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TDC Agenda 06/22/2015 MEETING AGENDA&NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, FL 34112 June 22, 2015 8:30 am Collier County Commission Chambers *Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. "`Changes and Approval of Agenda 5. "Approval of TDC Minutes a. "Regular Meeting 5/28/15 6. Presentations/Public Comment-(3 minutes each) 7. New Business a. *Miles Media Visitor Guide RFQ Selection and Agreement—cont.from 5/28/15 mtg. b.*FY 16 Cat. B and C-2 Grant Agreements c.*Visit Florida Grant Award d. *10 Year Plan Discussion e. *FY 16 Proposed Museum Budget 8. Old Business a.TDT Allocation Review b. Meeting Schedule Discussion 9. Marketing Partner Reports a. Research Data Services—Walter Klages b. Paradise Advertising-Nicole Delaney c. Lou Hammond&Associates—PR Services-JoNell Modys d.Tax Collections-Jack Wert e. Miles Media-Website Activity f. Sales&Marketing Technologies-Search Engine Optimization g. Phase V-Fulfillment Services 10.Tourism Staff Reports a. Director—Jack Wert b. Sales&Marketing—Debi DeBenedetto c. Public Relations&Communications—JoNell Modys d. Film Office—Maggie McCarty e. Sports Marketing—Rob Wells f. International Representatives—Jack Wert g. Visitor Centers—Lori Lou Waddell 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date/Location—July Meeting Date TBD Collier County Government Center,Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 14.Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing,to the board prior to the meeting if applicable. For more information, please contact Jack Wert at(239)252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you,to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East, Suite 101, Naples, FL 34112-5356, (239)252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No.99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to,addressing the Board of County Commissioners)before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. May 28, 2015 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, May 28, 2015 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION at the Marco Island Historical Museum, 180 S. Heathwood Dr, Marco Island, FL 34145 with the following members present: Chairman: Commissioner Penny Taylor Vice Chairman: Rick Medwedeff(Excused) Clark Hill Murray H. Hendel (Excused) Susan Becker Robert Miller (Excused) Ed (Ski) Olesky John Sorey, III Larry Sacher ALSO PRESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator 1 Martha S. Vergara From: Station 3 <OfficeManager @mcgeeassoc.com> Sent: Thursday, June 18, 2015 1:09 PM To: Martha S. Vergara Cc: Michael McGee (mcgeeAssoc @aol.com) Subject: Lobbyist quarterly update notice Importance: High Hi Martha, Below is our list of lobbyists: Michael A. McGee McGee &Associates There are no changes from last quarter. Thank,9 01.1, L�liice M.inyyager a Adocietted Landscape Architecture 5079 Tamiami Trail East Naples,FL.34113 (239)417-0707 1 May 28, 2015 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Commissioner Taylor Commissioner Taylor called the meeting to order at 9:00 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Roll Call A quorum was established. Speakers Tom Wagor, Past President of the Marco Island Historical Society provided an overview on the history of the Museum which opened to the public in late 2010. Pam Minor, Museum Director provided an overview of the museum operations and visitation statistics. Austin Bell, Curator of Exhibits provided an overview of the exhibit the Council Members would tour during the break in the meeting. At 9:10 a.m. the Council Members toured Museum exhibits and the meeting resumed at 9:27 a.m. 4. Changes and Approval of Agenda Mr. Sacher moved to approve the Agenda. Second by Mr. Olesky. Commissioner Taylor reported there was not sufficient time given for the Council to review Item 7.b. Given allocations of the tourist tax revenue may be changing, it would be prudent to postpone review of Item 7.c until the next meeting. Mr. Wert expressed concern on postponing Item 7.b. If it is not approved this month, there will not be ample time to sell the advertising associated with the Visitor's Guide. With respect to Item 7.c, any changes in allocations of the tourist tax revenue will not significantly impact the Convention and Visitor Bureau's budget as proposed today. He recommends the item remain on the agenda so the budget can progress through County's approval system in a timely manner. Commissioner Taylor recommended Item 7.b be removed from the Agenda. Mr. Sacher amended the motion to approve the Agenda subject to removal of Item 7.b. Second by Mr. Olesky. Motion carried 4 "yes"and 2 "no." Mr. Hill and Mr. Sorey voted "no." 5. Approval of TDC Minutes a. Regular Meeting 4/27/15 Ms. Becker moved to approve the minutes of the April 27, 2015 meeting as presented. Second by Mr. Olesky. Carried unanimously 6— 0. 6. Presentations/Public Comment - (3 minutes each) None 2 May 28, 2015 7. New Business Commissioner Taylor requested the Council consider changing the day of the Tourist Development Council meeting as currently it is the day before a Board of County Commissioner's meeting. Staff reported they would investigate the feasibility of changing the day of the meeting including polling the Council Members for input. a. IDSS RFQ Selection and Agreement Mr. Wert presented the Executive Summary "Recommendation to award RFQ #15-6434 Web Based Destination Management System for a database software system to Internet Destination Sales System Global, LLC (iDSS) and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism" dated May 28, 2015 for consideration. Mr. Sorey moved to recommend the Board of County Commissioners award RFQ #15-6434 Web Based Destination Management System for a database software system to Internet Destination Sales System Global, LLC(iDSS) and authorize the Chairman to execute the County Attorney approved contract and hereby finds the item promotes tourism. Second by Mr. Hill. Carried unanimously 6— 0. b. Miles Media Visitor Guide RFQ Selection and Agreement— removed from Agenda None c. FY 16 Proposed Tourism Budget Mr. Wert presented the Executive Summary "Recommendation to approve the FY 16 Proposed Tourism Department Budget and make a finding that this action promotes tourism" dated May 28, 2015 for consideration. He provided an overview of the proposed budget noting a sports marketing employee previously housed under the Parks and Recreation Department will become a full time employee of the Convention and Visitors Bureau (CVB). A fiscal tech support employee is currently a job banker and the position will be converted to a part time CVB position. Under Council Member discussion the following was noted: • Staff reported, under the previous agreement, the CVB paid half of the expenses associated with the sports marketing position to the Parks and Recreation Department. • It would be beneficial for Staff to clarify how funds will be allocated to future capital projects. • Several years ago, a policy of"sweeping" the interest earned on all TDC funds to the advertising and promotions account was initialized and the practice continues today. Consideration should be given to retaining the interest in the accounts from which they are generated as provided under the previous policy. Mr. Sorey moved to recommend the Board of County Commissioners approve the FY 16 Proposed Tourism Department Budget subject to the interest earned in each fund remaining within that account and not "swept"into another account, and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 6— 0. 3 May 28, 2015 d. FY 16 Cat. `B" and C-2 Grant Applications Mr. Wert presented the Executive Summary "Tourist Tax Grant Application Review and Recommendation for FY 16 Category B ($35,000) and Category C-2 ($40,000) Grants and make a finding that this action promotes tourism" dated May 28, 2015 for consideration. The following Grant amounts are recommended by staff: Category `B"—Marketing & Events Grants ArtsNaples World Festival, Inc. - $25,000 Naples, Marco Region of Antique Automobile Club of America, Inc. -$10,000 Category C-2 —Non County Operated Museums Southwest Florida Holocaust Museum, Inc. - $40,000 Mr. Hill moved to recommend the Board of County Commissioners award Tourist Tax Grant in the total amount of$75,000.00 as recommended by staff and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 6— 0. e. Sports Event Funding Requests Rob Wells, Sr. Sports Marketing Manager presented the Executive Summary "Recommend approval of Tourist Development Tax Category "B"funding to support upcoming FY 15 sports events up to $47,200.00 and make a finding that these expenditures promote tourism" dated May 28, 2015 for consideration. He reported the total amount requested is $47,200 (which is within budgeted amounts for FY15) for the individual events as follows: AAU Athletics Regional Qualifier- $17,000 The Series Baseball Tournament - $10,000 Little Mo Regional Tennis Tournament - $2,500 Blue Chip Softball Tournament - $5,000 Naples Cup Soccer Tournament - $10,200 EWGA Southern Cup Qualifier - $2,500 Mr. Olesky moved to recommend the Board of County Commissioners approve Tourist Development Tax Category "B"funding to support upcoming FY 15 sports events up to $47,200.00 and hereby finds the item promotes tourism Second by Mr. Sacher. Carried unanimously 6— 0. f. United Arts Event Calendar Funding Request Mr. Wert presented the Executive Summary "Recommendation to approve a Tourism Department marketing expenditure to the United Arts Council of Collier County to produce a monthly cultural arts calendar and make a finding that it promotes tourism" dated May 28, 2015 for consideration. He reported the current format provides for approximately 12,000 printed versions distributed monthly. The proposal is to convert the calendar to a digital version and reduce the printed versions to approximately 1,000 a month. The change is proposed as the public continues to gravitate to the "digital age" and the new format will provide expandable information via links to events associated with the calendar (time and place, location map, data on the event, etc.). 4 May 28, 2015 Ms. Becker moved to recommend the Board of County Commissioners approve a Tourism Department marketing expenditure to the United Arts Council of Collier County to produce a monthly cultural arts calendar and hereby finds the item promotes tourism. Second by Mr. Olesky. Ms. Becker supports the item but expressed concern that shifting the format of the publication and reducing the number of printed copies was not in accordance with research data which indicates the printed version is highly utilized by visitors. Staff reported consideration may be given to printing additional copies if necessary which may be made available within a few days of request. Motion carried unanimously 6—0. g. FDEP 15-Year Permit Fee Mr. McAlpin presented the Executive Summary "Recommendation to approve payment for a Joint Coastal Permit in the amount of$22,970 for the 15-year FDEP permit under DEP File No. 0311817-001-JC for beach renourishment, authorize all necessary budget amendments, and make a finding that this item promotes tourism (Project No. 80165)"dated May 28, 2015 for consideration. Mr. Sorey moved to recommend the Board of County Commissioners approve payment for a Joint Coastal Permit in the amount of$22,970 for the 15-year FDEP permit under DEP File No. 0311817-001-JC for beach renourishment, authorize all necessary budget amendments, and hereby finds the item promotes tourism (Project No. 80165). Second by Mr. Hill. Carried unanimously 6- 0. h. FY 15 Beach Renourishment Recommendations Mr. McAlpin presented the Executive Summary "Recommendation to review the April 2015 beach survey results and endorse a staff recommendation to not renourish the Vanderbilt, Pelican Bay, Park Shore or Naples beaches in the Fall (November) of 2015" dated May 28, 2015 for consideration. He provided an overview of the findings for the following areas: Vanderbilt Beach Staff recommends no renourishment for the area other than "hot spots" as necessary. Pelican Bay Staff recommends no renourishment for this area. He noted the ultimate decision is under the auspices of the Pelican Bay Services Division. Park Shore Staff recommends no renourishment of this area. Some locations in the area (R46 and R49) do not meet the advance fill requirements, however, the amount of sand that may need to be placed is minor (7,000cy +/-). Clam Pass The County currently does not have a permit for truck haul renourishment in the area and considerations are underway to include it in the County's current application for its 15 year beach 5 May 28, 2015 renourishment permit. The activity would augment the work undertaken by the Pelican Bay Foundation during the periodic dredging of Clam Pass. Naples Cay Staff recommends no renourishment at this time. If they become aware of areas in need of future renourishment, the recommendation may change. Naples Beach Staff recommends no renourishment at this time. Mr. Olesky moved to endorse staff recommendations including not to renourish the Vanderbilt, Pelican Bay, Park Shore or Naples beaches in the Fall(November) of 2015. Second by Mr. Sorey. Carried unanimously 6— 0. i. 2015/2016 TDC Category "A" Fund 195 Grant Applications Mr. McAlpin presented the Executive Summary "Recommendation to approve Category "A" Tourist Development Council Grant applications from the City of Naples, the City of Marco Island and Collier County for FY- 2015-2016 in the amount of,$7,145,522; authorize the Chairman to sign Grant Agreements following County Attorney's approval; approve the 10-year capital planning document for Fund 195-Beach Renourishment and Pass Maintenance, and make a finding that these expenditures will promote tourism" dated May 28, 2015 for consideration. He provided an overview of the individual Grant requests which include expenditures for Regulatory and Permit Compliance, Beach Renourishment Projects, Inlet Projects, Beach Maintenance and Administration. He noted the 10 year capital plan prepared by Staff included in the backup material will be discussed at a future meeting and he is not seeking endorsement of that item today. Mr. Sorey moved to recommend the Board of County Commissioners approve Category "A" Tourist Development Council Grant applications from the City of Naples, the City of Marco Island and Collier County for FY- 2015-2016 in the amount of$7,145,522; authorize the Chairman to sign Grant Agreements following County Attorney's approval and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 6—0. j. Humiston & Moore Peer Review of Staff Beach Recommendations Mr. McAlpin presented the Executive Summary "Recommendation to accept a proposal from Humiston & Moore Engineers dated May 8, 2015 for review and confirmation of beach width/fill analysis conducted by County staff to determine if beach renourishment is required in November 2015, approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of $4,984.00, authorize the County Manager or his designee to execute work order, and make a finding that this item promotes tourism (Project No. 80165)" dated May 28, 2015 for consideration. He reported the consultant provided the survey and monitoring data to Staff who developed the beach renourishment recommendations discussed in Item 7.h. Staff proposes the consultant review the recommendations and if their findings are in conflict with staff, any item(s) will be addressed as necessary. Mr. Olesky moved to recommend the Board of County Commissioners accept a proposal from Humiston & Moore Engineers dated May 8, 2015 for review and confirmation of beach width/fill 6 May 28, 2015 analysis conducted by County staff to determine if beach renourishment is required in November 2015, approve a work order under Contract No. 13-6164-CZ for a not to exceed amount of $4,984.00, authorize the County Manager or his designee to execute Work Order, and hereby finds the item promotes tourism (Project No. 80165). Second by Mr. Sorey. Carried unanimously 6— 0. k. Ranking of RFP #15-6382 —Ranking Grant Funding Professional Services Mr. McAlpin presented the Executive Summary "Recommendation to approve the ranked list of design professionals for Request for Proposal (RFP) #15-6382, "Grant Funded Professional Services for Coastal Zone Management"; authorize staff to negotiate contracts with the top ranked firms for subsequent Board approval and make a finding that this item promotes tourism" dated May 28, 2015 for consideration. He noted: • The process eliminates the need for Request for Proposals for certain future projects. • Four firms have been identified based on the anticipated workload and the services will be distributed as equitably as possible. • The work is generally anticipated for smaller scale projects (less than $200,000). Mr. Sorey moved to recommend the Board of County Commissioners approve the ranked list of design professionals for Request for Proposal (RFP) #15-6382, "Grant Funded Professional Services for Coastal Zone Management"; authorize staff to negotiate contracts with the top ranked firms for subsequent Board approval and hereby finds the item promotes tourism. Second by Ms. Becker. Carried unanimously 6— 0. 1. Reschedule July TDC Meeting Staff reported they will be contacting the Council Members to determine when the July meeting will be held. m. Clam Pass Park Concession Area Work Order Hank Jones, Project Manager presented the Executive Summary "Recommendation to award a work order to AECOM Technical Services, Inc., using the Annual Contract for Professional Services for Engineers and Architects Contract#13-6164,for the Clam Pass Park Concession Electrical Service Upgrade, and make a finding that this expenditure promotes tourism" dated May 28, 2015 for consideration. He noted the scope of work is for the upgrading of electrical service to Clam Pass Park and will be brining the construction bids for review to the next TDC meeting. Mr. Hill moved to recommend the Board of County Commissioners award a work order to AECOM Technical Services, Inc., using the Annual Contract for Professional Services for Engineers and Architects Contract#13-6164,for the Clam Pass Park Concession Electrical Service Upgrade and hereby finds the item promotes tourism. Second by Mr. Olesky. Carried unanimously 6— 0. 8. Old Business Software for Meeting Packet PDF's Staff reported: • They contacted the IT Department on the feasibility of using software such as "good reader" so a member may write notes on the meeting packet PDF's. 7 May 28, 2015 • They were notified it is not a current County standard issued software and utilizing it would be at the expense of the individual department. • Staff will be bringing forth cost estimates on the software for Council's consideration. 9. Marketing Partner Reports Mr. Wert presented the slideshow "Marketing Partner Reports—May 28, 2015" including the following reports presented by staff and consultants: a. Research Data Services—Jack Wert "Collier County Tourism Research, April 2015—Research Data Services, Inc. " b. Paradise Advertising—Cedar Hames/Nicole Delaney Advertising Report Paradise Advertising and Marketing, Inc. — Winter Campaign Digital Ad Results, May 28, 2015. " c. Lou Hammond & Associates—PR Services—Jack Wert "Lou Hammond and Associates & CVB PR Team Public Relations Report" d. Tax Collections—Jack Wert "Collier County Tax Collector Tourist Tax Collections" e. Miles Partners, Inc.—Website Activity—Buzzy Ford f. Sales & Marketing Technologies, Inc. - Search Engine Optimization—Jack Wert "Search Engine Services" g. Phase V - Fulfillment Services—Jack Wert "Phase V Fulfillment Services" 10. Tourism Staff Reports The following reports were submitted by staff: a. Director—Jack Wert b. Sales & Marketing—Debi Benedetti c. Public Relations & Communications—Jonell Modys d. Film Office—Jack Wert e. Sports Council—Jack Wert f. International Representatives —Jack Wert g. Visitor Centers —Lori Lou Waddell 11. Detailed Staff Reports Submitted 12. Council Member Discussion None 13. Next Scheduled Meeting Date/Location—June 22, 2015—8:30 a.m. 8 May 28, 2015 Collier County Government Center, Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 14. Announcements There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:45 A.M. COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Chairman, Commissioner Penny Taylor These minutes approved by the Board/Committee on as presented or as amended 9 June 22, 2015 New Business 7-a 1 of 77 EXECUTIVE SUMMARY Recommendation to award RFQ 15-6433 Production of the Tourism Guide to Miles Media Group, LLLP and authorize the Chairman to execute the County Attorney approved contract and make a finding that this action promotes tourism. OBJECTIVE: Recommendation of staff selection of vendor to produce our annual Visitor Guide and related contract. CONSIDERATIONS: Annually the Tourism Department produces a printed and digital Visitor Guide for the destination. At the conclusion of each contract term, Collier County requires a competitive bidding process. The Collier County Procurement Services Division in conjunction with the Tourism Division, developed RFQ 15-6433 Production of Tourism Guide. The RFQ was publicly advertised on April 1, 2015. Email notices were sent to 679 firms with 55 firms requesting full solicitation packages. One bid response was received by the due date of April 23, 2015. Two (2) non-response forms were received. Staff followed up with contacting eight of the firms requesting the solicitation, but not submitting. Some of the responses included: busy with other projects; could not provide all services required; not qualified; and too much competition to risk time and resources to submit. The result of the bid response from Miles Media Group is as follows: "Turn-key"service including travel and out of pocket expenses, advertisement sales and management,design,research, composition,set-up,and proofing $ 93,000 Cost for printing,binding,packaging and distribution(125,000 copies) $ 52,000 Total cost for Internet media developing,uploading and coordination with CVB vendor $ 1,500 Total of 1 $ 146,500 Percent of Advertising Revenue to be shared with CVB (i.e.for every$1 collected,the percent that will be returned to the County 80% Staff recommends award of this solicitation to the responsive, qualified bidder, Miles Media Group. FISCAL IMPACT: The first year cost to Collier County (2016 Guide) is projected to be up to $46,500 based on advertising sales of$125,000 and 80% credited to the total production cost. This amount is included in the proposed FY 16 Tourism Department budget. Subsequent years cost will be determined by estimate depending on paper and printing costs, editorial content changes and new photography needed. The cost history to produce this guide with Miles has ranged from $25,000 to$42,124 over the past four years. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan with this action. ADVISORY BOARD RECOMMENDATION: This item was continued by the TDC at the 5/28/15 meeting and is scheduled for review at the 6/22/15 regular meeting. The TDC recommendation will be provided to the Board on the Agenda Change Sheet LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: That the Board of County Commissioners awards RFQ 15-6433- Production of Tourism Guide to Miles Media Group, LLLP and authorizes the Chairman to sign the County Attorney approved contract and all necessary documents and make a finding that this action promotes tourism. Prepared by: Jack Wert,Tourism Director Attachments: 1) Bid Schedule; 2) Solicitation; and 3)Contract June 22, 2015 New Business 7-a 2 of 77 AGREEMENT15-6433 for Production of Tourism Guides THIS AGREEMENT, made and entered into on this day of 2015, by and between Miles Media Group LLLP, authorized to do business in the State of Florida, whose business address is 6751 Professional Parkway W., Suite 200, Sarasota Florida 34240, (the "Vendor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1. COMMENCEMENT. The contract shall be for a one (1) year period, commencing on June 14, 2015 and terminating on June 13, 2016. The County may, at its discretion and with the consent of the Vendor, renew the Agreement under all of the terms and conditions contained in this Agreement for three (3) additional one (1) year periods. The County shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect The County Manager, or his designee, may, at discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Vendor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. 3. STATEMENT OF WORK. The Vendor shall provide production of tourism guides in accordance with the terms and conditions of RFQ #15-6433 and the Vendor's proposal referred to herein and made an integral part of this Agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Vendor and the County Contract Manager or designee, in compliance with the County Purchasing Ordinance and Purchasing Procedures in effect at the time such services are authorized. 4. THE CONTRACT SUM. The County shall pay the Vendor for the performance of this Agreement an estimated annual amount of Fifty Thousand Dollars ($50,000.00), to be calculated by subtracting eighty percent (80%) of every One Dollar ($1.00) of collected advertising revenue from the total cost of producing the Tourism Visitors' Guide. The annual cost may fluctuate with varying costs of paper, additional editorial pages, advertising sales based on economic situations, etc. The total cost of production of the 15-6433 Page 1 of 9 E.1) June 2 , New Business 7-a 3 of 77 Guide includes travel and out of pocket expenses, advertisement sales and management, design, research, composition, set-up, proofing, cost for printing, binding, packaging and distribution, and Internet media developing, uploading and coordination with the Convention & Visitors' Bureau vendor. The Guide shall be printed at least annually, and optional publishing schedules and compensation for such publishing, including future Tourism Visitors' Guides, shall be mutually negotiated between the Vendor and the Contract Manager. Vendor's invoice shall be lump sum with the Project Scope attached. Payment will be made upon receipt of a proper invoice and upon approval by the Contract Manager or designee, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4.2 Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and Program Manager's approval. 5. SALES TAX. Vendor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes,Certificate of Exemption # 85-8015966531C-2. 6. NOTICES. All notices from the County to the Vendor shall be deemed duly served if mailed or faxed to the Vendor at the following Address: David Burgess, President Miles Media Group, LLLP 6751 Professional Parkway West, Suite 200 Sarasota, Florida 34240 Attention: Steve Berlin, Vice President of Publishing Telephone: 800-683-0010, Ext. 2310 Facsimile: 941-342-2310 15-6433 Page 2 of 9 r"1 '4 June 22, 2015 New Business 7-a 4 of 77 All Notices from the Vendor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Procurement Services Division 3327 Tamiami Trail, East Naples, Florida 34112 Attention:Joanne Markiewicz, Director, Procurement Services Division Telephone: 239-252-8407 Facsimile: 239-252-6480 The Vendor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Vendor or to constitute the Vendor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Vendor, The County will not be obligated to pay for any permits obtained by Subcontractors/Subconsultants. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Vendor. The Vendor shall also be solely responsible for payment of any and all taxes levied on the Vendor. In addition, the Vendor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Vendor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Vendor. 9. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if the County or its authorized representative shall deem any conduct on the part of the Vendor to be objectionable or improper, the County shall have the right to suspend the contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Vendor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 15-6433 Page 3 of 9 Cq June 22, 2015 New Business 7-a 5 of 77 10. TERMINATION. Should the Vendor be found to have failed to perform their services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the County terminates this Agreement, Vendor's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination. The Vendor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to race, sex,color,creed or national origin. 12. INSURANCE. The Vendor shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of$500,000 for each accident. D. Personal and Advertising Insjury: Shall be maintained by the Vendor to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Vendor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Vendor during the duration of this Agreement. The Vendor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration 15-6433 Page 4 of 9 June 22, 2015 New Business 7-a 6 of 77 date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Vendor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer, and nothing contained herein shall relieve Vendor of this requirement to provide notice. Vendor shall ensure that all sub-Vendors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Vendor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Vendor or anyone employed or utilized by the Vendor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Vendor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Vendor. Vendor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division. 15. CONFLICT OF INTEREST. Vendor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Vendor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Vendor's Proposal, Insurance Certificate(s), RFQ #15-6433 Scope of Work. 15-6433 Page 5 of 9 Cq June 22, 2015 New Business 7-a 7 of 77 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Vendor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3))) stated as follows: (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the contractor/vendor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically 15-6433 Page 6 of 9 Cq June 22, 2015 New Business 7-a 8 of 77 must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. (3) If a contractor does not comply with a public records request, the public agency shall enforce the contract provisions in accordance with the contract. If Vendor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Vendor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 20. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 21. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Ordinance and Purchasing Procedures. 22. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Vendor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Vendor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 23. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 24. STAFFING. Vendor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the agreement. The Vendor's shall assign as many people as necessary to complete the required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the required service delivery dates. 15-6433 Page 7 of 9 CA June 22, 2015 New Business 7-a 9 of 77 25. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the solicitation , the Vendor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. 26. ASSIGNMENT. Vendor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Vendor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Vendor all of the obligations and responsibilities that Vendor has assumed toward the County. 27. RECORDS, AUDIT. Vendor shall establish and maintain such records as now exist and may hereafter be prescribed by the County in the future to provide evidence that all terms of this Agreement have been and are being observed. The Vendor grants to the County the right and authority to audit all records, documents, and books pertaining to the services provided in this Agreement. Such audit will be conducted at locations and at a frequency determined by the County and communicated to the Vendor. The Vendor agrees to provide materials for the audit at the place designated by the County within three (3) business days after the County's notice to do so is received by Vendor, all at no cost to the County. 15-6433 Page 8 of 9 CA June 22, 2015 New Business 7-a 10 of 77 IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or agent, have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY,FLORIDA Dwight E. Brock,Clerk of Courts By: By: Tim Nance,Chairman Dated: (SEAL) Vendor Miles Media Group, LLLP By: Vendor's First Witness Signature 1'Type/print witness nameT 1'Type/print signature and titleT Vendor's Second Witness 1'Type/print witness namel' proved as to Form and Legality: stant County Attorney 15-6433 Page 9 of 9 CA June 22, 2015 New Business 7-a 11 of 77 Exhibit II: Standard Purchase Order Terms and Conditions 1. Offer actual receipt of the goods by the COUNTY This offer is subject to cancellation by the nonetheless remain with VENDOR. COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for VENDOR within fourteen (14) days of issuance. packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 2. Acceptance and Confirmation Unless otherwise provided in Purchase This Purchase Order (including all documents Order, no invoices shall be issued nor attached to or referenced therein) constitutes payments made prior to delivery. Unless the entire agreement between the parties, unless freight and other charges are itemized, any otherwise specifically noted by the COUNTY on discount will be taken on the full amount of the face of this Purchase Order. Each delivery of invoice. goods and/or services received by the COUNTY c) All shipments of goods scheduled on the from VENDOR shall be deemed to be upon the same day via the same route must be terms and conditions contained in this Purchase consolidated. Each shipping container must Order. be consecutively numbered and marked to show this Purchase Order number. The No additional terms may be added and Purchase container and Purchase Order numbers must Order may not be changed except by written be indicated on bill of lading. Packing slips instrument executed by the COUNTY. VENDOR must show Purchase Order number and is deemed to be on notice that the COUNTY must be included on each package of less objects to any additional or different terms and than container load (LCL) shipments and/or conditions contained in any acknowledgment, with each car load of equipment. The invoice or other communication from VENDOR, COUNTY reserves the right to refuse or notwithstanding the COUNTY'S acceptance or return any shipment or equipment at payment for any delivery of goods and/or VENDOR'S expense that is not marked with services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any 3. Inspection shipment made under this Purchase Order All goods and/or services delivered hereunder and the full invoice value of such shipment. shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order inspection and approval and payment therefore number and any other specific information as shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts subject to adjustment for shortage or rejection. of prompt payment will be computed from the All defective or nonconforming goods will be date of receipt of goods or from date of returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later. VENDOR'S expense. Payment will be made upon receipt of a proper invoice and in compliance with To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as series of performances by VENDOR, the the "Local Government Prompt Payment COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County cancel the entire remainder of the Purchase Commissioners Purchasing Policy. Order if goods and/or services provided early in the term of the Purchase Order are 5. Time Is Of the Essence non-conforming or otherwise rejected by the Time for delivery of goods or performance of COUNTY. services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery 4. Shipping and Invoices schedules or deliver within a reasonable time, as a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment, suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies lowest transportation rates and to comply available to it at law or in equity. VENDOR with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any any goods sold hereunder shall transfer to expenses incurred in enforcing its rights. the COUNTY at the time and place of VENDOR further agrees that undiscovered delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services RFQ#15-6433 Production of Tourism Guides 7 June 22, 2015 New Business 7-a 12 of 77 is not a waiver of the COUNTY'S right to insist including but not limited to attorneys' fees, arising upon further compliance with all specifications. from, caused by or related to the injury or death of any person (including but not limited to 6. Changes employees and agents of VENDOR in the The COUNTY may at any time and by written performance of their duties or otherwise), or notice make changes to drawings and damage to property (including property of the specifications, shipping instructions, quantities COUNTY or other persons), which arise out of or and delivery schedules within the general scope are incident to the goods and/or services to be of this Purchase Order. Should any such change provided hereunder. increase or decrease the cost of, or the time required for performance of the Purchase Order, 11. Warranty of Non-Infringement an equitable adjustment in the price and/or VENDOR represents and warrants that all goods delivery schedule will be negotiated by the sold or services performed under this Purchase COUNTY and VENDOR. Notwithstanding the Order are: a) in compliance with applicable laws; foregoing, VENDOR has an affirmative obligation b) do not infringe any patent, trademark, to give notice if the changes will decrease costs. copyright or trade secret; and c) do not constitute Any claims for adjustment by VENDOR must be unfair competition. made within thirty (30) days from the date the change is ordered or within such additional VENDOR shall indemnify and hold harmless the period of time as may be agreed upon by the COUNTY from and against any and all claims, parties. including claims of negligence, costs and expense, including but not limited to attorneys' 7. Warranties fees, which arise from any claim, suit or VENDOR expressly warrants that the goods proceeding alleging that the COUNTY'S use of and/or services covered by this Purchase Order the goods and/or services provided under this will conform to the specifications, drawings, Purchase Order are inconsistent with VENDOR'S samples or other descriptions furnished or representations and warranties in section 11 (a). specified by the COUNTY, and will be of satisfactory material and quality production, free If any claim which arises from VENDOR'S breach from defects and sufficient for the purpose of section 11 (a) has occurred, or is likely to intended. Goods shall be delivered free from any occur, VENDOR may, at the COUNTY'S option, security interest or other lien, encumbrance or procure for the COUNTY the right to continue claim of any third party. These warranties shall using the goods or services, or replace or modify survive inspection, acceptance, passage of title the goods or services so that they become and payment by the COUNTY. non-infringing, (without any material degradation in performance, quality, functionality or additional 8. Statutory Conformity cost to the COUNTY). Goods and services provided pursuant to this Purchase Order, and their production and 12. Insurance Requirements transportation shall conform to all applicable The VENDOR, at its sole expense, shall provide laws, including but not limited to the Occupational commercial insurance of such type and with such Health and Safety Act, the Federal terms and limits as may be reasonably Transportation Act and the Fair Labor Standards associated with the Purchase Order. Providing Act, as well as any law or regulation noted on the and maintaining adequate insurance coverage is face of the Purchase Order. a material obligation of the VENDOR. All insurance policies shall be executed through 9. Advertising insurers authorized or eligible to write policies in No VENDOR providing goods and services to the the State of Florida. COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or 13. Compliance with Laws services, or appropriate or make use of the In fulfilling the terms of this Purchase Order, COUNTY'S name or other identifying marks or VENDOR agrees that it will comply with all property without the prior written consent of the federal, state, and local laws, rules, codes, and COUNTY'S Purchasing Department. ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities 10. Indemnification Act and all prohibitions against discrimination on VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national COUNTY p from any and all claims, including origin, handicap, marital status, or veterans' RFcl#airris 3fPronduggtidqeo Qe moeu$des nd expenses, status. Further, VENDOR acknowledges and 8 0 June 22, 2015 New Business 7-a 13 of 77 without exception or stipulation shall be fully such breach and VENDOR has failed to cure responsible for complying with the provisions of within 10 days of receipt of such notice. the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and 19. General regulations relating thereto, as either may be a) This Purchase Order shall be governed by amended. Failure by the awarded firm(s) to the laws of the State of Florida. The venue comply with the laws referenced herein shall for any action brought to specifically enforce constitute a breach of the award agreement and any of the terms and conditions of this the County shall have the discretion to Purchase Order shall be the Twentieth unilaterally terminate said agreement Judicial Circuit in and for Collier County, immediately. Any breach of this provision may Florida be regarded by the COUNTY as a material and b) Failure of the COUNTY to act immediately in substantial breach of the contract arising from response to a breach of this Purchase Order this Purchase Order. by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any 14. Force Majeure default by VENDOR hereunder shall not be Neither the COUNTY nor VENDOR shall be deemed a waiver of any subsequent default responsible for any delay or failure in by VENDOR. performance resulting from any cause beyond c) All notices under this Purchase Order shall their control, including, but without limitation to be sent to the respective addresses on the war, strikes, civil disturbances and acts of nature. face page by certified mail, return receipt When VENDOR has knowledge of any actual or requested, by overnight courier service, or by potential force majeure or other conditions which personal delivery and will be deemed will delay or threatens to delay timely effective upon receipt. Postage, delivery and performance of this Purchase Order, VENDOR other charges shall be paid by the sender. A shall immediately give notice thereof, including all party may change its address for notice by relevant information with respects to what steps written notice complying with the VENDOR is taking to complete delivery of the requirements of this section. goods and/or services to the COUNTY. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with 15. Assignment this Purchase Order in accordance with VENDOR may not assign this Purchase Order, Florida Statute Chapter 112.061, Per Diem nor any money due or to become due without the and Travel Expenses for Public Officers, prior written consent of the COUNTY. Any employees and authorized persons. assignment made without such consent shall be e) In the event of any conflict between or deemed void. among the terms of any Contract Documents related to this Purchase Order, the terms of 16. Taxes the Contract Documents shall take Goods and services procured subject to this precedence over the terms of the Purchase Purchase Order are exempt from Florida sales Order. To the extent any terms and /or and use tax on real property, transient rental conditions of this Purchase Order duplicate property rented, tangible personal purchased or or overlap the Terms and Conditions of the rented, or services purchased (Florida Statutes, Contract Documents, the provisions of the Chapter 212), and from federal excise tax. Terms and/or Conditions that are most favorable to the County and/or provide the 17. Annual Appropriations greatest protection to the County shall The COUNTY'S performance and obligation to govern. pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of RFQ#15-6433 Production of Tourism Guides 9 June 22. 2015 , New Business 7- 14 of 77 • KW • - - • I , „ ° 4,47. :=-;;;; • . „ , . • • • 7+'4 y „ARiErt,#t7;!..•. L ; ; Lauren Bourgoing ' •.' Account Director (800)683i0010 Ext 2310 „ - Lauren.Bourgolpsti@iniles0artmirship.com, . . miles June 22, 2015 New Business 7-a 15 of 77 Table of Contents Introductory Letter Page 1 Our Vision for the Paradise Coast Visitors Guide Page 2 The Miles Advantage Page 7 Your Dedicated Account Team Page 15 Editorial and Design Capabilities Page 18 Working Together Page 21 Marketing & Advertising Sales Plan Page 24 Pricing Page 26 Attachments Page 28 s t 3 miles June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingmlgsa 16 of 77 Introductory Letter Dear Collier County Tourism Team, Since the inception of the Greater Naples, Marco Island & Everglades CVB, Miles has had the pleasure of working alongside the CVB team and agency to ensure that the Paradise Coast guide and websites are showpieces for all that Collier County has to offer the traveler. In fact, we have been creating tourism products for over 60 years now and for at least half that period have produced innovative print and digital products focused on Florida, our home state. These include proprietary SEE magazines, and both past and current work for VISIT FLORIDA, Visit St. Pete Clearwater, Sarasota, St. Augustine, South Walton, Experience Kissimmee and Brand USA. We understand publishing and marketing but, more importantly, we understand visitors—their tourism needs and expectations. A core strength of our company has always been our ability to help clients tell their stories and connect to their desired audiences. Our deep insi ghts into print and the ways it must now integrate with digital solutions are foundational to our ability to shape timely, effective tourism products that are in tune with ever-evolving visitor behaviors. In today's digital age, the role of print is being redefined. According to the State of the American Traveler study released in February 2015, 44% of U.S. leisure travelers used print publications for trip planning, and consum ers who used smartphones to plan their trips were 54% more likely to use print publications for trip planning than non-mobile travelers. This research suggests vital new directions for print guides. In the pages that follow we outline some exciting ideas for enhancing the print components of the Paradise Coast Visitors Guide and for taking them beyond the page to further inspire and engage potential visitors. Our suggestions include mobile-based Layar technology as well as User-Generated Content (UGC) that cr oss-promote between print and mobile. In a landscape where consumers immerse themselves in more media than ever before, print holds a unique place in both inspiration and planning. The key is identifying when and how best to reach and influence consumers at both of these stages of the travel cycle. That is the challenge Miles again wants to take on with the CVB. From content creation to ad sales and distribution, we have everything in place (including a long-standing relationship with Phase V, your fulfillment company) to deliver the perfect visitor guide. Thank you for the opportunity to respond to your RFQ. We very much hope to continue our collaborative, successful, future-focused relationship. Sincerely, 12/(7)1\ _1(6 to • Roger Miles Lauren Bourgoing Chairman & CEO Account Director esh . mules Pii�:� `�ar��r�..r.,e.h corn ,'r,sir keta des ire bons June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsa 17 of 77 Our Vision for the Paradise Coast Guide Even as more and more destinations ramp up their digital presence, print remains an extremely strong component of the travel planning process. As publishers of 60 print guides and maps annually, we know and appreciate how important it is to constantly evolve our products based on the latest research and conversion studies. With the rising use of digital devices by travelers we often hear from industry partners that"print is dead" (or dying). However, independent research on the subject shows otherwise. The authoritative State of the American Traveler research conducted by Destination Analysts (http://www.milespartnership.com/library/state-of-the-american-traveler-february-2015) over the last six years highlights that print usage has actually slightly increased (2009-2015) and print publications continue to have an important role in the travel planning process. A few key takeaways from our recent review of media usage research are: » Print usage by visitors is not in decline, but in fact has been growing slowly over the last six years. We have moved from a "Mass Media" environment to a new, complex online/offline media environment. Travelers are using "Masses of Media." » Mobile (smartphone and tablet) use in travel planning has been growing strongly and has reached the penetration of print among U.S. leisure travelers. » Print usage spans the generations; for example, Gen Y travelers are almost as likely as Baby Boomers to order an official visitor guide. Our conclusion is that print usage among U.S. leisure travelers remains strong but there is clear evidence that its role is changing in the trip planning process. With the rise of mobile, its place as an "in market" information source is likely to decrease with an increasing em phasis on the all-important inspiration and dreaming stages of travel planning. This review illustrates why print is still relevant—and important—to the travel planning process. The content within, however, has evolved to become part of a multi-channel strategy that delivers inspirational ideas and travel planning information to consumers through a variety of outlets: print, web and mobile. Knowing what type of content to deliver in each channel is our specialty. Industry research has shown that potential travelers most often use print guides during the "inspiration phase" of the travel planning process. Therefore, it's important that the new Paradise Coast Visitors Guide entices travelers to choose the area over other destinations— and engages them in a way that encourages them to stay longer and spend more. !Tides June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New BusingMlgsa 18 of 77 So how will we do that? By bringing your brand to life with: 1. A content strategy that inspires.We'll make tourists feel like locals and showcase the range of experiences that await—from beaches and nature to family attractions and shopping—through inspiration-focused content centered around an authentic voice and strong social integration. 2. A contemporary design. We'll capture readers' attention by preserving the present design, which successfully reflects the area's energy and vitality while conveying a luxurious, welcoming feeling. 3. A dose of innovation.We're introducing complementary digital components that encourage visitors to stretch their imaginations (and allow your marketing dollars to do more). A Content Strategy That Inspires Our proposed evolution of the Paradise Coast Visitors Guide centers around enhancing the publication with content additions that hook consumers on an emotional level—by casting light on options that the latest research confirms are particularly enticing. We will grab visitors' attention with the publication's authenticity, quality, substance and style— and motivate them to stay longer and see more during their trip to Naples, Marco Island and the Everglades. Coverage will include area highlights, beaches, water experiences, parks and nature, golf, dining, family vacations, itineraries tailored to specific interest or demographic segments, shopping, area maps and listings for Visitor Services, Area Sightseeing and Accommodations. We recommend the following content enhancements, which will serve to align the Visitors Guide with the CVB's social channels and with tourism industry trends: • In recognition of the fact that events are a significant driver of traffic to ParadiseCoast.com, we would like to turn the guide's present Events section (currently a half page shared with the Table of Contents) into a one-or two-page feature that showcases key events and points reader to the website's Major Annual Events page for additional information. The extra space will allow for more immersive photography, and the cross-collaboration between the print and web products will afford visitors a more expansive view of their options. • We can cross-promote your online and social channels in various sections of the guide by soliciting ideas, photos, comments, Q&A and more. For example, we can pose questions on Facebook and Twitter ("Where's your favorite place to commune with nature?") and repurpose the responses in the print guide. S uggestions from locals and past visitors add MilesPartnership.coin m Iles /rT a e i , C:l° fir rtorr.; 'Ji June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New BusingIZsa 19 of 77 to the guide's overall authenticity in a way that helps position it and the CVB as the most trusted sources of information on the area. • Tying in quotes from your social media channels add a fun, personal touch that can resonate with potential visitors who are accustomed to checking with multiple sources before planning a trip. Including this content throughout the guide will not only showcase the compelling things that people are saying about and experiencing in the area, but also invite new visitors to be part of the conversation. To see our design mockup of the new social spread, turn to the Attachments section of this proposal, starting on page 28. • We suggest a mild reimagining of the Come Explore area overview spread to reduce the amount of text and allow for additional photography that could help orient readers and provide an overview of area highlights. We might also want to weave in a few arts and culture destinations into the various area sections, depending on the available space. • Recent Skiff Trends travel industry research confirms that fitness and wellness amenities are of paramount importance to travelers and that an increasing number of them are looking to integrate healthy eating, mind-body habits and fitness into their trips. We therefore recommend integrating spa and active lifestyle/fitness coverage into the guide—from spas and trails to racing events, walking and yoga—either in a dedicated feature or throughout the guide in various sections. • Judicially placed photo captions can serve to call out particular partners and draw extra attention to area offerings. We advise adding them in where they can boost reader engagement and insight. They can either describe single images or a grouping of images; in the latter case the caption verbiage could run near the images rather than on them, and include directional text. Continuous Innovation In addition to helping you create an inspirational, engaging contemporary print magazine, we can assist you in developing fun, innovative online components that will do more to engage and inspire than your print guide can do alone. A Next-Generation eBook We know from recent The State of the American Traveler research that consumers use multiple channels when planning travel and seam lessly transition between print and digital products. This is why we believe it's important to have an innovative eBook solution that makes the Paradise Coast Visitor Guide literally come to life in a digital eBook format. Having an eBook will also allow you to link to the publication from your website and social channels, the reby expanding your distribution without additional mailing costs. Here are three exciting ideas: h miles �f }less�a tt1,.s v,s f df7.�.�:�531 ,J,„,„ ion, June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsa 20 of 77 1. Incorporate rich media content throughout the eBook experience utilizing assets you already have such as videos, photography, audio files and more. While flipping through the eBook, users will be able to click on photos to launch slideshows, view corresponding videos, click on photos to change a day-time view to the night-time view of outdoor scenes or theme parks, and more. Listings will also link to extended listing information online, adding additional val ue to advertisers. 2. Create a closer connection with your social media channels such as Facebook, Instagram and Twitter by incorporating a feed into the eBook experience, as well as offer readers the option of following you on Twitter or liking you on Facebook directly from the eBook. We can promote photo sharing ideas (such as contests and hashtags) in the printed guide as w ell as on your social channels and allow users to upload photos via the eBook. This takes advantage of your current social media community—and helps grow it significantly—by gathering user- generated content and photos to use in future versions of the print guide and on your social channels. 3. Finally, we will provide you with analytics information about engagem ent with the eBook to help continually refine the guide's content in future issues, such as expanding the most popular sections. The 2014 Paradise Coast eBook had an impressive 1,422 visits and the average time per reader was 6.01 minutes. Click here to access the latest edition of the eBook: http://www.nxtbook.com/nxtbooks/milesmedia/2015ParadiseCoastOfficialVisitorsGuide/ �• �Y., f dap % i ` 'fir rralles k June 22, 2015 New Businlgsa RFP#15-6433 Proposal for Production of Tourism Guide 21 of77 Layar Technology Another idea we're excited to propose is to incorporate Layar augmented reality technology into the new Paradise Coast Visitors Guide. We're currently ;' incorporating this new technology into a variety of travel guides we produce. Interact with this page using ioyor Here's how it works: 1: [1.2 Readers of the publication will be prompted st to download the free ayar app—which ju I a to be the world's most downloaded app for viewing interactive print. happens Download layar Scan this page Interact Once the app is downloaded, they will be able to simply point their phone with the app opened to any designated page of the printed publication to launch the interactive experience—which might include a variety of exciting possibilities, such as launching videos, photo slideshows and audio files that play right in the app; being able to share content with friends via social media channels; and more. 1`3 ;t• vomr- v s y �.. ,,mss r �^ �, � � �`� ,'rr;„ , 14 ., ,;0 ,, , - . t. , ...... , ,. ...„,.. , , _ „,,,,,,,, , ., We hope these future-focused ideas demonstrate that we aim to continually evolve and earn your business. We plan to continue to bring exciting, innovative ideas to the table and produce tangible positive results for your destination. i ruiile t.. ersha. ora0 rin l i s ,'rndrke` ; ,J <ti zstioi-,, RFP#15-6433 Proposal for Production of Tourism Guide New June Busin 2222, 2015 of lj77 sa The Miles Advantage Travel promotion has been our company's passion since 1954. Since Roger Miles purchased the company in 1990, we've worked exclusively within the tourism and hospitality industries, continuously reinventing ourselves toe deliver forward- thinking, successful solutions that meet our clients' needs. Although we've evolved and expanded to become a fully integrated destination marketing company, our roots are in conceptualizing, creating and delivering the highest-quality print products to DMOs for distribution to leisure travelers and meeting professionals. Today, we publish 70 visitor guides, maps and meeting planner guides annua Ily, all of which contain content, graphics, photography and directory listings that are fully comparable toi what you've described in your RFQ. LOUISIANA b 1 x yea nr[ ,.'414:7—, K! 5 % t keg 'f� 'VISIT FLORIDA _"i*:'..:- '',. . .. . ,s cgs hiY't,�t re# c, We also have 18 years of digital development experience. We've built more than 200 websites of varying complexity and create/manage 100 travel websites annually, 25 of which (including ParadiseCoast.com) are built using responsive design. We also manage 25 email programs for our clients and deploy 40 million email messages each year. Miaesw a rtnership_co 0 'MIle s i, marl',, t ng C �1niit;on, June 22, 2015 New Businlgsa RFP#15-6433 Proposal for Production of Tourism Guide 23 of 77 Recent Examples of Miles Print Guide Work Captivating images and expressive writing capture area highlights in our visitors guides. Sample editorial layouts from the 2015 Experience Kissimmee Destination Magazine: • 4° 1 4higiiiiii IllUirir A ,,',,,'1„ KISSIMMEE FROM ABOVE ,,•,,,,,,,,,,,,,,,,,,.,,k,xperier.tone.M.a-iondttlill.s iNtesparind hrounN,.akius C+uae y t Y cenrtfdedneantafrtr U.ha A hdinper rfoa `_ �� yrru ad i rte tJkc fttKdiwhde pait4 I'g h g^ltd H0 xIP0.{n Ctr C Q ppp uvt Uf a eY uytTSh n !y RQ pe t C rtr»IHonda.tf y[ee:=,.'en h a d t-t-h(E{I tth t n'tt!f,[A irn I lalee.z to an arz xkt t a4aek drRRl-t-p IDl 1 E hesS DRIFTIN AWAY C''''''h ghth VY 16 rswAt d rt4ottat M t ry if t*E p,a,-, k tr t I ri i fq x.ita `�' han r3's fi t t `Idlt d urid 4 to natattra.an.. 9 � r „,°''7 ;''''''",:':',:-.',-„'a.:,',.....,'...,' ',. 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'fi .t qC§' °ea'` i c * ,ri 1 A r u.d,,,r �66 dr ,� r ',-'1,1 ':::, ' ' 's,...-- ii., ij .4, ' •,$:'i-11-**.t.X." ,11,,,,4''' t5 � aft s4 'gat£ l q �e' .�6�'�� 't ' , F t 4 ''•a � Y #: °E' t r.0'!::- .', ,t't,'' i f I VI Sr ¢ ''� F d� 9 till iiii y �,&Sd°" � y�A�X y,. �P. �4�4`.NT� R y�' `.2 P$ - �, w .e� =ter - ** 3 +► r,,... ,,,, , _,, J a' ilies. °, , , ,,,,,,,:,,,,,:._, , „t14)l':>, ,t t i r'2 ,i rY :31` z_i t ; . h X1$il rtY� w June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businersajsa 25 of 77 Sample editorial layouts from the 2015 Paradise Coast Visitors Guide. moimensi, aim ,. . . ' . ...., -. ... ,_ w- , „ .-- > 1 7 . . . . . . .IL= 1,1 "' ' •'' 44.4 r , . , .. . , . . . . „ 4'. ■ „ ■ i ,‘.'t_,, '' )', ■ ■ L ' 1 i ' 0 i' ''''' . i $ t ,.? • • . . . i . , , 1 1.,4,.. •51 p.. ", . ,,‘,/,., . .....,...... • , „1 _ . •.. -,„:„.•_:-_.,,.. ,. I, (_ ...i , -..4 . ,•,.., lit... •.: , ._,,...;;,.....•. _ • , Iflk p.i ...ii...ii ..... ir,„ *Is .. . .,.:,•:.,• :-_-,.„ , •. :-• . . A :II'111.1.'t" , .r,'.t.:- - -, , -;,, ,t , ,,,4,,o,• , ,-... -„, -, .. .„ . ,,, .,‘,.. .1,..•‘(..,,,,,,... ‘..:17,; .; - i ,-:-., I.',. A ,,, .. t. , • I i ,:.t.,.' ".`,..-: '''. 4 :;c:?ft, , - .'V-'..:. ..;•1,' .t . _ rot ....:- ,...1. M 1 les ,,t,. ..,....,...,,.„„•,,,,,,..,, ,:. ...,,.. June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlisa 26 of 77 Vision for 2016 Paradise Coast Visitors Guide Editorial Spread Integrating Social Media Quotes This example showcases the enticing things people are saying about the area and invites visitors to be part of the conversation. NAPLES -,,,,, .147*44 iiiii0A010.0,,,,., , t=w., 1 ,.. 40 _AL,: • x.=rer otrl r si I Syracuse.NY j. ...._ „. ..., ... .r.... ,„„,ipi, t n. t r Vin: '"*n... v ',..:1:i.'“7 ms:µ' f. . I I `t£ Pi ;.<'+ tr. fir.;. —Katie from Syracuse,NY o Afttrci..a> 10 J. Bea hts: I Os cus ennnt tr:ccatur r,:,t,t; Lt=12 vo um quam quam ve sit I. w.;sa , . . . : ._1 _ m i les ,, June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingplgsa 27 of 77 Our Core Competencies As a turnkey destination marketing company that continues to innovate and adapt to changing technologies and client needs, Miles offers a growing list of services: » Travel Guide Design, Content and Production » Strategic Services & Brand Development » Content Creation » Content Syndication » Email Marketing Programs » Data Collection & Management Services » Photo Shoots and Art Direction » Revenue Generation Programs/Sales (Co-op) » Web Program Management » Integrated Online Marketing Programs » Traffic Generation/SEM » Digital Media Strategy & Buying » Social Media Marketing » Interactive Design & Development » Web Analytics » User Experience Analysis » Rich Media Production » Search Engine Optimization » Viral Programs/Contests » Landing Page Optimization » Mapping & Booking Integration �Mi4e sPartre r. h Ap.com • �/miles destir June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businemlgsa 28 of 77 Our Clients We currently work with more than 90 DMOs and hospitality businesses, some of which are illustrated below. A full client list can be found at www.milespartnership.com/clients. ft, C • ,,_ 14,.: . CHICAGO AUCKL� Ca ,D _ lIE'IIPWS i g a l ) f a � GeOYE4 1C. DALLAS p�+ pmm LOUISIANA nchora h r i' : R L E a yin rr t DENVER EI l L U <<MODERN Delaware West Virginia tertnessee �,,�r, o- t3 h,0 I [I fir°` ',ate„ 1�/1,IrindEtzfar..'rh ,,,.U,.,_ lrr+rr-��a Charlotte's SAPASnTA t": got a lot. couNr4 Awards Our real measure of success is in delivering more visitors to a destination, but we're always happy to have our work acknowledged by independent sources. Below is a selection of recent print awards we've won in partnership with our clients: » 2014 Gold Adrian Award for the Austin Insider Guide » 2014 Gold Adrian Award for the Taste of Louisiana Special Advertising Section (in the Official Louisiana Inspiration Guide) » 2014 Silver Adrian Award for the Brand USA Culinary Guide » In 2013, the San Francisco Visitors Guide won "Most Improved Editorial" at the Content Marketing Awards » In 2013, ALIVE: A Colorado Summer Travel Magazine was a finalist in both the "Best Launch" and "Best New Publication Design" categories in Min's Editorial and Design Awards » In 2013, the Brand USA: 2013 Discover America Inspiration Guide took home a Gold HSMAI Adrian Award » In 2014, the Fairfax Country Official Visitors Guide Cover was awarded the Best of Category Amy Award at the ADDY Awards. Other recent ADDY awards in print categories include: l miles June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingmlgsa 29 of 77 » 2015 Gold ADDY Award: Destination Maryland 2015—20 Ways to Experience Authentic Maryland » 2015 Gold ADDY Award: Tennessee Vacation Guide Editorial Spread Series » 2014 Gold ADDY: Louisiana Tour Guide: The Creole Way, Louisiana Travel Guide » 2014 Gold ADDY: Tennessee Vacation Guide: Tennessee in Pictures » 2014 Gold ADDY: Discover America Inspiration Guide » 2014 Silver ADDY: Wyoming 2014 Official Travelers Journal: Editorial Spreads » 2013 Gold ADDY: Tennessee Vacation Guide Photo Essay » 2013 Gold ADDY: Meet Memphis Jones Editorial Spread in the Mem phis Visitor Guide » 2013 Silver ADDY: Albuquerque: The Official Visitor&Vacation Planner » 2012 Silver ADDY: Memphis Map & Tourist Guide » 2012 Silver ADDY: Pennsylvania Vacation Guide Illustration Your Strategic Partner We have always considered ourselves a partner, not a vendor. Vendors deliver commodity purchases. Partners collaborate with you to help you meet your strategic objectives. We strive to be an active, contributing partner on your marketing team, working with you to develop creative approaches for your publication now and in the future. We would very much like to continue working side-by-side with you to concept, create and deliver a quality Visitors Guide. Both to keep current on tourism trends and to continue to build relationships within the tourism industry, our senior management team regularly attends and participates in dozens of conferences and seminars each year. We have a commitment to hands-on local involvement in every market we publish in. From industry outreach and education by our content managers, publishers and local sales staff, to attendance at important industry events, to in-person sales calls, we take every opportunity to foster trust and relationships with tourism industry partners. In addition, on average our team members attend more than 50 seminars, conferences and skills training sessions each year on topics ranging from social media to project management, copywriting, web development, sustainable tourism practices, design and photo color correction. We commit to investing in our team so we can bring you the best, year after year. M . miles tu��l�sf'c�r"t�-��r�I�Ez�.c ��s ,'(norketi n ng de<t, tion i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsa 30 of 77 Your Dedicated Account Team The Miles Greater Naples, Marco Island & Everglades CVB Account Team is your core team: dedicated to you from day one and staffed by an award-winning group of destination marketing and sales professionals. You have already been working with many of these team members. Your Account Team will continue to be led by Lauren Bourgoing, Account Director and Andraya Taliento, Senior Project Manager. Supporting the CVB Account Team is Miles' senior management team and specialists, offering you industry-recognized experts in research, analytics, marketing strategy and content development. roa x v Nate Huff, Senior Vice President ,. Education: B.A. in American Studies and Journalism from „ , .r. -.: University of California at Santa Cruz ' i y ' Experience: 13 years with Miles q 4y Responsibilities: As a strategic adviser who shares our clients' Y T ffi Ti -. dedication to achieving their marketing goals, Nate would work with you to develop and implement custom marketing strategies, ensuring that you attain industry-leading programs, products and results. ,.... Lauren Bourgoing, Account Director 4A -.1 Education: B.A., magna cum laude, in Psychology and French f t,_' : '' from Bates College in Lewiston, ME; D.A.L.F. (Profound Diploma of :� the French Language, equivalent to Masters)from University ° , f of Provence, Aix-en-Provence, France ' Experience: Three years with Miles; over 18 years of advertising " `". and marketing experience working with destinations and developing strategies for integrated marketing communications programs Responsibilities: Lauren is responsible for the daily administration of the scope of work under this contract including all operational aspects of the contract including strategy, planning, performance, troubleshooting, optimization and reporting. Andraya R. Taliento, Senior Project Manager 0* ° Education: B.S.B.A. degree in Management from the University of Central Florida and an A.A.S. degree in Human Resources from Valencia Community College iwt ''' Experience: Nine months with Miles; 9+ additional years of sales and marketing experience. .w.w,,.w- ..__ Responsibilities: Andraya is responsible for the day-to-day communications with the client including coordination and dissemination of all materials for client approval. Andraya also works closely with the Miles production team to keep projects on time and within budget. If Mi 1eP artneislic.c_m 0 �!Tides i, rr arket,ng de. tirettionn June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsa 31 of 77 Rebecca Jones, Art Director 1 = Education: B.S. in Graphic Design from Art Institute of , Philadelphia Art History Study Abroad Program in Florence „,. - & Rome, Italy 4, Experience: Nine months with Miles; 10 additional years of agency r o t..& - '` design experience f : .,4,,, Responsibilities: Rebecca is responsible for art direction and design across multiple platforms and takes great pride in collaboratively working with content directors and developers to develop creative that is on target and represents the destination's brand. Melissa Bartalos, Content Director „: ,, Education: B.A. in English and Mass Communications 3 4' 1. from the University of Florida � : I Experience: Nine years with Miles; five years of additional r ', '' experience 't3 ,, Responsibilities: Melissa is responsible for creating content ., ,? _ that informs and inspires readers across a variety of platforms. —-.,.... "-----------"-- -..."-µ: Working with a team of freelance writers and destination experts, she concepts, creates, edits and manages content designed to connect with readers and drive visitation. q : ,, Donna Sapolin, Content Strategist w r Education: B.A. in Comparative Literature and Urban Planning y, , q Y & Development from Cornell University ,. . Experience: Eight months with Miles; more than 25 years of directing the editorial content strategy of consumer lifestyle -'w` r; 3 magazines and websites as well as developing native 5 advertising content for leading consumer brands. Responsibilities: Donna is responsible for directing and maintaining the content strategy for leading destination brands in print magazines, websites, email newsletters and sales and marketing collateral produced by Miles, including content planning, development and optimization of traffic and engagement. Danica Killelea, Graphic Designer Education: B.A. in Visual Communications/Graphic Design, SUNY Farmingdale; B.A. in Classical Archaeology, Hunter College t 7 u. Experience: Seven months with Miles; 6 additional years of• .,., ; experience in advertising, branding, marketing and publishing. Responsibilities: Danica is responsible for graphic creation and implementation of designs over multiple media including print ""° ` ° _„ magazines, websites, email newsletters and sales and marketing collateral. She works with art directors, content strategists, data managers and developers on a daily basis to optimize each project in a stunningly visual and functional manner. Niles ;tnurshi p.com ,m Iles , 1 ,,,, ,t } (fe,tin 3t“)n, i i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingwjsa 32 of 77 Kalin Webber, Advertising & Data Manager Education: B.A. in Anthropology, Pennsylvania State University .f.' Experience: Three-and-a-half years with Miles; four years of 0� � . .=rte- r additional experience l I" ,,,, Tc. .: Responsibilities: Kalin is responsible for managing the I """` ` ° advertising process, including client proofing and approval, the internal production process and quality assurance. She also manages the collection and verification of accurate, defensible listings data, handling print advertising and facilitating the creation of online ads. Irish Carroll, Account Executive k : i i Education: B.S. in Accounting, Business Administration and "' Finance from the University of Florida; M.B.A. in General .