Agenda 03/28/2013 District 1 • Di IR
District 2 ---
District 3 -7'Al' { a
Dlstrlct 4 l APR 0 8 1013
District 5 BY. 71)—
PELICAN BAY SERVICES DIVISION
Municipal Services Taxing and Benefit Unit
NOTICE OF PUBLIC MEETING THURSDAY, MARCH 28, 2013
THE BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION
BOARD WILL MEET ON THURSDAY, MARCH 28, 2013 AT 12 PM AT THE
COMMUNITY CENTER AT PELICAN BAY LOCATED AT 8960 HAMMOCK OAK
DRIVE, NAPLES, FLORIDA 34108
Nir:c. Corres:
AGENDA Date:
1. Roll call Item#:
2. Agenda Approval
3. Approval of February 26, 2013 Budget Subcommittee mfAisbieslcr.ninutes
4. Discussion of crosswalk at Gulf Park and Ridgewood for possible completion in
FY `13
5. Engineers opinion on Oakmont Lake bank and Glenview pathways maintenance
responsibilities
6. Initial review of Proposed Fiscal Year 2014 Budget
7. Review of Capital Forecast through FY 2017. Establish Budget Subcommittee
recommendation regarding CIP assessment for FY 2014.
8. Audience comments
9. Adjourn
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE
(3) MINUTES PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC
COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO
SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON
WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE
PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT
A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY
WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU
ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE
PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT
PELI CAN BAYSERVICESDI VISION.NET.
3/27/2013 11:06:56 AM
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BUDGET SUBCOMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD
TUESDAY,FEBRUARY 26,2013
LET IT BE REMEMBERED that the Budget Subcommittee of the Pelican Bay Services Division Board met on
Tuesday, February 26, 2013 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,
Naples,with the following members present:
Budget Subcommittee Members
Michael Levy,Chairman Geoffrey S.Gibson
John Chandler John Iaizzo absent
Keith J.Dallas Susan O'Brien
Pelican Bay Services Division Staff
W.Neil Dorrill,Administrator Mary McCaughtry,Operations Analyst
Kyle Lukasz,Operations Manager Lisa Resnick,Recording Secretary
REVISED AGENDA
1. Roll call
2. Agenda Approval
3. Approval of January 22,2013 Budget Subcommittee meeting minutes
4. Review of any proposed changes of staffing levels and operations and the resulting cost impacts
5. Discussion of Budget Subcommittee position regarding beach renourishment and capital needs,non-CIP
and CIP(ad valorem and non-ad valorem)to be included with FY 2014 budget and going forward
6. Discussion of non-ad valorem and ad valorem budget objectives without regard to CIP,i.e.,per unit
assessment and millage rates
7. Audience comments
8. Adjourn
ROLL CALL
Five members were present(Levy,Chandler,Dallas,Gibson,&O'Brien).Mr.Iaizzo was absent.
AGENDA APPROVAL
Mr. Chandler made a motion, second by Ms. O'Brien to approve the agenda as amended:
Discuss Item 6. "...regarding beach renourishment and capital needs..." before Item 5.
"...budget objectives without regard to CIP...". The Subcommittee voted unanimously in favor
and the motion passed.
APPROVAL OF JANUARY 22.2013 BUDGET SUBCOMMITTEE MEETING MINUTES
Mr.Joseph Doyle was concerned that remarks he submitted as January 22 Budget Subcom
VIP
"Audience Comments"was not part of the January 22 meeting record and requested acknowled• t
Mr. Chandler made a motion, second by Chairman Levy to approve the Januar 3
Budget Subcommittee meeting minutes as amended to acknowledge oseph 64
comments submitted January 22 as part of the record The Subcommitte •nim
in favor and the motion passed,
REVIEW OF ANY PROPOSED CHANGES TO STAFFING LEVELS&OPERATE RES G COST IMPACTS
Mr.Lukasz recommended increasing the FY'14 budget: 1)tree '0'1'744 8 :• to$40,000 to make
structural improvements to hardwood trees on Pelican Bay Boulevard a .-•mmended; 2)pest
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control from$6,000 to$10,000; 3)$2,000 for copper testing in upland lakes;4)exotic removal by$16,000;and 5)
increase temporary labor by$5,000-$10,000 to maintain aquatic plantings and manual removal of algae.
Staff expects to receive the County's FY'14 budget policy in March.
Mr.Dorrill plans to discuss obtaining General funds with Budget office staff to pay for costs related to
development of the Clam Bay Management Plan.He also recommended budgeting$1,000 for office staff overtime.
DISCUSSION OF BUDGET SUBCOMMITTEE POSITION:CAPITAL NEEDS FY'14 TO FY'17 BUDGETS
NON-CIP PATHWAYS AT OAKMONT LAKE AND GLENVIEW
The Subcommittee discussed non-CIP pathways at Oakmont Lake and Glenview pathways and whether
the Services Division should continue to maintain properties that may or may not be considered public property.
Mr.Dorrill opined unless there is a platted easement for public or lake maintenance access,the PBSD
should not spend public funds to maintain private property.Staff would enlist an engineer to determine
ownership.
TWO REMAINING CIP CROSSWALKS ON PELICAN BAY BOULEVARD
Mr. Chandler made a motion, second by Mr. Gibson to make a recommendation to the full
Board that the Services Division move ahead and spend up to $150,000 to install the clay
brick paver crosswalks on Pelican Bay Boulevard at North Pointe and at Crayton. The
Subcommittee voted 4-1 in favor(Levy, Chandler, Dallas, & Gibson) and the motion passed.
Ms.O'Brien opposed.
TWO REMAINING CIP CROSSWALKS ON GULF PARK DRIVE
The Subcommittee agreed to reassess crosswalks on Gulf Park at Greentree and Ridgewood next year.
CIP MEDIANS LANDSCAPING&IRRIGATION
Mr.Lukasz recommended budgeting$200,000 per year for medians landscaping&irrigation materials in
FY'14-FY'16,and FY'17 if necessary.The Subcommittee agreed. [Subsequently,this recommendation was
reduced to$175,000 in FY'14-FY'17 to increase lake bank enhancements and littoral plantings budget See below.]
NON-CIP
Mr.Lukasz recommended increases to the FY'14 budget: 1)lake bank enhancements and littoral
plantings,from$85,000 to$110,000 per year in FY'14-'17,and suggested reducing medians landscape• ' �
irrigation by$25,000;2)$200,000 in FY'14 for lake aeration,and if effective,$200,000 in FY 15, 0,000 fo
north berm restoration;and 4)$15,000 to complete the street sign renovation project.
BEACH RENOURISHMENT ° `z s�
Ms. 0 Brien made a motion, second by Mr. Dallas to make a recomm • th A '
Board to reaffirm the Pelican Bay Services Division's previous positio •
renourishment The Subcommittee voted 4-0 in favor and the motion pas ,,ri ` •ler
abstained.
AD-VALOREM FY'14-FY'26 STREETLIGHTS gfFAIP
The Subcommittee briefly discussed ad-valorem cash flows or st ; is '
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DISCUSSION OF NON-AD VALOREM AND AD VALOREM BUDGET OBJECTIVES WITHOUT REGARD TO CIP
{I.E..PER UNIT ASSESSMENT AND MILLAGE RATES)
The Subcommittee's non-ad valorem budget objective was for staff to develop the proposed FY'14 budget
without raising the$370.63 non-ad valorem assessment(without CIP).
The Subcommittee's ad valorem budget objective was for staff to develop the proposed FY'14 budget at
the same millage rate as last year.
AUDIENCE COMMENTS
Mr.Joseph Doyle commented on the annual assessment.
ADJOURN
Mr. Chandler made a motion, second by Chairman Levy, to adjourn. The Subcommittee
voted unanimously in favor,the motion passed,and meeting adjourned at 4:29 p.m.
