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Agenda 02/04/2015 PELICAN BAY SERVICES DIVISION Municipal Service Taxing & Benefit Unit NOTICE OF PUBLIC MEETING FEBRUARY 4, 2015 THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET WEDNESDAY, FEBRUARY 4 AT 1:00 PM AT THE COMMUNITY CENTER AT PELICAN BAY, LOCATED AT 8960 HAMMOCK OAK DRIVE, NAPLES, FLORIDA 34108. AGENDA 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of meeting minutes a. 11/13/14 Ad-Hoc Commercial Member Committee b. 12/3/14 Regular Session c. 1/7/15 Regular Session 5. Audience comments 6. Priorities for remainder of FY 2015 7. Oakmont pathway maintenance 8. Clam Bay items a. Clam Bay NRPA Management Plan b. Tidal gauges c. New Clam Bay water sampling sites/analyses (FDEP) d. Status of USAGE dredging permit application 9. Administrator's report a. Honor for Lisa Jacob b. Field and administrative manning needs c. Catch-up on meeting minutes d. Monthly financial report 10. Chairman's report 11. Committee reports a. Budget b. Water Management c. Landscape & Safety d. Clam Bay 12. Old business 13. New business 14. Adjournment *asterisk indicates possible Board action item ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO ONE(1) MINUTE PER ITEM TO ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING.ANY PERSON WHO DECIDES TO APPEAL A DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO,AND THEREFORE MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE,WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT(239)597-1749 OR VISIT PELICANBAYSERVICESDIVISION.NET. 2/2/2015 11:12:53 AM PELICAN BAY SERVICES DIVISION AD HOC COMMERCIAL MEMBER COMMITTEE MEETING November 13, 2014 The Ad-Hoc Commercial Member Committee met on Thursday, November 13 at 2:00 p.m., 2014, at Pelican Bay Services Division, SunTrust Bank Building, Suite 302, 801 Laurel Oak Drive, Naples, Florida. APPEARANCES: Michael Levy, Chairman Tom Cravens Joe Chicurel Dave Trecker ALSO PRESENT: Mary McCaughtry Lisa Resnick ROLL CALL/APPROVAL OF AGENDA All members were noted as being present. There being no changes or additions to the Agenda, on a MOTION by Mr. Cravens and a second by Dr. Trecker,the Agenda was unanimously approved by the Committee. AUDIENCE COMMENTS There were no comments from the audience. REVIEW COMMERCIAL MEMBERS ERUs/BRAINSTORM WAYS TO RECRUIT AND RETAIN NEW COMMERCIAL MEMBERS The Committee noted the amount of the assessments paid by the several different commercial members, and it was suggested that Jim Burke, the Fire Commissioner, be approached to serve. After a brief discussion, it was decided not to approach him as he is a resident of Pelican Bay. Non-attendance at meetings has been an issue with the commercial members in the past, and Mrs. McCaughtry briefly discussed past commercial members, indicating those who did not appear to have an interest in serving. As the different hotels have the greatest interest in the appearance and management of Pelican Bay, it was felt that commercial members may come from them. Mr. Cravens felt that the BCC should be approached and asked to strike the requirement for commercial members on the Board and reduce the Board members to nine. The commercial Ad Hoc Commercial Member Meeting—Minutes November 13,2014 Page 2 members do not appear to have an interest in serving, as they do not attend meetings which could in certain cases affect quorum requirements. The suggested wording for that change could be that a quorum be based on nine residential members plus the actual number of commercial members currently serving on the Board, (zero minimum to two maximum). It was suggested that the largest assessment payers would be approached again for participation, and the results documented, along with their history of non interest in serving to bring before the BCC. It was further suggested that before the BCC is approached, a letter be sent to top ten commercial entities as it relates to their assessment, with a request for participation on the Board. If there is no response, the Board of County Commissioners will be approached with Mr. Cravens' suggested changes with documentation on the actions the Board has taken in an effort to get commercial members to become involved. A MOTION was then made by Mr. Cravens that the Ad Hoc committee recommend to the full Board that a letter be sent to the top ten commercial organizations in Pelican Bay, based upon their assessment levels, indicating to them that there are two vacancies on the PBSD Board, and asking of they have any interest in having a representative from their organization serve on the Board. If no responses are received to the letter,the history of the previous two years of commercial members on the PBSD Board will be documented as well as the efforts made to recruit those representatives, and a request will be made that the BCC revise the ordinance to eliminate the two commercial members due to their lack of participation and interest in the PBSD. A second was made by Dr.Chicurel and unanimously approved. On a MOTION by Mr. Cravens and a second by Dr. Chicurel,the Meeting was then adjourned at 2:40 p.m. Michael Levy, Chairman 2/2/2015 11:06:45 AM PELICAN BAY SERVICES DIVISION REGULAR MEETING OF THE BOARD DECEMBER 3, 2014 The Board of Directors of the Pelican Bay Services Division met on Wednesday, December 3, 2014 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida. PBSD BOARD Dave Trecker, Chairman Susan O'Brien,Vice-Chairman Henry Bachman, Resident Joe Chicurel, Resident Tom Cravens, Resident Ken Dawson, Resident John laizzo, Resident-Absent Michael Levy, Resident Scott Streckenbein, Resident PBSD STAFF: Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary ALSO PRESENT: Kevin Carter, Field Manager, Dorrill Management Group Tim Hall,Turrell, Hall and Associates, Inc. Arielle Poulos,Turrell, Hall and Associates, Inc. Kathy Worley, Conservancy of SW Florida, Stakeholder PLEDGE OF ALLEGIANCE The meeting was called to order and the Pledge of Allegiance was recited in unison. REVISED AGENDA 1. Pledge of Allegiance 2. Roll Call/Approval of Agenda 3. Agenda Approval 4. Audience Comments 5. Status of Clam Bay NRPA Management Plan 6. Approval of Clam Pass Dredging Permit Application* 7. Administrator's Report a. Status of Tidal Gauge Purchases Pelican Bay Services Division Minutes December 3, 2014 Board Regular Session Page 2 b. Status of Renovations on Maintenance Site c. Inventory of Handshake Projects Involving PBSD Funding d. Manning Prioritization and Assignments for Landscape Maintenance e. Monthly Financial Report f. Lake Erosion Survey Results add-on 8. Chairman's Report 9. Committee Reports a. Landscape and Safety b. Ad-Hoc Commercial Members* c. Water Management d. Clam Bay 10. Old Business a. Receipt of Background Materials Prior to Meetings 11. New Business a. Alternative PBSD Board Meeting Venue b. Update on Meeting Minutes add-on 12. Adjournment ROLL CALL/AGENDA APPROVAL It was noted that a quorum was present. A MOTION was made by Mr. Cravens and seconded by Ms. O'Brien to approve the Agenda. Items 7f and 11b were added. With that addition,the Agenda was unanimously approved by the Board. AUDIENCE COMMENTS Dr. Ted Raia submitted letter regarding surface water management in Pelican Bay. Mr. Bob Stone (Greens Committee at Club Pelican Bay) was concerned about the condition of the upland lakes. Mr. Jerry Moffatt was concerned about algae in the L'Ambiance lake and landscaping on the north end of Pelican Bay. STATUS OF CLAM BAY NRPA MANAGEMENT PLAN Dr. Trecker advised that the Plan was approved by the PDSB Board and sent to the County staff. The revised plan contained the changes requested by the BCC and Seagate and will be on the BCC's December 9 meeting agenda. A letter was sent to the Naples City Council explaining PBSD's position. Pelican Bay Services Division Minutes December 3, 2014 Board Regular Session Page 3 Ms. O'Brien suggested that Tim Hall be asked to attend the Chairman's meeting with Dr. David Buser on the following Friday, but Dr.Trecker did not agree. Mr. Dorrill added that a meeting was scheduled with Ms. Penny Taylor, the new Commissioner, to bring her up to speed on Clam Bay issues. Representatives from the Clam Bay Committee, Foundation, and Conservancy, and consultants planned to attend. Mr. Bachman was concerned about who was responsible for funding various activities noted in the Plan and did not want the Pelican Bay residents to be taxed for any of them. Dr.Trecker noted funding these activities should be looked at as part of the budget planning process which starts in January. APPROVAL OF CLAM BAY DREDGING PERMIT APPLICATION A MOTION was made by Dr.Trecker and seconded by Mr. Bachman that pending approval of the Clam Bay NRPA Management Plan by the Board of County Commissioners, that the PBSD Board approve the ten year permit application for Clam Pass maintenance dredging by the US Army Corps of Engineers, as presented today, and a concurrent request for a modification of the existing ten year Florida DEP Permit. Mr. Hall presented the permit application and supporting material, which included the biological assessment, which is not a requirement for the permit, but would help to speed up the process. It was estimated that it would take 16-18 months for the appropriate agencies to issue the permit. After further discussion, it was agreed that the application could be submitted with the materials available and the biological assessment submitted separately when it is complete.The Motion was then voted on and passed unanimously. ADMINISTRATOR'S REPORT A. Status of Tidal Gauge Purchases An alternate vendor is being contacted to replace the tidal gauges as the old ones have failed and that vendor cannot be reached. Basic gauges are approximately$900 each. Dr. Trecker expressed his frustration that this was allowed to happen, and Mr. Dorrill assured him that they were contacting an alternate vendor and the gauges will be replaced as soon as possible with an updated, reliable product. B. Status of Renovations on Maintenance Site A boundary survey has been done and other issues related to security are being addressed on this project. Quotes are being obtained for land clearing, and the PBSD has the responsibility to make some external repairs. As the Utilities Division has expressed an interest in occupying part of the renovated building, Mr. Dorrill distributed a draft memorandum of understanding or Pelican Bay Services Division Minutes December 3, 2014 Board Regular Session Page 4 use agreement. A meeting was scheduled with the Utilities Division Administrator to discuss long-term use agreement and the possibility of installing an experimental filter marsh on the west side of the property. C. Inventory of Handshake Projects involving PBSD Funding The Chairman and Mr. Dorrill met with their counterparts at the Foundation to begin to formalize their shared maintenance responsibilities. A master exhibit of public rights-of-way and easements in Pelican Bay is being prepared to overlay with what staff is currently maintaining. Some cost per square foot landscape and grounds maintenance figures will be provided as well, and Mr. Dorrill will make an attempt to speed up this process. D. Manning Prioritization and Assignments for Landscape Maintenance Dr. Chicurel and the Landscape &Safety Committee have expressed a desire for landscaping maintenance to be done more frequently; and staff is preparing an annual work plan and man- hours necessary to do this. Mr. Dorrill hopes to have this work plan available in January or February. E. Monthly Financial Report The financials from the end of October were provided,the balance sheet showed $800,000 in cash against$29,000 in payables which is ahead of the forecast. Mr. Dorrill will check with Ms. McCaughtry to determine the reason for the high landscaping costs. Mr. Cravens motioned, Mr. Levy seconded,to accept the October financial report into the record. The motion carried unanimously. F. Survey Results on Lake Erosion A list of the top five lakes that need priority attention to their erosion problems was provided, And the worst appears to be at Oakmont, with a 36 inch dropoff of eroded lake bank. The concept of dropoff and how it is measured was explained, and Mr. Dorrill added that with another$30,000, which would raise the available funds to $150,000,the worst sections of Oakmont could be done along with all of Oak Lake Sanctuary and most of Georgetown. CHAIRMAN'S REPORT A. Scheduled Committee Meetings The Water Management Committee will meet on December 10 at 1:00 p.m., the Budget Committee will meet immediately following WM Committee. Both meetings will be held at the Community Center. Pelican Bay Services Division Minutes December 3, 2014 Board Regular Session Page 5 The PBSB Board will meet on January 7 at 1:00 p.m. and a Water Management Workshop is tentatively scheduled for January 26 from 9:00 a.m. to 1:00 p.m. at the Community Center. B. Vacancies on the PBSD Board for Next Year There will be three residential and two commercial vacancies open next year, and an article in this will be published in the Pelican Bay Post in the near future on this topic. COMMITTEE REPORTS Landscape and Safety Committee Dr. Chicurel's report included updates on repaving, the Bike Safety Program, the Bicycle Clinic and the Oakmont Path which is of particular concern. Dr.Trecker and Mr. Dorrill have been asked to contact the Foundation in an effort to determine responsibility for the path. Ad-Hoc Commercial Members Committee A letter was sent to the top ten commercial organizations in Pelican Bay based upon their assessment level indicating that the Board has two commercial vacancies and asking for a representative of their organization to apply. A MOTION was then made by Mr. Cravens that a follow-up letter be sent to all commercial members (with the exception of County