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Agenda 11/05/2014 PELICAN BAY SERVICES DIVISION Municipal Service Taxing & Benefit Unit NOTICE OF PUBLIC MEETING NOVEMBER 5, 2014 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET WEDNESDAY, NOVEMBER 5 AT 1 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes 5. Audience comments 6. Status of Clam Bay NRPA Management Plan revision 7. Status of timeline for dredging permit application 8. Administrator's report a. North berm restoration b. Pelican Bay Blvd. repaving c. County reading on beach bench d. Summary of Sunshine Laws for new Board members e. Consideration of expanded field management services f. Monthly financial report 9. Chairman's report 10. Committee Reports a. Landscape &Water Management Additional lake pilot trials * b. Clam Bay Additional berm sampling sites * c. Safety Committee PBSD landscape maintenance resources * 11. Old business 12. New business— Receipt of background materials prior to meetings 13. Adjourn *asterisk indicates possible Board action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE (1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 10/31/2014 4:05:07 PM PELICAN BAY SERVICES DIVISION REGULAR MEETING OF THE BOARD NOVEMBER 5,2014 The Pelican Bay Services Division Board met on Wednesday,November 5, 2014 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive,Naples,Florida. Pelican Bay Services Division Board Dave Trecker, Chairman Ken Dawson Susan O'Brien,Vice Chairman John laizzo Henry Bachman Michael Levy Joe Chicurel Scott Streckenbein Tom Cravens Pelican Bay Services Division Staff W.Neil Dorrill,Administrator Mary McCaughtry Operations Analyst Marion Bolick, Operations Manager Lisa Jacob,Recording Secretary Also Present Tim Hall,Turrell,Hall&Associates, Inc. � �✓ Kathy Worley, Conservancy of SW Florida ROLL CALL/APPROVAL OF AGENDA All members of the Board were in attendance. A MOTION was made by Tom Cravens and seconded by Henry Bachman to approve the agenda. Item added as Oak Lake Sanctuary lake bank erosion. The agenda was then unanimously approved as amended. APPROVAL OF MEETING MINUTES No meeting minutes were submitted for approval. AUDIENCE COMMENTS Dr. Joseph Doyle spoke to Pelican Bay as being a fiscally conservative district, ar4c.' amount \/' of money spent on consultants, and the appropriate amount of operating and capital reserves. Bob Naegle thanked those present for their voting support in the latest election. STATUS OF CLAM BAY NRPA MANAGEMENT PLAN REVISION The Chairman gave a brief review of where the Management Plan stood at that point, noting that the County Commission at their October 14 meeting had sent the Plan back to the Board with some very specific instructions. Dr. Trecker read these instructions into the record, noting that /26,-,„,,„. d-7) *,6 4-1-L 1 ,,6,..„4.0,-4„,--J..- % ,1 C ,A,AzArT5)'13 1'Pelican Bay Services Division—Minutes ,; _ v 1 ,,C- g) November 5, 2014 i a 1 d •Page 2 , �`, Lc:eA.Q-'.' �% the changes the Commission had requested were minor, and�r"' '--: - - . f ech rotor dis'i area& The changes were made and forwarded to the Board, which will meet in a special session on the 14th of November for a final revision. The Clam Bay Committee and stakeholders were commended for their work on this Management Plan. Dr. Trecker indicated that once the Plan is approved by the BCC, no further approval is needed, and the dredging permit process can go forward. STATUS OF TIMELINE FOR DREDGING PERMIT APPLICATION Mr. Hall brought the Board up to date on what has been accomplished towards the 10 year permit application, and the plans are now being reviewed by the Foundation. Mr. Hall's office has been working on the biological data to go along with the application as well. Once all of this information is brought together it will then be submitted to the Board for their approval, ideally at the December meeting. Mr. Hall felt that once the BCC approval has taken place, and other agency approvals have been obtained,the entire process will take close to a year to accomplish. If the Pass was to close in - ," an emergency situation, with the permit in hand, dredging could begin immediately. Mr. Hall .1_ added that he had met with Congressman Clawson's aides to discuss a t,} ee-tieietl system for '�' ►- approvals, with less complicated and more straightforward issues taking le s time for approval. ''' ' T This approach would help Collier County move these approvals throughrt uch more quickly. ADMINISTRATOR'S REPORT ' ---� t,`�"thT G'i A. North berm restoration This project is at substantial ompletion, in advance of schedule,with no change orders. A presentation was made o the Board of the two segments of work,with images of the restored area. Wood storks are back in the area, as well as other birds, alligators and smaller animals. Some of the work will be checked to make sure that it was built to the specifications. B. Pelican Bay Boulevard repaving Mr. Dorrill expressed his appreciation of the excellent work that was done by the contractor, as well as the engineering and supervision by the County staff. The temporary latex strip was put down, and will remain in place until the road has cured, or hardened, up to 90 days. Mr. Dorrill suggested a gesture of appreciation should be made to the County staff to thank them for the excellent job they did. Pelican Bay Services Division—Minutes November 5, 2014 Page 3 C. Beach bench Some residents have expressed an interest in having a bench on the beach for reading and enjoying the area as well as a resting point on a beach walk. The location will have to be coordinated with the Foundation if it is on their property. After a brief discussion regarding the issues of precedence, nesting turtles and maintenance, on a MOTION by Tom Cravens and a second by Scott Streckenbein,the Board respectfully and unanimously declined the offer of a beach bench, citing the many issues of the dynamics of the beach, including nesting turtles. D. Summary of Sunshine Laws for new Board members Mr. Dorrill gave the new members a brief t ceneise explanation of the r n3 v t: Florida Sunshine Laws as they relate to their position on the Board of the PBSD. This information can be found on the Attorney General's website. Mr. Dorrill also pointed out the most recent update to the Sunshine Laws, related to the public's right to speak. E. Consideration of Oak Lake Sanctuary lake bank erosion _ - - -; • e nee. ore.. . _ . _. : - • • . .. ._ . _ . - . - ' . :. This lake receives water from numerous areas and can fluctuate four to five feet. The erosion is now at a critical point. This problem was brought to the Foundation originally in 2011 and twice to the PBSD, and has not yet been addressed. This is the header lake in that section of the community, and it has been evaluated by the civil engineer. Mr. Dorrill indicated that,kale,Bnk erosion is systemic in the community,and the PBSD has an annual budget of$75,000 for it. The use of a product called Geotube, which is less expensive and very effective, was discussed, and staff will determine the best product for this problem with extreme erosion and estimates will be obtained. The Board agreed that the problem will be addressed by the Water Management Committee. F. Consideration of Expanded Field Management Services Mr. Dorrill prepared some general information regarding expanding some of these services as opposed to using the services of a civil engineer,which may result in some savings. Mr. Dorrill also suggested that Lisa Resnick,who is in graduate school for another year, should be considered. The budget implications would be looked at for a 40 hour a week County employee, and three days a week for expanded field management work. This proposal will be sent to the Budget Committee for consideration along with other information related to staffing needs. Pelican Bay Services Division–Minutes November 5, 2019 Page 4 G. Monthly Financial Report As the Board members had not yet received the Financial Report, this item was tabled until the financials are provided to them. CHAIRMAN'S REPORT Chairman Trecker assigned Mr. Henry Bachman to the Budget Committee and the Landscape and Water Management Committee. Ken Dawson was assigned to the Clam Bay Committee and the Safety Committee. The landscape responsibility was transferred to the Safety Committee as many safety it ms pertain to landscaping. The fertilization and irrigation of landscaping will % remain with ater management. The terms of Dr. Trecker, Mr. Levy and Mr. Iaizzo will end in March, and advertising for these positions will begin in Dec. The Chairman appointed a one month ad hoc committee to bring recommendations to the Board to remedy the unfilled commercial Board seats. Mr. Levy, Mr. Craver �nd Mr. Chicurel will serve on this committee kvb - jam -�� COMMITTEE REPORTS A. Landscape and Water Management Mr. Cravens reported on the tilapia experiment in the adjacent lake. In a month's time since the tilapia were put in the lake,the heavy algae is completely gone, and the lake remains free of it. The Clam Bay Committee has recommended the insertion of tilapia into two additional lakes in the District at a cost of approximately$600. A MOTION was then made by Tom Cravens and seconded by Henry Bachman to recommend staff to proceed with stocking the two lakes, 1-8 and 5-2 with 100 ten to twelve inch Blue Tilapia at a cost not to exceed $1,200. The Board discussed the possibility of other adverse effects on the water system using these fish, and the option of waiting for a period of time to see what those effects may be. After discussing -- the pros and cons, the Motion passed 8 to 1,with M/s. O'Brien voting against it. — V The Board also discussed the merits and drawbacks of Peroxide-2 as an algaecide, and Tom Cravens made a MOTION to do a pilot program with peroxide in Lakes 3-3 and 4-4, in amounts not to exceed a total cost of$1,500. The Motion was seconded by Dr. Trecker. Pelican Bay Services Division—Minutes November 5, 2014 Page 5 After further discussion, Mr. Cravens withdrew his Motion, and Dr. Trecker withdrew his second. Some specific information will be obtained on the co-chemical that must be used with peroxide for it to be effective and the costs involved. Dr. Trecker summarized the methods tried over the past several years to control algae, many of which have worked quite well. The issue is a complicated one, given the irrigation and fertilization best use practices and the expectations of the residents. The ongoing problems with algae and copper in the lakes and ponds in the District will continue to be addressed, and further discussion will be held at the next PBSD meeting. B. Clam Bay A MOTION was made by Susan O'Brien that the Clam Bay Committee recommends to the full Board that two water sampling sites be added along the berm, and as noted in the packet, at a cost(04,000. The Motion was seconded by Mike Levy. There being no discussion on the Motion, the Board approved it unanimously. C. Safety Committee "° v ' Dr. Chicurel gave a brief report on the Committee's 10/30 meeting, which included a presentation on Neighborhood Watch, a new, condensed version of a handout for residents, and new methods to address the speeding bicyclists who come into the community. Addressing the overgrowth of vegetation was addressed. A MOTION was made by Joe Chicurel that the PBSD Board direct staff to do a manpower analysis to determine whether additional manpower is needed for field operations to maintain Pelican Bay landscaping on pathway and roadway areas in such a manner as to keep Pelican Bay's paths and roads clear of vegetation intrusion. The Motion was seconded by Tom Cravens. A brief discussion was then held regarding manpower and budget shortages in this area. The Motion then passed unanimously. It was noted as well that an outside service was hired to do a preliminary cutback of vegetation. A resident of Oakmont emailed regarding her fall and injuries due to the unsafe conditions on the path around the Oakmont Lake. It was determined that this was Foundation property, and the issue of responsibility and liability must be addressed. A biking forum is scheduled for 2/24 on road rules for bi clists including an outdoor clinic. or,- . V Pelican Bay Services Division—Minutes November 5, 2014 Page 6 OLD BUSINESS There was no old business brought before the Board. NEW BUSINESS Ms. O'Brien's request for background material receipt prior to meetings will be discussed at a later date due to time restraints. The Chairman indicated that Mr. Streckenbein was inadvertently left off the Budget Committee, and should be noted as a member. ADJOURNMENT The meeting was adjourned at 4:08 p.m. on a MOTION and a second. Dave Trecker, Chairman Printed 1/5/2015 at 11:23:38 AM F e_ MEMORANDUM TO: DAVE TRECKER, PBSD CHAIRMAN A DIVIEMB t OF THE BOARD FROM: W. NEIL DORRILL, PBSD ADMINISTRATOR SUBJECT: CONSIDERATION OF EXPANDED FIELD MAN GEMENT SERVICES DATE: OCTOBER 30,2014 Over the past several months, a number of opportunities to expand Field Management support at Pelican Bay have added value to the existing services being offered. Both the current and former management contracts included a flat rate of $70/hour for client desired project or field management services. Field Management was authorized by the Board during the dredging of Clam Pass and the north and south berm restoration projects at roughly 1/2 the cost of similar civil engineering alternatives. Looking forward, the following additional areas of support would benefit the members of the Pelican Bay Services Division Board: • Clam Pass dredging • Street light and pole replacement • Future beach renovation • Expanded water quality monitoring and sampling • Maintenance site renovations • Mapping of PBSD water management drainage easements • Pathway restoration • Other Board established priorities As you may know,Lisa Jacob, our Administrative Assistant will finish graduate school next year and I'm afraid we will lose her if we can't offer expanded opportunities with Pelican Bay. A quick review of her background includes: • Former Legislative Aide to Collier County Commission • Administrative Officer,Psychology Department, Georgetown University,Washington,D.C. • Five-years experience at Pelican Bay Services Division The fiscal impact based on the above immediate needs would require 24+/- hours