Michael Levy,Chairman Minutes by Lisa Resnick 3/12/2013 9:31:27 AM
NP." "
4r,
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March 28,2013 Budget Subcommittee Pelican Bay Services Division
3. Approval of February 26,2013 Budget Subcommittee minutes(Comments submitted by Dr.Joseph Doyle)
From: naplespatriots @comcast.net [mailto:naplespatriots @ comcast.net]
Sent: Thursday, March 28, 2013 8:45 AM
To: ResnickLisa
Cc: office@ pelicanbayservicesdivision.net; keithdallas @comcast.net;
johnchandler219 @gmail.com;josiegeoff @aol.com; mikelevy435 @gmail.com;
naplessusan @comcast.net
Subject: PBSD Budget SubCommittee--Correction to DRAFT Minutes of February 26th Meeting.
Lisa,
On page 4 of the minutes of the February 26th meeting, the Audience Comments
does not accurately reflect the statement that I made. Please make the following
adjustments as indicated in bold type:
"Dr. Joseph Doyle commented on the annual assessment and challenged the
subcommittee to further reduce the FY 2014 assessment by 5% over the
previous year."
Thank you,
Joseph T. Doyle, MD
rrom:uim Lam tmauco:cam,aaoomc.comi
Sent:Wednesday, March 27, 2013 10:30 AM
To: LukaszKyle
Subject: RE: Easements
Kyle,
I reviewed the three easements(attached)and noted the following in regard to maintaining the pathways:
EASEMENT No.54-Access Easement to Berm (The Glen)
Grantor-Westinghouse
Grantee-PBID
The Easement Provides to PBID-unobstructed easement over and through the property...for purposes of ingress and
egress to and from PBiD's water management berm.
Grantor shall have the right to utilize the easement area with development of the property and the property adjacent to
easement, and for parking vehicles and construction and use of a parking lot.
Grantor shall have the right to modify/reduce the easement area to accommodate development of the property while
providing unobstructed access for PBID. Then PBID agrees to vacate the portion not being used.
Grantor shall allow free and open access over said property, including labor, equipment and materials as deemed
necessary by PBID for purposes of performing its water management function.
There is no mention in this Easement document of maintenance of the pathway, parking lot or other facilities. It appears
that Grantor owns the facilities and therefore would maintain them.
EASEMENT No. 320-Lake 9 south end (Oakmont)
Grantor-Westinghouse
Grantee-PBID
The Easement Provides to PBID-access and drainage, including the construction, placement, maintenance, repair, and
replacement of drainage swales, lakes,embankments, structures, pipes, manholes, and related appurtenances.
PBID agrees to maintain the water management and drainage facilities and not interfere with ingress and egress of
Grantor.
PBID shall use care in performing work.
Grantor will be responsible for the cost of restoration of improvements(i.e. bike paths, landscaping,lighting
fixtures,etc.)that have been or will be located within the easement.
This Easement document specifically mentions Grantor being responsible for"cost of restoration"of improvements. PBID
shall maintain the water management and drainage facilities.
EASEMENT No. 360-Lake 9 north end(Oakmont)
Grantor-Westinghouse
Grantee-PBID
The Easement Provides to PBID-access and drainage, including the construction, placement, maintenance, repair, and
replacement of drainage swales, lakes, embankments, structures, pipes, manholes,and related appurtenances.
PBID agrees to maintain the water management and drainage facilities and not interfere with ingress and egress of
Grantor.
PBID shall use care in performing work.
Grantor will be responsible for the cost of any and all repairs,replacement,maintenance or restoration of
improvements and landscaping,including sodding,except any repair and replacement required by PBID's
activities which shall be responsibility of PBID
This Easement document specifically mentions Grantor being responsible for"repairs, replacement, maintenance or
restoration" except for when required by PBID's activities. PBiD shall maintain the water management and drainage
facilities.
Note: The above is my summary and interpretation of the language written in the easements. You may want your legal
counsel to do the same. Amended easements or vacations of these easements may have been done at a later date that
would show up(if they exist) in a Title Search or Title Opinion.
Jim Carr RE
Agnolu;Barber&Brundage,Inc.
Winn e ^r!L__.7 AT_...4. C___...- O/1/1 5
Collier County Budget Meeting 3-28-2013
, Pelican Bay Services Division
Fiscal Year 2014
Operating Budget
General Funds Capital Projects Funds
Water Community Street a Clam Hay Capital Total
Revenue Management Beautification Lights System Projects All Funds
Carryforward $215,360 $597,615 $627,445 N; $101,043 $2,282,379 $3,823,842
(f#
Interest Income 54,100 511,200 59,200 5800 $25,800 551,100
Plan Review Fee Income SI,500 SO $0 lr_I 50 SO 51,500
InterftmdTransfers i$471)(ii ($10,000) SO ,,; $32,300 $210,000 532,300
Revenue Reserve ,Sty,„7,00; I'. 1$22,400, X 1, ,,,,,,;t (3l l0 (l i e''',
Assessment or Advalorem Tax Levy $729,000 S1,947.800 $440600 re S 133.200 512,709 53,263,309
Total Revenue II 5866,660 52,290,115 $1,054,845 ti 5200343 S2,529.788 $7007,751
Appropriations Projections W
Personal Services $180,600 5837,200 5108,700 ! 51,126,500
Administration: A
Indirect Cost Reimbursements $85,100 SO $800 $85,900
Other Contractual Services $37,500 $45,100 S34,700 '') $117,300
Storage Contractor SO $800 $800 00 51,600
Telephone-Service Contracts $400 $400 $400 51,200
Telephone-Direct Linc $3,200 $3,200 $3,200 V 59,600
Postage,Freight&Ups $1,700 52,200 $2,000 } 55.900
Rent-Buildings $9,500 S9.800 39,500 XI $28,800
Rent-Equipment 51,500 51,600 51,500 VI
54,600
Insurance-General $900 $500 $400 4: $1,800
fkl
Mate.Site Ins.&Assessment Fees $13,400 SO SO g), $13,400
Information Tech Automation Allocation $4,900 $10,100 SO 5w S15,000
Printing or Binding-Outside Vendors $1,800 $2,600 SO ti! $4,400
1f11 52.700
Legal Advertising 51 200 S1.500 SO ''
� �,
Clerks Recording Fees,Etc. $1,200 31,500 TO rq $2,700
Office Supplies-General $2,000 $2,500 $800 1 $5,300
Other Training&Educational Exp. $1,100 $1,500 $0 i) $2,600
Other Operating Supplies SO SO $1,000 x•. $1,000
i
Emergency Maintenance&Repairs 58,800 57,400 SO I S16,200
Field Services: fl
Engineering $10,000 SO SO );i $73,600 SO $83,600
Plan Review Fees $1,500 $0 SO III 51,500
Electrical Contractors SO SO $7,300 $7,300
Other Contractual Services $1,000 $29,500 $800 545.000 5330.000 $406,300
Landscape Incidentals SO $2,500 SO $2,500
Pest Control SO 510,000 SO ft' 510,000
Tree Trimming $52,000 $96,400 SO a 7
g 1F 526,000 5174,400
Temporary Labor 544,900 5201,400 SO r�fs�; $246,300
Berm&Swale Maintenance $18,000 SO SO y11 $110,000 $128,000
Water Use Charges SO $89,900 SO _1 $89,900
Landscape Materials $8,500 $52.000 SO 5125,000 5185,500
Celluar Telephones Radios 5500 53,200 S500 54,200
Trash&Dutnpster Fees $5,700 $17,000 SO st $22.700
Water Quality Testing $31,500 SO SO lf, S31,500
Insurance-Vehicles $900 510,000 $1,000 1i SI 1,900
Insurance-General $2,400 $8,900 $900 , 512,200
Bldg,Repairs!Mntc. $1,700 $1,700 51.700 ;'' $5,100
.
