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Agenda 02/18/2014 PELICAN BAY SERVICES DIVISION Municipal Services Taxing and Benefit Unit NOTICE OF PUBLIC MEETING TUESDAY, FEBRUARY 18, 2014 THE BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION WILL MEET ON TUESDAY, FEBRUARY 18 AT 3 PM AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE, NAPLES, FL. AGENDA 1 . Roll Call 2. Agenda approval 3. Approval of January 21 , 2014 Budget Committee minutes 4. Audience Comments 5. Review by staff of any contemplated changes to operations — FY '15 vs. FY '14 — and the respective cost impacts: a. Decreases; b. Increases — including PBSD's expanded role in upland water quality management and reassignment by the BCC of the Clam Bay NRPA 6. Discussion of Budget Committee and staff position regarding capital needs (non-ad valorem and ad valorem) for FY '15 and going forward 7. Discussion of non-ad valorem and ad valorem budget objectives for FY '15 compared to FY '14 8. Adjourn ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 2/11/2014 4:07:16 PM BUDGET COMMITTEE OF THE PELICAN BAY SERVICES DIVISION TUESDAY,JANUARY 21,2014 LET IT BE REMEMBERED that the Budget Committee of the Pelican Bay Services Division met on Tuesday, January 21 at 3:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples,Fl. The following members were present: Budget Committee Michael Levy, Chairman John Domenie Susan O'Brien John Iaizzo absent Scott Streckenbein Also Present Frank C. Dickson, II Dave Trecker Pelican Bay Services Division Staff W. Neil Dorrill,Administrator Mary McCaughtry, Operations Analyst Kyle Lukasz, Operations Manager Lisa Resnick,Recording Secretary AGENDA 1. Roll Call 2. Audience Comments 3. Agenda approval. 4. FY '13 actual fund balances vs. the estimates used to prepare the FY '14 budget, and quantify any impact. 5. Capital Projects a) Projects currently approved i. By project, funds approved vs. current estimate b) Dollar amount of remaining Capital Funds unassigned and currently available i. Planning estimates for future projects 6. Review schedule for preparation of the FY '15 Proposed Budget— including timeline for availability of County guidelines for salaries, wages, benefits and other items. 7. Adjourn ROLL CALL With the exception of Mr. Iaizzo, four Committee members were present. AUDIENCE COMMENTS There were no audience comments. 1142 Budget Committee Meeting Minutes January 21,2014 AGENDA APPROVAL Mr. Domenie motioned, Mr. Streckenbein seconded to approve the agenda as presenteL The motion passed unanimously. J FY 13 ACTUALS VS.ESTIMATES USED TO PREPARE FY 14 BUDGET Chairman Levy reviewed actual fund balances at the end of Fiscal Year(FY)2013 compared to estimates that were used by staff to prepare the FY 2014 budget. It shows a favorable variance in water management, community beautification,and street lighting. The water management and community beautification favorable variances totaled$95,270, street lighting favorable variance was $18,791, and these amounts will carry forward to the FY 2015 budget. Rolled capital project balances for Clam Bay Fund 320 and Capital Projects Fund 322 forecasted versus actual expenditures were reviewed. In preparing the FY 2015 budget, staff would use FY 2013 actual expenditures as a guide. CAPITAL PROJECTS REMAINING CAPITAL FUNDS UNASSIGNED AND AVAILABLE There were approximately$2,096,000 capital funds unassigned and available for hardscape capital projects in this FY 2014 budget. OTHER CAPITAL PROJECTS APPROVED AND FUNDS ASSIGNED Capital funds approved and available for FY 14 include about$47,000 for traffic signs, about $303,000 for North Berm restoration, $200,000 for lake aeration,and about$106,000 for lake bank enhancements and littoral plantings. Currently,there were no reserves in the Clam Bay Fund 320. PLANNING ESTIMATES FOR FUTURE PROJECTS Chairman Levy acknowledged that the Services Division's responsibility for beach renourishment expenses were not in included in the current FY 2014 budget; therefore, an estimated$575,000 will come out of Capital Fund 322 to pay for the Services Division's portion of