� , Business from the University of Sarasota (now Argosy University) Experience: Three years with Miles; 15+ years of additional ,::' experience ,„ ,., Responsibilities: Irish's responsibilities include assessing the needs of potential advertisers, defining their goals and then demonstrating how our clients' products can respond to each advertiser's objectives. Emilie DeLong, Video & Print Production Manager ` Education: B.A. in Fine Art from Smith College, MA 4,4-,-,K Experience: Seven years with Miles e, ? Responsibilities: Emilie is responsible for the creation '� : " of digital files and scans for publication and/or distribution. She also coordinates internally with account managers to determine product specifications and schedules. She communicates with vendors, coordinates the print production process and drafts print press orders and shipping instructions. Mike Tompkins, Production Manager <, Education: A.S. in Commercial Art from Tampa Technical ,' ,, Institute; A.S. in Digital Media from Full Sail University, FL 1e ., Experience: Seven years with Miles; eight additional years if "' of related experience Responsibilities: Mike oversees a team of artists who produce top-notch advertising for all of Miles' publications. He's also responsible for proofing every image in our products to create a consistent look and feel, and making sure that every image meets our high quality standards. kililesPartners'cdp.ronl 0 m1les ,,„,,„kct„,, de,:t1,-a1;,)r-v, June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businelgsa 33 of 77 Editorial and Design Capabilities Editorial Expertise For every product we publish, the Miles editorial approach is founded on creating a strong, local network of freelance writers, carefully selected for their talent, knowledge of and passion for your destination, as well as their ability to present an authentic voice capable of earning the trust of your readers. You can review and approve freelance writers, should you desire. Our content team will work closely with these freelancers to brainstorm ideas, create a content plan and outlines and write copy for the Visitors Guide, all with input from you. We will incorporate your input at each stage until you give all content your final approval. Special emphasis will be given to understanding your branding, important marketing initiatives and key drivers for visitation to Naples, Marco Island and the Everglades. Our approach gives you the benefit of local, on-the-ground knowledge combined with the expertise of our content strategists, who are 100 percent focused on creating the best content for tourism brands. Quality and Accuracy Part of our focus on content is making sure each product's content is accurate, as we know accuracy is essential to building trust with readers and supporting your brand. All of the content we publish will be checked by a qualified, detail-oriented content manager or fact-checker for accuracy, spelling and grammar before it appears in the final product. We require that our content managers and fact-checkers confirm information through primary sources, and that all communication (including phone calls) be tracked and noted by date, time, name and title of the contact with whom we confirmed the information. All content, listings data and advertisements will be proofed multiple times to ensure that the entire team reviews and signs off on all elements prior to going to press. Rights to All Content The CVB will own this content for use as you wish, and our contracts with freelance writers will ensure your rights to reuse the content in other media. Your office will have an opportunity to review and approve the wording of the freelance contract, should you desire. Design Direction Our design team is made up of creative thinkers with many years of graphic design knowledge and practical experience in creating award-winning publications. Our artists will meet and exceed your expectations for design and layout with an inspiring creative presentation rooted in study of your destination and brand, and exceptional product quality. f,ii�esParg nersh,p.tos miles ,'marke ing dec.t nation',, June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsa 34 of 77 Exceptional Product Quality We understand that readers make a direct(if unconscious) connection between the production quality of travel products and the perceived quality of the destination itself. We also know that in travel products, both big-picture creativity and attention to the smallest details must occur to create the highest quality work. We have multiple quality checkpoints to make sure this happens with design, layouts and content—every step of the way. Photography Miles' art and color correction teams are well versed in working with large libraries of digital photography provided by our clients. In our current state-of-the-art Portfolio of images, we have 142,462 catalogued images that are organized by client, geography, subject, theme, date, keywords, name of photographer/models (if applicable) and usage rights information. Our photo selection/collection process includes the following steps: • Identify photo needs for the Visitors Guide–Outline photo needs for each content piece • Review the CVB's library of images – Identify photographs from the existing library for inclusion in your guide • Acquire images not covered by your current photo library–This step includes working with tourism partners to contribute their imagery to the guide • Conduct photo shoots as needed–This process includes complete management of the photo shoot by our art director, including finding and hiring local photographers for each assignment We have established relationships with excellent photography vendors in your market, so we are confident in our ability to execute photo shoots that produce high-quality, brand-aligned imagery. Our photo budget, which allows for targeted shoots to support new content, includes the photographer, direct expenses, management and color correction for all photos. All editorial and photo assets we create or purchase for this project will have clear documentation that grants unlimited usage rights to the CVB. You'll be able to use the images and content in any marketing materials (traditional or electronic) you choose for an unlimited period of time. Our goal is to use imagery in ways that excite, engage and inspire readers to find out more about the locations we feature. In order to accomplish this, we check every image to make sure it has great clarity, contrast, color saturation and separation. Images that don't meet the standard are either corrected so that they do, or rejected altogether. Research Miles makes a larger commitment to research, analytics and comparative analysis than any other destination publisher. Working with our team, you'll have the comfort of knowing that our MilesPartnershipicom miles /marketing d `tir: t ?nr June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businelgsa 35 of 77 recommendations for your programs are grounded in recent, relevant research, as well as over 60 years of destination publishing experience. Chris Adams, our Director of Research, has overseen Miles' commissioning of dozens of major research projects, usability and intercept surveys and conversion studies during the past seven years. Research has focused on leisure travelers, meeting professionals, social media for DMOs, role/relevance of DMOs and other key topics. A key point of difference is all our research is independent—conducted by experts, third party research companies from PhocusWright to Destination Analysts. We also summarize this research and analytics into key takeaways and actionable recommendations—distilling it into simple, powerful white papers and presentations. Our edit and art teams review current research relevant to trends in print and digital products and how consumers use CVB products. That thinking will be applied to the content plan, the design, the data and all aspects of the production of the Visitors Guide. The research, white papers and presentations we have used in our work with Paradise Coast in the last three years include the below. (For a fuller range of the research, white papers or blogs Miles creates, sponsors or summarizes, please visit our Industry Insights section (Library and Blogs) of www.milespartnership.com) • State of the American Traveler— Bi-annual study of U.S. leisure travelers, 2006-2015, by Destination Analysts (Miles has been the primary sponsor since its inception) • State of the American Traveler—Generations Edition -Study of how Gen Y, Gen X and Baby Boomers Plan and Undertake Travel, July 2014 (sponsored) • State of the American Traveler—Mobile &Content Edition —an in-depth study of the content and mobile behavior that shapes travel decisions, February 2015 (sponsored) • Independent Hotel Research —The Market Trends and Best Practices of Successful Independent Hotels and Resorts— PhocusWright, 2015 (sponsored) • The Importance of Food Tourism —Global Trends and Case Studies of Leading Cuisine Destinations, Skift and the Ontario Culinary Council (subscription) • Content Marketing — Industry Trends in Content Marketing by Fortune 500 Corporations and Airlines, Advertising Age and Skift Research studies July 2014 and February 2015 (subscription) • Data Driven Destination — Best practices in measuring and reporting performance for Destination Marketing Organizations (Miles White Paper, November 2014) • Booking Solutions for DMOs—a Review and Analysis of the pros and cons and results from the available online booking solutions for DMOs (Miles White Papers, December 2015) • The M Moment—best practices in online marketing in a mobile centric world (Miles Blog and Presentations, October 2014— March 2014) gp $'ry lies �?t�fiPP"'w=.$1�tnemyra`�'f i�.}.d:.��Yp�t 1. /marketing cle`tir trion'i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsa 36 of 77 Working Together We've always believed that collaboration is the key to creating informative, compelling and beautiful tourism products that support your marketing efforts. Our team understands that a cohesive branding message and high-quality products are the result of teamwork. Our goal is to deliver products that exceed your expectations in every way, particularly in the areas of quality content and innovative content delivery methods. We want you to feel very comfortable with the process and with your product choices related to content, design and layout. So as always, we welcome and encourage your input during product development. Account Management We work with every client to customize a workflow process that meets their specific needs. Our Account Directors and Project Managers have access to a number of project management software tools that help them monitor and manage all aspects of a project. We want to ensure that all scheduling information is presented in a way that works for you. Internally, we use Workfront scheduling technology software. This software program allows our teams to schedule our projects in great detail, down to individual tasks by employee. All project information can then be rolled up into a schedule to be shared with our clients. Workfront gives us the ability to budget accurately and allows us to locate areas where we can create efficiencies to reduce overall production time. It also allows us to foresee upcoming schedule challenges so we can quickly adjust where necessary. Scheduling As the largest tourism publisher in the U.S., we not only staff appropriately, but also use systems and technology to accomplish our clients' objectives within the required timeframes. Before production begins, we will work with you to create a production schedule that serves all of your product needs. The schedule will clearly communicate key steps, timeframes and touch points needed to facilitate smooth, on-time production, ensuring that you're comfortable at each stage. The goal is for you to understand deliverables clearly and to have input throughout the process. Print Production Process Just as the quality of our products reflects on our organization, the quality of your products reflects on your brand. To ensure that we build the value of your brand, and maintain Miles' commitment to publishing high-quality products, we have adopted these documented standards: Fact-checking, proofreading and editing.All of the editorial content we publish in your visitors guide print publication will be fact-checked by a qualified, detail-oriented content manager or fact-checker for accuracy, spelling and grammar before appearing in the final product. In addition, miles fvlil €� rtnei�w 4�s.hi.�.uom /marketing des -. t1:?ni June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busing§lgsa 37 of 77 our editors will provide professional proofreading and editing services throughout the production cycle. Photo color correction. With more than 13 years of re-touching and color correction experience, Production Manager Mike Tompkins has won both national and international awards for his work. He personally reviews every image and scan we publish to make sure it meets or exceeds our standards. Prepress and quality control.We conduct extensive checks at the two critical points in the printing process: first, to review the initial build of templates and master pages before going to press; and second, to ensure that all of our quality standards for design are met mid-production. All of the publications we create are built using the most up-to-date version of Adobe In Design, and we limit use of fonts to PostScript Type 1 fonts because plate-making is most compatible with PostScript information contained in Type 1 fonts. Images used are converted to .eps files to ensure there is no image compression, and all ads and maps are initially pre-flighted and saved as PDFx_1a files before being placed in a guide. Agency-supplied .pdf ads are supplied via our upload site at www.milespartnership.com/upload, where more than 100 file attributes (including image resolution, color and fonts) are automatically checked by pre-flight software. If the ad contains any errors, the advertiser/agency is notified of the issues via the website, which gives them instructions on how to correct the errors. When the design of the publication is complete and all pages are approved by the client, the final stage of file processing is an automated pre-flight through the PDFx system, which checks the elements of the pages to make sure they're all technically sound, outputting our press-ready PDFx_1a files and sending them directly to the printer. Printing and paper management. Our expertise in print techniques, paper options and quality control measures means that we can offer you choices and recommendations to enhance product quality while controlling costs. We will bring you suggestions for cost-effective paper selections that respect our quality standards and your budget. Our workflow process for print publications is as follows: 1. We begin by meeting with you to discuss the proposal and gather your feedback about our recommendations. We also ask you to share any other relevant information about destination news, campaigns and new initiatives that should be integrated into the product. 2. After meeting with you, we create a detailed content plan to provide a solid foundation for the product and ensure it satisfies your goals. We provide you with a final production schedule, as well as page layouts, story ideas and coverage outlines. At this time, we welcome your feedback on the design and editorial concepts, and we don't proceed to next steps until we know you're on board. We then contract with trusted, professional freelance writers who know your market; however, we can collaborate with you on writer selection if you prefer. 3. The next steps include writing articles, fact-checking, conducting photo shoots, designing pages, placing ads and editing cover-to-cover. 4. Full-color, laser-quality proofs of the entire publication will be sent to you for input and corrections. After corrections have been made, you will have an opportunity to review the entire final publication digitally, including advertisements. rvlitePartnership.rom m lies ,/trarKeting destwatio h June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Busingmlgsa 38 of 77 5. We will provide a print-quality proof of the cover for your review prior to the guide being released for print. Data As you know, Miles has full-time data team members who collect, verify and maintain listing information. We also have database technology that lets us store and keep up-to-date more than 600 fields of information for each business. This is the same database that provides information to the CVB's website, ParadiseCoast.com. As part of our data collection and verification process, your Data Manager will contact directly each business that qualifies for a listing, using online forms, email, fax, mail and phone to update and verify its information. Once the verification process is complete, we will notify the CVB of any active listings that did not respond to our verification attempts so that it may determine and let us know if those listings should be included. Thanks to this thorough process, we have a track record of producing accurate, defensible data for our clients. Distribution We work with a number of reputable, experienced shipping companies and will ensure that your products are delivered in a safe and timely manner. We work with Phase V, the CVB's longtime fulfillment company, to coordinate production of the Visitors Guide to meet postal specifications, to work with Phase V's labeling equipment, and to ensure timely delivery of the guides to their warehouse in Fort Myers. i9t e Fa"k 1e s ip.uf1 m lies m tCketing dr f ticist7{_n`> i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businglgsa 39 of 77 Marketing & Advertising Sales Plan In searching for a turnkey advertising solution for the annual Visitors Guide, the CVB needs a partner who brings three things to the table to make the program successful in Collier County: 1) proven success in selling tourism advertising; 2) an understanding of the local market and; 3) the unique ability to develop trusting advertiser relationships. No other vendor can come close to matching our qualifications in these critical areas. Miles has been selling advertising in tourism publications since 1954, starting with a local tourism publication in Sarasota, and expanding over the years to include visitor guides from Key West to Vancouver and from New Hampshire to Anaheim. As a company, we generate more than $25 million of industry participation annually, making us one of the largest destination tourism publishers in North America. In addition, Miles has been selling tourism advertising in Collier County for more than 20 years, including providing a turnkey advertising sales solution for the CVB's Visitors Guide (and its new website) since its launch 12 years ago. Account Executive Irish Carroll is in his third sales cycle with the CVB's products and his consultative sales approach has proven to be very effective for selling and for developing close relationships with advertisers and non-advertisers throughout the area. 2016 Recommended Rate Card The CVB has held guide rates steady for several years, even after launching a new website and adding a more robust digital advertising component to the sales effort. Our priority is to continue to expand value for advertisers while holding down costs; with the continued growth in tourism comes increased competition for limited advertising budgets. Our recommendation is for a modest (approximately) 2% increase in 2016 rates while continuing to elevate guide requests and electronic guide views through innovations like the new sticky footer on the CVB's website. For the 2016 Paradise Coast Visitors Guide recommended rate card and the 2015 Paradise Coast Official Visitors Guide Media Kit, see the Attachments section of this proposal, starting on page 28. With regard to the ads, most are formatted and Miles will prepare the ads: we require only photos, logo and copy, which requires no agency design (in some instances certain advertisers have requested and been approved for their agency to supply a non-formatted ad). Full-page advertisers have the option of submitting non-formatted ads, if desired. While there will be no prepay discounts, we can bill clients to meet their fiscal budget cycles, when needed. As done previously, we will create a professional media kit delivering a powerful value proposition for partnering with the CVB in the Visitors Guide and on the website, including the CVB's mission, vision, marketing and advertising campaign outlook, guide distribution, website statistics, visitor demographics, as well as the advertising opportunities available in the guide and on the web, rates and ad specs. Pa hi miles,'mark£ _.�';g d -stir:�it'on i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New BusinggAlgsa 40 of 77 Turnkey Delivery of Print & Digital Visitors Guide Formats Advertising Sales and Management Miles has vast experience in tourism advertising sales and has sold millions of dollars in tourism advertising in Florida over the past five years. We have years of experience selling tourism advertising, but this is the CV B's Visitors Guide. The advertisers are the CVB's partners. Our role in managing the advertising sales is to make the guide a success for all involved. As in the past, we will meet to discuss any changes to the business rules for advertising in the guide. We will review with you the rates and the marketing message to ensure that what we say and how we represent the gu ide is in line with your goals. You will have the opportunity to approve all ads prior to publishing. As part of our service, we will provide the following: • Turnkey sales solution by a qualified, experienced marketing and sales professional • Free advertising production on all formatted ads — includes collection of material and creation of ad for proofing • Ad proofing and approval process for CVB and advertisers —the opportunity for the advertiser and the CVB to approve all ads prior to publication • Accounting and reporting — Miles will be responsible for all billing and collection of revenue and reporting to the CVB Provide Sales Contacts, Contracts We will provide the CVB staff with sales and revenue reports on a weekly basis or on any schedule the CVB prefers. Secure Advertising and Ad Revenue at No Additional Cost to the County Our model has been based on applying advertising revenue against the total cost of producing the guide. We will provide 80% of all net collected advertising revenue to the CVB to apply in offsetting the cost of Visitors Guide production. The 20% retained by Miles will be used to pay sales commissions and cover sales expenses, ad production, billi ng and collection. The ad/edit ratio in the 2015 Visitors Guide we created was 28/72% with a book size of 60 pages (56 + 4 covers).We will continue to honor the 40% advertising maximum going forward. . miles fa�liSeut��srt.�G r�:�ai ,�.c�tt� 3 ,'morke 11'r;ids's 'cition i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New BusinemlZsa 41 of 77 Pricing At Miles we pride ourselves on the quality of our work. We know we are rarely going to be the lowest responsible bidder" and we are okay with that because we believe our clients get a different level of quality and innovation when they collaborate with our team. Our team is also very well versed in your brand, has strong Partner relationships and is ready to hit the ground running to ensure smooth delivery of your 2016 Guide. As required by the RFP, we have supplied the requested numbers in the provided form (Attachment 5) to present our quote. Below is an explanation of the numbers and what they include. 1. TOTAL COSTS a) "Turn-key" service including travel and out of pocket expenses, advertisement sales and management, design, research, composition, set-up and proofing: $93,000. All costs associated with the production of the printed guide are i ncluded. It assumes we will create new content, generate new photography, work with the agency to produce a new cover and deliver a new guide based on the existing trim size and page count. All listings will be updated and reverified. Advertising and listing formats will remain consistent with the current style. The price includes $4,000 for photography and $3,000 for freelance writing. Since much of the content and photography is new in the 2015 guide, the CVB has the option of saving on costs by leveraging much of the current content (with updates). If our discussions with the CVB point to the need to change the scope of work, the price can be adjusted accordingly. b) Cost for printing, binding, packaging and distribution (125,000 copies; 56+4): $52,000. Attachment 5 asks for a cost for 125,000 copies, which is higher than the current 110,000 distribution. Our quote in Attachment 5 is based on 125,000 guides in a 56-page plus cover format. » Should the CVB decide to reduce the quantity to 110,000, the printing cost would be reduced by $5,300. » Should the CVB decide to reduce costs and cut back to a guide with 48 pages plus cover, the printing cost would be reduced by $7,400. » Should the CVB decide to reduce the quantity to 110,000 and the page count to 48 pages plus cover, the printing c ost would be reduced by $12,000. c) Total cost for Internet media development, uploading and coordination with CVB vendor: $1,500. This cost includes the production of an eBook for electronic distribution, as well as Layar technology that provides an augmented reality and interactive experience. 2. REVENUE We propose to remit 80% of total net collected revenues to the CVB. The 20% retained by Miles Media will be used to pay for sales commissions and ad production costs. MilesPartnership tulles ,'rnarketing d . ination`> i June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businelgsa 42 of 77 Based on estimated net collected sales of more than $125,000, the CVB would receive at least $100,000 to apply to the cost of the guide. 3. COST TO THE CVB In this proposal, if net collected sales are $125,000 (2015 net sales were $121,576), then the CVB would pay $46,500—only $4,376 more than for the 2015 guide, including the increased quantity. Furthermore, the cost could be less if sales exceed $125,000. The cost will cover inclusion of the new Layar technology, which will take the digital experience to the next level and drive more visitation to www.paradisecoast.com. Additionally, if the CVB should decide to leverage a greater portion of existing content from the current 2015 guide for the new 2016 guide, the costs would go down accordingly. We would welcome the opportunity to discuss additional ways to increase distribution and reduce costs in the coming year. P. .. otn tulles /marketing destinations June 22, 2015 RFP#15-6433 Proposal for Production of Tourism Guide New Businlgsa 43 of 77 Attachments • 2015 Paradise Coast Official Visitors Guide Media Kit • Recommended Rate Card for 2016 Official Visitors Guide • Sample 2016 Paradise Coast Visitors Guide Editorial Spread • Certificate of Liability Insurance • Required Forms ip,co miles i�vl3esf��arr>�e r;�,�,G.�.E,e�,�, June 22, 2015 New Business 7-a 44 of 77 2015 Paradise Coast Official Visitors Guide Media Kit j . af `' _ FLORIDA' S „ ._. r. :st°s. !Iii:i . y . _ '�„a.,'�c w a p s° »,a»d � 11 zu'P x '33"•' ,,,i3G.'';r� tr1 tr t MAR ISLAND rG y, , • • • • • • ,\,,,..,, • 2015 OFFICIAL TRAVEL MARKETING PROGRAMS ParadiseCoast.com & 2015 Florida's Paradise Coast Official Visitors Guide The Most Effective Opportunity for Reaching Visitors to Naples, Marco Island and the Everglades r a yt _. •1 , NewJune Business 7-a 46 of 2015 77 THE MOST EFFECTIVE WAY TO DRIVE VISITORS TO PARADISE O ficial marketing programs for 'OA Florida's Paradise Coast drive highly qualified travelers to visit the area, reining in record-setting numbers for visitation and spending. The Official Visitors Guide is your opportunity to have ayear-round presence Syr in the #1 fulfillment piece answering � °; all visitor inquiries about Naples, Marco 4 >q Island and the Everglades. `` The annual guide - and the newly � fl redesigned ParadiseCoast.com are part of a powerful $4.5 million marketing and advertising # campaign supporting our vision to be recognized as the most desirable year-round tourism destination in the world. .,_ i.,,,,, 1 ,,,,,,,:it:4„::::,..;::,,:.:1%. ,,,„ n,. �� ,. £ kWpuv 3sgttn'�rx!'MSFU—xmb' '►" 3 � t 't w r � .»a. .,i,. Cm E �. June 22, 2015 New Business 7-a 47 of 77 OPPORTUNITY: VISITORS GUIDE The Florida's Paradise Coast Official Visitors Guide invites worldwide travelers to discover the wonder that is Naples, Marco Island and the Everglades. With an upscale design, beautiful imagery and compelling content, the guide's feature stories, detailed maps, and comprehensive activities and accommodations listings are an influential traveler resource. Advertisers can have a high-impact presence with either supplied creative or an editorial-like, formatted option. Inclusion in the ebook A highlighted listing in Ad creative services: edition viewable on the Accommodations Ads smaller than a full ParadiseCoast.com or Attractions section page will be formatted with links directly with an "ad on page #" at no charge with proof to advertisers' websites. direction. provided. (Full page+ ads have the option to supply Accommodations non-formatted creative.) FARAD!SE `OAST ees fir�xrwtewuw„ u r,. yw i9h.t Y l I'M �W 97 Mill Mt&viVeMblik 14,104 A.WIMME'' Attractions Princess Naples 560 Pat-O,Coe Way Naples,239.640-2275 to• r= te 041, rs tt,Ka.3tt ab�-4 a •'� r ?Ru'ty1yY tffi# s.t .T(rgF ap t.}SV”. 0,0-,QV S.431,! 9 2015 Rates AD SIZES NET RATE IMPORTANT DATES: Half-Page $4,100 Reservation Date: x September 8th, 2014 Sixth-Page $2,100 PREMIUM POSITIONS Materials Due: September 19th, 2014 Back Cover $7,995 i . Publication Date: Page 1 $7,495 December 2014 t ` Non-profit organizations -please Inside Back Cover $6,995 inquire about special rates June 22, 2015 New Business 7-a 48 of 77 OPPORTUNITY: FARAD!S ECOAST.COM Featured Partner Throughout the key planning sections of ParadiseCoast.com, content-like ad elements with call-to-action messages drive visitors directly to advertisers' profile pages on the site and directly to the advertisers' websites. This annual presence is exclusive to a select number of advertisers; six advertisers will rotate across two ad spots in three different categories. Places to Stay Things to Do Events $950 one of six advertisers $750 one of six advertisers $750 one of six advertisers ,, ,f@ yep t 4. .444 5A7 w`A.4.5k4 I.... r�t�e s+.a.au.aa .r�u+O r- , �a+ravuwnE t.�8�E) a.. �" ' kni+r'Y La1'f�ki/i.7C�..a'ts a€ Roust,e >X 4Aa L W»n ta ry c TeaI c.'Y I eP7s 0ti Ame n4 $.aere crc a r.w ssl+ , .erit...e'[4s*Wkly.'s6.BS'#n OPPORTUNITY: FARAD ISECOAST.COM Display Advertising With prominent placement throughout ParadiseCoast.com, accommodations, ' y` attractions and restaurants reach the perfect audience at the perfect time, right when they are making travel decisions. Campaigns are based on impressions at a $20 CPM (cost-per-thousand). Advertisers that combine a Paradise Coast Visitors Guide presence with a website COMPLIMENTARY"#' BREAKFAST campaign can reserve impressions at a $15 CPM. Impressions are run-of-site with advertisers selecting a priority category. June 22, 2015 New Business 7-a REACH & INFLUENCE YOUR TARGET AUDIENCE 2015 Official ParadiseCoast .com Visitors Guide All marketing initiatives drive travelers to experience the all-new ParadiseCoast.com, an immersive, inspirational planning website RA i with a responsive design format that automatically adapts the site to any digital device. Always a top search engine result for key y "" travel terms related to Naples, Marco Island and the Everglades, ParadiseCoast.com is set to grow traffic even more. Organic search content and powerful advertising Reach travelers who are actively and promotion campaigns drive highly planning a visit to our destination. desirable visitors to the region's most A high-impact marketing campaign important travel site. and extensive distribution network HHI $140,000+ create demand: 0 Top DMAs: 0 Mailed by request directly > New York -> Orlando-Daytona to valuable travelers who are > Fort Myers --> West Palm Beach likely planning a long, -> Miami-Ft. Lauderdale > Philadelphia high-spend vacation -> Chicago D.C. 0 Distributed in-market at key Tampa-St. Petersburg venues, including Southwest Florida International Airport, and at tradeshows and conferences worldwide It's easy for travelers to order the guide from click-and-request buttons on the homepage and throughout w_; ParadiseCoast.com. 90% of distribution is outside of u rot 1,rfie Fort Myers DMA, qualifying for . full grant reimbursement. " ""s' tl t'MitI June 22, 2015 New Business 7-a Formatted and PRINT AD SPECS Non-formatted Ad Options Available TRIM SIZE H ilf MECHANICAL wit.o.FUN MON! SPECS W: 8" X H: 105" I ., Full Page Bleed W. 8.13" x H. 10.75" includes bleed Full Page non-bleed W. 7.13" x H: 9.3" Quarter Page W. 4 55" x H. 4.625" NAPLES Zoo Hall Page W. 6.9375" x H 4.625" s 1/3 Page W. 4.56" x H. 4.63" 1/6 Page W: 2.1875" x H. 4.625" Ihird Pie Sixth Pi,e Back Cover W. 7.52" x H'. 8" r, 3 1'w taa MEAN MEAN .r' B, S:VERY-FM IN tr SEND ALL AD MATERIALS TO: �. ., fir„ - Miles welcomes you to our new on-line system for processing your ads "" °' c:�sa.rnntir and materials. You can log-in at any time to AdDesk.MilesPartnership.com to upload camera ready files,ad materials or to view your catalog of previous run materials and ads. To run a previous ad,go to the artwork catalog tab.As long as the specs �� are the same,click on the correct ad and click"republish artwork". Email information to: Kelly Lee, . Kelly.Lee@MilesPartnership.com, Questions?Call Kelly Lee at 1-800-683-0010 ext.2394 or email Kelly.Lee @MilesPartnership.com Supply Your Ad Online: Submit your non-formatted,full page ad as a hi-resolution PDFx-la file to AdDesk.MilesPartnership.com Don't miss this great opportunity to market your business to hundreds of thousands of qualified travelers with the official Paradise Coast programs. To reserve your space or for more information, contact: Irish Carroll office: 941-342-2390 I cell: 941-320-6447 Irish.Carroll(«l MilesPartnership.com miles ;,,;,.k,;;nr;r?;.,e,„,ti„n; 6751 Professional Pkwy. West, Suite 200 Sarasota, FL 34240 1 941-320-6447 I MilesPartnership.com June 22, 2015 New Business 7-a 51 of 77 Recommended Rate Card for 2016 Official Visitors Guide June 22, 2015 New Business 7-a 52 of 77 2016 Paradise Coast Visitors Guide Recommended Rate Card The 2016 rate card will be incorporated into a beautifully designed media kit that powerfully captures the value proposition for advertisers by providing information about the CVB's mission and vision, marketing and advertising campaign initiatives, guide distribution, website statistics, visitor demographics, advertising opportunities, ad rates and ad specs. 2016 Recommended Rates Full Page $6,425 x 4. =.s:,E,i!121 3;i';.n,.,,ss .lrq�'.:,_..:::.°;,f.e1:,dR!s{4 f%"'n�W,El�i3 3 5 +` 3 ill g4 4 5.:8 1 '' ; 3• �d',,"y'aP E Y ,; P8 ,d€[d" " s ,..�.§1 L 4, lT ry J_ � :.�{ �� ,..��{��„li � � '9f Sd ef ��3; ;S rrIY [�_ YHf]d�gl¢dd 14y1 �� 3 f { V"a� fee 3 f�. >x. 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Premium Positions Inside Front Cover $7,495 q`h 1 y f ",o1, EP i }fk C 1dE;b } f 1 tl 1 3 i, i 3i4$p7 rya }P¢ �'��., 8y� x f P L 9. rr ! E ° 3 s i�f s'1 '. 7 95 1 Y'{3�3 n s,f9kBI� L ;�(a�4r*�i€ 4f f pP 8f !+ t � � !! dff Table of Contents $7,495 € s Ea !!� o! i!s i F! 3� 1 € i' 1 inside Back C el �8f48!416�t"sf slu r IrI8 8 $6,99 is P8a! a ¢ 8 sf Back Cover $7,995 ! seE € - !�: ,s xs i :,r.. e ill v6 3 'r! ,y '� :,r q `s E{ 's[y 'L n ?.:: , '}y�.-�,. e[� }H{9Eyr{�:�P�$j'1 �:�91f f f E Irsl� f'3 iS.� �. 6 d'�!�h�! ;nu./'{��"jFLS..S 'E R f€��EP.R�EF"9..e.E•Et t,f fs3{�R�'La;'�'9±,�,�E°j0 hd3�i�3`f>ESZS£�6 fE�q9$fL fE�YPE 3f 3.�f.3 i S,H�f��: Two-Pag:e Sprea `€3£134 9�8f8I Rh �y;L1 § #TW 2 TI �E§ 4 11 995 S E PF fk mg f IfI � June 22, 2015 New Business 7-a 53 of 77 Sample 2016 Paradise Coast Visitors Guide Editorial Spread (N t p• o o-o ° v m ° -� (p h �!• } E o E E -o °n o U z �// Z '"C , o ° °' c E C/'). _3 ILA O N '!F .. 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CERTIFICATE OF LIABILITY INSURANCE 561wrv(/17IM/DD/YYYY) 4/09/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed.If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Toni Rendon NAME: USI Insurance Services,LLC/CL PHONE FAX (A/c,No,Ext):786-454-2041 (A/c,No): 305-669-6030 P.O.Box 141916 AoliRESS: antonieta.rendon @usi.biz Coral Gables, FL 33114-1916 INSURER(S)AFFORDING COVERAGE NAIC# 305 669-6000 INSURER A:American Casualty Company of Re 20427 INSURED INSURER B:Continental Casualty Company 20443 Miles Media Group,LLC INSURER C National Fire Insurance Co.of 20478 6751 Professional Pkwy W Ste 200 bi l ouma Casual ty Company 31127 INSURER D:Columbia p y Sarasota,FL 34240-8450 t ti onnenal Casual ty Company 20443 INSURER E:Continental p y INSURER F:Markel American Insurance Compa 28932 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR OF INSURANCE ADDLSUBR POLICY EFF POLICY EXP LIMITS LTR INSR WVD POLICY NUMBER (MM/DD/W M/ YY) (MDDIYYYYL A GENERAL LIABILITY C4013762354 04/09/2015 04/09/2016 EACH OCCURRENCE $1,000,000 X COMMERCIAL GENERAL LIABILITY PREMISESEa ocou ence) $1,000,000 I CLAIMS-MADE [-Xi OCCUR MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $1,000,000 GENERAL AGGREGATE $2,000,000 GE 'L AGGREGATE LIMIT APPLIES PER PRODUCTS-COMP/OP AGG $2,000,000 POLICY PRO- JECT LOC A AUTOMOBILE LIABILITY UA4013762399 04/09/2015 04/09/2016 (E°aoc deDtSINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS _ AUTOS PROPERTY DAMAGE $ X HIRED AUTOS X NON-0WNED (Per accident) AUTOS $ B X UMBRELLA LIAB X OCCUR CUP401376230 04/09/2015 04/09/2016 EACH OCCURRENCE $3,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $3,000,000 DED X RETENTION$10,000 $ C WORKERS COMPENSATION 599325841 01/01/2015 01/01/2016 X WC STATU-TORY LIMITS 0TH- AND EMPLOYERS'LIABILITY ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBER EXCLUDED? N N I A (Mandatory in NH) E .DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below - E.L.DISEASE-POLICY LIMIT $1,000,000 D *Professional/E&O 596456868 04/09/2015 04/09/2016 $5,000,000/Ded$25,000 E Crime-Dishonesty 596506703 10/01/2014 10/01/2015 $1,000,000/Ded$10,000 F D&O/EPL/Fiduciary ML815583 10/18/2014 10/18/2015 $3,000,000/Ded$0-$25k DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(Attach ACORD 101,Additional Remarks Schedule,if more spaceis required) "Professional/Technology/Media Errors&Omission Liability coverage is written on a claims-made basis. *D&O Limit$3,000,000/EPL Limit$3,000,000/Fiduciary Limit$1,000,000 Deductible$0-$25,000 CERTIFICATE HOLDER CANCELLATION PROOF OF INSURANCE SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2010 ACORD CORPORATION.All rights reserved. ACORD 25(2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S14843904/M14838994 AMREV June 22, 2015 New Business 7-a 57 of 77 Required June 22, 2015 New Business 7-a 58 of 77 Ci0 761'�� Administrative Services Division Procurement Services Attachment 1: Vendor Response Form FROM: Miles Media Group. LLLP Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: RFQ 15-6433 Production of Tourism Guide Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications/Scope of Work, and terms and conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: * **SEE FOLLOWING PAGES** * Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net Days ❑ Not interested in submitting a RFQ. • RFQ Response Form is electronic. Please Input your prices online. • RFQ Response is as follows: see Attachment 5 Quotation Response Form Note: If you choose to respond to this RFQ manually, please submit one(1)ORIGINAL clearly labeled MASTER and one (1) COPY of your RFQ response pages. RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-a 59 of 77 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this 20th day of April 2015 in the County of Sarasota, in the State of Florida. Firm's Complete Legal Name Miles Media Group, LLLP Address 6751 Professional Pkwv W, Suite 200 City, State, Zip Sarasota, FL 34240 Florida Certificate of Authority 806000000147 Document Number (www.sunbiz.oro\search.htm I) Federal Tax Identification 02-0761406 Number CCR #or CAGE Code N/A Telephone Number (800) 683-10010 Ext.2310 FAX Number (941 342-2310 Signature/Title . President Type Name of Signature David Burgess Date April 20, 2015 Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-a 60 of 77 Cotter County Administrative Services Deparhnent Procurement Services Division Attachment 3: Vendor Substitute W—9 In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information(provide all information) Taxpayer Name Miles Media Group.LLLP (as shown on income tax return) Business Name (if different from taxpayer name) Address_ 6751 Professional Pkwy W.Ste 200 City Sarasota State FL , Zip 34240 Telephone 800-683-0010 FAX 941-342-2310 Email lauren.bourgoing©milespartnershii .com Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor _Corporation X Partnership _Tax Exempt(Federal income tax-exempt entity `Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) 02-0761406 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature �_� Date April 20,2015 Title David Burgess Phone Number 941-342-2316 RFQ#15-6433 Production of Tourism Guides June 22, 2015 New Business 7-a 61 of 77 er County Administrative Services Department Procurement Services Division Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e)of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Miles Media Group, LLLP Print Name David Burgess Title President Signature 411110 J �� Date April 20, 2015 State of V( C51[ �. County of 6:X1-Gc S 6.A—C"\- The foregoing instrument was signed and acknowledged before me this day of �a��- ,20{Sby Dav i a. \:12-4-rcle SS who has produced P y'1`- t t.L � a\ as identification. (Print or Tz N rrtd) (Type of Identification and Number) Notary Public Signature f t0pL,,,- LISA L.HILL l- oc. L. i n ( I f , �'= Notary Public-Stale of Florida Prl�ed Name of Publi A � =My Comm.Expires Nov 14,2018 ZSRt� t[ (L{ ( -- Commission#FF 142590 Notary Commission Number/ xpiration "'.'•"" Bonded maupn National Wary Assn The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. RFQ#15-6433 Production of Tourism Guides June 22, 2015 New Business 7-a 62 of 77 Cooler County Administrative Services Department Procurement Services Division Attachment 5: Quotation Response Form (Complete and submit all information below) 1. Total Costs—50 points(as determined by): a) "Turn-key"service including travel and out of pocket expenses, advertisement sales and management, design, research, $ 93.00Q.00 composition,set-up, and proofing. b) Cost for printing, binding, packaging and distribution (125,000 copies). $ 52,000.00 c) Total cost for Internet media developing, uploading and coordination with CVB vendor. $ 1,500,00 TOTAL COST(add a+ b+c) $ 146,500.00 2. Revenue—50 points(as determined by): a) Percent of Advertising Revenue to be shared with CVB(i.e.for every 80 % $1 collected the percent that will be returned to the County) The County shall award points, and thus determine the order of the most responsive quote using the following methodology: • The highest number of points will be awarded to the quoter who has the lowest Total Cost (50 points)and the highest Percent of Advertising Revenue(50 points). • The lowest Total Cost (and highest Percent of Advertising Revenue) will be divided by the next lowest vendor's Total Cost (or highest Percent of Advertising Revenue)which will then be multiplied by 50 points to determine that quoter's Number of Points. Each subsequent vendor's percentage(and minimum monthly guarantee)will be calculated in the same manner. • The vendor's total number of Total Cost points and the total Percent of Adverting Revenue points will be added together to determine the overall total number of points. Points awarded • will be extended to the first decimal point(per Microsoft Excel). • The County will order the quoters by the highest total number of points(most responsive) to the least number of points. 3. Provide at least five (5)years of successful experience in providing a"turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 4. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. Miles Media Group, LLLP Company ure David Burgess April 20, 2015 pa:Apr/kw Production of Tourism Guides Date June 22, 2015 New Business 7-a 63 of 77 �o ier C.ouanty Administrate Services Deportment Procurement Services D.vision REQUEST FOR QUOTE Date: April 1, 2015 From: Brenda Brilhart, Procurement Strategist (239) 252 - 8446 (Telephone) 239) 252—6697 (FAX) brendabrilhart @colliergov.net (Email) To: Prospective Vendors Subject: Solicitation: RFQ 15-6433 Production of Tourism Guide As requested by the Tourism Division, the Collier County Board of County Commissioners Procurement Services Division has issued this Request for Quotes, "RFQ", for the purpose of obtaining fair and competitive responses in accordance with the terms, conditions and specifications stated herein. If you have immediate questions regarding the specifications or intended scope of work, you must make those inquiries via the Online Bidding System at www.colliergov.net/bid, and for general questions, you may contact the Procurement Strategist noted above by telephone or email. Your quotation response is due via the Online Bidding System at www.colliergov.net/bid no later than the date and time specified in the Public Notice on page two (2). Quotations received after the date and time specified will not be accepted. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. We look forward to your participation in Collier County's competitive procurement process. c: Jack Wert, Director, Tourism Division xvcexwr 7 Tar east°N.i „■rri; .1si?'r v 10 r'1,7 ; RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-a 64 of 77 Collier County Administrates✓e Ser✓ces Deportment Procurement Scan-✓ices Crasicn Public Notice The Collier County Purchasing Department is requesting quotation responses from interested and qualified firms to supply/provide production of tourism guides. Your quotation response is due in the Collier County online bidding system no later than 3:00 PM on April 23, 2015, at www.colliergov.net/bid. Quotation responses received after the time and date noted will not be accepted. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. No late quotation responses will be accepted. All quotation responses shall be made on the Quotation Response Form attached herein. Any firm who is a recipient of County funds, or who proposes to perform any work or furnish any goods under this RFQ shall not discriminate against any worker, employee or applicant or any member of the public based on age, race, color, sex, religion, national origin, disability or marital status, nor otherwise commit an unfair employment practice. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /S/Joanne Markiewicz Director, Procurement Services Division urefry JretZ.r e,i'v*d n•“, f..raair lead i asi•Nape,•.,•in 34 48:?1 _..�_.,.--7�� ..v.,.'.1 ,.>. RFQ#15-6433 Production of Tourism Guides 2 June 22, 2015 New Business 7-a 65 of 77 Exhibit I: Scope of Work, Specifications and Response Format Background The Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) is the official destination marketing organization for Collier County. The County covers a large geographic area and has a diversified tourism product. There is currently a Visitor Guide for the entire destination and the County is desirous of continuing with a consolidated approach. This publication will be used as a fulfillment piece for the combined tourism marketing effort of the overall destination. The quality and content of the fulfillment piece must accurately reflect the destination brand and provide compelling reasons for consumers to visit the Collier County area. We encourage respondents to use creativity and develop thoughtful proposals. Historically, County departments have spent approximately $40,000 annually. Scope of Work The CVB is requesting quotation responses from interested and qualified firms to provide marketing sales and service, set-up and printing of the Collier County Tourism guides in hard copy and Internet media. The firm must demonstrate: 1. At least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, feature writing, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 2. The proposer should supply a suggested rate card for the ad sales phase and include whether or not agency discounts and prepay options would be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. As a part of the resultant agreement, the firm is expected to: 1. Complete "turn-key" delivery for both a print and digital format for Internet media including, but not limited to: advertising sales and management, design, photography, editorial research writing and composition, set-up, proofing, printing and delivery. 2. Secure advertisements and ad revenue with no additional cost to the County or the CVB • The advertising ratio cannot exceed 40% of the book. • Only accommodations, attractions, restaurants, shopping venues and other tourism related businesses with a presence in Collier County can advertise in the publication. • Publisher will be responsible for all sales and collections. • Ad revenue should be shared with the County either as a percentage of gross sales or as an offset to the total production cost of the guide. 3. Editorial contents shall include, but not be limited to: a. Area overview with highlights for each city and visitor area b. Accommodations listings c. Restaurant listings, menu highlights and special dining features RFQ#15-6433 Production of Tourism Guides 3 June 22, 2015 New Business 7-a 66 of 77 d. Attractions listings e. Shopping listings f. Sports venues and activities g. Beaches and parks h. Golf courses i. History and cultural activities j. Eco tourism activities k. Transportation options I. Maps of area and region m. Community Information n. Suggested itineraries 4. Provide publications (digital and print) published at least once per year as determined by the CVB. 5. Print publication must be a maximum of 8" x 10-1/2". The County is open to suggestions on size and format. The book will be a minimum of 48 pages. The County reserves the right to quote other printers for the printing of the final paper copy guides 6. Print guide must include up to 125,000 copies and: a. The CVB has a supply of photography, but the publisher should be prepared to provide photography that they have obtained full permission to use, or to shoot additional photography if needed. b. Format both the print and Internet media ads for publishing purposes. c. Cover: minimum 8 point, number 3. d. Body: minimum 60 pound, number 3 text. e. A map of the entire Collier County area with inset maps of each of the cities will be a part of the publication. The map will need to be keyed to listings of tourism related businesses and advertisers in the publication. f. Proof out the publication as each section is completed and allow the CVB staff and their advertising agency of record to review and approve all photography, content, listings and advertising that will appear in the product. The CVB must sign off on all final pages before going to the printer and the County will hold the publisher responsible for providing a product that matches the proofs that were approved. g. Four(4) color process with ultraviolet coating on covers one (1) and four(4). h. The publication must be saddle stitched. i. Packed in boxes clearly marked as to quantity and product. Individual box weight not to exceed fifty (50) lbs. Delivery will be FOB Destination to at least two locations in Southwest Florida to be designated by the CVB. 7. The successful firm must provide all sales contacts and contracts with the CVB staff in weekly sales and revenue reports, and make available all information for review by the CVB staff 8. The County shall retain ownership of all materials produced as a part of the print and digital publications. Term of Contract The contract term, if an award(s) is/are made is intended to be for one (1) year with three one year renewal options. The Agreement will be in the form of a standard County contract and will be in effect upon execution. RFQ#15-6433 Production of Tourism Guides 4 June 22, 2015 New Business 7-a 67 of 77 Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Award Criteria Collier County reserves the right to select one, or more than one suppliers, however, it is the intent to award to the lowest, qualified and responsive vendor. This solicitation will be awarded based on the lowest total of the following services on Attachment 5: Quotation Response Form. Further consideration may include but not be limited to, references, completeness of bid response and past performances on other County bids/projects. Projected Timetable Event 'Date Issue Solicitation Notice 4/1/15 11,: i of Written PM 4/17/15 Last Date for Receipt o Q uestions 5:00 Solicitation Deadline Date and Time 3:00 PM 4/23/15 Anticipated Evaluation of Submittals Week of 4/27/15 Instructions: 1. Complete and submit Attachments 1 — 5 by the time and date specified in the Public Notice. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 2. This will constitute your acceptance of the specifications, terms and conditions as listed. If taking exception to any part or section of this request for information/quotation, please indicate such exceptions on a separate sheet entitled "Exceptions." 3. Your quote may not be accepted unless all requesting information is furnished. 4. The Collier County Purchasing Department reserves the right to reject any and all quotes. 5. All quotations must be made on the quotation form furnished by the County. No quote will be considered unless the quotation form is properly signed. 6. As a result of any purchase order issued as a result of this quote, the supplier agrees: a. To accept the following Collier County payment options: i. Traditional— payment by check, wire transfer or other cash equivalent. ii. Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers (i.e. VISA and RFQ#15-6433 Production of Tourism Guides 5 June 22, 2015 New Business 7-a 68 of 77 MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. b. To submit invoices according to documentation received on the purchase order to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or, email to bccapclerkCc�collierclerk.com Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. 7. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. 8. If required, Vendor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 9. The Vendor agrees to comply with the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 10. The County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 11. The County's project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work. RFQ#15-6433 Production of Tourism Guides 6 June 22, 2015 New Business 7-a 69 of 77 Exhibit II: Standard Purchase Order Terms and Conditions 1. Offer actual receipt of the goods by the COUNTY This offer is subject to cancellation by the nonetheless remain with VENDOR. COUNTY without notice if not accepted by b) No charges will be paid by the COUNTY for VENDOR within fourteen (14) days of issuance. packing, crating or cartage unless otherwise specifically stated in this Purchase Order. 2. Acceptance and Confirmation Unless otherwise provided in Purchase This Purchase Order (including all documents Order, no invoices shall be issued nor attached to or referenced therein) constitutes payments made prior to delivery. Unless the entire agreement between the parties, unless freight and other charges are itemized, any otherwise specifically noted by the COUNTY on discount will be taken on the full amount of the face of this Purchase Order. Each delivery of invoice. goods and/or services received by the COUNTY c) All shipments of goods scheduled on the from VENDOR shall be deemed to be upon the same day via the same route must be terms and conditions contained in this Purchase consolidated. Each shipping container must Order. be consecutively numbered and marked to show this Purchase Order number. The No additional terms may be added and Purchase container and Purchase Order numbers must Order may not be changed except by written be indicated on bill of lading. Packing slips instrument executed by the COUNTY. VENDOR must show Purchase Order number and is deemed to be on notice that the COUNTY must be included on each package of less objects to any additional or different terms and than container load (LCL) shipments and/or conditions contained in any acknowledgment, with each car load of equipment. The invoice or other communication from VENDOR, COUNTY reserves the right to refuse or notwithstanding the COUNTY'S acceptance or return any shipment or equipment at payment for any delivery of goods and/or VENDOR'S expense that is not marked with services, or any similar act by VENDOR. Purchase Order numbers. VENDOR agrees to declare to the carrier the value of any 3. Inspection shipment made under this Purchase Order All goods and/or services delivered hereunder and the full invoice value of such shipment. shall be received subject to the COUNTY'S d) All invoices must contain the Purchase Order inspection and approval and payment therefore number and any other specific information as shall not constitute acceptance. All payments are identified on the Purchase Order. Discounts subject to adjustment for shortage or rejection. of prompt payment will be computed from the All defective or nonconforming goods will be date of receipt of goods or from date of returned pursuant to VENDOR'S instruction at receipt of invoices, whichever is later. VENDOR'S expense. Payment will be made upon receipt of a proper invoice and in compliance with To the extent that a purchase order requires a Chapter 218, Fla. Stats., otherwise known as series of performances by VENDOR, the the "Local Government Prompt Payment COUNTY prospectively reserves the right to Act," and, pursuant to the Board of County cancel the entire remainder of the Purchase Commissioners Purchasing Policy. Order if goods and/or services provided early in the term of the Purchase Order are 5. Time Is Of the Essence non-conforming or otherwise rejected by the Time for delivery of goods or performance of COUNTY. services under this Purchase Order is of the essence. Failure of VENDOR to meet delivery 4. Shipping and Invoices schedules or deliver within a reasonable time, as a) All goods are FOB destination and must be interpreted by the COUNTY in its sole judgment, suitably packed and prepared to secure the shall entitle the COUNTY to seek all remedies lowest transportation rates and to comply available to it at law or in equity. VENDOR with all carrier regulations. Risk of loss of agrees to reimburse the COUNTY for any any goods sold hereunder shall transfer to expenses incurred in enforcing its rights. the COUNTY at the time and place of VENDOR further agrees that undiscovered delivery; provided that risk of loss prior to delivery of nonconforming goods and/or services RFQ#15-6433 Production of Tourism Guides 7 June 22, 2015 New Business 7-a 70 of 77 is not a waiver of the COUNTY'S right to insist including but not limited to attorneys'fees, arising upon further compliance with all specifications. from, caused by or related to the injury or death of any person (including but not limited to 6. Changes employees and agents of VENDOR in the The COUNTY may at any time and by written performance of their duties or otherwise), or notice make changes to drawings and damage to property (including property of the specifications, shipping instructions, quantities COUNTY or other persons), which arise out of or and delivery schedules within the general scope are incident to the goods and/or services to be of this Purchase Order. Should any such change provided hereunder. increase or decrease the cost of, or the time required for performance of the Purchase Order, 11. Warranty of Non-Infringement an equitable adjustment in the price and/or VENDOR represents and warrants that all goods delivery schedule will be negotiated by the sold or services performed under this Purchase COUNTY and VENDOR. Notwithstanding the Order are: a) in compliance with applicable laws; foregoing, VENDOR has an affirmative obligation b) do not infringe any patent, trademark, to give notice if the changes will decrease costs. copyright or trade secret; and c) do not constitute Any claims for adjustment by VENDOR must be unfair competition. made within thirty (30) days from the date the change is ordered or within such additional VENDOR shall indemnify and hold harmless the period of time as may be agreed upon by the COUNTY from and against any and all claims, parties. including claims of negligence, costs and expense, including but not limited to attorneys' 7. Warranties fees, which arise from any claim, suit or VENDOR expressly warrants that the goods proceeding alleging that the COUNTY'S use of and/or services covered by this Purchase Order the goods and/or services provided under this will conform to the specifications, drawings, Purchase Order are inconsistent with VENDOR'S samples or other descriptions furnished or representations and warranties in section 11 (a). specified by the COUNTY, and will be of satisfactory material and quality production, free If any claim which arises from VENDOR'S breach from defects and sufficient for the purpose of section 11 (a) has occurred, or is likely to intended. Goods shall be delivered free from any occur, VENDOR may, at the COUNTY'S option, security interest or other lien, encumbrance or procure for the COUNTY the right to continue claim of any third party. These warranties shall using the goods or services, or replace or modify survive inspection, acceptance, passage of title the goods or services so that they become and payment by the COUNTY. non-infringing, (without any material degradation in performance, quality, functionality or additional 8. Statutory Conformity cost to the COUNTY). Goods and services provided pursuant to this Purchase Order, and their production and 12. Insurance Requirements transportation shall conform to all applicable The VENDOR, at its sole expense, shall provide • laws, including but not limited to the Occupational commercial insurance of such type and with such Health and Safety Act, the Federal terms and limits as may be reasonably Transportation Act and the Fair Labor Standards associated with the Purchase Order. Providing Act, as well as any law or regulation noted on the and maintaining adequate insurance coverage is face of the Purchase Order. a material obligation of the VENDOR. All insurance policies shall be executed through 9. Advertising insurers authorized or eligible to write policies in No VENDOR providing goods and services to the the State of Florida. COUNTY shall advertise the fact that it has contracted with the COUNTY for goods and/or 13. Compliance with Laws services, or appropriate or make use of the In fulfilling the terms of this Purchase Order, COUNTY'S name or other identifying marks or VENDOR agrees that it will comply with all property without the prior written consent of the federal, state, and local laws, rules, codes, and COUNTY'S Purchasing Department. ordinances that are applicable to the conduct of its business. By way of non-exhaustive example, this shall include the American with Disabilities 10. Indemnification Act and all prohibitions against discrimination on VENDOR shall indemnify and hold harmless the the basis of race, religion, sex creed, national COUNTY from any and all claims, including origin, handicap, marital status, or veterans' RFQclaims of negligence, coats and expenses, status. Further, VENDOR acknowledges and #15-6433 Produtti0h of Tourism Guides June 22, 2015 New Business 7-a 71 of 77 without exception or stipulation shall be fully such breach and VENDOR has failed to cure responsible for complying with the provisions of within 10 days of receipt of such notice. the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and 19. General regulations relating thereto, as either may be a) This Purchase Order shall be governed by amended. Failure by the awarded firm(s) to the laws of the State of Florida. The venue comply with the laws referenced herein shall for any action brought to specifically enforce constitute a breach of the award agreement and any of the terms and conditions of this the County shall have the discretion to Purchase Order shall be the Twentieth unilaterally terminate said agreement Judicial Circuit in and for Collier County, immediately. Any breach of this provision may Florida be regarded by the COUNTY as a material and b) Failure of the COUNTY to act immediately in substantial breach of the contract arising from response to a breach of this Purchase Order this Purchase Order. by VENDOR shall not constitute a waiver of breach. Waiver of the COUNTY by any 14. Force Majeure default by VENDOR hereunder shall not be Neither the COUNTY nor VENDOR shall be deemed a waiver of any subsequent default responsible for any delay or failure in by VENDOR. performance resulting from any cause beyond c) All notices under this Purchase Order shall their control, including, but without limitation to be sent to the respective addresses on the war, strikes, civil disturbances and acts of nature. face page by certified mail, return receipt When VENDOR has knowledge of any actual or requested, by overnight courier service, or by potential force majeure or other conditions which personal delivery and will be deemed will delay or threatens to delay timely effective upon receipt. Postage, delivery and performance of this Purchase Order, VENDOR other charges shall be paid by the sender. A shall immediately give notice thereof, including all party may change its address for notice by relevant information with respects to what steps written notice complying with the VENDOR is taking to complete delivery of the requirements of this section. goods and/or services to the COUNTY. d) The Vendor agrees to reimbursement of any travel expenses that may be associated with 15. Assignment this Purchase Order in accordance with VENDOR may not assign this Purchase Order, Florida Statute Chapter 112.061, Per Diem nor any money due or to become due without the and Travel Expenses for Public Officers, prior written consent of the COUNTY. Any employees and authorized persons. assignment made without such consent shall be e) In the event of any conflict between or deemed void. among the terms of any Contract Documents related to this Purchase Order, the terms of 16. Taxes the Contract Documents shall take Goods and services procured subject to this precedence over the terms of the Purchase Purchase Order are exempt from Florida sales Order. To the extent any terms and /or and use tax on real property, transient rental conditions of this Purchase Order duplicate property rented, tangible personal purchased or or overlap the Terms and Conditions of the rented, or services purchased (Florida Statutes, Contract Documents, the provisions of the Chapter 212), and from federal excise tax. Terms and/or Conditions that are most favorable to the County and/or provide the 17. Annual Appropriations greatest protection to the County shall The COUNTY'S performance and obligation to govern. pay under this Purchase Order shall be contingent upon an annual appropriation of funds. 18. Termination This Purchase Order may be terminated at any time by the COUNTY upon 30 days prior written notice to the VENDOR. This Purchase Order may be terminated immediately by the COUNTY for breach by VENDOR of the terms and conditions of this Purchase Order, provided that COUNTY has provided VENDOR with notice of RFQ#15-6433 Production of Tourism Guides 9 June 22, 2015 New Business 7-a 72 of 77 co li r County Administrative Services Division Procurement Services Attachment 1: Vendor Response Form FROM: Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: RFQ 15-6433 Production of Tourism Guide Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications/Scope of Work, and terms and conditions has been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed. The Vendor further declares that the only persons, company or parties interested in this RFQ or the Contract to be entered into as principals are named herein; that this RFQ is made without connection with any other person, company or companies submitting a RFQ; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this RFQ is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: ***SEE FOLLOWING PAGES * ** Any discounts or terms must be shown on the RFQ Response Form. Such discounts, if any, will be considered and computed in the tabulation of the RFQs. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: % Days; Net_ Days ❑ Not interested in submitting a RFQ. ❑ RFQ Response Form is electronic. Please input your prices online. ❑ RFQ Response is as follows: see Attachment 5 Quotation Response Form Note: If you choose to respond to this RFQ manually, please submit one (1) ORIGINAL clearly labeled MASTER and one (1) COPY of your RFQ response pages. RFQ#15-6433 Production of Tourism Guides June 22, 2015 New Business 7-a 73 of 77 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Complete Legal Name Address City, State, Zip Florida Certificate of Authority Document Number (www.sunbiz.org\search.html) Federal Tax Identification Number CCR #or CAGE Code Telephone Number FAX Number Signature/Title Type Name of Signature Date **********************************************************,****************************************** Additional Contact Information Send Payments To: (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State, Zip Contact Name Telephone Number FAX Number Email Address RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-a 74 of 77 Coit-ier County Aaninistrative Seriices Department Pro:.ure iert Seri,es CMsion Attachment 2: Affidavit for Claiming Status as a Local Business Solicitation: RFQ 15-6433 Production of Tourism Guide (Check appropriate boxes below and complete the form in its entirety.) State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in the Collier County Purchasing Policy: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Year Business Established in ❑Collier County or❑ Lee County: Number of Employees (Including Owner(s) or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s) or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA: ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) RFQ#15-6433 Production of Tourism Guides June 22, 2015 New Business 7-a 75 of 77 Caber County Administrative Sevices Department Procxneercent Services JDr s or Attachment 3: Vendor Substitute W—9 In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) _Individual/Sole Proprietor _Corporation _Partnership Tax Exempt(Federal income tax-exempt entity _Limited liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-a 76 of 77 Cokier County Adninistratve SeNriiccs Department Procurement Ser✓ices 0i�ision Attachment 4: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of , 20_, by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-a 77 of 77 Co l er County Administrative Semcos Department Procurement Sec✓ices Di.ision Attachment 5: Quotation Response Form (Complete and submit all information below) 1. Total Costs—50 points (as determined by): a) "Turn-key" service including travel and out of pocket expenses, advertisement sales and management, design, research, $ composition, set-up, and proofing. b) Cost for printing, binding, packaging and distribution (125,000 copies). $ c) Total cost for Internet media developing, uploading and coordination with CVB vendor. $ TOTAL COST(add a + b+c) $ 2. Revenue—50 points (as determined by): a) Percent of Advertising Revenue to be shared with CVB (i.e. for every $1 collected the percent that will be returned to the County) The County shall award points, and thus determine the order of the most responsive quote using the following methodology: • The highest number of points will be awarded to the quoter who has the lowest Total Cost (50 points) and the highest Percent of Advertising Revenue (50 points). • The lowest Total Cost (and highest Percent of Advertising Revenue) will be divided by the next lowest vendor's Total Cost (or highest Percent of Advertising Revenue) which will then be multiplied by 50 points to determine that quoter's Number of Points. Each subsequent vendor's percentage (and minimum monthly guarantee)will be calculated in the same manner. • The vendor's total number of Total Cost points and the total Percent of Adverting Revenue points will be added together to determine the overall total number of points. Points awarded • will be extended to the first decimal point(per Microsoft Excel). • The County will order the quoters by the highest total number of points (most responsive) to the least number of points. 3. Provide at least five (5) years of successful experience in providing a "turn-key" destination publication in both print and digital format for Internet media including, but not limited to: ad sales, design, photography, research, composition, printing and distribution. Experience in producing Florida destination publications is highly desired. 