per week. Lisa would work from either the PBSD or DMG office, depending on the task. The above would cost approximately $6,720/month, and require a budget amendment from general revenues and tourist taxes. At the November Meeting, I will ask for your feedback and answer any questions you may have. Su641#k� �y s(csQe, Otatie, 4, 2 II/11 Q.014 Considerations re: proposal for expanded field management services u/ 11010 PSSh It is not clear in the proposal if Lisa's current County position would be reduced to 16 nUM 2-0 hours per week or whether she would resign her County position. The proposal calls for Lisa to work 24 hours per week for which PBSD would pay Dorrill Management 12-€5u( Group $80,640 per year, an amount not included in the FY 2015 budget. The proposal SGSSt6 does not state what Lisa's compensation would be,just the amount that would be paid to DMG. Using Neil Dorrill's current Agreement for Management Services for PBSD to offer Lisa expanded opportunities with Pelican Bay was not contemplated prior to the management agreement's approval by the BCC on May 13, 2014. The agreement allows for additional services requested by the PBSD, such as those provided by Kevin Carter on the berm restoration project. Kevin is listed in Exhibit C of the agreement as DMG's key personnel for field manager. The agreement outlines the requirements that must be met before the key personnel can be changed. It is not clear if the agreement can be used to add an individual to work 24 hours per week on an annual basis to provide field management services that the PBSD Board has not discussed and prioritized. It seems that having the approval of the County to use the current Management Agreement for the purpose outlined in the proposal should be a first step in the process of the PBSD Board considering this proposal. (A copy of the agreement is provided.) Paying a rate of$70 per hour for field management services when the services are used occasionally seems cost effective. Paying a rate of$70 per hour for 24 hours per week on an annual basis does not seem cost effective. Per PBSD's FY 2014 budget, Kyle Lukasz's salary was $82,400 (plus benefits) for a 40-hour week (about$43 per hour). I believe Neil told PBSD Board members that Marion Bolick's starting salary was $78,000 (plus benefits) for a 40-hour week (about$41 per hour). Both Kyle and Marion have more experience than Lisa, and Kyle and Marion had/have supervisory responsibility for about 18 PBSD employees. The proposal includes no plan for securing a suitable replacement for the hours that Lisa would not be working in the PBSD office. PBSD is not up to date with respect to approving, filing, and posting official minutes of PBSD Board meetings with the minutes of the June,July, September, and October Board meetings outstanding. Committee meeting minutes are also not current. Lisa is a very valued PBSD employee, and PBSD is fortunate to have many dedicated and competent employees. Any time an organization considers a special accommodation for one employee, it needs to evaluate its potential impact on staff morale and whether it sets a precedent. There may be risk and/or legal implications in this proposal that should be reviewed by the County Attorney. Susan O'Brien Nov. 3, 2014 AGREEMENT 14-6230 for Management Services for Pelican Bay Services Division THIS AGREEMENT, made and entered into on this day of 2014, by and between Dorrill Management Group, Inc., authorized to do business in the State of Florida, whose business address is 5672 Strand Court, Suite 1, Naples Florida 34110, hereinafter called the "Consultant" and Collier County, a political subdivision of the State of Florida, Collier County,Naples,hereinafter called the"County": WITNESSETH: 1. COMMENCEMENT. The Consultant shall commence the work upon issuance of a Purchase Order. The contract shall be for a one (1) year period, commencing on 7/1/2014. Additionally, by mutual agreement of the parties and funding availability, the contract may be renewed for three (3) additional one (1) year periods. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County shall give the Consultant written notice of the County's intention to extend the Agreement term not less than ten(10) days prior to the end of the Agreement term then in effect. 2. STATEMENT OF WORK. The Consultant shall provide Management Services in accordance with the terms and conditions of RFP#14-6230 - Management Services for Pelican Bay Services Division and the Consultant's proposal referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County Purchasing Ordinance and Purchasing Procedures in effect at the time such services are authorized. 3.THE CONTRACT SUM. The County shall pay the Consultant for the performance of the Agreement the sum of Eighty-two thousand,five hundred dollars ($82,500.00) for the period of time commencing on 07/01/2014 and ending on 06/30/2015, payable at the rate of six thousand, eight hundred and seventy-five dollars ($6,875.00) per month, subject to Change orders as approved in advance by the County. By mutual agreement of the parties,the Consultant has agreed to provide the services at no charge for the first month of the initial term of the contract. Page 1 of 13 0-7), - y This price shall be fixed and firm for the initial term of the contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director. Price adjustments are dependent upon the consumer price index (CPI) over the previous twelve (12) months, budget availability and program manager approval. Payments will be made upon receipt of a proper invoice and in compliance with Section 218.70, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". Any travel expenses shall be authorized in writing in advance by the County and paid in accordance with Section 112.061 Fla. Statutes, outlined in section 3.2 of this agreement. The Consultant agrees to perform the required tasks listed in Exhibit A of this agreement, for a guaranteed minimum of five hundred and twenty (520) hours annually. Any additional services requested by the Pelican Bay Services Division, and not listed in Exhibit A, Scope of Services, shall be charged according to the hourly rates listed in Exhibit B of this agreement. 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of"laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 3.2 TRAVEL AND REIMBURSABLE EXPENSES Travel expenses,as authorized in advance in writing by the County,shall be reimbursed as per Section 112.061 Fla. Stats. Any trips within Collier and Lee Counties are expressly excluded. Reimbursements shall be at the following current rates: Mileage $0.445 per mile Breakfast $6.00 Lunch $11.00 Dinner $19.00 Airfare Actual ticket cost limited to tourist or coach class fare Rental car Actual rental cost limited to compact or standard-size vehicles Page 2 of 13 Pe Lodging Actual cost of lodging at single occupancy rate with a cap of no more than$150.00 per night Parking Actual cost of parking Taxi or Airport Actual cost of either taxi or airport Limousine limousine Consultant shall be responsible for all other costs and expenses associated with activities and solicitations undertaken pursuant to this Agreement. 5. SALES TAX. Consultant shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes,Certificate of Exemption#85-8015966531C-2. 6. NOTICES. All notices from the County to the Consultant shall be deemed duly served if mailed or faxed to the Consultant at the following Address: Dorrill Management Group,Inc. 5672 Strand Ct.Suite 1 Naples,Florida 34110 Attn: William N. Dorrill Telephone: 239-592-9115 Fax: 239-594-4122 All Notices from the Consultant to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department 3327 Tamiami Trail,East Naples, Florida 34112 Attention:Joanne Markiewicz, Director, Procurement Services Telephone: 239-252-8407 Facsimile: 239-252-6480 The Consultant and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. Page 3 of 13 v 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Consultant or to constitute the Consultant as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Consultant. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Consultant. The Consultant shall also be solely responsible for payment of any and all taxes levied on the Consultant. In addition, the Consultant shall comply with all rules,regulations and laws of Collier County,the State of Florida, or the U. S. Government now in force or hereafter adopted. The Consultant agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Consultant. 9. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any person to use in any manner whatsoever,County facilities for any improper,immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Consultant or if the County or its authorized representative shall deem any conduct on the part of the Consultant to be objectionable or improper, the County shall have the right to suspend the contract of the Consultant. Should the Consultant fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Consultant further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Consultant be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the County terminates this Agreement, Consultant's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination.The Consultant shall not be entitled to any other or further recovery against the County,including,but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION.The Consultant agrees that there shall be no discrimination as to race,sex,color,creed or national origin. Page 4 of 13 12. INSURANCE. The Consultant shall provide insurance as follows: A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned Vehicles and Employee Non-Ownership. C. Workers' Compensation: Insurance covering all employees meeting Statutory Limits in compliance with the applicable state and federal laws. The coverage must include Employers' Liability with a minimum limit of $500,000 for each accident. D. Professional Liability: Shall be maintained by the Consultant to ensure its legal liability for claims arising out of the performance of professional services under this Agreement. Consultant waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $1,000,000 each claim and in the aggregate. Special Requirements: Collier County Government shall be listed as the Certificate Holder and included as an Additional Insured on the Comprehensive General Liability Policy. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Consultant during the duration of this Agreement. The Consultant shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County ten (10) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: ten (10) days prior written notice, or in accordance with policy provisions. Consultant shall also notify County, in a like manner, within twenty- four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant from its insurer, and nothing contained herein shall relieve Consultant of this requirement to provide notice. Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any Page 5 of 13 (a t claimed breach of this Agreement by Consultant,any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Consultant or anyone employed or utilized by the Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Consultant, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Consultant. Consultant's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Pelican Bay Management Services Division. 15. CONFLICT OF INTEREST: Consultant represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Consultant further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Consultant's Proposal, Insurance Certificate, RFP #14-6230 - Management Services for Pelican Bay Services Division , Exhibit A, Scope of Services, Exhibit B Hourly Rates and Exhibit C, Key Personnel. 17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Page 6 of 13 Ct° Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 19. COMPLIANCE WITH LAWS. By executing and entering into this agreement, the Consultant is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local Iaws, codes, statutes, ordinances,rules,regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety (including, but not limited to, the Trench Safety Act,Chapter 553, Florida Statutes), and the Florida Public Records Law Chapter 119 (including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3)). If Consultant observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Consultant to comply with the laws referenced herein shall constitute a breach of this agreement and the County shall have the discretion to unilaterally terminate this agreement immediately. 20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful proposer extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful proposer. 21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 22. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Ordinance and Purchasing Procedures. 23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties,the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement,the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Consultant with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102,Fla.Stat. Page 7 of 13 ? t — IC 24. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 25. KEY PERSONNEL/CONTRACT STAFFING: The Consultant's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the contract. The Consultant shall assign as many people as necessary to complete the services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the requirements of the Contract. The Consultant shall not change Key Personnel identified in Exhibit C unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) That the County is notified in writing as far in advance as possible. The Consultant shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 26. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Request for Proposal (RFP) and/or the Consultant's Proposal,the Contract Documents shall take precedence. 28. ASSIGNMENT: Consultant shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein,without the County's consent,shall be void. If Consultant does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and.to assume toward Consultant all of the obligations and responsibilities that Consultant has assumed toward the County. Page 8 of 13 ke - 1 I IN WITNESS WHEREOF,the parties hereto,have each, respectively,by an authorized person or agent,have executed this Agreement on the date and year first written above. