Minutes 03/28/2013 F THE PELICAN BAY SERVICES DIVISION IIA1e6
BUDGET SUBCOMM ITTEE OF CA
THURSDAY,MARCH 28,2013
LET IT BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division Board met on
Thursday, March 28, 2013 at 12:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,
Naples,with the following members present:
Budget Subcommittee Members
Michael Levy,Chairman John laizzo absent
Keith J.Dallas Susan O'Brien
Geoffrey S.Gibson absent
Pelican Bay Services Division Board Also Present
Joe Chicurel Scott Streckenbein
John Domenie Mary Anne Womble
Pelican Bay Services Division Board Candidate
Frank C.Dickson,II
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst
Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary
REVISED AGENDA
1. Roll call
2. Agenda Approval
3. Clam Pass remediation update
4. Approval of February 26,2013 Budget Subcommittee meeting minutes
S. Discussion of crosswalk at Gulf Park and Ridgewood for possible completion in FY'13
6. Engineers opinion on Oakmont Lake bank and Glenview pathways maintenance responsibilities
7. Initial review of proposed FY'14 budget
8. Review of Capital forecast through FY'17;establish Budget Subcommittee recommendation regarding CIP
assessment for FY'14
9. Audience comments
10. Adjourn
BULL=
members were present(Levy,Dallas,and O'Brien).Mr.Gibson and Mr.Iaizzo were absent.
AGENDA APPROVAL
Chairman Levy made a motion,second by Ms. O'Brien to approve the agenda as amended:
Add"Clam Pass remediation update"as first item. The Subcommittee voted unanimously in
favor and the motion passed.
CLAM PASS REMEDIATION UPDATE
Mr.Dorrill reported Clam Pass had closed and contractors would return to the inlet to remove accumulated
sand. The engineers attributed closing to unfavorable weather events, which are expected to become more
favorable over the next few days. The engineers will give an update to Commissioners next week and to this Board,
as well.
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Budget Subcommittee Meeting Minutes
March 28,2013
APPROVAL OF FEBRUARY 26.2013 BUDGET SUBCOMMITTEE MEETING MINUTES
Dr.Joseph Doyle requested clarification of his comments in the minutes,but no changes were made.
IMr. Dallas made a motion, second by Ms. O'Brien to approve the February 26, 2013 Budget
Subcommittee meeting minutes as presented. The Subcommittee voted unanimously in favor
and the motion passed.
DISCUSSION OF CROSSWALK AT GULF PARK&RIDGEWOOD FOR POSSIBLE COMPLETION IN FY'13
Chairman Levy made a motion,second by Mr.Dallas,to ask Kyle that when he gets a quote
to do the three crosswalks that have been approved to also get a quote for doing the fourth
crosswalk then make a recommendation to the full Board. The Subcommittee voted
unanimously in favor and the motion passed.
ENGINEERS OPINION ON OAKMONT LAKE BANK&GLENVIEW PATHWAYS MAINTENANCE RESPONSIBILITIES
The engineer found that by way of easements,the Services Division has ingress access to these properties to
maintain the water management system. However the Pelican Bay Foundation owns the Oakmont Lake bank
pathway and The Glenview owns the the Glenview pathway. Responsibility for improvements and maintenance lies
with the respective property owner,but historically work was performed and paid for by the Services Division.
RECOMMENDATION S TO FULL BOARD
Mr.Dallas made a motion,second by Ms.O'Brien,to recommend that the full Board discuss
improvements and maintenance responsibility at Oakmont Lake bank and Glenview
pathways properties the Services Division does not own. The Subcommittee voted
unanimously in favor and the motion passed.
Mr.Dallas made a motion,second by Ms. O'Brien to recommend that the full Board discuss
water management and exotic control functions and how they relate to areas that the
Services Division does not own. The Subcommittee voted unanimously in favor and the
motion passed.
INITIAL REVIEW OF PROPOSED FY'14 BUDGET
Staff reviewed the initial proposed FY'14 budget using the guidelines established by the Subcommittee at
the last meeting to hold the assessment at$370.57. Staff did not yet receive the County budget policy regarding
indirect costs and costs for the maintenance site, or the amount from the County's Fund 111. Fund 111 monies
would pay for Clam Bay expenses: consultant costs to update the management plan,as well as the returned Clam
Bay responsibilities for which funds had previously been removed,and expanded-service water quality testing and
analysis.
Staff increased the operational budget for exotic maintenance,tree trimming and pest control. The budget
for fertilizer and herbicides did not change because copper sulfate alternatives are equivalent to or more expensive.
The Capital budget for landscaping improvements was maintained at $175,000. The source of the additional
$50,000 was assessment monies already collected.
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Budget Subcommittee Meeting Minutes
March 28,2013
REVIEW OF CAPITAL FORECAST THROUGH FY'17:ESTABLISR BUDGET SUBCOMMITTEE RECOMMENDATION
REGARDING CIP ASSESSMENT FOR FY'14
The Subcommittee discussed whether to plan for unknown Capital expenses, consider beach
renourishment,or adjust the assessment for projects on hold"and the Subcommittee would discuss further at the
next Subcommittee meeting when more information was likely to be available.
AUDIENCE COMMENTS
Mr.John Domenie commented on removing algae from lakes and copper testing.
Ms.Mary Anne Womble suggested the experts weigh in before the Board spends money on additional tests.
AQIOURN
Chairman Levy made a motion,second by Mr.Dallas to adjourn. The Subcommittee voted
unanimously In favor,the motion passed,and meeting adjourned.
Michael Levy,Chairman Minutes by Lisa Resnick 4/11/2013 8:31:54 PM
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