VB MSTU Agenda 06/04/2015 Advisory Committee
3299 East Tamiami Trail Suite 103
_'►� Naples, FL 34112
AGENDA JUNE 4, 2015 2:00 PM
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
I. CALL TO ORDER
II. ATTENDANCE
Advisory committee, Charles Arthur—Chairman
Bill Sjostrom—Vice Chairman
Bruce Forman
Mark Weber
Vacant
Staff Harry Sells—Project Manager
Landscape Robert Kindelan-CLM
Construction Ray Benza-Hole Montes
III. APPROVAL OF AGENDA
IV. APPROVAL OF THE MINUTES OF May 7, 2015
V. LANDSCAPE REPORT-ROBERT KINDELAN COMMERCIAL LAND MAINTENANCE
VI. CONSTRUCTION REPORT—RAY BENZA-HOLE MONTES
VII. PROJECT MANAGER REPORT-HARRY SELLS
A. Budget report.For 6/4/2015
B. General status of burial project
C. New Requirement for Easements
VIII. OLD BUSINESS
A. General Rules For Maintaining Landscape on Vanderbilt Drive.
IX. NEW BUSINESS
X. MEMBER COMMENT
XI. PUBLIC COMMENT
XII. ADJOURN
NEXT MEETING DATE: JULY 2,2015
Claussen Family Center at St.John's Church
625 111TH Ave.,Naples,FL
Vag,dar6iat 8.ac& A42.7.14.
Advisory committee
3299 East Tamiarni Trail Suite 103
fir/ Naples, FL 34112
MINUTES
MAY 7, 2015
CALL TO ORDER: by Chairman Arthur called the meeting at 1:58 PM.
IL ATTENDANCE
Advisory Committee
Charles Arthur- Chairman
William Sjostrom—Vice Chair, Mark Weber, Bruce Forman
Michael Price
Staff Harry Sells, Project Manager
Others Raymond Benza—Hole Montes, Senior Construction Field Representative
Robert Kindelan—Commercial Land Management
Sue Flynn—JuriSolutions - Transcriptionist
A quorum was established; five voting members were present.
III. APPROVAL OF AGENDA
Add:: IX. A. FPL Network Bid
Vice Chair Sjostrom moved to approve the Agenda as amended. Second by Mr. Weber.
Carried 5-0.
Mr. Price announced that will be moving out of the MSTU Boundary Lines in June, 2015.
IV. APPROVAL OF MINUTES—APRIL 2,2015:
Mr. Price moved to approve the Minutes of the April 2, 2015, meeting as presented. Second by
Vice Chair Sjostrom, Carried 5-0.
V. LANDSCAPE REPORT
Robert Kindelan reported the crews have been trimming, and noted Comcast and FPL trucks are
parking on ROW. He stated there were two places need to clear sidewalks,.
VI. CONSTRUCTION REPORT
Ray Benza gave a brief update on the project. The finger streets have been completed and were
three weeks ahead of scheduled. He had no complaints on contractor.. They plan to do Bluebill
prior to finishing Vanderbilt Beach Road.
Harry Sells reported a permit was modified for casing for conduit. Boring underwater in July.
Irrigation line will posed issues causing sidewalk to be removed to ROW line.. 30-40%of
Sidewalks to be replaced.
VII, PROJECT MANAGER'S REPORT
A. BUDGET REPORT FOR 4/2/2015—Addressed after
B. GENERAL STATUS OF BURIAL PROJECT—Previously addressed.
Harry Sells reported FPL bids have come back. If the bid is approve and get a contract
approve to start pulling cable in September and start setting transformers.
C. Move Comcast on Vanderbilt Beach Road to Accommodate FPL Vaults
Two waterline down on Vanderbilt Beach Road and an asbestos cement line underneath the
parking spaces will be removed. They will remove the asbestos cement line. When the
waterlines are completed,we will set vaults and complete the area.
D. New Requirements for Easements
Harry Sells reported the Ritz Carlton does not want to be hooked up FPL loop.
He reported the County does not want to be in the loop County garage and County
Bathrooms.
VIII. OLD BUSINESS— Addressed after IX.
A. GENERAL RULES FOR MAINTAINING LANDSCAPE ON VANDERBILT DRIVE
Chairman Arthur suggested Homeowners receive General Rules in writing.
Harry Sells recommended 5' height for hedges, unless a homeowner wants to maintain the
hedge themselves. He indicated if hedge is not kept up, County cut down to 5',
Harry Sells will create a flyer with a list of rules for Robert Kindelan to distribute.
