'OC, BR $0.75 $1,653.75 2,205 Arrowhead 1.5'OC, BR $0.75 $1,653.75 2,205 Pickerelweed 1.5'OC, BR $0.75 $1,653.75 2,205 Canna 1.5'OC, BR $0.75 $1,653.75 Total: $6,615.00 Option 2: All Lakes Quanty Plant Spec. Unit price Total 36,118 Spikerush 1.5'OC, BR $0.66 $23,837.88 36,118 Arrowhead 1.5'0C, BR $0.66 $23,837.88 36,118 Pickerelweed 1.5'OC, BR $0.66 $23,837.88 36,118 Canna 1.5'OC, BR $0.66 $23,837.88 Total: $95,351.52 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P:(239)313-6947 F:(239)313-6950 westcoast@lakeandwetland.com - LakeandWetland.com SPECIAL SERVICE AGREEMENT Page 2 Conditions; 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services Is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials,Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.5000/0 per month or an annual percentage rate of 18.000%will be computed on all past due balances. 4. Any incidential activity not expiiclty mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage,Automobile Liability, and Workman's Compensation at Its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Option Chosen: Customer acceptance -The above prices, specifications and conditions are hereby accepted. Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club Lake &Wetland 1, MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE: February 2, 2015 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake & Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Lake 8 Ouantity Plant Spec. Unit price Total 620 Spikerush 1.5'OC, BR $0.65 $403.00 620 Arrowhead 1.5'OC, BR $0.65 $403.00 620 Canna 1.5'OC, BR $0.65 $403.00 Total: $1,209.00 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. Conditions: 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P: (239) 313-6947 F:(239)313-6950 westcoast@iakeandwetland.com - LakeandWetiand.com SPECIAL SERVICE AGREEMENT Page 2 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 4. Any incidential activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Customer acceptance -The above prices, specifications and conditions are hereby accepted. Ciovvna.o-Ayrey Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club Lake &Wetland MANAGEMENT Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE: February 5, 2015 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake & Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Lake 12 Quantity Plant Spec. Unit price Total 370 Spikerush 1.5'OC, BR $0.65 $240.50 370 Arrowhead 1.5'OC, BR $0.65 $240.50 370 Canna 1.5'OC, BR $0.65 $240.50 Total: $721.50 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, rquipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. Conditions: 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services. 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft, or third party actions, Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P: (239) 313-6947 F:(239)313-6950 westcoast @lakeandwetland.com - LakeandWetland.com SPECIAL SERVICE AGREEMENT Page 2 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.0000/0 will be computed on all past due balances. 4. Any incidential activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Customer acceptance-The above prices, specifications and conditions are hereby accepted. Gorvia,o-Ayre Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club Lake &Wetland MANAGEMENT •%% Serving the environment since 1992 SPECIAL SERVICE AGREEMENT This Agreement is made between Lake and Wetland Management, Inc. and; DATE; February 2, 2015 Mr. Paul Mossberg Cedar Hammock Golf and Country Club 8660 Cedar Hammock Boulevard Naples, Florida 34112 (239) 304-2898 Office Both Cedar Hammock Golf and Country Club and Lake &Wetland Management agree to these terms and conditions for Special Service Agreement for material to be planted at the above mentioned project. Lake 13 Quantity Plant Spec. Unit price Total 830 Spikerush 1'OC, BR $0.65 $539.50 830 Arrowhead 1'OC, BR $0.65 $539.50 830 Canna 1'OC, BR $0.65 $539.50 Total: $1,618.50 Guarantee and Warranty sheet attached. 