Electricity SO 53,400 544,200 Ii 547,600
Fertilizers,Herbicides,Chem $98,400 $62,000 SO yl $160,400
Sprinkler System Maint $0 $30,000 SO $30,000
Mulch $0 546,000 SO i
0; $46,000
r
Equipment Rental SO 52,500 SO 'M $2,500
Licenses and Permits SO $800 SO Of $800
Repairs&Maintenance&Fuel 59,000 576,500 $4,800 q $500 $90,8(1)
Road and Bike Path Repairs 30 $6.000 SO t',..,! 56,000
Photo Processing(Aerial) SO SO 50 TA $6,000 $6,000
Minor Operating Supplies SO $3,700 SO TA $1,400 55,100
Employee Uniforms $1,100 59,400 SO I`. 5)0,500
Other Operating Supplies $2,500 59.000 SO SO 511,500
Light,Bulb and Ballast SO SO 513,100 ti 513.100
Personal Safety Equipment $500 $3,000 $500 54,000
Paint supplies SO S800 SO S800
Traffic Signs SO $3,000 SO " 515,000 118,000
Emergency Maintenance&Repairs SO $3:300 59,600 512,900
Capital Outlay 512,300 $4,200 $1,000 SO S200,000 5217,500
Rolled Capital Projects/Programs,&Reserves
Clam Bay Projects Fund 320 'fi $71,833 $71,833
Capital Projects Fund 322 Si 51,749,088 51,749,088
Reserves for Operations $123,035 S372,065 555,145 529,210 SO 5579,455
Reserve for Operating Fund Capital Imp. SO $692,800 U 5692,800
Equipment Reserve 540,325 $101,150 $35,000 Al $176,475
Other Charges,Fees&Transfers .
Tax Collector 323,000 S57,300 $13,700 54.100 5400 5100,500
Property Appraiser $21,100 $51,600 59.000 S2,700 $300 $84,700
Total Appropriations 5866,660 52.290,115 S1 054.845 526O,343 $2 529,788 57,007,751
Equivalent Residential Unit's: 7617.29 7617.29 7617.29 7617.29 -- 7617,29
(Projected Rate: FRU or Millage 595.703 5255.708 0.0857 $17.487 51.66$
■Projected Total Rate:F.RI'or\tillage 5351.4 t I 0.0857 19.155 5370.57
lclual Rate(FY 2013) 5337.95 0.0857 560.25 5399.13
SctualDollartMillageChange $13.53 0.0000 I,,; it:, t,2 a=t
4.00'7., IO0.007 .68.21°, •6.92' 1
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.. Collier County
Pelican Bay Services Division
- Operating Budget
Fiscal Year 2014
Water Management Operating Department
Statement of Revenue,Expenditures and Changes in Fund Balance
For The Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014
Bud et Actual Budget Year-To-Date 2013 Expended Bud:et
Revenue
Assessments $666,300 $64,130 $695,000 $632,300 $34,900 $667,200 $729,000
Revenue Reserve - - (S38,600) - - - (530.300)
Interfund Transfers - - ($42.000) - - - ($47,000)
Interest Income $15,300 $12,300 $4,700 $880 $1.230 $2,110 $4,100
Developer Plan Reviews $1,500 SO $1,500 SO $0 $0 $1,500
Miscellaneous Income $0 $0 $0 $1,550 $50 $1,600 $0
Prior Year Expenditures $0 SO $0 SO $0 $0 $0
Carryfonvard $188,831 SO $285,700 $0 SO $0 $215,360
Total Revenue: $871,931 $76,430 $906,300 $634,730 $36,180 $670,910 $866,660
Appropriations:
Administration
Regular Salaries S28,000 $28,300 S28,000 $10,500 $17,500 $28,000 S29,800
ER 457 Contributions SO SO SO $0 $0 SO $0
Other Salaries and Wages SO $0 $0 $0 $0 SO
Termination Pay $0 $0 $0 $0 SO SO
Reserve For Salary Adj. $1,500 $0 $1,300 SO $0 $0 $100
Social Security Matching $2,200 $2,056 $2,200 S750 $1,450 $2,200 $2,300
Retirement $1,540 $1,400 $1,600 $540 $1,060 $1,600 $2,100
Health Insurance $8,412 $8,412 $8,800 $4,380 $4,420 $8,800 $9,200
Life Insurance $78 $78 $100 $40 S60 $100 $100
Worker's Compensation $100 $100 $0 $0 SO $0 $0
Sub-total: $41,830 $40,346 $42,000 S16,210 S24,490 $40,700 $43,600
Indirect Cost Reimbursement $84,500 $84,500 $85,100 $42,550 $42,550 $85,100 $85,100
Other Contractual Services $26,900 $25,860 $29.700 $10,275 $20,225 $30,500 $37,500
Telephone-Service Contract $400 $346 $400 $160 $240 $400 $400
Telephone- Direct Line $3,500 $2,540 $3,500 $1,200 $1,700 $2,900 $3,200
Postage, Freight,UPS $3,000 $805 $2,200 S200 $2,000 $2,200 $1,700
Rent-Building $9,500 $9,500 $9,500 $4,752 $4,748 $9,500 $9,500
Information Tech Automation A $5,200 $5,200 $4,800 $2.600 $2,200 $4,800 $4,900
Insurance-General $1,200 S1,200 $1,000 $500 $500 $1,000 $900
Mntc. Site Ins.&Assessment Fr $13,400 S 13,400 $13,400 $6,700 $6,700 $13,400 $13,400
Rent Equipment $1,800 $1,210 $1,500 $640 $890 $1,530 $1,500
Printing(Outside) S2,300 5510 $1,800 $10 $1,500 $1,510 $1,800
Legal Advertising $2,000 $820 $1,500 $0 $1,000 SI,000 $1,200
Clerk Recording Fees $2,000 SO $1,500 $0 $1,500 51,500 $1,200
Office Supplies $2,000 $475 $2,000 $135 $265 S400 $2,000
Other Educational $1,100 $365 S I,100 $0 S500 S500 $1.100
Sub-total: $158,800 $146,731 $159,000 $69,722 $86,518 $1 56,240 $165,400
Emergency Maintenance/Repair $8,800 $0 $8,800 SO SO SO $8,800
Sub-total: $167,600 5146,731 S 167,800 $69,722 $86,518 $156,240 $174,200
Total Administrative: $209,430 $187,077 $209,800 $85,932 $111,008 $196,940 $217,800
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Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Water Management Operating Department
Statement of Revenue,Expenditures and Changes in Fund Balance
For The Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014
Budget Actual Budget Year-To-Date 2013 Expended Bud let
Field Services:
Regular Salaries $79,400 $80,100 $79,400 $29,765 $49,635 $79,400 $80,900
ER 457 Contributions $665 $165 $700 $39 $661 $700 $700
Reserve For Salary Adjustment $2,600 $0 $3,400 $0 $0 SO $200
Reserve For Salary Attrition $0 $0 SO SO $0 SO $0
Overtime $15,400 $15,666 $15,700 $5,900 $9,800 $15,700 $15,700
Social Security Matching $7,500 $6,879 $7,600 $2,550 $5,050 $7,600 $7,400
Regular Retirement $5,400 $4,666 $5,900 $1,860 $4,040 $5,900 $6,400
Health Insurance $19,500 $19,500 $20,300 $9,750 $10,550 $20,300 $21,200
Life Insurance $220 $220 $200 $110 $90 $200 $200
Worker's Compensation $2,200 $2,200 $2,700 $1,350 51,350 $2,700 $4,300