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY,FLORIDA Dwight E. Brock,Clerk of Courts By: By: Tom Henning,Chairman Dated: (SEAL) Dorrill Management Group,Inc. Consultant By: First Witness Signature TType/print witness namel` TType/print signature and titleT Second Witness (Type/print witness nameT Approved as to Form and Legality: ip Assistant County Attorney Print Name Page 9 of 13 t Exhibit A Scope of Services Management Services for Pelican Bay Services Division The Consultant will be responsible for the oversight and the day-to-day management services for the Pelican Bay Services Division. This Scope of Services addresses the duties and responsibilities of the Administrator of the Pelican Bay Services Division, hereinafter called the"Administrator". The Consultant will identify an Administrator, whose duties and responsibilities include the following: 1. It will be the Administrator's main responsibility to implement the policies of the PBSD,as directed by the Pelican Bay Services Division Board. 2. The Administrator shall prepare the necessary organizational structure and interview and recommend personnel to be hired and employed by the County for the PBSD.The Administrator shall supervise the personnel employed by the PBSD in accordance with all Federal, State and County laws, rules and regulations where applicable. The Administrator shall request approval of the PBSD Board for any significant changes in size or makeup of the organization. Currently, the Administrator has the following people reporting: one (1) Superintendent; one (1) Operations Analyst, one (1) Administrative Assistant and sixteen(16)field employees. 3. It will be the Administrator's job to coordinate activities of the PBSD as assigned in an effective, efficient and professional manner. The job requires an individual who has an ability to conceive, obtain approval for and implement programs or projects desired by the Pelican Bay Community as identified by the PBSD Board. 4. The Administrator shall be expected and prepared to make recommendations, on a regular basis,for programs to improve the Pelican Bay community. 5. The Administrator may be asked by the PBSD Board to participate in certain meetings, discussions, project site visits, workshops and hearings, which pertain to the administration of the services being provided and report results to the Board. 6. The Administrator shall work with the Chairperson of the PBSD Board in the preparation of the Board's Agenda for the monthly Board Meeting and will participate in this monthly meeting. The Administrator will provide background information to support the agenda of the meetings according to PBSD protocols. The Administrator may also work with Committee Chairs in the preparation of agendas and participate in the Committee Meetings of the Budget Committee and all committees established by the PBSD Board. PBSD committees which currently have regular meetings(approximately two (2) hours per meeting): o Water Management and Landscape-Monthly Page l0 of 13 ( d l ffe - 13 • Clam Bay-Monthly • Budget-Monthly January through May 7. The Administrator may be called on to provide assistance to any or all other committees that are currently and may be created by PBSD Board. 8. The Administrator shall prepare and administer the PBSD budget in accordance with all state and county laws and regulations. The Administrator shall assist and cooperate with the Budget Committee in the preparation of the PBSD's Annual Budget in accordance with County rules and regulations where applicable. 9. The Administrator will have an understanding of Florida County government operations, good management principles and skills, as well as some knowledge in personnel relations,public relations,accounting and computer software operations. 10. The Administrator's performance may be critiqued by any PBSD Board Member at a regular monthly Board Meeting in regards to performance and responsibilities. Board members may also meet privately with the Administrator to discuss the Administrator's performance. 11. The Administrator will respond to any requests for information or data from the County Manager's Office. 12. The Administrator shall devote such time as necessary to complete the duties and responsibilities assigned according to the scope of work of this Contract. The Administrator shall report in detail on a monthly basis the time spent during that period in the performance of these duties to the PBSD Board. The PBSD currently provides on-site space for the Administrator in Pelican Bay, but is not contractually required to do so. 13. At the Board's direction,the Administrator will: • Provide regular updates/ reports on projects,community events,etc. • Respond to PBSD Board member inquiries in a timely manner as established in the PBSD protocols. Page 11 of 13 �4 ffe, - Exhibit B Hourly Rates for Additional Services Management Services for Pelican Bay Services Division Rate Category Hourly Rate Principal Account Manager $145.00 Account Manager $70.00 Accountant $70.00 Secretary/Clerical $30.00 Project Manager/Field Manager $70.00 Page 12 of 13 Exhibit C Key Personnel Management Services for Pelican Bay Services Division W. Neil Dorrill Principal Account Manager Jim Powers Account Manager Kevin Carter Field Manager Page 13 of 13 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31, 2014 Operating Fund 109-FY 2014 (Unaudited) Assets Current Assets Cash and Investments 795,943.53 Interest Receivable - Improvements, Vehicles& Equipment 825,172.46 Due from Property Appraiser 577.43 Due from Tax Collector - Total Current Assets $ 1,621,693.42 Total Assets $ 1,621,693.42 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 28,971.98 Accrued Wages Payable - Goods Received/Inventory Recv'd 54,529.02 Total Liabilities $ 83,501.00 Fund Balance Fund Balance-unreserved 772,452.57 Excess Revenues (Expenditures) 765,739.85 Total Fund Balance 1,538,192.42 Total Liabilities and Fund Balance $ 1,621,693.42 &-C '..)' Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2014 Operating Fund 109-FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 767,200.00 $ 767,200.00 $ 767,200.00 $ - Special Assessment-Water Management Admin 805,500.00 - 4,479.76 4,479.76 Special Assessment-Right of Way Beautification 1,988,900.00 - 11,747.24 11,747.24 Plan Review Fees - - - - Miscellaneous - - - - Revenue Reserve(est.5%) (139,900.00) - - Interest 4,000.00 - - - Total Operating Revenues $ 3,425,700.00 $ 767,200.00 $ 783,427.00 $ 16,227.00 Operating Expenditures: Water Management Administration Payroll Expense $ 47,200.00 $ 3,600.00 $ 1,873.28 $ 1,726.72 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 300.00 75.00 75.00 - IT Office Automation/Billing Hr. 4,700.00 1,175.00 1,125.00 50.00 Indirect Cost Reimbursement 76,800.00 - - - Inter Payment/Mnt.Site Ins. Assessment 15,900.00 - - - Other Contractural Services 47,000.00 3,900.00 101.00 3,799.00 Telephone 3,300.00 300.00 247.50 52.50 Postage and Freight 1,300.00 100.00 - 100.00 Rent Buildings and Equipment 12,200.00 2,000.00 1,873.00 127.00 Insurance-General 1,400.00 - - - Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 2,000.00 200.00 59.99 140.01 Training and Education(Tuition Reimb.) 1,100.00 100.00 - 100.00 Total Water Management Admin Operating $ 225,800.00 $ 11,450.00 $ 5,354.77 $ 6,095.23 Water Management Field Operations Payroll Expense $ 143,100.00 $ 11,000.00 $ 5,955.41 $ 5,044.59 Engineering Fees 85,000.00 7,100.00 - 7,100.00 Flood Control Berm and Swale Mntc. 18,000.00 1,500.00 - 1,500.00 Landscape Materials/Replanting Program 8,500.00 200.00 - 200.00 Flood Control Water Quality Testing Supplies 1,500.00 100.00 7.38 92.62 Interdepartmental Payment(Water Quality Lab) 20,200.00 1,700.00 882.00 818.00 Plan Review Charges 1,500.00 - - Other Contractural Services 1,000.00 100.00 - 100.00 Temporary Labor 59,800.00 7,200.00 17,443.00 (10,243.00) Cell Phones 500.00 100.00 (19.37) 119.37 Trash and Garbage 5,300.00 300.00 576.00 (276.00) Motor Pool Rental Charge 200.00 - - - Insurance-General 2,300.00 - - Insurance-Auto 900.00 - - - Building Repairs&Mntc. 1,700.00 - - - Fleet Maintenance and Parts 10,400.00 900.00 - 900.00 Fuel and Lubricants 2,800.00 200.00 - 200.00 Tree Triming 52,000.00 13,000.00 3,744.00 9,256.00 Clothing and Uniforms 1,100.00 1,100.00 490.22 609.78 Page 1 of 3 S'c _ 3 1 1 1 1 Personal Safety Equipment 500.00 100.00 210.00 (110.00) Fertilizer and Herbicides 89,400.00 9,700.00 4,236.00 5,464.00 Other Repairs and Maintenance 1,500.00 100.00 - 100.00 Other Operating Supplies and Equipment 2,500.00 200.00 347.80 (147.80) Total Water Management Field Operating $ 509,700.00 $ 54,600.00 $ 33,872.44 $ 20,727.56 Right of Way Beautification-Operating Payroll Expense $ 48,700.00 $ 3,700.00 $ 1,929.98 $ 1,770.02 Emergency Repairs and Maintenance 7,400.00 - - - IT Direct and Capital 4,100.00 1,000.00 950.00 50.00 Office Automation 9,000.00 2,300.00 2,250.00 50.00 Other Contractural Services 54,500.00 4,500.00 143.00 4,357.00 Telephone 3,300.00 300.00 241.70 58.30 Postage 2,200.00 200.00 - 200.00 Rent Buildings/Equipment/Storage 14,100.00 1,200.00 1,982.47 (782.47) Insurance-General 400.00 - - - Printing,Binding and Copying 2,600.00 200.00 - 200.00 Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - - Office Supplies General 2,500.00 200.00 149.98 50.02 Training and Education(Tuition Reimb.) 1,500.00 100.00 - 100.00 Total Right of Way Beautification Operating $ 152,700.00 $ 13,700.00 $ 7,647.13 $ 6,052.87 Right of Way Beautification-Field Payroll Expense $ 834,600.00 $ 64,200.00 $ 33,066.81 $ 31,133.19 Emergency Maintenance and Repairs 3,300.00 - - - Flood Control(Water Use&Swale/Berm Mntc.) 89,900.00 8,000.00 8,828.12 (828.12) Pest Control 2,500.00 - - - Landscape Incidentals 2,500.00 200.00 - 200.00 Other Contractural Services 29,500.00 1,800.00 1,700.00 100.00 Temporary Labor 206,000.00 20,800.00 42,675.80 (21,875.80) Telephone 3,200.00 300.00 730.07 (430.07) Electricity 3,400.00 300.00 193.52 106.48 Trash and Garbage 15,900.00 1,500.00 1,333.70 166.30 Rent Equipment 2,500.00 100.00 - 100.00 Motor Pool Rental Charge 100.00 100.00 - 100.00 Insurance-General 8,000.00 - - - Insurance-Auto 10,000.00 - - - Building Repairs and Maintenance 1,700.00 - - - Fleet Maintenance and Parts 24,400.00 2,000.00 85.00 1,915.00 Fuel and Lubricants 54,200.00 4,000.00 - 4,000.00 Licenses,Permits,Training 800.00 100.00 51.38 48.62 Tree Triming 92,000.00 36,800.00 36,800.00 - Clothing and Uniforms 9,400.00 900.00 815.04 84.96 Personal Safety Equipment 3,000.00 300.00 839.91 (539.91) Fertilizer and Herbicides 62,000.00 3,300.00 1,140.91 2,159.09 Landscape Maintenance 51,500.00 2,200.00 - 2,200.00 Mulch/Landscape Materials 52,000.00 2,600.00 2,058.00 542.00 Pathway Repairs 6,000.00 - - - Sprinkler Maintenance 30,000.00 2,300.00 2,388.98 (88.98) Painting Supplies 800.00 100.00 - 100.00 Traffic Signs 3,000.00 1,500.00 2,349.00 (849.00) Minor Operating Equipment 3,700.00 900.00 1,093.96 (193.96) Other Operating Supplies 9,000.00 800.00 476.32 323.68 Total Right of Way Beautification-Field Operating $ 1,614,900.00 $ 155,100.00 $ 136,626.52 $ 18,473.48 Total Operating Expenditures $ 2,503,100.00 $ 234,850.00 $ 183,500.86 $ 51,349.14 Page 2 of 3 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 23,600.00 $ - $ - $ - General - $ - - - Total Water Management Field Operations Capital $ 23,600.00 $ - $ - $ - Right of Way Beautification-Field Autos and Trucks $ - $ - $ - $ - Other Machinery and Equipment 45,800.00 - - - Total Right of Way Beautification-Field Capital $ 45,800.00 $ - $ - $ - Total Capital Expenditures $ 69,400.00 $ - $ - $ - Total Operating Expenditures $ 2,572,500.00 $ 234,850.00 $ 183,500.86 $ 51,349.14 Non-Operating Expenditures: Transfer to Fund 322 $ 77,300.00 $ - $ - $ - Tax Collector Fees 83,900.00 839.00 324.54 514.46 Property Appraiser Fees 53,800.00 43,040.00 42,362.89 677.11 Reserves(2 1/2 months for Operations) 121,800.00 121,800.00 121,800.00 - Reserves for Equipment 537,900.00 537,900.00 537,900.00 - Reserved for Attrition (21,500.00) (21,500.00) (21,500.00) - Total Non-Operating Expenditures $ 853,200.00 $ 682,079.00 $ 680,887.43 $ 1,191.57 Total Expenditures $ 3,425,700.00 $ 916,929.00 $ 864,388.29 $ 52,540.71 Net Profit/(Loss) $ - $ (149,729.00) $ (80,961.29) $ 68,767.71 Page 3 of 3 ("P — Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31, 2014 Street Lighting Fund 778-FY 2014 (Unaudited) Assets Current Assets Cash and Investments $ 806,357.69 Interest Receivable - Improvements,Vehicles & Equipment 37,121.99 Due from Tax Collector - Total Current Assets $ 843,479.68 Total Assets $ 843,479.68 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 242.00 Goods Received/Inventory Recv'd 18,068.07 Accrued Wages Payable - Total Liabilities $ 18,310.07 Fund Balance Fund Balance-unreserved 787,224.51 Excess Revenue (Expenditures) 37,945.10 Total Fund Balance 825,169.61 Total Liabilities and Fund Balance $ 843,479.68 Tc-P - erjr Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2014 Street Lighting Fund 778-FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 804,700.00 $ 804,700.00 $ 804,700.00 $ - Curent Ad Valorem Tax 462,800.00 - 2,260.80 $ 2,260.80 Transfer from Tax Collector - - - $ - Revenue Reserve (est. 5%) $ (23,300.00) - - $ - Interest 2,500.00 - - $ - Total Operating Revenues 1,246,700.00 804,700.00 806,960.80 2,260.80 Operating Expenditures: Street Lighting Administration Payroll Expense $ 47,800.00 $ 3,700.00 $ 1,873.26 $ 1,826.74 Indirect Cost Reimbursement 6,400.00 $ 3,200.00 2,975.00 $ 225.00 r ' er Contractural Services 34,700.00 $ 2,900.00 101.00 $ 2,799.00 i"aphone 3,600.00 $ 300.00 185.08 $ 114.92 Postage and Freight 2,000.00 $ 200.00 - $ 200.00 Rent Buildings/Equipment/Storage 11,800.00 $ 2,000.00 1,919.92 $ 80.08 Insurance-General 400.00 $ - - $ - Office Supplies General 800.00 $ 100.00 29.32 $ 70.68 Tuition Reimbursement - $ - - $ - Other Office and Operating Supplies 1,000.00 $ 100.00 - $ 100.00 Total Street Lighting Admin Operating 108,500.00 12,500.00 7,083.58 5,416.42 Street Lighting Field Operations Payroll Expense 68,100.00 5,200.00 2,662.21 2,537.79 Emergency Maintenance & Repairs 9,600.00 - (3,416.32) 3,416.32 Other Contractual Services 800.00 100.00 - 100.00 Telephone 500.00 - - - Electricity 35,000.00 2,900.00 