entities) indicating that the applicant can be a designee representing the chief executive; and if after 30 days,there is no response,that the PBSD Board provide the Board of County Commissioners with two-years of documentation showing commercial member participation and the PBSD Board's effort to recruit commercial members,then recommend to the BCC that they revise the Ordinance to eliminate the two commercial members due to lack of interest and participation. The motion carried unanimously. Water Management Committee The Water Management Committee will meet on December 10th at 1:00 p.m. The tilapia issue, re-use water, the test lakes and lake bank erosion will be addressed. Mr. Hall was approached by a French water treatment company that uses alternative technologies and he would invite them to the next Committee meeting. OLD BUSINESS Receipt of Background Materials Prior to Meetings Ms. O'Brien noted that whenever the Board gets information on items to be discussed in their packet, they are in a better position to make effective decisions. She requested that staff continue to make a great effort to get the information to them before the meetings. Pelican Bay Services Division Minutes December 3, 2014 Board Regular Session Page 6 Mr. Dorrill asked the Board to be sensitive to the number of committee meetings staff attends. Dr. Trecker noted that the concern has been expressed, and asked that the attempt be made. If not,the Board will revisit the issue and formalize the request. NEW BUSINESS Update on Meeting Minutes Ms. O'Brien asked when going forward they can see a plan to get the minutes caught up. The most recent meeting minutes are now being prepared first, and the transcriber will be asked to accelerate the pace of minutes being provided. Alternative PBSD Board Meeting Venue A discussion was held as to the possibility of meeting in the County offices with video capabilities, and Ms. O'Brien felt that they benefitted from the Foundations generosity with the present facilities, which are accessible to the Pelican Bay residents. The Board members agreed. New Blue Tilapia Vendor The blue tilapia vendor communicates by postal mail rather than by email or electronically, and staff is awaiting his response to their request to complete a W-9 tax form. The Board will be kept advised. ADJOURNMENT On a MOTION by Mr. Cravens and a second by Dr.Trecker to adjourn. The motion carried unanimously and the meeting was adjourned at 3:40 p.m. Dave Trecker, Chairman 2/3/2015 11:48:42 AM PELICAN BAY SERVICES DIVISION REGULAR MEETING OF THE BOARD JANUARY 7, 2015 The Board of Directors of the Pelican Bay Services Division met on Wednesday,January 7, 2015 at 1:00 p.m. at the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Fl.The following members were present: PBSD BOARD Dave Trecker, Chairman Susan O'Brien, Vice-Chairman Henry Bachman Tom Cravens Joe Chicurel Ken Dawson John laizzo Michael Levy Scott Streckenbein PBSD STAFF Neil Dorrill, Administrator Mary McCaughtry, Operations Analyst Marion Bolick, Operations Manager Lisa Jacob, Recording Secretary ALSO PRESENT Pat Bush, pending appointee to PBSD Board Kevin Carter, Field Manager, Dorrill Management Group Tim Hall, Turrell, Hall and Associates, Inc. Jim Hoppensteadt, President & COO, Pelican Bay Foundation Mary Johnson, Pelican Bay Foundation Board of Directors Arielle Poulos, Turrell, Hall and Associates, Inc. Kathy Worley, the Conservancy of SW Florida PLEDGE OF ALLEGIANCE The meeting was called to order at 1:00 p.m., and the Pledge of Allegiance was recited in unison by the Board members. REVISED AGENDA 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of meeting minutes a. November 5, 2014 Pelican Bay Services Division Board b. November 14, 2014 Pelican Bay Services Division Special Meeting 5. Audience Comments Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 2 6. Clam Bay Items a. Clam Bay NRPA Management Plan Status b. Tidal Gauges c. Biological Assessment d. RFP for Scope of Services 7. Staff Manager for Water Management/Clam Bay Activities 8. 2015 Priorities 9. Administrator's Report a. County Attorney's Reading on Oakmont Pathway Responsibilities b. Status of Yield Signs at Crosswalks c. Extra Security Patrols d. Oak Lake Sanctuary Shoreline Update e. Monthly Financial Report 10. Chairman's Report 11. Committee Reports a. Water Management i. *Expanded use of aerators and plantings b. Landscape & Safety i. Status of trimming vegetation overgrowth c. Clam Bay d. Ad-Hoc Commercial Member add-on e. Budget add-on 1. Old Business 2. New Business 3. Adjournment ROLL CALL/AGENDA APPROVAL All Board members were in attendance. A MOTION was made by Mr. Cravens and seconded by Dr. Bachman to approve the agenda. Under Item 11, Committee Reports,Ad Hoc Commercial Member Committee, and Budget Committee were added In response to a question from Mrs. O'Brien, it was noted that the use of tilapia will be addressed under Committee Reports. With those additions,the Agenda was unanimously approved by the Board members. APPROVAL OF MINUTES OF NOVEMBER 5 AND NOVEMBER 14 MEETINGS A MOTION was made by Mr. Cravens and seconded by Ms. O'Brien to approve the November 5 meeting minutes. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 3 The following changes were made by Dr.Trecker: On Page 2 under Audience Comments, the word "and" at the end of the first sentence should be followed with the word "questioned". Under Status of Clam Bay NRPA Management Plan Revision,The sentence starting "The changes the Commission requested were minor", should continue with "and comprised tying the plan, the dredging permit applications, expanding the section on freshwater discharges and insuring that ecological considerations were included in the dredging criteria". On Page 3 under Item D, in the first sentence the word "concise" was considered to be redundant and should be eliminated, and the word "conservative" in that sentence should be stricken as well. Under Item E, the first sentence should be eliminated. In the sixth line under that item, the words "lake bank" should not be capitalized. Under the Chairman's Report, in the last line of the first paragraph, the words "Water Management" should be capitalized. In the last line of the second to last paragraph, Mrs. O'Brien should be changed to Ms. O'Brien. The following changes were made by Ms. O'Brien: It was asked that the Agenda again be inserted in the minutes following the Pledge. On Page 2, Under the Status of Clam Bay NRPA Management Plan Revision, the second paragraph, first sentence should read as follows: "The changes were made by Tim Hall, Kathy Worley and Mary Johnson and will be reviewed by the Clam Bay Committee and forwarded to the Board, which will meet in a special session on the 14th of November". Under the Status of the Timeline for Dredging Permit application, the words "three tiered" should be changed to "triage". On Page 3 under Administrator's Report, Item A,the second sentence should indicate that the presentation was made by Mr. Cravens. On Page 4 under Chairman's Report, the last sentence should add the words "with Mr. Levy as Chair", and the spelling of Mr. Cravens name should be corrected. On Page 5, under Item B. Clam Bay, the third line should read "at an estimated cost of$2,000 to $4,000". On Page 5, under Safety Committee, in the second-to-last paragraph regarding Oakmont, the last sentence should read, "It was determined that this was Foundation property, and a letter will be sent to the Pelican Bay Foundation Board regarding ownership and responsibility of the Oakmont pathway". A MOTION was then made by Mr. Cravens to amend the Motion to include the words"as modified", seconded by Ms. O'Brien and unanimously approved. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 4 A MOTION was then made by Mr. Cravens and seconded by Mr. Streckenbein to approve the November 14 Special Session Minutes. Dr. Trecker made the following corrections: On Page 1 under Audience Comments, the words "Clam Bay" should be inserted before the word "Committee". Under the Approval of Clam Bay Management Plan, in the third line, Mrs. should be changed to Ms. O'Brien. Ms. O'Brien made the following changes: In the second paragraph under the first motion, the first sentence should end at the word "changes", with the remainder of the sentence being stricken. The following sentence should read "Changes were also made...". A MOTION was then made by Mr. Cravens to amend the Motion to include the words"as modified",seconded by Mr. Bachman and unanimously approved. AUDIENCE COMMENTS Diane Lustig from Hyde Park expressed her appreciation for all the PBSD Board members. She asked for clarification of the no wake rule in Clam Pass as there are no signs advising boaters of this, and she had recently seen a large Jet Ski up in the estuary going very fast. Ms. O'Brien indicated that it was important that these incidents be reported to the Sheriff's Department when they are observed, and added that the signs are down because they were unable to be re-permitted as the law has changed. When these unsafe conditions are reported, it would be helpful to include the time and place the boat or Jet Ski was seen, and any identifying numbers on it. CLAM BAY A. Clam Bay NRPA Management Plan Status Dr. Trecker indicated that they have been working on this Plan under Ms. O'Brien's direction for the past 18 months, with input taken from 16 Stakeholder groups and countless individuals. Changes were made initially to satisfy the Board of County Commissioners, and then at their December 9 meeting, they continued their consideration of the Management Plan until their January 13 meeting to give the new commissioner, who represents the City of Naples and Seagate, time to review it. The City Council at its December 17 meeting voted to send a letter to the BCC noting three remaining objections that Seagate has with the Plan. A number of PBSD Board members spoke at that meeting in an effort to get the Council to change its mind and were unsuccessful. Dr. Trecker and Ms. O'Brien sent a letter to the BCC addressing these three points, and Dr.Trecker learned that as of the previous meeting, no letter has been drafted or sent by the City Council. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 5 At their last meeting, the County Commission separated the submission of the Dredging Permit Application from approval of the Management Plan. The application to the Army Corps of Engineers was approved by the Foundation, and Mr. Hall has filed the relevant applications. Mr. Hall indicated that as of the previous day the Corps had received the application and reviewed the initial submittal, and is looking for the additional information from the Clam Bay Committee in order to speed up their review. Mr. Hall is working with them on the public notice issue, which is the next step. Nothing has been done as yet with the DEP, although Humiston and Moore has had discussions with the DEP about the proposed changes and modifications to the new application. The Management Plan and the Biological Assessment have been requested by the DEP, and Mr. Hall had advised the Corps that they were waiting for final approval on them and would submit them under separate cover. B. Tidal Gauges The exclusive vendor for these water monitoring devices is from Charlotte County, and provides them to a number of water management districts throughout the state. This is a next generation device,substantially improved over the devices the District presently uses. It works in real time, and will send a signal to a computer and record conditions up to every six minutes. These devices are the recognized national standard for reliability, and will enable the PBSD to share in a much larger data base of relevant scientific information. The cost per device is approximately$3,500, and this is an unbudgeted expense which could reach $25,000 with installation costs for four of them. The life expectancy for the device is 10 to 15 years, with certain components, such as anti-fouling devices and surge protectors that could require bi-annual replacement. These devices can also be expanded to include other monitoring devices, such as dissolved oxygen sensors and salinity monitors that could be added at a later date. These would replace the gauges presently in use. A warranty is provided, and Mr. Hall will check on what that entails. He will also check to see if the posts presently in use can be used to mount the new devices, which would reduce the installation costs. Mr. Dorrill will also check on any maintenance agreement and those costs. On a MOTION by Mr. Cravens and a second by Mr. Bachman,the Board unanimously authorized staff to go forward based on the proposal received for these tidal gauge devices, and authorized the associated budget amendment not to exceed $30,000. Mr. Dorrill will advise the Board once the final costs are received, and will move forward with the purchase and installation as soon as possible. C. Biological Assessment Ms. O'Brien noted that Mr. Hall and Ms. Poulos completed the Biological Assessment which is required for the permit application. The Clam Bay Committee reviewed it and suggested some Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 6 changes, which have been incorporated into it. It is the Committee's recommendation that the full Board approve the Biological Assessment. A MOTION was made by Mr. Cravens and seconded by Mr. Levy to approve the Biological Assessment. The Motion was unanimously approved by the Board. D. REP for Scope of Services A scope of services for monitoring Clam Bay has been developed, as the current contract will expire in April. The Clam Bay Committee is recommending that the County be asked to put the RFP together so proposals can be received for monitoring services for the future. A MOTION was made by Mr. Cravens and seconded by Mr. Bachman