4. Provide a suggested rate card and include whether or not agency discounts and prepay options to be offered. Publisher should also explain their marketing and sales plan to assure the CVB that all tourism related businesses in Collier County that might have an interest in advertising will have the opportunity to respond. Company Signature Print Name Date RFQ#15-6433 Production of Tourism Guides 1 June 22, 2015 New Business 7-b 1 of 38 EXECUTIVE SUMMARY Recommendation to approve Tourism Development Grant Application Agreements for FY 16 Category B ($35,000) and Category C-2 ($40,000) Grants, authorize the Chairman to sign, and make a finding that this action promotes tourism. OBJECTIVE: Approve grant agreements for Tourist Development Tax Category B and C-2 grant applications for FY 16. CONSIDERATIONS: Tourism Grant Applications were made available on our County Tourism website in March and were due April 17, 2015. In accordance with the Grant Guidelines, the applications were reviewed by Tourism Department staff to verify they met the Grant Guidelines and then by the County Attorney's Office for legal sufficiency. Based on these reviews, Tourism staff made suggestions on the funding level for each applicant. The Tourist Development Council (TDC) then reviewed the grant applications on May 28, 2015 and recommended 6-0 that the Board of County Commissioners approves the funding as follows: Category "B"- Marketing& Events Grants ArtsNaples World Festival,Inc.—Recommended Funding of$25,000 This 501 c (3) organization has received grant funding for the past three years to promote their May multi-venue, multi-discipline festival. Their first festival in 2012 featured Russian music and culture. The second year they featured Latin American music and culture. The third year theme was the music, food and culture of Italy. The 2015 festival just completed featured French music, food and culture. The past funding was as follows: FY 15 $25,000, FY 14 $25,000; FY 13 $50,000; FY 12 $15,000. ArtsNaples World Festival is requesting $25,000 to promote the 2016 festival which will be themed "The Best of All Worlds" with over 45 events featuring French, Italian, Russian and Latin cultures. Funds will be used in out-of-Collier County on-line print media, targeted e-blasts in Florida Concert, Organiste.net and others. Matching funding will come from corporate and individual donations, foundation grants totaling $340,000. The applicant is projecting 12,400 overnight visitors, 6,340 hotel room nights, $412,100 in TDT revenue and visitor spending of$7,758,600. The TDC and staff recommend funding of$25,000 for FY 16. Naples, Marco Region of Antique Automobile Club of America, Inc. (AACA) — Recommended Funding of$10,000 This 501 c (4) organization is a first time applicant. Their request is for promotional assistance with the AACA Winter National Meet in conjunction with Walker VoTech School in Naples. Funding will be used for national and Florida specific advertising in antique auto magazines and websites. The organization is projecting 1100 overnight visitors, 1,000 hotel room nights. They have not projected TDT revenue or visitor spending. The TDC and staff recommend funding for FY 16 at$10,000 for this first time event. June 22, 2015 New Business 7-b 2 of 38 Category C-2- Non County Owned/Operated Museums Southwest Florida Holocaust Museum,Inc.—Recommended Funding of$40,000 The Holocaust Museum & Education Center of SW Florida is a 501 c (3) organization and has received grant funding for ten years. The past few years approved funding has been: FY 15 $50,000, FY 14 $20,000 FY 13: $32,500; FY 12 $50,000. This year's request is for $40,000 to promote a seven month series of exhibits at the museum entitled "Why History Matters - Then and Now", to help visitors make better informed choices. October-December - "Picture Book History-Telling the Story to Children". January-April - "At War's End- The Nuremberg Trials and Displaced Persons Camps". The events will be featured on the Museum's website with links to the CVB website for destination information. For 2014, the museum reports 1,949 overnight visitors, 9,745 room nights, $428,021 in visitors spending and $740,476 in economic impact. In 2013 the museum attracted 5,934 visitors. The grant funding will be used for production and media placement in TV, radio and print in markets out of Collier County. They will also promote through tour operators and European media. The TDC and staff recommend $40,000 in funding for FY 16. FISCAL IMPACT: Funding for Category B marketing grants in the amount of$35,000 and for Category C-2 of$40,000 is included in the proposed FY 16 Tourism Department's budget. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to approve Tourism Development Grant Application Agreements for FY 16 Category B ($35,000) and Category C-2 ($40,000) Grants, authorize the Chairman to sign, and make a finding that this action promotes tourism. SUBMITTED BY: Jack Wert, Tourism Director June 22, 2015 New Business 7-b 3 of 38 2016 CATEGORY "B"TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND ARTS NAPLES WORLD FESTIVAL,INC. THIS AGREEMENT is made and entered into this day of , 2015, by and between Collier County, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY" and ArtsNaples World Festival, Inc. a Florida not-for-profit corporation,hereinafter referred to as"GRANTEE." WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred to as "Plan") funded by proceeds from the Tourist Development Tax; and WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues generated by the Tourist Development Tax are to be allocated to promote and advertise tourism within the State of Florida, nationally and internationally which encourages tourism; and WHEREAS, GRANTEE has applied to the Tourist Development Council ("TDC") and the County to use Tourist Development Tax funds for out of County promotion of"The Project," more specifically described herein; and WHEREAS, upon recommendation by the TDC, the Collier County Board of County Commissioners has approved the funding request of the GRANTEE and has authorized the Chairman to execute the Tourism Agreement. NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK: (a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto as Exhibit "D", the GRANTEE shall expend the funds for the out of county promotion of the 2016 festival which will be themed "The Best of All Worlds" with over 45 events featuring French, Italian, Russian and Latin cultures ("The Project"). 1 CA June 22, 2015 New Business 7-b 4 of 38 2. PAYMENT: (a) The amount to be paid under this Agreement shall be a total of Twenty Five Thousand Dollars ($25,000). GRANTEE shall be paid in accordance with fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for Funds on the form attached hereto as Exhibit `B" and made a part hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on-line ads, or samples of printed materials to the Tourism Director or his designee, for review. Should these documents be unavailable, the GRANTEE may submit other legally viable evidence of payment subject to review and approval by the Clerk of the Court's Finance Department. (b) The Tourism Director or his designee shall determine that the invoice payments are authorized and that the goods or services covered by such invoice[s] have been provided or performed in accordance with such authorization. The budget attached as Exhibit "D" shall constitute authorization for the expenditure[s] described in the invoice[s]. (c) All expenditures shall be made in conformity with this Agreement. (d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre-audits all payment invoices in accordance with law. (e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount budgeted pursuant to the attached Exhibit"D." (f) Expenditures with publications, broadcast and brochure distribution that runs outside of Collier County (can also run in Collier County) will be reimbursed up to the percentage of listeners or circulation outside of Collier County. (g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement. 2 �J June 22, 2015 New Business 7-b 5 of 38 (h) Services or product must be delivered and paid for by GRANTEE between the effective dates of this agreement. (i) All requests for reimbursement must be received prior to September 30, 2016 to be eligible for payment. 3. ELIGIBLE EXPENDITURES: (a) Only eligible expenditures described in Paragraph One (1) will be paid by COUNTY. (b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and September 30, 2016. (c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said funds. (d) COUNTY may request repayment of funds for a period of up to three (3) years after termination of this Agreement or any extension or renewal thereof. 4. REPORTING REQUIREMENTS: (a) GRANTEE shall provide to County a Final Status Report on the form attached hereto as Exhibit"A"no later than October 15, 2016. (b) Each report shall identify the economic impact generated by the GRANTEE through the use of reports (Exhibit "A") which identify the amount spent, the duties performed, the services provided, and the goods delivered since the previous reporting period. (c) GRANTEE shall take reasonable measures to assure the continued satisfactory performance of all vendors and subcontractors. (d) COUNTY may withhold any payments for failure of GRANTEE to provide the final status report and until the County receives the final status report or other report acceptable to the Tourism Director. 3 �� June 22, 2015 New Business 7-b 6 of 38 (e) GRANTEE shall request that visitors to the ArtsNaples World Festival complete the visitor questionnaire attached to this Agreement as Exhibit "C". 5. INSURANCE: (a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of County Commissioners and the Tourist Development Council as additional insureds. (b) The certificate of insurance must be valid for the duration of this Agreement, and be issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less than the following amounts: BODILY INJURY LIABILITY $300,000 each claim per person PROPERTY DAMAGE LIABILITY $300,000 each claim per person PERSONAL INJURY LIABILITY $300,000 each claim per person (c) The Certificate of Insurance must be delivered to the Tourism Director or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence promotional or advertising activities which are to be funded pursuant to this Agreement until the Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed. 6. CHOICE OF VENDORS AND FAIR DEALING: (a) GRANTEE may select vendors or subcontractors to provide services as described in Paragraph One (1). (b) COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. (c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. (d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require payment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION: GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or 4 G June 22, 2015 New Business 7-b 7 of 38 intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. 8. NOTICES: All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to the GRANTEE at the following address: Roy (Trey)D. Farmer III , Chairman and President ArtsNaples World Festival, Inc. P.O. Box 771176 Naples, FL 34107 All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to the COUNTY to: Jack Wert,Tourism Director Collier County Tourism Department 2660 N. Horseshoe Drive Suite 105 Naples,Florida 34104 The GRANTEE and the COUNTY may change the above mailing address at any time upon giving the other party written notification pursuant to this Section. 9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY. 10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters pertaining to this Agreement and shall provide all information and documentation requested by the COUNTY from time to time pertaining to the use of any funds provided hereunder. 11. TERMINATION: 5 Cq une New Business 7-b 8 of 38 (a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination specifying the effective date of termination. (b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors, up to the effective date of the termination so long as such expenses are eligible. 12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be incurred within the term of this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice , at any time during the term of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement. 14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents, papers and financial information pertaining to work performed under this Agreement for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any transactions related to this Agreement. 15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of the COUNTY. 16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain effective for one year until September 30, 2016. If the project is not completed within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this agreement beyond the one (1) year term in order to complete the Project must be at the express consent of the Collier County Board of County Commissioners. 17. The GRANTEE must request any extension of this term in writing at least sixty (60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this Agreement to extend the term for an additional ninety(90)days. 18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a written report to the Tourism Director or his designee by October 15, 2016. 6 cq June 22, 2015 New Business 7-b 9 of 38 19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on-line media advertising where possible should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax" and/or display the CVB logo and website url www.paradisecoast.com to qualify for reimbursement. 20. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the parties, after review by the Collier County Tourist Development Council if warranted. IN WITNESS WHEREOF, the COUNTY and GRANTEE have respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: Tim Nance, Chairman Approved as to form and Legality: olleen M. Greene Assistant County Attorney WITNESSES: GRANTEE: (1) ARTSNAPLES WORLD FESTIVAL, INC. Printed/Typed Name (2) BY: Printed/Typed Name Printed/Typed Name Printed/Typed Title 7 0 June 22, 2015 New Business 7-b 10 of 38 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2016) EVENT NAME: REPORT DATE: ORGANIZATION: CONTACT PERSON: TITLE: ADDRESS: PHONE: FAX: On an attached sheet, answer the following questions for each element in your scope of work. Final —These questions should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? What is the total economic impact and revenue generated for this event? Total expenses. (Have all vendors been paid?) List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? What is the percentage of the total participants from out of Collier County? What problems occurred if any during the project event? List any out-of-county- advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? 8 une , New Business 7-b 11 of 38 EXHIBIT "B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE( ) REQUEST PERIOD FROM TO REQUEST# ( ) INTERIM REPORT ( ) FINAL REPORT TOTAL CONTRACT AMOUNT$ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices, cancelled checks,tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments:statements in place of invoices;checks or invoices not dated. If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract.The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 9 S. qG lune zz, Lu I o New Business 7-b 12 of 38 EXHIBIT "C" Naples Marco Island Everglades VISITOR QUESTIONNAIRE PA RADIGC COAbT Welcome to the Paradise Coast$M. Thank you for choosing this area for your visit. Please take a few minutes to complete the following questions so that we can better serve the needs of future visitors to Florida's Last Paradise $M. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA ATTRACTIONS. NAME: ADDRESS: CITY ST ZIP DATE OF ARRIVAL: DATE OF DEPARTURE: WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM STAYING? NAME OF HOTEL AND CITY/AREA: NAME OF CONDOMINIUM/TIMESHARE: #OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY= HOW DID YOU SELECT THE HOTEL/CONDOMINIUM? INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( ) OTHER: NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT: Number of people in your party = Number of days of your visit= Number of meals eaten out each day = PLANNED AREA ACTIVITIES: (Please circle all that apply) ARTS &CULTURE WATER SPORTS NATURE FAMILY von Liebig Art Center Beaches Everglades Tour ATTRACTIONS Artis Naples Naples Pier County Parks Naples Zoo Sugden Theatre Shelling National Park Naples Botanical Garden Naples Philharmonic Fishing State Parks Fun 'n Sun Water Park Art Galleries Boating Corkscrew Swamp Swamp Buggy Race Other Kayaking Conservancy of SW Mini Golf Other FL County Museums Lake Trafford Other Other SHOPPING AND DINING SIGHTSEEING RELAXATION & Fifth Avenue South Lunch/Dinner Cruise/ ENTERTAINMENT Third Street South Sunset Cruise Golf Waterside Shops City Trolley Tour Spa Venetian Bay Everglades Tour Shelling Bayfront Segway Tour Seminole Casino Tin City Dolphin Cruise Lounges&Clubs Other Other Music Other 10 June 22, New Business 7-b 13 of 38 EXHIBIT "D" ArtsNaples World Festival, Inc. Project Budget Funding — Not to Exceed Out of Collier County Area Advertising and Marketing Related Expenses To Promote the Project $25,000 Total: $25,000 11 �q June 22, 2015 New Business 7-b 14 of 38 2016 CATEGORY"B" TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND NAPLES/MARCO REGION OF ANTIQUE AUTOMOBILE CLUB OF AMERICA,INC. THIS AGREEMENT is made and entered into this day of , 2015, by and between Collier County, a political subdivision of the State of Florida, ("COUNTY") and Naples/Marco Region of Antique Automobile Club of America Inc., a Florida corporation, hereinafter referred to as"GRANTEE." WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred to as"Plan") funded by proceeds from the Tourist Development Tax; and WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues generated by the Tourist Development Tax are to be allocated to promote and advertise tourism within the State of Florida, nationally and internationally which encourages tourism; and WHEREAS, GRANTEE has applied to the Tourist Development Council ("TDC") and the County to use Tourist Development Tax funds for out of County promotion of the AACA Winter National Meet ("The Project"); and WHEREAS, with the recommendation of the TDC, the Collier County Board of County Commissioners has approved the funding request of the GRANTEE and has authorized the Chairman to execute the Tourism Agreement. NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK: (a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto as Exhibit "D", the GRANTEE shall expend the funds for the out of County promotion of The Project. 1 cA June 22, 2015 New Business 7-b 15 of 38 2. PAYMENT: (a) The amount to be paid under this Agreement shall be a total of Ten Thousand-Dollars ($10,000). GRANTEE shall be paid in accordance with fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for Funds on the form attached hereto as Exhibit `B" and made a part hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment, original tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on-line ads, or samples of printed materials to the Tourism Director or his designee, for review. Should these documents be unavailable, the GRANTEE may submit other legally viable evidence of payment subject to review and approval by the Clerk of the Court's Finance Department. (b) The Tourism Director or his designee shall determine that the invoice payments are authorized and that the goods or services covered by such invoice[s] have been provided or performed in accordance with such authorization. The budget attached as Exhibit "D" shall constitute authorization for the expenditure[s] described in the invoice[s]. (c) All expenditures shall be made in conformity with this Agreement. (d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre-audits all payment invoices in accordance with law. (e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount budgeted pursuant to the attached Exhibit"D." (f) Expenditures with publications, broadcast and brochure distribution that runs outside of Collier County (can also run in Collier County) will be reimbursed up to the percentage of listeners or circulation outside of Collier County. (g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement. (h) Services or product must be delivered and paid for by GRANTEE between the effective dates of this agreement. 2 CA June 22, 2015 New Business 7-b 16 of 38 (i) All requests for reimbursement must be received prior to September 30, 2016 to be eligible for payment. 2. ELIGIBLE EXPENDITURES: (a) Only eligible expenditures described in Paragraph One (1)will be paid by COUNTY. (b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and September 30, 2016. (c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said funds. (d) COUNTY may request repayment of funds for a period of up to three (3) years after termination of this Agreement or any extension or renewal thereof. 3. REPORTING REQUIREMENTS: (a) GRANTEE shall provide to County a final status report on the form attached hereto as Exhibit"A" no later than October 15, 2016. (b) Each report shall identify the economic impact generated by the GRANTEE through the use of reports (Exhibit "A") which identify the amount spent, the duties performed, the services provided, and the goods delivered since the previous reporting period. (c) GRANTEE shall take reasonable measures to assure the continued satisfactory performance of all vendors and subcontractors. (d) COUNTY may withhold any payments for failure of GRANTEE to provide the final status report and until the County receives the final status report or other report acceptable to the Tourism Director. (e) GRANTEE shall request that visitors to the AACA Winter National Meet complete the visitor questionnaire attached to this Agreement as Exhibit"C". 3 A® June 22, 2015 New Business 7-b 17 of 38 5. INSURANCE: (a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of County Commissioners and the Tourist Development Council as additional insureds. (b) The certificate of insurance must be valid for the duration of this Agreement, and be issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less than the following amounts: BODILY INJURY LIABILITY $300,000 each claim per person PROPERTY DAMAGE LIABILITY $300,000 each claim per person PERSONAL INJURY LIABILITY $300,000 each claim per person (c) The Certificate of Insurance must be delivered to the Tourism Director or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence promotional or advertising activities which are to be funded pursuant to this Agreement until the Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed. 6. CHOICE OF VENDORS AND FAIR DEALING: (a) GRANTEE may select vendors or subcontractors to provide services as described in Paragraph One (1). (b) COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. (c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. (d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require payment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION: GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable 4 CA June 22, 2015 New Business 7-b 18 of 38 attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. 8. NOTICES: All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to the GRANTEE at the following address: Yvonne Rhoads, President Naples/Marco Region of Antique Automobile Club of America, Inc. 28 W. Pelican St. Naples, FL 34113 All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to the COUNTY to: Jack Wert,Tourism Director Collier County Tourism Department 2660 N. Horseshoe Drive Suite 105 Naples, Florida 34104 The GRANTEE and the COUNTY may change the above mailing address at any time upon giving the other party written notification pursuant to this Section. 9. NO PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY. 10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters pertaining to this Agreement and shall provide all information and documentation requested by the COUNTY from time to time pertaining to the use of any funds provided hereunder. 5 ca June 22, 2015 New Business 7-b 19 of 38 11. TERMINATION: (a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination specifying the effective date of termination. (b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors, up to the effective date of the termination so long as such expenses are eligible. 12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be incurred within the term of this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part ICI of this agreement, the COUNTY may upon written notice , at any time during the term of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement. 14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents, papers and financial information pertaining to work performed under this Agreement for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any transactions related to this Agreement. 15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of the COUNTY. 16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain effective for one year until September 30, 2016. If the project is not completed within the term of 6 9 June 22, 2015 New Business 7-b 20 of 38 this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this agreement beyond the one (1) year term in order to complete the Project must be at the express consent of the Collier County Board of County Commissioners. 17. The GRANTEE must request any extension of this term in writing at least sixty (60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this Agreement to extend the term for an additional ninety(90)days. 18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a written report to the Tourism Director or his designee by October 15,2016. 19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on-line media advertising where possible should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax" and/or display the CVB logo and website url www.paradisecoast.com to qualify for reimbursement. 20. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the parties, after review by the Collier County Tourist Development Council if warranted. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] [SIGNATURES ON NEXT PAGE] 7 9 cq June 22, 2015 New Business 7-b 21 of 38 IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: Tim Nance, Chairman Approved as to form and Legality: teen M. Greene Assistant County Attorney WITNESSES: GRANTEE: (1) NAPLES/MARCO REGION OF ANTIQUE AUTOMOBILE CLUB OF AMERICA, INC. Printed/Typed Name (2) BY: Printed/Typed Name Printed/Typed Name Printed/Typed Title 8 CAC June 22, 2015 New Business 7-b 22 of 38 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2016) EVENT NAME: REPORT DATE: ORGANIZATION: CONTACT PERSON: TITLE: ADDRESS: PHONE: FAX: On an attached sheet, answer the following questions for each element in your scope of work. Final -These questions should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? What is the total economic impact and revenue generated for this event? Total expenses. (Have all vendors been paid?) List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? What is the percentage of the total participants from out of Collier County? What problems occurred if any during the project event? List any out-of-county- advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? 9 cq June 22, 2015 New Business 7-b 23 of 38 EXHIBIT "B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE( ) REQUEST PERIOD FROM TO REQUEST# ( ) INTERIM REPORT ( ) FINAL REPORT TOTAL CONTRACT AMOUNT$ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices, cancelled checks,tear sheets, printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments:statements in place of invoices; checks or invoices not dated. If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our official accounting system and records, consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract.The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 10 • June 22, 2015 New Business 7-b 24 of 38 EXHIBIT "C" Naples Marc o— Island Everglades Everglades PARAD14f CDA6T VISITOR QUESTIONNAIRE Welcome to the Paradise Coast 8M. Thank you for choosing this area for your visit. Please take a few minutes to complete the following questions so that we can better serve the needs of future visitors to Florida's Last Paradise 3m. PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA ATTRACTIONS. NAME: ADDRESS: CITY ST ZIP DATE OF ARRIVAL: DATE OF DEPARTURE: WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM STAYING? NAME OF HOTEL AND CITY/AREA: NAME OF CONDOMINIUM/TIMESHARE: # OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY= HOW DID YOU SELECT THE HOTEL/CONDOMINIUM? INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT ( ) OTHER: NUMBER OF MEALS YOU & YOUR GROUP WILL EAT OUT: Number of people in your party = Number of days of your visit= Number of meals eaten out each day = PLANNED AREA ACTIVITIES: (Please circle all that apply) ARTS & CULTURE WATER SPORTS NATURE FAMILY von Liebig Art Center Beaches Everglades Tour ATTRACTIONS Artis Naples Naples Pier County Parks Naples Zoo Sugden Theatre Shelling National Park Naples Botanical Garden Naples Philharmonic Fishing State Parks Fun 'n Sun Water Park Art Galleries Boating Corkscrew Swamp Swamp Buggy Race Other Kayaking Conservancy of SW Mini Golf Other FL County Museums Lake Trafford Other Other SHOPPING AND DINING SIGHTSEEING Fifth Avenue South Lunch/Dinner Cruise/ Third Street South Sunset Cruise Waterside Shops City Trolley Tour Venetian Bay Everglades Tour Bayfront Segway Tour Tin City Dolphin Cruise Other Other 11 June 22, 2015 New Business 7-b 25 of 38 EXHIBIT "D" Naples/Marco Region of Antique Automobile Club of America, Inc. Project Budget Funding — Not to Exceed Out of Collier County area advertising and marketing related expenses to promote the Project $10,000 Total: $10,000 12 �' June 22, 2015 New Business 7-b 26 of 38 2016 CATEGORY C-2 TOURISM AGREEMENT BETWEEN COLLIER COUNTY AND HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA, INC. THIS AGREEMENT is made and entered into this day of , 2015, by and between Collier County, a political subdivision of the State of Florida, ("COUNTY") and Holocaust Museum of Southwest Florida Inc., a Florida not-for-profit corporation, ("GRANTEE"). WHEREAS, the COUNTY has adopted a Tourist Development Plan (hereinafter referred to as"Plan") funded by proceeds from the Tourist Development Tax; and WHEREAS, the Collier County Tourism Ordinance provides that certain of the revenues generated by the Tourist Development Tax are to be allocated to acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote museums owned and operated by not-for-profit organizations and open to the public; and WHEREAS, GRANTEE has applied to the Tourist Development Council and the County to use Tourist Development Tax funds for GRANTEE'S marketing expenses to promote exhibits and festivals to attract visitors and enhance the quality of life for area residents; and WHEREAS, the Tourist Development Council ("TDC") has recommended funding for GRANTEE'S out of market advertising expenditures for the promotion of events to attract visitors; and WHEREAS, the Board of County Commissioners has made a finding that GRANTEE qualifies as a museum; and WHEREAS, upon recommendation from the TDC, the Collier County Board of County Commissioners has approved the funding request of the GRANTEE and has authorized the Chairman to execute the Tourism Agreement. 1 CA O ■ June 22, 2015 New Business 7-b 27 of 38 NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES PROVIDED HEREIN, AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY AGREED AS FOLLOWS: 1. SCOPE OF WORK: (a) In accordance with the authorized expenditures as set forth in the Budget, attached hereto as Exhibit "D", the GRANTEE shall expend the funds for the promotion of GRANTEE'S marketing (hereinafter"the Project"). 2. PAYMENT: (a) The amount to be paid under this Agreement shall be a total of Forty Thousand Dollars ($40,000). GRANTEE shall be paid in accordance with the fiscal procedures of the County for the expenditures incurred as described in Paragraph One (1) herein upon submittal of a Request for Funds on the form attached hereto as Exhibit "B" and made a part hereof, and shall submit vendor invoices, copies of credit card receipts and statements and two-sided copies of cancelled checks, on-line bill pay transaction registers or other acceptable evidence of payment and performance, tear sheets of print ads, affidavit of broadcast dates and times, screen shots of on- line ads, or samples of printed materials to the Tourism Director, or his designee, for review. Should these documents be unavailable, the GRANTEE may submit other legally viable evidence of payment subject to review and approval by the Clerk's Finance Department. (b) The Tourism Director, or his designee, shall determine that the invoice payments are authorized and that the goods or services covered by such invoice[s] have been provided or performed in accordance with such authorization. The budget attached as Exhibit "D" shall constitute authorization for the expenditure[s] described in the invoice[s]. (c) All expenditures shall be made in conformity with this Agreement. 2 c.) June 22, 201 b New Business 7-b 28 of 38 (d) The COUNTY shall not pay GRANTEE until the Clerk's Finance Department pre-audits all payment invoices in accordance with law. (e) GRANTEE shall be paid for its actual costs, not to exceed the maximum amount budgeted pursuant to the attached Exhibit"D." (f) Expenditures with publications, broadcast and brochure distribution that run outside of Collier County (can also run in Collier County) will be reimbursed up to the percentage of listenership or circulation outside of Collier County. (g) Invoices for prepayment or for deposit on services will not be eligible for reimbursement. (h) Services or product must be delivered and paid for by GRANTEE between the effective dates of this agreement. (i) All requests for reimbursement must be received by September 30, 2016 to be eligible for payment. 3. ELIGIBLE EXPENDITURES: (a) Only eligible expenditures described in Paragraph One (1) will be paid by COUNTY. (b) COUNTY agrees to pay eligible expenditures incurred between October 1, 2015 and September 30, 2016. (c) Any expenditures paid by COUNTY which are later deemed to be ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY's written request to repay said funds. (d) COUNTY may request repayment of funds for a period of up to three (3) years after termination of this Agreement or any extension or renewal thereof. 4. INSURANCE: 3 June 22, 2015 New Business 7-b 29 of 38 (a) GRANTEE shall submit a Certificate of Insurance naming the Collier County Board of County Commissioners and the Tourist Development Council as additional insureds. (b) The certificate of insurance must be valid for the duration of this Agreement, and be issued by a company licensed in the State of Florida, and provide General Liability Insurance for no less than the following amounts: BODILY INJURY LIABILITY $300,000 each claim per person PROPERTY DAMAGE LIABILITY $300,000 each claim per person PERSONAL INJURY LIABILITY $300,000 each claim per person WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY— Statutory (c) The Certificate of Insurance must be delivered to the Tourism Director or his designee with copies of the Agreement executed by GRANTEE. The GRANTEE shall not commence promotional or advertising activities which are to be funded pursuant to this Agreement until the Certificate of Insurance has been received by the COUNTY and the Agreement is fully executed. 5. REPORTING REQUIREMENTS: (a) GRANTEE shall provide to County a final status report on the form attached hereto as Exhibit "A"no later than October 15, 2016. (b) Each report shall identify the economic impact generated by the GRANTEE through the use of reports (Exhibit "A") which identify the amount spent, the duties performed, the services provided, and the goods delivered since the previous reporting period. (c) GRANTEE shall take reasonable measures to assure the continued satisfactory performance of all vendors and subcontractors. (d) COUNTY may withhold any payments for failure of GRANTEE to provide the final status report and until the County receives the final status report or other report acceptable to the Tourism Director. 4 June 22, 2015 New Business 7-b 30 of 38 (e) GRANTEE shall request that visitors to The Holocaust Museum of Southwest Florida complete the visitor questionnaire attached to this Agreement as Exhibit"C". 6. CHOICE OF VENDORS AND FAIR DEALING: (a) GRANTEE may select vendors or subcontractors to provide services as described in Paragraph One (1). (b) COUNTY shall not be responsible for paying vendors and shall not be involved in the selection of subcontractors or vendors. (c) GRANTEE agrees to disclose any financial or other relationship between GRANTEE and any subcontractors or vendors, including, but not limited to, similar or related employees, agents, officers, directors and/or shareholders. (d) COUNTY may, in its discretion, object to the reasonableness of expenditures and require payment if invoices have been paid under this Agreement for unreasonable expenditures. The reasonableness of the expenditures shall be based on industry standards. 7. INDEMNIFICATION: GRANTEE shall indemnify and hold harmless Collier County, its agents, officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the GRANTEE or anyone employed or utilized by the GRANTEE in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. 5 Cq une , • New Business 7-b 31 of 38 8. NOTICES: All notices from the COUNTY to the GRANTEE shall be in writing and deemed duly served if mailed by registered or certified mail to the GRANTEE at the following address: Joan Hogan The Holocaust Museum of Southwest Florida, Inc. 4760 Tamiami Trail North Suite 7 Naples, Florida 34103 All notices from the GRANTEE to the COUNTY shall be in writing and deemed duly served if mailed by registered or certified mail to the COUNTY to: Jack Wert, Tourism Director Collier County Tourism Department 2660 N. Horseshoe Drive Suite 105 Naples, Florida 34104 The GRANTEE and the COUNTY may change the above mailing address at any time upon giving the other party written notification pursuant to this Section. 9. PARTNERSHIP: Nothing herein contained shall be construed as creating a partnership between the COUNTY and the GRANTEE, or its vendors or subcontractors, or to constitute the GRANTEE, or its vendors or subcontractors, as an agent or employee of the COUNTY. 10. COOPERATION: GRANTEE shall fully cooperate with the COUNTY in all matters pertaining to this Agreement and shall provide all information and documentation requested by the COUNTY from time to time pertaining to the use of any funds provided hereunder. 11. TERMINATION: (a) The COUNTY or the GRANTEE may cancel this Agreement with or without cause by giving thirty (30) days advance written notice of such termination specifying the effective date of termination. 6 CA une 1 New Business 7-b 32 of 38 (b) If the COUNTY terminates this Agreement, the COUNTY will pay the GRANTEE for all expenditures or contractual obligations incurred by GRANTEE, with subcontractors and vendors,up to the effective date of the termination so long as such expenses are eligible. 12. GENERAL ACCOUNTING: GRANTEE is required to maintain complete and accurate accounting records. All revenue related to the Agreement must be recorded, and all expenditures must be incurred within the term of this Agreement. 13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist Development Tax revenues. If for any reason tourist tax funds are not available to fund all or part of this agreement, the COUNTY may upon written notice, at any time during the term of this agreement, and at its sole discretion, reduce or eliminate funding under this agreement. 14. AVAILABILITY OF RECORDS: GRANTEE shall maintain records, books, documents, papers and financial information pertaining to work performed under this Agreement for a period of three (3) years. GRANTEE agrees that the COUNTY, or any of its duly authorized representatives, shall, until the expiration of three (3) years after final payment under this Agreement, have access to, and the right to examine and photocopy any pertinent books, documents, papers, and records of GRANTEE involving any transactions related to this Agreement. 15. PROHIBITION OF ASSIGNMENT: GRANTEE shall not assign, convey, or transfer in whole or in part its interest in this Agreement without the prior written consent of the COUNTY. 16. TERM: This Agreement shall become effective on October 1, 2015 and shall remain effective for one year until September 30, 2016. If the project is not completed within the term of this agreement, all unreleased funds shall be retained by the COUNTY. Any extension of this 7 S une , New Business 7-b 33 of 38 agreement beyond the one (1) year term in order to complete the Project must be at the express consent of the Collier County Board of County Commissioners. 17. The GRANTEE must request any extension of this term in writing at least sixty (60) days prior to the expiration of this Agreement, and the COUNTY may agree by amendment to this Agreement to extend the term for an additional ninety (90)days. 18. EVALUATION OF TOURISM IMPACT: GRANTEE shall monitor and evaluate the tourism impact of the Project, explaining how the tourism impact was evaluated, providing a written report to the Tourism Director or his designee, by October 15, 2016. 19. REQUIRED NOTATION: All promotional literature and all print, broadcast and on-line media advertising should contain the verbiage "A cooperative effort funded by the Collier County Tourist Development Tax"; and/or display the CVB logo and website address url www.paradisecoast.com to qualify for reimbursement. 20. AMENDMENTS: This Agreement may only be amended by mutual written agreement of the parties, after review by the Collier County Tourist Development Council if warranted. [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK] [SIGNATURE PAGE TO FOLLOW] 8 CA June 22, 0 New Business 7-b 34 of 38 IN WITNESS WHEREOF, the GRANTEE and COUNTY have respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. ATTEST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk COLLIER COUNTY, FLORIDA By: Tim Nance, Chairman Approved as to form and legal sufficiency ti een M. Greene Assistant County Attorney WITNESSES: GRANTEE: (I) HOLOCAUST MUSEUM OF SOUTHWEST FLORIDA, INC. Printed/Typed Name (2) BY: Printed/Typed Name Printed/Typed Name Printed/Typed Title 9 0 June L"L, LU'I o New Business 7-b 35 of 38 EXHIBIT "A" Collier County Tourist Development Council Final Status Report (Due by Oct. 15, 2016) EVENT NAME: REPORT DATE: ORGANIZATION: CONTACT PERSON: TITLE: ADDRESS: PHONE: FAX: On an attached sheet, answer the following questions for each element in your scope of work. Final—These questions should be answered for your final status report. Was this a first time project? If not, how many times has this event taken place? What hotels/motels were utilized to support the project and how many? What is the total direct economic impact and revenue generated from this event? Total expenses. (Have all vendors been paid?) List the vendors that have been paid, if not, what invoices are still outstanding and why? What is the number of participants that visited the project? What is the percentage of the total participants from out of Collier County? What problems occurred if any during the project event? List any out-of-county-advertising, marketing, and/or public relations that was used to support the project and attach samples. How could the project been improved or expanded? 10 G�' June 22, 2015 New Business 7-b 36 of 38 EXHIBIT"B" REQUEST FOR FUNDS COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL EVENT NAME ORGANIZATION ADDRESS CONTACT PERSON TELEPHONE( ) REQUEST PERIOD FROM TO REQUEST q ( )INTERIM REPORT ( )FINAL REPORT TOTAL CONTRACT AMOUNT$ EXPENSE BUDGET REIMBURSEMENT REQUESTED TOTALS NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your application. Copies of paid invoices,cancelled checks,tear sheets,printed samples or other backup information to substantiate payment must accompany request for funds. The following will not be accepted for payments: statements in place of invoices;checks or invoices not dated.. If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to show which category each invoice is being paid from and total of category before payment can be made to Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days for the County to process a check. Furnishing false information may constitute a violation of applicable State and Federal laws. CERTIFICATION OF CHIEF OFFICIAL OR DESIGNEE: I certify that the above information is correct based on our official accounting system and records,consistently applied and maintained and that the cost shown have been made for the purpose of and in accordance with, the terms of the contract. The funds requested are for reimbursement of actual cost made during this time period. SIGNATURE TITLE 11 a June 22, 2015 New Business 7-b 37 of 38 EXHIBIT "C" Naples Marco Everglades VISITOR QUESTIONNAIRE VAFq DIfiE CDAfii Welcome to the Paradise Coast SM.Thank you for choosing this area for your visit. Please take a few minutes to complete the following questions so that we can better serve the needs of future visitors to Florida's Last Paradise SM.PLEASE REFER TO OUR PARADISE COAST BROCHURES FOR THE LOCATION OF ALL AREA ATTRACTIONS. NAME: ADDRESS: CITY ST ZIP DATE OF ARRIVAL: DATE OF DEPARTURE: WHERE ARE YOU HOTEL/RESORT FRIENDS/FAMILY CONDOMINIUM STAYING? NAME OF HOTEL AND CITY/AREA: NAME OF CONDOMINIUM/TIMESHARE: #OF ROOMS OCCUPIED x NUMBER OF NIGHTS STAYING IN COLLIER COUNTY= HOW DID YOU SELECT THE HOTEL/CONDOMINIUM? INTERNET ( ) YOUR CHOICE ( ) TRAVEL AGENT( ) OTHER: NUMBER OF MEALS YOU &YOUR GROUP WILL EAT OUT: Number of people in your party= Number of days of your visit= Number of meals eaten out each day= PLANNED AREA ACTIVITIES: (Please circle all that apply) ARTS&CULTURE WATER SPORTS NATURE FAMILY ATTRACTIONS von Liebig Art Center Beaches Everglades Tour Naples Zoo Naples Museum of Art Naples Pier County Parks Naples Botanical Garden Sugden Theatre Shelling National Park Fun'n Sun Water Park Ards Naples Fishing State Parks Swamp Buggy Race Art Galleries Boating Corkscrew Swamp Mini Golf Other Kayaking Conservancy of SW FL County Museums Other Lake Trafford Other Other SHOPPING AND DINING SIGHTSEEING RELAXATION&ENTERTAINMENT Fifth Avenue South Lunch/Dinner Cruise/ Golf Third Street South Sunset Cruise Spa Waterside Shops City Trolley Tour Shelling Venetian Bay Everglades Tour Seminole Casino Bayfront Segway Tour Lounges&Clubs Tin City Dolphin Cruise Music Other Other Other 12 C�' June 22, 2015 New Business 7-b 38 of 38 EXHIBIT "D" Holocaust Museum of Southwest Florida, Inc. Project Budget Out of Collier County Area Advertising and Marketing Related Expenses to Promote The Project. Total Funding — Not to Exceed: $40,000 13 June 22, 2015 New Business 7-c 1 of 2 TDC EXECUTIVE SUMMARY Recommend funding to support leasehold improvements to a railroad car at Naples Depot to house the Naples Visitor Information Center, approve all budget amendments, and make a finding that this project expenditure promotes tourism. OBJECTIVE: Support funding for interior improvements to a railroad car at Naples Depot. CONSIDERATIONS: The Naples Chamber of Commerce is considering moving their downtown Naples Visitor Information Center to Naples Depot from their current 5th Avenue location to the Naples Depot. The Depot is a Collier County Museum with a railroad theme.Next to the Depot Building are two railroad cars. The former dining car is undergoing renovation to become a restaurant. The former baggage car sits next to the dining car and has been unused for some time. The Naples Chamber would like to occupy that baggage car for its new visitor information center. The Chamber has obtained remodeling costs for the interior of the baggage car including an ADA compliant entrance ramp, air conditioning, flooring and wall covering totaling $100,000. These leasehold improvements are authorized tourist development tax expenditures, and could be paid back in the lease payments to the County The Naples Chamber will negotiate a sub lease with the County through the Museum Division who in turn lease the Depot from Southwest Historical. The lease will be presented to the BCC on July 7 for approval. The Chamber plans to begin renovations to the baggage car as soon as possible in order to occupy the space by October 1. County Museum Division will work with County Purchasing to obtain construction bids in compliance with the Purchasing Policy. FISCAL IMPACT: Funding for the $100,000 leasehold improvements will be paid for using County Museum Fund # 198 and reimbursed from Tourism Fund 194. Fund 194 will be paid back for the capital improvements cost over the term of the Naples Chamber lease of the baggage car. LEGAL CONSIDERATIONS: This proposed expenditure is an authorized use of the tourist development tax if the required finding is made that the expenditure promotes tourism. Section 125.0104(5) (a) 4, Fla. Stat., provides the authorized use of the tourist development taxes including: To fund convention bureaus, tourist bureaus, tourist information centers, and news bureaus as county agencies or by contract with the chambers of commerce or similar associations in the county. which may include any indirect administrative costs for services performed by the county on behalf of the promotion agency. In addition, Ordinance No. 92-60, as amended, provides funding for County-owned museums (Category Cl), as follows: CATEGORY C: To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote one or more County owned or operated museums or municipal owned museums that are owned and operated by not for profit organizations and open to the public. June 22, 2015 New Business 7-c 2 of 2 This item has been approved as to form and legality and requires majority vote for approval. If it is discovered that funds need to be re-allocated within the Ordinance, then a super-majority vote of the Board of County Commissioners is required to re-allocate funds.—CMG RECOMMENDATION: Recommend funding to support leasehold improvements to a railroad car at Naples Depot to house the Naples Visitor Information Center, approve all budget amendments and make a finding that this project expenditure promotes tourism. 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LL a LL o v wa�� uymza June 22, 2015 New Business 7-e 1 of 7 TDC EXECUTIVE SUMMARY Review and Recommend Approval of the Collier County Museums Proposed Operating Budget for FY 16 OBJECTIVE: Annual review of Collier County Museums Operating Budget. CONSIDERATIONS: The Collier County owned and operated museums receive an annual allocation of the tourist development tax revenue as authorized in County Ordinance 2013-30 Category C-1, as approved by the BCC on April 29, 2013. Currently the museums receive 19.21% of the first two percent of TDT revenue. This allocation amounts to an overall share of 9.61% of the total TDT revenue collected. These funds are used primarily for the operation of the five museums located on the main county campus, Naples Depot, Marco Island Museum, The Museum of the Everglades and Roberts Ranch in Immokalee. Each year the Museums budget is prepared by the Museum staff and reviewed by the County Manager before coming to the TDC for their review and recommendation before going to the BCC for review and approval for the next fiscal year. The museums have a separate Capital Budget that is funded by the General Fund. Both budgets are provided as exhibits to this Executive Summary. FISCAL IMPACT: The proposed FY 16 County Museum operating budget is $1,857,500 in fund 198. RECOMMENDATION: Review and Recommend Approval of the Collier County Museums Proposed Operating Budget for FY 16. SUBMITTED BY: Ron Jamro, Museum Director; Jack Wert, Tourism Director June 22, 2015 New Business 7-e 2 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Personal Services 940,012 1,027,200 1,022,200 1,066,900 54,400 1,121,300 9.2% Operating Expense 445,631 475,300 470,400 489,300 - 489,300 2.9% Indirect Cost Reimburs 170,300 219,800 219,800 244,900 - 244,900 11.4% Capital Outlay - - 63,000 2,000 - 2,000 na Net Operating Budget 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Trans to Tax Collector 36,770 34,000 38,000 38,000 - 38,000 11.8% Trans to 193 TDC Museum - - - 140,700 - 140,700 na Trans to 314 Museum Cap - 282,000 282,000 320,000 - 320,000 13.5% Reserves for Contingencies - 38,100 - 51,700 - 51,700 35.7% Reserves for Cash Flow - 200,000 - 200,000 - 200,000 0.0% Reserves for Attrition - (16,200) - (17,800) - (17,800) 9.9% Total Budget 1,592,712 2,260,200 2,095,400 2,535,700 54,400 2,590,100 14.6% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Appropriations by Program Actual Adopted Forecast Current Expanded Requested Change Museum Fund(198) 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Total Net Budget 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Total Transfers and Reserves 36,770 537,900 320,000 732,600 - 732,600 36.2% Total Budget 1,592,712 2,260,200 2,095,400 2,535,700 54,400 2,590,100 14.6% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 1,838,488 1,637,900 1,883,500 1,801,600 - 1,801,600 10.0% Charges For Services 998 - 11,500 27,000 - 27,000 na Miscellaneous Revenues 4,708 100,000 33,000 33,000 - 33,000 (67.0%) Interest/Misc 1,811 800 3,000 2,400 - 2,400 200.0% Trans frm Tax Collector 15,601 - - - - - na Trans fm 001 Gen Fund - 200,000 140,700 200,000 - 200,000 0.0% Carry Forward 376,300 408,800 643,400 565,300 54,400 619,700 51.6% Less 5%Required By Law - (87,300) - (93,600) - (93,600) 7.2% Total Funding 2,237,905 2,260,200 2,715,100 2,535,700 54,400 2,590,100 14.6% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Position Summary Actual Adopted Forecast Current Expanded Requested Change Museum Fund(198) 14.00 14,00 14.00 14.00 1.00 15.00 7.1% Total FTE 14.00 14.00 14.00 14.00 1.00 15.00 7.1% Fiscal Year 2016 8 Public Services Department June 22, 2015 New Business 7-e 3 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division Museum Fund (198) Mission Statement To preserve Collier County's non-renewable historical and archaeological resources and promote a fuller public knowledge and appreciation of our community's unique heritage and cultural development through the use of permanent and traveling exhibits,artifact,document and photographic collections,historic sites,visitor tours,historical research,school and educational programs,preservation and historic marker programs,community outreach,lectures,publications,and family-shared cultural events and activities. FY 2016 FY 2016 FY 2016 FY 2016 Program Summary Total FTE Budget Revenues Net Cost Museums& Historic Sites Administration/Overhead 2.00 683,784 1,743,100 -1,059,316 Funding to administer and maintain the Museum's main facility,its historic sites,structures, markers and botanical gardens. To minimize loss and deterioration of the artifact and photographic collections, County documents, maps,records and other non-renewable historical, archeological and cultural resources. Collections, Exhibition&Information Services 3.00 316,241 - 316,241 Provide regular operating schedule for public visitation, resources for exhibit research,exhibit development, professional management and conservation of the collections,and maintain permanent exhibits to interpret the history and development of Collier County for both residents and visitors. Education&Community Services 1.00 68,975 60,000 8,975 Provides curriculum-based student programs,volunteer training,outreach activities and lectures to civic groups and organizations, special exhibitions,and family-centered learning experiences such as the Old Florida Festival,Archaeology Fair, Native Plant Exhibition,Tamiami Trail Commemoration, and Roberts Ranch Historical Re-enactment. Museum of the Everglades 2.00 179,300 - 179,300 Provide funding to maintain and operate a County Museum branch facility in Everglades City. The restored structure is a nationally recognized and registered historic landmark. Roberts Ranch/Immokalee Pioneer Museum 2.00 162,200 - 162,200 Provide funding to develop, maintain and operate a County Museum branch facility at the Roberts Ranch in Immokalee. The restored property is a nationally recognized and registered historic landmark. Naples Depot 3.00 257,500 - 257,500 Provide funding to develop, maintain and operate a County Museum branch facility at the Naples Depot. Marco Island Museum 1.00 135,100 - 135,100 Provide funding to develop, maintain and operate a County Museum branch facility on Marco Island. Reserves/Transfers - 732,600 732,600 - Current Level of Service Budget 14.00 2,535,700 2,535,700 - FY 2016 FY 2016 FY 2016 FY 2016 Program Enhancements Total FTE Budget Revenues Net Cost Museum Administrative Assistant 1.00 54,400 54,400 - Fiscal Year 2016 9 Public Services Department June 22, 2015 New Business 7-e 4 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division Museum Fund (198) FY 2016 FY 2016 FY 2016 FY 2016 Program Enhancements Total FTE Budget Revenues Net Cost Administrative Assistant The Museum is requesting one position in FY2016,an Administrative Assistant,to provide centralized clerical, purchasing, payroll,accounting, operational, and recordkeeping support for the main Museum and its four satellite facilities. Expanded Services Budget 1.00 54,400 54,400 - Total Requested Budget 15.00 2,590,100 2,590,100 - FY 2014 FY 2015 FY 2015 FY 2016 Program Performance Measures Actual Budget Forecast Budget #of Visitors 96,000 98,000 98,000 100,000 Volunteer Hours Contributed 6,600 7,000 7,200 7,400 FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Personal Services 940,012 1,027,200 1,022,200 1,066,900 54,400 1,121,300 9.2% Operating Expense 445,631 475,300 470,400 489,300 - 489,300 2.9% Indirect Cost Reimburs 170,300 219,800 219,800 244,900 - 244,900 11.4% Capital Outlay - - 63,000 2,000 - 2,000 na Net Operating Budget 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Trans to Tax Collector 36,770 34,000 38,000 38,000 - 38,000 11.8% Trans to 193 TDC Museum - - - 140,700 - 140,700 na Trans to 314 Museum Cap - 282,000 282,000 320,000 - 320,000 13.5% Reserves for Contingencies - 38,100 - 51,700 - 51,700 35.7% Reserves for Cash Flow - 200,000 - 200,000 - 200,000 0.0% Reserves for Attrition - (16,200) - (17,800) - (17,800) 9.9% Total Budget 1,592,712 2,260,200 2,095,400 2,535,700 54,400 2,590,100 14.6% Total FTE 14.00 14.00 14.00 14.00 1.00 15.00 7.1% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 1,838,488 1,637,900 1,883,500 1,801,600 - 1,801,600 10.0% Charges For Services 998 - 11,500 27,000 - 27,000 na Miscellaneous Revenues 4,708 100,000 33,000 33,000 - 33,000 (67.0%) Interest/Misc 1,811 800 3,000 2,400 - 2,400 200.0% Trans frm Tax Collector 15,601 - - - na Trans fm 001 Gen Fund - 200,000 140,700 200,000 - 200,000 0.0% Carry Forward 376,300 408,800 643,400 565,300 54,400 619,700 51.6% Less 5%Required By Law - (87,300) - (93,600) - (93,600) 7.2% Total Funding 2,237,905 2,260,200 2,715,100 2,535,700 54,400 2,590,100 14.6% Notes: On April 23, 2013,the Board authorized amendments to the Tourist Tax Ordinance that reduced the distribution of Tourist Taxes to County Museums from 11.0%to 9.607%. Effective with the FY14 budget the Board approved two further steps designed to mitigate any reduction in Museum funding. The first is to direct staff to develop a plan to generate revenue to support the museum through fundraising, grants and aids, admission fees or other means. The second is to provide a backstop of General Fund dollars to be held Fiscal Year 2016 10 Public Services Department June 22, 2015 New Business 7-e 5 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division Museum Fund (198) in reserve in the event of shortfalls in fundraising. Forecast FY 2015; Personal services and operating expenses forecasts are in line with budget. Capital outlay reflects the acquisition of land for parking at the Museum of the Everglades. This purchase was partially offset by a$30,000 contribution from Friends of the Museum of the Everglades. Tourism Development Tax Revenues are forecast 15%above budget reflecting the current TDC tax collection trend.The forecast for FY 15 total other revenue includes, $33,000 for contributions,$9,500 in museum facility rentals,and$2,000 in adult guided tours.The implementation of operational revenue generating activities has not met the goals set out in the FY 15 budget. Staff is resetting the approach and expects an improved outcome,through the collection of donation boxes at four out of five of the Museum's locations (except for Marco Island Historical Museum),and plans to hold two major fundraisers in FY 16. The forecast transfer in from the General Fund is$140,700. These monies will supplement this fund to backstop the reimbursement to TDC Non-County Museums Fund(198)for 2009 donations to the Freedom Memorial that have been deemed unallowable. The appropriate TDC source for the donation is County Museum Fund(198). Current FY 2016: The personal services and operating expense budgets are in compliance with budget guidance. Included in the FY 16 budget is a transfer of$140,700 to TDC Non-County Museums Fund(193)as reimbursement for 2009 donations to the Freedom Memorial that have been deemed unallowable. Improved TDC tax collections and limited operating expense growth allow for a moderate increase in the transfer to Museum Capital Fund(314)as well as an increase in contingency reserves. Cash flow reserves supported by a contingent transfer from General Fund (001)remain at the prior year level. Revenues: TDC revenue is conservatively budgeted at 10%above the FY 15 adopted budget level. Operating revenue is budgeted somewhat lower than FY1 15 reflecting a realistic appraisal of revenue producing alternatives. A$200,000 transfer from the General Fund is provided as a contingency source of funding in the event of revenue shortfalls. Fiscal Year 2016 11 Public Services Department June 22, 2015 New Business 7-e 6 of 7 Project Expenditure Budget Summary Grouped by: Fund, CIP Category Collier County,Government Fiscal Year 2016 FY 2015 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Project Adopted Amended Forecasted Budget Budget Budget Budget Budget 313 Road Const - Gas Tax Transportation 99313 X-fers/Reserves-Fund 313 18,129,200 24,983,014 22,304,000 19,220,100 0 0 0 0 The Interfund Transfers and Reserves for the Gas Tax Capital Fund 313 are for the following items: $13,142,900 Series 2012&2014 Gas Tax Revenue Bond-Transfer to fund 212 $ 3,062,600 Transfer to fund 312 to fund the Transportation Engineering Department. $ 1,633,400 Transfer to funds 425/426 to support the CAT Mass Transit System,transfer to be reduced for three years to pay gas taxes that were advan. Development Grant Match. $ 1,381,200 Reserve for Contingencies. Reserves may be used to address project funding shortfalls or capital equipment replacement needs. Transportation 36,809,500 67,678,349 64,999,800 40,478,300 0 0 0 0 313 Road Const-Gas Tax 36,809,500 67,678,349 64,999,800 40,478,300 0 0 0 0 314 Museum Capital Museum Capital 50500 Museum Bldg and Facility Maint 10,900 11,170 11,200 0 0 0 0 0 50501 CC Exhibit Repair and 45,000 45,753 45,800 0 0 0 0 0 Development Collier County Museum. Replace faded exhibit panels in Barron Collier and Everglades section,complete hurricane history exhibit,design and install tou exhibit. Replace existing case lighting with LED technology. 50502 ND Railroad Club Car Restoration 116,000 128,500 128,500 0 0 0 0 0 Naples Depot Museum.Historic restoration and adaptive reuse of the original 1947 Budd railroad tavern car as a restaurant concession to attract visitors generate earned income for the Collier County Museum, 50503 Im Permanent Exhibits 60,000 60,000 60,000 0 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. Design.fabricate and install permanent exhibits in the visitor center depicting the history and settlement of Immokalee,Corkscrew,Sunniland and neighboring communities from 1840 to the present day.Project includes interpretive panels,display cases,and ad lighting. 50504 Ev General Repairs&Painting 38,000 38,000 38,000 20,000 0 0 0 0 Museum of the Everglades. FY 2015:Routine building maintenance,repair of deteriorated wooden windows and floors,exterior sealing and painting,add gutters.Recommended by I Management Department. FY 2016:Rebuild and resurface two parking lots. 50505 CC Lecture Hall Seating& 15,000 15,000 15,000 0 0 0 0 0 Improvements Collier County Museum. Replace original visitor seating purchased in 1988 and add additional seating capacity(100 chairs). Install ceiling projection syst screen for lectures and public events. 50506 ND General Repairs& 25,000 25,000 25,000 37,000 0 0 0 0 Improvements Naples Depot Museum. FY 2015:Routine repairs due to normal wear and tear and increased public use.Includes replacement of wooden side doors,repairs to wooden window s repainting loading dock,buffing and repair of original terrazzo floor,additional outside lighting,repairs and repainting of caboose and baggage car. FY 2016:Complete final phase of restoration/replacement of original wooden doors. 50507 CC Pathway Repair 32,000 32,000 32,000 0 0 0 0 0 Collier County Museum. Repair/replace deteriorated asphalt pathway system originally installed in 1990s.Recommended by Facilities Management Der 50508 CC Hurricane Protection 19,000 6,500 6,500 0 0 0 0 0 Collier County Museum. Install metal shutters over front and rear entrance doors and sidelights. Install impact glass on roof cupola.Recommended by Fa Management Department. 50509 Im Roof Repairs 16,000 16,000 16,000 0 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. Repair metal roofs and damaged wood on three ranch outbuildings.Recommended by Facilities Managem Department. 80155 MI Modern Exhibit Gallery,Phase 134,000 166,422 166,400 0 0 0 0 0 1 Marco Island Historical Museum. Design,fabricate and install permanent exhibits depicting the modern development of Marco Island from 1960 to the prn day. Phase I includes graphics,interpretive panels,caseworks,video theater,interactive exhibit,floor covering,wall treatments,electrical and lighting improvements. Guvrviax VS 5/16/2015 June 22, 2015 New Business 7-e 7 of 7 Project Expenditure Budget Summary Grouped by: Fund, CIP Category Collier Count Government Fiscal Year 2016 FY 2015 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Project Adopted Amended Forecasted Budget Budget Budget Budget Budget 314 useum Capital Museum Capital 80196 Museum Lighting 21,500 21,825 21,800 0 0 0 0 0 Systematically replace and upgrade exhibit case and gallery lighting at all Museum facilities with solid state LED technology for enhanced presentation, in artifact conservation,and greater efficiency and economy(6 to 8 year bulb life).This is a multi-year project.The main Museum will be upgraded first with lighting. Mus399 CC Gen Repair 0 0 0 11,000 0 0 0 0 Collier County Museum. Repair cypress poles and re-thatch three Seminole chickee outdoor exhibits. Mus400 ND Signs&Exhibits 0 0 0 60,000 0 0 0 0 Naples Depot Museum. Complete case graphics,descriptive signage and additions to permanent exhibits to expand and enhance quality of content. Mus401 MI Pioneer Exhibit 0 0 0 300,000 0 0 0 0 Marco Island Historical Museum. Design,fabricate and install permanent exhibits in the remaining Pioneer Gallery. Mus402 Ev Gallery Space Master Plan 0 0 0 20,000 0 0 0 0 Museum of the Everglades. Complete a master plan and cost estimate to design new permanent exhibits,graphics and caseworks to maximize gallery sl its fullest potential. The original exhibits have not been updated in 15 years. Mus403 Im Pathways,Gates,Lighting 0 0 0 42,000 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. $20,000-Design and build an asphalt pathway system to link the historical areas for improved visitor and handicapped access. $10,000-Install automatic entrance gates at main entrance for improved safety and security. $12,000-Install solar powered surveillance and flood light system for improved safety and security. Mus404 Im Quonset Hut Storage 0 0 0 30,000 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. Replicate the original 1940s aluminum Quonset hut on its existing concrete pad for use as an additional ou exhibit,tractor and equipment storage area. Museum Capital 532,400 566,170 566,200 520,000 0 0 0 0 314 Museum Capital 532,400 566,170 566,200 520,000 0 0 0 0 320 Clam Bay Restoration Pelican Bay Capital 51100 Clam Bay Restoration 153,900 191,234 191,200 120,400 0 0 0 0 Monitoring and maintenance activities to address the health of the mangroves and additionally,activities such as Clam Pass maintenance and water qual monitoring. •Management Report. Report to be prepared annually that indicates outlines monitoring results and mangrove health. •Biological Monitoring of the Clam Bay System.This evaluates the biological health of the mangroves.This will include tracking growth,re-vegetation,se€ recruitment and other biological parameters through the annual monitoring of the established transects and plots throughout the system tracking long tern improvements and identifying declining areas.Ground monitoring will be performed in conjunction with an aerial photograph of the area. In addition,the monitoring of exotic plant species will be monitored and managed so that the percentage is kept below 1%. •Hydrographic Monitoring. Continued monitoring of the 4 recording tide gauges and tide staff gauges positioned throughout the Clam Bay System and w� gauges located in the Mangrove Forest and surveying of estuary creeks. •Exotic/Invasive Plant Control Program. A maintenance program to be implemented to control exotic plant material and nuisance plant material with the C Bay System. •Interior Channel Maintenance. Implement a maintenance program for the cleaning of the Clam Bay Interior Channels. There are approximately 40,000 I channels of which it is estimated 50%will require maintenance as field identified. 'Beach Tilling. To comply with the permit requirements for dune restoration. 51105 Clam Bay Ecosystem 0 0 0 0 0 0 0 0 Enhancements 'Restoration Consultant Services. The Clam Bay monitoring program includes biological,and hydrographic analysis which is performed on an annual be: Findings of these analyses will be developed into an Annual Management Report used to identify potential improvements in the restoration of the Clam Bi System. •Berm Reconstruction-For the restoration of the south berm separating the Clam Bay estuary and the Pelican Bay water management system that preve free flow of fresh water into the Clam Bay system. 