Backup Documents 03/25/2014 Item #16G5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 6 G
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office `�^�\A
4. BCC Office Board of County
Commissioners \\T�/i
5. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Debbie Brueggem ,Admin,Airport Phone Number 642-7878 xt. 34
Contact/ Department Authority
Agenda Date Item was March 25,2014 Agenda Item Number 16G5
Approved by the BCC
Type of Document FDOT Grant Agreement(JPA QR22) Number of Original 4 Agreements
Attached Resolutions `pL5. Documents Attached 3 Resolutions
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?
2. Does the document need to be sent to another agency for additional signatures? If yes, ✓ Co', rA
provide the Contact Information(Name;Agency; Address;Phone)on an attached sheet. 1.-14G■
3. Original document has been signed/initialed for legal sufficiency. (All documents to be vat-11 signed by the Chairman,with the exception of most letters, must be reviewed and signed l//. t-A
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's (,
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the O � -- C3'1Q4
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 3/25/14 and all changes made
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16 (35
MEMORANDUM
Date: March 28, 2014
To: Debbie Brueggeman, Operations Coordinator
Collier County Airport Authority
From: Teresa Cannon, Deputy Clerk
Minutes and Records Department
Re: Resolution 2014-61 and FDOT Grant Agreement (JPA AQR22)
Attached are 2 original resolutions and 4 original grant agreements of the document
referenced above (Item #16G5) adopted by the Collier County Board of County
Commissioners on Tuesday, March 25, 2014.
Please forward for additional signatures and return an original back to the
Minutes & Records Department to be kept in the Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16G5
RESOLUTION NO. 2014- 61
RESOLUTION OF THE COLLIER COUNTY AIRPORT AUTHORITY
APPROVING AND AUTHORIZING CHAIRMAN EXECUTION OF THE
ATTACHED SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT,
NUMBER ONE, TO CONTRACT NO. AQR22 WITH THE FLORIDA
DEPARTMENT OF TRANSPORTATION
WHEREAS, the Collier County Airport Authority has the authority to enter into the
attached amendment to agreement with the Florida Department of Transportation to
undertake projects as authorized by Chapter 332, Florida Statutes, Section 14-60 of the
Florida Administrative Code, and Ordinance 2004-03, as amended.
NOW, THEREFORE, BE IT RESOLVED BY THE Collier County Airport Authority,
Collier County, Florida, that:
1. That the Supplemental Joint Participation Agreement (JPA) Number One to JPA
Contract Number AQR22 for the design, permitting, and bidding of Runway 9-
27 Rehabilitation at the Immokalee Regional Airport, Financial Management
Number 4329014-94-01, attached hereto, is hereby approved.
2. The Chairman of the Collier County Airport Authority, Tom Henning, is
authorized to enter into, modify or terminate Supplemental JPA Number One to
JPA AQR22 with the Florida Department of Transportation unless specifically
rescinded.
3. This Resolution shall take effect immediately upon adoption.
ADOPTED this 25th day of March 2014 after motion, second and majority vote in
favor of adoption.
ATTEST: COLLIER COUNTY AIRPORT AUTHORITY,
COLLIER COUNTY, FLORIDA
DWI HT E. RR K;.Clerk
Clerk • :�_/_� 1►
Attest as to C � '' OM HENN N
signature only. CHAIRMAN .
1ltz� c
Approved as to form and legality: ,9 3 1
"te 31 lc Ls
Jennifer . Belpeaib
Assistant County Attorney 3/ t t I vL :;puff l fer�C
16G5
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725-030-07
PUBLIC TRANSPORTATION PUBLIC TRANSPORTATION
06/11
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Page l of 6
Number One
Financial Project No.: Fund: 010 FLAIR Category: 088719
432901-1-94-01 Function: 215 Object Code: 750004
(Item-segment-phase-sequence) Federal No.: N/A Org. Code: 55012020129
Contract No.: AQR22 DUNS No.: 80-939-7102 Vendor No.: F596000558130
Catalog of Federal Domestic Assistance Number: N/A Catalog of State Financial Assistance Number: 55.004
THIS AGREEMENT, made and entered into this day of , by and
between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter
referred to as the Department, and Collier County Airport Authority
2005 Mainsail Drive, Suite 1, Naples, Florida 34114
hereinafter referred to as Agency.
WITNESSETH:
WHEREAS, the Department and the Agency heretofore on the 1st day of November , 2012 ,
entered into a Joint Participation Agreement; and
WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment"A" appended
hereto; and
WHEREAS,the Department desires to participate in all eligible items for this project as outlined in Attachment"A"
for a total Department Share of 84,265.00
NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to
flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be
amended and supplemented as follows:
1.00 Project Description: The project description is amended
no change.