Discussion was ensued on replacement placements.
Harry Sells will request 2 or 3 concepts options for replacements for landscape
replacements from Slabaugh,.
Mr Price moved to direct Staff to generate a memo as Harry just describe. Second by Vice
Chair Sjostrom. Carried; 5-0.
Harry Sells will word flyer to maintain what is.
IX. NEW BUSINESS
A. FPL NETWORK BID
Staff provided a Bid Tabulation for FPL utility conversation at Vanderbilt Beach Road, (See
attached)
Harry Sells reported four FPL network bids came back. He reviewed all 4 bids, He will
provide updated project cost at the next regular meeting..
Mr. Foreman moved to approve expenditures up to $800,000 for FPL Utility Conversation
at Vanderbilt Beach Road. Second by Mr. Foreman. Carried; 5-0.
VIII. OLD BUSINESS
NONE
X. MEMBER COMMENT -None
2
XI. PUBLIC COMMENT-None
Mr. Foremen moved to adjourn meeting. Second by Vice Chair Sjostrom. Carried; 5-0.
Meeting Adjourned at 3:17 P.M.
NEXT MEETING DATE: JUNE 4,2015 AT 3:00 P.M.
"CLAUSSEN FAMILY CENTER"AT ST.JOHN'S CHURCH
625 111TH AVENUE,NAPLES,FLORIDA
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
CHARLES ARTHUR,CHAIRMAN
The minutes approved by the Board/Committee on , 2015,
"as submitted" 1 OR "as amended" F 1.
3
VANDERBILT MSTU
FUND 143
June 4,2015
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,022,500.00) $ - $ (973,952.34) $ (48,547.66)
2 DEL AD VALOREM $ - $ - $ (5.98) $ 5.98
3 FIFTH THIRD O/N INTEREST $ - $ - $ (607.31) $ 607.31
4 INVESTMENT INTEREST $ (5,000.00) $ - $ (16,746.84) $ 11,746.84
5 INTEREST TAX COLLECTOR $ - $ - $ (31.79) $ 31.79
6 REVENUE STRUCTURE $ (1,027,500.00) $ - $ (991,344.26) $ (36,155.74)
7 TRANSFERS FROM PROP APP $ - S - $ - $ -
8 TRANSFERS FROM TAX COLL $ - $ - $ - $ -
9 CARRY FORWARD GEN $ (4,983,800.00) $ - $ - $ (4,983,800.00)
10 CARRY FOR OF ENCUMB AMT $ (575,159.44) $ - $ - $ (575,159.44)
11 NEG 5%EST REV $ 51,400.00 $ - $ - $ 51,400.00
12 TRANSFERS&CONTRIB $ (5,507,559.44) $ - $ - $ (5,507,559.44)
13 TOTAL REVENUE $ (6,535,059.44) $ - $ (991,344.26) $ (6,543,715.18)
14 LEGAL FEES $ 2,500.00 $ - $ - $ 2,500.00
FPL Engineering Deposit 4500155510 $ - $ 7,782.00 $ -
McGee&Associates UA Services 4500158506 $ 2,920.00 $ - $ -
15 ENG FEES $ 141,800.00 $ 2,920.00 $ 7,782.00 $ 131,098.00
RWA,Inc Surveying 4500155088 $ - $ -
RWA,Inc Surveying 4500157238 5 18,982.50 $ 15,667.50
16 SURVEYING FEES $ 35,500.00 $ 18,982.50 $ 15,667.60 $ 850.00
17 INDIRECT COST REIMBURS Collier County Indirect Cost Direct Pay $ 11,900.00 $ - $ 11,900.00 $ -
18 INTERDEPT CHARGES $ - $ - $ - $ -
19 LANDSCAPE INCIDENTALS Florida Land Maintenance Grounds Maint Incidentals 4500154164 $ 35,000.00 $ 25,448.52 $ 2,551.48 $ 7,000.00
Danella Utility Construction Utility Conversion 4500155836 $ 1,765,459.74 $ 871,614.12
Florida Land Maintenance Grounds Maintenance 4500154164 $ 27,870.00 $ 26,330.00
FPL Tariff for OH/UG Cony 4500150912 $ 5,405.04 $ 5,433.31