Sub-total: $132,885 $129,396 $135,900 $51,324 $81,176 $132,500 $137,000
Engineering Fees $12,000 $1 4,878 $10,000 $1,750 $8,250 $1 0,000 $10,000
Plan Review Fees $1,500 SO $1,500 $0 $0 $0 $1,500
Other Contractual Services $1,000 $1,098 $1,000 $0 $500 $500 $1,000
Tree Trimming $30,000 $29,952 $36,000 $10,000 $26,000 $36,000 $52,000
Temporary Labor S42,400 $57,319 $44,900 $37,200 $12,000 $49,200 $44.900
Swale Maintenance $14,000 $37,412 $18,000 $1,500 $16,500 $18,000 $18,000
Water Quality Testing(lnd Pay) $22,600 $23,250 $30,100 $9,530 $20,570 $30,100 $31,500
Telephones(Includes Cellular) S500 $588 $500 $220 $300 $520 $500
Trash&Garbage Disposal $5,700 $5,673 $5,700 $3,230 $2,470 $5,700 $5,700
Insurance-General $2,300 $2,300 $2,400 $1,200 $1,200 $2,400 $2,400
Insurance-Auto $900 $900 $900 $450 $450 $900 $900
Bldg.Repairs!Mntc. $1,700 $0 $1,700 $0 $1,700 $1,700 $1,700
Autos Trucks RM $900 SO $1,400 $0 $1,400 $1,400 $900
Motor Pool $100 $189 $100 $100 $0 $100 $200
Labor- Fleet Maint.(1SF) $1.900 $1,896 $200 $100 $100 $200 $2,000
Fleet Maint. Parts $1,600 $1,378 $300 $2,500 $500 $3,000 $300
Fleet Non.Maint.1SF Parts $500 SO $0 $530 $70 $600 $200
Boat R&M $500 S157 $500 $0 $500 $500 $500
Other Equip. R&M $1,500 $663 $1,500 $2,750 $3,850 $6,600 $1,500
Uniform Purchase& Rental $1,100 $1,050 $1,100 $600 $800 $1,400 $1,100
Fertilizer,Herbicides.Chem $98,400 $71,782 $98,400 $30,700 $50,000 $80,700 $98,400
Replanting Program $8,500 SO $8,500 $0 $8,500 $8,500 $8,500
Fuel& Lubricants-Outside SO $0 $0 $0 SO $0 $0
Fuel& Lubricants-Inside $8,900 S2,957 $3,300 $1,220 $1,780 $3,000 $3,400
Other Operating Supplies $2,500 $5,299 $2,500 $2,000 $2,800 $4,800 $2.500
Personal Safety Equipment $500 $2,252 $500 $820 $180 $1,000 $500
Sub-total: $261,500 $260,993 $271,000 $1 06,400 $160,420 $266,820 $290,100
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Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Water Management Operating Department
Statement of Revenue,Expenditures and Changes in Fund Balance
For The Fiscal Year Ending September 30,2013&Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014
Bud:et Actual Budget Year-To-Date 2013 Expended Bud et
Capital Outlay
Building Improvements $13,200 $0 SO SO $0 SO SO
Improvements General(Mnt. Fa $0 $0 $0 SO $0 SO $0
Other/Off. Mach.&Equip./Trut $1,000 $0 $1,000 SO $0 $0 $12,300
Sub-total: $14,200 $0 $1,000 SO $0 $0 $12,300
Total Field Services: $408,585 $390,389 $407,900 $157,724 5241,596 $399,320 $439,400
Reserves
Reserved for Operations(2 1/2 i $152,200 - $139,600 - - - S 123,035
Reserve for Operating Fund Cal $0 $65,000 $0
Reserved Capital Outlay -Equi $39,000 - $45,300 - - - $40,325
$249,900 S163,360
Other Fees,Charges&Transfers
Tax Collector $23,900 $14,881 $23,800 $14,000 $1,000 $15,000 $25,000
Property Appraiser S22,000 $11,794 S21,900 $12,180 S220 S12,400 $21,100
Revenue Reserve(Prior Years) S38,800 $0 SO SO $0 SO SO
Total Other Fees& Charges: S84,700 $26,675 $45,700 $26,180 $1,220 $27,400 $46,100
l
Total Appropriations: $702,715 $604,141 $913,300 $269,836 5353,824 $623,660 I 5866,660
Fiscal Year 2013 Net Income from Operations $47,250
Fund Balance October 1,2012(Actual) $310,110
Fiscal Year 2013 Transfer to Fund 322 S-12.000
Fiscal Year 2013 Transfer to Fund 320 S 100,000
Fund Balance September 30,2013(Projected) $215,360
Fund Balance Allocations-Fiscal Year 2014
Reserved for Operations
Opening Balance-Carryforward(10'01/13) $170,035
Transfer to Fund 322(Capital Projects) 547,000
Sub-total Reserved for Operations: $123,035
Reserved for Capital Outlay
Equipment Replacement (Opening Balance-Carryforward 10!01/13) $45,325
Equipment Amortization Funding Requirement ($5,000)
Sub-total Reserved for Capital Outlay: $40,325
Total Fund Balance-Sept. 30,2014(Projected) $163,360
2-4
R1 9
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Community Beautification Operating Department
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014
Budget Actual Budget Year-To-Date 2013 Expended Bud let
Revenue
Assessments $1,907,800 $1,869,030 $1,878,800 $1,739,869 $91,631 $1,831,500 $1,947,800
Interest Income $10,700 $10,400 $11,100 $2,050 $2,870 $4,920 $11,200
Miscellaneous $0 $9,977 $0 SO $0 SO SO
Reimburse WY Expend. SO SO $0 SO SO SO SO
Revenue Reserve - - (590,100) - - 597,'00)
Interfund Transfers - - 0,199.7()01 - - - tSI6 J1(01
Carry forward $498,338 $0 $666,200 SO $0 SO $597,615
Total Revenue: $2,416,838 $1,889,407 $2,266,300 $1,741,919 $94,501 S1,836,420 $2,296,115
Appropriations:
Administration:
Regular Salaries $28,900 $28,959 $28,900 S 10,606 $18,294 S28,900 $30,800
ER 457 Contributions $0 SO $0 SO SO SO $0
Other Salaries&Wages $0 SO SO $0 SO SO SO
Termination Pay SO SO $0 $0 SO SO SO
Reserve For Salary Adjust. $1,000 $0 $1,300 $0 $0 $0 $100
Social Security $2,300 $2,160 $2,300 $776 $1,524 $2,300 $2,400
Retirement $1,600 $2,631 $1,600 $517 $1,083 $1,600 $2,000
Health Insurance $8,700 $7,732 $8,700 $4,334 $4,366 $8,700 $9,400
Life Insurance $100 $78 $100 $41 $59 $100 $100
Worker's Compensation $100 $100 $100 $50 $50 $100 $100
Sub-total: $42,700 $41,660 $43,000 $16,324 $25,376 $41,700 $44,900
IT Automation Allocation&Capit $14,500 $4,200 $14,500 $7,200 $7,300 $14,500 $10,100
Other Contractual Serv. $34,300 $21,784 $34,300 $12,283 $23,217 $35,500 $45,100
Storage Contractor $800 SO $800 $243 $557 $800 $800
Telephone-Service Contract $400 $392 $400 $161 $239 $400 $400
Telephone-Direct Line $3,500 $2,266 $3,500 SI,037 $1,863 $2,900 $3,200
Postage,Freight,UPS $3,000 $40 $3,000 $0 $3,000 S3,000 $2,200
Rent-Buildings $9,800 SI 1,877 $9,800 $4,896 $4,904 $9,800 $9,800
Rent-Equipment $1,900 $2,187 $1,900 $462 S1,438 S1,900 51,600