this project. For planning purposes, other potential,but not yet decided upon additional expenses could include$175,000 for landscape renewal for FY 14, as well as include this amount annually 1143 Budget Committee Meeting Minutes January 21,2014 in FY 15,FY 16, and FY 17. These expenses would reduce the total available capital funds from $2,096,000 to about$1,401,000 in FY 14. $200,000 for lake aeration was already included in the FY 2014 budget and staff suggested that an additional$200,000 be included in the FY 2015 budget to total $400,000. It was also suggested$110,000 for lake bank improvements and littoral plantings be set aside yearly in the FY 15, FY 16, and FY 17 budgets. The Committee also discussed potential ADA compliance projects that Mr. Dorrill suggested the full Board discuss this Spring. $200,000 per year of new capital funds was estimated available for other capital projects in FY 15—FY 20. PRELIMINARY SCHEDULE TO PREPARE FY 2015 PROPOSED BUDGET Chairman Levy reviewed the budget preparation schedule. Next month, staff would advise the Committee of anticipated changes to operations and potential cost impacts,and review the capital projects forecast and budget objectives for FY 2015. On February 25,the Board of County Commissioners would determine FY 2015 budget policy. In March,the Committee would review staff's initial proposed FY 2015 budget and finalize the capital projects forecast. In April,the Committee would review and approve the proposed FY 2015 budget to present to the full Board at its May 7 meeting. STREET LIGHTS The Committee reviewed street lighting funds potentially available by FY 2016 for engineering and design studies to install extended arms on existing poles. Ms. Marcia Cravens commented on dark sky or light pollution. ADJOURN Ms. O'Brien motioned,Mr. Streckenbein seconded to adjourn. The motion carried unanimously and the meeting adjourned at 4:00 p.m. Michael Levy, Chairman Minutes by LR 2/12/2014 8:30:54 AM 1144 February 18,2014 Clam Bay Committee of the Pelican Bay Services Division 5. Review by staff of any contemplated changes to operations in FY'15 vs FY'14 and respective cost impacts Page 1 of 1 Budget Change Highlights-FY 2015 Water Management Engineering-Water Quality $40,900 Fountain (Replacement) $5,000 Copier $1,900 Community Beautification Pest Control-Raccoons -$7,500 Copier $1,900 Electrical Engineer Engineering-Street Lighting Design $25,000 Copier $1,900 Equipment(Net 2015 Cost for Equipment Replacement) $25,000 Clam Bay Management Plan- Forecasted Activity Estimates $25,000 Engineering-Clam Pass Interval Monitoring $64,000 February 18,2014 Budget Committee of the Pelican Bay Services Division 5b. Comments submitted by Joseph T.Doyle,MD and Sandra J.Doyle Page 1 of 2 From: naolesoatriots(alcomcast.net To: officeanelicanbayservicesdivision.net; mikelew435(Oamail.com;paolessusan(&comcast.net Cc: pfn16799(anaoles.net;jaizzoc comcast.net;djtrecker(a)vahoo.com;iohnsusanbolandMaol.com;OchsLeo; pwiaht E.Brock;Crystal K.Kinzel; HillerGeoraia Subject: PBSD--Budget-Committee-02/18/2014--Item-5b--Audience Comment Date: Tuesday,February 18,2014 8:30:16 AM Greetings, We would like to remind the PBSD Budget Committee that any budgetary increases related to the operational management of Clam Pass are NOT to be borne by the taxpayers within Pelican Bay. Rather, the funds for these activities should be coming as an intergovernmental transfer from the Coastal Advisory Committee from whom these responsibilites were assumed in December 2012 or from Collier County General Revenues. Please see Commissioner Hiller's email from January 2013 below. Additionally,the PBSD should be conducting an audit and true-up in order to be reimbused for funds expended in FY 2013 for the same Clam Bay activiites--i.e. staff and adminstrator time for obtaining permits and overseeing the March 2013 dredging. The staff and administrator should be tracking their Clam Bay activities for FY2014 so that we can conduct another true-up at the end of this year. Joseph T. Doyle, MD Sandra J. Doyle Laurel Oaks in Pelican Bay From: "HillerGeorgia" <GeorgiaHiller @colliergov.net> To: naplespatriots @comcast.net Cc: office@ pelicanbayservicesdivision.net, keithdallas @comcast.net,jlytle @naplesnews.com, nfn16799 @naples.net, jbaron @watersideshops.com,johnchandler219 @ gmail.com, josiegeoff @aol.com, iaizzo @comcast.net, mikelevy435 @gmail.com, naplessusan @comcast.net, djtrecker @yahoo.com, teedupl @aol.com, "hunter hansen" <hunter.hansen @waldorfastoria.com>,johnsusanboland @ aol.com, "OchsLeo" <LeoOchs @colliergov.net>, "Neil Dorrill" <Neil @dmgfl.com>, "Dwight E. Brock" <Dwight.Brock @collierclerk.com>, "Crystal K. Kinzel" <Crystal.Kinzel @collierclerk.com> Sent: Wednesday, January 2, 2013 8:45:49 AM Subject: Re: PBSD--01/02/2013--Agenda Item 11--Changes to County Ordinance --Audience Comment To all: There will not be an additional cost to the MSTU. With thanks- Commissioner Georgia Hiller On Dec 31, 2012, at 4:03 PM, "naplespatriots @comcast.net<mailto:naplespatriotscomcast.net>" <naplespatriots @comcast.net<mailto:naplespatriots©comcast.net» wrote: We are concerned with the wording in section 1: "The Unit will be solely responsible for advising the County on dredging and maintaining Clam Pass for the purpose of enhancing the health of the affected mangrove forest, and will manage such activities for the County." This management activity will be an additional cost to the residents of Pelican Bay. Does BCC plan to reimburse the PBSD for the time spent February 18,2014 Budget Committee of the Pelican Bay Services Division 5b. Comments submitted by Joseph T.Doyle,MD and Sandra J.Doyle Page 2 of 2 by the contracted administrator as well as the assigned staff for their activities related to managing Clam Pass? It appears that the tranfer of the responsibility for managing Clam Pass was transferred from the Coastal Advisory Council to PBSD without consideration of the impact on the PBSD budget. Joseph Doyle Sandy Doyle Laurel Oaks/Pelican Bay Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 3 z CO C 0-4 0 n C W 03 CO m y a 0 0 s emr 0.1 Q .3 c. ` r° r°ro 0) 0 ells - 3 a D co o ea. C =• D 1-- v 0) GI -' CD 73 47 a o3a X O C a A- w C ' D) H C) -p .. (D < ". Q Z f7 „ CU m r P �. rt 3 g c o a C Cr N '* o "a D CD rn •:� rD v o 0 r n r+ op0i O = m rt v ra 3 a� ? C 3 3 z cu co c 01 N O (D .r - n -c rt. .3-+ 0. co v fD N n N tri N I_ V. 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Non-ad valorem FY'14 Assessment: W/O CIP CIP TOTAL Per Unit $370.63 $27.50 $398.13 Equiv. Res. Units 7,615.29 7,615.29 7,615.29 Assessment $2,822,455 $209,420 $3,031,875 Carryforwards to FY'14: Water Management& Beautification $796,800 Transfers from Above to Capital (210,000) Clam Bay Carryforward 101,065 $687,865 FY'15 Estimated Carryforwards to FY'15: Water Management& Beautification $620,400 Add'I. due to FY '13 Ops 95,275 Clam Bay 29,232 Transfers to Capital ( 7?? $744,907 - ? Assessment: W/O CIP CIP TOTAL Per Unit Equiv. Res. Units 1. Budget Committee Meeting 2/18/2014 February 18,2014 Budget Committee of the Pelican Bay Services Division 7. Discussion of non-ad valorem and ad valorem budget objectives for FY 2015 compared to FY 2014 Page 2 of 2 B. Ad Valorem FY'14 Tax: W/O CIP CIP TOTAL Millage Rate 0.0531 0.0326 0.0857 Property Value $5,144,691,000 $5,144,691,000 $5,144,691,000 Tax $273,183,092 $167,716,927 $440,900,019 FY'15 Tax: W/O CIP CIP TOTAL Millage Rate Property Value 2 Budget Committee Meeting 2/18/2014 PB ANNUAL ASSESSMENTS e-t ' NON AD MELLAGE C.1 L. VALOREM ERU'S RATE 1 N L zct 41,?.so #39 f,/,3 "4/5.2.`i - :Ogs7 d ©39-i° 2013 I $398.12 7617.29 .0857 2012 $3 . 98.13 7618.29 .0858 2011 $370.63 7618.29 .0531 2010 $370.64 7617.29 j .0531 2009 $370.46 7616.29 1 .0532 2008 $382.30 7618.29 .00'•`* 2007 $422.98 7619.29 .00** 2006 $151.40 7629.29 ( .1486* 2005 $475.43 7644.28 ( .1399 2004 $325.28 7763.19 .1544 2003 $293.13 7764.11 .2013 2002 $293.54 7811.00 .2183 2001 $284.15 7770.35 ( .2050 2000 $280.23 7734.82 I .2303* *Millage Rate for Years 2000 through 2006 included security. Starting year 2009 millage rate is for street lighting only. **Zero Millage Rate for 2007 and 2008 due to using excess security funds. R 1.117/2011