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Radio Road Beautification MSTU Agenda 06/08/2015 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 JUNE 8,2015 3:00 PM AGENDA I. CALL To ORDER II. ATTENDANCE III. APPROVAL OF AGENDA IV. IRRIGATION CONTROL PRESENTATIONS A. DAN HOLMAN-CONTEMPORARY CONTROLS(MOTOROLA) B. KEVIN O'BRIEN,HUNTER V. APPROVAL OF MINUTES: May 11,2015 VI. PROJECT MANAGER REPORT HARRY SELLS A. STATUS OF IRRIGATION SYSTEM C. STATUS OF ASIAN JASMINE AND LANTANA REPLACEMENT VII. COMMERCIAL HEDGE CODE ENFORCEMENT UPDATE VIII. LANDSCAPE ARCHITECT'S REPORT-SCOTT WINDHAM IX. LANDSCAPE MAINTENANCE REPORT-ROBERT KINDELAN Commercial Land Maintenance X. LANDSCAPE MAINTENANCE REPORT-AL BENARROCH,Affordable Landscape XI. OLD BUSINESS XII. NEW BUSINESS XIII. PUBLIC COMMENTS/COMMITTEE MEMBER COMMENTS XIV. ADJOURNMENT NEXT MEETING:JULY 13,2015—3:00 PM Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 Radio Road Beautification M.S.T.U. Advisory Committee 3299 East Tamiami Trail Suite 103 Naples Florida 34112 May 11, 2015 MINUTES Call to Order The meeting was called to order by Chairman Dale Lewis at 2:58 PM. A quorum was established; four voting members were present. II. Attendance Members: Dale Lewis, Chairman Helen Carella, Fred Rogers, John Weber Maria Shoenfelder County: Harry Sells—MSTU Project Manager Michelle Arnold—PTNE Director Others: Scott Windham - Windham Studios, Inc. Thomas Gonzalez and Mike Barrow—Affordable Landscaping Service & Design Robert Kindelan—CLM Sue Flynn—JuriSolutions III. Welcome of New Member—Maria C. Schoenfelder Maria Schoenfelder was welcome to the Radio Road Beautification MSTU Advisory Committee. IV. Approval of Agenda Chairman Lewis moved to approve the Agenda as presented. Second by Helen Carella. Carried; 4-0. Maria Schoenfelder arrived after the Approval of Agenda. V. Irrigation Control Presentations A. Julie Zigler—Rain Bird Corporation—Addressed after VI. B. B. Ed Hodnett—Hydropoint Ed Hodnett gave a powerpoint presentation on the Weather Trak the smart irrigation management system. They addressed all questions posed. A Julie Zigler—Rain Bird Corporation Julie Zigler gave a powerpoint presentation on the Rain Bird IQ v2.0 Central Control irrigation system. They addressed all questions posed. VI. Approval of Mnutes—April 13, 2015 Change: XI. C. 1st sentence should read Chairman excused Landscape and Landscape Architect people. Fred Rogers moved to approve April 13, 2015 minutes as amended. Second by John Weber. Carried; 5-0. VII. Project Manager Report May 11, 2015 A. Budget Report—Pump Replacement Harry Sells distributed and reviewed the Radio Road MSTU Budget Report Fund 158. (See attached) He reported replacing the pump at the mixing station through Naples Electric Motor Works. There will be an additional charge from CLM for the installation of the replacement pump. He addressed all questions posed. B. Status of Irrigation System There is a main controller valve is under control of Roger Dick has not been working for the last couple of weeks. The work will be done at the end of May. C. Status of Asian Jasmine and Lantana Replacement CLM and Affordable finished planting. Scott Windham reported his original estimate was 4000 plants and it changed to 2000 in an effort to not to do every gap. This was to be a first effort and the remaining areas would be filled in. He suggested another 1000 plants. He would walk the area and do an actual count. Chairman Lewis noted a motion was passed not to spend any more