16G5
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 2 of 6
C
16G5
725-030-07
PUBLIC TRANSPORTATION
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Page 3 of 6
2.00 Project Cost:
Paragraph 3.00 of said Agreement is ® increased/❑ decreased by$89,246.00
bringing the revised total cost of the project to $882,096.00
Paragraph 4.00 of said Agreement is ® increased/❑ decreased by$44,623.00
bringing the Department's revised total cost of the project to$84,265.00
3.00 Amended Exhibits:
Exhibit(s)A. B, and D of said Agreement is amended by Attachment"A".
4.00 Contract Time:
Paragraph 18.00 of said Agreement July 1, 2018
5.00 E-Verify:
Vendors/Contractors:
1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of
all new employees hired by the Vendor/Contractor during the term of the contract; and
2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract
to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment
eligibility of all new employees hired by the subcontractor during the contract term.
16G5
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 4 of 6
Financial Project No. 432901-1-94-01
Contract No. AQR22
Agreement Date
Except as hereby modified, amended or changed, all other terms of said Agreement dated 11/1/2012
and any subsequent supplements shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first
above written.
AGENCY FDOT
Collier County Airport Authority See attached Encumbrance Form for date of Funding
AGENCY NAME Approval by Comptroller
.To vv' l—1 e►),7 b K
SIGNATORY(PRI D OR TYP I LEGAL REVIEW
DEPARTMENT OF TRANSPORTATION
6
(SIGNATURE CHRIS SMITH
/ DEPARTMENT OF TRANSPORTATION
pin I Ct y Director of Transportation Development
TITLE TITLE
Approved as to form and legality
ATTEST: 9K, cleric
T E. �Fl
� Nx.y� Assistant County, tomey
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s 3\\ \
it as to Chairman
'
sionaturp „�,,
16135
725-030-07
PUBLIC TRANSPORTATION
06!11
Page 5 of 6
Financial Project No. 432901-1-94-01
Contract No. AQR22
Agreement Date
ATTACHMENT"A"
SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT
This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the
State of Florida, Department of Transportation and Collier County Airport Authority
2005 Mainsail Drive, Suite 1, Naples, Florida 34114
dated
DESCRIPTION OF SUPPLEMENT(Include justification for cost change):
Adding additional funding for eligible cost overruns.
I. Project Cost: As Approved As Amended Net Change
$792,850.00 $882,096.00 $89,246.00
Total Project Cost $792,850.00 $882,096.00 $89,246.00
II. Fund Participation: As Approved As Amended Net Change
Department: $39,642.00 $84,265.00 $44,623.00
Agency: $39,642.00 $84,265.00 $44,623.00
Other: $713,565.00 $0.00 $0.00
Total Project Cost $792,849.00 $168,530.00 $89,246.00
Comments:
Phased Airport Project: An Aviation Development Project already under a Joint Participation Agreement (JPA), where
additional funding may be allocated or project funding shares revised by the Department in subsequent fiscal years or
Work Program Development cycles up to the allowed maximum Department share for the final project cost.
C,�'
16G5
725-030-07
PUBLIC TRANSPORTATION
06/11
Page 6 of 6
III. MULTI-YEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING
If a project is a multi-year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are
programmed in the Department's Work program in the following fiscal year(s):
FY 2013 $39,642.00 FY
FY 2014 $44,623.00 FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
FY FY
Project years may be advanced or deferred subject to Legislative appropriation or availability of funds.
l6G5
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
EXHIBIT "A"
PROJECT DESCRIPTION AND RESPONSIBILITIES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority, 2005
Mainsail Drive, Suite 1,Naples, Florida 34114 dated and referenced by the
above Financial Project Number.
PROJECT LOCATION: Immokalee Regional Airport
PROJECT DESCRIPTION: Rehabilitate Runway 9-27
SPECIAL CONSIDERATIONS BY AGENCY:
The audit report(s) required in paragraph 7.62 of the Agreement shall include a schedule of
project assistance that will reflect the Department's contract number, Financial Project Number
and the Federal Identification number, where applicable and the amount of state funding action
(receipt and disbursement of funds) and any federal or local funding action and the funding
action from any other source with respect to the project.