2,510.91 389.09 Insurance-General 800.00 - - - Insurance-Auto 900.00 - - - Building Maintenace & Repairs 1,700.00 - - - Fleet Maintenance and Parts 2,400.00 200.00 - 200.00 Fuel and Lubricants 1,000.00 100.00 - 100.00 r' 'er Equipment Repairs/Supplies 200.00 - - - E _.conal Safety Equipment 500.00 200.00 210.00 (10.00) Electrical Contractors 7,300.00 600.00 - 600.00 Page 1 of 2 *' c L,„,.it Bulb Ballast 13,100.00 1,100.00 545.11 554.89 Total Street Lighting Field Operating 141,900.00 10,400.00 2,511.91 7,888.09 Total Street Lighting Expenditures 250,400.00 22,900.00 9,595.49 13,304.51 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment - - - - General Improvements 15,000.00 - - - Total Capital Expenditures 15,000.00 - - - Total Operating Expenditures 265,400.00 22,900.00 9,595.49 13,304.51 Non-Operating Expenditures: Tax Collector Fees 14,000.00 140.00 67.82 72.18 Property Appraiser Fees 8,900.00 - - - Reserve for Future Construction* 715,600.00 - - - Reserves(2 1/2 mos. for Operations) 7,800.00 - - - Reserves for Equipment 235,000.00 - - - Total Non-Operating Expenditures 981,300.00 140.00 67.82 72.18 Total Expenditures 1,246,700.00 23,040.00 9,663.31 13,376.69 Net Profit/(Loss) - 781,660.00 797,297.49 15,637.49 *$25,000 from Future Const. Reserves to Operating in FY 2014 • Page 2 of 2 Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31,2014 Clam Bay Fund 320-FY 2014 (Unaudited) Assets Current Assets Cash and Investments $ 54,764.16 Interest Receivable - Improvements,Vehicles & Equipment 260,973.56 Due from Tax Collector - Total Current Assets 315,737.72 Total Assets $ 315,737.72 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd - Accrued Wages Payable - Total Liabilities Fund Balance Fund Balance -unreserved 46,541.99 Excess Revenues (Expenditures) 269,195.73 Total Fund Balance 315,737.72 Total Liabilities and Fund Balance $ 315,737.72 s PI Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2014 Clam Bay Fund 320-FY 2014 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 46,134.00 $ 46,134.00 $ 46,134.00 $ - Special Assessment 118,600.00 - 803.03 803.03 Transfer from Tax Collector - - - - Fund 111 50,000.00 - - - Revenue Reserve (est. 5%) (6,000.00) - - - Interest 500.00 - - - Total Operating Revenues $ 209,234.00 $ 46,134.00 $ 46,937.03 $ 803.03 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 67,393.35 $ - $ - $ - Other Contractural Services 25,822.27 $ - - - Trimming 59,864.00 5,000.00 3,744.00 1,256.00 Otner Equipment Repairs 1,077.77 - - - Aerial Photography 17,288.60 - - - Minor Operating 6,788.01 - - - Other Operating Supplies 2,000.00 - - - Total Clam Bay Restoration $ 180,234.00 5,000.00 $ 3,744.00 $ 1,256.00 Clam Bay Ecosystem Engineering Fees $ - - $ - $ - Licenses and Permits - - - - Other Contractual Services - - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 191,234.00 $ 5,000.00 $ 3,744.00 $ 1,256.00 Page 1 of 2 24- - 1C i._,1-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 36.00 $ 16.06 $ 19.94 Property Appraiser Fees 2,700.00 1,782.00 1,779.28 2.72 Reserves for Operations 11,700.00 - - - Total Non-Operating Expenditures $ 18,000.00 $ 1,818.00 $ 1,795.34 $ 22.66 Total Expenditures $ 209,234.00 $ 6,818.00 $ 5,539.34 $ 1,278.66 Net Profit/(Loss) $ - $ 39,316.00 $ 41,397.69 $ 2,081.69 Page 2 of 2 cP - ► I Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-October 31,2014 Capital Projects Fund 322-FY 2014 (Unaudited) Assets Current Assets Cash and Investments $ 1,783,783.16 Interest Receivable - Improvements,Vehicles& Equipment 1,455,858.42 Due from Tax Collector - Total Current Assets 3,239,641.58 Total Assets $ 3,239,641.58 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 23,693.46 Goods Received Inv. Received 412,926.08 Total Liabilities 436,619.54 Fund Balance Fund Balance-unreserved 1,273,307.83 Excess Revenues(Expenditures) 1,529,714.21 Total Fund Balance 2,803,022.04 Total Liabilities and Fund Balance $ 3,239,641.58 cic — 1,DN Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-October 31,2014 Capital Projects Fund 322-FY 2014 (Unaudited) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,765,397.62 $ 1,765,397.62 $ 1,765,397.62 $ - Transfer from Fund 109 General 77,300.00 - - - Miscellaneous - - - - Special Assessment 336,400.00 - 1,262.16 1,262.16 Transfer from Tax Collector - - - - Interest 10,800.00 - - - Total Operating Revenues $ 2,189,897.62 $ 1,765,397.62 $ 1,766,659.78 $ 1,262.16 Operating Expenditures: Irrigation &Landscaping Hardscape Project(50066) F -.sneering Fees $ 72,630.82 $ - $ - $ - L. .er Contractural Services 945,698.62 * 33,099.45 32,464.12 635.33 Rent Equipment 635.50 - - Sprinkler System Repairs 3,650.52 - - - Landscape Materials 15,165.00 5,307.75 5,000.00 307.75 Permits - - - - Signs & Posts (Share the Road) - - - - Electrical - - - - Other Operating Supplies 3,489.25 - - - Traffic Sign Restoration Project(50103) Traffic Signs 58,260.00 - - - Lake Aeration (50108) Improvements 79,575.77 - - - North Berm Restoration (50107) Other Contractural Services 565,850.91 * 396,095.64 388,410.84 7,684.80 Beach Renourishment(50126) Other Contractural Services 200,000.00 - Lake Bank Project(51026) Swale&Slope Maintenance 69,048.24 - - - Engineering Fees 500.00 - - - Landscape Materials 3,308.20 - - - r'er Contractural Services 142,684.79 - - - 'i JI Irrigation & Landscaping Expenditures $ 2,160,497.62 $ 434,502.84 $ 425,874.96 $ 8,627.88 Page 1of2 sYC — 13 . ; ,J0,000 to N Berm Project FY 2104 Non-Operating Expenditures: Tax Collector Fees $ 8,000.00 $ 1,200.00 $ 25.24 $ 1,174.76 Property Appraiser Fees 4,000.00 4,000.00 5,045.36 (1,045.36) Reserve for Contingencies - - - - Revenue Reserve 17,400.00 - - - Total Non-Operating Expenditures: $ 29,400.00 $ 5,200.00 $ 5,070.60 $ 129.40 Total Expenditures $ 2,189,897.62 $ 439,702.84 $ 430,945.56 $ 8,757.28 Net Profit/(Loss) $ - $ 1,325,694.78 $ 1,335,714.22 $ 10,019.44 Page 2 of 2 BEST SUPPRESSION OF ALGAE TO DATE Lake Treatment 3-5 Aeration + Plantings + Bacteria (1) 3-6 Aeration + Plantings + Bacteria (1) 3-7 Aeration + Plantings + Bacteria (1) 5-1 Tilapia (2) (1) Visual examinations in 2/14, 5/14 and 9/14 (2) Visual examination in 9/14 Observations • Combination of aeration + plantings + bacteria remains the best of the nine pilot treatments started 14-16 months ago • Tilapia treatment (5/14) appears to be effective • There is no correlation between treatment effectiveness and nutrient levels ADDITIONAL LAKE PILOTS PROPOSED Lake Treatment Max. Cost 1-8 Tilapia (1) $2,000 5-2 Tilapia (1) 2,000 3-3 Peroxide (2) ! 3S-0, 4-4 Peroxide (2) a- ° (1) Broader testing warranted after good performance in one lake (5-1) (2) Neil Dorrill reports good results in other communities COPPER LEVELS IN THE LAKES Copper (ug/L) -- Basin 3/13 8/13 11/13 2/14 5/14 8/14 1 76 20 48 49 21 16 2 294 57 46 134 52 22 3 163 31 86 96 67 42 4 408 73 58 59 39 48 5 102 157 31 36 35 14 6 4.6 3.0 3.4 2.7 3.5 2.7 Between 11/13 and 8/14, measurable copper has ... • Declined in 34 lakes • Increased in 4 lakes • Remained the same in 5 lakes Copper remaining in lakes is due to ... • Incomplete run-off into Clam Bay ? • Equilibrium with copper in sediment ? • Some continued use of copper ? AVERAGE COPPER LEVELS IN CLAM BAY, 4g/L (1), (2) 2011 (6) 2012 (7) 2013 (8) 2014 (9) Outer Clam Bay (3) 1 .5 1 .6 4.0 3.6 Inner Clam Bay (4) 5.8 5.7 9.3 6.4 Upper Clam Bay (5) 9.2 8.9 7.3 6.5 (1) State limit = < 3.7 ug/L (2) Outliers (>40) excluded (3) Station CB6 for 2011/2012, stations W1 + W6 for 2013/2014 (4) Station CB3 for 2011/2012, station W7 for 2013/2014 (5) Station CB1 for 2011/2012, station UCB for 2013/2014 (6) Five monthly readings (7) Two monthly readings (8) Twelve monthly readings (9) Seven monthly readings to date Bad News: There has been no significant reduction in copper levels in Clam Bay since the FDEP measurements in 2011-12. Good News: There is a slight downward trend in Upper Clam Bay over 2011-2014, a slight downward trend in Inner Clam Bay in 2014, and consistently good readings (excluding an outlier) in Outer Clam Bay. This suggests tidal flushing may be starting to have an effect. Observations • Sampling stations were different in 2011/2012 and 2013/2014. • Inclusion or exclusion of outliers and the outlier limit chosen (>20, >40?) greatly affects average readings. How will FDEP handle outliers? foo -5" PHOSPHORUS LEVELS IN THE LAKES - Total Phosphorus Levels (mg/L) Basin 3/13 8/13 11/13 2/14 5/14 8/14 1 0.17 0.07 0.06 0.03 0.06 0.07 2 0.09 0.17 0.10 0.03 0.03 0.10 3 0.33 0.28 0.29 0.18 0.18 0.24 4 0.16 0.18 0.12 0.07 0.06 0.11 5 0.19 0.21 0.65* 0.06 0.05 0.11 6 0.46 0.08 0.26 0.04 0.04 0.12 Average 0.21 -4. 0.18 -. 0.11---=p 0.06-4,0.08-#0.13 Recycled water 1.97 *Outlier, excluded from average Upswing in 8/14, after general downward trend NITROGEN LEVELS IN THE LAKES /a4 - Nitrite/Nitrate Levels (mg/L) - Basin 3/13 8/31 11/13 2/14 8/14 1 0.33 0.16 0.23 0.21 0.20 2 0.16 0.24 0.12 0.17 0.22 3 0.46 0.19 0.18 0.35 0.18 4 0.33 0.25 0.04 0.11 0.24 5 0.04 0.05 0.07 0.06 0.45 6 0.01 0.03 0.002 0.08 0.28 Average 0.28-+ 0.19 0.14--0.18 .-+0.27 Recycled water 2.06 Upswing, after general downward trend Total nitrogen levels also increased in 8/14 Nutrients (phosphorus + nitrogen) taken together • Little improvement since "awareness program" started • Reasons - Continuing misuse of fertilizer ? - High levels of nutrients in recycled water ? (OG —7 TECHNICAL MEMORANDUM CH2MHILLU Pelican Bay Stormwater Lakes Water Quality Monitoring Program: August 2014 Data Review PREPARED FOR: Pelican Bay Services Division PREPARED BY: CH2M HILL DATE: September 14, 2014 PROJECT NUMBER: 481878.03.31.04 Introduction Pelican Bay,a 2,300-acre community in Naples, Florida,is adjacent to a 570-acre mangrove preserve area known as Clam Bay.A stormwater management system that consists of 63 stormwater lakes and associated conveyance connections is an integral part of the development,and is designed to attenuate runoff generated by the development.The Pelican Bay Stormwater Lakes are distributed among six drainage basins which ultimately deliver stormwater runoff to the west to Clam Bay(Figure 1).The Pelican Bay Services Division (PBSD)is conducting quarterly surface water quality monitoring of 45 of the 63 stormwater lakes. This technical memorandum summarizes the stormwater lake water quality data collected for PBSD by CH2M HILL during the August 2014 monitoring event,and compares these data to historical water quality data gathered since November 2011. Appendix A presents the water quality results for all of the parameters analyzed in August 2014.Appendix B provides the August 2014 laboratory reports.Appendix C contains the field measurements for this sampling event. Summary of August 2014 Water Quality Data On August 19 and 20,2014,CH2M HILL conducted sampling of the 45 monitoring stations shown in Figure 1. Surface water grab samples were collected and submitted to Spectrum Analytical, Inc. laboratory for analysis of the following parameters: • Nitrate-Nitrite • Ammonia • Total Kjeldahl Nitrogen(TKN) • Ortho Phosphate • Total Phosphorus(TP) • Total Suspended Solids(TSS) • Hardness • Arsenic • Copper • Zinc After collection of the surface water quality grab samples,field measures for the following parameters were recorded along with general observations regarding conditions during the sampling efforts: • Temperature • Conductivity • Dissolved Oxygen (DO) • pH PBSD_TASK 2A-TECHMEMO_MAY2014.DOC 1 FIGURE 1 Locations of Pelican Bay Stormwater Lake Basins and Monitoring Stations in Relation to Clam Bay Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review a '°* � : s Vis..4.,...:, - _� c*'r•' , tit# _. '... :y .441w BASIN 6 ^_°° s ''''' ,,,,-.. k It. ,iit ... 'el 4 • `= i r a �' � �'', BASINS +14 I e" - j * ": -: A.,, - -.....--.1 41 114- 11 . t • 6 ,01 4. 'lig ' + s r ' UPPERitevi !r-~s. 4, Ati �e J. CLAM BAY �BASIN 4 1. ' 4. ‘ 1 X96"."AS .'+ut.. r tl$ GULF OF +' MEXICO "S s �''"'• } ( � ' INNER . 4 ,` * I, :* .; *4',N CLAM �' �,' BASIN 3 , ' '` t 1 I_. 'i ., . . f + : i l r t,A °}! . .T F. ' Illi 1 /// � � BASIN 2 •. 1 :' "i+ur�' CLAM ♦ ,4 I. PASS , 1 • 6 #. . , , ., , i t .. v. , ,,;,, BASIN 1 % :d 111 4101001111 t ;' .. ,> t,'. �l!, `.• ::• I i r s , itf 1 `'- `fit . ii' _ . ;74,.....