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Agenda 03/28/2013 District 1 • Di IR District 2 --- District 3 -7'Al' { a Dlstrlct 4 l APR 0 8 1013 District 5 BY. 71)— PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING THURSDAY, MARCH 28, 2013 THE BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET ON THURSDAY, MARCH 28, 2013 AT 12 PM AT THE COMMUNITY CENTER AT PELICAN BAY LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108 Nir:c. Corres: AGENDA Date: 1. Roll call Item#: 2. Agenda Approval 3. Approval of February 26, 2013 Budget Subcommittee mfAisbieslcr.ninutes 4. Discussion of crosswalk at Gulf Park and Ridgewood for possible completion in FY `13 5. Engineers opinion on Oakmont Lake bank and Glenview pathways maintenance responsibilities 6. Initial review of Proposed Fiscal Year 2014 Budget 7. Review of Capital Forecast through FY 2017. Establish Budget Subcommittee recommendation regarding CIP assessment for FY 2014. 8. Audience comments 9. Adjourn ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELI CAN BAYSERVICESDI VISION.NET. 3/27/2013 11:06:56 AM R1 1 BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD TUESDAY,FEBRUARY 26,2013 LET IT BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division Board met on Tuesday, February 26, 2013 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples,with the following members present: Budget Subcommittee Members Michael Levy,Chairman Geoffrey S.Gibson John Chandler John Iaizzo absent Keith J.Dallas Susan O'Brien Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary REVISED AGENDA 1. Roll call 2. Agenda Approval 3. Approval of January 22,2013 Budget Subcommittee meeting minutes 4. Review of any proposed changes of staffing levels and operations and the resulting cost impacts 5. Discussion of Budget Subcommittee position regarding beach renourishment and capital needs,non-CIP and CIP(ad valorem and non-ad valorem)to be included with FY 2014 budget and going forward 6. Discussion of non-ad valorem and ad valorem budget objectives without regard to CIP,i.e.,per unit assessment and millage rates 7. Audience comments 8. Adjourn ROLL CALL Five members were present(Levy,Chandler,Dallas,Gibson,&O'Brien).Mr.Iaizzo was absent. AGENDA APPROVAL Mr. Chandler made a motion, second by Ms. O'Brien to approve the agenda as amended: Discuss Item 6. "...regarding beach renourishment and capital needs..." before Item 5. "...budget objectives without regard to CIP...". The Subcommittee voted unanimously in favor and the motion passed. APPROVAL OF JANUARY 22.2013 BUDGET SUBCOMMITTEE MEETING MINUTES Mr.Joseph Doyle was concerned that remarks he submitted as January 22 Budget Subcom VIP "Audience Comments"was not part of the January 22 meeting record and requested acknowled• t Mr. Chandler made a motion, second by Chairman Levy to approve the Januar 3 Budget Subcommittee meeting minutes as amended to acknowledge oseph 64 comments submitted January 22 as part of the record The Subcommitte •nim in favor and the motion passed, REVIEW OF ANY PROPOSED CHANGES TO STAFFING LEVELS&OPERATE RES G COST IMPACTS Mr.Lukasz recommended increasing the FY'14 budget: 1)tree '0'1'744 8 :• to$40,000 to make structural improvements to hardwood trees on Pelican Bay Boulevard a .-•mmended; 2)pest R1 2 control from$6,000 to$10,000; 3)$2,000 for copper testing in upland lakes;4)exotic removal by$16,000;and 5) increase temporary labor by$5,000-$10,000 to maintain aquatic plantings and manual removal of algae. Staff expects to receive the County's FY'14 budget policy in March. Mr.Dorrill plans to discuss obtaining General funds with Budget office staff to pay for costs related to development of the Clam Bay Management Plan.He also recommended budgeting$1,000 for office staff overtime. DISCUSSION OF BUDGET SUBCOMMITTEE POSITION:CAPITAL NEEDS FY'14 TO FY'17 BUDGETS NON-CIP PATHWAYS AT OAKMONT LAKE AND GLENVIEW The Subcommittee discussed non-CIP pathways at Oakmont Lake and Glenview pathways and whether the Services Division should continue to maintain properties that may or may not be considered public property. Mr.Dorrill opined unless there is a platted easement for public or lake maintenance access,the PBSD should not spend public funds to maintain private property.Staff would enlist an engineer to determine ownership. TWO REMAINING CIP CROSSWALKS ON PELICAN BAY BOULEVARD Mr. Chandler made a motion, second by Mr. Gibson to make a recommendation to the full Board that the Services Division move ahead and spend up to $150,000 to install the clay brick paver crosswalks on Pelican Bay Boulevard at North Pointe and at Crayton. The Subcommittee voted 4-1 in favor(Levy, Chandler, Dallas, & Gibson) and the motion passed. Ms.O'Brien opposed. TWO REMAINING CIP CROSSWALKS ON GULF PARK DRIVE The Subcommittee agreed to reassess crosswalks on Gulf Park at Greentree and Ridgewood next year. CIP MEDIANS LANDSCAPING&IRRIGATION Mr.Lukasz recommended budgeting$200,000 per year for medians landscaping&irrigation materials in FY'14-FY'16,and FY'17 if necessary.The Subcommittee agreed. [Subsequently,this recommendation was reduced to$175,000 in FY'14-FY'17 to increase lake bank enhancements and littoral plantings budget See below.] NON-CIP Mr.Lukasz recommended increases to the FY'14 budget: 1)lake bank enhancements and littoral plantings,from$85,000 to$110,000 per year in FY'14-'17,and suggested reducing medians landscape• ' � irrigation by$25,000;2)$200,000 in FY'14 for lake aeration,and if effective,$200,000 in FY 15, 0,000 fo north berm restoration;and 4)$15,000 to complete the street sign renovation project. BEACH RENOURISHMENT ° `z s� Ms. 0 Brien made a motion, second by Mr. Dallas to make a recomm • th A ' Board to reaffirm the Pelican Bay Services Division's previous positio • renourishment The Subcommittee voted 4-0 in favor and the motion pas ,,ri ` •ler abstained. AD-VALOREM FY'14-FY'26 STREETLIGHTS gfFAIP The Subcommittee briefly discussed ad-valorem cash flows or st ; is ' R1 3 DISCUSSION OF NON-AD VALOREM AND AD VALOREM BUDGET OBJECTIVES WITHOUT REGARD TO CIP {I.E..PER UNIT ASSESSMENT AND MILLAGE RATES) The Subcommittee's non-ad valorem budget objective was for staff