The plans and specifications review required in paragraph 13.00 of the Agreement shall include
an Engineer Certification and compliance with Department requirements as outlined in Exhibit
«C„
SPECIAL CONSIDERATIONS BY DEPARTMENT:
Effective July 1, 2010, Section 215.971 of the Florida Statutes, requires agreements with the
State to contain a scope of work that clearly establishes quantifiable and measurable deliverables.
Each deliverable must specify the required level of service to be performed and the Department's
criteria for evaluating successful completion. The items must be submitted and approved
through the Florida Aviation Database http://www.florida-aviation-database.com/ filed under the
appropriate Financial Management (FM) number to meet the deliverable requirements. The
deliverables must be received and accepted by the Department prior to the payment of services.
The Department of Financial Services Internet link below provides guidance on clear and
comprehensive scopes and deliverables development. The scope of work and deliverables are
specifically addressed in chapter 3:
http://www.myfloridacfo.com/aadir/does/ContractandGrantManagementUserGuide.pdf
Phased Airport Project: An Aviation Development Project already under a Joint Participation
Agreement (JPA), where additional funding may be allocated or project funding shares revised
Exhibit A, Page 1 of 4
16135
•
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number AQR22
Supplemental Agreement One
by the Department in subsequent fiscal years or Work Program Development cycles up to the
allowed maximum Department share for the final project cost.
Narrative This project is for design to rehabilitate Runway 9-27 and extend Taxiway
B. The runway will be relocated to accommodate the FAA requirement to
decouple the runways. Associated improvements include grading and
drainage in the runway/taxiway object free areas; replacement of runway
edge lighting; the addition of REILs and PAPIs; a new airfield electrical
vault and emergency power generator; new taxiway edge lights; signage
for Taxiways A-2, B, B-1, B-2 and B-3; relocate segmented circle and
wind socks; new Taxiway B-2; removal of old runway pavement; hold
and blast pads, and other miscellaneous improvements.
Justification Runway 9-27 pavement has exceeded FAA recommended pavement
overlay interval and is currently in very poor condition. Decoupling of the
runways is required by the FAA. Preservation is vital to ensure safety and
longevity of the runway.
SCOPE OF SERVICES
Design Phase
1. The Agency must submit a signed copy of an agreement between the Agency and its
third-party consultant, incorporating the scope of services and schedule of values
which have been approved by the Department. The scope of services must include or
incorporate by reference a schedule of values that will be used to approve payments
to the third-party consultant. The scope of services and schedule of values must be
approved in writing by the Department before the Agency enters into an agreement
with its third-party consultant. The schedule of values shall be a complete and
detailed itemization describing each subcategory of work and related pay items and
their associated total value, quantity, unit of measurement and unit price/cost. The
consultant should invoice the Agency on a regular basis using the approved schedule
of values and one of the following methods:
a. Percentage Completed. For this method the consultant's invoice should list a
detailed description of each task in the approved scope of services and schedule
of values, the dollar value amount for the item, the percentage competed for the
item, and the dollar value for the percentage completed.
b. Completed Tasks. For this method the consultant's invoice should list a detailed
description of each task in the approved scope of services and schedule of values,
Exhibit A, Page 2 of 4
l(�
16G5
• Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
the dollar value amount for each item, indicate which task have been completed,
and the dollar value for each task completed.
2. The Agency shall sign each invoice submitted to the Department and certify thereon
that the Agency has verified that the percentages of and/or task completions are
correct and that the amounts indicated on the invoice are correct.
3. Any change(s) to the approved scope of services or schedule of values will require a
change order approved by the Department, and signed by the Agency and the third-
party consultant. Invoices incorporating unapproved changes cannot be submitted by
the Agency or paid by the Department. Invoices submitted to the Department with
any unapproved charges will be rejected by the Department.
Construction Phase
4. The Agency must submit a signed copy of an agreement between the Agency and its
contractor, incorporating the scope of services and schedule of values which have
been approved by the Department. The scope of services must include or incorporate
by reference a schedule of values that will be used to approve payments to the
contractor. The scope of services and schedule of values must be approved in writing
by the Department before the Agency enters into an agreement with its contractor.
The schedule of values shall be a complete and detailed itemization describing each
subcategory of work and related pay items and their associated total value, quantity,
unit of measurement and unit price/cost. The contractor should invoice the Agency
on a regular basis using the approved schedule of values and one of the following
methods:
a. Percentage Completed. For this method the contractor's invoice should list a
detailed description of each task in the approved scope of services and schedule
of values, the dollar value amount for the item, the percentage competed for the
item, and the dollar value for the percentage completed.
b. Completed Tasks. For this method the contractor's invoice should list a detailed
description of each task in the approved scope of services and schedule of values,
the dollar value amount for each item, indicate which task have been completed,
and the dollar value for each task completed.
