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02/09/2015 Minutes JUL I ))2,01-3 MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT By The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, February 9, 2015 at 3:00 PM at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard,Naples,Florida. Present and constituting a quorum were: Thomas Cook Chairman Gary McClellan Vice Chairman Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Norman Day Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Paul Mollberg Maintenance Superintendent Residents The following is a summary of the discussions and actions taken at the February 9, 2015 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr.Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes January 12, 2015 Regular Meeting • The Board made minor changes which will be incorporated into the amended minutes. On MOTION by Mr. McClellan seconded by Mr. Nocera with all in favor, the minutes of the January 12, 2015 meeting were approved as amended. THIRD ORDER OF BUSINESS Audience Comments • Mr. Doug Besteman addressed paving and inquired if the HOA can piggy back on the CDD project. February 9,2015 Cedar Hammock CDD o Mr. Marshall noted if they use the same contractor there will only be one mobilization. He has not looked at the spaces so does not have a recommendation. o Discussion continued on recommendations for the paving. • A resident inquired if there is a way to add parking for Terrace II. o Mr. Cook noted not if they are referring to lands owned by the HOA. o Discussion continued on the additional parking. • Send agendas to the Club's office one week prior to the meeting for posting. FOURTH ORDER OF BUSINESS Chairman's Task Schedule • Projects are on track. FIFTH ORDER OF BUSINESS Old Business A. Water Use Permit Update • Mr. Teague reported the permit was approved and has been issued. Cardno Entrix is reviewing to identify any conditions not anticipated. • A scope and schedule for implementation of the new recharge wells will be provided once the review is complete. • Discussion followed on the wells. • Send a copy of the Water Use Permit to Paul Mollberg. SIXTH ORDER OF BUSINESS New Business A. FY 2015 Road Improvement Project • Mr. Marshall reviewed his observations noting the priorities are still the same with Cedar Hammock Circle being the next job, followed by Buttonwood, Sawgrass Way, Cedar Hammock Court and Cedar Hammock Boulevard would be last. Other than a few small areas the project can be delayed for up to three years. • Mr. Mollberg suggested root barriers in the areas where there is tree intrusion. • Discussion followed on phasing the projects or doing all at one time. Mr. Marshall noted there are pros and cons for each with aesthetics being the biggest concern. 2 February 9,2015 Cedar Hammock CDD C. Asphalt Walking Path • Discussion followed on the asphalt path with Mr. Teague noting there is a 20 foot easement around the lake and most of the path appears to be within that area. The area around the pool is outside of the CDD. • Mr. Marshall will look at the path to see if spot repairs can be made or not. • Mr. Cook suggested combining the maintenance repairs, walking path and the parking lot with the understanding the Master Association will be responsible for payment of the parking lot. • Mr. Mollberg will follow-up on the proposals for the work. • Mr. Day noted there is an area on Wax Myrtle that needs to be patched. o Mr. Marshall will look at the area. D. Bridge/Bulkhead Condition Analysis • Mr. Teague reviewed the inspection report by Travis Pritchard of Artistic Structures. Mr. Cook,Mr.Faircloth and Mr.Mollberg also attended the inspection. o The rough estimate to make all the repairs is$60,000. • Mr. Cook reported Hole #5 by the tee needs immediate attention. They are seeing a failure where the whaler has popped out. o Mr. Mollberg suggested making the repairs in June when they close the course to aerate. o Mr. Day inquired if anyone has looked at adding a whaler to reduce the strain. o Mr. Cook responded we have done that but in some areas where the whaler has bowed or cracked the area has shifted and you cannot get a new one in. • Discussion continued on the needed repairs and not damaging the golf course. They need to have a plan in place for the work. E. Structural Engineering Proposals • The proposals were reviewed. Mr. Day MOVED to approve the Bridging Solutions proposal at $6,800 for bulkheads only and Mr. Minamyer seconded the motion. 3 February 9, 2015 Cedar Hammock CDD • Mr.Nocera noted he thinks they need to see the recommended reports before finalizing. o Mr.Teague will provide the report from another CDD for their review. On VOICE vote with all in favor,the motion was approved. F. Lake 12 Littoral Planting Proposal • The L&WM proposal was reviewed. • During her review Ms. Meadows found there are very few littorals with some bulrush and alligator flag. • Mr. Teague reported Ms. Meadows is suggesting floating mats. • Discussion followed on Lakes 11, 13 and 15. • Discussion followed on planting Lake 12. o Mr. Day and Mr. Mollberg will work with L&WM on the plantings. o Include one small floating mat. The record will reflect Mr. Nocera left the meeting. On MOTION by Mr. Minamyer seconded by Mr. Day with all in favor,the L&WM proposal for Lake 12 at an amount not to exceed $1,300 to include a floating mat was approved. B. FY 2016 Budget Discussion • Mr. Teague reviewed the FY 2016 budget. o As submitted it has no increase in assessments. o $728,000 is projected to be in reserves at the end of the current fiscal year. o $117,000 is projected for reserves in FY 2016. • Discussion followed on reserves and proposed projects. On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, Resolution 2015-1 approving the proposed budget and setting the public hearing for April 13, 2015 at 3:00 p.m. at this location was adopted. 4 February 9,2015 Cedar Hammock CDD G. Gamma Tech Invoice • Mr.Cook reported Mr. Read has been trained on retrieving data. • Mr. Cook addressed someone in the guardhouse changing settings on the screen which resulted in half the image disappearing. They called Gamma Tech and there was a$100 charge. • The guardhouse has been instructed not to call Gamma Tech without prior approval. SEVENTH ORDER OF BUSINESS Manager's Report A. Financial Report for December,2014 • Mr. Teague reviewed the financials. On MOTION by Mr. McClellan seconded by Mr. Day with all in favor,the financial report for December,2014 was accepted. EIGHTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. NINTH ORDER OF BUSINESS Engineer's Report The being no report,the next item followed. TENTH ORDER OF BUSINESS Communication to Master Board • Mr. McClellan reported on attending the Master Board meeting noting Mr. Jacobson thanked the CDD for the more open policy and sharing information. ELEVENTH ORDER OF BUSINESS Supervisor Requests • Mr. Cook reviewed the report he provided at the Associations Presidents' Meeting. TWELFTH ORDER OF BUSINESS Adjournment On MOTION by Mr. McClellan seconded by Mr. Minamyer, with all in favor,the meeting was adjourned Cal Teague —wow F Tom Cook Secretary Chairman 5