to develop the proposed FY'14 budget without raising the$370.63 non-ad valorem assessment(without CIP). The Subcommittee's ad valorem budget objective was for staff to develop the proposed FY'14 budget at the same millage rate as last year. AUDIENCE COMMENTS Mr.Joseph Doyle commented on the annual assessment. ADJOURN Mr. Chandler made a motion, second by Chairman Levy, to adjourn. The Subcommittee voted unanimously in favor,the motion passed,and meeting adjourned at 4:29 p.m. Michael Levy,Chairman Minutes by Lisa Resnick 3/12/2013 9:31:27 AM NP." " 4r, • F � R1 4 March 28,2013 Budget Subcommittee Pelican Bay Services Division 3. Approval of February 26,2013 Budget Subcommittee minutes(Comments submitted by Dr.Joseph Doyle) From: naplespatriots @comcast.net [mailto:naplespatriots @ comcast.net] Sent: Thursday, March 28, 2013 8:45 AM To: ResnickLisa Cc: office@ pelicanbayservicesdivision.net; keithdallas @comcast.net; johnchandler219 @gmail.com;josiegeoff @aol.com; mikelevy435 @gmail.com; naplessusan @comcast.net Subject: PBSD Budget SubCommittee--Correction to DRAFT Minutes of February 26th Meeting. Lisa, On page 4 of the minutes of the February 26th meeting, the Audience Comments does not accurately reflect the statement that I made. Please make the following adjustments as indicated in bold type: "Dr. Joseph Doyle commented on the annual assessment and challenged the subcommittee to further reduce the FY 2014 assessment by 5% over the previous year." Thank you, Joseph T. Doyle, MD rrom:uim Lam tmauco:cam,aaoomc.comi Sent:Wednesday, March 27, 2013 10:30 AM To: LukaszKyle Subject: RE: Easements Kyle, I reviewed the three easements(attached)and noted the following in regard to maintaining the pathways: EASEMENT No.54-Access Easement to Berm (The Glen) Grantor-Westinghouse Grantee-PBID The Easement Provides to PBID-unobstructed easement over and through the property...for purposes of ingress and egress to and from PBiD's water management berm. Grantor shall have the right to utilize the easement area with development of the property and the property adjacent to easement, and for parking vehicles and construction and use of a parking lot. Grantor shall have the right to modify/reduce the easement area to accommodate development of the property while providing unobstructed access for PBID. Then PBID agrees to vacate the portion not being used. Grantor shall allow free and open access over said property, including labor, equipment and materials as deemed necessary by PBID for purposes of performing its water management function. There is no mention in this Easement document of maintenance of the pathway, parking lot or other facilities. It appears that Grantor owns the facilities and therefore would maintain them. EASEMENT No. 320-Lake 9 south end (Oakmont) Grantor-Westinghouse Grantee-PBID The Easement Provides to PBID-access and drainage, including the construction, placement, maintenance, repair, and replacement of drainage swales, lakes,embankments, structures, pipes, manholes, and related appurtenances. PBID agrees to maintain the water management and drainage facilities and not interfere with ingress and egress of Grantor. PBID shall use care in performing work. Grantor will be responsible for the cost of restoration of improvements(i.e. bike paths, landscaping,lighting fixtures,etc.)that have been or will be located within the easement. This Easement document specifically mentions Grantor being responsible for"cost of restoration"of improvements. PBID shall maintain the water management and drainage facilities. EASEMENT No. 360-Lake 9 north end(Oakmont) Grantor-Westinghouse Grantee-PBID The Easement Provides to PBID-access and drainage, including the construction, placement, maintenance, repair, and replacement of drainage swales, lakes, embankments, structures, pipes, manholes,and related appurtenances. PBID agrees to maintain the water management and drainage facilities and not interfere with ingress and egress of Grantor. PBID shall use care in performing work. Grantor will be responsible for the cost of any and all repairs,replacement,maintenance or restoration of improvements and landscaping,including sodding,except any repair and replacement required by PBID's activities which shall be responsibility of PBID This Easement document specifically mentions Grantor being responsible for"repairs, replacement, maintenance or restoration" except for when required by PBID's activities. PBiD shall maintain the water management and drainage facilities. Note: The above is my summary and interpretation of the language written in the easements. You may want your legal counsel to do the same. Amended easements or vacations of these easements may have been done at a later date that would show up(if they exist) in a Title Search or Title Opinion. Jim Carr RE Agnolu;Barber&Brundage,Inc. Winn e ^r!L__.7 AT_...4. C___...- O/1/1 5 Collier County Budget Meeting 3-28-2013 , Pelican Bay Services Division Fiscal Year 2014 Operating Budget General Funds Capital Projects Funds Water Community Street a Clam Hay Capital Total Revenue Management Beautification Lights System Projects All Funds Carryforward $215,360 $597,615 $627,445 N; $101,043 $2,282,379 $3,823,842 (f# Interest Income 54,100 511,200 59,200 5800 $25,800 551,100 Plan Review Fee Income SI,500 SO $0 lr_I 50 SO 51,500 InterftmdTransfers i$471)(ii ($10,000) SO ,,; $32,300 $210,000 532,300 Revenue Reserve ,Sty,„7,00; I'. 1$22,400, X 1, ,,,,,,;t (3l l0 (l i e''', Assessment or Advalorem Tax Levy $729,000 S1,947.800 $440600 re S 133.200 512,709 53,263,309 Total Revenue II 5866,660 52,290,115 $1,054,845 ti 5200343 S2,529.788 $7007,751 Appropriations Projections W Personal Services $180,600 5837,200 5108,700 ! 51,126,500 Administration: A Indirect Cost Reimbursements $85,100 SO $800 $85,900 Other Contractual Services $37,500 $45,100 S34,700 '') $117,300 Storage Contractor SO $800 $800 00 51,600 Telephone-Service Contracts $400 $400 $400 51,200 Telephone-Direct Linc $3,200 $3,200 $3,200 V 59,600 Postage,Freight&Ups $1,700 52,200 $2,000 } 55.900 Rent-Buildings $9,500 S9.800 39,500 XI $28,800 Rent-Equipment 51,500 51,600 51,500 VI 54,600 Insurance-General $900 $500 $400 4: $1,800 fkl Mate.Site Ins.