that the Board approve a recommendation to the County for an RFP for scope of services. Mr. Dorrill also requested that the Board include in their Motion a designation of Ms. O'Brien to sit on the five member selection committee. The MOTION was then amended by Mr. Cravens and seconded by Mr. Bachman to include the appointment of Ms. O'Brien to serve on the selection committee. Mr. Dorrill then briefly explained the process by which the selection is made, noting that the Board would have the opportunity to see the list of proposals, and if necessary, recommend to the BCC a different selection than that of the selection committee. He also recommended that Marion Bolick be the designated staff person to sit on that committee and the PBSD purchasing agent will sit on it as well. The MOTION was then unanimously approved as amended. STAFF MANAGER FOR WATER MANAGEMENT/CLAM BAY ACTIVITES It was suggested that a consultant or manager be appointed for the Water Management and Clam Bay activities. Dr.Trecker mentioned three possibilities, including continuing things as they are now, which involves a number of consultants and experts, and decision making at the Committee and Board levels. Designating a single individual to oversee and coordinate all aspects of these two activities would be a second option, and the third would be to continue with Mr. Hall and Mr. Dabees with their expertise in biology and coastal engineering respectively, but to have one individual to pull together the various aspects of water quality. A few names were suggested to fill this role, including Jim Bays, Rafael Vasquez-Burney, Steve Long and Dave Tomasko. The Board members gave their individual opinions and discussed the options as they relate to necessity, levels of expertise, and additional costs. Ms. O'Brien felt that any consultant would need to work with the Committees so the Community values can be expressed and the needed scope of services can be defined, and added that all the options should continue to be looked at until the upper ponds issues are determined. Pelican Bay Services Division Minutes January 7,2015 Board Regular Session Page 7 Dr.Trecker noted that the consensus seemed to be that Option 3 should be looked at more closely, and Ms. O'Brien added that the recommendations of the two Committees should be ascertained first. Once those needs are established and data assembled,then a consultant can be approached to help bring everything together to manage the system. After further discussion, Dr.Trecker indicated that in conjunction with staff he will check with the individuals on the list as to their time availability and costs. He urged the two Committees to begin looking at specifics as to needs and data, and this issue will be readdressed at the next meeting. I i 2015 PRIORITIES Keeping in mind resource and budget limitations, Dr.Trecker appointed an ad hoc committee comprised of the chairs of the various committees to meet and pull the priorities together to develop recommendations for the Board's February meeting. He asked these individuals to determine what they felt the top 10 to 12 priorities are before that meeting and provide that list to Lisa. Staff has also been asked to provide a list of budgeted funds and what they are allocated for, as well as personnel assignments so it can be determined where they are coming up short. Dr. Trecker note that this list will not obligate them to any project, but will simply indicate what the directors feel are most important. Ms. O'Brien indicated that she values staff's perspective on the priorities, and Mr.Trecker noted that he would appreciate Mr. Dorrill's input on this as well. ADMINISTRATOR'S REPORT A. County Attorney's Reading on Oakmont Lake Pathway Responsibilities At the request of Mr. Klatzkow as it relates to the PBSD's responsibility to maintain the Oakmont pathway as a function of the drainage easement it has, staff has assembled the appropriate documents for the County Attorney's office to make a determination on this. The Foundation will also be provided with the opinion, as it is their opinion that PBSD funds have been used to construct and repair this pathway along with other major assets in the area, and the Foundation has not been involved with it for ten years. Mr. Dorrill also advised the Board that the County Risk Management Department preferred not to install signage along the path at this time. Mr. Dorrill suggested that Jim Carr be asked to provide an opinion on the new construction value of this asset. Dr. Chicurel added that there was another fall with significant injuries in November, and felt that the path is dangerous for the residents to use as it is in very poor shape and needed to be addressed immediately. Mr. Dorrill summarized the issue, indicating that the County Attorney has been asked to render an opinion on what the PBSD's property is or should be. The pathways adjacent to the Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 8 roadways are public and therefore owned by the County, and this pathway is a continuation of a County pathway, so a legal opinion is necessary. B. Status of Yield Signs at Crosswalks The County Transportation Department wanted all of the yield signs at the crosswalks replaced, indicating that they had to be larger with a minimum clearance of seven feet. These signs were all installed originally with a County permit. They will need to be larger, but the original posts that cost the PBSD $30,000 can be re-used. Staff is looking into enlarged frames to meet the County's size requirement, and the County will provide the signs themselves which will say Yield to Pedestrians as opposed to Stop for Pedestrians. C. Extra Security Patrols The extra, early evening patrols began before the Christmas holiday with uniformed Sheriff's deputies, consistent with what was done the previous year. They will be in place until the end of January, at which time a simple risk assessment will be received from Sergeant Walker along with whatever intelligence they are able to provide. D. Oak Lake Sanctuary Shoreline Update This shoreline is 43 percent riprap, and 40 percent is the maximum allowed by the Florida Administrative Code. There is a variance mechanism that would require the PBSD to do some additional mitigation with littoral plantings. A letter of modification can be submitted to the State for approval and a telephone pre-application meeting is being scheduled by staff to gauge the support it will receive for this activity. Whatever method is used, the timeframe for the work will be in the late spring when lake levels are low. Mr. Dorrill explained why this work is the responsibility of the PBSD, as per the Florida Administrative Code. The Board briefly discussed the state of this lake and the PBSD's responsibilities as the entity responsible for all drainage and lake maintenance as long as they are part of the primary public drainage system. A question was asked about the membrane bubbles along the west side of the berm, and Mr. Dorrill indicated that this is a punch list item on that project, and a substantial amount of money is being held back until this is taken care of according to the contract specifications. E. Monthly Financial Report The first quarter financials were provided, and showed an increase in the cash position to almost $2.5 million dollars against$34,000 in payables, primarily due to assessments being ahead of where they normally are as people take advantage of the discounts for early payment. The income statement showed an under budget number in tree trimming and pruning in the Water Management cost center, but they will need some additional funds for a project they are Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 9 working on in Bay Colony A budget amendment will be needed to take into account the expanded tree trimming work, and approximately$60,000 will be needed to catch up on all the work that needs to be done primarily for safety issues. The cost of temporary labor in the first quarter was explained, and that work has now been suspended and the PBSD will be back within the budget allowance for the remainder of the year. In summary, Mr. Dorrill advised that he had $42,000 worth of trimming and pruning available as part of the expanded services in the Water Management Budget, and he needs about$7,000 of it to finish the job at Bay Colony. A MOTION was then made by Dr. Chicurel and seconded by Mr. Cravens to authorize a Budget Amendment not to exceed $35,000 based on the final costs for the outside work. Ms. O'Brien asked that this amount be divided into safety and non-safety related work, and Mr. Dorrill indicated that he would get that information for the Board. After a brief discussion where the Board expressed their concerns about this expense, the MOTION was amended by Dr. Chicurel to require that any work done be related to code conformity and safety issues. The Motion was seconded by Mr. Cravens. The suggestion was then made that only the safety issues be addressed, and that the work be done by staff without a budget amendment. After a further, brief discussion, Mr. Cravens withdrew his Motion and it was agreed that the work would be done by staff on the safety issues, and this item will be revisited at a subsequent meeting. F. Upgraded Street Signs in Oakmont Oakmont has advised its residents that new street signs should be in place in their community by February 1, and if they are not installed,the residents should contact the PBSD. Mr. Dorrill is working with Marion to correct some of the base corrosion on one of the signs, and is unaware of any other work to be done. CHAIRMAN'S REPORT A. Applicants for Board Openings Three applicants applied for the three open seats for residential Board members including Ms. Pat Bush, Mr. Bohdan Paul Hirniak and Dr.Trecker, who has agreed to continue to serve for another four years. A commercial member application was received from Robert Schoonmaker from Huntington Bank. B. Upcoming Meetings The Clam Bay Committee will meet on January 22 at 1:p.m., the Budget Committee on January 22 at 3:00 p.m.,the Water Management Committee on January 26 at 1:00, and Dr. Trecker proposed that on January 27 at 1:00 the new ad hoc Committee on 2015 Priorities should meet, all at the Association office. Pelican Bay Services Division Minutes January 7, 2015 Board Regular Session Page 10 At Council's recommendation against placing a non-voting member on a County Board seat due to Sunshine and conflict of interest issues, the Board agreed that this chair would not be filled. COMMITTEE REPORTS A. Water Management Committee i. Mr. Cravens spoke to the pilot testing of the Blue Tilapia for algae control, and information was provided to the Board in their packet. On a vote of 3 to 2 the Committee decided to discontinue the pilot study of,the introduction of tilapia in Pelican Bay. Dr. Chicurel then made a MOTION that the tilapia experiment for algae removal be limited to the lake that they are presently in,with no additional test lakes. The Motion was seconded by Mr. Bachman. A member of the Water Management Committee indicated that he felt this experiment needed to be looked at more closely due to the ecosystem that is present in Clam Bay. He will be contacting the State to see how these fish are working in other communities and what the pitfalls are. The other Committee members agreed, and more investigation will be done as the original experiment was a success, but information has come to light that there could be problems with tilapia. Mary McCaughtry called the role on this Motion and the results were as follows: Mr. Streckenbein,Yes. Mr. Levy,Yes. Mr. Bachman,Yes. Ms. O'Brien,Yes. Dr.Trecker, No. Mr. Cravens, No. Dr. Chicurel,Yes. Mr. laizzo, No. Mr. Dawson,Yes. The MOTION passed on a vote of six to three. ii. The expanded use of aerators and plantings was approved by the Committee as they have been in use for over two years and seem to be working well. Mr. Cravens spoke to the cost if they were to be installed in all the lakes, and felt that staff should be looking into selective placement. Ms. O'Brien noted that there is $200,000 in the budget now for aerators, but lake selections needed to be made, and she suggested that the lakes in the north end where the copper levels are the highest be looked at first, although it was pointed out that aeration is for the algae problem and will not affect copper levels. Mr. Dorrill indicated that a list had already been prepared of appropriate lakes and should be received within days. This discussion will be deferred to the next meeting when the list will be available to the Board. B. Landscape and Safety i. A bicycle safety workshop will be held on February 25 at the Community Center sponsored by the Landscape and Safety Committee and the Naples Pathway Coalition. The Naples Police Department will attend and present the law and rules and Naples Cyclery will check bikes and helmets. This information will go out in the District newspaper and email, and the Foundation has offered a great deal of help. Pelican Bay Services Division Minutes January 7,2015 Board Regular Session Page 11 ii. Mr. Cravens read an email into the record regarding the accident on the Oakmont lake pathway, which indicated the injuries suffered by this woman which will be ongoing for quite some time and offered suggestions for what needed to be done to make the path safe for use. iii. Vegetation overgrowth trimming was noted as tying in with the second most important aspect of Pelican Bay to the residents, which is the way it looks. The foliage near the pathways and roads have been neglected, and they need to be trimmed back on a yearly basis. C. Budget Committee i. The Budget Committee felt that a full time person coordinating budget issues could be used on this Committee as a paid position and part of the staff working under Lisa. D. Ad