Insurance-General S500 $500 $500 $250 $250 $500 $500
Eq. R&M SO SO $0 $0 $0 SO SO
Printing& Binding $2,600 $1,219 $2,600 $0 $1,000 $1,000 52,600
Legal Advertising $2,000 $633 $2,000 $0 $500 $500 $1,500
Clerk Recording Fees $2,000 SO $2,000 $0 $1,000 $1,000 $1,500
Office Supplies $2,500 $2,639 $2,500 $371 $1,229 $1,600 $2,500
Training& Education $1,500 SO $1,500 $105 $695 $800 $1,500
Sub-total: $79,300 $47,737 $79,300 $27,008 $47,192 $74,200 $83,300
Emergency Mntc./Repair $7,400 $0 $7,400 $0 $0 SO $7,400
Sub-total: $86,700 $47,737 $86,700 $27,008 $47,192 $74,200 $90,700
Total Administrative: $129,400 $89,397 I $129,700 $43,332 $72,568 $115,900 ( $135,600
5-7
R1 10
Collier County
Pelican Bay Services Division
• Operating Budget
Fiscal Year 2014
Community Beautification Operating Department
Statement of Revenue, Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014
Field Services: Budget Actual Budget Year-To-Date 2013 Expended Budget
Regt## $430,700 $382,516 $426,300 $137,800 $288,500 $426,300 $440,500
ER 457 Contributions $1,700 $1,170 $1,700 $590 $1,110 $1,700 $1,700
Overtime $99,200 $82,227 $99,800 $32,240 $67,560 $99,800 $102,400
Reserve For Salary Adjust. $15,300 $0 $18,500 $0 $0 $0 $1,600
Reserve For Salary Attrition -$22,200 $0 ($16,200) $0 $0 $0 $0
Social Security $41,900 $33,105 $41,900 $12,200 $29,700 $41,900 $41,500
Retirement-Regular $29,200 $42,100 $28,800 $8,480 $20,320 $28,800 $37,200
Health Insurance $149,600 $133,500 $155,800 S74,819 $80,981 $155,800 $162,800
Life Insurance $1,200 $1,200 $1,200 $601 $599 $1,200 $1,200
Worker's Compensation $38,500 $38,800 $23,000 $19,250 $3,750 $23,000 $3,400
Sub-total: $785,100 $714,618 $780,800 $285,980 $492,520 $778,500 $792,300
Water Use Charges $89,900 578,415 $89,900 $36,600 $51,300 $87,900 $89,900
Landscape Materials $53,100 $40,406 $52,000 $22,500 $29,500 $52,000 $52,000
Other Contractual Services $29,500 $35,890 $29,500 $15,800 $13,700 $29,500 $29,500
Tree Trimming $63,600 S48,713 $64,500 $0 $66,000 $66,000 $96,400
Pest Control $5,000 $4,475 $6,000 $2,325 $6,675 $9,000 $10,000
Temporary Labor $1 90,100 $1 97,787 $201,400 $1 00,488 $119,812 $220,300 $201,400
Motor Pool Rental $300 $480 $500 $77 $123 $200 $100
Cellular Telephone $3,200 $3,026 $3,200 $897 $1,503 $2,400 $3,200
Electricity/Utilities $3,400 $2,502 $3,400 $905 $1,595 $2,500 $3,400
Trash&Garbage $17,000 $7,960 $17,000 $5.400 $11,500 S 16,900 S 17,000
Rent-Equipment $2,500 $1,000 $2,500 $1,115 $1,285 S2,400 $2,500
Insurance-General $8,800 $9,000 $9,300 $4,650 $4,650 $9,300 $8,900
Insurance-Vehicle $10,000 $9,900 $10,000 $5,000 $5,000 $10,000 $10,000
Bldg.RepairsfMntc. $1,700 $0 $1,700 $0 $1,700 $1,700 $1,700
Sprinkler System Maint. $30,000 $31,318 $30,000 $3.688 $24,312 $28,000 $30,000
Landscaping Maint. $46,000 $53,273 $46,000 $31,300 $14,700 $46,000 $46,000
Auto&Truck R&M $100 $1,811 $100 $270 $130 $400 $100
Fleet Maint ISF Labor $10,600 $8,496 $7,200 $3,532 $7,068 $10,600 $10,800
Fleet Maint 1SF Parts $11,400 $7,661 $7,200 $3,520 $7,880 $11,400 $7,500
Fleet Maint Non-ISF Parts $1,000 $1,038 $1,100 $150 $850 $1,000 $500
Other Equip.R&M $2,000 S16,572 $2,000 $4,281 $219 $4,500 $2,000
Licenses&Permits $800 SO $800 $30 $770 $800 $800
Uniform Purchases&Rental $9,400 $7,084 $9,400 $2,943 $6,057 $9,000 $9,400
Fert. Herbicides&Chem. $62,000 $62,782 $62,000 $22,900 $37,200 $60,100 $62,000
Fuel&Lubricants-Outside $100 $0 $100 SO $100 $100 $100
Fuel&Lubricants-1SF $67,200 $46,403 $64,500 $11,042 $24,058 $35,100 $55,400
Road&Bike Path Repairs $6,000 $0 $6,000 $0 $6,000 $6,000 $6,000
Minor Operating Equip. $3,000 $6,023 $3,700 $1,334 $2,366 $3,700 $3,700
Other Operating Supplies $9,000 $8,898 $9,000 $2,713 $6,387 $9,100 $9,000
Landscape Incidentals $2,500 $0 $2,500 $500 $2,200 $2,700 $2,500
Personal Safety Equipment $3,000 $793 $3,000 $644 $2,156 $2,800 $3,000
Paint Supplies $800 $0 $800 $30 $570 $600 $800
Traffic Signs $3,000 $3,620 $3,000 $0 $3,000 $3,000 $3,000
Sub-total: $746,000 $695,326 $749,300 $284,634 $460,366 $745,000 $778,600
Emergency Mntc./Repair 0 0 $3,300 $0 $0 $0 $3,300
Sub-total: $746,000 $695,326 $752.600 $284,634 $460,366 $745,000 $781,900
Total Field Services: $1,531,100 $1,409,944 I $1,533,400 $570,614 $952,886 $1,523,500 , $1,574,200
5-7
R1 11
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Community Beautification Operating Department
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received FY 2014
Bud:et Actual Budget Year-To-Dab 2013 Expended Bud.et
Capital Outlay:
Building Improvements $0 SO SO SO $0 SO $0
Improvements General $0 $0 $0 SO $0 SO $0
Autos&Trucks $102,000 $96,538 S35,000 $31,907 SO $31,900 $0
Other Mach.&Equip. $1,000 $0 $1,000 SO $0 SO $4,200
Total Capital Outlay: $103,000 $96,538 0 $36,000 $31,907 $0 $31,900 0 $4,200
Reserves
Reserved for Operations(2 I/2 N $388,100 - $410,800 - - - $372,065
Reserved for Operating Fund C< $0 - - - - - $0
Reserved Capital Outlay -Equi $55,700 - $62,500 - - - $101,150
$443,800 _ $473,300 $473,215
Other Fees,Charges&Transfers
Property Appraiser $51,300 $27,500 $51,000 $28,425 $11,600 S40,025 $51,600
Tax Collector $55,700 $34,730 $55,500 $32,870 $18,500 $51,370 $57,300
Revenue Reserve $90,700 $0 SO SO SO $0 SO
Total Other Fees&Charges: $197,700 $62,230 $106,500 $61,295 530,100 $91,395 $108,900
Total Appropriations: $2,405,000 $1,658,109 I $2,278,900 $707,148 $1,055.554 $1,762,695 ( $2,296,115
Fiscal Year 2013 Net Income from Operations $73,725
Fund Balance October 1,2012(Actual) $723,590
Fiscal Year 2013 Transfer to Fund 322 $199,700
Fund Balance September 30,2013(Projected) $597,615
Fund Balance Allocations-Fiscal Year 2014.