99320 X-fers/Reserves-Fund 320 18,000 18,000 6,300 23,800 0 0 0 0 Interfund Transfers,Transfers to Constitutional Officers and Reserve for Future Capital Projects are recorded in this project Pelican Bay Capital 171,900 209,234 197,500 144,200 0 0 0 0 320 Clam Bay Restoration 171,900 209,234 197,500 144,200 0 0 0 0 GovMax VS 16 6/16/2015 June 22, 2015 New Business 7-e 1 of 7 TDC EXECUTIVE SUMMARY Review and Recommend Approval of the Collier County Museums Proposed Operating Budget for FY 16 OBJECTIVE: Annual review of Collier County Museums Operating Budget. CONSIDERATIONS: The Collier County owned and operated museums receive an annual allocation of the tourist development tax revenue as authorized in County Ordinance 2013-30 Category C-1, as approved by the BCC on April 29, 2013. Currently the museums receive 19.21% of the first two percent of TDT revenue. This allocation amounts to an overall share of 9.61% of the total TDT revenue collected. These funds are used primarily for the operation of the five museums located on the main county campus, Naples Depot, Marco Island Museum, The Museum of the Everglades and Roberts Ranch in Immokalee. Each year the Museums budget is prepared by the Museum staff and reviewed by the County Manager before coming to the TDC for their review and recommendation before going to the BCC for review and approval for the next fiscal year. The museums have a separate Capital Budget that is funded by the General Fund. Both budgets are provided as exhibits to this Executive Summary. FISCAL IMPACT: The proposed FY 16 County Museum operating budget is $1,857,500 in fund 198. RECOMMENDATION: Review and Recommend Approval of the Collier County Museums Proposed Operating Budget for FY 16. SUBMITTED BY: Ron Jamro, Museum Director; Jack Wert, Tourism Director -t, 4 June 22, 2015 New Business 7-e 2 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Personal Services 940,012 1,027,200 1,022,200 1,066,900 54,400 1,121,300 9.2% Operating Expense 445,631 475,300 470,400 489,300 - 489,300 2.9% Indirect Cost Reimburs 170,300 219,800 219,800 244,900 - 244,900 11.4% Capital Outlay - - 63,000 2,000 - 2,000 na Net Operating Budget 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Trans to Tax Collector 36,770 34,000 38,000 38,000 - 38,000 11.8% Trans to 193 TDC Museum - - - 140,700 - 140,700 na Trans to 314 Museum Cap - 282,000 282,000 320,000 - 320,000 13.5% Reserves for Contingencies - 38,100 - 51,700 - 51,700 35.7% Reserves for Cash Flow - 200,000 - 200,000 - 200,000 0.0% Reserves for Attrition - (16,200) - (17,800) - (17,800) 9.9% Total Budget 1,592,712 2,260,200 2,095,400 2,535,700 54,400 2,590,100 14.6% FY2014 FY2015 FY2015 FY2016 FY2016 FY2016 FY2016 Appropriations by Program Actual Adopted Forecast Current Expanded Requested Change Museum Fund(198) 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Total Net Budget 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Total Transfers and Reserves 36,770 537,900 320,000 732,600 - 732,600 36.2% Total Budget 1,592,712 2,260,200 2,095,400 2,535,700 54,400 2,590,100 14.6% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Funding Sources Actual Adopted Forecast Current Expanded Requested Change Tourist Devel Tax 1,838,488 1,637,900 1,883,500 1,801,600 - 1,801,600 10.0% Charges For Services 998 - 11,500 27,000 - 27,000 na Miscellaneous Revenues 4,708 100,000 33,000 33,000 - 33,000 (67.0%) Interest/Misc 1,811 800 3,000 2,400 - 2,400 200.0% Trans frm Tax Collector 15,601 - - - - - na Trans fm 001 Gen Fund - 200,000 140,700 200,000 - 200,000 0.0% Carry Forward 376,300 408,800 643,400 565,300 54,400 619,700 51.6% Less 5%Required By Law - (87,300) - (93,600) - (93,600) 7.2% Total Funding 2,237,905 2,260,200 2,715,100 2,535,700 54,400 2,590,100 14.6% FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Department Position Summary Actual Adopted Forecast Current Expanded Requested Change Museum Fund(198) 14.00 14.00 14.00 14.00 1.00 15.00 7.1% Total FTE 14.00 14.00 14.00 14.00 1.00 15.00 7.1% Fiscal Year 2016 8 Public Services Department r � June 22, 2015 New Business 7-e 3 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division Museum Fund (198) Mission Statement To preserve Collier County's non-renewable historical and archaeological resources and promote a fuller public knowledge and appreciation of our community's unique heritage and cultural development through the use of permanent and traveling exhibits,artifact,document and photographic collections,historic sites,visitor tours,historical research,school and educational programs, preservation and historic marker programs,community outreach,lectures,publications,and family-shared cultural events and activities. FY 2016 FY 2016 FY 2016 FY 2016 Program Summary Total FTE Budget Revenues Net Cost Museums&Historic Sites Administration/Overhead 2.00 683,784 1,743,100 -1,059,316 Funding to administer and maintain the Museum's main facility,its historic sites,structures, markers and botanical gardens. To minimize loss and deterioration of the artifact and photographic collections, County documents,maps, records and other non-renewable historical, archeological and cultural resources. Collections, Exhibition&Information Services 3.00 316,241 - 316,241 Provide regular operating schedule for public visitation, resources for exhibit research,exhibit development, professional management and conservation of the collections,and maintain permanent exhibits to interpret the history and development of Collier County for both residents and visitors. Education&Community Services 1.00 68,975 60,000 8,975 Provides curriculum-based student programs,volunteer training, outreach activities and lectures to civic groups and organizations, special exhibitions,and family-centered learning experiences such as the Old Florida Festival,Archaeology Fair, Native Plant Exhibition,Tamiami Trail Commemoration,and Roberts Ranch Historical Re-enactment. Museum of the Everglades 2.00 179,300 - 179,300 Provide funding to maintain and operate a County Museum branch facility in Everglades City. The restored structure is a nationally recognized and registered historic landmark. Roberts Ranch/lmmokalee Pioneer Museum 2.00 162,200 - 162,200 Provide funding to develop, maintain and operate a County Museum branch facility at the Roberts Ranch in Immokalee. The restored property is a nationally recognized and registered historic landmark. Naples Depot 3.00 257,500 - 257,500 Provide funding to develop, maintain and operate a County Museum branch facility at the Naples Depot. Marco Island Museum 1.00 135,100 - 135,100 Provide funding to develop, maintain and operate a County Museum branch facility on Marco Island. Reserves/Transfers - 732,600 732,600 - Current Level of Service Budget 14.00 2,535,700 2,535,700 - FY 2016 FY 2016 FY 2016 FY 2016 Program Enhancements Total FTE Budget Revenues Net Cost Museum Administrative Assistant 1.00 54,400 54,400 - Fiscal Year 2016 9 Public Services Department June 22, 2015 New Business 7-e 4 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division Museum Fund (198) FY 2016 FY 2016 FY 2016 FY 2016 Program Enhancements Total FTE Budget Revenues Net Cost Administrative Assistant The Museum is requesting one position in FY2016,an Administrative Assistant,to provide centralized clerical, purchasing, payroll,accounting, operational, and recordkeeping support for the main Museum and its four satellite facilities. Expanded Services Budget 1.00 54,400 54,400 - Total Requested Budget 15.00 2,590,100 2,590,100 - FY 2014 FY 2015 FY 2015 FY 2016 Program Performance Measures Actual Budget Forecast Budget #of Visitors 96,000 98,000 98,000 100,000 Volunteer Hours Contributed 6,600 7,000 7,200 7,400 FY 2014 FY 2015 FY 2015 FY 2016 FY 2016 FY 2016 FY 2016 Program Budgetary Cost Summary Actual Adopted Forecast Current Expanded Requested Change Personal Services 940,012 1,027,200 1,022,200 1,066,900 54,400 1,121,300 9.2% Operating Expense 445,631 475,300 470,400 489,300 - 489,300 2.9% Indirect Cost Reimburs 170,300 219,800 219,800 244,900 - 244,900 11.4% Capital Outlay - - 63,000 2,000 - 2,000 na Net Operating Budget 1,555,943 1,722,300 1,775,400 1,803,100 54,400 1,857,500 7.8% Trans to Tax Collector 36,770 34,000 38,000 38,000 - 38,000 11.8% Trans to 193 TDC Museum - - - 140,700 - 140,700 na Trans to 314 Museum Cap - 282,000 282,000 320,000 - 320,000 13.5% Reserves for Contingencies - 38,100 - 51,700 - 51,700 35.7% Reserves for Cash Flow - 200,000 - 200,000 - 200,000 0.0% Reserves for Attrition - (16,200) - (17,800) - (17,800) 9.9% Total Budget 1,592,712 2,260,200 2,095,400 2,535,700 54,400 2,590,100 14.6% Total FTE 14.00 14.00 14.00 14.00 1.00 15.00 7.1% FY2014 FY2015 FY2015 FY2016 FY2016 FY2016 FY2016 Program Funding Sources Actual Adopted Forecast Current Expanded Requested Change TouristDevelTax 1,838,488 1,637,900 1,883,500 1,801,600 - 1,801,600 10.0% Charges For Services 998 - 11,500 27,000 - 27,000 na Miscellaneous Revenues 4,708 100,000 33,000 33,000 - 33,000 (67.0%) Interest/Misc 1,811 800 3,000 2,400 - 2,400 200.0% Trans frm Tax Collector 15,601 - - - - - na Trans fm 001 Gen Fund - 200,000 140,700 200,000 - 200,000 0.0% Carry Forward 376,300 408,800 643,400 565,300 54,400 619,700 51.6% Less 5%Required By Law - (87,300) - (93,600) - (93,600) 7.2% Total Funding 2,237,905 2,260,200 2,715,100 2,535,700 54,400 2,590,100 14.6% Notes: On April 23,2013,the Board authorized amendments to the Tourist Tax Ordinance that reduced the distribution of Tourist Taxes to County Museums from 11.0%to 9.607%. Effective with the FY14 budget the Board approved two further steps designed to mitigate any reduction in Museum funding. The first is to direct staff to develop a plan to generate revenue to support the museum through fundraising,grants and aids, admission fees or other means. The second is to provide a backstop of General Fund dollars to be held Fiscal Year 2016 10 Public Services Department • June 22, 2015 New Business 7-e 5 of 7 Collier County Government Fiscal Year 2016 Requested Budget Public Services Department Museum Division Museum Fund (198) in reserve in the event of shortfalls in fundraising. Forecast FY 2015: Personal services and operating expenses forecasts are in line with budget. Capital outlay reflects the acquisition of land for parking at the Museum of the Everglades. This purchase was partially offset by a$30,000 contribution from Friends of the Museum of the Everglades. Tourism Development Tax Revenues are forecast 15%above budget reflecting the current TDC tax collection trend.The forecast for FY 15 total other revenue includes,$33,000 for contributions,$9,500 in museum facility rentals,and$2,000 in adult guided tours.The implementation of operational revenue generating activities has not met the goals set out in the FY 15 budget. Staff is resetting the approach and expects an improved outcome,through the collection of donation boxes at four out of five of the Museum's locations (except for Marco Island Historical Museum),and plans to hold two major fundraisers in FY 16. The forecast transfer in from the General Fund is$140,700. These monies will supplement this fund to backstop the reimbursement to TDC Non-County Museums Fund(198)for 2009 donations to the Freedom Memorial that have been deemed unallowable.The appropriate TDC source for the donation is County Museum Fund(198). Current FY 2016: The personal services and operating expense budgets are in compliance with budget guidance. Included in the FY 16 budget is a transfer of$140,700 to TDC Non-County Museums Fund(193)as reimbursement for 2009 donations to the Freedom Memorial that have been deemed unallowable. Improved TDC tax collections and limited operating expense growth allow for a moderate increase in the transfer to Museum Capital Fund(314)as well as an increase in contingency reserves. Cash flow reserves supported by a contingent transfer from General Fund (001)remain at the prior year level. Revenues: TDC revenue is conservatively budgeted at 10%above the FY 15 adopted budget level. Operating revenue is budgeted somewhat lower than FY1 15 reflecting a realistic appraisal of revenue producing alternatives. A$200,000 transfer from the General Fund is provided as a contingency source of funding in the event of revenue shortfalls. Fiscal Year 2016 11 Public Services Department June 22, 2015 New Business 7-e 6 of 7 Project Expenditure Budget Summary Grouped by: Fund,CIP Category Collier County Government Fiscal Year 2016 FY 2015 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Project Adopted Amended Forecasted Budget Budget Budget Budget Budget 313 Road Const - Gas Tax Transportation 99313 X-fers/Reserves-Fund 313 18,129,200 24,983,014 22,304,000 19,220,100 0 0 0 0 The lnterfund Transfers and Reserves for the Gas Tax Capital Fund 313 are for the following items: $13,142,900 Series 2012&2014 Gas Tax Revenue Bond-Transfer to fund 212 $ 3,062,600 Transfer to fund 312 to fund the Transportation Engineering Department. $ 1,633,400 Transfer to funds 425/426 to support the CAT Mass Transit System,transfer to be reduced for three years to pay gas taxes that were advan Development Grant Match. $ 1,381,200 Reserve for Contingencies. Reserves may be used to address project funding shortfalls or capital equipment replacement needs. Transportation 36,809,500 67,678,349 64,999,800 40,478,300 0 0 0 0 313 Road Const-Gas Tax 36,809,500 67,678,349 64,999,800 40,478,300 0 0 0 0 314 Museum Capital Museum Capital 50500 Museum Bldg and Facility Maint 10,900 11,170 11,200 0 0 0 0 0 50501 CC Exhibit Repair and 45,000 45,753 45,800 0 0 0 0 0 Development Collier County Museum. Replace faded exhibit panels in Barron Collier and Everglades section,complete hurricane history exhibit,design and install tou exhibit.Replace existing case lighting with LED technology. 50502 ND Railroad Club Car Restoration 116,000 128,500 128,500 0 0 0 0 0 Naples Depot Museum.Historic restoration and adaptive reuse of the original 1947 Budd railroad tavern car as a restaurant concession to attract visitors generate earned income for the Collier County Museum. 50503 Im Permanent Exhibits 60,000 60,000 60,000 0 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. Design,fabricate and install permanent exhibits in the visitor center depicting the history and settlement of Immokalee,Corkscrew,Sunniland and neighboring communities from 1840 to the present day.Project includes interpretive panels,display cases,and ad lighting. 50504 Ev General Repairs&Painting 38,000 38,000 38,000 20,000 0 0 0 0 Museum of the Everglades. FY 2015:Routine building maintenance,repair of deteriorated wooden windows and floors,exterior sealing and painting,add gutters.Recommended by I Management Department. FY 2016:Rebuild and resurface two parking lots. 50505 CC Lecture Hall Seating& 15,000 15,000 15,000 0 0 0 0 0 Improvements Collier County Museum. Replace original visitor seating purchased in 1988 and add additional seating capacity(100 chairs).Install ceiling projection syst screen for lectures and public events. 50506 ND General Repairs& 25,000 25,000 25,000 37,000 0 0 0 0 Improvements Naples Depot Museum. FY 2015:Routine repairs due to normal wear and tear and increased public use.Includes replacement of wooden side doors,repairs to wooden window repainting loading dock,buffing and repair of original terrazzo floor,additional outside lighting,repairs and repainting of caboose and baggage car. FY 2016:Complete final phase of restoration/replacement of original wooden doors. 50507 CC Pathway Repair 32,000 32,000 32,000 0 0 0 0 0 Collier County Museum. Repair/replace deteriorated asphalt pathway system originally installed in 1990s.Recommended by Facilities Management Deg 50508 CC Hurricane Protection 19,000 6,500 6,500 0 0 0 0 0 Collier County Museum. Install metal shutters over front and rear entrance doors and sidelights. Install impact glass on roof cupola.Recommended by F< Management Department. 50509 Im Roof Repairs 16,000 16,000 16,000 0 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. Repair metal roofs and damaged wood on three ranch outbuildings.Recommended by Facilities Managem Department. 80155 MI Modern Exhibit Gallery,Phase 134,000 166,422 166,400 0 0 0 0 0 1 Marco Island Historical Museum. Design,fabricate and install permanent exhibits depicting the modern development of Marco Island from 1960 to the pn day. Phase I includes graphics,interpretive panels,caseworks,video theater,interactive exhibit,floor covering,wall treatments,electrical and lighting improvements. eM. Govriliax VS 15 6/16/20.15; June 22, 2015 New Business 7-e 7 of 7 Project Expenditure Budget Summary Grouped by: Fund, CIP Category Collier County Government Fiscal Year 2016 FY 2015 FY 2015 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 Project Adopted Amended Forecasted Budget Budget Budget Budget Budget 314 Museum Capital Museum Capital 80196 Museum Lighting 21,500 21,825 21,800 0 0 0 0 0 Systematically upgrade gallery lighting l ' l e enhanced presentation, rartfacconnrvat on a d g eter efic ency a nd ec omy 6 to 8y rr bulb life).This iisamultil yearproject.The main Museum upgraded first withl lighting. Mus399 CC Gen Repair 0 0 0 11,000 0 0 0 Collier County Museum. Repair cypress poles and re-thatch three Seminole chickee outdoor exhibits. 0 Mus400 ND Signs&Exhibits 0 0 0 60,000 0 0 0 Naples Depot Museum. Complete case graphics,descriptive signage and additions to permanent exhibits to expand and enhance quality of content. 0 Mus401 MI Pioneer Exhibit 0 0 0 300,000 0 0 0 Marco Island Historical Museum. Design,fabricate and install permanent exhibits in the remaining Pioneer Gallery. 0 Mus402 Ev Gallery Space Master Plan 0 0 0 20,000 0 0 0 Museum of the Everglades. Complete a master plan and cost estimate to design new permanent exhibits,graphics and caseworks to maximize gallery sl its fullest potential. The original exhibits have not been updated in 15 years. Mus403 Im Pathways,Gates,Lighting 0 0 0 42,000 0 0 0 0 Immokalee Pioneer Museum Roberts Ranch. $20,000-Design and build an asphalt pathway system to link the historical areas for improved visitor and handicapped access. $10,000-Install automatic entrance gates at main entrance for improved safety and security. $12,000-Install solar powered surveillance and flood light system for improved safety and security. Mus404 Im Quonset Hut Storage 0 0 0 30,000 0 0 0 Immokalee Pioneer Museum Roberts Ranch. Replicate the original 1940s aluminum Quonset hut on its existing concrete pad for use as an additional ou exhibit,tractor and equipment storage area. Museum Capital 532,400 566,170 566,200 520,000 0 0 0 0 314 Museum Capital 532,400 566,170 566,200 520,000 0 0 0 0 320 Clam Bay Restoration Pelican Bay Capital 51100 Clam Bay Restoration 153,900 191,234 191,200 120,400 0 0 0 Monitoring and maintenance activities to address the health of the mangroves and additionally,activities such as Clam Pass maintenance and water qual monitoring. •Management Report. Report to be prepared annually that indicates outlines monitoring results and mangrove health. •Biological Monitoring of the Clam Bay System.This evaluates the biological health of the mangroves.This will include tracking growth,re-vegetation,see recruitment and other biological parameters through the annual monitoring of the established transects and plots throughout the system tracking long tern improvements and identifying declining areas.Ground monitoring will be performed in conjunction with an aerial photograph of the area. In addition,the monitoring of exotic plant species will be monitored and managed so that the percentage is kept below 1%. •Hydrographic Monitoring. Continued monitoring of the 4 recording tide gauges and tide staff gauges positioned throughout the Clam Bay System and WE gauges located in the Mangrove Forest and surveying of estuary creeks. •Exotic/Invasive Plant Control Program. A maintenance program to be implemented to control exotic plant material and nuisance plant material with the C Bay System. •Interior Channel Maintenance. Implement a maintenance program for the cleaning of the Clam Bay Interior Channels. There are approximately 40,000 I channels of which it is estimated 50%will require maintenance as field identified. 'Beach Tilling. To comply with the permit requirements for dune restoration. 51105 Clam Bay Ecosystem 0 0 0 0 0 0 Enhancements 0 0 •Restoration Consultant Services. The Clam Bay monitoring program includes biological,and hydrographic analysis which is performed on an annual bas Findings of these analyses will be developed into an Annual Management Report used to identify potential improvements in the restoration of the Clam a System. *Berm Reconstruction-For the restoration of the south berm separating the Clam Bay estuary and the Pelican Bay water management system that preve free flow of fresh water into the Clam Bay system. 99320 X-fers/Reserves-Fund 320 18,000 18,000 6,300 23,800 0 0 0 Interfund Transfers,Transfers to Constitutional Officers and Reserve for Future Capital Projects are recorded in this project. 0 Pelican Bay Capital 171,900 209,234 197,500 144,200 0 0 0 0 320 Clam Bay Restoration 171,900 209,234 197,500 144,200 0 0 0 0 GovMax 116 16 6/16/2015 June 22, 2015 New Business 7-f 1 of 122 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid No. 15-6463 to Construct Company, Inc., for construction of the "Tigertail Beach Observation Tower," approve the necessary budget increase, and make a finding that this expenditure promotes tourism. OBJECTIVE: To build a wildlife observation tower at Tigertail Beach to provide the public an opportunity to enjoy the benefits of this unique habitat by constructing a handicap accessible wildlife observation tower. CONSIDERATION: Nature based tourism is a rapidly growing pastime and provides a great economic benefit to the region. In 2006, the area of Tigertail/Sand Dollar Island was selected by the Florida Fish and Wildlife Conservation Commission to become part of the Great Florida Birding Trail, and was chosen for its excellent bird watching opportunities. The Tigertail/Sand Dollar Island area is a nationally and internationally recognized shorebird bird feeding, roosting and nesting area. Adding the wildlife observation tower as part of the County's beach park facility will provide a viewing platform for wildlife observation,thus creating a tourist destination at Tigertail Beach. On March 24, 2014, the Tourist Development Council (TDC) approved a work order to BSSW, Inc. for the design of an observation tower. On April 28, 2014 the TDC approved commencing with the construction phase of the Tigertail Beach Observation Tower. On May 12, 2015, the Purchasing Department sent 1,561 notices to vendors which included the County's Invitation to Bid No. 15-6463, for construction of the Tigertail Beach Observation Tower: 62 bid packages were downloaded, and 5 bids were received on June 2, 2015, as shown below and on the attached Bid Tabulation. Staff reviewed the unit pricing on the Bid Tab and is recommending the contract award go to Construct Company, Inc.,the lowest, responsive bidder. Contractor Bid 1 Construct Company, Inc. $225,800 2 Compass Construction $262,877 3 Infinite Construction, LLC $269,500 4 DEC Contracting Group, Inc. $288,831 5 Surety Construction Company $302,038 FISCAL IMPACT: Funds in the amount of $181,175.38 from TDC revenues is available and appropriated for this Project No. 80246 (Tigertail Beach Observation Tower) within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Park Facilities). An additional $46,124.62 is requested as a Budget Amendment from TDC Fund 183 Reserves for Capital Projects. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board previously approved this project with a 5-0 vote on April 16, 2014. The TDC approved the Tigertail Beach Observation Tower construction phase on April 28,2014 with a 7-0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG June 22, 2015 New Business 7-f 2 of 122 RECOMMENDATION: The TDC recommends award of Bid No. 15-6463 to Construct Company, Inc., for the Tigertail Beach Observation Tower, Project No. 80246, in the amount of$225,800, plus $1,500 for permit fees for a total of $227,300; approves the necessary present total funding request, makes a finding that this project expenditure promotes tourism; and authorizes the Chairman to execute the attached Contract after final review by the County Attorney's Office. Prepared by: Margaret A. Bishop, P.E., Senior Project Manager, Facilities Management Division Attachments: 1) Bid Tabulation, 2)Contract June 22, 2015 New Business 7-f 3 of 122 Coiner County Administrative Services Department Procurement Services Division Tigertail Observation Tower COLLIER COUNTY BID NO. 15-6463 COLLIER COUNTY, FLORIDA Rhonda Cummings, CPPB, Procurement Strategist Email: RhondaCummings @colliergov.net Telephone: (239) 252-8941 FAX: (239) 252 -6700 Design Professional: BSSW Architects, Inc. Praoaanet Serum Dryimon•3327 Tatniami Ira East•Naples,Ronda 341124901 239-252-8407 rwn.cotiergov.neVprotvemeotserviees 1 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 4 of 122 TABLE OF CONTENTS PUBLIC NOTICE 3 PART B -INSTRUCTIONS TO BIDDERS 5 CONSTRUCTION BID 13 BID SCHEDULE 14 MATERIAL MANUFACTURERS 15 LIST OF MAJOR SUBCONTRACTORS 15 STATEMENT OF EXPERIENCE OF BIDDER 17 TRENCH SAFETY ACT 18 AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 19 IMMIGRATION LAW AFFIDAVIT CERTIFICATION 20 COLLIER COUNTY SOLICITATIONS SUBSTITUTE W—9 21 BID BOND 25 BIDDERS CHECK LIST 26 CONSTRUCTION AGREEMENT 27 / EXHIBIT A 1: PUBLIC PAYMENT BOND 34 EXHIBIT A 2: PUBLIC PERFORMANCE BOND 37 EXHIBIT B: INSURANCE REQUIREMENTS 40 EXHIBIT C: RELEASE AND AFFIDAVIT FORM 44 EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT 45 EXHIBIT E: CHANGE ORDER 46 EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION 47 EXHIBIT G: FINAL PAYMENT CHECKLIST 48 EXHIBIT H: GENERAL TERMS AND CONDITIONS 50 EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS 80 EXHIBIT J: TECHNICAL SPECIFICATIONS 81 EXHIBIT K: PERMITS 82 EXHIBIT L: STANDARD DETAILS 83 EXHIBIT M: PLANS AND SPECIFICATIONS 84 EXHIBIT N: CONTRACTOR'S KEY PERSONNEL ASSIGNED TO THE PROJECT 85 2 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 5 of 122 Gorier County Administrative Services Department Procurement Services Division PUBLIC NOTICE INVITATION TO BID Tigertail Observation Tower COUNTY BID NO. 15-6463 Separate sealed bids for the construction of Tigertail Observation Tower, addressed to Ms. Joanne Markiewicz, Director, Procurement Services, will be received at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, until 2:30 P.M. LOCAL TIME, on the 2nd day of June, 2015, at which time all bids will be publicly opened and read aloud. Any bids received after the time and date specified will not be accepted and shall be returned unopened to the Bidder. The anticipated project budget is: $300,000.00. Sealed envelopes containing bids shall be marked or endorsed "Bid for Collier County Government, Collier County, Tigertail Observation Tower, Bid No. 15-6463 Bid Date of June 2, 2015". No bid shall be considered unless it is made on an unaltered Bid form which is included in the Bidding Documents. The Bid Schedule shall be removed from the Bidding Documents prior to submittal. One contract will be awarded for all Work. Bidding Documents may be examined on the Collier County Purchasing Department Online Bidding System website: www.collierdov.net/bid. Copies of the Bidding Documents may be obtained only from the denoted website. Bidding Documents obtained from sources other than the Collier County Purchasing Department website may not be accurate or current. Each bid shall be accompanied by a certified or cashier's check or a Bid Bond in an amount not less than five percent (5%) of the total Bid to be retained as liquidated damages in the event the Successful Bidder fails to execute the Agreement and file the required bonds and insurance within ten (10) calendar days after the receipt of the Notice of Award. The Successful Bidder acknowledges and agrees that it shall execute the Agreement in the form attached hereto and incorporated herein. The Successful Bidder shall be required to furnish the necessary Payment and Performance Bonds, as prescribed in the General Conditions of the Contract Documents. All Bid Bonds, Payment and Performance Bonds, Insurance Contracts and Certificates of Insurance shall be either executed by or countersigned by a licensed resident agent of the surety or insurance company having its place of business in the State of Florida. Further, the said surety or insurance company shall be duly licensed and qualified to do business in the State of Florida. Attorneys-in-fact that sign Bid Bonds or Payment and Performance Bonds must file with each bond a certified and effective dated copy of their Power of Attorney. In order to perform public work, the Successful Bidder shall, as applicable, hold or obtain such contractor's and business licenses, certifications and registrations as required by State statutes and County ordinances. 3 15-6463 Tigertall Observation Tower June 22, 2015 New Business 74 6of122 Before a contract will be awarded for the Work contemplated herein, the Owner shall conduct such investigations as it deems necessary to determine the performance record and ability of the apparent low Bidder to perform the size and type of work specified in the Bidding Documents. Upon request, the Bidder shall submit such information as deemed necessary by the Owner to evaluate the Bidder's qualifications. The Successful Bidder shall be required to finally complete all Work within One hundred eighty (180)calendar days from and after the Commencement Date specified in the Notice to Proceed. The Owner reserves the right to reject all Bids or any Bid not conforming to the intent and purpose of the Bidding Documents, and to postpone the award of the contract for a period of time which, however, shall not extend beyond one hundred twenty (120) days from the bid opening date without the consent of the Successful Bidder. Dated this 13th day of May 2015. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA BY: /s/ Joanne Markiewicz Director, Procurement Services Division 4 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 7 of 122 PART B-INSTRUCTIONS TO BIDDERS Section 1. Definitions 1.1 The term "Owner" used herein refers to the Board of County Commissioners, or its duly authorized representative. 1.2 The term "Project Manager" used herein refers to the Owner's duly authorized representative and shall mean the Division Administrator or Department Director, as applicable, acting directly or through duly authorized representatives. 1.3 The term "Design Professional" refers to the licensed professional engineer or architect who is in privity with the Owner for the purpose of designing and/or monitoring the construction of the project. At the Owner's discretion, any or all duties of the Design Professional referenced in the Contract Documents may be assumed at any time by the Project Manager on behalf of the Owner. Conversely, at the Owner's discretion the Project Manager may formally assign any of his/her duties specified in the Contract Documents to the Design Professional. 1.4 The term "Bidder" used herein means one who submits a bid directly to the Owner in response to this solicitation. 1.5 The term "Successful Bidder" means the lowest, qualified, responsible and responsive Bidder who is awarded the contract by the Board of County Commissioners, on the basis of the Owner's evaluation. 1.6 The term "Bidding Documents" includes the Legal Advertisement, these Instructions to Bidders, the Bid Schedule and the Contract Documents as defined in the Agreement. 1.7 The term "Bid" shall mean a completed Bid Schedule, bound in the Bidding Documents, properly signed, providing the Owner a proposed cost for providing the services required in the Bidding Documents. Section 2. Preparation of Bids 2.1 The Bids must be submitted on the standard form herein furnished by the Owner(pages 15 - 29 as bound in these Bidding Documents). By submitting a Bid, Bidder acknowledges and agrees that it shall execute the Agreement in the form attached hereto and incorporated herein. The Bidder shall complete the Bid in ink or by typewriter and shall sign the Bid correctly. Bid Schedules submitted on disk/CD shall be accompanied by a hard copy of the completed Bid Schedule which shall be signed and dated by the Bidder. The Bid may be rejected if it contains any omission, alteration of form, conditional bid or irregularities of any kind. Bids must be submitted in sealed envelopes, marked with the Bid Number, Project Name and Bid opening Date and Time, and shall be addressed to the Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. If forwarded by mail, the sealed envelope containing the Bid must be enclosed in another sealed envelope addressed as above. Bids received at the location specified herein after the time specified for bid opening will be returned to the bidder unopened and shall not be considered. Section 3. Bid Deposit Requirements 3.1 No Bid shall be considered or accepted unless at the time of Bid filing the same shall be accompanied by a cashier's check, a cash bond posted with the County Clerk, a certified check payable to Owner on some bank or trust company located in the State of Florida insured by the 5 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 8 of 122 Federal Deposit Insurance Corporation, or Bid Bond, in an amount not less than 5% of the bidder's maximum possible award (base bid plus all add alternates) (collectively referred to herein as the "Bid Deposit"). The Bid Deposit shall be retained by Owner as liquidated damages if the Successful Bidder fails to execute and deliver to Owner the unaltered Agreement, or fails to deliver the required Performance and Payment Bonds or Certificates of Insurance, all within ten (10) calendar days after receipt of the Notice of Award. Bid Bonds shall be executed by a corporate surety licensed under the laws of the State of Florida to execute such bonds, with conditions that the surety will, upon demand, forthwith make payment to Owner upon said bond. Bid Deposits of the three (3) lowest Bidders shall be held until the Agreement has been executed by the Successful Bidder and same has been delivered to Owner together with the required bonds and insurance, after which all three (3) Bid Deposits shall be returned to the respective Bidders. All other Bid Deposits shall be released within ten (10) working days of the Bid Opening. No Bid including alternates, shall be withdrawn within one hundred and twenty (120) days after the public opening thereof. If a Bid is not accepted within said time period it shall be deemed rejected and the Bid Deposit shall be returned to Bidder. In the event that the Owner awards the contract prior to the expiration of the one hundred twenty (120) day period without selecting any or all alternates, the Owner shall retain the right to subsequently award to the Successful Bidder said alternates at a later time but no later than one hundred twenty (120) days from opening, unless otherwise agreed by the Procurement Director and the Successful Bidder. 3.2 The Successful Bidder shall execute two (2) copies of the Agreement in the form - attached and deliver same to Owner within the time period noted above. The Owner shall execute all copies and return one fully executed copy of the Agreement to Successful Bidder within thirty (30) working days after receipt of the executed Agreement from Successful Bidder unless any governmental agency having funding control over the Project requires additional time, in which event the Owner shall have such additional time to execute the Agreement as may be reasonably necessary. Section 4. Right to Reiect Bids 4.1 The Owner reserves the right to reject any and all Bids or to waive informalities and negotiate with the apparent lowest, qualified Bidder to such extent as may be necessary for budgetary reasons. Section 5. Signing of Bids 5.1 Bids submitted by a corporation must be executed in the corporate name by the president, a vice president, or duly authorized representative. The corporate address and state of incorporation must be shown below the signature. 5.2 Bids by a partnership must be executed in the partnership name and signed by a general partner whose title must appear under the signature and the official address of the partnership must be shown below said signature. individual, his or her signature shall be inscribed. 5.3 If Bidder is an 9 5.4 If signature is by an agent or other than an officer of corporation or general partner of partnership, a properly notarized power of attorney must be submitted with the Bid. 5.5 All Bids shall have names typed or printed below all signatures. 5.6 All Bids shall state the Bidder's contractor license number. 6 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 9 of 122 5.7 Failure to follow the provisions of this section shall be grounds for rejecting the Bid as irregular or unauthorized. Section 6. Withdrawal of Bids Any Bid may be withdrawn at any time prior to the hour fixed in the Legal Advertisement for the opening of Bids, provided that the withdrawal is requested in writing, properly executed by the Bidder and received by Owner prior to Bid Opening. The withdrawal of a Bid will not prejudice the right of a Bidder to file a new Bid prior to the time specified for Bid opening. Section 7. Late Bids No Bid shall be accepted that fails to be submitted prior to the time specified in the Legal Advertisement. Section 8. Interpretation of Contract Documents 8.1 No interpretation of the meaning of the plans, specifications or other Bidding Documents shall be made to a Bidder orally. Any such oral or other interpretations or clarifications shall be without legal effect. All requests for interpretations or clarifications shall be in writing and addressed on the County's Online Bidding System to be given consideration. All such requests for interpretations or clarification must be received as directed in the Online Bidding System instructions and prior to the Bid opening date. Any and all such interpretations and supplemental instructions shall be in the form of written addendum which, if issued via the Online Bidding System at their respective email addresses furnished for such purposes no later than three (3) working days prior to the date fixed for the opening of Bids. Such written addenda shall be binding on Bidder and shall become a part of the Bidding Documents. 8.2 It shall be the responsibility of each Bidder to ascertain, prior to submitting its Bid, that it has received all addenda issued and it shall acknowledge same in its Bid. Section 9. Examination of Site and Contract Documents 9.1 By executing and submitting its Bid, each Bidder certifies that it has: a. Examined all Bidding Documents thoroughly; b. Visited the site to become familiar with local conditions that may in any manner affect performance of the Work; c. Become familiar with all federal, state and local laws, ordinances, rules, and regulations affecting performance of the Work; and d. Correlated all of its observations with the requirements of the Bidding documents. No plea of ignorance of conditions or difficulties that may exist or conditions or difficulties that may be encountered in the execution of the Work pursuant to these Bidding Documents as a result of failure to make the necessary examinations and investigations shall be accepted as an excuse for any failure or omission on the part of the Successful Bidder, nor shall they be accepted as a basis for any claims whatsoever for extra compensation or for an extension of time. 9.2 The Owner will make copies of surveys and reports performed in conjunction with this Project available to any Bidder requesting them at cost; provided, however, the Owner does not warrant or represent to any Bidder either the completeness or accuracy of any such surveys and reports. Before submitting its Bid, each Bidder shall, at its own expense, make such additional surveys and investigations as may be necessary to determine its Bid price for the 7 15-6463 Tigertail Observation Tower June 22, New Business 7-f 10 of 122 performance of the Work within the terms of the Bidding Documents. This provision shall be subject to Section 2.3 of the General Conditions to the Agreement. Section 10. Material Requirements It is the intention of these Bidding Documents to identify standard materials. When space is provided on the Bid Schedule, Bidders shall specify the materials which they propose to use in the Project. The Owner may declare any Bid non-responsive or irregular if such materials are not specifically named by Bidder. Section 11. Bid Quantities 11.1 Quantities given in the Bid Schedule, while estimated from the best information available, are approximate only. Payment for unit price items shall be based on the actual number of units installed for the Work. Bids shall be compared on the basis of number of units stated in the Bid Schedule as set forth in the Bidding Documents. Said unit prices shall be multiplied by the bid quantities for the total Bid price. Any Bid not conforming to this requirement may be rejected. Special attention to all Bidders is called to this provision, because if conditions make it necessary or prudent to revise the unit quantities, the unit prices will be fixed for such increased or decreased quantities. Compensation for such additive or subtractive changes in the quantities shall be limited to the unit prices in the Bid. Subsequent to the issuance of a — notice to proceed, the Project Manager and the Successful Bidder shall have the discretion to re-negotiate any unit price(s) where the actual quantity varies by more than twenty-five percent (25%)from the estimate at the time of bid. 11.2 Alternate Bid Pricing: In the event that alternate pricing is requested, it is an expressed requirement of the bid invitation to provide pricing for all alternates as listed. The omission of a response or a no-bid or lack of a submitted price may be the basis for the rejection of the submitted bid response. Section 12. Award of Contract 12.1 Any prospective bidder who desires to protest any aspect(s) or provision(s) of the bid invitation (including the form of the bid documents or bid procedures) shall file their protest with the Procurement Director prior to the time of the bid opening strictly in accordance with Owner's then current purchasing ordinance and policies. 12.2 Statement of Award: The Award of Contract shall be issued to the lowest, responsive and qualified Bidder determined by the base bid, and any, or all, selected alternates, and the Owner's investigations of the Bidder. In determining the lowest, responsive and qualified bidder, the Owner shall consider the capability of the Bidder to perform the contract in a timely and responsible manner. When the contract is awarded by Owner, such award shall be evidenced by a written Notice of Award, signed by a Purchasing professional of the Owner's Purchasing Department or his or her designee and delivered to the intended awardee or mailed to awardee at the business address shown in the Bid. 12.3 Award recommendations will be posted outside the offices of the Purchasing Department generally on Wednesdays or Thursdays prior to the presentation to the Board of County Commissioners. Award of Contract will be made by the Board of County Commissioners in public session. Any actual or prospective bidder who desires to formally protest the recommended contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar days (excluding weekends and holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest, said protest to strictly comply with Owner's then current purchasing 8 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 11 of 122 ordinance and policies. A copy of the purchasing ordinance is available at htto://www.colliergov.net/Index.aspx?page=762. 12.4 For Bidders who may wish to receive copies of Bids after the Bid opening, The Owner reserves the right to recover all costs associated with the printing and distribution of such copies. 12.6 Certificate of Authority to Conduct Business: State of Florida(FL Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 12.7 Local Vendor Preference: The Collier County Board of County Commissioners has adopted a Local Preference policy to enhance the opportunities of local businesses to receive awards of Collier County contracts. Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. Under this solicitation, bidders desiring to receive local preference will be invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidder who fails to submit sufficient documentation with their bid offer shall not be granted local preference consideration for the purposes of that specific contract award. Except where federal or state law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner. Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non-local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local businesses is within ten percent of the price submitted by the non-local business, then the local business with the apparent lowest bid offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In such instances, staff shall first verify if the lowest non-local bidder and the lowest 9 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 12 of 122 local bidder are in fact qualified and responsive bidders, Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to businesses with drug-free workplace programs). If the lowest local bidder meets the requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest local bidder to submit a matching offer, less one (1) dollar, within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less one (1) dollar, from the lowest non-local bidder tendered previously, then award shall be made to the local bidder. If the lowest local bidder declines or is unable to match the lowest non-local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest non-local bidder does, award will be made to the bidder that meets the requirements of the reference state law. Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude said Bidder from being considered for local preference on this solicitation. A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one (1) year. The County may, as it deems necessary, conduct discussions with responsible bidders determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. Section 13. Sales Tax 13.1 The Successful Bidder acknowledges and agrees that Owner may utilize a sales tax savings program and the Successful Bidder agrees to fully comply, at no additional cost to Owner, with such sales tax savings program implemented by the Owner as set forth in the Agreement and in accordance with Owner's policies and procedures. Section 14. Exclusion of County Permits in Bid Prices 14.1 To ensure compliance with Section 218.80, F.S., otherwise known as "The Public Bid Disclosure Act", Collier County will pay the Contractor for all Collier County permits and fees applicable to the Project, including license fees, permit fees, impact fees or inspection fees applicable to this Work through an internal budget transfer(s). Hence, bidders shall not include these permit/fee amounts in their bid offer. However, the Successful Bidder shall retain the responsibility to initiate and complete all necessary and appropriate actions to obtain the required permits other than payment for the items identified in this section. Owner will not be obligated to pay for any permits obtained by Subcontractors. 14.2 The Successful Bidder shall be responsible for procuring and paying for all necessary permits not issued by Collier County pursuant to the prosecution of the work. Section 15. Use of Subcontractors 15.1 To ensure the Work contemplated by the Contract Documents is performed in a professional and timely manner, all Subcontractors performing any portion of the work on this Project shall be "qualified" as defined in Collier County Ordinance 2013-69, meaning a person or entity that has the capability in all respects to perform fully the Agreement requirements and has the integrity and reliability to assure good faith performance. A Subcontractor's disqualification from bidding by the Owner, or other public contracting entity within the past 10 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 13 of 122 twelve months shall be considered by the Owner when determining whether the Subcontractors are"qualified." 15.2 The Owner may consider the past performance and capability of a Subcontractor when evaluating the ability, capacity and skill of the Bidder and its ability to perform the Agreement within the time required. Owner reserves the right to disqualify a Bidder who includes Subcontractors in its bid offer which are not "qualified" or who do not meet the legal requirements applicable to and necessitated by this Agreement. 15.3 The Owner may reject all bids proposing the use of any subcontractors who have been disqualified from submitting bids to the Owner, disqualified or de-certified for bidding purposes by any public contracting entity, or who has exhibited an inability to perform through any other means. 15.4 Notwithstanding anything in the Contract Documents to the contrary, the Bidder shall identify the subcontractor(s) it intends to use for the categories of work as set forth in the List of Subcontracts attached hereto, said list to be submitted with its bid. Bidders acknowledge and agree that the subcontractors identified on the list is not a complete list of the subcontractors to be used on the Project, but rather only the major subcontractors for each category of Work as established by Owner. Bidders further acknowledge that once there is an Award of Contract, the Successful Bidder shall identify, subject to Owner's review and approval, all the subcontractors it intends to use on the Project. Once approved by Owner, no subcontractor shall be removed or replaced without Owner's prior written approval. Section 16. Prohibition of Gifts No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, • fee, service or other item of value to any County employee, as set forth in Chapter 112, Part Ill, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. Section 17. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied. either individually or collectively about a project for which a firm has submitted a response. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from solicitation closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this solicitation, or the vendor's response, with the exception of the Procurement Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. Section 18. Public Entity Crimes By its submitting a Bid, Bidder acknowledges and agrees to and represents it is in compliance with the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a 11 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 14 of 122 contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity'; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list," 12 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 15 of 122 CONSTRUCTION BID BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Tigertail Observation Tower BID NO. 15-6463 Full Name of Bidder (` (2"r tr-,,c Main Business Address Place of Business `t Telephone No. kics). - L:3 k..1�4 Fax No. I v ► [`' } , I .LA- State State Contractor's License# C f 1C t vS. kin tk.0"2,; State of Florida Certificate of Authority Document Number CGC. ok we Federal Tax Identification Number e;(=1- `r•';cal 11 11-3 DUNS# ccc u CCR# Cage Code To: BOARD OF COUNTY COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA (hereinafter called the Owner) The unde i ed as Bidder declares that the only fl►1 y person or parties interested in this Bid as principals are those named herein, that this Bid is submitted without collusion with any other person, firm or corporation; that it has carefully examined the location of the proposed Work, the proposed form of Agreement and all other Contract Documents and Bonds, and the Contract Drawings,and Specifications. Bidder proposes, and agrees if this Bid is accepted, Bidder will execute the Agreement included in the Bidding Documents, to provide all necessary machinery, tools, apparatus and other means of construction, including utility and transportation services necessary to do all the Work, and furnish all the materials and equipment specified or referred to in the Contract Documents in the manner and time herein prescribed and according to the requirements of the Owner as therein set forth, furnish the Contractor's Bonds and Insurance specified in the General Conditions of the Contract;'and`tn.do all other things required of the Contractor by the Contract Documents, and that it will-take full payment the sums set forth in the following Bid Schedule: Unit prices shall be provided in no more than two decimal points, and in the case where further decimal points are inadvertently provided, rounding to two decimal points will be conducted by Purchasing staff. NOTE: If you choose to bid, please submit an ORIGINAL and ONE COPY of your bid pages. 13 15,6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 16 of 122 BID SCHEDULE Tigertail Observation Tower Bid No. 15-6463 Provided in Separate File III 14 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 17 of 122 c" 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CD 0 CO a 8 53 8 8 8 8 Lc?) 8 g kci m Lt) vt co ‘zr. Tr o.. s-- u-) 0 N 0 cr ri N ,— co. ' (6- 1...: cs N 63 0. N v- N N N 2 M ..J 69 EA ER *R. ER ER t,- 0 I- . - :- ,.. ..., E w 4.? Cii u) ti clo 10 cp 0- C CD -..-5 ,... c DO , ifs = = c >, e- a) 0 03 0 = co r: g v 11. c Fl I . 0 0 c co L-, CI 1, 73 CO D >, co a) o co co 0 'cjj --r >, g ,--;," (1) :;•1 ,-C) (1), bij 0 IL) Z " 0 ..... tj — T3 c.- CI •3 s. 1.- as C O. 1*5 . -Fu , cb ,o a, ..< c , 0 — a.) ° ca. ci- as 0 r o 41111 0) (-■ = __.1-' < ,--- N CO V Ill (0 N- (0 0) 0 0 C CE ci5 0 I 15 03 1 ca 2 2) o 1 all .c 2 X 2 cn a_ a_ June 22, 2015 New Business 7-f 18 of 122 MATERIAL MANUFACTURERS THIS FORM MUST BE COMPLETED OR BID SHALL BE DEEMED NON-RESPONSIVE All Bidders shall confirm by signature that they will provide the manufacturers and materials outlined in this Bid specifications, including compliance with Florida Statute 255.20 to provide lumber, timber and other forest products produced and manufactured in the State of Florida as long as the price, fitness and quality are equal. Exceptions(when equals are acceptable) may be requested by completing the Material Manufacturer Exception List below. If an exception for a manufacturer and/or material is proposed and listed below and is not approved by Engineer/Project Manager, Bidder shall furnish the manufacturer named in the specification. Acceptance of this form does not constitute acceptance of material proposed on this list. Complete and sign section A OR B. Section A (Acceptance of all manufactures and materials in Bid specifications) On :behalf of my firm, I confirm that we will use all manufacturers and materials as specifically outlined in the Bid specifications. Company: Signature; J Data t,i I i 11 Section B (Exception requested to Bid specifications manufacturers and materials) EXCEPTION MATERIAL EXCEPTION MANUFACTURER 1. 2. _. 3. 4. 5. I Please insert additional pages as necessary. Company: - C,tr-NS -f0 it (2.c":' \/ \c Signature: J l/[ -"" Date t,nii I I5 X 15 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 19 of 122 LIST OF MAJOR SUBCONTRACTORS THIS LIST MUST BE COMPLETED OR BID MAY BE DEEMED NON-RESPONSIVE The undersigned states that the following is a list of the proposed subcontractors for the major categories outlined in the requirements of the Bid specifications. The undersigned acknowledges its responsibility for ensuring that the Subcontractors for the major categories listed herein are"qualified" (as defined in Ordinance 2013-69 and Section 15 of Instructions to Bidders) and meet all legal requirements applicable to and necessitated by the Contract Documents, including, but not limited to proper licenses, certifications, registrations and insurance coverage. The Owner reserves the right to disqualify any Bidder who includes non- compliant or non-qualified Subcontractors in its bid offer. Further, the Owner may direct the Successful Bidder to remove/replace any Subcontractor, at no additional cost to Owner, which is found to be non-compliant with this requirement either before or after the issuance of the Award of Contract by Owner. (Attach additional sheets as needed). Further, the undersigned acknowledges and agrees that promptly after the Award of Contract, and in accordance with the requirements of the Contract Documents, the Successful Bidder shall identify all Subcontractors it intends to use on the Project. The undersigned further agrees that all Subcontractors subsequently identified for any portion of work on this Project must be qualified as noted above. Major Category of Work Subcontractor and Address 1 Electrical ti• ;Mechanical tit I Of 2. r- 3 :Plumbing 4. Site )e.'-G3y.. (1 e —, 5. Identify other subcontractors that represent more than 10% of price or that _ affect the critical path of the schedule 1,11 Company: teAc Signature Date: t II 17 15-6463 Tioertail Observation Tower June 22, 2015 New Business 7-f 20 of 122 STATEMENT OF EXPERIENCE OF BIDDER jAu -‘ CI The Bidder is required to state below what work of similar magnitude completed within the last five years is a judge of its experience, skill and business standing and of its ability to conduct the work as completely and as rapidly as required under the terms of the Agreement. Project and Location Reference 1. 2. 3. _-- 4. 5. 6. Company: r, l. CyrA∎A—Yt.0 - i!1 Signature: ��, Date: i, / .J s 18 15-6463?igertail Observation,Towe• a -- - June 22, 2015 New Business 7-f 21 of 122 Construct Co Inc. State Certified General Contractor • License#CGC1516163 931 Dennis Avenue • Orlando,FL 32807 Tel: (407)282-5340 • Fax: (407)286-1848 www.SeawallsFlorida.com Project References 1. Project name: Eureka Springs Boardwalk Owner: Hillsborough County Contact: Address: 6400 Eureka Springs Rd `Tampa Florida 33610 Telephone Number&Email: Final Contract$ 350.000 Completed on Schedule: Yes Date: 04/2008 Project Description; Build an Elevated Boardwalk trough a preserved wooded area. 2. Project name:John Pennekamp State Park Owner: Department of Environmental Protection Contact: Randall Strange Address: 102601 Overseas Highway Key Largo Florida 33037 Telephone Number&Email: Original Contract: $ 182,524.99 Completed on Schedule' Yes Date:0572009: Project Description: Repair entrance wooden vehicular bridge that leads into the camping area of the state park. Repair and repfacerotting wooden members of existing vehicular bridge. Match existing wooden vehicular bridge. 3. Project name: Malabar Bridge Repairs Owner: City Of Palm Bay Contact: Mike McCabe,Sr. Engineer for Public Works Address: 120 Malabar Road Palm Bay, FL 32907 Telephone Number&Email:(321)-953-8996, s1L abirri@ BFL.org Original Contract: S 524,760.00 Change Orders: $0,00 Final Contract .5,524,760.0(1 Completed on Schedule: Yes Date: 01/05/07 Project Description: Repair erosion problems due to failing concrete embankments along the river's edge by placing large rip rap,fabri-form and heavy gee textile on the embankment and at the terminus. 4. Project name: Randolph Avenue Boat Ramp and Storm water management Owner: OCR, Parks and Recreation Contact: Bob(Coif Address: 480) West Colonial Drive Orlando, FL 32808 June 22, 2015 New Business 7-f 22 of 122 Construct Co Inc. State Certified General Contractor • License#CGC 1516163 931 Dennis Avenue • Orlando, FL 32807 Tel: (407)282-5340 • Fax: (407)286-1848 www.SeawallsFlorida.com Telephone Number&Email: (407)-836-6200, Rohert.Goff@OChL.net Original Contract: $ 336,635.00 Change Order:.$0 • Final Contract:$336,635.00 Completed on Schedule: Yes Date: 09/15/10 Project Description: Demo and remove existing boat ramp slab and amenities. Dredge and construct new embedded stone stabilized foundation underwater for new boat ramp slab,Perform Excavation and clearing and grubbing, installation of trench drains, installation of storm water RCP and inlets,Utilize fabri-form, geo-textiles and rip rap to stabilize the revetments alongside the boat ramps and the foundation.Install sheet pile and concrete abutment, gangway and floating docks. 5. Project name: Moss Park Boat ramp replacement project Owner: OC'FL.Parks and Recreation Contact: Bob Goff Address:4801'West Colonial Drive iOrl"ando, FL 32808 Telephone Number&Email: (407)-836-6200, Robert.GofRO IL.net Original Contract: $621,043.41 Change Order:'$ 36,938.42 Final Contract: $657,981.83 Completed on Schedule: Yes Date: 09/15/10 Project Description: Perform embankment excavation with clearing and grubbing. Demo and remove existing boat ramp slab and amenities.Dredge and construct new embedded stone stabilized foundation underwater for new boat ramp slab,excavation,installation of underground utilities. Utilize tabri-form,geo-textiles, geo-web and rip rap to stabilize the revetments alongside the boat ramps,foundation and shoreline.Creation of a new stabilized drainage Swale for storm water management. Install sheet pile and concrete abutments,gangways and floating docks 6. Project name:Natitnial Orange Avenue Boat Ramp Owner: city of Oldsmar Florida Contact: Lynn Rives Address: 100 State Street West Oldsmar, FL 34677 Telephone Number&Email:(813)-749-1100, 1..,rivesi@ci.oldsmar.tl.us Original Contract: $63,800.00 Change Order: $ 10,289.45 Final Contract:$ 74,089.45 Completed on Schedule: Yes Date: 08/17/12 Project Description: Dredge and construct new embedded stone stabilized foundation underwater for new boat ramp slab. Utilize geo textiles and rip rap to stabilize the revetments alongside the boat ramps, foundation and shoreline.. Install sheet pile and concrete abutments, gangways and floating docks June 22, 2015 New Business 7-f 23 of 122 Construct Co Inc. State Certified General Contractor • License#CGC 1516163 931 Dennis Avenue • Orlando,FL 32807 Tel: (407)282-5340 • Fax: (407)286-1848 www.SeawallsFlorida.com 7. Project name: Shingle Shin le I.anding Boat Ramp Owner: Gilchrist County Florida Contact: Andrew Carswell Address: 602 East Hathaway Ave Bronson, FL 32621 Telephone Number&Email: Original Contract:$ 230,788.01) Change Order: $20,149.00 Final Contract:$250,937.00 Completed on Schedule: Yes Date: 12/23/13 Project Description: Dredge and construct new boat ramp slab with stone stabilized foundation. Utilize geo- textiles and rip rap to stabilize the revetments alongside the boat ramp. Install Aluminum floating docks. Install new Parking Area. 8. Project name: Spruce Creek Fishing Pier Owner:Volusia County Contact: Gary Morton Address: 123 W. Indiana Ave. 4th Floor Rm 402 Deland, FL 32720-4262 'telephone Number&Email: GMdrtonofusi_2.org Office: (386136-5967 x3289 Mobile: (.3.86)..80%1-9229 Final Contract: $131,197.80 Estimated to be Completed on Schedule: Yes Date: 3/2014 Project Description: Replace support piles on fishing pier located at the Spruce Creek Campground. This includes removal of existing piles, replacement of piles and hardware as needed to provide support for fishing pier. 9. Project name: Flagler Ave Seawall Owner: Volusia County. Contact: Gary Morton Address: 123 W. Indiana Ave. 4th Floor Rrn 402 Deland,FL 32720-4262 Telephone Number&Email: GNlortonq!.volusiaa.c\rg Office: (1861.736-5967 x:289 Mobile: (3_8_618o4-9229 Original Contract: $98,577.60 Estimated to be Completed on Schedule: Yes Date: 3/2014 Project Description: Precast Concrete Seawall Panels 4' x 22' 8". Includes building rebar cages, wood forms, pour concrete panels, Install panels,Install cap and tie back system at Hagler Ave. New Smyrna Beach. June 22, 2015 New Business 7-f 24 of 122 Construct Co Inc. Sir.te Certified General Contractor • License#CGC1516163 931 Dennis Avenue • Orlando,FL 32807 Tel: (407)282-5340 • Fax: (407)286-1848 www.SeawallsFlorida.com 10. Project name:Pioneers KOA Campground Owner: Poineers Inc Contact:Jim Britton (321)277-3694 Address: 12345 Narcoossce Rd Orlando H. Original Contract: $410,000.00 Estimated to be Completed on Schedule: Yes Date: 10/2014 Project Description: Boat Ramp Installation, Shoreline restoration, Demolition. grading, Installation of a Riley Lift Station and underground pipe. • • June 22, 2015 New Business 7-f 25 of 122 Construct Co Inc. State Certified General Contractor • License#CGC 1516163 931 Dennis Avenue • Orlando,FL 32807 Tel: (407)282-5340 • Fax: (407)447-1331 www.SeawallsFlorida.com Current and Open Projects I. Project name:North End Shoreline Stabilization Owner: Town of Longboat Key Contact: James Linkogle (941) 316-1988 Address: 600 General Harris Street Longboat Key FL 34228 Original Contract: $ 1,844,993.23 Estimated to be Completed on Schedule: Yes Completion Date: 5/20/15 Percent Completed to Date: 8 .(% Project Description: Install 2 Permeable Adjustable Groins using 8"Steel Piles, Precast Concrete Beams and Deck Panels.Groin lengths approximately 270' extending into the Gulf of Mexico. 1. Project name: Seminole County Docks Owner. Seminole County Contact: Grant WenricL (407)665-5300 Address: 121 Bush Loop Sanford FL 32773 Original Contract: $235,800.00 Estimated to be Completed on Schedule: Yes Completion Date: 5/30/15 Percent Completed to Date: 51% Project Description: Installation of Aluminum Floating Docks at 3 existing Boat Ramps in Seminole County June 22, 2015 New Business 7-f 26 of 122 TRENCH SAFETY ACT Bidder acknowledges that included in the various items of the bid and in the Total Bid Price are costs for complying with the Florida Trench Safety Act (90-96, Laws of Florida) effective October 1, 1990_ The Bidder further identifies the cost to be summarized below: Trench Safety Units of Unit Unit Extended Measure Measure (Quantity) Cost Cost (Description) (LF,SY) 1. 1I OE 2. 3. 4. 5. TOTAL$ Failure to complete the above may result in the Bid being declared non-responsive. _ Cr Company: i.-\ v, CA°- (-Th Signature: hk_......m..,.. Date: ( ' L I ' 19 15-6463 Tigertai'i Observation Tower June 22, 2015 New Business 7-f 27 of 122 Coder Comity Adrninistraave Services Department Prcxaniir..,d:-r CC5 L7:visican AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS SOLICITATION#15-6463(CHECK APPROPRIATE BOXES BELOW) F S�'�. State of Florida (Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County V ,T,k 1 s Vendor affirms that it is a local business as defined by the purchasing ordinance and policies of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County purchasing ordinance and policies; Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector for at least one year prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business"unless it contributes to the economic development and well-being of Collier County in a verifiable snd measurable way.This may include, but not be limited to,the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County.Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business" under this section. A vendor who misrepresen'.s the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year.' Vendor must complete the following information: Year Business Established.in ❑Collier County or❑ Lee County: (; Number of Employees.(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑Collier County or❑ Lee(Including Owner(s)or Corporate Officers): If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA: .0 COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed,Before Me, a Notary Public,for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) 20 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 28 of 122 Co�er Gouty Administrative Services Department Frocurement Serv,ces Division Immigration Law Affidavit Certification Solicitation: 15-6463 Tigertail Observation Tower This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals(RFP) submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program, may deem the Vendor / Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.G. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INK). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral,termination of the contract by Collier County. Vendor atteststhat they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E- Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's•proposal. •Company Name. (''.of 7 -t eL,Nc_4-- C. t o L Print Name A 1 t-)„t(' Title 1}r.(2 I C 1 Signature --~ Date L- ! t 1 i `5 State of k .,r i s \ ('A1( C County of CA( The foregoing instrument was signed and acknowledged before me this i. day of , ;i-\,.0 20 r , by 5� r 11 S 6L4 c 4>c s�w`ti (print or type name)who has produced c 4 (type of identification and number)as identification. tary Public Signature t "_, } L "roty '�. MICHA JOHNSON COMMISSION#FF134216 Printed Name of Notary Public `•v",?,;■e^/ EXPIRES Juno 19,2018 ow)388.0153 FloridallotaryService.com Notary Commissio umber/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. 21 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 29 of 122 Co7Br County Administrative Services Department Prxummcnt Ser-nce Dpision COLLIER COUNTY SOLICITATIONS SUBSTITUTE W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute e 119.071(5) require that the county notify you in writing of the reason for collecting this information,bus newiill be used for no other purpose than herein stated. Please complete all information that applies your with your quote or proposal. 1. General Information (provide all information) Taxpayer Name i,'x ..s,` <7, 6, rl"t< r,c ,1 (as shown on income tax return) Business Name C' v‘,.i* f`"' E` C._ (if different from taxpayer name) 1 Address L.t-e 1 !� `r ar��t: �;�. City ,-,r \r' State C Zip 'c FAX l�Jt7i1�IlESia�l� Email tt1 , �c t cart\ Telephone �" �- h ; Order Information ((�) Remit!Payment Information Address 1 C- 61 taX Dc r 0' Address ■5510 e, Cj \ar\ioA Dc>,ve . STE 10H City C1-U'Jb..0 State Ir Zip '9-66)..) City CiL-At)"UO State FL Zip 324303 FAX FAX Email Q ,Cyr��*c.O Emai 2. Company Status (check only one) Individual/Sole Proprietor 1 ,"-6o r oration —Partnership Tax Tax Exempt(Federal income tax-exempt entity —Limited Liability Company —under Internal.Revenue Service guidelines IRC Enter the tax classification 501 (c)3} (0=Disregarded Entity, C=Co •oration,P=Partners hi. 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) S Ci ' '376 c1 (t (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) — 4. Sign and Date Form Certification:Under penalties of pe 'ury, I certify that the information shown on this form is correct to my knowledge. I Date t:• ti Signature — 22 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 30 of 122 Title .) Phone Number 5,2(16 23 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 31 of 122 Upon notification that its Bid has been awarded, the Successful Bidder will execute the Agreement form attached to the Bidding Documents within ten (10) calendar days and deliver the Surety Bond or Bonds and Insurance Certificates as required by the Contract Documents. The bid security attached is to become the property of the Owner in the event the Agreement, Insurance Certificates and Bonds are not executed and delivered to Owner within the time above set forth, as liquidated damages, for the delay and additional expense to the Owner, it being recognized that, since time is of the essence, Owner will suffer financial loss if the Successful Bidder fails to execute and deliver to Owner the required Agreement, Insurance Certificates and Bonds within the required time period. In the event of such failure, the total amount of Owner's damages,will be difficult, if not impossible,to definitely ascertain and quantify. It is hereby agreed that it is appropriate and fair that Owner receive liquidated damages from the Successful Bidder in the event it fails to execute and deliver the Agreement, Insurance Certificates, and Bonds as required hereunder. The Successful Bidder hereby expressly waives and relinquishes any right which it may have to seek to characterize the above noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of Owner's actual damages at the time of bidding if the Successful Bidder fails to execute and deliver the Agreement, Insurance Certificates, and Bonds in a timely manner. Upon receipt of The Notice of Award, the undersigned proposes to commence work at the site within five (5) calendar days from the commencement date stipulated in the written Notice to Proceed unless the Project Manager, in writing,subsequently notifies the Contractor of a modified(later)commencement date. The undersigned further agrees to substantially complete all work covered by this Bid within One hundred fifty (150)consecutive calendar days, computed by excluding the commencement date and including the last day of such period, and to be fully completed to the point of final acceptance by the Owner within Thirty (30) consecutive calendar days after Substantial Completion, computed by excluding commencement date and including the last day of such period. Respectfully Submitted: State of <,=: 1ca t,,c County of Lw,(c_r, 1)j��5s (:‘ . tt_!''1(71(ThC--r"` being first duly sworn on oath deposes and says that the Bidder on the above Bid is organized as indicated and that all statements herein made are made on behalf of such Bidder and that this deponent is authorized to make them. '‘"?)Ca i1 'cL , also deposes and says that it has examined and carefully prepared its Bid from the Bidding Documents, including the Contract Drawings and Specifications and has checked the same in detail before submitting this Bid;that the statements contained herein are true and correct. (a) Corporation The Bidder is a corporation organized and existing under the laws of the State of C1 ,6 Vi and the full operates under the legal name of C..:::. �� r,a tiA Q. \ c names of its officers are as follows: President s Secretary c _S t 1 S � .�(-t e' Treasurer. Manager .. 24 15-6463 Tigertail Observation 1.)wer June 22, 2015 New Business 7-f 32 of 122 The c-""'"2-/-N is authorized to sign construction bids and contracts for the company,:. : •:- : :.. : a certified-copy of-whie t+s-herata--atttached..(strike out this last sentence if not applicable). (b) Co-Partnership The Bidder is a co-partnership consisting of individual partners whose full names are as follows: 7— _ -- —— The co-partnership does bus ness under the legal name of: (c) Individual The Bidder is an individual whose full name is 1..] A , and if operating under a trade name, said trade name is Complete for information contained in (a) Corporation, (b) Co-Partnership or (c) Individual from previous page. DATED (r `'� c�1'� ` {' r�� x. tt.� -\ I i legal entity //�I7 / (' .,� �_.� BY 1" rt. Name f Bidder(Typ d) (S-Y• Witness Signature Title 25 15-6463 Tigertail Observe:'on Tower June 22, 2015 New Business 7-f 33 of 122 STATE OF [-\ow`r\(, COUNTY OF (:* '`'—`c�� The fo oing instrument �aa acknnw|�d0ed b�fone m� �hio | day of —, ^nc . 20 | C-. by �x-k c. | �� 1\0 { ric/Th'--/l . as P/f'.` /'Lk!'