Hoc Membership Committee The Committee members were thanked once again for the job they did in getting new members, especially on the Commercial side. ADJOURNMENT Mr. Cravens motioned, Mr. laizzo seconded to adjourn. The motion carried unanimously and meeting adjourned at 4:04 p.m. Dave Trecker, Chairman 2/2/2015 2:16:59 PM PBSD PRIORITIES FOR REMAINDER OF FY 2015 (1)(2) • Submit and support Clam Pass dredging permit applications. • Establish policy on field and administrative manning levels. (3) • Correct safety problems related to landscape overgrowth. • Determine if PBSD has responsibility for repairing/resurfacing Oakmont pathway. • Carry out Clam Bay Management Plan (CBMP) Objective 2. Exceptions are items A.4, A.5, B.1 and B.2, which will be deferred unless additional county money is obtained in FY 2015. • Carry out CBMP Objective 3, including Section A (water-quality testing to comply with FDEP guidelines), which will require a shift of funding. • Carryout CBMP 1. Exceptions are items A.1, A.4 and B.2, ObjectiveP which will be deferred unless additional county money is obtained in FY 2015. • Expand aeration and littoral plantings in lakes. • Renew/expand educational programs on fertilizer and irrigation water use. • Carry out landscape renewal (CIP Phase 3). • Repair the most severe lake bank erosion (land/water interface). (1) In addition to normal maintenance activities (2) Emergency situations, should they arise in FY 2015, e.g., emergency dredging of Clam Pass and/or need to renourish Pelican Bay beach, will receive top priority (3) Including means to deal with meeting minutes backlog Original Message From: Susan O'Brien [mailto: naplessusan@comcast.net] Sent: Monday, February 02, 2015 7:33 AM To: ResnickLisa Cc : McCaughtryMary; Neil Dorrill Subject: Re: 2015 Priorities III Hi Lisa, My comments on the list of priorities. Re: Oakmont pathway. Suggested change is to say, "Determine if PBSD has any responsible for repairing/resurfacing Oakmont pathway." This puts the emphasis on PBSD making a good faith effort to determine its responsibility and communicated that to the PBF and avoids thinking that the responsibility issue will be resolved by both parties which may never happen. It also keeps the focus on the safety issues on the pathway which is the immediate issue. I have walked the pathway four times in the last month, and there are a dozen or so upheaval areas that need to be repaired asap because they create unsafe conditions for pedestrians. Most of the pathway, while not pretty, is totally safe for walking. The isolated areas of the pathway that have unsafe conditions have nothing to do with lake bank erosion which should be addressed via PBSD's annual budget for lake bank erosion as these areas rise to the top of the list of needs relative to lake bank erosion. Thus I don't think "supporting lake bank" should be part of the statement in the list of priorities. Otherwise list looks good to me. Thanks, Susan l crof l Jt'n parr trnatt-to:carn aooinc.corni Sent: Wednesday,March 27,2013 10:30 AM To. LukaszKy,e Subject: c Easements lcyl_ n r_Vi=*.e�1.'77:three easements(attached)and noted the following in regard to maintaining the pathways: l � n' +\{� -a-,tc:•-W No,54-Access Easement to Berm(The Glen) ' _ ,fA` G'a-.'c••Westinghouse G-_ntes-P810 ...r --s Easement Provides to PBID-unobstructed easement over and through the property—kr'purposes of ingress and 0,16 leseasementto and from PBID's water management berm. -- ntor shall have the right to utilize the easement area with development of the property and the property adjacent to --_event.and for parking vehicles and constru:tion and use of a parking lot Grantor shall have the right to modify/reduce he easement area to accommodate development of the property while ovidin•a unobstructed access for P81D, i h=_n 0E'D agrees to vacate the portion not being used G-ante-shall allow free and open access over sa'd property. including labor,equipment and materials as deemed nary by PBID for purposes of performin,7 its water management function. inere is no mention in this Easement Ciocur _. .or. ..infenance of the pathway.parking ID' 1:a°peers that Grantor owns the facilities andiheref.re:.J 1r7a't7t21n them, IASENIEf.T No.320-Lake fi souti err �: :r" Grantor-Westinghouse Grantee-PBID The Easement Provides to PBID access age.inchldina the construction,placemen'. ,- .._ once.repai-,and :placement of d•'ainags.sl'/ale.°, la<r.s eTb ':roe st'uctures,pipes.manholes,and relate; 8 J"tenertcea 2610 agrees to ma ntain the viater. enage _ crainage facilities and not interfereend egress of Granto-. PBID shalt use care in parformir.g r: Grantor will be responsible for the cost of restoration of improvements(i.e.bike paths.landscaping, lighting fixtures.etc.)that have been or will be located within the easement. This Easement document sp3C+;:c ,,. .tio:;s Gree o-be;rig responsible for"cost of res'^.•-11;e9' of i'np oveme ts, P8810 shall maintain the water managern-.:a, c a=. _ fa:i:aes EASEMENT No 360-Lake e,c t,e-. !Dal Grantor•Westinghouse Grantee-PBID The Easement Provides to PBID • access an:: d e nags., including the construction, maintenance,repair,and replacement of drainage swales,lakes.emban':'rents,structures,pipes,manholes,and rea'e:i appurtenances. F6ID agrees to maintain the water management and d-ainege facilities and not interfere wig inn-ess and egress of Grantor. PBID shall use care in performing work Grantor will be responsible for the cost of any and all repairs,replacement,maintenance or restoration of improvements and landscaping,including sodding,except any repair and replacement required by PB1D's activities which shall be responsibility of PBID. This Easement document specifically mentions Grantor being responsible for"repairs. replacement maintenance or restoration', except for when required by P6!1:Yactivities PBID shall maintain the wife'management and drainage facilities Note: The above is my summary and interpretation of the language written in the oesement1'ou may want your legal counsel to do the same- Amended easements or vacations of these easements may have ken clone at a later date that would show up(if they exist)in ei Title Search or Title Opinion Jim Carr,RR A1nnob;I3a'7rber&:Brundage,Inc. .-inn rr' • • nnn :., .,:::.._ Collier Co .nt . .__ Pelican Bay Services Division Municipal Service Taxing and Benefit Unit November 18, 2014 David Cook, Chairman Pelican Bay Foundation Board of Directors 6251 Pelican Bay Boulevard Naples,FL 34108 Dear Dave, The paved pathway that circles a portion of Oakmont Lake has developed deep cracks along a significant portion of its length. In addition to the cracks, sections of the pathway have been undermined by soil erosion,resulting in partial collapse. Because of this deteriorating condition, several people have tripped and fallen. One woman recently wrote to the Pelican Bay Service Division describing her fall and resulting injuries. It seems clear that the pathway must be repaved or otherwise repaired. A search by Jim Carr of Agnoli, Barber& Brundage indicates that Westinghouse, and presumably its successor, the Pelican Bay Foundation, owns the pathway and has responsibility for its upkeep. As such, the PBSD requests that the Foundation undertake appropriate repairs of the pathway. I would be happy to discuss this further with you at your earliest convenience. Sincerely, (-----. . Dave Trecker, Chairman Pelican Bay Services Division Board of Directors cc: Pelican Bay Services Division Board of Directors Pelican Bay Foundation Board of Directors Neil Dorrill,Administrator, Pelican Bay Services Division Jim FIoppensteadt,President, Pelican Bay Foundation Pelican Bay Services Division 1801 Laurel Oak Drive,Suite 302 I Naples,Florida 341081 Tel.239-597-1749 Fax 239-597-4502 0 James Hoppensteadt Oakmont Easement November 20,2014 at 11:48 AM • David Cook : , Trecker Dave , Neil Corrill , ResnickLisa As discussed...seems like enough vague language to debate...still seems like to me, a non-lawyer,the PBSD has always accepted the path as part of its activities. Sincerely, j i„w1J1--(opp eAnistoottit President / COO Pelican Bay Foundation 6251 Pelican Bay Blvci. Naples, FL 34108 239-260-8460 direct 239-597-6927 fax *****The information transmitted is intended only for person or entity to which it is addressed and may contain confidential and/or privileged material. If the reader of this message is not the intended recipient,you are hereby notified that you have received this message in error and that any review,dissemination,distribution or copying of this message including any attachments is strictly prohibited. If you received this in error,please contact the sender and delete the material from any computer. ***** PELICAN BAY Pelican Bay Foundation, Inc. Memo To: Bill Schmigle From: Bill Walters /7 Date: September 25, 2001 Subject: Foundation Property cc: Kyle Kinney, President,Pelican Bay Foundation Kyle Lucasz, Pelican Bay Services Division Lou Vlasho, Chairman_MSTBU This is a follow up to our past discussion concerning ownership, repair and replacement of the berm and Oakmont Park. As you are aware the Foundation holds quick claim deeds and or easements for both of these properties and copies of which are available in `7 the archives.Both properties however are considered water management areas and • '�./,` easements are held by the Pelican Bay Services Division. 1. I have had recent discussions with Kyle Lucasz of the Pelican Bay Services Division to determine their responsibility for repair and replacement if necessary do to a natural disaster. Kyle indicated they have always maintained the berm and Oakmont Park,and just recently replaced 100 railroad ties in Oakmont Park. It was his understanding that total and complete maintenance as well as replacement of both areas was PBSD's responsibility since they fell within the water management zone. In regards to other Foundation property in which PBSD maintains and is not within the water management areas,there are no written contracts existing between the MSTBU and the Foundation for the maintenance of this property. By copy of this memo to both the MSTBU and the Pelican Bay Services Division, if the maintenance and replacement responsibility discussed above is not concurred in,request response in writing on what your understanding is concerning repair and replacement. 6251 Pelican Bay Boulevard•Naples, Florida 34108•(941)597-8081 Fax(941)597-6802 E-Mail: pelbf@aol.com • www.pelicanbay.org David Cook 8 PBF and PBSD November 22,2014 at 11:44 AM Dave Trecker(djtrecker@yahoo.com) , Henry Bachman(h.bachman@ieee.org) Joe Chicurel(jchicurel@gmail.com) , John laizzo(iaizzo@yahoo.com) Ken Dawson(napleskendawson@aol.com) Mike Levy(mikelevy435@gmail.com) • , Scott William Streckenbein Susan O'Brien(naplessusan@comcast.net) , Tom Cravens(nfn16799@naples.net) , Neil Dorrill • Hoppensteadt,Jim(jimh@pelicanbay.org) , McCaughtryMary , BolickMarion Minadeo,Suzanne(sminadeo@pelicanbay.org) David and Neil-I wanted to follow up on our conversation of Thursday morning and provide you with electronic copies of the paperwork that we shared with you. I appreciate the concern that you have stated relative to the physical condition of the pathway that has been constructed around Oakmont Lake. I think we agreed to two facts-the land in question is owned by the Pelican Bay Foundation and the PBSD has an easement on the land. The attached memo from 2001 documents this exact issue and shows that an agreement was reached in the past that we believe is still viable today. The attached information(newspaper articles)also suggests to me that the PBSD did,in the past,construct the pathway,retaining walls and lighting that is in existence today. I can find no record that those improvements to your easement were conveyed to the Foundation and so,in simple terms,I believe that you still own those improvements. As such,I believe it's reasonable to assume that the PBSD is responsible for the maintenance of the improvements that you created and that you own. Your records will show what you spent,and for what. Two of your current board members are quoted in the articles and so they probably have good memory of what took place. Your support of these improvements is further shown in that,I believe,you pay for the electricity that is keeping the lights on for safety in that area. As we agreed,this is an important topic for our community and so we are going to meet again. As I look at the larger topic-what you described as what is the PBSD doing within the whole of the Pelican Bay community and whether your activities are strictly within the defined activities of the PBSD or whether they result from handshake agreements-I would add some commentary. Our community is tremendously lucky,I believe,that our founding fathers gave so much attention to the way that different activities might be accomplished in service to our members. As we all know,it does not matter whether the PBF or the PBSD pays for something-the money ultimately comes from the same group of people no matter where we book the expense. However,there are several differences in the impact on our members. -Pre or post tax costs-I believe that many of our members deduct the monies that are paid to the PBSD. So,if they are going to spend$100 in an assessment payment to the PBF or whether they are going to be assessed$100 in payments to the PBSD,the net cost to the member is less if the money is spent by the PBSD-and they cite this frequently to me. -Cost of delivering the services-we also need to recognize that the PBSD offers a lower cost model for some services to the benefit of our members. Let's take landscaping. If the PBSD accomplishes landscaping maintenance the cost to the member is wages and related costs of performing the task. If these activities were transferred to the Foundation-where it would