50% Deposit is required upon execution of this agreement. Labor, equipment, plant material, delivery, installation, and management report are all included in this Agreement. We can mobilize on this project within 3 weeks of your notice to proceed with the planting. Conditions: 1. Ownership of property is implied by Customer with acceptance of this Agreement. In the event that Customer does not expressly own the areas where the above stated services are to be provided, Customer represents that express permission of the owner is given and that authorization to commence the above mentioned services is allowed. In the event of dispute of ownership, Customer agrees to hold harmless LWM for the consequences of such services, 2. LWM shall not be responsible for acts beyond its reasonable control, including adverse soil and/or water conditions, adverse weather conditions, unavailable materials, Acts of God, war, acts of vandalism, theft, or third party actions. Customer further stated that neither party shall be responsible in damages or penalties for any failure or delay in performance of any of its obiligations caused by above named incidents. 13721 Jetport Commerce Parkway Suite 5 Fort Myers, FL 33913 P: (239)313-6947 F: (239) 313-6950 westcoast @lakeandwetland.com - LakeandWetland.com SPECIAL SERVICE AGREEMENT Page 2 3. Invoices submitted for work completed shall be paid within 30 days if receipt. A finance charge of 1.500% per month or an annual percentage rate of 18.000% will be computed on all past due balances. 4. Any incidential activity not explicity mentioned in this proposal is excluded from the scope of work. 5. This proposal shall be valid for 30 days. 6. If LWM is required to enroll in any third-party compliance programs, invoicing, or payment plans that asses fees in order to perform work for Customer, those charges will be invoiced back to Customer as invoiced to LWM. 7. LWM will maintain insurance coverage, which includes but is not limited to; General Liability Property Damage, Automobile Liability, and Workman's Compensation at its own expense. 8. No alterations or modifications, oral or written, of the terms contained above shall be valid unless made in writing, and wholly accepted by authorized representatives of both LWM and the Customer. Customer acceptance -The above prices, specifications and conditions are hereby accepted. GowiraioAyre- Gonzalo Ayres Authorized Agent Date Lake and Wetland Management, Inc. Cedar Hammock Golf and Country Club ::'. ::;1'.1'''''f' - ' ' N , tO c 40 L �•• Atli' 4Q >. A „. 'ej 7 , $ n c V ,2 (a E ° H u .Q 0a �" l f,is ci 3 > >° y c ° u � = m om a 0 - m - u r P; t N Q) b z O - N i , EJ . 2 r S. „, '. x .may. C O .. 3. 3,E s Lv � 't,.--:,,l'' .. i. 'zy ^S C C x C < _ r}5 ✓ 0 .0 Y ,i1,1-°".°_ ✓s a� .�z ,` ,+ �,r `''rte,'. L CJ C 4 4, a s ct `&'P s „3- � X,,yy " 3' i< s 3.3 p H�,� Sra a 4-- IR .4tS ) t _f d t ro 15.' 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Y # a_R � � r 'n + V� s "'• ' ' - -- "'-.''''''',:,--'-',-Ai -4,...fillt..,-,-'.4:!!"- .',.---.....:-,--',_'-", '...'.,,-. !.-V.4.,",,",..-,;:.:„,' „-_:",4 '.`,7•.'.A„ VI yY f �iy 17 —N 'Iv lw . {- / t sS 3 Grp 1 Ji aC k' (`. ; _ { g F "ti. ' :,,it fit "�'S'. try' !yi`; lk„ ;t. CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT(CDD) Report to February 7, 2015 Associations Presidents'Meeting Communications and Reports The CDD maintains a web site displaying: Contacts, Meeting Schedules, Minutes of last 2 years Meetings, Financials for last 5 Years, and a section for Announcements. (r�pti %area rn,N*go :,-. ) All meetings are noticed in the local newspaper and are also now shown on the CH web site along with the next meeting's agenda. Although the CDD is a stand alone arm of government, the CDD has adopted a resolution to report to the Master Board following each regular meeting. All CDD meetings and activities are transparent and subject to Florida's "Sunshine" regulations. Road Resurfacing Cordgrass and Wax Myrtle streets were resurfaced during 2014 in a project that had many difficulties. Last month the CDD approved Banks Engineering to re-survey all remaining streets and report on February 9 as to street conditions and