Reserved for Operations
Opening Balance-Carryforward(10/01/13) $535,065
Transfer to Fund 322(Capital Projects) $163.000
Sub-total Reserved for Operations: $372,065
Reserved for Capital Outlay
Equipment Replacement (Opening Balance-Carryforward 10/01/13) $62,550
Equipment Amortization Funding Requirement $38,600
Sub-total Reserved for Capital Outlay $101,150
Total Fund Balance-Sept. 30,2014(Projected) $473,215
5-7
R1 12
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Street Lighting Fund
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013&Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Man/Sept. Received 2014
Bud:et Actual Budget Year-To-Date 2013 Expended Bud,et
Revenue
Current Ad valorem Taxes $436,800 $420,991 $440,700 $396,200 $23,200 $419,400 $440,600
Revenue Reserve ($22,000) - (522.300) - - - (522.40)0
Interest Income $4,500 $2,438 $6,700 $600 $6,100 $6.700 $9,200
Miscellaneous Income $0 $18.330 $0 $18,330 $0 $18,330 SO
Carrvforward $157,684 $t $376,200 $0 $0 SO $627,445
Total Revenue: $576,984 $441,759 $801300 $415,130 $29,300 $444,430 $1,054.845
Appropriations
Administration:
Regular Salaries $28,000 $28,294 $28,000 $10,294 $17,706 $28,000 $29,800
ER 457 Contributions $0 St SO SO SO $0 $0
Other Salaries&Wages SO $ SO $O SO $0 SO
Termination Pay SO St $0 $0 $0 $O $0
Reserve For Salary Adjust. $1,000 $t $1,400 SO $0 $O $100
Social Security Matching $2,300 $2.05, $2,300 $754 $1,546 $2.300 $2,400
PBSD Retirement $1,500 $1.397 $1,600 $502 $1,098 $1,600 $2,000
Worker's Compensation $100 $10 $100 $50 $50 $100 $100
Health Insurance $8,400 $8,412 $8,700 $4,206 $4,494 $8,700 $9.200
Life Insurance $100 $78 $100 $39 $61 $100 $100
Sub-total: $41,400 $40,337 $42,200 $15.845 $24,955 $40,800 $43.700
Indirect Cost Reimb. $5.300 $5.300 $8,700 $4,350 $4,350 $8,700 $800
Other Contractual Services $26.900 $25,860 $26.900 $10,275 $14.385 $24.660 $34,700
Storage Contractor $800 $570 $800 $282 $418 $700 $800
Telephone-Service Contracts $400 $346 $400 $186 $214 $400 $400
Telephone-Direct Line $3,500 $1,905 $3,200 $890 $1,250 $2.140 $3,200
Postage,Freight,UPS $2,000 $804 $2,000 $4 $1,296 $1.300 $2,000
Rent-Building $9.500 $9.500 $9,500 $4.752 $4.748 $9,500 $9,500
Rent-Equipment $1.800 $1,206 $1,500 $735 51.029 $1,764 $1,500
Reimburse P/Y Expend. $0 $0 SO $0 $0 $0 SO
Insurance-General $300 $300 $300 $150 $150 $300 $400
Info Technology Automation Allc $0 $0 $O $0 $0 SO SO
Office Supplies $800 $0 $800 $60 $200 $260 $800
Copying Charges $0 $0 $O $0 $0 $0 SO
Minor Office Equipment $0 $0 $O $0 $0 $0 $O
Other Operating Supplies $1,000 $1 $1,000 $0 $300 $300 $1,000
Sub-total: $52,300 $45.791 $55.100 $21,684 $28,340 $50.024 $55.100
Emergency Mntc./Repairs $0 SO $0 $0 $0 $0
Sub-total: $52,300 $45,791 $55.100 $21,684 $28,340 $50,024 $55,100
Total Administrative: $93.700 $86.128 $97,300 $37,529 $53.295 $90,824 $98,800
8-10
R1 13
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Street Lighting Fund
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013& Fiscal Year 2012 Budget to Actual Expenditures
Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept. Received 2014
Bud!et Actual Budget Year-To-Date 2013 Expended Bud,:et
Field Services:
Regular Salaries $40,500 $40.819 $40,500 $16.755 $21460 $40.215 $41,200
ER 457 Contributions $200 $165 $200 $49 $68 $117 $200
Overtime $4,000 $4,712 $4,100 $1,960 $2,700 $4,660 $4,100
Reserve for Salary Adj. $1,400 $0 $1,900 $0 SO $0 $200
Social Security Matching $3,500 $3,278 $3.50( $1,335 $1,869 $3,204 $3,500
Retirement Regular $2,600 $2,179 $3,000 $992 $1,390 $2,382 $4,100
Health Insurance $9,300 $9,300 $9,700 $4,845 $6,780 $11.625 $10,100
Life Insurance $100 $112 $100 $57 $57 $114 $100
Workers Compensation $900 $900 $1,000 $500 $500 $1,000 $1,500
Vehicle Allowance $0 $0 $0 SO SO $0 $0
Sub-total: $62,500 $61,465 $64,000 $26,493 $36,824 $63.317 $65.000
Engineering Fees $0 $0 $0 $0 $0 $O
Other Contractual Services $800 $123 $800 SO $500 $500 $800
Cellular Phones $400 $444 $500 $180 $252 $432 $500
Electricity $44,200 $32,978 $44,200 $15,174 $19,426 $34.600 $44,200
Auto Insurance $900 $900 $900 5450 $450 $900 $1,000
Insurance-General $800 $801 $900 $450 $450 $900 $900
Bldg.RepairslMntc. $1,700 S $1,700 $0 SO SO $1,700
Fleet Maintenance $5,700 $4,210 $2,600 $600 $840 $1,440 $4,800
Electrical Contractor $7,300 $6,425 $7,300 $0 $7,300 $7,300 $7,300
Light Bulbs Ballast $12.400 $6,022 $13,100 $4,647 $6,600 $13,100 $13.100
Personnel Safety Equipment $500 $ $500 SO $500 $500 $500
Sub-total: $74,700 $51.902 S72,500 $21.501 $36.318 $57.819 $74,800
Emergency Electric)Repair Servii $9,600 $4.647 $9,600 $0 SO $0 $9,600
Sub-total: $84,300 556,549 $82.100 $21,501 $36.318 $57,819 $84,400
Total Field Services: $146,800 $118,014 $146.100 $47,994 $73,142 $121,136 $149.400
Capital Outlay:
Building Improvements $0 SO $0 $0 $0 SO $0
Improvements-General $0 $ $0 $0 50 50 SO
Other Machinery&Equipment $1,000 SO $1,000 $0 SO SO $1,000
Sub-total: $1.000 $0 $1.000 $0 $0 50 $1.000
Total Capital Outlay: $1,000 $0 $1,000 $0 SO $0 $1,000
Reserves
Reserved for Operations(2 1/2 M $54,900 - $59,500 - - - $55.145
Reserved for Operating Fund Cai $228.100 - $444.200 - - - $692,800
Reserved Capital Outlay -Equipi $30.000 - $32,500 - - - $35.000
$313,000 S536.200 $782,945
Other Fees,Charges&Transfers:
Tax Collector $13,500 $5.245 $13.700 $8.025 $1.600 $9,625 $13,700
Property Appraiser $8,900 $I $9.000 SO $5.000 $5.000 $9.000
Transfers - - - - - - $0
Sub-total: 522,400 $5,245 $22,700 $8,025 56.600 $14,625 $22,700
Total Other Fees&Charges $22.400 $5.245 S22,700 $8,025 56,600 $14.625 522.700
I I
Total Appropriations: $576,900 $209.3871 $803.300 S93.548 $133.037 $226,585 151,054,845
8-10
R1 14
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Street Lighting Fund
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2014
Fiscal Year 2013 Net Income from Operations S217,845
Fund Balance October 1,2012(Actual) $409,600
Fiscal Year 2013 Transfer to Fund 322 5t)
Fund Balance September 30,2013(Projected) $627,445
Fund Balance Allocations-Fiscal Year 2014
Reserved for Operations
Opening Balance-Carryforward(10/01/13) $150,745
Transfer to Fund 322(Capital Projects) $0
Transfer to SL Capital Reserve $96.600
Sub-total Reserved for Operations: $55,145
Reserve for Street Light Capital Improvements
Capital Improvement-Carryforward(Opening Balance 10-01-2012) $444,200
Transfer from SL Operations S95,600
Additions to Reserves $153,000
Sub-total Reserved for Capital Improvements: $692,800