not be a core competency-then the Foundation would hire a for-profit entity to perform the task and the ultimate cost to the Foundation-and what would be passed along to the member- would not only include operating costs for the company but also a profit margin. We do not have to debate what profit margin might exist-I think we would all agree that it would occur-thereby raising the costs to the member. As we pursue our discussions,let's remember these two important aspects. Our members supported people for the PBF and PBSD Boards because they believed that we would keep their best interests in mind as we arranged for services to be delivered to them. This is the bigger picture that we need to keep in focus. Whether the PBSD is performing an activity because it is clearly defined by the statutes,or whether the PBSD is doing it because of a handshake,it makes more sense,to me,for us to find a way for the services to continue to be delivered through the PBSD. Thanks Dave david trecker • Re:PBF and PBSD November 22,2014 at 12:22 PM Henry Bachman(h.bachman@ieee.org) , Joe Chicurel John laizzo(iaizzo@yahoo.com) , Ken Dawson(napleskendawson@aoi.corn) , Neil Dorrill Jim Hoppensteadt , John Chandler BolickMarion Suzanne Minadeo Dave and Jim- The Walters memo,of course,is not a legal document,and we differ on the details of the assigned easements.You argue that because the PBSD maintained the area in the past,whether it owns it or not or has clear legal responsibility or not,it is beholden to do so in the future. That is a budgetary question the PBSD board will have to address.I look forward to discussions about other handshake agreements made in the past that involve PBSD funding. I suspect the PBSD board will be interested as well. I certainly agree we must act in the best interests of the community,and I have no reason to believe the PBF and PBSD cannot come to some agreement on these funding issues. Dave On Nov 22,2014,at 11:44 AM,David Cook<merlincdc@gmail.com>wrote: i <Oakmont i-tistory pc ResnickLisa From: ResnickLisa Sent: Thursday, January 29, 2015 12:14 PM To: Neil Dorrill;Jim Hoppensteadt Cc: KlatzkowJeff; BolickMarion; McCaughtryMary; ResnickLisa Subject: Who Built Original Oakmont Path? Attachments: quit claim deed wci_to_pbf oakmont park.pdf;ATT00001.htm Neil and Jim, I spoke with Mr.Klatzkow. Before he can give us a legal opinion on who is responsible for maintaining/repairing the Oakmont pathways,he said both parties -PBSD and PBF-need to agree on who built the original Oakmont pathway. Here is a recap of our discussion. Jeff,please correct me if I got anything wrong. 1. It is my understanding the assumption has been WCI built the original path using WCI monies (not bond funds), I have searched our files thoroughly and did not find any information on who or when the original pathway was built suggesting that it was not PBID or PBSD.The quit claim deed (attached) conveyed the property from WCI to PBF in 1991. 2. According to Mr. Klatzkow,the PBID/PBSD Drainage Easement that borders the Oakmont lake holds PBSD responsible for activities specific to maintaining the master surface water management system within the easement area only. 3.Mr. Klatzkow asked what difference did it make who does the repairs because the same people in the community bear the costs anyway through either the HOA or MSTBU. I explained to him that if PBSD MSTBU was responsible,the costs would be part of our annual non-ad valorem assessment indicating under certain circumstances, it could be tax deductible. If you have questions,Mr.Klatzkow can be reached at 239-252-2614. Thanks, Lisa Sent from my iPhone Under Florida Law,e-mail addresses are public records.If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this entity.Instead,contact this office by telephone or in writing. 1 ResnickLisa From: ResnickLisa Sent: Thursday, January 29, 2015 5:39 PM To: KlatzkowJeff Cc: Jim Hoppensteadt; Neil Dorrill Subject: Oakmont Pathways... Jeff, After speaking with Neil and Jim Hoppensteadt re: Oakmont pathways : 1. There is a quit claim deed conveying the property from WCI to PBF 2. PBID/PBSD has two drainage easements on the property holding us responsible for activities to maintain the surface water management system 3. There is agreement that the developer- Westinghouse of Naples/WCI-built the original pathway(but we don't know how it was funded) Hope this helps. Please let me know if you have questions. Thanks, Lisa Sent from my i Phone ResnickLisa From: James Hoppensteadt[jimh@pelicanbay.org] Sent: Thursday, January 29, 2015 5:49 PM To: ResnickLisa; KlatzkowJeff Cc: Neil Dorrill; Rich Yovanovich Subject: RE: Oakmont Pathways... Attachments: Oakmont Lake Expenses 2006-2014.xlsx I would add a fourth point; for at least the last 9 years, PBSD has spent over $200,000 maintaining and improving the pathway, retaining wall for the pathway, and the bank. In 2004, it looks like from past articles additional PBSD funds were expended in this area. Additionally, if you looked in the PBSD Lighting expenses, you will find that the PBSD has also installed and maintained the lighting bollards along the pathway. Sincerely, Jim Hoppensteadt President / COO Pelican Bay Foundation 6251 Pelican Bay Blvd. Naples, FL 34108 239-260-8460 direct 239-597-6927 fax 1 Neil Dorrill e FW:Oakmont Lake Improvements February 3,2015 at 1:16 PM FY From: Richard Yovanovich [mailto:ryovanovich©cyklawfirm.corn] Sent: Tuesday, February 03, 2015 10:07 AM To: KlatzkowJeff; Neil Dorrill Cc: James Hoppensteadt Subject: RE: Oakmont Lake Improvements Jeff, I discussed your proposal to go to binding mediation with my client, as you know, PBSD voluntarily installed improvements in the easement and has been maintaining the improvements. I here is no legal mechanism to require the l-oundation to take over the maintenance of the facilities installed by PBSD. Therefore, binding mediation is unnecessary because the Mediator will have no option other than to rule that PBSD is obligated to either maintain the improvements it voluntarily constructed or remove the Improvements. Richard D. Yovanovich, Esq. Coleman Yovanovich & Koester, P.A. 4001 Tamiami Trail North, Suite 300 Naples, Florida 34103 (239) 435-3535 x 256 (239) 435-1218 (f) COLEMAN KOESTER ATTENTION: This email message, including all attachments, is private and may contain confidential and privileged information. If you are not the intended recipient, do not use, disclose, copy, or disseminate this information. Please notify the sender by reply e-mail and immediately delete the message. From: KlatzkowJeff[iiiailto:.leffIKlatzl(mr@collieroov.neti Sent: Monday, February 02, 2015 2:12 PM To: Richard Yovanovich; Neil Dorrill Subject: RE: Oakmont Lake Improvements Gentlemen: Would you consider agreeing to a half day of binding mediation to resolve this issue? You would choose „• ,•. . .•,• me mecnator, spot me costs,ana are welcome to utuize my ornces. Jeffrey A.Klatzkow County Attorney (239)252-2614 From: Richard Yovanovich [mailto: ;ovanovichacyklawfirm.com] Sent: Thursday, January 29, 2015 6:03 PM To: KlatzkowJeff Cc: James Hoppensteadt Subject: Oakmont Lake Improvements Jeff As we have discussed, you have been asked to give an opinion as to which entity is obligated to maintain the improvements in the attached drainage easement. The easement was provided by WCI to PBID in 1990. WCI conveyed the property to the Pelican Bay Foundation in 1991. A copy of the deed is attached. I understand that there may be a ques ion as o w a entity constructed the improvements within the attached drainage easement. Therefore, you are not certain which entity must maintain the facilities. The Foundation, did not install the current pathway and other improvements in the easement. No one has been able to establish which entity did install the original pathway and other improvements that existed in 1990. We do know that PBSD has been assessing t e •e ican i:ay residents for the maintenance of the pathway and other improvements in the easement. In fact, there came a point where the original pathway and other improvements that may have existed at the time the easement was conveyed to PBID either deteriorated or fell into disrepair and would no longer exist were it not for PBSD's investment and actions. PBSD installed the improvements that currently are in the easement and PBSD has been assessing the residents of Pelican Bay for the installation and maintenance costs of the existing improvements. For at least the last 9 years, PBSD has spent over$200,000 maintaining and improving the pathway, retaining wall for the pathway, and the lake bank. PBSD has also installed and maintained the lighting bollards along the pathway. PE SU is clearly responsible for the improvements it installed and is obligated to continue to maintain the improvements it installed. Please call me if you have any questions. Richard D. Yovanovich, Esq. Coleman Yovanovich & Koester, P.A. 4001 Tamiami Trail North, Suite 300 Naples, Florida 34103 (239) 435-3535 x 256 (239) 435-1218 (f) ResnickLisa ':_ FW:Oakmont Pathway,Pelican_Bay February 3,2015 at 10:55 AM david trecker r:; _ Dr. Trecker, Here is the correspondence from David Caldwell. Thanks, Lisa From: Neil Dorrill [mailto:Neil©dmgfl.com] Sent: Monday, February 02, 2015 3:51 PM To: ResnickLisa Subject: FW: Oakmont Pathway, Pelican Bay Importance: High Get this information to Jim Carr quickly and ask him to confirm the plat and more importantly the recorded easement. It appears to indicate that Westinghouse (or its successors) will be responsible for the costs of restoration of improvements within the properties. From: David Caldwell [mailto:DavidCaldweli©wcicommunities.com] Sent: Monday, February 02, 2015 12:36 PM To: Neil Dorrill Subject: RE: Oakmont Pathway, Pelican Bay Hi Neil, My recollection of this is poor so I revert to checking recorded documents. The Tract "C" of Pelican Bay Unit 13 ( this is the tract with the lake and trails in Oakmont, is owned by the Foundation. They got the parcel from WCI in 1991 ( Deed at OR 16646, page 1224). The tract is platted, so in checking the plat dedications, I see under General Notes, #17, that WCI intended that the PBID should be responsible for the maintenance of Tract C. and further on the plat sheets, it shows that all of Tract C is subject to a Grant of Easement from WO to the PBID, recorded at OR 1321, page 2376. my quick scan of this Easement, the PEID is clearly responsible for the trails, and retaining walls. Not sure that was the answer you wanted, but that what I uncovered. David Caldwell Manager-HOA/CDD Community Development& Operations Communities, Inc. 24301 Walden Center Drive Bonita Springs, FL 34134 239.498-8200 (main) I 239.498-8525 (direct) 239.498-8338(fax) 239.269-4363(cell) DrvidCIdwellCOWCICommunities.com From: Neil Dorrill [rnailto:NeiVadiricArnn1 Sent: Monday, February 02, 2015 11:32 AM To: David Caldwell Subject: Oakmont Pathway, Pelican Bay Dave: PBSD is in discussions with the Foundation concerning maintenance and repairs on a lakeside gb ti r Proposal P . Quote# LETQ1035 ' :. Environmental Date 01/30/15 P.O. Box 40 Placida, FL 33946 Sales Rep. Kevin Locher www.locherenv.com Attn: Ship To: Pelican Bay Services Division Pelican Bay Services Division Phone: Phone: Part Number Description Qty Unit Price Extended Price CR800 Campbell Scientific Datalogger 4 $1,100.00 $4,400.00 ENC12/14-TM NEMA 4X Enclosure, 12"X 14" 4 $255.00 $1,020.00 CS455-L Pressure Transducer SDI-12/RS-232,Stainless Steel 4 $1,066.00 $4,264.00 RAVEN-XTV Airlink 3G Cell Modem, ED-VO Rev A(Verizon),complete with: 4 $690.00 $2,760.00 -3dB Antenna w/Cable - 12Vdc Power Cable - Mount Bracket SP20 20-Watt Solar Panel w/ Mount, 15 Ft Cable 4 $310.00 $1,240.00 BP12 12Vdc 12aH Sealed Battery w/ Mount 4 $100.00 $400.00 CH150 12V Charging Regulator(-40 to +60C) 4 $220.00 $880.00 SubTotal $14,964.00 SERVICES: INTEGRATION Station Integration,Wiring, Programming 4 $100.00 $400.00 FIELD-ENG On-site field installation, programming,and training 4 $3,500.00 $14,000.00 WEB-DESIGN Web-Page Design 4 $390.00 $1,560.00 WEB-HOSTING MONTHLY;Web Hosting Service 1 $55.00 $55.00 SubTotal $30,979.00 * Sales Tax $0.00 ** Shipping/ Handling $350.00 Total $31,329.00 Locher Environmental Technology, LLC P.O.Box 40 Placida,FL 33946 Phone:(941)697-1483 Fax:(443)347-0534 Page 1 E-mail:inffo@locherenv.com Locher 71:2Proposal Quote# LETQ1035 Environmental Date 01/30/15 P.O.Box 40 Placida,FL 33946 Sales Rep. Kevin Locher www.tocherenv.com Terms: Net 30(upon credit approval),VISA or MasterCard Prices do not include any applicable sales tax(unless quoted) FOB: Factory, PP&A Quote Validity: 60 days Federal ID: 59-3759481 Sincerely, Kevin Locher kevin@locherenv.com Locher Environmental Technology, LLC P.O.Box 40 Placida,FL 33946 Phone:(941)697-1483 Fax:(443)347-0534 Page 2 E-mail:info@locherenv.com Sc. CLAMBAYNRPA MANAGEMENT PLAN Ar Pelican Bay Services Division d. October .2014 Ver. 6.5 a . A�; A ,4* ,, s1...f13:41.1:,-,-:v-. .. .-,•t: • *' / 'C_ * 4 SJR 1 4 t 43fi3 3° -,,i-,--7,„..--.5,...,...,-,..i..,, Y I ..'4111:4 . t ,` , - t '.,.‘t r. $ q ��° . F UPDITEDLOCATIOVINNRPA 1d7' ' .._.....!rki, ut, - �i {z :� "� UPDATED LOCATlONADJACENT TO,JRPA :+ �' ``r 'd}' "d�"�� EXISTING LOCATION AAIACENT iO PAPA + . 