provide a useful life assessment- including whether any locations may need patching or maintenance immediately. Based heavily on this input the CDD will develop a new road resurfacing schedule and will consider several small road projects vs. a one-time large project. It may be several months before firm plans are decided. Rear Gate Cameras Multiple cameras have been installed at the rear gate showing entrance, exit and pedestrian gates. There is a 24,7 feed to the guard house and data is archived for 7 days which can be accessed by Mr. Read and/or GammaTech, the system supplier. Lake Bank Plantinas Consideration is underway to do a test plantings project on the lake adjacent to green #8 to determine the costs of and effects on concentrated plantings following the latest eco practices (plant types, spacing, care, etc.). This lake was chosen because it is small yet visible from the main road. CDD Finances Each CH door is assessed $350 per year included on their annual Collier County Property Tax bill (Note: the majority of CH residents pay early and save up to 4%, or$14.). For fiscal years 2015 and 2016 we anticipate Revenues of about $270,000 with about$180,000 annually going into reserve accounts for lakes, bridges, bulkheads and roadways. We expect to end fiscal year 2015 with a fund balance of about $670,000. As mentioned earlier, full financial details are at the web site. Respectfully, Toni Cook, Chairman. CH CDD CEDAR HAMMOCK Community Development District Annual Operating Budget Fiscal Year 2016 Version 1 -Proposed Budget: (Panted on 1/29/2015 4pm) Prepared by: SEVERN TRENT SERVICES CEDAR HAMMOCK Community Development District Table of Contents Page# OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances 1 Budget Narrative 2-5 Exhibit A-Allocation of Fund Balances 6 SUPPORTING BUDGET SCHEDULES 2015-2016 Non-Ad Valorem Assessment Summary 7 Cedar Hammock Community Development District Operating Budget Fiscal Year 2016 CEDAR HAMMOCK Community Development District Genera!Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2016 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL BUDGET THRU JAN- PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2014 FY 2016 DEC-2014 SEP-2015 FY 2016 FY 2016 REVENUES Interest-Investments $ 2,304 $ 2,017 $ 558 $ 1,116 $ 1,674 $ 2,017 Special Assmnts-Tax Collector 279,300 279,653 248,588 31,065 279,653 279,653 Special Assmnts-Discounts (10,086) (11,186) (9,838) (932) (10,770) (11,186) TOTAL REVENUES 271,518 270,484 239,308 31,249 270,557 270,484 EXPENDITURES Administrative ProfServ-Engineering 16,318 20,000 11,312 8,688 20,000 20,000 ProfSery-Legal Services 895 3,000 3,000 3,000 3,000 ProfServ-Mgmt Consulting Sery 33,129 34,122 8,531 25,592 34,123 35,146 ProfSery-Property Appraiser 4,195 4,195 4,195 - 4,195 4,195 ProfSery-Special Assessment 2,772 2,772 2,772 - 2,772 2,855 Auditing Services 5,000 5,000 - 5,000 5,000 5,000 Postage and Freight 400 750 162 324 486 1,065 Insurance-General Liability 7,066 7,773 7,061 - 7,061 8,120 Printing and Binding 428 600 218 436 654 700 Legal Advertising 1,324 2,000 - 2,000 2,000 2,000 Misc-Bank Charges 574 1,000 146 292 438 600 Misc-Assessmnt Collection Cost 3,389 5,593 4,775 621 5,398 5,593 Misc-Web Hosting - - 132 264 396 800 Office Supplies 264 400 130 260 390 400 Annual District Filing Fee 175 175 175 - 175 175 Total Administrative 75,929 87,380 39,609 46,477 86,086 89,660 Field ProfSery-Field Management 500 500 - 500 500 700 Contracts-Water Mgmt Services 7,200 7,200 1,800 4,800 6,600 7,200 Contracts-Water Quality 8,680 10,910 2,625 8,285 10,910 10,910 Utility-Cameras - - 249 789 1,038 1,200 R&M-Bridge - 3,000 - 3,000 3,000 - R&M-Lake 800 3,000 - 3,000 3,000 800 R&M-Plant Replacement - 5,000 - 5,000 5,000 - Misc-Contingency 10,507 3,096 1,938 3,876 5,814 16,000 Capital Outlay - 33,398 5,631 2,973 8,604 27,025 Reserve-Bridges - 15,000 - - - 15,000 Reserve-Bulkheads - 15,000 - - .. 