FPL Mat.&Serv.For UG Cony 4500156321 $ - $ 830,238.00
Harts Electrical Meter Conversion 4500151527 $ - $ 15,984.94
Hole Montes CEI Utility Conversion 4500152314 $ 461,724.51 $ 116,768.49
20 OTHER CONTRACTUAL $ 6,139,359.44 $ 2,260,459.29 $ 1,866,368.86 $ 2,012,531.29
21 POST FREIGHT Collier County Purchasing Postage Direct Pay $ - $ - $ - $ -
22 ELECTRICITY FPL Electricity 4700002261 $ 300.00 $ 36.56 $ 63.44 $ 200.00
23 WATER AND SEWER Collier County Util. Water&Sewer 4700002260 $ 30,000.00 $ 10,227.04 $ 19,772.96 $ -
24 RENT LAND Vanderbilt Real Estate Holding Parking Lease 4700002399 $ - $ 2,875.00 $ 4,025.00 $ (6,900.00)
25 RENT EQUIPMENT J.M.Todd Copier Lease(shared) 4500154810 $ 300.00 $ - $ 133.06 $ 166.94
26 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,600.00 $ 400.00 $ 1,200.00 $ -
27 SPRINKLER SYSTEM MAIN Florida Irrigation Supply Irrigation Parts 4500153992 $ 1,200.00 $ 707.25 $ 492.75 $ -
28 MULCH Forestry Resources Mulch 4500153989 $ 2,000.00 $ 1,999.20 $ - $ 0.80
29 LICENCES AND PERMITS Collier County Permits Direct Pay $ 1,500.00 $ - $ 8,000.00 $ (6,500.00)
30 CLERKS RECORDING FEES Clerk of Courts Recording Fees Direct Pay $ 900.00 $ - $ 58.40 $ 841.60
31 LEGAL ADVERTISING Naples Daily News Legal Advertising 4500153994 $ 400.00 $ 400.00 $ 56.27 $ (56.27)
GBServ,Inc. Trimble Juno 3B Handheld 4500156300 $ - $ 89.88
Juristaff,Inc Transcriptionist Serv. 4500154453 $ 1,682.43 $ 817.57
32 OTHER MISCELLANEOUS $ 3,000.00 $ 1,682.43 $ 907.45 $ 410.12
33 OFFICE SUPPLIES Staples Advantage Office Supplies 4500154725 $ 300.00 $ 171.07 $ 28.93 $ 100.00
34 COPYING CHARGES JM Todd Monthly CPC(shared) 4500154809 $ 300.00 $ 45.29 $ 154.71 $ 100.00
35 FERT HERB CHEM Florikan Fertilizer 4500153990 $ 3,600.00 $ 2,339.78 $ 1,224.00 $ 36.22
36 OTHER OPER SUPPLIES RadioShack Cord to Adapter VISA $ 200.00 $ - $ 17.99 $ 182.01
37 OPERATING EXPENSE $ 6,411,659.44 $ 2,328,693.93 $ 1,940,404.80 $ 2,142,560.71
38 TRANS TO 111 UNINCOR $ 88,400.00 $ - $ 88,400.00 $ -
40 Budget Trans from Appraiser $ 9,000.00 $ - $ 6,672.30 $ 2,327.70
41 Budget Trans from Tax Collector $ 26,000.00 $ - $ 19,729.06 $ 6,270.94
42 TRANSFERS $ 123,400.00 $ - $ 114,801.36 $ 8,698.64
43 TOTAL BUDGET $ 6,535,059.44 $ 2,328,693.93 $ 2,055,206.16 $ 2,151,159.35
2,068,487,415 Fv to F,..,T.=-.,.V.,.- Total Available Balance $ 2,151,159.35
2,005,897,752 FY 11 F,..,T.=..,.v.... Plus Commited And Not Spent $ 2,328,693.93
1,910,384,837
1,904,053,751
1,945,640,639
2.044,935,142 FV 15 J.,.1 L=..,.V.,,,. I Estimated Cash $ 4,479,853.21j
5.10%
Estimated Cash Less
FY 15 J.,,1 T.,..,.V.... FY 14 Uncollected Ad Valorem Taxes $ 4,431,305.62
0.5000 0.5000 M,,,...C.,-.5000
E,,...,,. 1,022.468 972,820 I Actual Cash
2,044.935.142
M,,, N...C.,.,.A...... 5.692.164
R..:An,..a,....#1 TV C.....,,.,,. 0
A.�.T.=..,.V.,,.. 2.039.242,978
P.,......FVt4 L..,,(P.......) 972,820 972.820 OR 422 L..,
R.u.a B...R... I....A....a 0,,.) 0.4770
0.4341