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CD m a CO N c-I N N N ei N ei ei ei ei ei c-I N 1 PW Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 30, 2015 Operating Fund 109-FY 2015 (Unaudited) Assets Current Assets Cash and Investments 2,243,075.31 Interest Receivable - Improvements,Vehicles & Equipment 870,127.33 Due from Property Appraiser - Due from Tax Collector - Total Current Assets $ 3,113,202.64 Total Assets $ 3,113,202.64 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 25,317.72 Accrued Wages Payable - Goods Received/Inventory Recv'd 43,326.02 Total Liabilities $ 68,643.74 Fund Balance Fund Balance-unreserved 772,452.57 Excess Revenues (Expenditures) 2,272,106.33 Total Fund Balance 3,044,558.90 Total Liabilities and Fund Balance $ 3,113,202.64 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 30,2015 Operating Fund 109-FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 767,200.00 $ 767,200.00 $ 767,200.00 $ - Special Assessment-Water Management Admin 805,500.00 692,730.00 694,225.64 1,495.64 Special Assessment-Right of Way Beautification 1,988,900.00 1,710,454.00 1,714,826.95 4,372.95 Plan Review Fees - - - - Miscellaneous(Surplus Sales,Ins.Refunds) - - 118.16 118.16 Revenue Reserve(est.5%) (139,900.00) - - - Interest 4,000.00 1,333.33 1,795.16 461.83 Total Operating Revenues $ 3,425,700.00 $ 3,171,717.33 $ 3,178,165.91 $ 6,448.58 Operating Expenditures: Water Management Administration Payroll Expense $ 47,200.00 $ 13,100.00 $ 12,840.61 $ 259.39 Emergency Maintenace and Repairs 8,800.00 - - - IT Direct Capital 300.00 75.00 75.00 - IT Office Automation/Billing Hr. 4,700.00 1,175.00 1,125.00 50.00 Indirect Cost Reimbursement 76,800.00 38,400.00 38,400.00 - Inter Payment/Mnt.Site Ins. Assessment 15,900.00 8,000.00 7,950.00 50.00 Other Contractural Services 47,000.00 15,700.00 11,136.00 4,564.00 Telephone 3,300.00 1,100.00 922.11 177.89 Postage and Freight 1,300.00 100.00 - 100.00 Rent Buildings and Equipment 12,200.00 5,100,00 4,379.78 720.22 Insurance-General 1,400.00 400.00 350.00 50.00 Printing,Binding and Copying 1,800.00 - - - Clerk's Recording Fees 1,000.00 - - - Legal Advertising 1,000.00 - - - Other Office and Operating Supplies 2,000.00 700.00 269.70 430.30 Training and Education(Tuition Reimb.) 1,100.00 300.00 1,012.64 (712.64) Total Water Management Admin Operating $ 225,800.00 $ 84,150.00 $ 78,460.84 $ 5,689.16 Water Management Field Operations Payroll Expense $ 143,100.00 $ 40,500.00 $ 38,021.63 $ 2,478.37 Engineering Fees 85,000.00 14,200.00 7,787.75 6,412.25 Flood Control Berm and Swale Mntc. 18,000.00 6,000.00 4,375.00 1,625.00 Landscape Materials/Replanting Program 8,500.00 200.00 200.00 Flood Control Water Quality Testing Supplies 1,500.00 100.00 7.38 92.62 Interdepartmental Payment(Water Quality Lab) 20,200.00 3,400.00 1,764.00 1,636.00 Plan Review Charges 1,500.00 - - Other Contractural Services 1,000.00 300.00 360.00 (60.00) Temporary Labor 59,800.00 32,600.00 51,533.24 (18,933.24) Cell Phones 500.00 200.00 197.83 2.17 Trash and Garbage 5,300.00 1,700.00 1,550.00 150.00 Motor Pool Rental Charge 200.00 - - - Insurance-General 2,300.00 575.00 575.00 - Insurance-Auto 900.00 225.00 225.00 Building Repairs&Mntc. 1,700.00 170.00 95.01 74.99 Fleet Maintenance and Parts 10,400.00 2,600.00 1,473.07 1,126.93 Fuel and Lubricants 2,800.00 700.00 666.36 33.64 Tree Triming 52,000.00 17,300.00 12,480.00 4,820.00 Clothing and Uniforms 1,100.00 800.00 860.54 (60.54) Page 1 of 3 Personal Safety Equipment 500.00 500.00 750.00 (250.00) Fertilizer and Herbicides 89,400.00 29,100.00 15,640.48 13,459.52 Other Repairs and Maintenance 1,500.00 400.00 316.21 83.79 Other Operating Supplies and Equipment 2,500.00 800.00 1,361.27 (561.27) Total Water Management Field Operating $ 509,700.00 $ 152,370.00 $ 140,039.77 $ 12,330.23 Right of Way Beautification-Administration Payroll Expense $ 48,700.00 $ 13,500.00 $ 13,233.61 $ 266.39 Emergency Repairs and Maintenance 7,400.00 - - - IT Direct and Capital 4,100.00 1,000.00 950.00 50.00 Office Automation 9,000.00 2,300.00 2,250.00 50.00 Other Contractural Services 54,500.00 13,600.00 11,089.50 2,510.50 Telephone 3,300.00 1,100.00 918.33 181.67 Postage 2,200.00 700.00700.00 Rent Buildings/Equipment/Storage 14,100.00 5,900.00 4,701.21 1,198.79 Insurance-General 400.00 100.00 100.00 - Printing,Binding and Copying 2,600.00 400.00 - 400.00 Clerk's Recording 1,200.00 - - - Legal Advertising 1,200.00 - - Office Supplies General 2,500.00 800.00 320.00 480.00 Training and Education(Tuition Reimb.) 1,500.00 1,500.00 2,246.89 (746.89) Total Right of Way Beautification Admin Operating $ 152,700.00 $ 40,900.00 $ 35,809.54 $ 5,090.46 Right of Way Beautification-Field Operations Payroll Expense $ 834,600.00 $ 227,200.00 $ 226,576.77 $ 623.23 Emergency Maintenance and Repairs 3,300.00 - - - Recycled Water Use 89,900.00 33,100.00 37,171.65 (4,071.65) Pest Control 2,500.00 - - - Landscape Incidentals 2,500.00 200.00 - 200.00 Other Contractural Services 29,500.00 15,000.00 13,700.00 1,300.00 Temporary Labor 206,000.00 85,300.00 123,520.08 (38,220.08) Telephone 3,200.00 1,600.00 1,924.64 (324.64) Electricity 3,400.00 1,100.00 914.07 185.93 Trash and Garbage 15,900.00 3,700.00 3,549.40 150.60 Rent Equipment 2,500.00 2,500.00 6,650.15 (4,150.15) Motor Pool Rental Charge 100.00 100.00 - 100.00 Insurance-General 8,000.00 2,000.00 2,000.00 - Insurance-Auto 10,000.00 2,500.00 2,500.00 - Building Repairs and Maintenance 1,700.00 200.00 55.93 144.07 Fleet Maintenance and Parts 24,400.00 8,100.00 8,709.19 (609.19) Fuel and Lubricants 54,200.00 16,100.00 9,251;91 6,848.09 Licenses,Permits,Training 800.00 100.00 51.38 48.62 Tree Triming 92,000.00 92,000.00 193,750.00 (101,750.00) Clothing and Uniforms 9,400.00 2,100.00 1,926.59 173.41 Personal Safety Equipment 3,000.00 2,500.00 2,439.66 60.34 Fertilizer and Herbicides 62,000.00 24,500.00 18,654.63 5,845.37 Landscape Maintenance 51,500.00 37,200.00 38,927.10 (1,727.10) Mulch/Landscape Materials 52,000.00 21,500.00 21,514.40 (14.40) Pathway Repairs 6,000.00 - Sprinkler Maintenance 30,000.00 7,300.00 4,142.74 3,157.26 Painting Supplies 800.00 100.00 - 100.00 Traffic Signs 3,000.00 2,300.00 2,349.00 (49.00) Minor Operating Equipment 3,700.00 2,200.00 2,328.70 (128.70) Other Operating Supplies 9,000.00 3,000.00 2,251.68 748.32 Total Right of Way Beautification-Field Operating $ 1,614,900.00 $ 593,500.00 $ 724,859.67 $ (131,359.67) Total Operating Expenditures $ 2,503,100.00 $ 870,920.00 $ 979,169.82 $ (108,249.82) Page 2 of 3 Capital Expenditures: Water Management Field Operations Other Machinery and Equipment $ 23,600.00 $ 4,720.00 $ 4,602.03 $ 117.97 General - $ - - - Total Water Management Field Operations Capital $ 23,600.00 $ 4,720.00 $ 4,602.03 $ 117.97 Right of Way Beautification-Field Autos and Trucks $ $ - $ - $ - Other Machinery and Equipment 45,800.00 45,800.00 44,954.87 845.13 Total Right of Way Beautification-Field Capital $ 45,800.00 $ 45,800.00 $ 44,954.87 $ 845.13 Total Capital Expenditures $ 69,400.00 $ 50,520.00 $ 49,556.90 $ 963.10 Total Operating Expenditures $ 2,572,500.00 $ 921,440.00 $ 1,028,726.72 $ (107,286.72) Non-Operating Expenditures: Transfer to Fund 322 $ 77,300.00 $ 38,650.00 $ 38,650.00 $ - Tax Collector Fees 83,900.00 50,340.00 48,181.05 2,158.95 Property Appraiser Fees 53,800.00 45,730.00 43,957.82 1,772.18 Reserves(2 1/2 months for Operations) 522,900.00 - - - Reserves for Equipment 136,800.00 - - - ReservedforAttrition (21,500.001 - - Total Non-Operating Expenditures $ 853,200.00 $ 134,720.00 $ 130,788.87 $ 3,931.13 Total Expenditures $ 3,425,700.00 $ 1,056,160.00 $ 1,159,515.59 $ (103,355.59) Net Profit/(Loss) $ - $ 2,115,557.33 $ 2,018,650.32 $ (96,907.01) Page 3 of 3 LI Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 30,2015 Street Lighting Fund 778-FY 2015 (Unaudited) Assets Current Assets Cash and Investments $ 1,136,755.84 Interest Receivable - Improvements,Vehicles&Equipment 37,121.99 Due from Tax Collector - Total Current Assets $ 1,173,877.83 Total Assets $ 1,173,877.83 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ 320.20 Goods Received/Inventory Recv'd 20,402.91 Accrued Wages Payable - Total Liabilities $ 20,723.11 Fund Balance Fund Balance-unreserved 787,224.51 Excess Revenue(Expenditures) 365,930.21 Total Fund Balance 1,153,154.72 Total Liabilities and Fund Balance $ 1,173,877.83 5- Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 30,2015 Street Lighting Fund 778- FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carryforward $ 804,700.00 $ 804,700.00 $ 804,700.00 $ - Curent Ad Valorem Tax 462,800.00 391,066.00 391,838.49 $ 772.49 Transfer from Tax Collector - - - $ - Revenue Reserve(est. 5%) $ (23,300.00) - - $ - Interest 2,500.00 833.33 1,225.00 $ 391.67 Total Operating Revenues 1,246,700.00 1,196,599.33 1,197,763.49 1,164.16 Operating Expenditures: Street Lighting Administration Payroll Expense $ 47,800.00 $ 13,200.00 $ 12,965.44 $ 234.56 Indirect Cost Reimbursement 6,400.00 $ 3,200.00 2,975.00 $ 225.00 `ther Contractural Services 34,700.00 $ 11,600.00 10,052.00 $ 1,548.00 l elephone 3,600.00 $ 1,200.00 676.00 $ 524.00 Postage and Freight 2,000.00 $ 200.00 - $ 200.00 Rent Buildings/Equipment/Storage 11,800.00 $ 4,900.00 4,567.49 $ 332.51 Insurance-General 400.00 $ 200.00 100.00 $ 100.00 Office Supplies General 800.00 $ 300.00 148.64 $ 151.36 Tuition Reimbursement - $ - 857.34 $ (857.34) Other Office and Operating Supplies 1,000.00 $ 300.00 - $ 300.00 Total Street Lighting Admin Operating 108,500.00 35,100.00 32,341.91 2,758.09 Street Lighting Field Operations Payroll Expense 68,100.00 19,300.00 17,877,52 1,422.48 Emergency Maintenance& Repairs 9,600.00 - - - Other Contractual Services 800.00 100.00 - 100.00 Cellular Telephone 500.00 200.00 217.20 (17.20) Electricity 35,000.00 11,700.00 10,084,46 1,615.54 Insurance-General 800.00 200.00 200.00 - Insurance-Auto 900.00 225.00 225.00 - Building Maintenace&Repairs 1,700.00 - - Fleet Maintenance and Parts 2,400.00 600.00 285.81 314.19 Fuel and Lubricants 1,000.00 300.00 90.96 209.04 Other Equipment Repairs/Supplies 200.00 - - - Personal Safety Equipment 500.00 500.00 750.00 (250.00) lectrical Contractors 7,300.00 600.00 - 600.00 Page 1 of 2 Light Bulb Ballast 13,100.00 3,100.00 2,528.41 571.59 Total Street Lighting Field Operating 141,900.00 36,825.00 32,259.36 4,565.64 Total Street Lighting Expenditures 250,400.00 71,925.00 64,601.27 7,323.73 Capital Expenditures: Street Lighting Field Operations Other Machinery/Equipment - - - - General Improvements 15,000.00 - - - Total Capital Expenditures 15,000.00 - - - Total Operating Expenditures 265,400.00 71,925.00 64,601.27 7,323.73 Non-Operating Expenditures: Tax Collector Fees 14,000.00 8,400.00 7,879.62 520.38 Property Appraiser Fees 8,900.00 - - - Reserve for Future Construction* 715,600.00 - - - Reserves (2 1/2 mos.for Operations) 56,900.00 - - - Reserves for Equipment 185,900.00 - - - Total Non-Operating Expenditures 981,300.00 8,400.00 7,879.62 520.38 Total Expenditures 1,246,700.00 80,325.00 72,480.89 7,844.11 Net Profit/(Loss) - 1,116,274.33 1,125,282.60 9,008.27 *$25,000 from Future Const. Reserves to Operating in FY 2014 Page2of2 . i Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 30,2015 Clam Bay Fund 320-FY 2015 (Unaudited) Assets Current Assets Cash and Investments $ 143,092.41 Interest Receivable - Improvements,Vehicles& Equipment 260,973.56 Due from Tax Collector - Total Current Assets 404,065.97 Total Assets $ 404,065.97 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ - Goods Received/Inventory Recv'd 33,641.57 Accrued Wages Payable - Total Liabilities 33,641.57 Fund Balance Fund Balance-unreserved 46,541.99 Excess Revenues(Expenditures) 323,882.41 Total Fund Balance 370,424.40 Total Liabilities and Fund Balance $ 404,065.97 g Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 30,2015 Clam Bay Fund 320-FY 2015 (Unaudited) Annual YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 46,134.00 $ 46,134.00 $ 46,134.00 $ - Special Assessment 118,600.00 100,800.00 102,359.00 1,559.00 Transfer from Tax Collector - - - - Fund 111 50,000.00 - - - Revenue Reserve (est. 5%) (6,000.00) - - Interest 500.00 200.00 164.40 (35.60) Total Operating Revenues $ 209,234.00 $ 147,134.00 $ 148,657.40 $ 1,523.40 Operating Expenditures: Clam Bay Restoration Engineering Fees $ 67,393.35 $ 33,696.68 $ 32,381.57 $ 1,315.11 Other Contractural Services 25,822.27 $ 3,873.34 3,885.00 (11.66) 'ree Trimming 59,864.00 15,000.00 12,480.00 2,520.00 Other Equipment Repairs 1,077.77 - - - Aerial Photography 17,288.60 - - - Minor Operating 6,788.01 .. - Other Operating Supplies 2,000.00 - - - Total Clam Bay Restoration $ 180,234.00 52,570.02 $ 48,746.57 $ 3,823.45 Clam Bay Ecosystem Engineering Fees $ - - $ - $ - Licenses and Permits - - - Other Contractual Services - - - Total Clam Bay Ecosystem $ - $ - $ - $ - Capital Expenditures: Clam Bay Restoration Other Machinery and Equipment $ 11,000.00 $ - $ - $ - Total Capital Expenditures $ 11,000.00 $ - $ - $ - Total Clam Bay Operating Expenditures $ 191,234.00 $ 52,570.02 $ 48,746.57 $ 3,823.45 Page 1 of 2 61 Non-Operating Expenditures: Tax Collector Fees $ 3,600.00 $ 2,160.00 $ 2,047.18 $ 112.82 Property Appraiser Fees 2,700.00 1,782.00 1,779.28 2.72 Reserves for Operations 11,700.00 - - - Total Non-Operating Expenditures $ 18,000.00 $ 3,942.00 $ 3,826.46 $ 115.54 Total Expenditures $ 209,234.00 $ 56,512.02 $ 52,573.03 $ 3,938.99 Net Profit/(Loss) $ - $ 90,621.98 $ 96,084.37 $ 5,462.39 Page 2 of 2 1 i Pelican Bay Services Municipal Services Taxing Unit Balance Sheet-January 30,2015 Capital Projects Fund 322-FY 2015 (Unaudited) Assets Current Assets Cash and Investments $ 1,497,862.28 Interest Receivable - Improvements,Vehicles& Equipment 2,105,319.67 Due from Tax Collector - Total Current Assets 3,603,181.95 Total Assets $ 3,603,181.95 Liabilities and Fund Balance Current Liabilities Accounts/Trade Payable $ Goods Received Inv. Received 3,200.00 Total Liabilities 3,200.00 Fund Balance Fund Balance- unreserved 1,273,307.83 Excess Revenues(Expenditures) 2,326,674.12 Total Fund Balance 3,599,981.95 Total Liabilities and Fund Balance $ 3,603,181.95 Pelican Bay Services Municipal Services Taxing Unit Income Statement w/Budget-January 30,2015 Capital Projects Fund 322-FY 2015 (Unaudited) Annual Amended YTD YTD Budget Budget Actual Variance Operating Revenues: Carry Forward $ 1,765,397.62 $ 1,765,397.62 $ 1,765,397.62 $ - Transfer from Fund 109 General 77,300.00 38,650.00 38,650.00 - Miscellaneous - - - - Special