&Assessment Fees $13,400 SO SO g), $13,400 Information Tech Automation Allocation $4,900 $10,100 SO 5w S15,000 Printing or Binding-Outside Vendors $1,800 $2,600 SO ti! $4,400 1f11 52.700 Legal Advertising 51 200 S1.500 SO '' � �, Clerks Recording Fees,Etc. $1,200 31,500 TO rq $2,700 Office Supplies-General $2,000 $2,500 $800 1 $5,300 Other Training&Educational Exp. $1,100 $1,500 $0 i) $2,600 Other Operating Supplies SO SO $1,000 x•. $1,000 i Emergency Maintenance&Repairs 58,800 57,400 SO I S16,200 Field Services: fl Engineering $10,000 SO SO );i $73,600 SO $83,600 Plan Review Fees $1,500 $0 SO III 51,500 Electrical Contractors SO SO $7,300 $7,300 Other Contractual Services $1,000 $29,500 $800 545.000 5330.000 $406,300 Landscape Incidentals SO $2,500 SO $2,500 Pest Control SO 510,000 SO ft' 510,000 Tree Trimming $52,000 $96,400 SO a 7 g 1F 526,000 5174,400 Temporary Labor 544,900 5201,400 SO r�fs�; $246,300 Berm&Swale Maintenance $18,000 SO SO y11 $110,000 $128,000 Water Use Charges SO $89,900 SO _1 $89,900 Landscape Materials $8,500 $52.000 SO 5125,000 5185,500 Celluar Telephones Radios 5500 53,200 S500 54,200 Trash&Dutnpster Fees $5,700 $17,000 SO st $22.700 Water Quality Testing $31,500 SO SO lf, S31,500 Insurance-Vehicles $900 510,000 $1,000 1i SI 1,900 Insurance-General $2,400 $8,900 $900 , 512,200 Bldg,Repairs!Mntc. $1,700 $1,700 51.700 ;'' $5,100 . Electricity SO 53,400 544,200 Ii 547,600 Fertilizers,Herbicides,Chem $98,400 $62,000 SO yl $160,400 Sprinkler System Maint $0 $30,000 SO $30,000 Mulch $0 546,000 SO i 0; $46,000 r Equipment Rental SO 52,500 SO 'M $2,500 Licenses and Permits SO $800 SO Of $800 Repairs&Maintenance&Fuel 59,000 576,500 $4,800 q $500 $90,8(1) Road and Bike Path Repairs 30 $6.000 SO t',..,! 56,000 Photo Processing(Aerial) SO SO 50 TA $6,000 $6,000 Minor Operating Supplies SO $3,700 SO TA $1,400 55,100 Employee Uniforms $1,100 59,400 SO I`. 5)0,500 Other Operating Supplies $2,500 59.000 SO SO 511,500 Light,Bulb and Ballast SO SO 513,100 ti 513.100 Personal Safety Equipment $500 $3,000 $500 54,000 Paint supplies SO S800 SO S800 Traffic Signs SO $3,000 SO " 515,000 118,000 Emergency Maintenance&Repairs SO $3:300 59,600 512,900 Capital Outlay 512,300 $4,200 $1,000 SO S200,000 5217,500 Rolled Capital Projects/Programs,&Reserves Clam Bay Projects Fund 320 'fi $71,833 $71,833 Capital Projects Fund 322 Si 51,749,088 51,749,088 Reserves for Operations $123,035 S372,065 555,145 529,210 SO 5579,455 Reserve for Operating Fund Capital Imp. SO $692,800 U 5692,800 Equipment Reserve 540,325 $101,150 $35,000 Al $176,475 Other Charges,Fees&Transfers . Tax Collector 323,000 S57,300 $13,700 54.100 5400 5100,500 Property Appraiser $21,100 $51,600 59.000 S2,700 $300 $84,700 Total Appropriations 5866,660 52.290,115 S1 054.845 526O,343 $2 529,788 57,007,751 Equivalent Residential Unit's: 7617.29 7617.29 7617.29 7617.29 -- 7617,29 (Projected Rate: FRU or Millage 595.703 5255.708 0.0857 $17.487 51.66$ ■Projected Total Rate:F.RI'or\tillage 5351.4 t I 0.0857 19.155 5370.57 lclual Rate(FY 2013) 5337.95 0.0857 560.25 5399.13 SctualDollartMillageChange $13.53 0.0000 I,,; it:, t,2 a=t 4.00'7., IO0.007 .68.21°, •6.92' 1 R1 6 .. Collier County Pelican Bay Services Division - Operating Budget Fiscal Year 2014 Water Management Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014 Bud et Actual Budget Year-To-Date 2013 Expended Bud:et Revenue Assessments $666,300 $64,130 $695,000 $632,300 $34,900 $667,200 $729,000 Revenue Reserve - - (S38,600) - - - (530.300) Interfund Transfers - - ($42.000) - - - ($47,000) Interest Income $15,300 $12,300 $4,700 $880 $1.230 $2,110 $4,100 Developer Plan Reviews $1,500 SO $1,500 SO $0 $0 $1,500 Miscellaneous Income $0 $0 $0 $1,550 $50 $1,600 $0 Prior Year Expenditures $0 SO $0 SO $0 $0 $0 Carryfonvard $188,831 SO $285,700 $0 SO $0 $215,360 Total Revenue: $871,931 $76,430 $906,300 $634,730 $36,180 $670,910 $866,660 Appropriations: Administration Regular Salaries S28,000 $28,300 S28,000 $10,500 $17,500 $28,000 S29,800 ER 457 Contributions SO SO SO $0 $0 SO $0 Other Salaries and Wages SO $0 $0 $0 $0 SO Termination Pay $0 $0 $0 $0 SO SO Reserve For Salary Adj. $1,500 $0 $1,300 SO $0 $0 $100 Social Security Matching $2,200 $2,056 $2,200 S750 $1,450 $2,200 $2,300 Retirement $1,540 $1,400 $1,600 $540 $1,060 $1,600 $2,100 Health Insurance $8,412 $8,412 $8,800 $4,380 $4,420 $8,800 $9,200 Life Insurance $78 $78 $100 $40 S60 $100 $100 Worker's Compensation $100 $100 $0 $0 SO $0 $0 Sub-total: $41,830 $40,346 $42,000 S16,210 S24,490 $40,700 $43,600 Indirect Cost Reimbursement $84,500 $84,500 $85,100 $42,550 $42,550 $85,100 $85,100 Other Contractual Services $26,900 $25,860 $29.700 $10,275 $20,225 $30,500 $37,500 Telephone-Service Contract $400 $346 $400 $160 $240 $400 $400 Telephone- Direct Line $3,500 $2,540 $3,500 $1,200 $1,700 $2,900 $3,200 Postage, Freight,UPS $3,000 $805 $2,200 S200 $2,000 $2,200 $1,700 Rent-Building $9,500 $9,500 $9,500 $4,752 $4,748 $9,500 $9,500 Information Tech Automation A $5,200 $5,200 $4,800 $2.600 $2,200 $4,800 $4,900 Insurance-General $1,200 S1,200 $1,000 $500 $500 $1,000 $900 Mntc. Site Ins.&Assessment Fr $13,400 S 13,400 $13,400 $6,700 $6,700 $13,400 $13,400 Rent Equipment $1,800 $1,210 $1,500 $640 $890 $1,530 $1,500 Printing(Outside) S2,300 5510 $1,800 $10 $1,500 $1,510 $1,800 Legal Advertising $2,000 $820 $1,500 $0 $1,000 SI,000 $1,200 Clerk Recording Fees $2,000 SO $1,500 $0 $1,500 51,500 $1,200 Office Supplies $2,000 $475 $2,000 $135 $265 S400 $2,000 Other Educational $1,100 $365 S I,100 $0 S500 S500 $1.100 Sub-total: $158,800 $146,731 $159,000 $69,722 $86,518 $1 56,240 $165,400 Emergency Maintenance/Repair $8,800 $0 $8,800 SO SO SO $8,800 Sub-total: $167,600 5146,731 S 167,800 $69,722 $86,518 $156,240 $174,200 Total Administrative: $209,430 $187,077 $209,800 $85,932 $111,008 $196,940 $217,800 2-4 R1 7 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Water Management Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014 Budget Actual Budget Year-To-Date 2013 Expended Bud let Field Services: Regular Salaries $79,400 $80,100 $79,400 $29,765 $49,635 $79,400 $80,900 ER 457 Contributions $665 $165 $700 $39 $661 $700 $700 Reserve For Salary Adjustment $2,600 $0 $3,400 $0 $0 SO $200 Reserve For Salary Attrition $0 $0 SO SO $0 SO $0 Overtime $15,400 $15,666 $15,700 $5,900 $9,800 $15,700 $15,700 Social Security Matching $7,500 $6,879 $7,600 $2,550 $5,050 $7,600 $7,400 Regular Retirement $5,400 $4,666 $5,900 $1,860 $4,040 $5,900 $6,400 Health Insurance $19,500 $19,500 $20,300 $9,750 $10,550 $20,300 $21,200 Life Insurance $220 $220 $200 $110 $90 $200 $200 Worker's Compensation $2,200 $2,200 $2,700 $1,350 51,350 $2,700 $4,300 Sub-total: $132,885 $129,396 $135,900 $51,324 $81,176 $132,500 $137,000 Engineering Fees $12,000 $1 4,878 $10,000 $1,750 $8,250 $1 0,000 $10,000 Plan Review Fees $1,500 SO $1,500 $0 $0 $0 $1,500 Other Contractual Services $1,000 $1,098 $1,000 $0 $500 $500 $1,000 Tree Trimming $30,000 $29,952 $36,000 $10,000 $26,000 $36,000 $52,000 Temporary Labor S42,400 $57,319 $44,900 $37,200 $12,000 $49,200 $44.900 Swale Maintenance $14,000 $37,412 $18,000 $1,500 $16,500 $18,000 $18,000 Water Quality Testing(lnd Pay) $22,600 $23,250 $30,100 $9,530 $20,570 $30,100 $31,500 Telephones(Includes Cellular) S500 $588 $500 $220 $300 $520 $500 Trash&Garbage Disposal $5,700 $5,673 $5,700 $3,230 $2,470 $5,700 $5,700 Insurance-General $2,300 $2,300 $2,400 $1,200 $1,200 $2,400 $2,400 Insurance-Auto $900 $900 $900 $450 $450 $900 $900 Bldg.Repairs!Mntc. $1,700 $0 $1,700 $0 $1,700 $1,700 $1,700 Autos Trucks RM $900 SO $1,400 $0 $1,400 $1,400 $900 Motor Pool $100 $189 $100 $100 $0 $100 $200 Labor- Fleet Maint.(1SF) $1.900 $1,896 $200 $100 $100 $200 $2,000 Fleet Maint. Parts $1,600 $1,378 $300 $2,500 $500 $3,000 $300 Fleet Non.Maint.1SF Parts $500 SO $0 $530 $70 $600 $200 Boat R&M $500 S157 $500 $0 $500 $500 $500 Other Equip. R&M $1,500 $663 $1,500 $2,750 $3,850 $6,600 $1,500 Uniform Purchase& Rental $1,100 $1,050 $1,100 $600 $800 $1,400 $1,100 Fertilizer,Herbicides.Chem $98,400 $71,782 $98,400 $30,700 $50,000 $80,700 $98,400 Replanting Program $8,500 SO $8,500 $0 $8,500 $8,500 $8,500 Fuel& Lubricants-Outside SO $0 $0 $0 SO $0 $0 Fuel& Lubricants-Inside $8,900 S2,957 $3,300 $1,220 $1,780 $3,000 $3,400 Other Operating Supplies $2,500 $5,299 $2,500 $2,000 $2,800 $4,800 $2.500 Personal Safety Equipment $500 $2,252 $500 $820 $180 $1,000 $500 Sub-total: $261,500 $260,993 $271,000 $1 06,400 $160,420 $266,820 $290,100 2-4 R1 8 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Water Management Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For The Fiscal Year Ending September 30,2013&Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014 Bud:et Actual Budget Year-To-Date 2013 Expended Bud et Capital Outlay Building Improvements $13,200 $0 SO SO $0 SO SO Improvements General(Mnt. Fa $0 $0 $0 SO $0 SO $0 Other/Off. Mach.&Equip./Trut $1,000 $0 $1,000 SO $0 $0 $12,300 Sub-total: $14,200 $0 $1,000 SO $0 $0 $12,300 Total Field Services: $408,585 $390,389 $407,900 $157,724 5241,596 $399,320 $439,400 Reserves Reserved for Operations(2 1/2 i $152,200 - $139,600 - - - S 123,035 Reserve for Operating Fund Cal $0 $65,000 $0 Reserved Capital Outlay -Equi $39,000 - $45,300 - - - $40,325 $249,900 S163,360 Other Fees,Charges&Transfers Tax Collector $23,900 $14,881 $23,800 $14,000 $1,000 $15,000 $25,000 Property Appraiser S22,000 $11,794 S21,900 $12,180 S220 S12,400 $21,100 Revenue Reserve(Prior Years) S38,800 $0 SO SO $0 SO SO Total Other Fees& Charges: S84,700 $26,675 $45,700 $26,180 $1,220 $27,400 $46,100 l Total Appropriations: $702,715 $604,141 $913,300 $269,836 5353,824 $623,660 I 5866,660 Fiscal Year 2013 Net Income from Operations $47,250 Fund Balance October 1,2012(Actual) $310,110 Fiscal Year 2013 Transfer to Fund 322 S-12.000 Fiscal Year 2013 Transfer to Fund 320 S 100,000 Fund Balance September 30,2013(Projected) $215,360 Fund Balance Allocations-Fiscal Year 2014 Reserved for Operations Opening Balance-Carryforward(10'01/13) $170,035 Transfer to Fund 322(Capital Projects) 547,000 Sub-total Reserved for Operations: $123,035 Reserved for Capital Outlay Equipment Replacement (Opening Balance-Carryforward 10!01/13) $45,325 Equipment Amortization Funding Requirement ($5,000) Sub-total Reserved for Capital Outlay: $40,325 Total Fund Balance-Sept. 30,2014(Projected) $163,360 2-4 R1 9 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Community Beautification Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014 Budget Actual Budget Year-To-Date 2013 Expended Bud let Revenue Assessments $1,907,800 $1,869,030 $1,878,800 $1,739,869 $91,631 $1,831,500 $1,947,800 Interest Income $10,700 $10,400 $11,100 $2,050 $2,870 $4,920 $11,200 Miscellaneous $0 $9,977 $0 SO $0 SO SO Reimburse WY Expend. SO SO $0 SO SO SO SO Revenue Reserve - - (590,100) - - 597,'00) Interfund Transfers - - 0,199.7()01 - - - tSI6 J1(01 Carry forward $498,338 $0 $666,200 SO $0 SO $597,615 Total Revenue: $2,416,838 $1,889,407 $2,266,300 $1,741,919 $94,501 S1,836,420 $2,296,115 Appropriations: Administration: Regular Salaries $28,900 $28,959 $28,900 S 10,606 $18,294 S28,900 $30,800 ER 457 Contributions $0 SO $0 SO SO SO $0 Other Salaries&Wages $0 SO SO $0 SO SO SO Termination Pay SO SO $0 $0 SO SO SO Reserve For Salary Adjust. $1,000 $0 $1,300 $0 $0 $0 $100 Social Security $2,300 $2,160 $2,300 $776 $1,524 $2,300 $2,400 Retirement $1,600 $2,631 $1,600 $517 $1,083 $1,600 $2,000 Health Insurance $8,700 $7,732 $8,700 $4,334 $4,366 $8,700 $9,400 Life Insurance $100 $78 $100 $41 $59 $100 $100 Worker's Compensation $100 $100 $100 $50 $50 $100 $100 Sub-total: $42,700 $41,660 $43,000 $16,324 $25,376 $41,700 $44,900 IT Automation Allocation&Capit $14,500 $4,200 $14,500 $7,200 $7,300 $14,500 $10,100 Other Contractual Serv. $34,300 $21,784 $34,300 $12,283 $23,217 $35,500 $45,100 Storage Contractor $800 SO $800 $243 $557 $800 $800 Telephone-Service Contract $400 $392 $400 $161 $239 $400 $400 Telephone-Direct Line $3,500 $2,266 $3,500 SI,037 $1,863 $2,900 $3,200 Postage,Freight,UPS $3,000 $40 $3,000 $0 $3,000 S3,000 $2,200 Rent-Buildings $9,800 SI 1,877 $9,800 $4,896 $4,904 $9,800 $9,800 Rent-Equipment $1,900 $2,187 $1,900 $462 S1,438 S1,900 51,600 Insurance-General S500 $500 $500 $250 $250 $500 $500 Eq. R&M SO SO $0 $0 $0 SO SO Printing& Binding $2,600 $1,219 $2,600 $0 $1,000 $1,000 52,600 Legal Advertising $2,000 $633 $2,000 $0 $500 $500 $1,500 Clerk Recording Fees $2,000 SO $2,000 $0 $1,000 $1,000 $1,500 Office Supplies $2,500 $2,639 $2,500 $371 $1,229 $1,600 $2,500 Training& Education $1,500 SO $1,500 $105 $695 $800 $1,500 Sub-total: $79,300 $47,737 $79,300 $27,008 $47,192 $74,200 $83,300 Emergency Mntc./Repair $7,400 $0 $7,400 $0 $0 SO $7,400 Sub-total: $86,700 $47,737 $86,700 $27,008 $47,192 $74,200 $90,700 Total Administrative: $129,400 $89,397 I $129,700 $43,332 $72,568 $115,900 ( $135,600 5-7 R1 10 Collier County Pelican Bay Services Division • Operating Budget Fiscal Year 2014 Community Beautification Operating Department Statement of Revenue, Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014 Field Services: Budget Actual Budget Year-To-Date 2013 Expended Budget Regt## $430,700 $382,516 $426,300 $137,800 $288,500 $426,300 $440,500 ER 457 Contributions $1,700 $1,170 $1,700 $590 $1,110 $1,700 $1,700 Overtime $99,200 $82,227 $99,800 $32,240 $67,560 $99,800 $102,400 Reserve For Salary Adjust. $15,300 $0 $18,500 $0 $0 $0 $1,600 Reserve For Salary Attrition -$22,200 $0 ($16,200) $0 $0 $0 $0 Social Security $41,900 $33,105 $41,900 $12,200 $29,700 $41,900 $41,500 Retirement-Regular $29,200 $42,100 $28,800 $8,480 $20,320 $28,800 $37,200 Health Insurance $149,600 $133,500 $155,800 S74,819 $80,981 $155,800 $162,800 Life Insurance $1,200 $1,200 $1,200 $601 $599 $1,200 $1,200 Worker's Compensation $38,500 $38,800 $23,000 $19,250 $3,750 $23,000 $3,400 Sub-total: $785,100 $714,618 $780,800 $285,980 $492,520 $778,500 $792,300 Water Use Charges $89,900 578,415 $89,900 $36,600 $51,300 $87,900 $89,900 Landscape Materials $53,100 $40,406 $52,000 $22,500 $29,500 $52,000 $52,000 Other Contractual Services $29,500 $35,890 $29,500 $15,800 $13,700 $29,500 $29,500 Tree Trimming $63,600 S48,713 $64,500 $0 $66,000 $66,000 $96,400 Pest Control $5,000 $4,475 $6,000 $2,325 $6,675 $9,000 $10,000 Temporary Labor $1 90,100 $1 97,787 $201,400 $1 00,488 $119,812 $220,300 $201,400 Motor Pool Rental $300 $480 $500 $77 $123 $200 $100 Cellular Telephone $3,200 $3,026 $3,200 $897 $1,503 $2,400 $3,200 Electricity/Utilities $3,400 $2,502 $3,400 $905 $1,595 $2,500 $3,400 Trash&Garbage $17,000 $7,960 $17,000 $5.400 $11,500 S 16,900 S 17,000 Rent-Equipment $2,500 $1,000 $2,500 $1,115 $1,285 S2,400 $2,500 Insurance-General $8,800 $9,000 $9,300 $4,650 $4,650 $9,300 $8,900 Insurance-Vehicle $10,000 $9,900 $10,000 $5,000 $5,000 $10,000 $10,000 Bldg.RepairsfMntc. $1,700 $0 $1,700 $0 $1,700 $1,700 $1,700 Sprinkler System Maint. $30,000 $31,318 $30,000 $3.688 $24,312 $28,000 $30,000 Landscaping Maint. $46,000 $53,273 $46,000 $31,300 $14,700 $46,000 $46,000 Auto&Truck R&M $100 $1,811 $100 $270 $130 $400 $100 Fleet Maint ISF Labor $10,600 $8,496 $7,200 $3,532 $7,068 $10,600 $10,800 Fleet Maint 1SF Parts $11,400 $7,661 $7,200 $3,520 $7,880 $11,400 $7,500 Fleet Maint Non-ISF Parts $1,000 $1,038 $1,100 $150 $850 $1,000 $500 Other Equip.R&M $2,000 S16,572 $2,000 $4,281 $219 $4,500 $2,000 Licenses&Permits $800 SO $800 $30 $770 $800 $800 Uniform Purchases&Rental $9,400 $7,084 $9,400 $2,943 $6,057 $9,000 $9,400 Fert. Herbicides&Chem. $62,000 $62,782 $62,000 $22,900 $37,200 $60,100 $62,000 Fuel&Lubricants-Outside $100 $0 $100 SO $100 $100 $100 Fuel&Lubricants-1SF $67,200 $46,403 $64,500 $11,042 $24,058 $35,100 $55,400 Road&Bike Path Repairs $6,000 $0 $6,000 $0 $6,000 $6,000 $6,000 Minor Operating Equip. $3,000 $6,023 $3,700 $1,334 $2,366 $3,700 $3,700 Other Operating Supplies $9,000 $8,898 $9,000 $2,713 $6,387 $9,100 $9,000 Landscape Incidentals $2,500 $0 $2,500 $500 $2,200 $2,700 $2,500 Personal Safety Equipment $3,000 $793 $3,000 $644 $2,156 $2,800 $3,000 Paint Supplies $800 $0 $800 $30 $570 $600 $800 Traffic Signs $3,000 $3,620 $3,000 $0 $3,000 $3,000 $3,000 Sub-total: $746,000 $695,326 $749,300 $284,634 $460,366 $745,000 $778,600 Emergency Mntc./Repair 0 0 $3,300 $0 $0 $0 $3,300 Sub-total: $746,000 $695,326 $752.600 $284,634 $460,366 $745,000 $781,900 Total Field Services: $1,531,100 $1,409,944 I $1,533,400 $570,614 $952,886 $1,523,500 , $1,574,200 5-7 R1 11 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Community Beautification Operating Department Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014 Bud:et Actual Budget Year-To-Dab 2013 Expended Bud.et Capital Outlay: Building Improvements $0 SO SO SO $0 SO $0 Improvements General $0 $0 $0 SO $0 SO $0 Autos&Trucks $102,000 $96,538 S35,000 $31,907 SO $31,900 $0 Other Mach.&Equip. $1,000 $0 $1,000 SO $0 SO $4,200 Total Capital Outlay: $103,000 $96,538 0 $36,000 $31,907 $0 $31,900 0 $4,200 Reserves Reserved for Operations(2 I/2 N $388,100 - $410,800 - - - $372,065 Reserved for Operating Fund C< $0 - - - - - $0 Reserved Capital Outlay -Equi $55,700 - $62,500 - - - $101,150 $443,800 _ $473,300 $473,215 Other Fees,Charges&Transfers Property Appraiser $51,300 $27,500 $51,000 $28,425 $11,600 S40,025 $51,600 Tax Collector $55,700 $34,730 $55,500 $32,870 $18,500 $51,370 $57,300 Revenue Reserve $90,700 $0 SO SO SO $0 SO Total Other Fees&Charges: $197,700 $62,230 $106,500 $61,295 530,100 $91,395 $108,900 Total Appropriations: $2,405,000 $1,658,109 I $2,278,900 $707,148 $1,055.554 $1,762,695 ( $2,296,115 Fiscal Year 2013 Net Income from Operations $73,725 Fund Balance October 1,2012(Actual) $723,590 Fiscal Year 2013 Transfer to Fund 322 $199,700 Fund Balance September 30,2013(Projected) $597,615 Fund Balance Allocations-Fiscal Year 2014. Reserved for Operations Opening Balance-Carryforward(10/01/13) $535,065 Transfer to Fund 322(Capital Projects) $163.000 Sub-total Reserved for Operations: $372,065 Reserved for Capital Outlay Equipment Replacement (Opening Balance-Carryforward 10/01/13) $62,550 Equipment Amortization Funding Requirement $38,600 Sub-total Reserved for Capital Outlay $101,150 Total Fund Balance-Sept. 30,2014(Projected) $473,215 5-7 R1 12 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Street Lighting Fund Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013&Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Man/Sept. Received 2014 Bud:et Actual Budget Year-To-Date 2013 Expended Bud,et Revenue Current Ad valorem Taxes $436,800 $420,991 $440,700 $396,200 $23,200 $419,400 $440,600 Revenue Reserve ($22,000) - (522.300) - - - (522.40)0 Interest Income $4,500 $2,438 $6,700 $600 $6,100 $6.700 $9,200 Miscellaneous Income $0 $18.330 $0 $18,330 $0 $18,330 SO Carrvforward $157,684 $t $376,200 $0 $0 SO $627,445 Total Revenue: $576,984 $441,759 $801300 $415,130 $29,300 $444,430 $1,054.845 Appropriations Administration: Regular Salaries $28,000 $28,294 $28,000 $10,294 $17,706 $28,000 $29,800 ER 457 Contributions $0 St SO SO SO $0 $0 Other Salaries&Wages SO $ SO $O SO $0 SO Termination Pay SO St $0 $0 $0 $O $0 Reserve For Salary Adjust. $1,000 $t $1,400 SO $0 $O $100 Social Security Matching $2,300 $2.05, $2,300 $754 $1,546 $2.300 $2,400 PBSD Retirement $1,500 $1.397 $1,600 $502 $1,098 $1,600 $2,000 Worker's Compensation $100 $10 $100 $50 $50 $100 $100 Health Insurance $8,400 $8,412 $8,700 $4,206 $4,494 $8,700 $9.200 Life Insurance $100 $78 $100 $39 $61 $100 $100 Sub-total: $41,400 $40,337 $42,200 $15.845 $24,955 $40,800 $43.700 Indirect Cost Reimb. $5.300 $5.300 $8,700 $4,350 $4,350 $8,700 $800 Other Contractual Services $26.900 $25,860 $26.900 $10,275 $14.385 $24.660 $34,700 Storage Contractor $800 $570 $800 $282 $418 $700 $800 Telephone-Service Contracts $400 $346 $400 $186 $214 $400 $400 Telephone-Direct Line $3,500 $1,905 $3,200 $890 $1,250 $2.140 $3,200 Postage,Freight,UPS $2,000 $804 $2,000 $4 $1,296 $1.300 $2,000 Rent-Building $9.500 $9.500 $9,500 $4.752 $4.748 $9,500 $9,500 Rent-Equipment $1.800 $1,206 $1,500 $735 51.029 $1,764 $1,500 Reimburse P/Y Expend. $0 $0 SO $0 $0 $0 SO Insurance-General $300 $300 $300 $150 $150 $300 $400 Info Technology Automation Allc $0 $0 $O $0 $0 SO SO Office Supplies $800 $0 $800 $60 $200 $260 $800 Copying Charges $0 $0 $O $0 $0 $0 SO Minor Office Equipment $0 $0 $O $0 $0 $0 $O Other Operating Supplies $1,000 $1 $1,000 $0 $300 $300 $1,000 Sub-total: $52,300 $45.791 $55.100 $21,684 $28,340 $50.024 $55.100 Emergency Mntc./Repairs $0 SO $0 $0 $0 $0 Sub-total: $52,300 $45,791 $55.100 $21,684 $28,340 $50,024 $55,100 Total Administrative: $93.700 $86.128 $97,300 $37,529 $53.295 $90,824 $98,800 8-10 R1 13 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Street Lighting Fund Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received 2014 Bud!et Actual Budget Year-To-Date 2013 Expended Bud,:et Field Services: Regular Salaries $40,500 $40.819 $40,500 $16.755 $21460 $40.215 $41,200 ER 457 Contributions $200 $165 $200 $49 $68 $117 $200 Overtime $4,000 $4,712 $4,100 $1,960 $2,700 $4,660 $4,100 Reserve for Salary Adj. $1,400 $0 $1,900 $0 SO $0 $200 Social Security Matching $3,500 $3,278 $3.50( $1,335 $1,869 $3,204 $3,500 Retirement Regular $2,600 $2,179 $3,000 $992 $1,390 $2,382 $4,100 Health Insurance $9,300 $9,300 $9,700 $4,845 $6,780 $11.625 $10,100 Life Insurance $100 $112 $100 $57 $57 $114 $100 Workers Compensation $900 $900 $1,000 $500 $500 $1,000 $1,500 Vehicle Allowance $0 $0 $0 SO SO $0 $0 Sub-total: $62,500 $61,465 $64,000 $26,493 $36,824 $63.317 $65.000 Engineering Fees $0 $0 $0 $0 $0 $O Other Contractual Services $800 $123 $800 SO $500 $500 $800 Cellular Phones $400 $444 $500 $180 $252 $432 $500 Electricity $44,200 $32,978 $44,200 $15,174 $19,426 $34.600 $44,200 Auto Insurance $900 $900 $900 5450 $450 $900 $1,000 Insurance-General $800 $801 $900 $450 $450 $900 $900 Bldg.RepairslMntc. $1,700 S $1,700 $0 SO SO $1,700 Fleet Maintenance $5,700 $4,210 $2,600 $600 $840 $1,440 $4,800 Electrical Contractor $7,300 $6,425 $7,300 $0 $7,300 $7,300 $7,300 Light Bulbs Ballast $12.400 $6,022 $13,100 $4,647 $6,600 $13,100 $13.100 Personnel Safety Equipment $500 $ $500 SO $500 $500 $500 Sub-total: $74,700 $51.902 S72,500 $21.501 $36.318 $57.819 $74,800 Emergency Electric)Repair Servii $9,600 $4.647 $9,600 $0 SO $0 $9,600 Sub-total: $84,300 556,549 $82.100 $21,501 $36.318 $57,819 $84,400 Total Field Services: $146,800 $118,014 $146.100 $47,994 $73,142 $121,136 $149.400 Capital Outlay: Building Improvements $0 SO $0 $0 $0 SO $0 Improvements-General $0 $ $0 $0 50 50 SO Other Machinery&Equipment $1,000 SO $1,000 $0 SO SO $1,000 Sub-total: $1.000 $0 $1.000 $0 $0 50 $1.000 Total Capital Outlay: $1,000 $0 $1,000 $0 SO $0 $1,000 Reserves Reserved for Operations(2 1/2 M $54,900 - $59,500 - - - $55.145 Reserved for Operating Fund Cai $228.100 - $444.200 - - - $692,800 Reserved Capital Outlay -Equipi $30.000 - $32,500 - - - $35.000 $313,000 S536.200 $782,945 Other Fees,Charges&Transfers: Tax Collector $13,500 $5.245 $13.700 $8.025 $1.600 $9,625 $13,700 Property Appraiser $8,900 $I $9.000 SO $5.000 $5.000 $9.000 Transfers - - - - - - $0 Sub-total: 522,400 $5,245 $22,700 $8,025 56.600 $14,625 $22,700 Total Other Fees&Charges $22.400 $5.245 S22,700 $8,025 56,600 $14.625 522.700 I I Total Appropriations: $576,900 $209.3871 $803.300 S93.548 $133.037 $226,585 151,054,845 8-10 R1 14 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Street Lighting Fund Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2014 Fiscal Year 2013 Net Income from Operations S217,845 Fund Balance October 1,2012(Actual) $409,600 Fiscal Year 2013 Transfer to Fund 322 5t) Fund Balance September 30,2013(Projected) $627,445 Fund Balance Allocations-Fiscal Year 2014 Reserved for Operations Opening Balance-Carryforward(10/01/13) $150,745 Transfer to Fund 322(Capital Projects) $0 Transfer to SL Capital Reserve $96.600 Sub-total Reserved for Operations: $55,145 Reserve for Street Light Capital Improvements Capital Improvement-Carryforward(Opening Balance 10-01-2012) $444,200 Transfer from SL Operations S95,600 Additions to Reserves $153,000 Sub-total Reserved for Capital Improvements: $692,800 Reserved for Capital Outlay Equipment Replacement (Opening Ba lance-Carryforward 10/01/13) $32,500 Equipment Amortization Funding Requirement $2.500 Sub-total Reserved for Capital Outlay $35,000 Total Fund Balance-Sept. 30,2014(Projected) $782,945 8-10 R1 15 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013&Fiscal Year 2012 Budget to Actual Amended Received Anticipated Total Proposed FY 2012 FY 2012 FY 2013 Expended Mar./Sept, Received FY 2014 Budget Actual Budget Year-To-Date 2013 Expended Bud let Revenue: Carry Comard $289,500 $289,500 $354,768 $101,043 