5. The contractor should submit their pay request to the Agency's project inspector for
approval using the standard "Application and Certificate for Payment" form. The
Exhibit A, Page 3 of 4
16G51,1
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
Agency's project inspector will review and approve the contractor's pay request
certifying the percentage of completion and/or quantities are correct.
6. The Agency shall sign each invoice submitted to the Department and certify thereon
that the Agency has verified that the percentages of and/or task completions are
correct and that the amounts indicated on the invoice are correct.
7. Any change(s) to the approved scope of services or schedule of values will require a
change order approved by the Department, and signed by the Agency and the
contractor. Invoices incorporating unapproved changes cannot be submitted by the
Agency or paid by the Department. Invoices submitted to the Department with any
unapproved charges will be rejected by the Department.
Exhibit A,Page 4 of 4
L-�l
16G5 f
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
EXHIBIT "B"
PROJECT BUDGET
(Phased Airport Project)
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority 2005
Mainsail Drive, Suite 1,Naples. Florida 34114 dated and referenced by the
above Financial Project Number.
Expiration Date: July 1, 2018
Project funds are programmed in the Department's Work Program in the following fiscal year(s):
FY 12/13
Federal Funding (FAA) 90% $ 713,565.00
State Funding(DPTO) 5% $ 39,642.00
Local Funding(LF) 5% $ 39,642.00
100% $ 792,850.00
FY 13/14
State Funding(DPTO) 50% $ 44,623.00
Local Funding(LF) 50% $ 44,623.00
100% $ 89,246.00
Total $ 882,096.00
Project years may be advanced or deferred subject to Legislative appropriation or availability of
funds.
State funds programmed on this project must be expended and an invoice for their
reimbursement to the agency submitted to the Department by the following date(s):
FY 12/13 funds by May 1, 2018
FY 13/14 funds by May 1, 2019
Such funds, which are not expended and invoiced by the dates indicated, shall be forfeited by the
agency. Invoices shall be submitted at a minimum of every 24 months or the project funds are
subject to deletion.
Exhibit B,Page 1 of 1
•
16G5
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-0I
Contract Number:AQR22
Supplemental Agreement One
EXHIBIT "D"
PROJECT COMPLIANCES
This exhibit forms an integral part of that certain Joint Participation Agreement between the
State of Florida, Department of Transportation and the Collier County Airport Authority 2005
Mainsail Drive, Suite 1,Naples, Florida 34114 dated and referenced by the
above Financial Project Number.
State Agency: Florida Department of Transportation
CSFA Number& Title: 55.004, Aviation Development Grants
Amount: $84,265.00
COMPLIANCES
ACTIVITIES ALLOWED
Airport Planning
Airport Planning Grants are to study options for airport development and operations. The
Department funds airport master plans, airport layout plans (ALP), noise and environmental
studies, economical impact, services development, and airport promotion. Examples of projects
are:
• Master Plans and Airport Layout Plans (ALP);
• Master Drainage Plans;
• Environmental Assessments (EA);
• Development of Regional Impact (DRI);
• Operations and Emergency Response Plans (ERP);
• Federal Aviation Regulations (FAR) Part 150 noise studies;
• Environmental Impact Studies (EIS);
• Wildlife Hazard Studies;
• Feasibility and Site Selection Studies;
• Business plans;
• Airport management studies and training;
• Air services studies and related promotional materials.
Airport Improvement
These grants are to provide capital facilities and equipment for airports. Examples of projects
are:
Exhibit D, Page 1 of 5
16G5
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
Air-side capital improvement projects
• Runways
• Taxiways
• Aprons
• T-hangers
• Fuel farms
• Maintenance Hangers
• Lighting
• Air Traffic Control Towers
• Instrument Approach Aids
• Automatic Weather Observation Stations
Land-side capital improvement projects
• Terminal Buildings
• Parking lots and structures
• Road and other access projects
Presentation projects
• Overlays
• Crack sealing
• Marking
• Painting buildings
• Roofing buildings
• Other approved projects
Safety equipment
• Airfield Rescue and Fire Fighting Vehicle(ARFF)
• Lighted Xs
Safety projects
• Tree clearing
• Land contouring on overrun areas
• Removing, lowering, moving, and marking, lighting hazards
Information technology equipment(used to inventory and plan airport facility needs)
Drainage improvements
Exhibit D, Page 2 of 5
•
16G5
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number 432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
Land Acquisition
This grant program protects Florida's citizens from airport noise and protects airport clear zones
and runway approach areas from encroachment. Administrative Costs, appraisals, legal fees,
surveys, closing costs and preliminary engineering fees are eligible costs. In the event the
negotiation for a fair market value is unsuccessful, the court will be petitioned for "an Order of
Taking" under the eminent domain laws of Florida. Examples of projects are:
• Land acquisition (for land in an approved Master Plan or ALP)
• Mitigation land (on or off airport)
• Aviation easements
• Right of way
• Approach clear zones
Airport Economic Development
This grant program is to encourage airport revenue. Examples of projects are:
• Any airport improvement and land purchase that will enhance economic impact
• Building for lease
• Industrial park infrastructure and buildings
• General aviation terminals that will be 100 percent leased out
• Industrial park marketing programs
Aviation Land Acquisition Loan Program
The Department provides interest free loans for 75 percent of the cost of airport land purchases
for both commercial service and general aviation airports.