Assessment 336,400.00 285,940.00 289,235.94 3,295.94 Transfer from Tax Collector - - - - Interest 10,800.00 3,600.00 2,853.19 (746.81) Total Operating Revenues $ 2,189,897.62 $ 2,093,587.62 $2,096,136.75 $ 2,549.13 Operating Expenditures: Irrigation&Landscaping Hardscape Project(50066) Engineering Fees $ 72,630.82 $ - $ - $ - Jther Contractural Services 945,698.62 * 42,556.44 39,161.62 3,394.82 Rent Equipment 635.50 - - Sprinkler System Repairs 3,650.52 - - - Landscape Materials 15,165.00 15,165.00 17,858.25 (2,693.25) Permits - - - - Signs& Posts (Share the Road) - - - - Electrical - - - - Other Operating Supplies 3,489.25 - - - Traffic Sign Restoration Project(50103) Traffic Signs 58,260.00 - - - Lake Aeration(50108) Improvements 79,575.77 - - - North Berm Restoration (50107) Other Contractural Services 565,850.91 * 543,216.87 540,450.78 2,766.09 Beach Renourishment(50126) Other Contractural Services 200,000.00 - - Lake Bank Project(51026) Swale&Slope Maintenance 69,048.24 6,904.82 4,623.15 2,281.67 Engineering Fees 500.00 - - - Landscape Materials 3,308.20 - - - Other Contractural Services 142,684.79 - - - Total Irrigation &Landscaping Expenditures $ 2,160,497.62 $ 607,843.14 $ 602,093.80 $ 5,749.34 Page 1 of 2 *$500,000 to N Berm Project FY 2104 Non-Operating Expenditures: Tax Collector Fees $ 8,000.00 $ 6,800.00 $ 5,784.71 $ 1,015.29 Property Appraiser Fees 4,000.00 4,000.00 5,045.36 (1,045.36) Reserve for Contingencies - - - - Revenue Reserve 17,400.00 - - - Total Non-Operating Expenditures: $ 29,400.00 $ 10,800.00 $ 10,830.07 $ (30.07) Total Expenditures $ 2,189,897.62 $ 618,643.14 $ 612,923.87 $ 5,719.27 Net Profit/(Loss) $ - $ 1,474,944.48 $1,483,212.88 $ 8,268.40 Page 2 of 2 1 PBSD COMMITTEES (2/4/15) Budget Levy, Chair Bachman, Co-chair Iaizzo O'Brien Streckenbein Clam Bay O'Brien, Chair Levy Chicurel Cravens Dawson Landscape and Safety Chicurel, Chair Cravens Iaizzo Streckenbein Dawson Water Management Cravens, Chair Chicurel Streckenbein Baclunan Dawson Beach Renourishment (ad hoc) Trecker, Chair Cravens O'Brien 1b . TECHNICAL MEMORANDUM CH2MHILLo Pelican Bay Stormwater Lakes Water Quality Monitoring Program: December 2014 Data Review PREPARED FOR: Pelican Bay Services Division PREPARED BY: CH2M HILL DATE: January 6, 2015 PROJECT NUMBER: 654032.03.31.02 Introduction Pelican Bay, a 2,300-acre community in Naples, Florida, is adjacent to a 570-acre mangrove preserve area known as Clam Bay.A stormwater management system that consists of 63 stormwater lakes and associated conveyance connections is an integral part of the Pelican Bay development, and is designed to attenuate stormwater runoff.The Pelican Bay Stormwater Lakes are distributed among six drainage basins which ultimately deliver stormwater runoff to the west to Clam Bay(Figure 1). The Pelican Bay Services Division (PBSD) is currently conducting quarterly surface water quality monitoring of 30 of the 63 stormwater lakes.This first FY 2015 quarterly event represents a reduction in the number of lakes monitored from 45 stations originally sampled since program inception in 2011 to the current 30 lakes. These 30 stations were selectively chosen based on demonstrated elevated concentrations of copper for the period of record and are listed in Table 1.This technical memorandum summarizes the stormwater lake water quality data collected for PBSD by CH2M HILL during the December 2014 monitoring event,and compares these data to historical water quality data gathered since November 2011.T Appendix A presents the water quality results for all of the parameters analyzed in December 2014. Appendix B provides the December 2014 laboratory reports.Appendix C contains the field measurements for this sampling event. Summary of December 2014 Water Quality Data On December 11, 2014,CH2M HILL conducted sampling of the 30 stormwater lake monitoring stations shown in Figure 1.Surface water grab samples were collected and submitted to Spectrum Analytical, Inc. laboratory for analysis of the following parameters: • Nitrate-Nitrite • Ammonia • Total Kjeldahl Nitrogen (TKN) • Ortho Phosphate • Total Phosphorus(TP) • Total Suspended Solids (TSS) • Hardness • Arsenic • Copper • Zinc After collection of the surface water quality grab samples,field measures for the following parameters were recorded along with general observations regarding conditions during the sampling efforts: • Temperature • Conductivity PBSD TASK 2A-TECHMEMO MAY2014.DOC 1 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM DECEMBER 2014 DATA REVIEW FIGURE 1 Locations of Pelican Bay Stormwater Lake Basins and Monitoring Stations in Relation to Clam Bay Pelican Bay Stormwater Lakes Water Quality Monitoring Program:December 2014 Data Review is ,= t� a,',r� v v, ,,,,illi • �tl` '1;L4b '; r7 i . "f'L 4riii ] r� r -cy tki/ �• c ( frXi�161 C.� =sera leas i • Q� s l rt x "ZZ''1.6...' C 1 I .t :0 t, '_'i^N.,„t UCB T r i f 3 . f��r -' r• a•r NN yy,.41-1••4.1..•:-.'"f‘,--.):;r"err �_` :.� rlf� r �, .� } of l(yam. n 's -, .{ t If, xiy`�iy �Y•j`�'I jC ` p l_H 3TlY. M.� 1� q A ,I. #` Y l.t r__-4 �l • ,�x `r,`ossa , ., Alit r.t.01-'‘v: i,cyt,"-Z,VZI --' ,-, ‘;`;‘`•!, -'„ • v, \I . r1< ff, i�T l` ti+4Ty £ , .11.1N' , -Trtt,,Lti=4, � f o; :l.� o �, 1 m.x ?r �:. k ,��r, i i ' ' ZE\c;1-iivte VQ`,.. = -•,..!',- '''' 'Kr.,".•• I ... �]c .4... r�r +gi b+':' \a z c i i 17 .W-6 { ' '.�'� ,• rte.• r i, ._ _ 4,k k 1 \hat Y4 1� 1 Y 1/4 v J 4 !!! 4' :^1f-,1-6 `' 4r r . g L". 3 _ ' d w ��30LOCAII NS �' r.. "� CURRENTLY SAMPLED__ �yy - " 1! r_�.,11 r') SAMPLE 0C 7701,4 ASSOCIATED a �, ��c � i '.� ,� "a.J , ,3. v..\10 RM WATER STORM WTH S TOR LAKE S4MPLING _, 4* W 6 f �,s.�, LOCATIONS y L5 t t _ 1 c7....,�r 'BA4NX •Yr<y n, 6✓ •'r+,a �" p LE'.] 4 1.S5•14 1 j)Qll�Y112' .t. y`+.? � w •N *�}' T. (M--- at Twa Hall and Assodated,Edrb.1)•' PBSD TASK 2A-TECHMEMO DEC2014.DOC 3 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM DECEMBER 2014 DATA REVIEW showed the least amount of variability this quarter,with a minimum outlier at 1.95 mg/L TN. Basins 2,3 and 4 had very similar median values for TN this quarter, all of which were higher than the other three basins. Basin 6 had the lowest measured sample at 1.61 mg/L TN, but it represents a single sample which cannot provide sufficient information for statistical analysis. In terms of relative contribution of TN loadings to Clam Bay from the Pelican Bay Stormwater Lakes system, all basins appeared to have comparably high potential contributions based on the nitrogen concentration data. Flow records are needed to address actual pollutant loading to the bay. FIGURE 3 Explanation of the Features of a Box and Whisker Plot Pelican Bay Storm water Lakes Water Quality Monitoring Program:December 2014 Data Review Outlier -4--MAXIMUM t O —03(75th Percentile) 0 o MEDIAN a) E rs 0.. Q1 (25th Percentile) -4--MINIMUM Sampling Location PBSD_TASK 2A-TECHMEMO DEC2014.DOC 5 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:DECEMBER 2014 DATA REVIEW mg/L and 0.080 rng/L respectively. Basins 4 and 5 had similar ranges of variability, Basin 4 had a maximum outlier of 0.25 mg/L. Basin 6 consists of a single sample,which is not sufficient for statistical analysis. FIGURE 5 Average Total Phosphorus Concentrations by Basin in December 2014 Pelican Bay Stormwater Lakes Water Quality Monitoring Program:December 2014 Data Review 0.30 0.25 ao E 0.20 z L .co 0.15 a 111111®- 0.10 t�o 0.05 0.00 Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 ■Organic Phosphorus B Orthophosphate FIGURE 6 Variability of TP Results per Basin for December 2014 Pelican Bay Stormwater Lakes Water Quality Monitoring Program:December 2014 Data Review 0.50 Max Outlier x Min Outlier 0.45 - 0.40 - 0.35 - � 0.30 2 L 0.25 - ii 0.20 - 0 0.15 - 11 I- 0.10 - 0.05 - I T 1 1 1 1 0.00 -- Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 PBSD TASK 2A-TECHMEMO DEC2014.DOC 7 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:DECEMBER 2014 DATA REVIEW FIGURE 8 Variability of Copper Results by Basin in December 2014 Pelican Bay Storm water Lakes Water Quality Monitoring Program:December 2014 Data Review 400 - x Max Outlier :Min Outlier 350 - X J 300 - a) a 250 - O U E 200 - m a) 8 150 - a) 100 - x 0 T 50 - y 0 _ Basin 1 Basin 2 Basin 3 Basin 4 Basin 5 Basin 6 Figure 9 summarizes the December 2014 sampling results by distributing basin sites by copper concentration ranges. Nine of the 30 stations had copper concentrations of 25 µg/L or less,approximately 30 percent of the sample sites. Fourteen of the Basin sample sites, or 47 percent,were measured in the range of 26 to 75 µg/L. Seven sample sites, or 23 percent,were measured at 75 µg/L or greater. FIGURE 9 Distribution of Basins by Copper Results in December 2014 Pelican Bay Storm water Lakes Water Quality Monitoring Program:December 2014 Data Review Basin Stations with Copper Concentrations,in .tg/L Basin Avg. (pg/L) <12 13-25 26-50 51-75 76-100 100-150 >150 1 45.3 1-5 1-3 1-4 1-6 2-2 2-1 2-4 2 37.7 2-6 2-3 2-5 3-5 3-1 3-6 3-4 3 94.2 3-8 3-9 4 106.5 4-4 4-2 4-8 4-7 4-6 4-10 5-8 5-7 5-1 5-2 5 32.2 5-10 5-5 6 4.0 6-2 PBSD TASK 2A-TECHMEMO DEC2014.DOC 9 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM DECEMBER 2014 DATA REVIEW Figure 11 presents a time series depicting the basin mean TP concentrations for the period of record,from which outliers have been removed for Basins 4, 5,and 6. Historical outliers removed from this figure included Station 4-10:August 2012 (6.53 mg/L),Station 6-1: November 2012(1.58 mg/L), March 2013 (0.83 mg/L),and May 2014 (0.81 mg/L),Stations 5-1 and 5-3: November 2013 (2.03 and 2.44 mg/L, respectively). Basins 2,3,and 4 show a decreasing trend over time. Basin 3 continues to have the highest TP concentration compared to other basins, it also shows the greatest improvement over time. All basins show a general decreasing trend since November 2011. However,some increases have been observed for Basins 3,4 and 5 since February 2014. Overall,TP concentration does not appear to have a distinct pattern related to rainfall. Similar to TN concentration,these erratic changes in each basin may relate to changes in maintenance activities at Pelican Bay and residence time in the basins which is controlled by rainfall. FIGURE 11 Basin Average Total Phosphorus Time Series for Period of Record Pelican Bay Storm water Lakes Water Quality Monitoring Program:December 2014 Data Review 0.45 8 0.40 ,� 7 0.35 V6 0.30 ,r._ - -._ �.... 5 - 0.25 _-+ 4 .2 2° 0.20 _ .___ � ; oc 0.15 • 3 B 0.10cl ,. � �y I N. , , 2 T.- 0.05 I 0.00 I ; „ I , � 0 N� titi �ti �ti ti� ti3 ti� N ti`s NNN� I �� J P410 �64' �e° ��d �� ‘-\o4' �� a� ia; ec; ®Rainfall -a--1 -0-2 -0--3 -ii--4 -u--5 Q-6 Figure 12 presents a time series depicting the basin mean copper concentrations for the period of record. A decreasing trend is observed in copper during the period of record from November 2011 through December 2014,with the greatest decreased observed in August 2013 after the use of copper-based algaecides was discontinued. Basins 2 and 4 have had higher levels of copper when compared to the other basins in most quarters through March 2013.An outlying value was noted in the May 2013 data for Station 4-8(12,060 p.g/L); exclusion of that value from the database would result in a Basin 4 average for May 2013 of approximately 336 p.g/L-a value much more in line with the other data trend lines for that quarter. The outliers for Basin 2 and 4 have been removed from the figure to better reflect the majority of the collected data. Recently,a substantive decrease in copper concentrations was reflected by many of the water quality data values generated since May 2013 monitoring by PBSD likely due to the discontinued use of copper sulfate for algal control. Copper levels documented since August 2013 are greatly reduced when compared to the historical data. Since August 2013 copper levels continued a neutral trend through August 2014. However, in December 2014, Basins 3 and 4 have shown a significant increase in copper concentration,increasing more than 50 µg/L. In December 2014, Basin 3 had four sites measure greater than 100 pg/L and Basin 4 had two sites measure greater than 150 p.g/L.As of December 2014,the copper concentration is increasing during the dry season. Copper concentrations appear to decrease during the wet season which may be attributed to increased rainfall driven dilution or flushing within the ponds. Levels increased during dry periods when the pond PBSD TASK 2A-TECHMEMO DEC2014.DOC 11 PELICAN BAY STORMWATER LAKES WATER QUALITY MONITORING PROGRAM:DECEMBER 2014 DATA REVIEW The implementation of treatment systems in strategic locations within the stormwater lake system continues to warrant consideration.A study of treatment systems and their associated cost-effectiveness could address regulatory concerns over Clam Bay and help address other water quality concerns that lead to aesthetic concerns within the Pelican Bay Community. PBSD_TASK 2A-TECHMEMO_DEC2014.DOC 13 A D <w _p .p .p . . .p < , w w w w w w <CO, N N N N N N <� _ .-, 0 0 0 0 0 `� . 0 0 0 0 0 0 . 0 0 0 0 0 0 '' O O O O 1' o `G D O CO -1 01 .P N n V CO 01 LA 4, .-' Cro OA cn .A w N .-' uo �, 01 Cn .p w 0 rt 2 CO A 0 w rn N CO Fi 0 0 .- .-' 1--, .-' .--., .., ,---, P--., ._., •-' .-, 1....-, '-+ i.--, 1..-, i-' .-• -,. 