„ <�, '+i` J _f '14 �' (Modified from Turrell.Hall and Associates Exhibit] PBSD_TASK 2A-TECHMEMO AUGUST2014.DOC 2 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:AUGUST 2014 DATA REVIEW 5C Because water quality concerns regarding the potential influence of stormwater discharges from these lakes to Clam Bay revolve mostly around nitrogen, phosphorus, and copper, evaluations presented herein were focused on these parameters. Nitrogen Concentrations Nitrogen monitoring in the Pelican Bay stormwater lakes consists of analyses of several forms of nitrogen including nitrate-nitrite,ammonia, and TKN. Because TKN represents the sum of ammonia plus organic nitrogen (ON),the concentration of ON can be calculated by subtracting the concentration of ammonia from TKN.Total nitrogen (TN) is defined as the sum of nitrate-nitrite, ammonia,and ON. Mean concentrations for each drainage basin was calculated for each nitrogen species,based on the August 2014 data collected. Figure 2 presents the average TN concentration for each basin and the relative contributions of each form of nitrogen to the basin mean. Average TN in August 2014 in all basins ranged from 1.78 to 2.81 mg/L.Basin 2 had the highest TN average (2.81 mg/L),while Basin 1 had the lowest average(1.78 mg/L). Figure 2 shows that on average, approximately 87 percent of the total nitrogen is in the form of ON.The remainder of the nitrogen is on average 11 percent nitrate-nitrogen and 1 percent ammonia. In aquatic systems,such as the stormwater lakes at Pelican Bay,ON typically comprises a significant fraction of the mass of wetland plants,algae,and soils.This mass contributes to the background concentration of TN,which is typically in the form of ON and is due to decay processes in the system as well as algae uptake of inorganic nitrogen from the water column.Typical background concentrations in stormwater systems range from 0.6 mg/L to 1 mg/L depending on the nitrogen loading.During the August 2014 sampling event, TN levels in nearly all of the stormwater lakes monitored were above this typical range which suggests that nitrogen loading to these lakes is likely higher than for typical stormwater ponds. FIGURE 2 Average Total Nitrogen Concentrations by Basin in August 2014 Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review 3 _ 2.5 E c 0 ,_ 2 CO L C c v ..I To c 0.5 1111 Q 1 I I � I 1 1 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 ON Ammonia ®Nitrate-Nitrite To assess the variability of the nitrogen values at the different sampling locations within each basin, box and whisker plots(a.k.a. box plots)were developed for TN. Box plots are a graphical method for summarization of data variability.For a data set representing all of the TN values for a given basin,the median value is PBSD TASK 2A-TECHMEMO MAY2014.DOC 3 tom ' identified along with various measures of how variable the data within the basin are(maximum and minimum values as well as the 75th and 25th percentile values). If extreme outlier values are present,they generally are excluded from these evaluations of variability, but are shown graphically as indicated in Figure 3. Generally,the key comparison when comparing data sets using box plots is of the median values. Data sets (in this case,basins)where the variability bars from the 25th to the 75th percentile values overlap are typically not considered significantly different from each other. Figure 4 compares the six Pelican Bay Stormwater Lakes basins based on the August 2014 TN data. Basin 4 had the greatest level of variability, but Basin 3 had the highest measured sample at 4.28 mg/L TN,which was considered an outlier. Basin 6 showed the least amount of variability;however it only contains two sample points. Basin 2 had the highest median value for TN this quarter,and based on the relative variability reflected in the box plots, it was generally higher in TN concentrations compared to the other basins. In terms of relative contribution of TN loadings to Clam Bay from the Pelican Bay Stormwater Lakes system,all basins appeared to have comparably high potential contributions based on the nitrogen concentration data. Flow records are needed to address actual pollutant loading comparisons. FIGURE 3 Explanation of the Features of a Box and Whisker Plot Pelican Bay Storm water Lakes Water Quality Monitoring Program:August 2014 Data Review X -0----Outlier t —MAXIMUM c 0 —03(75'"Percentile) 4--MEDIAN E 0 w # Ca 0 .—Q1 (25''Percentile) CD •F-MINIMUM Sampling Location PBSD_TASK 2A-TECHMEMO AUGUST2014.DOC 4 /Q J PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:AUGUST 2014 DATA REVIEW FIGURE 4 Variability of TN Results per Basin for August 2014 Results Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review 4.5 xMax Outlier Min Outlier 4.0 - 3.5 - 3.0 - a) E c 2.5 - a) x, C37 2.0 I T 1 a 1.5 - 1 1 O 1.0 - 0.5 - 0.0 I I I I I Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 Phosphorus Concentrations Phosphorus monitoring in the Pelican Bay Stormwater Lakes consists of analysis of two forms of phosphorus,orthophosphate and total phosphorus(TP).Orthophosphate represents the inorganic form of phosphorus.Organic phosphorus is calculated as the difference between the TP and orthophosphate concentrations. Mean concentrations for each drainage basin was calculated for each phosphorus species, based on the August 2014 data collected. Figure 5 compares the average TP concentration for each basin and the relative contributions of each form of phosphorus to the basin mean.The phosphorus data has been qualified by the laboratory as having exceeded holding times due to a required re-analysis of the samples collected in August 2014.Total phophorus results were lower than orthophosphate during the initial analysis and were required to be re-analyzed to correct the data.After the samples were re-run,this quarter's results are comparable to previous quarters and are considered acceptable. Average TP in August 2014 in each basin ranged from approximately 0.07 to 0.24 mg/L.Basin 3 had the highest TP average(approximately 0.24 mg/L). Basins 1 had the lowest average(approximately 0.07 mg/L). Basins 2,4,5 and 6 contained comparable TP concentrations ranging from 0.10 to 0.12 mg/L. Figure 5 shows that orthophosphate was the largest component of TP in each basin,with the largest amount of orthophosphate in Basin 2 at 0.167 mg/L,or 70 percent of the TP concentration. Basin 3 also had the largest quantity of organic phosphorous,calculated to be 0.07 mg/L. While the remainder of the basins had TP levels of less than half than that observed in Basin 3, orthophosphate in Basins 1 and 2 made up approximately 73 percent of the TP,82 percent of the TP in Basin 4,and over 90 percent of the TP in Basins 5 and 6. Lakes that have higher ratios of orthophosphate to organic phosphate can be considered to potentially reflect a more direct influence from landscape fertilizer application practices. Higher concentrations of orthophosphate are more conducive to producing algal blooms. To assess the variability of the TP values at the different sampling locations within each basin, box plots were developed for TP. Figure 6 compares the six Pelican Bay Stormwater Lakes basins based on the August PBSD TASK 2A-TECHMEMO MAY2014.DOC 5 2014 TP data. Basin 3 had the greatest range of variability,with samples ranging from 0.115 to 0.46 mg/L. Basin 5 had the highest measured sample at 0.583 mg/L, however this was considered an outlier. Basins 1 and 5 had similar ranges of low variability,each with maximum outliers at 0.125 mg/L and 0.583 mg/L respectively.Basins 2 and 4 had similar ranges of variability, Basin 4 had a maximum outlier of 0.290 mg/L. Basin 6 had the least amount of variability. FIGURE 5 Average Total Phosphorus Concentrations by Basin in August 2014 Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review 0.250 J 0.200 an 0.150 0 Q 0 0.100 -- a rc 46 0.050 0.000 — Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 ffi Organic Phosphorus ■Orthophosphate FIGURE 6 Variability of TP Results per Basin for August 2014 Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review 1.00 - 0.90 - 0.80 - 0.70 - C) E 0.60 - 2. 0.50 - o y 0.40 - a 0.30 - 0.20 - 0 T 0.10 - 1 1l ITI r y 0.00 I I 1 I I Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 PBSD_TASK 2A-TECHMEMO_AUGUST2014.DOC 6 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM.AUGUST 2014 DATA REVIEW 0 4 j Copper Concentrations Copper monitoring in the Pelican Bay Stormwater Lakes consists of analysis of the samples for total recoverable copper. Figure 7 presents the average copper concentrations for each basin.Average copper in August 2014 for all the basins ranged between 2.7 and 48.0µg/L which is a slight decrease from the previous quarter results of samples collected in May 2014. Basin 4 had the highest copper average(48.0 µg/L),while Basin 6 had the lowest average(2.7µg/L). FIGURE 7 Average Copper Concentrations by Basin in August 2014 Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review 60 50 00 Q. 40 30 O1 V 20 1 t0 ° 10 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 To assess the variability of the copper values at the different sampling locations within each basin,box plots were developed for total recoverable copper. Figure 8 compares the August 2014 copper data for the six Pelican Bay Stormwater Lakes basins. Basin 4 showed the greatest level of variability with samples that ranged between 5.2 and 126µg/L. Basins 1 and 5 both showed low relative variability. Basin 3 had the highest median copper value(33.7µg/L)this quarter. The surface water quality standard for copper in the State of Florida's Class Ill freshwater lakes is a calculated value and varies based on water hardness.This standard is not directly applicable to the Pelican Bay Stormwater Lakes since they are man-made lakes designed to accomplish stormwater treatment and runoff management. However,the calculated values are of interest in that they provide a useful set of reference values for comparison with the monitoring results. Hardness for the August 2014 monitoring in the Pelican Bay stormwater lakes ranged up to 247 mg/L CaCO3.Applying this value to the calculation formula provided in Chapter 62-302, Florida Administrative Code yielded a copper reference value of 20.2 tg/L. Water quality within 18 of the 45 stormwater lakes at Pelican Bay in August 2014 reflected concentrations which were above this average reference value for copper during this survey. Figure 9 presents an alternative summary of the August 2014 sampling results,distributing basin sites by copper concentration ranges.Twenty nine of the 44 stations had copper concentrations of 25µg/L or less, approximately 66 percent of the sample sites.Approximately 25 percent of the Basin sample sites were measured in the range of 26 to 75µg/L,and 9 percent of the sample sites were measured at 75µg/L or greater. PBSD TASK 2A-TECHMEMO MAY2014,DOC 7 (Oct -1/ FIGURE 8 Variability of Copper Results by Basin in August 2014 Pelican Bay Storm water Lakes Water Quality Monitoring Program:August 2014 Data Review 200 - 'Max Outlier Min Outlier 180 - 160 - m 140 - o. o 120 - U 72 100 - R > 80 - 0 ix 60 - Ta 0 40 - T 20 - 1 0 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 FIGURE 9 Distribution of Basins by Copper Results in August 2014 Pelican Bay Storm water Lakes Water Quality Monitoring Program:August 2014 Data Review Basin Basin Avg. Stations with Copper Concentrations,inµg/L (µg/L) <12 13-25 26-50 51-75 76-100 100-150 >150 1-1 1-3 1-6 1 15.8 1-2 1-4 1-5 2-2 2-5 2-1 2 22.0 2-3 2-4 2-6 3-7 3-2 3-4 3-1 3-9 3-3 3-5 3 42.3 3-6 3-8 4-1 4-3 4-11 4-4 4-2 4-6 4-5 4-8 4 48.0 4-7 4-10 4-9 5-1 5-3 5-2 5 14.4 5-4 5-5 PBSD_TASK 2A-TECHMEMO AUGUST2014.DOC 8 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:AUGUST 2014 DATA REVIEW /3 .".A Basin Basin Avg. Stations with Copper Concentrations,inµg/L (µg/L) <12 13-25 26-50 51-75 76-100 100-150 >150 5-7 5-6 5-8 5-10 5-9 6-1 6 2.7 6-1 Comparison of August 2014 and Historical Monitoring Data The historical monitoring data from November 2011 through August 2014 were compiled and analyzed to generate basin-level means for all parameters monitored over the period of record.The means for each basin in each quarter were used to generate time series plots for TN,TP,and total recoverable copper to compare the basins for the entire period of record.These time series plots served as the means for comparing the August 2014 data with the historical records since November 2011. Historical rainfall data was obtained through South Florida Water Management District's DBHYDRO database.The site that best approximates the location of the Pelican Bay area is BCBNAPLE,database key LX271,with Latitude 26°13'31.3"N and Longitude 81°48'29.3"W which is located near the PBSD maintenance facilities(Gulf Park Drive and Watergate Way).The rain gauge is managed by the Big Cypress Basin Service Center.The rainfall records from November 1,2011 to August 31,2014 were collected for comparison with the collected water quality parameters. Figure 10 presents a time series plot depicting the basin mean TN concentrations for the period of record. Previously there was a general downward trend observed in TN during the period of record from November 2011 to August 2013. In November 2013,the mean TN values for all of the basins deviated from the prior pattern and were higher than has been observed in recent quarters. In August 2014,the TN values increased over their previous quarter, continuing their overall increasing trend, likely a result from the large rainstorm prior to the sampling event. Basins 1 and 4 had a small decrease, maintaining their overall TN values previously. Basin 1 has maintained approximately the same TN value since November 2013. Increases of 0.5 to 1 mg/L in TN were observed in Basins 2,3,5,and 6. Changes in TN concentration over time and season are dynamic. The levels of nitrogen that are observed in each basin are not only a function of season and rainfall, but also of fertilization practices and schedules. In addition the discontinuation of algaecide used for algae control also can have a great deal of influence on the nitrogen cycle by changing the effect of the primary producers on the different nitrogen species. In general,the variability of TN levels in each basin followed similar trends that could be attributed to seasonality and rainfall,however,since August 2013 the trends for each basin have become less predictable with some basins increasing and other decreasing. These erratic changes in each basin are likely a function of changing maintenance practices at Pelican Bay. PBSD TASK 2A-TECHMEMO MAY2014.DOC 9 .. .. FIGURE 10 Basin Average Total Nitrogen Time Series for Period of Record Pelican Bay Storm water Lakes Water Quality Monitoring Program:August 2014 Data Review 5.0 8 4.5 7 4.0 J 6 3.5 _ 3.0 5 iii 0g 2.5 '1�\ a► .11i 4 ,E a., 2.0 3 _2 1.5 , CI 2 1.0 -' 0.5 1 0.0 I , AI ..NI 111 I , , , , I I ill Ill i la I lb ,L ,iii , I I ►I[11 0 Dk C\ <e' �a� ve• \-\ << baa P�� . (< baa P- EEN Rainfall -*i-- 1 --4.-2 ----,i..3 -4--4 .i 5 6 Figure 11 presents a time series depicting the basin mean TP concentrations for the period of record,from which outliers have been removed for Basins 4, 5,and 6. Historical outliers removed from this figure included Station 4-10:August 2012 (6.53 mg/L),Station 6-1: November 2012 (1.58 mg/L), March 2013(0.83 mg/L), and May 2014(0.81 mg/L),Stations 5-1 and 5-3: November 2013 (2.03 and 2.44 mg/L, respectively). Basins 2, 3,and 4 show a decreasing trend over time. Basin 3 continues to have the highest TP concentration compared to other basins, it also shows the greatest improvement over time. All basins show a general decreasing trend since November 2011. However,some increases have been observed since February 2014. FIGURE 11 Basin Average Total Phosphorus Time Series for Period of Record Pelican Bay Stormwater Lakes Water Quality Monitoring Program:August 2014 Data Review 0.45 8 0.40 7 X0.35 '`" 6 � 1 to 0.30 in 5 c d h 0.25 1 4, 4- 00.20 ' , 4et ® 0.15 - Vo4 3 sx >.. 4 . --- _+ - •, /to ,_ Ea. 0.10 2 O ra too V kr ® 0.05 ` 1 0.00 0 ,� ,,,,,l, N`, N11, tip° "c>, ti, ,,,, ,,,,,03ti°` ti°` ti° �o.. ‹e`so rasA PJ4o ®J" q�No 4°'6\ P.)