.Ar of r�^�.l± \_.L-8. ��= \ avl C-` corporation, on behalf of the corporation. He/she io to me or has produced -----maidehthioetiunanddid (didnot)tak�mrL th . ' ' y T My Commission Expires: `�/\c s_of,:,\6— / 21‘tri of MICHA JOHNSON | wYCgMm��Ow*pp1�2 `o EXPIRES June 1�eu`o r°omvm�' - mm�w�� ' NAME: 0\`CiThx). m (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of F\or‘ r\c^' Commission No.: FFl 7,4`) \ :,' . ^ , co 15 6463 Tigortail Observation Tower ____ June 22, 2015 New Business 7-f 34 of 122 BID BOND _ c I'%\— 4 c-47 A KNOW ALL MEN BY THESE PRESENTS, that we (herein after called the Principal) and (herein called the Surety), a corporation chartered and existing under the laws of the State of with its principal offices in the city of and authorized to do business in the State of are held and firmly bound unto the (hereinafter called the Owner), in the full and just sum of dollars ($ ) good and lawful money of the United States of America, to be paid upon demand of the Owner, to which payment well and truly to be made, the Principal and the Surety bind themselves, their heirs, and executors, administrators, and assigns, jointly and severally and firmly by these presents. Whereas, the Principal is about to submit, or has submitted to the Owner, a Bid for furnishing all-labor, materials, equipment and incidentals necessary to furnish, install, and fully complete the Work on the Project known as: Tigertail Observation Tower Bid No. 15-6463 NOW, THEREFORE, if the Owner shall accept the Bid of the PRINCIPAL and the PRINCIPAL'shall enter into the required Agreement with the Owner and within ten days after the'date of a written Notice of Award in accordance with the terms of such Bid, and give such_bond.or bonds in an amount of 100% the total Contract Amount as specified in the Bidding- Documents or Contract Documents with good and sufficient surety for the faithful performance of the Agreement and for the prompt payment of labor, materials and supplies furnished in the prosecution thereof or, in the event of the failure of the PRINCIPAL to enter into such Agreement or to give such bond or bonds, and deliver to Owner the required certificates of insurance, if the PRINCIPAL shall pay to the OBLIGEE the fixed sum of $ noted above as liquidated damages, and not as a penalty, as provided- rfthe Bidding Documents, then this obligation shall be null and void, otherwise to remain in fullforce and effect. IN TESTIMONY Thereof, the Principal and Surety have caused these presents to be duly signed and sealed this day of , 2015. Principal BY (Seal) Surety (Seal) Countersigned- „= Local Resident Producing Agent for 27 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 35 of 122 BID BOND KNOW ALL MEN BY THESE PRESENTS, that we Construct Co.Inc. _ (herein after called the Principal) and American Southern Insurance Company (herein called the Surety), a corporation chartered and existing under the laws of the State of Kansas with its principal offices in the city of Topeka and authorized to do business in the State of Florida are held and firmly bound unto the Collier County Board of County Commissioners (hereinafter called the Owner), in the full and just sum of Five Percent of Amount Bid not to Exceed Fifteen Thousand&001100 dollars ($ 5%amt bid NTE$15,000.00 ) good and lawful money of the United States of America, to be paid upon demand of the Owner, to which payment well and truly to be made, the Principal and the Surety bind themselves, their heirs, and executors, administrators, and assigns, jointly and severally and firmly by these presents. Whereas, the Principal is about to submit, or has submitted to the Owner, a Bid for furnishing all labor, materials, equipment and incidentals necessary to furnish, install, and fully complete the Work on the Project known as: Tigertail Observation Tower Bid No. 15-6463 NOW, THEREFORE, if the Owner shall accept the Bid of the PRINCIPAL and the PRINCIPAL shall enter into the required Agreement with the Owner and within ten days after the date of a written Notice of Award in accordance with the terms of such Bid, and give such bond or bonds in an amount of 100% the total Contract Amount as specified in the Bidding Documents or Contract Documents with good and sufficient surety for the faithful performance of the Agreement and for the prompt payment of labor, materials and supplies furnished in the prosecution thereof or, in the event of the failure of the PRINCIPAL to enter into such Agreement or to give such bond or bonds, and deliver to Owner the required certificates of insurance, if the PRINCIPAL shall pay to the OBLIGEE the fixed sum of $ 15,000.00 noted above as liquidated damages, and not as a penalty, as provided in the Bidding Documents, then this obligation shall be null and void, otherwise to remain in full force and effect. IN TESTIMONY Thereof, the Principal and Surety have caused these presents to be duly signed and sealed this 2nd day of June , 2015. ,-, sp��osk O p Construct Co.Inc. � �li;�`j, PrIrIK1SlSEAj,, ic BY fA5tt., 5 P,u...4A 'J�� (Seafy�%y "*••"**St. t'1 '�nrnuurti""" American Southern Insurance Company Surety (Seal) Patricia E.Martin, .ttorney-In-Fact&FL Licensed Agent Countersigned g 1/ Local Resident Producing Agent for Georgia Surety Company,Inc. 25 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 36 of 122 AMERICAN SOUTHERN INSURANCE COMPANY Home Office: 3715 Northside Parkway, NW Mailing Address: P. O. Box 723030 Suite 4-800 Atlanta, GA 31139-0030 Atlanta, Georgia 30327 GENERAL POWER OF ATTORNEY Know all men by these Presents, that the American Southern Insurance Company had made, constituted and appointed, and by these presents does make, constitute and appoint Stefan E. Tauger of Parker, Colorado; Brian A. O'Neal of Parker, Colorado; Scott E. Stoltzner of Hoover, Alabama; Arthur S. Johnson of Atlanta, Georgia; Andrew C. Heaner of Atlanta, Georgia; Richard L. Shanahan of Atlanta, Georgia; Jeffery L. Booth of Parma, Ohio; James E. Feldner of West Lake, Ohio; Patricia E. Martin of Lutz, Florida; David R. Brett of Columbia, South Carolina; Melanie J. Stokes of Atlanta, Georgia; Jason S. Centrella of Jacksonville, Florida; Brian Clark of Matthews, North Carolina; Michael K. Thompson of Atlanta, Georgia; Kelley E.M. Nys of Decatur, Georgia; or Diane L. McLain of Fitchburg, Wisconsin, EACH as its true and lawful attorney for it and its name, place and stead to execute on behalf of the said company, as surety, bonds, undertakings and contracts of suretyship to be given to all obligees provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed In amount of the sum of $1,000,000 (one million dollars), including but not limited to consents of surety for the release of retained percentages and/or final estimates on construction contracts or similar authority requested by the Department of Transportation, State of Florida; and the execution of such undertakings, bonds, recognizances and other surety obligations, in pursuance of the presents, shall be as binding upon the Company as if they had been duly signed by the President and attested by the Secretary of the Company in their own proper persons. This Power of Attorney is granted and is signed and sealed by facsimile under and by the authority of the following Resolution adopted pursuant to due authorization by the Executive Committee of the Board of Directors of the American Southern Insurance Company on the 26th day of May, 1998: RESOLVED, that the Chairman, President or any Vice President of the Company be, and that each or any of them hereby is, authorized to execute Powers of Attorney qualifying the attorney named in the given Power of Attorney to execute in behalf of the American Southern Insurance Company bonds, undertakings and all contracts of suretyship; and that any Secretary or any Assistant Secretary be, and that each or any of them hereby is, authorized to attest the execution of any such Power of Attorney, and to attach thereto the seal of the Company. FURTHER RESOLVED, that the signature of such officers and the seal of the Company may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such Power of Attorney or certificate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company when so affixed and in the future, with respect to any bond undertaking or contract of suretyship to which it is attached. In Witness Whereof, the American Southern Insurance Company has caused its official seal to be hereto affixed, and these presents to be signed by its President and attested by its Secretary this 6th day of October,2014. Attest: �a American Southern Insurance Company By. Gail . Lee, Secrt ry STATE OF GEORGIA Scott G.Thompson, President SS: COUNTY OF FULTON On this 6th day of October,2014,before me personally came Scott G.Thompson to me known,who being by me duly sworn,did depose and say that he resides in Atlanta, in the County of Fulton, State of Georgia, at 421 Hollydale Court; that he is the President of American Southern Insurance Company,the corporation described In and which executed the above instrument;that he knows the seal of the said orporation;that the seal affixed to the said instrument is such corporate seal;that it was so affixed and that he signed his .. -theret.pursuant t. =/,r`oriza•o;/ l / 440. / diri' Canda e . e. 'am STATE OF GEORGIA Notary Public,State of Georgia SS: Qualified in DeKalb County COUNTY OF FULTON Commission Expires December 7,2017 I,the undersigned,a Vice President of American Southern Insurance Company,a Kansas Corporation,DO HEREBY CERTIF\ ttktitltike,pregoing and attached Power of Attorney remains in full force and has not been revoked; and,furthermore, that the Resolution of the E`eftjyeCp ,Ir 4);the Board of Directors set forth in the Power of Attorney is now In force. . C ` ... • 'mm, Signed and sealed at the City of Atlanta,Dated the d day of . ,l-'v 2t'i�j �,�Go ago a = U.z �O1ARY � �•F. p �B John R. not % r`�'.•i EXPIRE 11 a Power No.34373 Vice President ' ��6 ;�....•• 1/1/1111 100\ June 22, 2015 New Business 7-f 37 of 122 THIS SHEETMUST BE SIGNED BY VENDOR BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Purchasing Department BIDDERS CHECK LIST IMPORTANT: Please read carefully, sign in the spaces indicated and return with your Bid. Bidder should check off each of the following items as the necessary action is completed: vl'. The Bid has been signed. ,2. The Bid prices offered have been reviewed. The price extensions and totals have been checked. , '`Any required drawings, descriptive literature, etc. have been included. „S" Any delivery information required is included. Local Vendor Preference Affidavit completed. Immigration Affidavit compieted and the company's E-Verify profile page or memorandum of understanding .a( Certificate of Authority to Conduct Business in State of Florida and the County's Substitute W9 ‘,9:''if required,the amount of Bid bond has been checked, and the Bid bond or cashier's check has been included. ,140"—Any addenda have been signed and included. l'The mailing envelope has been addressed to: Procurement Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 „,11.-The mailing envelope must be sealed and marked with: aBid Number; r->Project Name; raOnening Date. 13. The Bidwill,be mailed or delivered in time to be received no later than the specified dpening'date and time, otherwise Bid cannot be considered. 14.1f submitting a manual bid, include any addenda (initialed and dated noting understanding and receipt). If submitting bid electronically, bidder will need to download all related documents on www.colliergov.net/bid. The system will date and time stamp when the addendum files were downloaded. ALL COURIER-DELIVERED BIDS MUST HAVE THE BID NUMBER AND PROJECT NAME ON THE OUTSIDE OF THE COURIER PACKET eo yInLk Bidder Name Date q i ( I J Sign ure Title p re S t c_l..c,_ 28 15-5463 Tigertail Observation Tower June New Business 7-f 38 of 122 Collier County Florida Insurance and Bonding Requirements insurance/Bond,Type Required Limits • 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ®Employer's Liability $1,000.000 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 per occurrence,$2,000,000 aggregate for Bodily Injury Liability ISO form and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law,the ContractorNendor/ Consultant shall indemnify and hold harmless Collier County, its officers and er"ployees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. , This indemnification obligation shall not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be available to an indemnified,party or person described in this paragraph. This section does not , - pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury&Property Damage, Owned/Non- owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work, $ Per Occurrence ❑Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $_ Per Occurrence 44 15-6463 Tigertail Observation Tower une New Business 7-f 39 of 122 El Valuable Papers Insurance $ Per Occurrence 6. ®Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ® Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100%of the Contract award amount, the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders'surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ►1 Vendor shall er.sure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. Z Thirty (30) Days Cancellation Notice required. Ljb 5/6/2015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5)days of the award of this solicitation. Name of Firm C`c: ltr ,� i C` � t T,C Date � 1 I /1 -7- Vendor Signature . Print Name 1 5 �;�, Insurance Agency i cA rr Lies, Agent Name C<'4 >r:r c Telephone Number ' a tic) tf " - L13' 15-6463 Tigertail Observation Tower 45 June 22, 2015 New Business 7-f 40of122 ACO® DATE(MM/DD/YYYY) C CERTIFICATE OF LIABILITY INSURANCE 4/22/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Anne Edwards NAME: Lassiter-Ware Insurance of Maitland rucoN o No (800)845-8437 (ac No):(BBB)083-8680 2701 Maitland Center Parkway AoDRness:AnneE @lassiter-ware.cora Suite 125 INSURERS)AFFORDING COVERAGE NAICa Maitland • FL 32751 ,INSURER A:First Mercury Ins. Co. 10657 INSURED INSURER 13:Progressive Express Ins Co 10193 Construct Co. , Inc. INSURER C:Evanston. Insurance Company 35378 931 Dennis Avenue INSURERD:Granite State Insurance Co. 23809 INSURERE:AGCS Marine Insurance Company 22837 Orlando ----------FL 32807 INSURER F: COVERAGES .CER'T'IFICATE NUMBER:2014-15 Rev Master REVISION NUMBER: THIS IS TO CERTIFY THAT-•TME POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWTHSTANQINGANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR r ODL SUER POUCY EFF POLICY EXP LTR TYPE OF INSURANCE �jggR I ,D POUCY NUMBER IMMIDDIYYYYI (MMIQDIYYYYI LIMITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES(Ea occurrence) 5 50,000 A CLAIMS-MADE 1XJOCCUR GACGL000000978403 4/24/2014 4/24/2015 MED EXP(Any one person) S _ _PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMITAPPUBSPER- i PRODUCTS-COMP/OP AGG $ 2,000,000 7 POLICY n INT n LOC $ AUTOMOBILE UABILITY --`'- COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 ANY AUTO BODILY INJURY(Per person) $ $ ALL OWNED SCHEDULED 020862392 4/3/2015 4/3/2016 X BODILY INJURY(Per accident) $ AUTOS AUTOS.. X HIRED AUTOS X -AUTOS ED Per acFcidentOAMAGE $ PIP $ 10,000 UMBRELLA LIAR l' ,X-.'IOC. (�C,UR- EACH OCCURRENCE $ 4,000,000 c X EXCESS LIAB Is•CLAiMS-MADE AGGREGATE T $ 4,000,000 e . RETENTION -- 10,00. }COVX■867614 11/17/2014 04/24/2016 $ WORKERS COMPENSATION":' WC STATU- OTH- D AND EMPLOYERS'LIABILITY VI N °1 TORY I NITS I FR E.ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ' I I A (Mandatory In NH) WC001670185 6/15/2014 6/15/2015 E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If Yyea,describe under DESCRIPTON OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 E Inland Marine 15c197507808 4/24/2014 4/24/2015 Leased/Rented equipment $750,000 Installalin Floater $110,000 DESCRIPTION OF OPERATIONS4.LOCAT10NS I VEHICLES(Attach ACORD 101,Additional Remoras Schedule,N more space Is required) CERTIFICATE HOLDER -' CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN "For Information Only" ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Paul Ziccardi/XRISTT - 'e ACORD 25(2010/05) 01988-2010 ACORD CORPORATION. All rights reserved. INS025(201005).01 The ACORD name and logo are registered marks of ACORD ■ une New Business 7-f 41 of 122 i► rfii*a DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION CONSTRUCTION INDUSTRY LICENSING BOARD (850)487-1395 1940 NORTH MONROE STREET TALLAHASSEE FL 32399-0783 BUCHANAN,BASIL SHAWN CONSTRUCT CO INC 931 DENNIS AVENUE ORLANDO FL 32807 Congratulations! With this license you become one of the nearly one million Floridians licensed by the Department of Business and Professional Regulation. Our professionals and businesses range hs . STATE OF FLORIDA from architects to yacht brokers,from boxers to barbecue restaurants, 4..,,,„,. DEPARTMENT OF l USI ESS AND and they keep Florida's economy strong .,:; . PROFESS"" r GULATION Every day we work to Improve the way we do business in order to CGC9.516163 r °x 09/15/2014 serve you better. For information about our services,please log onto , y www.myflortdalicense.com. There you can find more information CERTIFIED 0 t 1 + about our divisions and the regulations that impact you,subscribe BUCHANAN .- . ,, ,,;... to department newsletters soul learn more about the Department's " , • tCONSTRlC7 or,..,:i initiatives. r F Our mission at the Department is:License Efficiently,Regulate Fairly. rr ' We constantly strive to serve you better so that you can serve your }, , customers. Thank you for doing business in Florida, is CERTIFIED antler(Ili r,ir1"or'df Ch.480 FS and congratulations on your new licenset e.p..to,au.• nud3.t,'25 6 , u4o51 0002e62 DETACH HERE RICK SCOTT,GOVERNOR KEN LAWSON.SECRETARY STATE OF FLORIDA igazi=smmuummulimmemomisminimmumm lit:,:f"'7'*- 411*.-,,,,,I-Z.:4 DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION, ¢ CONSTRUCTION INDUSTRY LICENSING BOARD t, Lao r?SE NUMBER .' The GENERAL CONTRACTOR - �. Nomad-below IS CERTIFIED . ;,, Under the provisions of Chapter 469 FS. ,, ,, Expiration date. AUG 31,2016 ` BUCHANAN BASIL`SHAWN A: CONSTRUCT GO INC , ' . i` " °`* ' 931 DENNIS AVENUE - � �' __ .a.. A. ` : 1 �ORLANDO ' 9 ,,,, . Y.,qsa1. r....m. :t ' 04,.,,,.0 „T•:., -zy i to r:, ■,:�•.r t tI t:let.if , SP iSSUED' 09116/2014 DISPLAY AS REQUIRED BY •W SEQ x L1409160002662 June New Business 7-f 42 of 122 Detail by Entity Name Page 1 of 2 FLORIDA DEPARTMENT OF STATE Dig ISiO\ t'ti C(}RPtlR 1 IO\S Detail by Entity Name Florida Profit Corporation CONSTRUCT CO. INC. Filing Information Document Number P99000050586 FEI/EIN Number 593591183 Date Filed 06/01/1999 State FL Status ACTIVE Last Event REINSTATEMENT Event Date Filed 10/05/2010 Principal Address 931 DENNIS AVE. ORLANDO, FL 32807-5120 Mailing Address 931 DENNIS AVE. ORLANDO, FL 32807-5120 Registered Agent Name&Address BUCHANAN, BASIL S 931 DENNIS AVE. ORLANDO, FL 32807-5120 Officer/Director Detail Name&Address Title MR BUCHANAN, BASIL S 931 DENNIS AVE. ORLANDO, FL 32807-5120 Annual Reports Report Year Filed Date 2013 03/29/2013 2014 04/28/2014 2015 01/19/2015 http://search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/4/2015 June 22, 2015 New Business 7-f 43 of 122 Detail by Entity Name Page 2 of 2 Document Images 01/19/2015 --ANNUAL REPORT! View image in PDF format 04/28/2014--ANNUAL REPORT View image in PDF format 03/29/2013--ANNUAL REPORT View image in PDF format 03/27/2012--ANNUAL REPORT! View image in PDF format 05/03/2011 =-ANNUAL REPORT View image in PDF format 10/05/2010— REINSTATEMENT View image in PDF format 04/28/2009--ANNUAL REPORT View image in PDF format 04/14/2008—ANNUAL REPORT View Image in PDF format 01/04/2007—ANNUAL REPORT! View image in PDF format 02/14/2006—ANNUAL REPORT! View image in PDF format 01/07/2005--ANNUAL REPORT View image in PDF format 05/05/2004--ANNUAL REPORT View image in PDF format 04/28/2003--ANNUAL REPORT View image in PDF format 07/08/2002 --ANNUAL REPORT View image in PDF format 04/25/2002 — Name Change View image in PDF format 04/18/2001 —ANNUAL REPORT View image in PDF format 05/22/2000--ANNUAL REPORT View image in PDF format 06/01/1999--Domestic Profit View image in PDF format copyright c and Privacy Policle@ State of Florida,Department of State http;//search.sunbiz.org/Inquiry/CorporationSearch/SearchResultDetail?inquirytype=Entity... 6/4/2015 June 22, 2015 New Business 7-f 44 of 122 CONSTRUCTION AGREEMENT THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, ("Owner") hereby contracts with Construct Co., Inc. ("Contractor") of 931 Dennis Avenue, Orlando Florida 32807, a Florida corporation authorized to do business in the State of Florida, to perform all work ('Work") in connection with Tigertail Observation Tower, Bid No, 15-6463 ("Project"), as said Work is set forth in the Plans and Specifications prepared by BSSW Architects, Inc. the Engineer and/or Architect of Record ("Design Professional") and other Contract Documents hereafter specified. Owner and Contractor, for the consideration herein set forth, agree as follows: Section 1. Contract Documents. A. The Contract Documents consist of this Agreement, the Exhibits described in Section 6 hereof, the Legal Advertisement, the Bidding Documents and any duly executed and issued addenda, Change Orders, Work Directive Changes, Field Orders and amendments relating thereto. All of the foregoing Contract Documents are incorporated by reference and made a part of this Agreement (all of said documents including the Agreement sometimes being referred to herein as the "Contract Documents" and sometimes as the "Agreement" and sometimes as the "Contract"). A copy of the Contract Documents shall be maintained by Contractor at the Project site at all times during the performance of the Work. B. Owner shall furnish to the Contractor one reproducible set of the Contract Documents and the appropriate number of sets of the Construction Documents, signed and sealed by the Design Professional, as are reasonably necessary for permitting. Section 2. Scope of Work. Contractor agrees to furnish and pay for all management, supervision, financing, labor, materials, tools, fuel, supplies, utilities, equipment and services of every kind and type necessary to diligently, timely, and fully perform and complete in a good and workmanlike manner the Work required by the Contract Documents. Section 3. Contract Amount. In consideration of the faithful performance by Contractor of the covenants in this Agreement to the full satisfaction and acceptance of Owner, Owner agrees to pay, or cause to be paid, to Contractor the following amount (herein "Contract Amount"), in accordance with the terms of this Agreement: two hundred and twenty five thousand eight hundred dollars and no cents ($225,800.00). Section 4. Bonds. A. Contractor shall provide Performance and Payment Bonds, in the form prescribed in Exhibit A, in the amount of 100% of the Contract Amount, the costs of which are to be paid by Contractor. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, 27 15-6463 Tigertail Observation Tower (1) June 22, 2015 New Business 7-f 45 of 122 the surety shall meet the requirements of the Department of the Treasury Fiscal Service, "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsurance Companies" circular. This circular may be accessed via the web at www.fms.treas.ciov/c570/c570.html#certified. Should the Contract Amount be less than $500,000, the requirements of Section 287.0935, F.S. shall govern the rating and classification of the surety. B. If the surety for any bond furnished by Contractor is declared bankrupt, becomes insolvent, its right to do business is terminated in the State of Florida, or it ceases to meet the requirements imposed by the Contract Documents, the Contractor shall, within five (5) calendar days thereafter, substitute at its cost and expense another bond and surety, both of which shall be subject to the Owner's approval. Section 5. Contract Time and Liquidated Damages. A. Time of Performance. Time is of the essence in the performance of the Work under this Agreement. The "Commencement Date"shall be established in the written Notice to Proceed to be issued by the Project Manager, as hereinafter defined, Contractor shall commence the Work within five (5) calendar days from the Commencement Date. No Work shall be performed at the Project site prior to the Commencement Date. Any Work performed by Contractor prior to the Commencement Date shall be at the sole risk of Contractor. Contractor shall achieve Substantial Completion within One hundred fifty (150) calendar days from the Commencement Date (herein "Contract Time"). The date of Substantial Completion of the Work (or designated portions thereof) is the date certified by the Design Professional when construction is sufficiently complete, in accordance with the Contract Documents, so Owner can occupy or utilize the Work (or designated portions thereof) for the use for which it is intended. Contractor shall achieve Final Completion within Thirty (30) calendar days after the date of Substantial Completion. Final Completion shall occur when the Agreement is completed in its entirety, is accepted by the Owner as complete and is so stated by the Owner as completed. As used herein and throughout the Contract Documents, the phrase "Project Manager" refers to the Owner's duly authorized representative and shall mean the Division Administrator or Department Director, as applicable, acting directly or through duly authorized representatives. B. Liquidated Damages in General. Owner and Contractor recognize that, since time is of the essence for this Agreement, Owner will suffer financial loss if Contractor fails to achieve Substantial Completion within the time specified above, as said time may be adjusted as provided for herein. In such event, the total amount of Owner's damages, will be difficult, if not impossible, to definitely ascertain and quantify. Should Contractor fail to achieve Substantial Completion within the number of calendar days established herein, Owner shall be entitled to assess, as liquidated damages, but not as a penalty, One thousand seventy four dollars ($1,074.00) for each calendar day thereafter until Substantial Completion is achieved. Further, in the event Substantial Completion is reached, but the Contractor fails to reach Final Completion within the required time period, Owner shall also be entitled to assess and Contractor shall be liable for all actual damages incurred by Owner as a result of Contractor failing to timely achieve Final Completion. The Project shall be deemed to be substantially completed on the date the Project Manager (or at his/her direction, the Design Professional) issues a Certificate of Substantial Completion pursuant to the terms hereof. Contractor hereby expressly waives and relinquishes any right which it may have to seek to characterize the above noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of the Owner's actual 28 15-6463 Tigertail Observation Tower S June 22, 2015 New Business 7-f 46 of 122 damages at the time of contracting if Contractor fails to Substantially or Finally Complete the Work within the required time periods. C. Computation of Time Periods. When any period of time is referenced by days herein, it shall be computed to exclude the first day and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation, and the last day shall become the next succeeding day which is not a Saturday, Sunday or legal holiday. D. Determination of Number of Days of Default. For all contracts, regardless of whether the Contract Time is stipulated in calendar days or working days, the Owner will count default days in calendar days. E. Right of Collection. The Owner has the right to apply any amounts due Contractor under this Agreement or any other agreement between Owner and Contractor, as payment on such liquidated damages due under this Agreement in Owner's sole discretion. Notwithstanding anything herein to the contrary, Owner retains its right to liquidated damages due under this Agreement even if Contractor, at Owner's election and in its sole discretion, is allowed to continue and to finish the Work, or any part of it, after the expiration of the Contract Time including granted time extensions. F. Completion of Work by Owner. In the event Contractor defaults on any of its obligations under the Agreement and Owner elects to complete the Work, in whole or in part, through another contractor or its own forces, the Contractor and its surety shall continue to be liable for the liquidated damages under the Agreement until Owner achieves Substantial and Final Completion of the Work. Owner will not charge liquidated damages for any delay in achieving Substantial or Final Completion as a result of any unreasonable action or delay on the part of the Owner. G. Final Acceptance by Owner. The Owner shall consider the Agreement complete when the Contractor has completed in its entirety all of the Work and the Owner has accepted all of the Work and notified the Contractor in writing that the Work is complete. Once the Owner has approved and accepted the Work, Contractor shall be entitled to final payment in accordance with the terms of the Contract Documents. H. Recovery of Damages Suffered by Third Parties. Contractor shall be liable to Owner to the extent Owner incurs damages from a third party as a result of Contractor's failure to fulfill all of its obligations under the Contract Documents. Owner's recovery of any delay related damages under this Agreement through the liquidated damages does not preclude Owner from recovering from Contractor any other non-delay related damages that may be owed to it arising out of or relating to this Agreement. Section 6. Exhibits Incorporated. Exhibits Incorporated: The following documents are expressly agreed to be incorporated by reference and made a part of this Agreement for Solicitation 15-6463 Tigertail Observation Tower/. 29 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 47 of 122 Exhibit A: Performance and Payment Bond Forms Exhibit B: Insurance Requirements Exhibit C: Release and Affidavit Form Exhibit D: Contractor Application for Payment Form Exhibit E: Change Order Form Exhibit F: Certificate of Substantial Completion Form Exhibit G: Final Payment Checklist Exhibit H: General Terms and Conditions Exhibit I: Supplemental Terms and Conditions Exhibit J: Technical Specifications Exhibit K: Permits Exhibit L: Standard Details (if applicable) Exhibit M: Plans and Specifications prepared by BSSW Architects and identified as follows: Plans and Specifications, Viewing Scopes 1 &2 as shown on Plan Sheets 1 through 9. Exhibit N: Contractor's List of Key Personnel Section 7. Notices A. All notices required or made pursuant to this Agreement by the Contractor to the Owner shall be shall be deemed duly served if delivered by U.S. Mail, E-mail or Facsimile, addressed to the following: Margaret Bishop, PE, Senior Project Manager Collier County Government—Facilities Management Division 3335 Tamiaml Trail East, Naples, FL 34112 Phone: 239-252-5857 MaroaretBishop(a�colliergov.net B. All notices required or made pursuant to this Agreement by Owner to Contractor shall be made in writing and shall be deemed duly served if delivered by U.S. Mail, E-mail or Facsimile, addressed to the following: Basil Bucahan, President Construct Co., Inc. 931 Dennis Avenue Orlando, Florida 32807 (407)282-5340 (407)286-1848 infoOconstructco-inc.com C. Either party may change its above noted address by giving written notice to the other party in accordance with the requirements of this Section. Section 8. PUBLIC ENTITY CRIMES. 8.1 By its execution of this Contract, Construction Contractor acknowledges that it has been informed by Owner of the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows: 30 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 48 of 122 "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." Section 9. Modification. No modification or change to the Agreement shall be valid or binding upon the parties unless in writing and executed by the party or parties intended to be bound by it. Section 10. Successors and Assigns., Subject to other provisions hereof, the Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties to the Agreement. Section 11. Governing Law. The Agreement shall be interpreted under and its performance governed by the laws of the State of Florida. Section 12. No Waiver. The failure of the Owner to enforce at any time or for any period of time any one or more of the provisions of the Agreement shall not be construed to be and shall not be a waiver of any such provision or provisions or of its right thereafter to enforce each and every such provision. Section 13. Entire Agreement. Each of the parties hereto agrees and represents that the Agreement comprises the full and entire agreement between the parties affecting the Work contemplated, and no other agreement or understanding of any nature concerning the same has been entered into or will be recognized, and that all negotiations, acts, work performed, or payments made prior to the execution hereof shall be deemed merged in, integrated and superseded by the Agreement. Section 14. Severability. Should any provision of the Agreement be determined by a court to be unenforceable, such a determination shall not affect the validity or enforceability of any other section or part thereof. Section 15. Change Order Authorization. The Project Manager shall have the authority on behalf of the Owner to execute all Change Orders and Work Directive Changes to the Agreement to the extent provided for under the Owner's purchasing ordinance and policies and accompanying administrative procedures. 31 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 49 of 122 Section 16. Construction. Any doubtful or ambiguous language contained in this Agreement shall not be construed against the party who physically prepared this Agreement. The rule sometimes referred to as "fortius contra proferentum" (pursuant to which ambiguities in a contractual term which appears on its face to have been inserted for the benefit of one of the parties shall be construed against the benefited party) shall not be applied to the construction of this Agreement. Section 17. Order of Precedence In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Construction Agreement and the General Terms and Conditions shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Construction Agreement and the General Terms and Conditions. To the extent any conflict in the terms of the Contract Documents including the Owner's Board approved Executive Summary cannot be resolved by application of the Supplemental Conditions, if any, or the Construction Agreement and the General Terms and Conditions, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. 32 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 50 of 122 IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s) indicated below. CONTRACTOR: WO WITNESSES: Construct Co., Inc. T By: FIRST WITNESS Print Name and Title Date Print Name SECOND WITNESS Print Name Date: OWNER: ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY FLORIDA Dwight E. Brock, Clerk BY: BY: Tim Nance Date Chairman Approved as to Form and Legality: 'LI° C.A sistant County Attorney Print Name 33 15-6463 Tigertail Observation Tower I G) June 22, 2015 New Business 7-f 51 of 122 EXHIBIT A 1: PUBLIC PAYMENT BOND 15-6463 Tigertail Observation Tower Bond No. Contract No. 15-6463 KNOW ALL MEN BY THESE PRESENTS: That , as Principal, and , as Surety, located at (Business Address) are held and firmly bound to as Obligee in the sum of ($ ) for the payment whereof we bind ourselves, our heirs, executors, personal representatives, successors and assigns,jointly and severally. WHEREAS, Principal has entered into a contract dated as of the day of 20 , with Obligee for in accordance with drawings and specifications, which contract is incorporated by reference and made a part hereof, and is referred to herein as the Contract. THE CONDITION OF THIS BOND is that if Principal: Promptly makes payment to all claimants as defined in Section 255.05(1), Florida Statutes, supplying Principal with labor, materials or supplies, used directly or indirectly by Principal in the prosecution of the work provided for in the Contract, then this bond is void; otherwise it remains in full force. Any changes in or under the Contract and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Sureties obligation under this Bond. The provisions of this bond are subject to the time limitations of Section 255.05(2). In no event will the Surety be liable in the aggregate to claimants for more than the penal sum of this Payment Bond, regardless of the number of suits that may be filed by claimants. IN WITNESS WHEREOF, the above parties have executed this instrument this day of 20 , the name of each party being affixed and these presents duly signed by its under-signed representative, pursuant to authority of its governing body. 34 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 52 of 122 Signed, sealed and delivered in the presence of: PRINCIPAL BY: Witnesses as to Principal NAME: ITS: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20__, by as of a corporation, on behalf of the corporation. He/she is personally known to me OR has produced as identification and did (did not) take an oath. My Commission Expires: (Signature of Notary) NAME: (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of Commission No.: ATTEST: SURETY: (Printed Name) (Business Address (Authorized Signature) Witnesses to Surety (Printed Name) 35 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 53 of 122 OR As Attorney in Fact (Attach Power of Attorney) Witnesses (Printed Name) (Business Address) (Telephone Number) STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20 , by , as of Surety, on behalf of Surety. He/She is personally known to me OR has produced as identification and who did (did not) take an oath. My Commission Expires: (Signature) Name: (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of: Commission No.: 36 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 54 of 122 EXHIBIT A 2: PUBLIC PERFORMANCE BOND 15-6463 Tigertail Observation Tower Bond No. Contract No. 15-6463 KNOW ALL MEN BY THESE PRESENTS: That , as Principal, and as Surety, located at (Business Address) are held and firmly bound to , as Obligee in the sum of ($ ) for the payment whereof we bond ourselves, our heirs, executors, personal representatives, successors and assigns,jointly and severally. WHEREAS, Principal has entered into a contract dated as of the day of 20 with Obligee for in accordance with drawings and specifications, which contract is incorporated by reference and made a part hereof, and is referred to herein as the Contract. - THE CONDITION OF THIS BOND is that if Principal: 1. Performs the Contract at the times and in the manner prescribed in the Contract; and 2. Pays Obligee any and all losses, damages, costs and attorneys' fees that Obligee sustains because of any default by Principal under the Contract, including, but not limited to, all delay damages, whether liquidated or actual, incurred by Obligee; and 3. Performs the guarantee of all work and materials furnished under the Contract for the time specified in the Contract, then this bond is void; otherwise it remains in full force. Any changes in or under the Contract and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Sureties obligation under this Bond. The Surety, for value received, hereby stipulates and agrees that no changes, extensions of time, alterations or additions to the terms of the Contract or other work to be performed hereunder, or the specifications referred to therein shall in anywise affect its obligations under this bond, and it does hereby waive notice of any such changes, extensions of time, alterations or additions to the terms of the Contract or to work or to the specifications. This instrument shall be construed in all respects as a common law bond. It is expressly understood that the time provisions and statute of limitations under Section 255.05, Florida Statutes, shall not apply to this bond. In no event will the Surety be liable in the aggregate to Obligee for more than the penal sum of this Performance Bond regardless of the number of suits that may be filed by Obligee. IN WITNESS WHEREOF, the above parties have executed this instrument this day of , 20 , the name of each party being affixed and these presents duly signed by its undersigned representative, pursuant to authority of its governing body. 37 15-6463 Tigertail Observation Tower C-1) June 22, 2015 New Business 7-f 55 of 122 Signed, sealed and delivered in the presence of: PRINCIPAL BY: Witnesses as to Principal NAME: ITS: STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20 by as of , a corporation, on behalf of the corporation. He/she is personally known to me OR has produced as identification and did (did not)take an oath. II My Commission Expires: - (Signature) Name: (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of: Commission No.: 38 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 56 of 122 ATTEST: SURETY: (Printed Name) (Business Address) (Authorized Signature) Witnesses as to Surety (Printed Name) OR As Attorney in Fact (Attach Power of Attorney) Witnesses (Printed Name) (Business Address) (Telephone Number) STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20 , by , as of a Surety, on behalf of Surety, He/She is personally known to me OR has produced as identification and who did (did not)take an oath. My Commission Expires: (Signature) Name: (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of: Commission No.: 39 15-6463 Tigertaii Observation Tower �C June 22, 2015 New Business 7-f 57 of 122 EXHIBIT B: INSURANCE REQUIREMENTS The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in EXHIBIT B of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors, agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining its own liability insurance. Certificates issued as a result of the award of this solicitation must identify"For any and all work performed on behalf of Collier County", or, the specific solicitation number and title. The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain - a severability of interests provisions. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The amounts and types of insurance coverage shall conform to the minimum requirements set forth in EXHIBIT B with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverages shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide thirty (30) days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverages and charge the Vendor for such coverageLal purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this 40 15-6463 Tigertail Observation Tower CA June 22, 2015 New Business 7-f 58 of 122 Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverages shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts, • 41 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 59 of 122 Collier County Florida • Insurance and Bonding Requirements insurance/Bond Type Required Limits • 1. ®Worker's Statutory Limits of Florida Statutes,Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $1,000.000 single limit per occurrence 3. ®Commercial General Bodily Injury and Property Damage Liability(Occurrence Form) patterned after the current $1,000,000 per occurrence, $2,000,000 aggregate for Bodily Injury Liability ISO form and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. ® Indemnification To the maximum extent permitted by Florida law, the ContractorNendor/ Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the ContractorNendor/Consultant or anyone employed or utilized by the ContractorNendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate,abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury& Property Damage, Owned/Non- owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act)shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ per claim and in the aggregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑ Project Professional Liability $ Per Occurrence 42 15-6463 Tigertail Observation Tower C3-) June 22, 2015 New Business 7-f 60 of 122 0 Valuable Papers Insurance $ Per Occurrence 6. ® Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers'check or an irrevocable letter of credit, a cash bond posted with the County Clerk,or proposal bond in a sum equal to 5%of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ® Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award,and written for 100%of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as"A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5%of the reported policy holders'surplus,all as reported in the most current Best Key Rating Guide, published by A.M, Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ►5 Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. Ljb 5/6/2015 Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number 43 15-8463 Tigertail Observation Tower June 22, 2015 New Business 7-f 61 of 122 EXHIBIT C: RELEASE AND AFFIDAVIT FORM COUNTY OF COLLIER ) STATE OF FLORIDA ) Before me, the undersigned authority, personally appeared who after being duly sworn,deposes and says: (1) In accordance with the Contract Documents and in consideration of $ paid, ("Contractor") releases and waives for itself and its subcontractors, material-men, successors and assigns, all claims demands,damages, costs and expenses, whether in contract or in tort, against the Board of County Commissioners of Collier County, Florida, relating in any way to the performance of the Agreement between Contractor and Owner dated , 20 for the period from to , excluding all retainage withheld and any pending claims or disputes as expressly specified as follows: (2) Contractor certifies for itself and its subcontractors, material-men, successors and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for which Owner might be sued or for which a lien.or a demand against any payment bond might be filed, have been fully satisfied and paid. (3) To the maximum extent permitted by law, Contractor agrees to indemnify, defend and save harmless Owner from all demands or suits, actions, claims of liens or other charges filed or asserted against the Owner arising out of the performance by Contractor of the Work covered by this Release and Affidavit. (4) This Release and Affidavit is given in connection with Contractor's [monthly/final] Application for Payment No. CONTRACTOR BY: ITS: President DATE: Witnesses STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of 20 , by , as of ,a corporation, on behalf of the corporation. He/she is personally known to me or has produced as identification and did (did not)take an oath. My Commission Expires: (Signature of Notary) NAME: (Legibly Printed) (AFFIX OFFICIAL SEAL) Notary Public, State of Commissioner No.: 44 • 15-6463 Tigertail Observation Tower CA June 22, 2015 New Business 7-f 62 of 122 EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT Payment, Schedule of Values and Stored Materials Record applications are available for download at: http://purchasino.colliergov.net/Forms/Forms/Allltems.aspx 45 15-6463 Tigertail Observation Tower CA June 22, 2015 New Business 7-f 63 of 122 EXHIBIT E:CHANGE ORDER An electronic data entry form may be found at: http://bccsp01/SiteDirectory/ASD/Purchasing/Formsl/Forms/Default.asox Change Order Form Contract*:: Change*: I Purchase Order*: Project f: Contractor/Aar Name{ Project Marne: Project Manager Name Department: Ckpinal ContractrWork Cider Amount Cs iglnal BCC Approval On Agenda Item# Current BCC Approved Amount Last BCC Approval Date Agenda tiem# Current Cant adJWork Order Amount SAP Contract Expiration Dale(Pulsator) Doter Amount o f the Change f10 IV10! Total Change frcm Cr iginal Amount Revised Centract(Wo k Cider Total S 0.00 fi0IV/0! Change?torn Current BCC Approved Amount Cumulative Chenges S 0.00 d)IV10! Change from CurertAmount Completion Date.Description of the Task*Charge,end Rationale for the Change Notice to Proceei Original ataI c vi Last Approved Revised Date Date Completion D Date pnondasTte Mang e) *of Days Added Select Tasks a Add newtask(s)a Deletetask(s) la Changetask(s) ~);Other{aeeoemvi Provide a response to the following f.)detailed and specific explanation!rationaleof the requested change(s)to the task(s)and for the additional days added(if requested);2.)vvhy this change was not included in the original oontract and.3.)deserbe the impact if this change is not processed. Attach additional iniormatiro from the Design Professional andlor Contractor if needed. Prepared by: Date: (Project Manager Name and Department) Acceptance of this Change Order shall constitute a modification to contra*f workorder identified above and will be subject to al the same terms and conditions as contained in the contract!workorder indicated above,as fulyas if the same were stated in this acceptance.The adjustment.if any,to the Contract shah constitute a full and final settlenem of any and all claims of the Comac>orr I Vendor I Consultant( Design Professional arising cot of or rotated to the change set forth herein.W ducting ciaims for impact and delay coat. Accepted by Date: (Contractor.,Vendor!Cone titan!Design Professional and Name of f inn,if project applicable) Approved by Date: (Design Professionaiand Name of Finn.if project applicable) Approved by: Date: (Procurement Professional 5:415∎VY:Ter.'1.1`1 4 3 1t2!a 1`9'a 46 15-6463 Tigertail Observation Tower rq June 22, 2015 New Business 7-f 64 of 122 EXHIBIT F: CERTIFICATE OF SUBSTANTIAL COMPLETION OWNER'S Project No. Design Professional's Project No. PROJECT: CONTRACTOR Contract For Contract Date This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: To OWNER And To Substantial Completion is the state in the progress of the Work when the Work (or designated portion) is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use. The Work to which this Certificate applies has been inspected by authorized representatives of OWNER, CONTRACTOR AND DESIGN PROFESSIONAL, and that Work is hereby declared to be substantially complete in accordance with the requirements of the Contract Documents on: DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed or corrected is attached hereto. This list may not be all-inclusive, and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the Work in accordance with the Contract Documents. The items in the tentative list shall be completed or corrected by CONTRACTOR within days of the above date of Substantial Completion. The responsibilities between OWNER and CONTRACTOR for security, operation, safety, maintenance, heat, utilities, insurance and warranties shall be as follows: 47 15-6463 Tigertail Observation Tower CA June 22, 2015 New Business 7-f 65 of 122 RESPONSIBILITIES: OWNER: CONTRACTOR The following documents are attached to and made a part of this Certificate: This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR'S obligation to complete the Work in accordance with the Contract Documents. Executed by Design Professional on , 20 Design Professional By: Type Name and Title CONTRACTOR accepts this Certificate of Substantial Completion on 20 CONTRACTOR By: Type Name and Title OWNER accepts this Certificate of Substantial Completion on ,20 OWNER By: Type Name and Title EXHIBIT G: FINAL PAYMENT CHECKLIST I 48 15-6463 Tigertail Observation Tower CA June New Business 7-f 66 of 122 Bid No.: Project No.: Date: , 20 Contractor: The following items have been secured by the for the Project known as and have been reviewed and found to comply with the requirements of the Contract Documents. • Original Contract Amount: Final Contract Amount Commencement Date: Substantial Completion Time as set forth in the Agreement: Calendar Days. Actual Date of Substantial Completion: Final Completion Time as set forth in the Agreement: Calendar Days. Actual Final Completion Date: YES NO 1. All Punch List items completed on 2. Warranties and Guarantees assigned to Owner(attach to this form). 3. Effective date of General one year warranty from Contractor is: 4. 2 copies of Operation and Maintenance manuals for equipment and system submitted (list manuals in attachment to this form). 5. As-Built drawings obtained and dated: 6. Owner personnel trained on system and equipment operation. 7. Certificate of Occupancy No.: issued on (attach to this form). 8. Certificate of Substantial Completion issued on 9. Final Payment Application and Affidavits received from Contractor on: 10. Consent of Surety received on 11. Operating Department personnel notified Project is in operating phase. 12. All Spare Parts or Special Tools provided to Owner: 13. Finished Floor Elevation Certificate provided to Owner: 14. Other: If any of the above is not applicable, indicate by N/A, If NO is checked for any of the above, attach explanation. Acknowledgments: By Contractor: (Company Name) (Signature) (Typed Name&Title) By Design Professional: (Firm Name) (Signature) (Typed Name&Title) By Owner: (Department Name) (Signature) (Name&Title) 49 15-6463 Tigertail Observation Tower June 22, New Business 7-f 67 of 122 EXHIBIT H: GENERAL TERMS AND CONDITIONS 1. INTENT OF CONTRACT DOCUMENTS. 1.1 It is the intent of the Contract Documents to describe a functionally complete Project (or portion thereof) to be constructed in accordance with the Contract Documents. Any work, materials or equipment that may reasonably be inferred from the Contract Documents as being required to produce the intended result shall be supplied whether or not specifically called for. When words which have a well known technical or trade meaning are used to describe work, materials or equipment, such words shall be interpreted in accordance with that meaning. Reference to standard specifications, manuals or codes of any technical society, organization or association or to the laws or regulations of any governmental authority having jurisdiction over the Project, whether such reference be specific or by implication, shall mean the latest standard specification, manual, code, law or regulation in effect at the time the Work is performed, except as may be otherwise specifically stated herein. 1.2 If before or during the performance of the Work Contractor discovers a conflict, error or discrepancy in the Contract Documents, Contractor immediately shall report same to the Project Manager in writing and before proceeding with the Work affected thereby shall obtain a written interpretation or clarification from the Project Manager; said interpretation or clarification from the Project Manager may require Contractor to consult directly with Design Professional or some other third party, as directed by Project Manager. Contractor shall take field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to Contractor with the Contract Documents before commencing any portion of the Work. 1.3 Drawings are intended to show general arrangements, design and extent of Work and are not intended to serve as shop drawings. Specifications are separated into divisions for convenience of reference only and shall not be interpreted as establishing divisions for the Work, trades, subcontracts, or extent of any part of the Work. In the event of a discrepancy between or among the drawings, specifications or other Contract Document provisions, Contractor shall be required to comply with the provision which is the more restrictive or stringent requirement upon the Contractor, as determined by the Project Manager. Unless otherwise specifically mentioned, all anchors, bolts, screws, fittings, fillers, hardware, accessories, trim and other parts required in connection with any portion of the Work to make a complete, serviceable, finished and first quality installation shall be furnished and installed as part of the Work, whether or not called for by the Contract Documents. 2. INVESTIGATION AND UTILITIES. 2.1 Subject to Section 2.3 below, Contractor shall have the sole responsibility of satisfying itself concerning the nature and location of the Work and the general and local conditions, and particularly, but without limitation, with respect to the following: those affecting transportation, access, disposal, handling and storage of materials; availability and quality of labor; water and electric power; availability and condition of roads; work area; living facilities; climatic conditions and seasons; physical conditions at the work-site and the project area as a whole; topography and ground surface 50 i� 15-6463 Tigertail Observation Tower U June 22, 2015 New Business 7-f 68 of 122 conditions; nature and quantity of the surface materials to be encountered; subsurface conditions; equipment and facilities needed preliminary to and during performance of the Work; and all other costs associated with such performance. The failure of Contractor to acquaint itself with any applicable conditions shall not relieve Contractor from any of its responsibilities to perform under the Contract Documents, nor shall it be considered the basis for any claim for additional time or compensation. 2.2 Contractor shall locate all existing roadways, railways, drainage facilities and utility services above, upon, or under the Project site, said roadways, railways, drainage facilities and utilities being referred to in this Sub-Section 2.2 as the "Utilities". Contractor shall contact the owners of all Utilities to determine the necessity for relocating or temporarily interrupting any Utilities during the construction of the Project. Contractor shall schedule and coordinate its Work around any such relocation or temporary service interruption. Contractor shall be responsible for properly shoring, supporting and protecting all Utilities at all times during the course of the Work. The Contractor is responsible for coordinating all other utility work so as to not interfere with the prosecution of the Work (except those utilities to be coordinated by the Owner as may be expressly described elsewhere in the Contract Documents). 2.3 Notwithstanding anything in the Contract Documents to the contrary, if conditions are encountered at the Project site which are (i) subsurface or otherwise concealed physical conditions which differ materially from those indicated in the Contract Documents or (ii) unknown physical conditions of an unusual nature, which differ materially from those ordinarily found to exist and generally recognized as inherent in construction activities of the character provided for in the Contract Documents, and which reasonably should not have been discovered by Contractor as part of its scope of site investigative services required pursuant to the terms of the Contract Documents, then Contractor shall provide Owner with prompt written notice thereof before conditions are disturbed and in no event later than three (3) calendar days after first observance of such conditions. Owner and Design Professional shall promptly investigate such conditions and, if they differ materially and cause an increase or decrease in Contractor's cost of, or time required for, performance of any part of the Work, Owner will acknowledge and agree to an equitable adjustment to Contractor's compensation or time for performance, or both, for such Work. If Owner determines that the conditions at the site are not materially different from those indicated in the Contract Documents or not of an unusual nature or should have been discovered by Contractor as part of its investigative services, and that no change in the terms of the Agreement is justified, Owner shall so notify Contractor in writing, stating its reasons. Claims by Contractor in opposition to such determination by Owner must be made within seven (7) calendar days after Contractor's receipt of Owner's written determination notice. If Owner and Contractor cannot agree on an adjustment to Contractor's cost or time of performance, the dispute resolution procedure set forth in the Contract Documents shall be complied with by the parties. 3. SCHEDULE. 3.1 The Contractor, within ten (10) calendar days after receipt of the Notice of Award, shall prepare and submit to Project Manager, for their review and approval, a progress schedule for the Project (herein "Progress Schedule"). The Progress Schedule shall relate to all Work required by the Contract Documents, and shall utilize the Critical Path 51 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 69 of 122 method of scheduling and shall provide for expeditious and practicable execution of the Work within the Contract Time. The Progress Schedule shall indicate the dates for starting and completing the various stages of the Work. 3.2 The Progress Schedule shall be updated monthly by the Contractor. All monthly updates to the Progress Schedule shall be subject to the Project Manager's review and approval. Contractor shall submit the updates to the Progress Schedule with its monthly Applications for Payment noted below. The Project Manager's review and approval of the submitted Progress Schedule updates shall be a condition precedent to the Owner's obligation to pay Contractor. 3.3 All work under this Agreement shall be performed in accordance with the requirements of all Collier County Noise Ordinances then in effect. Unless otherwise specified, work will generally be limited to the hours of 7:00 a.m. to 5:00 p.m., Monday through Friday. No work shall be performed outside the specified hours without the prior approval of the Project Manager. 4. PROGRESS PAYMENTS. 4.1 Prior to submitting its first monthly Application for Payment, Contractor shall submit to Project Manager, for their review and approval, a schedule of values based upon the Contract Price, listing the major elements of the Work and the dollar value for each element. After its approval by the Project Manager, this schedule of values shall be used as the basis for the Contractor's monthly Applications for Payment. This schedule shall be updated and submitted each month along with a completed copy of the Application for Payment form signed by the Contractor's authorized representative and attached to the Agreement as Exhibit D. 4.2 Prior to submitting its first monthly Application for Payment, Contractor shall provide to the Project Manager the list of its Subcontractors and materialmen submitted with its Bid showing the work and materials involved and the dollar amount of each subcontract and purchase order. Contractor acknowledges and agrees that any modifications to the list of Subcontractors submitted with Contractor's Bid and any subsequently identified Subcontractors are subject to Owner's prior written approval. The first Application for Payment shall be submitted no earlier than thirty (30) days after the Commencement Date. Notwithstanding anything herein to the contrary, if approved by Owner in its sole discretion, Contractor may submit its invoice for any required Payment and Performance Bonds prior to the first Application of Payment provided that Contractor has furnished Owner certified copies of the receipts evidencing the premium paid by Contractor for the bonds. 4.3 Contractor shall submit all Applications for Payment to BSSW Architects, Inc., located at 949 Central Avenue, Naples, FL 34102, 239-643-3103.. 4.4 Unless expressly approved by Owner in advance and in writing, said approval at Owner's sole discretion, Owner is not required to make any payment for materials or equipment that have not been incorporated into the Project. If payment is requested on the basis of materials and equipment not incorporated into the Project, but delivered and suitably stored at the site or at another location, and such payment and storage have been agreed to by Owner in writing, the Application for Payment also shall be 52 G� 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 70 of 122 accompanied by a bill of sale, invoice or other documentation warranting that the Owner has received the materials and equipment free and clear of all liens, charges, security interests and encumbrances, together with evidence that the materials and equipment are covered by appropriate property insurance and other arrangements to protect Owner's interest therein, all of which shall be subject to the Owner's satisfaction. Thereafter, with each Application for Payment, Contractor also shall complete and submit to Owner as part of its Application for Payment, the Stored Materials Record attached hereto and made a part hereof as Exhibit D. 4.5 Contractor shall submit six (6) copies of its monthly Application for Payment to the Project Manager or his or her designee, as directed by Owner(which designee may include the Design Professional). After the date of each Application for Payment is stamped as received and within the timeframes set forth in Section 218.735 F.S., the Project Manager, or Design Professional, shall either: (1) Indicate its approval of the requested payment; (2) indicate its approval of only a portion of the requested payment, stating in writing its reasons therefore; or (3) return the Application for Payment to the Contractor indicating, in writing, the reason for refusing to approve payment. Payments of proper invoices in the amounts approved shall be processed and paid in accordance with Section 218.735, F.S. and the administrative procedures established by the County's Purchasing Department and the Clerk of Court's Finance Department respectively. In the event of a total denial by Owner and return of the Application for Payment by the Project Manager, the Contractor may make the necessary corrections and re-submit the Application for Payment. The Owner shall, within ten (10) business days after the Application for Payment is stamped and received and after Project Manager approval of an Application for Payment, pay the Contractor the amounts so approved. 4.6 Owner shall retain ten percent (10%) of the gross amount of each monthly payment request or ten percent (10%) of the portion thereof approved by the Project Manager for payment, whichever is less. Such sum shall be accumulated and not released to Contractor until final payment is due unless otherwise agreed to by the Owner in accordance with Florida Statute 255.078. The Project Manager shall have the discretion to establish, in writing, a schedule to periodically reduce the percentage of cumulative retainage held throughout the course of the Project schedule. Owner shall reduce the amount of the retainage withheld on each payment request subsequent to fifty percent (50%) completion subject to the guidelines set forth in Florida Statute 255.078 and as set forth in the Owner's purchasing ordinance and policies. 4.7 Monthly payments to Contractor shall in no way imply approval or acceptance of Contractor's Work. 4.8 Each Application for Payment, subsequent to the first pay application, shall be accompanied by a Release and Affidavit, in the form attached as Exhibit C, acknowledging Contractor's receipt of payment in full for all materials, labor, equipment and other bills that are then due and payable by Owner with respect to the current Application for Payment. Further, to the extent directed by Owner and in Owner's sole discretion, Contractor shall also submit a Release and Affidavit from each Subcontractor, sub-subcontractor, or supplier in the form attached as Exhibit C acknowledging that each Subcontractor, sub-subcontractor or supplier has been paid in 53 15-6463 Tigertail Observation Tower une New Business 7-f 71 of 122 full through the previous month's Application for Payment. The Owner shall not be required to make payment until and unless these affidavits are furnished by Contractor. 4.9 Contractor agrees and understands that funding limitations exist and that the expenditure of funds must be spread over the duration of the Project at regular intervals based on the Contract Amount and Progress Schedule: Accordingly, prior to submitting its first monthly Application for Payment, Contractor shall prepare and submit for Project Manager's review and approval, a detailed Project Funding Schedule, which shall be updated as necessary and approved by Owner to reflect approved adjustments to the Contract Amount and Contract Time. No voluntary acceleration or early completion of the Work shall modify the time of payments to Contractor as set forth in the approved Project Funding Schedule. 4.10 Notwithstanding anything in the Contract Documents to the contrary, Contractor acknowledges and agrees that in the event of a dispute concerning payments for Work performed under this Agreement, Contractor shall continue to perform the Work required of it under this Agreement pending resolution of the dispute provided that Owner continues to pay Contractor all amounts that Owner does not dispute are due and payable. 4.11 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 4.12 The County may, at its discretion, use VISA/MASTER card credit network as a payment vehicle for goods and/or services purchased as a part of this contract. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation 5. PAYMENTS WITHHELD. 5.1 The Project Manager may decline to approve any Application for Payment, or portions thereof, because of subsequently discovered evidence or subsequent inspections that reveal non-compliance with the Contract Documents. The Project Manager may nullify the whole or any part of any approval for payment previously issued and Owner may withhold any payments otherwise due Contractor under this Agreement or any other agreement between Owner and Contractor, to such extent as may be necessary in the Owner's opinion to protect it from loss because of: (a) Defective Work not remedied; (b) third party claims filed or reasonable evidence indicating probable filing of such claims; (c) failure of Contractor to make payment properly to subcontractors or for labor, materials or equipment; (d) reasonable doubt that the Work can be completed for the unpaid balance of the Contract Amount; (e) reasonable indication that the Work will not be completed within the Contract Time; (f) unsatisfactory prosecution of the Work by the Contractor; or (g) any other material breach of the Contract Documents by Contractor. 54 15-6463 Tigertail Observation Tower 0 June 22, 2015 New Business 7-f 72 of 122 5.2 If any conditions described in 5.1. are not remedied or removed, Owner may, after three (3) days written notice, rectify the same at Contractor's expense. Provided however, in the event of an emergency, Owner shall not be required to provide Contractor any written notice prior to rectifying the situation at Contractor's expense. Owner also may offset against any sums due Contractor the amount of any liquidated or non-liquidated obligations of Contractor to Owner, whether relating to or arising out of this Agreement or any other agreement between Contractor and Owner. 5.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. 6. FINAL PAYMENT. 6.1 Owner shall make final payment to Contractor in accordance with Section 218.735, F.S. and the administrative procedures established by the County's Purchasing Department and the Clerk of Court's Finance Department after the Work is finally inspected and accepted by Project Manager as set forth with Section 20.1 herein, provided that Contractor first, and as an explicit condition precedent to the accrual of Contractor's right to final payment, shall have furnished Owner with a properly executed and notarized copy of the Release and Affidavit attached as Exhibit C, as well as, a duly executed copy of the Surety's consent to final payment and such other documentation that may be required by the Contract Documents and the Owner. Prior to release of final payment and final retainage, the Contractor's Representative and the Project Manager shall jointly complete the Final Payment Checklist, a representative copy of which is attached to this Agreement as Exhibit G. 6.2 Contractor's acceptance of final payment shall constitute a full waiver of any and all claims by Contractor against Owner arising out of this Agreement or otherwise relating to the Project, except those previously made in writing in accordance with the requirements of the Contract Documents and identified by Contractor as unsettled in its final Application for Payment. Neither the acceptance of the Work nor payment by Owner shall be deemed to be a waiver of Owner's right to enforce any obligations of Contractor hereunder or to the recovery of damages for defective Work not discovered by the Design Professional or Project Manager at the time of final inspection. 7. SUBMITTALS AND SUBSTITUTIONS. 7.1 Contractor shall carefully examine the Contract Documents for all requirements for approval of materials to be submitted such as shop drawings, data, test results, schedules and samples. Contractor shall submit all such materials at its own expense and in such form as required by the Contract Documents in sufficient time to prevent any delay in the delivery of such materials and the installation thereof. 7.2 Whenever materials or equipment are specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular supplier, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, 55 15-6463 Tigertail Observation Tower 110 June 22, 2015 New Business 7-f 73 of 122 materials or equipment of other suppliers may be accepted by Owner if sufficient information is submitted by Contractor to allow the Owner to determine that the material or equipment proposed is equivalent or equal to that named. Requests for review of substitute items of material and equipment will not be accepted by Owner from anyone other than Contractor and all such requests must be submitted by Contractor to Project Manager within thirty (30) calendar days after Notice of Award is received by Contractor, unless otherwise mutually agreed in writing by Owner and Contractor. 7.3 If Contractor wishes to furnish or use a substitute item of material or equipment, Contractor shall make application to the Project Manager for acceptance thereof, certifying that the proposed substitute shall adequately perform the functions and achieve the results called for by the general design, be similar and of equal substance to that specified and be suited to the same use as that specified. The application shall state that the evaluation and acceptance of the proposed substitute will not prejudice Contractor's achievement of substantial completion on time, whether or not acceptance of the substitute for use in the Work will require a change in any of the Contract Documents (or in the provisions of any other direct contract with Owner for the Project) to adapt the design to the proposed substitute and whether or not incorporation or use by the substitute in connection with the Work is subject to payment of any license fee or royalty. All variations of the proposed substitute from that specified will be identified in the application and available maintenance, repair and replacement service shall be indicated. The application also shall contain an itemized estimate of all costs that will result directly or indirectly from acceptance of such substitute, including costs for redesign and claims of other contractors affected by the resulting change, all of which shall be considered by the Project Manager in evaluating the proposed substitute. The Project Manager may require Contractor to furnish at Contractor's expense additional data about the proposed substitute. 7.4 If a specific means, method, technique, sequence or procedure of construction is indicated in or required by the Contract Documents, Contractor may furnish or utilize a substitute means, method, sequence, technique or procedure of construction acceptable to the Project Manager, if Contractor submits sufficient information to allow the Project Manager to determine that the substitute proposed is equivalent to that indicated or required by the Contract Documents. The procedures for submission to and review by the Project Manager shall be the same as those provided herein for substitute materials and equipment. 7.5 The Project Manager shall be allowed a reasonable time within which to evaluate each proposed substitute and, if need be, to consult with the Design Professional. No substitute will be ordered, installed or utilized without the Project Manager's prior written acceptance which shall be evidenced by a Change Order, a Work Directive Change, a Field Order or an approved Shop Drawing. The Owner may require Contractor to furnish at Contractor's expense a special performance guarantee or other surety with respect to any substitute. The Project Manager will record time required by the Project Manager and the Project Manager's consultants in evaluating substitutions proposed by Contractor and making changes in the Contract Documents occasioned thereby. Whether or not the Owner accepts a proposed substitute, Contractor shall reimburse Owner for the charges of the Design Professional and the Design Professional's consultants for evaluating each proposed substitute. 56 15-6463 Tigertail Observation Tower CD June 22, 2015 New Business 7-f 74 of 122 8. DAILY REPORTS, SIGNED AND SEALED AS-BUILTS AND MEETINGS. 