Minutes 01/21/2014 BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION
TUESDAY,JANUARY 21,2014
LET IT BE REMEMBERED that the Budget Committee of the Pelican Bay Services
Division met on Tuesday, January 21 at 3:00 p.m. at the Community Center at Pelican Bay, 8960
Hammock Oak Drive,Naples, Fl. The following members were present:
Budget Committee
Michael Levy, Chairman
John Domenie Susan O'Brien
John Iaizzo absent Scott Streckenbein
Also Present
Frank C. Dickson, II
Dave Trecker
Pelican Bay Services Division Staff
W.Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst
Kyle Lukasz, Operations Manager Lisa Resnick, Recording Secretary
AGENDA
1. Roll Call
2. Audience Comments
3. Agenda approval.
4. FY '13 actual fund balances vs. the estimates used to prepare the FY '14
budget, and quantify any impact.
5. Capital Projects
a) Projects currently approved
i. By project, funds approved vs. current estimate
b) Dollar amount of remaining Capital Funds unassigned and currently
available
i. Planning estimates for future projects
6. Review schedule for preparation of the FY '15 Proposed Budget— including
timeline for availability of County guidelines for salaries, wages, benefits and
other items.
7. Adjourn
ROLL CALL
With the exception of Mr. Iaizzo, four Committee members were present.
AUDIENCE COMMENTS
There were no audience comments.
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January 21, 2014
AGENDA APPROVAL
Mr. Domenie motioned, Mr. Streckenbein seconded to approve the agenda as
presented. The motion passed unanimously.
FY 13 ACTUALS VS.ESTIMATES USED TO PREPARE FY 14 BUDGET
Chairman Levy reviewed actual fund balances at the end of Fiscal Year (FY) 2013
compared to estimates that were used by staff to prepare the FY 2014 budget. It shows a
favorable variance in water management, community beautification, and street lighting. The
water management and community beautification favorable variances totaled $95,270, street
lighting favorable variance was $18,791, and these amounts will carry forward to the FY 2015
budget.
Rolled capital project balances for Clam Bay Fund 320 and Capital Projects Fund 322
forecasted versus actual expenditures were reviewed. In preparing the FY 2015 budget, staff
would use FY 2013 actual expenditures as a guide.
CAPITAL PROJECTS
REMAINING CAPITAL FUNDS UNASSIGNED AND AVAILABLE
There were approximately $2,096,000 capital funds unassigned and available for
hardscape capital projects in this FY 2014 budget.
OTHER CAPITAL PROJECTS APPROVED AND FUNDS ASSIGNED
Capital funds approved and available for FY 14 include about $47,000 for traffic signs,
about $303,000 for North Berm restoration, $200,000 for lake aeration, and about $106,000 for
lake bank enhancements and littoral plantings.
Currently,there were no reserves in the Clam Bay Fund 320.
PLANNING ESTIMATES FOR FUTURE PROJECTS
Chairman Levy acknowledged that the Services Division's responsibility for beach
renourishment expenses were not in included in the current FY 2014 budget; therefore, an
estimated$575,000 will come out of Capital Fund 322 to pay for the Services Division's portion
of this project.
For planning purposes, other potential, but not yet decided upon additional expenses
could include $175,000 for landscape renewal for FY 14, as well as include this amount annually
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January 21,2014
in FY 15,FY 16, and FY 17. These expenses would reduce the total available capital funds from
$2,096,000 to about$1,401,000 in FY 14.
$200,000 for lake aeration was already included in the FY 2014 budget and staff
suggested that an additional $200,000 be included in the FY 2015 budget to total $400,000. It
was also suggested $110,000 for lake bank improvements and littoral plantings be set aside
yearly in the FY 15, FY 16, and FY 17 budgets. The Committee also discussed potential ADA
compliance projects that Mr. Dorrill suggested the full Board discuss this Spring. $200,000 per
year of new capital funds was estimated available for other capital projects in FY 15 —FY 20.
PRELIMINARY SCHEDULE TO PREPARE FY 2015 PROPOSED BUDGET
Chairman Levy reviewed the budget preparation schedule. Next month, staff would
advise the Committee of anticipated changes to operations and potential cost impacts, and review
the capital projects forecast and budget objectives for FY 2015. On February 25, the Board of
County Commissioners would determine FY 2015 budget policy. In March, the Committee
would review staffs initial proposed FY 2015 budget and finalize the capital projects forecast. In
April,the Committee would review and approve the proposed FY 2015 budget to present to the
full Board at its May 7 meeting.
STREET LIGHTS
The Committee reviewed street lighting funds potentially available by FY 2016 for
engineering and design studies to install extended arms on existing poles.
Ms. Marcia Cravens commented on dark sky or light pollution.
ADJOURN
Ms. O'Brien motioned, Mr. Streckenbein seconded to adjourn. The motion
carried unanimously and the meeting adjourned at 4:00 p.m.
Michael Levy, Chairman • Minutes by LR 2/12/2014 8:30:54 AM
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