money into this effort. Robert Kindelan suggested the MSTU waits during summer months for plants to grow. John Weber moved to spend another$5,000 for additional plants. Second by Fred Rogers. Motion failed; 3-2. Dale Lewis, Helen Carella and Maria Schoenfelder opposed. VIII. Commercial Hedge Code Enforcement Update Michelle Arnold did not have anything new to report. IX. Landscape Architect Report Scott Windham distributed and reviewed the Radio Road and Devonshire Monthly Maintenance Report. (See attached) He reported action items on Devonshire and on Radio Road medians. X. Landscape Maintenance Report—Robert Kindelan, Commercial Land Maintenance He gave an update on maintenance items; continued weeding, doing vita mulch in the Jasmine and regular mulch in the medians. He reported a leak in the water main and shutting off at the pump station. He had borrowed a valve solenoid from another landscape maintenance company. Chairman Lewis moved to direct Staff to look into pricing out gate-values in main line, so the MSTU can isolate any section they want to, at any given time and request Staff come back with a price for us. Second by Fred Rogers. Carried; 5-0. Fred Rogers moved to keep the hedge in the MSTU a uniform height to 10 foot. Sccond by Chairman Lewis. Carried; 5-0. Robert Kindelan stated he did not have access to pickup debri in homeowners back yards at this time. Michelle Arnold suggested Staff talk with the homeowners to allow access to pick up debri from hedge trimming. XI. Landscape Maintenance Report—Al Bennaroch, Affordable Landscape Mike Barrow gave a brief update report on maintenance preformed by Affordable Landscape. XII. Old Business-None 2 May 11, 2015 XIII. New Business -None XIV. Public Comments/Committee Member Comments -None NEXT MEETING: June 8,2015 at 3:00 P.M. Berkshire Lakes Master Association Clubhouse 495 Belville Boulevard,Naples, FL 34105 There being no further business to come before the Committee,the public meeting was concluded by order of the Chair at 5:14 P.M. RADIO ROAD BEAUTIFICATION MSTU ADVISORY COMMITTEE Dale Lewis, Chairman The Minutes were approved by the Committee Chair on , 2015 "as submitted" 1 1 OR"as amended" 1 1. 3 RADIO ROAD MSTU FUND 158 June 8,2015 Vendor. Item PO# Budget Commitments Expenditures Total 1 CUR AD VALOREM TAX $ (309,900.00) $ - $ (294,592.03) $ (15,307.97) 2 DEL AD VALOREM $ - $ - $ - $ - 3 FIFTH THIRD O/N INTEREST $ - $ - $ (81.89) $ 81.89 4 INVESTMENT INTEREST $ (1,000.00) $ - $ (2,104.14) $ 1,104.14 $ INTEREST TAX COLL $ - $ - $ (9.46) $ 9.46 8 REVENUE STRUCTURE $ (310,900.00) $ - $ (296,787.52) $ (14,112.48) 7 TRANSFERS FROM PROP APP $ - $ - $ - $ - 8 TRANSFERS FROM TAX COLL $ - $ - $ - 9 CARRY FORWARD GEN $ (548,200.00) $ - $ - $ (548,200.00) 10 NEG 5%EST REV $ 15,600.00 $ - $ - $ 15,600.00 11 TRANSFERS&CONTRIB $ (632,600.00) $ - $ - $ (532,600.00) 12 TOTAL REVENUE $ (843,500.00) $ - $ (296,787.52) $ (546,712.48) 13 ENG FEES OTHER Scott Windham UA Services 4500154972 $ 20,000.00 5, 10.28.50 $ 5,662.50 $ 4,050.00 14 INDIRECT COST REIMBURS Collier County Direct Pay $ 3,700.00 5 - $ 3,700.00 $ - 16 LANDSCAPE INCIDENTALS Florida Land Maintenance Landscape Incidentals 4500154176 $ 2,500.00 9 z 105 400 $ 17,894.51 $ (17,500.00) Affordable Landscaping Purchase/Plant Asian Jasmine 4500156749 5 - $ 9,900.00 Napier Electr.c 610131 Works Replace Purnp 450C':55243 5 - $ 5,040 19 Harts Electrical Electrical Issues 4500158488 $ 3,850.00 $ Florida Land Maintenance Restoration 4500158418 5 - $ 5,730.00 