8.1 Unless waived in writing by Owner, Contractor shall complete and submit to Project Manager on a weekly basis a daily log of the Contractor's work for the preceding week in a format approved by the Project Manager. The daily log shall document all activities of Contractor at the Project site including, but not limited to, the following: 8.1.1 Weather conditions showing the high and low temperatures during work hours, the amount of precipitation received on the Project site, and any other weather conditions which adversely affect the Work; 8,1.2 Soil conditions which adversely affect the Work; 8.1.3 The hours of operation by Contractor's and Sub-Contractor's personnel; 8.1.4 The number of Contractor's and Sub-Contractor's personnel present and working at the Project site, by subcontract and trade; 8.1.5 All equipment present at the Project site, description of equipment use and designation of time equipment was used (specifically indicating any down time); 8.1.6 Description of Work being performed at the Project site; 8.1.7 Any unusual or special occurrences at the Project site; 8.1.8 Materials received at the Project site; 8.1.9 A list of all visitors to the Project 8.1.10 Any problems that might impact either the cost or quality of the Work or the time of performance. The daily log shall not constitute nor take the place of any notice required to be given by Contractor to Owner pursuant to the Contract Documents. 8.2 Contractor shall maintain in a safe place at the Project site one record copy of the Contract Documents, including, but not limited to, all drawings, specifications, addenda, amendments, Change Orders, Work Directive Changes and Field Orders, as well as all written interpretations and clarifications issued by the Design Professional, in good order and annotated to show all changes made during construction. The annotated drawings shall be continuously updated by the Contractor throughout the prosecution of the Work to accurately reflect all field changes that are made to adapt the Work to field conditions, changes resulting from Change Orders, Work Directive Changes and Field Orders, and all concealed and buried installations of piping, conduit and utility services. All buried and concealed items, both inside and outside the Project site, shall be accurately located on the annotated drawings as to depth and in relationship to not less than two (2) permanent features (e.g. interior or exterior wall faces). The annotated drawings shall be clean and all changes, corrections and dimensions shall be given in a neat and legible manner in a contrasting color. The "As- Built" record documents, together with all approved samples and a counterpart of all 57 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 75 of 122 approved shop drawings shall be available to the Project Manager or Design Professional for reference. Upon completion of the Work and as a condition precedent to Contractor's entitlement to final payment, these "As-Built" record documents, samples and shop drawings shall be delivered to Project Manager by Contractor for Owner. 8.3 Contractor shall keep all records and supporting documentation, which concern or relate to the Work hereunder for a minimum of five (5) years from the date of termination of this Agreement or the date the Project is completed or such longer period as may be required by law, whichever is later, pursuant to Florida Public Records Law Chapter 119, including specifically those contractual requirements in F.S. § 119.0701(2(a) — (d) and (3) as follows: (2) In addition to other contract requirements provided by law, each public agency contract for services must include a provision that requires the contractor to comply with public records laws, specifically to: (a) Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. (b) Provide the public with access to public records on the same terms and conditions that the public agency would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. (d) Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the public agency. (3) If a contractor does not comply with a public records request,the public agency shall enforce the contract provisions in accordance with the contract. 9. CONTRACT TIME AND TIME EXTENSIONS. 9.1 Contractor shall diligently pursue the completion of the Work and coordinate the Work being done on the Project by its subcontractors and material-men, as well as coordinating its Work with all work of others at the Project Site, so that its Work or the work of others shall not be delayed or impaired by any act or omission by Contractor. Contractor shall be solely responsible for all construction means, methods, techniques, sequences, and procedures, as well as coordination of all portions of the Work under the Contract Documents, and the coordination of Owner's suppliers and contractors as set forth in Paragraph 12.2. herein. 9.2 Should Contractor be obstructed or delayed in the prosecution of or completion of the Work as a result of unforeseeable causes beyond the control of Contractor, and not due to its fault or neglect, including but not restricted to acts of Nature or of the 58 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 76 of 122 public enemy, acts of government, fires, floods, epidemics, quarantine regulation, strikes or lockouts, Contractor shall notify the Owner in writing within forty-eight (48) hours after the commencement of such delay, stating the cause or causes thereof, or be deemed to have waived any right which Contractor may have had to request a time extension. 9.3 No interruption, interference, inefficiency, suspension or delay in the commencement or progress of the Work from any cause whatever, including those for which Owner may be responsible, in whole or in part, shall relieve Contractor of its duty to perform or give rise to any right to damages or additional compensation from Owner. Contractor expressly acknowledges and agrees that it shall receive no damages for delay. Contractor's sole remedy, if any, against Owner will be the right to seek an extension to the Contract Time; provided, however, the granting of any such time extension shall not be a condition precedent to the aforementioned "No Damage For Delay" provision. This paragraph shall expressly apply to claims for early completion, as well as to claims based on late completion. 9.4 In no event shall any approval by Owner authorizing Contractor to continue performing Work under this Agreement or any payment issued by Owner to Contractor be deemed a waiver of any right or claim Owner may have against Contractor for delay damages hereunder. 10. CHANGES IN THE WORK. 10.1 Owner shall have the right at any time during the progress of the Work to increase or decrease the Work. Promptly after being notified of a change, Contractor shall submit an itemized estimate of any cost or time increases or savings it foresees as a result of the change. Except in an emergency endangering life or property, or as expressly set forth herein, no addition or changes to the Work shall be made except upon written order of Owner, and Owner shall not be liable to the Contractor for any increased compensation without such written order. No officer, employee or agent of Owner is authorized to direct any extra or changed work orally. Any alleged changes must be approved by Owner in writing prior to starting such items. Owner will not be responsible for the costs of any changes commenced without Owner's express prior written approval. Failure to obtain such prior written approval for any changes will be deemed: (i) a waiver of any claim by Contractor for such items and (ii) an admission by Contractor that such items are in fact not a change but rather are part of the Work required of Contractor hereunder. 10.2 A Change Order, in the form attached as Exhibit E to this Agreement, shall be issued and executed promptly after an agreement is reached between Contractor and Owner concerning the requested changes. Contractor shall promptly perform changes authorized by duly executed Change Orders. The Contract Amount and Contract Time shall be adjusted in the Change Order in the manner as Owner and Contractor shall mutually agree. 10.3 If Owner and Contractor are unable to agree on a Change Order for the requested change, Contractor shall, nevertheless, promptly perform the change as directed by Owner in a written Work Directive Change. In that event, the Contract Amount and Contract Time shall be adjusted as directed by Owner. If Contractor 59 15-6463 Tgertail Observation Tower an June 22, 2015 New Business 7-f 77 of 122 disagrees with the Owner's adjustment determination, Contractor must make a claim pursuant to Section 11 of these General Conditions or else be deemed to have waived any claim on this matter it might otherwise have had. 10.4 In the event a requested change results in an increase to the Contract Amount, the amount of the increase shall be limited to the Contractor's reasonable direct labor and material costs and reasonable actual equipment costs as a result of the change (including allowance for labor burden costs) plus a maximum ten percent (10%) markup for all overhead and profit. In the event such change Work is performed by a Subcontractor, a maximum ten percent (10%) markup for all overhead and profit for all Subcontractors' and sub-subcontractors' direct labor and material costs and actual equipment costs shall be permitted, with a maximum five percent (5%) markup thereon by the Contractor for all of its overhead and profit, for a total maximum markup of fifteen percent (15%). All compensation due Contractor and any Subcontractor or sub- subcontractor for field and home office overhead is included in the markups noted above. Contractor's and Sub-Contractor's bond costs associated with any change order shall be included in the overhead and profit expenses and shall not be paid as a separate line item. No markup shall be placed on sales tax, shipping or subcontractor markup. 10.5 Owner shall have the right to conduct an audit of Contractor's books and records to verify the accuracy of the Contractor's claim with respect to Contractor's costs associated with any Change Order or Work Directive Change. 10.6 The Project Manager shall have authority to order minor changes in the Work not involving an adjustment to the Contract Amount or an extension to the Contract Time and not inconsistent with the intent of the Contract Documents. Such changes may be effected by Field Order or by other written order. Such changes shall be binding on the Contractor. 10.7 Any modifications to this Contract shall be in compliance with the County purchasing ordinance and policies and Administrative Procedures in effect at the time such modifications are authorized. 11. CLAIMS AND DISPUTES. 11.1 Claim is a demand or assertion by one of the parties seeking an adjustment or interpretation of the terms of the Contract Documents, payment of money, extension of time or other relief with respect to the terms of the Contract Documents. The term "Claim" also includes other disputes and matters in question between Owner and Contractor arising out of or relating to the Contract Documents. The responsibility to substantiate a Claim shall rest with the party making the Claim. 11.2 Claims by the Contractor shall be made in writing to the Project Manager within forty-eight (48) hours from when the Contractor knew or should have known of the event giving rise to such Claim or else the Contractor shall be deemed to have waived the Claim. Written supporting data shall be submitted to the Project Manager within fifteen (15) calendar days after the occurrence of the event, unless the Owner grants additional time in writing, or else the Contractor shall be deemed to have waived the Claim. All Claims shall be priced in accordance with the provisions of Subsection 10.4. 60 r, 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 78 of 122 11.3 The Contractor shall proceed diligently with its performance as directed by the Owner, regardless of any pending Claim, action, suit or administrative proceeding, unless otherwise agreed to by the Owner in writing. Owner shall continue to make payments in accordance with the Contract Documents during the pendency of any Claim. 12. OTHER WORK. 12.1 Owner may perform other work related to the Project at the site by Owner's own forces, have other work performed by utility owners or let other direct contracts, If the fact that such other work is to be performed is not noted in the Contract Documents, written notice thereof will be given to Contractor prior to starting any such other work. If Contractor believes that such performance will involve additional expense to Contractor or require additional time, Contractor shall send written notice of that fact to Owner and Design Professional within forty-eight (48) hours of being notified of the other work. If the Contractor fails to send the above required forty-eight (48) hour notice, the Contractor will be deemed to have waived any rights it otherwise may have had to seek an extension to the Contract Time or adjustment to the Contract Amount. 12.2 Contractor shall afford each utility owner and other contractor who is a party to such a direct contract (or Owner, if Owner is performing the additional work with Owner's employees) proper and safe access to the site and a reasonable opportunity for the introduction and storage of materials and equipment and the execution of such work and shall properly connect and coordinate its Work with theirs. Contractor shall do all cutting, fitting and patching of the Work that may be required to make its several parts come together properly and integrate with such other work. Contractor shall not endanger any work of others by cutting, excavating or otherwise altering their work and will only cut or alter their work with the written consent of the Project Manager and the others whose work will be affected. The duties and responsibilities of Contractor under this paragraph are for the benefit of such utility owners and other Contractors to the extent that there are comparable provisions for the benefit of Contractor in said direct contracts between Owner and such utility owners and other contractors. 12.3 If any part of Contractor's Work depends for proper execution or results upon the work of any other contractor or utility owner (or Owner), Contractor shall inspect and promptly report to Project Manager in writing any delays, defects or deficiencies in such work that render it unavailable or unsuitable for such proper execution and results. Contractor's failure to report will constitute an acceptance of the other work as fit and proper for integration with Contractor's Work. 13. INDEMNIFICATION AND INSURANCE. 13.1 To the maximum extent permitted by Florida law, Contractor shall indemnify and hold harmless Owner and its officers and employees from any and all liabilities, claims, damages, penalties, demands, judgments, actions, proceedings, losses or costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or 61 �. 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 79 of 122 intentional wrongful misconduct of Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. 13.2 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, Owner and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the Owner or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 13.3 Contractor shall obtain and carry, at all times during its performance under the Contract Documents, insurance of the types and in the amounts set forth in Exhibit B to the Agreement. Further, the Contractor shall at all times comply with all of the terms, conditions, requirements and obligations set forth under Exhibit B. 14. COMPLIANCE WITH LAWS. 14.1 Contractor agrees to comply, at its own expense, with all federal, state and local - laws, codes, statutes, ordinances, rules, regulations and requirements applicable to the Project, including but not limited to those dealing with taxation, worker's compensation, equal employment and safety (including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes). If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify Project Manager in writing. To the extent any law, rule, regulation, code, statute, or ordinance requires the inclusion of certain terms in this Agreement in order for this Agreement to be enforceable, such terms shall be deemed included in this Agreement. Notwithstanding anything in the Contract Documents to the contrary, it is understood and agreed that in the event of a change in any applicable laws, ordinances, rules or regulations subsequent to the date this Agreement was executed that increases the Contractor's time or cost of performance of the Work, Contractor is entitled to a Change Order for such increases, except to the extent Contractor knew or should have known of such changes prior to the date of this Agreement. 14.2 By executing and entering into this agreement, the Contractor is formally acknowledging without exception or stipulation that it is fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 14.3 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by of Homeland Security (DHS) in partnership with the Social Security Department o p the Dep Y ( ) p . Administration (SSA), provides an Internet-based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment 62 ,. 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 80 of 122 eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's proposal may be deemed non- responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E- Verify) program visit the following website: http://www.dhs.aov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 15. CLEANUP AND PROTECTIONS. 15.1 Contractor agrees to keep the Project site clean at all times of debris, rubbish and waste materials arising out of the Work. At the completion of the Work, Contractor shall remove all debris, rubbish and waste materials from and about the Project site, as well as all tools, appliances, construction equipment and machinery and surplus materials, and shall leave the Project site clean and ready for occupancy by Owner. 15.2 Any existing surface or subsurface improvements, including, but not limited to, pavements, curbs, sidewalks, pipes, utilities, footings, structures, trees and shrubbery, not indicated in the Contract Documents to be removed or altered, shall be protected by Contractor from damage during the prosecution of the Work. Subject to the Section 2.3 above, any such improvements so damaged shall be restored by Contractor to the condition equal to that existing at the time of Contractor's commencement of the Work. 63 15-6463 Tigertail Observation Tower �. une New Business 7-f 81 of 122 16. ASSIGNMENT. 16.1 Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of Owner. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the Owner's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward Owner. 17. PERMITS, LICENSES AND TAXES. 17.1 Pursuant to Section 218.80, F.S., Owner will pay for all Collier County permits and fees, including license fees, permit fees, impact fees or inspection fees applicable to the Work through an internal budget transfer(s). Contractor is not responsible for paying for permits issued by Collier County, but Contractor is responsible for acquiring all permits. Owner may require the Contractor to deliver internal budget transfer documents to applicable Collier County agencies when the Contractor is acquiring permits. Owner will not be obligated to pay for any permits obtained by Subcontractors. 17.2 All permits, fees and licenses necessary for the prosecution of the Work which are not issued by Collier County shall be acquired and paid for by the Contractor. 17.3 Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 18. TERMINATION FOR DEFAULT. 18.1 Contractor shall be considered in material default of the Agreement and such default shall be considered cause for Owner to terminate the Agreement, in whole or in part, as further set forth in this Section, if Contractor: (1) fails to begin the Work under the Contract Documents within the time specified herein; or (2) fails to properly and timely perform the Work as directed by the Project Manager or as provided for in the approved Progress Schedule; or (3) performs the Work unsuitably or neglects or refuses to remove materials or to correct or replace such Work as may be rejected as unacceptable or unsuitable; or (4) discontinues the prosecution of the Work; or (5) fails to resume Work which has been suspended within a reasonable time after being notified to do so; or (6) becomes insolvent or is declared bankrupt, or commits any act of bankruptcy; or (7) allows any final judgment to stand against it unsatisfied for more than ten (10) days; or (8) makes an assignment for the benefit of creditors; or (9) fails to obey any applicable codes, laws, ordinances, rules or regulations with respect to the Work; or(10) materially breaches any other provision of the Contract Documents. 18.2 Owner shall notify Contractor in writing of Contractor's default(s). If Owner determines that Contractor has not remedied and cured the default(s) within seven (7) calendar days following receipt by Contractor of said written notice or such longer period of time as may be consented to by Owner in writing and in its sole discretion, then Owner, at its option, without releasing or waiving its rights and remedies against the Contractor's sureties and without prejudice to any other right or remedy it may be entitled to hereunder or by law, may terminate Contractor's right to proceed under the 64 15-6463 Tigertail Observation Tower �� June 22, 2015 New Business 7-f 82 of 122 Agreement, in whole or in part, and take possession of all or any portion of the Work and any materials, tools, equipment, and appliances of Contractor, take assignments of any of Contractor's subcontracts and purchase orders, and complete all or any portion of Contractor's Work by whatever means, method or agency which Owner, in its sole discretion, may choose. 18.3 If Owner deems any of the foregoing remedies necessary, Contractor agrees that it shall not be entitled to receive any further payments hereunder until after the Project is completed. All moneys expended and all of the costs, losses, damages and extra expenses, including all management, administrative and other overhead and other direct and indirect expenses (including Design Professional and attorneys' fees) or damages incurred by Owner incident to such completion, shall be deducted from the Contract Amount, and if such expenditures exceed the unpaid balance of the Contract Amount, Contractor agrees to pay promptly to Owner on demand the full amount of such excess, including costs of collection, attorneys' fees (including appeals) and interest thereon at the maximum legal rate of interest until paid. If the unpaid balance of the Contract Amount exceeds all such costs, expenditures and damages incurred by the Owner to complete the Work, such excess shall be paid to the Contractor. The amount to be paid to the Contractor or Owner, as the case may be, shall be approved by the Project Manager, upon application, and this obligation for payment shall survive termination of the Agreement. 18.4 The liability of Contractor hereunder shall extend to and include the full amount of any and all sums paid, expenses and losses incurred, damages sustained, and obligations assumed by Owner in good faith under the belief that such payments or assumptions were necessary or required, in completing the Work and providing labor, materials, equipment, supplies, and other items therefore or re-letting the Work, and in settlement, discharge or compromise of any claims, demands, suits, and judgments pertaining to or arising out of the Work hereunder. 18.5 If, after notice of termination of Contractor's right to proceed pursuant to this Section, it is determined for any reason that Contractor was not in default, or that its default was excusable, or that Owner is not entitled to the remedies against Contractor provided herein, then the termination will be deemed a termination for convenience and Contractor's remedies against Owner shall be the same as and limited to those afforded Contractor under Section 19 below. 18.6 In the event (i) Owner fails to make any undisputed payment to Contractor within thirty (30) days after such payment is due or Owner otherwise persistently fails to fulfill some material obligation owed by Owner to Contractor under this Agreement, and (ii) Owner has failed to cure such default within fourteen (14) days of receiving written notice of same from Contractor, then Contractor may stop its performance under this Agreement until such default is cured, after giving Owner a second fourteen (14) days written notice of Contractor's intention to stop performance under the Agreement. If the Work is so stopped for a period of one hundred and twenty (120) consecutive days through no act or fault of the Contractor or its Subcontractors or their agents or employees or any other persons performing portions of the Work under contract with the Contractor or any Subcontractor, the Contractor may terminate this Agreement by giving written notice to Owner of Contractor's intent to terminate this Agreement. If Owner does not cure its default within fourteen (14) days after receipt of Contractor's written 65 15-6463 Tigertall Observation Tower 45) June 22, 2015 New Business 7-f 83 of 122 notice, Contractor may, upon fourteen (14) additional days' written notice to the Owner, terminate the Agreement and recover from the Owner payment for Work performed through the termination date, but in no event shall Contractor be entitled to payment for Work not performed or any other damages from Owner. 19. TERMINATION FOR CONVENIENCE AND RIGHT OF SUSPENSION. 19.1 Owner shall have the right to terminate this Agreement without cause upon seven (7) calendar days written notice to Contractor. In the event of such termination for convenience, Contractor's recovery against Owner shall be limited to that portion of the Contract Amount earned through the date of termination, together with any retainage withheld and reasonable termination expenses incurred, but Contractor shall not be entitled to any other or further recovery against Owner, including, but not limited to, damages or any anticipated profit on portions of the Work not performed. 19.2 Owner shall have the right to suspend all or any portions of the Work upon giving Contractor not less than two (2) calendar days' prior written notice of such suspension. If all or any portion of the Work is so suspended, Contractor's sole and exclusive remedy shall be to seek an extension of time to its schedule in accordance with the procedures set forth in the Contract Documents. In no event shall the Contractor be entitled to any additional compensation or damages. Provided, however, if the ordered - suspension exceeds six (6) months, the Contractor shall have the right to terminate the Agreement with respect to that portion of the Work which is subject to the ordered suspension. 20. COMPLETION. 20.1 When the entire Work (or any portion thereof designated in writing by Owner) is ready for its intended use, Contractor shall notify Project Manager in writing that the entire Work (or such designated portion) is substantially complete. Within a reasonable time thereafter, Owner, Contractor and Design Professional shall make an inspection of the Work (or designated portion thereof) to determine the status of completion. If Owner, after conferring with the Design Professional, does not consider the Work (or designated portion) substantially complete, Project Manager shall notify Contractor in writing giving the reasons therefore. If Owner, after conferring with the Design Professional, considers the Work (or designated portion) substantially complete, Project Manager shall prepare and deliver to Contractor a Certificate of Substantial Completion which shall fix the date of Substantial Completion for the entire Work (or designated portion thereof) and include a tentative punch-list of items to be completed or corrected by Contractor before final payment. Owner shall have the right to exclude Contractor from the Work and Project site (or designated portion thereof) after the date of Substantial Completion, but Owner shall allow Contractor reasonable access to complete or correct items on the tentative punch-list. The Project Manager, shall coordinate with the Contractor the return of any surplus assets, including materials, supplies, and equipment. 20.2 Upon receipt of written certification by Contractor that the Work is completed in accordance with the Contract Documents and is ready for final inspection and acceptance, Project Manager and Design Professional will make such inspection and, if they find the Work acceptable and fully performed under the Contract Documents shall 66 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 84 of 122 promptly approve payment, recommending that, on the basis of their observations and inspections, and the Contractor's certification that the Work has been completed in accordance with the terms and conditions of the Contract Documents, that the entire balance found to be due Contractor is due and payable. Neither the final payment nor the retainage shall become due and payable until Contractor submits: (1) Receipt of Contractor's Final Application for Payment. (2) The Release and Affidavit in the form attached as Exhibit C. (3) Consent of surety to final payment. (4) Receipt of the final payment check list. (5) If required by Owner, other data establishing payment or satisfaction of all obligations, such as receipts, releases and waivers of liens, arising out of the Contract Documents, to the extent and in such form as may be designated by Owner. Owner reserves the right to inspect the Work and make an independent determination as to the Work's acceptability, even though the Design Professional may have issued its recommendations. Unless and until the Owner is completely satisfied, neither the final payment nor the retainage shall become due and payable. 21. WARRANTY. 21.1 Contractor shall obtain and assign to Owner all express warranties given to Contractor or any subcontractors by any subcontractor or material men supplying materials, equipment or fixtures to be incorporated into the Project. Contractor warrants to Owner that any materials and equipment furnished under the Contract Documents shall be new unless otherwise specified, and that all Work shall be of good quality, free from all defects and in conformance with the Contract Documents. Contractor further warrants to Owner that all materials and equipment furnished under the Contract Documents shall be applied, installed, connected, erected, used, cleaned and conditioned in accordance with the instructions of the applicable manufacturers, fabricators, suppliers or processors except as otherwise provided for in the Contract Documents. If, within one (1) year after Substantial Completion, any Work is found to be defective or not in conformance with the Contract Documents, Contractor shall correct it promptly after receipt of written notice from Owner. Contractor shall also be responsible for and pay for replacement or repair of adjacent materials or Work which may be damaged as a result of such replacement or repair. Further, in the event of an emergency, Owner may commence to correct any defective Work, without prior notice to Contractor, at Contractor's expense. These warranties are in addition to those implied warranties to which Owner is entitled as a matter of law. 21.2 No later than 30 days prior to expiration of the warranty, the Project Manager, or another representative of the Owner, shall conduct an inspection of the warranted work to verify compliance with the requirements of the Agreement. The Contractor's Representative shall be present at the time of inspection and shall take remedial actions to correct to correct any deficiencies noted in the inspection. Failure of the Contractor Y p the cited deficiencies shall be grounds for the Owner to disqualify the Contractor from future bid opportunities with the Owner, in addition to any other rights and remedies available to Owner. 67 15-6463 Tigertad Observation Tower a June 22, 2015 New Business 7-f 85 of 122 22. TESTS AND INSPECTIONS. 22.1 Owner, Design Professional, their respective representatives, agents and employees, and governmental agencies with jurisdiction over the Project shall have access at all times to the Work, whether the Work is being performed on or off of the Project site, for their observation, inspection and testing. Contractor shall provide proper, safe conditions for such access. Contractor shall provide Project Manager with timely notice of readiness of the Work for all required inspections, tests or approvals. 22.2 If the Contract Documents or any codes, laws, ordinances, rules or regulations of any public authority having jurisdiction over the Project requires any portion of the Work to be specifically inspected, tested or approved, Contractor shall assume full responsibility therefore, pay all costs in connection therewith and furnish Project Manager the required certificates of inspection, testing or approval. All inspections, tests or approvals shall be performed in a manner and by organizations acceptable to the Project Manager. 22.3 Contractor is responsible, without reimbursement from Owner, for re-inspection fees and costs; to the extent such re-inspections are due to the fault or neglect of Contractor. 22.4 If any Work that is to be inspected, tested or approved is covered without written concurrence from the Project Manager, such work must, if requested by Project Manager, be uncovered for observation. Such uncovering shall be at Contractor's expense unless Contractor has given Project Manager timely notice of Contractor's intention to cover the same and Project Manager has not acted with reasonable promptness to respond to such notice. If any Work is covered contrary to written directions from Project Manager, such Work must, if requested by Project Manager, be uncovered for Project Manager's observation and be replaced at Contractor's sole expense. 22.5 The Owner shall charge to Contractor and may deduct from any payments due Contractor all engineering and inspection expenses incurred by Owner in connection with any overtime work. Such overtime work consisting of any work during the construction period beyond the regular eight (8) hour day and for any work performed on Saturday, Sunday or holidays. 22.6 Neither observations nor other actions by the Project Manager or Design Professional nor inspections, tests or approvals by others shall relieve Contractor from Contractor's obligations to perform the Work in accordance with the Contract Documents. 23. DEFECTIVE WORK. 23.1 Work not conforming to the requirements of the Contract Documents or any warranties made or assigned by Contractor to Owner shall be deemed defective Work. If required by Project Manager, Contractor shall as directed, either correct all defective Work, whether or not fabricated, installed or completed, or if the defective Work has been rejected by Project Manager, remove it from the site and replace it with non- defective Work. Contractor shall bear all direct, indirect and consequential costs of 68 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 86 of 122 such correction or removal (including, but not limited to fees and charges of engineers, architects, attorneys and other professionals) made necessary thereby, and shall hold Owner harmless for same. 23.2 If the Project Manager considers it necessary or advisable that covered Work be observed by Design Professional or inspected or tested by others and such Work is not otherwise required to be inspected or tested, Contractor, at Project Manager's request, shall uncover, expose or otherwise make available for observation, inspection or tests as Project Manager may require, that portion of the Work in question, furnishing all necessary labor, material and equipment. If it is found that such Work is defective, Contractor shall bear all direct, indirect and consequential costs of such uncovering, exposure, observation, inspection and testing and of satisfactory reconstruction (including, but not limited to, fees and charges of engineers, architects, attorneys and other professionals), and Owner shall be entitled to an appropriate decrease in the Contract Amount. If, however, such Work is not found to be defective, Contractor shall be allowed an increase in the Contract Amount and/or an extension to the Contract Time, directly attributable to such uncovering, exposure, observation, inspection, testing and reconstruction. 23.3 If any portion of the Work is defective, or if Contractor fails to supply sufficient skilled workers, suitable materials or equipment or fails to finish or perform the Work in such a way that the completed Work will conform to the Contract Documents, Project Manager may order Contractor to stop the Work, or any portion thereof, until the cause for such order has been eliminated. The right of Project Manager to stop the Work shall be exercised, if at all, solely for Owner's benefit and nothing herein shall be construed as obligating the Project Manager to exercise this right for the benefit of Design Engineer, Contractor, or any other person. 23.4 Should the Owner determine, at its sole opinion, it is in the Owner's best interest to accept defective Work, the Owner may do so. Contractor shall bear all direct, indirect and consequential costs attributable to the Owner's evaluation of and determination to accept defective Work. If such determination is rendered prior to final payment, a Change Order shall be executed evidencing such acceptance of such defective Work, incorporating the necessary revisions in the Contract Documents and reflecting an appropriate decrease in the Contract Amount. If the Owner accepts such defective Work after final payment, Contractor shall promptly pay Owner an appropriate amount to adequately compensate Owner for its acceptance of the defective Work. 23.5 If Contractor fails, within a reasonable time after the written notice from Project Manager, to correct defective Work or to remove and replace rejected defective Work as required by Project Manager or Owner, or if Contractor fails to perform the Work in accordance with the Contract Documents, or if Contractor fails to comply with any of the provisions of the Contract Documents, Owner may, after seven (7) days written notice to Contractor, correct and remedy any such deficiency. Provided, however, Owner shall not be required to give notice to Contractor in the event of an emergency. To the extent necessary to complete corrective and remedial action, Owner may exclude Contractor from any or all of the Project site, take possession of all or any part of the Work, and suspend Contractor's services related thereto, take possession of Contractor's tools, appliances, construction equipment and machinery at the Project site and incorporate in 69 15-6463 Tlgertail Observation Tower '9 June 22, 2015 New Business 7-f 87 of 122 the Work all materials and equipment stored at the Project site or for which Owner has paid Contractor but which are stored elsewhere. Contractor shall allow Owner, Design Professional and their respective representatives, agents, and employees such access to the Project site as may be necessary to enable Owner to exercise the rights and remedies under this paragraph. All direct, indirect and consequential costs of Owner in exercising such rights and remedies shall be charged against Contractor, and a Change Order shall be issued, incorporating the necessary revisions to the Contract Documents, including an appropriate decrease to the Contract Amount. Such direct, indirect and consequential costs shall include, but not be limited to, fees and charges of engineers, architects, attorneys and other professionals, all court costs and all costs of repair and replacement of work of others destroyed or damaged by correction, removal or replacement of Contractor's defective Work. Contractor shall not be allowed an extension of the Contract Time because of any delay in performance of the Work attributable to the exercise by Owner of Owner's rights and remedies hereunder. 24. SUPERVISION AND SUPERINTENDENTS. 24.1 Contractor shall plan, organize, supervise, schedule, monitor, direct and control the Work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the Work in accordance with the Contract Documents. Contractor shall be responsible to see that the finished Work complies accurately with the Contract Documents. Contractor shall keep on the Work at all times during its progress a competent resident superintendent, who shall be subject to Owner's approval and not be replaced without prior written notice to Project Manager except under extraordinary circumstances. The superintendent shall be employed by the Contractor and be the Contractor's representative at the Project site and shall have authority to act on behalf of Contractor. All communications given to the superintendent shall be as binding as if given to the Contractor. Owner shall have the right to direct Contractor to remove and replace its Project superintendent, with or without cause. Attached to the Agreement as Exhibit N is a list identifying Contractor's Project Superintendent and all of Contractor's key personnel who are assigned to the Project; such identified personnel shall not be removed without Owner's prior written approval, and if so removed must be immediately replaced with a person acceptable to Owner. 24.2 Contractor shall have a competent superintendent on the project at all times whenever contractor's work crews, or work crews of other parties authorized by the Project Manager are engaged in any activity whatsoever associated with the Project. Should the Contractor fail to comply with the above condition, the Project Manager shall, at his discretion, deduct from the Contractor's monthly pay estimate, sufficient moneys to account for the Owner's loss of adequate project supervision, not as a penalty, but as liquidated damages, separate from the liquidated damages described in Section 5.B, for services not rendered. 25. PROTECTION OF WORK. 25.1 Contractor shall fully protect the Work from loss or damage and shall bear the cost of any such loss or damage until final payment has been made. If Contractor or any one for whom Contractor is legally liable for is responsible for any loss or damage to the Work, or other work or materials of Owner or Owner's separate contractors, 70 15-6463 Tigertail Observation Tower �'.1( June 22, 2015 New Business 7-f 88 of 122 Contractor shall be charged with the same, and any moneys necessary to replace such loss or damage shall be deducted from any amounts due Contractor. 25.2 Contractor shall not load nor permit any part of any structure to be loaded in any manner that will endanger the structure, nor shall Contractor subject any part of the Work or adjacent property to stresses or pressures that will endanger it. 25.3 Contractor shall not disturb any benchmark established by the Owner or Design Professional with respect to the Project. If Contractor, or its subcontractors, agents or anyone for whom Contractor is legally liable, disturbs the Owner or Design Professional's benchmarks, Contractor shall immediately notify Project Manager and Design Professional. The Owner or Design Professional shall re-establish the benchmarks and Contractor shall be liable for all costs incurred by Owner associated therewith. 26. EMERGENCIES. 26.1 In the event of an emergency affecting the safety or protection of persons or the Work or property at the Project site or adjacent thereto, Contractor, without special instruction or authorization from Owner or Design Professional is obligated to act to prevent threatened damage, injury or loss. Contractor shall give Project Manager - written notice within forty-eight (48) hours after Contractor knew or should have known of the occurrence of the emergency, if Contractor believes that any significant changes in the Work or variations from the Contract Documents have been caused thereby. If the Project Manager determines that a change in the Contract Documents is required because of the action taken in response to an emergency, a Change Order shall be issued to document the consequences of the changes or variations. If Contractor fails to provide the forty-eight (48) hour written notice noted above, the Contractor shall be deemed to have waived any right it otherwise may have had to seek an adjustment to the Contract Amount or an extension to the Contract Time. 27. USE OF PREMISES. 27.1 Contractor shall maintain all construction equipment, the storage of materials and equipment and the operations of workers to the Project site and land and areas identified in and permitted by the Contract Documents and other lands and areas permitted by law, rights of way, permits and easements, and shall not unreasonably encumber the Project site with construction equipment or other material or equipment. Contractor shall assume full responsibility for any damage to any such land or area, or to the owner or occupant thereof, or any land or areas contiguous thereto, resulting from the performance of the Work. 28. SAFETY. 28.1 Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to: 71 15-6463 Tigertail Observation Tower 04( June 22, 2015 New Business 7-f 89 of 122 28.1.1 All employees on or about the project site and other persons and/or organizations who may be affected thereby; 28.1.2 All the Work and materials and equipment to be incorporated therein, whether in storage on or off the Project site; and 28.1.3 Other property on Project site or adjacent thereto, including trees, shrubs, walks, pavements, roadways, structures, utilities and any underground structures or improvements not designated for removal, relocation or replacement in the Contract Documents. 28.2 Contractor shall comply with all applicable codes, laws, ordinances, rules and regulations of any public body having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss. Contractor shall erect and maintain all necessary safeguards for such safety and protection. Contractor shall notify owners of adjacent property and of underground structures and improvements and utility owners when prosecution of the Work may affect them, and shall cooperate with them in the protection, removal, relocation or replacement of their property. Contractor's duties and responsibilities for the safety and protection of the Work shall continue until such time as the Work is completed and final acceptance of same by Owner has occurred. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 28.3. Contractor shall designate a responsible representative located on a full time basis at the Project site whose duty shall be the prevention of accidents. This person shall be Contractor's superintendent unless otherwise designated in writing by Contractor to Owner. 28.4 Alcohol, drugs and all illegal substances are strictly prohibited on any Owner property. All employees of Contractor, as well as those of all subcontractors and those of any other person or entity for whom Contractor is legally liable (collectively referred to herein as "Employees"), shall not possess or be under the influence of any such substances while on any Owner property. Further, Employees shall not bring on to any Owner property any gun, rifle or other firearm, or explosives of any kind. 28.5 Contractor acknowledges that the Work may be progressing on a Project site which is located upon or adjacent to an existing Owner facility. In such event, Contractor shall comply with the following: 28.5.1 All Owner facilities are smoke free. Smoking is strictly prohibited; 28.5.2 All Employees shall be provided an identification badge by Contractor. Such identification badge must be prominently displayed on the outside of the Employees' clothing at all times. All Employees working at the Project site must log in and out with the Contractor each day; 72 15-6463 Tigertail Observation Tower rCA() June 22, 2015 New Business 7-f 90 of 122 28.5.3 Contractor shall strictly limit its operations to the designated work areas and shall not permit any Employees to enter any other portions of Owner's property without Owner's expressed prior written consent; 28.5,4 All Employees are prohibited from distributing any papers or other materials upon Owner's property, and are strictly prohibited from using any of Owner's telephones or other office equipment; 28.5.5 All Employees shall at all times comply with the OSHA regulations with respect to dress and conduct at the Project site. Further, all Employees shall comply with the dress, conduct and facility regulations issued by Owner's officials onsite, as said regulations may be changed from time to time; 28.5.6 All Employees shall enter and leave Owner's facilities only through the ingress and egress points identified in the site utilization plan approved by Owner or as otherwise designated, from time to time, by Owner in writing; 28.5.7 When requested, Contractor shall cooperate with any ongoing Owner investigation involving personal injury, economic loss or damage to Owner's facilities or personal property therein; 28.5.8 The Employees may not solicit, distribute or sell products while on Owner's property. Friends, family members or other visitors of the Employees are not permitted on Owner's property; and 28.5.9 At all times, Contractor shall adhere to Owner's safety and security regulations, and shall comply with all security requirements at Owner's facilities, as said regulations and requirements may be modified or changed by Owner from time to time. 29. PROJECT MEETINGS. Prior to the commencement of Work, the Contractor shall attend a pre-construction conference with the Project Manager, Design Professional and others as appropriate to discuss the Progress Schedule, procedures for handling shop drawings and other submittals, and for processing Applications for Payment, and to establish a working understanding among the parties as to the Work. During the prosecution of the Work, the Contractor shall attend any and all meetings convened by the Project Manager with respect to the Project, when directed to do so by Project Manager or Design Professional. The Contractor shall have its subcontractors and suppliers attend all such meetings (including the pre-construction conference) as may be directed by the Project Manager. 30. VENDOR PERFORMANCE EVALUATION. Owner has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement. 73 15-6463 Tigertail Observation Tower (CA June 22, 2015 New Business 7-f 91 of 122 31. MAINTENANCE OF TRAFFIC POLICY. For all projects that are conducted within a Collier County Right-of-Way, the Contractor shall provide and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the Florida Department of Transportations Design Standards (DS), where applicable on state roadways. These projects shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein by reference. Copies are available through Risk Management and/or Purchasing Departments, and is available on-line at colliergov.net/purchasing. The Contractor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar with their requirements. Strict adherence to the requirements of the Maintenance of Traffic ("MOT") policy will be enforced under this Contract. All costs associated with the Maintenance of Traffic shall be included on the line item on the bid page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of Award. 32. SALES TAX SAVINGS AND DIRECT PURCHASE. 32.1 Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. No markup shall be applied to sales tax. Additionally, as directed by Owner and at no additional cost to Owner, Contractor shall comply with and fully implement the sales tax savings program with respect to the Work, as set forth in section 32.2 below: 32.2 Notwithstanding anything herein to the contrary, because Owner is exempt from sales tax and may wish to generate sales tax savings for the Project, Owner reserves the right to make direct purchases of various construction materials and equipment included in the Work ("Direct Purchase"). Contractor shall prepare purchase orders to vendors selected by Contractor, for execution by Owner, on forms provided by Owner. Contractor shall allow two weeks for execution of all such purchase orders by Owner. Contractor represents and warrants that it will use its best efforts to cooperate with Owner in implementing this sales tax savings program in order to maximize cost savings for the Project. Adjustments to the Contract Amount will be made by appropriate Change Orders for the amounts of each Owner Direct Purchase, plus the saved sales taxes. A Change Order shall be processed promptly after each Direct Purchase, or group of similar or related Direct Purchases, unless otherwise mutually agreed upon between Owner and Contractor. With respect to all Direct Purchases by Owner, Contractor shall remain responsible for coordinating, ordering, inspecting, accepting delivery, storing, handling, installing, warranting and quality control for all Direct Purchases. Notwithstanding anything herein to the contrary, Contractor expressly acknowledges and agrees that all Direct Purchases shall be included within and covered by Contractor's warranty to Owner to the same extent as all other warranties provided by Contractor pursuant to the terms of the Contract Documents. In the event Owner makes a demand against Contractor with respect to any Direct Purchase and Contractor wishes to make claim against the manufacturer or supplier of such Direct Purchase, upon request from Contractor Owner shall assign to Contractor 74 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 92 of 122 any and all warranties and Contract rights Owner may have from any manufacturer or supplier of any such Direct Purchase by Owner. 32.3 Bidder represents and warrants that it is aware of its statutory responsibilities for sale tax under Chapter 212, Florida Statutes, and for its responsibilities for Federal excise taxes. 33. SUBCONTRACTS. 33.1 Contractor shall review the design and shall determine how it desires to divide the sequence of construction activities. Contractor will determine the breakdown and composition of bid packages for award of subcontracts, based on the current Project Milestone Schedule, and shall supply a copy of that breakdown and composition to Owner and Design Professional for their review and approval prior to submitting its first Application for Payment. Contractor shall take into consideration such factors as natural and practical lines of severability, sequencing effectiveness, access and availability constraints, total time for completion, construction market conditions, availability of labor and materials, community relations and any other factors pertinent to saving time and costs. 33.2 A Subcontractor is any person or entity who is performing, furnishing, supplying - or providing any portion of the Work pursuant to a contract with Contractor. Contractor shall be solely responsible for and have control over the Subcontractors. Contractor shall negotiate all Change Orders, Work Directive Changes, Field Orders and Requests for Proposal, with all affected Subcontractors and shall review the costs of those proposals and advise Owner and Design Professional of their validity and reasonableness, acting in Owner's best interest, prior to requesting approval of any Change Order from Owner. All Subcontractors performing any portion of the Work on this Project must be "qualified" as defined in Collier County Ordinance 2013-69, meaning a person or entity that has the capability in all respects to perform fully the Agreement requirements with respect to its portion of the Work and has the integrity and reliability to assure good faith performance. 33.3 In addition to those Subcontractors identified in Contractor's bid that were approved by Owner, Contractor also shall identify any other Subcontractors, including their addresses, licensing information and phone numbers, it intends to utilize for the Project prior to entering into any subcontract or purchase order and prior to the Subcontractor commencing any work on the Project. The list identifying each Subcontractor cannot be modified, changed, or amended without prior written approval from Owner. Any and all Subcontractor work to be self-performed by Contractor must be approved in writing by Owner in its sole discretion prior to commencement of such work. Contractor shall continuously update that Subcontractor list, so that it remains current and accurate throughout the entire performance of the Work. 33.4 Contractor shall not enter into a subcontract or purchase order with any Subcontractor, if Owner reasonably objects to that Subcontractor. Contractor shall not be required to contract with anyone it reasonably objects to. Contractor shall keep on file a copy of the license for every Subcontractor and sub-subcontractor performing any portion of the Work, as well as maintain a log of all such licenses. All subcontracts and purchase orders between Contractor and its Subcontractors shall be in writing and are (� 75 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 93 of 122 subject to Owner's approval. Further, unless expressly waived in writing by Owner, all subcontracts and purchase orders shall (1) require each Subcontractor to be bound to Contractor to the same extent Contractor is bound to Owner by the terms of the Contract Documents, as those terms may apply to the portion of the Work to be performed by the Subcontractor, (2) provide for the assignment of the subcontract or purchase order from Contractor to Owner at the election of Owner upon termination of Contractor, (3) provide that Owner will be an additional indemnified party of the subcontract or purchase order, (4) provide that Owner, Collier County Government, will be an additional insured on all liability insurance policies required to be provided by the Subcontractor except workman's compensation and business automobile policies, (5) assign all warranties directly to Owner, and (6) identify Owner as an intended third-party beneficiary of the subcontract or purchase order. Contractor shall make available to each proposed Subcontractor, prior to the execution of the subcontract, copies of the Contract Documents to which the Subcontractor will be bound. Each Subcontractor shall similarly make copies of such documents available to its sub-subcontractors. 33.5 Each Subcontractor performing work at the Project Site must agree to provide field (on-site) supervision through a named superintendent for each trade (e.g., general concrete forming and placement, masonry, mechanical, plumbing, electrical and roofing) included in its subcontract or purchase order. In addition, the Subcontractor shall assign and name a qualified employee for scheduling direction for its portion of the Work. The supervisory employees of the Subcontractor (including field superintendent, foreman and schedulers at all levels) must have been employed in a supervisory (leadership) capacity of substantially equivalent level on a similar project for at least two years within the last five years. The Subcontractor shall include a resume of experience for each employee identified by it to supervise and schedule its work. 33.6 Unless otherwise expressly waived by Owner in writing, all subcontracts and purchase orders shall provide: 33.6.1 That the Subcontractor's exclusive remedy for delays in the performance of the subcontract or purchase order caused by events beyond its control, including delays claimed to be caused by Owner or Design Professional or attributable to Owner or Design Professional and including claims based on breach of contract or negligence, shall be an extension of its contract time. 33.6.2 In the event of a change in the work, the Subcontractor's claim for adjustments in the contract sum are limited exclusively to its actual costs for such changes plus no more than 10%for overhead and profit. 33.6.3 The subcontract or purchase order, as applicable, shall require the Subcontractor to expressly agree that the foregoing constitute its sole and exclusive remedies for delays and changes in the Work and thus eliminate any other remedies for claim for increase in the contract price, damages, losses or additional compensation. Further, Contractor shall require all Subcontractors to similarly incorporate the terms of this Section 33.6 into their sub-subcontracts and purchase orders. 33.6.4 Each subcontract and purchase order shall require that any claims by Subcontractor for delay or additional cost must be submitted to Contractor within the time and in the manner in which Contractor must submit such claims to Owner, and that 76 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 94 of 122 failure to comply with such conditions for giving notice and submitting claims shall result in the waiver of such claims. 34. CONSTRUCTION SERVICES. 34.1 Contractor shall maintain at the Project site, originals or copies of, on a current basis, all Project files and records, including, but not limited to, the following administrative records: 34.1.1 Subcontracts and Purchase Orders 34.1.2 Subcontractor Licenses 34.1.3 Shop Drawing Submittal/Approval Logs 34.1.4 Equipment Purchase/Delivery Logs 34.1.5 Contract Drawings and Specifications with Addenda 34.1.6 Warranties and Guarantees 34.1.7 Cost Accounting Records 34.1.8 Labor Costs 34.1.9 Material Costs 34.1.10 Equipment Costs 34.1.11 Cost Proposal Request 34.1.12 Payment Request Records 34.1.13 Meeting Minutes 34.1.14 Cost-Estimates 34.1.15 Bulletin Quotations 34.1.16 Lab Test Reports 34.1.17 Insurance Certificates and Bonds 34.1.18 Contract Changes 34.1.19 Permits 34.1.20 Material Purchase Delivery Logs 34.1.21 Technical Standards 34.1.22 Design Handbooks 34.1.23 "As-Built" Marked Prints 34.1.24 Operating & Maintenance Instruction 34.1.25 Daily Progress Reports 34.1.26 Monthly Progress Reports 34.1.27 Correspondence Files 34.1.28 Transmittal Records 34.1.29 Inspection Reports 34.1.30 Punch Lists 34.1.31 PMIS Schedule and Updates 34.1.32 Suspense (Tickler) Files of Outstanding Requirements The Project files and records shall be available at all times to Owner and Design Professional or their designees for reference, review or copying. 34.2 Contractor Presentations At the discretion of the County, the Contractor may be required to provide a brief update on the Project to the Collier County Board of County Commissioners, "Board", up to two 15-6463 Tigertail Observation Tower 77 s June 22, 2015 New Business 7-f 95 of 122 (2) times per contract term. Presentations shall be made in a properly advertised Public Meeting on a schedule to be determined by the County Manager or his designee. Prior to the scheduled presentation date, the Contractor shall meet with appropriate County staff to discuss the presentation requirements and format. Presentations may include, but not be limited to, the following information: Original contract amount, project schedule, project completion date and any changes to the aforementioned since Notice to Proceed was issued. 35. SECURITY. If required, Vendor/Contractor/Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. 36. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 37. VALUE ENGINEERING. All projects with an estimated cost of $10 million or more shall be reviewed for consideration of a Value Engineering (VE) study conducted during project development. A "project" shall be defined as the collective contracts, which may include but not be limited to: design, construction, and construction, engineering and inspection (CEI) services. Additionally, any project with an estimated construction value of $2 million or more may be reviewed for VE at the discretion of the County. 38. ABOVEGROUND/UNDERGROUND TANKS. 38.1 The contractor shall ensure compliance with all NFPA regulations: specifically 110 & 30/30A; FDEP chapter 62 regulations: specifically 761, 762, 777, and 780; 376 &403 Florida Statutes; and STI, UL, PEI, ASME, NACE, NLPA, NIST& API referenced standards pertaining to the storage of hazardous materials and petroleum products. 38.2 The contractor shall notify the Solid & Hazardous Waste Management Department(SHWMD) prior to the installation, removal, or maintenance of any storage tank, including day tanks for generators, storing /will be storing petroleum products or hazardous materials. The contractor shall provide a 10 day and 48 hour notice to SHWMD 239-252-2508 prior to commencement. 78 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 96 of 122 The contractor shall provide the plans pertaining to the storage tank systems containing hazardous materials/petroleum products to the SHWMD prior to plans submittal to a permitting entity and then SHWMD must approve the plans prior to contractor's submittal for permitting. 39. STANDARDS OF CONDUCT: PROJECT MANAGER, SUPERVISOR, EMPLOYEES. The Contractor shall employ people to work on Owner's projects who are neat, clean, well-groomed and courteous. Subject to the Americans with Disabilities Act, Contractor shall supply competent employees who are physically capable of performing their employment duties. The Owner may require the Contractor to remove an employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose continued employment on Owner's projects is not in the best interest of the County. 40. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by Owner's staff person who would make the presentation of any settlement reached during negotiations to Owner for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by Owner's staff person or designee who would make the presentation of any settlement reached at mediation to Owner's Board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under Section 44.102, Fla. Stat. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 79 15-6463 Tigertail Observation Tower yr wok June 22, 2015 New Business 7-f 97 of 122 EXHIBIT I: SUPPLEMENTAL TERMS AND CONDITIONS Supporting documents found at: http://bid.colliergov.net/bid/ and titled: N/A 80 15-6463 Tigertail Observation Tower �U June 22, 2015 New Business 7-f 98 of 122 EXHIBIT J:TECHNICAL SPECIFICATIONS Supporting documents found at: http://bid.colliergov.net/bid/ and titled: N/A 81 C~� 15-6463 Tigerish Observation Tower June 22, 2015 New Business 7-f 99 of 122 EXHIBIT K: PERMITS Supporting documents found at: http://bid.colliergov.net/bid/ and titled: City of Marco Island Permit and FDEP Permit 82 n9 15-6463 Tigertail Observation Tower a June 22, 2015 New Business 7-f 100 of 122 $101KlON RICK SCOTT FLORIDA DEPARTMENT OF GOVERNOR 'r t •:l';�1; § ENVIRONMENTAL PROTECTION CARLOS LOPEZ-CANTERA 1z BOB LAIR STONE EZ CENTER LT.GOVERNOR / ,�;)�;1-) :c,s,,'�, 2600 BLAIR S ROAD TALLAHASSEE,FLORIDA 32399-2400 JONATHAN P.STEVERSON Viegriategagef SECRETARY March 5,2015 Collier County Board of County Commissioners c/o Michael J. Delate Q.Grady Minor and Associates,P.A. 3800 Via Del Ray Bonita Springs,Florida 34134 Dear Mr.Delate: Notice to Proceed Issued Permit Number: CO-991 Permittee Name: Collier County Board of County Commissioners Your request for a permit pursuant to Section 161.053,Florida Statutes, for construction or other activities _ seaward of the coastal construction control line, has been approved by the Department of Environmental Protection, enclosed is the permit. However, construction may not commence until after the permittee complies with any preconstruction requirements described in Special Permit Condition 1. The permit will expire one (1) year after the date of issuance of the permit. Upon receipt of a written request signed by the permittee or authorized agent, the Department will consider extending the permit for up to but no more than one additional year. You must apply for a new permit for completion of any work not accomplished under the original permit. Although you may apply for a new permit, there is no assurance that such new permit for the same construction or activities would be approved. The authorized work is strictly limited to that described on the enclosed permit. If you have any questions pertaining to this permit, please contact me by mail at the letterhead address (add Mail Station 3522), by telephone at(850)245-7671,or by email at molly.edson @dep.state.fl.us. Sincerely, Natty >SolSoil Molly Edson,Permit Manager Coastal Construction Control Line Program Division of Water Resource Management ME/dw Enclosures cc: Permit Information Center Jennie Cowart,Field Inspector Collier County,Building Official i'ww,dep.state.jl.us June 22, 2015 New Business 7-f 101 of 122 ,nmE • STATE OF FLORIDA � t� DEPARTMENT OF ENVIRONMENTAL PROTECTION Division of Water Resource Management 2600 Blair Stone Road-Mail Station 3522 W Tallahassee,Florida 32399-2400 g FLORIDA (850)245-8336 PERMIT NUMBER: CO-991 PERMITTEE Collier County Board of County Commissioners c/o Michael J.Delate Q.Grady Minor and Associates,P.A. 3800 Via Del Ray Bonita Springs,Florida 34134 NOTICE TO PROCEED AND PERMIT FOR CONSTRUCTION OR OTHER ACTIVITIES PURSUANT TO SECTION 161.053,FLORIDA STATUTES FINDINGS OF FACT: An application for authorization to conduct the activities seaward of the coastal construction control line that are indicated in the project description, was filed by the applicant/permittee named herein on December 5,2014,and was determined to be complete pursuant to rule on December 5,2014. CONCLUSIONS OF LAW: After considering the merits of the proposal and any written objections from affected persons, the Department finds that upon compliance with the permit conditions, the activities indicated in the project description of this permit are of such a nature that they will result in no significant adverse impacts to the beach/dune areas or to adjacent properties; that the work is not expected to adversely impact nesting sea turtles,their hatchlings, or their habitat; and that the work is expendable in nature and/or is appropriately designed in accordance with Section 62B-33.005, Florida Administrative Code. Based on the foregoing considerations,the Department approves the application;authorizes construction and/or activities at the location indicated below in strict accordance with the project description, the approved plans and the General Permit Conditions which are attached and are by this reference incorporated herein, and any additional conditions shown below,pursuant to Section 161.053(4),Florida Statutes. EXPIRATION DATE: March 4,2016 LOCATION: Between approximately 120 feet and 1,190 feet south of the Department of Environmental Protection's reference monument R-133, in Collier County. Project address: Tigertail Beach Park, 480 Hernando Drive,Marco Island. PROJECT DESCRIPTION: Observation Deck 1. Location relative to control line: A maximum of 852 feet seaward. 2. Exterior dimensions: 11.2 feet in the shore-normal direction by 17.2 feet in the shore-parallel direction. 3. Foundation: Shallow footer. June 22, 2015 New Business 7-f 102 of 122 PERMITI'bE: Collier County Board of County Commissioners PERMIT NUMBER: CO-991 PAGE 2 Other Structures/Activities 1. A 5-foot wide wooden ramp leading up to the observation deck located a maximum of 836 feet seaward of the control line. 2. A 5-foot wide on-grade beach mat connecting the existing boardwalk to the new wooden ramp and observation deck. SPECIAL PERMIT CONDITIONS: 1. Prior to commencement of construction activity authorized by this permit, a preconstruction conference shall be held at the site among the contractor, the owner or authorized agent, and a staff representative of the Department to establish an understanding among the parties as to the items specified in the special and general conditions of the permit. The proposed locations of the structures shall be staked out for the conference. Contact Jennifer Cowart at (941) 492-0701 to schedule a conference. 2. Prior to completion of construction activities authorized by this permit,the permittee shall remove from the immediate project area all invasive nuisance plants, such as listed in the Florida Exotic Pest Plant Council's List of Category I and II Invasive Species and including Australian pine (Casuarina spp.), Brazilian pepper (Schinus terebenthifolium), and Beach Napauka (Scaevola sericea). The permittee shall also plant a mix of a minimum of three native salt-tolerant species to replace any native vegetation disturbed by construction. Approved plans are incorporated into this permit by reference. Done and ordered this 4th day of March 2015, in Tallahassee,Florida. Attachment: General Permit Conditions FILING AND ACKNOWLEDGEMENT State of Florida FILED,on this date,pursuant to S 120.52 Department of Environmental Protection Florida Statutes,with the designated Department Clerk,receipt of which is hereby o �f acknowledged. ,,,�,,,, ►il """"""� Weaver_D .