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Cn . -P. 01 -P •-, 00 C/) r COPPER LEVELS IN THE LAKES Copper (ug/L) Basin 3/13* 8/13 11/13 2/14 5/14 8/14 12/14 1 76 20 48 49 21 16 45 2 294 57 46 134 52 22 38 3 163 31 86 96 67 42 94 4 408 73 58 59 39 48 107 5 102 157 31 36 35 14 32 6 4.6 3.0 3.4 2.7 3.5 2.7 4.3 * Still using copper sulfate Copper remaining in lakes is due to ... • Rogue use of copper in private lakes ? (Unlikely to show jumps this high) • Equilibrium with copper in sediment ? (Most likely explanation when normalized for rainfall) NITROGEN LEVELS IN THE LAKES Nitrite/Nitrate Levels (mg/L) Basin 3/13 8/31 11/13 2/14 8/14 12/14 1 0.33 0.16 0.23 0.21 0.20 0.52 2 0.16 0.24 0.12 0.17 0.22 0.21 3 0.46 0.19 0.18 0.35 0.18 0.52* 4 0.33 0.25 0.04 0.11 0.24 0.50* 5 0.04 0.05 0.07 0.06 0.45 0.15 6 0.01 0.03 0.002 0.08 0.28 0.09 Average 0.28 0.19 0.14 0.18 0.27 0.35 Recycled water 6 05 * Excluding outlier Nutrients (phosphorus + nitrogen) taken together • Little improvement since "awareness program" started • Reasons - Continuing misuse of fertilizer ? - High levels of nutrients in recycled water ? PHOSPHORUS LEVELS IN THE LAKES Total Phosphorus Levels (mg/L) Basin 3/13 8/13 11/13 2/14 5/14 8/14 12/14 1 0.17 0.07 0.06 0.03 0.06 0.07 0.06 2 0.09 0.17 0.10 0.03 0.03 0.10 0.07 3 0.33 0.28 0.29 0.18 0.18 0.24 0.24 4 0.16 0.18 0.12 0.07 0.06 0.11 0.14 5 0.19 0.21 0.65* 0.06 0.05 0.11 0.15 6 0.46 0.08 0.26 0.04 0.04 0.12 0.08 Average 0.21 0.18 0.11 0.06 0.08 0.13 0.13 Recycled water 1.61 *Outlier, excluded from average February 4, 2015 Pelican Bay Services Division Board Regular Session C Landscape & Safety Committee Report(submitted by Dr. Joe Chicurel) LANDSCAPE AND SAFETY COMMITTEE REPORT PBSD BOARD MEETING 02/04/2015 The L & S Committee met on Jan. 28, 2015 at the PB Community Center. Updates were provided on: (1) The upcoming Bicycle Safety Workshop and Clinic (see attached notice). Rollerblading on County Roads is unlawful (see attached Florida Statute and explanations). (2) Operations audit of manpower and budgetary needs (conclusion thus far is that manpower and budget for landscape tasks are insufficient to adequately provide for prevention of vegetation overgrowth onto and into pathways and roads. More detail analysis will be provided the Budget Committee and PBSD Board). An e-mail from another Pelican Bay resident documenting another fall and serious injury suffered by a Pelican Bay resident on the Oakmont Lake Path was read into the record. The disrepair and unsafe condition of this path is yet again documented. (see attached e-mail). Next Landscape & Safety Committee meeting is Mon, Feb. 23, 2015. Submitted by: Joe Chicurel, Chairman L&S Committee L4.5P. I ik ter -�, r r � . •1 ' a_ " ' t ` ,fit.: ` 3-' :.=.mea 1� tM �.. t y_r .),,,,,-.‘ : *.:.,-,* i %lei'' '. ,1". Ibig BIKE CYCLING SAFETY .t—t- THE = 3 ,8 , IL FLORIDA �� , � LAW � e WHERE: Pelican Bay Community Center WHEN: Wed. Feb. 25, 2015 WHO: The Naples Pathways Coalition Naples Police Naples Cyclery The Pelican Bay Services Division Board is sponsoring a bike lane (bicycle) safety workshop and clinic for the community. Mark Dillon, a Pelican Bay resident and Naples Pathways Coalition Board member, has developed an outstanding program to help us ride, walk, and drive safely on Pelican Bay paths and roads. Bring your bicycles for a FREE bicycle safety check-up by Naples Cyclery. Bring your helmet for proper sizing. Tire pressure and seat height adjustments will be performed by the experts. All services will be free. So bring your bikes and understand the rules and laws that will make cycling and driving a car more fun and safe. Save the date: Wed. Feb. 25, 2015 (2-4 PM) at the Community Center. Joe Chicurel, PBSD Landscape & Safety Committee Chairman 2 .Y tic Rollerblading on the road : Question I inline skate at an average speed of 13-15 mph in the bike lane on my local South Florida streets. While 99% of the cyclists are very positive; with words of encouragement, allowing me to draft when I crank up to 16-18 mph and generally courteous, there are some that are negative with "Get out of the bike lane" and much worse. Answer Bicycle lanes are part of the roadway designated for preferential use by bicyclists. Florida Department of Transportation Plans Preparation Manual Bicycle Lane —A bicycle lane (bike lane) is a portion of the roadway (either with curb and gutter or aflush shoulder) which has been designated by striping, special pavement markings, and signing for the preferential use by bicyclists. Manual on Uniform Traffic Control Devices Bicycle Lane — A portion of a roadway that has been designated for preferential or exclusive use by bicyclists by pavement markings and, if used, signs. Preferential Lane — A highway lane reserved for the exclusive use of one or more specific types of vehicles or vehicles with at least a specific number of occupants. Persons on roller skates are not permitted on the roadway, whether in the bike lane or not. �.�-S e• 3 February 4, 2015 Pelican Bay Services Division Board Regular Session I Landscape & Safety Committee Report(submitted by Dr. Joe Chicurel) From: Joseph Chicurel [mailto:jchicurel@gmail.com] Sent: Saturday, January 31, 2015 4:37 PM To: ResnickLisa Subject: Fwd: Repairs Needed to Walkway Around Lake in Oakmont Begin forwarded message: From: Linda Lovelace <linda lovelace(u�comcast.net> Subject: Repairs Needed to Walkway Around Lake in Oakmont Date: January 29, 2015 at 11:47:20 AM EST To: "jchicurel(a�gmail.com" <ichicurel(a�gmail.com> Joe, I'm a resident of Villa Lantana. A few days ago I took a walk around the lake in Oakmont with a neighbor. She fell when she stepped in a hole in the pavement Near Turkey Oak and fell back against the railroad ties on the opposite side of the walk(both pictured below). Her rib cage hit the edge of the railroad ties and, frankly, I was surprised that she could even get up. This is a very dangerous situation and, from the marks on the pavement, it appears that you might be aware of it. I urge you to get this fixed as quickly as possible. If you need any help locating this pot hole, I can be reached at 914-420-3020. Linda Lovelace L4-S ('' S FebruaryLandscape 4, 2015& Safety Pelican BayCommittee ServicesReport Division ( Boardsubmittedby Dr.Regular C'Sesshir'iiirAI\on gym'.--•az• t.�1#-•-- ^*w` � w... ,z r - �, ..• S%, •�` .•, 4 `e ; .. j_ C4 s r v _. '•- - i,- ! jam. 0. e fir,,__„-:1-17-...k.-- 7-'7 ' 1,:t - - ' '1; *-..`'''''',, ,,--ge -,.----, ..7- - ..;y A ■ 'q `u-� - • ,R'l � kTNc-.moi" ' %` } a{,� �^ }q A i i u - ' - C S i.. � P °-,,,_,,-- - _ ��f = Z • wQt . - . 4, .., :,1V, •-.. *-. ' z . 4ifor t tit ., ,,,.._ ,t4t,..,r, ,,_ 4i 4. �`:';, { .....4. "",i, i 3 -0, a '.{ ,.Ifs = ' ' a• /' i may" , 4 i ''' r _ � r �; • Pte. i ..,may , • sir . • -i, y y"f ./. �� z / '*} �4 s�,yy7t � 4 3 F a -' - r 00, •ski Lt, r- r f r .yti „..-04,,„-_. s! � f J it . : _ _fir Jr► 4 -1;-' 1� - t_ ... ..„,„1„:_ :: ... 1.. __ -' ry • r ... ‘,... .__„...,,,,,_ ___;:i.....„,...-2:7.,... *41 ry.a ► - - _ ' -.5*-Mal �MN�t+�°w�Ia1n ."-�."- _ « ` Y. Y iXt a' !_i ce � & - _y. _� _ T � # Y A4 i$ r i:eis '*�. r''''.-r a�{x<`'$ ` :}s tr%-- ��'1 r� r � T .' �c ..R y � �.}•� ,.s-. 'tiey* +�fa�'-'...'''!,..4- A^.¢ z 7 % l3 aik w3' ya "Pn 'Yvi.:""--'r„ ,e f ,,... r.,' i%�f 6«. »"j• 7 4'1` }" .. y' +�.; ' i p "'91,1-: % §g$ +rSj.,f, - Y,. . 2. t a 2 ' ;:-:*,:-:',,:k„-. Yr .s ' c".,';'-:,-°-,- ..X '---:',',.!,1'7 ,-%"';‘-4.--;-'' y r -r7Y t k ¢ ,.) .. k 17j ._ .. . e - . -fa !� �� ts � 4'. ��, . Clam Bay Committee update On behalf of the Committee I want to thank everyone who assisted with the development and approval by the BCC of the Clam Bay NRPA Management Plan. It was truly a team effort and could not have been accomplished without everyone rowing in the same direction. Thanks very much. The Committee will continue to monitor the delicate condition of Clam Pass and the status of both the USACE 10-year dredging permit application and the modification of the FDEP dredging permit issued in 2012. PBSD has requested $100,000 from the County's 111 fund for Clam Bay monitoring activities. Once we know the amount of funds that the County will provide, the Clam Bay Committee will recommend to the PBSD Board monitoring activities in 2015 for each objective in the Clam Bay NRPA Management Plan. Because Turrell, Hall &Associates' current contract for Clam Bay monitoring expires on April 25, 2015, the County will soon issue an RFP for Clam Bay monitoring activities. The Clam Bay Committee has also reviewed information provided by County staff members regarding the option of having a scientist on PBSD's staff. In the spring the Committee will bring a recommendation to the PBSD Board re: the best option for performing monitoring activities in Clam Bay. Attached is information about Clam Bay copper readings through November 2014. It appears that stopping the use of copper sulfate in upland ponds has helped lower copper readings in Clam Bay which is the ultimate goal. (Special thanks to the Water Management Committee for its leadership on the copper sulfate issue.) Please note that Collier County's Pollution Control Laboratory does not get values below 3.00 for copper. When the FDEP conducted copper testing in Clam Bay in 2011 and 2012, among the reported values were 1.7, 2.1 and 1.6, so we are exploring with the County lab whether it can make the necessary adjustments to get "truer" copper readings. If it cannot, then using an alternative lab may be explored. Also attached is a map showing the new water sampling sites in Clam Bay and along the berm that will be used, beginning in February 2015. These Clam Bay sites were used to develop the site-specific alternative criteria (SSAC). Because these sites are located in the open waters of Clam Bay, there is a possibility that copper readings could be lower than those from the former sites. Thus the number of sampling sites in Clam Bay will increase from five to nine and along the berm from four to six. The copper readings in the months ahead will be closely monitored to guide the Clam Bay Committee in its efforts to develop an appropriate local reassurance plan in response to the FDEP finding in 2013 that Clam Bay was impaired for copper. The next Clam Bay Committee meeting will be at 3:00pm on February 24 at the Community Center. Susan O'Brien February 1, 2015 1d ok , Clam Bay Copper Readings North Seagate W1 W6 W7 UCB North side of South end of South PB North PB North end of Seagate culverts Outer Clam Bay Boardwalk Boardwalk Upper Clam Bay Jan 13 NA NA 6.38 12.30 NA Feb 13 6.83 7.60 16.43 26.57 128.00 Mar 13 3.24 4.47 5.05 8.98 3.81 Apr 13 3.26 3.66 3.00 5.76 3.77 May 13 3.45 3.43 3.09 7.45 7.53 Jun 13 3.45 3.82 3.00 8.24 6.47 Jul 13 4.00 3.57 139.00 10.10 41.40 Aug 13 3.50 3.17 5.95 8.88 6.08 Sep 13 3.07 3.00 182.00 8.68 26.70 Oct 13 Nov 13 Dec 13 Jan 14 3.00 3.00 3.00 11.60 157.00 Feb14 10.30 7.04 6.07 7.25 5.90 Mar 14 3.88 3.00 328.00 5.93 7.23 Apr 14 3.00 3.85 3.0 5.91 6.46 May 14 3.93 3.00 3.00 NA 8.92 Jun 14 3.00 3.00 3.00 3.97 3.58 July 14 3.00 3.00 3.00 4.12 7.19 Aug 14 3.00 3.00 3.00 NA 3.58 Sep 14 3.00 3.00 3.88 NA 3.00 Oct 14 3.92 10.60 3.54 NA 3.00 Nov 14 3.00 3.00 3.00 NA 5.62 n.b. Copper values greater than 3.7 are considered impaired in Class II waters Copper readings for Oct., Nov. and Dec. 2013 are available, but I didn't have them when this table was compiled. Copper readings for W7-North PB Boardwalk in Aug., Sept. and Oct. 2014 are not available due to the north beach restaurant project. The lowest value that the Collier County Pollution Control Laboratory gets for copper is 3.00. Susan O'Brien January 29, 2015 1 Clam Bay Committee update On behalf of the Committee I want to thank everyone who assisted with the development and approval by the BCC of the Clam Bay NRPA Management Plan. It was truly a team effort and could not have been accomplished without everyone rowing in the same direction. Thanks very much. The Committee will continue to monitor the delicate condition of Clam Pass and the status of both the USACE 10-year dredging permit application and the modification of the FDEP dredging permit issued in 2012. PBSD has requested $100,000 from the County's 111 fund for Clam Bay monitoring activities. Once we know the amount of funds that the County will provide, the Clam Bay Committee will recommend to the PBSD Board monitoring activities in 2015 for each objective in the Clam Bay NRPA Management Plan. Because Turrell, Hall &Associates' current contract for Clam Bay monitoring expires on April 25, 2015, the County will soon issue an RFP for Clam Bay monitoring activities. The Clam Bay Committee has also reviewed information provided by County staff members regarding the option of having a scientist on PBSD's staff. In the spring the Committee will bring a recommendation to the PBSD Board re: the best option for performing monitoring activities in Clam Bay. Attached is information about Clam Bay copper readings through November 2014. It appears that stopping the use of copper sulfate in upland ponds has helped lower copper readings in Clam Bay which is the ultimate goal. (Special thanks to the Water Management Committee for its leadership on the copper sulfate issue.) Please note that Collier County's Pollution Control Laboratory does not get values below 3.00 for copper. When the FDEP conducted copper testing in Clam Bay in 2011 and 2012, among the reported values were 1.7, 2.1 and 1.6, so we are exploring with the County lab whether it can make the necessary adjustments to get "truer" copper readings. If it cannot, then using an alternative lab may be explored. Also attached is a map showing the new water sampling sites in Clam Bay and along the berm that will be used, beginning in February 2015. These Clam Bay sites were used to develop the site-specific alternative criteria (SSAC). Because these sites are located in the open waters of Clam Bay,there is a possibility that copper readings could be lower than those from the former sites. Thus the number of sampling sites in Clam Bay will increase from five to nine and along the berm from four to six. The copper readings in the months ahead will be closely monitored to guide the Clam Bay Committee in its efforts to develop an appropriate local reassurance plan in response to the FDEP finding in 2013 that Clam Bay was impaired for copper. The next Clam Bay Committee meeting will be at 3:00pm on February 24 at the Community Center. Susan O'Brien February 1, 2015