Florida Land Maintenance Grounds Maintenance 4500154176 S 48.290.00 $ 30,710.00 18 OTHER CONTRACTUAL $ 105,000.00 S 52,140.00 $ 51,389.19 $ 1,470.81 17 ELECTRICITY FP&L Electricity 4700002262 $ 1,000.00 $ 696.45 $ 973.55 $ (670.00) 18 RENT EQUIPMENT JM TODD Copier/Printer Lease(shared) 4500154810 $ 300.00 $ 133 06 $ 133.06 $ 33.88 19 INSURANCE GENERAL Collier County Insurance Direct Pay $ 500.00 9 125.00 $ 375.00 $ - Florida Irrigation Irrigation Parts 4500153765 S 421.27 $ 1,078.73 Naples Electric Motor Works Replace Pump 4500158447 $ - $ 727.84 20 SPRINKLER SYSTEM MAINT $ 6,000.00 $ 421.27 $ 1,806,57 $ 3,772.16 21 MULCH Forestry Resources Mulch 4500154187 $ 20,000.00 5 5,998 42 $ 273.00 $ 13,728.58 22 LICENSES 8 PERMITS $ 1,000.00 S - $ - $ 1,000.00 23 LEGAL ADVERTISING $ 300.00 $ - $ - $ 300.00 GPServ,Inc Juno 3B Handheld 4500156300 $ - $ 89 87 Juristaff,Inc. Transcriptionist Services 4500154454 $ 2,144.29 $ 1,055.71 24 OTHER MISCELLANEOUS $ 4,000.00 $ 2,144.29 $ 1,145.58 $ 710.13 26 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 400.00 0 171 07 $ 28.93 $ 200.00 26 COPYING CHARGES JM TODD Monthly CPC 4500154809 $ 300.00 3 45 29 $ 154.71 $ 100.00 27 FERT HERB CHEM Florikan Fertilizer 4 5001 5401 7 $ 5,000.00 5 765.00 $ 1,147.50 $ 3,087.50 28 OTHER OPERATING SUPPLIES DLT Solutions AutoDesk/AutoCad Renewal VISA $ 100.00 5 - $ 85.52 $ 14.48 29 OTHER TRAINING EDUCATIONAL EXP RedVector.COM Cont.Ed Course VISA $ - 5 - $ 132.00 5 (132.00) 30 OPERATING EXPENSE $ 170,100.00 $ 75,032.84 $ 84,901.62 $ 10,166.64 31 IMPROVEMENTS GENERAL $ 631,900.00 $ - $ - $ 631,900.00 32 CAPITAL OUTLAY $ 631,900.00 $ - $ - $ 631,900.00 33 REIMBURSEMENT FOR STAFF SUPPORT S 30,900.00 $ - $ 30,900.00 $ - 34 Budget Trans from Appraiser $ 2,900.00 $ - $ 2,112.69 $ 787.31 35 Budget Trans from Tax Collector $ 7,700.00 $ - $ 6,046.64 $ 1,653.36 36 TRANSFERS $ 41,500.00 $ - $ 39,059.33 $ 2,440.67 37 RESERVES FOR CONTINGENCIES $ - $ - $ - $ - 38 RESERVES $ - $ - $ - $ - 39 TOTAL BUDGET $ 843,500.00 $ 76,032.84 $ 123,960.95 $ 644,606.21 Total Available Balance $ 644,506.21 1,214,337,046 FY 10 Final Taxable Value Plus Commited And Not Spent $ 75,032.84 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value 967,155,849 FY 14 Final Taxable Value (Estimated Cash $ 719,539.05 1,000,892,008 FY 15 July Taxable Value Estimated Cash Less 3.49%Adj.14 to 15 Uncollected Ad Valorem Taxes $ 704,231.08 FY15 FY14 Mlllage 0,3096 0.3185 Maximum=.5000 Exlension 309,876 308,039 Property Tax Limitation Impact FY 15 Gross Taxable Value 1,000,892,008 Minus-.New Const Annex. 5,938,303 Plus:Amendment#1 TV Component 0 Adj Taxable Value 994,955 705 14 Levy 308,039 Rolled Back Rate(less Amend.One) 0.3096 91%of Rolled Back Rate 0.2817 MAINTENANCE REPORT To: Radio Road MSTU Advisory Committee CC Darryl Richard, Pamela Lulich Collier County ATM Albert Benarroch, Affordable Landscaping Robert Kindelan, Commercial Land Maintenance James Abney From: Scott Windham Date: June 4, 2015 RE: Radio Road and Devonshire Monthly Maintenance Report MSTU Committee and Staff: The following is a report of the general conditions and recommendations for the maintenance of the Radio Road MSTU areas on Radio Road and Devonshire Blvd. DEVONSHIRE: In general the medians and ROW areas look healthy and well maintained with the following action items: • The majority of the Asian Jasmine looks healthy and largely weed free with the following few exceptions: • Median 1 — Nut sedge grass needs hand weeding • North ROW (S. Barbara to Belville) — Dense