�. Cala Slain 1,2.0 aele—A21440C4-; 03/04/2015 Fritz Wettstein,Environmental Consultant Deputy Clerk Date Coastal Construction Control Line Program Division of Water Resource Management June 22, 2015 New Business 7-f 103 of 122 PERMITTEE: Collier County Board of County Commissioners PERMIT NUMBER: CO-991 PAGE 3 NOTICE OF RIGHTS This action is final and effective on the date filed with the Clerk of the Department unless a petition for an administrative hearing is timely filed under sections 120.569 and 120.57,Florida Statutes, before the deadline for filing a petition. On the filing of a timely and sufficient petition,this action will not be final and effective until further order of the Department. Because the administrative hearing process is designed to formulate final agency action, the hearing process may result in a modification of the agency action or even denial of the application. Petition for Administrative Hearing A person whose substantial interests are affected by the Department's action may petition for an administrative proceeding(hearing)under sections 120.569 and 120.57,Florida Statutes. Pursuant to rule 28- 106.201, Florida Administrative Code, a petition for an administrative hearing must contain the following information: (a) The name and address of each agency affected and each agency's file or identification number, if known; (b) The name, address, any e-mail address, any facsimile number, and telephone number of the petitioner, if the petitioner is not represented by an attorney or a qualified representative; the name, address, and telephone number of the petitioner's representative, if any, which shall be the address for service purposes during the course of the proceeding; and an explanation of how the petitioner's substantial interests will be affected by the agency determination; (c) A statement of when and how the petitioner received notice of the agency decision; (d) A statement of all disputed issues of material fact. If there are none, the petition must so indicate; (e) A concise statement of the ultimate facts alleged,including the specific facts that the petitioner contends warrant reversal or modification of the agency's proposed action; (f) A statement of the specific rules or statutes the petitioner contends require reversal or modification of the agency's proposed action, including an explanation of how the alleged facts relate to the specific rules or statutes; and (g) A statement of the relief sought by the petitioner, stating precisely the action petitioner wishes the agency to take with respect to the agency's proposed action. The petition must be filed (received by the Clerk) in the Office of General Counsel of the Department at 3900 Commonwealth Boulevard, Mail Station 35, Tallahassee, Florida 32399-3000. Also, a copy of the petition shall be mailed to the applicant at the address indicated above at the time of filing. Time Period for Filing a Petition In accordance with rule 62-110.106(3), Florida Administrative Code, petitions for an administrative hearing by the applicant must be filed within 21 days of receipt of this written notice. Petitions filed by any persons other than the applicant, and other than those entitled to written notice under section 120.60(3), Florida Statutes, must be filed within 21 days of publication of the notice or within 21 days of receipt of the written notice,whichever occurs first. Under section 120.60(3), Florida Statutes, however, any person who has asked the Department for notice of agency action may file a petition within 21 days of receipt of such notice, June 22, 2015 New Business 7-f 104 of 122 PERMITTEE: Collier County Board of County Commissioners PERMIT NUMBER: CO-991 PAGE 4 regardless of the date of publication. The failure to file a petition within the appropriate time period shall constitute a waiver of that person's right to request an administrative determination (hearing) under sections 120.569 and 120.57, Florida Statutes, or to intervene in this proceeding and participate as a party to it. Any subsequent intervention (in a proceeding initiated by another party) will be only at the discretion of the presiding officer upon the filing of a motion in compliance with rule 28-106.205, Florida Administrative Code. • Extension of Time Under rule 62-110.106(4), Florida Administrative Code, a person whose substantial interests are affected by the Department's action may also request an extension of time to file a petition for an administrative hearing. The Department may, for good cause shown, grant the request for an extension of time. Requests for extension of time must be filed with the Office of General Counsel of the Department at 3900 Commonwealth Boulevard, Mail Station 35, Tallahassee, Florida 32399-3000, before the applicable deadline for filing a petition for an administrative hearing. A timely request for extension of time shall toll the running of the time period for filing a petition until the request is acted upon. Mediation Mediation is not available in this proceeding. Judicial Review Once this decision becomes final, any party to this action has the right to seek judicial review pursuant to section 120.68, Florida Statutes, by filing a Notice of Appeal pursuant to rules 9.110 and 9.190,Florida Rules of Appellate Procedure, with the Clerk of the Department in the Office of General Counsel, 3900 Commonwealth Boulevard, M.S. 35, Tallahassee, Florida 32399-3000; and by filing a copy of the Notice of Appeal accompanied by the applicable filing fees with the appropriate District Court of Appeal. The Notice of Appeal must be filed within 30 days from the date this action is filed with the Clerk of the Department. Newspaper Publication The Agency will not publish or require the person requesting a permit to publish in a newspaper a notice of receipt of the permit application or notice of Agency action granting or denying the permit. Persons receiving a permit are advised that interested parties who become aware of Agency action approving or denying the permit,or who observe work on the project within certain time frames without any prior notice, may have rights to petition for an administrative hearing under Chapter 120,F.S. For this reason, it may be in the best interest of the person proposing the activity to publish, at its expense, a one-time "Notice of Permit Issuance" in a newspaper of general circulation in the county where the activity is located meeting the requirements of Chapter 50, F.S. Agency staff can provide persons with the information for such a notice upon request. Persons who are substantially affected by the proposed action may petition for an administrative hearing within the time frames specified in the notice and Chapter 120,F.S. June 22, 2015 New Business 7-f 105 of 122 Florida Department of Environmental Protection(DEP) Division of Water Resource Management 4010 Coastal Construction Control Line Program 2800 Blair Stone Road,Mail Station 3522 Tallahassee,Florida 32399-2400 (850)245-8338 FLORIDA General Permit Conditions easammiandosse Rule 62B-33.0155,Florida Administrative Code 1. The following general permit conditions shall apply,unless waived by the Department or modified by the permit: (a)The permittee shall carry out the construction or activity for which the permit was granted in accordance with the plans and specifications that were approved by the Department as part of the permit. Deviations therefrom, without written approval from the Department, shall be grounds for suspension of the work and revocation of the permit pursuant to Section 120.60(7),F.S.,and shall result in assessment of civil fines or issuance of an order to alter or remove the unauthorized work,or both.No other construction or activities shall be conducted. No modifications to project size, location, or structural design are authorized without prior written approval from the Department. A copy of the notice to proceed shall be conspicuously displayed at the project site. Approved plans shall be made available for inspection by a Department representative. (b)The permittee shall conduct the construction or activity authorized under the permit using extreme care to prevent any adverse impacts to the beach and dune system,marine turtles,their nests and habitat,or adjacent property and structures. (c)The permittee shall allow any duly identified and authorized member of the Department to enter upon the premises associated with the project authorized by the permit for the purpose of ascertaining compliance with the terms of the permit and with the rules of the Department until all construction or activities authorized or required in the permit have been completed and all project performance reports, certifications, or other documents are received by the Department and determined to be consistent with the permit and approved plans. (d) The permittee shall hold and save the State of Florida, the Department, and its officers and employees harmless from any damage,no matter how occasioned and no matter what the amount,to persons or property that might result from the construction or activity authorized under the permit and from any and all claims and judgments resulting from such damage. (e) The permittee shall allow the Department to use all records, notes, monitoring data, and other information relating to construction or any activity under the permit, which are submitted, for any purpose necessary except where such use is otherwise specifically forbidden by law. (f) Construction traffic shall not occur and building materials shall not be stored on vegetated areas seaward of the control line unless specifically authorized by the permit. If the Department determines that this requirement is not being met, positive control measures, such as temporary fencing, designated access roads, adjustment of construction sequence, or other requirements, shall be provided by the permittee at the direction of the Department. Temporary construction fencing shall not be sited within marine turtle nesting habitats. (g) The permittee shall not disturb existing beach and dune topography and vegetation except as expressly authorized in the permit.Before the project is considered complete,any disturbed topography or vegetation shall be restored as prescribed in the permit with suitable fill material or revegetated with appropriate beach and dune vegetation. (h)All fill material placed seaward of the control line shall be sand which is similar to that already existing on the site in both coloration and grain size. All such fill material shall be free of construction debris, rocks, clay, or other foreign matter; shall be obtained from a source landward of the coastal construction control line;and shall be free of coarse gravel or cobbles. (i)If surplus sand fill results from any approved excavation seaward of the control line,such material shall be distributed seaward of the control line on the site,as directed by the Department,unless otherwise specifically authorized by the permit. (j) Any native salt-tolerant vegetation destroyed during construction shall be replaced with plants of the same species or, by authorization of the Department,with other native salt-tolerant vegetation suitable for beach and dune stabilization. Unless otherwise specifically authorized by the Department, all plants installed in beach and coastal areas—whether to replace vegetation displaced, damaged, or destroyed during construction or otherwise—shall be of species indigenous to Florida beaches and dunes, such as sea oats, sea grape, saw palmetto, panic grass, saltmeadow hay cordgrass, seashore saltgrass, and railroad vine, and grown from stock indigenous to the region in which the project is located. (k)All topographic restoration and revegetation work is subject to approval by the Department, and the status of restoration shall be reported as part of the final certification of the actual work performed. (1) If not specifically authorized elsewhere in the permit, no operation, transportation, or storage of equipment or materials is authorized seaward of the dune crest or rigid coastal structure during the marine turtle nesting season.The marine turtle nesting season is May 1 through October 31 in all counties except Brevard,Indian River,St.Lucie,Martin,Palm Beach,and Broward counties where leatherback turtle nesting occurs during the period of March 1 through October 31. (m)If not specifically authorized elsewhere in the permit,no temporary lighting of the construction area is authorized at any time during the marine turtle nesting season and no additional permanent exterior lighting is authorized. General Permit Conditions(May 31,2007) Page 1 June 22, 2015 New Business 7-f 106 of 122 (n) All windows and glass doors visible from any point on the beach must be tinted to a transmittance value(light transmission from inside to outside)of 45%or less through the use of tinted glass or window film. (o)The permit has been issued to a specified property owner and is not valid for any other person unless formally transferred.An applicant requesting transfer of the permit shall sign two copies of the permit transfer agreement form, agreeing to comply with all terms and conditions of the permit, and return both copies to the Bureau. The transfer request shall be provided on the form entitled "Permit Transfer Agreement"—DEP Form 73-103 (Revised 1/04), which is hereby adopted and incorporated by reference.No work shall proceed under the permit until the new owner has received a copy of the transfer agreement approved by the Department.A copy of the transfer agreement shall be displayed on the construction site along with the permit.An expired permit shall not be transferred. (p)The permittee shall immediately inform the Bureau of any change of mailing address of the permittee and any authorized agent until all requirements of the permit are met. (q) For permits involving major structures or activities, the permittee shall submit to the Bureau periodic progress reports on a monthly basis beginning at the start of construction and continuing until all work has been completed. If a permit involves either new armoring or major reconstruction of existing armoring,the reports shall be certified by an engineer licensed in the State of Florida.The permittee or engineer,as appropriate,shall certify that as of the date of each report all construction has been performed in compliance with the plans and project description approved as a part of the permit and with all conditions of the permit, or shall specify any deviation from the plans,project description, or conditions of the permit. The report shall also state the percent of completion of the project and each major individual component. The reports shall be provided to the Bureau using the form entitled"Periodic Progress Report"—DEP Form 73-111 (Revised 6/04),which is hereby adopted and incorporated by reference. Permits for minor structures or activities do not require submittal of periodic reports unless required by special permit condition. (r) For permits involving habitable major structures, all construction on the permitted structure shall stop when the foundation pilings have been installed. At that time the foundation location form shall be submitted to and accepted by the Bureau prior to proceeding with further vertical construction above the foundation. The form shall be signed by a professional surveyor, licensed pursuant to Chapter 472,F.S.,and shall be based upon such surveys performed in accordance with Chapter 472,F.S.,as are necessary to determine the actual configuration and dimensioned relationship of the installed pilings to the control line.The information shall be provided to the Bureau using the form entitled"Foundation Location Certification" —DEP Form 73-114B (Revised 9/05), which is hereby adopted and incorporated by reference. Phasing of foundation certifications is acceptable. The Department shall notify the permittee of approval or rejection of the form within seven(7) working-days after staff receipt of the form. All survey information upon which the form is based shall be made available to the Bureau upon request.Permits for repairs or additions to existing structures with nonconforming foundations are exempt from this condition. (s)For permits involving major structures,the permittee shall provide the Bureau with a report by an engineer or architect licensed in the State of Florida within thirty(30)days following completion of the work.The report shall state that all locations specified by the permit have been verified and that other construction and activities authorized by the permit have been performed in compliance with the plans and project description approved as a part of the permit and all conditions of the permit;or shall describe any deviations from the approved plans,project description,or permit conditions, and any work not performed. Such report shall not relieve the permittee of the provisions of paragraph 62B-33.0155(1)(a), F.A.C. If none of the permitted work is performed, the permittee shall inform the Bureau in writing no later than 30 days following expiration of the permit. The report shall be provided on the form entitled "Final Certification"DEP Form 73-115B(Revised 9/05),which is hereby adopted and incorporated by reference. (t)Authorization for construction of armoring or other rigid coastal structures is based on an engineering review and assessment of the design and anticipated performance and impact of the structure as a complete unit. Construction of any less than the complete structure as approved by the Department is not authorized and shall result in the assessment of an administrative fine and the issuance of an order to remove the partially constructed structure. Modifications to the project size, location, or structural design shall be authorized by the Department in accordance with Rule 62B-33.013,F.A.C. 2. The permittee shall not commence any excavation, construction, or other physical activity on or encroaching on the sovereignty land of Florida seaward of the mean high water line or,if established,the erosion control line until the permittee has received from the Board of Trustees of the Internal Improvement Trust Fund the required lease, license, easement, or other form of consent authorizing the proposed use. 3. The permittee shall obtain any applicable licenses or permits required by Federal,state,county,or municipal law. 4. This permit does not authorize trespass onto other property. 5. In the event of a conflict between a general permit condition and a special permit condition, the special permit condition shall prevail. 6. Copies of any forms referenced above can be obtained by writing to the Department of Environmental Protection, Bureau of Beaches and Coastal Systems, 3900 Commonwealth Boulevard, Mail Station 300, Tallahassee, Florida 32399-3000, or by telephoning(850)488-7708. General Permit Conditions(May 31,2007) Page 2 June 22, 2015 New Business 7-f 107 of 122 EXHIBIT L:STANDARD DETAILS Supporting documents found at: http://bid.colliergov.net/bid/ and titled: N/A 83 15-6463 Tigertail Observation Tower June 22, 2015 New Business 7-f 108 of 122 EXHIBIT M: PLANS AND SPECIFICATIONS Supporting documents found at: http:/Ibid.colliergov.netlbid/ and titled: Plans and Specifications,Viewing Scopes 1 &2 64 15-6463 Tigertail Observation Tower ill 9 June 22, 2015 New Business 7-f 109 of 122 Ili 8 o Ai ► _ l 13I i 111 0 ill I. 444444444444 f��MO 2 • I , ! . § • i i 8 i • 1 it Nii I j[FEj iii ' I Y M ' Pi-- �� u rr CO CO f� I fir- .1," - , . L (1) a. ,, .. , ,p 1 - �� X • O V > • i ▪ 1....... . 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Tn`nacesc os.com PINNACLE PINNACLE SCOPES TTT ='` Hi-Spy Viewing Machines www.hispyviewing.com I rod @hispyviewing.com 1043 Division Street, Cobourg, Ontario, Canada, K9A 5Y5 Telephone: (289) 252-2019 I Fax: (289) 252-1636 Non-Coin Models U.S. Dollar Price List All Prices in U.S. Dollars, F.O.B. Cobourg, Ontario, Canada All applicable taxes, duties, etc, extra Binocular 10X Non-Coin-Operated Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 10XNC 10X Non Coin-Operated Machine 5% 7% (Waterproof Optics) *With Contoured Metal Base and standing ring $3,795.00 Binocular 20X Non-Coin-Operated Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 20XNC 20X Non Coin-Operated Machine 5% 7% (Waterproof Optics) *With Contoured Metal Base and standing ring $3,995.00 *P1--NNACLE Hi-Spy Viewing Machines are manufactured and distributed by Pinnacle Scopes."Anything else is a compromise" , I vwvw.hispyviewing.com ■ June 22, 2015 New Business 7-f 119 of 122 U.S. Dollar Price List Continued Telescope 20X Non-Coin-Operated Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 20XNCT 20X Non Coin-Operated Machine 5% 7% (Waterproof Optics) •With Contoured Metal Base and standing ring $3,995.00 Telescope 35X Non-Coin-Operated Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 35XNCT 35X Non Coin-Operated Machine 5% 7% (Waterproof Optics) *With Contoured Metal Base and standing ring $4,095.00 Options Deduct $200.00 Flat Base Plate Add $1,000.00 Audio Option Add $50.00 Customized Height Add $150.00 Plaque Add $150.00 Donation Option Add $150.00 Custom Colour(any colour except black) Add $200.00 Additional Base Weights (4) Machines weigh 54kg (120 Ibs)with contoured metal base and 50kg (110 Ibs)with flat aluminum baseplate. Machines with additional base weights added to contoured metal base weight 72kg(160 Ibs). Note: Air Freight quotes are Arrival Airport only. Machines with flat baseplate or contoured metal base must be anchored. IT IS ALWAYS SAFER TO ANCHOR A MACHINE. Payment Terms:50%Deposit required to begin order,full payment due prior to shipment. Governmental Agencies-purchase orders accepted Net 30.All major credit cards and wire transfers accepted. �� Hi-Spy Viewing Machines are manufactured and distributed "�'""" �' $ by Pinnacle Scopes.`'Anything else is a compromise" .a b PINNACLE www.hispyviewing.com -- �•- COPES June 22, 2015 New Business 7-f 120 of 122 PINNACLE SCOPES . worldwide manufacturer S� distributor of ..nnar�sco =nom www.mna �. co:es.wm PINNACE[ PINNACLE SCOPES SCOPES "` ' .I Hi-Spy Viewing Machines www.hispyviewing.com I rod @hispyviewing.com 1043 Division Street, Cobourg, Ontario, Canada, K9A 5Y5 , Telephone: (289) 252-2019 I Fax: (289) 252-1636 ADA Models U.S. Dollar Price List All Prices in U.S. Dollars, F.O.B. Cobourg, Ontario, Canada All applicable taxes, duties, etc, extra Binocular 10X Wheel Chair Accessible Machine (ADA) Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 10XWC 10X Wheelchair Accessible 5% 7% (Waterproof Optics) Machine (ADA) (Single pole or double pole models) Non Coin-Operated $3,895.00 Coin-Operated $3,995.00 Binocular 20X Wheel Chair Accessible Machine (ADA) Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 2OXWC 20X Wheelchair Accessible 5% 7% (Waterproof Optics) Machine (ADA) (Single pole or double pole models) Non Coin-Operated $3,995.00 Coin-Operated $4,395.00 `( Hi-Spy Viewing Machines are manufactured and distributed ---z---.7., , A, T N by Pinnacle Scopes."Anything else is a compromise" 1 F,NNCL[ www.hispyviewing.com OFES June 22, 2015 New Business 7-f 121 of 122 U.S. Dollar Price List Continued Telescope 20X Wheel Chair Accessible Machine (ADA) Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 20XWCT 20X Wheelchair Accessible 5% 7% (Waterproof Optics) Machine (ADA) (Single pole or double pole models) Non Coin-Operated $3,995.00 Coin-Operated $4,495.00 Telescope-35X Wheel Chair Accessible Machine (ADA) Model Price Per Discount for Discount for 6 Machine 2-5 Machines or More Machines 35XWCT 35X Wheelchair Accessible 5% 7% (Waterproof Optics) Machine (ADA) (Single pole or double pole models] Non Coin-Operated $3,995.00 Coin-Operated $4,495.00 Options Flat Base Plate Deduct $200.00 Audio Option Add $1,000.00 Customized Height Add $50.00 Plaque Add $100.00 Donation Option Add $150.00 Custom Colour(any colour except black) Add $150.00 Additional Base Weights(4) Add $200.00 Machines weigh 54kg(120 Ibs)with contoured metal base and 50kg (110 lbs)with flat aluminum baseplate. Machines with additional base weights added to contoured metal base weight 72kg(160 lbs). Note: Air Freight quotes are Arrival Airport only. Machines with flat baseplate or contoured metal base must be anchored. IT IS ALWAYS SAFER TO ANCHOR A MACHINE. Payment Terms: 50% Deposit required to begin order,full payment due prior to shipment. Governmental Agencies-purchase orders accepted Net 30.All major credit cards and wire transfers accepted. Hi-Spy Viewing Machines are manufactured and distributed by Pinnacle Scopes."Anything else is a compromise" ; . PINNACLE www.hispyviewing.com SCOPES June 22, 2015 New Business 7-f 122 of 122 EXHIBIT N:CONTRACTOR'S KEY PERSONNEL ASSIGNED TO THE PROJECT Name Personnel Category MiCha Johnson Construction Superintendent Jeff Buchanan Project Manager 65 15-6463 Tigertail Observation Tower June 22, 2015 Old Business 8-a 1 of 1 TDC EXECUTIVE SUMMARY Review and discuss current allocations of the Collier County Tourist Development Council OBJECTIVE: Review and discuss the current TDT allocations CONSIDERATIONS: At the May 28, 2015 TDC meeting, there was discussion to review at a future meeting the current allocations of the tourist development tax (TDT). Staff has prepared several exhibits of information for review and discussion. • TDT Allocations o Collier County Tourist Development Tax Ordinance 2013-30 describing the current annual TDT uses and percentage allocations for Categories, A, B, C-1, C- 2 and D. o TDT Distributions Prior to and after adoption of Ordinance#2013-30 o TDC Tax—Historical Collections 2005-2014 o TDT Revenue Growth 2012-2014 for competing Florida Counties • FS 125.0104—Authorized uses of each percentage of tax o PowerPoint slides describing uses of TDT percentages 1-6 o Comparison Chart of TDT Taxes describing eligible Counties, uses, methods of implementation • Comparative data from Florida Counties o Marketing Budgets, % of TDT for Marketing and lodging units, % of TDT implemented o TDT uses by county showing annual tax collections, percents to arts, marketing and administration, beaches and other uses • Destination Marketing results o January—March comparative statistics o Visitor Growth in comparative Florida destinations in commercial lodging, International, Domestic and Air Arrivals RECOMMENDATION: Review and discuss current allocations of the Collier County Tourist Development Council SUBMITTED BY: Jack Wert, Tourism Director MWRIFTV' AY 03 ?f13 ORDINANCE NO.2013- 3 p ..... AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, AMENDING ORDINANCE NO. 92-60, AS AMENDED, ALSO CITED AS SECTION 126-83 OF THE COLLIER COUNTY CODE OF LAWS AND ORDINANCES, RELATING TO 'Oft LEVY OF A 2% TOURIST DEVELOPMENT TAX, AN ADDIT101 . � 1% TAX (3RD PERCENT), AND AN ADDITIONAL 1% TAX P.71 -33 PERCENT) THROUGHOUT COLLIER COUNTY PURSUANT TO 'UIE w LOCAL OPTION TOURIST DEVELOPMENT ACT, SECTION 125.0W m FLORIDA STATUTES, AS AMENDED; BY AMENDING SECTiffN THREE, "USES OF TAX REVENUES," IN ORDER TO REALLOC CERTAIN TOURIST DEVELOPMENT TAX FUNDS AND ELIMIN 17, THOSE PROVISIONS THAT HAVE EXPIRED AND ARE OF ( FURTHER FORCE AND EFFECT; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 125.0104, Florida Statutes, provides for the levy of a local option tourist development tax by any county; and WHEREAS, on August 18, 1992, the Board of County Commissioners (Board) adopted Ordinance No. 92-60, which levied and imposed a 2% tourist and development tax throughout Collier County for the purposes permitted in Section 125,0104,Florida Statutes,as amended;and WHEREAS, through its adoption of Ordinance No, 95-56 and Ordinance No, 2005-43, the Board levied an additional 3`d and 4111 percent tourist development tax; and WHEREAS, subsequent amendments to Ordinance No. 92-60, as amended, included Ordinance No, 2009-58, Ordinance No. 2010-44, and Ordinance No. 2012-08 which temporarily reallocated certain Tourist Development Tax funds;and WHEREAS, the time periods established for these temporary reallocations of Tourist Development Tax funds have expired;and WHEREAS, the Board, by an extraordinary vote, desires to amend the uses of tax revenue and the tourist development plan in order to redistribute certain Tourist Development Tax funds and eliminate expired provisions that are of no further force and effect;and WHEREAS, the proposed amendments were presented to and approved by the Collier County Tourist Development Council, Words Underlined are added;Words Struck— ghr are deleted. Page 1 of NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that: SECTION ONE: AMENDMENT TO SECTION THREE OF ORDINANCE NO. 92-60, AS AMENDED. Section Three is hereby amended to read as follows: SECTION THREE -USES OF TAX REVENUES. (a) The tax revenues received pursuant to this division shall be used to fund the County Tourist Development Plan,which is hereby amended as follows: Tourist Development Plan The two percent tourist development tax was levied throughout Collier County beginning the first day of the second month following approval of this Ordinance by referendum. The tax district includes the entire geographic area of Collier County, Florida. The anticipated revenue for a two percent tourist development tax for all of Collier County over a 24-month period was$7,000,000.00, less costs of administration. The additional one percent tourist development tax (3rd percent) was levied throughout the county beginning the first day of January, 1996. A majority of the electors of Collier County voting in a straw referendum election approved the continuation of the additional one percent tourist development tax prior to June 30,2000, therefore the additional one percent tourist development tax shall continue until terminated by an amendment to this Ordinance. The tax district shall include the entire geographic area of Collier County,Florida. The additional tourist development tax (4th percent) shall be used to finance tourism promotion as provided herein. The tax district shall include the entire geographic area of Collier County,Florida. (1) The categories of use of the two percent, one percent (3rd percent) and additional one percent(4th percent)tax revenues by specific project or special use are hereby listed in the order of priority: CATEGORYA To finance beach park facilities or beach improvement, maintenance, renourishment, restoration and erosion control, including pass and inlet maintenance shoreline protection, enhancement, cleanup or restoration of inland lakes and rivers to which there is public access as these uses relate to the physical preservation of the beach,shoreline or inland lake or river. Words Underlined are added;Words St k-Flireugh are deleted. Page 2 or? Percentage of Net Revenue 5-9 32.584 percent of the two percent tax and 100 percent of the one percent tax (3rd percent), reduced by the amount required for Category D. CATEGORY B To promote and advertise county tourism within the State of Florida, nationally and internationally, which encourages tourism to Collier County and to fund convention bureaus, tourist bureaus, tourist information centers and news bureaus as county agencies. If tax revenues are expended for an activity, service, venue or event, the activity, service, venue or event shall have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, service,venue or event to tourists. Percentage of Net Revenue 23,236 43:438 percent of the two percent tax and 100 percent of the additional one percent tax(4th percent) CATEGORY C To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote one or more County owned or operated museums or municipal owned museums that are owned and operated by not for profit organizations and open to the public. Percentage of Net Revenue 26.761 23,978 percent of the two percent tax. This-amount may--be-amet ded-upwardly--or-dowt rar y-pr ' Y Trent-the-gate-of-the-budget-amend ppr lire ed that-the--amount-ef-the--aggregate alleeation-per--ftseel-year budget-ftrr3errdment-doe-net-exceed 26.764-percent of the twe-percent tux. Sub-categories: C(1); County owned or operated museums: 22,8 19,214 percent 'C(2): Municipal owned museums and museums owned and operated by not for profit organizations open to the public; 4.764 percent CATEGORYD To acquire, construct, extend, enlarge, remodel, repair, improve, maintain, operate or promote one or more fishing piers which are publicly owned and operated, Words Upclerlined are added;Words c-1E-Tceitgh are deleted. Page 3 of 7 • Percentage of Net Revenue • Amount budgeted for this category by the Board of County Commissioners each fiscal year, but not to exceed $200,000.00. This amount may be amended upwardly or downwardly prospectively from the date of the budget amendment approval, provided that the amount of the aggregate allocation per fiscal year does not exceed $200,000.00. It is the intent of this division that the above uses shall be funded separately, but simultaneously in the above percentages regardless of the actual amount of net revenues collected. It is the-intent of-this division—that the--above uses-shall be funded—separately, but simultaneously-in-the-above-percentages regardless of the-actual-amount-of-net revenues collected: (2) The additional one percent tax revenues(3rd percent)collected pursuant to Section TWO (F) shall be used to finance beach park facilities, beach improvement, maintenance, renourishment, restoration and erosion control including pass and inlet maintenance shoreline protection, enhancement, cleanup or restoration of inland lakes and rivers to which there is public access as these uses relate to the physical preservation of the beach, shoreline or inland lake or river. (3) The additional one percent tax (4th percent) collected pursuant to Section TWO (G) shall be used entirely to finance tourism promotion including advertising, public relations, promotion, research and fulfillment. It is the intent of the Board of County Commissioners to maintain this new level of tourism Promotion dollars in the future. al The Disaster Recover Advertising Fund will continue to be-l+ eed-f,--or the 23.236°1 of the-2%—tax—to maintain a maximum level of $1 million $500,000.00, Should the fund fall below $500,0Q0.00, the fund shall be replenished up to a maximum of$500,000.00 per fiscal year from the General Fund, At-the-end-af.eaeh-fiscal-yea any-remaining-€ttr : • . :°• _ '-the 2% tax aft- •:va uses in the-23.236% of-the 2%tax--will-be distributed--te-Fategary "B" (Marketing--sand-Izrarnetie It is the-intent-of-the Boord-oounty-C-orninissionerc4o-nicintain-thionew--level-oc-touristietiort dollars-itt-the future. Words Underlined are added;Words St+uek-Threagh are deleted, Page 4 of 7 • i I (4)(5) Administrative costs. a. Tourism promotion administrative costs (Fund 194) shall not exceed 32% of the total amount collected each fiscal year for Category "B" revenue. This amount may be amended upwardly or downwardly each budget year provided that the amount of the budget does not exceed 32%of the total Category"B"revenue. b. Project Management (Fund 185), Indirect Overhead, and Program Administration in support of Fund 195 (Beaches) and Fund 183 (Beach Park Facilities) shall not exceed 15% of Category "A" revenues. Tese-eharge s . ' °.-to-Find-4-93-(Beaches) and 25%-to-Fund 183(Beach ark Facilities). This amount may be amended upwardly or downwardly each budget year provided that the amount of the budget does not exceed 15% of Category "A" revenues. (-S)(6) The revenues to be derived from the tourist development tax may be pledged to secure and liquidate revenue bonds in accordance with the provisions of Section 125.0104,Florida Statutes. Such revenue bonds and revenue refunding bonds may be authorized and issued in such principal amounts, with such interest rates and maturity dates, and subject to such other terms, conditions and covenants as the governing board of Collier County shall provide. This paragraph shall be full and complete authority for accomplishing such purposes, but such authority shall be supplemental and additional to, and not in derogation of, any powers now existing or later conferred under law. (6)(?,) The event bonds are issued by Collier County for any of the purposes enumerated by the Tourist Development Plan, the amount of tourist development tax receipts used to pay debt service on such bonds may exceed the percentages provided for the purpose for which such bonds were issued; provided, however, the maximum annual debt service on such bonds, together with any other obligations of Collier County which were issued to finance improvements for the same purpose and which are secured by the tourist development tax, must not exceed the stated percentage of tourist development tax receipts provided in the Tourist Development Plan for such purposes, as calculated as of the date of sale of such bonds. For purposes of performing the calculations described in this • paragraph,the amount of tourist development tax receipts shall be assumed to be the amount provided as such in Collier County's immediately preceding annual audit, plus, if the levy of such tax was imposed or increased subsequent to the beginning of the period which was audited,an amount equal to the estimate by the County Manager of the moneys the County would have received if the tax imposition or increase had been in effect during the entire audit period. At or prior to the issuance of bonds the County Manager shall provide a certificate as to the findings required in this paragraph, which certificate shall be conclusive as to all matters provided herein. Words Underlined arc added;Words S43/4+61 bceug#t are deleted. Page 5 or 7 • (7)- The-sum-of--$4410050 U • . .. r Category "N' Beach Park-Faeili-ties-Fund 183 shall be reallocated to Fund 184 to be used-far destia Lion murketing-for-a--period-o€erae - 'r-om-enaetaoent-of this-aatnendmertt; • - ' -• provision-will-expire--and-be-of-no-fort - . •m - further-extended-by-the-Board-ofCo -t'eanoisieaters. (8)- The-Saar-of$500,000,44-a .. . • _ d for Catastrophe Reserves-from County-Road 195 shall be reallocated-to-loud-i-84 to be used for destination marketing-for—a--period—owe-year from onneta sent of-this amendment,at-which t+atae-this-provision-will-expire and be of no-further--{erce or effect unless-further extended-by-the-Board: (�3} Five-hundred--thousand--dollars ($500,000.00) of the Two million-dollars (82,00070(30:•00) that -is-annually--alleeated---for . . urishrxrertt Reserves from County-Fund-1-9-5-shall-be-reallocated to Fund 184 to-be-used for destination-marketing-for-aa-period-of ene-yeaar-frerrt-eraaetment-o€-this-aamendment; at--whielt time-tltis-provision-will-ex-pir-e-en<l-be-ef no-further-force-er--effect-unless further•extealded-by-the-Board: (-l0)—The-sum-o€-$4407800.00-shall be real-Waled-€rent--frond-1-93--Maanieipa4 owned--museums-and---Museums owned and operated by not for profit organizations open to-the pub lit County owned or operated Museums to be used-for-a--ene-tlme-payment_purstant•-te-a- -ategery•C (2) agreeme . $: istorioal-Seeiety r Goan ty-owned-and-operated-C-(l}r eurm-_l'his itrovisiorrrvil-e � lie of no-further force or effect upon $ -- . ' .. . -44Ii5#orieol-See4ety. (11) The above and foregoing tourist development plan may not be substantially amended except by ordinance enacted by an affirmative vote of a majority plus one additional member of the Board of County Commissioners, SECTION TWO: CONFLICT AND SEVERAI3ILITY, In the event this Ordinance conflicts with any other ordinance of Collier County or other applicable law,the more restrictive shall apply. If any phrase or portion of the Ordinance is held invalid or unconstitutional by any court of competent jurisdiction,such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion. Words Underlined are added;Words S4 ek TI+raugh are deleted. Page 6 of 7 SECTION THREE: INCLUSION IN THE CODE OF LAWS AND ORDINANCES. The provisions of this Ordinance shall become and be made a part of the Code of Laws and Ordinances of Collier County, Florida. The sections of the Ordinances may be renumbered or relettered to accomplish such, and the word "ordinance" may be changed to "section," "article,"or any other appropriate word. SECTION FOUR: EFFECTIVE DATE. This Ordinance shall be effective upon filing with the Department of State. PASSED AND DULY ADOPTED by a vote of a majority plus one of the Board of County Commissioners of Collier County,Florida,this- day of ,--� ,2013. k17 TEST;: BOA OF COUNTY COMMISSIONERS DWIGHT E. BROCK, CLERK COL ILi ••U TY, FLORIDA =41. 1 By: 1y Aff�s{as to Chan ty Clerk er G A A. HILLER,ESQ., only CHAIRWOMAN Approved as to form and legal sufficiency: C.abiA- 1 UG 'olleen M. Greene Assistant County Attorney This ordinance filed with the Se�rff e y co): State's Off'ce the .Coy f_ , I'J and ocknowledgernneqs4 that fi(;n, received hU i§ 011g day of L ,avL Deputy Clark Words Underlined are added;Words Struck—Through are deleted. Page 7 of 7 STATE OF FLORIDA) COUNTY OF COLLIER) I, DWIGHT E. BROCK, Clerk of Courts in and for the Twentieth Judicial Circuit, Collier County, Florida, do hereby certify that the foregoing is a true and correct copy of: ORDINANCE 2013-30 which was adopted by the Board of County Commissioners on the 23rd day of April, 2013, during Regular Session. WITNESS my hand and the official seal of the Board of County Commissioners of Collier County, Florida, this 26th day of April, 2013 . DWIGHT E. BROCK Clerk of Courts and Clerk Ex-officio to Board County Commissionere , • By: Teresa Cannon, Deputy Clerk - _ * * * * * * * * * * * * * * * * * * * * * * C I', 01 0 0 N 0 CV 0 CO CO 0 C CO N Cl 0 N 0 N ■-•-■ CO 01 0 =co .o '..0:-4 4 01/4,6 ,N-4 a Lri ,-,I 0 c(.0 ri rrn.; c,rI 0 ;_ i C d cc a CC 0 T-4 m U1 iN 1-4 Cr T-4 1-1 0 01 'Ter CV rN '4' T-t 0 T-4 ‘<i-j -0 T-4 > > T.-. 0 tel ,,,,, ,...., ,-, .v) E ,, 0 , ch e e e .r? ,I. zg e e ....., m t.... op 4-) 4 (.0 0 o >,.. .,..'2 rn ts) 0 •10 ,-,.,_ -- ..- r ° C) rri lt3 ci > .° 0 c:i oi ci co o o - ,I co o ,-1 T-4. 0 C)1 IA eq a m tp 0 0 0 0 0 0 C• • •C 01 ....2 -0 0 )- q C) C) t-4 0 1... C:) 0 0 8 8 8 2 4-4 0 ci ci ci 6 . ,... - . „.. 0 o o a.) a) ,-4 ,, ,-I a) a) C)) T-1 T1 I-4 • U Cl... 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I i o N 1 1 I ' LD o 0 N , it) i 1 , a o N 1 ....._, i o o 0 o o o o o o o o o o 0. o 6 a a a e c::, 0 0 0 0 0 0 0 0 0 1 Vi N 0- N Ili' ,--1 d 1 : 9 Local Option Tourist Tax Levies in select Florida Counties 12/11/2014 with%Growth Calculation Year to Year TDT% Revenue Growth 20.00% 18.00% 16.00% (,. _ z 14.0090 Nk a,., 4446 6 l 12.00% .'s e'` ■Pinellas X r,-,... m Sarasota(1} 10.00% y ..._.._._._ :lee 1 8.00% •Monroe ,, oot> 6.00% r14 Collier 4.00% — ..... 2.00% - 0.00% " 2012 2013 2014 County J 2011 1 2012 J 2013 1 2014 Pinellas 23,877,154 27,950,658 30,751,049 33,627,906 %Change 17.1% 10.0% 9.4% Sarasota(1) 11,811,850 14,029,941 14,592,371 16,794,888 %Change 18.8% 4.0% 15.1%© Lee 23,788,833 26,628,991 28,631,660 32,846,668 %Change 11.9% 7.5% 14.7% Monroe 27,024,457 31,624,451 34,217,948 38,260,811 %Change 17.0% 8.2% 11.8% Collier 13,359,945 13,899,348 16,090,219 19,102,025 %Change 4.0% 15.8% 18.7% Palm Beach 25,434,963 27,850,828 30,841,331 34,270,983 %Change 9.5% 10.7% 11.1% Charlotte 2,105,142 2,376,805 2,584,658 2,872,276 %Change 12.9% 8.7% 11.1% Statewide 536,438,483 606,389,013 645,035,393 703,662,725 %Change 13.0% 6.4% 9.1% Note(1): Tax Rate increase from 4 cents to 5 cents 2010 thru 2012 Source:Local Government Financial Information Handbook prepared by the Florida Legislature's Office of Economic and Demographic Research 3 6/8/2015 Authorized Uses of 1St — 3rd Percent (5) AUTHORIZED USES OF REVENUE.- . (a) All tax revenues received pursuant to this section by a county Imposing the tourist development tax shall be used by that county for the following purposes only: 1. To acquire,construct,extend,enlarge,remodel,repair,improve,maintain, operate,or promote one or more: a. Publicly owned and operated convention centers,sports stadiums,sports arenas,coliseums,or auditoriums within the boundaries of the county or sub- county special taxing district in which the tax Is levied;or b. Aquariums or museums that are publicly owned and operated or owned and operated by not-for-profit organizations and open to the public,within the boundaries of the county or sub-county special taxing district in which the tax is levied; . 2. To promote zoological parks that are publicly owned and operated or owned and operated by not-for-profit organizations and open to the public; • 3. To promote and advertise tourism in this state and nationally and internationally;however,if tax revenues are expended for an activity,service, venue,or event,the activity,service,venue,or event must have as one of its main purposes the attraction of tourists as evidenced by the promotion of the activity, rvice,venue,or event to tourists; Uses of 1St-3rd Percent Cont. • 4. To fund convention bureaus,tourist bureaus, tourist information centers, and news bureaus as county agencies or by contract with the chambers of commerce or similar associations in the county, which may Include any indirect administrative costs for services performed by the county on behalf of the promotion agency;or • 5. To finance beach park facilities or beach improvement, maintenance. renourishment, restoration,and erosion control, including shoreline protection,enhancement, cleanup, or restoration of inland lakes and rivers to which there is public access as those uses relate to the physical preservation of the beach,shoreline,or inland lake or river. However,any funds Identified by a county as the local matching source for beach renourishment,restoration,or erosion control projects Included In the long-range budget plan of the state's Beach Management Plan, pursuant to s. 091,or funds contractually obligated by a county in the financial plan for a federally authorized shore protection project may not be used or loaned for any other purpose. • In counties of fewer than 100,000 population, up to 10 percent of the revenues from the tourist development tax may be used for beach park facilities. 1 6/8/2015 The 4th Percent (Professional Sports Franchise Facility Tax) (I) In addition to any other tax which is imposed pursuant to this section, a county may impose up to an additional 1 -percent tax on the exercise of the privilege described in paragraph (a) by majority vote of the governing board of the county in order to: Authorized Uses of the 4th Percent . 1. Pay the debt service on bonds issued to finance the construction, reconstruction or renovation of a professional sports franchise facility, or the acquisition,construction,reconstruction,or renovation of a retained spring training franchise facility,either publicly owned and operated,or publicly owned and operated by the owner of a rofessional sports franchise or other lessee with sufficient expertise or financial capability to operate such facility,and to pay the planning and design costs incurred prior to the issuance of such bonds. • 2. Pay the debt service on bonds issued to finance the construction, reconstruction or renovation of a convention center,and to pay the planning and design costs incurred prior to the issuance of such bonds. • 3. Pay the operation and maintenance costs of a convention center for a period of up to 10 years.Only counties that have elected to levy the tax for the purposes authorized in subparagraph 2. may use the tax for the purposes enumerated in this subparagraph.Any county that elects to levy the tax for the purposes authorized in subparagraph 2.after July 1, 2000, may use the proceeds of the tax to pay the operation and maintenance costs of a convention center for the life of the bonds. 4. Promote and advertise tourism in the State of Florida and nationally and internationally;however,if tax revenues are expended for an activity,service,venue,or event,the activity,service,venue,or event shall have as one of its main ur oses the attraction of tourists as evidenced by the promotionote activity,service,venue,or event to rists. 2 6/8/2015 The 5th Percent (Professional Sports Franchise Facility Tax) n) In addition to any other tax that is imposed under this section, a county that has imposed the tax under paragraph (I) (4th Percent) may impose an additional tax that is no greater than 1 percent on the exercise of the privilege described in paragraph (a) by a majority plus one vote of the membership of the board of county commissioners in order to: Authorized Uses of the 5th Percent 1. Pay the debt service on bonds issued to finance: ► a. The construction reconstruction,or renovation of a facility either publicly owned and operated,or publicly owned and operated by the owner of a professional sports franchise or other lessee with sufficient expertise or financial capability to operate such facility,and to pay the planning and design costs Incurred prior to the issuance of such bonds for a new professional sports franchise as defined in s. 288.1 162. • b. The acquisition construction, reconstruction,or renovation of a facility either publicly owned and operated,or publicly owned and operated by the owner of a professional sports franchise or other lessee with sufficient expertise or financial capability to operate such facility,and to pa the planning and design costs incurred prior to the Issuance of such bonds for a retained spring training franchise. ■ 2. Promote and advertise tourism in the State of Florida and nationally and internationally; however, if tax revenues are expended for an activity,service,venue,or event,the activity, service,venue,or event shall have as one of Its main purposes the attraction of tourists as evidenced by the promotion of the activity, service,venue,or event to tourists. 3 • 6/8/2015 The 6th Percent (High Tourism Impact Tax) (m)1. In addition to any other tax which Is Imposed pursuant to this section,a high to_ujsmim�pact county may impose an additional 1-percent tax on the exercise of the privilege described in paragraph(a)by extraordinary vote of the governing board of the county.gThe tax revenues received pursuant to this paragraph shall be used°Percent)fr e or more of the authorized uses pursuant to 2. A county is considered to be a high tourism impact county after the Department of Revenue has certified to such county that the sales subject to the tax levied pursuant to this section exceeded S600 million during the previous calendar year, or were at lest 18 percent of the coup 's total taxable sales under chapter 212 were the sales subject to the tax levied pursuant to this section were a minimum of$200 million,except that no county authorized to levy a convention development tax pursuant to s.212.0305 shall be considered a high tourism Impact county.Once a county qualifies as a high tourism impact county,it shall retain this designation for the.pgrlod the tax is levied pursuant to this par graph. Monroe,Orange,Osceola,Walton Counties have enacted this percent 4 N r o 3 rrD m N N N NJ ...I W 0 O f, O' ('D 0 U' 0 in 0 in ? m T ,,, g 0 0 0 0 O O 0 0 O H > 2 (D N H D ppO 00 O O D D Z 3 !/� 0,1 x O O O O O O CD Ts fD cp r+ fD d d Z c n D A. O N O -( O P, 3 d o N S w a V. N Fs V. 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O QOD av s • to en Oa J J•cD O co N O Cn 0) A co o -► o cn V 3 a ° ' e o a e o : : o o a -4, -1 *A o =* yq O 0 N -' (9 �' A W6gN � � � p - v v, ocnc,,) 0cpo —. oo . a O N (3 3 0 0 0 0 c) 0 O co — 0 0 p c) 0 0 0 a) 3 3 7 O O -• 0 0 0 0 0.• PO o Co C) a O o A W O O cn :-' W W CA A A 3 C) o C) AOCACnCncnCACoo 3 ti, o 0 0 0 ° ° o 0 0 0 0 ° 1 o Is is 3 EA EA N W- N EA EH Efl EH . EA EA D 7 fA o) O0 A A A A Co A W 0) Cn -, 0. �•WO co Q) in in -• A Co N in -) Cn N 3. 3 3 3. 3• 3. 3. 3. 3. 3. 3. 3. 3. 3. 3 S A- • • • • • • • • •W N Cn -• A N A 0) C-71 CT CO A o 7 O O A CT Cn A O M. O CD M. 0 ,� 1 O O O O O O O N O Iv O ir 13O O O O O O O ) 2N D 0 O o a O a ~• cn 0 a CT o 0 c 0 7 _ N O 1 0 0 N N. N a N C v n P. . co • 04 = W N cn N (0 3 0 o ET (D .-+ y A- O a N(o 7 C .3,N n. .+, d CU N �. CO< _CD N a D cn O p. N m CD v o O > ° 2 CD 7 0 C C3 o CDD 0-• A CO CD ( • 7 o. o CU CT O N 3 o g- u' 3 O- ' p7) 7 V? p0) 64 cult.7 j o' \ N n V ? 4 CD 3 " R- N °D !/) I)) �' ° n O - N n 7 ID d N CD CO O O (Du p 7 o N 3 \ tD Q m a 0 7' 0 N 3 3 3 CD 0' m• N n co 1 C)) c N "0 'D 3 < CJ) N n — W 3 co E a — CD a 7 CD C O 0) � m vCD � C' 9 o. o 0 1 N — 0 Cu — 0 o A- p CO N 1" • S� — 7 0 1 0 CD •O) O .yam.fo N O N o CD CD Co -0 c CO C) 7 co O) \ C d fl) C � �' cn 1 3 7 m D ( 3 `� m a) 0 = CD M.N CD 7 s ..fp ' fo CD C N E CD m I,' S CD CO CD 1 XV 6/17/2015 5:33pm } Destination Marketing Measurements January — March 2015 Data Source: Research Data Services, Inc. 2015 NAYL{5 ‘t-1 Ri.I) Ib(-;'CND � ._.._.iii-...... 1 6/17/2015 5:33pm Media Marketing$$Spent Direct Visitor Expenditures(in Millions) $600,000 $560,000 $544,890 $250.0 $520,000 $485,170 $207.1 $480,000 $449,481 $200.0 $187.2 $440,000 $400,000 $168.0 $360,000 h,� ,Y, $346,030 $150.7 $320,000 $290,454 $311,101 $150.0 $280,000 : $114.8 $240,000 $100.8-- $100.0 $200,000 $160,000 $120,000 ^^" $80,000 r. , $50.0 $40,000 $1,051,036 $1,376,090 ., $438,684,500 $489,892,100 $0 --• $0.0 —_.___—_.__ _— 2014 2015 2014 2015 Jan —Feb —Mar ■Jan ..Feb ...Mar •Source: Paradise Advertising •Source: Research Data Services,Inc. Tourist Tax Revenue Return on Investment(Jan.—Mar.) $3,500,000 $2,992,19$3,105,802 $125.00 $3,000,000 $2,782,632 $98.07 $2,551,510 $100.00 ' $93.86 $2,500,000 $2,000,000 $1,949,763 $75.00 { $1,520,239 ', $1,500,000 0 $50.00 � o� `:- 2 4 i $1,000,000 #,„:!':;'''''2'' •, -'{,& + $25.00 $500,000 i �` $6,854,381Li $8,047,755 $o.00 $o 2014 2015 2014• 2015 w Jan . Feb Mar 'New calculation based on actual media spending •Source: Collier Tax Collector's Office -- One Month Lag "Source:Research Data Services,Inc./Paradise Advertising 2 6/17/2015 5:33pm Lodging Occupancy Average Daily Lodging Rate 100.0% $400.00 94.3% 94.0% $350.00 $337.90$345.00 95.0% 918% 92.1% $304.90$305.00 $300.00 90.0% $250.00 $214.50 85.0% 83.1% $200.00 $193.30 i 79.0% $150.00 � ti . , 80.0% €- -��; ' ',< $100.00 a 75.0% �. 4` "t'=r'° s' $50.00 70.0% $0.00 2014 2015 2014 2015 am Jan -Feb Mar r.Jan W.Feb -Mar •Source: Research Data Services,Inc. •Source: Research Data Services,Inc. Website Visitation 5,000 - 100,000 4,500 90,000 4,000 - '� ' 80,000 3,500 67,218 _ II II y , 70,000 3,000 •,_� .,:V i i tl• 60,000 2,500 1�, �►'. .79 .1 VIII lc/► 50,995 50,000 2,000 . l� : l `' • 40,000 1,500 A. /�10 �wwwI 30,000 ME 1,000 - 20,000 500 10,000 o1y 01� 0 ,s' o��' o''y c'' 0 otiy .0 o''' 0 otiy 0 "'\ 41P,\��ti ,\�y�ti ��tiry\~ ��ti�\~ ry\y�ti ti�tiry\~ ti�ti�\v ry\�bcti �\y�ti �\1ti�ti �\1,�v ��tib\~ p\ti'ti Monthly Unique Visitors 2014 a Monthly Unique Visitors 2015 Daily Unique Visitors 2014 •Daily Unique Visitors 2015 •Source:Miles Partnership,Inc. 3 6/17/2015 5:33pm Media Marketing Dollars vs. RevPAR $600,000 $350.00 $500,000 __ $300.00 4.. c d $250.00 H $400,000 - $200.00 cc i $300,000 it>t $150.00 ' co $200,000 $100.00 $100,000 — $50.00 $- $0.00 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec X2014 Media Marketing$$Spent2015 Media Marketing$$Spent 2014 RevPAR X2015 RevPAR •Source: Research Data Services,Inc./Paradise Advertising Revenue Per Available Room(RevPAR)combines occupancy and ADR. 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CS Z CO T M Tr T r T T 0 c V a ^ ^n 0^ J < z a 0 Y a w 1— z 0 c4u no3 a.m.... p 4 a NH N i--J U) N "; Q a) • cn f f) 0 c : = h--1 U w 3 .i (j) 0 Q l a cn W o W W a' O M ■.1 LL 0 4 >Pm < (11-• C O • 2 3 •i ) a) CI . ..L 1 i� t. June 22, 2015 Tourism Staff Reports 10 a-g 1 of 41 DIRECTOR'S REPORT-Jack Wert May-June 2015 ADVOCACY ACTIVITIES Meetings with Comm. Taylor on TDC agendas and beach renourishment 10 year plan TOURISM INDUSTRY ACTIVITIES DMAI Advocacy Committee Meetings Meetings with Naples Chamber on new locations for Downtown Visitor Center Conference calls with Miami Dade Aviation Authority on possible regional event Conference call with Phase V owner on various issues Visit Florida International Marketing Committee meeting TRADE SHOWS Intl. Pow Wow(IPW)meetings with tour operators, and journalists from Europe, Brazil and UK/Ireland PROMOTIONAL ACTIVITIES Follow up meetings with Octagon on LPGA and Ace Classic golf events for next year June 22, 2015 Tourism Staff Reports 10 a-g 2 of 41 GROUP SALES -Debi DeBenedetto -May 15, 2015 —June 9, 2015 Industry Relations — Sales • Opportunity to host SITE TX tech summit — Submitted proposal from CVB and Naples Grande—waiting outcome — June 2016 • Opportunity to host Florida Encounter 2017 — Unfortunately hotels turned down both opportunities to host Encounter for 2016 and 2017 • Attended HN Trail Blazers Networking local event — sent "Bring Your Meetings Home" request as follow up • Purchased an pre show opportunity to be included in an eblast to MEET DC event for September—additional show marketing • Successful Meetings Pinnacle Award for outstanding CVB will be officially announced August 1 —we were notified we won • Incentive magazine Platinum Partners award congratulations in order — announcement TBD New Product Development • Presentation made in form of Power Point for North Carolina sales mission and another for Collaborate show to highlight partners attending and destination • Preparation upcoming trade show s - several • Meeting Focus lead generation program — follow up on 16 qualified leads that could turn to booked business —see attached stats on this lead gen program. Procedure is email, phone call, post card mailer, data base entry, newsletter list, follow up tasking calls and emails till we get the Rfp. • Sales mission committee plans on track for North Carolina/June, Midwest Milwaukee, Minneapolis / July and Indianapolis/August — continued progress on these sales mission plans and detail — Mission dates — NC June 23-26, Midwest Milwaukee and Minneapolis July 7-9; Indianapolis August 20 —see attached sample invitations • Completed process of updates to 2 page meeting flyer collateral • CVB services post card mailed to post show meeting planners • Monthly newsletters complete— Corporate and Medical • Continual proofing of Ad agency collateral and ads, etc. includes advertorial • Meeting with Phase V fulfillment procedures and tour of facility June 22, 2015 Tourism Staff Reports 10 a-g 3 of 41 Trade shows attended • Plan Your Meetings Austin TX — "speed dating" format with planners May 20-21 — follow up and leads sent to hotels with report — CVB services post card sent as follow up • Attended IRF Foundation (Incentive Research Foundation) Miami - May 29- 31- hosted Golf hole sponsor and CSR event and networking with top executives and planner CEO's for Incentive business — follow up and leads sent to hotels with report— CVB services post card sent • Attend Collaborate Corporate Meeting planner show Orlando with 26 appointments, networking and hosted dinner for 7 — will bring back a Fam and follow up next cycle Fams/Site Visits • Pre-planning & Conference call for Golf Meeting Planner Fam confirmed to host and have hospitality suites at the LPGA— still planning and looks to be a promising event with good local hotel support—Nov. 20-23 • Collaborate Fam — post show Fam bringing 13 planners back from Orlando for 2 1/2 day destination Fam—see itinerary in packet June 13-16 • Five site visits upcoming planned or escorted pending June/July/August Requests for Proposal (RFP's) and Booked Business • Current report dates — • We distributed to our group hotel partners 23 RFP's —May 15 —April 9, 2015 • Booking totals for report dates: 3 booked for 1118 Room nights • Economic impact estimate for bookings this report date $1,051,081.13 Sponsorships & RFP Enhancements • We had 7 requests granted for RFP enhancements this period 2 reported booked by partner hotels • We have open 87 RFP's open pending. Hotels need to follow up and report status to determine bookings June 22, 2015 Tourism Staff Reports 10 a-g 4 of 41 LEISURE & STATE ASSOCIATION SALES- Claudia Cianfero- May 16-JUNE 12, 2015 Industry Relations—Sales— Memberships • Attended monthly partner sales lunch. • Meeting at Phase V and tour of operation. • Experienced boat assisted kayak tour. • Recruited partners for Florida Huddle 2016. • Introduced Marcos Teodoro to destination and partners through FAM. New Product Development • New PowerPoint created for upcoming show travel agent shows. • Home Based Travel Agent Show prep complete. • Manual appointment scheduling for GTM complete. • Registered for American Bar Association. • Preparation for Florida Huddle. • Ongoing proofing of Ad agency materials for leisure newsletter, ads, etc. Sales Missions/trade shows • Sales Mission to Tallahassee. Hosted 8 planners for lunch with partners. • Attended IPW the travel industry's premier international market place and the largest generator of travel to the U.S. 3 days of appointments and networking events along with UK, German and Brazil reps. Familiarization Trips • Escorted AVIAREPS and Diamonde reps pre IPW • Dertour Academy Pre-FAM — November 2015. Group 1 and 2 finalized • FAM with Visit USA Austria September 2015 - finalized • Domestic FAM with Treasure Coast—September 2015 finalized • FAM for Willy Scharnow Foundation FAM — planning • Received request for Visit USA Ireland FAM — planning Established Contacts/Leads - Leisure • Sales Mission presentation 8 FL Association planners. • Meetings with over 80 international/domestic tour operators at IPW. Florida State Association • Attended Capital Events Trade Show & Received 3 RFP's June 22, 2015 Tourism Staff Reports 10 a-g 5 of 41 PUBLIC RELATIONS & COMMUNICATIONS - JoNell Modys,Erin Smith TOP ACTIVITIES U.S.Travel Association IPW Media Marketplace event with international and USA travel journalists U.S.Travel Association IPW travel tourism trade show Post press releases,photos,videos to IPW's online TravMedia platform Twelve press releases distributed 40 media submission and photo requests fulfilled Travel Rally event planning,publicity,work at event State of the Collier Tourism Industry Press Conference event planning,publicity Represent Collier Tourism at Governor Scott press conference at Naples Zoo Updated BarefootlDelnor Beach Adventures in Paradise Video with new Dr.Beach Awards Completed and posted new video about sea turtles in the destination for ParadiseCoast.com and YouTube channel Meet with Wander Media,discuss cuisine-related video projects,pilot for Eating Paradise Launch Smart Content panel on website,implement mobile navigation redesign Content updates including listings,events,deals,articles for website Social Media posting,conversation with followers Write and submit Collier Tourism columns to The News-Press Daily regional media monitoring and sharing of news to staff and strategic partners NEWS RELEASES What's New 2015 Naples backgrounder release updates Marco Island backgrounder release updates Everglades City backgrounder release updates Fun Facts release updates AAA Living custom release—featuring a"Made In"locally-made product and major events for 2016 Two Naples Beaches in Top Ten USA Beaches Pickleball Championship News sports marketing team member Snorkeling&Diving in Florida's Paradise Coast Tourism soars in 1st quarter 2015 Bass are back at Lake Trafford,sign that lake restoration a success MEDIA IN DESTINATION Sarah Sekula—Destination Weddings&Honeymoons, USA Today Kevin Raub—Lonely Planet Sandra Friend,John Keatley—Florida Hikes UK FAM with VISIT FLORIDA Beck Wiggins,The English Mum Sam Rkaina, Daily Mirror Allan Edwards,Chaiwalla; Escorted by Gosh PR and Virgin Holidays Brazilian Absoluta Magazine Brazilian Motor Home FAM—Erin organized itinerary for 10 journalists, post-IPW Examiner.com—Jill Zimma Borksi covering Everglades Ride June 22, 2015 Tourism Staff Reports 10 a-g 6 of 41 MEDIA INFO SUBMISSIONS >Wrote Fakahatchee story feature for Friends of the Fakahatchee Strand State Park—paid placement >Honeymooners.com—story points and photos for sponsored content >USA Today's Go Escape magazine—provided information and photos of Big Cypress Nat'l Preserve for story on great drives for summer issue,includes Loop Road >Patti Roth—Sun-Sentinel Family Summer Travel Story >AAA Living—Story on sunsets featuring Naples activities before and after sunset >Family Traveller UK magazine—submitted photos via VISIT FLORIDA lead >Miami Herald "Indulge"Special Publications Naples story—information and photo submission > ESPN Southwest Florida—ongoing submissions for outdoors,fishing, dining and entertainment news and events for weekly broadcast >M&C(Meetings&Conventions)Magazine—submitted destination information,tax info, meetings updates for annual Florida Guide >Full local media distribution—First quarter results soar for Paradise Coast >Full local media distribution—Bass Back at Lake Trafford, Restoration a Success—one of the top accomplishments for first quarter 2015 >Full local and nat'l media distribution—2 Naples beaches on USA Top Ten Beaches List >Boston Herald—JoNell interviewed by travel editor for destination feature—goes with promotion participation >Naples Daily News—information on getting married in greater Naples area >eBella magazine—submitted article on Dolphin Explorer for the Naples Naturally column >News-Press—submitted every-other Thursday column highlighting destination features, benefits of Collier tourism >Florida Weekly—submitted lots of information on how restaurants and businesses promote during summer;also numbers showing that as far as hotel occupancy is concerned,there's not much of an off-season any more. >WINK,assist Ilene Safron for travel rally story >News-Press—info to Laura Ruane for pet-friendly story >Florida Hikes—working to schedule intense research FAM June 21-24 >Destination Weddings&Honeymoons—Fact checking for article, result of Sarah Sekula FAM >AAA Living—Submitted extensive information for their 2016 editorial calendar consideration, including a local business for the"MADE IN"feature; unique experiences available in Gulf Coast Everglades/Big Cypress for 100th Anniversary of US National Parks,extensive info on our major annual events >Gulfshore Life/Life in Naples—submitted tourism data >News-Press—wrote and submitted Collier Tourism columns >Lisa Cheng, Freelance for major national newspaper—submitted info and photo for rooftop lounge at Inn on Fifth for national story on rooftop spaces available for private parties >Florida Travel&Lifestyle magazine—provided photos for Sept/Oct issue Naples story; Nov/Dec issue Holiday issue DIGITAL Launched Smart Content panels Updated Arena Facebook Permissions Implemented mobile navigation redesign Posted various Press Releases Updated Partner Listings&Meeting Services PDF&Press Releases Assisted SMT with International website credentials Worked with CleanPix on Video Playback issues June 22, 2015 Tourism Staff Reports 10 a-g 7 of 41 FILM OFFICE—Maggie McCarty PRODUCTIONS • Naples International Film Festival — still shoot Photographer Michael Caronchi shot photos of Third Street South to be featured in this year's official festival poster. WORKING LEADS • Klinik TV/Australia- TV series Producing a fishing adventure show for Network Seven in Australia. Segment will feature the Everglades, shooting in mid-July and will air September • KingdomWorks Studios-educational series Producer is interested in a Collier property that could serve as a studio space for a series on family-related topics with a live audience. Filming: July 31- August 13 • 495 Productions — TV reality series Producers scouted our area as a potential location for a 6-week reality series for CMT. Producer has said they are awaiting a "green light"from the network if the show will go forward in the near future. • Aurora Jar Productions — indie film Followed up on an inquiry from filmmaker about to begin production on his second film, hoping to shoot it in Southwest Florida • Take-2 Agency — TV commercial/still shoot Japanese client is considering several local locations • "Dream Beyond the Sun"- on-line game show Production requested permit applications for both City of Naples and Collier County • The Weather Channel — TV show "Fat Guys in the Woods" is interested in several Collier locations for a future episode • Alaska TV- TV series for U.K. "Fishing Impossible" series is planning to shoot in summer 2015 June 22, 2015 Tourism Staff Reports 10 a-g 8 of 41 • Twentieth Century Fox - feature Due to principle actor's recent injury this feature has been put on an indefinite hold by the studio. • Once Upon a Dream Productions — indie film Project is still in development and financing phase • SON — indie film No new developments aside from seeking recommendations from studios that would be interested in bringing projects to the facility • 25 — working title indie film No new start date set OPERATIONS • Issued film permits • Location library upload • Lead/inquiry response • Monthly Revenue Tracking o Followed-up with activity worksheets to clients o Recorded data • Client Management • -Opened a production file for each inquiry • Provided content to social media • Made finishing changes to Miles Media to revise the film commission's website; Meeting set to go over final elements MEETINGS • Film Florida Annual Board of Director's Meeting Film Florida's annual event includes elections and council Committee meetings including Legislative Committee SCOUTS • Assisted with finding locations and scouting for Paradise Advertising/CVB photo shoot for Meeting Planners Guide June 22, 2015 Tourism Staff Reports 10 a-g 9 of 41 -„ Paradise Advertising team considering location possibilities airat Naples Grande Resort New National Geographic show wraps up filming in Everglades City and Marco Island by: Laura Layden 11:46 AM,Jun 2,2015 11:35 PM,Jun 2,2015 t Copyright 2015 Journal Media Group.All rights reserved.This material may not be published,broadcast,rewritten, or redistributed. ONEILL,JON A new National Geographic TV series will put a spotlight on little-known areas of Southwest Florida. Crews last week wrapped up filming that had started in Everglades City and ended on Marco Island,and included a trip to the remote Ten Thousand Islands, which few get to experience. The show features three guys,with three different skill sets, traveling around the U.S. The trek is "seasoned with a dash of grit, man-genuity, and a whole lot of MacGyver'ing," according to a website for the upcoming series. June 22, 2015 Tourism Staff Reports 10 a-g 10 of 41 The producer for the show could not be reached for comment. In an email,Jenn Brehm, a spokeswoman for National Geographic,said the show has been tentatively named "50 States of Survival," though it goes by another name on its website. "This title is not final though. It will premiere this fall," she said. In the series,survivalist Dave Canterbury,contractor Johnny Littlefield,and engineer Dick Strawbridge,face and overcome all sorts of rugged challenges. The website for the series shows photos of filming done elsewhere for the show, including Worcester,Massachusetts, Wall Township,New Jersey,Jackson, Ohio,and Fallon,Nevada. During the filming here, each actor assembled a boat for their island adventure and one of the boats was rigged with a sail,said Bob Miller Sr.,owner of the Oyster House Restaurant, Glades Haven Cozy Cabins,and the Glades Haven Marina & Deli in Everglades City. "We supplied them with boats. We fed them and housed them," he said. The boats launched from Goodland, headed toward the Ten Thousand Islands,then ended up near a luxury resort on Marco Island,Miller said. It wasn't Miller's first time dealing with film crews. He recalls when two major films, "Gone Fishin'" and "Just Cause,"were shot in the area in the 1990s. There have been smaller filming projects done there since then. Film crews were in Everglades City for almost two weeks for the National Geographic show,with the actors in town for less than a week,Miller said. When the locally filmed segment airs, he said it will be great publicity for Southwest Florida,and especially for Everglades City. "A lot of people don't even know this area is down here," he said. "It definitely helps the economy." Jack Wert, Collier County's tourism director, agrees. "That's great exposure for us. National Geographic does have a huge following,so yes that is really good for us," he said. Maggie McCarty,director of the Collier County Film June 22, 2015 Tourism Staff Reports 10 a-g 11 of 41 Commission, said National Geographic approached her about their interest in shooting footage for the show here, and she helped secure all the necessary permits. She expects the benefits from the footage to be long-lasting. "National Geographic, it has a long shelf life," she said. "People look at it over and over again." For a glimpse of the show, visit foxflash.com/national-geographic-channel/surviving-america. Copyright 2015 Journal Media Group.All rights reserved.This material may not be published,broadcast,rewritten,or redistributed. June 22, 2015 Tourism Staff Reports 10 a-g 12 of 41 SPORTS MARKETING—Rob Wells, Parker Medley Development • Hosted USSSA Fast-Pitch Softball Tournament • Hosted FYSA State Cup Round of 16 • Met with US OPEN Pickleball promoters • Attended Southwest Florida Tourism Rally • Attended Lee County Sports Development Monthly Meeting • Met with Pete Seitz regarding future events at Golden Gate High School • Hosted Perfect Game Baseball Tournament • Hosted Florida Fire Spring Classic Soccer Tournament • Met with Lee Corrigan regarding January Field Hockey tournament • Attended CCLTA breakfast • Traveled to New Jersey to meet with FBU National Championship staff • Traveled to Savannah, GA to evaluate NAIA Women's Golf National Championship • Attended Florida Sports Foundation Annual Summit • Hosted Sweetbay Memorial Day Soccer Tournament • Met with the Collier County Sports Council regarding the future of the organization • Attended International Tourism Presentation • Met with Parks and Recreation regarding Pickleball Tournament • Met with Parks and Recreation regarding rental application • Submitted bid to host Major League Triathlon Event • Submitted bid to host a Trilogy Lacrosse Tournament Hosted Events - May Event Date Attendees Room Nights Direct Spending Collier May Day 5/2/2015 675 200 $168,750.00 Chill USSSA Fastpitch Tournament FYSA State Cup Soccer Tournament 5/2/2015 1,440 300 $360,000.00 Perfect Game Baseball- 5/9/2015 450 100 $56,250.00 June 22, 2015 Tourism Staff Reports 10 a-g 13 of 41 Adidas Spring 5/9/2015 2,100 300 $525,000.00 Classic Soccer Tournament Sweetbay Memorial Day Cup Soccer Tournament 5/22/2015 2,250 650 $843,750.00 6,915 1,550 $1,953,750.00 Month by Month Comparison May 2014 4,804 1,296 $1,391,025.00 April 2015 6,915 1,550 $1,953,750.00 Month Over Month +2,111 +254 +$ 562,725.00 Year Over Year -8,518 -2,199 $1,867,175.00 4 `4. i June 22, 2015 Tourism Staff Reports 10 a-g 14 of 41 OMMAC- UK REPRESENTATIVES- Oona2h McCullagh HIGHLIGHT OF THE MONTH: Visit Florida Travel Trade Advisory Meeting/Luncheon, London &Dublin, 14 & 15 May 2015 We participated with the recent successful advisory meetings in London & Dublin together with Visit Florida and several other Florida Industry Partners to promote our destination and highlight key product items, as well as presenting the latest information on what's new. We met with 39 key UK &Irish tour operators, airlines &trade media including but not limited to: Virgin Atlantic, United Airlines, Norwegian Airlines, Virgin Holidays, British Airways & BA Holidays, US Airtours, Tour America and American Holidays— see attached full guest list. The tour operator and airline guests attending shared current market conditions and trends relating to the Florida region. The reports are Florida is selling very well and is set to be a good year. During the luncheon period trade media were invited to join —all showing keen interest with the positive market outcome for future Florida business. Both events provided an excellent opportunity for networking and hold more in-depth discuss for forthcoming opportunities. MARKET UPDATE: Britons emerge third in highest holiday spenders behind China and Norway. A new survey has confirmed Britons as the third-highest spenders on holidays, behind China and Norway, of 16 nations surveyed by travel search site Momondo. Over a fifth of people in the UK prefer to spend their disposable income on holidays over other activities, according to the poll. The survey found that holidays take preference over spending on home improvements 10%, clothes 14%, health and well-being 6%, dining out 14%, cars 3% and cultural events 7%. Ten per cent of consumers plan to spend between £4,000 and £8,000, and 2% plan to spend more than £8,000 on their 2015 summer holiday. 