% ,4 _ o4 <<e`) 4;6\ ,‘0% mlRainfall - -1 ...2 3 --4- 5 -*- PBSD_TASK 2A-TECHMEMO AUGUST2014.DOC 10 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:AUGUST 2014 DATA REVIEW /04 Figure 12 presents a time series depicting the basin mean copper concentrations for the period of record.A decreasing trend is observed in copper during the period of record from November 2011 through August 2014,with the greatest decreased observed in August 2013 after the use of copper-based algaecides was discontinued. Basins 2 and 4 have had higher levels of copper when compared to the other basins in most quarters through March 2013.An extreme outlier value was noted in the May 2013 data for Station 4-8 (12,060µg/L);exclusion of that value from the database would result in a Basin 4 average for May 2013 of approximately 336µg/L-a value much more in line with the other data trend lines for that quarter. The outliers for Basin 2 and 4 have been removed from the figure to better reflect the majority of the collected data. A substantive decrease in copper concentrations was reflected by many of the water quality data values generated since May 2013 monitoring by PBSD likely due to the discontinued use of copper sulfate for algal control.Copper levels documented since August 2013 are greatly reduced when compared to the historical data. Since August 2013 a continued copper levels show a neutral trend through August 2014 Copper concentrations appear to decrease during the wet season which may be attributed to increased rainfall driven dilution within the ponds. Levels increased during dry periods when the pond stages are expected to be lower and evaporative losses result in increased concentrations of copper, however seasonal observations after the discontinued use of copper are not yet clear and a longer period of record is needed to assess the effect of seasonality. FIGURE 12 Basin Average Total Recoverable Copper Time Series for Period of Record Pelican Bay Storm water Lakes Water Quality Monitoring Program:August 2014 Data Review 500 8 450 Discontinued 7 use of CuSO4 in 400 August 2013 6 Q, 350 300 5 1/40 v 250 4 co 200 ® 150 �r ` 3 -,,4.- c� t2 ce 100 \ J 4» 50 1 • ® 0 t 0 NMRainfall -w--1 - 2 3 --$44-4 5 6 Observations and Recommendations Based on the August 2014 monitoring results for recoverable copper and phosphorus,the historical patterns observed in the six Pelican Bay Stormwater Lakes basins appear to be improving. However,the August 2014 results continue to show increased levels in nitrogen concentrations compared to the data for recent quarters. Basins 2,3 and 4 exhibited the highest mean TN levels. Basin 3 exhibited the highest average TP levels for August 2014 as it has in the past, but shows the greatest improvement of all the basins over the period of record. PBSD TASK 2A-TECHMEMO MAY2014.DOC 11 The most notable observation this quarter is the continued decrease of total recoverable copper levels for N. . the Pelican Bay Stormwater Lake Basins. Concentrations of copper have decreased significantly since August 2013 due to the discontinued use of copper sulfate for algae control. These concentrations appear to be reaching an equilibrium with sediment bound copper releases and the levels in future quarters are expected to fluctuate seasonally.While some variability is evident,most of the values recorded in August 2014 were lower than the values in May 2014. The only stations which had higher copper concentrations in August compared to the preceding quarter were Stations 1-3,3-5,4-2,4-3,4-4,4-10,and 5-6. The net result was that all of the basin averages for Basins 1 through 5 were lower than those documented in May 2014. To evaluate current trends after the discontinued use of copper sulfate,future monitoring will reveal whether these copper concentrations will continue to decrease over time,or if seasonal effects are driving this trend. Despite the significant reductions in copper concentrations in most of the stormwater lakes and the improvements observed since the discontinuation of copper based algaecides,the copper concentrations continue to be orders of magnitude higher compared to typical water quality criteria. While these criteria are not applicable to the stormwater lakes directly,discharges of these lakes to Clam Bay may be having an effect on the estuarine water quality issues recently identified by the State of Florida. Another year of water quality monitoring will reveal what to expect long-term in terms of copper levels and the contributions to Clam Bay.The implementation of treatment systems in strategic locations within the stormwater lake system could not only address the regulatory concerns in Clam Bay,but would also help address other water quality concerns that lead to aesthetic concerns within the Pelican Bay Community. A study of treatment system alternatives would reveal the most cost effective means for improving water quality. 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O. r- CO ID N d- .-I 01 pp -1 01 C E OO 4 V t0 ci .-i 1n N al m .-i co N. 0 Si' 01 Ni <D 1p ^ 4 0 N LID to Co .--1 CO Y £ N In c-1 to to tD rn 0 0 rn 3rnm rna rn C 0 r. r. u 1 In n O ELo tJ LDVVI rm•,1 d- N V tn°, IL .--I ri s-I Ni Co Co .--I w I- m m M M Ni IN M n x 0 W F- Q Nn CO co O2 a-1 N u Y co N to In to t0 1.0 cc a 2 0 In co a CMZ ' I'AI( 2? 02.4 PHYSICAL AND CHEMICAL HAZARDS `2' Oxidizing agent.Contact with combustible materials may cause fire.Wet product decomposes exothermically and may cause combustion of Algaecide �A organic materials.Pressure may increase due to decomposition in .�eP110 confined spaces or containers. cpE�,�1v`�� cENVIRONMENTAL HAZARDS When applying PAKC'27 to water bodies,avoid solid particles from falling Ar;tve Ingredients on nearby ground where birds and feed may be present.Und'r,solved Sodium Carbonate Peroxyhydrate 85.0% particles of sodium carbonate peroxyhydrate may be corrosive to beaks Other Ingredients' 15.0% of birds. 100.0% Do not discharge effluent containing this product into lakes,streams, Keep Out ot heath of Children ponds,estuaries,oceans or other waters unless in accordance with the DANGER / PELIGRO requirements of a National Pollutant Discharge Elimination System SI usted no entiende la etiqueta,bisque a aiguien para qua se is explique a usted en detalle. (NPDES)permit and the permitting authority has been notified in writing (If you do not understand the label,find someone to explain it to you In detail.) prior to discharge.Do not discharge effluent containing this product into Refer to the Inside of label booklet for additional precautionary information and sewer systems without previously notifying the local sewage treatment Directions for Use induding First Aid and Storage end Disposal. plant authority.For guidance contact your State Water Board or Regional NOTICE:Read the entire label before using.Use only according to label directions. Berore Office of U.S.EPA.For additional information,refer to the product buying or using this product,read Warranty Disclaimer,inherent Risks of Use and Material Safety Data Sheet. Limitation of Remedies inside labelboodeL DIRECTIONS FOR USE PAic=rr is a registered trademark of Solvay chemicals.Inc. It is a violation of Federal Law to use this product in a manner Manufactured for:SePRO Corporation 11550 North Meridian Street,Suite 600 EPA No.68660-9-67690 inconsistent with its labeling.Do not allow the product to come in contact Carmel,IN46032,U.SA FPL20120730 with other pesticide products,cleaners or oxidative agents. For control of blue-green algae in lakes,ponds,drinking water reservoirs, Keep Out of Reach of Children irrigation,drainage and conveyance ditches,canals,laterals,estuaries, DANGER/PELIGRO bayous,lagoons,water gardens and water features,impounded water and waste water,and aquaculture-Apply 3.0 to 100 pounds per acre- PRECAUTIONARY STATEMENTS foot(9.2 to 306.9 pounds/million gallons)of water(equivalent to 0.3 to 10.2 ppm hydrogen peroxide)by broadcasting or use of a mechanical HAZARDS TO HUMANS AND DOMESTIC ANIMALS spreader. Note:Algae control is more easily achieved if treated soon after growth DANGER: CORROSIVE starts.Larger amounts of product may be needed to treat heavier Causes irreversible eye damage and causes skin burns.Do not get in blooms.As little as 2.5 pounds per acre-foot could be used for eyes,on skin,or clothing.Wear goggles or face shield and rubber gloves algaestatic treatment. when handling this product.Harmful if swallowed or inhaled.Avoid Water Treatment breathing dust.Wear protective eyewear(goggles,face shield or safety MAXIMUM Dosage Rate byVolume glasses).Wash thoroughly with soap and water after handling and before g eating,drinking,chewing gum,using tobacco or using the toilet.Remove Gallons 200 500 750 1,000 2,000 10,000 100,000 325,851 contaminated clothing and wash clothing before reuse. Prolonged or Dosage 34g 68g 100g 135g 270g 3 lbs. 30 lbs. 100 lbs. frequently repeated skin contact may cause allergic reactions in some individuals.When prolonged or frequently repeated contact could occur, use chemically resistant gloves and full body clothing. Acre ft. 1 9 15 30 60 75 100 Dosage lbs. 100 900 1,500 3,000 6,000 7,500 10,000 FIRST AID Have the product container or label with you when calling a poison 1 Lb=454 grams(g) 1 Acre-foot=325851 Gallons control center or doctor,or going for treatment. Precaution:Decaying algae can deplete dissolved oxygen which can If in eyes • Hold eye open and rinse slowly and gently with water for 15 lead to fish kill,if excessive.Apply with 8 to 10 hours of daylight -20 minutes. Remove contact lenses,if present,after the remaining.Do not reapply within 48 hours.If treating a large lake or first 5 minutes;then continue rinsing eye. heavy bloom,treat 1/3 to 1/2 of the area and wait 2 to 3 days before • Call a poison control center or doctor for treatment advice. treating remainder of water.Consult with the State agency with primary If on skin • Take off contaminated clothing. determine for regulating pesticides before applying to public waters to determine if a permit is needed. or • Rinse skin immediately with plenty of water for 15-20 clothing minutes. • Call a poison control center or doctor for treatment advice. If inhaled • Move person to fresh air. • If person is not breathing,call 911 or an ambulance;then give artificial respiration,preferably mouth-to-mouth,if possible. • Call a poison control center or doctor for further treatment advice. If • Call a poison control center or doctor immediately for swallowed treatment advice. • Drink promptly large quantities of water. • Do not induce vomiting unless told to do so by a poison control center or doctor. • Do not give anything by mouth to an unconscious person. HOTLINE NUMBER 24 Hour emergency call 1-800-535-5053. NOTE TO PHYSICIAN:Probable mucosal damage may contraindicate the use of gastric lavage. STORAGE AND DISPOSAL /0K- "a ! DO NOT CONTAMINATE WATER,FOOD OR FEED BY STORAGE AND DISPOSAL STORAGE:Store in original,closed container in a dry location away from heat and out of direct sunlight.Keep away from combustible material. Do not return unused product to container. PESTICIDE DISPOSAL:Pesticide wastes are acutely hazardous. Improper disposal of excess pesticide spray mixture,or rinsate,is a violation of Federal Law.For additional information,refer to the product Material Safety Data Sheet. CONTAINER DISPOSAL 50 lb Bags/Sacks:Nonrefillable container.Do not reuse or refill this container.Offer for recycling,if available.Completely empty sack[bag] into application equipment.Then dispose of empty sack[bag]in a sanitary landfill or by incineration,or,if allowed by State and local authorities,by burning.If burned,stay out of smoke. 2000 lb Bulk Bag:Completely empty liner by shaking sides and bottom to loosen clinging particles.Empty residue into application equipment. Then dispose of liner in a sanitary landfill or by incineration,if allowed by State and local authorities.If bulk bag is contaminated and cannot be reused,dispose of in same manner. Plastic Containers,All Sizes:Nonrefillable container.Do not reuse or refill this container.Offer for recycling,if available.Triple rinse container (or equivalent)promptly after emptying.Triple rinse as follows:Empty the remaining contents into application equipment or a mix tank.Fill the container 1/4 full with water and reclose.Shake or stir for 10 seconds. Pour rinsate into application equipment or a mix tank or store rinsate for later use or disposal.Drain for 10 seconds after the flow begins to drip. Repeat this procedure two more times.Puncture and dispose of in sanitary landfill,or incineration,or if allowed by state and local authorities,by burning.If burned,stay out of smoke. Manufactured for: SePRO Corporation,11550 N.Meridian St.,Suite 600, Carmel,IN 46032 Copyright 2013 SePRO Corporation SePA o SePRO Corporation 11550 North Meridian Street, Suite 600 Carmel, IN 46032, U.S.A. From: Rafael.Vazquez-Burney@CH2M.com /(2Cl " .2 Subjec'p:: RE: Pilot Filter Marsh at Pelican Bay Dat October 28,2014 at 10:31 AM To: djtrecker@yahoo.com Cc: Rick.Gorsira@CH2M.corn, Jim.Bays@CH2M.com, Steve.Gong@CH2M.com Dr.Trecker, Based on your request,CH2M HILL is providing a range of potential costs for each of the nine(9)tasks we anticipate to be needed to conduct a pilot filter marsh project at Pelican Bay that would achieve the objectives outlined in the white paper provided to you last week. Each of the tasks has a short description of the effort/materials involved which are listed in the table below.A cost range is provided because there are many components of a pilot project where we have some flexibility in terms of the number of totes,number of samples,frequency of sample collection, required hardware,and a subsequent matching level of effort to analyze these samples,followed by processing and analyzing the data into a report.The higher end of the cost range would provide more data and better confidence of this system's performance. In the Pelican Bay case,we believe it would be most productive to test a Filter Marsh with peat and another with a high quality yard waste compost,both followed by one single aerobic fill-and-drain cell. This would be a total of three totes and likely represents the median between the high and low ranges. We think there is merit in Pelican Bay conducting an initial pilot study providing the proof of concept information before applying for outside funding. After the pilot project is complete,the SFWMD would likely be far more willing to be a funding partner for any full-scale implementation. Please let us know if you have any questions or would like any further information regarding this pilot study. Perhaps a follow up conference call would be an appropriate next step so we can address any questions you may have,and during that call we can discuss approaches we have applied in the past for minimizing costs for pilot study operations after we conduct the system design and construction/implementation tasks. Planning-Level Range of Potential Costs for Implementation of Pilot Filter Marsh at Pelican Bay Task Low Range High Range 1 Pilot Design $8,000 $12,000 Includes sizing flow and mass loading rates,selecting equipment, creating design drawings for pilot system and developing bill of materials. 