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Agenda 01/21/2014
PELICAN BAY SERVICES DIVISION By__ Municipal Services Taxing and Benefit Unit �� — —J NOTICE OF PUBLIC MEETING TUESDAY, JANUARY 21, 2014 THE BUDC' T COMMITTEE OF THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET ON TUESDAY, JANUARY 21, 2014 AT 3:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Roll Call 2. Audience Comments 3. Agenda approval. 4. FY '13 actual fund balances vs. the estimates used to prepare the FY '14 budget, and quantify any impact. 5. Capital Projects a. Projects currently approved i. By project, funds approved vs. current estimate b. Dollar amount of remaining Capital Funds unassigned and currently available i. Planning estimates for future projects 6. Review schedule for preparation of the FY '15 Proposed Budget — including timeline for availability of County guidelines for salaries, wages, benefits and other items. 7. Adjourn ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597 -1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 1/13/2014 2:09:59 PM January 21,2014 Budget Committee of the Pelican Bay Services Division FY 2013 Forecast vs.Actual Expenditures Page 1 of 1 FY 2013 Forecasted vs. (Unaudited) Actual Expenditures Variance Forecasted Budget Forecasted Actual VS. Actual Water Management Reveune $ 699,700.00 $ 667,200.00 $ 669,853.00 $ 2,653.00 Operating Exp. $ 616,800.00 $ 600,500.00 $ 564,546.00 $ 35,954.00 Other Fees & Chrgs. $ 45,700.00 $ 27,400.00 $ 27,670.00 $ (270.00) $ 38,337.00 Community Beautification Reveune $ 1,889,900.00 $ 1,831,500.00 $ 1,816,071.00 $ (15,429.00) Operating Exp. $ 1,569,400.00 $ 1,683,300.00 $ 1,636,747.00 $ 46,553.00 Other Fees & Chrgs. $ 106,500.00 $ 91,400.00 $ 65,586.00 $ 25,814.00 $ 56,938.00 Street Lighting Reveune $ 447,400.00 $ 426,100.00 $ 426,400.00 $ 300.00 Operating Exp. $ 244,400.00 $ 216,600.00 $ 207,455.00 $ 9,145.00 Other Fees & Chrgs. $ 22,700.00 $ 14,600.00 $ 5,254.00 $ 9,346.00 $ 18,791.00 Rolled Capital Project Balances - Forecasted Vs. Actual Forecasted Actual Variance Clam Bay- Fund 320 $101,065 $128,625 $27,560 Capital - Fund 322 $2,228,892 $2,705,860 $476,968 C 0 _N * U) N d- 0 0 T- 00 00 00 0 ,- 0) 00 _1 y M M M00 0 00 00 00 O O N- O CO CO 6r-: 661.6c4 O O 66 66 6N: 46 ,- C) Z co U) Co O CO N- 1- nt 0 O O 1.. — C) - N d ti CO CO CO N- is. O O U) — O CG . "O Cn . o N N M U) v66' M M cid CA h CG M N m fC U) O ' ' C nrnr 00 00 o M 0 0 0 OD - -0 m; N N C1 U) U Q i N Q) aC -C .Q I5 10 0 N O U) N 00 LOO 00 00000 ti — O M LOCA O N M 0 0 N N 0 0 0 0 0 0 0 O C o — O N N O ti h O O CO CG O O 0 0 0 0 0 M `) Ch CO OCO ON CD F M M O E4 R (6 pU - . '7705 -. 05C6�) . 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OD C`I %\kk� 7 6 N 7 r 0 0 r A w0. 0 0") ® '0 u 4 A o A7 6 ® a CO <A @ CO VI ® o o ® 3 r w ,4 @ # trl ¥ 4. a % k % Z 3 G % & m e 0 k � 7 -0 O 6 \ 'S o \ G ~ ° _ $ \ � t 0 %.1- 2 - 0 / \ a \ r 0 o ) k 5 0- » Document distributed at 1/21/14 Budget meeting STREET LIGHTS—January 21, 2014 1) $160K/year additional funds from assessment. 2) FY '14 end of year funds available $693K 3) Replace residential light fixtures on existing poles = $850K * 4) Additional funds needed $175K 5) Funds should be available in FY'16. May be implemented as early as FY '16 or '17. 6) Possible action update proposal/technology in FY '15 or'16. *3% inflation/year on $712K (2010-2016) for 6 years = $850K. In tO v =' 7 cz5 N x E y' v ON � it L 0) a 'G N C1. 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Q a N rU 0 N tt N 0 a1 01 01 LI) .t 0 t0 CT N N 0 0 •-1 tt 0) * U 0 0 '-r 03 O N ul M tO d• O N O N tt a1 In tf N 0 O o o C 0 O CO .t M M OD .1- N ,,,.1 O M O 'd;to •-I .-r 00 '1"0 0 a M Cr Q• ',-1 00 •-i O LO M t0 to co N t1' co co LO N 0 O 0 0 0 r0 COM 00 Ln .-r CT N N 0 Lin 00 a1 .-r MOO U) O N '•"I N N in toOO covrNMu) N co OMu) N00N dNa1LOa1 .-+ ttto © NN 0 M M >_ tf}tft-VI- *ft- 69- ,i Oft 69- AA-tA-69- t}}A&61-tft tf} .-i .--i .-1 = 0 4A tf}tft tf} Mw m J W O H L N M .1- If) t0 N CO 01 O ,-1 N M 1i- U7 t0 N CO a1 O ,"'I L 4-+ L r0 .-1 .i rt .-I .-1 .i .-t .-t N N N N N N N N N N M M W (1) Y IV 0 ' 00000000000000000000 HN '© >- N N N N N N N N N N N N N N N N N N N N N U January 21,2014 Budget Committee of the Pelican Bay Services Division Preliminary FY 2015 Schedule Page 1 of 1 FY 2015 BUDGET MEETING SCHEDULE Jan. 21, 2014, 3 p.m. First Budget Committee Meeting Feb. 18, 2014, 3 p.m. * Review by staff of any changes to operations and the respective cost impact. *Review capital projects forecast going forward. *Discuss FY 2015 budget objective. BCC Feb. 25, 2014 Policy set and approved by BCC- Final Budget Policy Documents with guidelines regarding Salaries, benefits, tax rates, etc. and County Manager Budget review schedule. Mar. 18, 2014, 3 p.m. *Review staff's initial presentation of the FY 2015 budget. *Finalize Capital Projects forecast going forward. Apr. 8, 2014, 3 p.m. *Review and approve proposed FY 2015 budget for presentation to the PBSD board at their May 7th, 2014 meeting. May Meeting held in reserve if necessary. BCC June (Late) BCC Budget Workshop & Wrap-up. BCC July (Late) BCC release of tentative budget and set proposed millage rates. Sept. (Early) Public Hearing 5:05 p.m.