28% plan to spend between £1,601 and £4,000 on their annual summer holiday, 21% between £801 and £1,600, 19% between £401- £800 - 9% were unsure how much they plan to spend. A third of Britons prefer to save money on their flight, leaving more to spend on accommodation, dining and cultural experiences. The survey indicated that traveling remains of the upmost importance to Brits, who prefer to save on other things in order to travel. TUI to phase out Falcon, Thomson and First Choice Brands. TUI is to phase out the Falcon, Thomson and First Choice brands in a move that follows the merger of the UK and German businesses last year - but changes in the UK and Ireland markets will not happen for two or three years and specialist brands such as American Holidays and Crystal Holidays will not be affected. June 22, 2015 Tourism Staff Reports 10 a-g 15 of 41 Miami International Airport to roll out 44 more SITA kiosks. Miami International Airport continues to introduce technology to improve the passenger experience with the announcement that the airport has contracted for an additional 44 self-service passport control kiosks —which will greatly enhance the international arrivals experience. The automated passport control (APC) kiosks will be supplied by SITA, the global provider of border management solutions and air transport IT. Miami International will soon be using a total of 80 APC kiosks to help accelerate the customs and immigration process. Dublin Airport Increases Northern Ireland Business. The number of Northern Ireland residents using Dublin Airport increased by 52 per cent to a record 864,000 last year. For North America flights - the benefit of pre-customs clearance in Dublin is substantial. "Dublin Airport continued to expand its market share in N. Ireland last year, as N. Ireland consumers responded to our extensive route network and the huge choice that we now offer,"said Paul O'Kane, Dublin Airport spokesman. "We saw strong growth in N, Ireland passengers choosing Dublin Airport for services to continental European, long-haul and UK provincial destinations last year. "Dublin Airport has significantly expanded its route network in recent years. Consumers can choose from a total of 167 scheduled destinations at Dublin Airport this year with 122 destinations in Continental Europe, 25 cities in the UK, 15 destinations in North America, three African destinations, and two destinations in the Middle East," Paul added. "New York JFK is the most popular destination for Northern Ireland consumers using Dublin Airport, followed by London Heathrow, Manchester, Dubai and Rome". Irish parliament approves Aer Lingus-BA deal with parent IAG The Irish Parliament approved the sale of Aer Lingus to BA parent, International Airlines Group despite political opposition. IAG welcomed the decision after having a €1.35-billion takeover bid accepted by the Aer Lingus board - IAG, will present a formal offer to Ryanair for its near 30% stake in Aer Lingus. The deal could see services extended to UK airports not currently served by BA from Heathrow and opportunities for Aer Lingus to serve airports and regions outside London where BA can't serve because of restrictions on slots at Heathrow. In the UK - Bristol, Cardiff and Liverpool will be able to connect people over Dublin to the transatlantic where they currently cannot connect over Heathrow. IAG were attracted to Aer Lingus because it's a very strong brand, particularly in the UK, Ireland and the US and the opportunities to grow. The operations at Dublin and Shannon airports including new infrastructure and US customs and border pre-clearance appear to be a perfect match in a market that is growing with natural traffic flows to and from the U.S. Thomas Cook results allay City fears. Thomas Cook remains in the media glare following the inquest into the deaths of two children, but analysts appear unfazed by the public and media reaction to Thomas Cook's handling of the situation.Media reports focused on a fall in the company's share price and online calls for a boycott of Thomas Cook. But analysts greeted chief executive Peter Fankhauser's apology to the family results positively. June 22, 2015 Tourism Staff Reports 10 a-g 16 of 41 It is clear that the incident has been handled badly, but management have changed three times since 2006. It helps that the current CEO was not running the business at the time of the incident and the current management appear to have done all that it could in difficult circumstances. Cook reported a reduction in winter losses, a fall in debt and reduced interest payments, and promised a resumption of dividend payments to shareholders"The group's share price did fall, but remained 8% up on six months ago and close to the level it has been at since early March. Morgan Stanley, said Fankhauser's apology had been "very positively received". However, the Financial Times reported the furor had "damaged an already ailing company". DATE SPECIAL EVENT LOCATION 31 May - 4 June IPW Orlando, Florida 14— 18 June IAGTO - NAC Palm Springs, California 25 June Visit Florida VIP Tour Operator event London 3 July Visit USA Ball London, UK July/ August Tour Operator trainings UK & Ireland MARKETING/SALES/PROJECTS &ACTIVITIES: Update from various industry meetings: • Visit Florida - Florida had bumper winter due to poor weather in Northern USA. Figures increased with 2014 welcoming 98 million visitors to Florida. • United Airlines - 7 Flights operating for summer. Great start to the year and Ireland doing particularly well. • Aer Lingus - 75 flights a week to USA plus 10 to Canada. 14 more flights than last year. A 16% increase of their transatlantic figures is coming from the corporate market. • American Airlines - 5 x flights— including DUB JFK, with links to RSW— strong for Ireland with bigger aircrafts serving both CLT and PHL. Overall they are having a good year with advanced bookings doing well. • Virgin Atlantic—They have an increased capacity of 13% overall to the USA. Approx 168 flights a week from UK to Florida. 25 a week to Miami with an additional 2 x daily from October to Miami — providing a huge opportunity for our region. Travel Media Event— Dublin - We are working to establish if the is an opportunity for us to participate with the Visit USA & Brand USA for the USA networking event. Sponsors are Brand USA/ Visit USA, Delta Air Lines, Philadelphia CVB, Visit California, Hertz, & Universal Park & Resorts. Stats — 367,110 Irish residents travelled to the U.S in 2014, representing a 7.6% increase compared with 2013. Overall a very positive growth to date. June 22, 2015 Tourism Staff Reports 10 a-g 17 of 41 Travel Agents Online Training: We have actively engaged with the development of a dedicated destination badge (module) for the Brand USA Agents Discovery Programme - USAdiscoveryprogram.co.uk — online travel agents training. Although this is a global program it is being managed & operated from the Brand USA UK office. The programme now has over 6,000 participating members/agents across following markets: UK& Ireland • Australia & New Zealand • India • With to China, Brazil and Canada plus more to follow Visit USA Ireland Fam with United Airlines & Hertz: We have confirmed our support for this fam in September '15 — total of 10 guests in the group. We will seek accommodations during IPW & plan the itinerary accordingly. US Airtours: Additional exposure for Marco Island Villas and seeking new opportunities. Virgin Holidays: Following up on the recent co-op campaign ensuring billing & back up are in place. BA/BA Holidays: Following up with the upcoming co-op campaign & incentive with the new dedicated call res team. Ocean Holidays: Confirmed co-op campaign with focus on driving room night for the late summer booking period & next year. Golfbreaks.com: Following up with current co-op campaign & focus on driving additional room nights & golf rounds in the low season. Elegant Resorts: Working with high-end tour operator for upcoming training event & additional exposure for our region. Norwegian Airlines: Seeking opportunities for RSW NATS— North America Travel Services: Assisting with issue they experienced with a home rental in our area. June 22, 2015 Tourism Staff Reports 10 a-g 18 of 41 Hertz Car rental: Working on support with Visit USA Ireland fam & with IAGTO NAC — car rental is an essential part of the international visitor experience — we see to gain Hertz as a co-op partner with our activity. TRADE EVENTS IPW, 31 May—4 June 2015, Orlando, Florida Assisting with the prep for participating at this year's largest USA International Travel Convention, IPW (International Pow Wow) — with more than 1,100 exhibitor booths held by U.S. Suppliers of USA travel products and destinations and more than 5,000 attendees who are international travel buyers, domestic travel buyers and international journalists representing more than 70 countries. We are in the process of finalising appointments with key tour operators prior to IPW, with the aim to generate future business for the Paradise Coast region. A full report with follow-up actions resulting from IPW meetings will be sent to all local partners. IAGTO North America Convention, 14— 18 June 2015, Palm Springs, California We have confirmed attendance at this year's NAC 2015 and securing appointments and meetings to ensure full ROI of the event. We will reaching out to all the attending tour operators, with a key focus on emphasizing the value in our destination during the low season with the aim of generating future business to the Paradise Coast region, as well as highlighting Florida's Paradise Coast 2014's Golf Destination of the Year— North America. Distribution of marketing material Provision of ongoing assistance with literature requests for both trade & consumers. OMMAC has organised for a dedicated email address to be set-up for UK and European literature requests received via the Visit USA website, following an increase of requests for Florida's Paradise Coast Visitors guide. Further assistance, includes a request received from French tour operator, Sensations du Monde, who requested literature for customers travelling regularly to the Paradise Coast region. OMMAC assisted with requesting appropriate literature from the UK mailing house. Stock used: - Florida's Last Paradise Visitors Guide 397 - Maps 353 - Golf Guide 151 - Discover Florida's Paradise Coast DVD 62 June 22, 2015 Tourism Staff Reports 10 a-g 19 of 41 PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: CONTACT ACTIVITY RESULT Social Media: Weekly channel updates. OMMAC continues to share posts across Facebook and Twitter Facebook and Twitter in order to increase traffic to Paradise Coast UK Facebook and Twitter pages. The Daily/ Sunday Mail Visit in Oct'15 - Workin on Securing airline with Aer Lingus & Ireland fam trip for Philip Quinn, American Holidays. Planning itinerary to Sports desk, writing for follow. the travel section The Scottish Sun is the Following up on this Heather will be running her Naples piece Scottish version of The Sun opportunity for visit to next this month and we are in the - national tabloid Naples 20 — 22 April'15. process of sending fact box information newspaper. and images to accompany items Audience and Readership: Details highlighted in mentioned on Heather's itinerary, Aimed at Scottish residents December's monthly following her recent trip last month. Circulation: report. OMMAC to share coverage in next 240,978 (Source: ABC) month's report. Readership: 674,738 The Sun Media meeting with Lisa To follow up with more details 1,857,700 Minot, travel editor The Telegraph Follow up from media Followed up with further information and 479,290 meeting with Ben Ross waiting for feedback befor providing specific package details Facebook and Twitter updates III Paradise Coast UK Posted by Marissa Kowlessar 1?]•6 May at 1031 •Edited• On your marks,get set.go!The 39th Great Dock Canoe Race, is set to take place this coming Saturday at Crayton Cove.An annual Naples tradition.the race marks the end of the busy winter season and the start of summer fun.and is probably Naples'best-loved spectator sport_ weal u.r.w Rice ‘110P:00 39th ANNUAL GREAT DOCK CANOE RACE in Naples 39th ANNUAL GREAT DOCK CANOE RACE on May i 9.2015 at 845-12th Ave.S.in Naples.FL °1;Nor: P.P..CISECOAST co! 23 people reached Boost Post Like Comment Share •, June 22, 2015 Tourism Staff Reports 10 a-g 20 of 41 ® Paradise Coast UK 4:Naples,Marco Island, Everglades-Paradise Coast Facebook Posted by Marissa Kowlessar I?i 8 May at 15.34 and Twitter updates ■Paradise Coast:,;, Craft your own m. added"Go Out Te t37 IVO ®Paradise Coast UK ret ■Naples Grande 360 degrees of pt • '` Top Six Reasons for a Destination`Wedding on Florida's Paradise Coast honevmoons.com Newlyweds have long adored its pristine shores and romantic sunsets.and here are the top six reasons for a destination wedding on Florida's Paradise Coast. HGr1Er MOONS.COM ti 2 55 people reached Boost Post Attending Visit Florida • Tour Operator Advisory Luncheon, London & - Dublin, Oonagh with Cath Pusey, America As You Like It (left), &Geoff Dobson, American Sky June 22, 2015 Tourism Staff Reports 10 a-g 21 of 41 DIAMONDE-EUROPEAN REPRESENTATIVES—Stefanie Paul, Ramona Oehler TOUR OPERATOR ACCOUNTS Key Accounts Tour Operator Achievement Cost America Unlimited Secured FOC feature in AU May FOC newsletter FOC, promoting the South Florida campaign we set up in cooperation with FL Keys and Fort Lauderdale in the past. CANUSA, Kolja Launch of the Florida Onepager on May Kassner 12, 2015. The additional banners, ads and links will lead to the Onepager and promote it until June 14, 2015. Please find the proof attached. Further secured longer personal stay of Kolja in the destination. He has changed the date and extended his stay from 3 to 5 nights at a discounted rate at the Inn on Fifth. Dates: June 28- July03, 2015. CANUSA Conducted full destination presentation to 4 agents in their Sales Office in Huerth on May 05, 2015. As they all know the destination personally, we have provided updates on what is new in the area. DERTOURISTIK Secured and confirmed participation at EUR 2,900 their "Summer Lights" event which is the main annual B2B event for travel agencies. 1,500 agents are expected in Hamburg November 06-09, 2015 Explorer Fernreisen Participation in the online marketing USD 2,500 campaign, including a Florida Microsite June 22, 2015 Tourism Staff Reports 10 a-g 22 of 41 Swiss Accounts Tour Operator Achievement Cost Knecht Reisen Approved the B2B and B2C newsletter sent out to 35,000 consumers and 840 travel agents. The newsletter was sent May 29, 2015 and is the final part of our current marketing campaign. Please find the newsletter proof attached. Secondary Accounts Tour Operator Achievement Cost Boomerang Reisen Comprehensive presentation about the destination given to 3 agents in their Sales Office in Cologne on May 05, 2015. Although they do not feature NAP in the brochure yet, the agents have stated to be using the entire NWT portfolio and thus often including NAP into their Florida tours as well. None of them has been in FL before, so they appreciated the training. TRAVEL AGENTS Sales calls: Total of 44 personal visits to travel agents in Munich, Tuebingen, Reutlingen and Balingen. Booking Assistance: Assisted a agency with information to tours and accommodations Support: Supported 2 agencies with brochures EVENTS VUSA Bowling Roadshow o Dates: May 04-07, 2015 o Cities: Cologne, Mannheim, Stuttgart and Munich June 22, 2015 Tourism Staff Reports 10 a-g 23 of 41 o Visit USA booth members: Discover New England, Intrepid, Georgia, Puerto Rico, Pure Michigan, Virgin Atlantic, Seaworld, Caesars, Memphis & Mississippi, Universal Orlando, Tampa, Manatee County o Profile /Number of attendees: 220 combined in all 4 cities o Feedback: It was the first time that Visit USA has tried this event format. The evening has started with a quick reception and presentation about the work of Visit USA. After that, the agents were divided into smaller groups to attend the 10 minute workshops of each partner. Each partner was equipped with 4 ipads to show their presentation on. After all workshops were done, the agents could participate in a bowling tournament for one hour and whichever team scored the highest point would receive a price. The agents have given great feedback on this event style as the 10 minute presentations are fairly short and thus the partners had to include the essentials only. The education is combined with a great fun factor as well. For us partners, we would definitely recommend to carry on with this event. The smaller groups allow for much more interaction and adjusted presentations. One can answer questions and discuss, rather than lecture. The networking character gave us a very good chance to interact with the agents. Registrations / Preparations o Registration for Visit USA Switzerland roadshow (Sep 2015) o Registration for DERTOUR Summer Lights (Nov 2015) o Registration for Visit USA Halloween event (Oct 2015) o Preparation for Visit Florida roadshow (Jun 2015) o Preparation for budget proposal FY 2015/16 o Extensive preparations for IPW, including: • Summarizing past and planned activities • Requesting and evaluating marketing proposals for the upcoming fiscal year • Reviewing partner performance • Preparing the Meeting Notes and gathering background information MARKETING Type of Activity Details Cost Airberlin Evaluated new proposal for the spring campaign: airberlin needed to cancel the June 22, 2015 Tourism Staff Reports 10 a-g 24 of 41 Top-Bonus mailing and offered a TV campaign with Servus TV instead; we criticized the missing of a dedicated target group, but at the same time the reach is much higher with the TV then with a mailing; the change has been approved by all Florida partners. Facebook # posts: 6 #fans: 7,124 MEDIA / PR Merian Magazine: Followed up with Kalle Harberg after his stay in the destination. What impressed him most was the Ranger tour through the Everglades and 10,000 Islands kayak tour. He has gathered a very nice impression about the versatility of the Paradise Coast. Udo Weisner bloq: After her husband, Udo Weisner, has passed away his wife Sonja, who has always assisted him in writing, has decided to carry on the blog and thus undertake the trip to Florida in June. We have informed Erin Smith who is going to carry on in planning the stay. Their joint online blog remains within the top 4 travel blogs in Germany. Janin Nachtweh: Provided her with updated culinary images on the area to support the article she is currently writing featuring the culinary aspects of Florida. PROJECTS Proofreading VG Guide: Final proof of new German Visitor Guide and approval to Paradise • 4 Insider Tip list: Ordered a re-stock of 1,000 German insider tip lists to be used during events and trainings. Website: Minor translations for the German website as requested by Paradise CONSUMER 4- Brochure fulfillment: 15 in total 4- Supported 3 consumers with their travel planning June 22, 2015 Tourism Staff Reports 10 a-g 25 of 41 HIGHLIGHTS IN JUNE Personal Attendance IPW, June 01-05, 2015 Dutch B2C Mailing, calendar week 25 Dedicated Naples Newsletter B2B and B2C, June 11, 2015 • Dazzling DiaMonde Stories Topstory, June 18, 2015 • Travel Agency Sales Calls in Krefeld and Monchengladbach, May 27-29, 2015 Travel Agency Sales Calls in Switzerland, June 15-18, 2015 Travel Agency Sales Calls in Berlin June 24, 2015 Visit Florida Roadshow in Basel, Mainz, Nuremberg and Linz, June 15-19, 2015 Destination training at Boomerang in Stuttgart, July 01, 2015 Destination training at Explorer in Stuttgart, July 01, 2015 MARKET NEWS Economic Overview Germany The Economic Situation in Germany: Economic activity in Germany has been uneven but is expected to gradually strengthen. Domestic demand has eventually taken over as a main driver of growth and household consumption has developed well, but business investment has disappointed and remains subdued. Going forward, economic activity is expected to gradually strengthen. The positive outlook for employment, low interest rates and real wage growth should support private consumption. Business investment should recover, but the housing investment is set to slow to a more moderate pace. Import growth should strengthen, while exports should benefit from increasing demand in Germany's trading partners. Falling oil prices will exert further downward pressure on consumer prices, but rising labor costs should uphold core inflation. Tourism Market Overview Germany Meier's Weltreisen: Good growth despite problem areas German specialist long-haul tour operator Meier's Weltreisen has good growth rates this year despite various problem areas around the world. June 22, 2015 Tourism Staff Reports 10 a-g 26 of 41 The DER Touristik Frankfurt brand "is well ahead of plan, partly with double-digit growth," said outgoing managing director Matthias Rotter at the recent Far East Live Seminar in Khao Lak in Thailand. The tour operator's success was strongly based on good relationships with travel agents and partnerships with destinations, he underlined. Today Khao Lak is the brand's top beach holiday destination in Thailand ahead of Phuket. Meier's Weltreisen now generates 25% more revenues in southern Thai areas hit by the tsunami than before 2004, while Thailand accounts for 25% of its total revenues. In contrast, Malaysia is under-performing. Africa is also a problem area. Moreover, the drop in South Africa bookings last year "hurt a lot". Although a long way from the Ebola epidemic area, customers had fallen victim to the hysteria and avoided the destination completely. This year, however, bookings are picking up again. (Source FVW April 30, 2015) TUI: One `power-brand' for tour operators and airlines TUI is introducing a radical re-branding of its European tour operators and airlines, and is restructuring its management in a major strategic shake-up that will see Deputy CEO Johan Lundgren leave the company. In future, `TUI' should be a `European power-brand' that will gradually replace in two stages the large national brands which the group gained during its many acquisitions over the past two decades. CEO Fritz Joussen told analysts that the aim of the `power-brand TUI' is to offer a harmonized brand experience to customers of the integrated travel group, while other brands will be retained for specialist businesses. In parallel, the group's five leisure airlines will take off under the name `TUI.com' in future. Meanwhile, Europe's largest tourism group will also introduce the group brand in its hotel activities. The new 'TUI Blue' name will become the core brand for the group's own hotels alongside other well-established names. 'TUI Blue' hotels, comprising both re- branded existing properties and new hotels, will be positioned as `experience hotels' for younger, individual target groups. Some 50 medium-sized hotels with this name are planned in the medium-term. (Source: FVW May 13) June 22, 2015 Tourism Staff Reports 10 a-g 27 of 41 Airtours Germany's leading travel agents are impressed of luxury products and Airtours wants to help them to sell these special products better. That's why the Airtours Business Club is sending their top travel agencies a special package with an award for luxury travel experts. Only 10% of the European travel agencies will receive this award. The action will support the travel agents to demonstrate their luxury knowledge to the clients. Also it should help to bring new clients in the travel agencies. TUI Group news More long-haul holidays, own-brand hotels and cruise holidays combined with a single master brand will be the key drivers for profitable growth in the coming years, according to TUI Group executives. Europe's largest tourism group aims to improve underlying operating profits by 10% a year over the next three years, increase revenues by 3% a year and grow faster than the overall market, according to the 'roadmap for growth' presented at last week's Capital Markets Day. Beyond financial targets, the package of measures is also designed to extend the group's market leadership and speed up decision-making, especially as fast-moving online competitors expand their businesses. TUI also wants to increase turnover with more online sales in its source markets and by using the tui.com platform to open up new markets. In February 2015, for example, the online platform tui.com/es was launched in Spain for the dynamic packaging of flights, hotels and transfers. Similar platforms are to be rolled out to other countries such as Portugal, Brazil and Turkey. Long-haul flight capacity will also be increased, including third-party flying, as TUI has identified long-haul travel, with its higher margins, as a key growth business. The group has just ordered three longer B787-9 planes for delivery in the next three years to complement the existing fleet of 13 `Dreamliners' Meanwhile, TUI Group reduced its underlying seasonal loss by 20% to €273 million in the first half of the 2014/15 financial year while turnover increased by 7.3% to €6.94 billion, although about half of this rise was due to currency effects. June 22, 2015 Tourism Staff Reports 10 a-g 28 of 41 The Central Region, covering Germany and neighboring markets, increased customer numbers by 3.6% and revenues rose by 5.8% to €1.93 billion but the seasonal operating loss broadened by 22% to nearly €94 million. (Source: FVW May 21) Thomas Cook: New Germany chief and European tour operating model Thomas Cook is shaking up its Germany management, introducing a centralized European tour operating model and has improved its half-year results. Under the management reorganization announced on Wednesday (May 20), Germany CEO Michael Tenzer will leave the company "at his own request". Tenzer, whose future career plans are not known, will be replaced from August onwards by Stefanie Berk, a former senior manager in Germany who is currently head of Product & Yield in the UK. In parallel, Thomas Cook is also centralizing its European tour operating model with a new structure. From July, former TUI Germany manager Kirsten Feld-Turkis will join the company as Group Head of Premium Product and Long haul, reporting to Bjorne Sandstrom, the Chief Touristic Platform Officer. (Source: Travel One Net May 21) German market trends: Steady summer holiday bookings in April + TAT's Summer holiday bookings on the German market remained steady last month, according to the latest monthly survey of travel agency sales by market researchers GfK. The summer 2015 season is now 5.8% ahead of last year in revenue terms and on a cumulative basis, the survey of 1,200 travel agencies found. Sales of holidays with departures between May and October increased by 5.6% compared to last year. However, the comparative period was particularly weak with low growth rates. In terms of individual months, there was good demand last month for holidays in September and October, while May remains well ahead of last year due to the relatively early Pentecost spring school holidays in southern Germany. The summer holiday month of July is also showing strong growth with a 13.3% rise in revenues, according to the GfK figures. Early bookings of winter 2015/16 June 22, 2015 Tourism Staff Reports 10 a-g 29 of 41 holidays also increased in April, and the forthcoming winter season is showing double-digit growth, although on a low basis. In contrast, the winter 2014/15 season (November- April) closed with weak late sales. There was a 23% drop in last-minute bookings last month, and the winter season ended with a low 1 .8% rise in revenues, the GfK survey found. The figures were broadly supported by the monthly survey of 2,400 mostly business travel-focused agencies by IT services company TATS. It showed an 8% revenue drop for holiday departures in April, although this is largely explained by the early Easter holiday with many departures at the end of March. Sales revenues for departures up to October increased by 4% last month, leaving a cumulative increase of 2.7% since the start of the year. • Fakturierte Werte'(Januar-April) -1.9% 1.8% 4.0% 2,0% 0,8% 1.3% 4.8% 3.1% 1,7% 1.1% . .. Mi Gnam1 Toudatik l Flugvrrkahr Sonet Uma$ta Anuhl Ticket& MI SOS 2121111&Ihrpleso as Apr 2014 7m Joust$ie A$l 2015 un V+ro sso nsrr Valahr ... Fouristischer Auftrajsbestand(Nov-Ukt) 40% 2,7% A . , TOUNStik Urnss�i (Source: http://www.ta- -Aprrc2015rmVeigleelxuApnl2014 ts.de/download/kirbspiegel_05_2014.pdf + FVW Oar roe 20r•br►OMobe 2075 'Very4Ur rum Vale++' Survey: The strong influence of kids on family travel plans Findings show what "kidfluencers" - and their parents - really want in a whole vacation: adventure, family bonding and a pool. A majority of parents in the U.S. say June 22, 2015 Tourism Staff Reports 10 a-g 30 of 41 they let their kids make decisions on the vacation activities (77 percent), the itinerary (53 percent) and even the type of destination itself(49 percent). According to the HomeAway Kidfluencer Survey, kids are speaking up, and parents are listening - millennial parents even let the kids get the last word: • The vast majority of parents (85 percent U.S., 76 percent U.K., 86 percent France, 95 percent Germany, 94 percent Spain) give their children some say in deciding where they want to go on vacation. • Millennial parents in the U.S. are most likely to give kids full control of where they want to go on vacation (19 percent versus two percent of parents over the age of 55). • One in three millennial parents in the U.S. (34 percent) allow children to make the final decision on where to go on vacation; this compares with eight percent of parents aged 55 and over in the U.S. • The majority (60 percent) of parents in the U.S. view kids' input as a way to ensure the kids get more out of the vacation. More than half (53 percent) involve their kids in the planning process to get them excited about the trip, 42 percent say they involve their kids so they can learn about new things and nearly one-quarter (24 percent) use vacation planning as an educational opportunity. The survey finds that a majority of parents in the U.S. say they let their kids make decisions on the vacation activities (77 percent), the itinerary (53 percent) and even the type of destination itself (49 percent). (Source: Travel Daily news 5/21) June 22, 2015 Tourism Staff Reports 10 a-g 31 of 41 BRAZIL REPRESENTATION-AVIAREPS-Marcos Teodoro MARKET INFORMATION • New data released by the US Department of Commerce during the IPW show higher expenses of Brazilians in American cities, in 2014 were 2.27 million, with expenditures of$ 13 billion, of which US $ 2.52 billion only with air tickets. Shopping remains as the Brazilian number one activity. • According to CVC, travel to the US is cheaper this year. Despite the search drop, there was no decrease on sales. They thanks that to promotions of airlines that are offering much lower prices compared to 2014, and highlight this time Florida and New York are well- aimed betting. As president of CVC affirmed "Brazil is concerned about the high dollar, but did not give up traveling. Only purchases will decrease." TRADE Leisure Sales Calls/Meetings Name Market Company Objective and Outcome We are discussing about participate in th Daniel Gozalo Viagens Master, Work Master 2015. WI daniel.gozaloCaviagensmaster.com. br BR VIAGEN sales data about destinatic S MASTER T!1 Denise Lhamas BR CHECK Presentation to travel agency focused Check.travel@gmail.com TRAVE family trips. I TA Personalized travel agency requeste Luciane Oliveira destination. We discussed about how th VIAJE lu @vialecomclasse.com.br BR COM us and offer destination CLASSE Cassia Stancatti BR STA Travel agency focused on personali; cstancatti @terra.com.br NCA presented June 22, 2015 Tourism Staff Reports 10 a-g 32 of 41 destination and advantages for market. Thais Santos Luxury travel agency, we pr, Thais.santos @signaturetravel.co BR SIGNATURE differentials and how they co m.br TRAVEL—TA destination. Jane Rodrigues Travel agency focused on leis opium @opium.tur.br BR OPIUM presented differentials and g TURISMO—TA destination. Travel agency focused on leisurE Jane Moreira BR ESTRELA destination and activities, as wE Jane@estrelaviagens.com.br VIAGENS—TA tourism districts Ana Paula Freitas We presented destination to BR NUMATUR highlighting differentials and deE ana @numatur.com.br —TA Marcelo Moraes We presented destination to tri BR SCALA how they can work wi Marcelo.moraes @lascala.com.br TURISMO—TA Meeting with travel agency Margarete Gonsalves BR MAGG destination and advantages of E margarete@maggturismo.com.br TURISMO—TA low season. Daniele Almeida We presented destination to try daniele@lgturismo.com.br BR LG TURISMO—TA how they can work wi We presented destination and Cassandra Bullentini BR JHS VIAGENS—TA travel agency focused on leisure cassandra@ihsviagens.com.br We presented destination and Dulce Lourenco BR TRAVEL PRIME—TA Brazilians during low s dulce @travelprime.com.br June 22, 2015 Tourism Staff Reports 10 a-g 33 of 41 Personalized travel agent. NA Rosana Ponzio BR VIA ROSA TUR—TA destination and highlighted thl viarosatur @uol.com.br We presented destination to try Ricardo Dantas BR ALABASTOUR—TA how they can work wi Ricardo @alabastour.com.br We presented destination and Elaine Diogo accturturismo @uol.com.br BR ACTTUR VIAGENS— Brazilians during low sl TA Vera Cunha Personalized travel agent.UV veracunha @travelnowbrasil.com BR TRAVEL NOW BRASIL— destination and highlighted thl .br TA Eleni Accarini Travel agency focused on leisur( atendimentohemistur@terra.co BR HEMISFERIOS—TA destination and great deals it m.br Catarina Rio Personalized travel agent,focus( BR CATARINA RIO TUR— presented destination and how s Catarinariotur @terra.com.br TA us. MEDIA Name Publication/Media M Objective & Meeting Notes Good Will meeting with ideas fo Daniela Filomeno Grupo Doria BR Gastronomia" website and also for Doria press trips Need Tourism directors for her co Marcia Santos Brasil Travel News BR explaining the best of their destin, Embarque na Eduardo Madeira BR Met at WTM for future tourism ar Viagem June 22, 2015 Tourism Staff Reports 10 a-g 34 of 41 Marina Monzillo Ate Mais Ver BR Family trip blogger Patricia Mattos Le Blog BR Experience and luxury travel blot Nina Salomao Qual Viagem BR Will be publishing news about Par according to WTM interview Gracita Kerr Guia Time Out BR Asked for news about the destina Raquel Furtado Vamos pra Onde BR Travel blogger Guto Motta Mix de Viagens BR Asked for news about the destina Sylvia Barreto Viajar é Simples BR Asked for news about the destina Rogerio Sfoggia Verstille BR Asked for new hotels and luxury exp( Inesquecivel Wedding mag. Asked for luxury we Fabiano Niederauer BR Casamento Travel blogger and Casa Vogue freelE Antonela Sallem Freela Vogue BR new luxury design hotels June 22, 2015 Tourism Staff Reports 10 a-g 35 of 41 APPENDIX B NEXT MONTH PLAN—June 2015 Company Action B2W Move forward with co-op actions Social Media Launch Brazilian page in Facebook AVIAREPS Activities Follow up on meetings during IPW and May. June 22, 2015 Tourism Staff Reports 10 a-g 36 of 41 VISITOR CENTER REPORTS-Lori Lou Waddell May 18,2015 through June 12,2015 • Fulfill packet request for Marco Island Chamber of Commerce-4 packets mailed. • Attend CCLTA Meeting May 12, 2015 • Attend Wake Up Naples May 13, 2015 • Attend CVB staff meeting May 13, 2015 • Meeting with Karen Bartlett, children's book, at VIC on May 18, 2015 • Enrolled in upcoming"Guest First Program" from VCB beginning June 19, 2015 • Initiated a discussion with VCB office for Judy Durant regarding a planned day long FAM trip of Collier County • Initiate discussion with NT&T for VCB volunteer FAM of Naples. • Confirm FAM tour of Sugden Theater on November 17, 2015 at 10:00AM • Confirm FAM tour of Historic Palm Cottage November 24, 2015 at 2:00PM • Attend Chamber Staff Meeting June 2, 2015 • RSVP for attendance at Business After 5 at Mercato Shops • Attend Business After Five at Bowland Center of Southwest Florida May 21, 2015 • Attend TDC Meeting at Marco Island Museum May 28, 2015 • Secure transportation for Lee County VCB FAM tour for docents. • Plan FAM tour locations of interest and itinerary for Lee County VCB. • Meeting set for June 11th to discuss details for VCB Volunteer FAM tour. • Discuss plans with Simone Behr regarding FAM tour for LEE County VCB. • Chamber Staff Meeting June 2, 2015 • Miromar Outlets Summer Hospitality Night June 3, 2015-Volunteer Sign Up • History of Collier County presented by Jack Joyce June 3, 2015 • Concierge Association meeting at Naples Grande Hotel June 9th, 2015. • Presentation by Naples Vacation Homes at Naples VIC June 9th, 2015. • Attend Wake Up Naples on June 10, 2015 • CVB Staff Meeting June 18, 2015. • Attend Business After Five at Silver Spot Mercato June 18, 2015. • Begin Guests First Program-Homewood Suites, Ft. Myers. June 19, 2015. • Manage daily operation of Naples VIC and staffing. • Update Calendar of Events, brochures, VIC Vol Schedules and Distribute. June 22, 2015 Tourism Staff Reports 10 a-g 37 of 41 Big Cypress Oasis Everglades Immokalee Marco Naples YR Total Jan- 11 5034 12055 2220 125 1007 2736 23177 Jan- 12 6401 13,601 11,000 198 1033 5285 37,518 Jan- 13 5736 13,941 9225 N/A 1163 4777 34,842 Jan- 14 7,014 13,499 11,185 91 1663 4,018 37,470 Jan- 15 7,049 12,996 15,840 92 1126 4,073 41,176 Feb- 11 6986 15,564 2881 194 1546 4363 31534 Feb- 12 7943 17,595 12,840 227 1465 5099 45,169 Feb- 13 7950 13,542 8424 1105 1404 4488 36,913 Feb- 14 7990 13,906 13,012 198 1950 5046 42,102 Feb- 15 7,909 14,872 12,483 134 1346 4394 41,138 Mar- 11 5984 15,101 3100 195 1376 2872 28,628 Mar- 12 7226 16638 18,300 361 1011 3774 47,310 Mar- 13 8693 13632 12,991 402 1559 3774 41,051 Mar- 14 8,307 15,559 17,180 517 1,952 4377 47,892 Mar- 15 7,773 15,093 18,133 142 975 4175 46,291 Apr- 11 3297 8810 2575 189 520 2018 17409 Apr- 12 4308 9603 10,810 367 482 3112 28,682 Apr- 13 5250 8389 8675 1200 750 2473 26,737 Apr- 5,146 9,596 11,021 81 1,033 2409 29,286 June 22, 2015 Tourism Staff Reports 10 a-g 38 of 41 14 Apr- 15 4,847 10,285 7,569 165 554 1774 25,194 May- 11 1778 5492 1600 186 448 1656 11160 May- 12 2360 5660 5435 315 529 1595 15894 May- 13 3009 5730 5275 350 473 1436 16,273 May- 14 2,709 5,657 5,813 88 668 1,587 16,522 May- 15 2,674 7,906 4,040 390 1,132 Jun- 11 1881 4796 2235 155 445 1286 10798 Jun- 12 1972 4185 4250 210 303 1299 12,219 Jun- 13 2254 4153 4166 189 354 1376 12,492 Jun- 14 2405 4525 4,588 41 475 1123 13,157 Jun- 15 Jul-11 2182 6024 5189 185 573 1629 15782 Jul-12 2417 5609 5893 250 340 2015 16,524 Jul-13 2431 4253 6835 62 413 1703 15,697 Jul-14 2,960 5,367 3,552 40 497 1,762 14,178 Jul-15 Aug- 11 1895 3999 4577 207 463 1867 13008 Aug- 12 1658 3991 6549 345 390 1128 14,061 Aug- 13 1757 3800 5169 119 385 1316 12,546 Aug- 14 3,049 5,576 5,866 74 314 1,137 16,016 June 22, 2015 Tourism Staff Reports 10 a-g 39 of 41 Aug- 15 Sep- 11 1268 3881 3196 220 279 1104 9948 Se p- 12 1191 3029 3893 200 268 1279 9860 Sep- 13 2534 1198 3441 392 1206 8771 Sep- 14 1746 3074 2402 327 1322 8871 Sep- 15 Oct- 11 1704 5459 5035 237 481 2481 15397 Oct- 12 1804 4296 5683 150 306 2095 14334 Oct- 13 917 2315 5206 476 501 1610 11025 Oct- 14 2942 5791 2636 118 439 1809 13735 Oct- 15 Nov- 11 2743 7734 6200 357 647 2517 20198 N ov- 12 3024 7669 6816 170 530 2263 20472 Nov- 13 10,510 7,407 7,022 598 513 2105 28,155 Nov- 14 4,026 8,298 3,739 373 484 2168 19,088 Nov- 15 Dec- 11 5739 13,851 7962 327 682 2399 30960 Dec- 12 3925 11,193 7984 180 540 2547 26369 Dec- 5363 10,079 7391 461 543 2730 26567 Dec- June 22, 2015 Tourism Staff Reports 10 a-g 40 of 41 14 6364 9,360 8,341 350 486 2,663 27564 Dec- 15 FY 2011 40,491 102,766 46,770 2,577 8,467 26,928 227,999 FY 2012 44,229 103,069 99,453 2,973 7,197 31,491 288,412 FY 2013 56,404 88,439 83,820 4,962 7,937 28,994 270,556 FY 2014 54,658 100,208 76,336 1,971 9,256 28,421 270,850 YTD 2015 30,252 61,152 58,065 533 4,391 15,548 169,941 I I I I rib Tourism Staff Reports June 4 22 10, 20 a-1g 5 41 of 41 Intl Origins Austria g 2% Australia Chile Venezuela Argentina 2% 2% Belgium 0% Estonia 2% 0% Uruguay 0% :FAIRa 0% o0j% Denmark 0% U.K. Finland Switzerland 23% 2% 2% South Kore weden 0% 0° Slovakia 'ain ' : ,p. • Vw,`'" 0% Scotland New4%Norwa A 0% Zealand lherlands i ° 0% It. y Malaysia % 0% I Ireland 0%Israel 4% Holland 4% Oklahoma North Car fi ont irginia Alabama California Connecticut U.S. Origins Ar na 0% 0% 0% �' �° 0% 3% ho Wash,ra� 0% "olorado New Jersey New Pe �.�,lri� \ "'V�� r v. 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Marr General Note Closed 6/8/2015 6/8/2015 Debi DeBenedetto ; r r - 1 ;}" 1 ;: T ?o- A .l y ",,!, ,,1 r r 1 i r -, / ▪ 01 # ', � i,,,,D .,:,1,,:sP'i_1 Th ( w;?h4np a 9n-,the n( v _ €S' r r "h " Clod d } Vi 4,116 �6/4/2015 r 642 5 4 a Mi l M ,4Wk 15" S ° X ! ' , 4ve;is tna 1 n ail ent 1 4 . t P r ; i- k s d a r y. � � 5 � r �i .1/4 g4P 14 ti" „ - 1p� M a&e *' �': A- r..�0�� f,: a" ..1� `. ' ' inf k �1 i ,^d�' w� a r.1 * .a " a r ,� ft cl,_x 'g4. r- . 4 w.,44 z - ;" 1 gtir . -,te .d._x a S 14, 14k fi �" e4r r�y o tu4 Mr x$S,,4, e v 1^r � V rz rw ,,, r � vy � ?r r k"r 1 } , wVrHOdr: t „: M. y✓ M„4.1`' ry ,. rt , , 1 : 3`7914 � i ki ldt , " f1 r f a- •y-„' �b� � , � a� � � : r r a r r 4r ms I µ "oe "! Fs .x Q> ^ M I B r .,; r ' r" a O • a*-.st -,:rr S;,h=� it�c,�. w' ;.t e, . 7:.,^ ao t ,�- .„ � d,:o,t4., 4� �r 4 5 o,:.,:;4I 1 j hd i h` SIi�f14,v'1i r w a Cm.b�)� i"' f, �'t�n . �a, i h�.dh k a0 - , a a_ .. ^ .k x _� 9 ,▪ -�� a ,: .a1411 11 LII k m1 6 N 1 IB r u ,I,��i ill u 4.:0,4, n r 5. u�R I , 3<,a.,n5✓wn +�„ . �,� � 6/4/2015 Golbon General Note Closed 6/4/2015 6/4/2015 Debi DeBenedetto The status chanced on this event today. 5/1 ^1 MelmsBnscoes/V. opr erg,_': en ,ral"', tp � Closed t.y 5/ ,!' 016 51191201S.T r ri Ce .„r,B,„ e e-tp 'Sc ku,.,^r^�S' ,,r; ,r, ,'r„«u 1 4 Y 1!:^ W ?:4, .r 'k"4wg a+$ 1 +d w .r -: r� v -,z r,� 4,+ ,r 199:9,y t, "„'I' t. " r_ z , ,. 4: p allid 4" 4N,Llo ,? r,'4?r sk,. gi '5,.,,. x i "r u'y € Y+I e w° rr*�,w. R 7n,. 5°MSri s! �u P 1Xd o-0., E, u,l rr p':kl,r r ';4'4iP_,",,,, � xr swr4lk �ra r"X..F en .a�:"u � P � >,a �,e, A s,w,r �'+w, r��,k.,,* S a 1°a tl Il% rm �� I ",l m '� "„„: �� I o. ,l wl r t4� ce..- 3d" . h"' ,•�:,li�h �I, 'w..a i�sw '�,� ;sl � '�� p is XIS: '5. = ,.mom�,� : '�,y y m �' � L� 00.1„,y,,i a , ,I l r ', ��,:t wt,,,t:lr, J n ,„:.n ar 7 ur+�s r ;4 k° , ir. x 51 ,!:?,1 yS,401l4i,-q:,A1$ �."'15 u w dr„,.',1!,,,„„1 t i '-,' ^ ! ,1.iiu",titi ragas .c..l^ : imA;.XI Irr s,s".6:..6 ti r V r y s5i 4r 4 119 gX : ,. ,u .' , - 6 la,,✓.,A r PI.^,.,P:rx re°�ylrSP ti:,, o.^G 111:1: „" 7, La SttUS hanc 01`o this'eventtodaV,"�:I hl4t4i ,a ,- kill r^� �r rr i1.a I ..w,,, :d.Y'd r t r�r. r i4�� I l �pfq��I .,�,� d !4 � s.r. C 5/18/2015 Love Funding Event Note Closed 5/18/2015 5/18/2015 Debi DeBenedetto An trpd tc n to was created tco'a IIJ , ,,, r�' . - T % ,is 4 tlu�p"111:1"�, 'YiYi� ""^3y"lM�'I d p^ rh #�� 1 �"1'vu yp,"!^,,i, ml 4117,',, r`-4's.f ,,. v I 1:!lei,.,�'XI,V,,I dll Vn„,„h1,u, ri 1� 6/2 „ 1, l-up/lchino /�s'ac�•ti 7 -:ht..0,,•;.,,6 1 General tote , ! y t{ l' Clpssd r; r�/2/20� ! n '2/2616 N :' i,•® .e :i-,o r - "y, 1 &PI P_ - r rs i ..,6 z ud y' , d ;; ;p iz re 'gi!lr mwa . 1 41'. -1 [r .11:4 k� & ';l P,pisAh''., Iyy4�IFPI"h1 v r aiyik '' d XI° �IIwruw,X 4Ct -z•`.,� g :;-1 y r 1.. "r N I,�,1 wrNuu5�la°4�iiyy� i:k.y„ .,MOj0 r 45 w N s:1 i ,rg, `. "5 age,__ -''S qq N1 �, 114,1 og Vi4 �..r, €`ii fir` - �,m''' '' I,^.l'" ''11:4;':'f u V °1 _� m '11541 w!k[1 s ,,,l,,4 °`Wa'Zx. ,' >Za &1 1w ,� 3v, rf frd, w 4y. mpp d 141 Sr�n rTrti - 4 ip * i a: 44 4 'F.,t i° t�b,r up hl hs "T r5ja .°?S C r � �' + "s.... M= Ir'' k r,l r ' �' Tiie'status"cianded©n^hts eventtoday.�'�"r 1 t"^199 �� '';� 5/15/2015 Marco Island Marriott Beach Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto Resort,Golf Club&Spa '.Ik � ... , 4 q 0aed today. ' 444.'1215 -u r , ' y a zvV4 r I] ��dpnQt9 vaate I mt r, kr a* 5 v S n v f S r 6/ .4 ` s .'r A t 5 y r^?. 1 f , : },'r d �y rf, F- a _` : .,4r* n m , l\ssp s le4 r av d,, s w r'' c, d; ° k uy .i ai5li a r ga',4ffi �I;o- 5: ` a e� , ti t Or'WitG y : 4 ? _ '. - : _ r.. *r-.a _ . rIu (, r R t (, mtiit 41 4n ,^v"t�i . . . ,. -., . Printed: 6/9/2015 Page. 1 of 4 Task is assigned to multiple people Copyright©2004-2015 iDSS.All Rights Reserved. June 22, 2015 Detailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 2 of 36 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name "l v a,., , e � . t ak r? r ' L ".r' r,, r Y'I a ''k` 3 r, Al f/1" �� lf�DBJh to F a p . l F i 4#e +t'1 .€ 4 f s s T.7 l.�§ r 3F .+ : , . a �:r4 ,,rir.:+i�I "r1r 0"iF V,I 7F tiit 5/18/2015 Meetings Expert Event Note Closed 5/18/2015 5/18/2015 Debi DeBenedetto odate no a w. c Bated today. w?''f °,, cq ....d^i" .1= - -..' iv,t 1 _ v 5 r air . w x Itl r d. �d�d�1 E ,� �,#�,)�� . .�,�"�,�.��>�,tl , s air � � � , ~_ � :r u��Ii I tl�t�'�' 4. I ry, 1 s 4att ` ;)'4;a a• l e f �zt iM' ri' Closed d+° ".N 1 b 1 /2015 5/1.3/201 . #i-4e� 1 • ly, II "III Uff�" �h '� '�iu-..3s..�,.`'� � �' '�,� § �✓r a v `, r �- �a ,e€ w� � r �,YI Gµ°iI I III I�i kl �I lr�li III 1§Prr1 1-^ '^:: ,�'-.: f +'II ,. vtl1a 1 0av0F ^w' -r p i Fsis.d .w'� r '+ssd 11` F ", _ ,,`4"rµ1 V,100 "yea e m r=,, f fi olor)i r7'° °,k i 'F4 Ira I I,v S�, r " 1,,, Y I a z K " i°.' .- ,f: 1 fit I rk 9,+p'I:XI, .� Y r 7� l l ._` i.�n r.3:;. },4dr17 1,',V c.g,: . i u`M I Z941'da.,'I ' 4 � W ,I,�,,. !' .�r i tay.{ x4 s'�X""'�'''i'm g v II''d.r :'ILI. x Ad uodete dole teas created toda fir.d,^ -��a „t,•y , ,R +� F I P..�rl 5/18/2015 Meetings Expert Event Note Closed 5/18/2015 5/18/2015 Debi DeBenedetto An ugti tg npt�w reepte tQ'iY � 5 r%'I s17�"S';`�=,-: .Jai � r�� 1�9 4"",,I"P.T ar " r;,`. f '.a �a r to e 1 n, 4 ,+ °" n LL�tw�'�,Wrfµtl,��+�t1tl�i'I .: ,i `tltl ;t41n k. ,,',I=l 1, ,� Geer ote r-x1¢"iOl ', 5/18/201 .'?j 24.5 , ' �: e1.®` ,-1 i'�' r' w,.,,,r.+~ - - it w ,r. Nt�p4 s.11 1E rsm � �;a ': l r4A∎i t,1, ,. y+'t c -x a�,5i,7 'wI,u r. .9 •ra.Y r I.. '4 2 "u..z -,�, a ys Stit +0154.'.grs, g 1. a =t �i r' NY. hk . &_,.�` v R "t'.x 1"It� ui I rye' dl KR IIAq;F I,' ,+0' I� I I III,IIMI Ida tl 11 -. $ � aµ� G r a oIr'rl 'h 'v41,ve ',1Il r: � .. M ^r �11,I 11111 t ^ prr �µd' i r :, � a� ftt i �'t � � d°,' �€ .� ,. 1 r k+ ,r r �� .� d r". � 07 r F. Y 1 - C a i Pi 1',.1 q�ti yµw sty✓'4 '4 P 1 r 11F�'i.^10" rt d. -,`.Tle sous chedded on this event today. l r, k. a r,.µ+ r _ ''.l' . "J .. tlw°n't� . ,.".+s'-s "aV�"I�"dw 6/1/2015 Muse Productions General Note Closed 6/1/2015 6/1/2015 Debi DeBenedetto The stttys chpgoed onJhis even(today r:3 2 Debi DeBenedetta 28 252=237 " a I a l a e z 9 M` Si a 4µ6.fd a1 u�r F€+n"5-e'ayf*4d e 1ir1 6141Q15 'Naples CVB CVB Rroe- Open 9/ S/2Q1b ' Av' 0 =1d, 1Ai 9 1 ' !.1d * i u >1 � 1, I "+ r debir debenedp a lfergot/ni 1 a i 1�4 at/rn � %� r +f .'� {a Ear a s4'a`.° ry= 1 ,♦'I. r kk 4�.�?nl�*,f p zl"v I 1'' s i n r ¢ * ''" ..p From:DeBenedettoDebi , - 6/5/2015 Naples CVB Followup Call Open 6/30/2015 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedettoQ b/ u r = ;a e a ,1 . ,. _ w'"11 u h 1 �,u n{� p Ir wy J � T ra 0'�' .�'2��'a1'+i IIr�I IIN Ih�' '°�'I 6/4/2015, Naples CVB " , ` :p Attend'Meeting/Show/ , Qper ' 6/22/2Q1$,^ ,tl �I ",kle "ask o j 2:l2i- tt��,P,NIII: °dtl ,y t+ v d 1 -„w i 1t M p :.�� "1, µm iY Conference � trA;t s h Il171;re� I �� Debi DeBenedetto 238 252-2379 " lll'Il llp r r I. 1frxlPs1:" y �` ^IV° tl l wtr debidebenedetto celliergov net ,„e. ,, a .,r"11,, r ,, f�0114,1 I 1 •. � ' +,,.- rrr, sr 1 ;,F rl ,d tiara` r r�tl�tl�,��'�4�l � rf+1, 4 >' From:DeBenedettoDebi 6/4/2015 Naples CVB Communicate-Partner Ope n 6/14/2015 Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From:DeBenedet/oDeb/ p PII ' � r:^ ,<, .': J � ” .. "a I"n r J t �1 *m 4Fr1 `6/412,0 '.5 L Naples QVB 7° CVB evens a i, "h 3/4" �open 6/12/2016 1 �,a,lp�' L44i 1" r 1 1I k �'q t ,' k I'a 'i Y r lµlrl1u ?11 41 Cr I,µ * ,,.`fm r II `, -f t ,'Derpl DeBenedetto 239 252-2379 r a1 f 9 " p{.r F' :�' >b. �il'!4.. y i rY is - r r�"y � w i "�A "'� µ"d5`�r tµ Y1+� �. � �1 Idl M §r Iltl debldebenedetto(a�colilergov net �� haplll ur 1 t.4 Fi � " V II�� r. .u' y ,;t w. 11°l0 - I1 r.,11»ik,r,,u� frVal�lq`4�rfe From:DeBenedettoDebi �' ` .''_ 6/9/2015 Naples CVB FAM-escort Open 6/16/2015 Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi tt 1 d w ti 1'' / h �[..,/p1aitClos d ` .:.r 5/2/20.:t 1 5 i 6%2/201Y6 De bi pe8ene dQhe t to 6/2/ O15l Naples CVB AenMeeSgw' y , µ o '4P1-'0'1,1';e110110,3 31 ' dF+II ldl , " p r n4 i ',,n. i 0 ,,n• r �-�i r'': it v"? ' ° Vi, r n 1i uE t a.t g h '< ` r .a x n kv , " r ,bi.r01; u +3 . a=� t. ti'oop .1 r 'r T' . . } ee 1 lei1 r.;, r 7y a rP4 a s, r 5, r =& 7rµ " I C1 r+µ'2gre s xR01 1�I Hki 4 W fit,: `10�p'� 1 t?„§A- / 7Er „Ft. c A.�� a k sµr�� t i L rk ,,` :'"u a 4' �- +: r ary t - x'7 �A'" +p ia flt-� ?10'� ',i $+ ®:c is a r:e 1.d 7 �erlIy 0 p v ¢4x xms . , �" sa „, x ,M a r , :„v "ev..-1 '1" i �'" ,;� 'y ,,',i1 II I� t ' 4 1' t dRs0kt�+« k4 � t 1 o - t x .1x. ,e t„�<� ,:h f R +��+11'j� x � � � t� .F 6/4/2015 Naples CVB Assisted Mtg Planner Closed 6/4/2015 6/4/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto @colliergov.net From:DeBenedettoDebi Task is assigned to multiple people Printed: 6/9/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 2 of 4 June 22, 2015 fletailed Staff Repnrts 11 Task Assigned User: Debi DeBenedetto 3 of 36 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name #r;�r'i^n t z .,'t?pi1fi'y - . s J /j;.t '1`t' fi.r.fes .':' 's' '.0 6/414'; 5 4'Nples CVB At#end Meeting/$how/ ,{ clo$ed r r 6/4/2015 a f 5!4/2015 Debi DeBenedetto Conference ; ,tr 4 4 . Debi DeBenedetto 239-252-2379 r /. ,4, , << , k n x N t s y3 ( 4 - F'OR7;DeBenedetoDeb/ g ,1 4'..a s�? 'y fry"'. .,, debidebenedetto collier ov.net' " r`; ' f,- 6/4/2015 Naples CVB Communicate-Advertising Closed 6/4/2015 6/4/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net From Ds eBenedettoDebi - - , i a oviti5 ' NpleCVB Registration Closed 51972015 6/9/2015: Debi ; ?, Conference/Trade shows � u. 3 e -T. ' '''-''',W +4 .,6'.-..":: 4t-'. ,- 1]fi , A;W y'ir i „ Debi DeBenedeflq"239 252-2379 � -i + +" ,' V t '4-A'''; r ` . ' .` .` f '�debidebenedetto @coQlerroVnet4,-„4:..„:„.•,-,1,-...:„4.::-.•,.,-.' ;� , , , .. .w, ; .r , ,� • From:DeBenedettoDebi ra ' t •6/4/2015 Naples CVB Assisted Mtg Planner Closed 6/5/2015 6/9/2015 Debi DeBenedetto Debi DeBenedetto 239-252-2379 debidebenedetto@colliergov.net r1'� From:DeBenedettoDebi • 614Ztl I y Naples 9VB ; t-= Communicate partner . ,Closed 6/4!2015 }+q/9201,5 t, „' Debi°Dy.e Benedett9 o 4't Debi DeBenedetto 23J-252-2379 r ,. �' ,� debidebenedetto @colliergov net * - i '� . �'A i 'k a r v;,: +�, r v •�-i�� '! f'4 ,�a i .ly*rn •s a ' � ,�„_ from:DeBenedettoDebi � ?,r,� `b 5/15/2015 Naples Grande Beach Resort Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An uvdatenote was created today. 6/1/2015 Naples Grande Beach Resort General;Note Closed ,, ,r ,r 6/1/2015 6/1/2015 r,' ti Debi Def3eneTM 7,_ «1 x The status chanced on this event today. 6/9/2015 Naples Marco Island Everglades Assist Meeting planner Open 7/9/2015 CVB -sales kit email photos or video Debi DeBenedetto 239-252-2379 or 239-734-0295 debide@colliergov.net From•Kelsgy Stipules 6/2/2015 ' Naples Marco island Everglades'° Assist Meeting plann�`,ri Open - 7/2/2015 ; t ',, u,. _ 1 CVB „,*11,-:5w,!,;,,-,: .--sales kit email •ptiot90•or. , ” xi u ' v video 7'y b d'_, q W r1•; - Debi DeBenedetto 239 252-2379 " �. :, w i". or 2'39;7,3,4„'.0295 " } �' ,` F «1 ' T ,{ k;A,,;, debide @coIhergov,riet .: ,! �,," # {:, F '� 'i¢ ,`-`,N • - 1 r tY" �'4ir' n Ii,U'' � D. From:Bob Cowod/ .- ` -,s $ 6/1/2015 Naples Marco Island Everglades Attend Meeting/Show/ Closed 6/1/2015 6/1/2015 Debi DeBenedetto CVB Conference Debi DeBenedetto 239-252-2379 or 239-734-0295 debide@colliergov.net From Scott Siewerf 6t9(�2(15, rNaples Marco"Island Everglades TDC Meeting/reports Closed'" 6/?/ 015 6/9/2015 Debi DeBenede / ',. � i'CVB shy 17 Debi DeBenedetto 239-252-2379 x'239=734=0295 ° ip t, •'. �. ^�t�n'Nt<,,? tt' S5 � �.��$ �_l�� 3, i'I �ti��,v�+�°q� ��,' ,.;debici.e.@colliergov.net ; ;r!31,, t, r.; 9:ttlTiUiit' !'. " • ! •e ... t y. . ._.�✓.�i..ac.x r,.a,b�xvan.3r *Task is assigned to multiple people Printed: 6/9/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 3 of 4 June 22, 2015 netailed Staff Reports 11 Task Assigned User: Debi DeBenedetto 4 of 36 Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name From:GreenKeliv' ^"I ,, ^i hr 5/15/2015 Opal Financial Group Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto A(1 uodate note was created today. P^�� a stn clal ro# , ,•Gener I:No , , ' , �' a► Y a asp' 'b t� close 5� � �1 �t1OlDe�i° a'�"I I'-.4- "....1, w I i �; �$ ,, mss.A a aka•. r s a IrN ,. - x ;rp 1 iF arti.3 ' 's 15 ?�r t M'�+'" �` I.," �, yrq iii ri,101,: t,wC is u~1 1, 1 III l rw sV{ d' 91 'r�"! !w. � �--�=` m�ltlneraN'was C%l3ated on this''event`today.. •. _ • - • � � � �� c' �'�,.- �. 5/18/2015 Opal Financial Group Event Note Closed 5/18/2015 5/18/2015 Debi DeBenedetto An uoc/ete ppt yy�,s cre�tgd t9dav 5/15/2015 Plannin " 1 1P^OI,I�I e 1104 9 SQnr Immlmtted , r. lteltt Node Y Closed , x/15/201 /15/?015 ?� ROA M � a 111� �s -kr a�r y h'r k l An update note was created 5/15/2015 Planning Source Limited Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An iod„ t npte was created today. �I dlllllu @m5 d`l ll ."iI•.'I,A.�.w'..�. Thd"e a 1,s, �tatus-cuhanced s"o.n this-even_t'todau o tp h I I /iM`s ae/w 1 {6^-3�2r aV�s �5 a � 7„;, "_ g irw, + 5 .SJ1 I g a k- $+?.r ay " ✓ °s v 4r ! , 5/15/2015 Site Search&Select, Inc. Event Note Closed 5/15/2015 5/15/2015 Debi DeBenedetto An uodate note was created today. r! # !: III Idu1x 9w�11IdhF V F;�d V�I��'I tidi 6•�io�n a,p=.,',.^v:�ar i l P d t�l w..V"�u rI l�Cp.$4 Eq a dl.l.,,,;.r T GI{I I a x�.r a,r�,•f 4L w,�I�h rzrR'4..�..u„.�,�...^r•'...,:=I�MI�d�"r�"x I r�+''�h��,fi`.-..".a.�-i��:'.-,- �yx'd�,sN.ryV�,da,',,�1,w.:�.1�s W°'-k^.,x i_;,.'h l��d"I°M,"`�''r:4��"�'".`�...w a°"°:G;'_;�.ea n,>M e v°xr r av„��x d.l-z?:-=„`_.�N�f r��.��va.. 1.5 . ,k•'a,��P"�","{.+w",,a.,..-i.'a r��e��*ca�h�a.��,.w E.,.'��,1 law w x�,Iwa">"G�»k^3 M l$9 q r',,w�v P"s�,wa:.'k,I��Fl'as.$d.:-Yn:°•Y� sh t w l S y i Ice l,r�k y P�k 9 lIq fk r.',t k,F 1:,,h:r.:1'::I t r rIR.1•w�3h�.n��°r V.�"x w� r/Gtt:w�r:,"te w 5 I b c dr r f ri'ir7 2`a 1sx2M 0111 1 5 �s Fyr. 1-t�.0 w a.=�Iq�a• The status chanced on this event today.''-," 6/9/2015 VISIT FLORIDA General Note Closed 6/9/2015 6/9/2015 Debi DeBenedetto The status chanced on this event today. Total Tasks: 45 Task is assigned to multiple people Printed: 6/9/2015 Copyright©2004-2015 iDSS.All Rights Reserved. Page: 4 of 4 June 22, 2015 Detailed Staff Reports 11 5 of 36 N A P L E S Paradise Coast Weekly Report MARCO ISLAND 1' V I: R C L A I`) U S FLORMA'S PARAGi53 t;bAST Completed Records Decision Dates 5%0% Timeline 17% , 15 •Qualified Prospects to Date 10 4' •Qualified Info Requests •Other Info Requests 5 56% •Refusal/Not Interested 22% •Other Terminated Accounts 5` r' r' Qa c` c` c` fie+ 3 �c 0- Follow-Up Activity Timeline •Meeting Dates •Decision Dates 4 7 0 D O O '^ D D D O O T c c n m 'a c c n t !' c c n m O O O O O O O O O O O 0�1 T 01 0~1 V V 00 June 22, 2015 Detailed Staff Reports 11 6 of 36 N A I' L L S Paradise Coast Weekly Report MARCO ISLAND E V L R C L A I) E S G aid:, ,-11 -.J ._;,.,...r....:: "' .' FLORIDA'S PAPAWS% ffAST . _ - a c. ._: ..i �.. �i• r . „i ..<.. . ._ - Lra1.1'. . Completed Records Decision Dates 5%0% Timeline s/ %1/� 17% '4:' 15 •Qualified Prospects to Date 10 --•Qualified Info Requests ' •Other Info Requests 5 1 ., 4 : 56% •Refusal/Not Interested 0 i ° 1 i I 22% •Other Terminated Accounts eL `t rt `r 5"oc oc o c \''t N"' )yl' yl' \„\e+ '' O,ec Upcoming Decision Dates 1 Equine Management, Inc Jun-2015 2 HelmsBriscoe Jun-2015 3 Summit Brokerage Services, Inc Jun-2015 4 Lubrication Engineers, Inc Jun-2015 5 National Plant Board Jul-2015 6 ConferenceDirect Aug-2015 Follow-Up Activity Timeline •Meeting Dates •Decision Dates 4 - — , 3 _ .e�.,e 2 25 1 Y,.,, , • D O O D E D O o T.Dri -D D O p T i) n 2 6 -o C n r(P) 0 o C n m m N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O In L^ In Cn On Cn 01 Cn cr, V V V v V v W June 22, 2611r'oP L E S Detailed Staff RaptuISCIO I S LAND InOntEU LADES FLORIDA'S PARADISE COAST GROUP REPORT from May 1, 2015 - May 31, 2015 @ParadiseCoast @athleteparadise @filmingparadise O Naples, Marco Isla... @ParadiseDeals O Athletes in Paradise c@i ParadiseMeeting , www.paradisecoast.com GROUPSTATS across all Twitter and Facebook accounts Incoming Messages 6,792 _/\/ 6,850 INTERACTIONS l Sent Messages 281 /\--/\ BY 6,170 UNIQUE USERS New Twitter Followers 302 ^ / 943,940 IMPRESSIONS �'`N v\ New Facebook Fans 366 �J TWITTER STATS across all Twitter accounts FOLLOWER DEMOGRAPHICS TWITTER STATS qtp 54% • 46°/0 +.*. 302 �� New Twitter Followers in this time period " MALE FOLLOWERS FEMALE FOLLOWERS 043 © 137 Q58 18-20 I Link Clicks Mentions Retweets 21-24 U 25-34 35-44 45-54 55-64 65+ DAILY INTERACTIONS @MENTIONS 137 RETWEETS 58 OUTBOUND TWEET CONTENT 20 T 82 Plain Text 10 •_ 75 Links to Pages • 6 •/ / • ED 53 Photo Links May 4 May 11 May 18 May 25 June 22, 2015 Detailed Staff Reports 11 8 of 36 FACEBOOK STATS across all Facebook pages My Facebook Pages 20.07k Total Likes, and 2.15k people talking about this FAN GROWTH New Fans 366 Unliked your Page 77 20 • • 15 / • / • • i 10 • \•\ /• • •\/\•- ..,..,..•\/ •-/ •• 5 • 0 IIIIIIiiiiipipli -HINIIIIIII 2.5 IlIllIlIlIllIlul 5 May 4 May 11 May 18 May 25 PAGE IMPRESSIONS Impressions 329,545 by 229,607 users 25k 20k 15k 10k " 11111111111111111 11 II May 4 May 11 May 18 May 25 IMPRESSIONS BY DAY OF WEEK AVG TOTAL • Page Post 96.4k Sun 10.6k 52.8k • Fan 1.2k ■ Paid 134.2k Mon -_ 10.9k 43.8k • Mention 12 ■ Organic 96.8k Tue -� 9.9k 39.5k • Checkin 0 ■ Viral 97.6k Wed 7.9k 31.5k Question • 0 Thu 14.6k 58.5k User Post 0 Fri 12.7k 63.7k Coupon 0 Sat 8.0k 39.8k Other 0 Event 0 IMPRESSION DEMOGRAPHICS Here's a quick breakdown of people engaging with your Facebook Page AGE&GENDER TOP COUNTRIES TOP CITIES 13-17 I 199/291 United States 188.7k Orlando, FL 11.6k 18-24 MEM 15.3k/14.6k Germany 7.1k Naples, FL 9.5k 25-34 __ 21.8k/23.7k Canada 3.0k Tampa, FL 9.4k 35-44 17.6k/26.1k United Kingdom 2.8k Miami, FL 9.1k 45-54 18.0k/30.1k Brazil 2.2k Saint Petersburg, FL 3.2k 55+ 20.4k/37.0k •T41 % it59% " Male Female June 22, 2015 Detailed Staff Reports 11 GOOGLE ANALYTICS Stats across your web properties 9 of 36 TOP SOCIAL REFERRERS Web Traffic 0 #1 RT @ParadiseCoast:Live to#golf?The @RitzCarlton,Naples is offering guests unlimited rounds of golf with purchase at Social Traffic 0 @TiburonNaples http... Myhaverphoto 9,460 followers• http://www.paradisecoast.com Twitter Posts 109 v #2 RT @toastychris:Don't forget about tomorrow night's Grape Celebration Cork Pull and silent auction!http://t.co/WSgjK6DZFJ _Fundraisers 9,350 followers• http://www.paradisecoast.com Web Mentions 2 #3 RT @ParadiseCoast:A7:Summer's the best time for#deals on the #ParadiseCoast.http://t.co/vMjMfEPIY2#paradisechat http://t.co/ Leadin Social Traffic Source Clea DrmQPY 9 CleanDropMobile 6,514 followers• http://www.paradisecoast.com views Fusl['eta 10,536 ,. 22,8 z NNapi ap 5 s MS 4'ew:St37d s e 1.453 435 asr93ds$-Parddiss P709t oa y N ,, sa , 227 74 475 072h� .,445 p IS t .. 57 mPle.:Piet. 55 50 2 .:Y2 e fia^!a mot•.:,..c.,a Sl3r p11eIS': , 60 32 2s 0 0 73 1 820 225 500 x.,. 521 "= 1 il9 341 Dozens.r sea stars appeal In waters off Naples beaches tike*Pest Tweet deta Is Tweet det0a< AN(Y7YER9 LERRAT{6t, .4.1f 146k9E;RN 9R8CO. p , 55 3 u..._,,,,40• ,F ParadIse Coast AI or^,7,K t �.�i Lmn w un fic a e a w Paradise Coast ,, ... f.,et rna t weer ro rron•.os�,F p.op a Petit.Tweet 4r 41045 of mnrr 77100{e June 22, 2015 Detailed Staff Reports 11 10 of 36 WELCOME to the new .design of the Paradise Coast navgation & main image Many steps have been taken to elevate the design of the navigation and align it more closely with the Paradise Coast brand. Careful design improvements have been implemented to cre-ate a more user friendly environment with an open, clean feel. ' ,H aou I me' I Media I alnq I s� .aver 1aae I Part-.ers � _ � � :.LI kActSa � eta ', KtkILA kdxms'z B£ACH£S TH INGS TQ DO EY£NTS HEALS ,NABS&PLAN N[NG HQTELS&RBNTA LS Your new homepage image& navigation area. dam aa• DISCOVER LOCAL FAVORITES ► y �� r Oil Ask the export 35 ' -0_2.... G:hlt,,, . r CAD `- CO vt NCO 9- 2 a-+ a) 0 .0 -0 1— - c N •6 m r6 C L a) V) N a r- CS a-' pp ••- VI O i 0 Ou -CO ,Ai, O -0 > 0 a N a) '��. r9 (a L C >.. 7 a1 a) > C N CO >, .- - �. �, a, 3 ° m +- L a) E V 0 Q ro o �; p CU p > a a' 0 a' °q a) 00 4-4 cn t 5 ra o Y 0 3 00 = o to o ° o z m D u .� U z ja 2 co C a a 73- Cl. .— 0 > �_ O .0 ...-4 = C C -, , fq Y CI' > rra co 'O v Q U CO 3 v, al O O ut N L L Y i i O +•� '^ ut a) v p 0 , �, E p 4- 3 '3 o u 0 0 ` H ro a C 4- u o 'C E. 3 0 on � C '� o ac.,' � ' ° o ° o o ° 2 0 p a3, v a v 3 0 v o L C 0 0 v 0 t•' 4-' a) O +., v z -0 aJ Ts + ,- 0 a! 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E l7 v ar ca 0 t a �, v cL 0 z v v c 0 ov v N , ' a' X n a 0 a) a, -o = V, 0 ro ro o- 0- t 0 0 CO 0 co X CO LL Z Z cn 0 F- m m 0 m w > in r- CO , 4-, O N 4— tab N Cf_0 = N O C 'a v O c0 +' C f6 E N >Z Ls, pp cc c\I N p N I-- N w L Q 7 C .Q u N O co � Y6 C ? ,� c L Z Cl) Vi o 0 U E L Z -0 _c E a) "- _ , ai o O ca to O O f° Q N /L� y- L V (o (13 V, O (a ro O t • _• � O= cu Q. V, > - L CL U U Z Q It O In CU ca Z 73 C U 73 C v, (6 Y ra @ L '6 L 2 _o (-4 LL C 4! C L a 0 ° 73 C E (a ry o 2 i1 N fD (O 4 � -o -O CO CO O O L L a, a, MS 70 •i O 0 LL LL E E O O o U LL LL June 22, 2015 05/31/2015 Detailed Staff Reports 11 17 of 36 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of May 2015 Toll Free Number #of Calls Minutes 800-2ESCAPE(800-237-2273) 3 8.13 PR-Editorial(800-688-3600) 15 48.03 Film Commission(800-349-5770) 0 0.00 International(239-225-1013) 4 10.32 Storm Information(800-785-8252) 0 0.00 Meeting Planner(800-830-1760) 0 0.00 Naples#1 (800-455-2604) 0 0.00 Travel Agent(888-409-1403) 0 0.00 Sports Council(800-342-3110) 0 0.00 Grand Total: 22 66.48 Phase V of Southwest Florida Page 1 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 18 of 36 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of May 2015 Purpose Calls/Request Minutes Live Information 10 25.55 Special Fulfillment 40 124.42 Guide Request 1,199 45.70 CVB Office Referral 0 0.00 Hang up 0 0.00 Wrong Number 0 0.00 eNewsletter Signup 750 0.00 Golf E-blast 0 0.00 Meeting Planner 0 0.00 vuide Request 0 0.00 Grand Total: 1,999 195.67 Phase V of Southwest Florida Page 2 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 19 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of May 2015 Guide #of Requests Quantity Area Map 3 5 Meeting Planner Kit 1 1 Rack Brochure(Portuguese) 9 9 Rack Brochure(Spanish) 8 8 Visitor's Guide(English) 1180 1182 Visitor's Guide(German) 9 9 Grand Total: 1210 1214 Unigue requests for guides: 1199 Phase V of Southwest Florida Page 3 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 20 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of May 2015 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Consumer Shows 0 1,149 14.56% 0 0 0.00% Group Markets 0 10 0.13% 10 40 0.74% Leisure Markets 946 5,444 69,01% 512 3,979 74.06% Meeting Planners 1 7 0.09% 0 4 0.07% Meetings 51 354 4.49% 0 0 0.00% Miscellaneous 8 141 1.79% 22 43 0.80% Newspaper 1 3 0.04% 0 0 0.00% Niche Markets 192 781 9.90% 269 1,306 24.31% Spring/Summer In-State Campaign 0 0 0.00% 0 0 0.00% Travel Agents 0 0 0.00% 1 1 0.02% Grand Total: 1,199 7,889 814 5,373 "YTD= Fiscal Year to Date Phase V of Southwest Florida Page 4 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 21 of 36 Naples, Marco Island, Everglades CVB Request Summary by Consumer Shows For the month of May 2015 Media #of Requests YTD %YTD Post Show Follow Up Boston Globe Travel Show February 2015 0 441 38.38% New York Times Travel Show February 2015 0 708 61.62% Post Show Follow Up 0 1149 100.00% Grand Total: 0 1149 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 5 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 22 of 36 Naples, Marco Island, Everglades CVB Request Summary by Group Markets For the month of May 2015 Media #of Requests YTD %YTD Group Business-Corporate Meetings Professional Collaborate Meetings Magazine August 2014 0 10 100.00% Group Business-Corporate Meetings Professional 0 10 100.00% Grand Total: 0 10 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 6 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 23 of 36 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of May 2015 Media #of Requests YTD %YTD Consumer Directories 2010 Naples, Marco Island&the Everglades Visitors Guide 0 3 0.15% 2013 Florida Insider Guide-Quick Check 1 6 0.30% 2013 Visit Florida Magazine-Quick Check 4 95 4.71% 2013 Visit Florida Magazine-Specific Target 1 20 0.99% 2014 Visit Florida Magazine-Quick Check 15 601 29.77% 2014 Visit Florida Magazine-Specific Target 2 293 14.51% 2015 Visit Florida Magazine-Quick Check 77 573 28.38% 2015 Visit Florida Magazine-Specific Target 30 323 16.00% 2015 Visit FloridaMagazine-Quick Check 61 61 3.02% 2015 Visit FloridaMagazine-Specific Target 44 44 2.18% Consumer Directories 235 2019 37.09% Consumer E-Marketing DestinationBrochures.com 1 11 0.35% Other/Unknown 1 7 0.22% ParadiseCoast.co.uk 0 1 0.03% ParadiseCoast.com 425 3106 99.23% Miles Media Imports 424 3093 98.82% Phone 0 8 0.26% Interactive Text Chat 1 4 0.13% WEBSITE 0 1 0.03% Visit USA- UK 0 1 0.03% VisitFlorida.com 0 4 0.13% Consumer E-Marketing 427 3130 57.49% Consumer Magazine Hearst Food Network May 2015 4 4 100.00% Consumer Magazine 4 4 0.07% Consumer Magazines AAA Florida TourBook 2009 Edition 0 3 25.00% Other/Unknown 2 9 75.00% Consumer Magazines 2 12 0.22% Consumer Newspaper Other/Unknown 0 1 0.36% Phase V of Southwest Florida Page 7 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 24 of 36 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of May 2015 Media #of Requests YTD %YTD Consumer Newspaper Visit Florida In-State Insert Spring 2015 278 278 99.64% Consumer Newspaper 278 279 5A 2% Grand Total: 946 5444 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 8 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 25 of 36 Naples, Marco Island, Everglades CVB Request Summary by Meeting Planners For the month of May 2015 Media #of Requests YTD %YTD ParadiseCoast.com/Meetings 1 7 100.00% Grand Total: 1 7 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 9 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 26 of 36 Naples, Marco Island, Everglades CVB Request Summary by Meetings For the month of May 2015 Media #of Requests YTD %YTD Group Markets-Bridal/Sports Bridal Guide March/April 2015 25 308 87.01% Bridal Guide May/June 2015 26 46 12.99% Group Markets-Bridal/Sports 51 354 100.00% Grand Total: 51 354 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 10 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 27 of 36 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of May 2015 Media #of Requests YTD %YTD CVB Bulk Mail Request 0 46 34.07% CVB Office 0 23 17.04% Friend/Relative 7 32 23.70% Other/Unknown 1 34 25.19% Travel Agent TCTIA FAM October 2011 0 6 100.00% Travel Agent 0 6 4.26% Grand Total: 8 141 'YTD= Fiscal Year to Date Phase V of Southwest Florida Page 11 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 28 of 36 Naples, Marco Island, Everglades CVB Request Summary by Newspaper For the month of May 2015 Media #of Requests YTD %YTD Newsday Travel Section February 2, 2015 1 3 100.00% 1 3 100.00% Grand Total: 1 3 `YTD= Fiscal Year to Date Phase V of Southwest Florida Page 12 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 29 of 36 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of May 2015 Media #of Requests YTD %YTD Niche Markets(Bridal/Honeymoon) Bridal Guide January/February 2014 0 4 20.00% Bridal Guide March/April 2014 0 15 75.00% Bridal Guide November/December 2013 0 1 5.00% Niche Markets(Bridal/Honeymoon) 0 20 2.56% Niche Markets(ECO) Audubon (Added Value)May/June 2014 0 10 1.33% Audubon(Added Value)September/October 2014 0 249 33.20% Audubon July/August 2014 0 41 5.47% Audubon March/April 2015 43 301 40.13% Audubon May/June 2015 149 149 19.87% Niche Markets(ECO) 192 750 96.03% Niche Markets(Golf) Play Florida Golf 2015 0 8 100.00% Niche Markets(Golf) 0 8 1.02% Niche Markets(Senior) AAA Going Places South May/June 2011 0 3 100.00% Niche Markets(Senior) 0 3 0.38% Grand Total: 192 781 *YTD= Fiscal Year to Date Phase V of Southwest Florida Page 13 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 30 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of May 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Florida 394 1,106 15.34% 138 4,993 45.89% New York 62 941 13.05% 68 499 4.59% Massachusetts 29 534 7.41% 23 195 1.79% New Jersey 27 358 4.96% 32 270 2.48% Pennsylvania 47 357 4.95% 43 398 3.66% Ohio 45 348 4.83% 35 397 3.65% Illinois 44 342 4.74% 30 394 3.62% Michigan 27 264 3.66% 23 292 2.68% Wisconsin 22 225 3.12% 25 257 2.36% Texas 42 219 3.04% 21 189 1.74% Indiana 23 192 2.66% 19 214 1.97% Minnesota 20 158 2.19% 15 222 2.04% California 21 155 2.15% 22 210 1.93% Georgia 39 154 2.14% 16 189 1.74% Virginia 21 149 2.07% 20 150 1.38% North Carolina 13 148 2.05% 17 177 1.63% Maryland 24 133 1.84% 12 156 1.43% Connecticut 20 131 1.82% 17 113 1.04% Missouri 17 124 1.72% 24 172 1.58% Tennessee 13 107 1.48% 17 125 1.15% Iowa 8 87 1.21% 3 97 0.89% South Carolina 16 80 1.11% 14 97 0.89% Colorado 8 79 1.10% 9 79 0.73% Kentucky 11 76 1.05% 12 96 0.88% New Hampshire 2 65 0.90% 6 45 0.41% Alabama 14 63 0.87% 5 101 0.93% Washington 9 53 0.73% 11 72 0.66% Kansas 7 44 0.61% 2 59 0.54% Oklahoma 11 44 0.61% 8 52 0.48% Maine 5 42 0.58% 5 39 0.36% Phase V of Southwest Florida Page 14 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 31 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of May 2015 Current Year Last Year State Month YTD %YTD Month YTD %YTD Oregon 7 42 0.58% 15 42 0.39% Arkansas 5 39 0.54% 1 41 0.38% Louisiana 4 36 0.50% 7 61 0.56% West Virginia 7 33 0.46% 2 31 0.28% Mississippi 6 31 0.43% 1 42 0.39% Arizona 10 30 0.42% 4 56 0.51% Delaware 3 30 0.42% 1 24 0.22% Nebraska 5 28 0,39% 3 40 0.37% Rhode Island 1 24 0.33% 2 45 0.41% Nevada 2 18 0.25% 3 16 0.15% New Mexico 4 17 0.24% 1 19 0.17% Montana 2 16 0.22% 1 6 0.06% North Dakota 0 13 0.18% 0 17 0.16% Puerto Rico 1 13 0.18% 0 14 0.13% South Dakota 1 12 0.17% 1 15 0.14% Vermont 3 12 0.17% 2 11 0.10% Alaska 0 9 0.12% 0 6 0.06% Utah 1 8 0.11% 1 11 0.10% Idaho 1 7 0.10% 0 8 0.07% District of Columbia 3 6 0.08% 0 9 0.08% Hawaii 0 5 0.07% 2 10 0.09% Wyoming 0 3 0.04% 0 5 0.05% Virgin Island 0 1 0.01% 0 0 0.00% Armed Forces 0 0 0.00% 0 2 0.02% Grand Total: 1,107 7,211 739 10,880 "YTD= Fiscal Year to Date Phase V of Southwest Florida Page 15 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 32 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of May 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD USA 1,107 7,211 91.41% 739 10,880 93.94% Canada 21 216 2.74% 23 318 2.75% United Kingdom 19 127 1.61% 18 124 1.07% No Address Given 20 112 1.42% 1 17 0.15% Germany 8 65 0.82% 5 47 0.41% Brazil 8 26 0.33% 5 25 0.22% Netherlands 2 16 0.20% 2 11 0.09% France 1 13 0.16% 4 19 0.16% Argentina 3 12 0.15% 2 6 0.05% Belgium 0 11 0.14% 0 13 0.11% Italy 0 7 0.09% 1 6 0.05% Serbia And Montenegro 2 7 0.09% 0 0 0.00% Spain 0 5 0.06% 0 6 0.05% Sweden 0 5 0.06% 0 13 0.11% Austria 0 4 0.05% 1 1 0.01% Ireland 2 4 0.05% 3 7 0.06% Norway 2 4 0.05% 0 4 0.03% Switzerland 1 4 0.05% 1 6 0.05% Australia 0 3 0.04% 2 5 0.04% India 0 3 0.04% 1 5 0.04% Morocco 0 3 0.04% 1 4 0.03% Ukraine 0 3 0.04% 0 1 0.01% Czech Republic 0 2 0.03% 0 1 0.01% Denmark 0 2 0.03% 1 10 0.09% Japan 0 2 0.03% 0 1 0.01% South Africa 0 2 0.03% 0 1 0.01% Afghanistan 0 1 0.01% 0 0 0.00% Albania 1 1 0.01% 0 0 0.00% American Samoa 0 1 0.01% 0 0 0.00% Belize 0 1 0.01% 0 0 0.00% Chile 0 1 0.01% 0 0 0.00% Phase V of Southwest Florida Page 16 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 33 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of May 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Dermuda 0 1 0.01% 0 0 0.00% Finland 0 1 0.01% 0 0 0.00% French Guiana 0 1 0.01% 0 0 0.00% Greece 0 1 0.01% 0 0 0.00% Iraq 1 1 0.01% 0 0 0,00% Israel 0 1 0.01% 1 1 0.01% Luxembourg 0 1 0.01% 0 1 0.01% Malaysia 0 1 0.01% 0 1 0.01% Martinique 0 1 0.01% 0 1 0.01% Other 0 1 0.01% 0 0 0.00% Poland 0 1 0.01% 0 3 0.03% Portugal 0 1 0.01% 0 1 0.01% Russia 1 1 0.01% 0 3 0.03% Turkey 0 1 0.01% 0 3 0.03% Zambia 0 1 0.01% 0 0 0.00% Algeria 0 0 0.00% 0 4 0.03% Cayman Islands 0 0 0.00% 0 1 0.01% Estonia 0 0 0.00% 0 1 0.01% French Polynesia 0 0 0.00% 0 1 0.01% Hungary 0 0 0.00% 0 1 0.01% Indonesia 0 0 0.00% 2 5 0.04% Iran 0 0 0.00% 0 1 0.01% Lithuania 0 0 0.00% 0 1 0.01% Mexico 0 0 0.00% 0 2 0.02% New Zealand 0 0 0.00% 0 2 0.02% Pakistan 0 0 0.00% 1 7 0.06% Philippines 0 0 0.00% 0 1 0.01% Russian Federation 0 0 0.00% 0 1 0.01% Saudi Arabia 0 0 0.00% 0 1 0.01% Slovenia 0 0 0.00% 0 1 0.01% Sri Lanka 0 0 0.00% 0 1 0.01% Phase V of Southwest Florida Page 17 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 34 of 36 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of May 2015 Current Year Last Year Country Month YTD %YTD Month YTD %YTD Taiwan 0 0 0.00% 0 3 0.03% Thailand 0 0 0.00% 0 1 0.01% Uruguay 0 0 0.00% 0 2 0.02% Grand Total: 1,199 7,889 814 11,582 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 18 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 35 of 36 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of May 2015 Media Month YTD %YTD Meeting Planners 2015 SITE Tech Summit 39 39 20% IMEX America October 2014 0 152 78% Meeting Planner Kit Fulfillment 1 2 1% Other/Unknown 0 2 1% Meeting Planners 40 195 99% Travel Agents Other/Unknown 0 1 1% Travel Agents 0 1 1% Grand Total: 40 196 YTD= Fiscal Year to Date Phase V of Southwest Florida Page 19 of 19 June 22, 2015 05/31/2015 Detailed Staff Reports 11 36 of 36 Naples, Marco Island, Everglades CVB ParadiseCoast.com Guide Request Summary by Source For the month of May 2015 Source #of Requests No Response 113 Banner Ad 8 Direct Mail 4 Friend 78 IACVB 2 Magazine 19 Newspaper 5 Other 81 Search Engine 113 TV 2 Grand Total: 425 Phase V of Southwest Florida Page 1 of 1