2 Project Execution Plan $10,000 $14,000 Plan outlines the elements for installation and implementation of pilot study. Includes,materials and hardware from bill of materials, installation procedures,operation,hydraulic loading rates,water quality sample collection and analysis,in-situ measurements,and schedule. 3 Pilot Materials Procurement $10,000 $15,000 Locating and purchasing all materials needed to install pilot system. Includes cost of materials. 4 Pilot Construction $8,000 $10,000 Construction and assembly of pilot system and pilot system startup and troubleshooting. 5 Monitoring $10,000 $15,000 Monitoring--including water quality sampling,in-situ measurements, flow calibration,and general pilot system maintenance for approximately 6 months(inclusive of one dry season and one wet season). 6 Laboratory Services $10,000 $16,000 Chemical analyses of water quality samples for copper and nutrients for approximately 6 months. Range depends on sampling frequency. 7 Data Reduction/Evaluation $12,000 $15,000 Processing,summarizing and evaluation flow and water quality data from pilot system. Includes calibration of treatment rate constants and evaluation of treatment performance. 8 Reporting $12,000 $16,000 Preparation of report summarizing pilot study implementation, operation,and results. Includes determination of design criteria for 171 full-scale implementation,conceptual design of full-scale implementation and an engineer's opinion of probable cost. 9 Presentation to Pelican Bay Services Division $5,000 $7,000 Includes the preparation of presentation materials and two presentations to PBSD Board. Total Cost $85,000 $120,000 Best Regards, Rafael Vazquez-Burney,PE East Region Technology Lead—Project Technologist Natural Treatment Systems CH2M HILL/TPA 4350 West Cypress Street,Suite 600 Tampa,FL 33607 Office 813.874.0777 x57766 Direct 813.281.7766 rafael_vazQuez-burney@ch2m.com From, Rafael Vazquez-Burney@Ci-i21vi.com Q k a- Subject: Pilot Filter Marsh at Pelican Bay Date : October 23,2014 at 5:01 PM To: djtrecker@yahoo.com Cc: LResnick@colliergov.net, Rick.Gorsira@CH2M.com, Jim.Bays@CH2svi.com, Steve.Gong@CH2M.com Dear Dr. Trecker and the Other LWMA Committee Members, Thank you very much for having me last week at the Landscape and Water Management Committee meeting to present the results from the 4th Quarter of monitoring of your stormwater lakes. It was a real pleasure to meet all of you, and great to learn that PBSD is being proactive in the management of the stormwater lake system regarding achieving water quality improvements and preparing to address the copper TMDL issues with the Florida Department of Environmental Protection in the relatively near future. During the meeting we discussed the potential use of treatment wetland technologies to improve the overall water quality of the Pelican Bay stormwater lake system. To reduce copper as well as nutrient loads to Clam Bay from the stormwater lakes, a treatment wetland system that can address both issues simultaneously is recommended. I suggested that you could conduct a pilot study to test the use of a Filter Marsh system that circulates water out of an affected lake, treat it, and return the water back to the lake. This would be a small scale system meant to: • Establish feasibility of using this technology to improve water quality, • Provide proof of concept data for the regulators, • Develop design criteria for sizing a full scale system, and • Demonstrate treatment performance specifically for copper as well as nutrient reduction. In addition, the pilot system would aid in removing copper loads during the test. I have prepared a brief whitepaper describing this type of wetland technology and information on conducting a pilot study (attached). We believe that the results from the proposed pilot study will lead to design criteria that includes small footprint Filter Marsh Systems that would be sited along some of the more affected lakes and designed to add to the beautification of the landscape within your community, while treating lake water. It would be ideal to begin implementation of the pilot study this fiscal year in conjunction with our ongoing PBSD stormwater lakes water quality monitoring efforts. If this could be done, we may be able to leverage the already approved and planned budget investments to some extent. The cost to conduct a pilot study to assess performance and determine sizing criteria can vary depending on the scope of the study, and the duration of the performance period. In concept (for initial discussion purposes), a pilot study could include the following elements: 1. Develop the pilot system design and plan of study 2. Procure materials and construct pilot system 3. Strategic hydraulic and water quality monitoring 4. Data evaluation, reporting, and presentation to Committee members We wanted to advise that we think that the nature of this proposed pilot study could get the support of the South Florida Water Management District ISFWMDI since this nroiect would sunnort water quality / - ac improvements to local water resources. A new Cooperative Funding Program was just announced by SFWMD. The District seeks participants who will implement projects that treat stormwater run-off prior to entering surface waters of the State, as well as in-lake water quality improvements through implementation of best management practices (BMPs). Information on this program is available on their website. http://www.sfwmd.gov/portal/page/portal/xweb%20about%2Ous/cooperative%20funding%20program . We would be happy to help support Pelican Bay in pursuing funding for this project. Applications for funding for Fiscal Year 2016 are due by November 21. If approved, SFWMD funding could begin as early as October of next year. It is possible that pursuit of SFWMD funding would be more successful if the proposed work were an element of ongoing work, so serious consideration of at least initiating work toward a pilot study during the current fiscal year is warranted. The November 21st deadline for applications includes only a conceptual project application. The conceptual application only requires high-level project details, general timeline and anticipated benefits. Detailed information is due later in the Fiscal Year and includes detailed project information, timeline of project milestones, funding commitments, and benefit quantifications. The PBSD Team may consider having CH2M HILL support the funding application process which would include preparation of the pilot system design, plan of study, and preparation and presentation of the funding application during the current fiscal year. If you or your team have any questions regarding this information, please do not hesitate to contact me. I would be happy to prepare an official proposal that includes scope and fee if you decide that this is a project you would like to pursue. In general, we believe that a system that physically and naturally removes the copper and nutrients within your lakes is your best option. Other options that just cycle these constituents within the lakes will prove to be ineffective in the long run at improving water quality. Thank you again for considering a pilot study of a Filter Marsh system within PBSD. Warm Regards, Rafael Vazquez-Burney, PE East Region Technology Lead—Project Technologist Natural Treatment Systems CH2M HILL/TPA 4350 West Cypress Street, Suite 600 Tampa, FL 33607 Office 813.874.0777 x57766 Direct 813.281.7766 rafael.vazauez-burney@ch2m.com PDF Pilot Filter Marsh for the Treatment of Copper and Nutrients at Pelican Bay Stormwater Lakes, Naples Florida Background Clam Bay was identified as impaired for copper by the Florida Department of Environmental Protection (FDEP) and a copper TMDL is being considered for the bay.Water quality monitoring of representative lakes within the Pelican Bay stormwater lakes system over the past several years has confirmed that elevated copper concentrations are present in these lakes,and due to historical stormwater system discharges to Clam Bay likely are the primary source of the elevated concentrations documented within Clam Bay. On a voluntary basis,the Pelican Bay Services Division (PBSD)has terminated use of copper-based algaecides within the lakes it manages as an initial element of strategies under consideration for reducing copper loading to Clam Bay in ongoing and future stormwater discharges to Clam Bay. Although copper levels in the stormwater lakes have been reduced significantly since use of copper-based algaecides was terminated (summer 2013),water quality monitoring has shown that the concentrations in selected lakes within five of the six PBSD water management basins remain elevated above levels considered ecologically significant. In addition,since the discontinuation of copper-based algaecides,significant algae blooms have been observed through the stormwater lake system and PBSD remains in search of alternative strategies for algal community control. Treatment wetlands have been demonstrated to be effective at improving stormwater water quality through natural biological,chemical and physical processes.Through careful and proactive engineering design of the processes favored in different types of treatment wetlands,nutrients and other pollutants such as copper and other metals can be removed from the treated waters and permanently bound into sediments. In most cases, harvesting is not required and long term water quality improvements are achieved by designing these treatment wetlands to promote pollutant storage in wetland sediments. Conventional treatment wetlands consist of open water and emergent plants and are similar in appearance to natural marshes. Proactive engineering design can result in ancillary benefits beyond water quality improvement by including features promoting environmental educational opportunities, passive recreational uses,and wildlife habitat enhancement.The use of treatment wetlands is now a routine best management practice(BMP)for pollutant load reduction and improving the quality of runoff. However,due to the land area requirements needed,stormwater treatment wetlands can be difficult to implement in locations where land availability is limited.The new field of wetland "intensification"has overcome land area limitations by focusing on enhancing the processes needed to improve a given water source.One intensified approach is to use selective media as a wetland substrate to enhance microbial environments needed to achieve different water quality targets. Pilot Study On the basis of CH2M HILL's extensive experience in design of intensified treatment wetland systems,we recommend PBSD consideration of a pilot study of a conceptual filter marsh system similar to that shown schematically in Figure 1. A vertical flow wetland (filter marsh) using organic-based media could be used to create anaerobic conditions needed to preferentially sequester copper and denitrify nitrate-nitrogen. Subsequent treatment through aerobic fill-and-drain gravel media could achieve oxidation of excess wetland organic matter,nitrogen,and color. A full-scale filter marsh system would be"offline"from the existing stormwater lake system flow path and would receive pumped inflow from an affected lake and treat it before it is released back into the lake, in concept much like the operation of a swimming pool filter. Our experience has proved that the sorption capacity of the organic-based media could last more than 20 years keeping maintenance to a minimum. These filter marshes are envisioned to be relatively small and capable of being incorporated into the landscape.Selective filter marsh plantings can be added to the beautification of the community. FIGURE 1 Conceptual Filter Marsh System Copper Sequestration Nitrogen Ammonification Ammonia Oxidation Denitrification Carbon Oxidation Phosphorus Uptake Native Phosphorus Uptake Wetland Inflow Vegetation Distributors Inflow 11i, it�. Distributors Siphon .1.1.:1.1.1.1.1.:1.1.1.11.:1._41.0:1 �� .1 Underdrain >::Gram e3ivleiti ::':;:::::>,' ....4 k 4..4..4..0.41o44.41,41.464,4 Hydraulic Underdrain Control Collector Pipe Return to Structure (perforated) Stormwater From Lake Stormwater Lake Stormwater Lake At Pelican Bay Small scale pilot studies can be a cost-effective approach to evaluating the feasibility and predicting the performance of a filter marsh for achieving specific water quality improvement goals—in this case, prioritizing copper and nutrient reductions in PBSD lake water prior to discharge to Clam Bay. Results of a pilot study would be a strategically important element of PBSD preparation for future discussion with the FDEP when Clam Bay TM DL-related negotiations are resumed. A pilot study that involves testing this technology would establish: - Feasibility of implementing full-scale filter marshes for the improvement of the stormwater lakes - Proof of concept for the FDEP as a reliable method for reducing copper concentrations - Design criteria for sizing - Evaluation of performance for copper and nutrients - Improved water quality during the pilot phase by removing copper and nutrients A pilot scale study could be implemented easily and cost-effectively in small containers sited in an inconspicuous location within a prioritized Pelican Bay water management basin where elevated copper levels have been routinely documented. Ideally,the site should be representative of the systems within PBSD,and reasonably secured (access controlled).One candidate location adjacent to the PBSD wastewater management facility has been identified as adequate in size and an appropriate location for this pilot study. Other sites may warrant consideration (locations within other basins where elevated copper concentrations