Minutes 02/26/2013 -0) (Cji
AU APR 0 cri Lois
�.J
BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION bbYliRD•••. o:.
TUESDAY,FEBRUARY 26,2013
LET IT BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division B and met on
Tuesday, February 26, 2013 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammo Oak Drive,
Naples,with the following members present:
Budget Subcommittee Members District']
District 2 ---
Michael Levy,Chairman Geoffrey S.Gibson District 3
John Chandler John laizzo absent District it —
Keith J.Dallas Susan O'Brien District 5
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst
Kyle Lukasz,Operations Manager Lisa Resnick,Recording i5 :es:
REVISED AGENDA Date:
1. Roll call
2. Agenda Approval Item#:
3. Approval of January 22,2013 Budget Subcommittee meeting minutes
4. Review of any proposed changes of staffing levels and operations and the rcgoog:cost impacts
5. Discussion of Budget Subcommittee position regarding beach renourishment and capital needs,non-CIP
and CIP(ad valorem and non-ad valorem)to be included with FY 2014 budget and going forward
6. Discussion of non-ad valorem and ad valorem budget objectives without regard to CIP,i.e.,per unit
assessment and millage rates
7. Audience comments
8. Adjourn
ROLL CALL
Five members were present(Levy,Chandler,Dallas,Gibson,&O'Brien).Mr. Iaizzo was absent.
AGENDA APPROVAL
Mr. Chandler made a motion, second by Ms. O'Brien to approve the agenda as amended:
Discuss Item 6. "...regarding beach renourishment and capital needs..." before Item S.
"...budget objectives without regard to CIP...": The Subcommittee voted unanimously in favor
and the motion passed.
APPROVAL OF JANUARY 22,2013 BUDGET SUBCOMMITTEE MEETING MINUTES
Dr.Joseph Doyle was concerned that remarks he submitted as January 22 Budget Subcommittee
"Audience Comments"was not part of the January 22 meeting record and requested acknowledgement.
Mr. Chandler made a motion, second by Chairman Levy to approve the January 22, 2013
Budget Subcommittee meeting minutes as amended to acknowledge Mr. Joseph Doyle's
comments submitted January 22 as part of the record. The Subcommittee voted unanimously
in favor and the motion passed.
REVIEW OF ANY PROPOSED CHANGES TO STAFFING LEVELS&OPERATIONS&RESULTING COST IMPACTS
Mr.Lukasz recommended increasing the FY'14 budget: 1)tree trimming from$8,100 to$40,000 to make
structural improvements to hardwood trees on Pelican Bay Boulevard as the arborist recommended; 2)pest
1136
Budget Subcommittee Meeting Minutes
February 26, 2013
control from$6,000 to$10,000; 3) $2,000 for copper testing in upland lakes;4) exotic removal by$16,000;and 5)
increase temporary labor by$5,000-$10,000 to maintain aquatic plantings and manual removal of algae.
Staff expects to receive the County's FY'14 budget policy in March.
Mr.Dorrill plans to discuss obtaining General funds with Budget office staff to pay for costs related to
development of the Clam Bay Management Plan.He also recommended budgeting$1,000 for office staff overtime.
DISCUSSION OF BUDGET SUBCOMMITTEE POSITION:CAPITAL NEEDS FY'14 TO FY'17 BUDGETS
NON-CIP PATHWAYS AT OAKMONT LAKE AND GLENVIEW
The Subcommittee discussed non-CIP pathways at Oakmont Lake and Glenview pathways and whether
the Services Division should continue to maintain properties that may or may not be considered public property.
Mr.Dorrill opined unless there is a platted easement for public or lake maintenance access,the PBSD
should not spend public funds to maintain private property.Staff would enlist an engineer to determine
ownership.
TWO REMAINING CIP CROSSWALKS ON PELICAN BAY BOULEVARD
Mr. Chandler made a motion, second by Mr. Gibson to make a recommendation to the full
Board that the Services Division move ahead and spend up to $150,000 to install the clay
brick paver crosswalks on Pelican Bay Boulevard at North Pointe and at Crayton. The
Subcommittee voted 4-1 in favor (Levy, Chandler, Dallas, & Gibson) and the motion passed.
Ms.O'Brien opposed.
TWO REMAINING CIP CROSSWALKS ON GULF PARK DRIVE
The Subcommittee agreed to reassess crosswalks on Gulf Park at Greentree and Ridgewood next year.
CIP MEDIANS LANDSCAPING&IRRIGATION
Mr.Lukasz recommended budgeting$200,000 per year for medians landscaping&irrigation materials in
FY'14-FY'16,and FY'17 if necessary.The Subcommittee agreed. [Subsequently,this recommendation was
reduced to$175,000 in FY'14-FY'17 to increase lake bank enhancements and littoral plantings budget.See below.]
NON-CIP
Mr.Lukasz recommended increases to the FY'14 budget: 1) lake bank enhancements and littoral
plantings,from$85,000 to$110,000 per year in FY'14-'17,and suggested reducing medians landscaping&
irrigation by$25,000; 2) $200,000 in FY'14 for lake aeration,and if effective,$200,000 in FY'15; 3) $330,000 for
north berm restoration;and 4) $15,000 to complete the street sign renovation project.
BEACH RENOURISHMENT
Ms. O'Brien made a motion, second by Mr. Dallas to make a recommendation to the full
Board to reaffirm the Pelican Bay Services Division's previous position regarding beach
renourishment. The Subcommittee voted 4-0 in favor and the motion passed. Mr. Chandler
abstained.
AD-VALOREM FY'14-FY'26 STREETLIGHTS
The Subcommittee briefly discussed ad-valorem cash flows for streetlights.
1137
Budget Subcommittee Meeting Minutes
February 26, 2013
DISCUSSION OF NON-AD VALOREM AND AD VALOREM BUDGET OBJECTIVES WITHOUT REGARD TO CIP
(I.E..PER UNIT ASSESSMENT AND MILLAGE RATES)
The Subcommittee's non-ad valorem budget objective was for staff to develop the proposed FY'14 budget
without raising the$370.63 non-ad valorem assessment(without CIP).
The Subcommittee's ad valorem budget objective was for staff to develop the proposed FY'14 budget at
the same millage rate as last year.
AUDIENCE COMMENTS
r.Joseph Doyle commented on the annual assessment.
ADJOURN
Mr. Chandler made a motion, second by Chairman Levy, to adjourn. The Subcommittee
voted unanimously in favor,the motion passed,and meeting adjourned at 4:29 p.m.
Michael Levy,Chairman Minutes by Lisa Resnick 3/12/2013 9:31:27 AM
1138