Assessment Levy $127,100 $122,463 $134,400 $122,225 $6,800 $129,025 5133.2011 Revenue Reserve (1r).7o0) - (56,80O) - - - (k7,000) Miscellaneous income $0 $1,414 $0 $0 $0 $0 Interest Income $700 $2,432 $800 $556 $700 $1,400 $800 TDC Funding $0 $0 $0 $0 SO Interfund Transfers(Fund III) $34.000 S34,000 $32,300 $32,300 $0 $32,300 $32300 Interfund Transfer(Fund 109) SO $0 $0 $0 $0 SO Total Revenue $444,600 $449,809 $515,468 $155,081 $7,500 $162,725 $260,343 Appropriations: Operations(183800) Engineering 5163.370 $72,500 $164,479 $12.656 $94.044 $106.700 $73,600 Other Contractual $70,152 $79,100 $10,465 $7.532 S45.068 $52,600 $45,000 Photo Processing $7.500 $0 $15,000 $5,450 $6,000 $11,450 $6,000 Tree Trimming $29,000 SO 567.000 $12,480 $30,420 $42,900 $26,000 Repairs&Maintenance $350 $272 $577 $O $500 $500 $500 Minor Operating Eqpt. $590 $0 $2,988 $0 $1,000 $1,000 $1,400 Computer Software SO $0 $0 $0 $0 $0 Other Operating Supplies $1,000 $578 $1,500 $0 $500 $500 $0 Capital Outlay SO $0 $11,000 $0 $11,000 SO $0 Total Operations $271,962 I $152,450 n $273,009 $38,118 $188,532 $215,6.50 I _$152,500 Ecosystem Enhancements(183805) Engineering $7,250 $37,144 $0 $0 $0 $0 $0 Other Contractual(Amended Budget) $143,000 $250 $212,859 $198,385 $0 $198,385 Other Contractual $0 $0 $0 $0 $0 $0 $0 Total Capital Projects $150,250 $37,394 ( $212,859 $198,385 $0 $198,385]l $0 Reserves&Rolled Projects Reserved for Operations $15,900 - $22,700 - - - $29,210 Reserved for Rolled Projects $0 - $0 - - - $71,833 $15,900 $22,700 $101,043 Other Fees,Charges&Transfers Tax Collector $3,900 $2,450 54,200 $2,432 $1,700 54.132 $4.100 Property Appraiser $2.600 $1,485 $2,700 $2.015 $600 $2.615 $2.700 Transfer - - - - - $0 'Revenue Reserve $0 SO $0 SO SO SO - Total Other Fees and Charges $6,500 U $3,935 II $6,900 $4,447 $2,300 $6,747 I $6,800 Total Appropriations 11 0 I $444,612 II $193,779 I) $515,468 $240,950 $190,832 $420,782 I 5260,343 11-15 R1 16 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Clam Bay Fund Clam Bay Restoration Program Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2012 Fiscal Year 2013 Net Income from Operations ($258,057) Fund Balance October 1.2012(Actual) $259,100 Fiscal Year 2013 Transfer to Fund 322 $o Fiscal Year 2013 Tranfer from Fund 109 $100,000 Fund Balance September 30,2013(Projected) S101,043 Fund Balance Allocations-Fiscal Year 2014 Opening Balance-Carryforward(10/01/13) $101,043 Rolled Capital Projects/Programs-Transfer to Carryforward 571.833 Transfer to Fund 322(Capital Projects) 5++ Capital Projects/Programs-Transfer to Carryforward Sub-total Reserved for Operations: S29,210 Total Fund Balance-Sept. 30,2014(Projected) $29,210 11-15 R1 17 • Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations&Maintenance Projected Funding Funds Net Funds Engineering(320-183800-631400-511001) Requirement' Available Required I S111.600 $38.000 S73,600 Management Report $14.800 These funds are for the preparation of an annual report for detailing the results of the monitoring activities and the enviromental impacts of the maintenance performed within the system.This report would he presented annually to the I'BSD Board. Report Preperation $3.600 Report Presentation $1 1,200 Total $14,800 Biological Monitoring 527.000 This funding is being requested to continue performing the biological monitoring which assess s the biological health of the mangroves.This includes tracking growth, re-vegetation,seedling recruitment and other biological parameters through the annual monitoring of the established transects and plots throughout the system tracking long term trends,improvements and identifying declining areas. Biological Monitoring $22,300 Seagrass Monitoring $4,700 Total $27,000 Mangrove Water Level Loggers $10,000 Water level monitoring devices within the mangrove areas to provide additional data related to the flushing and water exchange within the mangrove forest. llvdrographic Monitoring 528,800 These engineering fees are being budgeted to continue the coordination,analysis and reporting of the tide gauge data collected with the Clam Bay system.This data is important as it indicates the performance of the tidal flushing within the system. Water Quality Report $5.500 Water quality data coordination,input annual analysis for idenifying trends. 11-15 R1 18 Collier County Pelican Bay Services Division • Operating Budget Fiscal Year 2014 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations&Maintenance Engineering(320-183800-631400-511001)(Cont.) General Mangrove Maintenance Consultation 525,500 These fees are for general mangrove investigation/observation, meeting attendance,permit services and channel inspection/ identification and maintenance observations. Projected Funding Funds Net Funds Other Contractual Services Requirements Available Required (320-183800-634999-511001) ( $45.0t)O SO $45,0110 Contract Labor $12,500 It is proposed to use in-house staff to perform the monitoring and data collection for the Clam Bay Monitoring Programs. To supplement the staff time estimated for the monitoring program,funds are being budgeted for temporary labor equal to the cost of staff hours. Below is the estimated staff cost for the monitoring programs. Program Staff Cost Creek Maintenance S2.000 Hydrographic monitoring $10,500 Total $12,500 Berm Transition Area Maintenance These funds are budgeted for the maintenance $0 of the area%vest of the berm including the removal of cattails and other nusiance materials. Aerial Photography SO The annual cost for aerial photographs of the Clam Bay System used to assess vegetation conditions as part of the Biological Monitoring Program. 