15,000 Reserve-Lakes - 15,000 - - - 15,000 Reserve-Roadways - 72,000 85,243 - 85,243 72,000 Total Field 27,687 183,104 97,486 32,223 129,709 180,836 TOTAL EXPENDITURES 103,616 270,484 137,095 78,700 215,795 270,484 I Net change in fund balance 167,902 - 102,213 (47,451) 54,762 (0) FUND BALANCE,BEGINNING 506.047 673,949 673,949 - 073,949 728,711 FUND BALANCE,ENDING $ 673,949 $ 673,949 $ 776,162 $ (47,451) $ 728,711 $ 728,711 Annual Operating Budget Page 1 Fiscal Year 2016 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 REVENUES: Interest Income The District earns interest on the monthly average collected balance for their operating accounts, money market accounts and certificates of deposits. Special Assessments-Tax Collector The District will levy a Non-Ad Valorem assessment on all sold and platted parcels within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments-Discounts Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4%of the anticipated Non-Ad Valorem assessments. EXPENDITURES: Administrative: Prof Service-Engineering The District's engineer will be providing general engineering services to the District, i.e., attendance and preparation for monthly board meetings,review invoices, etc. Prof Service-Legal Services The District's legal counsel will be providing general legal services to the District, i.e., attendance&preparation for monthly meetings,review operating&maintenance contracts, etc. Prof Service-Management Consulting Sery The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. These services are further outlined in Exhibit"A"of the Management Agreement. Prof Service-Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include,but not be limited to,those costs associated with personnel,forms, supplies, data processing, computer equipment,postage,and programming. The FY201.6 budget for property appraiser costs was based on 1.5%of gross assessments. Annual Operating Budget Fiscal Year 2016 Page 2 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 Prof Service-Special Assessment The District's Collection Agent will be providing financials services which include the collection of prepaid assessments, maintenance of District's assessment roll and levying the annual operating and maintenance assessments. Auditing Services The District is required annually to conduct an audit of its financial records by an Independent Certified Public Accounting Firm. Postage and Freight Mailing of agenda packages, overnight deliveries,correspondence,etc. Insurance- General Liability The District's General Liability& Public Officials Liability Insurance policy is with The Florida League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance coverage to governmental agencies. Printing& Binding Printing and Binding agenda packages for board meetings, printing of computerized checks, stationary, envelopes etc. Legal Advertising The District is required to advertise various notices for monthly Board meetings, public hearings, etc. in a newspaper of general circulation. Misc-Bank Charges Bank analysis fees that are incurred during the year. Misc-Assessment Collection Costs The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2016 budget for collection costs was based on a maximum of 2%of the anticipated assessment collections. Misc—Web Hosting The District incurs expenses to maintain their website. Annual Operating Budget Fiscal Year 2016 Page 3 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 Office Supplies Miscellaneous office supplies required for the preparation of agenda packages. Annual District Filing Fee The District is required to pay an annual fee to the Department of Economic Opportunity Division of Community Development for$175. Field Services: Prof Service—Field Management The District contracted with Severn Trent Services to inspect the field and provide an annual report. Contracts—Water Mgmt Services Professional services for environmental permit compliance. Currently all fees associated with the renewal of the Water Use Permit. Contracts-Water Oualitv Monitoring Services Testing and other professional services in monitoring water quality for reporting to regulatory agencies. Utility—Cameras Comcast provides monitoring services for the District's gate cameras. R&M-Bridge Repair and maintenance expenses related