Reserved for Capital Outlay
Equipment Replacement (Opening Ba lance-Carryforward 10/01/13) $32,500
Equipment Amortization Funding Requirement $2.500
Sub-total Reserved for Capital Outlay $35,000
Total Fund Balance-Sept. 30,2014(Projected) $782,945
8-10
R1 15
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Clam Bay Fund
Clam Bay Restoration Program
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013&Fiscal Year 2012 Budget to Actual
Amended Received Anticipated Total Proposed
FY 2012 FY 2012 FY 2013 Expended Mar./Sept, Received FY 2014
Budget Actual Budget Year-To-Date 2013 Expended Bud let
Revenue:
Carry Comard $289,500 $289,500 $354,768 $101,043
Assessment Levy $127,100 $122,463 $134,400 $122,225 $6,800 $129,025 5133.2011
Revenue Reserve (1r).7o0) - (56,80O) - - - (k7,000)
Miscellaneous income $0 $1,414 $0 $0 $0 $0
Interest Income $700 $2,432 $800 $556 $700 $1,400 $800
TDC Funding $0 $0 $0 $0 SO
Interfund Transfers(Fund III) $34.000 S34,000 $32,300 $32,300 $0 $32,300 $32300
Interfund Transfer(Fund 109) SO $0 $0 $0 $0 SO
Total Revenue $444,600 $449,809 $515,468 $155,081 $7,500 $162,725 $260,343
Appropriations:
Operations(183800)
Engineering 5163.370 $72,500 $164,479 $12.656 $94.044 $106.700 $73,600
Other Contractual $70,152 $79,100 $10,465 $7.532 S45.068 $52,600 $45,000
Photo Processing $7.500 $0 $15,000 $5,450 $6,000 $11,450 $6,000
Tree Trimming $29,000 SO 567.000 $12,480 $30,420 $42,900 $26,000
Repairs&Maintenance $350 $272 $577 $O $500 $500 $500
Minor Operating Eqpt. $590 $0 $2,988 $0 $1,000 $1,000 $1,400
Computer Software SO $0 $0 $0 $0 $0
Other Operating Supplies $1,000 $578 $1,500 $0 $500 $500 $0
Capital Outlay SO $0 $11,000 $0 $11,000 SO $0
Total Operations $271,962 I $152,450 n $273,009 $38,118 $188,532 $215,6.50 I _$152,500
Ecosystem Enhancements(183805)
Engineering $7,250 $37,144 $0 $0 $0 $0 $0
Other Contractual(Amended Budget) $143,000 $250 $212,859 $198,385 $0 $198,385
Other Contractual $0 $0 $0 $0 $0 $0 $0
Total Capital Projects $150,250 $37,394 ( $212,859 $198,385 $0 $198,385]l $0
Reserves&Rolled Projects
Reserved for Operations $15,900 - $22,700 - - - $29,210
Reserved for Rolled Projects $0 - $0 - - - $71,833
$15,900 $22,700 $101,043
Other Fees,Charges&Transfers
Tax Collector $3,900 $2,450 54,200 $2,432 $1,700 54.132 $4.100
Property Appraiser $2.600 $1,485 $2,700 $2.015 $600 $2.615 $2.700
Transfer - - - - - $0
'Revenue Reserve $0 SO $0 SO SO SO -
Total Other Fees and Charges $6,500 U $3,935 II $6,900 $4,447 $2,300 $6,747 I $6,800
Total Appropriations 11 0 I
$444,612 II $193,779 I) $515,468 $240,950 $190,832 $420,782 I 5260,343
11-15
R1 16
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Clam Bay Fund
Clam Bay Restoration Program
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2012
Fiscal Year 2013 Net Income from Operations ($258,057)
Fund Balance October 1.2012(Actual) $259,100
Fiscal Year 2013 Transfer to Fund 322 $o
Fiscal Year 2013 Tranfer from Fund 109 $100,000
Fund Balance September 30,2013(Projected) S101,043
Fund Balance Allocations-Fiscal Year 2014
Opening Balance-Carryforward(10/01/13) $101,043
Rolled Capital Projects/Programs-Transfer to Carryforward 571.833
Transfer to Fund 322(Capital Projects) 5++
Capital Projects/Programs-Transfer to Carryforward
Sub-total Reserved for Operations: S29,210
Total Fund Balance-Sept. 30,2014(Projected) $29,210
11-15
R1 17
•
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Clam Bay Fund
Clam Bay Restoration Program
Appropriation Analysis:
Clam Bay Operations&Maintenance
Projected
Funding Funds Net Funds
Engineering(320-183800-631400-511001) Requirement' Available Required
I S111.600 $38.000 S73,600
Management Report $14.800
These funds are for the preparation of an annual report for
detailing the results of the monitoring activities and the
enviromental impacts of the maintenance performed within the
system.This report would he presented annually to the I'BSD
Board.
Report Preperation $3.600
Report Presentation $1 1,200
Total $14,800
Biological Monitoring 527.000
This funding is being requested to continue performing
the biological monitoring which assess s the biological
health of the mangroves.This includes tracking growth,
re-vegetation,seedling recruitment and other biological
parameters through the annual monitoring of the established
transects and plots throughout the system tracking long
term trends,improvements and identifying declining areas.
Biological Monitoring $22,300
Seagrass Monitoring $4,700
Total $27,000
Mangrove Water Level Loggers $10,000
Water level monitoring devices within the mangrove areas to provide
additional data related to the flushing and water exchange within the
mangrove forest.
llvdrographic Monitoring 528,800
These engineering fees are being budgeted to continue
the coordination,analysis and reporting of the tide gauge data
collected with the Clam Bay system.This data is important
as it indicates the performance of the tidal flushing within the
system.
Water Quality Report $5.500
Water quality data coordination,input annual analysis for idenifying
trends.
11-15
R1 18
Collier County
Pelican Bay Services Division
• Operating Budget
Fiscal Year 2014
Clam Bay Fund
Clam Bay Restoration Program
Appropriation Analysis:
Clam Bay Operations&Maintenance
Engineering(320-183800-631400-511001)(Cont.)
General Mangrove Maintenance Consultation 525,500
These fees are for general mangrove investigation/observation,
meeting attendance,permit services and channel inspection/
identification and maintenance observations.
Projected
Funding Funds Net Funds
Other Contractual Services Requirements Available Required
(320-183800-634999-511001) ( $45.0t)O SO $45,0110
Contract Labor $12,500
It is proposed to use in-house staff to perform the
monitoring and data collection for the Clam Bay
Monitoring Programs. To supplement the staff time
estimated for the monitoring program,funds are being
budgeted for temporary labor equal to the cost of staff
hours. Below is the estimated staff cost for the
monitoring programs.
Program Staff Cost
Creek Maintenance S2.000
Hydrographic monitoring $10,500
Total $12,500
Berm Transition Area Maintenance
These funds are budgeted for the maintenance $0
of the area%vest of the berm including the removal of
cattails and other nusiance materials.
Aerial Photography SO
The annual cost for aerial photographs of the Clam Bay
System used to assess vegetation conditions as part of
the Biological Monitoring Program.