have consistently been documented). A pilot study would involve the design and construction of the pilot system,operation by control and measurement of the flow applied to the pilot system,and water quality monitoring of the inflows and outflows from each containerized wetland unit to quantify copper and nutrient treatment performance.The duration of the pilot project would optimally be conducted long enough to capture wet-and dry-season conditions. For Pelican Bay,this could include a six-month spring and summer time period from April- September,or July-December.The system could be kept operating but only sampled periodically during that period as a way of minimizing costs.The data collected related to flows and concentrations would be used to evaluate treatment performance and sizing criteria to implement a full scale system at the Pelican Bay stormwater lakes. CH2M HILL has extensive experience in design,construction,and operation of similar pilot systems for our clients,one example of which is described briefly below(the Oxnard Pilot Wetland System). As depicted in Figure 2,this specific example pilot scale system was setup in 1 cubic meter"totes"within which substrate and vegetation combinations were tested along with different hydraulic loading rates. While this example shows 12 testing units,the effort for Pelican Bay would be significantly reduced,and could be implemented using 2-3 similarly sized totes or plastic barrels. Similar pilot studies to provide proof of concept information and develop treatment wetland design criteria have been performed by CH2M HILL for South Florida Water Management District in support of Everglades Restoration, and for various Florida wastewater management utilities throughout the state. Case Study: Wetlands for Treatment of Membrane Concentrate at Oxnard, California FIGURE 2 Example Pilot Scale Wetland Study The different wetland substrates demonstrated included organic media and gravel -Oxnard, CA Pilot Wetlands Proje t i. Ly PPPPPP r lilt`3°dS"_ yam #101111 Wit ,# iug yy 411 r aar 3�> The City of Oxnard's Groundwater Recharge Extraction and Treatment program is an example of a project where intensification methods for treatment wetlands were tested at the pilot scale for the treatment of metals and nutrients. This project incorporated the use of treatment wetland technologies to treat the concentrate produced from desalting facilities. These pilot-scale studies of wetland treatability were conducted between 2003 and 2009. One of the studies consisted of twelve 1 cubic meter wetland mesocosms comprising six wetland types with two replicates of each, randomly arranged (see Figure 2).The study was conducted initially over a period of 3 months, but the test units were left in place,and additional studies were conducted over several years following. Key findings of the pilot filter marsh study indicated that(1)the wetland treatment systems were not objectionable aesthetically(i.e., no odor); (2)marsh plant species grew normally in concentrate; (3) contaminants such as nitrate-nitrogen and metal pollutants were removed passively from the concentrate through natural wetland processes; and (4)water volume was reduced through evapotranspiration. This study provided valuable information that led to multiple beneficial outcomes.The treatability of the water using the different types of wetlands was amply demonstrated.The results determined an optimal configuration requiring the least area.The pilot provided a tangible"proof-of-concept"that the regulators and interested stakeholders were comfortable visiting and discussing,which led to a greater general acceptance of the wetland concept. Building upon the findings of the wetland pilot study,a one-acre series of wetlands modeled after the pilot has been built. /0,1:3 ResnickLisa Subject: FW: Nov. 5 agenda Attachments: Berm water sampling sites.pdf Original Message From: Susan O'Brien [mailto:Naplessusan(cicomcast.net] Sent: Friday, October 31, 2014 8:28 AM To: ResnickLisa; McCaughtryMary Cc: Neil Dorrill Subject : Nov. 5 agenda Hi Lisa and Mary, If the item to add two water quality sampling sites along the berm is on the agenda, I would appreciate your including this email and attachment which shows in yellow the sites labeled N. Berm and N. Boardwalk that the Clam Bay Committee is recommending to the PBSD Board be added to the sites for monthly water quality testing. This would provide two sites along the north berm to measure water quality before the water goes into Clam Bay. The four sites along the berm that we have used for years and will continue to use are all located in the middle or southern end of PB. They are in red on the document. Estimated cost of adding these sites is $2000-4000. per year. Thanks much. Susan /0 &? --)'-- SLAM BAY NAPA MANAGEMENT PLAN Pelican Bay Services Division October 2014 Ver. 6.4 ',' ' .114-C-'''',!`i'r . - .....*-., � �'2 2� 1 •� �� c'r :rV'✓ a if. ,., "` '",Y'` 24 1.' 3$5 ` ' t ie.. A35393a ,�'1/2":: e b(� ¢. �. y ak tri y yas'�1'{� r,"�`s F ..fix ..L*T� �.Jt' a § ; l� Y ~..1I ,fRi ' 11 816 t-4 " ` ,t ° °i UP ATEDCONAWAL.NNRPA Ic y. ,,, ```. `'''..4 .` � 1 i UFDATEDLocAT70NAojicEnT TO NRPA_�I�`, fes'. A nA EX75TINGLO AT70NAAIACENT TONRFA '- (% ga T r L {... S , r'2 �' 4 ; 4. € 3,95 1 a t�: � ti ' "--ii ,.,,,o..... ,..„ „. .,.... , ` ..,1, t4:142:4234•_•76:-:,-;, ,, r- . '. .l �k + -,, . -,, 1 ,- ;, ....._ 4,4 -.:,,,,„1,..„s`x- � i .,.,v. Irikv\ tw. 1235 t� 4 ?.88a,.42,10..13`111,..,...4r1v y. , t.,.., • • � >c '2239531 1 t . .,,,.„„..,.t.,'.` 1 N-474�-:c1�1�UT1»� s 81 811794 >' Y•'� , ' A a tom'" �� i'�*' r if e.^ • $�'>� `' " `.r b ,r '; L�a'rt�i. tz' ':ilk \ 1�y \ Al.. y t s L. t .,--,074,:4'. ,, �Y{ 9' „. . .2b.2, 161225-.*\ X. . ' °> :"-'..5.7 . ; � 81 810',.80,.t r.=*.- k• ; *.. a ;, 1 3'. , \*` At 0 3. ” r 4 �13"" NW .�i tr€ p.� F. - .0'e . ""-'�Y i .a.+ mom ,1 2ti 270 t*3.t t ,. g ....`* .^ i tr .- Vt., . , fit " '-° r - s ... ,' '1 ,''4c6 2109839 � ,> w.'fd ! . r,'t 1$j 7 ' ° ;,.; t ... .fit a ' ,'. .�1.. .,n ' �='! 'Twp. . i*b --,,ire ..---A'-- :: +� .4,_. .�':� Figure e 18:Proposed Water Quality monilorilig locations within and adjacent to the A'RPf1 boundary 34 - mssr. - THE SHARROWS 4,114.44:\ ARE • COMING dr Gulfpark Drive and Pelican Bay Blvd. will soon have "sharrows" or shared lane markings painted on the outside lanes. Sharrows are symbols that guide bicycles to the best place to ride on the road and remind drivers to share the road with cyclists. Sharrows do not designate a particular part of the road for the exclusive use of bicycles. They simply guide the bicycles to the safest place to ride. The sharrow lane markings will also alert motorists that bicycles may be encountered in the lane and to share the lane with them. By Florida State law, motorists must allow 3 feet between their vehicle and the bicycle they are passing. 3 FEET Drivers should pass cyclists by PLEASE the inside lane. Bicyclists should ride to the right over the sharrow lane markings to IT'S THE LAW maximize their safety. Both motorists and cyclists must SHARE THE ROAD. IT'S THE LAW ! Joe Chicurel, PBSD Safety Cte. Chairman .1-,,,, A • r„,,,,,.. .,::,,,, ,,-„,,,,:„., :.:4 I 1 ...,.. , ._., .. ... . , . . , . . , -,-, If: van ,. . -,.. . - ,..: ,.,,-- .- • ., . . ,. . . (in M . . IX '- - ri . . = ..... Z g —i Cr' i PO ) ..Q -*.0:73)"V -t----- •••-• . ''. -..:-- M FS C., '-' -*:-''' X7 •""" ,r--, > 0 7 = m -1 .... 0 0 1=== -•- s- -. -• ":22,-, ...._ , .. 7,7) ;,,./".1 , •ttri ._.__ ... __. ,_. OlLrildlid) 1)116 ., . , • ,_, ....• -7.., .. . ,:,...„,•„:„.„.; ...:,.. „..--,•,...., ,..,,,,,, ,,_• egr,-,1 110 -4 -- --- -:"j ..„ , .,...... 471 tin , 77 > a...4r.,,,,, ,--7 .,.,,.,,,,--.,,, 4n ril 7, orn t'tAl. §§0....-..,,,, 71 . M r", V:::: ""' ..,... --, (7, iii41 f —IResnickLisa Subject: FW: PBSD meetings Attachments: PBSD Admn. Contract.pdf; ATT00001.htm From: Susan O'Brien <naplessusana.comcast.net> Subject: PBSD meetings Date: October 6, 2014 at 8:44:02 AM EDT To: ResnickLisa <LResnick(c�colliergov.net>, McCaughtryMary <MaryMcCaughtry(a�colliergov.net> Cc: Neil Dorrill <Neil(c�dmgfl.com> Hi Mary and Lisa, Please distribute this as a one-way communication to PBSD Board members. The length of PBSD Board meetings is a variable in getting applicants for positions on the PBSD Board, and Board members have expressed interest in receiving materials for meetings so that they have sufficient time to prepare for meetings. Thus I am suggesting that we consider the following: 1. Have all meeting materials available for Board member pick-up and on the PBSD website at least 48 hours prior to the meeting, including committee meetings. 2. Have background information on Board meeting agenda items, as provided for in PBSD's administrator contract. (See #6 on page 10 of the attachment.) At the Oct. meeting we had extensive background information re: the road work on PB Blvd. in the Board packet and County employees available to answer our questions so the agenda item was handled in a very effective and efficient way. In contrast at the May Board meeting there were no materials in the packet re: the north berm project, but we were being asked to approve a$700,000 project without being provided the bids prior to the meeting and sufficient background information in the packet on why the projects' costs had risen significantly. If we had been provided background information on the topic prior to the meeting,the amount of time spent on this agenda item no doubt would have been significantly less. The board materials for the Sept. and Oct. meetings included costly proposals for water management- related work, but provided no background information about why these quotes had been sought, etc. In most cases the background information could be provided in several paragraphs and would no doubt reduce meeting time significantly. I will suggest the above as an agenda item for the November Board meeting. Susan 1 i a_ - Exhibit A Scope of Services Management Services for Pelican Bay Services Division The Consultant will be responsible for the oversight and the day-to-day management services for the Pelican Bay Services Division. This Scope of Services addresses the duties and responsibilities of the Administrator of the Pelican Bay Services Division, hereinafter called the "Administrator". The Consultant will identify an Administrator, whose duties and responsibilities include the following: 1. It will be the Administrator's main responsibility to implement the policies of the PBSD, as directed by the Pelican Bay Services Division Board. 2. The Administrator shall prepare the necessary organizational structure and interview and recommend personnel to be hired and employed by the County for the PBSD. The Administrator shall supervise the personnel employed by the PBSD in accordance with all Federal, State and County laws, rules and regulations where applicable. The Administrator shall request approval of the PBSD Board for any significant changes in size or makeup of the organization. Currently, the Administrator has the following people reporting: one (1) Superintendent; one (1) Operations Analyst, one (1) Administrative Assistant and sixteen(16) field employees. 3. It will be the Administrator's job to coordinate activities of the PBSD as assigned in an effective, efficient and professional manner. The job requires an individual who has an ability to conceive, obtain approval for and implement programs or projects desired by the Pelican Bay Community as identified by the PBSD Board. 4. The Administrator shall be expected and prepared to make recommendations, on a regular basis,for programs to improve the Pelican Bay community. 5. The Administrator may be asked by the PBSD Board to participate in certain meetings, discussions, project site visits, workshops and hearings, which pertain to the administration of the services being provided and report results to the Board. 6. The Administrator shall work with the Chairperson of the PBSD Board in the preparation of the Board's Agenda for the monthly Board Meeting and will participate in this monthly meeting. The Administrator will provide background information to support the agenda of the meetings according to PBSD protocols. The Administrator may also work with Committee Chairs in the preparation of agendas and participate in the Committee Meetings of the Budget Committee and all committees established by the PBSD Board. PBSD committees which currently have regular meetings (approximately two (2) hours per meeting): • Water Management and Landscape - Monthly Page 10 of 13 � a - 3 • Clam Bay-Monthly • Budget- Monthly January through May 7. The Administrator may be called on to provide assistance to any or all other committees that are currently and may be created by PBSD Board. 8. The Administrator shall prepare and administer the PBSD budget in accordance with all state and county laws and regulations. The Administrator shall assist and cooperate with the Budget Committee in the preparation of the PBSD's Annual Budget in accordance with County rules and regulations where applicable. 9. The Administrator will have an understanding of Florida County government operations, good management principles and skills, as well as some knowledge in personnel relations, public relations, accounting and computer software operations. 10. The Administrator's performance may be critiqued by any PBSD Board Member at a regular monthly Board Meeting in regards to performance and responsibilities. Board members may also meet privately with the Administrator to discuss the Administrator's performance. 11. The Administrator will respond to any requests for information or data from the County Manager's Office. 12. The Administrator shall devote such time as necessary to complete the duties and responsibilities assigned according to the scope of work of this Contract. The Administrator shall report in detail on a monthly basis the time spent during that period in the performance of these duties to the PBSD Board. The PBSD currently provides on-site space for the Administrator in Pelican Bay, but is not contractually required to do so. 13. At the Board's direction, the Administrator will: • Provide regular updates/ reports on projects,community events, etc. • Respond to PBSD Board member inquiries in a timely manner as established in the PBSD protocols. Page 11 of 13 UQ