This is a general description of project types. A detail list of project types approved for these
grant programs can be found in the Aviation Grant Program manual which can be accessed
through the internet at www.dot.state.fl.us/Aviation/Public.htm.
ALLOWABLE COSTS
Entities are prohibited from using grant funds for lobbying the legislature. (Section 216.347,
Florida Statutes). Also, restrictions of expenditures are summarized in the Reference Guide for
State Expenditures of the Department of Financial Services. Other specific requirements for
allowable costs are unique to each state project and are found in the laws, rules, and the
provisions of contracts or grant agreements pertaining to the project. For projects listed in the
Compliance Supplement, these specific requirements are in Part Four.
Audit Objectives
Exhibit D,Page 3 of 5
�l�
Collier Coun G
5
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number:AQR22
Supplemental Agreement One
Determine whether expenditures of state financial assistance were for allowable costs.
Suggested Audit Procedures
1. Identify the types of costs that are either specifically allowed or prohibited by the laws,
rules, and provisions of contracts or grant agreements pertaining to the project.
2. Select a sample of transactions and perform procedures to verify that the transactions
were for an allowable cost and not for lobbying the legislature or other prohibited uses.
Cash Management
State agencies which are expressly authorized by law to make advances for project startup or
contracted services in total or periodically, shall limit such advances to other governmental
entities and nonprofit entities. The amount to be advanced may not exceed the expected cash
needs of the recipient within the initial 3 months. Thereafter disbursements are to be made only
on a reimbursement basis. The Chief Financial Officer, after consultation with the appropriations
committee, may advance funds beyond a 3-month requirement if it is determined to be consistent
with the intent of the approved operating budget. Any agreement that provides for advances may
contain a clause that permits the recipient to temporarily invest the proceeds, provided that any
interest income either be returned to the agency or applied against the agency's obligation to the
pay the contract amount. (Section 216.181, Florida Statutes) Specific cash management
requirements unique to a state project may be found in the laws, rules, and the provisions of
contracts or grant agreements pertaining to the project. For projects listed in the Compliance
Supplement, these specific requirements are in Part Four.
Audit Objectives
1. Determine that cash management procedures are in accordance with Section 216.181,
Florida Statutes, and other laws, rules, and the provisions of contracts or grant
agreements pertaining to the state project.
2. Determine that interest income, when allowable, is correctly recorded and returned to the
state agency or applied against the contract or grant agreement.
Suggested Audit Procedures
1. Review reimbursement requests and trace to supporting documentation. Ensure that costs
for which reimbursement was requested were paid prior to the date of the reimbursement
request.
2. Determine whether any interest income was owed to the state agency and either remitted
to the agency or applied against amounts owed by the state agency.
Exhibit D,Page 4 of 5
loGE
Collier County
Collier County Airport Authority
Immokalee Regional Airport
Financial Project Number:432901-1-94-01
Contract Number: AQR22
Supplemental Agreement One
MATCHING
Commercial Service Airports
When no federal funding is available, the Department provides up to 50 percent of the project
costs. When federal funding is available, the Department can provide up to 50 percent of the
non-federal share.
General Aviation Airports
When no federal funding is available, the Department provides up to 80 percent of project costs.
When federal funding is available, the Department can provide up to 80 percent of the non-
federal share.
Economic Development
The Department provides up to 50 percent of airport economic development funds to build on-
airport revenue-producing capital improvements. This program is for local match only.
Airport Loans
The Department provides a 75 percent loan program to fund the Aviation Land Acquisition Loan
Program.
Exhibit D,Page 5 of 5
i