to bridge structures. R&M-Lake Repair and maintenance expenses related to lakes including washout repairs and erosion. R&M-Aquatic Plant Replacement For replacement or addition of littoral plantings to existing lake littoral shelves in an effort to prevent erosion and improve water quality within the lakes. R&M-Mitigatioq It is required that the District establishes a surface water quality program, which will consist of sampling and analysis from various points within the District. Misc-Contingency Any current year Field expenditure that may not have been provided for in the budget. Annual Operating Budget Fiscal Year 2016 Page 4 Cedar Hammock Community Development District General Fund Budget Narrative Fiscal Year 2016 Capital Outlay Capital expenditures for items such as irrigation equipment or other items meeting capital expenditure requirements with a cost of at least$1,000 and a life expectancy of at least 3 years. Reserve-Bridles Funds to be set aside for future bridge expenditures as determined by the BOS. Reserve-Bulkheads Funds to be set aside for future bulkhead expenditures as determined by the BOS. Reserve-Lakes Funds to be set aside for future lake expenditures as determined by the BOS. Reserve-Roadways Funds to be set aside for future roadway expenditures as determined by the BOS. ... Annual Operating Budget Fiscal Year 2016 Page 5 CEDAR HAMMOCK Community Development District General Fund Exhibit"A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance-Fiscal Year 2016 $ 728,711 Net Change in Fund Balance-Fiscal Year 2016 Reserves-Fiscal Year 2016 Additions 117,000 Total Funds Available(Estimated)-9130/2018 845,711 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve-First Quarter Operating Capital 38,371 (11 Reserves-Bridges FY 2011 Reserve Funding 9,477 FY 2012 Reserve Funding 23,703 FY 2013 Reserve Funding 25,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 103,180 Reserves-Bulkheads FY 2011 Reserve Funding 40,000 FY 2012 Reserve Funding 38,245 FY 2013 Reserve Funding 47,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 170,245 Reserves-Lakes FY 2011 Reserve Funding 14,627 FY 2012 Reserve Funding 36,833 FY 2013 Reserve Funding 19,000 FY 2014 Reserve Funding 15,000 FY 2015 Reserve Funding 15,000 FY 2016 Reserve Funding 15,000 115,460 Reserves-Roadways FY 2011 Reserve Funding 145,000 FY 2012 Reserve Funding 23,375 FY 2013 Reserve Funding 25,223 FY 2014 Reserve Funding 72,000 FY 2015 Use of Reserve Funding (13,243) FY 2016 Reserve Funding 72,000 324,355 Subtotal 751,611 Total Allocation of Available Funds 751,811 I Total Unassigned(undesignated)Cash $ 94,100 Notes (1)Represents approximately 3 months of operating expenditures Annual Operating Budget Fiscal Year 2016 Page 6 Cedar Hammock Community Development District Supporting Budget Schedules Fiscal Year 2016 CEDAR HAMMOCK Community Development District Cedar Hammock Community Development District 2015-2016 Assessment O&M Assessment Percent Product FY 2015 FY 2016 Change All Units $ 350.00 $ 350.00 0.0% Annual Operating Budget Fiscal Year 2016 Page 7 RESOLUTION 2015-1A A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2016 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS,the District Manager has heretofore prepared and submitted to the Board a proposed operating and/or debt service budget for Fiscal Year 2016;a copy of which is attached hereto,and WHEREAS,the Board of Supervisors has considered said proposed budget and desires to set the required public hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT; 1. The budget proposed by the District Manager for Fiscal Year 2016 is hereby approved as the basis for conducting a public hearing to adopt said budget. 2. A public hearing on said approved budget is hereby declared and set for the following date,hour and place: Date: April 13,2015 Hour: 3:00 P.M. Place: Cedar Hammock Clubhouse 8660 Cedar Hammock Boulevard Naples,Florida Notice of this public hearing shall be published in the manner prescribed in Florida Law. Adopted this 9th day of February,2015.`x` CCX_J-11E? Tom Cook Chairman Cal Teague Secretary