11-15
R1 19
Collier County
Pelican Bay Services Division
• Operating Budget
Fiscal Year 2014
Clam Bay Fund
Clam Bay Restoration Program
Appropriation Analysis:
Clam Bay Operations&Maintenance
Other Contractual Services(320-183800-634999-511001)(Cont.)
Interior Channel Maintenance $32,500
These funds are for a maintenance program
for the cleaning of the Clam Bay Interior
Channels. There are approximately 40,000 L.F.of
channels of which it is estimated 50%will require
maintenance as field identified.
Projected
Funding Funds Net Funds
Requirements Available Required
Photo Processing(320-183800-647210-511001) J $7.500 $1,500 $6,000
The annual cost for aerial photographs of the Clam Bay
System used to assess vegetation conditions as part of
the Biological Monitoring Program.
Projected
Funding Funds Net Funds
Tree Trimming(320-183800-646319-511001) Requirements Available Required
`these funds are for the maintenance activities ( $38,000 $12,000 $26,000 I
for control of exotic vegetation.
Projected
Funding Funds Net Funds
Requirements Available Required
Repairs&Maintenance ( $500 $0 $500 I
(320-183800-646970-511001)
Tide Gauges,Water Level Loggers $500
Sub-Total: $500
Projected
Funding Funds Net Funds
Requirements Available Required
Minor Operating Equipment I $2,400 $1.000 $1,400 I
(320-183800-652910-511001)
Projected
Funding Funds Net Funds
Requirements Available Required
Other Operating Supplies $500 $500 $0 I
(320-183800-652990-511001)
Miscellaneous Supplies $500
11-15
R1 20
Collier County
Pelican Bay Services Division
• Operating Budget
Fiscal Year 2014
Capital Projects Fund
Irrigation System&Community Landscape(Including Hardscape)Improvements
Revenue Summary
Carrvforward $2,282,379
Interest Income $25.800
Interfund Transfer $210.000
Revenue Reserve (S 1.101))
Assessment Levy $12,709
Total Available Funds: $2,529,788
Appropriation Projection
Capital Projects
Irrigation System&Community Landscape(Including Hardscape)Improvements
Pelican Bay Hardscape Renovations(50066.1)
Engineering SO
Other Contractual Services $0
Landscape Materials $125,000
Mulch Requirements 50
Other Operating Supplies SO
Total Improvements $125.000
Lake Bank Enhancements(51026.1)
Engineering SO
Berm and Swale $75.000
Littoral Planting-Landscape Materials(322-183825-646320) $35,000
Total Improvements $110.000
Pelican Bay Traffic Sign Renovation(50103.1)
Traffic Signs $15,000
Total Improvements $15.000
Programs Funded With Previously Assessed CIP Funds
North Berm Renovation(xxxxxxx)
Engineering SO
Other Contractual Services $330,000
Total Improvements $330.000
Water Management Lake Aeration(xxxxxxx)
Other Machinery&Equipment(322-183825-764110) $200,000
Total Improvements $200,000
Reserves
Reserved for Operations $0
Reserved for Rolled Projects $1,749,088
$1,749,088
Other Fees,Charges&Transfers
Tax Collector $400
Property Appraiser $300
Transfers SO
Total Other Fees&Charges: $700
Total Appropriations: $2,529,788
Equivalent Residential Units 7617.29
Projected ERU Rate: $1.67 16-18
R1 21
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Capital Projects Fund
Irrigation System&Community Landscape(Including Hardscape)Improvements
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013
Received Anticipated Total Proposed
Budget Amended Expended Mar./Sept. Received FY 2014
FY 2013 Budget Year-To-Date 2013 Expended Budget
Revenue:
Assessment Levy $324,400 $324,400 $295.215 $16.200 $311,415 $12.709
Interest Income $25,700 $25,700 $5,154 $7,200 $16.600 $25,800
Revenue Reserve ($17.500) (517.500) - - - 0)1.10)
lnterfund Transfer $241,700 $241,700 $210,000
Miscellaneous Income $0 $0 $53,487 SO 553.487 $0
Carry forward 52.618.011 $2,618,011 SO SO SO $2,282,379
Total Revenue $3,192,311 $3,192,311 3353,856 523,400 $381,502 $2.529,788
Appropriations:
Pelican Bay Hardscape Renovations(50066.1)
Engineering Fees $50,000 $125,332 $7,075 $50,025 $57,100 SO
Other Contractual Service $221,000 $2.714,134 5161.615 $325,085 $486,700 SO
Sprinkler System $0 SO SO SO SO
Landscape Materials 5225.000 $64,550 $26,647 $100,053 $126,700 $125,000
Mulch Requirements SO SO SO SO $0 SO
Road Materials SO SO SO SO SO
Licenses and Permits SO SO SO SO SO
Electrical Contractors SO SO SO SO SO
Other Operating Supplies $O SO SO $0 SO SO
$496,000 $2,904.016 $195.337 $475,163 $670,500 5125.000
Lake Bank Enhancements(51026.1)
Engineering Fees $0 $500 SO SO SO SO
Other Contractual Service: SO $22,275 SO $1.200 $1,200 $75,000
Sprinkler System Mainten; SO SO SO SO SO SO
Swale Maintenance $85,000 $170,000 $100,823 $65,000 5165,123 SO
Landscape Materials SO SO $0 SO SO $35,000
Other Operating Supplies $0 SO $0 SO SO SO
$85,000 $192.775 $100,823 $66,200 $167,023 $110_000
North Berm Renovation(xxxxxxx)
Engineering SO $0 SO SO SO
Other Contractual Services SO SO SO SO : S330.000
5330,000
Pelican Bay Traffic Sign Renovation(50103.1)
Traffic Signs $50,000 $78,920 $20.330 $38,770 559.100 $15,000
$50,000 $78,920 SO $38,770 $59,100 $15,000
Water Management Lake Aeration(xxxxxxx)
Other Machinery&Equipment(322-183825-764110) $200,000
$200,000
Total Operating Expenses S631,000 $3,175,711 $296,160 $580,133 $896,623 S780,000
16-18
R1 22
Collier County
Pelican Bay Services Division
Operating Budget
Fiscal Year 2014
Capital Projects Fund
Irrigation System&Community Landscape(Including Hardseape)Improvements
Statement of Revenue,Expenditures and Changes in Fund Balance
For the Fiscal Year Ending September 30,2013
Received Anticipated Total Proposed
Budget Amended Expended Mar./Sept. Received FY 2014
Fl"2013 Budget Year-To-Date 2013 Expended Bud let
Reserves
Reserved for Operations - - - - - $0
Reserved for Rolled Proj S2.544,711 - - - - S 1.749,088
$2,544,711 51,749,088
Other Fees&Charges
Tax Collector $10.000 $10,000 $5,875 $3,725 $9.600 $400
Property Appraiser 56,600 $6.600 $4,867 S2,833 $7.700 S300
Revenue Reserve SO SO SO SO $0 SO
Total Other Fees&Chgs. S16,600 S16,600 S10.742 56,558 S17,300 S700
Total Appropriations S3,192,311 S3,192,311 5306,902 S586,691 5913.923 52,529,788
Fiscal Year 2013 Net Income from Operations (5532,421)
Fund Balance October 1.2012(Actual) $2,573,100
Fiscal Year 2013 Transfer from Fund 109.778.320 $241,700
Fund Balance September 30,2013(Projected) $2,282,379
Fund Balance Allocations-Fiscal Year 2014
Reserved for Capital Outlay
Opening Balance-Carryforward(10/01/13) $2,282,379
Transfers from Funds 109 $210,000
Rolled Capital Projects/Programs-Transfer to Carryforward $1,749.088
Capital Projects/ProgramsTransfer to Carryforward $743.291
Sub-total Reserved for Capital Outlay; $0
Total Fund Balance-Sept. 30,2014(Projected) SO
16-18
R1 23
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