patch of nut sedge grass needs hand weeding mid-point of median 3 • North ROW— Remove Jasmine from traffic sign poles • South ROW at Belville intersection —+1- 60 LF area needs hand weeding • South ROW at both corners of east shopping center entry - Needs hand weeding • South ROW from east shopping center entry to S. Barbara - Needs hand weeding • The medians still need to be mulched. CLM is waiting for new PO. • CLM will fertilize this month. • CLM is to continue to monitor irrigation coverage and report programming needs or malfunctions to Roger, Harry and WSI. The temporary Hunter irrigation controllers are functioning well and have performed without incident. • Concerning the main water supply, CLM is still waiting for the new valve to arrive from California and continues to function with the temporary borrowed valve. The new power outlet at the pump station should be installed within the next two Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.com 1 weeks. Once complete, then CLM will install a new, temporary controller to operate the main water supply valve and CLM will stop opening it manually as they are currently doing on water days. Again, this will be a temporary solution until the new operating system is installed in the future following committee review and selection. • Concerning alternative MSTU independent controllers for Devonshire, as discussed in the last meeting, the second group of manufacturers will present their systems at the June MSTU meeting. • The dead Lantana have been removed and the remaining ones that were cut back have begun to flush back out and flower. • All ROW Asian Jasmine needs to be top trimmed and edged. • Trim Silhouette at Lakeside park. • Radio Road Median Tip—Trim woody twigs out of Lantana and remove one dead plant. RADIO ROAD: In general the medians look healthy and well maintained with the following action items: • GENERAL: Dianella are in general thin, and inconsistent from plant-to-plant with some dead, some with fungus and generally unhealthy appearance. Most plant groupings need to be filled in with new plants on an ongoing basis. (Medians 5, 6, 19, 18, 29 for example) • GENERAL: Remove Montgomery palm seed pods. • GENERAL: The Silhouette and Ms. Alice Boug bracts have browned out and in some cases defoliated. Irrigation? • GENERAL: The newly planted Iris are very thin and small. Are they 1 gallon? I fear they may not thrive. I recommend 3 gallon to have immediate impact and health and vigor. • Median 1 — Replace +/- 20 dead Little Red Euphorbia; One random Silhouette still needs to be removed/replaced with Ms. Alice at west tip. • Median 10 — Replace 3 Green Island Ficus from apparent car crash. • Median 13 and 14—Two Foxtails are still yellow with stunted buds (2nd from the west and 2nd from the east). The other Foxtails are also beginning to appear more chlorotic. Possibly treat with sulfur to improve PH to allow to take up nutrients. • Median 17-A few Helen Johnson Bougs need to be replaced where appears were run over. The remaining plants in the area are brown and defoliated. The following replacements were noted and should be put in the rotation if and when directed and authorized by Pam Lulich: • In general, keep working towards replacement of all Dinnis with Dianella moving forward as they decline Windham Studio,Inc.,Landscape Architecture,LC 26000365 P.O. Box 1239,Bonita Springs,Florida 34133 Phone: (239) 390-1936 Fax: (239) 390-1937 Email: scott@windhamstudio.com www.windhamstudio.corn 2