11-15 R1 19 Collier County Pelican Bay Services Division • Operating Budget Fiscal Year 2014 Clam Bay Fund Clam Bay Restoration Program Appropriation Analysis: Clam Bay Operations&Maintenance Other Contractual Services(320-183800-634999-511001)(Cont.) Interior Channel Maintenance $32,500 These funds are for a maintenance program for the cleaning of the Clam Bay Interior Channels. There are approximately 40,000 L.F.of channels of which it is estimated 50%will require maintenance as field identified. Projected Funding Funds Net Funds Requirements Available Required Photo Processing(320-183800-647210-511001) J $7.500 $1,500 $6,000 The annual cost for aerial photographs of the Clam Bay System used to assess vegetation conditions as part of the Biological Monitoring Program. Projected Funding Funds Net Funds Tree Trimming(320-183800-646319-511001) Requirements Available Required `these funds are for the maintenance activities ( $38,000 $12,000 $26,000 I for control of exotic vegetation. Projected Funding Funds Net Funds Requirements Available Required Repairs&Maintenance ( $500 $0 $500 I (320-183800-646970-511001) Tide Gauges,Water Level Loggers $500 Sub-Total: $500 Projected Funding Funds Net Funds Requirements Available Required Minor Operating Equipment I $2,400 $1.000 $1,400 I (320-183800-652910-511001) Projected Funding Funds Net Funds Requirements Available Required Other Operating Supplies $500 $500 $0 I (320-183800-652990-511001) Miscellaneous Supplies $500 11-15 R1 20 Collier County Pelican Bay Services Division • Operating Budget Fiscal Year 2014 Capital Projects Fund Irrigation System&Community Landscape(Including Hardscape)Improvements Revenue Summary Carrvforward $2,282,379 Interest Income $25.800 Interfund Transfer $210.000 Revenue Reserve (S 1.101)) Assessment Levy $12,709 Total Available Funds: $2,529,788 Appropriation Projection Capital Projects Irrigation System&Community Landscape(Including Hardscape)Improvements Pelican Bay Hardscape Renovations(50066.1) Engineering SO Other Contractual Services $0 Landscape Materials $125,000 Mulch Requirements 50 Other Operating Supplies SO Total Improvements $125.000 Lake Bank Enhancements(51026.1) Engineering SO Berm and Swale $75.000 Littoral Planting-Landscape Materials(322-183825-646320) $35,000 Total Improvements $110.000 Pelican Bay Traffic Sign Renovation(50103.1) Traffic Signs $15,000 Total Improvements $15.000 Programs Funded With Previously Assessed CIP Funds North Berm Renovation(xxxxxxx) Engineering SO Other Contractual Services $330,000 Total Improvements $330.000 Water Management Lake Aeration(xxxxxxx) Other Machinery&Equipment(322-183825-764110) $200,000 Total Improvements $200,000 Reserves Reserved for Operations $0 Reserved for Rolled Projects $1,749,088 $1,749,088 Other Fees,Charges&Transfers Tax Collector $400 Property Appraiser $300 Transfers SO Total Other Fees&Charges: $700 Total Appropriations: $2,529,788 Equivalent Residential Units 7617.29 Projected ERU Rate: $1.67 16-18 R1 21 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Capital Projects Fund Irrigation System&Community Landscape(Including Hardscape)Improvements Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013 Received Anticipated Total Proposed Budget Amended Expended Mar./Sept. Received FY 2014 FY 2013 Budget Year-To-Date 2013 Expended Budget Revenue: Assessment Levy $324,400 $324,400 $295.215 $16.200 $311,415 $12.709 Interest Income $25,700 $25,700 $5,154 $7,200 $16.600 $25,800 Revenue Reserve ($17.500) (517.500) - - - 0)1.10) lnterfund Transfer $241,700 $241,700 $210,000 Miscellaneous Income $0 $0 $53,487 SO 553.487 $0 Carry forward 52.618.011 $2,618,011 SO SO SO $2,282,379 Total Revenue $3,192,311 $3,192,311 3353,856 523,400 $381,502 $2.529,788 Appropriations: Pelican Bay Hardscape Renovations(50066.1) Engineering Fees $50,000 $125,332 $7,075 $50,025 $57,100 SO Other Contractual Service $221,000 $2.714,134 5161.615 $325,085 $486,700 SO Sprinkler System $0 SO SO SO SO Landscape Materials 5225.000 $64,550 $26,647 $100,053 $126,700 $125,000 Mulch Requirements SO SO SO SO $0 SO Road Materials SO SO SO SO SO Licenses and Permits SO SO SO SO SO Electrical Contractors SO SO SO SO SO Other Operating Supplies $O SO SO $0 SO SO $496,000 $2,904.016 $195.337 $475,163 $670,500 5125.000 Lake Bank Enhancements(51026.1) Engineering Fees $0 $500 SO SO SO SO Other Contractual Service: SO $22,275 SO $1.200 $1,200 $75,000 Sprinkler System Mainten; SO SO SO SO SO SO Swale Maintenance $85,000 $170,000 $100,823 $65,000 5165,123 SO Landscape Materials SO SO $0 SO SO $35,000 Other Operating Supplies $0 SO $0 SO SO SO $85,000 $192.775 $100,823 $66,200 $167,023 $110_000 North Berm Renovation(xxxxxxx) Engineering SO $0 SO SO SO Other Contractual Services SO SO SO SO : S330.000 5330,000 Pelican Bay Traffic Sign Renovation(50103.1) Traffic Signs $50,000 $78,920 $20.330 $38,770 559.100 $15,000 $50,000 $78,920 SO $38,770 $59,100 $15,000 Water Management Lake Aeration(xxxxxxx) Other Machinery&Equipment(322-183825-764110) $200,000 $200,000 Total Operating Expenses S631,000 $3,175,711 $296,160 $580,133 $896,623 S780,000 16-18 R1 22 Collier County Pelican Bay Services Division Operating Budget Fiscal Year 2014 Capital Projects Fund Irrigation System&Community Landscape(Including Hardseape)Improvements Statement of Revenue,Expenditures and Changes in Fund Balance For the Fiscal Year Ending September 30,2013 Received Anticipated Total Proposed Budget Amended Expended Mar./Sept. Received FY 2014 Fl"2013 Budget Year-To-Date 2013 Expended Bud let Reserves Reserved for Operations - - - - - $0 Reserved for Rolled Proj S2.544,711 - - - - S 1.749,088 $2,544,711 51,749,088 Other Fees&Charges Tax Collector $10.000 $10,000 $5,875 $3,725 $9.600 $400 Property Appraiser 56,600 $6.600 $4,867 S2,833 $7.700 S300 Revenue Reserve SO SO SO SO $0 SO Total Other Fees&Chgs. S16,600 S16,600 S10.742 56,558 S17,300 S700 Total Appropriations S3,192,311 S3,192,311 5306,902 S586,691 5913.923 52,529,788 Fiscal Year 2013 Net Income from Operations (5532,421) Fund Balance October 1.2012(Actual) $2,573,100 Fiscal Year 2013 Transfer from Fund 109.778.320 $241,700 Fund Balance September 30,2013(Projected) $2,282,379 Fund Balance Allocations-Fiscal Year 2014 Reserved for Capital Outlay Opening Balance-Carryforward(10/01/13) $2,282,379 Transfers from Funds 109 $210,000 Rolled Capital Projects/Programs-Transfer to Carryforward $1,749.088 Capital Projects/ProgramsTransfer to Carryforward $743.291 Sub-total Reserved for Capital Outlay; $0 Total Fund Balance-Sept. 30,2014(Projected) SO 16-18 R1 23 4 i 0,4 8 4 t- — 6' — Its c c es ,r, Q It, c ke c 0 rt on co c) co t---- N en - '#' se 'C'.. 1/4n. °S rl. 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